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HomeMy WebLinkAboutCC 2018-05-21 Agendas M RH NOKTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, MAY 21, 2018 WORK SESSION: 6:00 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Welcome and introduction - public official, public employee or citizen. 3. 2018 Youth Advisory Committee Project Presentation 4. Grant Opportunity from the North Central Texas Council of Governments for Main Street Improvements EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers Monday, May 21, 2018 City Council Agenda Page 1 of 3 A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER BENTON A.2 PLEDGE - COUNCIL MEMBER BENTON A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the regular May 14, 2018 City Council meeting. B.2 Authorize the City Manager to execute an agreement with the Tarrant County Tax Assessor/Collector for tax assessment and collection services of ad valorem taxes for tax year 2018. B.3 Consider Resolution No. 2018-014, Authorizing the Application for the Bureau of Justice Assistance Bulletproof Vest Partnership for FY 2018. C. PUBLIC HEARINGS D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Youth Advisory Committee 2018 Year End Report F.2 Consider appointing a member of City Council to serve as Mayor Pro Tern for a term of one year. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Monday, May 21, 2018 City Council Agenda Page 2 of 3 H. INFORMATION AND REPORTS - MAYOR PRO TEM TURNAGE H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, May 18, 2018 by 3:00 PM. IIN n r A. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, May 21, 2018 City Council Agenda Page 3 of 3 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: 2018 Youth Advisory Committee Project Presentation PRESENTER: Kristin James, Assistant to the City Manager SUMMARY: Members of the Youth Advisory Committee will be presenting their 2018 project proposal, "Healthy NRH." GENERAL DESCRIPTION: The city is fortunate to have the opportunity to use the Youth Advisory Committee (YAC) to better understand the needs of the youth within the community, as well as educate them about municipal government. One way the committee achieves this is by developing a project that will affect the youth of North Richland Hills. The goal in having YAC complete this project was to allow members the opportunity to learn and be involved in the decision making process of local governments. It started with their ideas, and then they were required to do the necessary research, prepare the presentation and now bring it before City Council as an idea that may be pursued in the future. In January, the Youth Advisory Committee met to discuss various ideas for the project proposal. After much discussion and debate they decided to create the "Healthy NRH" initiative. The committee spent time researching and evaluating other programs, which then allowed them to create a multi-faceted program that they feel, will touch all residents of the city. The committee believes the city can capitalize on the current city events, programs and facilities available by bringing on a larger educational aspect via social media, a website and additional free events. The program they have designed incorporates three components of healthy living — exercise, diet and preventive medical care. As mentioned above, the primary purpose of this item is to help educate YAC members in the decision making process of local governments and to receive input from the potential future leaders of the community. This agenda item is for informational purposes and no action is being requested from City Council at this time. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Grant Opportunity for Main Street Improvements PRESENTER: Clayton Comstock, Planning Manager GENERAL DESCRIPTION: The purpose of this Work Session item is to update City Council on the status of the 2009 Sustainable Development Grant awarded by the North Central Texas Council of Governments (NCTCOG) and new opportunities for grant funding for "Complete Streets" projects, including Main Street. City Council will be asked to confirm staff's direction concerning these opportunities. SUMMARY Following the adoption of the Smithfield Transit Oriented Development District in 2009, the City of North Richland Hills applied for and was awarded a "Sustainable Development Grant" by the North Central Texas Council of Governments for the construction of a new street connection from Main Street north and doglegging into Davis Boulevard at Northeast Parkway. This connection would occur through property acquired by the City around that same time. The $2.2 million grant would have had a $500,000+ city contribution for a total project of $2.8 million. In addition to the new street, the project would include sidewalks, street trees, on-street parking, benches, bike racks, street lights, and a traffic signal at Davis Boulevard and Northeast Parkway. A major condition of the grant, however, was that a mix of uses must be developed in conjunction with the street project. Since development meeting the criteria of the grant has not occurred or begun, the City is in the position to forego the $2.2 in NCTCOG grant funding for Snider Street. The North Central Texas Council of Governments is now accepting applications for "Complete Streets" projects on a rolling basis. Staff sees this as an opportunity to refocus the priorities for the Smithfield area to catalyze a vibrant and successful Main Street, as it is closer and more accessible to the Smithfield TEXRail Station platform. TEXRail commuter rail service is targeted to begin January 2019. MRH i i _;NIDIR ,IRII I RIL1"( ' II' 2009 Sustainable Development Grant application exhibit demonstrating the planned improvements of Snider Street between Main Street & Davis Boulevard COMPLETE STREETS "Complete Streets" projects that may qualify for new project grant funding by the Council of Governments includes improvements that add all or part of the following components to a public street: • On-street parking Sidewalks • Street trees Street furniture such as benches, bike racks, trash receptacles, • Street lights Bike or bus lanes • Crosswalk signage and striping • Green infrastructure such as rain catchment gardens, permeable paving/pavers, etc. These types of grants will not typically cover the costs of repaving or resurfacing existing roadways. They are instead meant to add and enhance alternative transportation options to the public street. MRH "COMPLETE STREET" GRANT OPPORTUNITY FOR MAIN STREET Staff will be seeking City Council's direction and support to proceed with a grant application that would enhance Main Street, Center Street, and Snider Street in the historic Smithfield area between Smithfield Road and Davis Boulevard with many of the components of a Complete Street listed above. The attached exhibit (also shown below) demonstrates the overall project and estimated project cost of$1.5 million, for which staff would seek grant funding to support the project. That overall cost does include pavement work that may not be covered by a complete streets grant. � t � SMITHFIELD TOD _�� STREET IMPRtlVEMENT PROTECT SUMMARY Asphalt street rehabilitation •fleM1ablt[ t 0"tVdalt 4'4 N2w feteStreet iraHi yGp Argrla p r.roo—n -teat Sidewalk alk TEXRail platform c-mn&nAnm Streetscaping • Sidewalks • Street trees&grates � •monn or mom-co-,irn�t-ewe--te ale,,angled -street • Streetlights parkin&g"sltlewalk grated street tree wells, meet rgat o-eea,me omv • Street furniture aging ph.1t ted'r • Irrigation atmvt p g botfi.dde b y -tre¢ipare d ]i paxYtngs(rlped on eart srtle only C.onztruct d---veto stroat •Shree6,apng&wo,J ion-.t et,,gdg.d east side only snnimneto W Estimated Cost. w srnnoru t j $1,488,000 r y„�;; �j L .� ;� • ��, ,� ,nib e ,, �, ® .® � , � ,. 4 �, ,, ® a ,. L, I I%%�:/l MW G.A.' 6' i yA ��, O I.;��; hM �.�. w O �:.i � II ... � — � �? H Q # 1�1�if � ti � � � � 1r� �;, ,,., ��, �- , r w} �, � " r ,,. , ®. a 1 ' �j ,,�� �: � r��r. 9wA�� 9J !,� Y'�M'eN � 7 �' �`1�t u���� � ��� ����1 �����o, 4,���, � � � ,, �i«11111t ,,, ,, ;,�, �q���o ,° ;;�.. 41�����IN65 "1 � ��� - � E 4t 00 LU . _ k LL LLI \ \ \ � \ \ \\ � C 2 I . > _ j E X e \ \ }\ ( } m { }« § s{ - < / \ \ / \ \ \\ \ \ U 0 aj Qj - , / E e k \ \ , \ ^ j E 2 \ / \ / D \ \ / / M § = e e e � ; . V) V) V E \ . ƒ 7 g / } m m m _ ( & « z7m y\\ , . MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Approve minutes of the regular May 14, 2018 City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the regular May 14, 2018 City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE MAY 14, 2018 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14th day of May at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Mike Benton Council, Place 5 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Council had no questions for staff. Mayor Trevino informed Council the flow of the meeting will change slightly to accommodate newly elected official Brent Barrow. Following work session, City Council, to include Mr. Barrow, will adjourn to Executive Session as authorized by Local Government Code Section 551, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 7901 Boulevard 26 and (2) 5101 Laurel. Following discussion, Executive Session will be recessed and Council will reconvene following the regular meeting to discuss Section 551.074: Personnel matters to discuss May 14, 2018 City Council Meeting Minutes Page 1 of 12 the employment, evaluation, and duties of public employees - Municipal Judge and Section 551.072: Consultation with City Attorney - construction contract of Kodiak Trenching and Boring LLC for paving improvements on Rufe Snow Drive. Mayor Trevino informed Council that item B.7, consideration of Ordinance No. 3516 to appoint the judge and alternate judges, will need to be removed from the consent agenda. The item will be considered separately following Executive Session discussion regarding Section 551.074: Personnel matter to discuss the employment, evaluation, and duties of public employees - Municipal Judge. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. Director of Library Services Cecilia Barham introduced new Circulation Supervisor Yaika Sabat. 3. QUARTERLY FINANCIAL REPORT FOR THE PERIOD ENDING MARCH 31, 2018. Budget Director Robert Myers reviewed the quarterly financial status report for the period ending March 31, 2018. Mr. Myers reviewed the General Fund, Park Development Fund, Crime Control District Fund and Utility Fund providing the following year to date actuals: General Fund Revenue - $31,839,724 (67.9% of projected budget) Expenditures - $21,574,148 (46% of projected budget) Park Development Fund Revenue - $4,364,919 (48.5% of projected budget) Expenditures - $4,269,336 (47.4% of projected budget) Crime Control District Fund Revenue - $2,758,878 (51.3% of projected budget) Expenditures - $2,473,732 (46% of projected budget) Utility Fund Revenue - $13,653,261 (40% of projected budget) Expenditures - $17,189,962 (49.9% of projected budget) Mr. Myers also provided an update on the following capital projects: Northfield Park renovation, Davis Boulevard/Mid Cities Boulevard intersection, and Smithfield Road (Davis Boulevard to Mid Cities Boulevard). May 14, 2018 City Council Meeting Minutes Page 2 of 12 Council had no questions for staff. EXECUTIVE SESSION Mayor Trevino announced at 6:17 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 7901 Boulevard 26 and (2) 5101 Laurel. Executive Session began at 6:20 p.m. and concluded at 6:40 p.m. Mayor Trevino recessed Executive Session at 6:40 p.m. Mayor Trevino announced that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order May 14, 2018 at 7:00 p.m. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Mike Benton Council, Place 5 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Barth gave the invocation. A.2 PLEDGE Council member Barth led the pledge of allegiance to the United States and Texas flags. A.3 CANVASS ELECTION RESULTS A.3.1 APPROVE RESOLUTION NO. 2018-013, CANVASSING THE RESULTS OF THE MAY 5, 2018 GENERAL ELECTION. APPROVED May 14, 2018 City Council Meeting Minutes Page 3 of 12 City Secretary Alicia Richardson informed Council pursuant to the Texas Election Code, the governing body shall meet after the General Election to canvass the results of the election. Resolution No. 2018-013 formally accepts the results and declares the winning candidates. The unofficial results received from Tarrant County Elections are as follows: Candidate Number of Votes Mayor Oscar Trevino 1,556 Place 2 Rita Wright Oujesky 1,511 Place 4 Brent Barrow 1,151 Taylor Steele 533 Place 6 Scott Turnage 1,507 Staff is recommending Council approve Resolution No. 2018-013, declaring the following elected to office: Office Name Mayor Oscar Trevino Place 2 Rita Wright Oujesky Place 4 Brent Barrow Place 6 Scott Turnage Mayor Trevino thanked Council member Barth for his service to the City of North Richland Hills. Dr. Barth was elected in 2006 and re-elected by the citizens five times. Dr. Barth envisioned the successful program Citizens Civic Academy, which is offered by the city. Mayor Trevino opened the floor to Council for comments. Council thanked Dr. Barth for his service, friendship, mentorship, and leadership. May 14, 2018 City Council Meeting Minutes Page 4 of 12 A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER BENTON TO APPROVE RESOLUTION NO. 2018-013. MOTION TO APPROVE CARRIED 7-0. A.4 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4.1 OATHS OF OFFICE AND SWEARING IN CEREMONY FOR NEWLY ELECTED OFFICIALS - MAYOR AND COUNCIL MEMBERS FOR PLACES 2, 4, AND 6. The oath of office was administered to the following officials: Rita Wright Oujesky, Brent Barrow, Scott Turnage and Oscar Trevino. Mayor Trevino recessed the meeting at 7:37 p.m. for a brief reception. Mayor Trevino reconvened the meeting at 8:02 p.m., with the following present. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Mike Benton Council, Place 5 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.5 CITIZENS PRESENTATION Mr. Kyle Smith, 7552 Starnes Road, commented on his concerns with roadway markings and speed control on Starnes Road. He informed Council about a recent accident involving a bicycle. Mayor Trevino asked Police Chief Jimmy Perdue and Managing Director Mike Curtis to visit with Mr. Smith. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA Council member Lombard removed item B.7 from the consent agenda. May 14, 2018 City Council Meeting Minutes Page 5 of 12 B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE THE CONSENT AGENDA(ITEMS B.1 - B.6). MOTION TO APPROVE CARRIED 7-0. 13.1 APPROVE MINUTES OF THE REGULAR APRIL 23, 2018 CITY COUNCIL MEETING. B.2 RESCHEDULE THE JUNE 11, 2018 CITY COUNCIL MEETING TO JUNE 4, 2018. B.3 CONSIDER ORDINANCE NO. 3505, AMENDING CHAPTER 54, ARTICLE X, OF THE CITY OF NORTH RICHLAND HILLS CODE OF ORDINANCES, AUTOMATED TRAFFIC SIGNAL ENFORCEMENT. B.4 AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE TEXAS DEPARTMENT OF MOTOR VEHICLES FOR SCOFFLAW SERVICES FOR THE CITY'S AUTOMATED TRAFFIC SIGNAL ENFORCEMENT PROGRAM. B.5 AUTHORIZE THE CITY MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN NORTH RICHLAND HILLS, THE CITY OF DALLAS, THE CITY OF ARLINGTON AND THE TEXAS DEPARTMENT OF PUBLIC SAFETY FOR REIMBURSEMENT OF OVERTIME SALARY COSTS ASSOCIATED WITH THE NORTH TEXAS ANTI-GANG CENTER TASK FORCE. B.6 ADOPT JOINT RESOLUTION AUTHORIZING THE ANNUAL RENEWAL OF AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR 800 MHZ RADIO MAINTENANCE SERVICES. C. PUBLIC HEARINGS CA ZC 2018-02, ORDINANCE NO. 3512, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TEAGUE, NALL, AND PERKINS, INC., FOR A ZONING CHANGE FROM R-1-S SPECIAL SINGLE-FAMILY TO R-2 SINGLE-FAMILY RESIDENTIAL AT 8120 SAYERS LANE, BEING 2.199 ACRES DESCRIBED AS LOT 8, BLOCK 3, WOODBERT ADDITION. (CONTINUED FROM APRIL 23, 2018 CITY COUNCIL MEETING) May 14, 2018 City Council Meeting Minutes Page 6 of 12 APPROVED Mayor Trevino advised the public hearing was opened at the April 23, 2018 City Council meeting and continued to the meeting tonight. He called on Planning Manager Clayton Comstock to introduce the item. Mr. Comstock informed Council the applicant is requesting a zoning change of 2.199 acres located at 8120 Sayers Lane. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is R-1-S special single family. Mr. Comstock presented site photos of the property. Applicant representative Tom Rutledge with Teague, Nall, and Perkins, located at 6620 Cedar Crest Drive, North Richland Hills presented request and was available to answer questions from Council. The comments at the Planning and Zoning Commission included traffic and density. If request is approved, the total number of homes on Sayers will be less than the neighborhoods located to the west and northwest that have 56 homes. He said other concerns regarded engineering questions, which is not part of the zoning request, but he is available to answer questions. Council had no questions for the applicant. Mr. Comstock presented staffs report. The request is for R-2 single family residential. Over 20% of the land area located within the 200-foot buffer zone have registered written opposition to the request. State law requires a super majority vote of the City Council when the city is in receipt of opposition from a minimum of 20% of the land area owners located within the 200-foot buffer zone. The petition submitted at the April 23, 2018 City Council meeting is 62.6% of the land area owners in opposition to the request. The Planning and Zoning Commission, at their April 5, 2018 meeting, recommended approval with a vote of 6-0. Mayor Trevino commented the public hearing is open and would hear from those who wish to speak during the public hearing. The following spoke in opposition: Mr. Clint Holly, 8124 Sayers Lane, commented that he lives just east of the proposed area. He expressed to Council that he disagrees with the statement made at the Planning and Zoning Commission that the request is only a zoning request. He commented that he does not oppose the proposed lot size as it matches with the current neighborhood. Ms. Susan Walls, 8301 Sayers Lane, inquired about the zoning exhibit. The exhibit illustrates that the proposed area extends over Sayers Lane. She also mentioned her May 14, 2018 City Council Meeting Minutes Page 7 of 12 concern with drainage. Ms. Evelyn Kidd, 8125 Sayers Lane, commented on lot size, additional traffic for the dead-end street, and the zoning exhibit that shows an additional 50'. Mr. Mark Mudry, 6617 Cedar Grove Drive, North Richland Hills, the applicant informed Council that he was present to answer any questions. There being no one else wishing to speak, Mayor Trevino closed the public hearing. In response to the question regarding additional property, Mr. Comstock informed Council the right-of-way on Sayers Lane is 50'. Al zoning changes illustrate the boundary line of the district to the center line of the street or right-of-way. He advised that Ms. Kidd inquired about the additional 50'. The right-of-way is city property. If the right-of-way is determined to no longer be needed, there is a process to abandon the property. Ms. Kidd being the adjacent property owner to the north will have the opportunity to acquire half of the right-of-way. Mr. Comstock informed Council any drainage, engineering, water services, stormwater drainage takes places during the platting process. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY MAYOR PRO TEM TURNAGE TO APPROVE ORDINANCE NO. 3512, MOTION TO APPROVE CARRIED 7-0. C.2 FP 2018-01 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CAMBRIDGE NRH DEVELOPMENT, LLC, FOR A FINAL PLAT OF CAMBRIDGE ESTATES PHASE 2, BEING 2.88 ACRES LOCATED IN THE 6000 BLOCK OF WESSEX STREET. (CONTINUED FROM APRIL 23, 2018 CITY COUNCIL MEETING) APPROVED Mayor Trevino advised the public hearing was opened at the April 23, 2018 City Council meeting and continued to the meeting this evening. He announced that Council member Welch has a conflict and will not be participating in the discussion or vote on the item. Council member Welch filed an affidavit of disqualification with the city secretary as he is the engineer of record for the item. Council member Welch left the meeting at 8:35 p.m. Mr. Comstock informed Council the applicant is requesting a final plat for 2.88 acres May 14, 2018 City Council Meeting Minutes Page 8 of 12 located in the 6000 block of Wessex Street. The area is designated on the Comprehensive Land Use Plan as commercial and the current zoning is R-PD residential planned development. Mr. Comstock presented site photos of the property. Applicant representative Kyle Krupa with Sandlin Homes located at 5137 Davis Boulevard, presented request and was available to answer questions. He informed Council this is the last phase of the development. They purposely waited for the Federal Emergency Management Agency (FEMA) approval of their Letter of Map Amendment (LOMA) and Conditional Letter of Map Amendment (CLOMR). This phase will complete the 193-lot community. Mr. Comstock presented staffs report. The Planning and Zoning Commission, at their April 5, 2018 meeting, recommended approval with a vote of 6-0. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE FP 2018-01. MOTION TO APPROVE CARRIED 6-0-1, WITH COUNCIL MEMBER WELCH ABSTAINING. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS E.1 CONSIDER THE 2018 PREVENTIVE STREET MAINTENANCE PROGRAM. APPROVED Council member Welch returned to the meeting at 8:41 p.m. Mayor Pro Tern Turnage introduced the item. Street-Traffic Superintendent Chris Turner presented the 2018 preventive street maintenance program. Council had no questions for staff. May 14, 2018 City Council Meeting Minutes Page 9 of 12 A MOTION WAS MADE BY MAYOR PRO TEM TURNAGE, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE THE 2018 PREVENTIVE STREET MAINTENANCE PROGRAM. MOTION TO APPROVE CARRIED 7-0. E.2 CONSIDER AN INTERLOCAL AGREEMENT BETWEEN TARRANT COUNTY AND THE CITY OF NORTH RICHLAND HILLS FOR ROAD CONSTRUCTION ON A SECTION OF SUSAN LEE LANE. APPROVED Street Traffic Superintendent Chris Turner presented item and was available to answer questions. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER BENTON TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN TARRANT COUNTY AND THE CITY OF NORTH RICHLAND HILLS FOR ROAD CONSTRUCTION ON A SECTION OF SUSAN LEE LANE. MOTION TO APPROVE CARRIED 7-0. E.3 APPROVE RESOLUTION NO. 2018-012, APPROVING AN ADVANCE FUNDING AGREEMENT RELATING TO THE SMITHFIELD MIDDLE SCHOOL SAFE ROUTES TO SCHOOL PROGRAM. APPROVED Civil Engineer Justin Naylor presented item and was available to answer questions. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE RESOLUTION NO. 2018-012. MOTION TO APPROVE CARRIED 7-0. F. GENERAL ITEMS There were no items for this category. May 14, 2018 City Council Meeting Minutes Page 10 of 12 G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED Mayor Trevino announced that action is necessary as the result of discussion in Executive Session, pursuant to Section 551.072: Deliberate the purchase, exchange, lease or value of real property. Director of Economic Development Craig Hulse presented item. A MOTION WAS MADE BY MAYOR PRO TEM TURNAGE, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN UNIMPROVED PROPERTY CONTRACT FOR 5101 LAUREL LANE AND ANY ASSOCIATED DOCUMENTS NECESSARY WITH J. GUADALUPE LARA, MARIA DEL ROSARIO SALAZAR FOR $49,000. MOTION TO APPROVE CARRIED 7-0. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Lombard made the following announcements. A runoff election will take place Tuesday, May 22, 2018 for the Republican and Democratic Primary. Early voting for the runoff began today and continues through Friday. Please visit the Tarrant County elections website for a sample ballot and polling hours and locations. The Sounds of Spring Concert Series wraps up this Friday with performance by American Jazz Composers Orchestra. The concert will begin at 7:00 p.m. on the City Hall Plaza. Admission and parking are free. There will be a variety of food trucks and activities for kids. Please visit our website or call Parks & Recreation for more information. Summertime is nearly here and so are the mosquitoes. Make sure you are protected by using insect repellent whenever you spend time outdoors and by eliminating standing water where mosquitoes breed around your home. You can find more information on the city's website. May 14, 2018 City Council Meeting Minutes Page 11 of 12 Kudos Korner - Our Fleet Services Employees - The Fleet Services Division was recently named one of the 100 Best Fleets in North America. The annual ranking recognizes high-trust and high-performance public sector fleet operations. Criteria for the award include use of technology, collaboration, service turnaround time, performance and accountability. North Richland Hills ranked 38 this year. Mayor Trevino recessed the meeting at 9:03 p.m. to reconvene into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.074: Personnel matters to deliberate the employment, evaluation, and duties of public employees - Municipal Judge; and Section 551.071: Consultation with City Attorney - Construction contract with Kodiak Trenching and Boring LLC for paving improvements on Rufe Snow Drive. Mayor Trevino reconvened the meeting at 9:28 p.m., with the same members present. 13.7 CONSIDER ORDINANCE NO. 3516, APPOINTING THE JUDGE AND ALTERNATE JUDGES OF THE MUNICIPAL COURT OF RECORD. APPROVED A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE ORDINANCE NO. 3516. MOTION TO APPROVE CARRIED 7-0. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 9:32 p.m. Oscar Trevino, Mayor Alicia Richardson, City Secretary May 14, 2018 City Council Meeting Minutes Page 12 of 12 MftH CITY COUNCIL MEMORANDUM FROM: Budget Department DATE: May 21, 2018 SUBJECT: Authorize the City Manager to execute an agreement with the Tarrant County Tax Assessor/Collector for tax assessment and collection services of ad valorem taxes for tax year 2018. PRESENTER: Robert Myers, Budget Director SUMMARY: Since 1993, Tarrant County has provided tax assessment and collection services for the City of North Richland Hills. Staff requests that City Council authorize the City Manager to execute a contract with Tarrant County in order to continue the provision of these services for Tax Year 2018. GENERAL DESCRIPTION: The Tarrant County Tax Assessor/Collector has submitted its annual agreement for property tax collection services. The county has collected property taxes for the City of North Richland Hills since October 1993. During this time, staff has been pleased with the county's performance, customer service and the cost savings realized by the city. A copy of the agreement is attached for Council consideration. This agreement is essentially the same as the previous agreement. The proposed rate for Tax Year 2018 is $0.98 per account, which is the same rate as charged in Tax Year 2017. The Tax Year 2018 rate is based on the Tarrant County Tax Assessor/Collector's actual cost for tax collection. The estimated number of accounts based on the preliminary tax roll received in May 2018 is 60,899. This is an increase of 520 accounts compared to the July 2017 Certified Tax Roll. Based on these accounts, the total estimated cost for this service is approximately $59,681. Staff believes the service provided by the Tax Assessor/Collector remains a good value. It would not be possible for the City of North Richland Hills to conduct the same service for the amount currently charged by Tarrant County. RECOMMENDATION: Authorize the City Manager to execute an agreement with the Tarrant County Tax Assessor/Collector for tax assessment and collection services. § Agreement For the Collection of Taxes COUNTY OF TARRANT § Agreement made this - _ day of'___ __ 2018, by and between the Tarrant County Tax Assessor/Collector,hereiner referred to as ASSFSSOR/COLLFCTOR,and Tarrant County,hereinafter referred to as the COUNTY,both of whom are addressed at 100 E. Weatherford Street,Fort Worth,Texas 76196-0301,and the City of North Richland Hills hereinafter referred to as City,whose address is PO Box 820609,North Richland hills,TX 76182, PURPOSE OFAGREEMENT The purpose of this Agreement is to state the terms and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the City. NO W Tl IEREFORE, in consideration of the mutual promises herein contained,the parties hereto agree as follows: 1. SEX VICES TO BE PERf'ORNIED The ASSESSOR/COLLECTOR agrees to bill and collect the taxes due and owing on taxable property upon which the City has imposed said taxes. The ASSESSOR/COLLECTOR shall perform the said services in the same manner and fashion as Tarrant County collects its own taxes due and owing on taxable property. The services performed are as follows: receiving the Certified Appraisal Roll from the appropriate Appraisal District and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and'fruth in Taxation calculations as required;the transmittal of tax statements via the U.S. Mail or electronic transfer of data; and payment processing. All City disbursements, made by check or by electronic transfer (ACH), for collected tax accounts will be made to the City on the day the COUNTY 'Depository Batik indicates the mandatory assigned "float" period has elapsed and the Fords are posted to the collected balance. If any daily collection total is less than one hundred dollars ($100.00), the disbursement may be withheld until the cumulative total of taxes collected for the City equals at least one hundred dollars($100.00),or at the close of the month. H. REPORTS The ASSESSOR/COLLECTOR will provide the City of North Richland Hills the following reports via internet access: Daily: Entity Distribution Repot Monthly: Tax Roll Summary Year-to-Date Summary Report Part A,B and C Detail Collection Summary Report Distribution Summary Detail Collection Summary By Year Entity Revenue and Expense Reports—as required by Property Tax Code Sec 3 1.10 Annual: Certified Tax Roll The following weekly reports are available upon request only and provided via email: Weekly: Detail Collection Summary Report Detail Collection Summary By Year III. COMPENSATION In consideration of the services to be performed by the ASSESSOR/COLLECTOR,compensation for the services rendered is a rate of ninety-eight cents ($0.98)per account located within Tarrant County, and two-dollars and sixty cents($2.60) per account located outside Tarrant County. The number of accounts billed will be based on the July 25 billing roll certified to the ASSESSOR/COL.LECTOR,net of subsequent account additions and deletions made by the Appraisal District. The ASSESSOR/COLL E,CTOR will invoice fo'these accounts by January 31,2019 with payment to be received from the City by February 28,2019. The scope of services identified in this contract does not include the administration of a rollback election. In the event of a successful rollback election,these costs incurred by the Tarrant County Tax Office will be separately identified,billed, and paid by the entity. IV. AUDITS The ASSESSOWCOLLECTOR will provide to the City auditor necessary explanations of all reports and access to ASSESSOR/COLLECTOR in-house tax system computer terminals to assist the City auditor in verifying audit samples of the financial data previously provided by the ASSESSOR/COLLECTOR during the past audit period. Additional support for entity verification or entity auditor verification is not a part of this contract. Each request for support will be reviewed individually. Costs for providing audit support will be determined by the ASSFSSORICOLLECTOR and will be charged to and must be paid by the City. 1! TAX RATF.REQUIREMENT The City will provide the ASSESSOR/COLLECTOR copies of the resolution, ordinance, or order signed by the governing body adopting the City's current tax rate and exemption schedule to be applied for assessing purposes along with a copy of the rate calculation worksheets,if applicable,by Friday,September 14,2018. Under authority of Section 31.01 (h) of the Property Tax Code, any additional cost of printing and mailing tax statements because of late reporting of the tax rate or tire exemption schedule will be charged to and must be paid by the City. Any additional cost or expense requiring recalculation or rebilling due to an inaccurate or erroneous tax rate provided by City ofNorth Richland Hills will be paid by City of North Richland Hills. The tax rate and the exemption schedule for each of the last five(5)years in which an ad valorem tax was levied, or all prior years where there remains delinquent tax,must be furnished in writing to the ASSESSOIVCOLLECTOR at the time of the initial contract. VI: COMPLIANCE WITH APPLICABLE .STATUTL'.S, ORDINANCES,AND REGULATIONS In perlerrming the services required underthis Agreement,the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, final Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control,the ASSESSOR/COLLECT'OR shall immediately notify the City of that fact and the reasons therefore. Vll. DEPOSIT OF FUNDS All funds collected by the ASSESSOWCOLLECTOR in the performance of the services stated herein for the City shall be promptly transferred to the account of the City at the City's depository bank. All payments to entities will be made electronically by the automated clearing house(ACH). The ASSESSOR/COLLECTOR has no liability for the funds after initiation of the ACH transfer of the City's funds from the COUNTY Depository to the City's designated depository. ASSESSOR/COLLECTOR has the authority to temporarily suspend payments to City of North Richland hills (file to unforeseen or unanticipated circumstances. VIIL INVESTMENT OF FUNDS The City hereby agrees that the COUNTY, acting through the COUNTY Auditor, may invest collected ad valorem tax funds of the City during the period between collection and payment. The COUNTY agrees that it will invest such funds in compliance with the Public Farads Investment Act, The COUNTY further agrees that it will pay to the City all interest or other earnings attributable to taxes owed to the City. All parties agree that this Agreement will not be construed to lengthen the time period during which the COUNTY or the ASSESSOR/COLLEICTOR may hold such funds before payment to the City. IX. REFUNDS Refunds will be made by the ASSESSOR/COLLECTOR except as set forth herein. The ASSESSOR/COLLECTOR will advise the City of changes in the tax roll which were mandated by the appropriate Appraisal District. The ASSESSOR/COLLECTOR will not make refunds on prior year paid accounts unless the prior year paid accounts for the past five(5)years are provided to the ASSESSORICOLLECTOR. If the amount of refunds processed for City of North Richland Hills exceeds collections for City of North Richland Bills, City of North Richland Hills will be placed in a negative status and no distributions made to City of North Richland Hilts until collections exceed the negative balance. All refunds of overpayments or erroneous payments due,but not requested,and as described in Section 31.11 of the Texas Property "Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR. The contract must have been in force,actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the City's jurisdiction. The proportional share is based upon the City's percent of the tax account's total levy assessed at the time of receipt of the over or erroneous payment. In the event any lawsuit regarding the collection of taxes provided for in this agreement to which the City is a party, is settled or a final judgment rendered,and which final judgment is not appealed,and the terms of such settlement agreement or final judgment require that a refund be issued by the City to the taxpayer, such refund shall be made by ASSF.SSOR/COLLSCTOR by debiting funds collected by ASSESSOR/COLLECTOR on behalf of the City and remitting such refund to the taxpayer in conformity with the terms of the settlement agreement or final judgment. X. DELINQUENT COLLECT IONS The ASSESSOR/COLLECTOR will assess and collect the collection fee pursuant to Sections, 33.07, 33.08, 33.11 and 33.48 of the Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will collect attorney fees that are specified by the City through written agreement with a delinquent collection Attorney. The ASSESSOR/COLLECTOR will disburse the amount directly to the City for compensation to a Firm under contract to the City. If die delinquent collection Attorney contracted by the City requires attendance of ASSESSOR/COLLECTOR personnel at a court other than the District Courts in downtown Fort Worth,and the COUNTY is not a party,the employee's expenses and proportionate salary will be the responsibility of the City and will be added to the collection expenses and charged to the City. 'the ASSESSOR/COLLECTOR will not be responsible for the collection of prior year delinquent accounts unless all delinquent accounts information is provided to the ASSESSOR/COL.LECTOR. XI. TERM OFAGRFEMEWT This Agreement shall become effective as of the date hereinabove set out,and shall continue in effect during the 2018 tax year,unless sooner temrinated by providing sixty(60)day written notice, as outlined in paragraph XII. XII. NOT ICES Any notices to be given hereunder by either party to the other may be effected by e-mail,or in writing,either by personal delivery or by mail,registered or certified,postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the parties as they appear in the introductory paragraph of this Agreement, but each party may change this address by notice in accordance with this paragraph. X111. MISCELLANEOUS PROVISIONS This instrument hereto contains the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect. This Agreement shall be construed under and in accordance with the laws of the State of'Tcxas,and all obligations of the parties created hereunder are performable in Tarrant County,Texas. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal,or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal,or unenforceable provisions had never been contained, This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. Exeeuted on the day and year first above written,Tarrant County, Texas. BY. RON WRIGHT, DA'T'E TAX AS.SES.SORICOLLECTOR TARRANT COUNTY FOR City of North Richland Hills BY: DA'T'E 777LE: FOR TARRANT C'OUNT'Y.• BY, B. GLEN WHIT LEY DA 71' TARRANT COUNTY.IUDGE APPROVED AS TO FORM: BY: CRIMINAL DISTIUC'T ATTORNEY'S OFFICE' DATE *bylaw,the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval.Instead those parties should seek contract review from independent counsel. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Consider Resolution No. 2018-014, Authorizing the Application for the Bureau of Justice Assistance Bulletproof Vest Partnership for FY 2018 PRESENTER: Mike Young, Assistant Police Chief SUMMARY: The Bureau of Justice Assistance (BJA) has announced the application funding period for the FY 2018 Bulletproof Vest Partnership Program (BVP) created by the Bulletproof Vest Partnership Grant Act of 1998 and reauthorized by the Bulletproof Act of 2000. The Police Department will use the awarded funds to purchase protective armor vests for sworn personnel. GENERAL DESCRIPTION: The U.S. Department of Justice is committed to improving officer safety. The BVP initiative was designed to provide a critical resource to state and local law enforcement for the sole purpose of purchasing bullet-resistant body armor for sworn law enforcement officers. The BJA has awarded more than 1.2 million bullet proof vests through the BVP Program. Jurisdictions with fewer than 100,000 residents receive priority funding, up to 50 percent of the cost of each eligible body armor vest purchased. The police department is seeking authorization to apply for the FY 2018 BVP funding to purchase ballistic and stab-resistant armor vests for all sworn personnel. A focus on safety should be maintained at all levels within the organization and be reinforced through supervision, training, and policy. To receive the BVP funds, every law enforcement agency must have a written body armor wear policy. North Richland Hills Police Department General Order Number 704 - Protective Equipment fulfills this requirement. The anticipated funding level for this grant request is $11,000.00. There is a 50% match requirement. Justice Assistance Grant (JAG) funds or other federal funding sources may not be used to pay for the portion of the bullet proof vest that is not covered by BVP funds. The use period for the FY 2018 BVP funds will expire August 31, 2020. RECOMMENDATION: Approve Resolution No. 2018-014 RESOLUTION NO. 2018-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AUTHORIZING SUBMISSION OF THE GRANT APPLICATION FOR THE BUREAU OF JUSTICE ASSISTANCE FY 2018 BULLETPROOF VEST PARTNERSHIP WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for and to make appointments for the conduct of business relative to the Bureau of Justice Assistance FY 2018 Bulletproof Vest Partnership; and WHEREAS, The City Council of North Richland Hills finds it is in the best interest of the citizens of North Richland Hills to request the funds available under this Program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills hereby authorizes and approves the submission of the grant application for the Bureau of Justice Assistance FY 2018 Bulletproof Vest Partnership and make appointments for the conduct of business relative to the grant. SECTION 3. The City Council of the City of North Richland Hills designates Public Safety Director Jimmy Perdue as the grantee's authorized official, with the power to apply for, accept, reject, alter or terminate the funding request on behalf of the applicant agency. SECTION 4. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 21St day of May, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Resolution No. 2018-014 Page 1 of 2 ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director Resolution No. 2018-014 Page 2 of 2 13 « .a " m ... From: BVP Email Account [mailto:ojp(Opublic.govdelive[y.com] Sent: Friday, April 13, 2018 9:34 AM To: Ken Bounds Subject: Bulletproof Vest Partnership (BVP) — FY 2018 Application Announcement Updated Links Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year 2018 BVP application funding period. Applications for FY 2018 BVP fiords will be accepted beginning Thursday, April 12, 2018. All applications must be submitted online at https://o'y.gov/bvpbasi/(Updated Link)by 6:00 pm (e.d.t.), Tuesday, May 29, 2018. Important Information Regarding FY 2018 BVP Funds: 1. Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers in place when the FY 2018 BVP applications are submitted. Please see the BVP mandatory FAQs for further guidance on this requirement: https://ojp. og v/bvpbasi/docs/FAQsBVPMandatoryWearPolicypdf(Updated Link) 2. Uniquely Fitted Armor Vest Requirement: The BVP Reauthorization Act of 2015 included a provision that states that BJA may give preferential consideration to BVP recipients that provide armor vests to law enforcement officers that are uniquely fitted for such officers, including vests uniquely fitted to individual female law enforcement officers. This provision is applicable to FY 17 BVP awards moving forward. Please see the BVP Reauthorization Act of 2015 amendment for reference: https://www.con rg ess.gov/114/platys/pub1155/PLAW-11412ubll55.Vdf. In the BVP Program, "uniquely fitted vests" means protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage, through a combination of: 1) correctly-sized panels and carrier, determined through appropriate measurement, and 2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. The requirement that body armor be "uniquely fitted" does not necessarily require body armor that is individually manufactured based on the measurements of an individual wearer. In support of the Office of Justice Programs' efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor(Active Standard ASTM E3003) available at no cost. The Personal Armor Fit Assessment checklist, is excerpted from ASTM E3003. In addition, a certification section has been added to the 2018 application (in the BVP system) stating the jurisdictions and lacy enforcement agency are aware of and will comply with this fitted vest requirement. 3. Each vest purchased with FY 2018 funds must meet National Institute of Justice (NIJ) standards on the date it was ordered and must be American-made. Please see this website for the latest NIJ compliant vests: hops://www.justnet.org/other/ballistic epl.html and hops://www.justnet.org/other/stab cpc l.html. 4. Jurisdictions with more than one law enforcement agency (LEA) associated with the jurisdiction account may not submit a separate application. Instead, the LEAs associated with jurisdictions with more than one LEA must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. 5. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years,please review the program guidance below. Prior to submitting an application for FY 2018 BVP funds: a. Verify that the number of vests indicated on the application does not exceed actual agency needs. Review,all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) b. Ensure that the application accurately reflects the current market cost for the vests identified on the application. c. Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs. Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum award allowable based on the appropriation and distribution guidelines. 6. BJA has completed user guides and training materials for the BVP application process and the payment request process. Please see the following website for the guides and checklists: http://ojp.gov/bvpbasi/bvpprogra=esources.htm For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests a,usdoi.�Zov. Sincerely, The BVP Program Team Bureau of Justice Assistance https://ojp.gov/bvpbasi/ This email was sent to kbounds(anrhtx.com using GovDelivery Communications Cloud on behalf of. Office of Justice Programs - 810 Seventh Street,NW - Washington, DC 20531 - 202-514-2000 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Youth Advisory Committee 2018 Year End Report PRESENTER: Kristin James, Assistant to the City Manager SUMMARY: In accordance with the Youth Advisory Committee's by-laws, the committee shall submit a year-end report to the City Council on the status of its activities for the year. GENERAL DESCRIPTION: In accordance with the Youth Advisory Committee's by-laws, the committee shall submit a year-end report to the City Council on the status of its activities for the year. The year- end report of the Youth Advisory Committee (YAC) as submitted by Luis Carrillo, Chair of the Youth Advisory Committee, is attached for your review. Luis will be in attendance to present the report to the City Council and several members of the YAC are expected to attend as well. RECOMMENDATION: Accept the Youth Advisory Committee's 2018 Year-End Report. N dln NAM CaT11104e End of Year Report May 21 , 2018 The 2017-2018 Academic Year has concluded and the Youth Advisory Committee is pleased to report it has been exciting and successful. This report is designed to highlight the year in review and inform the City Council of events and plans for the fall 2018 semester. The Youth Advisory Committee ended the year with 16 regular members. At the end May, the following five members will have graduated from the program: • Luis Carrillo— Birdville High School • Jillian Oujesky— Richland High School • Maddie Riscky — Richland High School • Ben Taylor— Richland High School • Gabby Whitton — Richland High School The Youth Advisory Committee wishes them well as they begin their college careers. Committee members are in the process of recruiting new members, and hope to have recommendations to Council within a couple months for the 2018-2019 Academic Year. The Youth Advisory Committee met and heard from various city staff members through the Guest Speaker Program. This program provided the Youth Advisory Committee members with an opportunity to learn more about the City and the services it provides to the citizens. The Youth Advisory Committee had the opportunity to hear from the City Manager's Office, Public Works Department, Emergency Management, and the Economic Development Department. For their spring service project the Committee hosted the NRH Dog Show on May 6. Many hours of planning and marketing went in to hosting this successful event. In addition to an entire pallet of dog food being donated to the Animal Adoption and Rescue Center from one of the vendors who participated, the Committee also raised over $320 through registration fees for the event. The Committee is looking at opportunities to host the event next year, and will look at ways to grow the event as we move into 2019. The Youth Advisory Committee also presented their annual project to City Council during the May 21, 2018 City Council Work Session Meeting. This year the Committee presented to Council a new initiative called Healthy NRH. The Committee spent time researching and evaluating other similar programs, which then allowed them to create a multi-faceted program that they feel will touch all residents of the city. The Committee believes the City can capitalize on the current city events, programs and facilities available by bringing on a larger educational aspect via social media, a website and additional free events. The program they have designed incorporates three components of healthy living — exercise, diet and preventive medical care. On May 9, 2018, The Youth Advisory Committee held their annual Executive Committee election. The 2018-2019 Executive Committee is as follows: • Naia Garner — Chair • Cynthia Cruz —Vice Chair • Shelby Thomason — Secretary • Sydney Thomason — Treasurer The Youth Advisory Committee would like to thank the City Council for the opportunity to become active and involved in the community. The Committee looks forward to visiting the City Council at the end of next year with a new report. Respectfully Submitted by: Luis Carrillo, YAC Chair ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Consider appointing a member of City Council to serve as Mayor Pro Tern for a term of one year. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The purpose of this item is to appoint a member of the City Council to serve as Mayor Pro Tern for the term of one year. GENERAL DESCRIPTION: Pursuant to Article VI, Section 2 of the City Charter, the City Council shall select a mayor pro tern from among the seven members of Council. The appointment shall be made at the first regular meeting following the general city election. The mayor pro tem shall, in the absence or disability of the mayor, perform all the mayor's duties. RECOMMENDATION: Appoint a member of City Council to serve as Mayor Pro Tern for one year. ?g1kH NOKTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 21, 2018 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: Dive into summer fun at NRH2O Family Water Park. NRH20 will be open daily starting this Saturday, May 26. Visit NRH2O.com for hours of operation and a list of special events planned throughout the summer. City Hall and other non-emergency City offices will be closed on Monday, May 28 for the Memorial Day holiday. The NRH Centre, Iron Horse Golf Course and NRH2O Family Water Park will be open on Memorial Day. Garbage and recycling will be collected as normal. The NRH Senior Center will celebrate National Senior Center Health Day on May 30 by hosting a Health Fair from 10:00 a.m. to 1:00 p.m. in the Grand Hall. Stop by for educational information and free health screenings. Contact the Senior Center for more information. Kudos Korner: Every City Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Fire Chief Stan Tinney, Managing Director of Parks and Recreation Vickie Loftice — With very short notice, Chief Tinney and Vickie Loftice stepped up to organize a group of volunteers to represent the City of North Richland Hills at a charity walk in a nearby city. Their willingness to do this is a reflection of their character and commitment to giving back to the community. Stan and Vickie are true servant leaders who have built a culture of giving within their departments. We appreciate their service and the example they set for all of our city employees.