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Home My WebLink AboutCC 1986-06-03 Minutes MINUTES OF THE JOINT MEETING OF THE NORTH RICHLAND HILLS CITY COUNCIL, LIBRARY BOARD, PARK AND RECREATION BOARD AND CABLE TV BOARD, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820, JUNE 3, 1986 - 7:00 P.M. 1. CALL TO ORDER Mayor Echols called the meeting to order June 3, 1986, at 7:00 p.m. Present: Dan Echols Richard Davis Dick Fisher Marie Hinkle Virginia Moody Harold Newman 2. ROLL CALL Mayor Mayor Pro Tem Councilman Councilwoman Councilwoman Councilman Members of the Library Board Members of the Park & Recreation Board Members of the Cable TV Board Staff: Rodger N. Line Dennis Horvath Lee Maness Dave Petika Arlita Hallam Absent: Mack Garvin Jim Ramsey City Manager Assistant City Manager Finance Director Parks & Recreation Director Library Director Councilman Councilman 3. MOVE-IN COST FOR RECREATION CENTER AND LIBRARY INTO NEW BUILDING After a lengthy discussion of move-in and equipment costs, Councilman Fisher moved, seconded by Councilwoman Hinkle, to approve the move-in costs as listed on the two attachments with the following items added to the Parks move-in expenses: 1) Beam 2) Uneven Parallel Bars 3) Pummell Horse/Vault 4) Additional Scoreboard 5) Rowing Machine 6) Exercise Cycle $1,300 1,862 1,248 1,400 450 1,400 June 3, 1986 Page 2 and to approve the revised financing plan outlined in the attached memo from Finance Director Maness, with the stipulation that the additional $8,500 required for added items be provided from anticipated interest income. Motion carried 5-0. The meeting was adjourned. ~~ Mayor ATTEST: \ \ ¿..(//A/U~ dity Secretary ~ ¡¡ , CITY OF NORTH RICHLAND HILLS Finance Department: Council Meeting Date: 6/3/86 SUbject: Alternatives to Finance Recreation/Library Construction A d N b GN 86-60 and Move in Costs gen a urn er: -~ Per your request, a comprehensive review of fiscal year 1985/86 budget savings and other alternatives were completed as a means to finance the Recreation/Library construction and move-in costs. Those alternatives are itemized as follows: A. Starnes Street Fire Station Facilities - Initially funds were appropriated to purchase a larger tract of land to construct the fire station and sell off the excess property as needed. As a result a savings of $115,286 of Unspecified CIP Building Funds is available. B. Current year 1985/86 Operating Budget'- During the budget process for fiscal year 1986/87 a comprehensive analysis of estimated expenditures and revenues are projected to September 30, 1986. That review projects anticipated revenues to be approximately $180,000 above budgeted numbers and projected expenditures to be approximately $420,000 less than budgeted expenditures for a total savings of $600,000. Revise Funding Source 1. Current 1985 Series GO Bond Funds Available $ 734,380 2. Park Bond Funds (Transferred 1/13/86) 153,257 3. Park & Library Funds (Donations from Utility Customers) 30,000 4. Budget Savings (Per Item B Above) 600,000 5. Unspecified CIP Building Funds (Item A Above) 115,286 6. Anticipated Interest Income 8,500 1~ Total Available $1,641,423 As indicated above, the alternative financing will not use any of Unspecified CIP Funds available for Street and Drainage. Recommendation It is my recommendation that consideration be given as an alternative means of financing the Recreation/Library Facilities. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other x /~{ /)/v,,v<.¡hA/~ Department Head Signature City Manager CITY COUNCIL ACTION ITEM Page 1 of City of JXórth Richland Hills, Texas June 3, 1986 TO: Rodger N. Line FINM-0026-86 FROM: Lee Maness SUBJECT: Alternatives to Finance Recreation/Library Construction and Move In Costs Per your request, a comprehensive review of fiscal year 1985/86 budget savings and other alternatives were completed as a means to finance the Recreation/ Library construction and move-in costs. Those alternatives are itemized as follows: A. Starnes Street Fire Station Facilities - Initially funds were appropriated to purchase a larger tract of land to construct the fire station and sell off the excess property as needed. As a result a savings of $115,286 of Unspecified CIP Building Funds is available. B. Current year 1985/86 Operating Budget'- During the budget process for fiscal year 1986/87 a comprehensive analysis of estimated expenditures and revenues are projected to September 30, 1986. That review projects anticipated revenues to be approximately $180,000 above budgeted numbers and projected expenditures to be approximately $420,000 less than budgeted expenditures for a total savings of $600,000. '. Revise Funding Source 1. Current 1985 Series GO Bond Funds Available $ 734,380 2. Park Bond Funds (Transferred 1/13/86) 153,257 3. Park & Library Funds (Donations from Utility Customers) 30,000 4. Budget Savings (Per Item B Above) 600,000 5. Unspecified CIP Building Funds (Item A Above) 115,286 Total Available $1,632,923 (817) 281-004117301 N.E. LOOP a20/p.o. BOX 18609/NORTH RICHLAND HILLS, TX 76118 As indicated above, the alternative financing will not use any of Unspecified CIP Funds available for Street and Drainage. It is my recommendation that consideration be given as an alternative means of financing the Recreation/Library Facilities. _...~ ì11~ Lee Maness " PARKS MOVE IN Item Total $ Item Total $ Function Requested Requested Recommended Recommended EQUIPMENT 2 Volleyball Nets 250 250 2 Umpire Stands 500 500 Gym Divider 5,000 -0- Beam 1,300 -0- Uneven Parallel 1,862 -0- 12 Mats 1,608 1,608 Mat Dolly 75 75 Crash Mat 454 454 Pummell Horse/Vault 1,248 -0- Spring Board 400 400 Indoor Soccer 450 450 Badmitten Set 40 40 Floor Tape Machine 50 50 2 Dual Score Boards 2,800 1 Board 1,400 50 Folding Tables 7,500 10 Tables 500 10 Table Racks 1,000 1 Rack 100 400 Folding Chairs 4, 100 100 Chairs 1,200 10 Chair Dollies 900 2 Dollies 180 25 Card Tables 750 10 Tables 300 2 Post Chalk Boards 300 1 Bo ard 150 30 Stackable Chairs 900 -0- Sub Total 31,487 7,657 WEIGHT 2 Bulletin Boards 100 1 Board 50 ROOM Free Weight Set 520 520 Free Weight Racks 350 350 Weight Machine 8,900 8,900 Dumbbell Rack 450 450 Rowing Machine 450 -0- Exercise Cycle 1,400 -0- Scales 275 " 275 Dumbbell Set 500 500 Sub Total 12,945 11 ,045 GAME Table Games 2,000 1,000 ROOM PP Ball Dispenser 100 100 Foosball Table 400 -o- Ping Pong Table 1,930 1,930 Pool Table 2,000 -0- Sub Total 6,430 3,030 GYM Balls/Games 950 200 EQUIPMENT League Balls 560 300 Ball Cart 40 40 Minor Equip./Supplies 2,000 500 Sub Total 3,550 1,040 AEROBICS Stereo System 750 750 750 750 PARKS MOVE IN Item Total $ Item Total $ Function Requested Requested Recommended Recommended MARTIAL ARTS 12 Floor Mats 1,600 6 Mats 800 Kick Bag 250 250 Sub Total 1,850 1,050 CRAFTS Ceramics Molds 950 (See Note 1) -0- Kiln 1,350 -0- Bulletin Board 50 -0- Sub Total 2,350 DANCE Piano 3,500 (See Note 2) -0- Stereo System 750 750 Sub Total 4,250 750 KITCHEN Ice Machine 2,000 2,000 Coffee Machine 100 100 Microwave 250 250 Sub Total 2,350 2,350 BREAK Refrigerator 950 950 ROOM Microwave 250 -0- Couch 600 600 Table 100 100 5 Chairs 100 100 Sub Total 2,000 1,750 REC. SUPER. Office Equipment 12,819 (See Note 3) -0- Sub Total 12,819 .... DIRECTOR'S Misc. Off. Equip. 2,721 (See Note 4) -Q- OFFICE (Chairs, Credenza, 2,721 Lamps, etc.) SEC. OFFICE Table 148 148 Sub Total 148 148 COMPUTER IBM PC/Software 4,500 (See Note 5) -0- Sub Total 4,500 TOTAL $88,150 $29,570 PARKS (1) Usage is questionable - can be purchased later. (2) Available through donation. (3) Position not recommended at this time. (4) Fully furnished at this time. (5) Currently have 1 PC. The purchase of this equipment can be delayed one year. '. Function MOVE IN Sub Total COMPUTER Sub Total FURNITURE Item Requested Mover Costs Shelving Instal. 1 IBM 36 7 Terminals 2 Wands Tape Drive High Speed Printer Maintenance Supplies 3 Tables 1 PC Installation Cable Atch. Fire Res. Safe File Cabinet 2 Book Bins 3 Book Trucks 44 Children's Chairs 7 Children's Tables 16 Study Carrels 2 Step Stools 2 File Cabinets 1 Book Truck 60 Chairs 2 Couches 2 Lateral Files Paper Supplies (Crafts) 4 Folding Tables 6 Casual Seats 1 Index Tables Dictionary Stand Atlas Stand 10 Reader Tables 10 Reading Lamps 80 Reading Chairs 13 Study Carrels 8 Love Seats 2 File Cabinets 6 Typing Chairs 16 Chairs - Mult.Pur. 2 Mult. Pur. Tables 150 Stacking Chairs 20 Auditorum Tables 10 Chair Dollies 2 Table Dollies LIBRARY MOVE IN Total $ Requested $ 5,000 3,780 8,780 62,100 7,700 4,000 15,860 17,059 5,000 2,500 450 7,000 1,000 348 150 123,167 275 1,300 570 880 700 6,400 60 550 190 1,200 2,000 1,000 407 400 3,000 1,000 325 750 3,500 750 16,000 5,200 8,000 550 1,500 3,200 800 1,500 2,000 500 200 Item Recommended Mover Installation 1 IBM 36 2 Terminals 1 Wand (See note 1) 2 Trucks 20 Chairs 3 Tables 5 Carrels 40 Chairs 1 Couch 2 Seats 10 Tables 2 Lamps ($50 80 Chairs 13 Carrels 1 File Cabinet 3 Typing Chairs 8 Chairs 1 Table 75 Chairs 6 Tables Total $ Recommended $ 5,000 3,780 8,780 62,100 2,200 2,000 -0- -0- 5,000 2,500 450 -0- 1,000 100 150 75,500 275 1,300 380 400 300 1,600 60 -0- -0- 807 800 -0- -0- -0- 700 1 , 00.0 325 750 3,500 ea.) 100 16,000 5,200 -0- 275 750 800 400 750 600 -0- -0- ... LIBRARY MOVE IN Item Total $ Item Total $ Function Requested Requested Recommended Recommended FURNITURE (Con't) 1 Lecturn Microphone 750 750 2 Library Directories 2,200 1 Directory 1,700 1 Newspaper Display 400 -0- 12 Waste Baskets 300 6 Waste Baskets 150 4 Clocks 200 2 Clocks 100 Mail Room Furniture 1,237 1,237 2 Mail Sort Bins 452 452 1 Mailing Machine 3,179 3,179 1 Electronic Scale 2,525 2,525 1 Heavy Duty Dolly 85 85 4 File Cabinets 1,100 1 Fire Cabinet 275 Media Board 350 350 Volunteer Cord. Desk 700 700 Volunteer Cord. Typew. 1,200 1,200 Volunteer Cord. Chair 250 250 Refreshment Center 425 -0- 25 Conference Chairs 11 , 250 (See Note 2) -0- 2 Love Seats 2,000 -0- 2 Casual Chairs 1,000 1 Chair 500 File Cabinet 275 -0- Clock 50 -0- Film Cabinet 500 500 2 Filmstrip Cabinet 900 1 Cabinet 450 2 Cassette Panel 600 1 Panel 300 2 Reader Printer Carrel 800 800 12 Chairs Sec. 3,000 6 Chairs 1,500 2 Stools 200 1 Stool 100 1 Storage Cabinet 300 -0- 3 Used Chairs/Couches 300 -0- 8 Wet Carrels 3,200 4 Wet Carrels 1,600 2 Computer Carrels 1,160 ... 1,160 1 File Cabinet 275 -0- 6 Floor Lamps 600 2 Lamps 200 10 Occasional Tables 3,000 -0;- 1 Portable Lecturn 725 725 2 Flag Poles 300 300 Sub Total 110,495 58,160 SHELVING 90" Shelving-lighted 172,500 (See Note 3) 63,000 Sub Total 172,500 63,000 BOOKS 1,120 Additional Bks. 11 , 200 (See Note 4) -0- 117 Audio Visual 4,964 (See Note 4) -0- Sub Total 16,164 LIBRARY MOVE IN Item Total $ Item Total $ Function Requested Requested Recommended Recommended AUDIO 16MM Projector 1,400 1,400 VISUAL (For Story hr.) VCR Monitor 950 950 16MM Projector 1,100 1,100 (Auditorium) 16MM Proj ectors 1,100 -0- (Preview) 2 Film Strip Proj. 300 1 Projector 150 3 Carry Cases 75 1 Case 25 2 VCR Monitors A/V 1,900 1 Monitor 950 5 Puppet/Propr. 200 200 Amega & Perepherals 3,000 -0- 2 Vidio Patch Sys. 1,500 1 System 750 2 Sigma Alignment Cds. 750 1 Card 375 2 Video Monitor Cables 1,800 1 Monitor 900 Video Insp./Cleaner 3,300 -0- Sub Total 17,375 6,800 THEFT DETECTION SYSTEM 16,516 (See Note 5) -0- Sub Total 16,516 TOTAL ONE-TIME EXPENSES $464,997 $212,240 ~~ LIBRARY (1) Purchase of this tape drive system can be delayed . (2) Board Room furnishings can wait. Pre-Council room available for Library Board Meetings. (3) 90' lighted shelving, 18 ranges of 7 double-faced sections. Adequate flat wiring is included in construction cost to allow for additional shelving. (4) Additional books and AV material will be in Operating Budget. (5) Needed but can wait. '.