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CC 2018-06-25 Agendas
M RH NORTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, JUNE 25, 2018 WORK SESSION: 6:00 PM Held in the City Council Work Room CALL TO ORDER 1. Mid Year Budget Review 2. Discuss items from regular Council meeting. 3. Welcome and introduction - public official, public employee or citizen. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071 ) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 7301 NE Loop 820 REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers Monday, June 25, 2018 City Council Agenda Page 1 of 4 A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER WRIGHT OUJESKY A.2 PLEDGE - COUNCIL MEMBER WRIGHT OUJESKY A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 2017 United Way Campaign Presentation A.3.2 Northeast Tarrant Teen Court Advisory Board Scholarship Presentation A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the regular June 4, 2018 City Council meeting. B.2 Authorize the City Manager to execute a cooperative purchasing agreement with the City of Rockwall for slurry sealing. B.3 Approve the award of Request for Proposal #17-021 for Forensic Laboratory Services and authorize the City Manager to execute a contract with National Medical Services, Inc. d/b/a NMS Labs (NMS Labs). B.4 Authorize the City Manager to execute a Memorandum of Agreement between North Richland Hills and the City of Fort Worth for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force. C. PUBLIC HEARINGS CA RP 2018-03 Public hearing and consideration of a request from Dean Surveyors for a replat of Lot 5D, Block 3, J.L. Autrey Addition, being 0.1033 acres located at 4024 Rita Beth Street. Monday, June 25, 2018 City Council Agenda Page 2 of 4 C.2 FP 2018-02 Public hearing and consideration of a request from Corwin Engineering, Inc., for a final plat of Meadow Crest, being 9.413 acres located at 6801 Dick Lewis Drive. C.3 ZC 2018-07, Ordinance No. 3518, Public hearing and consideration of a request from Spry Surveyors for a zoning change from AG Agricultural to R-2 Single-Family Residential at 6812 Hewitt Street, being 1.225 acres described as Tract 2J, John McCommas Survey, Abstract 1040. D. PLANNING AND DEVELOPMENT DA FP 2018-03 Consideration of a request from Spry Surveyors for a final plat of Lot 3, Block 3, Mollie B. Collins Addition, being 1.225 acres located at 6812 Hewitt Street. E. PUBLIC WORKS F. GENERAL ITEMS F,1 Consider Resolution No. 2018-017, FY2019 Grant from the Office of the Governor to continue the North Texas Anti-Gang Center. F.2 Consider Resolution No. 2018-019, appointing members to various boards, commissions and committees. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER LOMBARD H.1 Announcements ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, June 22, 2018 by 3:00 p.m. Monday, June 25, 2018 City Council Agenda Page 3 of 4 City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, June 25, 2018 City Council Agenda Page 4 of 4 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Mid-Year Budget Review PRESENTER: Robert Myers, Director of Budget & Research SUMMARY: Staff will provide City Council with an update on the current fiscal year and financial projections for the fiscal year end. GENERAL DESCRIPTION: Staff will provide a presentation updating the City Council on issues related to the Fiscal Year 2017/18 Revised Budget. The presentation will cover the major funds and provide details of major variances from the FY 2017/18 Adopted Budget. Staff will also cover upcoming key dates in the budget process. MID YEAR BUDGET WORK SESSION FY 2017118 , ,,- 1 �/✓/ mvlfO' ,�,�il/i` I JUNE 25, 2018 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Table of C.'antents General Fund Revenue Overview.................................................................................3 General Fund Expenditure Overview............................................................................7 General Fund Mid Year Fund Summary........................................................................9 Parks Fund Revenue Overview...................................................................................10 Parks Fund Expenditure Overview..............................................................................11 Parks Fund Mid Year Fund Summary..........................................................................12 Crime Control District Fund Revenue Overview..........................................................14 Crime Control District Fund Expenditure Overview.....................................................15 Crime Control District Fund Mid Year Fund Summary.................................................16 Utility Fund Revenue Overview..................................................................................17 Utility Fund Expenditure Overview.............................................................................19 Utility Fund Mid Year Fund Summary.........................................................................20 Self Insurance Fund Revenue Overview......................................................................22 Self Insurance Fund Expenditure Overview ................................................................23 Self Insurance Fund Mid Year Fund Summary.............................................................24 Appendix...................................................................................................................25 CityFund Overviews ................................................................................................ 26 FY 18-19 Budget Calendar........................................................................................ 29 2 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu General Fund Revenue Overview Overall, revenues in the Fiscal Year (FY) 2017/18 Revised Budget are expected to exceed the FY 2017/18 Adopted Budget by $480,535. The revisions include an increase in revenue receipts totaling $145,452, the annual encumbrance roll in the amount of $285,133, and an appropriation of fund balance in the Court Technology Fund of $49,950. Details of major outliers are covered below. Property Tax Property tax has been performing ahead of the FY 2017/18 Adopted Budget. Based on the collection trend, total property tax revenues are estimated to be $185,227 or 1.1% above FY 2017/18 Adopted Budget. Sales Tax Sales tax has been performing at expectations during FY 2017/18. NRH has received its sales tax remittance from the State for the months of October 2017 through April 2018. Based on a conservative projection, sales tax is anticipated to come in at the Adopted Budget of $10,192,046 and be up $260,540 or 2.6% from prior year collections. Franchise Fees Franchise Fees overall have performed below original projections and are anticipated to fall below the FY 2017/18 Adopted Budget by ($40,359) or (0.8%). FY 2017/18 FY 2017/18 $ Difference Description Adopted Budaet Revised Budaet Over/lUnder) Franchise Tax/ Cable $771,750 $704,000 ($67,750) Franchise Tax/ PEG Fee (AT&T) $98,784 $69,772 (29,012) Franchise Tax/ PEG Fee (Charter) 55,566 71,049 15,483 Franchise Tax/ Electrical 2,245,890 2,233,292 (12,598) Franchise Tax/ Gas 348,990 384,508 35,518 Franchise Tax/ Telephone 300,438 300,438 - Franchise Tax/Waste Disposal 282,000 300,000 18,000 Franchise Tax/ Utility 943,831 943,831 - Total $5,047,249 $5,006,890 ($40,359) The significant variances from the Adopted Budget are as follows: The Cable Franchise Fee and associated PEG fees are projected to overall be down ($81,279) or(8.8%)from the FY 2017/18 Adopted Budget. The decrease is associated with the continued decline in cable subscriptions as customers continue to migrate towards online video services and Direct TV in place of traditional cable television. 3 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu The Electrical Franchise Fee is projected to be down ($12,598) or (0.6%) from the FY 2017/18 Adopted Budget. The City's electrical franchise fee is 4% of gross revenues from retail delivery service. Collections will vary year to year based on actual usage. The Gas Franchise Fee is projected to be up $35,518 or 10.2%. The City's gas franchise fee is 5% of gross revenues from retail delivery service, with 4% going to the General Fund and 1% going to the Crime Control District fund. Similar to the Electrical Franchise Fee, collections will vary year to year based on actual usage. The Waste Disposal Franchise Fee is projected to be up $18,000 or 6.4%. The increase is in large part due to a contract increase of 2.75% that took effect February 2018. Fines and Forfeitures To date, Municipal Court Fines, as well as Warrant and Arrest Fees, are performing below the FY 2017/18 Adopted Budget trend and below FY 2016/17 collections. Collections for fines & fees combined are projected to come in below the Adopted Budget by ($167,447) or (7.9%). FY 2017/18 FY 2017/18 $ Difference Description Adopted Budget Revised Budget Over/(Under) Municipal Court Fines $1,926,790 $1,776,647 ($150,143) Warrant & Arrest Fees 188,576 171,272 (17,304) Total $2,115,366 $1,947,919 ($167,447) Municipal Court Fines are driven primarily through the number of citations written by the Police Department and processed by Municipal Court. Through May 2018, the Police Department has written (24.5%) fewer citations than during the same period of FY 2016/17. The decrease is associated with a number of factors including a shortage in patrol and traffic officers through part of Q2 and impacts from the Sandra Bland Act. April and May have seen an uptick in written citations as compared to prior year, in large part due to a majority of vacancies being filled. Based on current staffing and the more normal trend seen in April and May staff anticipate a more positive trend Q3 through Q4. However, due to the initial shortfall in Q1 through part of Q2, staff still anticipate a significant shortfall in revenues with a current forecasted shortfall in Municipal Court Fines & Fees of ($167,447) or (7.9%) from the FY 17-18 Adopted Budget. Licenses and Permits Licenses and Permits are currently projected to come in above the FY 17-18 Adopted Budget by $156,951 or 7.1%. The bulk of this increase ($108,006) is in construction related revenues due to overall strong activity in construction with the balance related to the timing of payment for annual gas well inspections. 4 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FY 2017/18 FY 2017/18 $ Difference Description Adopted Budget Revised Budget Over/(Under) Building Permits $1,076,000 $1,128,234 $52,234 Electrical Permits 50,000 80,000 30,000 Plumbing Permits 126,950 126,950 - Mechanical Permits 77,000 90,000 13,000 Curb & Drainage Inpsection Fees 62,569 73,078 10,509 Re-Inspection Fees 21,000 24,000 3,000 Contractor Registration Fees 93,050 82,400 (10,650) Plan/Review/Application Fee 38,743 48,656 9,913 Total $1,545,312 $1,653,318 $108,006 Construction related revenue overall is forecasted to come in above the FY 2017/18 Adopted Budget by $108,006 or 7%. The primary driver for this increase is due to continued strong construction activity this fiscal year with notable items including: inspection and plan review for Iron Horse Commons Phase I, the assisted living center on Mid-Cities, the new mini-storage facility on Davis & Mockingbird, electrical permitting for 8 buildings for Dolce III, street inspections for additions at Smith Farm and Thornbridge North. In addition to the increases in construction revenue, staff are forecasting an increase totaling $56,000 in Licenses and Permits for the receipt of two annual payments for Gas Well Inspections. This is due to the late receipt of the FY 16-17 payment for the annual inspection fee for gas wells. Charges for Service Charges for Service are currently projected to fall below the FY 17-18 Adopted Budget by ($103,211) or (4.3%). The bulk of this shortfall is related to a decrease in Athletic Revenues and Ambulance Fees. Athletic Revenues are forecasted down ($77,096) or (64.4%) due in large part to a decrease in the use of the softball fields as North Field Park is under construction with an anticipated completion date of September 2018. In addition to a shortfall related to the softball leagues, staff had anticipated in the FY 17-18 Adopted Budget to add a lacrosse league and adult flag football league that unfortunately did not come to fruition this fiscal year. Ambulance fees are also forecast to be down this fiscal year. Through May total collections are down (2%) as compared to the previous fiscal year. Based on the current trend staff anticipate Ambulance Fees to come in ($44,127) or (2.6%) below the FY 17-18 Adopted Budget. 5 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Miscellaneous Miscellaneous Revenues are forecasted to be up $114,053 or 5.1% from the FY 17-18 Adopted Budget. The bulk of this increase is related to an increase in interest income with the balance related to the sale of City properties. Interest Income is projected to be $91,418 more than the FY 2017/18 Adopted Budget. This is due to more favorable interest rates in investments than originally anticipated in the Adopted Budget. Encumbrance Roll At fiscal year-end orders for goods and services that have not been processed for payment are included in an annual rollover of funds to allow for payment in the new fiscal year without negatively impacting the new year budget. Multiple funds during the current fiscal year show an encumbrance roll amount in the revenue and expense side which will have a zero net impact upon the current year budget. The encumbrance roll amount in the General Fund for FY 2017/18 is $285,133. Appropriation of Fund Balance— Court Technology Fund The FY 17-18 Revised Budget includes a revision of$49,950 from the Court Technology Fund. The majority of the revision is to reimburse the Public Safety Technology Project (IT1702) for the cost of body cameras in the amount of$40,157 for City Marshals with the balance of funding for court technology purchases including an additional module on the City's ticket writer units to expedite case filing and to assist the Police Department with reporting. 6 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu General Fund Expenditure Overview Overall, the FY 2017/18 Revised Budget is expected to exceed the FY 2017/18 Adopted Budget in expenditures by $380,873. The revision includes an increase in current year expenditures of $95,740 and the annual encumbrance roll for $285,133. Details of major outliers are covered below. Department Mid Year Revisions Overall the Departmental budgets increase $17,383 for additional needs identified during the fiscal year and $285,133 for the annual encumbrance roll as compared to the FY 2017/18 Adopted Budget. The majority of departments reflect variances this fiscal year primarily due to internal transfers made between departments primarily related to the transfer of vacancy savings and the annual sick leave incentive. In addition some transfers of savings were made between departments to cover identified needs such as a $52,237 transfer from the Fire Department to the Police Department for Patrol, SWAT, and Bike Unit purchases (gas masks, firearm attachments, training weapons, and other equipment) and a $22,500 transfer from Legal to Municipal Court for maintaining the contract prosecutor through March, pending the hire of the Assistant City Attorney. True increases above the FY 17-18 Revised Budget include the following: Municipal Court included a revision of $9,793 for court technology purchases including an additional module on the City's ticket writer units to expedite case filing and to assist the Police Department with reporting. These additional expenses were paid for through an appropriation of fund balance from the Court Technology Fund. The Police Department included a revision of $5,493 for a correction to the estimated expense for radio maintenance expenses from Motorola. The bulk of this correction ($2,966) was offset by an increase from the Shared Services agreement. The Fire Department included a revision of $1,975 for Law Enforcement Officers Standards and Education (LEOSE) travel and training that is 100% offset by an increase in revenues received from this organization. Reserves & Other Expenditures Mid Year Revisions Overall Reserves and Other Expenditures have increased by $78,357 above the FY 2017/18 Adopted Budget. The significant changes include: Reserves include a decrease of ($13,529) based on the updated estimate for revenue collections from the Franchise Fee PEG Fee. 7 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Transfers Out include revisions totaling $75,157; $40,157 for the reimbursement from the Court Technology Fund to the Public Safety Technology Project (IT1702) for the cost of body cameras and related equipment for the City Marshalls; and $35,000 for the City's share of the Reconstruction of Schiller Drive (CDBG19). The Other category includes a revision totaling $16,729 based on an updated forecast for sales tax incentive payments. Overall, staff is currently projecting the fund to end the current fiscal year with a positive operating balance of$99,662. 8 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FISCAL YEAR 2017-2018 SCHEDULE 1 -SUMMARY OF REVENUES AND EXPENDITURES GENERALFUND ADOPTED PRIOR REVISED BUDGET YEAR FY2017/2018 BUDGET FY 2017/18 ENCUMB. REVISIONS FY 2017118 REVENUES Taxes $32,144,108 $0 $144,868 $32,288,976 Fines& Forfeitures 2,175,366 0 (173,447) 2,001,919 Licenses& Permits 2,205,406 0 156,951 2,362,357 Charges for Service 2,401,541 0 (103,211) 2,298,330 Intergovernmental 5,446,957 0 6,238 5,453,195 Miscellaneous 2,233,234 0 114,053 2,347,287 SUB-TOTAL $46,606,612 $0 $145,452 $46,752,064 APPROPRIATION FROM FUND BALANCE Court Technology Fund $0 $0 $49,950 $49,950 Previous Year Encumbrances 0 285,133 0 285,133 General Fund Reserves 0 0 0 0 SUB-TOTAL APPROPRIATIONS $0 $285,133 $49,950 $335,083 TOTAL REVENUES $46,606,612 $285,133 $195,402 $47,087,147 EXPENDITURES City Council $131,079 $0 $0 $131,079 City Management 667,063 0 706 667,769 Communications 367,310 7,450 204 374,964 City Secretary 447,396 0 (6,831) 440,565 Legal 385,803 0 (25,404) 360,399 Human Resources 150,464 0 (119) 150,345 Finance 720,828 0 (13,062) 707,766 Budget& Research 412,093 0 (6,455) 405,638 Municipal Court 1,388,506 30,139 25,002 1,443,647 Planning and Inspections 1,271,250 3,690 2,813 1,277,753 Economic Development 336,148 0 618 336,766 Library 2,200,342 617 3,529 2,204,488 Neighborhood Services 1,978,654 10,000 (1,293) 1,987,361 Public Works 3,185,518 0 (51,062) 3,134,456 Parks& Recreation 2,148,142 0 3,165 2,151,307 Police 14,440,270 28,916 57,960 14,527,146 Fire 12,931,029 204,321 (47,109) 13,088,241 Building Services 812,101 0 0 812,101 Non-Departmental 1,067,329 0 74,721 1,142,050 SUB-TOTAL DEPARTMENTS $45,041,325 $285,133 $17,383 $45,343,841 RESERVES&OTHER EXPENDITURES Reserves $1,180,291 $0 ($13,529) $1,166,762 Transfers Out $187,725 0 75,157 262,882 Other 197,271 0 16,729 214,000 SUB-TOTAL RESERVES AND OTHER $1,565,287 $0 $78,357 $1,643,644 TOTAL EXPENDITURES $46,606,612 $285,133 $95,740 $46,987,485 BALANCE $0 $0 $99,662 $99,662 9 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Parks Fund Revenue Overview Overall, the FY 2017/18 Revised Budget is expected to exceed the FY 2017/18 Adopted Budget in revenues by $153,537. The bulk of the increase in collections is in the NRH Centre with a total estimated increase of$144,562. Details of major outliers are covered below. Sales Tax Sales tax has been performing at expectations during FY 2017/18. NRH has received its sales tax remittance from the State for the months of October 2017 through April 2018. Based on a conservative projection, sales tax is anticipated to come in at the Adopted Budget of$5,095,823 and be up $130,067 or 2.6% from prior year collections. Memberships/Drop-in Passes (NRH Centre} Memberships / Drop-In Passes at the NRH Centre are projected to come in below the FY2017/18 Adopted Budget by ($30,000) or (2.1%). Membership revenues through May are up 4.7% as compared to the previous fiscal year, but, based on the current trend as compared to prior year actuals, staff anticipates to come in slightly below the FY 17-18 Adopted Budget estimate. Fitness (NRH Centre) Fitness (NRH Centre) is projected to be up $45,600 or 10.6% from the FY 2017/18 Adopted Budget. The increase was spread out amongst the below programs / services offered at the NRH Centre. Personal Training and Massage Therapy are all projected to be up with a combined increase of $20,600 above the FY2017/18 Adopted Budget. These areas continue to be an area of growth for the facility. With more memberships sold and continued marketing efforts along with strategic promotional schedules, Personal Training and Massage Therapy have benefited from all of these operational factors. Silver Sneakers and Optum health are also projected to be up this fiscal year $30,000 over the prior FY 17-18 Adopted Budget. These programs are for older adults to participate in physical activities to help them maintain greater control of their health through Medicare Advantage. The City has seen continued positive growth in both programs. Grand Hall Rental (NRH Centre) Overall, Grand Hall Rentals are projected to come in above the FY2017/18 Adopted Budget by $136,350 or 58.7%. Year to date bookings are 173 compared to 137 this time last year, an increase of 36 bookings. In addition to an overall increase in bookings, the Grand Hall has also added Sunday rental with Compass Christian Church. Given the amount of pre-booked events for the remainder of the year, revenue is projected come in significantly above the original budget estimate. 10 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Parks Fund Expenditure Overview Overall, the FY 2017/18 Revised Budget is expected to exceed the FY 2017/18 Adopted Budget in expenditures by $65,818. Details of major outliers are covered below. Center Management and Aquatics (NRH Centre) Center Management (NRH Centre) is projected to come in significantly below the FY 17-18 Adopted Budget by($44,824)with an offsetting increase of$46,139 projected in Aquatics. This overall change between these two divisions is due to a re-structure of positions in the NRH Centre and Aquatics. The Assistant NRH Centre Manager position was eliminated with the savings used to fund the addition of a full-time Aquatics Supervisor. This restructure allowed staff to strategically focus efforts within Aquatics programming to not only generate revenue but also partner with the utilization of the American Red Cross Water Safety Certifications that strengthen the year round swimming lesson program at the NRH Centre. Recreation Sports (NRH Centre) Recreation Sports is projected to come in above the FY 17-1 Adopted Budget by $21,014 or 5.9%. The increase is due to a boost in participation for Camp NRH Field Trips which will require additional van rentals and the addition of one part-time program coordinator position that is serving to supervise summer camps and help focus development in early childhood and youth programs. Event Center(NRH Centre) Event Center is projected to come in above budget by $45,231 due to the replacement of 320 ballroom chairs. This replacement will retire all of the current ballroom chairs purchased when the facility opened in 2012 for a more modern and comfortable solution that is easier to store and setup for staff. Vacancy Savings This fiscal year staff has consolidated vacancy savings within each fund into a single category for the purposes of more closely managing these savings so that they can be made available for unforeseen needs and/or shortfalls in revenues. Savings from vacancies totaled $19,148 year to date and are recorded in the "Non-Departmental" category. Overall, the Park and Recreation Facilities Development fund is projected to end FY 2017/18 with a positive operating balance of$87,719. 11 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FISCAL YEAR 2017-2018 SCHEDULE 8-SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED PRIOR REVISED BUDGET YEAR FY 2017/18 BUDGET FY 2017118 ENCUMB. REVISIONS FY 2017/18 REVENUES Sales Tax $5,095,623 $0 $5,095,823 Interest Income 26,160 14,572 40,732 Youth Assn. Maintenance Fees 44,500 (8,200) 36,300 Tennis Center Revenue 372,550 (13,500) 359,050 Transfer in from Aquatic Park Fund 87,869 0 87,869 Park Impact Fees 76,000 0 70,000 Grants 0 0 0 Other Income 500 16,103 16,603 SUB-TOTAL $5,697,402 $0 $8,975 $5,706,377 NRH CENTRE Memberships/Drop-In Passes $1,420,000 ($30,000) $1,390,000 Fitness 429,000 45,600 474,600 Recreation/Sports 274,000 4,688 278,688 Grand Hall Rental 232,100 136,350 368,450 Catering&Event Fees 17,900 3,400 21,300 Aquatic Programs 237,500 2,500 240,000 Pool Rental 5,500 (1,500) 4,000 Gym Rental 4,000 0 4,000 Concessions/Merchandise 27,000 (2,476) 24,524 Special Events 10,000 0 10,000 Other 24,000 (14,000) 10,000 General Fund 487,102 0 487,102 SUB-TOTAL $3,168,102 $0 $144,562 $3,312,664 APPROPRIATION OF FUND BALANCE Prior Year Encumbrances $0 $0 $0 $0 Appropriation of Park Impact Fee Reserves 135,000 0 135,000 SUB-TOTAL $135,000 $0 $0 $135,000 TOTAL REVENUES $9,000,504 $0 $153,537 $9,154,041 12 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FISCAL YEAR 2017-2018 SCHEDULE 8-SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED PRIOR REVISED BUDGET YEAR FY 2016/2017 BUDGET FY 2016117 ENCUMB. REVISIONS FY 2016/17 EXPENDITURES OPERATING Park Facilities Development Admin. $764,159 $599 $764,758 Parks& Public Grounds 2,155,009 (14,470) 2,140,539 Tennis Center Operations 616,486 1,059 617,545 SUB-TOTAL $3,535,654 $0 ($12,812) $3,522,842 NRH CENTRE Center Management $792,553 ($44,824) $747,729 Fitness 395,271 0 395,271 Building Operations 203,842 409 204,251 Aquatic 625,629 46,139 671,768 Recreation Sports 358,637 21,014 379,851 Event Center 362,838 45,231 408,069 Building Services 294,150 (10,060) 284,090 SUB-TOTAL $3,033,120 $0 $57,909 $3,091,029 OTHER&RESERVES Debt Services-CO's 627,685 0 627,685 Indirect Costs 498,789 1,636 500,425 Non-Departmental 50,127 0 19,085 69,212 Transfers to Capital Projects Capital Projects 575,400 0 575,400 Capital Projects-Impact Fees 205,000 0 205,000 Contributions to Reserves Operating Reserve 211,938 0 211,938 Economic Development Reserve 127,396 0 127,396 NRH Centre Reserve 135,395 0 135,395 SUB-TOTAL $2,431,730 $0 $20,721 $2,452,451 TOTAL EXPENDITURES $9,000,504 $0 $65,818 $9,066,322 BALANCE $0 $0 $87,719 $87,719 13 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Crime Control District Fund Revenue Overview Overall, the FY 2017/18 Revised Budget is expected to exceed the FY 2017/18 Adopted Budget in revenues by $46,285. Details of major outliers are covered below. Sales Tax Sales tax has been performing within expectations during FY 2017/18. NRH has received its sales tax remittance from the State for the months of October 2017 through April 2018. Based on a conservative projection, FY 2017/18 sales tax is estimated to meet the FY 2017/18 Adopted Budget of$5,069,844 and be up $125,658 or 2.5% from prior year collections. Franchise Tax The Gas Franchise Fee is up $8,879 or 10.2% from the FY 2017/18 Adopted Budget. The City's gas franchise fee is 5% of gross revenues from retail delivery service, with 4% going to the General Fund and 1% going to the Crime Control District fund. Collections will vary year to year based on actual usage. Interest Income Interest Income is projected to be up $3,962 from the FY 2017/18 Adopted Budget. This is due to more favorable interest rates in investments than originally anticipated in the Adopted Budget. School Resource Officer(SRO) Reimbursement The SRO Reimbursement is projected to be up $8,378 or 4% from the FY 2017/18 Adopted Budget. BISD reimburses NRH for 50% of the School Resource Officers (SROs). The final bill submitted reflected an increase from benefit costs included in the FY 17-18 Adopted Budget, which was not captured in the original estimate. Other This year the Police Department once again offered the Rifle Reimbursement Program like in previous fiscal years. Based on this year's purchases and the timing of reimbursement, staff anticipates receiving reimbursements back in the amount of$25,066 through remainder of the fiscal year. 14 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Crime Control District Fund Expenditure Overview The Crime Control District Fund is expected to exceed the FY 17-18 Adopted Budget by $30,158 or 0.6%. Details of major outliers are covered below. Rifle Reimbursement Program The Rifle Reimbursement Program expenses are forecasted at $30,158. Purchases exceed the estimated reimbursements in FY 17-18 due to the timing of employee reimbursements, which are expected to continue through FY 18-19. Vacancy Savings This fiscal year staff have consolidated vacancy savings within each fund into a single category for the purposes of more closely managing these savings so that they can be made available for unforeseen needs and/or shortfalls in revenues. Savings from vacancies totaled $38,765 year to date and are recorded in the "Other" category. Overall staff is currently projecting the fund to end the current fiscal year with a positive operating balance of$16,127. 15 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FISCAL YEAR 2017-2018 SCHEDULE 9-SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL DISTRICT ADOPTED PRIOR REVISED BUDGET YEAR FY2017/2018 BUDGET FY 2017/18 ENCUMB. REVISIONS FY2017/18 REVENUES Sales Tax $5,069,844 $0 $0 $5,069,844 Franchise Tax 87,248 0 8,879 96,127 I nterest Income 3,028 0 3,962 6,990 SRO Reimibursement(BISD) 210,918 0 8,378 219,296 Other 0 0 25,066 25,066 Prior Year Encumbrances 0 0 0 0 Appropriation of Fund Balance 9,557 0 0 9,557 TOTAL REVENUES $5,380,595 $0 $46,285 $5,426,880 EXPENDITURES Administration $9,500 $0 $0 $9,500 Administrative Services 1,006,895 0 1,411 1,008,306 Investigations 510,117 0 (6,386) 503,731 Uniform Patrol 3,046,166 0 (3,679) 3,042,487 Technical Services 565,477 0 1,235 566,712 Property Evidence 30,400 0 2,835 33,235 SUB-TOTAL $5,168,555 $0 ($4,584) $5,163,971 OTHER&RESERVES Partner Agency Funding $84,288 $0 $0 $84,288 Other 98,170 0 33,106 131,276 Indirect Costs 29,582 0 1,636 31,218 Transfer to Capital Projects 0 0 0 0 Reserves 0 0 0 0 SUB-TOTAL $212,040 $0 $34,742 $246,782 TOTAL EXPENDITURES $5,380,595 $0 $30,158 $5,410,753 BALANCE $0 $0 $16,127 $16,127 16 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Utility Fund Revenue Overview Overall, the FY 2017/18 Revised Budget is expected to exceed the FY 2017/18 Adopted Budget in revenues by$1,793,942 or 5.2%. The projection includes an increase of$1,716,756 from Water and Sewer Prior Year Settle-Up, an increase in Interest Income of $25,191, a decrease in amount of ($44,048) from the Joint Use Reimbursement from Watauga, and the annual encumbrance roll in the amount of$89,843. Details of major outliers are covered below. Wafer Sales and Charges Water Sales are currently trending in-line with the FY 2017/18 Adopted Budget of$21,440,826. Through May 2018, billable sales were flat with prior year sales for the same time period, while revenues were up $658,743 or 7% due to the rate increase that took effect in October. The current outlook for the summer from the National Weather Service shows temperatures are expected to be above average, which should help drive water sales, rainy weather permitting. Based on the rate increase that took effect in October 2017 and forecasted temperatures staff currently projects Water Sales to come in at the FY 17-18 Adopted Budget. However, due to water sales being heavily reliant on summer activity (historically 49% of annual collections) staff will continue to closely monitor sales during the summer months and make adjustments as needed. The FY 17-18 Revised Budget includes a significant revision of $1,108,469 for a large prior year settle-up check received from the Trinity River Authority (TRA). Payments are made over the fiscal year based upon estimated system usage and TRA's estimated expenses. At the end of each fiscal year, TRA reviews actual flows and expenses and settles-up with each member city. This fiscal year the TRA retired debt earlier than originally anticipated which provided cities with a larger than normal settle-up. Sewer Sales and Charges Sewer sales revenue is trending in line with FY17/18 Adopted Budget. The City uses a winter quarter average to bill residential properties for sewer usage with a fixed cap of 18,700 gallons. Sewer Sales through May 2018 are up 8% over prior year in large part due to a rate increase that took effect in October 2017. Based on the current trend staff anticipates Sewer Sales to come in at the FY 17-18 Adopted Budget of $11,259,548. The FY 17-18 Revised Budget includes a significant revision of$608,287 for a large prior year settle-up check received from the Trinity River Authority (TRA). Payments are made over the fiscal year based upon last year system usage and TRA's estimated expenses. At the end of each fiscal year, TRA reviews actual flows and total expense and settles-up with each member City. 17 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Miscellaneous Miscellaneous revenue is trending slightly below expectations by ($14,330) as a result of a decrease in the revenues from the Joint Use Reimbursement from Watauga in the amount of ($44,081), which was partially offset by an estimated increase in Interest Income, in the amount of$25,191. The Joint Use Reimbursement is the City of Watauga's share of the financial costs for operation of the booster pump station at 5105 Western Center Boulevard. The City of Watauga's share is calculated on an annual basis based upon their share of the water flow through this pump station. This reimbursement is forecasted to be down this year based upon the annual re- calculation of their usage for this pump and due to a settle-up payment made for FY 16-17 activity. Interest income this year is up due to more favorable interest rates in investments than originally anticipated in the Adopted Budget. Encumbrance Roll At fiscal year-end orders for goods and services that have not been processed for payment are included in an annual rollover of funds to allow for payment in the new fiscal year without negatively impacting the budget. Multiple funds during the current fiscal year show an encumbrance roll amount into the revenue and expense side, which will have a zero net impact upon the current year budget. The encumbrance roll amount in the Utility Fund for FY 2017/18 is $89,843. 18 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Utility Fund Expenditure Overview Overall, the FY 2017/18 Revised Budget is expected to exceed the FY 2017/18 Adopted Budget in expenditures by $89,843. The expected increase this fiscal year is for the annual encumbrance roll. Details of major accounts and outliers are covered below. Wafer and Sewer Services North Richland Hills contracts with Fort Worth and the Trinity River Authority (TRA) for the purchase of water and sewer treatment services. Total charges for the purchase of water and sewer treatment are both currently estimated to come in at the FY 2017/2018 Adopted Budget. This estimate is in-line with current expectations for water and sewer sales for this summer season based on forecasted temperature trend. Due to the significant impact weather patterns have on these expenses, staff will continue monitor both of these items closely as we enter the summer months and update the Revised Budget as necessary. Vacancy Savings This fiscal year staff has consolidated vacancy savings within each fund into a single category for the purposes of more closely managing these savings so that they can be made available for unforeseen needs and/or shortfalls in revenues. Savings from vacancies totaled $115,681 year to date and are recorded in the "Non Departmental' category. At this time, the Utility Fund is forecasted to end FY 2017/18 with a positive balance of $1,704,099. Staff will continue to monitor this fund closely throughout the remainder of the fiscal year and make adjustments as needed. 19 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FISCAL YEAR 2017-2018 SCHEDULE 16-SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND ADOPTED PRIOR REVISED BUDGET YEAR FY2017/2018 BUDGET FY 2017118 ENCUMB. REVISIONS FY 2017/18 REVENUES WATER SALES AND CHARGES Water Sales $21,440,826 $0 $0 $21,440,826 Water Prior Year Settle-up 0 0 1,108,469 1,108,469 Water Taps 34,515 0 0 34,515 Water Inspection Fees 24,882 0 0 24,882 SUB-TOTAL $21,500,223 $0 $1,108,469 $22,608,692 SEWER SALES AND CHARGES Sewer Sales $11,259,548 $0 $0 $11,259,548 Sewer Prior Year Settle-Up $0 $0 608,287 $608,287 Sewer Taps 10,600 0 0 10,600 Sewer Inspection Fees 24,000 0 1,673 25,673 SUB-TOTAL $11,294,148 $0 $609,960 $11,904,108 MISCELLANEOUS Interest Income $78,309 $0 $25,191 $103,500 Service Charges 153,200 0 (3,900) 149,300 Late Charges 420,000 0 0 420,000 Miscellaneous 51,634 0 1,566 53,200 Joint Use Reimbursement-Watauga 104,048 0 (44,048) 60,000 Subdivision Meter Revenue 49,332 0 6,861 56,193 Bond Refunding Proceeds 0 0 0 0 Interfund Loan Repayments 0 0 0 0 SUB-TOTAL $856,523 $0 ($14,330) $842,193 APPROPRIATION OF FUND BALANCE Prior Year Encumbrances $0 $89,843 $0 $89,843 Appropriation of Fund Balance 685,883 0 0 685,883 SUB-TOTAL $685,883 $89,843 $0 $775,726 TOTAL REVENUES $34,336,777 $89,843 $1,704,099 $36,130,719 20 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FISCAL YEAR 2017-2018 SCHEDULE 16-SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND ADOPTED PRIOR REVISED BUDGET YEAR FY2017/2018 BUDGET FY 2017118 ENCUMB. REVISIONS FY 2017/18 EXPENDITURES OPERATING Administration $334,024 $0 $353 $334,377 Development 896,822 0 (12,320) 884,502 Right of Way Maintenance 233,754 81,610 (13,736) 301,628 SUB-TOTAL $1,464,600 $81,610 ($25,703) $1,520,507 WATER SERVICES Water Operations $4,701,399 $8,233 ($62,375) $4,647,257 Purchase of Water FTW 4,787,352 0 0 4,787,352 Purchase of Water TRA 5,788,101 0 0 5,788,101 SUB-TOTAL $15,276,852 $8,233 ($62,375) $15,222,710 SEWER SERVICES Sewer Operations $1,455,258 $0 ($16,587) $1,438,671 Sewer Treatment FTW 1,390,101 0 0 1,390,101 Sewer Treatment TRA 4,561,306 0 0 4,561,306 SUB-TOTAL $7,406,665 $0 ($16,587) $7,390,078 FINANCE/UTILITY COLLECTIONS Meter Reading $519,638 $0 $706 $520,344 Utility Billing/Customer Service 974,423 0 1,588 976,011 Utility Collection Services 240,027 0 0 240,027 Accounting Services 420,264 0 (1,101) 419,163 Budget& Research 227,555 0 (6,455) 221,100 SUB-TOTAL $2,381,907 $0 ($5,262) $2,376,645 Building Services $1,822,929 $0 $0 $1,822,929 Non Departmental $291,069 $0 $109,927 $400,996 SUB-TOTAL DEPARTMENTS $28,644,022 $89,843 $0 $28,733,865 OTHER&RESERVES Debt Service $1,119,008 $0 $0 $1,119,008 Bond Defeasance/Refunding 0 0 0 0 Franchise Fees 943,631 0 0 943,831 Indirect Costs 2,304,572 0 0 2,304,572 Payment in Lieu of Taxes 392,621 0 0 392,821 Transfer to Information Technology 175,000 0 0 175,000 Transfer to Equipment Services 0 0 0 0 Transfer to Capital 757,523 0 0 757,523 Contribution to Reserves 0 0 0 0 SUB-TOTAL $5,692,755 $0 $O $5,692,755 TOTAL EXPENDITURES $34,336,777 $89,843 $0 $34,426,620 BALANCE $0 $0 $1,704,099 $1,704,099 21 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Self Insurance Fund Revenue Overview Overall revenue collections for the Self Insurance Fund are trending above the FY 2017/18 Adopted Budget and are projected to exceed the Adopted Budget by $97,235 or 0.7%. Details of major outliers are covered below. Allocations Allocations represent the City's contribution to the Health Insurance Fund to cover annual expenses. Revisions to City allocations total $56,709 to reflect updated estimates for the addition of staffing that was included in the FY 17-18 Adopted Budget for the General Fund. Other Revenues Other Revenues is comprised of deposits received for dependent health care, interest income and expenditure reimbursements for stop loss claims. Staff is projecting an additional $40,526 increase in Other Revenues with the majority of the increase ($37,700)from payroll deductions for employee Flexible Spending Accounts (FSA). The FSA program allows employees to set aside a portion of their paycheck (pre-tax) to be used towards eligible health care expenses. The increase in revenue from the FSA program was due to an increase in participation over the forecast included in the Adopted Budget. 22 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Self Insurance Fund Expenditure Overview Overall expenditures for the Self Insurance Fund are trending in-line with the FY 2017/18 Adopted Budget. The Revised Budget includes one expenditure revision totaling $37,700 for an increase in FSA expenditures, which is offset by the projected increase in employee payroll deductions for this program. Health/Medical Claims Health/Medical Claims are currently in-line with original budget projections. Claims through the end of May have represented a more normal trend this fiscal year, as high claims have not been an issue like in the previous fiscal year. Based on the current trend and known upcoming claims activity, staff currently anticipates falling within the FY 17-18 Adopted Budget. Overall, the fund is projected to end FY 17-18 with a positive operating balance of $59,535. Staff will continue to closely monitor this fund and update as needed. 23 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu FISCAL YEAR 2017-2018 SCHEDULE 22-SUMMARY OF REVENUES AND EXPENDITURES SELF INSURANCE FUND ADOPTED PRIOR REVISED BUDGET YEAR FY2017/2018 BUDGET FY 2017118 ENCUMB. REVISIONS FY 2017/18 REVENUES ALLOCATIONS Health/Medical $9,163,410 $48,654 $9,212,064 Health/Medical Employee Contribution $2,312,371 0 $2,312,371 Worker's Compensation 592,520 (6,057) 586,463 Administration Allocation 512,517 14,112 526,629 Other Insurance 696,798 0 696,798 SUB-TOTAL $13,277,616 $0 $56,709 $13,334,325 OTHER REVENUES Interest Income $36,604 $2,826 $39,430 Other Income 95,800 37,700 133,500 Expenditure Reimbursement 400,000 0 400,000 SUB-TOTAL $532,404 $0 $40,526 $572,930 SUB-TOTAL REVENUES $13,810,020 $0 $97,235 $13,907,255 APPROPRIATION OF FUND BALANCE Self Insurance Fund Reserves $100,000 $0 $100,000 SUB-TOTAL $100,000 $0 $0 $100,000 TOAL REVENUES $13,910,020 $0 $97,235 $14,007,255 EXPENDITURES Health/Medical $11,870,884 $0 $11,870,884 Worker's Compensation 592,520 0 592,520 Personnel Expenses 515,347 0 515,347 Otherinsurance 589,799 0 589,799 Reserve for Insurance Claims 0 0 0 Other Expenses 95,800 37,700 133,500 Life Insurance Premium 107,000 0 107,000 SUB-TOTAL $13,771,350 $0 $37,700 $13,809,050 OTHER$ RESERVES Transfer to Retiree Health Care Fund $100,000 $0 $100,000 Contribution to Reserves 38,670 0 38,670 SUB-TOTAL $138,670 $0 $0 $138,670 TOTAL EXPENDITURES $13,910,020 $0 $37,700 $13,947,720 BALANCE $0 $0 $59,535 $59,535 24 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Appendix 25 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Fund Overviews General Fund The General Fund is the principal fund of the City and is used to account for resources associated with core government services, such as police, fire, streets, library services, code compliance and building inspections. This is also the largest fund in the operating budget. Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted to expenditures for specified purposes. Special Revenue Funds include: Parks & Recreation Facilities Development Fund, Crime Control and Prevention District Fund, Promotional Fund, Donations Fund, Special Investigations Fund, Drainage Utilities Fund, Gas Development Fund and Traffic Safety Fund. Park and Recreation Facilities Development Fund Accounts for the accumulation and use of resources to build and improve City parks and recreation facilities, as well as economic development projects. Financing is provided primarily from the half-cent sales tax and NRH Centre revenues. Crime Control and Prevention District Fund Accounts for the accumulation and use of the half-cent sales tax proceeds dedicated for crime prevention and reduction programs. Financing is provided primarily from sales taxes, franchise fees and investment income. Voters reapproved the Crime Control and Prevention District (CCD) for 20 years in May 2010. Promotional Fund Accounts for the operations and expenditures for which hotel/motel occupancy taxes are used. Occupancy tax revenues are used primarily to attract tourists and new businesses to the City. Donations Fund Accounts for the operations for which voluntary contributions by citizens are used. Contributions are used primarily to support library activities, the Animal Adoption and Rescue Center, and special events/public art. The Donations Fund derives most of its revenue from contributions made through city utility bills. The contributions are allocated to the Library ($0.65), Humane Services ($0.65), and special events and arts ($0.20). 26 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Special Investigations Fund Accounts for the accumulation and use of resources from the forfeiture of contraband and certain other specialized police activities. Revenues for this fund are derived from federal and state forfeited funds and the automated fingerprint identification system (AFIS) program. Forfeited funds revenues are dependent on which cases go to court and whether or not a judge releases any funds to the City. These revenues fluctuate year to year depending on actual cases involving actual court awards, making it difficult to predict the amount of funds that will be available for the following fiscal year. Drainage Utilities Fund Accounts for the monthly fees charged to residents and businesses to pay for the cost of storm drainage improvements throughout the City. Revenues are transferred to the Debt Service Fund to pay for principal and interest on bonds approved by voters for drainage improvements. Gas Development Fund Accounts for the accumulation and expenditures of resources from gas drilling and exploration on City-owned property. Traffic Safety Fund Accounts for resources that will assist in various traffic safety initiatives, revenue is received primarily through the City's red light camera program. Enterprise Funds Enterprise Funds account for services that are funded directly through user fees. They are financed and operated similar to a private business in that the costs of providing goods and services are self-supporting. These funds include the Utility Fund, Golf Course Fund and Aquatic Park Fund. Utility Fund Accounts for the distribution of water, transportation of wastewater and solid waste removal services provided to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, financing and debt service, and billing and collections. Aguatic Park Fund Accounts for the operation of NRH2O, the City's public waterpark. All activities necessary to operate the park are accounted for in the fund, including, but not limited to, administration, park operations, park maintenance, and financing and debt service. 27 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Golf Course Fund Accounts for the operations of Iron Horse Golf Course, the City's public golf course. All activities necessary to operate the course are accounted for in the fund, including, but not limited to, administration, operations, course maintenance, and financing and debt service. Internal Service Funds Internal Service Funds are used to account for the financing of materials and services provided by one department to other departments on a cost reimbursement basis. Internal Service Funds are designed to clearly delineate the costs associated with these services. These funds include the Facilities/Construction Management Fund, Fleet Services Fund, Information Services Fund and Self Insurance Fund. Facilities/Construction Management Fund Accounts for building maintenance and repair services provided to numerous departments located at various sites throughout the City. Facility/Construction Management Fund operations are financed by charges to user departments. Fleet Services Fund Accounts for the maintenance, repair service, and replacement of vehicles and equipment provided to numerous departments responsible for the operation of city vehicles and equipment. Fleet Services Fund operations are financed by charges to user departments. Information Technology Fund Accounts for the acquisition, maintenance, and support of computer and telephone, hardware and software. Information Services Fund operations are financed by charges to user departments. Self Insurance Fund Accounts for the payment of insurance premiums and medical, prescription, dental, property and casualty claims. Self-Insurance Fund operations are financed by charges to user departments and employee contributions. 28 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Budget Preparation Calendar Fiscal Year 2419'-2019 Dates.. Item part currants Wed, Dec iC IMrvterirval'Serwi..ce Requests Budget Dept. Sterns diutttbuted to departments: • Facility Request Form • Feet Services Regiuest.Form • dnfrtmtabcin Servrces Request Form Internal Service Requests Dike Fri,Jan 12 Return the follow mg formes tr FacilitylFlleeVIT::: Depanmemts • IFaclity Re quests • #ntorntatan Serwces Requests • IFeet Requests Fn, Jam. 12 Capital Budget Kickoff Budget Dept. ]terns distributed to deprartnne-nts:. Depkkrtmemts • Caapiitai Budget Guidelines • Capital Budget database open for entry Fri, Feb 2 Capital Budgets Due Departments Fri, Feb 9 Draft Ca.putal Budget Budget Budget Dept. Mon Feb 12- Capital Buidllget ACM Reviews Assistant Chugs FYd, Feb 23 Departments Mon Feb 26 Capital Budget ACM IChairv,gtes Due Assotant C.Ms Mon, Mar 5 Operatirng, Budget Kickoff Ciitp Managers hems distnbuted to departments Budget Dept. • Budget Mv9amu31 Dept. Directors • Target Budget • IRewsumnell alhee'ts. • Budget Submission Ftt:rnrt:s.. • Acljustnneint to Base database open for entry H.T.E. open for trudget..entry FY 17-�18 Revised Budget entry • IFY rB-'15 Proposed Biudget entry Mon, Mar 5- Capital Budget City Manager Revnews City Managers Fri, Mar 25 Budget Dept.. Dept. Directors 29 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Budget Preparation Calendar Fiscal Year 2018-2019 Fri, Mar 23 Operating Budgets Uue Departments H.T.E. entry completed • FY t7 1-.8 Revised exp,endidurrePred'elnue budgets • FY Rll 1;tr Proposed ex,pendituredrevenuwe budgets Budget:Submission Forms due-. • Travel Request Fcorrm. • Ady:ustmnent to Base entry completed • Tuition Reiniburselrn ent Request Form • Personnell Inventory Form • Goals,Objectives&.Pelrformiance.Measures Form Mom, Malr y>Fa Operating Budget ExlplanatIons Budget Dept. Items distrmtsuted to departments. • Lime Item De4aill Sheets • Sulmimary of increase and Decrease Forme Fri, Mar 30 Operating BuftetE.xlplanations Due Departments • Sulrmary Hof increase and Decrease Form Mon Apr 18'— Assistant City Manager Budget Re�vi-eras. Assistant CMA Fri, May 11 Budget Dept. Dept- Directors Fri, May 11 Prelunu naryTax Roll Budget Dept. Finance Dept.. Mom, May 31— City Manager Budget Revaeras City, Managers Fri,,du rn 15 Budget dept. Dept. Directors Fri,glum 15 Final Capital Budget Updates C.iity Managers w Prodect data,schedulefs, and Iraps fpinaiozed Budged dept. Mc...n Jun 25 Mid-Year Budget Work Session City Council City Managers Budget dept. Fri, Jun 29 ,FY118-18 IProposed Capital Budget Ciity Managers Budget Dept. 30 30 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Budget Preparation Calendar Fiscal Year 2018-2019 Morn, July 4 Budget Work Session t Ciity Council City Managers Budget Dept. Fri Jiuly 2'0 Bind-get Work Session 2 Materials C'.iiby Managers itern.s diSITibuted to City C:ounciil B CUO-- Budget Dept. • FY 15-19 Proposed Capital Budget Mo:n,Juily 23 Budget Work Session 2 City Council C.iit:y Managers Budget Dept. 'r°ded, Jul 25 Certified Tax.Rohl t Truth in Taxation. Budget Dept. Finance.De-pt.. F n,.Jiu127 Budget Work Ses+sion 3 faMatenals. City Managers Hem distributed to City Council& rlVO: Budget Dept. • FY 115-19 Proposed Operating Budget • FY 18-19 Executive Stin•nlmary+ • li 18-19 Work Session Plreselnto ionMateriialks Ned, Aug 1 Budget Work Session Presentation'RLhearsal and CII'ty Managers Draft Pufrluo Hearing Notices due Budget Crept. Fn,ALIg C Budget Work Session 3 CIli Council CC:D Board Ciiky Managers Budget Dept. Fri.,Aug. 10 Proposed Budget filed with Cilty Secretary and Budget Dept. PUbliic Hearing Notice due tD Star Telegram • Fax rate public hearing • Budget public hearing • C:CQ budget public hearing • Park DewelolprmentCorp,public heariirng, 31 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Budget Preparation Calendar Fiscal Year 2018-2018 Mori,Ali 13 City Cou nclt Meeting: City Cuunfill Record vote c,n proposed tax rate Ciiry Managers Set date for public hearings rain tax irate Budget Deipt. M Set date for public hearing on Budget CCD, and Park Development Corp. Wed,Aug 15 (Notice pubtuslhed on time Star Telvegraw: Budget Dept.. • Tax rate pupa It hearing • Budget public hearing • C%CD budget public hearing • Park Development Camp public hearing, Fri„Aug 17 Proposed Bud-get.Supplement dine to City Secretary Budget Dept. Man,Aug 37 City Cams incH Meeting: Park Corp. • Tax rate public hearing C.Rty Managers • Budget public hearing Parks Dept.. • CCD budged'public hearing Budget Dept. • Park Development Corp public.hearing Thuir,Aug 30 City Cau®rnci,p Meeting: Ciry Council OR 3”Tax Rale Purbilic IHearing Ciity Managers 'Ned, Sep 5 Budget Delpt_ Man, Sep 10 City CaiuinoH Meeting: City Council .. Accept certified tax roll City Managers ro "Adopt proposed budgied,s Budget Dept. Adopt proposed tax rate Fri, Oct 27 Adopted Budg..et frileaf with City Secretary and County Budget Dept. C lark 32 ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. MRH CITY COUNCIL MEMORANDUM FROM: Kathy Corley DATE: June 11, 2018 SUBJECT: 2017 United Way Campaign Presentation PRESENTER: Kathy Corley SUMMARY: The City of North Richand Hills' annual United Way Employee Workplace Campaign exceeded expectations raising over $73,000 for the United Way of Tarrant County. Campaign Chair Kathy Corley will share a summary of this year's campaign activities and a check will be presented to Faye Beaulieu, Regional Director of the United Way Northeast. GENERAL DESCRIPTION: The City of North Richland Hills is proud to support the United Way of Tarrant County's Annual Fundraising Campaign. Each year, a United Way Employee Committee raises funds and awareness for the non-profit organization. The 2017 campaign began in the fall and ended in April 2018. This year, to further promote awareness we made a United Way video message featuring our own employees, visited United Way Partner agencies and held 21 department meetings. Several events were held to raise funds for the campaign. Those included: A fiesta kick off lunch that included a United Way Agency Fair • A silent auction resulting in 50 baskets/items sold 2 bicycle raffles • Flower sales Tamale sales United Way We Golf Tournament • Sale of a cookbook comprised of employees' recipes Pumpkin grams sales • Penny jar wars Ice cream socials • Food truck Fridays A judged cook-off event that included chili, salsa and desserts. The United We Dine program was also a success with participating restaurants donating a portion of their proceeds on designated days to our United Way Campaign. Participating restaurants included: MRH • Alvarados, 5302 Davis Blvd. • Niki's Italian Bistro, 5249 Davis Blvd. • Cottage Rose Tea Room, 5505 Davis Blvd. • Mi Pueblo, 8412 Davis Blvd. • McAlister's, 9143 Boulevard 26 • Fuzzy's Taco, 5710 Rufe Snow Drive • Panera Bread, 1804 Precinct Line Road • Chipotle, 5100 Rufe Snow Drive This year's campaign challenge was set at $62,500 but with the huge generosity of our employees we exceeded that challenge by raising $73,304.78. We would like to thank the members of the 2017 United Way Campaign Committee for all of their hard work and commitment to helping people of this community and in Northeast Tarrant County. These committee members are: • Kathy Corley, Chair, Fire Department • Amy Stephens, Co-Chair, Information Services • Robert Alt & Katherine Ratcliff, Information Services • Jennifer Stephens, Economic Development • Nancy Holcomb, Human Resources • Lisandra Leal, City Secretary's Office • Cheryl Booth & Eva Ramirez, Finance • Jennipher Castellanos, Budget • Katherine Ratcliff, Information Services • Eliza Margenau & Rebecca Vinson, Courts • Cindy Garvin & Chad VanSteenberg, Planning & Inspections • David Webb, Stephanie Hee, Teddi Zonker& Tanner Arnwine, Parks & Recreation • Margaret Ragus, Library • John Thorpe, Darla Hearne, Christy Hardy & Patti Ramos, Police • Mary Sullivan, Fire • Bianca Ortiz, Felisiano Yanes & Marrk Callier, Public Works • Raechelle Ballinger & Rick Hulme, Facilities & Construction • Jesse Francis, Fleet Services Campaign Chair Kathy Corley and members of the 2017 Campaign Committee will be presenting a check on behalf of the City to Faye Beaulieu, Regional Director Northeast of United Way of Tarrant County. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: 6/25/2018 SUBJECT: Northeast Tarrant Teen Court Advisory Board Scholarship Presentation PRESENTER: Karen Russell, Teen Court Advisory Board Chair SUMMARY: The Northeast Tarrant Teen Court Advisory Board will be presenting the 2018 Teen Court Scholarships. GENERAL DESCRIPTION: On October 1, 2010 the North Richland Hills Teen Court merged with Teen Courts from Watauga and Haltom City to form the Northeast Tarrant Teen Court or NETTC. On October 1, 2013, Richland Hills joined our program making us a quad-city Teen Court. The Northeast Tarrant Teen Court Advisory Board, made up of representatives from all four cities, created a scholarship donation program to allow the public, as well as teens, to donate to a scholarship fund to be used to reward and show appreciation to graduating seniors who have been part of the volunteer teen court program. Scholarship applicants must meet strict criteria to be eligible for scholarship consideration, including: years of volunteer service; applicant's submitted essay; high school transcripts; biography; and a panel interview with the Teen Court Advisory Board. This year the Teen Court Board would like to award four scholarships totaling $5,000 to the following participants: Phoebe Haun — Graduating Senior from a Home-School program Phoebe began volunteering in our court in March 2016. She has been an active lead teen attorney and has been active in our attorney trainings. She plans to attend University of North Texas and major in Viola Performance. Richard (Connor) McClure — Graduating Senior from Birdville High School Connor began volunteering in our court in July 2017. Connor volunteered as a juror and had excellent participation when in Teen Court. He plans to attend Tarrant County College, currently his major is undecided. MRH Anissa Prieto— Graduating Senior from Richland High School Anissa began volunteering in our court in April 2014. She has been a helpful and active juror. She plans to attend Texas Christian University and major in Biology. Adrian Villegas— Graduating Senior from Richland High School Adrian began volunteering in our court in March 2015. He has been a lead teen attorney and some have argued he gives better closings than licensed attorneys. He plans to attend Tarrant County College to obtain an Associates of Science and plans a career in medicine after graduating with a four year degree. The Teen Court Board would like to thank the City Councils from all four cities for their continued support of our program, which allows students to serve their community while participating and learning more about the judicial system and how it affects each of us in our everyday lives. RECOMMENDATION: Allow Karen Russell, Northeast Tarrant Teen Court Advisory Board Chair, to present scholarships to the following recipients: Phoebe Haun in the amount of$1,500 Adrian Villegas in the amount of$1,500 Connor McClure in the amount of$1,000 Anissa Prieto in the amount of$1,000 Anissa I. Prieto 8613 Lantana Drive North Richland Hills,Texas 76180 June 1, 2018 Northeast Tarrant Teen Court Attn:NETTC Scholarship Committee 4301 City Point Drive North Richland Hills, Texas 76180 Dear Northeast Tarrant Teen Court Scholarship Committee, I am writing to express my sincere gratitude to you for selecting me as a recipient of the Northeast Tarrant Teen Court Scholarship. I was thrilled to learn of my selection for this honor. I am the first in my family to attend college and your generosity will help me achieve this goal. In the fall, I will be attending Texas Christian University as a biology major. I hope to pursue a career in medical research. I believe this grant will encourage me to strive harder to maintain good grades and have a successful career. By awarding me the Northeast Tarrant Teen Court Scholarship, you have lightened my financial burden. This will now allow me to focus more on the most important aspect of school, learning. Your generosity has inspired me to help others and give back to the community. I hope one day I will be able to help others achieve their goals just as you have helped me. Sincerely, Anissa I. Prieto Class of 2018 ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Approve minutes of the June 4, 2018 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the June 4, 2018 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE JUNE 4, 2018 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 4th day of June at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Assistant City Manager Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:00 p.m. 1. DISCUSS ITEMS FROM REGULAR COUNCIL MEETING. Mayor Trevino asked Planning Manager Clayton Comstock to explain the highlighted areas (Lots 2A-R2, 2A-R1, 2-R1, and 2-R2) illustrated on exhibit for item C.2-RP 2018-02. Mr. Comstock informed Council the highlighted areas of the four lots located in the northwest corner of the property indicate existing utility easements that will be abandoned with approval of the replat. City Secretary Alicia Richardson informed Council the minutes of the May 21, 2018 City June 04, 2018 City Council Meeting Minutes Page 1 of 11 Council meeting listed an incorrect adjournment time. The correct time is 7:21 p.m. The City Council has the option to remove the consideration of minutes from the consent agenda and take separate action or approve the consent agenda with correction to the adjournment time. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. There was no one present to introduce at the meeting. EXECUTIVE SESSION SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - (1) 5100 KAREN, (2) 5101 CUMMINGS, (3) 7301 NE LOOP 820, (4) 9000 HAWK, (5) 9111 HAWK, (6) 6020 WALKER BOULEVARD, AND (7) 7901 BOULEVARD 26 SECTION 551.087: DELIBERATE REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS - (1) 9111 HAWK AVENUE AND (2) 6020 WALKER BOULEVARD Mayor Trevino announced at 6:03 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551 of Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 5100 Karen (2) 5101 Cummings (3) 7301 NE Loop 820 (4) 9000 Hawk Avenue (5) 9111 Hawk Avenue (6) 6020 Walker Boulevard and (7) 7901 Boulevard 26; and Section 551.087: Deliberate regarding economic development negotiations - (1) 9111 Hawk Avenue and (2) 6020 Walker Boulevard. Executive Session began at 6:08 p.m. and concluded at 6:42 p.m. Mayor Trevino announced at 6:42 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order June 4, 2018 at 7:00 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 June 04, 2018 City Council Meeting Minutes Page 2 of 11 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Turnage gave the invocation. A.2 PLEDGE Council member Turnage led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY MAYOR PRO TEM TURNAGE TO APPROVE THE CONSENT AGENDA WITH CORRECTION TO THE MAY 21, 2018 MINUTES TO REFLECT THE MEETING ADJOURNED AT 7:21 P.M. MOTION TO APPROVE CARRIED 7-0. B.1 APPROVE MINUTES OF THE REGULAR MAY 21, 2018 CITY COUNCIL MEETING. June 04, 2018 City Council Meeting Minutes Page 3 of 11 B.2 AP 2018-02 CONSIDERATION OF A REQUEST FROM SAFEWAY CONSULTING AND CONTRACTING, LLC, FOR AN AMENDED PLAT OF LOT 1R, BLOCK 5, FRESH MEADOWS ESTATES, BEING 0.303 ACRES LOCATED AT 8701 MONTROSE DRIVE. B.3 AUTHORIZE PURCHASE OF BOOKS FROM BAKER & TAYLOR, INC. THROUGH A COOPERATIVE PURCHASE THROUGH THE TEXAS COMPTROLLER OF PUBLIC ACCOUNTS STATE CONTRACT NO. 715-M2 IN THE AMOUNT NOT TO EXCEED THE BUDGETED AMOUNT OF $182,000. B.4 APPROVE THE PURCHASE OF AN ENTERPRISE BACKUP AND RECOVERY SYSTEM FROM SOCCOUR SOLUTIONS FOR A TOTAL OF $98,556 THROUGH A GENERAL SERVICES ADMINISTRATION (GSA) COOPERATIVE CONTRACT. C. PUBLIC HEARINGS CA SUP 2017-11, ORDINANCE NO. 3517, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TROY AND VICKY HUDSON FOR A SPECIAL USE PERMIT FOR A METAL ACCESSORY STRUCTURE AT 8016 VALLEY DRIVE, BEING 2.71 ACRES DESCRIBED AS STEPHEN RICHARDSON SURVEY, ABSTRACT 1266, TRACT 7B. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed Council the applicant is requesting a special use permit for 2.71 acres located at 8016 Valley Drive. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is agricultural. Mr. Husband presented site photos of the property. Applicant representative Troy Hudson, 8016 Valley Drive, informed Council he has owned the property for nine years and has made improvements to the lot. He began working on the accessory structure that will house various equipment and serve as storage for a recreational vehicle (RV). He commented that before he began construction he reviewed surrounding properties to ensure the barn-style building would be as nice, if not nicer than others in the area. He was contacted by the City of North Richland Hills and made aware the structure required a permit. As a result of discussion with city personnel he agreed to a couple of changes to include a five-foot wainscot rock around the north and west sides and to remove two of the three accessory buildings on the property. He commented that his property is zoned agricultural and was not aware that a permit was required for the building. June 04, 2018 City Council Meeting Minutes Page 4 of 11 In response to Council member Wright Oujesky's question, Mr. Hudson informed Council the building has to be large enough to house his parent's motor home when they visit. The building is hidden among the trees and not visible from the street. Council member Lombard asked Mr. Hudson why he refuses to include a driveway that is required by city ordinance. Mr. Hudson commented that he does not believe the driveway fits the area. He does not want to damage the existing trees to construct a driveway. He hired an arborist to address oak wilt located on his property. He is interested in saving the existing trees on his property and does not want to remove or jeopardize trees to construct a driveway. If that is the remaining item to address in order to receive approval of the special use permit, he would have to discuss it with his wife as he does not think they want to construct a driveway. Council member Rodriguez asked the applicant to clarify when he began the special use permit process because during his presentation he commented that he stopped work on the building about a year ago. Mr. Hudson stated that the first letter he received from the city provided a time frame to file a special use permit at his convenience. He said that he received an additional letter from another city department informing him the work needed to be completed immediately, which left him wondering if city departments know what the other is doing. Both he and his wife visited with city staff. He said that he received correspondence from Municipal Court and appeared in court. He was informed that he had through the middle of August to either reappear in court or receive permit to finish the building. In response to Council member Wright Oujesky's questions, Mr. Husband informed Council the maximum floor area for accessory buildings is based on lot size. Lot sizes that are 20,000 square foot or larger is equivalent of 2.5% of the lot area. Based on the applicant's lot size, the maximum floor area for the building is 2,300 square foot. Mr. Comstock presented staffs report. The size of the building is not part of the requested waivers for the application. The waivers requested to the development standard include: maximum height, driveway access, masonry requirement and number of permanent buildings. The zoning ordinance states that the number of buildings cannot be increased with a special use permit. The two existing permanent buildings must be removed if the special use permit is approved. The Planning and Zoning Commission, at their May 17, 2018 meeting, recommended denial with a vote of 6-0. Council discussed the request and proposed waivers. Council member Lombard asked if Mr. and Mrs. Hudson are facing court fines. Director of Neighborhood Services Stefanie Martinez informed Council the citation has been June 04, 2018 City Council Meeting Minutes Page 5 of 11 deferred. Assistant City Attorney Kellie Brady advised that the Hudson's agreed to deferred disposition to obtain the required permit. There is a fine attached to the case, but is currently in deferred disposition status and there has been no conviction. Council member Welch asked Mr. Husband if the ordinance pertaining to accessory buildings applies to all lots. He commented that he has a concern with residents being asked to remove existing buildings. Mr. Husband informed Council the ordinance provides for two temporary buildings and one permanent building in all zoning districts. There may be properties that have pre-existing accessory buildings, which are grandfathered from the new requirement. However, if an applicant applies for a permit to construct a new structure and are not in compliance with the number of allowed structures; a permit will not be issued until all code conditions are met. Council member Welch asked if the city would allow a grass paver in lieu of concrete for the required driveway. Mr. Husband informed Council if the grass paver is condition of approval it would be allowed. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. The following people spoke in favor of the request: Mr. George Dumith, 7325 Bursey Road and Ms. Elizabeth Mann, 8025 Valley Drive. There being no one else wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO DENY ORDINANCE NO. 3517. Mayor Trevino commented that it is easier to beg for forgiveness than permission. Given the location of the proposed building he suggested the City Council not deny the ordinance. The City Council can require the applicant to remove the existing buildings and provide a sandbased driveway with masonry material that grass can grow through to prevent wheel ruts. Council member Lombard expressed his concern with approving the ordinance and setting a precedent for future requests. The City Council had a similiar situation a few years ago, and at that time the City Council agreed that a regulation was necessary to address accessory buildings. Council member Wright Oujesky commented that she was not pleased that the applicant did not follow the proper protocol to construct the accessory building. She would like to address the driveway access and masonry requirement standards. June 04, 2018 City Council Meeting Minutes Page 6 of 11 Council member Rodriguez commented that he is concerned with the height of the building. He would be supportive if the building height was 12 foot and masonry is provided on the south and east side of the accessory building. Council member Benton commented that this situation is the reason why the city has the special use permit process. The barn sits back on the property and is hidden from the road. Council member Turnage commented that he agrees with Council member Wright Oujesky. He understands the investment the homeowner has in the project, but believes the accessory building needs to have masonry on all sides and a permeable surface to the existing asphalt driveway. Council member Welch commented that he would be agreeable to approving the request if the applicant installed five-foot wainscot around the building, installed paved creek or grass creek pavers and removed existing buildings. Council member Lombard commented that he firmly believes the city should follow the process outlined in the special use permit regarding accessory buildings. THE MOTON TO DENY FAILED WITH A VOTE OF 2-5; WITH COUNCIL MEMBERS LOMBARD AND RODRIGUEZ VOTING FOR DENIAL AND MAYOR PRO TEM BENTON AND COUNCIL MEMBERS WRIGHT OUJESKY, BARROW, TURNAGE AND WELCH VOTING AGAINST. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY MAYOR PRO TEM TURNAGE TO APPROVE ORDINANCE NO. 3517, WITH THE FOLLOWING CHANGES: FIVE-FOOT MASONRY WAINSCOTING ON ALL SIDES OF THE ACCESSORY STRUCTURE TO INCLUDE A CAP; A DRIVEWAY TO THE STRUCTURE (AS IDENTIFIED BY STAFF); AND REMOVAL OF THE TWO EXISTING ACCESSORY STRUCTURES. MOTION TO APPROVE CARRIED 5-2; WITH MAYOR PRO TEM BENTON AND COUNCIL MEMBERS WRIGHT OUJESKY, BARROW, TURNAGE AND WELCH VOTING IN FAVOR AND COUNCIL MEMBERS RODRIGUEZ AND LOMBARD VOTING AGAINST. June 04, 2018 City Council Meeting Minutes Page 7 of 11 C.2 RP 2018-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HAMILTON DUFFY, PC, FOR A REPLAT OF LOTS 1A1-1A8, BLOCK 3, WOODBERT ADDITION, BEING 3.643 ACRES LOCATED AT THE SOUTHWEST CORNER OF DAVIS BOULEVARD AND SAYERS LANE. APPROVED Mr. Comstock informed Council the applicant is requesting a replat for 3.643 acres located at the southwest corner of Davis Boulevard and Sayers Lane. The area is designated on the Comprehensive Land Use Plan as retail and the current zoning is single-family residential and nonresidential planned development. Mr. Comstock presented site photos of the property. Applicant representative Mark Howe, 6617 Precinct Line Road, presented request. He commented this item is a follow up to the zoning change recently approved by City Council. The development includes six residential lots that face Sayers and two commercial lots that face Davis Boulevard. Council had no questions for the applicant. Mr. Comstock presented staffs report. He explained the four lots (2A-R2, 2A-R1, 2-R1, and 2-R2) were previously zoned commercial (C-1) before City Council approved the zoning change request to be rezoned single-family residential (R-2) at their April 23, 2018 meeting. The shaded area around the four lots on the exhibit illustrate the easements and lot lines that are being abandoned with the replat. The Planning and Zoning Commission, at their May 17, 2018 meeting, recommended approval with a vote of 6-0. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE RP 2018-02. MOTION TO APPROVE CARRIED 7-0. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. June 04, 2018 City Council Meeting Minutes Page 8 of 11 F. GENERAL ITEMS F.1 CONSIDER RESOLUTION NO. 2018-028, TO DENY ONCOR ELECTRIC DELIVERY COMPANY LLC'S APPLICATION TO CHANGE RATES WITHIN THE CITY OF NORTH RICHLAND HILLS AND AUTHORIZE THE HIRING OF LAW FIRM LLOYD GOSSELINK ROCHELLE & TOWNSEND, PC, AND CONSULTANTS, TO REVIEW THE FILING AND TAKE ANY ACTION NECESSARY RELATED TO THE FILING AND ANY APPEAL WITH THE PUBLIC UTILITY COMMISSION OF TEXAS. APPROVED Assistant City Manager Karen Bostic presented item and was available to answer questions from Council. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER BENTON TO APPROVE RESOLUTION NO. 2018-016. MOTION TO APPROVE CARRIED 7-0. F.2 CONSIDER AWARD OF A PROFESSIONAL SERVICES AGREEMENT FOR AUDIT SERVICES TO WHITLEY PENN, LLP AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. APPROVED Director of Finance Mark Mills presented item and was available to answer questions. In response to Council member Wright Oujesky's question, Mr. Mills clarified the dates on page 3 of the memorandum should read that the initial three years of the engagement are for Fiscal Years ending September 30, 2018, September 30, 2019, and September 30, 2020. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY MAYOR PRO TEM TURNAGE TO APPROVE THE ITEM. MOTION TO APPROVE CARRIED 7-0. G.1 EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA June 04, 2018 City Council Meeting Minutes Page 9 of 11 APPROVED Director of Economic Development Craig Hulse presented item. Staff is seeking Council's approval authorizing the city manager to negotiate and execute an earnest money contract and any necessary documents to effect the sale for 7301 North East Loop 820 with Regal Center LLC or assigns for $3,500,000. A MOTION WAS MADE BY COUNCIL MEMBER BENTON, SECONDED BY COUNCIL MEMBER BARROW TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN EARNEST MONEY CONTRACT AND ANY NECESSARY DOCUMENTS TO EFFECT THE SALE FOR 7301 NE LOOP 820 WITH REGAL CENTER LLC FOR ASSIGNS FOR $3,500,000. MOTION TO APPROVE CARRIED 7-0. G.2 EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED Director of Economic Development Craig Hulse presented item. Staff is seeking Council's approval authorizing the city manager to negotiate and execute a one to four family residential contract and any necessary documents to effect the sale for 5101 Cummings Drive with Juan Gutierres Sixto and Almadelia Zarate for$177,000. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER LOMBARD TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A ONE TO FOUR FAMILY RESIDENTIAL CONTRACT AND ANY NECESSARY DOCUMENTS TO EFFECT THE SALE FOR 5101 CUMMINGS DRIVE WITH JUAN GUTIERRES SIXTO AND ALMADELIA ZARATE FOR$177,000. MOTION TO APPROVE CARRIED 7-0. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Welch made the following announcements. Join us this week for Round the Town with Oscar. The monthly bike ride will be on Tuesday at 6:30 p.m. starting from Green Valley Park. The monthly walk is Thursday, June 04, 2018 City Council Meeting Minutes Page 10 of 11 starting at 6:15 p.m. from Richland High School. Everyone is invited. You can find more information on the city's website or by calling the Parks Department. Enjoy live music at North Richland Hills' new outdoor amphitheater located at 9000 Grand Avenue, across from Stormy Plaza Park. There will be a free 45-minute performance starting at 7:00 p.m. each Thursday in June. Find more information on the website or by calling the Parks Department. Pulitzer Prize winning author Jennifer Egan will be at the NRH Library on Monday, June 11, to speak about her bestselling novel Manhattan Beach. A ticketed reception will be held at 12:15 p.m. and a free speaking engagement will take place at 1:15 p.m. A book signing will immediately follow. Please visit the library's website or give them a call for more information. Kudos Korner - Sarah Green, Adrien Pekurney, Tina Earle and the Parks Crew - Several residents commented about how much they enjoyed the 2018 Sounds of Spring Concert Series. The music, venue, kids activities and food trucks were all perfect! Thank you to the team at NRH Parks & Recreation for making each concert so enjoyable. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:13 p.m. Oscar Trevino, Mayor Alicia Richardson, City Secretary June 04, 2018 City Council Meeting Minutes Page 11 of 11 1q1kH NOMI-I KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: June 7, 2018 Subject: Authorize the City Manager to execute a cooperative purchasing agreement with the City of Rockwall for slurry sealing. Presenter: Mark Mills, Finance Director Summary: The City of Rockwall is requesting to enter into a cooperative purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. General Descri to ion: The City of Rockwall is requesting to enter into a cooperative purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. The City of Rockwall is interested in purchasing from a current City of North Richland Hills contract for Slurry Sealing (RFB 15-020, Intermountain Slurry Seal). City Council has authorized several of these cooperative agreements in the past and they have been mutually beneficial to North Richland Hills and the other agencies. Participation reduces the overall expense of soliciting bids, and purchasing in larger quantities often lowers the cost of the goods and/or services. Each agency will place its own orders and pay the vendors directly. The City of North Richland Hills or the City of Rockwall may change or cancel the agreement with a 30-day written notice. North Richland Hills currently participates in cooperative agreements with several local governments throughout the DFW Metroplex and various parts of Texas. Recommendation: To authorize the City Manager to execute a cooperative purchasing agreement with the City of Rockwall for slurry sealing. COOPERATIVE PURCHASING AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND CITY OF ROCKWALL This Agreement made and entered into by and between the City of North Richland Hills, hereinafter referred to as "NRH", and the City of Rockwall, hereinafter referred to as "Rockwall'. Pursuant to the authority granted by Chapter 271 of the Texas Local Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: NRH and Rockwall desire to enter into an Agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Specifications for said items should be determined in cooperation with the final approval of the entity processing the bid. The responsibility of each entity shall be as follows: I. NORTH RICHLAND HILLS 1. NRH shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process. NRH will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications and under the terms and conditions that have been agreed to by the parties. NRH shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. NRH shall give a 30-day written notification to all participating agencies of any change or cancellation of participation. 4. The Purchasing Agent shall be designated as the official representative to act for NRH in all matters relating to this cooperative purchasing agreement. IL ROCKWALL 1. Rockwall shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process of NRH. Rockwall will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications and under the terms and conditions that have been agreed to by the parties. Rockwall shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. Rockwall shall give a 30-day written notification to a participating agency of any change or cancellation of participation. 4. Purchasing Manager, shall be designated as the official representative to act for Rockwall in all matters relating to this cooperative purchasing agreement. This Agreement shall take effect upon execution by the signatories and shall be in effect from date of execution until terminated by either party with thirty (30) day written notice, IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers. CITY OF NORTH RICHLAND HILLS CITY OF ROCKWALL BY: BY: City Manager TITLE DATE: DATE: ATTEST: ATTEST: /* City Secretary TITLE: APPROVED AS TO FORM: APPROVED AS TO FORM: Attorney for the City 'Attor e f6r t e City MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Approve the award of Request for Proposal #17-021 for Forensic Laboratory Services and authorize the City Manager to execute a contract with National Medical Services, Inc. d/b/a NMS Labs (NMS Labs). PRESENTER: Mike Young, Assistant Police Chief SUMMARY: The purpose of this item is to award the contract for forensic laboratory services to National Medical Services, Inc. d/b/a NMS Labs (NMS Labs). The contract will be a three (3) year agreement beginning on July 1, 2018 and ending on June 30, 2021, with the option to renew for up to two (2) additional one-year periods. The contract amount for 2018 and 2019 is $68,495.04 each year, with the contract price increasing in year three to $71,235.00. This amount does not include analysis of items not covered by contract. GENERAL DESCRIPTION: The city has contracted with NMS Labs for various types of analytical and laboratory services for criminal investigations since 2007. The services included in the contract are drug analysis (controlled substance testing and dangerous drug testing and identification), blood and urine alcohol content testing and quantification, and serological testing and identification (bodily fluid identification). Other tests, analysis, and procedures are available, as needed, and are set at a pre-determined published price. The request for proposal was advertised to the public through the Fort Worth Star Telegram and via the North Richland Hills website. Nine firms received the proposal with one firm submitting a response. NMS offers a full suite of forensic services, including blood alcohol content testing, serology and DNA, and controlled substances. NMS Labs is an accredited crime lab (American Society of Crime Laboratory Directors/Laboratory Accreditation Board and Texas Department of Public Safety), and is located in Grand Prairie, Texas, which allows for expeditious pickup and delivery. NMS Labs can report or offer findings on most forensic evidence within two weeks. During the first two (2) years of the contract the pricing will be $68,495.04 per year. The pricing in year three (3) will increase 4% to $71,235.00 to compensate for anticipated increases in the services required on an annual basis. The contract pricing may also MRH increase due to the volume of services being utilized by the department. The city will have the option of continuing the services with NMS Labs for two (2) additional one-year periods, subject to pricing agreements and budget approval. Each optional year will require the city's prior approval for renewal. Renewals will be from July 1 to June 30 of the following year. RECOMMENDATION: Approve the award of Request for Proposal #17-021 for Forensic Laboratory Services and authorize the City Manager to execute a contract with National Medical Services, Inc. d/b/a NMS Labs (NMS Labs). CERTIFICATE OF INTERESTED PARTIES FORM 1295 1011 Complete Nos,1-4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos.1.2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING of bu�siness.-entity.filing.-form,�and.-the-city,-state and country of the business entity's place Certificate Number: of business. 2018-355507 National Medical Services Willow Grove, PA United States Data Filed: or tat,agency fF.t Is a—jimly to th,"67- ,h I Fd-itnrm—,, 0511712018 being filed. North Richland Hills Police Department Date Acknowledged: —Provide the identification—number used by'the"governmental entity or state agency to track or identify the contract,and provide�a description of the services,goods,or other property to be provided under the contract. 1000028 Laboratory Testing Services-2557 Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) -Controlling Intermediary ............. ....... ......................... ............ ...........------ ............ ...... 5 Check only if there is NO Interested Party, 1XI .................... ............... 6 UNSWORN DECLARATION My name is Andrew Nolan .... and my date of birth is .. ........-............. My address is 3701 Welsh Road tAlillroAt ('i PA 19090 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct, Execupolin Mcfritgomery. County, State of-Piamsylvaniaon the day of 20__. (month) (year) 7' ........ .............. —-------- Sigriature of authorized agent of contracting business entity (Declarant) ------- Forms provided by Texas Ethics Commission www.ethics.state.tx.us �Version V1.0.5523 NMS LABORATORY SERVICES AGREEMENT Agreement No. 1000028-IFL-NRICHTX National Medical Services, Inc. d/b/a NMS Labs ("NMS Labs") located at 3701 Welsh Road, Willow Grove, PA 19090, agrees to provide laboratory testing and related services for the City of North Richland Hills ("Client")located at 4301 City Point Drive, North Richland Hills, TX 76180 pursuant to the terms and conditions of this Agreement. I. SERVICES PROVIDED a. Laboratory testing and services covered by this Agreement are as described in Exhibit A& B. b. In the event that Client requires a change to the nature, scope, or delivery of agreed upon services, Client shall provide a request to NMS Labs in writing. NMS Labs will provide an estimate of work required and associated costs to meet the request. Any changes to this Agreement shall be agreed to in writing by both parties and an Amendment to this Agreement shall be executed. II. PERIOD OF PERFORMANCE The Effective Date of this Agreement is 07/01118 and will apply to commitments made by NMS Labs as outlined in Exhibits A and B from 07/01/18 and ending on the Completion Date of 09/30/2021, with an option to extend the Agreement up to two additional one year periods. The period of performance of this Agreement will continue unless terminated pursuant to the terms of this agreement or extended by mutual written agreement of the parties. III. COMPENSATION NMS Labs will bill Client for services performed in accordance with this agreement as outlined in Exhibit A and B. IV. USE OF SUBCONTRACTORS a. NMS Labs may utilize independent or third-party contractors or subcontractors to perform all or any part of its obligations under this Agreement. b. NMS Labs may be required to release certain patient information to said contractors. NMS will use reasonable commercial efforts to protect health information (as that term is defined in the Privacy Regulations of the Health Insurance Portability and Accountability Act of 1996 ("HIPAA') V. USE OF NMS NETWORK LABS Under the terms of this agreement, NMS Labs is authorized by the Client to utilize one of its and/or American Society of Crime Laboratory Directors/Laboratory Accreditation Board (ASCLD-LAB) International IS017025 accredited network laboratories to perform all or part of the work performed under this agreement. VI. CLIENT RESPONSIBILITIES a. Client's personnel shall cooperate with NMS Labs personnel, providing assistance and information as needed, to ensure testing services can be completed in accordance with this Agreement. b. Client shall adhere to the sample requirements set forth by NMS Labs located at: httr)://www.nmsiabs.com/sample-submission/. c. In the event Client submits samples to NMS Labs that do not adhere to NMS Labs' sample submission requirements, NMS Labs will proceed with the following action: The Information Contained in this Document is the Intellectual Property of NMS Labs and is Privileged and Confidential 3701 Welsh Road, Willow Grove, Pennsylvania 19090 T 800.522.6671 F 215.657.2972 www.nmsiabs.com Page 1 of 12 NMS 1) Provide notice to Client that testing cannot be performed on the samples provided by Client and 2) Stop all work under the current Agreement until Client takes action to terminate or amend the current Agreement Client will be responsible for reimbursing NMS Labs for all costs incurred in the performance of this Agreement as outlined in Exhibit A& B. VII. PRIOR AGREEMENTS This Agreement constitutes the entire understanding between the parties regarding the subject matter hereof and supersedes all prior understandings, arrangements, and agreements, oral or written, relating to the services provided herein. VIII. TERMINATION This Agreement may be terminated by either party at any time for any reason with thirty (30) days prior written notice. If the Client should terminate the agreement prior to the end date, the Client shall reimburse NMS Labs for all costs under this agreement, not previously paid, for services rendered for the performance of this contract before the effective date of the termination. The Client shall also reimburse NMS Labs for those costs that may continue for a reasonable time after the termination date with the approval of or as directed by the Client. NMS Labs shall discontinue these costs as rapidly as practical. IX. PAYMENT a. Payment is due to NMS Labs 30 days from invoice date. Invoices are provided on a monthly basis and capture billing for services completed and rendered in that calendar month. b. NMS Labs reserves the right to charge a finance charge on any past due balance at either one percent (1 %) per month or the maximum rate that the law permits, whichever is less. c. NMS Labs will collect from Client all applicable federal, state, local and other taxes and other amounts as required by law, rule or regulation. d. All invoices will be rendered by NMS Labs in United States dollars and all payments to NMS Labs are to be made in United States dollars. X. LEGISLATIVE AND REGULATORY CHANGES NMS Labs reserves the right to immediately amend this Agreement to comply with any changes to federal or state laws or regulations in order to comply with said changes. A. COMPLIANCE WITH LAWS NMS, its employees, and personnel shall comply with all applicable statutes, ordinances, rules, regulations, and other similar requirements pertaining to the profession(s)of their employees and to the Services provided under this Agreement. NMS will use reasonable commercial efforts to perform the services provided hereunder in compliance with all applicable local, state, and federal licensing, certification and accreditation standards and requirements including any applicable standards for laboratories participating in the Medicare and state Medicaid programs. Al. CONFIDENTIALITY To the extent permitted by law, each party shall hold all Confidential Information in confidence. To the extent permitted by law, neither party shall disclose any Confidential Information without the knowledge and written approval of the authorized other party. For purposes of this Agreement "Confidential Information" means all information and know-how of a scientific, technical, operational or economic nature..-, the results The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 2 of 12 NMS of analysis provided hereunder and all Innovations. Confidential Information shall not include (i) information generally available to the public through no fault of the other party, (ii) information which the other party had already had knowledge of, (iii) information which has become part of the public domain through no fault of a party, and (iv) information ordered to be disclosed by subpoena, other legal process or requirement of law. Each party agrees to return or destroy, on demand and without delay, any and all Confidential Information (including any and all copies thereof) of the other party which has come into its possession, provided, however, that NMS Labs may retain such media and materials containing Confidential Information for customary archival and audit purposes (including with respect to regulatory compliance). This Section shall survive any termination or expiration of this Agreement. XIII. DISCLOSURE OF INNOVATIONS; OWNERSHIP OF INNOVATIONS a. Client acknowledges that (i) prior to the date hereof NMS Labs has created, made, conceived, developed or reduced to practice, alone or jointly with others, inventions, improvements and other innovations, including, but not limited to, techniques and methodologies (including clinical methodologies) and markers, whether or not such inventions, improvements or other innovations are eligible for patent, copyright, trademark, trade secret or other legal protection and (ii) during the course of performance of the services hereunder, NMS Labs may create inventions, improvements and other innovations, may make, conceive, develop or reduce to practice, alone orjointly with others, inventions, improvements and other innovations, including, but not limited to, techniques and methodologies (including clinical methodologies) and markers discovered during testing (collectively, "Innovations"). Examples of Innovations shall include, but are not limited to, discoveries, research, inventions, formulas, techniques, business methods, know-how, marketing plans, new product plans, advertising, packaging and marketing techniques and improvements to computer hardware or software. b. Client agrees that all Innovations will be the sole and exclusive property of NMS Labs. Client hereby assigns all of Client's rights, title or interest in the Innovations and in all related patents, copyrights, trademarks, trade secrets, rights of priority and other proprietary rights to NMS Labs. At NMS Labs' request and expense, during and after the term of this Agreement, Client will use best efforts to reasonably assist and cooperate with NMS Labs in all respects and will execute documents approved for execution by Client , and, subject to Client's reasonable availability and upon consent by Client's legal counsel, give testimony and take further acts requested by NMS Labs to obtain, maintain, perfect and enforce for NMS Labs patent, copyright, trademark, trade secret and other legal protection for the Innovations. In accordance with this section, Client agrees to execute and deliver to NMS Labs such further instruments or documents as may be requested by NMS Labs in order to effectuate the purposes of this Section. This Section shall survive any termination or expiration of this Agreement. XIV. NO OTHER WARRANTIES EXCEPT AS OTHERWISE SET FORTH HEREIN, NMS LABS MAKES NO REPRESENTATIONS NOR PROVIDES ANY WARRANTIES WHATSOEVER, AND EXPRESSLY DISCLAIMS ALL WARRANTIES, WHETHER IMPLIED OR STATUTORY, WITH REGARD TO THE SERVICES TO BE PROVIDED HEREUNDER, INCLUDING WITHOUT LIMITATION ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. XV. LIMITATION OF LIABILITY AND DAMAGES IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF GOOD WILL, LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION OR OTHER PECUNIARY LOSS), WHETHER THE BASIS OF THE LIABILITY IS IN BREACH OF AGREEMENT, TORT (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR ANY The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 3 of 12 NMS OTHER LEGAL THEORY, EVEN IF ADVISED OF THE POSSIBILITY THAT SUCH DAMAGES MAY ARISE. ACTIONS COVERED HEREIN INCLUDE BUT ARE NOT LIMITED TO, MISHANDLING OR LOSS OF PATIENT SAMPLES OR THE MISHANDLING OR LOSS OF PATIENT INFORMATION INCLUDING TESTING RESULTS. EXCEPT IN THE EVENT OF GROSS NEGLIGENCE OR INTENTIONAL MISCONDUCT, THE LIABILITY OF NMS LABS TO CLIENT SHALL BE LIMITED TO THE AGGREGATE AMOUNT OF COMPENSATION RECEIVED BY NMS LABS FROM CLIENT HEREUNDER DURING THE TWELVE MONTH PERIOD IMMEDIATELY PRECEDING THE DATE ON WHICH SUCH DAMAGES WERE INCURRED. THE PARTIES INTEND TO HAVE THIS LIMITATION OF LIABILITY SURVIVE ANY DETERMINATION THAT THE EXCLUSIVE REMEDIES PROVIDED TO CLIENT HEREUNDER HAVE FAILED OF THEIR ESSENTIAL PURPOSE. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. XVI. INDEMNIFICATION To the extent permitted by law, each party shall defend, indemnify, and hold the other party, its subsidiaries and affiliates, and each of their respective employees, officers, directors, attorneys, agents, and representatives, harmless from and against any and all claims, liabilities, expenses, losses, demands, damages, fines, penalties, and causes of action of every kind and character from any cause whatsoever, made, incurred, sustained, or initiated by any third party(including any employee, contractor or representative of a party hereto or any of their respective family members), arising out of, incident to, or in connection with such party's infringement of any third party's Ownership of Innovations intellectual property rights. This Section shall survive any termination or expiration of this Agreement. XVII. FORCE MAJEURE Neither party shall be deemed to be in default of any provision of this Agreement, nor be liable for any delay, failure in performance or interruption of services, resulting directly or indirectly from acts of God, embargoes, quarantines, civil or military authority, civil disturbance, insurrection, war, acts of terrorism, fire, other catastrophes or any such other cause beyond its control. XVIII. GOVERNING LAWNENUE This Agreement shall be governed by and construed under the laws of the State of Texas, without regard to that state's conflicts of laws principles. Any action or proceeding seeking to enforce any provision of, or based on any right arising out of, this Agreement may only be brought against any of the parties in the courts of Tarrant County, Texas in the United States District Court of the Northern District of Texas. The non-prevailing party in any action described in this Section shall pay the prevailing party's reasonable attorneys' fees as awarded by the court. This Section shall survive any termination or expiration of this Agreement. XIX. HIPAA COMPLIANCE Each party, represents and warrants that with respect to all protected health information (as that term is defined in the Privacy Regulations of the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"), it is a covered entity(and not a business associate of the other party) under the Privacy Regulations and that it shall protect the privacy, integrity, security, confidentiality and availability of the protected health information disclosed to, used by, or exchanged by the parties by implementing and maintaining privacy and security policies, procedures, and practices, and administrative, physical and technological safeguards and security mechanisms that reasonably and adequately protect the confidentiality, integrity and availability of the protected health information created, received, maintained or transmitted under this agreement , all as required by, and set forth more specifically in, the Privacy Regulations and the Security Regulations, as each may be amended from time to time. In the event HIPAA The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 4 of 12 NMS or the Privacy Regulations or Security Regulations require any addition to or modification of this Agreement, the parties shall use commercially reasonable efforts to agree upon such additions or modifications in a timely manner. If such agreement cannot be reached in a timely manner, either party may terminate this Agreement by written notice to the other party. XX. EQUITABLE RELIEF Nothing in this Agreement shall be construed to prevent NMS Labs from seeking or obtaining a preliminary or permanent injunction or other equitable relief in any court of competent jurisdiction in the event of a breach by Client of any provisions of this Agreement. This Section shall survive any termination or expiration of this Agreement. Each party hereby represents and warrants to the other party that such party has caused this Agreement to be executed and delivered by a duly authorized representative of such party. XXI. Notices 1. All Notices will be in writing and addressed as follows: To National Medical Services, Inc.: ATTN: Andrew Nolan Vice President of Finance 3701 Welsh Road Willow Grove, PA 19090 To Client: Mark Hindman, City Manager 4301 City Point Drive North Richland Hills, TX 76180 817-427-6000 mhindman @nrhtx.com With a Copy to: Jimmy Perdue Chief of Police 4301 City Point Drive North Richland Hills, TX 76180 police@nrhtx.com 817-427-7000 Communications between NMS Labs and Client related to the direction or performance of this Agreement must be by letter, fax, or email, each having the same authority and constituting acceptable modes of communication under this Agreement. Formal Notice requires an original letter, or fax thereof, signed by the authorized representative identified in this Agreement. All Notices sent by letter will be deemed effective when confirmation of receipt is sent by the respective party's Notice Contact listed above. Notices transmitted via fax or communications transmitted via email will be deemed effective only upon confirmation of receipt of the fax or email transmission by email reply. XXII. SEVERABILITY Every provision of this Agreement is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 5 of 12 NMS the Agreement. Each valid provision hereof will be enforced to the fullest extent permitted by law. In the event any provision of this Agreement is determined to be invalid or unenforceable, the Parties will negotiate in good faith to create a provision that will be enforceable and is as consistent as possible with the original provision. XXIII. ASSIGNMENT The obligations assumed under this Agreement cannot be delegated and the rights cannot be assigned without the prior written approval of the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. NATIONAL MEDICAL SERVICES, INC. d/bla NMS Labs By Client (Signature) (Signature) Name (Print) Name (Print) Title (Print) Title (Print) Date Date ATEST By: Alicia Richardson Citv Secretary APPROVED TO FORM AND LEGALITY By: Maleshia B. McGinnis City Attorney The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 6 of 12 NMS EXHIBIT A—PRICING 1. PRICING INCLUDED IN MONTHLY SERVICE FEE FOR YEARS 1 & 2 Pricing and Expected volumes for IFS services provided under this agreement for Years 1 &2 are as listed below. Acode Description Term Years 1 & 2 Price per Test Monthly Services Fee 99100 Includes testing and services listed 2 years $5,707.92 below Testing included in Monthly Service Fee Contract Pricing; Year 1 and 2 07/01/2018- 9/30/2020 Projected Annual Volume Acode Description Covered under Agreement Price per Test Amount 11000 Blood Alcohol Content 100 $0.00 92000 Blood Alcohol Content Collection Kit, 250 $0.00 Basic, per Kit 21000 Controlled Substances - Marijuana Only 100 $0.00 by Microscopic, Color and TLC 22000 Controlled Substances - GC/MS Scan 200 $0.00 and Color 22500 Controlled Substances ID by GC/MS 5 $0.00 Scan and Botanical Color 24000 Pharmaceutical Identification (Visual 25 $0.00 Exam Only) 25000 Controlled Substances - (Syringe)- Dual 10 $0.00 GC/MS Scan 26000 Controlled Substances- Dual GC/MS 40 $0.00 Scan 29000 Controlled Substances-Targeted ID by 25 $0.00 FTIR and Color 29908 Comprehensive Stimulants and 5 $0.00 Hallucinogens Add-On 92500 Case Set-Up (Hourly Rate 15 $0.00 95200 Evidence Delivery and Pick-Up, Per 52 $0.00 Round Trip-within 25 miles ProofPOSITIVE® Drug Impaired NMS8150B Driving/DRE Toxicology Panel, Blood 30 $0.00 (Forensic) The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 7 of 12 NMS -alraw-, �, F 81528 DUID/DRE Expanded Drug Screen Add- 5 $0.00 On ProofPOSITIVE®, Blood Forensic 911 DOES IFS Local- Expert Opinion Report 20 $0.00 (Hourly Rate 91300ES IFS Local -Travel Time (Hourly Rate 40 $0.00 921 ODES IFSLocal-Deposition (Hourly Rate 40 $0.00 94000ES IFS Local -Testimony(Hourl Rate 80 $0.00 95300ES IFS Local -BAC Litigation Package 5 $0.00 96600ES IFS Local-Pretrial Preparation (Hourly 20 $0.00 Rate 96701 ES IFS Local-Affidavit 20 $0.00 2. PRICING INCLUDED IN MONTHLY SERVICE FEE FOR YEAR 3 Pricing and Expected volumes for IFS services provided under this agreement for Year 3 is as listed below. Acode Description Term Year 3 Price per Test Monthly Services Fee 99100 Includes testing and services listed 1 year $5,936.25 below Testing included in Monthly Service Fee Contract Pricing; Year 3 10/01//2020-09/3012021 Projected Annual Volume Acode Description Covered under Agreement Price per Test Amount 11000 Blood Alcohol Content 100 $0.00 92000 Blood Alcohol Content Collection Kit, 250 $0.00 Basic, per Kit 21000 Controlled Substances- Marijuana Only 100 $0.00 by Microscopic, Color and TLC 22000 Controlled Substances - GC/MS Scan 200 $0.00 and Color 22500 Controlled Substances ID by GC/MS 5 $0.00 Scan and Botanical Color 24000 Pharmaceutical Identification (Visual 25 $0.00 Exam Only) 25000 Controlled Substances - (Syringe)- Dual 10 $0.00 GC/MS Scan 26000 Controlled Substances - Dual GC/MS 40 $0.00 Scan 29000 Controlled Substances -Targeted ID by 25 $0.00 The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 8 of 12 NMS FTIR and Color 29908 Comprehensive Stimulants and 5 $0.00 Hallucinogens Add-On 92500 Case Set-Up (Hourly Rate 15 $0.00 95200 Evidence Delivery and Pick-Up, Per 52 $0.00 Round Trip -within 25 miles ProofPOSITIVE®Drug Impaired NMS8150B Driving/DRE Toxicology Panel, Blood 30 $0.00 Forensic 81528 DUID/DRE Expanded Drug Screen Add- 5 $0.00 On ProofPOSITIVE®, Blood Forensic 911 DOES IFS Local - Expert Opinion Report 20 $0.00 (Hourly Rate 91300ES IFS Local -Travel Time (Hourly Rate 40 $0.00 921 DOES IFS Local -Deposition (Hourly Rate 40 $0.00 94000ES IFS Local -Testimony(Hourly Rate 80 $0.00 95300ES IFS Local-BAC Litigation Package 5 $0.00 96600ES IFS Local -Pretrial Preparation (Hourly 20 $0.00 Rate 96701 ES IFS Local -Affidavit 20 $0.00 a. The services outlined in the table in Section 1 will be billed at $5,707.92 per month for a period of two years and three months for a total estimated amount of$154,113.84 for Years 1 & 2 of the Agreement. In Year 3 of the Agreement, the services outlined in the table in Section 2 will be billed at$5,936.25 per month for a period of one year for a total estimated annual amount of$71,235. The total estimated amount is based on the volume of services as outlined in the tables above. b. NMS Labs reserves the right to renegotiate the pricing annually for the work performed under this agreement throughout the term of this Agreement, if the volume of monthly submissions or ordering of covered Expert Services is trending at a rate that exceeds the annual estimate, as outlined in the table above. Beginning in year three (3), should NMS Labs determine that renegotiations are required, then NMS labs will notify the Client, in writing, by March 1 st of the year prior to the contract renewal. NMS Labs and the Client will mutually agree on either an increased monthly service fee and/or charging for tests exceeding volumes outlined in the table above at a price per test basis. Notwithstanding the foregoing, should an increase in service fees exceed the prior year's fees by more than 5% NMS Labs will provide the Client with a report showing the volume of testing ordered exceeding the volumes included as part of the applicable monthly fee. Estimated Price under Estimated Acode Description Qty per Agreement Expenditures Year 40201 DNA Analysis, Casework 25 $708.00 $17,700.00 40202 DNA Analysis, Reference 25 $558.00 $13,950.00 40250 DNA Analysis, Property Crime 0 $110.00 $0.00 The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 9 of 12 NMS 40251 DNA Analysis, Data Pack 5 $100.00 $500.00 40200 Sexual Assault Victim Evidence 12 $215.00 $2580.00 Collection Kit Examination 40210 DNA Differential Analysis, Sex 3 $1,207.00 $3621.00 Assault 40211 DNA Differential Extraction Only, Sex 1 $274.00 $274.00 Assault 40578 DNA Sexual Assault Kit Backlog, Y- 5 $1,638.00 $8,190.00 Screen All Expert Services on DNA Casework will be billed at the NMS Labs Prevailing LIST price fee schedule for Expert Services. PRICING FOR LOCAL DNA DATABASING SERVICES: No samples may be submitted to NMS Labs for local DNA Databasing until a separate agreement has been fully executed between the parties. 4. COVERED ENTITIES The pricing effective under this agreement is extended to the following entities: The City of North Richland Hills Unless specifically identified above, the pricing effective under this agreement shall not be applied to any other entities without prior written approval from NMS Labs. The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 10 of 12 NMS EXHIBIT B—CUSTOMIZED TERMS 1. NON-COVERED TESTING Any services not included in Exhibit A and necessary to the performance of the work in accordance with this Agreement shall be billed at prevailing List Price Fees. 2. TESTIMONY AND TRAVEL COSTS Should the Client require NMS Labs to facilitate Experts to provide testimony or consultations on cases for which NMS Labs conducted the testing, NMS Labs will charge the Client in accordance with its Expert Services Fee schedule. Client is responsible for reimbursing NMS Labs for all travel expenses related to providing testimony or consultations for the Client. Under the terms of this agreement NMS Labs is NOT responsible for providing Expert Services to the Client for cases that were: • Tested prior to the effective date of this agreement and; • NOT tested by NMS Labs 3. ADDITIONAL SERVICES The following services are included in the price under this agreement: ➢ Discovery Packages and Litigation Packages: NMS Labs shall provide an estimated 5 packages throughout the term of this agreement for fees as outlined in Exhibit A. The estimated volume stated is double the amount that NMS expects will be utilized under this agreement. ➢ Miscellaneous Forms: Pricing included in Exhibit A includes administration of the following forms: a. Restitution: To be provided in NMS Labs' standard format. These forms will be submitted to North Richland Hills Police Department as desired by the client. b. Affidavits: NMS Labs will provide un-notarized affidavits using NMS Labs' standard format. Affidavits will accompany reports submitted to the Client. NMS Labs shall provide additional forms upon request of the Client for fees as outlined in NMS Labs' Expert Fee Schedule. Additional Forms required by the Client are listed below: c. Monthly Usage Reports: in a format to be provided by the Client. North Richland Hills Police Department on a monthly basis, or as requested. 4. SAMPLE RECEIPT- NMS Labs will provide Courier service to pick up samples from Client at The North Richland Hills Police Department; 4301 City Point Drive North Richland Hills, TX 76180, between Monday and Friday during the hours of 10:00-15:00 CST. The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 11 of 12 NMS -srew-, 5. SAMPLE RETENTION/STORAGE Samples are stored and retained in accordance with NMS Labs Standard Operating Procedures to maintain compliance with its accrediting bodies. Clinical specimens are routinely retained for two (2) weeks after the date of report. Specimens handled as forensic cases are routinely retained for six (6) weeks after the final report is issued. Under the terms of this agreement, NMS Labs will not store Client's DNA samples longer than six(6) weeks. DNA samples will not be destroyed or discarded. All DNA samples will be returned to the Client in accordance with this agreement. 6. SAMPLE RETURNS Under this agreement the Client requires samples to be returned. NMS Labs will not charge the Client an additional fee for the return of samples if the Client agrees to schedule an appointment to pick up the samples from: NMS Labs Courier Service during routine sample pick-up and deliveries as included in this contract. The address for sample pickup and delivery is agreed upon as; North Richland Hills Police Department 4301 City Point Drive North Richland Hills, TX 76180 Should the Client request that samples be shipped directly to the Client's address or another address, the Client will be charged an additional fee for the return of the samples. 7. SUPPLIES NMS Labs will provide the following collection and shipping supplies for work under this agreement: a. 92000 Blood Alcohol Content Collection Kit, Basic: 250, per annum b. Requisition Forms as requested by client 8. SPECIAL BILLING REQUIREMENTS Should NMS Labs determine that the Client requires customizations to its standard billing; the Client will be charged an additional fee. The Information Contained in this Document Is the Intellectual Property of NMS Labs and is Privileged and Confidential Page 12 of 12 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Authorize the City Manager to execute a Memorandum of Agreement between North Richland Hills and the City of Fort Worth for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: City Council is being asked to authorize the City Manager to execute a Memorandum of Agreement (MOA) between North Richland Hills (NRH) and the City of Fort Worth (Fort Worth) for reimbursement of overtime salary costs directly related to work performed by their officer(s) assigned to the North Texas Anti-Gang Center Task Force (TAG). GENERAL DESCRIPTION: The North Richland Hills Police Department, in cooperation with law enforcement agencies across the area, supports the TAG in its mission to reduce violent crime and related activities that are perpetrated by gangs. Local municipal and county agencies that have officer(s) assigned to TAG investigations are responsible for making payments of overtime to the officer(s) during the period of assignment to TAG. Subject to availability of funds and to the extent they are included in TAG's approved fiscal year budget, NRH, as the fiduciary agent for the grant funding the TAG, will reimburse Fort Worth for overtime payments made to the officer(s) participating in the TAG, up to a maximum sum equivalent to 25 percent of the salary of a GS-12, Step 1-RUS Employee. The term of this MOA shall be effective September 1, 2017 and will remain in effect until August 31, 2018. NRH will be responsible only for obligations incurred by the agencies during the term of this MOA. RECOMMENDATION: To authorize the City Manager to execute a Memorandum of Agreement between North Richland Hills and the City of Fort Worth for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force. MEMORANDUM OF AGREEMENT Between the City of North Richland Hills and the City of Fort Worth For Reimbursement of Overtime Salary Costs Associated with the North Texas Anti-Gang Center Task Force I. PURPOSE This Memorandum of Agreement, hereinafter referred to as "MOA," is made this 1'` day of September, 2017 between the City of North Richland Hills, hereinafter referred to as "NRH," and the City of Fort Worth, hereinafter referred to as "Fort Worth" for the purpose of reimbursement of overtime salary costs directly related to work performed by the Fort Worth officer(s) in providing resources to assist the North Texas Anti-Gang Center Task Force, hereinafter referred to as"TAG." II. CONDITIONS AND PROCEDURES A. Fort Worth will be responsible for making payments of overtime to its officer(s) during the period of assignment to TAG. Subject to availability of funds and to the extent they are included in TAG's approved fiscal year budget, NRH will reimburse Fort Worth for overtime payments made by Fort Worth to its officer(s) assigned to TAG investigations/assignments, up to a maximum sum equivalent to 25 percent of the salary of a GS-12, Step 1-RUS Employee or any maximum amount less than this as approved by the TAG Board of Directors. Overtime costs will not include benefits such as paid annual leave, compensatory leave, sick leave, holiday leave or retirement. All reimbursable hours of overtime work covered under this MOA must be approved in advance by the TAG Administrator. B. Fort Worth will submit all requests for reimbursable payments, together with the appropriate documentation as to time and activity reports, to the TAG Administrator by the 101" day of each subsequent month that the agency is seeking reimbursement. Fort Worth will submit the request for reimbursement via email to TAGAdmin @texomahidta.org or mail to the following address: North Texas TAG, Attn: Todd Reichert 8404 Esters Blvd. Suite 100, Irving,Texas 75063. C. Fort Worth agrees that an authorized official will execute and return to NRH the attached Vendor Information Form, W-9 and ACH Request to facilitate reimbursable payments. Circumstances of this MOA deem Fort Worth to be a single source provider of the services fortheir employees covered under this agreement. III. DURATION The term of this MOA shall be effective from the date in paragraph one and will remain in effect until August 31, 2018. This MOA may be modified or terminated by either one of the parties by mutual consent. Billing for all outstanding obligations must be received by NRH within 60 days of the date of termination of this agreement. NRH will be responsible only for obligations incurred by Fort Worth during the term of this MOA. [The remainder of this page was intentionally left blank.] IN WITNESS WHEROF, the following authorized representatives execute this agreement: City of North Richland Hills City vf Fort Worth 8Y: BY:: Mark Hindman, City Manager J8yCkopa Assistant City Manager Date: Date: 'S Attest: Alicia Richardson, City Secretary Joel F. Fitzgerald, Sr, PkU Chief ufPolice Fort Worth Police Department Approved astvForm: Data� &1a|oahiu McGinnis, City Attorney APPROVED ASTO FORM AND LEGALITY Date: Matthew A. MUrray, Assistant City Attorney ATTESTED BY: Mary J. Kayser, City Secretary CONTRACT COMPLIANCE MANAGER: By signing, | acknowledge that | orn the person responsible for the monitoring and administration uf this contract, including ensuring all ped0rnnonua and reporting naquirannen\u kristina Ashton � �K ' LOCAL ADMINISTRATIVE AGREEMENT QEkWFQNTHE C0N@TITU0NTA6ENClFS 0FT181� TEXAbANTK`G/\NG CENTER—#ORT0TEXAS l. Vu{z"dmcboo Due to Various factors, (be region surrounding and Including Dallas-Fort Worth (DFW), TexaS and surrounding region has become a priniary center for gangs and other organizaticms engaged iu serious criminal activity. Mu|dplo law enforcement agencies u1 the federal, state, and local level have responsibility for the izrvtotiQutjno and p/nwoutiooufthuuo criminal organizations, Cooperation among thcxodiOezeu( luu/ ouf6rcuozocUu&roc{euivaUdn:oxio8ihcthruu1puoodby criminal organ izuti(oiufintlicro the ability of these agencies tv f1'}fiU then-mission, which, consequently, furthers the public good. To enhance this cooperation, the agencies listed herein have agreed ko establish thuTexas Anti-Gang Center /"T/\(} C8NIl.�&'l1])tT/tOC80IEE| will btustate-of the-art facility in which representatives frorn multiple law Quforcoment agencies will collocate in order to more efficiently and effectively cooperate and collaborate on intelligence, investigatory, and operational activities related to combating the shared threat of criminal organizations operating io and affecting the region. IL }^u,pwu* � A. The purpose � iu <o the set fhd} ihttcouobywhich [lie ^gcuoios [fiat are parties hereto agree Co i establish " ��`iu1y[�/yoitu} p/ty�000ut #�uT�&(] (���2yJT8/<. / B. , This Agreement io not intended as, and should not be construed as, altering or superseding any existing agicenient, memorandum, policy, | oz legal authority concerning only nt the parties (o this Agreement. � � C. No Creationof Legal Rights. This &emuuicr1isao accord among the parties hereto and is no( intended as, and should 1101 Ile COYESIFLIed as, crealing or conferring on any � person nrentity any right uz benefit, substantive u/ procedural, tof'mcmuh[ou1 law ur equity, against .my agency that has a physical ptesence at thcJAG CENTI..'R or |6xt | otherwise is interacting, with such a�Mcies, or the officers, directors, employees, rcpres,entative,s, agents, detailees, contiactois, successors, or assigns thereof. | R . /\xdoym�bod herein, t6rTA(� <�2��I88,iu established oxu coalition physical enviionnient to facilitate the effective and efficicia coopeialion and | | collaboration between multiple hiw enforcement agencies with lespect to a cornmon � oohjcolcuutl^/� Thn?A[} CE�N'lTI}| i» u shared project uf1&oIndividual uXuucioo ! u}uininiuiuAu physical presence there, m/|ojou\ to the (unlzof|kio /\grotrnuo1' and is | I ! not a separate or distinct legal entity-----whether agency, office, component, corporation, or otherwise. III. Mission Statement The mission of the TAG CENTER is to further the ability of law enforcement agencies to identify, deter, disrupt, and dismantle criminal organizations operating in or affecting Dallas-Ft. Worth, Texas and the surrounding region by providing a common physical environment equipped with the most advanced technology in which multiple law enforcement agencies will be able to more efficiently and effectively cooperate and collaborate on intelligence, investigatory, and operational activities related to combating this shared threat. IV. Structure A. Included Agencies. Eligibility to establish a physical presence at the TACT CENTER and to participate in its administration is restricted to those agencies that are designated a"Constituent Organization"pursuant to the terms of this Agreement. The following agencies are hereby designated Constituent Organizations: (1) Arlington Police Department; (2) U.S. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and Explosives, Dallas Field Division("ATF"); (3) Dallas County District Attorney's Office ("DCDAO"); (4) Dallas Police Department ("DPD"); (5) U.S. Department of Justice, Drug Enforcement Administration, Dallas Division ("DEA"); (6) U.S. Department of Justice, Federal Bureau of Investigation, Dallas Division ("FBI"); (7) Fort Worth Police Department(FWPD); (8) U.S. Department of Homeland Security, U.S. Immigration and Customs Enforcement, Homeland Security Investigations,Dallas Field Office ("HSI"); (9) Irving Police Department (IPD); (10) North Richland Hills Police Department (NRIIPD); (11) Tarrant County Criminal District Attorney's Office (TCDAO) (12) Texas Department of Public Safety, Region I ("DPS") 2 Nothing in this Agreement,however, should be construed as limiting the authority of the Constituent Organizations, either individually or collectively,to work cooperatively with any entity that is not a Constituent Organization. B. Governing Bodies. For purposes of this Agreement, the term"Governing Bodies" includes those bodies specified in this section or subsequently created pursuant to the terms of this Agreement that are vested with authority to take actions on behalf of the TAG CENTER, (1) Executive Board. Ultimate governance of the TAG CENTER is vested in an Executive Board (`Board") comprised of the principal of each of the Constituent Organizations, each having an equal vote on all matters before the Board. The Board has authority to take any action with respect to the TAG CENTER that is not inconsistent with this Agreement and applicable law. (2) Management Committee. General management of the TAG CENTER is vested in a Management Committee ("Committee"), which is subordinate to the Board. Each Constituent Organization shall appoint a senior manager from its respective staff to serve on the Committee. Each member of the Committee has an equal vote on all matters before the Committee. The Committee has authority to take any action with respect to the TAG CENTER that is not inconsistent with this Agreement, applicable law, and a decision of the Board. All decisions of the Committee are subject to discretionary review by the Board. (3) Informal Working GrouRss. To facilitate aproductive and organized working environment, the Constituent Organizations may choose to form informal working groups to discuss issues of common interest. Informal working groups do not require the approval of a Governing Body to be formed, and shall not be considered a"Governing Body" for purposes of this Agreement. No informal working group, however, shall have authority to make a binding decision on behalf of the TAG CENTER. Informal working groups may make recommendations to a Governing Body, but any such recommendations will be considered only if the working group included representatives from each of the Constituent Organizations. (4) General Provisions. All Governing Bodies shall meet at least once every one (1) month, or if determined, as needed with the exception of the Board, which shall meet as needed. The minimum quorum for all Governing Bodies shall be three- fourths (3/4) of all members. All Governing Bodies shall strive in all cases to make any decisions through unanimous consensus, but may approve matters before it by a vote of two-thirds (2/3) of members present. An individual cannot vote by proxy through another agency, but may do so by designating a specific individual from their own agency to serve as a proxy for that member, so long as the designated proxy will have the same authority to act on behalf of the Constituent Organization as would the member. 3 C. Administrator. Subject to the availability of funding, the TACT CENTER shall have an Administrator. The Administrator shall be responsible for ensuring the day-to-day functioning of the TAG CENTER, including overseeing facilities, equipment, and security. The Administrator also shall oversee all reporting in connection with grant awards. The Administrator shall perform any other duties assigned to it by the Board or the Committee. The Administrator shall not have any operational or command authority over any of the Constituent Organizations or any employee or contractor thereof. The Committee shall select or approve the selection of the Administrator and shall oversee the Administrator's performance. D. A ency Personnel. Each Constituent Organization shall be entitled to have employees or contractors from its respective staff working at the TAG CENTER in such numbers as are approved by the Committee. Individuals working at the TAG CENTER remain as employees or contractors of the sending organization, and subject to the sending organization's exclusive control. Any Constituent Organization may include among its allotment of personnel individuals who are employees or contractors of another governmental entity that is not a Constituent Organization if such individuals are, pursuant to a separate agreement and for purposes related to the mission of the TAG CENTER, detailed to the sending Constituent Organization or subject to the control of the sending Constituent Organization as part of a joint task force or multi-agency operational unit, In such cases, the sending Constituent Organization shall be responsible for any such individuals to the same extent as personnel of the sending Constituent Organization that are working at the TAG CENTER. V. Commitments of the Constituent Organizations Each Constituent Organization commits to further the mission of the TAG CENTER by acting with a general spirit of cooperation and collaboration with the other Constituent Organizations on matters related to the TAG CENTER, and specifically by: A. Identifying and pursuing opportunities to improve the sharing of information in its possession that is related to the mission of the TAG CENTER with other Constituent Organizations; B. Identifying and pursuing opportunities to collaborate with other Constituent Organizations on the gathering, analysis, and reporting of intelligence related to criminal organizations operating in or affecting the region; and C. Identifying and pursuing opportunities to coordinate with other Constituent Organizations on the prioritization,planning, execution, and review of investigations and operational activities related to the mission of the TAG CENTER—with the goal of maximizing the disruption of activities that pose a danger to the public, ensuring the successful prosecution of those committing criminal offenses, and increasing intelligence on criminal organizations operating in or affecting the region. 4 VI. Activities Notwithstanding any coordination or cooperation that may occur between the Constituent Organizations, any activity related to the mission of the TAG CENTER that is conducted by any of the Constituent Organizations, including any individuals working at the TAG CENTER, is performed exclusively pursuant to the respective Constituent Organization's independent authorities (including any separate agreements for creation of joint task forces or similar multi- agency operational units). This Agreement does not transfer or bestow any legal authorities to any individual or entity, provide for the deputization of any individual or entity, or establish any unified or shared chain-of-command. Nothing in this Agreement authorizes any Constituent Organization, or any group of Constituent Organizations, to require any other Constituent Organization to undertake any operational, investigatory, or intelligence-related activity. Nothing in this Agreement, however, should be construed as precluding any Constituent Organization from creating task forces or similar multi-agency operational units through separate agreement. VII. Information Management A. Further Dissemination of Information. Unless otherwise provided for by law or separate agreement, any information shared at or in connection with the TAG CENTER by any of the Constituent Organizations may not be further disseminated without the express consent of the Constituent Organization from which the information originated. B. Information Requests. Each Constituent Organization remains individually responsible for processing any external requests for information related to the TAG CENTER that is directed to it—whether such request is pursuant to federal or state open records or freedom of information laws, discovery in the context of legal proceedings, or otherwise. To the extent such requests encompass information that originated from another Constituent Organization,the Constituent Organization processing that request shall consult with the Constituent Organization from which the information originated prior to releasing the information. The Administrator shall be notified of all information requests related to the TAG CENTER that are received by any Constituent Organization. C. Media Communications. The Committee may designate one of the Constituent Organizations or a specific individual to serve as the primary media point-of-contact for the TAG CENTER. Such designations may be made on a case-by-case basis to correspond with specific activities. Any statements or releases of information to the media or responses to media inquiries on behalf of the TAG CENTER shall be made exclusively by the Committee's designated point-of-contact, or, if none, by the NRHPD. Each Constituent Organization, however, independently may make a statement or release of information to the media or respond to media inquiries with respect to any activities of the respective organization that relate to the TAG CENTER 5 VIII. Facilities,Equipment, and Supplies A. Use and Control. The Committee may specify terms or conditions regarding the use and disposition of any facilities, equipment, or supplies that are provided for common use by the Constituent Organizations at the TAG CENTER, subject,however, to any existing legal rights regarding the ownership or control of any such facilities, equipment, or supplies. Nothing in this Agreement authorizes any Constituent Organization to exercise any control over the property of another Constituent Organization without consent merely because such property is located at the TAG CENTER. B. Security of the TAG Facility. Due to the sensitive law enforcement work that is to be performed at the TAG CENTER, dissemination by the Constituent Organizations (including any employee or contractor thereof) of details regarding the TAG CENTER that could compromise the security of law enforcement personnel or law enforcement activity, including dissemination of the TAG CENTER's location, security features, and technological capabilities, should be limited to those individuals with a mission-related need to know. No Constituent Organization may allow the physical presence of any arrestees, suspects, informants, witnesses, or victims at the TAG CENTER. Procedures for guests etc. visiting the TAG Center will adhere to the same policies and procedures in effect for the Texoma High Intensity Drug Trafficking Area(HIDTA) office space. IX. Funding A. TAG CENTER. Initial funding for the TAG CENTER is to be provided by grant funds awarded to the NRHPD. Except as otherwise provided in this Agreement, no Constituent Organization is obligated to provide funding in support of the TAG CENTER. B. Personnel.Activities and Basic Equipment. Individuals working at the TAG CENTER remain as employees or contractors of the sending organization, and, as such,the sending organization retains full responsibility for providing any compensation and benefits owed to its personnel for work performed in connection with the TAG CENTER. Each Constituent Organization shall bear its own costs in performing any activity related to the'TAG CENTER, and will not seek reimbursement from any other Constituent Organization. Each Constituent Organization remains responsible for providing at its own cost any basic equipment or supplies to its personnel working at the TAG CENTER that are necessary for those individuals to perform their duties, to the extent such equipment or supplies are not otherwise provided. C. Enhanced Security or Specialized I quipment. To the extent any Constituent Organization requires its allotted physical space at the TACT CENTER to be enhanced with additional security features or requires any specialized equipment or supplies 6 beyond that which is provided to all Constituent Organizations, such enhancements or additional materials shall be provided at the sole cost of the organization requiring it. D. Compliance with Fundinp Terms. To the extent any rules or conditions applicable to an award of funds that are used to fund the TAG CENTER prohibit a Governing Body from acting directly on any matter, any such action may be performed on behalf of that Governing Body by the Constituent Organization that is the recipient of the funding award upon approval of the action by the Governing Body pursuant to the terms of this Agreement. Nothing in this paragraph, however, should be construed as prohibiting a Constituent Organization that is the recipient of a funding award from performing any action that is required pursuant to the rules or conditions applicable to that award, even in the absence of approval by a Governing Body. X. Liability and Indemnification Each Constituent Organization is responsible for its own actions, including that of its personnel, that are performed in connection with the TAG CENTER. Any liability arising from the actions of a Constituent Organization shall be borne solely by the organization that performed the action creating the liability. Any individual requesting indemnification for activity performed in connection with the TAG CENTER may seek such indemnification only from the Constituent Organization for whom that individual is an employee or contractor,pursuant to that organization's policies and procedures. XI. Lead Organization Any actions that must be performed on behalf of the TAG CENTER and that are not clearly the responsibility of any individual Constituent Organization and cannot be performed by the Administrator shall be, unless otherwise provided by the Committee,the responsibility of the NRFIPD as the initial grant recipient. XIL Effective Date This Agreement shall take effect upon execution by each of the Constituent Organizations. "this Agreement may be executed in multiple counterparts and by facsimile transmission. XIII. Amendments and Termination Any amendments to this Agreement must be in writing and signed by all Constituent Organizations. This Agreement shall continue in effect in perpetuity unless terminated in writing signed by all Constituent Organizations or upon dissolution of the TAG CENTER. XIV. Addition to and Withdrawal from the TAG CENTER A. Additions. Additional agencies may be invited to become a Constituent Organization of the TAG CENTER. Any additions to the list of Constituent Organizations provided herein may occur by a written addendum to this Agreement signed by all 7 existing Constituent Organizations and the joining organization, rather than through amendment to this Agreement. In the event any additional agencies agree to become a Constituent Organization of the TAG CENTER, the joining organization shall be considered a Constituent Organization for purposes of this Agreement, any reference to "Constituent Organizations" in this Agreement shall be construed as including the joining organization, and any policies or procedures previously adopted and applicable to all Constituent Organizations shall be equally applicable to the joining organization. B. Withdrawal. Any of the Constituent Organizations may withdraw from the TAG CENTER upon thirty(30) days written notice to the Board. Upon the effective date of the withdrawal, the withdrawing organization shall no longer be considered a Constituent Organization for purposes of this Agreement, and any reference to "Constituent Organizations" in this Agreement shall be construed as not including the withdrawn organization. Any withdrawing organization also shall return or surrender to the TAG CENTER any TAG CENTER-provided equipment or supplies upon the effective date of the withdrawal. XV. Duration of the TAG CENTER The TAG CENTER shall continue in effect until dissolved by any of the following actions: A. Written agreement signed by all Constituent Organizations; B. Operation of law; or C. The passage of three (3) years' time following the effective date of this Agreement, unless the Constituent Organizations extend the duration of the TAG CENTER, which may occur by a written addendum to this Agreement signed by all Constituent Organizations then existing. 8 FIXECUTED this day of........... 2016 AGREED: AGREED: CITY OF FORT WORTH: NAME OF CONSULTANT: By: fly: .................... Valarte Washington Special Agent in Charge Assistant. City Manager Date: Datc: ............. Jocl F. Fitzgerald Chief of Police Date: :Wx (----------------- ATTEST: ATTEs'n By: By: .................................................Mary Kayser City Secretary APPROVED A, TO FORM AND LEGALITY: By� Assistant City Attorney CONTI2A(,"I' Atf'l'fIORIZA'1'1()N: M&C": Date Approved: .............__.. .............. MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: RP 2018-03 Public hearing and consideration of a request from Dean Surveyors for a replat of Lot 5D, Block 3, J.L. Autrey Addition, being 0.1033 acres located at 4024 Rita Beth Street. PRESENTER: Clayton Husband, Principal Planner SUMMARY: On behalf of Jose Villalobos, Dean Surveyors is requesting approval of a replat of Lot 5D, Block 3, J.L. Autrey Addition. This 0.1033-acre property is located at 4024 Rita Beth Street, south of Glenview Drive. The proposed replat meets the requirements of the zoning ordinance and subdivision regulations. GENERAL DESCRIPTION: The J.L. Autrey Addition was originally platted in 1951. At that time, Block 3 was platted as a single lot at the southeast corner of Rita Beth Street and Glenview Drive (then named Pipeline Road). Around that time, Block 3 was subdivided further by deed into several parcels and houses constructed on the land. The lot under consideration is at the south end of the block and represents the remaining south 50 feet of the original block. The property is currently vacant, and the owner proposes to construct a new single-family residence on the property. The property is zoned R-3 Single-Family Residential. The R-3 district provides for a minimum dwelling unit size of 1,600 square feet on the vacant lot. In addition, a front- entry garage facing Rita Beth Street would be permitted. The table below summarizes the lot standards for the Rpp��pp-3 zoning district and the proposed lot. �lllillii iiH a iiliwiNmlu iil M1 Lot Lot size: 7,500 3F 4,500 sf Lot width: 65 feet 50 ft Lot depth: 100 feet 90 ft Front building line: 20 feet 20 ft The proposed lot is considered a legal nonconforming lot. The lot may be used for a valid use, building, or structure permitted in the R-3 zoning district provided the requirements for building setbacks, side and rear yards, height, parking, landscaping, and other applicable standards of the district are satisfied. IqRH As required by Section 212.015 of the Texas Local Government Code and Section 110- 219 of the subdivision regulations, this replat requires a public hearing when the plat is considered by the City Council. Since the property is zoned for single-family residential uses, the public hearing included notification of all property owners within 200 feet of the lot boundary that are within the J.L. Autrey Addition. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Low Density Residential." This designation is intended to provide for traditional, low-density single-family detached dwelling units. CURRENT ZONING: The property is currently zoned R-3 Single-Family Residential. This district is intended to be a transitional zone between developments of lower and higher densities or between lower density residential and nonresidential areas. It also provides areas for moderate density development of single-family detached dwelling units that are constructed at an approximate density of 4.8 units per acre. THOROUGHFARE PLAN: The development has frontage on Rita Beth Street, which is classified as an R2U Residential roadway. An R2U is a two-lane undivided roadway with an ultimate right-of-way width of 50 feet. Right-of-way dedication is not required for this plat, as sufficient right-of-way exists at this location. SURROUNDING ZONING I LAND USE: o e e NORTH R-3 Single-Family Residential Low Density Residential Single family residence WEST R-3 Single-Family Residential Low Density Residential Single family residence SOUTH R-3 Single-Family Residential Low Density Residential Single family residence EAST C-2 Commercial Neighborhood Service Office PLAT STATUS: A portion of the property is currently platted as a portion of Block 3, J.L. Autrey Addition. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this item at the June 7, 2018, meeting and voted 5-0 to recommend approval. RECOMMENDATION: Approve RP 2018-03. JF� P 0 W Z W J is Rua Vila is 331 31m3Vf 1 ���/ %i ri���%i n, ��� /// a � r ;,,iii %i��/ir: IHII �, � i� i� r rr /�i��� j ����j f �// � v�-rir � / ,/' „i f ll///r �//� , i; � � � � � � 1 ', � � /C8� 11«if �hf��oa„ ar � �!' l f „' ,, /r, / /� /// ,., r/�/� o/ �/�l�r/r /i�!/� 1 o / riir 1 ���� l %%/� iii`� ' j � � iii f i , / < � � �, \ r // � /iriii r l�,, � � d o/ � � 4i���� � (I // n� � � %/ j a r / /iI /O %//ii��©� ���� f �// � / � / �p��i / � / � �///� l% �„ r//% �IGI �,/ ly�ilriVl� f. / /, /,/ �� %, f / �, � / ,i/ ', u� ' y y� , r ' /pro � �� � r r / r U' r r/ ,I � �ii/i i Os o : ,,,, ,, i, A:. �,,, � � r„ / ; � , t P ,i� �'� / f, u , a /- ' � "�/; ���/ ,r / , " � riir .gym iiin/f�nrf ie er J f ' ' �„ �� r G n r /" ii f i // I � � k4RH PUBLIC HEARING NOTICE NORTH KICHLAND HILLS CASE: RP 2018-03 NAME ADDRESS CITY, STATE ZIP You are receiving this notice because you are a property owner of record in the same original subdivision and within 200 feet of the property shown on the attached map as the Replat request. APPLICANT Dean Surveyors LOCATION 4024 Rita Beth Street REQUEST Public hearing and consideration of a request from Dean Surveyors for a replat at 4024 Rita Beth Street, being 0.103 acres described as Lot 5D, Block 3, J.L. Autrey Addition. DESCRIPTION Replat would create one lot for construction of a single-family residence. PUBLIC HEARING DATE City Council 7:00 PM Thursday, June 25, 2017 MEETING LOCATION City Council Chambers - Third Floor 4301 City Point Drive North Richland Hills, Texas Texas Local Government Code Section 212.015:Additional Requirements for Certain Replats If the proposed replat requires a variance and is protested in accordance with this subsection, the proposed replat must receive, in order to be approved, the affirmative vote of at least three-fourths of the members present of the municipal planning commission or governing body, or both. For a legal protest, written instruments signed by the owners of at least 20 percent of the area of the lots or land immediately adjoining the area covered by the proposed replat and extending 200 feet from that area, but within the original subdivision, must be filed with the municipal planning commission or governing body, or both, priorto the close of the public hearing. Planning & Zoning Department 1 4301 City Point Drive - NRH 76180 817-427-6300 1 www•nrhtx.com 1 planning @nrhtx.com For More Information, you can now visit NRHTX.com/map People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. GLENVIEW DR SAG ---- �+ CL ----- N N J -------- W _ --- W — W CL J m -- Q -- W -- Q N A Feet Prepared by Planning 6/5/2018 0 e0 a 00 200 30.1 4001 FV I 1 x cur LAST `'10.001 1 its 1 1 I I 1 ) of C) m al LD 0v LOT 5E) BLOCK 3 I � I O 1 O L I I X cur WEST g0.00� V2" IRF ppINT OF 26,00' N = 6,984,007.00 BEGINNING E - 2,355,641.61 50,00' E 2,355,731.61 OWNER ADDRESS CITY, ST, ZIP ALVAREZ, MARYLEIDI C C 4033 RITA BETH LN NORTH RICHLAND HILLS TX 76180 BELDIN, PERSIS B 1207 MAXINE ST FORT WORTH TX 76117-6323 CABRERA, RONALDO 4029 RITA BETH LN NORTH RICHLAND HILLS TX 76180 GRAMMER, GARY LEE 4019 RITA BETH LN NORTH RICHLAND HILLS TX 76180 HUGHES,JOSEPH E 4036 RITA BETH LN FORT WORTH TX 76180-8711 LYSKETT,JOYCE R TR 4805 RUFE SNOW DR NORTH RICHLAND HILLS TX 76180 MCDONALD, DEBORAH 4032 JACKIE LEE ST NORTH RICHLAND HILLS TX 76180 MOORE, DORIS E EST 4028 JACKIE LEE ST FORT WORTH TX 76180-8707 NEIRA,JULIO 6634 GLENVIEW DR FORT WORTH TX 76180-8508 VILLALOBOS,JOSE L 7400 BOGART DR N RICHLND HLS TX 76180 Ac3ama3n °z��3 am . gav: 5 s° �<°5. e� x °ea a3 s °a _ xs° a 3�g ae50 F U Q v R mF. Pig 9 ag Uy'i `� a a u E � Z.< I rc nl�irsum ui n°°an ions dN 9v gzem I mB `9 3mu^ f m e q9 '♦'yz'n'n anaaa zrawsva anon Kc � 10005 H1(10 I �°; zw nz J_ 6 cu®arnm a2 � I '" oYFr c•� o om o �g �� 8 tl I P yr az'9F. any 6 9 3 W 3 09 m II I t ze w 3v3 ze nor 100 OS Hl?ON aE� 88 ys ` 38 ° qVd1 H1q8 dlz� po9 __gyp 38A Eel - J3 a 'dg°O °<4 Eo3 5^E oa iFm rc sa : i Psxo- $am ^-F tpq Pm� a. 9� ° MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JUNE 7, 2018 D.2. RP 2018-03 CONSIDERATION OF A REQUEST FROM DEAN SURVEYORS FOR A REPLAT OF LOT 5D, BLOCK 3, J.L. AUTREY ADDITION, BEING 0.1033 ACRES LOCATED AT 4024 RITA BETH LANE. APPROVED Chairman Shiflet introduced the item and called for Principal Planner Clayton Husband to introduce the request. Mr. Husband introduced the request. Chairman Shiflet called for the applicant to present the request. Ronnie Dean, 608 Douglas Drive, Mansfield, Texas 76063, on behalf of Dean Surveyors, presented the request. Chairman Shiflet called for Mr. Husband to present the staff report. Mr. Husband presented the staff report. A MOTION WAS MADE BY COMMISSIONER MASON ORR, SECONDED BY COMMISSIONER JUSTIN WELBORN TO APPROVE RP 2018-03. MOTION TO APPROVE CARRIED 5-0. June 07, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 1 MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: FP 2018-02 Public hearing and consideration of a request from Corwin Engineering, Inc., for a final plat of Meadow Crest, being 9.413 acres located at 6801 Dick Lewis Drive. PRESENTER: Clayton Comstock, Planning Manager SUMMARY: On behalf of Lennar Homes, Corwin Engineering, Inc., is requesting approval of a final plat of Meadow Crest. This 9.41-acre development is located at the northeast corner of Dick Lewis Drive and Kilmer Drive. The proposed final plat is consistent with the preliminary plat and meets the requirements of the zoning ordinance and subdivision regulations. GENERAL DESCRIPTION: The final plat for Meadow Crest includes 94 townhouse lots and 16 open space lots. The residential lots range in size from 2,250 to 3,153 square feet, with an average lot size of 2,475 square feet. Typical lot dimensions are shown below. The lots comply with the adopted RI-PD development standards. STANDARD MINIMUM REQUIREMENT Lot area 2,250 square feet . .............................................................................................................................................................................................................................. Lot width, interior 25 feet ---------------------------------------------------------------------------------- Lot width,corner 30 feet . .............................................................................................................................................................................................................................. Lot depth 90 feet ---------------------------------------------------------------------------------- Front building line 7 feet ............................................................................................................................................................................................................................... Side building line 5 feet ---------------------------------------------------------------------------------- Rear building line 20 feet ............................................................................................................................................................................................................................... Garage setback 18 feet Street entrances are proposed on Dick Lewis Drive and Meadow Crest Drive. All lots would be served by alleys on the rear. The development includes an opportunity for a future street connection to properties east of the site on Lewis Court, in the event that these properties were redeveloped as a future phase of the subdivision. The 15 common open space lots total 1.066 acres and cover 11.3% of the development. This includes landscape setbacks and street trees adjacent to all perimeter and internal IqRH streets, and mid-block open space lots that provide access into the development. A centrally located private park (21,236 square feet in size) is proposed that would include sidewalks, shade structures, seating areas, cluster mailboxes for the neighborhood, and landscaping. As required by Section 212.015 of the Texas Local Government Code and Section 110- 219 of the subdivision regulations, this final plat requires a public hearing when the plat is considered by the City Council. The final plat is also a replat of an existing lot. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Medium Density Residential." This designation is intended to provide for medium density attached dwelling units such as duplexes and townhouses. THOROUGHFARE PLAN: The development has frontage on Dick Lewis Drive, Kilmer Drive, and Meadow Crest Drive. Dick Lewis Drive is classified as a C2U Minor Collector roadway. A C2U roadway is a two-lane undivided street with an ultimate right-of-way width of 60 feet. Kilmer Drive and Meadow Crest Drive are classified as R2U Residential streets. Right-of-way dedication is not required for this property as sufficient right-of-way is currently in place. CURRENT ZONING: The property is zoned RI-PD Residential Infill Planned Development. The zoning was approved by City Council on December 11, 2017, by Ordinance No. 3490. The RI-PD zoning district is intended to encourage residential development of small and otherwise challenging tracts of land by offering incentives that encourage creative and inventive development scenarios. These developments are limited to residential development or redevelopment of less than ten acres. SURROUNDING ZONING I LAND USE: NORTH R-7-MF Multifamily High Density Residential Apartment complex C-1 Commercial Office Vacant commercial lot Self-storage facility WEST C-2 Commercial Retail and Commercial Car wash SOUTH PD Planned Development Retail Shopping center C-2 Commercial Grocery store EAST R-7-MF Multifamily High Density Residential Fourplex residences ROUGH PROPORTIONALITY DETERMINATION: The developer is responsible for 100% of all paving, water, sanitary sewer, and drainage infrastructure needed to support the development in accordance with City design criteria. PLAT STATUS: The property is currently platted as Block 11, Snow Heights North Addition. The preliminary plat for Meadow Crest was approved by Planning and Zoning Commission on February 15, 2018. NfkH PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this item at the June 7, 2018, meeting and voted 5-0 to recommend approval. RECOMMENDATION: Approve FP 2018-02. as MOaV3W AISIW d0 W Z J � Y V aNVlH01a Y p G a NO M3 IA DOOM Oy O � W 0 � Y K HO MOaV3W AaVHS a O C as MVO MOatl3W AMMd NOIXVHI 10 SIM3l Q N 3 W J Y 4' V O O r V 3 0 Q a w R as a3wllM NO-%s NO MONS 3jna o � Q Z o m 3 J Q � = V m /�r m ' J /j rrl! o o m �n / N i . m m l (V/PlO,li I � I U'll ' l r i/'iiaai��c�J ,,`, r"����l��lllllllllllllll O Z tT.eoo� °ZGsmHia3 a� Z$p - °g� n m _ . e ° q ° " m ° N S hs° ° _� �L. _____ b Yi,P%'YYd q P. ✓.N�sR H*.fl'RJ eLe, .ee.em IdnO3 SIM31 elf rnrF�µi n n rr.4^ni0'ulte k+r eeYt ' kCY k�.4YY9a Y128k re�R +, � ..., a ////%1%1%,. o � �FsJJfO OaOJMVa� 3 ) ( 3 mif '. It W - o < w rnma Aesoa� a � Y o a z z r � Y N �� _ mx rvC04E9¢a 3.LQYEAO Y-€ — 3MI— w _- ___ ___— _ MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JUNE 7, 2018 D.3. FP 2018-02 CONSIDERATION OF A REQUEST FROM CORWIN ENGINEERING, INC., FOR A FINAL PLAT OF MEADOW CREST, BEING 9.413 ACRES LOCATED AT 6801 DICK LEWIS DRIVE. APPROVED Chairman Randall Shiflet introduced the item and called for Planning Manager Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chairman Shiflet called for the applicant to present the request. Warren Corwin, 200 West Belmont Drive, Allen, Texas 75013, on behalf of Corwin Engineering, presented the request. Chairman Shiflet called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. Commissioner Welborn and Mr. Comstock discussed a plat note related to the creation of a homeowners' association and open spaces. A MOTION WAS MADE BY COMMISSIONER JUSTIN WELBORN, SECONDED BY COMMISSIONER DON BOWEN TO APPROVE FP 2018-02. MOTION TO APPROVE CARRIED 5-0. June 07, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 1 MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: ZC 2018-07, Ordinance No. 3518, Public hearing and consideration of a request from Spry Surveyors for a zoning change from AG Agricultural to R-2 Single-Family Residential at 6812 Hewitt Street, being 1.225 acres described as Tract 2J, John McCommas Survey, Abstract 1040. PRESENTER: Clayton Husband, Principal Planner SUMMARY: On behalf of Jennifer Nguyen, Spry Surveyors is requesting a zoning change from AG Agricultural to R-2 Single-Family Residential on 1.225 acres located at 6812 Hewitt Street. GENERAL DESCRIPTION: The applicant is requesting a zoning change to R-2 Single Family Residential with the intent to plat the property to construct a new single-family residence on the property. The overall property is 211 feet wide, 244 feet deep, and 53,361 square feet in area. The property is located on the east side of Hewitt Street across from the intersection with Frankie B Street. The proposed zoning change is consistent with the recommendations and policies of the Comprehensive Plan. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Low Density Residential." This designation is intended to provide for traditional, low-density single-family detached dwelling units. CURRENT ZONING: The property is currently zoned AG Agricultural. This district is intended to preserve lands best suited for agricultural use from encroachment of incompatible uses, and to preserve in agricultural use, land suited to eventual development into other uses pending proper timing for practical economical provisions of utilities, major streets, schools and other facilities so that reasonable development will occur. PROPOSED ZONING: The proposed zoning is R2 Single-Family Residential. The R-2 zoning district is intended provide areas for low density development of single-family detached dwelling units that are constructed at an approximate density of 4.0 units per acre. IqRH SURROUNDING ZONING I LAND USE: e e MEMMMMMM A e NORTH AG Agricultural Low Density Residential Single family residence WEST R-2 Single-Family Residential Low Density Residential Single family residence SOUTH R-2 Single-Family Residential Low Density Residential Single family residence EAST R-2 Single-Family Residential Low Density Residential Single family residence PLAT STATUS: The property is unplatted. A final plat of the property is an associated item on the June 25, 2018, agenda (FP 2018-03). PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the June 7, 2018, meeting and voted 5-0 to recommend approval. RECOMMENDATION: Approve Ordinance No. 3518. N W Y V Oa O131AHIMS N J J W O O O J W El Z D ao��b Od a m H 3 W S m N W Y Y V iL Z 7 Q m as)ieo LL 1SOd LL E12T �, � � � � ' // ri �� rr ,. /, %/ ` r �� ,� � ��,�r ��,�� � 1� °;� ; ;; /' ��� e!oi% /�i /%�/�// /!rfl�� ! ,/��%!�l! m m 1 � ,,,,//i //���o /9�//ii/ir r�%/y% ii/�/ l�i��l i �i////////%, y�„ /� // p'.. I�u ��W( o I�� % ,a qfi IMIII'I I 7V� I ��� /, LL 5r� '/ Ih1' �ii' %' !.. �� �(� I � " � �IVI �if r/� ����� � / /// ��Y 'u0��V � ', i ® I f / � �: �/ � �r/4 1 / I //I/� � " � " :.... i ;, f ;�,, �� )f V�f� ,; ��`�1�6�4 ��/�;oo,,, ,,,err i ! ;, ,ii.., / /il / i / i; /�,, ,, ��, ii: , � ,, ,, rr; <,F �a :< �1 yJ r � � a � ,, / � ;lZ fi �. ;;'� = m +° ® /„ �, m , f l " � ,�, ,, ,, �,� ry ,�, r ,,, J % �; � ,,, f/ /// „o of w i �� � ,, TqRH PUBLIC HEARING NOTICE NORTH RICHLAND HILLS CASE: ZC 2018-07 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map requesting a Zoning Change. APPLICANT Spry Surveyors LOCATION 6812 Hewitt St REQUEST Public hearing and consideration of a request from Spry Surveyors for a Zoning Change from AG Agricultural to R-2 Single-Family Residential at 6812 Hewitt Street, being 1.225 acres described as Tract 2J, John McCommas Survey, Abstract 1040. DESCRIPTION Zoning change to allow construction of a new house. PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, June 07, 2018 City Council 7:00 PM Monday, June 25, 2018 MEETING LOCATION City Council Chambers -Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 City Point Drive- NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning @nrhtx.com For more Information, visit NRHTX.com/map - z f -_ e z . 14 L) ODELL ST FRANKIE B ST B CK ST F-L-F-L-f-------L-------F----lFeet Prepared by Planning 5/24/2018 0 i00 200 400 600 800 JMMt'S U. TTRR 1 VOL �IW ll.III I A. LOT I OLOCV 3 �!EMT7 ,, 11T,J 1.225 ACRES MILO N...2 PA CUMTYJ ZONING AG -------------- "WY"GrE0 1,01411Q6 P 2 I UENNirc N�jmq [100, 0, WIT30W5 WAYOPIk P OXkDJ PRONSM LET 3 BLOCK 3 yke 4 ix MOWE[I COWNI� ANDITON WT ."WE b oolm. VUL MW-W r,, ,,R 111 M OWNER ADDRESS CITY,ST ZIP BURSBY,JERRY 7804 DANIEL DR NORTH RICHLAND HILLS, TX 76182 CAMPBELL,JEFF 7717 BUCK ST FORT WORTH, TX 76182 DAVIS, EDWARD 6717 HEWITT ST NORTH RICHLAND HILLS, TX 76182 DILSAVER, DUANE 7808 ODELL ST NORTH RICHLAND HILLS, TX 76182 DOSKOCIL, CHRIS 7612 HEWITT ST NORTH RICHLAND HILLS, TX 76182 FALLS, BILLY G 6804 HEWITT ST NORTH RICHLAND HILLS, TX 76182 HARSTON, FRANK D 6744 HEWITT ST FORT WORTH, TX 76182 HUMBOLT, WILLIAM W 7712 FRANKIE B ST NORTH RICHLAND HILLS, TX 76182 JOINER, MATTHEW 7713 FRANKIE B ST N RICHLND HLS,TX 76182 LOPEZ,JOSE 7716 FRANKIE B ST NORTH RICHLAND HILLS, TX 76182 LOPEZ, KRISTOPHER 7805 ODELL ST NORTH RICHLAND HILLS, TX 76182 MIRANDA, ROSALIO N 6800 HEWITT ST FORT WORTH, TX 76182 NGUYEN, JENNIFER 7919 KLAMATH MOUNTAIN RD FORT WORTH, TX 76137 RILEY, BETTY 3265 N FM 17 ALBA,TX 75410 SHAH, GAIL 7601 N RICHLAND BLVD N RICHLND HLS,TX 76180 SHIPMAN, BILLY M 6900 HEWITT ST FORT WORTH, TX 76182 TARWATER,JAMES D 6824 HEWITT ST NORTH RICHLAND HILLS, TX 76182 TEBAY, HERSCHEL G EST 17713 BUCK ST I FORT WORTH, TX 176182 VAUGHN, KATHY 6900 BRIARDALE DR NORTH RICHLAND HILLS, TX 76182 WILLIAMS, RANDY L 7716 HEWITT ST FORT WORTH, TX 76182 Z O H w p O .. @ 4m u gA t �C3 AV y4p SIT e c Yr aF s e Yg w 1 9yg �4 Fa eeF M Yk Yn 8 y .11'(,NZ M�•l4,9d+Glp u 1y 574 r 4� W wut tl s ' b g. Sq'�:� .Y.OItC 3 9R BLR0 N J 1511 (' oN � .•�y � lJltll$11 N1311 k� Y` G � 1 ■ �k � 4 0 Ir �,i �" ORDINANCE NO. 3518 ZONING CASE ZC 2018-07 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING A 1.225-ACRE TRACT OF PROPERTY LOCATED AT 6812 HEWITT STREET FROM AG (AGRICULTURAL) TO R-2 (SINGLE-FAMILY RESIDENTIAL); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Comprehensive Land Use Plan Map provides guidance for future development in conformance with the adopted Comprehensive Land Use Plan; and WHEREAS, the owner of the property containing approximately 1.225 acres of land located at 6812 Hewitt Street (the "Property") has filed an application to rezone the Property from its present classification of AG (Agricultural) to R- 2 (Single-Family Residential); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on June 7, 2018, and the City Council of the City of North Richland Hills, Texas, held a public hearing on June 25, 2018, with respect to the zoning change described herein; and Ordinance No. 3518 ZC 2018-07 Page 1 of 4 WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning from AG (Agricultural) to R-2 (Single Family Residential) 1.225 acres of property described as Tract 2J, John McComas Survey, Abstract 1040, commonly referred to as 6812 Hewitt Street, as described on Exhibit 'A," attached hereto and incorporated for all purposes. Section 2: That the official zoning map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved R-2 (Single Family Residential) zoning, as set forth above. Section 3: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 4: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall Ordinance No. 3518 ZC 2018-07 Page 2 of 4 not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately following publication as required by Section 9 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 25th day of June, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Ordinance No. 3518 ZC 2018-07 Page 3 of 4 Approved as to form and legality: Maleshia McGinnis, City Attorney Approved as to content: Clayton Comstock, Planning Manager Ordinance No. 3518 ZC 2018-07 Page 4 of 4 Exhibit A— Legal Description — Ordinance No. 3518— Page 1 of 1 WHEREAS, Jennifer Ngyuen is the owner of all that certain 1.225 acres of land, described in the deed to Jennifer Nguyen, recorded in Document Number D217130325 in the Public Records of Tarrant County, Texas(P.R.T.C.T.), in the J.C. McComas Survey,A-1040,City of North Richland Hills,Tarrant County,Texas, and more particularly described by metes and bounds as follows: (All bearings shown hereon are based on the Texas Coordinate System of 1983, North Central Zone) BEGINNING at a%-inch iron rod found forthe southwest cornerof the herein described tract, common to the northwest corner of Lot 2, Block 3, Mollie B. Collins Addition, recorded in Document Number D213194981, in the P.R.T.C.T., in the east right-of-way line of Hewitt Street(right-of-way varies); THENCE North 00 degrees 18 minutes 06 seconds East— 211.02 feet along the east right-of-way line of said Hewitt Street to a bent%-inch iron rod found for the northeast corner of the herein described tract, common to the southwest corner of a tract of land described in the deed to James D.Tarwater recorded in Volume 7168, Page 255, in the P.R.T.C.T., from which a leaning ''%-inch iron rod found bears South 31 degrees 55 minutes East-1.06 feet; THENCE North 86 degrees 31 minutes 39 seconds East— 244.47 feet to a %-inch iron rod found for the northeast corner of the herein described tract, common to the southeast corner of said Tarwater tract, northwest corner of Lot 1, Block 3, Mollie B. Collins Addition, recorded in Volume 388-157, Page 11, P.R.T.C.T., and the southwest right-of-way corner of Odell Street (50 foot right-of-way); THENCE South 00 degrees 26 minutes 41 seconds West passing at a distance of 217.98 feet a %-inch iron rod found in the west line of said Lot 1, Block 3, Mollie B. Collins Addition (388-157, 11), continuing for a total distance of 227.11 feet to a %:-inch iron rod with a cap stamped "SPRY 5647" set for the southeast corner of the herein described tract, common to the northeast corner of said Lot 2, Block 3, Mollie B. Collins Addition (D213194981) in the west line of said Lot 1, Block 3, Mollie B. Collins Addition (388-157, 11); THENCE North 89 degrees 41 minutes 54 seconds West— 243.37 feet along the north line of said Lot 2, Block 3, Mollie B. Collins Addition (D213194981),to the POINT OF BEGINNING and containing 1.225 acres of land. MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JUNE 7, 2018 C.1. ZC 2018-07 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM SPRY SURVEYORS FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-2 SINGLE-FAMILY RESIDENTIAL AT 6812 HEWITT STREET, BEING 1.225 ACRES DESCRIBED AS TRACT 2J, JOHN MCCOMMAS SURVEY, ABSTRACT 1040. APPROVED Chairman Randall Shiflet introduced items C.1 and D.1, opened the public hearing on item C.1, and called for Principal Planner Clayton Husband to introduce the request. Mr. Husband introduced the request. Chairman Shiflet called for the applicant to present the request. David Lewis, 408 Quail Crest Drive, Colleyville, Texas 76034, on behalf of Spry Surveyors, presented the request for items C.1 and D.1. Chairman Shiflet called for Mr. Husband to present the staff report. Mr. Husband presented the staff report. Chairman Shiflet called for anyone wishing to speak to come forward. Bill Falls, 6804 Hewitt Street, North Richland Hills, Texas 76182, stated concerns about drainage. Chairman Shiflet called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Shiflet closed the public hearing. Chairman Shiflet and Associate Engineer Fahad Rajabali discussed drainage from the property. June 07, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 2 A MOTION WAS MADE BY COMMISSIONER DON BOWEN, SECONDED BY COMMISSIONER JUSTIN WELBORN TO APPROVE ZC 2018-07. MOTION TO APPROVE CARRIED 5-0. June 07, 2018 Planning and Zoning Commission Meeting Minutes Page 2 of 2 MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: FP 2018-03 Consideration of a request from Spry Surveyors for a final plat of Lot 3, Block 3, Mollie B. Collins Addition, being 1.225 acres located at 6812 Hewitt Street. PRESENTER: Clayton Husband, Principal Planner SUMMARY: On behalf of Jennifer Nguyen, Spry Surveyors is requesting approval of a final plat of Lot 3, Block 3, Mollie B. Collins Addition. This 1.225-acre property is located at 6812 Hewitt Street, across from the intersection with Frankie B Street. The proposed final plat meets the requirements of the zoning ordinance and subdivision regulations. GENERAL DESCRIPTION: The property is currently undeveloped. The proposed final plat is intended to create a single lot for the construction of a new single-family residence. The property is zoned AG Agricultural, but the applicant has requested a zoning change to R-2 Single-Family Residential (see ZC 2018-07). The table below summarizes the lot standards for the proposed R-2 zoning district. �llllio io�oi�ioli 11i N111 i ��I"1111 Lot size: 9,000 SF 53,361 sf Lot width: 70 feet 211 ft Lot depth: 110 feet 244 ft Front building line 20 feet 20 ft COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Low Density Residential." This designation is intended to provide for traditional, low-density single-family detached dwelling units. CURRENT ZONING: The property is currently zoned AG Agricultural. A request for a zoning change to R-2 Single-Family Residential is an associated item on the June 25, 2018, agenda (ZC 2018-07). THOROUGHFARE PLAN: The development has frontage on Hewitt Street, which is classified as an R2U Residential roadway. An R2U is a two-lane undivided roadway with IqRH an ultimate right-of-way width of 50 feet. Right-of-way dedication is not required for this plat, as sufficient right-of-way exists at this location. SURROUNDING ZONING I LAND USE: ® e e NORTH AG Agricultural Low Density Residential Single family residence WEST R-2 Single-Family Residential Low Density Residential Single family residence SOUTH R-2 Single-Family Residential Low Density Residential Single family residence EAST R-2 Single-Family Residential Low Density Residential Single family residence PLAT STATUS: The property is unplatted. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this item at the June 7, 2018, meeting and voted 5-0 to recommend approval. RECOMMENDATION: Approve FP 2018-03. N W Y V Oa O131AHIMS N J J W O O O J W El Z D ao��b Od a m H 3 W S m N W Y Y V iL Z 7 Q m as)ieo LL 1SOd LL E12T �, � � � � ' // ri �� rr ,. /, %/ ` r �� ,� � ��,�r ��,�� � 1� °;� ; ;; /' ��� e!oi% /�i /%�/�// /!rfl�� ! ,/��%!�l! m m 1 � ,,,,//i //���o /9�//ii/ir r�%/y% ii/�/ l�i��l i �i////////%, y�„ /� // p'.. 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Q f'� ( E no SYn H. 114 fn °a4 jai m arag xem x"p" 4ti y8 6"g Sfis ra i$ "giy $8 R9 St3 ti i 0� 5 S x x k: �e t'k E. � 8 �� �E s W k f " q9 r � $ q e 4a n Nil A � O x3f a fgr a y fa fr fN y ,� # a � m p a& f 4 t aAV M S Hn ad^ c tai 3 o' 6S n Y iH SSk g ;H k e p - i r Pus, 11 Y y: rka625 A 'Eli .. i, F ky � 4a fl� k [6 L E fi yyi f p 8 $'9 pp�Y a x a fi h! t.r S S � � ab flx 9t6 gl� 0P2 R pf rg �a g �a" s Y e y S u �P' it Mill M ;I OR �14 d ' b x -- g. 5q'�:� .Y.OItC 3 9091.80 N J 1 5i1 (- oN � .�y 5 lJltll$11 N1311 pj M � ly ■ '� t d MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JUNE 7, 2018 D.1. FP 2018-03 CONSIDERATION OF A REQUEST FROM SPRY SURVEYORS FOR A FINAL PLAT OF LOT 3, BLOCK 3, MOLLIE B. COLLINS ADDITION, BEING 1.225 ACRES LOCATED AT 6812 HEWITT STREET. APPROVED This item was presented in conjunction with item C.1. A MOTION WAS MADE BY VICE CHAIRMAN STEVEN COOPER, SECONDED BY COMMISSIONER MASON ORR TO APPROVE FP 2018-03. MOTION TO APPROVE CARRIED 5-0. June 07, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 1 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Resolution No. 2018-017, FY2019 Grant from the Office of the Governor to continue the North Texas Anti-Gang Center PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The City of North Richland Hills is currently the fiduciary agent for a grant to fund the North Texas Anti-Gang Center (TAG Center). The North Richland Hills Police Department, in cooperation with law enforcement agencies across the area, supports the TAG Center in its mission to reduce violent crime and related activities that are perpetrated by gangs. State grant funding is available through the Governor's Office to continue this project and the funds must again be disbursed to a governmental entity. The Governor's Office has contacted the City of North Richland Hills to continue as the fiduciary and sponsoring agency for grant. GENERAL DESCRIPTION: The investigative units participating in the TAG Center are the Texas DPS Investigative Unit, the U.S. Homeland Security Investigators Gang Squad, the ATF's Violent Crime Squad and Intelligence Unit, and the FBI's Gang Unit, as well as local municipal and county agencies. The units will have access to the High Intensity Drug Trafficking Area's regional support center located in North Texas. State funding for this project must be disbursed to a governmental entity. As such, the Governor's Office contacted the City of North Richland Hills to again serve as the fiduciary and sponsoring agency for this grant to continue the TAG Center Project. The grant application requests $1,010,803 to continue the program through August 2019. As grantee, the City will coordinate and manage the grant, to include payment and reimbursement of expenditures generated by the TAG Center and its contracted on-site project manager and staff. For fiduciary services, the City will receive an amount up to $82,350 as an administrative fee for time and resources dedicated to the grant, representing 10% of Modified Total Direct Costs in the grant application. Authorization from Council to apply for the original grant from the Office of the Governor was received on October 13, 2014. This grant is a continuation of the program to cover the TAG Center's annual operations budget for FY 18/19. RECOMMENDATION: Approve Resolution No. 2018-017, FY2019 Grant from the Office of the Governor to continue the North Texas Anti-Gang Center. RESOLUTION NO. 2018-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS TO AUTHORIZE THE APPLICATION OF THE FY2019 GRANT FROM THE OFFICE OF THE GOVERNOR TO CONTINUE THE NORTH TEXAS ANTI-GANG CENTER SERVING AS THE FIDUCIARY AND SPONSORING AGENCY WHEREAS, Law Enforcement Agencies in the North Texas region desire to continue the North Texas Anti-Gang Center to disrupt and dismantle organized criminal activities by gangs operating in the Metroplex and surrounding areas and have requested that the City of North Richland Hills apply for a continuation grant from the Office of the Governor to fund the program; and, WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for FY2019 Grant #2848904 from the Texas Governor's Office to continue the North Texas Anti-Gang Center program; and WHEREAS, The City of North Richland Hills, as grantee, will coordinate and manage the grant, to include payment and reimbursement of expenditures necessary to continue the multi-agency North Texas Anti-Gang Center in operational status, and will receive 10% of Modified Total Direct Costs as an administrative fee for such services; and, WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills to authorize the application of the grant to continue the North Texas Anti-Gang Center, to accept the funds from the Office of the Governor and to serve as a fiduciary and sponsoring agency for the grant; WHEREAS, The City Council of North Richland Hills agrees that in the event of loss or misuse of the Criminal Justice Division funds, City of North Richland Hills assures that the funds will be returned to the Criminal Justice Division in full. NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council hereby authorizes the City of North Richland Hills to apply for, receive, and accept a grant from the Office of the Governor on behalf of the North Texas Anti-Gang Center and, through its Police Department, to serve as the fiduciary and sponsoring agency for the grant. SECTION 3. The City Council hereby designates Jimmy Perdue, Public Safety Director, as the authorized official to execute all necessary documents related to the application, receipt and acceptance of the grant. PASSED AND APPROVED on this 25"' day of June, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Approve Resolution No. 2018-019, appointing members to various boards, commissions and committees. PRESENTER: Alicia Richardson, City Secretary SUMMARY: Each year, the City Council appoints members of the public to serve on various boards, commissions, and committees (the `Boards"). Appointed members serve a two-year term, unless appointed to fulfill an unexpired term. These annual appointments coincide with City Council terms—Places 1, 3, 5, and 7 are appointed in odd-numbered years and Places 2, 4, 6, and Mayoral appointments in even-numbered years. Each member serves until their successor has been duly appointed and qualified. GENERAL DESCRIPTION: In preparation for the annual appointments, staff provides City Council with resource material to assist with the appointment process. In preparation for the July 2018 appointments, Council was provided a copy of the current membership for each Board, attendance report, and current applications on file with the City. In accordance with City Charter, State Law and City Ordinances, Council members nominate a member of the public to serve in the corresponding place on the Board. The submitted nominations are subject to majority approval of City Council. There are a number of Boards with unique membership requirements. These Boards include the Capital Improvement Advisory Committee, Civil Service Commission, Construction Code of Appeals Board, Gas Board of Appeals, Red Light Camera Advisory Committee, and Youth Advisory Committee. Mayor Trevino and Council Members Wright Oujesky, Barrow and Turnage have submitted the below nominees for consideration by City Council. The listing also includes recommendations by city staff for the Construction Code Board of Appeals. Due to attendance requirements, nominees for terms that have not yet expired are included for consideration. fgftH NORTH KICHL,AND HILLS KEEP NORTH RICHLAND HILLS BEAUTIFUL COMMISSION Amy Steele Place 2 June 30, 2020 MiShon Landry Place 4 June 30, 2020 Kathy Luppy Place 6 June 30, 2020 Jose (Rene) Martinez Alternate June 30, 2020 LIBRARY BOARD John Keigley Place 2 June 30, 2020 Holly Mitchell Place 4 June 30, 2020 Donna Stallard Place 6 June 30, 2020 Bill Wait Alternate June 30, 2020 PARK AND RECREATION BOARD Suzy Compton Place 2 June 30, 2020 Vanessa Copeland Place 4 June 30, 2020 Dianne Spradling Place 6 June 30, 2020 Ken Reeves Alternate June 30, 2020 PLANNING & ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE Gerald Tyner Place 2 June 30, 2020 Sarah Olvey Place 4 June 30, 2020 Mason Orr Place 6 June 30, 2020 Kelvin Deupree Ex-Officio June 30, 2020 SUBSTANDARD BUILDING BOARD Bill Wait Place 2 June 30, 2020 Place 4 June 30, 2020 Brian Crowson Place 6 June 30, 2020 ?g1kH NORTH KICHL,AND HILLS TEEN COURT ADVISORY BOARD Janet Golightly Place 2 June 30, 2020 Mandi Sullins Place 4 June 30, 2020 Karen Russell Place 6 June 30, 2020 ZONING BOARD OF ADJUSTMENT Thomas Clemmons Place 2 - June 30, 2020 Alternate Steve Koons Place 3 - June 30, 2019 Alternate Fonda Kunkel Place 4 June 30, 2020 Bill Gibbs Place 6 June 30, 2020 CONSTRUCTION CODE BOARD OF APPEALS Section 98-42 of the North Richland Hills Code of Ordinances states that appointments are recommended by City Staff and appointed by City Council. To follow are recommendations forwarded by staff. Kurt Cameron Place 2 June 30, 2020 Phillip Varughese Place 3 June 30, 2019 Place 4 June 30, 2020 Lloyd Robinson Place 6 June 30, 2020 ?g1kH NORTH KICHL,AND HILLS CIVIL SERVICE COMMISSION City Charter, Article XVII establishes the membership of the Civil Service Commission. Members are appointed by the Mayor and confirmed by a two-thirds (2/3) vote of the City Council. Positions 2 and 4 shall be appointed from a list or lists of nominees provided to Mayor by employee associations. The terms are as follows: Positions 1 and 2, one year term; Positions 3 and 4; two year term; and Position 5, three year term. The position of ex-officio is a two year term. Sally Bustamante Position 1 June 30, 2019 September Daniel Position 2 - Fire Association June 30, 2019 Russ Juren Position 4 - Police Association June 30, 2020 Suzy Compton Position 5 June 30, 2021 Melissa Kates Ex-Officio June 30, 2020 Ken Reeves Ex-Officio June 30, 2020 PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION The Articles of Incorporation and Bylaws establish the membership for the Board of Directors, which includes the number, term, and classification. Places 1-4 shall be a member of the City Council and Places 5-7 are citizens who are not employees of the City or a member of City Council. The Articles of Incorporation identify Places 1, 5, and 7 as being appointed in even- numbered years and Places 2, 3, 4 and 6 being appointed in odd-numbered years with a term of two years. To follow is the current membership. Tim Welch Place 1 June 30, 2018 Mike Benton Place 2 June 30, 2019 Scott Turnage Place 3 June 30, 2019 Rita Wright Oujesky Place 4 June 30, 2019 Tracye Tipps Place 5 June 30, 2018 Dianne Spradling Place 6 June 30, 2019 Suzy Compton Place 7 June 30, 2018 ?g1kH NOKTH KICHL,AND HILLS RED LIGHT CAMERA ADVISORY COMMITTEE State Law and Chapter 54 of the North Richland Hills Code of Ordinances establish the requirements of the Committee, which shall be appointed on an annual basis. The following nominations are forwarded for Council's consideration. Jim Bowen Mayor Appointee June 30, 2019 Bob McCary Place 1, Council Appointee June 30, 2019 Richard Wood Place 2, Council Appointee June 30, 2019 Charlie Ott Place 3, Council Appointee June 30, 2019 Steve Koons Place 4, Council Appointee June 30, 2019 Jerry Tyner Place 5, Council Appointee June 30, 2019 Pam Hansen Place 6, Council Appointee June 30, 2019 Brandon Kelley Place 7, Council Appointee June 30, 2019 RECOMMENDATION: Approve Resolution No. 2018-019, as discussed. RESOLUTION NO. 2018-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS; APPOINTING MEMBERS TO VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES; ESTABLISHING TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council appoints members of the public to serve on various boards, commissions, and committees; and WHEREAS, appointed members serve a two-year term, unless appointed to fulfill an unexpired term; and WHEREAS, annual appointments coincide with City Council terms with Places 1, 3, 5, and 7 being appointed in odd-numbered years and Places 2, 4, 6, and Mayoral appointments in even-numbered years; and WHEREAS, each member serves until their successor has been duly appointed and qualified; and WHEREAS, the Mayor and Council members in Places 2, 4, and 6 have submitted their nominations for consideration by the City Council. The below names also include recommendation from Council member Lombard. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. The following members have been nominated for approval by majority of the City Council to various boards, commission and committees. Construction Code Board of Appeals Kurt Cameron Place 2 June 30, 2020 Phillip Varughese Place 3 June 30, 2019 Place 4 June 30, 2020 Lloyd Robinson Place 6 June 30, 2020 Keep North Richland Hills Beautiful Commission Amy Steele Place 2 June 30, 2020 MiShon Landry Place 4 June 30, 2020 Kathy Luppy Place 6 June 30, 2020 Jose (Rene) Martinez Alternate June 30, 2020 Resolution No. 2018-019 Library Board John Keigley Place 2 June 30, 2020 Holly Mitchell Place 4 June 30, 2020 Donna Stallard Place 6 June 30, 2020 Bill Wait Alternate June 30, 2020 Park and Recreation Board Suzy Compton Place 2 June 30, 2020 Vanessa Copeland Place 4 June 30, 2020 Dianne Spradling Place 6 June 30, 2020 Ken Reeves Alternate June 30, 2020 Planning & Zoning Commission and Capital Improvement Advisory Committee Gerald Tyner Place 2 June 30, 2020 Sarah Olvey Place 4 June 30, 2020 Mason Orr Place 6 June 30, 2020 Kelvin Deupree Ex-Officio June 30, 2020 Substandard Building Board Bill Wait Place 2 June 30, 2020 Place 4 June 30, 2020 Brian Crowson Place 6 June 30, 2020 Teen Court Advisory Board Janet Golightly Place 2 June 30, 2020 Mandi Sullins Place 4 June 30, 2020 Karen Russell Place 6 June 30, 2020 Zoning Board of Adjustment Thomas Clemmons Place 2 - June 30, 2020 Alternate Steve Koons Place 3 - June 30, 2019 Alternate Fonda Kunkel Place 4 June 30, 2020 Bill Gibbs Place 6 June 30, 2020 Resolution No. 2018-019 Civil Service Commission Sally Bustamante Position 1 June 30, 2019 September Daniel Position 2 - Fire Association June 30, 2019 Russ Juren Position 4 - Police Association June 30, 2020 Suzy Compton Position 5 June 30, 2021 Melissa Kates Ex-Officio June 30, 2020 Ken Reeves Ex-Officio June 30, 2020 Parks and Recreation Facilities Development Corporation Tim Welch Place 1 June 30, 2020 Tracye Tipps Place 5 June 30, 2020 Suzy Compton Place 7 June 30, 2020 Red Light Camera Advisory Committee Jim Bowen Mayor Appointee June 30, 2019 Bob McCary Place 1, Council Appointee June 30, 2019 Richard Wood Place 2, Council Appointee June 30, 2019 Charlie Ott Place 3, Council Appointee June 30, 2019 Steve Koons Place 4, Council Appointee June 30, 2019 Jerry Tyner Place 5, Council Appointee June 30, 2019 Pam Hansen Place 6, Council Appointee June 30, 2019 Brandon Kelley Place 7, Council Appointee June 30, 2019 PASSED AND APPROVED this the 25th day of June, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Resolution No. 2018-019 ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney Resolution No. 2018-019 ?g1kH NOKTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: June 25, 2018 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: City Hall and other non-emergency city offices will be closed on Wednesday, July 4 in observance of Independence Day. The Library, Animal Adoption & Rescue Center and Tennis Center will also be closed. NRH2O Family Water Park, Iron Horse Golf Course and the NRH Centre will be open. Join us at the Northeast Tarrant Family 4th Celebration on Wednesday, July 4. There will be food and fun starting at 5 p.m. and a free concert by Holly Tucker at 8 p.m. The fireworks will begin at approximately 9:30 p.m. Parking is available at 6351 Boulevard 26 and at Wiley G. Thomas Coliseum. You can find more information on our website or by contacting the Northeast Tarrant Chamber of Commerce. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Benjamin Cobb in the Police Department - A citizen said Officer Cobb came to her rescue by changing her flat tire in the hot summer heat. She told him she would have it towed to the shop, but he insisted it is his job to help. He smiled the whole time and said how much he loves his job. She was very thankful and stated, "It makes me feel so proud to live in a city with such amazing police officers."