The URL can be used to link to this page

Home My WebLink AboutCC 2018-07-09 Agendas M RH NOKTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, JULY 9, 2018 WORK SESSION: 4:30 PM Held in the City Council Work Room CALL TO ORDER 1. Fiscal Year 2018/19 Budget Work Session 2. Discuss items from regular Council meeting. 3. Welcome and introduction - public official, public employee or citizen. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1 Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 9000 Hawk Ave, (2) 9111 Hawk Ave, (3) 6020 Walker Blvd and (4) 5301 Davis Boulevard Monday, July 9, 2018 City Council Agenda Page 1 of 3 REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER BENTON A.2 PLEDGE - COUNCIL MEMBER BENTON A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the regular June 25, 2018 City Council meeting. B.2 Authorize the purchase of tree maintenance services from Alpine Tree Service, Inc. for parks, trails, right-of-way, and facility related tree maintenance items in an amount not to exceed $95,862. C. PUBLIC HEARINGS C.1 SUP 2018-02, Ordinance No. 3522, Public hearing and consideration of a request from Dynamic Engineering Consultants, PC, for a special use permit for a variance from the masonry requirements at 7724 and 7740 NE Loop 820, being 23.97 acres described as Lots A3, AR1A, B1A, and 131B, Calloway Park Addition; and Lot 1C, Block E, Calloway Farm Addition. C.2 ZC 2018-09, Ordinance No. 3521, Public hearing and consideration of a request from ClayMoore Engineering for a zoning change from C-1 Commercial to NR-PD Non-Residential Planned Development at 6425 Precinct Line Road, being 0.68 acres described as Lot 15R, Block 1, Thompson Park Estates. Monday, July 9, 2018 City Council Agenda Page 2 of 3 D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Consider Resolution No. 2018-021, appointing members to the Economic Development Advisory Committee, Library Board and Strategic Plan Committee. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER TURNAGE H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, July 6, 2018 by 3:00 PM. IWI fn W h , Y City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, July 9, 2018 City Council Agenda Page 3 of 3 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: Fiscal Year 2018/2019 Budget Work Session PRESENTER: Craig Hulse, Economic Development Director; Robert Myers, Budget Director; Patrick Hillis, Human Resources Director; Mark Hindman, City Manager; Jimmy Perdue, Director of Public Safety; Stan Tinney, Fire Chief; Mike Curtis Managing Director of Development Services. SUMMARY: Staff will provide the City Council with a review of key factors that are anticipated to impact the Fiscal Year 2018/19 Proposed Budget. GENERAL DESCRIPTION: Staff will provide a presentation to the City Council on key factors related to the development of Fiscal Year 2018/19 Proposed Budget including an overview of the local economy, preliminary property values, market survey and employee benefits, and FY 2018/19 program additions and modifications. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: Approve minutes of the June 25, 2018 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve the minutes of the June 25, 2018 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE JUNE 25, 2018 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 25th day of June at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Tito Rodriguez Council, Place 1 Brent Barrow Council, Place 4 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:00 p.m. 1. MID YEAR BUDGET REVIEW Director of Budget and Research Robert Myers provided Council with an overview of the 2017/2018 budget. The General Fund is slightly over the adopted budget with revenues at $195,402 and expenditures at $95,740. Staff forecasts a positive year-end balance of $99,662. The year-to-date property tax collections of $15,888,340 are currently forecast to come in above the adopted budget of $15,966,660. The Crime Control District Fund is slightly over the adopted budget with revenues at $46,285 and expenditures at $30,158. Staff forecasts a positive year-end balance of $16,127. The Parks and Recreation Fund revenues and expenditures are slightly over the adopted budget with revenues at June 25, 2018 City Council Meeting Minutes Page 1 of 11 $153,537 and expenditures at $65,818. Staff forecasts a positive year-end balance of $87,719. The Self Insurance Fund revenues and expenditures are slightly over the adopted budget with revenues at $97,235 and expenditures at $37,700. Staff forecasts a positive year-end balance of $59,535. The Utility Fund revenues and expenditures are slightly below the adopted budget with revenues at $1,704,099 and expenditures at $0. The annual encumbrance roll is $89,843. Staff forecasts a negative year-end balance of $1,704,099. Council had no questions for staff. 2. DISCUSS ITEMS FROM REGULAR COUNCIL MEETING. Council had no questions for staff. 3. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. There was no one present to introduce at the meeting. EXECUTIVE SESSION 1. SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - 7301 NE LOOP 820 Mayor Trevino announced at 6:17 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 7301 NE Loop 820. Executive Session began at 6:20 p.m. and concluded at 6:24 p.m. Mayor Trevino announced at 6:25 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order June 25, 2018 at 7:00 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Scott Turnage Council, Place 6 June 25, 2018 City Council Meeting Minutes Page 2 of 11 Tim Welch Council, Place 7 Absent: Tito Rodriguez Council, Place 1 Brent Barrow Council, Place 4 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Wright Oujesky gave the invocation. A.2 PLEDGE Council member Wright Oujesky led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 2017 UNITED WAY CAMPAIGN PRESENTATION United Way Chair Kathy Corley introduced the following committee members who were present at the meeting: Lisandra Leal, David Webb, Eva Ramirez, Teddi Zonker, Cheryl Booth, Amy Stephens, John Thorpe, Christy Hardy, Jesse Francis, Cindy Garvin, Raechelle Ballinger, Rick Hulme and Meagan Findley. Members not in attendance include: Robert Alt, Katherine Ratcliff, Jennifer Stephens, Nancy Holcomb, Jennipher Castellanos, Eliza Margenau, Rebecca Vinson, Chad VanSteenberg, Stephanie Hee, Tanner Arnwine, Margaret Ragus, Darla Hearne, Patti Ramos, Mary Sullivan, Bianca Ortiz, Felisiano Yanes and Marrk Collier. The United Way Campaign exceeded their $62,500 goal by raising $73,304.78. Ms. Corley and United Way Committee members presented the check to United Way representatives TD Smyers, President and CEO and Faye Beaulieu, Regional Director Northeast of Tarrant County. A.3.2 NORTHEAST TARRANT TEEN COURT ADVISORY BOARD SCHOLARSHIP PRESENTATION Teen Court Coordinator Heather Hollingsworth introduced Teen Court Chair Karen Russell. Teen Court Chair Karen Russell and board member Mandi Sullins presented scholarship awards to Adrian Villegas in the amount of $1,500 and Connor McClure in the amount June 25, 2018 City Council Meeting Minutes Page 3 of 11 $1,000. Two scholarship recipients were not able to attend the meeting. Phoebe Haun received a scholarship in the amount of $1,500 and Anissa Prieto received a scholarship in the amount of$1,000. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 5-0. B.1 APPROVE MINUTES OF THE REGULAR JUNE 4, 2018 CITY COUNCIL MEETING. B.2 AUTHORIZE THE CITY MANAGER TO EXECUTE A COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF ROCKWALL FOR SLURRY SEALING. B.3 APPROVE THE AWARD OF REQUEST FOR PROPOSAL #17-021 FOR FORENSIC LABORATORY SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH NATIONAL MEDICAL SERVICES, INC. D/B/A NMS LABS (NMS LABS). B.4 AUTHORIZE THE CITY MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN NORTH RICHLAND HILLS AND THE CITY OF FORT WORTH FOR REIMBURSEMENT OF OVERTIME SALARY COSTS ASSOCIATED WITH THE NORTH TEXAS ANTI-GANG CENTER TASK FORCE. C. PUBLIC HEARINGS CA RP 2018-03 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DEAN SURVEYORS FOR A REPLAT OF LOT SD, BLOCK 3, J.L. AUTREY ADDITION, BEING 0.1033 ACRES LOCATED AT 4024 RITA BETH STREET. June 25, 2018 City Council Meeting Minutes Page 4 of 11 APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed Council the applicant is requesting a replat for 0.1033 acres located at 4024 Rita Beth Street. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is R-3 single family residential. Mr. Husband provided site photos of the property. Applicant Ronnie Dean with Dean Surveyors located at 1292 Highway 157 North, Mansfield, Texas was present to address questions from Council. Council had no questions for applicant. Mr. Husband presented staffs report. The property was originally platted in 1951, at which time Block 3 was platted as a single lot at the southeast corner of Rita Beth Street and Glenview Drive. The lot was further subdivided by deed and the remaining 50 feet of the original block is for Council's consideration. The property is currently vacant and the owner proposes to build a new single family residence. The Planning and Zoning Commission, at their June 7, 2018 meeting, recommended approval with a vote of 5-0. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY MAYOR PRO TEM BENTON TO APPROVE RP 2018-03. MOTION TO APPROVE CARRIED 5-0. C.2 FP 2018-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CORWIN ENGINEERING, INC., FOR A FINAL PLAT OF MEADOW CREST, BEING 9.413 ACRES LOCATED AT 6801 DICK LEWIS DRIVE. APPROVED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Mr. Comstock informed Council the applicant is requesting a final plat for 9.413 acres located at 6801 Dick Lewis Drive. The area is designated on the Comprehensive Land Use Plan as medium density residential and the current zoning is RI-PD residential infill planned development. Mr. Comstock presented site photos of the property. June 25, 2018 City Council Meeting Minutes Page 5 of 11 Applicant representative Warren Corwin with Corwin Engineering located at 200 West Belmont, Allen, Texas presented request and was available to answer questions from Council. Council had no questions for the applicant. Mr. Comstock presented staffs report. The zoning change for this property was approved by Council at their December 11, 2017 meeting. The final plat proposes 94 townhouse lots and 16 open space lots with street entrances proposed on Dick Lewis Drive and Meadow Crest Drive. The development includes an opportunity for a future street connection to properties located east of site on Lewis Court. The Planning and Zoning Commission, at their June 7, 2018 meeting, recommended approval with a vote of 5-0. In response to Council member Wright Oujesky's question, Mr. Comstock informed Council the city can not require the applicant to replace the wooden fence located on the east side of the development as a condition of approval for this item. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE FP 2018-02. MOTION TO APPROVE CARRIED 5-0. C.3 ZC 2018-07, ORDINANCE NO. 3518, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM SPRY SURVEYORS FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-2 SINGLE-FAMILY RESIDENTIAL AT 6812 HEWITT STREET, BEING 1.225 ACRES DESCRIBED AS TRACT 2J, JOHN MCCOMMAS SURVEY, ABSTRACT 1040. APPROVED Mayor Trevino opened the public hearing for item C.3, Ordinance No. 3518. Mayor Trevino announced that items C.3 and D.1 would be presented together, but Council would take separate action on each item. Mr. Husband informed Council the applicant is requesting a zoning change for 1.225 acres located at 6812 Hewitt Street. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is agricultural. The accompanying item is the final plat for the same property (Lot 3, Block 3, Mollie B. June 25, 2018 City Council Meeting Minutes Page 6 of 11 Collins Addition). Mr. Husband presented site photos of the property. Applicant representative Trevor Truss with Hamilton Duffy located at 8251 Mid Cities Boulevard, North Richland Hills presented request and was available to answer questions from Council. Mr. Truss informed Council they are requesting the replat for the construction of a new residence. Council had no questions for the applicant. Mr. Husband presented staffs report. The Planning and Zoning Commission, at their June 7, 2018 meeting, recommended approval with a vote of 5-0 for the zoning change and replat. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE ORDINANCE NO. 3518. MOTION TO APPROVE CARRIED 5-0. D. PLANNING AND DEVELOPMENT D.1 FP 2018-03 CONSIDERATION OF A REQUEST FROM SPRY SURVEYORS FOR A FINAL PLAT OF LOT 3, BLOCK 3, MOLLIE B. COLLINS ADDITION, BEING 1.225 ACRES LOCATED AT 6812 HEWITT STREET. APPROVED This item was presented in conjunction with item C.3. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE FP 2018-03. MOTION TO APPROVE CARRIED 5-0. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS June 25, 2018 City Council Meeting Minutes Page 7 of 11 F.1 CONSIDER RESOLUTION NO. 2018-017, FY2019 GRANT FROM THE OFFICE OF THE GOVERNOR TO CONTINUE THE NORTH TEXAS ANTI-GANG CENTER. APPROVED Director of Public Safety Jimmy Perdue presented item. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE RESOLUTION NO. 2018-017. MOTION TO APPROVE CARRIED 5-0. F.2 CONSIDER RESOLUTION NO. 2018-019, APPOINTING MEMBERS TO VARIOUS BOARDS, COMMISSIONS AND COMMITTEES. APPROVED City Secretary Alicia Richardson presented the annual board appointments for Council's consideration. Construction Code Board of Appeals • Kurt Cameron Place 2 June 30, 2020 • Phillip Varughese Place 3 June 30, 2019 • * Place 4 June 30, 2020 • Lloyd Robinson Place 6 June 30, 2020 *Place 4 to be appointed at a later date Keep North Richland Hills Beautiful Commission • Amy Steele Place 2 June 30, 2020 • MiShon Landry Place 4 June 30, 2020 • Kathy Luppy, Chairman Place 6 June 30, 2020 • Jose (Rene) Martinez Alternate June 30, 2020 Library Board • John Keigley Place 2 June 30, 2020 • Holly Mitchell Place 4 June 30, 2020 • Donna Stallard Place 6 June 30, 2020 • Holly Mitchell Alternate June 30, 2020 Park and Recreation Board • Suzy Compton Place 2 June 30, 2020 • Vanessa Copeland Place 4 June 30, 2020 • Dianne Spradling Place 6 June 30, 2020 June 25, 2018 City Council Meeting Minutes Page 8 of 11 • Ken Reeves Alternate June 30, 2020 Planning & Zoning Commission and Capital Improvement Advisory Committee • Gerald Tyner Place 2 June 30, 2020 • Sarah Olvey Place 4 June 30, 2020 • Mason Orr Place 6 June 30, 2020 • Kelvin Deupree Ex-Officio June 30, 2020 Substandard Building Board • Bill Wait Place 2 June 30, 2020 • Place 4 June 30, 2020 • Brian Crowson Place 6 June 30, 2020 " Place 4 to be appointed at a later date Teen Court Advisory Board • Janet Golightly Place 2 June 30, 2020 • Mandi Sullins Place 4 June 30, 2020 • Karen Russell Place 6 June 30, 2020 Zoning Board of Adjustment • Thomas Clemmons Place 2A June 30, 2020 • Steve Koons Place 3A June 30, 2019 • Fonda Kunkel Place 4 June 30, 2020 • Bill Gibbs Place 6 June 30, 2020 Civil Service Commission • Sally Bustamante Position 1 June 30, 2019 • September Daniel Position 2 June 30, 2019 • Russ Juren Position 4 June 30, 2020 • Suzy Compton Position 5 June 30, 2021 • Melissa Kates Ex-Officio June 30, 2020 • Ken Reeves Ex-Officio June 30, 2020 Parks and Recreation Facilities Development Corporation • Tim Welch Place 1 June 30, 2020 • Tracye Tipps Place 5 June 30, 2020 • Suzy Compton Place 7 June 30, 2020 Red Light Camera Advisory Committee • Jim Bowen Mayor Appointee June 30, 2019 June 25, 2018 City Council Meeting Minutes Page 9 of 11 • Bob McCary Place 1 June 30, 2019 • Richard Wood Place 2 June 30, 2019 • Charlie Ott Place 3 June 30, 2019 • Steve Koons Place 4 June 30, 2019 • Jerry Tyner Place 5 June 30, 2019 • Pam Hansen Place 6 June 30, 2019 • Brandon Kelley Place 7 June 30, 2019 A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY MAYOR PRO TEM BENTON TO APPROVE RESOLUTION NO. 2018-019, AS DISCUSSED. MOTION TO APPROVE CARRIED 5-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED Mayor Trevino announced that action is necessary as the result of Executive Session. City Manager Mark Hindman presented item. A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER TURNAGE TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN EARNEST MONEY CONTRACT AND ANY NECESSARY AND RELATED DOCUMENTS TO EFFECT THE SALE FOR 7301 NORTHEAST LOOP 820 WITH JOHN ROEDER, REGAL CENTER, LLC AND ROEDER HOLDINGS LLC, OR THEIR ASSIGNS FOR $2,500,000. MOTION TO APPROVE CARRIED 5-0. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Lombard made the following announcements. City Hall and other non-emergency city offices will be closed on Wednesday, July 4, 2018 in observance of Independence Day. The Library, Animal Adoption & Rescue June 25, 2018 City Council Meeting Minutes Page 10 of 11 Center and Tennis Center will also be closed. NRH2O Family Water Park, Iron Horse Golf Course and the NRH Centre will be open. Join us at the Northeast Tarrant Family 4th Celebration on Wednesday, July 4, 2018. There will be food and fun starting at 5:00 p.m. and a free concert by Holly Tucker at 8:00 p.m. The fireworks will begin at approximately 9:30 p.m. Parking is available at 6351 Boulevard 26 and at Wiley G. Thomas Coliseum. You can find more information on our website or by contacting the Northeast Tarrant Chamber of Commerce. Kudos Korner - Benjamin Cobb in the Police Department - A citizen said Officer Cobb came to her rescue by changing her flat tire in the hot summer heat. She told him she would have it towed to the shop, but he insisted it is his job to help. He smiled the whole time and said how much he loves his job. She was very thankful and stated, "It makes me feel so proud to live in a city with such amazing police officers." I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:49 p.m. Oscar Trevino, Mayor Alicia Richardson, City Secretary June 25, 2018 City Council Meeting Minutes Page 11 of 11 CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: Authorize the purchase of tree maintenance services from Alpine Tree Service Inc., utilizing an interlocal agreement with the City of Southlake in an amount not to exceed $95,862. PRESENTER: Tanner Arwine, Assistant Parks Superintendent SUMMARY: This item is to authorize the purchase of tree maintenance services from Alpine Tree Service, Inc. for parks, trails, right-of-way, and facility related tree maintenance items. Cumulative purchases will exceed the $50,000 purchasing threshold for regularly budgeted tree maintenance related items; however, the amount will not exceed the $95,862 budgeted for tree maintenance. GENERAL DESCRIPTION: The FY2017-2018 Annual Budget includes Park Maintenance and Operations Division funding for tree maintenance totaling $95,862. The Parks and Recreation Department utilizes an interlocal purchasing agreement with the City of Southlake to purchase tree maintenance services through Alpine Tree Service, Inc. The City of Southlake renewed its contract with Alpine Tree Service in February of this year and the term of the contract will go through February 17, 2019. The purpose of this item is to authorize the purchase of tree maintenance services using an interlocal agreement with the City of Southlake. This authorization allows the Parks and Recreation Department to perform maintenance obligations and continue to work on approved projects while remaining compliant with the City's Purchasing Policy and Procurement Procedures as well as state and federal procurement regulations. Governmental units in Texas (cities, counties, school districts, etc) are authorized by the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, to contract with other local governments, including nonprofit corporations, to perform governmental "functions and services," including routine operations. Use of an interlocal agreement under Chapter 791 satisfies any bidding requirements for procuring these services. RECOMMENDATION: Authorize the purchase of tree maintenance services from Alpine Tree Service Inc., for parks, trails, right-of-way, and facility related tree maintenance items utilizing an interlocal agreement with the City of Southlake in an amount not to exceed $95,862. ORR-if AfENT SCXfF-1-AKE CITY ( i.AKTE Coup. Ord./Res. No, V DateApprovcu —""- December 18,2017 -- Alpine Tree Service Inc. 1900 Brumlow Ave. Southlake,Texas 76092 Attn: Mr. Derek Neubauer Subject: Notification of Contract Renewal for Tree Services for City of Southlake RFP1409B200TSI40012 Dear: Mr.Neubauer: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Tree Services for City of Southlake RFP1409B20��0012". "['his renewal shall become effective February 17, 2018 pending City Council approval (CC Award date 2 /b ) and shall continue in full force based on the terms and conditions of the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor with arborist per department needs Payment Terms: Net 30 days(Unless otherwise noted—such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to one(1)more one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street,Suite 440,Accounts Payable Southlake,TX 76092 or Email: accotmts avgble(n)ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state,and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, ] Tim Slifka Purchasing Manager CPPO,CPPB City of Southlake 1400 Main Street,Suite 440 Southlake,Texas 76092 tslifkacicisouthlake.tx.us Attest: --------------- Fax: 817-748-8010 ly Carol Ann Borges,TRMC Contract Re al Accepted: City Secretary Signe Date: % fj �*�,P Approv d as to Form and Lega 'ty: Mayor Laura Hil I A OAL City of Southlake " City Attorney , lry <* ORIGINAL DOCUMENT SOLTIM AKE CITY OF SOUTHIAAKB CO .ActiodLDN Ord.lRea.No No. _ Date Approved- January 23,2017 Alpine Tree Service Inc. 1900 Brumlow Ave. Southlake,Texas 76092 Attn: Mr. Derek Neubauer Subject: Notification of Contract Renewal for Tree Services for City of Southlake RFP1409B200TS 140012 Dear: Mr.Neubauer: The City of Southlake is providing notification of contract renewal,pending City Council approval,for"Tree Services for City of Southlake RFPI409B200'('5�40012".This renewal shall become effective February 17,2017 pending City Council approval(CC Award date 7 A5211 and shall continue in full force based on the terns and conditions of the initial award. The terns and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor with arborist per department needs Payment Terms: Net 30 days(Unless otherwise noted-such as pre-and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two(2)more one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to City of Southlake 1400 Main Street,Suite 440,Accounts Payable Southlake,TX 76092 or Email:accountspayable(a;ci Southlake tx us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state,and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. / Sincerely, Tim Slifka Je Purchasing Manager CPPO,CPPB City of Southlake 1400 Main Street,Suite 440 Southlake,Texas 76092 tsliflcaw�cisouthlake.ts.us Attest: Fax: 817-748-8048 Lori Payne,TRMC Contract Renewal Accepted. City Secretary Signed:'4 /// Date: 2-17&17 ApprrooUd/ %o Form and Leg Mayor Laura Hill r- lno City of Southlake City Attorn ey 541 "C A10E ORIGINAL DOCUMENT CITY OF SOUTH Council Action( Y OrdAtca.No. December 30,2015 Date Approved- -- (0 Alpine Tree Service Inc. 1900 Brumlow Ave. Southlake,Texas 76092 Arm: Mr. Derek Neubauer Subject: Notification of Contract Extension for Tree Services for City of Southlake RFP1409B200TS140012 Dear: Mr.Neubauer: The City of Southlake is providing notification of contract extension,pending City Council approval, for"Tree Services for City of Southlake RFP1409B200TS140012".This extension shall become effective February 17,2016 pending City Council approval(CC Award date I(# )and shall continue in full force based on the terms and conditions of the initial award. The terns and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor with arborist per department needs Payment Terns: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Tern of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three(3) more one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440,Accounts Payable Southlake,TX 76092 or Email:accountspavable @ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state,and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincere Purchasing Manager CfPP0,CPPB City of Southlake OVTNLk/( . T t Southlake,Texas 76092 /// r'O tslitka(aci.southlake.tx.us Attest: Fax: 817-748-8048 _ Lori Payne,TR J ••'•., ,. x ...• r Contract Renewal Accepted: City Secretary ,�'%, ••• .[r o' Signed: Date: a a oZp Appro d as F rm and L gali Mayor Laura Hill c City of Southlake City Attorney OTY OF so n-U-AKE ORIGINAL DOCUMENT CITY OF SO un CamcilAc "N / -r OrdJRGL No. illw July 15, 2015 Alpine Tree Service Inc. 1900 Brumlow Ave Southlake, Texas 76092 Subject: Contract Amendment#1 for Tree Services for City of Southlake RFP1409B200TS140012 Dear Mr. Neubauer: The City of Southlake's contract for Tree Services for City of Southlake RFP1409B200TS140012 requests the following: 1. Removal of Services Without Certified Arborist and all associated pricing schedules. This will also remove the Primary Award for these services. Future contract renewals shall be for Services With a Certified Arborist only. All other terms and conditions of original contract are unchanged. 2. No other changes are requested Sharen J cson Chief Financial Officer, City of Southlake By signing this amendment, vendor is acknowledging and agreeing to the additions made to the terms and conditions as stated in the existing contract. Vendor must acknowledge receipt of this amendment by signing both copies and returning one signed original amendment to: City of Southlake Finance Department 1400 Main Street Suite 440 Southlake, Texas 76092 Attention Tim Slifka. Si-- °^nted Name: PCrek Nk-oA%a r r- Ttle: Company Name: 4,kZ !r« SorY ' '_ZAU-. Dated: -7 !S Please call 817-748-8312 with any questions. ,'pu.........F Sincerely, A C �y LORI PA 'NE.TR clrr SECRETARY ',, •.. ....-• Tim Slifka Purchasing Manager CPPO, CPPB tslifka@ci.southlake.b(.us Fax: 817-748-8048 cnr Or ORIGINAL DOCUMENT SCXYr H1. AKE CITY OF S�OITMKB Council Yi Ord./Res.No. Date Approved n''�-j`7- February 11,2015 Alpine Tree Service Inc. 1900 Brumlow Ave. Southlake,Texas 76092 Attn: Mr. Derek Neubauer Subject: Award of Contract for Tree Services for City of Southlake RFP1409B200TS140012 Dear Mr. Neubauer: The City of Southlake is pleased to inform you that Alpine Tree Service,Inc. of Southlake, Texas is the Primary awarded vendor for "Tree Services for City of Southlake RFP1409B200TS140012" with arborist and without arborist. The award and this agreement are based on your proposal submission,copy enclosed. This is a multiple vendor award contract. Your company's is the Primary vendor for this contract.This award was approved by the City of Southlake City Council on.' —19-15 The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded All Hems Primary Vendor with and without Arbonst per department needs. Payment Terms: Net 30 days(Unless otherwise noted-such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Tenn of Contract The tens of awarded contract shall remain in effect for twelve months from date of initial City Council approval and is eligible for up to four(4)one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street,Suite 440,Accounts Payable Southlake,TX 76092 or via email to accountsoavable(7a.ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,state,and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka,Purchasing Manager P ,,•`cy`Jf,,,«.r-- .�,a o ZH '•� City of Southlake ,• ••. 1400 Main Street, Suite 440 D y,:• ` Southlake,Texas 76092 ,�/1' , .cam( 1;Uf is ifkaAci.southlake tx us Attest. Fax: 817-748-8048 : V�ti• �,c" Lori Payne,TRM ''y •..,•, + Contract and Award Accepted: City Secretary **4L Signed:Signed: Date:U_7_12 ;!J Approved daas to Form and Leg 'ty: Mayor John Terrell City of Southlake City Attorney Appendix B — Proposal Submittal Checklist: (To determine validity of proposal) —/Appendix B(pages 9__through_20J must be included in the proposal submittal Appendix(:Conflict of Interest Form(page_20-)must be included in the proposal submittal. 1/Vendor Vehicle and Equipment List _ x , ArborislCMifiratino Information RFP Number: RFP1409B200TS140012 Project Title: PROVIDE TREE SERVICES — ---- Submittal Deadline: 3:00 P.M. (CST), FRIDAY NOVEMBER 14, 2014 Submit electronically* to: www.securebidusa.com * Requires email account login and password. -___ Proposer Information: ---- Propser's LgHl Name: /'I' i_yi.�_ :2 ..1.7_r v t. . , -, _...._Address: 110o 13ri.AmIoW 4yt, , 7/� 0 9 2 _ Federal Employers _ Identification Number# Phone Number: 4-11, 3'73j Fax Number:_1` �_.��_(p $1c 3 F-Mail Address: �/I o E3 A �Ip inz- it,.St'✓ e a: .- Proposer Authorization 1,the undersigned,have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer. Printed Nanie and Position of Signature of Authorized RepresenSyucC""-- �-_- rt, Signed this f ) (d A 1(z ayo . in ' _ �,e/.._---(nonih),Aiy (year) ---------- _.......-- ----- 1 learned of this Request for Proposals by the following means: Newspaper Adcertisernmt X Cite E.-mail \otification ❑ Southlake R'ebsne Cold Call to City Mailed Me a Copy .. Other -� SecureBid City of$outtdake - RFP1409B200TS140012 - Page 9of?I Appendix B— Proposal(cn.diaued) 1. REOUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE., AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature. brochures,or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any. would be required by the City in order to fully utilize the goods and`or services proposed. C. Guarantees and Warranties: Fach Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Prc_ t)ect Schedule/Delivers Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion.and all delivery dates for goods covered by the RFP. l'he Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Sricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery,labor, insurance, taxes.overhead,and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: Item# Descri tion of Products/Services -�— Rate SERVICES WITH CERTIFIED ARBORIST ON STAFF Pruning Services Tree Pruning Services with a Two(2) Man Crew e> _ and Equipment per Scope of Sen ices S/t�5 .hour 'Tree Pruning Services with a Three(3)Man Crew and E q ui anent per Scope of Services S J y5°O /hour Tree Pruning Services with a pour(4)Man Crew oc and Equiptnant per Scope of Services s 24L� hour 2. Ri ht-of-WaayClearance -- Roadway Right of Way Clearing Per Scope of Services S '7D manbola 3. Tree Removal Services 2 man crew(1)tree climber (1)ground man S 16-0 `° iptour 3 man crew(2)tree climber (I)ground man S hour Other Crew configuration Please list. , o- �__._- _._- ., S::71 'hour City of Southlake - RFP1409B200`IS140012 - Page 10 of 21 4. stump Grinding Stump Grinding to Include All Stumps Regardless of Diameter Per Scope of Services S3_-' !inch 5. Certified Arborist Cost per hour for Certified Arborist to perform or;1w a rh�� supervise work as required or requested per Scope S _$07!i per hrl of Services *OAI - 4 '2A 6. Fertilization and Pesticide Application I S b .. /inch Fertilization--soil injection%foliar sq.ft /gallon ILI, !inch Pesticide Application soil injection foliar S= -;X !sq.ft $ 3, .,It]Ion 7. Travel Charge All vendor travel charges should be included in S Ae�16 per mile aft miles t hourly rates listed above. If they are not please list r7r_ t ............... 8. Other Vendor Fees Other Vendor Fees as Required. Please Describe, ... .......... -------------- City of Southlakc RFP1409B200l'SI40012 PaZw I I of 21 /�+.t��.Jf1". �✓G�'! J�6 a:e. �:�r�'al.r. :'s .y'�>.t t.a� C.-1 s( /h'I"Itlrt,'J'9`e�17� tM" .r.�� jre,Ae <ta/.'�ri .^, ) sire �+el Deseri lion of Products/Sery ices Rate / e✓arX SERVICES WITHOUT CERTIFIED ARBORIST ON STAFF _ c_ <.n✓. i y Prunin�Services --_.._. ......____ ✓loT l7?a✓N Tree Pruning Services with a T'wo(2) Man Crew ;%' and Equipment per Scope of Services $ g. hour r'7 r'f` .47 'Free Pruning Services with a-three(3) Man Crew _ and-Equipment per Scope of Services $ �a %hour Tree Pruning Services with a Four(4)Man Crew y and E, _ menterr,Scope of Services S 36 hour 2. Rt ht-of-Wav Clearance Roadway Right of Way Clearing Per Scope of Services 3. Tree Removal Services man crew(1)tree climber ( � I)ground man .... ._--- --- $�y� ;hour 3 roan crew(2)tree climber (I)ground man j $ D y. 'hour Other Cre configuration Please list �� w 7, !hour.- --- ----- -- —{—' lump Grindmg Stump Grinding to Include All Stumps Regardless I(— - _of Diameter Per Scope of Services $ ;inch ,. Fertilization and Pesticide Application j 5o i finch Fertilization---soil injection, (oliar S_ U_)sq.it $ J( ,gallon $ ;inch Pesticide.Application--soil injection! foliar $_ X51 /sq_ft 6. Travel Charge All vendor travel charges should he included in S i/per mile hourlc rates listed shove. If they,are not please list -14� _ _travel chark:e per,mile. after h'_miles 7. Other Vendor Fees - --- Other Vendor Fee,as Required. Please Descrihe. I - S S S City of Southlake - RFPl409B200TS400l2 - Pa^-c 12 of 21 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. OptionClause It is agreed that City will have the option to extend the contract for up to four(4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension.The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the ptnpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if`when the option to extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote.Quotes in which negative or no escalation is shown will be considered as 0%escalation. C. Price Increases Upon Extension: If approved by the City. the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. "I'he maximum increase allowed under this provision shall be four percent('4%)per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates.City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR(FY 2015-2016) ESCALATION........................... Q SECOND ADDITIONAL YEAR(FY 2016-2017) ESCALATION................. THIRD ADDITIONAL YEAR(FY 2017-2018) ESCALATION ............... FOURTH ADDITIONAL YEAR(FY 2018-2019) ESCALATION...................... 0 % 4. Proposer's Experience/Staff A. F!Loject_I'cam: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Rcmnval or f2eolacement of Stat'f: If an assigned staff person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project. C. business Eslablilshrttent: State the number of years the Proposer's business has been established and operating. If Proposers business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (i) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present,must be provided; City of Southlake - REP 1409S2001 S140012 - Page 13 of 21 State the number of years experience the business has: _19—; and the number of employees: D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. 5. References Proposer shall provide four(4)references where Proposer has performed similar to or the same types of services as described herein. Reference 41: lient;Company Name: r -- Contact Name: Contact Title: _.._P. ..f= Phone: Email: _ co ° tf 6-—°�-_ Date and Scope of f :�Work Provided: Tree C-uf('en ,' Arta Se!J'C�r Povr:.LTJ� =�P r�i �_k� �nce .v�Glo� Reference m2: - ----- Cliem 'Compam Name. -"""—`- -- CotrtactNarne: ln,Ke Re"3 ,,1er Contact Title: 0 �j ./ lAflrr.'l 'rirnRS '� ��+.f1tS Phone: Finail: r?•t�.i_h�.t�s�?c,.. �wr1�e_rX res Date and Scope of W orh Provided: Trot rrun.}v, rre . rem„.�1 Reference i;3: Client;Compatry Name /' Contact Name: ,��, � Contact f isle: �c,- '7�ch'T�3zr�_—� c,fks r tTa,aCznT Phone ---- ... Pm¢d: L «ti�.., G..1d to and Scope of Work Provided I t�z r re^� a- Lhi z�A v Reference m4: `s ° Client - LGct� e , i Company Name: _ _ —__ �.�-S.� l",'dV r(e �t�fr.A.,r'S./r.�•J ��s,�'�� Contact 'Name: Contact Title r/ r Phone Email Date and Scope of Work Provided. City of Southlake - RM409B200TS140012 - Page 14 of 21 & Trade Secrets and/or Confidential Information Trade Secrets and/or Confident al Information: This proposal _ (does) ...(does not)contain trade secrets and/or confidential information. If applicable. describe such trade secrets and confidential information, and the basis for your assertion that such material qualities for legal protection from disclosure. 7. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. 'I he City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RPB specifications. Prior to other governmental entities placing orders,the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [✓1 Yes, Others can purchase; No, Only the City can purchase. 8. Federal,State and/or Local Identification Information A. Centralized Master Bidders List registration mmtber: B. Prime contractor HUB/M W BE registration number C. An individual Proposer acting as a sole proprietor must also enter the Proposer"s Social Security Number: a IL CONTRACT TERBIS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES.SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL, A;IVY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOtf'ING TERMS AND CONDITIONS. WHICH PROPOSER HEREBY ACKNOWLEDGES. AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Deliver)of Products and/or Services A. Payment 'Germs: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terns for the City, are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal,to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality. in addition to.and not in lieu of,any other express written warranties provided. C. Late Delivery or Perforffilince: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule. the City shall be authorized it) purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. ;f itle to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, ifany, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods,has tested the system, and determined that it is in good and acceptable working order. City of Southlake - RFPI409n200TSI40012 - Page ISof21 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract. City shall not he responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments.. or any other insurance payments. nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C, Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor,goods,and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests.a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City_ 1). Gratuities_Bribes: Proposer certifies that no bribes in the form of entertainment. gifts. or otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFP or any contract with the City, and that f any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financi�t. l Partici atio?: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. P. Required Licnn=es: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and%omen-ices described by the Scope of Services herein. G. Authority to Submit Proposal and-Enjer Contract: The person signing on behalf of Proposer certifies that the signer has authorit to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. K m C (lance with Aoolicab,ic L.aw: Proposer agrees that the contract will be subject to. and Proposer will strictly comply with, all applicable federal. state. and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance: The Proposer. consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry,at least the following insurance in such form, with such companies.and in such amounts(unless otherwise specified)as City may require: i. Workers Compensation and Employer's Liabilak insurance, including All States Endorsement. to the extent required by federal law and cotnplving with the laws of the State of I exits: it Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage. Personal Injury. Completed Operations'Producis Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars($1.000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; City of Southlake - RFP14096200TS140012 - Page 16 of 21 iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage tot at least One Million Dollars (51,000,000)Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions,suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses,arising out of,connected with,or resulting from any acts or omissions of Proposer or any agent,employee,subcontractor,or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFPI409R2007S14tOl2 - Page 17 of 21 Appendix C — Form CIQ 1.1'FORXITIDVREGIRDOG 1580OR COlJ L ICTOF1.NTERESTQr.'ESTI(LY.K4IRE 'IN HO: "persrm must life a Coat IIci of interest gw•suonnaire with the ('ily ii the PC min has a etnploynnmi or hrrsinca rclation.,hil+with ar. o;licer of the City that results in taxable incnrn: cxcceding S'.500 during the prec.•Ji,ii t-J- mumh P-1 or:m umccr or a memw of the officer e Tamil} hay accepted gifis with an agerci,ate v:due of more Irian S'Sh during 4m previous;%,vIrc month period and the p,.son cncugcs in,m;:or the fnBowiug 2jcnons; 1 unurade or seeks w"mu"hrc rho.air..r purchau o'pmp,:n}'.px,ds,or screievs with (he Co . ineludir!r am ofthe lollowl tIE_ .c urincn and implied con!ruct,, utdSh i)urdtases. ptuchanc �rrderS, credit curd pnrdhacs:un!;im purcirax .d grxx7,:ux:wry-ices hs the('iR: h, contrwt,for the porch.tw or c,jc of n.d pr,,Nny_rmal pwprrt} irnauding:m auc!rnn olprot cn, tae ahntrmcnt mxi cc,w,.nor dcvclopmcu:L`errcnirnt, ... sk"t s a hid to sell W&or Aul wev or revunds to a rrqucs! for proTKi j for Wn']Ce : mice+!nto riceoliatirms with Inc if I.10, a ewer ter.or 4- ap wq Rw a ua ahu.emen! aodnr ccouumic desclonmen! in:c'rnicc ha: wi:l rcpnit in a contract with tore Con 'rtJF;FOIJ,ON"IVC: g12M:COASI IYERF;U gFhICf'Rs OF 'htIE CrlI 1- 1te"o-and City C'oar!cil McuthsY>: .. C i:v llan;wcr. -. Ft,ardand(ummec,ron mcmhrrs apla�ln!ed h, the\la�o;or C'm Council nwmlmr.; + O)rector,or 4:A:red dli Cvrelolanent rnipi,rssliuus: _. the dncc!ors,ir mmtgw%of 1.',; 04Ad AT Anent co,yannint'n,and n- Uirccrnry of ve C4 or Sou I"Ac 'slw hie"W" tai no ei"u m nu hahA of ttm f.SCl.I'SIONS: ;r yuc,,:vanaiic nttri nor be Bled ii the :nonce paid to a local government allies-was a pohtiail ermtrihuticn.a UC ;n a manhcr ,I the 41tccr s farr.-ilt (nen a t:uni" ;n"nher. It Wraraot or perchau;u'lets th:v,S?fain or a 1:,ul at. mat a price and mlmee; City or Southlake - RF'PI409B2001'SI40012 - Page I8 or 2 1 to terms available to the public:it pa}rrcnt for food,hdging,transponwion ar entarlmmnenl:or a transaction subic<t to rate or fee regulation by a govermenW entity or agency. WHAT: A person or business that contrwis uith the City or wtw seeks ur wr xxt with the('itt must file a "cantli-I of intemst gwstionaaaire" (VOR-M CIO) xvhich is available online at pys'xi.efhiciy;tate.Iy,;u> and it copes of ufiih is atrahcd to this tluidclim. The tone cimrains mardauvy disclosarez regarding "emplo5meat or business relationships" with u municipal officer. Offauals ma> be asked to clarif.v or imerpret various portions of the qta monnair:. WHEN: The perurn or busmcs;;must iik: 1. the questionnaire no leer than seven Jays aria,- the date the pcnurt or business bevin. .onvact Jis us,iorw or neg,liations with the municipality,or nuWmitu all 3pphc3hon,resm>nda at a rcquem hoe prorora!,or bide eorcce:ptaulenca.cr other-nlir:g related to a p>tcntial eun1mcL or agmernew widathe Cum:and an upJaied questionnaire within seven Jays;dtcr the date of an c.cm that mould make a Filed tl;eMwnnalre incomnlcte or o.xcumte. It Joe- not owt!er H the subnmuxl of a hid o- pmpoal rc.uNs in a coviniet. The statute reyuim's a veuokx bo file a I ORLM CTQ o Lhr time a pmposw in snbmined or nwpotiation:• c.onnnenu- WHERE: lh.ccn.lor ur potcn[lal ccudor moot mail ar�kh•-er a c.>mplct�d gxo'[ionnuire to[!u Finance f kpanrnen[. The Finance Department it required br taw err post the statemenn'on the C'ur's inierner websor. ENEORC ENIENT: f ailurc to file n 6uer:dumWix is a class::misJcnteanor punkhablc b%a firar not rn cxc,t d S?00. It i9 an"S epdon to pro.ecuuo;i that the person files a FORM C IQ not later 0130 sC%co huiimex. 4::v>afNr the person o:eeived rodeo of a.;olation. NOI E: fhc ('ny dncs not h o, Jul,, to cimarc that a person f.es a oontlict of in ercrt titwstinnnairc. City of Southlake - RFP1409R200TS140012 - Page 19of 21 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vlmdor w ovAer person do;nq ws,M%s with vocal gwjefm"=!f.jdtV .......... IT— 11il I I Ir: T.A IT- //X, City of outhlake RFP140982001 5140012 Page 20 of 21 f: 1900 Brurnlow Avenue Soutklake,Texas 76092 817-656-8733 office-817-421-6863 fax info @a 1pinetreeservice.com Equipment List uanti Item 5 Tree Service Chip Trucks (Forestry Bodies) a .{-201", Hino 338 w/Southco 1472, 30-cubic vard forestrY bodv a 1 - 2013 Llano 338 Hook lift container truck with Swaploader SC:130 hoist and Southco 1=172, 20-cubic card forrstra bode (removable) or roll-off containers of 20 cubic Yard capacih° as needed 6 18" Capacity Bandit Wood Chippers (All chippers include rear mounted winches.) a '1 - 2012 Bandit 1590XCP,142 HP, 18" diameter capac'it}' a ' - 21113 Bandit 1590XP, 142 HP, 18" diameter capacih' a 1 - 2014 Bandit 1590XP, 142 NIP, 18" diameter capacity (to be deliVer('d Lv 121/111/14) 1 2006 Isuzu Spray Truck a 1 - Multi-purpoyc 4-iank configuraation 1 Smith 210 CFM Industrial tow-behind air compressor a 2 Air Spades 2 Bandit Stump Grinders a 1 -. 2012 Bandit Stump Grin&r 2450, 44 2 HP a 1 - 2012 Bandit Stump Grinder 2250, 27 HI' 1 Stump Grinding Truck a 1 - 2015 Ford F230 with Rolval service l'xxiv 1 Aerial Lift • 1 -2013 Platform Basket 18.90 (60' working; height) all-terrain aerial lift 2 Trailer 1 - 2014 Diamond CIS' tilt-deck, flathed trailer for aerial lift '1 - 2011 C.ar�o N9ate enclosed trailer for stump grnlder 5 Arborists" Trucks a 4-2010 Ford E 1.50 a '1 -2014 1 oalF150 1of2 1900 Bmtnlaw Avenue Southlake, Texas 76092 817-656-8733 office—817-421-6863 fax info@alpinetree.seraice.eorn Outline of Services, Ea perience and Staff Alpine Tree Service has been in business since 1996 and has maintained an excellent reputation by providing our services with the highest regard to qualih,, safety, and overall professionalism. Alpine Tree Service provides professional services of tree pruning, tree removal, brush chipping, stump grinding, consultation,fertilization, insect control and disease control. We also offer root flare excavation and aeration by means of an Air Spade tool and operator. If needed, we own an all- terrain,60' working height aerial lift to assist in the occasional dead tree too hazardous to climb, or positioned in a way where the lift is the safer, more efficient method. We employ 5 ISA Certified Arborists/Estimators, three of which are also TDA Licensed pesticide Applicators: Derek Neubauer (owner), 19 years with Alpine Tree Service, Certified Arborist TX 1273A since 2001 Jeremy Patterson 14 years with Alpine Tree Service,Certified Arborist TX 3228A since 2003 Cory Herpet(BS Environmental Conservation, MS Horticulture),4.5 years with Alpine Tree Service, Certified Arborist TX 3753A since 2010 Wesley,Eiyers(BS Urban Forestry),approx. 3 months with Alpine Tree Service, Certified Arborist TX 3642A since 2009 Kenneth Shook approx. 1.5 years with Alpine Tree Service, Certified Arborist NE 0330A since 1999 Each Arborist has maintained their CEU's as required and attended many additional training/educational opportunities beyond what is required by ISA. We employee 5 crew leaders varying in tenure from a minimum of 5 years, to our most senior crew leader of 16 years. Each of these crew leaders have participated in numerous hours of classroom and field training and adhere strictly to ANSI A300 and ANSI 2133.1 Standards. We also employ 10 other crew members, whom operate as climbers and groundsmen as cope of work requires. Our service employees are thoroughly trained in these areas and consistently adhere to the aforementioned textbook standards. We have 1 Office Manager and 1 Administrative Assistant handling the administration in our office. Our, trucks,chippers and equipment are all purchased new, kept clean and well maintained at all times. Our field service employees are uniformed and wear ANSI Class 2 traffic safety vests at all times. Ever}' company vehicle we own has a GPS tracking system installed with verifiable updates of whereabouts every 2 minutes. These trip reports are archived within the software database and can be made available days, weeks, or even months later if required. 2of2 TEXAS DEPARTMENT OF AGRICULTURE TODD STAPLES,COMMISSIONER P.O.BOX 12847 AUSTIN,TX 78711-2847 (877)UC-AGRI(877-542-2474) For the hearing impaired:(800)735-2989 TDD (800)735-2988 VOICE q 3a www.tda.State,bCuS NURSERYIFLORAL CERTIFICATE OF REGISTRATION This is to cartify that the person listed below is icensed to sell nuisery/iloral products at the indicated location in accordance with Texas Agriculture Code Chapter 71. ALP!NF TREE SERVICE Client Name.ALPINE T'3EE SERVICE INC 1900 BRUMLOW AVE TDA Client No: 00355492 SOUTHLAKE TX 76092 I CERTIFICATENO: 0609118 CERTIFICATE TYPE: NURSERY FLORAL CLASS Effective Date: September 30.7014 Expiration Date'. Selaember 30,1015 — TEXAS DEPARTMENT OF AGRICULTURE TODD STAPLES, COMMISSIONER P.O. BOX 12847 AUSTIN,TX 78711-2847 (877)LIC-AGRI(877-542-2474) For the hearing impaired:(800)735-2989 TDD (800)735-2988 VOICE www.tda.state.tx.us COMMERCIAL PESTICIDE APPLICATOR LICENSE This is to certify that the person whose name appears below has root TDA Client No. 00SM93 the requirements of Texas ABriculbae code Chapter 7e,relating to aPPOcafm of restricted-use or state-tinted-use pesticides or TDA license No. 06a2676 regulated herbicides.This license is issued for purchase art- app11C300n Of reStricted-use or state-limited-use pesiircidss or Eff ective Date: October 31,2014 regulated herbicides to be used according to label directicm. consistent with the use categories listed below. Expiration Date: October 31,2015 KENNETH SHOOK 4204 LITTLE BEND COURT KELLER Tx 76244 CATEGORIES: 3A TEXAS DEPARTMENT OF AGRICULTURE et + e TODD STAPLES, COMMISSIONER P. O, BOX 12847 AUSTIN,TX 78711-2847 (877)LIC-AGRI (877-542-2474) r xAS For the hearing impaired: (800)735-2989 TDD (800)735-2988 VOICE twww.tide.State.tx.us COMMERCIAL. PES'T'ICIDE APPIICATOR LICENSE This is to certify that the person whose name appears below has me' TDA Client No. 00335532 the requirements of Texas Agriculture Code Chapter 76,relating to application of restricted-use or state-limited-use pesticides or TDA License No. 0606665 regulated herbicides.This license is issued for purchase and application of restricted-use or state-limited-use pesticides or Effective Date: August 31,2014 regulated herbicides to be used according to label directions consistem v4th the use categories listed below. Expiration Date: August 31,2015 CORY HERPEL 1500 BRUMLOVV AVE SOUTHLAKE TX 76092 CATEGORIES: 3A ALPIN-3 OP ID:E4 A�CoRC> CERTIFICATE OF LIABILITY INSURANCE °"11ro7� 12D�4' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pdicy(les)must be erWorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the poky,certain policies may require an andors rmem. A statement on this earblicate does not confer rights to the codifleata holder in lieu of such aridorpernsaW PRODUCER Phone:617420-6700 NAME Jasmine Climes Frost Insurance-Fort Worth -- P.O.Box 33528 Fax:817.420.5750 .817420-5700 _..__.. Jim Worth, s 76162 E chines osNnsurence.com Jim Dickenson -^.°0A-e��..�......��. _ ____ ._._...-..---. __.._.__-_----__.lNSURER�5 AFFOROPle COVERpeE yNAILA ._.. _ INWRERA:Harlford Casualty Insurance ,29424 __.— ....- ------ --'----.A.--'-- ----- -------- INSURED Alpine Tree Service,ine. aysuRERe:Service Lloyd6__ _ Alpine Materials,LLD —'------- ------------.__--_--_.___._ P O Box 94403 !NSURERc: —'�- Southtake,TX 76092 INSIJRERD INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR ttPE�e1SURAMCE AD6 � POII(:Y NUMBERWlYY�YY -. - LPMiS DENfiRAL IKDAfiY EAOH IX;CDRRENCE '.5 A X couuERaaL GENERaL UABaIry I : PRExuE�LE�_�I ......_ 1,00..o_,.O O TO 01TE�' 05!2712014 05127/2015 5 300,00 ..LAIA:S PEADE X OCCJR -- � � ' MEC EXP(anT me pawn! i 5 5,00 - _ ......... ..____._. P rlSGNaL 4aov INJURY 5........ 1.000.00 2.000,00 GENLAGCREG:.TE L'MIT 0.PPLES PER t PRDDUCTS�COMPfOP ACG;S 2.000,00 POL.CV;.-- PRO, .LOC ! ', i —_ T 5 _.-._ COMBI D UMIT 1000,0 AIRpADDAE DABILTfY i i1F m�v EUf�_ S_-. _ A LX i AN AUTO 05/2712014!0512711015 BOtkLVINJURYIPerpelw'f) 5 att OwNEp '— SCHEOMEO - nUTJS 'AUTO$ �BOU LY INJURY(PC a[aOCftJ IS I NON-0NNED I -Po fnYw oxmnE T'- . I IMRFO PL IDS IAUTCS -__--_ J UMBRELLA LIAR X CCCI,IR E4CN OCCUR9F.,W E 5 11000.00 l_ _ A (ExcESS tue I cLAlrasuAlJE =2712014;0512712015- 5!2712014!0512712015.AGGREGATE E 1,000,004 EED X 'a TEN*IGNS 10,000 I S GFFI IC�ER�EMBEP E%CLUGEDT N f 0.f X ?4RYJ,AnT E ...__..... B as RoPRIETO ART ER, UECUTVE O5f2TM014 05(27/2015�EL ACN ACC:DeM1i 5 100D,D0 VIN N .(Nei mNN -- __ ... __.____. :(•es,Ceaenbe antler E L'lISEASE-EA EMPL9YEFjT�B 1,000,M 'tE 'RIPTIOa.OF OaERATIONS nNma CL U EASE I'OUCY UNIT E.....-._ 1,000,00( I I DESCRIPTION OF OPERATNbISa LOCAnONS/YEWCIES IARaax ACORD I%,AiYONa,ul Na!,IUtk>Satleeu4,#mwa spate mtopwreDl t The general liability and auto liability policies include blanket additional insured endorsements that provide additional insured status only when there is a written contract that requires such status. CERTIFICATE HOLDER CANCELLATION CISOL-3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE IMLL BE DELIVERED IN City of Southlake ACCORDANCE WITH THE POLICY PROVISIONS. 1400 Main Street Southiake,TX 76092 AUTHORIr.EO REPRESENTATIVE 0 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos.1-4 and 6 it there are interested patties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-304507 Alpine Tree Service,Inc. Southlake,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/22/2018 being filed. City of Southlake Date Acknowledged: I �ots � 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. RFP1409B200TS140012 Tree services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Neubauer,Derek Colleyville,TX United States X 5 Check only if there is NO Interested Parry. 6 UNSWORN DECLARATION My name is Do C,-L AIf:..h n.iw e'^ and my data of birth is ' a My address is 75-0y -j--I,, me Cain Kc( eo 11&g JJ& X_, 603 , USA (street) (c ty9 ) (mato) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of ,on the_,day of ,20_ (month) (year) authorized agent of contracting business entity (DeGarant) Forms provided by Texas Ethics Commission www.ethics.statedx.us version V1.0.3337 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,6,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity tiling form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-374860 Alpine Tree Service, Inc. Southlake,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract ror which the form is 07!02/2018 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 1409B200TS140012 Pruning services,right-of-way clearance,tree removal services,stump grinding,fertilization,pesticide application and plant health care services. Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Neubauer, Derek Southlake,TX United States X 6 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name Is -._') t°t"..bt', and my date of birth My address is (i4"Fst,u ._...k,� . ...._..__.—�.....�,.r (ulY) (s (zip most (country) I declare under penalty of perjury that the foregoing is true and correct, @ w f f .., y q� y f Il. ._......,on the day of ..tu 20(�eX Executed in �, ., Notary ID#126897385 -^" + MARIA 1. .1 t VLINDSEY ) �� 1\ My Commission Expires May 12,2021 t;.„.�.,, "` �,.. „ .,=uo-�„,aG-,. .-.............. ........._,_ .._.,... -..,.. Sig`naCbre'of authodzed agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711 t INTERLOCAL AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND CITY OF SOUTHLAKE This Agreement made and entered into by and between the City of North Richland Hills, hereinafter referred to as "NRH", and the City of Southlake, hereinafter referred to as "Southlake". Pursuant to the authority granted by the Texas Interlocal Cooperation Act Chapter 791 of the Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: NRH and SOUTHLAKE desire to enter into an Agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Specifications for said items should be determined in cooperation with the final approval of the entity processing the bid. The responsibility of each entity shall be as follows: I. NORTH RICHLAND HILLS 1. NRH shall be allowed to purchase goods and services from vendors who have been selected by SOUTHLAKE through the competitive bidding process. NRH will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. NRH shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. NRH shall give a 30-day written notification to all participating agencies of any change or cancellation of participation. 4. The Purchasing Agent, shall be designated as the official representative to act for NRH all matters relating to this cooperative purchasing agreement. II. City of SOUTHLAKE 1. SOUTHLAKE shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process of NRH. SOUTHLAKE will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. SOUTHLAKE shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. SOUTHLAKE shall give a 30-day written notification to a participating agency of any change or cancellation of participation. 4. The Purchasing Manager shall be designated as the official representative to act for SOUTHLAKE in all matters relating to this cooperative purchasing agreement. This Agreement shall take effect upon execution by the signatories and shall be in effect from date of execution until terminated by either party with thirty (30) written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers, CITY OF NORTH RICHLAND HILLS CITY OF SOUTHLAKE BY: qt t'j�— BY: Q,9� � City Manager Shona Ye'veilm– , jiohn -rakill, ma�CLP DATE: 0I DATE: CIO," A ATTEST: -AF kx 'G'ly Secrary ry Lori Payne, Ci S6cretary I& .......... APPS TO FORM: 'PROV D ATO FORM: ftorndy foOfiejCity Affen-Teylef, City Attorney 16 30,119 N R H council Action 1 I N Date Approved \\A� Agenda N� erd/Res-No. MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: SUP 2018-02, Ordinance No. 3522, Public hearing and consideration of a request from Dynamic Engineering Consultants, PC, for a special use permit for a variance from the masonry requirements at 7724 and 7740 NE Loop 820, being 23.97 acres described as Lots A3, AR1A, B1A, and B1 B, Calloway Addition; and Lot 1C, Block E, Calloway Farm Addition. PRESENTER: Clayton Husband, Principal Planner SUMMARY: On behalf of TX Motors of North Richland Hills, Inc., Dynamic Engineering Consultants, PC, is requesting a special use permit (SUP) to authorize a waiver of the masonry requirement for new auto shade structures to be constructed at the AutoNation Hyundai North Fort Worth and AutoNation Chrysler Dodge Jeep Ram (CDJR) North Richland Hills dealerships. The 23.97-acre site is located on the south side of NE Loop 820 and west of Booth Calloway Road. GENERAL DESCRIPTION: The property under consideration includes two automobile dealerships located on the NE Loop 820 frontage road. The properties are bounded on the east by Booth Calloway Road, on the south by Rodger Line Drive, and on the west by Calloway Branch creek. Dealerships have been operating on the properties since at least 1979. Section 118-713 of the zoning ordinance establishes standards for permanent and temporary auto shade covers. Permanent shade covers are permanently attached to the ground with a rigid framework and flexible membrane canopy that covers an area of 500 square feet or more. The shade covers are allowed to be constructed in the front, side, or rear yards of the property, provided they do not obstruct emergency vehicle access. The covers must be a solid subdued color and may not contain any advertising sign or logos. The owner proposes to construct 19 permanent auto shade covers on the properties. Ten of the shade covers would be constructed on the Hyundai site, and nine shade covers constructed on the CDJR site. Shade covers would be located in the front, side, and rear of the properties. The total covered area on both lots would be 85,699 square feet (8.2% of total lot area). The canopies would be constructed with a black steel structure and silver/gray membrane fabric. A summary plan showing the proposed locations is shown IqRHN0KTF1 KICHLAND HILLS below. A detailed set of plans showing the site layout, landscaping, and outdoor lighting plans is attached. NE �'00P 820 22, -J fi 7, Ci LEGEND AUTO SHADE COVER 7 RODUR LINE DR Since the shade covers are considered structures, the standards for exterior materials are applicable. This requires that the columns for the shade covers be constructed or wrapped with a masonry material such as brick or stone. The applicant has applied for an SUP to authorize a waiver of this requirement, as permitted by the zoning ordinance. Landscaping The construction of the new shade structures also makes the landscaping and buffering standards applicable to the properties. The standards are based on the Freeway Corridor Overlay district. The improvements required by the code include landscape setbacks on all street frontages and installation of hardscape elements that include limestone material. The proposed plans include the following features. Detailed landscaping plans are attached. Since some of the landscaping would be located within in the NE Loop 820 right-of-way, the applicant is coordinating with TXDOT for authorization to place the trees and shrubs within the right-of-way. • New crape myrtles on the NE Loop 820 frontage road (9 trees), Booth Calloway Road (13 trees), and internal access road (15 trees) • Nine (9) new cedar elm trees on Rodger Line Drive adjacent to Hyundai dealership property • Parking lot screening shrubs (573 shrubs) on the NE Loop 820 frontage road, Booth Calloway Road, and Rodger Line Drive adjacent to Hyundai dealership property IqRH o Limestone monuments on NE Loop 820 frontage road at the driveway and street intersections on both properties Special Use Permit The zoning ordinance provides that special use permits may establish reasonable conditions of approval on the operation and location of the use to reduce its effect on adjacent or surrounding properties. The following are the proposed conditions of approval for this SUP application. These conditions are based on the applicant's proposed construction. A. Auto shade structures. Development of the property shall comply with the development standards of the C-2 Commercial zoning district and the standards described below. 1. The auto shade covers must be constructed and located as shown on the site plan attached as Exhibit "C". 2. Construction of the auto shade covers must comply with Section 118-713 of the zoning ordinance. 3. A waiver of the exterior materials standard contained in Section 118-693 of the zoning ordinance is authorized for the columns of the auto shade structures. B. Landscaping. Landscaping shall be installed as shown on the site plan attached as Exhibit "C" and as approved by the Development Review Committee. All landscaping must be installed prior to the final inspection of the auto shade structures. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Commercial."This designation is intended to permit a variety of commercial uses including automobile-related services, retail trade, and business service establishments with outside storage, display, and sales. CURRENT ZONING: The property is currently zoned C-2 Commercial. This district is intended to provide for the development of retail and general business uses primarily to serve the community and region. Uses include a wide variety of business activities and may involve limited outside storage, service, or display. The C-2 district should be located away from low and medium density residential development and should be used as a buffer between retail and industrial uses. The district is also appropriate along business corridors as indicated on the comprehensive plan. PROPOSED ZONING: The applicant is requesting a special use permit to authorize a waiver of the masonry requirements for automobile shade cover structures. IqRH SURROUNDING ZONING I LAND USE: ® o e d NORTH LR Local Retail Public/Semi-Public NE Loop 820 freeway C-1 Commercial Right-of-way Davis Boulevard flyover ramps WEST C-2 Commercial Commercial Motel and car rental agency SOUTH C-1 Commercial Public/Semi-Public Hospital EAST C-2 Commercial Commercial Vacant lot and vehicle storage PLAT STATUS: The property is currently platted as Lots A3, AR1A, B1A, and B1B, Calloway Addition; and Lot 1 C, Block E, Calloway Farm Addition. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the June 7, 2018, meeting and voted 6-0 to recommend approval subject to the following conditions: 1. The landscaping along the internal roadway be revised to focus on the north section of the road instead of the entire length. 2. Add one landscape monument along the frontage road in front of each dealership. RECOMMENDATION: Approve Ordinance No. 3522. i in im nR �n�'inR'rs�^mn�mi r�-mm rea ��im'nY�Mn im rs� �n im vI� ' BOOTH CALLOWAY '92 7� J 0 U O N a 0 0 J rm J, �� "7 v f i, � 1 r I; % � � / r � i//�yrI � F;r, 1%,' i 7c/ I % /%� lr � � r ri i;i , l i � % ��l%�/ / � �',.'� � � 1 �� I wq v �i�/� i j dl ijJ✓, 6(� ��ii V� �� i i / � �j0 �� I �� j / � � uu l� �� M 1 r ! r r/"/ 1 /i i/ i ,P k ' � � / x � 3� ,! � . ii,� ,/ j � � l ,, „t, i� ��, %% �roi�%/.°r%�,:� r i i� r ` /r��i ti[4,u,� o- ;. � i � � ai iii o r it' i �� i*, 1 l �; ��, � �, � � < � �ry / r � � i�� /�� is r�if !1 J -. r �� Z 'part rtiin; _�� Q �, "i �` '0, . i �` ��// � �` r U/ J' � � ° i,r 9 �;��r+ �� w �IN r � r�, ' � � r,� a, Rio e� �� ri I � � ��' �' mmM��+r�r° ��pppIry��Ip^I' i " �� Ki�li �IiN� �. VYI➢ aI ..,f r V aim� �IBi i ,, i �' f � ; f i w � i x.f f ��, G� I j 4 � f � u� Illllli iii 111 l� � � i�1�/ (a,t � � /a 4 Je� //` � �� N � / / i �� J, �� r p� i �� ' �u �� i/� ry� r i /r J ///i�� I/ �/�'Yr / I f® / � � r %i i i i� . � � v i��f/�r ,� ��U e� r � � Jr0 l TqRH PUBLIC HEARING NOTICE NORTH RICHLAND HILLS CASE: SUP 2018-02 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map requesting a Special Use Permit. APPLICANT Dynamic Engineering Consultants, PC LOCATION 7724 and 7740 NE Loop 820 REQUEST Public hearing and consideration of a request from Dynamic Engineering Consultants, PC, for a Special Use Permit for a variance from the masonry requirements at 7724 and 7740 NE Loop 820, being 23.97 acres described as Lots A3, AR1A, B1A, and B1B, Calloway Park Addition; and Lot 1C, Block E, Calloway Farm Addition. DESCRIPTION Special use permit to request a variance from the masonry requirement for accessory structures, specifically auto shade covers. PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, June 21, 2018 City Council 7:00 PM Monday, July 09, 2018 MEETING LOCATION City Council Chambers -Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 City Point Drive- NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning @nrhtx.com FOR MORE INFORMATION,VISIT NRHTX.COM/MAP LOOP 820 ^^Y~ w v.� �... LO ►` ��gP! i N A Feet Prepared by Planning 6/412018 0 170 a 0 680 ,,ono- 1,360 P ars.,! LUZ2 a ✓ ' .,., .. Y w ! , } Y� -+-r✓' r W + — o.wv a r• •'dl '.11d" � Y;IIE �� ,� � i „e un LEGEND �sn _ �! 0 AUTO SHADE COVER � ?3�'�f�,✓°/F`� j L F vi 1 t " o N, Planning and Zoning Department 4301 City Point Drive- NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning @nrhtx.com OWNER ADDRESS CITY ,ST, ZIP CHESTER, GLENDA R 7805 MARY FRANCES LN FORT WORTH TX 76180 COLUMBIA N HILLS HOSP SUB LP PO BOX 1504 NASHVILLE TN 37202-1504 JOHNSON, BLAKE 7801 MARY FRANCES LN NORTH RICHLAND HILLS TX 76180 NARAYABDAS INC 7716 NE LOOP 820 FORT WORTH TX 76180-8303 SOUTHSIDE DODGE SALES INC 200 SW 1ST AVE STE 1400 FORT LAUDERDALE FL 33301 ORDINANCE NO. 3522 CASE SUP 2018-02 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE BY APPROVING A SPECIAL USE PERMIT TO AUTHORIZE A WAIVER TO THE MASONRY REQUIREMENT FOR AUTO SHADE STRUCTURES TO BE LOCATED AT 7724 AND 7740 NE LOOP 820; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills authorizes the issuance of a Special Use Permit for a waiver to the exterior wall surface material requirements; and WHEREAS, the owner of the property located at 7724 and 7740 NE Loop 820 (the "Property") has filed an application for a Special Use Permit to authorize a waiver to the exterior wall surface material requirements for auto shade covers; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on June 7, 2018, and the City Council of the Ordinance No. 3522 SUP 2018-02 Page 1 of 4 City of North Richland Hills, Texas, held a public hearing on July 9, 2018, with respect to the Special Use Permit described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by approving a special use permit to authorize a waiver of the masonry requirement for auto shade structures to be installed on Lots A3, ARIA, B1A, and BIB, Calloway Addition, and Lot IC, Block E, Calloway Farm Addition, commonly referred to as 7724 and 7740 NE Loop 820, as described and shown on Exhibit "A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to approve the Special Use Permit in accordance with the Land Use and Development Regulations, set forth in Exhibit "B," and the Site Plan Exhibits, set forth in Exhibit "C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved special use permit, as set forth above. Section 4: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as Ordinance No. 3522 SUP 2018-02 Page 2 of 4 amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately following publication as required by Section 9 hereof. AND IT IS SO ORDAINED. PASSED on this 9th day of June, 2018. Ordinance No. 3522 SUP 2018-02 Page 3 of 4 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Approved as to content: Clayton Comstock, Planning Manager Approved as to form and legality: Maleshia McGinnis, City Attorney Ordinance No. 3522 SUP 2018-02 Page 4 of 4 Exhibit A—Property Description—Ordinance No.3522—Page 1 of 1 Special Use Permit Case SUP 2018-02 Lots A3,AR1A,B1A,and 13113,Calloway Addition Lot 1C,Block E,Calloway Farm Addition 7724 and 7740 NE Loop 820,North Richland Hills,Texas .z,en I .,E g ne o i„ J 1 , .¢ CALLOWAY ADDMON 's l r,n..m. -- f154 EbR OIMIIMW 01Y9tt4.k UVlld NI'ik,@ �> I it •P a (Y � � �� OC y{ I I ym ap b g gg� eeevsrs —� rvMe9tt u[ � y _ H. see3Jle1 a)Y •v. �d r r W 3 O RODGER LINE DRIVE r¢;;yp ''---"" 0 n x' Q O X$ r M O Li A 6`S y'�iE�'I 5 C I •.E' NNN ! A� ~� All' I MR I o Exhibit B—Land Use and Development Regulations—Ordinance No.3522—Page 1 of 2 Special Use Permit Case SUP 2018-02 Lots A3,AR1A, 31A,and 13113,Calloway Addition Lot 1C,Block E,Calloway Farm Addition 7724 and 7740 NE Loop 820,North Richland Hills,Texas This Special Use Permit (SUP) shall adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and the base zoning district of C-2 Commercial. The following regulations shall be specific to this Special Use Permit. Where these regulations conflict with or overlap another ordinance, easement, covenant or deed restriction, the more stringent restriction shall prevail. A.Auto shade structures. Development of the property shall comply with the development standards of the C-2 Commercial zoning district and the standards described below. 1. The auto shade covers must be constructed and located as shown on the site plan attached as Exhibit"C'. 2. Construction of the auto shade covers must comply with Section 118-713 of the zoning ordinance. 3. A waiver of the exterior materials standard contained in Section 118-693 of the zoning ordinance is authorized for the columns of the auto shade structures. B. Landscaping. Landscaping shall be installed as shown on the site plan attached as Exhibit"C' and as approved by the Development Review Committee.The landscaping must be installed prior to the final inspection of the auto shade structures. „ — e.�b �tlE�n IIII VIII 1 Y i 45��E.�Y ittS "34k4Y�4+�S m ° w d A L x £ S I i O ul x L a 1 d y V Jw � iI 1 A Y -- �' 11 a W I 1 a"'9^sty U �+fi Ili 2 Sj� CC y y ] E Z 2 4S � x F Y 63 YS Z �6 L k 5 2k Y 41F� 4 S 1k4 a z yW = b„ »f r m v a; ^ m d z v s_ A V L s , p w � 9 k C7 r �cKz i j V k O� r zo gr I �I N40'f {r {r Y,5 l3` s zs 3£ s s40 3s, K { o 5 y k 7 5 a rj N M O Z y 3i L L a 6 € - Q 2 X a W o P ui k = x �3 $F 3 v , 00 00 o3oo 000ro 0o 3 Q s "— IT a g er �J 0 0000 m 3 d z oo 000 o00 v s 2 W L 6 L J A Y ' t ,t � {L ➢i e � t N � 3 Y L J n € tge. a3i Y 4 41 Ir e eEt 4,"k s1 r e3 yr � i t � € o qr a -,� SEtE t 5 � $ R kt L 3� ]q a a Ex �� y�• s a � 6� t l�' < ��A�� of 9Sd F a L N da s s w�4 �e .E m 0 z m gc�m A t � � x F J4dl � FW k a di fill u � d !♦:pJ �4"x rn I jjj NN" S F l ki A xu a a �r;31 m w " Y 4 4 IV A" ili ?I x4 °r6-n xv r i �i e t THE XIAT "too" ,.n," � y� "SI ^� \ \ era'12 yy $g g� n is Cr 1A ' i d it, `aC a°i ms iJ 0.tpa a km iL e- a'wr•vwx y,. IOLYii�i.hC -A .�C p- 1II 41 1 i fdn �o-JP a A " al Jr // e Aa sx , ',�v /l S .� 4 . .a.. . 1... 4 rz �ra o Q= p G"5 , = . ol1 m N � III 4V YOE3 i IS rc L OY ml _n�uvanr�uu� IY W p �� 36 ^ Ic L ��m I ilfi m05 ii\ d q rrxis� l; x �' +I mz _ o LL a a y e- t ? 3 y � i 3 ya a_ 3 2 i�6Y s O °c y i33 S P 30. � NN Ei N TN moo g u 55 F 3S {Y &yti t v M O Z oz L R L O I y. s , 2 9 X x w r r4 4 4 v + $ e vfli g g;: Il I III I�I ° a a w fa • N Kk r IIIIIII y t II a� II Y III' 777777/7771�7 5 8�6 NI e0 _ 3 Y e 5 3f Y4 k k3 z - C� Y L-E a s d 2 € K 7 K { e £ y e a e T' Y � 9 y i ] 5 6 r li � F d F O O ..�o ..,� Fs m z Pty v L _ III _ 2 I x F' r- r Y WAY 6 x, o i 2 W I I I d E6 � '- d a rJ� 4 - S.;a 3 k F A C g33 ✓� � 00 00 O 00 000 000 s F 4 Y N q - 0000 ILqq - Z �4 - M •y d 1�. s e m 1� 0000 m e j0 n ` N0000 a\ `is�' d z v L R L a m t 8 i s { 00 000 000 i O 3 + y5 i tl a ae. f -00 s d � r r a vfli a ' 3 s O O 2 X t i r,! I A 4t k dS is a 5 S e ggs , ?� F! � " C 3 t tj t E ! � € [ qz ��5• L .0..0 0 ' Z�eAa t S 5 0 J e 7 � 1«ra HIM 0 , ?® 1 i �pB'3° §weg Y� yy04i � o . b A . "ages § v m a m 2 a c c � � ��fl a v o L a a oil m 1 7 i a F nw ��U� y �� Y a NMI �" 7 f p) . 'g y0f . 0e l {P , JJI X a �ryF/ _ 1 IIM + �I f ,� � AYYSYW ��} f � l a � I� �� tiuti�ti °{1m WMA My �t y. A i X� 3 s IM Jj III ON IN Kind 11 Ark /,l ^� 9 r rioir t C„� , � ASS:A. .�.p . fjf, . .,, y"P, _ ,r, &�• 6��a €��y•a za° a .� m � )� g °a // ge�222e22F=22- �w:�295��< u .'........... ° ..mmmmm: ci 2 - -.--' t VA II � 0 Iii S v 0 c I s L i � u vv II m � a a 9.a I a I I I ' s sa, os E w °_o �4 gw Q ovz g ° �o ¢: 9 & a°yz w&ate' • t"di 7S :0'3= P F .� d $ �w � �°w of 0• zoo sz: 0,3 e�? � s= €�3a� o ids `� ��9 s� y��a �= i�a aY. 9 c�� '£. 3. a �•E �' e 7 w£: 7$ �n=g 5r r My a gaa 4a ,ea �a m� �e,�a ash. �:_ — e� :Ma=2; Aw. Sl u2.,si 4 Nw `Wm _4,V,z. � . sEf�e r e muv.rre wr n. � I w v W / B5 , 4 3 Ew? �- a kg a X = r k 6 w w a = js 'v r 9 w w ale r r s 3 s -- r lllllJd/ r wa 's3 m'rmr �,� •, � k lJl� ,a wPo ,\M a4 w wee g Bm =Ca fr ieZ 'YEVS FAR A'k�9z eed„dy $a w3: :e e44y`Ai8is4p A4� Gi� rci„:1£ 7GRG5: G o m 3 __ u a „ W ow m a a 2E 4 °4.., 3h ma a-a tl e s 'a• � s �. 1£ s 'g'� s° $ P IoW w mn i 4 mw M! 4 ME � ? a gy � v[ a a _ imginG a£ �. g 3x £ s syk S �y `as.,g g y W. a= 'Qa $t$ o 0 E-1 _o R E \ loa ! # . E ( 2 ,: j", � ± ( \ ------------ § ci { j _ - � - � . . .. .. ^$ ~ ' a MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JUNE 21, 2018 C.2. SUP 2018-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DYNAMIC ENGINEERING CONSULTANTS, PC, FOR A SPECIAL USE PERMIT FOR A VARIANCE FROM THE MASONRY REQUIREMENTS AT 7724 AND 7740 NE LOOP 820, BEING 23.97 ACRES DESCRIBED AS LOTS A3, ARIA, B1A, AND BIB, CALLOWAY PARK ADDITION; AND LOT 1C, BLOCK E, CALLOWAY FARM ADDITION. APPROVED Chairman Randall Shiflet introduced the item, opened the public hearing, and called for Principal Planner Clayton Husband to introduce the request. Mr. Husband introduced the request. Chairman Shiflet called for the applicant to present the request. Kyle Vrla, 1301 Central Expressway South, Allen, Texas, 75013, on behalf of Dynamic Engineering Consultants, presented the request. Chairman Shiflet called for Mr. Husband to present the staff report. Mr. Husband presented the staff report. Chairman Shiflet and Mr. Husband discussed the locations of improved landscaping and the requirements. Chairman Shiflet called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Shiflet closed the public hearing. Commissioner Don Bowen and the Commission discussed landscaping requirements. June 21, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 2 A MOTION WAS MADE BY COMMISSIONER JERRY TYNER, SECONDED BY VICE-CHAIRMAN STEVEN COOPER TO APPROVE SUP 2018-02. MOTION TO APPROVE CARRIED 6-0. June 21, 2018 Planning and Zoning Commission Meeting Minutes Page 2 of 2 MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: ZC 2018-09, Ordinance No. 3521, Public hearing and consideration of a request from ClayMoore Engineering for a zoning change from C-1 Commercial to NR-PD Nonresidential Planned Development at 6425 Precinct Line Road, being 0.68 acres described as Lot 15R, Block 1, Thompson Park Estates. PRESENTER: Clayton Comstock, Planning Manager SUMMARY: On behalf of CJ Real Estate LLC, ClayMoore Engineering is requesting a zoning change from C-1 Commercial to NR-PD Nonresidential Planned Development on 0.68 acres located at 6425 Precinct Line Road. GENERAL DESCRIPTION: The 29,428-square-foot site under consideration is located on the west side of Precinct Line Road, just south of the intersection of Martin Drive. The site is vacant and located between Shipleys Do-Nuts and Andy's Frozen Custard. The owner proposes to construct a Starbucks quick service restaurant with drive through on the property. A complete site plan package for the proposed restaurant is attached. Planned improvements to the site include a 2,202-square-foot restaurant with drive-through service. The zoning ordinance includes specific standards for the design and layout of drive-through lanes, and the proposed project satisfies all design standards. The parking lot contains 28 spaces, including stacking space for eight cars in the drive- through lane. Driveway access is available from Precinct Line Road through a shared driveway with Shipley Do-Nuts. Additional driveway access is available from the rear of the site through an existing common access easement that connects Martin Drive to the Home Depot parking lot. Landscaped areas cover 22% of the lot. These areas include a landscape setback adjacent to Precinct Line Road, parking lot islands, and landscaped areas adjacent to the drive-through lane. A multi-tenant monument sign is proposed that would provide signage for the Starbucks restaurant and a future development on the lot to the west, which does not have street frontage. The application for rezoning to the NR-PD district provides an opportunity to address modifications to specific site development and building design standards for the site. IqRH These items are described in more detail below. All other development standards have been satisfied. Land use In 2015, the zoning ordinance was amended to create new land use types for restaurants. One of the land use types is "quick service restaurant," commonly referred to as a fast food restaurant. This land use requires approval of a special use permit in the C-1 zoning district or approval as part of a planned development district. The applicant is requesting approval of the land use as part of the planned development district. Building design The proposed building design is consistent with the architecture and design direction for newer Starbucks stores being constructed. However, the overall design does not technically conform to all the architectural standards contained in the zoning ordinance, specifically those related to articulation and ornamentation. The exterior wall materials include brick and cementitious fiberboard panels. The proposed fiberboard panels area product manufactured by Nichiha®, and similar panels are used on the Andy's Frozen Custard building. The design standards limit the allowable area covered by the fiberboard panels to 15% of a building elevation. One the north and east elevations of the Starbucks building, the fiberboard panels would cover 42% and 25% of the elevations, respectively. The applicant is requesting approval of the proposed design as part of the planned development request. Signs A multi-tenant monument sign is proposed on Precinct Line Road. A conceptual drawing and photos of the monument sign are included in the site plan exhibits. The proposed sign is intended to provide signage for both the Starbucks restaurant and a future development on the lot to the west, '". which does not have street frontage. Since the sign = is larger and taller than allowed by the standards and would include signage for off-site tenants, special approval of the sign is required as part of the cif prIUr ryw J ;j , . planned development district. TENANT The sign code standards for multi-tenant monument signs allow a structure size of 100 square feet and height of 8.5 feet. The proposed sign is approximately 104 square feet in area and 13 feet IqRH in overall height. The sign design includes a masonry base with two signage panels for off-site tenants and the Starbucks graphic medallion on top. Pursuant to the recommendation of the Planning & Zoning Commission, the proposed planned development standards would prohibit Starbucks from using the signage panels. The standards also requires the removal of the circular topper upon any change of business. The applicant is requesting that the conceptual sign design and sign size parameters be approved as part of the planned development district. Planned development conditions The following are the proposed conditions of approval for this planned development application. A. Permitted Land Uses. Uses in this NR-PD shall be limited to those permitted in the C-1 Commercial zoning district, as amended, with the addition of and subject to the following. 1. Quick service restaurant. 2. Any land use requiring a special use permit in the C-1 Commercial zoning district, as amended, is only allowed if a special use permit is issued for the use. 3. Any land use prohibited in the C-1 Commercial zoning district, as amended, is also prohibited. B. Site development standards. Development of the property shall comply with the development standards of the C-1 Commercial zoning district and the standards described below. 1. The site improvements shall be constructed as shown on the site plan attached as Exhibit "C." 2. Landscaping shall be installed as shown on the site plan attached as Exhibit "C." All landscaping and irrigation must be installed prior to the issuance of a certificate of occupancy. 3. A multi-tenant monument sign may be constructed on the site. a. The original sign must not exceed the one hundred four (104) square feet in area and thirteen (13) feet in height. b. The sign may contain sign panels for tenants located on Lot 17R, Block 1, Thompson Park Estates. The sign panels may not be used to advertise a tenant located on Lot 15R, Block 1, Thompson Park Estates. The total sign area of the panels must not exceed twenty-two (22) square feet. a. Upon change of business on Lot 15R, Block 1, Thompson Park Estates, the circular sign topper must be removed. Any subsequent monument sign shall not exceed the maximum area and maximum height standards contained in Section 106-13 of the sign regulations for multi-tenant signs. MFItH M C.Building design standards. Building design and appearance shall comply with the building elevations attached as Exhibit "C" and the standards described below. 1. The building design and appearance shall be as shown on the site plan attached as Exhibit "C". 2. Cementitious fiberboard materials may be used on the facades of the building in proportions and locations indicated on the site plan attached as Exhibit "C". COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Retail." This designation is intended to permit a variety of retail trade, personal and business service establishments, and offices. CURRENT ZONING: The property is currently zoned C-1 Commercial. PROPOSED ZONING: The proposed zoning is NR-PD Non-Residential Planned Development following the C-1 Commercial district land uses and development standards. The proposed change is intended to authorize the quick service restaurant use and allow for the modifications to the building design and site development standards for the property. SURROUNDING ZONING I LAND USE: e e NORTH Planned Development Retail Quick service restaurant (Andy's Frozen Custard) WEST C-1 Commercial Retail Vacant SOUTH C-1 Commercial Retail Quick service restaurant EAST Property located in Hurst Property located in Hurst Vacant(Shipley Do-Nuts) PLAT STATUS: The property is currently platted as Lot 15R, Block 1, Thompson Park Estates. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the June 7, 2018, meeting and voted 5-1 to recommend approval subject to the following conditions: 1. The sign panels on the monument sign may not be used by the tenant on Lot 15R, Block 1, Thompson Park Estates. RECOMMENDATION: Approve Ordinance No 3521. sfm im'nln-'✓' m. fire ma'am imn rfi-axi imf°nN fin m! rm-W^'VwR i� Lm rtln iFn'im «m mn IF �yyrr��WW �mw k(rm fier"{ni rM-'xm�mi nll�mmv m. «m-nm'mR°i(m mn'ion iln-fm' Oil 3NIl lONIO3Hd z J W z a 3 LIO SONINdS NOOH p z a ua N33M3 3NO1S r 4✓ vn rrk`� ri%//; IF MRM ,r1 fli✓///ri �J / / / r y l /� / fiii/ / i Z � i f d / e �(� Ifj�i� r%i!% Di „/5;^ ✓ .,,r�us »�r/t• q('�''i 41 l/ i •,°„ �,l '�/✓/%%L2P i��t�,�/��,Gm.,,.r//'/ . v,a�,rr�i,��%�fl(i/. MRH PUBLIC HEARING NOTICE NORTH RICHLAND HILLS CASE: ZC 2018-09 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map requesting a Zoning Change. APPLICANT Clay Moore Engineering LOCATION 6425 Precinct Line Rd REQUEST Public hearing and consideration of a request from Clay Moore Engineering for a Zoning Change from C-1 Commercial to NR-PD Non-Residential Planned Development at 6425 Precinct Line Rd, being 0.68 acres described as Lot 15R, Block 1, Thompson Park Addition. DESCRIPTION Non-residential planned development for a proposed 2,202 sq. ft. Starbucks. PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, June 21, 2018 City Council 7:00 PM Monday, July 09, 2018 MEETING LOCATION City Council Chambers-Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. PlanninP_ and ZoninE Department 1 4301 Citv Point Drive- NRH, TX 76180 817-427-6300 1 www.nrhtx.com planning @nrhtx.com FOR MORE INFORMATION, VISIT NRHTX.COM/MAP .......... -------- G � Z -- J MARTIN DR v ...............................F - - z W CL 0 s 0 o ; WAYNE LN '• u� N A Feet Prepared by Planning 6/4/2018 0 100 200 400 600 Boo Vful4 J� Planning and Zoning Department 1 4301 City_ Point Drive- NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning @nrhtx.com OWNER ADDRESS CITY, ST, ZIP BERTELSEN, H KEITH 601 E 1ST ST# 33D FORT WORTH TX 76102 BGGS-1 LLC 5997 S OVERLOOK TRL SPRINGFIELD MO 65810 HD DEVELOPEMENT PROPERTIES LP PO BOX 105842 ATLANTA GA 30348-5842 HURST POD LLC 251 E SOUTHLAKE BLVD STE 100 SOUTHLAKE TX 76092 PHILLIPS, KIMBERLY ANN HAWKINS 9216 MARTIN DR N RICHLND HLS TX 76182-4805 SDNRH LP WYCON DR STE 201 WACO TX 76712 STEAK N SHAKE OPERATIONS INC 107 S PENNSYLVANIA ST STE 400 INDIANAPOLIS IN 46204-3663 TAGGART, SUSAN K 1917 HARWOOD TERR I BEDFORD TX 76021-2310 ORDINANCE NO. 3521 ZONING CASE ZC 2018-09 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING A 0.68-ACRE TRACT OF PROPERTY LOCATED AT 6425 PRECINCT LINE ROAD FROM C-1 (COMMERCIAL) TO NR-PD (NONRESIDENTIAL PLANNED DEVELOPMENT); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Comprehensive Land Use Plan Map provides guidance for future development in conformance with the adopted Comprehensive Land Use Plan; and WHEREAS, the owner of the property containing approximately 0.68 acres of land located at 6425 Precinct Line Road (the "Property") has filed an application to rezone the Property from its present classification of C-1 (Commercial) to NR-PD (Nonresidential Planned Development); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on June 7, 2018, and the City Council of the City of North Richland Hills, Texas, held a public hearing on July 9, 2018, with respect to the zoning change described herein; and Ordinance No. 3521 ZC 2018-09 Page 1 of 4 WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning the Property and approving a Nonresidential Planned Development as provided herein on a 0.68-acre tract of land described as Lot 15R, Block 1, Thompson Park Estates, commonly referred to as 6425 Precinct Line Road, as described and shown on Exhibit'A" attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to herein approve the nonresidential planned development in accordance with the requirements of the Nonresidential Planned Development (NR-PD) District Land Use and Development Regulations, set forth in Exhibit °B," and the Site Plan Exhibits, set forth in Exhibit"C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official zoning map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved NR-PD (Nonresidential Planned Development) zoning, as set forth above. Section 4: The use of the property described above shall be subject to all applicable and pertinent ordinances of the City of North Richland Hills, all applicable regulations contained in the Building and Land Use Regulations for the C-1 Commercial zoning district, and the additional zoning standards as set forth in Exhibit °B." Section 5: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Ordinance No. 3521 ZC 2018-09 Page 2 of 4 Section 6: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 7: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 8: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 9: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 10: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 11 : This ordinance shall be in full force and effect immediately following publication as required by Section 10 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 9th day of July, 2018. Ordinance No. 3521 ZC 2018-09 Page 3 of 4 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Approved as to content: Clayton Comstock, Planning Manager Approved as to form and legality: Maleshia McGinnis, City Attorney Ordinance No. 3521 ZC 2018-09 Page 4 of 4 Exhibit A—Property Description—Ordinance No.3521—Page 1 of 1 Zoning Case ZC 2018-09 Lot 15R,Block 1,Thompson Park Estates 6425 Precinct Line Road, North Richland Hills,Texas BEING a tract of land out of the Tandy K. Martin Survey,Abstract No. 1055 and situated in the City of North Richland Hills, Tarrant County, Texas, said tract being all of Lot 15R, Block 1, Thompson Park Estates, an addition to the City of North Richland Hills, Texas according to the plat thereof recorded in as Document Number D215041220, in the Plat Records of Tarrant County,Texas. S.RVIROID r _.uuw.......... ,. ...._. . q.y a : a Wf i Cd I v ti I ^s` MILLER Wt,I5R. ICR and lilt Bl,wk ....... I - THOMPSON PARK ESPATES ........ AIv N D16 MARI 5012\L1 l3simc'I I v Exhibit B—Land Use and Development Regulations—Ordinance No.3521—Page 1 of 2 Zoning Case ZC 2018-09 Lot 15R,Block 1,Thompson Park Estates 6425 Precinct Line Road,North Richland Hills,Texas This Non-Residential Planned Development(NR-PD)District shall adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and adopt a base district of C-1 Commercial. The following regulations shall be specific to this NR-PD District. Where these regulations conflict with or overlap another ordinance, easement,covenant or deed restriction, the more stringent restriction shall prevail. A. Permitted Land Uses. Uses in this NR-PD shall be limited to those permitted in the C-1 Commercial zoning district,as amended,with the addition of and subject to the following. 1. Quick service restaurant. 2. Any land use requiring a special use permit in the C-1 Commercial zoning district, as amended, is only allowed if a special use permit is issued for the use. 3. Any land use prohibited in the C-1 Commercial zoning district, as amended, is also prohibited. B. Site development standards.Development of the property shall comply with the development standards of the C-1 Commercial zoning district and the standards described below. 1. The site improvements shall be constructed as shown on the site plan attached as Exhibit „C 2. All landscaping and irrigation shall be installed as shown on the site plan attached as Exhibit "C." The landscaping must be installed prior to the issuance of a certificate of occupancy. 3. A multi-tenant monument sign may be constructed on the site. a. The original sign must not exceed the one hundred four(104) square feet in area and thirteen(13)feet in height. b. The sign may contain sign panels for tenants located on Lot 17R, Block 1, Thompson Park Estates. The sign panels may not be used to advertise a tenant located on Lot 15R, Block 1, Thompson Park Estates. The total sign area of the panels must not exceed twenty-two(22)square feet. c. Upon change of business on Lot 15R, Block 1,Thompson Park Estates,the circular sign topper must be removed. Any subsequent monument sign must not exceed the maximum area and maximum height standards contained in Section 106-13 of the sign regulations for multi-tenant signs. 4. Wall signs are permitted on three facades of the building. C. Building design standards. Building design and appearance shall comply with the building elevations attached as Exhibit"C"and the standards described below. 1. The building design and appearance shall be as shown on the site plan attached as Exhibit .C" Exhibit B—Land Use and Development Regulations—Ordinance No.3521—Page 2 of 2 Zoning Case ZC 2018-09 Lot 15R,Block 1,Thompson Park Estates 6425 Precinct Line Road,North Richland Hills,Texas 2. Cementitious fiberboard materials may be used on the facades of the building in proportions and locations indicated on the site plan attached as Exhibit"C. D. Amendments to Approved Planned Developments. An amendment or revision to the Redevelopment Planned Development(RD-PD)shall be processed in the same manner as the original approval. The application for an amendment or revision shall include all land described in the original ordinance that zoned the land to the RD-PD district. The city manager or designee may approve minor amendments or revisions to the NR-PD standards provided the amendment or revisions do not significantly: 1. Alter the basic relationship of the proposed uses to adjacent uses; 2. Change the uses approved; 3. Increase approved densities, height,site coverage,or floor areas; 4. Decrease on-site parking requirements; 5. Reduce minimum yards or setbacks;or 6. Change traffic patterns. �9NIi1��NI9N3 - a`SPIII1aw'I1iJi2II1180N 1 T CI s9NII v s MI� v asyis r�o � k 4 � i OO Eli OOOOOOOOOOOO tezaNI ii l _ Kz - 3rvn I NI nrv1D3ad Ge -3 e L n ^ M V I o` �� a � I a r N F / I - r } ewz/Ws omo rvne v��—s�w�owoA�n rnne��c nw..orore�ogn�oee�s�oee�z � wr ewy�Vs XI`S"T"TITT QNV'iTTJI2T TT.LNON - 3 GdNTI'dVW NVId 3dVJS(INMI 1 I � Y as INn J,)NI7dN l a 9 SxjrTaav Ts oU p` ttN S ° E s o k BA9 d, z{ H C O z . WZ. Ib H OVOb 3NIl 3HIP 1JNIJ y NIJ3tld _ IVL R i z, L W a m a . e u a 0 W 41 x s T �x e z, Z KYW. .!° F 5 � I . Cl f K, zi 0 5 I e OSI-HaNSgneaesUrory spmm�VaxrammvWrarvlroTUnwln ialusVeaanVa - ry IZ/a Vs I © „��\ , \ � , ; ! mmm ma>,i % ) \ ( ( \ } I d\\ Tr- \ 7 ° \ ; ) © \ e , t 2—U \ �y , CO wo JO¢ ¢U e w xl'RIIIH QNWHCIIN HiHON a yoz a W wore N a s y= m=om ' � Otl0213NII1ONIM21d W a E g e i a -kta o n_ ssaeawrwroa F¢ `JNIOlIng ll3HS 3NIl lONl032id p = a c V ° a N. N z Z ?, 20 Poll NE �Z m S 3' u um Jl 0 o rs U w \ w 5 u �pS woo € Iti,Ira-rom o M J [ s0 r , a Y�G3 mW uw s a w � w w M1 r n c� WZll3H9xn1 I Nil iJ'NI'J3Hj1i]Lu'o NllYL 1,., 1199 il"HI I-1 1dAi016"+WltlgNl\Fl�nwrocQydvHnsryYl^ASUap�'J Wd IIXSlLdIOZI�/1 Lu ° N� �I� j4 i cj w Ez Xl'SIIIHO EW IO 103Hd w y atl0213NI�lONlD321d 2 W Q W ss3nawn3roa , �,LL `JNio-lin8-n3HS 3NI-1 1DNIZ32id a J = Z � c, Q O ¢o ¢o zw z o� o H� Hy Y O R 6 � Q O Z R L m S : x . x • x ✓ 7A I L W v c r z I 7 r . s u x x x - ° _- O F r D K W N _ U Z W Y Z NZW lfi i� JL;� W ry O W ~ W 6 N m 0 S�J i 6 w CC CD l ( W W r t I V w M0',9 s 'z z °TS oV O ate£ s a� S rc �� yVw w Jw£ J 2r 6 Sw Z a F e.eaO i F Q O F ¢m U ry ry8 0. O Sao MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JUNE 21, 2018 C.1. ZC 2018-09 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CLAYMOORE ENGINEERING FOR A ZONING CHANGE FROM C-1 COMMERCIAL TO NR-PD NON-RESIDENTIAL PLANNED DEVELOPMENT AT 6425 PRECINCT LINE ROAD, BEING 0.68 ACRES DESCRIBED AS LOT 15R, BLOCK 1, THOMPSON PARK ESTATES. Chairman Randall Shiflet introduced the item, opened the public hearing, and called for Principal Planner Clayton Husband to introduce the request. Mr. Husband introduced the request. Drew Donosky, 1903 Central Drive, Bedford, Texas, 76021, on behalf of ClayMoore Engineering, presented the request. Shelly Anderson, 5760 Legacy Drive #B6, Plano, Texas, 75024, presented on behalf of Starbucks. Chairman Shiflet and Ms. Anderson discussed the specifications of the sign and reasoning for the increase in height. Chairman Shiflet and Mr. Anderson discussed the angle of the dumpster enclosure. Chairman Shiflet and Ms. Anderson discussed railing along the drive-thru. Commissioner Jerry Tyner and the applicant discussed where the monument sign would be located in reference to the street and existing structures. Commissioner Don Bowen and the applicant discussed the timing of closing 100 Starbucks stores around the country while simultaneously proposing to build a new location on Precinct Line Road. Chairman Shiflet called for Mr. Husband to present the staff report. Mr. Husband presented the staff report. Vice-Chairman Steven Cooper and Mr. Husband discussed signage for the property June 21, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 2 and the history of taller signage in North Richland Hills. Chairman Shiflet and Planning Manager Clayton Comstock discussed the angle of the proposed dumpster with respects to the existing dumpster enclosures nearby. Commissioner Justin Welborn and Mr. Husband discussed where the sign could be repositioned. The applicant and Commission discussed the position and height of the sign. Chairman Shiflet called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Shiflet closed the public hearing. The Commission discussed the signage height and tenant spacing on the sign. A MOTION WAS MADE BY COMMISSIONER JUSTIN WELBORN, SECONDED BY COMMISSIONER KATHY LUPPY TO APPROVE ZC 2018-09 SUBJECT TO TENANT SPACE ON SIGN ONLY BE USED BY TENANTS AT THE PROPERTY CURRENTLY ADDRESSED AT 6421 PRECINCT LINE ROAD. MOTION TO APPROVE CARRIED 5-1, WITH VICE-CHAIRMAN STEVEN COOPER VOTING AGAINST. June 21, 2018 Planning and Zoning Commission Meeting Minutes Page 2 of 2 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: Consider Resolution No. 2018-021, appointing members to the Economic Development Advisory Committee, Library Board and Strategic Plan Committee. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The City Council is being asked to approve a resolution appointing members to the Economic Development Advisory Committee, Library Board and Strategic Plan Committee. GENERAL DESCRIPTION: Economic Development Advisory Committee In 1998, City Council created the Economic Development Advisory Committee to provide business and employer input on policies, plans and strategies that promote quality of life and economic health in the city. Members consist of 10 leaders serving staggered two-year terms representing different spectrums of business. Staff recommends the reappointment of four existing board members and two new appointments to address the vacancy created by the resignation of Bill Brandenburg and passing of Lee Hertel. Strategic Plan Committee The City Council, at its February 13, 2017 meeting, created a Strategic Plan Committee to act as an advisory board to recommend a strategic plan for the physical development of the city as well as other policy goals that impact the vitality and sustainability of North Richland Hills. The committee consists of fifteen (15) members whose terms end no later than September 30, 2018, unless extended by City Council. With the recent city election, former Council member Tim Barth needs to be replaced on the committee. Newly elected Council member Brent Barrow, who also served on the committee as a member-at-large also needs to be replaced. Staff recommends Brent Barrow and Tim Barth continue to serve on the committee as City Council representative and member-at-large, respectively. MRH Library Board Staff received Donna Stallard's resignation. She was originally appointed in May 2014 to serve in Place 6. The proposed resolution submits the following members for nomination to address vacancies and terms that have expired. ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Name Place Term Rena Arnold Real Estate June 30, 2020 Mark Wood Real Estate June 30, 2020 Jay Redford Office/Service June 30, 2020 Bob Brown Manufacturing June 30, 2020 Mike Vasquez Entertainment June 30, 2020 Mindy Monroe (fulfill vacancy) Banking June 30, 2019 STRATEGIC PLAN COMMITTEE Name Place Term Brent Barrow City Council representative September 30, 2018 Tim Barth Member-at-large September 30, 2018 LIBRARY BOARD Name Place Term Mary Robbins 6 June 30, 2020 RECOMMENDATION: Approve Resolution No. 2018-021. RESOLUTION NO. 2018-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS; APPOINTING MEMBERS TO THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE, LIBRARY BOARD AND STRATEGIC PLAN COMMITTEE; ESTABLISHING TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council appoints members of the public to serve on various boards, commissions, and committees; and WHEREAS, appointed members serve a two-year term, unless appointed to fulfill an unexpired term; and WHEREAS, annual appointments coincide with City Council terms with Places 1, 3, 5, and 7 being appointed in odd-numbered years and Places 2, 4, 6, and Mayoral appointments in even-numbered years; and WHEREAS, each member serves until their successor has been duly appointed and qualified. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The following members have been nominated for approval by majority of the City Council to various boards, commission and committees. SECTION 3. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. Economic Development Advisory Committee Rena Arnold Real Estate June 30, 2020 Mark Wood Real Estate June 30, 2020 Jay Redford Office/Service June 30, 2020 Bob Brown Manufacturing June 30, 2020 Mike Vasquez Entertainment June 30, 2020 Mindy Monroe (fulfill vacancy) Banking June 30, 2019 Library Board Mary Robbins Place 6 June 30, 2020 Resolution No. 2018-021 Page 1 of 2 Strategic Plan Committee Brent Barrow City Council September 30, 2018 Representative Tim Barth Member-at-Large September 30, 2018 PASSED AND APPROVED this the 9th day of July, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney Resolution No. 2018-021 Page 2 of 2 ?g1kH NOKTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 9, 2018 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: Join us this week for Round the Town with Oscar. The monthly bike ride will be on Tuesday at 6:30 p.m. starting from Richfield Park. The monthly walk is Thursday, starting at 6:15 p.m. also at Richfield Park. Everyone is invited. You can find more information on the city's website or by calling the Parks Department. The Perot Museum's TECH Truck will be at the NRH Library this Friday, July 13, from 2:00 p.m. to 4:00 p.m. Children ages 5 and up are invited to explore science, technology engineering and math. Contact the Library for more information. Fireworks will light up the sky over NRH2O Family Water Park on Saturday, July 21, starting at about 9:15 p.m. They are free with paid admission to the park. Visit NRH2O's website for more information. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Jodi Griggs, Julie Adkins, Monte Williams and Joe Dorantes at the NRH Senior Center: A citizen shared her appreciation for the full and part time staff at the senior center, saying it is the "most friendly and welcoming place! They are a very active and fun loving group. There is such a variety of activities at every level." Thank you Jodi, Julie, Monte and Joe for providing a warm, inviting and positive culture at the NRH Senior Center. Well done!