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CC 2018-08-13 Agendas
M RH NOKTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, AUGUST 13, 2018 WORK SESSION: 6:00 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss items from regular Council meeting. 2. Welcome and introduction - public official, public employee or citizen. 3. Discussion of Rules and Procedures of meetings. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.071: Consultation with City Attorney - Legal Issues related to North Richland Hills Code of Ordinances Chapter 18, Article VII, Solictors and Handbills Monday, August 13, 2018 City Council Agenda Page 1 of 4 REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER RODRIGUEZ A.2 PLEDGE - COUNCIL MEMBER RODRIGUEZ A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the regular July 9, 2018 City Council meeting. B.2 Approve minutes of the regular July 23, 2018 City Council meeting. B.3 Consider Professional Services Agreement for Engineering Services with Garver, LLC., in an amount not to exceed $328,319 for the Conn 16-inch Water Transmission Main Assessment. B.4 Authorize annual purchase agreements with Wheco Electric, Inc., and US Bronco Services, Inc., for Public Works Utility related maintenance items in compliance with local and state cooperative and competitive purchasing policies and regulations. C. PUBLIC HEARINGS C.1 SUP 2018-03, Ordinance No. 3526, Public hearing and consideration of a request from Bob E. Griggs for a Special Use Permit for a metal accessory structure at 7229 Londonderry Drive, being 3.676 acres described as Lot 2R1, Block 1, Double K Ranch Addition. Monday, August 13, 2018 City Council Agenda Page 2 of 4 C.2 ZC 2018-12, Ordinance No. 3524, Public hearing and consideration of a request from NRH Hillside Villas, Ltd., to revise the RI-PD Residential Infill Planned Development for Hillside Villas, being 6.8416 acres located at the southeast corner of Mid-Cities Boulevard and Holiday Lane and described as Lot A1A, Block 28, College Hills Addition, and Tracts 10H5, 10, and 11 D, John Barlough Survey, Abstract 130. C.3 ZC 2017-08, Ordinance No. 3525, Public hearing and consideration of a request from JR Rose Architecture for a zoning change from AG Agricultural to RI-PD Residential Infill Planned Development at 9000 Kirk Lane, being 5.944 acres described as Tracts 15A3, 15A3A, and 15A8, Stephen Richardson Survey, Abstract 1266. PUBLIC HEARING POSTPONED TO AUGUST 27, 2018. D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Setting the date for the public hearings for the City's FY 2017/2018 Revised Budget, the Park and Recreation Facilities Development Corporation's FY 2017/2018 Revised Budget, the Crime Control and Prevention District's FY 2017/2018 Revised Budget. F.2 Setting the date for the public hearing for the City's FY 2018/2019 Proposed Budget, the Park and Recreation Facilities Development Corporation's FY 2018/2019 Proposed Budget, and the Crime Control and Prevention District's FY 2018/2019 Proposed Budget. F.3 Setting August 27, 2018 and September 5, 2018 as the dates for the Tax Rate Public Hearings and vote on placing the Tax Rate Adoption on the agenda of the September 10, 2018 City Council Meeting. F.4 Consider Resolution No. 2018-023, authorizing the City to sell, convey, and transfer 4705 Cummings Drive, Lot 2, Block 25 North Richland Hills Addition to the City of North Richland Hills, and authorizing the City Manager to execute any and all necessary and related documents to effect the sale. Monday, August 13, 2018 City Council Agenda Page 3 of 4 F.5 Approve Resolution No. 2018-024 authorizing and endorsing the application for the 2018 "Our Town" grant program by the National Endowment for the Arts for Placemaking Projects along the TexRail commuter rail line. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER WRIGHT OUJESKY H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, August 10, 2018 by 3:00 p.m. �f nr I � � n City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, August 13, 2018 City Council Agenda Page 4 of 4 ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Discussion of Rules and Procedures of meetings. PRESENTER: Maleshia B. McGinnis, City Attorney SUMMARY: Discussion of Rules and Procedures of meetings related to the public hearing process. GENERAL DESCRIPTION: The City Attorney will be discussing the City Council Rules of Procedure related to the public hearing process, including citizen input during public hearings, and presentations by applicants who present items for City Council consideration. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 1, 2018 SUBJECT: Approve minutes of the July 9, 2018 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve the minutes of the July 9, 2018 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE JULY 9, 2018 WORK SESSION CALL TO ORDER The City Council of the City of North Richland Hills, Texas met in work session on the 9th day of July at 4:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Brent Barrow Council, Place 4 (present at 4:41 p.m.) Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary (present at 5:38 p.m.) Traci Henderson Assistant City Secretary Maleshia B. McGinnis City Attorney 1. FISCAL YEAR 2018/19 BUDGET WORK SESSION City Manager Mark Hindman informed Council the budget work session includes an overview of the following: economic development, human resources, property values and program additions/modifications. Mr. Hindman shared that the city's population has increased 10% since 2010. The tax base has grown during those ten years, with the growth coming in the last three years. Revenue from sales tax continues to grow, but at a moderate pace. The city continues to lose revenue to online retailers. Municipalities are awaiting the Supreme Court's ruling and ultimately legislation to provide a solution with regard to lost revenue from online sales. While growth is a good, it places an increased demand for city services. Although growth has been incremental, providing resources July 09, 2018 City Council Meeting Minutes Page 1 of 11 generally happens instantaneously. The three major additions in the proposed 2018/2019 budget include (1) staffing for a fourth ambulance unit, (2) additional police patrol officers, and (3) street maintenance. Mr. Hindman informed Council, the proposed program additions for public safety are due to increased calls for service. The calls for EMS have increased by 26% over the past eight years and the current ambulance units cannot meet the demand. The police department has also seen an increase in calls (patrol) during the past three years by 2% every year. While police officers have been added over the years to address crime issues, the last patrol officers added to the force was in 2001. Lastly, he is proposing funding to address street maintenance. The street conditions in North Richland Hills have been a high priority in recent city surveys and a topic of discussion in social media. During the period of 2010-2015, the city has contributed approximately $800,000 per year for street maintenance. In 2015, the funding was increased to 1 million. Nonetheless, the funding is not adequate to address street maintenance. He commented that the last street bond program was in 2003. Mr. Hindman advised that the expanded programs proposed for Council's consideration may require a tax revenue increase. Director of Economic Development Craig Hulse provided Council with an economic development overview. North Richland Hills is trending slightly above average as Northeast Tarrant as a whole is 3% over same period last year. The heavy retail reliant cities of Hurst, Southlake and Watauga are flat, while Keller, Colleyville and Grapevine are within the 34% range. The city has achieved 1 billion in annual taxable sales for the first time in its history. The average sale price of a single family in North Richland Hills continues to increase with 9% last year and 11% this year to date. The average net taxable value is $186,033 and the average Tarrant Appraisal District market value is $238,345. The average number of days a home is on the market is 16, which is five days less for the same period last year. It is anticipated the city will have 225 new single family starts in 2018. Director of Human Resources Patrick Hillis provided Council with a human resources overview. Staff is projecting a 13% turnover rate for 2017/2018. The ten-year turnover rate average remains the same at 11%. The number of retirements have been trending up for the last four years. The city has seen 52 separations between October 1, 2018 and June 15, 2018. Of those separations, 22 resigned, 19 retired and 11 were performance related. The city has three full time pay plans--general services, appointed and public safety (sworn) step plan. Staff conducted an annual survey among the city's identified benchmark cities (Allen, Bedford, Cedar Hill, Colleyville, The Colony, Coppell, Desoto, Duncanville, Euless, Flower Mound, Frisco, Grapevine, Hurst, Keller, Lewisville, Southlake and Richardson) to determine what they are proposing for merit increases and pay range movement. The average salary increase for general government pay plans is 34%. Staff recommends funding for a 3% merit increase and 1-2% pay range adjustment for the general government pay plans. The recommendation for the public July 09, 2018 City Council Meeting Minutes Page 2 of 11 safety plan is 2% pay range adjustment on October 1 and funding for 4% step increase. Mr. Hillis provided Council with a summary of the city's health insurance plan. He informed Council the expenditures for 2017/2018 are currently under budget. The large loss claims appear to have normalized, which has been a main contributor in past years. Any realized savings will be transferred to the fund balance. The plan design changes implemented January 1, 2018 should continue to positively impact the health insurance plan. Director of Budget and Research Robert Myers provided Council with an overview of the 2018 property values. He informed Council the city has received two preliminary reports from Tarrant County Appraisal District for the months of May and June. The city will receive the final certified values on Wednesday, July 25. The city's taxable property value based on the May preliminary report for tax year 2018 is 38% commercial, 61% residential and 1% industrial/mineral/agricultural. The change in net taxable value from the July 2017 certified values of $5.16 billion includes the addition of $88.65 million in construction, of which $42.8 million is from residential new construction and $45.7 million is from commercial new construction. The change in existing property is currently estimated at $345.6 million. Total net taxable value is currently estimated to come in at $5.59 billion. The average net taxable value for a single family home per the May preliminary report is $186,033 which is a 9.7% increase over prior year. Director of Public Safety Jimmy Perdue presented the proposed police staffing needs to include two (2) police officers for patrol and one (1) police officer for a digital forensic investigator. Mr. Perdue informed Council he contracted with the University of North Texas - Criminal Justice to conduct a five-year strategic patrol staffing study. The results of the study indicate our municipality needs seven (7) patrol officers over the five-year period. The budgetary impact includes $178,894 for two (2) patrol officers from the general fund and $100,370 for one (1) forensic detective from the Crime Control Prevention District. Fire Chief Stan Tinney presented the proposed ambulance staffing needs to place a fourth ambulance in full time service by adding six fire fighters. This request is the result of service demand, comparable cities and mutual aid / automatic aid impact. He commented that over 65% of their calls are south of Mid Cities Boulevard. The average annual increase since 2006 is 2.85%. The future demands (addition of senior living facilities in North Richland Hills) indicate a continued increase for service. The budgetary impact includes $516,501 for six (6) fire fighter paramedics. Managing Director Mike Curtis presented the identified needs associatied with street maintenance. Currently the city is spending $1 million per year on street maintenance. Funding in the amount of $3.4 million is required to effectively address street maintenance in the city. In addition to the proposed annual maintenance funding, staff is July 09, 2018 City Council Meeting Minutes Page 3 of 11 reviewing needs to be addressed with a future bond program in the amount of $30 million. Mr. Curtis commented that street maintenance includes slurry seal, asphalt overlay, rehabilitation, and reconstruction. The goal of the street maintenance program is to keep streets in the fair to excellent range. Mr. Curtis reiterated the annual funding in the amount of $3.4 million is required to keep city streets in the fair to excellent range. Mr. Curtis mentioned that concrete maintenance is not significant enough to warrant additional funding. However, this will not always hold true in the future. Mr. Hindman informed Council the identified needs presented by staff will require consideration and action by Council at the August 3, 2018 budget work session. He informed Council funding fire department personnel is equivalent to a penny on the tax rate. Likewise, funding in the amount of $500,000 for street maintenance is equivalent to a penny on the tax rate. The funding for the police department is equivalent to 1/3 of a cent. Staff will have the final certified values on July 25 and will provide better numbers for Council's consideration during the August 3, 2018 budget work session. 2. DISCUSS ITEMS FROM REGULAR COUNCIL MEETING. Council member Turnage inquired about item C.1, SUP 2018-02, Ordinance No. 3522. He asked staff to clarify the difference between this request and what was previously approved for Autonation and Huggins Honda. Planning Manager Clayton Comstock informed Council the request from Huggins Honda was for an overall redevelopment and the request for a special use permit from Autonation only addressed the canopies. Autonation's request included landscaping and a wall along Loop 820. Due to the landscaping being located in the Texas Department of Transportation (TxDOT) right-of-way and sight visibility; Council recommended the landscaping be removed from the plan. 3. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. There was no one present to introduce at the meeting. EXECUTIVE SESSION SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - (1) 9000 HAWK AVE, (2) 9111 HAWK AVE, (3) 6020 WALKER BLVD AND (4) 5301 DAVIS BOULEVARD Mayor Trevino announced at 5:57 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551 of the Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 9000 Hawk Ave, (2) 9111 Hawk Ave and (3) 6020 Walker Boulevard. Executive Session July 09, 2018 City Council Meeting Minutes Page 4 of 11 began at 6:05 p.m. and concluded at 6:33 p.m. Mayor Trevino announced at 6:33 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order July 9, 2018 at 7:00 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Mayor Pro Tern Benton gave the invocation. A.2 PLEDGE Mayor Pro Tern Benton led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were not items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. July 09, 2018 City Council Meeting Minutes Page 5 of 11 B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY MAYOR PRO TEM BENTON TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 5-0. B.1 APPROVE MINUTES OF THE REGULAR JUNE 25, 2018 CITY COUNCIL MEETING. B.2 AUTHORIZE THE PURCHASE OF TREE MAINTENANCE SERVICES FROM ALPINE TREE SERVICE, INC. FOR PARKS, TRAILS, RIGHT-OF-WAY, AND FACILITY RELATED TREE MAINTENANCE ITEMS IN AN AMOUNT NOT TO EXCEED $95,862. C. PUBLIC HEARINGS CA SUP 2018-02, ORDINANCE NO. 3522, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DYNAMIC ENGINEERING CONSULTANTS, PC, FOR A SPECIAL USE PERMIT FOR A VARIANCE FROM THE MASONRY REQUIREMENTS AT 7724 AND 7740 NE LOOP 820, BEING 23.97ACRES DESCRIBED AS LOTS A3, ARIIA, B1A, AND B1B, CALLOWAY PARK ADDITION; AND LOT 1C, BLOCK E, CALLOWAY FARM ADDITION. DENIED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed Council the applicant is requesting a special use permit for 23.97 acres acres located at 7724 and 7740 Northeast Loop 820. The area is designated on the Comprehensive Land Use Plan as commercial and the current zoning is C-2 commercial. Mr. Husband presented site photos of the property. Applicant representative Kyle Vrla, 1301 Central Expressway South, Allen, Texas presented request. They are seeking a variance to remove the masonry requirement for shade structures. In lieu of variance, they are proposing additional landscaping along Northeast Loop 820 frontage road, Booth Calloway and Rodger Line Drive. Council had no questions for the applicant. July 09, 2018 City Council Meeting Minutes Page 6 of 11 Mr. Husband presented staffs report. The Planning and Zoning Commission, at their June 7, 2018 meeting, recommended approval with a vote of 6-0, with the following conditions: (1) landscaping along the internal roadway be revised to focus on the north section of the road instead of the entire length and (2) add one landscape monument along the frontage road in front of each dealership. Council member Turnage asked staff to review the canopies approved for Huggins Honda and Autonation where masonry was not required. Mr. Husband informed Council Huggins Honda had a planned development zoning approved in 2012. The request included a full redevelopment of the site. The most recent consideration for Autonation involved two requests--variance from masonry requirements for hail nets and landscaping along Davis Boulevard / Highway 26 area to include limestone wall and replace screening wall that abutted residential. The Landscape Review Board approved installation of the limestone wall and screening wall on back of property. Due to the visibility and Texas Department of Transportation right-of-way, the Council made the landscaping requirement voluntarily as opposed to a requirement. Mr. Husband clarified the request before Council this evening requires landscaping. Council and staff discussed landscaping and proposed stonework. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY MAYOR PRO TEM BENTON TO DENY ORDINANCE NO 3522, MOTION TO DENY CARRIED 5-0. C.2 ZC 2018-09, ORDINANCE NO. 3521, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CLAYMOORE ENGINEERING FOR A ZONING CHANGE FROM C-1 COMMERCIAL TO NR-PD NON-RESIDENTIAL PLANNED DEVELOPMENT AT 6425 PRECINCT LINE ROAD, BEING 0.68 ACRES DESCRIBED AS LOT 15R, BLOCK 1, THOMPSON PARK ESTATES. APPROVED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Mr. Comstock informed Council the applicant is requesting a zoning change for 0.68 July 09, 2018 City Council Meeting Minutes Page 7 of 11 acres located at 6425 Precinct Line Road. The area is designated on the Comprehensive Land Use Plan as retail and the current zoning is C-1 commercial. Mr. Comstock presented site photos of the property. Applicant representative Clay Cristy, 1903 Central Drive, Suite 406, Bedford, Texas presented request and was available to answer questions from Council. Mr. Cristy informed Council the request is for a freestanding drive through restaurant for proposed tenant Starbucks. The proposed landscaping includes additional trees and shrubs. He provided renderings and elevations. They are seeking a variance for their proposed signage. Starbucks representative Shelly Anderson, 5760 Legacy East, Plano, Texas informed Council the company has been looking for a location in this area. During the Planning and Zoning Commission meeting, they discussed the proposed signage. Due to the property's setback, they are seeking a sign variance. The proposed sign will include additional tenant panels for the property located behind the proposed Starbucks. Council member Turnage asked if they have locations with the signage as proposed for North Richland Hills. Ms. Anderson informed Council they have similar signage with shorter monument signs, but not in the immediate area. Mr. Comstock presented staffs report. The Planning and Zoning Commission, at their June 7, 2018 meeting, recommended approval with a vote of 5-1 with the following condition: sign panels on the monument sign may not be used by the tenant on Lot 15R, Block 1, Thompson Park Estates. At their meeting, the Commission inquired about the necessity of two dumpsters. The second dumpster will be used for recycling. One minor change to the elevations following the Planning and Zoning Commission is the request for signs on three building sides. City ordinance allows two signs on building sides. Staff has included this provision in the proposed ordinance. The proposed signage exceeds the 8.5 foot height maximium. The applicant is proposing a height of 13 feet. The signage has additional signs for off-site tenants located on property (Lot 17R) behind Starbucks. The applicant also seeks a variance to the masonry requirements for the message areas. Staff visited with the property owner and received their approval to include a stipulation in the ordinance that if Starbucks leaves the circular siren will be removed and the signage would not exceed the 8.5 foot height maximum. In response to Mayor Pro Tern Benton's question, Mr. Husband informed Council that Andy's ice cream structure meets the sign standards. In addition to their signage located on Precinct Line Road, they also have a sign on Martin and that sign's height was lowered. Mayor Trevino called for anyone wishing to speak for or against the request to come July 09, 2018 City Council Meeting Minutes Page 8 of 11 forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A motion was made by Council Member Welch, seconded by Council Member Barrow to approve Ordinance No. 3521, as presented. Council discussed the proposed signage. Council member Turnage recommended an amendment to the motion to limit the overall height of the sign to no more than 9 feet. Mayor Pro Tern Benton seconded the amendment. The amendment was accepted by Council members Welch and Barrow. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE ORDINANCE NO. 3521, WITH THE CONDITION THAT THE OVERALL HEIGHT OF THE SIGN BE NO MORE THAN 9 FEET. MOTION TO APPROVE CARRIED 5-0. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 CONSIDER RESOLUTION NO. 2018-021, APPOINTING MEMBERS TO THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE, LIBRARY BOARD AND STRATEGIC PLAN COMMITTEE. APPROVED City Secretary Alicia Richardson informed Council Resolution No. 2018-021 includes the recommendation of staff for appointments to the Economic Development Advisory Committee and Strategic Plan Committee and Council member Turnage for appointment to the Library Board. Economic Development Advisory Committee • Rena Arnold Real Estate June 30, 2020 • Mark Wood Real Estate June 30, 2020 July 09, 2018 City Council Meeting Minutes Page 9 of 11 • Jay Redford Office/Service June 30, 2020 • Bob Brown Manufacturing June 30, 2020 • Mike Vasquez Entertainment June 30, 2020 • Mindy Monroe' Banking June 30, 2019 "fulfill vacancy Library Board • Mary Robbins Place 6 June 30, 2020 Strategic Plan Committee • Brent Barrow Council representative September 30,2018 • Tim Barth Member-at-Large September 30, 2018 Council had no questions for staff. A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE RESOLUTION NO. 2018-021. MOTION TO APPROVE CARRIED 5-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino announced there is no action necessary as the result of discussion in Executive Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Turnage made the following announcements. Join us this week for Round the Town with Oscar. The monthly bike ride will be on Tuesday, July 10, at 6:30 p.m. starting from Richfield Park. The monthly walk is Thursday, July 12, starting at 6:15 p.m. also at Richfield Park. You can find more information on the city's website or by calling the Parks Department. The Perot Museum's TECH Truck will be at the NRH Library this Friday, July 13, from 2:00 p.m. to 4:00 p.m. Children ages 5 and up are invited to explore science, technology engineering and math. Contact the Library for more information. July 09, 2018 City Council Meeting Minutes Page 10 of 11 Fireworks will light up the sky over NRH2O Family Water Park on Saturday, July 21, starting at about 9:15 p.m. They are free with paid admission to the park. Visit NRH2O's website for more information. Kudos Korner - Jodi Griggs, Julie Adkins, Monte Williams and Joe Dorantes at the NRH Senior Center: A citizen shared her appreciation for the full and part time staff at the senior center, saying it is the "most friendly and welcoming place! They are a very active and fun loving group. There is such a variety of activities at every level." Thank you Jodi, Julie, Monte and Joe for providing a warm, inviting and positive culture at the NRH Senior Center. Well done! I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:46 p.m. Oscar Trevino, Mayor Alicia Richardson, City Secretary July 09, 2018 City Council Meeting Minutes Page 11 of 11 ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Approve minutes of the July 23, 2018 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve the minutes of the July 23, 2018 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE JULY 23, 2018 WORK SESSION CALL TO ORDER The City Council of the City of North Richland Hills, Texas met in work session on the 23rd day of July at 4:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney 1. DISCUSS ITEMS FROM REGULAR COUNCIL MEETING. Council had no questions for staff. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. There was no one present to introduce at the meeting. 3. DISCUSS THE TRAFFIC CALMING POLICY. City Engineer Caroline Waggoner presented item. Staff is recommending a moratorium in order to review and revise the policy to omit information that is no longer relevant. In July 23, 2018 City Council Meeting Minutes Page 1 of 9 response to Council member Welch's question, Ms. Waggoner informed Council an updated program will take approximately 8-12 weeks. Council directed staff to move forward with the moratorium. 4. FISCAL YEAR 2018/19 BUDGET WORK SESSION. City Manager Mark Hindman provided an overview of the budget work session. City Council received a presentation from staff on the special revenue funds, drainage utility fund, aquatics and golf funds, internal service funds, and capital projects. EXECUTIVE SESSION SECTION 551.071: CONSULTATION WITH CITY ATTORNEY (1) CAUSE NO. 96-293353-17 CONNIE HARDIN V. KWIK TEK, INC., AND CITY OF NRH DBA NRH20 FAMILY WATER PARK, IN THE 96TH JDC TARRANT COUNTY; (2) CAUSE NO. 4:18-CV-00081-0 MARRICO SPEARS V. CITY OF NORTH RICHLAND HILLS, TEXAS; CITY OF FORT WORTH, TEXAS; OFFICER A.J. DOMINGUEZ; OFFICER CY CRUM; OFFICER GARRETT HULL, IN THE UNITED STATES DISTRICT COURT FOR THE NORTHERN DISTRICT OF TEXAS, FORT WORTH DIVISION; (3) PENDING OR POTENTIAL LITIGATION WITH CHESAPEAKE ENERGY CORP., AND TOTAL E&P USA., INC; (4) LEGAL ISSUES RELATED TO NORTH RICHLAND HILLS CODE OF ORDINANCES CHAPTER 18, ARTICLE VII, SOLICITORS AND HANDBILLS SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - 4705 CUMMINGS DRIVE Mayor Trevino announced at 6:21 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551 of the Texas Government Code, specifically Section 551.071 : Consultation with City Attorney - (1) Cause No. 96-293353-17 Connie Hardin v. Kwik Tek, Inc., and City of NRH dba NRH20 Family Water Park, in the 96th JDC Tarrant County; (2) Cause No. 4:18-CV-00081-0 Marrico Spears v. City of North Richland Hills, Texas; City of Fort Worth, Texas; Officer A.J. Dominguez; Officer Cy Crum; Officer Garrett Hull, in the United States District Court for the Northern District of Texas, Fort Worth Division; (3) Pending or potential litigation with Chesapeake Energy Corp., and Total E&P USA., Inc; (4) Legal issues related to North Richland Hills Code of Ordinances Chapter 18, Article VII, Solicitors and Handbills and Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 4705 Cummings Drive. Executive Session began at 6:31 p.m. Mayor Pro Tem Benton concluded Executive Session at 7:05 p.m. July 23, 2018 City Council Meeting Minutes Page 2 of 9 REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order July 23, 2018 at 7:14 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Turnage gave the invocation. A.2 PLEDGE Council member Turnage led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION Ms. Marilyn Ackmann with Atmos Energy informed Council she is retiring at the end of September. She introduced her replacement Darwin Winfield. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS There were no items for this category. July 23, 2018 City Council Meeting Minutes Page 3 of 9 C. PUBLIC HEARINGS C.1 SDP 2018-03, ORDINANCE NO. 3523, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM BEATEN PATH DEVELOPMENT FOR A SPECIAL DEVELOPMENT PLAN AT THE NORTHWEST AND NORTHEAST CORNERS OF MID CITIES BOULEVARD AND HOLIDAY LANE, BEING 11.89 ACRES DESCRIBED AS LOT 2, BLOCK 1, CARRINGTON CENTER; LOTS 2111, 3R, 4, AND PORTION OF 1R, BLOCK 34, FOX HOLLOW ADDITION; AND TRACTS 11 AND 11D, JOHN H. BARLOUGH SURVEY, ABSTRACT 130. APPROVED Mayor Trevino filed a conflict of interest form with the City Secretary stating that his wife owns property adjacent to the request and is part of the development request. Mayor Trevino left the dais at 7:22 p.m. Mayor Pro Tern Benton opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Mr. Comstock informed Council the applicant is requesting a special development plan for 11.89 acres located at the northwest and northeast corners of Mid Cities Boulevard and Holiday Lane. The area is designated on the Comprehensive Land Use Plan as transit oriented development and the current zoning is transit oriented development. Mr. Comstock presented site photos of the property. Applicant representative John Pitstick with Beaten Path Development located at 700 Harwood Road, presented request. The property was selected for its close proximity to the rail station. The development has a centralized open space and all proposed owner occupied homes will include rear entry garages. The private yards and open space will be maintained by a homeowner association. The proposed home sale prices range between $250,000 and $350,000. The housing product is based off the best selling townhomes by CB Jeni in Viridian in Arlington. The primary market is young single professionals and the secondary market is couples of all ages. The market feasability shows it appeals to the lock and leave lifestyle with access to trails, rails and highways. Mr. Pitstick addressed concerns regarding traffic, land use, density, parking and elevations. Beaten Path Development owner Dustin Austin discussed the proposed housing product. Mr. Comstock presented staffs report. He reviewed the proposed waivers to the transit oriented district. The request seeks single family townhomes as opposed to arterial mixed use (TOD subzone); 22 foot townhome lot width as opposed to 25 foot (townhome July 23, 2018 City Council Meeting Minutes Page 4 of 9 lot width); 5-foot sidewalk as opposed to 6-foot sidewalk in select locations and each street customized to fit the neighborhood and context (customized street design); apply standard of 30% window and door coverage of all street facing facades to first floor only and a minimum of 20% on side-street facing facades (window and door coverage); continuous concrete parking lane as opposed to 20 feet width maximum (parking driveway width); 7 feet minimum setback as opposed to 10 feet minimum setback (build-to zone); and 30 feet between buildings and three townhome units face the side of another unit (building separation). Comments from the Development Review Committee include uncertainty of local market for 22-foot and 19-foot townhomes, units facing major arterial, larger centralized open space, improved pedestrian connections, connectivity provided, and product diversity. The Planning and Zoning Commission, at their June 21, 2018 meeting, recommended denial with a vote of 4-1. Council and staff discussed the proposed homes and development. Council member Turnage asked Mr. Austin if he would consider the design elements as depicted in the picture (DRC review-local market) included in staffs presentation for the townhomes and single family attached. Mr. Austin commented that he would not be opposed to incorporating the design elements. He further commented that he would work with staff to enhance the product. Council member Wright Oujesky concurred with Council member Turnage's comments. In response to Council member Welch's question, Mr. Austin clarifed they would adhere to the regulations concering insulation for homes built along the rail. In response to Council member Rodriguez's question, Mr. Comstock informed Council the Hillside Villas going in across the street will include a masonry screening wall where the units abut Mid Cities Boulevard. He clarified there would be no commercial. Council member Lombard stated that the public comments at the Planning and Zoning Commission meeting and in their packet express concern with changing the arterial mixed use to single family townhomes. He asked for staff's input on the proposed change. Mr. Comstock agreed with the applicant's comment that the commercial desire for the transit oriented development will be in the transit oriented development core and closer to the rail station. Staff has discussed with Council that Main Street would serve as the main hub for commercial activity. Mayor Pro Tem Benton called for anyone wishing to speak during the public hearing to come forward. The following people spoke in opposition: Vicent O'Conner, 7802 Arthur Drive; Colleen O'Connor, 7800 Arthur Drive; Pake Rossi, 7804 Arthur Drive; Jessica Rossi, 7804 Arthur Drive; Jim O'Connor, 1712 Avalon Drive, Colleyville, Texas; and July 23, 2018 City Council Meeting Minutes Page 5 of 9 Patrick O'Connor, 7800 Arthur Drive. The following people spoke in favor: David Hinson, 14650 Dallas Parkway, #900, Dallas, Texas; Sami Ebrahim, 7601 Mid Cities Boulevard; Scott Kunkel, 7801 Mid Cities Boulevard and Marc Trevino, 7300 Bursey Road. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE SDP 2018-03, ORDINANCE NO. 3523 AS PRESENTED WITH STAFF TO ENSURE ARCHITECTURAL COMPLIANCE AND FEATURES AS IDENTIFIED AS EXHIBIT D DURING PRESENTATION. MOTION TO APPROVE CARRIED 7-0. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS E.1 CONSIDER ORDINANCE NO. 3519, REDUCING THE SPEED LIMIT TO 40MPH ALONG NORTH TARRANT PARKWAY FROM A POINT 800 FEET EAST OF THE NORTH RICHLAND HILLS CITY LIMIT TO THE KELLER CITY LIMIT LINE. APPROVED City Engineer Caroline Waggoner presented item. Mayor Trevino returned to the meeting and dais at 8:56 p.m. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE ORDINANCE NO. 3519. MOTION TO APPROVE CARRIED 7-0. E.2 CONSIDER ORDINANCE NO. 3520, ESTABLISHING A TEMPORARY MORATORIUM ON THE TRAFFIC CALMING POLICY. APPROVED July 23, 2018 City Council Meeting Minutes Page 6 of 9 City Engineer Caroline Waggoner presented item. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE ORDINANCE NO. 3520. MOTION TO APPROVE CARRIED 7-0. E.3 CONSIDER RESOLUTION NO. 2018-020 APPROVING AN AMENDMENT TO THE LOCAL PROJECT ADVANCE FUNDING AGREEMENT FOR THE DAVIS AND MID-CITIES INTERSECTION IMPROVEMENT PROJECT FOR ADDITIONAL GRANT FUNDS, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT, AND APPROVING A REVISION TO THE FY17-18 CAPITAL PROJECTS BUDGET IN THE TOTAL AMOUNT OF $656,487. APPROVED Civil Engineer Justin Naylor presented item. Council had no questions for staff. A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE RESOLUTION NO. 2018-020. MOTION TO APPROVE CARRIED 7-0. F. GENERAL ITEMS F.1 APPROVE REIMBURSEMENT RESOLUTION NO. 2018-015 FOR THE REVISED FISCAL YEAR 2017/2018 CAPITAL IMPROVEMENT PROGRAM AND ASSOCIATED EQUIPMENT AND SERVICES IN AN AMOUNT NOT TO EXCEED $750,000 APPROVED Director of Finance Mark Mills presented item. Council had no questions for staff. July 23, 2018 City Council Meeting Minutes Page 7 of 9 A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE RESOLUTION NO. 2018-015. MOTION TO APPROVE CARRIED 7-0. F.2 CONSIDER RESOLUTION NO. 2018-022, AUTHORIZING SUBMISSION OF THE APPLICATION FOR THE DEPARTMENT OF JUSTICE COMMUNITY ORIENTED POLICING SERVICES SCHOOL VIOLENCE PREVENTION FY 2018 GRANT PROGRAM APPROVED Director of Public Safety Jimmy Perdue presented item. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RESOLUTION NO. 2018-022. MOTION TO APPROVE CARRIED 7-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED Director of Economic Development Craig Hulse presented the item. Staff is recommending Council authorize the city manager to submit an offer and negotiate the purchase of a residential lot located at 4705 Cummings Drive E in an amount not to exceed $21,000. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER BARROW TO AUTHORIZE THE CITY MANAGER TO SUBMIT AN OFFER AND NEGOTIATE THE PURCHASE OF A RESIDENTIAL LOT, APPROXIMATELY 18,700 SQUARE FEET AT 4705 CUMMINGS DRIVE E, FOR AN AMOUNT NOT TO EXCEED $21,000 AND EXECUTE ALL NECESSARY AND RELATED DOCUMENTS TO AFFECT THE PURCHASE. MOTION TO APPROVE CARRIED 7-0. H. INFORMATION AND REPORTS July 23, 2018 City Council Meeting Minutes Page 8 of 9 H.1 ANNOUNCEMENTS Council member Welch made the following announcements. The NRH Library invites you to learn about the Magic of Owls this Friday, starting at 2:00 p.m. The special presentation by Blackland Prairie Raptors is open to ages 6 and up. Afterwards, enjoy the Harry Potter Birthday Celebration at the Library from 3:00 p.m. to 5:00 p.m. Please visit the Library website for more information. The Common Ground Community Garden and Keep NRH Beautiful invite you to a free Fall Gardening Seminar starting at 9:30 a.m. on Saturday, August 4, 2018 at the Library. Attendees will learn about bees, planting bulbs, composting, and how to test your soil. Master gardeners will also be present to answer questions. Visit the city's website or call Neighborhood Services for more information. The Animal Adoption & Rescue Center is hosting a Low Cost Pet Vaccination Clinic on Saturday, August 4, 2018. Bring your pet by between 10:00 a.m. and Noon for a rabies shot, registration tag and microchip. Contact Animal Services for more information. Kudos Korner - Rayneice Jones in Neighborhood Services - A resident emailed his appreciation for Rayneice's response to his complaint about a property with multiple code violations in his neighborhood. He said she is "a caring professional that takes pride in a position that is often quite frustrating. She listens to our concerns and takes the appropriate actions to remediate the code infractions. This young lady is truly an asset to our community!" I. ADJOURNMENT Mayor Trevino adjourned the meeting at 9:22 p.m. Oscar Trevino, Mayor Alicia Richardson, City Secretary July 23, 2018 City Council Meeting Minutes Page 9 of 9 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Consider Professional Services Agreement for Engineering Services with Garver, LLC., in an amount not to exceed $328,319 for the Conn 16-inch Water Transmission Main Assessment. PRESENTER: Kenneth Garvin, Public Works Utility Superintendent SUMMARY: Council is being asked to consider a professional services agreement for engineering services with Garver, LLC., for the capital improvements project identified as Conn 16- inch Water Transmission Main Assessment. GENERAL DESCRIPTION: This capital improvements project is identified as the "Conn 16-inch Water Transmission Main Assessment" (UT1801) in the Capital Projects Budget. This project was identified by Public Works staff in 2016 and approved in the Capital Projects Budget by City Council in October 2017. This project will consist of assessing the 16-inch concrete bar-wrap pipe (BWP) water transmission main that begins at the Airport Freeway entry point and extends to the Conn Ground Storage Tank. This transmission main transports waterfrom the City of Fort Worth to the City of North Richland Hills. The total length of pipe to be inspected is around 8,300 linear feet. This water transmission main is critical to the supply of water for the city. The city has four main entry points throughout the water system. This entry point supplies water for citizens in the southern area to the middle of the city. Most of the pipeline is located outside the city of North Richland Hills. Staff has made repairs to (2) two areas of the pipe that have been damaged by franchise utilities that have bored next to the pipe. This damage was not recent but from years past. When the concrete bar-wrap pipe is damaged, the bars that wrap the pipe become susceptible to moisture, causing corrosion and creating leaks in the pipe. Unlike sewer pipe, staff cannot televise a water main to investigate its overall condition. There are seven different phases to the assessment, including site reconnaissance and project planning, transient pressure monitoring, leak and air pocket detection, electromagnetic (EM) inspection, pipe performance curve, final report, and field verification/validation. These seven phases will identify whether the pipe needs to be reconstructed or rehabilitated. Once the assessment has been completed staff will begin planning any identified necessary repairs and or section replacements. MRH Staff followed the city's policy for procuring professional services for the design of this project. Requests for qualifications were sent to local engineering firms and advertised on the city's website. Five (5)firms responded by submitting Statements of Qualifications ("SOQ's") to the city. Four (4) North Richland Hills' staff members (Engineer, Operations Manager, Park Planner and Utility Superintendent) comprised the selection committee. The selection committee met to discuss each firm's qualifications and chose to interview three (3) firms. After the interviews, the committee unanimously selected Garver, LLC., as the most qualified firm for the Conn 16-inch Water Transmission Main Assessment. The Engineering Agreement outlines the scope of work and schedule in Exhibits B & C. The total amount of the professional services agreement for this project will not exceed $328,319.00. RECOMMENDATION: Consider Professional Services Agreement for engineering services with Garver, LLC., in an amount not to exceed $328,319 for the Conn 16-inch Water Transmission Main Assessment. AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND ENGINEERING FIRM I. This Agreement is executed by and between the City of North Richland Hills, a municipal corporation located in Tarrant County, Texas, acting by and through Mark Hindman, its duly authorized City Manager (hereinafter called "CITY"), and GARVER, LLC., an Arkansas Limited Liability Company, acting by and through Jeffrey Sober, PE; its duly authorized Principal (hereinafter called "ENGINEER"). CITY and ENGINEER may each be referred to individually as a "party" and collectively as the "parties." WITNESSETH, that CITY desires professional engineering services in connection with the [PROJECT NAME]. NOW, THEREFORE, CITY and ENGINEER, in consideration of the mutual covenants and agreements herein contained, do mutually agree as follows: II. PROJECT In this Agreement, the "PROJECT" means the engineering design of the Assessment of Conn 16-inch Water Transmission Main in accordance with the Public Works Design Manual, applicable CITY codes, regulations and standards. III. BASIC AGREEMENT ENGINEER is an independent contractor and undertakes and agrees to perform professional engineering services in connection with the PROJECT, as stated in the sections to follow. It is understood and agreed that ENGINEER is not and will not by virtue of this contract be deemed to be an agent or employee of CITY and that CITY will not be entitled to direct the performance by ENGINEER's employees or subcontractors of the tasks contemplated by this contract. All engineering services shall be performed with diligence and in accordance with professional standards customarily obtained for such services in the State of Texas. For rendering such services CITY agrees to pay ENGINEER as set forth in Section VIII: "Compensation" and Exhibit F: "Compensation". AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NoRrN RICHLAND(HILLS AND GARVER, Conn 16-inch Water Transmission Main Assessment (6/07/2616) Pagel of 25 IV. SCOPE OF ENGINEER'S SERVICES ENGINEER shall render the professional services necessary for development of the PROJECT, in accordance with the schedule in Exhibit A: `Project Schedule" and as detailed in Exhibit B: "Basic Engineering Services," said exhibits being attached hereto and incorporated herein for all purposes. ENGINEER shall be responsible, to the level of competency presently maintained by other practicing professional engineers in the same type of work in the Dallas/Fort Worth Metroplex area, for professional and technical soundness, accuracy, and adequacy of all designs, drawings, specifications, and other work and materials furnished under this Agreement. V. SPECIAL ENGINEERING SERVICES The CITY will pay the ENGINEER for Special Engineering Services as indicated in Exhibit C: "Special Engineering Services," attached hereto and made a part of this Agreement. VI. ADDITIONAL ENGINEERING SERVICES Additional Engineering Services are defined in Exhibit D: "Additional Engineering Services," attached hereto and made a part of this Agreement. No Additional Engineering Services are authorized unless authorization for specified additional services are provided to ENGINEER by CITY in writing and approved by CITY. VII. CITY RESPONSIBILITIES The City will furnish items and fulfill those responsibilities as identified in Exhibit E: "City Responsibilities," attached hereto and made a part of this Agreement. Vlll. COMPENSATION A. In consideration of the services described herein, CITY shall pay and ENGINEER shall receive compensation in accordance with Exhibit F: "Compensation." B. Total payments, including reimbursable expenses, to ENGINEER by CITY for the services stated in Section IV and Section V above shall not exceed PROJECT COST ($328,319.00). C. CITY may authorize additional services to be provided by ENGINEER as mutually agreed upon by the parties. Any authorization for additional services shall be given to ENGINEER by CITY in writing and approved by CITY. AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/0712016) Page 2 of 25 D. CITY and ENGINEER understand that the variables in ENGINEER's cost of performance may fluctuate. The parties agree that any fluctuation in ENGINEER's costs will in no way alter ENGINEER's obligations under this Agreement nor excuse performance or delay on ENGINEER's part. IX. OWNERSHIP OF DOCUMENTS All completed or partially completed evaluations, reports, surveys, designs, drawings and specifications prepared or developed by ENGINEER under this Agreement, including any original drawings, computer disks, mylars or blue lines, shall become the property of CITY when the Agreement is concluded or terminated, and may be used by CITY in any manner it desires; provided, however, that ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described in this Agreement. X. INDEMNITY ENGINEER AND ITS SUBCONSULTANTS SHALL INDEMNIFY AND HOLD CITY AND ALL OF ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS FROM ANY LOSS, DAMAGE, LIABILITY OR EXPENSES, ON ACCOUNT OF DAMAGE TO PROPERTY AND INJURIES, INCLUDING DEATH, TO ANY AND ALL PERSONS, INCLUDING BUT NOT LIMITED TO OFFICERS, AGENTS OR EMPLOYEES OF ENGINEER OR ITS SUBCONSULTANTS, AND ALL OTHER PERSONS PERFORMING ANY PART OF THE WORK AND IMPROVEMENTS, WHICH MAY ARISE OUT OF ANY NEGLIGENT ACT, ERROR, OR OMISSION IN THE PERFORMANCE OF ENGINEER'S PROFESSIONAL SERVICES OR IN THE PREPARATION OF EVALUATIONS, REPORTS, SURVEYS, DESIGNS, WORKING DRAWINGS, SPECIFICATIONS AND OTHER ENGINEERING DOCUMENTS INCORPORATED INTO ANY IMPROVEMENTS CONSTRUCTED IN ACCORDANCE THEREWITH; ENGINEER SHALL DEFEND AT ITS OWN EXPENSE ANY SUITS OR OTHER PROCEEDINGS BROUGHT AGAINST CITY AND ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES OR ANY OF THEM ON ACCOUNT OF THE FOREGOING DESCRIBED NEGLIGENT ACTS, ERRORS OR OMISSIONS, AND SHALL PAY ALL EXPENSES AND SATISFY ALL JUDGMENTS WHICH MAY BE INCURRED BY OR RENDERED AGAINST CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES OR ANY OF THEM, IN CONNECTION WITH THE FOREGOING DESCRIBED NEGLIGENT ACTS, ERRORS, OR OMISSIONS; PROVIDED AND EXCEPT HOWEVER, THAT THIS INDEMNIFICATION PROVISION SHALL NOT BE CONSTRUED AS REQUIRING ENGINEER TO INDEMNIFY OR HOLD CITY OR ANY OF ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES HARMLESS FROM ANY LOSS, DAMAGES, LIABILITY OR EXPENSE, ON ACCOUNT OF DAMAGE TO PROPERTY OR INJURIES TO PERSONS CAUSED BY DEFECTS OR DEFICIENCIES IN DESIGN CRITERIA AND INFORMATION FURNISHED TO ENGINEER BY CITY, OR ANY DEVIATION IN CONSTRUCTION FROM ENGINEER'S DESIGNS, WORKING DRAWINGS, SPECIFICATIONS OR OTHER ENGINEERING DOCUMENTS. AGREEMENT FOR ENGINEERING 6ERMCE.s BF.i WF.EN THE CITY OF NoRm RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/0712016) Page 3 of 25 ENGINEER shall not be liable to OWNER for any special, indirect, or consequential damages, such as, but not limited to, loss of revenue or loss of anticipated profits. Approval by CITY of contract documents shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, erployees and subconsultants, for the accuracy and competency of the services performed under this Agreement, including but not limited to evaluations, reports, surveys, designs, working drawings and specifications, and other engineering documents. Approval by CITY shall not be deemed to be an assumption of such responsibility and liability by CITY for any error, omission, defect, deficiency or negligence in the performance of ENGINEER's professional services or in the preparation of the evaluations, reports, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subconsultants, it being the intent of the parties that approval by CITY signifies CITY's approval of only the general design concept of the improvements to be constructed. XI. INSURANCE For the duration of this Agreement, ENGINEER shall maintain the following minimum public liability and property damage insurance which shall protect ENGINEER, its subcontractors, its subconsultants and CITY from claims for injuries, including accidental death, as well as frorn claims for property damage which may arise from the performance of work under this Agreement. ENGINEER shall provide a Certificate of Insurance verifying that the following minimum limits of coverage are provided: A. Worker's Compensation Insurance: Statutory requirements ($ 300,000 minimum) B. Comprehensive General Liability and Bodily Injury: Bodily Injury $ 500,000 per person, or $ 1,000,000 per occurrence; and Property Damage $ 100,000 each occurrence; or Combined Single Limit $ 1,000,000 aggregate C. Comprehensive Automobile Liability: Bodily Injury $ 500,000 per person, or $ 1,000,000 per occurrence; and Property Damage $ 100,000 each occurrence; or Combined Single Limit $ 1,000,000 aggregate AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICiHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/07/2016) Page 4 of 25 D. Professional Liability: Errors and Omissions $ 1,000,000 The general liability policy shall name the CITY as an additional insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers in respect to the contracted services. The insurers for all policies must be licensed and/or approved to do business in the State of Texas and have a minimum rating that is acceptable to the CITY. Certificates of Insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with any work on the PROJECT. The Certificate of Insurance shall contain a provision that such insurance cannot be canceled or reduced without thirty (30) days prior written notice to CITY. XII. DISPUTE RESOLUTION If either CITY or ENGINEER has a claim, dispute, or other matter in question for breach of duty, obligations, services rendered or any warranty that arises under this Agreement, the parties shall first attempt to resolve the matter by the disputing party giving written notice to the other party as soon as practicable after discovering the claim, dispute, or breach stating the nature of the dispute. The parties shall make a good faith effort, either through email, mail, phone conference, in person meetings, or other reasonable means to resolve any claim, dispute, breach or other matter in question that may arise out of, or in connection with this Agreement. If the parties fail to resolve the dispute within thirty (30) days of the date of receipt of the notice of the dispute, then the parties may submit the matter to non-binding mediation in Tarrant County, Texas, upon written consent of authorized representatives of both parties in accordance with the Industry Arbitration Rules of the American Arbitration Association or other applicable rules governing mediation then in effect. The mediator shall be agreed to by the parties. Each party shall be liable for its own expenses, including attorney's fees; however, the parties shall share equally in the costs of the mediation. If the parties cannot resolve the dispute through mediation, then either party shall have the right to exercise any and all remedies available under law regarding the dispute. Notwithstanding the fact that the parties may be attempting to resolve a dispute in accordance with this informal dispute resolution process, the parties agree to continue without delay all of their respective duties and obligations under this Agreement not affected by the dispute. Either party may, before or during the exercise of the informal dispute resolution process set forth herein, apply to a court having jurisdiction for a temporary restraining order or preliminary injunction where such relief is necessary to protect its interests. No arbitration arising out of or relating to this Agreement shall occur without both parties' written approval. AGREEMENT FOR ENGINEERING SERVICES HETW EEN THE CITY OF NORTH HIGHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6107/2016) Page 5 of 25 XIII. TERMINATION AND SUSPENSION A. CITY may terminate this Agreement at any time for convenience or for any cause by a notice in writing to ENGINEER. Either CITY or ENGINEER may terminate this Agreement in the event the other party fails to perform in accordance with the provisions of this Agreement. Upon receipt of such notice, ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials, in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. B. If CITY terminates this Agreement under the foregoing Paragraph A, CITY shall pay ENGINEER a reasonable amount for services performed prior to such termination, which payment shall be based upon the payroll cost of employees engaged on the work by ENGINEER up to the date of termination of this Agreement and for subcontract and reproduction in accordance with the method of compensation stated in Section VIII: "Compensation" hereof. In the event of termination, the amount paid shall not exceed the amount appropriate for the percentage of work completed. XIV. SUCCESSORS AND ASSIGNS CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party of this Agreement and to the successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement; except as above, neither CITY nor ENGINEER shall assign, sublet or transfer its interest in this Agreement, in whole or in part, without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of CITY. XV. AUTHORIZATION, PROGRESS, AND COMPLETION CITY and ENGINEER agree that the PROJECT is planned to be completed in accordance with the Exhibit A: "Project Schedule" which is attached hereto and made a part hereof. ENGINEER shall employ manpower and other resources and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions reasonably beyond ENGINEER's control. With mutual agreement, CITY and ENGINEER may modify the Project Schedule during the course of the PROJECT and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to City Council approval. Any change order or other modification resulting in an increase in compensation greater than $50,000 shall require formal City Council approval. AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (610712016) Page 6 of 25 For Additional Engineering Services, the authorization by CITY shall be in writing and shall include the description of the services to be provided, the schedule for commencing and completing the services and the basis for compensation as agreed upon by CITY and ENGINEER. It is understood that this Agreement contemplates the full and complete Engineering services for this PROJECT including any and all services necessary to complete the work as outlined in Exhibit B: "Basic Engineering Services." Nothing contained herein shall be construed as authorizing additional fees for services to provide complete services necessary for the successful completion of this PROJECT. XVI. SUBCONTRACTS ENGINEER shall be entitled, only if approved in writing by CITY, to subcontract a portion of the services to be performed by ENGINEER under this Agreement. Upon request, ENGINEER shall provide CITY with a copy of any such subcontract. XVII. RIGHT TO AUDIT ENGINEER agrees that CITY shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine and photocopy any directly pertinent books, design calculations, quantity take-offs, documents, papers and records of ENGINEER involving transactions relating to this Agreement. ENGINEER agrees that CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. CITY shall give ENGINEER reasonable advance notice of intended audits. ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, design calculations, quantity take-offs, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. CITY shall give subconsultant reasonable advance notice of intended audits. XVIII. EXHIBITS Both parties agree to the following exhibits and as such, the following exhibits are made a part of this Agreement: Exhibit "A" Project Schedule AGREEMENT FOR ENGINEERING SERVICES BETWEEN TEE CITY OF NORTH RIGHLAND FALLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (610712016) Page 7 of 25 Exhibit "B" Basic Engineering Services Exhibit "C" Special Engineering Services Exhibit "D" Additional Engineering Services Exhibit "E" City Responsibilities Exhibit "F" Compensation Exhibit "G" Form 1295 XIX. MISCELLANEOUS A. Authorization to Proceed. Signing this Agreement shall be construed as authorization by CITY for ENGINEER to proceed with the work, unless otherwise provided for in the authorization. B. Legal Expenses. In the event legal action is brought by CITY or ENGINEER against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions of this Agreement, the prevailing party in any litigation between the parties to this agreement shall be entitled to reasonable attorney fees. C. Notices. Any notice or correspondence required under this Agreement shall be sent by certified mail, return receipt requested, or by personal delivery and shall be effective upon receipt, if addressed to the party receiving the notice or correspondence at the following address: If to ENGINEER: Garver, LLC Attn: Tina E. Hanson, PE 500 West 7th Street, Suite 1729 Fort Worth, Texas 76102 If to CITY: City of North Richland Hills Attn: Kenneth Garvin Public Works & Engineering Department 4301 City Point Drive North Richland Hills, Texas 76180 D. Independent Contractor. ENGINEER shall perform services hereunder as an independent contractor, and not as an officer, agent, servant or employee of the CITY and ENGINEER shall have the exclusive right to control services performed hereunder by ENGINEER, and all persons performing same, and shall be responsible for the negligent acts and omissions of its officers, agents, employees, AGREEMENT FOR ENGINEERING SERMICES BETWEEN THE CITY OF NORTH RICH[AND HILLS AND GARVER, Conn 16-inch Water Transmission Main Assessment (6/0712016) Page 8 of 25 and subconsultants. Nothing herewith shall be construed as creating a partnership orjoint venture between CITY and ENGINEER, its officers, agents, employees and subconsultants; and the doctrine of respondent superior has no application as between CITY and ENGINEER. E. Venue. This Agreement shall be governed by the laws of the State of Texas, and venue in any proceeding relating to this Agreement shall be in Tarrant County, Texas. F. Entire Agreement. This Agreement represents the entire and integrated agreement between CITY and ENGINEER and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both CITY and ENGINEER. G. Severability. If any provision in this Agreement shall be held illegal by a valid final judgment of a court of competent jurisdiction, the remaining provisions shall remain valid and enforceable. H. Force Maieure. CITY and ENGINEER shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems and/or any other similar causes. I. Disclosure. By signature of this Agreement, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the PROJECT and business relationships with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this Agreement and prior to final payment under this Agreement. J. Counterparts. This Agreement may be executed in in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. [Signature Page Follows] AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CI rY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (610 7120 9 6) Page 9 of 25 IN WITNESS HEREOF, the parties hereto have executed this Agreement this the - day of 20_ CITY OF NORTH RICHLAND HILLS FIRM NAME (CITY) (ENGINEER) By: By: Mark Hindman, City Manager Jeffrey L. Sober, PE, Vice President Date: Date: ATTEST: ATTEST: Alicia Richardson, City Secretary Notary Public in and for the State of Texas APPROVED TO FORM AND LEGALITY: Type or Print Notary's Name My Commission Expires: Maleshia B. McGinnis, City Attorney CITY SEAL CORPORATE SEAL AGREEMENT FOR ENGINEERING SE.ROCI-s BETWEEN THE CITY OF NORTH RICIILAND HILLS AND GARVER, Conn 16-inch Water Transmission Main Assessment (6/07)2016) Page 10 of 25 �� i W i '' Y i I r H'd �II� i �� � I i I `o � .. 1, - f ��' n '�' � � r �7��� I �; J� °r � �� /'�' � �l � ,� �� i � �// /vr/ � r � !/ i »ti r�~� a!i � 1 i/ �txrr i /r P � . %i�, A, �� � ��,v / � ( �� /i � !%, // i � ti wuwm4v!�smw,wuW �� � -� � �1�1PMYMIXM�YIwYmJ�mui � n iwwxmwr xn+n�m a ii uuni>���� w n x n -�sl. d ti � ° r , � " unrxMl6'Mgry� ', '� �' ,� �' n k � " i' � w� "r / r i � ,, + ,, �� � �� i ' , � � � , i f%� �'; ',�r � I c - �� � � � v I if - 5 � �„� p d � �� l i , p ,�� �� � �, � � b ii� ��� �� ' i ,' 1 �, iu „ , ,I , , K , a �;a�, ..a � ��� ��� °� M i, � �'� ,°� o ti �� r m r i � y, t��� 3 ° �� L �� � d. u� �i � � )� � { p I � 1 � �fr� � r $ '� k i ��� o��” � � ;�K� ( !yv` Y a � ��I�, � .� � � � � j" 1, „ , arrPoN IIVIIIIN'�l�u!ps�'«� ,� d v y G �'' i m �'� , ,`til �a ,' F"a 'r ��"�d �o;,,� � � � �j�r i, � � C L /r�r �� rar ��r r �'/ �� � C7 m F N / i � lil t iJ c m //l/v „'�///�r! / �O i� a � O q ;% � U N r ,�� !� i � � g 1 /�� "' !I, „ l, ,�i y,r EXHIBIT A PROJECT SCHEDULE FOR Conn 16-inch Water Transmission Main Assessment PROJECT SCHEDULE The Scope of Services for this PROJECT is based on the following schedule: - - ---- -------------------------------- Task Activity Due Date Notice To Proceed from City July 24, 2018 August 15, 2018 1 Project Management August 15, 2018 — Project Completion Project Kick-Off Meeting August 16, 2018 2 Investigation & Data--Collection August 23, 2018----------------------- 3 Hydraulic &-Pipe Design Analysis 21 days from receipt of data TM (Approx. September 13, 2018) 4 Mapping Exhibit August 22, September 13, 2018 5 Condition Assessment Technology 21 days from receipt of data Evaluation & Recommendation TM (Approx. September 13, 2018) 6 Workshop #1 - Hydraulic & Pipe 7 days from completion of Tasks 3, 4, Design, Mapping, Condition and 5 Assessment Technology (Approx. September 20, 2018) Evaluation & Recommendations 7 Draft Condition Assessment 14 days from completion of Task 6 Access & Retrieval Plan (Approx. October 4, 2018) Condition Assessment Access & 7 days from completion of Draft Plan Retrieval Plan Meeting (Approx. October 11, 2018) Condition Assessment Access & 30 days from completion of Access & Retrieval Construction (by City) Retrieval Plan (Approx. November 12, 2018) 8 Condition Assessment Field Work 14 days from completion of Access & Retrieval Construction (Approx. November 26, 2018) Completion of Data Analysis 13 weeks from completion of Field Work (Approx. February 26, 2019) 9 Business Case Evaluation TM 21 days from completion of data analysis (Approx. March 19, 2019) 10 Workshop #2 — Business Case 7 days from completion of Task 9 Evaluation (Approx. March 26, 2019) 11 Final Report AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/07/2016) Page 11 of 25 ------------------ ------ ---------- ---—--------tDraft------Report 14 days from completioni of Task -10 (Approx. April 9, 2019) City Review 14 days from receipt of Draft Report (Approx. April 23, 2019) Final Report 14 days from receipt of comments (Approx. May 7, 2019) ............. .......... .............I............. ...........-............11........... .......... I........I........—1....... 11..............-1-1........... Note: Due dates shown are submittal dates of task activities listed. AGREEMENT FOR ENG)NEEMNG SERVICES BFTWEEN THE CITY OF NORTH RICHL AND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/0712016) Page 12 of 25 EXHIBIT B BASIC ENGINEERING SERVICES FOR Conn 16-inch Water Transmission Main Assessment The scope of work for BASIC Engineering Services involves assessment of the Conn 16- inch Water Transmission Main. I. GENERAL I. Task 1 — Project Management A. Project Meetings — The ENGINEER will meet with the CITY's staff during the PROJECT as follows: 1. Project Kick-Off Meeting 2. Workshop #1 — Hydraulic & Pipe Design, Mapping, Condition Assessment Technology Evaluation & Recommendations 3. Condition Assessment Access & Retrieval Planning Meeting 4. Field Work Plan and Field Work Schedule Coordination Meeting 5. Workshop #2 — Condition Assessment Results, Business Case Evaluation & Recommendations B. Project Administration and Coordination 1. The ENGINEER will establish and maintain PROJECT schedules and budgets, develop monthly progress reports, prepare invoices, and meet with other entities on an as needed basis for the duration of the PROJECT's design. 2. Supervision of Subconsultants — The ENGINEER will establish a work program and schedule for each subconsultant at the beginning of each phase/section of the PROJECT. The ENGINEER will be responsible for the coordination, supervision, review and incorporation of work performed by subconsultants. It. Task 2 — Investigation and Data Collection A. The ENGINEER will collect, compile and evaluate existing data collected from the CITY, or other entities that supply needed existing information for the PROJECT. Available manufacturer's pipe design and installation details, pipeline flows and pressures, and SCADA flow meter data, will be used in the planning and engineering analysis. AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RIOH.AND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/07/2016) Page 13 of 25 B. Site reconnaissance will verify drawings and installation details, surface conditions, franchise utilities, and other pertinent information. C. A location map/schematic will be provided to the affected utility companies. These schematics will be used by the utility companies to show approximate locations of their facilities which are or may be affected by the PROJECT. D. The ENGINEER will make every effort to obtain As-Built Drawings, Record Drawings and/or future plans for the following facilities in the PROJECT area including: - Roadway - Water Lines - Sanitary Sewer Lines - Storm Drain Lines - Telecommunication Underground and/or Overhead Lines - Electric Underground and/or Overhead Lines - Gas Lines - Other Utilities Known to Serve the PROJECT Area If needed, ENGINEER will plot the preliminary information obtained above for later use in the field to help surveyors tie existing utility locations. The locations of utilities tied from field surveys will be shown on the pipeline map. III. Task 3 - Hydraulic & Pipe Design Analysis Technical Memorandum TM A. ENGINEER will utilize pipeline flow range, tank operating conditions, and available SCADA data to evaluate pipeline pressures including transient pressures. B. Based on pipeline pressures and transient pressures, ENGINEER will evaluate pipeline structural design and pressure rating to determine adequate structural capacity. IV. Task 4 - Mapping Exhibit — ENGINEER will research Tarrant Appraisal District property records along the pipeline alignment to determine adjacent properties, location of right of way, and utility easements. ENGINEER will prepare a map exhibit identifying utility easements, right-of-way, and adjacent property ownership. V. Task 5 - Condition Assessment Technology Evaluation & Recommendation TM A. ENGINEER will evaluate four pipeline condition evaluation technologies/platforms: AGREEMENT FOR ENGINEERING SERVICES BE I'WEE:N THE CITY OF NORTH RICELAND HAAS AND GARVER. Conn 16-inch Water Transmission Main Assessment (610 712 01 6) Page 14 of 25 1. Acoustic leak and air pocket detection using SmartBalll�y in a pressurized pipe; 2. Acoustic leak and air pocket detection using SaharaO) tethered inspection system in a pressurized pipe; 3. Electromagnetic using free-swimming PipeDiverTM platform in a pressurized pipe, and; 4. Electromagnetic using a long-range robotic platform in a de-pressurized pipe. B. The evaluation will identify: 1. Access, insertion, and retrieval requirements and associated costs: 2. Information and data collected for each technology; 3. Inspection technology recommendation. VI. Task 6 -Workshop #1 — ENGINEER will conduct a workshop with City staff to include: A. Hydraulic & Pipe Design Analysis TM B. Mapping Exhibit C. Condition Assessment Technology Evaluation & Recommendation VII. Task 7 - Condition Assessment Access & Retrieval Plan A. ENGINEER will develop pipeline access and retrieval plan to include locations and typical construction details for each access and retrieval point. It is anticipated the access and retrieval access details will be either 2-inch or 4- inch tap(s) and/or 16-inch launching station(s) and vault. ENGINEER will prepare Draft Plan, meet with CITY, incorporate comments and submit Final Plan. B. CITY will install/construct pipeline access & retrieval improvements including trench safety systems, if needed. It is anticipated that the following will be needed depending on inspection technology recommendation: 1. SmartBaV')—4-inch (minimum) with full port valve; 2. Sahara`s tethered system —2-inch (minimum) with full port valve; 3. PipeDiverTM free-swimming — 16-inch with full port access and retrieval; 4. Long-range robotic— 16-inch with full port access and retrieval. VIII. Task 8 — Condition Assessment Field Work A. ENGINEER will provide a work plan that clearly outlines responsibilities (CITY, ENGINEER, SUBCONSULTANT), communication protocol, and locations of appurtenances for condition assessment field work. AGREEMENT FOR ENGINEERING SERVICEs BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARNER. Conn 16-inch Water Transmission Main Assessment (610 712 01 6) Page 15 of 25 B. ENGINEER will conduct meeting to review work plan and field work schedule. C. ENGINEER will conduct condition assessment utilizing recommended pipe inspection technology(s). SEE SPECIAL ENGINEERING SERVICES for condition assessment. D. CITY will provide the following during field work: 1. Operate valves; 2. De-pressurize and re-pressurize pipeline, as needed; 3. Operate pipeline at required flow rates (1 to 3 fps), as needed; 4. Clear brush and undergrowth, as needed, to allow access to the insertion and retrieval location; 5. Traffic control, as needed; 6. Trench safety, as needed; 7. Disposal of water resulting from dewatering, as needed; and, 8. Provide personnel familiar with the pipeline system and its operation. IX. Task 9 — Business Case Evaluation TM A. ENGINEER will summarize results of condition assessment including inspection findings, documentation, photographs, video recordings (as applicable), and structural analysis. B. ENGINEER will evaluate the pipeline based on likelihood of failure, consequence of failure, and remaining useful life based on pipeline inspection results. C. ENGINEER will provide recommendations and alternatives to reduce the risk of failure (consequence of failure x likelihood of failure) of the pipeline. Recommendations will include the following options and/or combination of options: 1. Relocation; 2. Repair; 3. Rehabilitation/renewal. D. ENGINEER will prepare a business case evaluation (BCE) of the recommended alternative. The BCE will include a one-page summary of: 1. Project description 2. Justification 3. Project schedule & implementation 4. Project costs 5. Consequences of not completing the project 6. Consequences of completing the project AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND CARVER. Conn 16-inch Water Transmission Main Assessment (610 712 01 6) Page 16 of 25 7. Special considerations 8. Other alternatives X. Task 10 - Workshop #2 — ENGINEER will conduct a workshop with City staff to include: A. Pipeline condition assessment results B. Business case evaluation XI. Task 11 — Report A. ENGINEER will prepare draft report to include: 1. Hydraulic & Pipe Design Analysis TM 2. Mapping Exhibit 3, Condition Assessment Technology Evaluation & Recommendation TM 4. Condition Assessment Field Work Plan 5. Condition Assessment Results 6. Business Case Evaluation TM B. ENGINEER will submit one electronic PDF and three hard copies of Draft Report C. ENGINEER will address CITY comments and submit Final Report. D. ENGINEER will submit one electronic PDF (on a flash drive) and three hard copies of Final Report. II. SCHEMATIC DESIGN PHASE (NOT APPLICABLE) III. PRELIMINARY DESIGN PHASE (NOT APPLICABLE) IV. FINAL DESIGN PHASE (NOT APPLICABLE) V. CONSTRUCTION PHASE (NOT APPLICABLE) AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE.Dry OF NORTH RICHLAND HILLS AND GARVER. Cann 16-inch Water Transmission Main Assessment (6/0712016) Page 17 of 25 EXHIBIT C SPECIAL ENGINEERING SERVICES FOR Conn 16-inch Water Transmission Main Assessment The scope of work for SPECIAL Engineering Services involves conducting the condition assessment of the pipeline. The scope of work for the Special Engineering Services is more generally described as follows: I. PIPE CONDITION ASSESSMENT INSPECTIONS The pipe inspections will be conducted using the technology agreed to by the CITY. Upon written authorization from the CITY, ENGINEER will proceed with the condition assessment field work. Alternative condition assessment technologies include one or a combination of leak detection and/or electromagnetic inspection may be deployed. Technologies include: A. Acoustic leak and air pocket detection using SmartBallOin a pressurized pipe; B. Acoustic leak and air pocket detection using SaharaO) tethered inspection system in a pressurized pipe; C. Electromagnetic using free-swimming PipeDiver?m platform in a pressurized pipe, or; D. Electromagnetic using a long-range robotic platform in a de-pressurized pipe. Technologies shall be deployed during a one-time mobilization whether in combination or singular. Mobilization shall include mobilization to the job site, shipping, equipment fees, and equipment set-up. AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CI IY OF NOR rFi RICHLAND HILLS AN[)GARVER, Conn 16-inch Water Transmission Main Assessment (610 712 0 1 6) Page 18 of 25 EXHIBIT D ADDITIONAL ENGINEERING SERVICES FOR Conn 16-inch Water Transmission Main Assessment I. ADDITIONAL Engineering Services, not included in the scope of work, include those services that may result from significant changes in the general scope, extent or character of the PROJECT or its design including, but not limited to, changes in size, complexity, CITY's schedule, character of construction or method of financing; and revising previously accepted studies, reports, design documents or Contract Documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports or documents, or are due to any other causes beyond ENGINEER's control. 11. ADDITIONAL Engineering Services not included in the scope of work, also include assistance to the CITY in connection with bid protests, rebidding or renegotiating contracts for construction, materials, equipment or service, or preparing to serve or serving as a consultant or witness for CITY in any litigation, arbitration or other legal proceeding involving the PROJECT. III. ADDITIONAL Engineering Services not included in the Scope of Work, also include addressing any review comments that may require additional design beyond the pipeline inspection access and retrieval details related to the pipeline inspection. IV. ADDITIONAL Engineering Services not included in the Scope of Work, include preparation of a Stormwater Pollution Prevention Plan. V. ADDITIONAL Engineering Services not included in the Scope of Work, include detailed design beyond details for pipeline inspection access and retrieval details and preparation of construction contract documents. VI. ADDITIONAL Engineering services in connection with the PROJECT, including services which are to be furnished by the CITY and services not otherwise provided for in this Agreement will be agreed upon between CITY and ENGINEER prior to such additional services being provided. AGREEMENT FOR ENGINEERING SERVICE'S BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/0712016) Page 19 of 25 EXHIBIT E CITY RESPONSIBILITIES FOR Conn 16-inch Water Transmission Main Assessment The CITY will provide the following services to the ENGINEER in the performance of the PROJECT upon request: I. Giving thorough consideration to all documents presented by ENGINEER and informing ENGINEER of all decisions within a reasonable time so as not to delay the work of ENGINEER. 11. Provide any existing data the CITY has on file concerning the PROJECT, if available. III. Provide any available As-Built plans for existing streets and drainage facilities, if available. IV. Provide any available As-Built plans for existing water and sanitary sewer mains, if available. V. Assist the ENGINEER, as necessary, in obtaining any required data and information from TxDOT and/or other local utility companies. VI. Provide standard details and specifications in digital format. VII. Assist the ENGINEER by coordinating with the City of Richland Hills and TXDOT to request appropriate utility companies to expose underground utilities within the Right-Of-Way, when required. VIII. Making provision for the employees of ENGINEER and ENGINEER'S SUBCONSULTANTS to enter public and private lands as required for ENGINEER to perform necessary preliminary surveys, pipeline condition assessments, and other investigations. IX. Furnishing permits, permit fees, and approvals from all governmental authorities having jurisdiction over the project and others as may be necessary for completion of the project. X. CITY will install/construct pipeline access & retrieval improvements, if needed. It is anticipated that the following will be needed depending on inspection technology recommendation: A. SmartBall(M-4-inch (minimum) with full port valve; B. Sahara® tethered system — 2-inch (minimum) with full port valve; AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORrH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6107/2016) Page 20 of 25 C. PipeDiver m free-swimming — 16-inch with full port access and retrieval; D. Long-range robotic — 16-inch with full port access and retrieval. XI. CITY will provide the following assistance during field work activities: A. Operate valves; B. De-pressurize and re-pressurize pipeline, as needed; C. Operate pipeline at required flow rates (1 to 3 fps), as needed; D. Clear brush and undergrowth, as needed, to allow access to the insertion and retrieval location; E. Traffic control, as needed; F. Disposal of water resulting from dewatering, as needed; and, G. Personnel familiar with the pipeline system. XI 1. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any development that affects the scope or timing of the ENGINEER's services. AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6107/2016) Page 21 of 25 EXHIBIT F COMPENSATION FOR Conn 16-inch Water Transmission Main Assessment I. COMPENSATION For and in consideration of the services to be rendered by the ENGINEER, the CITY shall pay, and the ENGINEER shall receive the compensation hereinafter set forth for the Design and Construction Phases of the work and additionally for Special Engineering Services and/or Additional Engineering Services that are in addition to the Basic Engineering Services. All remittances by CITY of such compensation shall either be mailed or delivered to the ENGINEER's home office as identified in the work authorization. A. Compensation for the Basic Engineering Services (Design and Bid phases) shall be a lump sum fee of$66,431.00 Payment for the Basic Engineering Services shall be due in monthly installments in the proportion to that part of the services which have been accomplished. Final payment for services authorized in the Basic Engineering Services shall be due at the completion of these services. B. Compensation for Special Engineering Services not covered by the Basic Engineering Services provided herein above shall be as follows: Mobilization: Lump Sum Fee of $66,166.00 Leak Detection: Lump Sum Fee of $33,166.00 Electromagnetic Inspection (single access): $12.00/1-F (8,300LF) $99,600.00 Data Analysis and Report of Findings: Lump Sum Fee of $22,166.00 Electromagnetic Inspection (additional access): Not to Exceed $40,624.00 SPECIAL ENGINEERING SERVICES SHALL NOT EXCEED: $261,888.00 AGREEMENT FOR ENGINEERING SERVICES BE i W EEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (610 712 0 1 6) Page 22 of 25 C. Compensation for Additional Engineering Services not covered by Basic Engineering Services or Special Engineering Services provided herein shall be as agreed upon between CITY and ENGINEER prior to such additional services being provided. All direct non-labor and/or subcontract expense, including mileage, travel and reasonable lodging expenses ("non-labor expenses") to be paid at the then current corresponding IRS per diem rate. Payments to the ENGINEER for authorized Additional Engineering Services will be due monthly, upon presentation of monthly statement by the ENGINEER for such services. II. AUDIT AND SCOPE CHANGE Cost budgets are set forth above and are subject to the audit provisions of this Agreement, Section XVII: "Right to Audit." It is also understood that the cost budgets are based upon ENGINEER's best estimate of work and level of effort required for the proposed scope of services. As the PROJECT progresses, it is possible that the level of effort and/or scope may differ up or down from that assumed. If there are no scope changes, the ENGINEER shall receive the full amount of lump sum and unit price fees, regardless of the cost. If at any time it appears that the cost budget may be exceeded, the ENGINEER shall notify the CITY as soon as possible in writing. If there is a scope change, the ENGINEER shall notify the CITY as soon as possible in writing and shall include a revised scope of services, estimated cost, revised fee schedule, and a revised time of completion. Upon negotiation and agreement via a signed amendment by both parties, the cost budget, fee schedule, and total budget will be adjusted accordingly. CITY shall not be obligated to reimburse the ENGINEER for costs incurred in excess of the cost budget. The ENGINEER shall not be obligated to perform on any change in scope of work or otherwise incur costs unless and until the CITY has notified the ENGINEER in writing that the total budget for Engineering Services has been increased and shall have specified in such notice a revised total budget which shall thereupon constitute a total budget for Engineering Services for performance under this Agreement. A detailed scope of work, total budget, and schedule will be prepared by the ENGINEER and executed by the CITY if the ENGINEER is authorized to perform any Additional Engineering Service(s). AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6/0712016) Page 23 of 25 III. PAYMENT Payments to the ENGINEER will be made as follows: A. Invoice and Time of Payment Monthly invoices will be issued by the ENGINEER for all work performed under this Agreement. Invoices are due and payable within thirty (30) days of receipt. Invoices will be prepared in a format approved by the CITY prior to submission of the first monthly invoice. Monthly payment of the fee will be in proportion to the percent completion of the total work (as indicated in Exhibit B: 'Basic Engineering Services" and Exhibit C: "Special Engineering Services'). Upon completion of services enumerated in Exhibit B: "Scope of Basic Engineering Services' and Exhibit C: "Special Engineering Services', the final payment of any balance will be due within thirty (30) days of receipt of the final invoice. AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND GARVER. Conn 16-inch Water Transmission Main Assessment (6107/2016) Page 24 of 25 EXHIBIT G FORM 1295 FOR Conn 16-inch Water Transmission Main Assessment [Form 1295 is submitted as the following page] ACREEME'NT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NOR rH RICHLAND HILLS ANC GARVER. Conn 16-inch Water Transmission Main Assessment (610 712 0 1 6) Page 25 of 25 City of North Richland Hills Conn 16-inch Pipeline Assessment FEE SUMMARY Professional Services Estimated Fees Basic Services $66,431.00 Special Services $261,888.00 Total $328,319.00 L:\2017\17088430-NRH Pipeline Condition Assessment\Contracts\Client\Draft\NRH Pipeline Assessment_Fee.xisx City of North Richland Hills Cohn 16-Inch Pipeline Assessment Basic services �EE- MAN IMP MPN 1 MK S 111111.'AlP 2..... 5 ,_(10 -------- --2 0__ ---- - - - -------- --------- ,--SOMM2--------i--- ——I- 0 $a 14260 .................... ........ --------------- ------------ -----------------2 4 —----------- 6 —01-2- —12 ZO S 0 Sd V,MOO S12,2A2 W .Wtl Mcdt 16 rr�r- 1- 4 _70 ..",A mu�"' 4 S'.w7- N-—1................. N�--------- ............. —----—----------------- - --subtaw-—- ------------------ ----------- —S 36---- J2 o---- AS 1.-M-WI9-------------- 4 --Etnp-—GIS B-,rw---- ——--------4---- -- - E12 ---—------------- ---------- -------------- 00 UIP.Wl _0 0 0 8--a 0 6 558]2,00 $6 446.00 s. ConaelonA-s%memtTeuhn,U,y evaluaflon TIA t 2 4 Evaluate COSk 4 ------------ t I-------- - 11,ft n-I ----------------------- 2 ------------- u.................... -T.U.-W-------------- -------- KnEXE 44 0 0 89 ------------------------................... MrkO,Pr, ....wmkabop-------------- ---------------- W kshop MtU W� $1 1,,oc 1 4 E 7 E-SII.Ale....-1 A- ,--m.Ref-,Ph. DoN,PI.,DejsX WP 2 24 CootRnviion W9 -- --S4 1,oare U,,R FiddlyqLkKn----------------------------------- -----------3--- -- —____t___ ---3 I_2 Final Flemy✓mx Flaw WFTE-WMatM ----------- -------------------..................................... —-- ----------------............................. snmmai"—----------------- -0-3 --—IS _u b a Jz $4,7410 BZe,..ca.. Evalt X'M.- E-1, f N 24 2 24 AS S1047300 .�EN.W-TENW.15 S MME,P', 4 X,E�P -—-- -- ------------ - i-- i - ---- ---------- ------------ ------------------, Ins --- -- 1 --- --- I MMM M,-- ----------- ------------------- ----------------- ------------------ 3 d 8 9 D 22 $3,941,00 Fm --- --- 4 --- -- uWata per co ------- ]2 0 0 12 MS. $7 21S 0P Houes 9 2U 92 112 32 24 JU SUPWAL-SALARIES'. 353.370.00 SSSW 11,10 0.................................—------__4_2__0__0_0_____............... SUWTOIALAIRECT NON."BOR EXPENSES: EMSO SUBTOTAL 55 .S SINBECONSULTANTS FEE TOTALREE 366,431.0 City of North Richland Hills Conn 16-inch Pipeline Assessment Special Services WORK TASK DESCRIPTION E-7 E-6 E-4 E-1 MANHOUR SUBCONSULTANT FEE SUBTOTALS SUBTOTALS R.Mcintyre T.Hanson PMB T.Riebe__ hr hr hr hr Special Services Mobilization 1 $66,000.00 $66,166.00 Leak Detection 1 $33,000.00 $33,166.00 EM Inspection(single access) 1 $99,600.00 $99,600.00 Inspection Report 1 $22,000.00 $22,166.00 EM Inspection(additional access) 1 1 2 $40,000.00 $40,624.00 ulstotal 0 1 5 1 2 8 $260,600.00 $261,722.00 Hours 0 1 5 2 8 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly Postage/Frelg ht/Courier Travel Costs SUBTOTAL-DIRECT NON-LABOR EXPENSES: $0.00 SUBTOTAL: $1,288.00 SUBCONSULTANTS FEE: $260,600X0 TOTAL FEE: $261,866.00 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2,3,5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-387482 Garver LLC Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/02/2018 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 18-010 Assessment of Conn 16 inch Water Transmission Main Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary MCILLWAIN, FRANK FORT WORTH, TX United States X GRIFFIN, MICHAEL FORT WORTH, TX United States X JONES, STEVEN FORT WORTH, TX United States X PARKER, HERBERT FORT WORTH, TX United States X HOLDER, JR,JERRY FORT WORTH, TX United States X HOSKINS, BROCK FORT WORTH, TX United States X WILLIAMS, DANIEL FORT WORTH, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Frank MCIIIwain and my date of birth is My address is 3010 Gaylord Parkway, Suite 190 Frisco TX 75034 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Collin County, State of Texas on the 1St day of August 20 18 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Authorize annual purchase agreements with Wheco Electric, Inc., and US Bronco Services, Inc., for Public Works Utility related maintenance items in compliance with local and state cooperative and competitive purchasing policies and regulations. PRESENTER: Kenneth Garvin, Public Works Utility Superintendent SUMMARY: This item is to authorize annual purchase agreements for one time as well as cumulative payments to Wheco Electric, Inc. ("Wheco"), and US Bronco Services, Inc. ("US Bronco Services"), that exceed the $50,000 purchasing threshold for regularly budgeted maintenance related items. GENERAL DESCRIPTION: The North Richland Hills Public Works Department utilizes multiple cooperative and competitive purchasing programs as well as city let contracts with multi-year considerations to purchase budgeted maintenance materials and services. Listed below is a table detailing anticipated annual expenditures for the remainder of fiscal year 2018 through fiscal year 2022. Not to Anticipated Vendor Description Funding Exceed Multi- Fiscal Purchase Year Years / Bid Amount No. Wheco Materials t s / 405-8313-605.79-03 $73,000 Yes Source/ Support 405-6004-731.43-46 Annually US Water Meter 2018-2022/ Bronco Installer 405-6004-712.35-35 $90,000 Yes Bid No. 17-007 This authorization allows the Public Works Department to perform maintenance obligations and continue work on previously approved projects while remaining compliant with the City of North Richland Hills Purchasing Policies and Procurement Procedures. MRH Wheco qualifies as a sole source vendor as this company designed, installed and programmed the City of North Richland Hills' SCADA system, and they are the only company authorized to perform maintenance on the system. US Bronco Services was awarded bid # 2017-007 May 17, 2017. This was a one year Agreement with four (4) additional options to renew. The City is currently in the first year of the renewal options. These agreements will be authorized annually through 2022, unless terminated. Payment of the not to exceed amount will be authorized provided that funds have been budgeted for each remaining year of the contract, and the amounts and terms and conditions of the agreement have not changed. Those payments will not require additional City Council approval. RECOMMENDATION: Authorize annual purchase agreements with Wheco Electric, Inc., and US Bronco Services, Inc., for Public Works Utility related maintenance items in compliance with local and state cooperative and competitive purchasing policies and regulations. 7R,ff� CO IN 7 1 0 L 5 WHECO August 3, 2018 City of North Richland Hills Attn: Dwaine Inay Public Works Via: E-Mail dinayflnrhu.com RE: SCADA System proprietary work Dear Mr. Inay, We appreciate the continued opportunity to work with the City of North Richland Hills. WHECO designed, installed and programmed the City of North Richland Hills' SCADA system. Due to that fact, WHECO is in fact the sole source for maintaining the system. If you have any questions, please give me a call. Sincerely; 44 Kent Meyerhoeffer President �, ^ytV6Gl1"}N 4kpr WHECO Electric, Inc. 8501 Jacksboro Hwy. Fart Worth, 7X 76135 1 (817) 244.6660 1 FAX (817) 560-3263 1 whecocontrols.com WHECO Elecirlc,Inc.State of Texas ElectricoI(onfiactor License#'17545 1 Texae P, ote Seemity bureau Security Provider License 4 @➢3525 ———-------- CERT HCATE OF INTERESTED PARTIES FORM 1295 left Complete Nos.I 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5, and 6 if there are no interested parties. CERTIFICATION OF FILING —......... I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-388561 WHECO Electric, Inc. Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for Wgjh—g,—fr,rls 08/06/2018 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract NA SCADA system installation and repairs Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is d (( r f and my date of birth is /` My address is—J—('/ 0t,I A) (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is two and correct. I Executed in QcA,xN,��.l County, State,Of on the��day of jN�,,A 'IE,20 (X,L (I nth) (year) I IW MI I SSA L 1',411 LIJI Iqn�aiy Puw!G, 0 'n, 04 17 ?0t1 Signature of authorized agent of contracting business entity m '01 a ID 13 111 HI I B/ (3 dDeclairann arum`Form 0 a a Ic IT Mission te.tx.us Version V1.0.6711 U.S. BRONCO SERVICES INC P.O. BOX 181418 LETTER OF TRANSMITTAL FAIRFIELD, OHIO 45018 °ATE 5/15/2017 PHONE: (513) 829-9880 FAX: (513) 829-2922 ATTENTION PURCHASING DEPT _ REFERENCE 2017-007 WATER METER INSTALLATION TO: NORTH RICHLAND HILLS 4301 CITY POINT DRIVE NORTH RICHLAND HILLS,TX. 76160 WE ARE SENDING YOU FOLLOWING UNDER SEPARATE COVER VIA THE FOLLOWING ITEMS: ❑ SHOP DRAWINGS ❑ PRINTS ❑ PLANS ❑ SAMPLES ❑ SAFETY PROGRAM ❑ RETURNED CHECKS 0 BID PACKAGE ❑ Letter COPIES DATE NO. DESCRIPTION 1 5/15/2017 PG 1 -24 BID PACKAGE COMPLETED 1 5/15/2017 PG 25 W-9 1 5/15/2017 PG 26-69 U.S.BRONCO COMPANY INFORMATION,REFERENCES,MISC. THESE ARE TRANSMITTED AS CHECKED BELOW: ❑ FOR APPROVAL ❑ APPROVED AS SUBMITTED ❑ RESUBMIT_COPIES FOR APPROVAL ❑ FOR YOUR USE ❑ APPROVED AS NOTED ❑ SUBMIT_COPIES FOR DISTRIBUTION ❑ AS REQUESTED ❑ RETURNED FOR CORRECTIONS ❑ RETURN-CORRECTED PRINTS ❑ FOR REVIEW AND COMMENT ❑ FOR BIDS DUE ON: 5/15/2017 REMARKS PLEASE SEE THE FOLLOWING BID SUBMITTAL FOR THE : NORTH RICHLAND HILLS 2017-007 WATER METER INSTALLATION CONTACT WILL BE JOE KULIFAY, AND WE CAN BE REACHED AS FOLLOWS: EMAIL- JOE @BRONCOEX.COM PHONE-513-829-9880 X 15 THANK YOU FOR THE ASSISTANCE SIGNED BY: COPY TO: MATTHEW WELLER N O K T H K I C H L A N D HILLS IqRH T H E C I T Y OF C H O I C E PURCHASING DEPARTMENT REQUEST FOR BID 2017-007 WATER METER INSTALLATION BIDS DUE: MONDAY, MAY 15, 2017 BY 1:00 P.M. Table of Contents INVI'T'ATION TO BID.................................................................................................................................3 GENERAL CONDITIONS ..........................................................................................................................4 INSURANCE REQUIREMENTS................................................................................................................9 NON-COLLUSION AFFIDAVIT OF BIDDER........................................................................................10 BID CER'I'IFICATION ..............................................................................................................................11 COMPLIANCE WITH HOUSE BILL 1295..............................................................................................12 FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY...............................................................13 CONFLICT OF INTEREST QUESTIONNAIRE......................................................................................14 SPECIFICATIONS.....................................................................................................................................17 2 INVITATION TO BID The City of North Richland Hills is accepting sealed bids from all interested parties for: Y Bid Number: 2017-007 Y Bid Type: REQUEST FOR BID ➢ Bid Name: WATER METER INSTALLATION Y Bid Due Late: Monday, May 15, 2017 Y Bid Due Time: 1:00 P.M. Central Standard Time ➢ Deadline for questions: Date: Friday, May 05, 2017 Time: 12:00 P.M.Central Standard Time DOCUMENTS MAY BE SUBMITTED ELECTRONICALLY VIA: www.publiepurchase.com DOCUMENTS MAY BE DELIVERED TO: City of North Richland Hills Purchasing,Attn: 2017-007 WATER METER INSTALLATION 4301 City Point Drive North Richland Hills,TX 76180 If delivering a bid packet please include One(1) hard copy and One (1)soft copy on Flash drive or CD-ROM. Submit documents in a sealed envelope with the following information marked plainly on the front: ATTN: PURCHASING DEPARTMENT 2017-007 WATER METER INSTALLATION No oral explanation in regard to the meaning of the specifications will be made, and no oral instructions will be given after the pre-bird meeting and before the award of the contract. Requests from interested vendors for additional information or interpretation of the information included in the specifications should be directed in writing as a question related to this bid on Public Purchase and the question will be answered on Public Purchase. All addendums will also be posted to Public Purchase. It will be the vendor's responsibility to check all information related to this bid on Public Purchase before submitting a response. The City of North Richland Hills reserves the right to reject in part or in whole all bids submitted, and to waive any technicalities for the best interest of the City of North Richland Hills. 3 GENERAL CONDITIONS In submitting this bid,the Bidder understands and agrees to be bound by the following terms and conditions. These terms and conditions shall become a part of the purchase order or contract and will consist of the invitation to bid, specifications, the responsive bid and the contract with attachments, together with any additional documents identified in the contract and any written change orders approved and signed by a city official with authority to do so. All shall have equal weight and be deemed a part of the entire contract. If there is a conflict between contract documents,the provision more favorable to the City shall prevail. 1. BID TIME It shall be the responsibility of each Bidder to ensure his/her bid is turned in to the City of North Richland Hills on or before 1:00 P.M..Monday, May 15, 2017. The official time shall be determined by the clock located at the switchboard in the Noah Richland Hills City Hall lobby. Bids received after the time stated above will be considered ineligible and returned unopened. All attached bid documents are to be returned completely filled out, totaled, and signed. Envelopes containing bids must be sealed. The City of North Richland Hills will not accept any bid documents other than the attached. 2. WITHDRAWING BIDS/PROPOSALS/QUOTES Bids may be withdrawn at any time prior to the official opening; request for non-consideration of bids must be made in writing to the Purchasing Manager and received prior to the time set for opening bids. The bidder warrants and guarantees that his/her bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes. Bidder agrees that a bid price may not be withdrawn or canceled by the bidder for a period of ninety (90) days following the date designated for the receipt of bids. 3. IRREGULAR BIDS/PROPOSALS/QUOTES Bids will be considered irregular if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City. 4. REJECTION/DISQUALIFICATION Bidders will be disqualified and/or their bids rejected,among other reasons,for any of the specific reasons listed below: a) Bid received after the time set for receiving bids as stated in the advertisement; b) Reason for believing collusion exists among the Bidders; c) Bid containing unbalanced value of any item; bid offering used or reconditioned equipment; d) Where the bidder,sub-contractor or supplier is in litigation with the City of North Richland Hills or where such litigation is contemplated or imminent; e) Uncompleted work which in the judgment of the City will prevent or hinder the prompt completion of additional work, or having defaulted on a previous contract; f) Lack of competency as revealed by reference checks, financial statement, experience and equipment,questionnaires,or qualification statement; g) Bid containing special conditions,clauses, alterations,items not called for or irregularities of any kind,which in the Owner's opinion may disqualify the Bidder. 4 However, the City of Noah Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City of North Richland Hills. 5. BID EVALUA:PION Award of bid, if it be awarded, will be made to the lowest responsible bidder or may be awarded to the bidder that offers the goods and/or services at the hest value for the City (Texas Local Government Code,252.043). In determining the best value the City will consider the following: a) The purchase price;terms and discounts; delivery schedule; b) The reputation of the bidder and of the bidder's goods or services; c) The quality of the bidders' goods or services; d) The extent to which the bidder's goods or services meet the City specifications and needs; e) The bidder's past relationship with the City; f) Total long term cost to the city to acquire the bidder's goods or services; g) Any relevant criteria specifically listed in the specifications; h) Compliance with all State and local laws, general conditions and Specifications; i) Results of testing, if required; j) Warranty and/or guarantee,maintenance requirements and performance data of the product requested; k) City's evaluation of the bidder's ability to perform to specifications. 6. AWARD OF BID The bid award will be made within sixty (60) days after the opening of bids. No award will be made until after investigations are made as to the responsibilities of the best bidder. The City of North Richland Hills reserves the right to award bids whole or in part when deemed to be in the best interest of the City. Bidder shall state on bid form if their bid is "all or none", otherwise it shall be considered as agreeing to this section. Information contained in submitted bid documents shall not be available for inspection until after the award has been made by the City Council. Requests for this information must be submitted in writing. 7. ASSIGNMENT The successful bidder may not assign his/her rights and duties under an award without the written consent of the North Richland Hills City Manager. Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. SUBSTITUTIONS/EXCEPTIONS Fmceptions/variations from the specifications may be acceptable provided such variations, in each instance, is noted and fully explained in writing and submitted with bid. NO substitutions or changes in the specifications shall be permitted after award of bid without prior written approval by the Purchasing Manager. 9. DELIVERY/ACCEPTANCE The delivery date is an important factor of this bid and shall be considered during the evaluation process. The City considers delivery time the period elapsing from the time the order is placed until the City receives the order at the specified delivery location. All material shall be delivered F.O.B. City of North Richland Hills to the address specified at the time of order. Acceptance by the City of North Richland Hills of any delivery shall not relieve the Contractor of any guarantee or warranty, expressed or implied, nor shall it be considered an 5 acceptance of material not in accordance with the specifications thereby waiving the City of North Richland Hills right to request replacement of defective material or material not meeting specifications. 10. NOTICE OF DELAYS Whenever the contractor encounters any difficulty which is delaying or threatens to delay timely performance, written notice shall immediately be given to the Purchasing Manager, stating all relevant information. Such notice shall not in any way be construed as a waiver by the City of any rights or remedies to which it is entitled by law. Delays in performance and/or completion may result in cancellation of agreement. 11. SALES TAX The City of North Richland Flills is exempt from Federal Excise and State sales tax; therefore tax must not be added to bid. 12. TIE BIDS In the event of a tic bid, State Law provides the bid or contract shall be awarded to the local bidder. In cases where a local bidder is not involved, tie bids shall be awarded by drawing lots at the City Council meeting, or as otherwise directed by the Mayor, 13. BRAND NAME OR EQUAL If items are identified by a "brand name" description, such identification is intended to be descriptive,not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. As used in this clause, the term "brand name" includes identification of products by make and model. Such products must be clearly identified in the bid as an equal product and published specifications of the equal products offered must be included with the bid reply. Bids offering equal products will be considered for award if determined by the Purchasing Manager and the user department to be equal in all material respects to the brand name products referenced. The decision of acceptable "equal' items or variations in the specifications will solely be the City of North Richland Hills. Unless the bidder clearly indicates in Iris/her bid that lie is offering an "equal' product, his bid shall be considered as offering the brand name product referenced in the invitation for bids. 14. REFERENCES A minimum of three (3) references, preferably located within the Dallas/Fort Worth Metroplex, must be submitted with each bid. Company name, contact and phone number must be included with each reference. 15. PROHIBITION AGAINST PERSONAL FINANCIAL INTEREST IN CONTRACTS No employee of the City of North Richland Hills shall have a direct or indirect financial interest in any proposed or existing contract, purchase, work, sale or service to or by the City(CMA-074, Standards of Conduct, Section IV). 16. TERMINATION/NON PERFORMANCE Continuing non-performance of the vendor in terms of Specifications shall be a basis for the termination of the contract by the City. The City of North Richland Hills reserves the right to 6 enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. 'rhe City reserves the right to terminate the contract immediately in the event the successful bidder fails to 1.) Meet delivery schedules or,2.)Otherwise not perform in accordance with these specifications. Breach of contract or default authorizes the City to award to another bidder, and/or purchase elsewhere and charge the full increase in cost and handling to the defaulting successful bidder. The contract may be terminated by either party upon written thirty (30) days' notice prior to cancellation without cause. 17. ATTORNEYS FEES Neither party to this contract shall be entitled to attorney fees for any matter arising under this contract, whether for additional work, breach of contract, or other claim for goods, services, or compensation. All claims for attorney's fees are hereby WAIVED. 18. INDEMNITY City shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including claims for copyright and patent infringement, and including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of City, without; however, waiving any governmental immunity available to the CITY under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect City from the consequences of City's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of City is a contributory cause of the resultant injury, death, or damage, and shall have no application when the negligent act of City is the sole cause of the resultant injury, death, or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of City and in the name of City, any claim or litigation brought in connection with any such injury, death,or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the City for its own benefit, including self-insurance. 7 19. PERFORMANCE AND PAYMENT BONDS In the event the total contract amount exceeds$100,000,the Contractor shall be required to execute a performance bond in the amount of one hundred (100) percent of the total contract price; if the total contract amount exceeds $50,000 the contractor shall be required to execute a payment bond in the amount of one hundred(100)percent of the total contact price, each in standard forms for this purpose, guaranteeing faithful performance of work and guaranteeing payment to all persons supply labor and materials or furnishing any equipment in the execution of the contract. It is agreed that this contract shall not be in effect until such performance and payment bonds are furnished and approved by the City of North Richland Hills. No exceptions to this provision allowed. Unless otherwise approved in writing by the City of North Richland lulls, the surety company underwriting the bonds shall be acceptable according to the latest list of companies holding certificates of authority from the Secretary of the"Treasury of the United States. Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and current copy of their power of attorney. 20. INTERLOCAL AGREEMENT Successful bidder agrees to extend prices and terms to all entities who have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of North Richland Hills. 21. ELECTRONIC PROCUREMENT The City of North Richland Hills has adopted policies and procedures complying with Local Government Code Section 252.0415, Section 271.906 and Section 2155.062. The City of North Richland Hills may receive submittals in electronic form in response to procurement requests. however, a bid that is submitted non-electronically by the due date and time will be accepted and then entered electronically by Purchasing after the bid opening. 22. DEPARTMENT OF TRANSPORTATION (TXDOT)RF,LATED BIDS "7he City of North Richland Hills, in accordance with the provisions of Title V1 of the Civil Rights Act of 1964(78 Stat. 252, 42 U.S.C.§§2000d to 2000d-4)and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises ivill be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award" Due care and diligence has been used in preparation of this information, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the bidder. The City of North Richland Hills and its representatives will not be responsible for any errors or emissions in these specifications,nor for the failure on the part of the proposer to determine the full extent of the exposures. 8 INSURANCE REQUIREMENTS Contractors performing work on City property or public right-of-way for the City of North Richland Hills shall provide the City a certificate of insurance evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. The City, at its own discretion,may require a certified copy of the policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of North Richland Hills. Listed below are the types and amounts of insurance required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work Type of Insurance Amount of Insurance Provision ---------------- - ---e- - -------- ---------------------- I. Commercial General Liability to $1,000,000 each occurrenc ,-— City to be listed as additional include coverage for: $1,000,000 general aggregate; insured and provided 30 day-notice a) Premises/Operations of cancellation or material change b) Products/Completed Or in coverage Operations c) Independent Contractors $1,000,000 combined single limits City prefers that insurer be rated d) Personal Injury B-tV I or higher by A.M.Best or A e) Contractual Liability or higher by Standard&Poors I) Personal/Advertising Injury g) Medial Expense h) Fire Legal Liability i) Underground Ilazard j) Explosion/Collapse Hazard k) Patent Infringement 1) Copyright Law Violations -- ------------------------- ----------------------------------------------- 2. Consultants,architects,engineers, $500,000 Professional Liability Landscape design specialist,other with proof that aggregate is still rafessional services avai lab le. ----------------------------------------- ----------------------------------------------------------------------------------- 3.Workers'Compensation& Statutory Limits Alternate employer endorsement — Employers'Liability $500,000 each accident required ----------------------- ---- -- 4.Comprehensive Automobile $500,000 Combined single limit Liability Insurance,including for bodily injury and property coverage for loading and unloading damage hazards,for a) Owned/Leased Vehicles b) Non-Owned Vehicles c) Hired Vehicles A PURCHASE ORDER WILL NOT BE ISSUED WITHOUT EVIDENCE OF INSURANCE. 9 NON-COLLUSION AFFIDAVIT OF BIDDER State of Oh�O ___ County of &J It er --- 0'0 ICLit'-k cps verifies that: (Name) (1) He/She is owner,partner, officer, representative, or agent of 1,1S NronCo_Sety3 Ct5_AnC __ , has submitted the attached bid: (Company Name) (2) He/She is filly informed in respect to the preparation, contents and circumstances in regard to attached bid; (3) Neither said bidder nor any of its officers,partners, agents or employees has in any way colluded, conspired or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with attached bid and the price or prices quoted herein are fair and proper. c SI A U - P12TN' ED NAME Subscribed and sworn to before me this 15 Day of mClt3___ 2017. NOTARYPUBLIC in and for Ohio 1'� lgs County, 'I;exas. My commission expires: 11.E$t'L __ THIS FORM MUST BE COMPLETED,NOTARIZED AND SUBMITTED WITH BID 10 BID CERTIFICATION The Undersigned, in submitting this bid,represents and certifies: a. He/she is fully informed regarding the preparation, contents and circumstances of the attached bid; b. He/she proposes to furnish all equipment/service at the prices quoted herein and bid is in strict accordance with the conditions and specifications stated herein; c. There will be at no time a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the bids are opened; d. He/she is an equafopportunity employer, and will not discriminate with regard to race, color, national origin, age or sex in the performance of this contract. e. The undersigned hereby certifies that he/she has read, understands and agrees that acceptance by the City of North Richland Hills of the bidder's offer by issuance of a purchase order will create a binding contract. Further, he/she agrees to fully comply with documentary forms herewith made a part of this specific procurement. COMPANY: 1iS ?j.ronco Services, Inc -------_-_ ADDRESS: PO 500 LSy 1%---------------------- CITY, STATE&ZIP: _F:q�rfll e lci ON LI301 S _ TELEPHONE: Sib _8?.a__q 880 FAX 513 8,.q Iq?.1- EMAIL: �iLC_ n m -- SIGNATURE: -00te.J PRINTED NAME: 1� _So.. __________-- DATE: 11 COMPLIANCE WITH HOUSE BILL 129.5 In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity at the time the business entity submits the signed contract to the governmental entity. The law applies only to a contract of a governmental entity that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be. signed or(2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1,2016. The Texas Ethics Commission has adopted rules necessary to implement the law, prescribed the disclosure of interested parties form, and posted a copy of the form on the commission's website. Filing Process: The commission has made available on its website a new filing application that must be used to file Form 1295. A business entity must: I) Use the application to enter the required information on Form 1295, 2) Print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. 3) Sign the printed copy of the form (an authorized agent of the business entity must sign), 4) Have the form notarized, 5) File the completed Form 1295 with the certification of filing with the governmental body with which the business entity is entering into the contract. The governmental entity must notify the commission, using the commission's filing application, of the receipt of the filed Form 1295 with the certification of tiling not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the governmental entity. Information regarding how to use the filing application may be found at https://www.etliics.state.tx.u-,/whatsnew/elf--info--form 1295.htm. 12 FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY Disadvantaged Business Enterprises (DBE) are encouraged to participate in the City of North Richland Hills bid process. Representatives from DBE Companies should identify themselves as such and submit a copy of their Certification. The City of North Richland Hills recognizes the certifications of both the State of Texas Building and Procurement Commission HUB Program and the North Central Texas Regional Certification Agency. All companies seeking information concerning DBE certification are urged to contact: Texas Building and Procurement Commission Statewide HUB Program 1711 San Jacinto Blvd.,Austin TX 78701-1.416 P O Box 13186, Austin, TX 78711-3186 (512) 463-5872 http://www.window.state.tx.us/procurement/prog/hub/hub-certificatioli/ North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 216 Arlington,Texas 76011 (81.7) 640-0606 http://www.nctrea.orUcertification.htin] If your company is already certified, attach a copy of your certification to this form and return as part of your packet. t� Company Names: Representative: Address: City, State, Zip: Telephone No. Fax No. Email address: INDICATE ALL THAT APPLY: Minority-Owned Business Enterprise Women-Owned Business Enterprise Disadvantaged Business Enterprise 13 CONFLICT OF INTEREST QUESTIONNAIRE Pursuant to Chapter 176 of the Texas Local Government Code, a person, or agent of a person, who contracts or seeks to contract for the sale or purchase of property, goods, or services with the City of North Richland Hills must file a completed conflict of interest questionnaire. The conflict of interest questionnaire must be filed with the City Secretary of the City of North Richland Hills no later than the seventh business day after the person or agent begins contract discussions or negotiations with the City of North Richland Hills or submits to the City of North Richland Hills an application, response to a request for proposal or bid,correspondence,or another writing related to a potential agreement with the City of North Richland Hills. An updated conflict of interest questionnaire must be filed in accordance with Chapter 176 of the Local Government Code. An offense under Chapter 176 is a Class C misdemeanor. The Conflict of Interest Questionnaire is included as part of this document and can be found at: h ttps://Nvww.et h ics.state.tx.u s/forms/CIQ.pdf 14 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Leg.,Regular Session. OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 178,Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 178.001(1-a)with a local governmental entity and the vendor meals requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be Mod. Sae Section 178.008(aA),Local Government Code. Avendor commits an offense If the vendor knowingly violates Section 176.006,Local Government Code.An offense under this section Is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. US 6ronC0 Sery icas Inc. 2 F Checkthis box if you arefiling an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 31 Name of local government officer about whom the Information isbeingdisclosed. 5o Se h k 1'1 F Name of nicer 4 Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable Income, other than Investment Income,from the vendor? Fl Yes F✓ No B. Is the vendor receiving or likely to receive taxable Income,other than investment Income,from or at the direction of the local government officer or a family member of the officer AND the taxable Income Is not received from the local governmental entity? Fl Yes m No 5 Describe each employment or business relationship thatthe vendor named in Section I maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. 6 Check this box if the vendor has given the local government officer or a family member of the off lost one or more gifts as described In Section 176,003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 es. 51 IS 1 I"i IgnaNre i Verifier doI t�yghqfiar*Mth the governmental entity Dale Form provided by"I's Cummiss n www.sthics.state.tx.us Revised 11130/2015 f. CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http:/h vww.statutos.legis.state.tx.usl Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code 4176.001(1-al:"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not Include a connection based on: (A) a transaction that Is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code 4176 0030)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) thovendor: (A) has an employment or other business relationship with the local government officer ora family member of the officer that results in the officer or family member receiving taxable income, other than investment Income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (1) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity Is considering entering into a contract with the vendor; (B) has given to the local government off leer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the dale the officer becomes aware that: (1) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code fi 176,006(a)and a-1 (a) Avendor shall file acompleted conflict of Interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids,correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethlcs.state.tx.us Revised 11/30 12015 16 SPECIFICATIONS The work listed will be performed under the supervision of the Public Works Department. Materials All meters will be supplied by the City of North Richland Hills. All meters supplied will be Badger E- Series meters or equivalent. Contractor will not purchase or supply meters to the City. Location All meters will be installed in the city limits of North Richland Hills. Work locations will be random throughout the city. The city replaces meters on a 10 year replacement program, so locations are throughout the entire city. Locations will not include entire sub-division meter replacements. Electronic Data Collection Contractor shall utilize a field computer or electronic device for the specific purpose of collecting new meter information, The field computer shall be equipped with a barcode code scanner, camera and integrated GPS, at a minimum,to ensure data collection accuracy and integrity. It is acceptable to utilize a hardcopy form in the field for the purpose of production planning and supervision, but at no time should the hardcopy be used to solely collect the new meter information to be later hand keyed into a database for data processing,this is specifically to prevent human error in the field and in the office. It is required that a job supervisor, or crew leader, perform the data collection at each location,to include a final quality control review of the installation upon completion. A picture shall be taken of old meter read and new meter set. Vendor shall have the means to automate and perform a thorough quality control review on a daily basis, The specifics are noted below, at a minimum, and must be able to demonstrate their process in detail if required, 1, Endpoint—Verify there are no duplicates in the system. 2. Endpoint—Utilize Certification File from manufacture and/or supplier to ensure data accuracy. 3. New Meter—Verify there are no duplicates in the system. 4. New Meter — Utilize Certification File from manufacture and / or supplier to ensure data accuracy. 5. Final Read — Compare final read to a threshold, including an upper and lower limit, to prevent erroneous reads from inadvertently entering billing. 6. Meter Attributes —Utilize Certification File from manufacture and / or supplier to ensure data accuracy. Reporting 1. Contractor shall prepare nightly reports to reflect the day's production. 17 2. Contractor shall prepare weekly project progress reports to communicate inventory levels as well as project progress. 3. Contractor shall prepare weekly and / or monthly system integrity reports to include route/book saturation levels as well as read rates. Electronic Exchange of Data Contractor shall have the in-house expertise to work with the client's billing provider to develop and implement an interface that will facilitate the electronic exchange of data. Typical interface specification: 1. Download: a. Account Number K Account Status c. Service Type d. Meter Number e. Meter Type f. Meter Size g. Previous Read h. Service Address i. Occupant j. Occupant Contact k. Location Notes 2. Upload: a. Account Number b. Meter Number a Final Read d. New Read e. New Meter Number f. New MIU/MXU Number g. Meter Brand h. Meter Type i. Meter Size j. Install Date k. Latitude 1. Longitude If requested, prior to responding to the RF'P, vendor shall be able to demonstrate the above listed electronic data handling and processing ability prior to submitting information for the RF'P. Experience 1. Contractor shall have a minimum of S years of experience performing meter installations with AMR and AMI type systems. 2. Contractor shall have a verifiable experience record of having installed 15k meters per year, during the previous 3 consecutive years, of this RFP. Warranty 18 I. Contractor will be responsible for damage within 2 feet of all sides of the meter. Jobsite must be left in a condition that is equal or better than before the meter installation. 2. Contractor will be responsible for any dirt or debris in the service line or interior plumbing of the resident due to the meter installation. 3. Contractor will supply a supervisor contact number that can respond to after hour issues related to daily meter installations. 4. Contractor must respond to any issues within 2 hours of receiving notification of the issue. 5. Contractor will warranty all work for one year from date of installation. Supplemental Information 1. Contact Information-Bidder shall provide information identifying the bidder's geographic office location,mailing address,contact person's name,phone number,and email address. 2. Staffing -Bidder shall provide information identifying the company's key personnel to be assigned to the project that shows such personnel possesses the appropriate background. 3. Equipment - The Bidder shall provide information that shows it has adequate equipment or resources to provide the equipment necessary to perform services and work. 4. Financial Stability -The Bidder shall provide information that shows the Bidder is financially stable and has adequate bonding capacity and insurance coverage. 5. References - The Bidder shall provide a list of five references for similar projects the Bidder has completed in the past five years in meter installation of AMR and AM] technologies. Please list contact information including an email address. 6. Contractor shall have performed at least 5 projects with the selected type of AMR or AMI system. 7. Describe the method, equipment and material to be used for the meter installation. Include the process of recording old and new meter information. 8. Contractor will hold a weekly progress meeting. 9. Bidder shall include a current Safety Program. Meter Installation 1. All contractor employees will wear a uniform marked with a visible company logo. 2. All contractor vehicles will be marked with appropriate company logos. 3. Contractor shall schedule appointments for all commercial accounts. 4. Contractor shall put out door hangers 24 to 48 hours prior to meter installation. 5. Contractor will knock on resident's door to make contact before water is turned off. 6. Contractor will disinfect new meter and connections per AWWA standards. 7. Contractor will mount transponder through all plastic lids. This will require a 2 inch hole drilled through the lid. Only plastic lids will have the transponder mounted in this fashion. 8. Contractor shall report any unauthorized use of water. 9. It is the contractor's responsibility to return all old meters back to the City. 10. Contractor working hours are 8:OOam till 4:30pm. With the exceptions based-on special situations requested by customers. 19 GENERAL CONDITIONS Contractors submitting bids certify that they own all necessary equipment, facilities, personnel and work experience to fulfill the terms of the contract at the time of bid submission, or that they will have the necessary equipment and personnel and be ready to proceed on the starting date. METTIOD OF OPERATION The Contractor will work under the direction of the Utility Superintendent or Iris representative, who will determine the locations of the meter installs. No payment, on any basis, will be made for unsatisfactory workmanship.The determination of the Public Works Operations Manager shall be final on all work. CONTRACTOR'S UNDERSTANDING The Contractor is and at all times shall remain an independent contractor, solely responsible for the manner and method of completing his work under this contract. Likewise,the Contractor shall be solely responsible for the safety of himself, his employees and other persons, the property of himself or any other person,as a result of his operations hereunder. It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the character, quality and quantity of the materials, equipment and facilities needed during the prosecution of the work, the general and local conditions, and all other matters which can in any way effect the work under this contract. No verbal agreement or conservation with any officer, agent or employee of the City either before or after the execution of this contract shall effect or modify any of the terms or obligations herein contained. The City of North Richland Hills is requesting bids for an annual contract for the Meter Installation services under the direction of the NRH Public Works department. The undersigned, having examined and fully read the bid documents, specifications,general terms and conditions of'Bid 2017-007 and being familiar with all site conditions hereby proposes to furnish all labor, services and equipment necessary to perform the work for the Meter Installation Service. Duration of Agreement and Price Adjustments The successful bidder will be awarded a twelve (12)month agreement effective the date of award. Prices are to remain firm for the twelve (12) month agreement period. At the City's option, the agreement may be renewed for four(4)additional twelve month (12) month periods at a price proposed by the contactor. The Contractor shall submit the renewal-proposal with price changes and justification to the Purchasing Department at least_sixty__(60)_days before the_expiration of the_eurrent agreement. Increase in contract pricing shall not exceed the consumer price index of the Dallas/Port Worth standard metropolitan statistical for the previous twelve(12)month period or 5%, which ever is smaller. Renewal shall be at the sole discretion of the City of North Richland Hills departments utilizing the contract. All areas of non- conformance shall be submitted in writing to the Purchasing Manager and must be corrected within 10 days from date of notification. After three non-conformance complaints the contract may be subject to cancellation. The quantities listed are estimated quantities using the best information available. The City reserves the right to choose the items that will be purchased and to purchase more than or less than the quantities listed. 20 s Meter Size Estimated Quantity $_per unit Total %inch 1200 10 .00 3�O 0 . O 1 inch 150 31.00 y S 0 0. 00 1.5 inch 20 14S. 00 5 3 00. 0 O 2 inch 10 _ i rl ,O 11 S 0. 0 Total Amount U 5$5 0.0 O Total number of days to complete scope Days q 0 The undersigned agrees, if awarded the contract, to commence work within ten (10) days of the date of Notice to Proceed and to adhere from that time forward with the terms, conditions and specifications in accordance with the contract documents. 21 The Undersigned, in submitting this bid, represents and certifies: a. He/she is folly informed regarding the preparation, contents and circumstances of the attached bid; b. Ile/she proposes to furnish all equipment/service at the prices quoted herein and bid is in strict accordance with the conditions and specifications stated herein; c. There will at no time be pleaded either a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the bids are opened; d. He/she is an equal opportunity employer, and will not discriminate with regard to race, color,national origin, age or sex in the performance of this contract. COMPANY: __US (3rhr,C h- CYi_�2Slr1C ADDRESS: _po_-(bUX__)_SLgA..... CITY, STATE &ZIP: _ f_,fiiC.1$_QF�--_!15018---------------------------------_----_._ TELEPHONE: ._S13 81Q gggIl__ FAX: ----------------------------------- EMAIL: one of bron�QeY Corr? - -- - SIGNATURE: PRINTED NAM . DATE: -- t'511'1 ---- 22 BIDDERS QUESTIONNAIRE I. A minimum of two(2)years of municipal or state water meter installation.Vendor must submit references to show the two(2)year requirement is met. Q440c hed 2. Please provide the company's years of experience in this field of work:_ 3. Please provide a current list of contracts your coom�any is providing this type of services under. 4. What is the number of current employees working for this company?_LI __ 5. Will you be using any sub-contractors? 0 Yes VNo If yes,please include their contact information and their years of experience. 6. Please describe your company's current workload. a4 1&d 7. How you ever been removed from a project for failure of completion? 0 Yes P(No 8.Describe any past relationships with the City of North Richland Hills: ......We)4 r_ _-------------- 23 STATEMENT OF RESIDENCY Is your principal place of business in the state of Texas? YES NO If"NO" state address: MG 06r)W6 Or ------------ ------------ Rai r� e td, CH 450tH If"YES" state address —---------——----------— ---------------- Definition: "Non-Resident Bidder" - A bidder whose principal place of business is not in the state of Texas, but eicludes a contractor whose ultimate parent company or majority owner has its principal place of business in the state of Texas. "Resident Bidder" -A bidder whose principal place of business is in the state of Texas and includes a contractor whose ultimate parent company or majority owner has its principal place of business in the state of Texas. 24 Form W'9 Request for Taxpayer Give Form to the (Rev,December 2014) Identification Number and Certification requester. Do not Department of the Treasury ury send to the IRS. Internal Revenue Service 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank, U�rooco frorZJIG.eS Inc------- - I ----- ------ -----— oi 2 Business name/disregarded entity name,if different from above v m 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to o certain entities,not Individuals;see ❑Individual/sole proprietor or �y�c,�orporailon ❑ 5 Corporation ❑ Partnership El instructions on page 3): a single-member LLC Exempt payee code lif any) ❑Limited liability company.Enter the tax classification(C=:G corporation,S=S corporation,P=partnership)► —------- - E�i Exemption from FATCA reporting p Note.Far a stogie-member LLC that Is disregarded,do not check LLC;check the appropriate box In the line above for the tax classification of the single-member owner. code(If any) ❑ roe ., tt.n I frl meelry .Ioxsrh90s) y u Other(see instructions)P- (Apprk !E 8 Address(number,street,and apt.or suite not) Requester's name and address(optional) 2 __a Dona ► Dr __ y e City,state,and ZIP code o ----- --- ----- -- 7 List account number(s)here(opt oval) JER Taxpayer Identification Number(TIN) ----- ----- --- ---- --- Enter your TIN In the appropriate box.The TIN provided must match the name given on line 1 to avoid So_cia_I scarify number backup withholding.For individuals,this is generally your social security number(SSN),However,for a --11 resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. or Note.If the account is in more than one name,see the Instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter, 2 ' _�T_��t J? (certification J IfNNn" II-�/i `�I,/I Under penalties of perjury,I certify that: 1- The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be Issued to me);and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. 1 am a U.S.citizen or other U.S.person(defined below);and 4,The FATCA code(s)entered on this form(if any)Indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an Individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. ---- -------- ---- ----- --- ----- g Signature of Sin e J J !( HOYe U.S.person ,�/ A� Date 0- General Instructions U 1090 home mortgage interest),1098-E(student loan Interest),1098-T (tuition) Section references are to the Internal Revenue Cade unless otherwise noted. •Form 1099-0(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) as legislation enacted after we release it)is at wwwJrs.gov//w9. Use Form W-9 only if you are a U.S,person(including a resident alien),to Purpose of Form provide your correct TIN. An Individual or entity(Form W-9 requester)who is required to file an information If you do not return Farm W-9 to the requester with a TIN,you might he subject return with the IRS must obtain your correct taxpayer identification number(FIN) to backup withholding.See What Is backup withholding?on page 2. which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you: number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number identification number(EIN),to report on an information return the amount paid to to be Issued), you,or other amount reportable on an Information return.Examples of Information returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding If you are a U.S.exempt payee.If •Form 1099 DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership Income from a U.S.trade or business Is not subject to the •Form 1099-MI8C(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected Income,and •Form 1099-8(stock or mutual fund sales and certain other transactions by 4,Certify that FATCA cartels)entered on this form(if any)Indicating that you are brokers) exempt from the FATCA reporting,is correct.See What Is FATCA reporting?on •Form 1099-5(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231X Form W-9(Rev.12-2014) General Information I ' US Bronco Services,Inc. P,O.Box 181418 Fairfield,OH 45018 Federal ID:31-1639587 National Service Contractor/Water,Gas,&Electric Meter Installation Office Phone: 513-829-9880 Fax: 513-829-2922 Years in Business: 18 yrs. Management Structure: • President • Director of Operations • Director of Information Technologies • Estimators • Engineers • Project Managers • Field Supervisors • Crew Leads r • Office Staff Joseph Kulifay—President and CEO (513)829-9880 joe®broneoex.com • Founder of US Bronco Services,Inc. • 37YearsFfeldBxperience • Actively Involved in Daily Operations • Heavy Equipment Operator Robert House—Director of Operations (903)330.6715 Robert@usbronco.com • 18 Years Field Experience Manages Daily Field Activities • Hoavy Equipment Operator Jason Hansen—Director of Information Technologies (214)695-5741 jasen@usbronco.com • 16 Years Field Experience • Electronics Engineering Background • Software Designer/Programmer t • Interface Specialist 32 Joseph Kulifay—Project Manager (513)827-8779 Ak @broncoex.com • 5 Years Field Experience/Business Graduate • Management • . Supervision • Engineering • heavy Equipment Operator Chad Eckhart—Foreman (513)617-8765 chad@usbronco.com • . 12 Years FieldExperionce • Management • Supervision • Installation and Maintenance of Multi Types of Meters Tom Riley—Foreman (513)617-8769 triley@usbronco.com e 20 Years Field Experience • Management • Supervision • Installation and Maintenance of Multi Types of Meters Kimberly Ranson—Data Administrator (214)695-5741 klmberly @usbronco.com • 16 Years Data Management Experience • Project Reporting • Data Validation • Data Mining Kelly Coble—office Administrator (513)829-9880 j kelly @broncoax,com • 12 Years Client Billing • Coordinate with Supervisors for projectneeds Dotti Langmeack—Data Administrator (214)695-5741 dotti @usbronco.com • 10 Years Experience Quality Control • Nightly data productionrepottslAudit 3-2 US Bronco Services, Inc. �s gRON�o 280 Donald Drive P.O. Box 181418 Fairfield,OH 45014 (513)829-9880 ( �RV1G�U Company Introduction www.usbronco.com US Bronco Services, Inc. is a National Services Contractor for water,gas and electric meter installations. Company: Established in 1998, US Bronco Services has installed greater than 700,000 water,gas and electric meters to-date. We have experience with both legacy and new generation technologies, including: 1. Electronic Meter Reading(EMR)—Touch Read. 2. Automatic Meter Reading(AMR)—Drive by. 3. Advanced Metering Infrastructure(AMI)—Fixed Base. Our experience encompasses all common brands of metering equipment,to Include;Sensus, Badger, Neptune, Master Meter,Amco/Elster,and Hersey,to name a few. US Bronco Services is a certified sub-contractor,and has long-standing relationships with several primary contractors and solution providers,to include;Johnson Controls, United Systems,Siemens Corporation, McKinstry, and H-D Waterworks. During our years in business,we have partnered directly with several meter equipment manufacturers, including; ITron, Sensus, Badger Meter and Neptune, performing new installation services as well as warranty replacement and field maintenance activities, across the United States. We have also worked directly for Utilities and Municipalities performing project management and implementation services in support of their capital improvement projects. ( The US Bronco Services management team,field supervisors, crew leaders and programmers are full-time, permanent employees. Leadership,quality control and commissioning is performed by US Bronco staff employees. Proiect Overview: Proper staffing and resource availability Is key to a successful implementation. USBronco Services will commit an experienced and seasoned management team to ensure a successfully planned integration and seamless migration,to include a high-level project manager to oversee the implementation and test of system level components,as well as an on-site project manager to plan and direct the roll-out efforts of new meters and associated equipment. USBronco Data Services group will handle the software and electronic interfacing elements to include the initial interface development and installation database setup, As we proceed with the installation efforts,the data services group will perform periodic system reconciliation efforts to ensure 1:1 continuity between the meters and endpoints being physically Installed and the associated billing and AMI system-to ensure all data is posting and reporting correctly.This will be an especially critical effort at the beginning of the project, during the slow roll-out,to ensure all components are configured correctly—then will be periodically performed to ensure all process are working as intended. l Page 1 of 4 US Bronco Services,Inc. �5 $RON�o 280 Donald Drive P.O. Box 181418 Fairfield,OH 45014 (513)829-9880 �RVIGw Company Introduction www•usbronco.com Data Services: USBronco Services utilizes a tablet based electronic data collection system, known as the Work Order Management System,or WOMS for short.The WOMS is a company-wide, internally connected system,which is the primary focal point for all groups to manage their specific responsibility of a project. Utilizing an internal WOMS enables us to establish solid business rules and tightly manage the data being collected by all installation teams. The on-site project manager will utilize the WOMS to plan the roll-out effort, in terms of cycles and books to Install, as well as to manage any skipped or special scenario accounts.The project management team will also utilize the WOMS for dally quality control,data validation,and commissioning efforts. Being a tablet based system, data collection is performed electronically,at the time of installation.The installation teams will scan the new meter information via the asset's barcode,or select via a drop-down menu option.Once collected,the data is saved to the tablet and sent wirelessly to the project server for storage,data validation and information distribution. At the end of day, the Project Coordinatorwill perform a redundant quality control and data validation review, and will prepare and distribute project reports. Typical Proiectsetup and Process: I Interface, Our Data Services Group will work with your billing provider to develop and implement an interface "Meter Exchange Interface"which will enable us to share data electronically.The Meter Exchange interface will primarily be utilized to upload data from the USBronco WOMS to the billing system,to facilitate the electronic exchange of data, but will also enable us retrieve data from billing—in the form of an extraction file. Database: Once the Interface is complete,we will request a complete extraction file from billing,which will be formatted to be used as the installation database.Our Data Services Group will scrub the dataset and reconcile to the project scope.This step will uncover any initial quantity discrepancies relative to the project scope, If any discrepancies are found,we will report to the group. Testing: USBronco Services will start a slow roll-out,which will provide all parties the opportunity to fully test their specific component(s)to ensure reliable functionality. For example, after the Initial day of production,we will prepare a meter exchange data file and upload to the Billing Administrator,The Billing Administrator will process the file,following the procedure defined by Advance Utility Systems,and manually check a few records to ensure all data posted correctly.Then we recommend the AMI group ensure the newly installed Endpoints are reporting properly, and finally run a test billing procedure using the live reads from the Endpoints; but in a test environment.This will ensure the electronic data coming through the system is configured currently,to include the number of dials and reading multipliers.The purpose of this test Is to ensure the data can be confidently used to create a bill. Page 2 of 4 US Bronco Services, Inc. $RON�o 280 Donald Drive P.O.Box 181418 Fairfield,OH 45014 5 (513)829-9880 i �11$viG4 www.usbronco.com Company Introduction Customer Communication: USBronco Services will place a door tag at each occupant location 24 to 48 hours prior to installation.At the time of installation,we will attempt to notice the occupant that we are going to perform a meter upgrade, and that water services will be interrupted for 20 minutes during this time. If there is no answer at the door,the installer will first check the meter to ensure water is not being used before turning off the service via the curb stop. Data Collection: During installation, all new meter information will be collected with a tablet-at the time of installation.The reason this is important is the fact that the data for each record is handled once,when entered into the tablet, and not during multiple steps with multiple people. Once collected,the data is saved to the tablet and then sent wirelessly to our server for storage. New meter information is selected via a drop-down menu option,or scanned from the asset barcode. In fact,the only piece of Information collected In free-form is the final read of the meter being removed. Due to the potential of human error in this scenario we have implemented a real- time data validation for this field,which will compare the final read collection to the previous read from billing. If the final read collected is less than the previous read,or greater than (x) consumption,the programmer will receive a warning message and will be prompted to review/correct.This quality control measure essentially creates a high/low threshold for the final read. ( Pictures will be captured at the time of installation. a) Final read of meter b) New meter installed c) Picture of the premise after the meter box lid is set. Reporting: Information will be distributed to using two methods; Project Production Reports and FTP picture transfer. On a nightly basis, upon completion of our Internal quality control review,we will prepare and distribute the Production Reports, If desired, pictures may be transferred to a city FTP site on a nightly basis.Otherwise,we will deliver all pictures at the close of the project. The typical reports provided are: a) Dally Edit. Excel spreadsheet reflecting the information collected during the day's production. b) Production Report. PDF document detailing the quantity of meters installed, by type and size. c) Skip list. Excel spreadsheet,showing an aggregate list of accounts they may have been skipped, and providing the skipped reason. d) Meter Exchange. Data to be uploaded to billing. l Page 3 of 4 US Bronco Services,Inc. NCO. 00 280 Donald Drive P.O. Box 181418 Fairfield,OH 45014 N (513)829-9880 �7i VlG4 www.usbronco.com Company Introduction Best Practice: Having Installed greater than (700,000) meters for hundreds of clients over the last sixteen years has provided us the collective experience to effectively plan and manage system roll-out and implementation projects, as well as to forecast potential Issues. From experience, starting with a clean and verified database is critical to any project's success.Since the flow of data will always start in billing, and end in billing, it is highly advised never to perform a billing migration in parallel with a meter and/or endpoint capital improvement project. In order for new meter data to post correctly to billing,a system key must be set and maintained/unchanged during the duration of the project.Typically,the account number,service,id and/or meter number—or combination there-of—will be used as the system key. In terms of data collection,data integrity and validation, USBronco Services has developed a system which is specifically tailored to their business process and requirements.The USBronco system enables tight control of how new meter data is collected,stored,validated, and disseminated. In the past,we have agreed to use client based systems, as a service request, but in almost all cases have proven to be Inadequate and unreliable in a production environment.Most did not include quality control,data validation or review functionality,or the ability to seamlessly connect to other systems, such as billing and GIS systems. If an AMR or AMI system is being installed, it is highly advised that the infrastructure is installed, configured,and online, I prior to commencing with the meter,endpoint and associated equipment installation.This is required for full system test. Our most successful projects have involved proper setup,vetting, close management and quality data services. Page 4 of 4 Electronic Data Collection: Sub Contractor shall utilize a Field Computer or electronic device for the specific purpose of collecting new meter information.The field computer shall be equipped with a barcode code scanner,camera and Integrated GPS,at a minimum,to ensure data collection accuracy and integrity.It is acceptable to utilize a hardcopy form in the field for the purpose of production planning and supervision, + gut at no time should the hardcopy be used to solely collect the new meter Information to be later hand keyed Into a database for data processing,this is specifically to prevent human error in the field and in the office. It is required that a job Forman,or crew leader,perform the data collection at each location,to include a final quality control review of the installation upon completion.A picture shall be taken of old meter read and new meter set. Sub Contractor shall have the means to automate and perform a thorough quality control review on a daily basis.The specifics are noted below,at a minimum,and must be able to demonstrate their process in detail if required. 1. Endpoint—Verify there are no duplicates in the system. 2. Endpoint—Utilize Certification File from manufacture and/or supplier to ensure data accuracy. 3. New Meter—Verify there are no duplicates in the system. 4. New Meter—Utilize Certification File from manufacture and/or supplier to ensure data accuracy. S. Final Read—Compare final read to a threshold,Including an upper and lower limit,to prevent erroneous reads from inadvertently entering billing. 6. Meter Attributes—Utilize Certification File from manufacture and/or supplier to ensure data accuracy. Reporting: Sub Contractor shall prepare nightly reports to reflect the day's production. Sub Contractor shall prepare weekly project progress reports to communicate inventory levels as well as project progress. Sub Contractor shall prepare weekly and/or monthly system integrity reports to include route/book saturation levels as well as read rates. Electronic Exchange of Data: Sub Contractor shall have the in-house expertise to work with the client's billing provider to develop and implement an interface that will facilitate the electronic exchange of data. i Typical interface specification: 1. Download: a. Account Number b. Account Status c. Service Type d. Meter Number e. Meter Type f. Meter Size g. Previous Read h. Service Address I. Occupant j, Occupant Contact k. Location Notes 2. Upload: a. Account Number b. Meter Number c. Final Read d. New Read e. New Meter Number f. New MIU/MXU Number g. Meter Brand h. Meter Type 1. Meter Size J. Install Date k. Latitude C I. Longitude If requested, prior to responding to the RFP,sub contractor shall be able to demonstrate the above listed electronic data handling and processing ability prior to submitting Information for the RFP. Experience: 1. Sub contractor shall have a minimum of 8 years of experience performing meter Installations with AMR and AMI type systems. 2. Sub contractor shall have a verifiable experience record of having Installed 25k meters per year,during the previous 4 consecutive years,of this RFP. 3. Sub contractor shall have installed at least 5 of the same type of AMR or AMI system requested for in this RFP,to include Installation and trouble shooting. Warranty: 1. Sub contractor will be responsible for damage within 2 feet either side of the meter. 2. Sub contractor will warranty all work for one year from date of Installation. Supplemental Information: 1. Contact Information-Bidder shall provide information Identifying the bidder's geographic office location,mailing address, contact person's name,phone number,and email address. 2. Staffing-Bidder shall provide Information identifying the company's key personnel to be assigned to the project that shows such personnel possesses the appropriate background. 3. Equipment-The Bidder shall provide information that shows It has adequate equipment or resources to provide the equipment necessary to perform services and work. 4. Financial Stability-The Bidder shall provide information that shows the Bidder is financially stable and has adequate bonding capacity and Insurance coverage. 5. References-The Bidder shall provide a list of five references for similar projects the Bidder has completed in the past five years in meter installation of AMR and AMI technologies. Please list contact Information Including an email address. 6. Sub contractor shall have performed at least 5 projects with the selected type of AMR or AMI system. 7, Describe the method,equipment and material to be used for the meter Installation. Include the process of recording old and new meter Information. 8. Sub contractor will hold a weekly progress meeting. 9. Bidder shall Include a current Safety Program. Scheduling: 1. Sub Contractor shall put out door hangers 24 to 48 hours prior to meter Installation. 2. All Sub Contractor employees will wear a uniform marked with a visible company logo. 3. All vehicles will be marked with appropriate company logos. 4. Sub contractor shall schedule appointments for all commercial accounts. 5. Sub contractor shall report any unauthorized use of water. 6. It is the Sub contractor's responsibility to return all old meters back Into the City. Schedule and Deadlines f 1,) Properly managing a project in terms of schedules and deadlines is directly related to the project management team;their collective experience,competency and the tools they use.As you can read In the corporate blo's, US Bronco Services management team and data services group have extensive professional experience in their fields.Having been involved in the utility services industry back when manual read meters were predominate,then through touch read and the technical advances of AMR and AMI systems,'our management team has been actively Involved during the evolution. 2.) Along with managerial experience and technical expertise,having the right tools for the job are equally important.US Bronco Services utilize a tablet based—electronic data collection system, also referred to as the Work Order Management Systems,or"WOMS".The WOMS will serve as the primary tool for the on-site project manager and field superintendent to plan the system roll out and to track production.The WOMS is a comprehensive system designed to provide visibility in terms of project management,but also Is equipped with a robust set of data validation and quality control functions to ensure accuracy and data integrity.The WOMS Is administrative console where we prepare the various production reports,as well as preparing the meter exchange data to faciliatate the electronic exchange of data. 3.) US Bronco Services will start a slow roll out which will.provide all parties the opportunity to fully test their specific components to ensure reliable functionality.For example, after the Initial day of production,we will prepare a meter exchange data file and upload to the Billing Administrator.The Billing Administrator will process the file,following the procedure defined by Advance Utility Systems,and manually check a few records to ensure all data posted correctly. Then we recommend the AMI group ensure the newly Installed Endpoints are reporting properly,and finally run a test billing procedure using the live reads from the endpoints, but in a test environment.This will ensure the electronic data coming through the system is configured currently,to include the number of dials and reading multipliers.The purpose of this test is to ensure the data can be confidently used to create a bill. 4.) When we receive the database for.installation,our data services group will scrub the dataset and reconcile to the project scope.This step will uncover any initial quantity discrepancies relative to the project scope. If any discrepancies are found,we will report to the group.As noted in Section 4 a the WOMS will be utilized for a variety of functions. One critical piece will be real time tracking of production.One specific review we perform is called the"Project Summary."This process compares the initial project scope,actual database,and current production—in real time.This data is reviewed daily by the project management team,and a report is provided on a weekly basis to the group.This single report will provide a clear snap shot of how the project Is going from a contractual standpoint.Our goal is for 100% transparency. Project Approach 1 1.) USBronco Services will staff according to ensure both an on-schedule completion and quality workmanship.The field crews will be equipped with the right tools, and the right leadership. 2.) During installation,all new meter information will be collected with a tablet-at the time of Installation.'The reason this is important Is the fact that the data for each record is handled once,when entered Into the tablet, and not during multiple steps with multiple people.once collected,the data is saved to the tablet and then sent wlrelessiy to our server for storage.New meter Information is selected via a drop-down menu option,,or scanned from the asset barcode., In fact,the only piece of information collected in free-form is the final read of the meter being removed.Due to the potential of human error In this scenario we.have implemented a real-time data validation forthis field,which will compare the final read collection to the previous read from billing. If the final read collected Is less than the previous read,orgreaterthan(x) consumption,the programmer will receive a warning message.and will be prompted to review/ correct.This quality control measure essentially creates a high/low threshold for the final read. Pictures will be captured at the time of installation. (a) Final read of meter (b) 'New meter installed (c) Picture of the premise after the meter box lid is set. Information will be distributed to MPW using two methods; Project Production Reports and FTP picture transfer.On a nightly basis,upon completion of our internal quality control review,we will prepare and distribute the Production Reports--described in section S.d. If desired, pictures may be transferred to a city FTP site on a nightly basis.Otherwise,we will deliver all pictures at the close of the project. 3.) As part of the project setup efforts,our I.T.department will work with your billing provider to develop and implement an interface "Meter Exchange Interface"that will enable us to share data electronically. Primarily,the Meter Exchange Interface will be used to electronically upload data from USBronco to the billing system. Initially,we will request a complete extraction file from billing,which will be formatted to be used as the Installation database, During this step,we will scrub and reconcile the database against the project scope,as noted in section 4.b. Periodically,as we open additional cycles for installation,we will request an updated file from billing and "refresh"the installation database. Our process will be to open one cycle at a time,and work each book in the cycle in Its entirety.Our goal is 100%book and cycle saturation. i The WOMS,as described early, is a platform In which we are able to establish strict business rules in terms of production and specifically control the data being collected. All data collected Is validated during our quality control process.As noted earlier,the final read collected is compared to the previous read from billing—this is critical to ensure data in the upload file does not inadvertently cause a billing issue.Our process also checks for duplicate meter numbers,duplicate endpoint numbers, missing data,as Well as meter attribute discrepancies.one of the more functional validation routines Involves the manufacture's inventory file—often called the certification file.The certification file typically contains the new meter number,endpoint id,brand,type,and size of the new meter. The WOMS contains an automated process In which the system performs an association between the new meter number collected and the meter number in the certification file,then compares the endpoint id,brand,type,and size.Any discrepancies are flagged, for the supervisorto review and correct. After the quality control review is complete,the data is then distributed in the form of production reports. 4.) We will prepare and distribute Production Reports on a nightly basis. The typical reports provided are: (a)*Daily Edit. Excel spreadsheet reflecting the information collected during the day's production. (b) Production Report. PDF document detailing the quantity of meters installed, by type and size. (c) .Skip List. Excel spreadsheet,showing an aggregate list of accounts they may have- been skipped,and providing the skipped reason. (d) Meter Exchange. Data to be uploaded to billing. 5.) US Bronco Services will place a door tag at each occupant location 24 to 48 hours prior to Installation:At the time of installation,we will attempt to notice the occupant that we are going to perform a meter upgrade, and that water services will be interrupted for 20 minutes during this time.If there is no answer at•the door,the installer will first check the meter to ensure water is not being used before turning off the service via the curb stop. Capability(3-2) US Bronco Services, Inc has the capability to perform all aspects of this project,as shown in our experience of which has been Included as a supplemental attachement. 1.) Proper staffing and resource availability is key to a successful implementation.US Bronco Services, Inc wffl commit an experienced and seasoned management team to ensure a successfully planned integration and seamless migration,to Include a high level project managerto oversee the impiementatlon and test of system level components as well as an on-site project manager to plan and direct the roll out efforts of new meters and associated equipment. US Bronco's data services group will handle the software and electronic Interfacing elements.to include the initial interface development and installation database setup.As we proceed with the intallation efforts,the data services group will perform periodic system reconciliation effortsto ensure 1:1 continuity between the meters and endpoints being physically Installed and the associated billing and AMI system—to ensure all data is posting and reporting correctly.This will be an especially critical effort at the beginning of the project,during the slow roll out to ensure all components are configured correctly,then will be periodically performed to ensure all process are working as intended. US Bronco's management team,field supervisors,crew leaders and programmers are full time, permanent employees.In some cases,it is optional to hire local labor to assist with`meter Installation and preparation. However all leadership,quality control and commissioning Is performed by US Bronco staff employees. 1 2.)US Bronco Services,Inc utilizes a tablet based electronic data collection system,known as the Work Order Management System,or WOMS for short.The WOMS is a company-wide,internally connected system,which is the primary focal point for all groups to manage their specific responsibility of the project.Utilizing an Internal WOMS enables us to establish solid business rules and tightly manage the data being collected by all installation teams, The on-site project managerwlll utilize the WOMS to plan the roll out effort,in terms of cycles and books to install,as well as to manage any skipped or special scenario accounts.The project management team also utilize the WOMS for daily quality control,data validation,and commissioning efforts. Being a tablet based system,the installation teams will enter the new meter Information electronically, at the time of installation.Data recorded at each site will be selected via.a drop down menu,or scanned via an asset tag,once collected,the data is saved to the tablet and sent wirelessly to the project server for storage,data validation and Information distribution. At the end of the day,the Project Coordinator will perform a redundant quality control and data validation review,and will prepare and distribute project reports. Proposed Project team: Joe Kulifay—Owner and CEO of US Bronco Services, Inc Kelly Coble—Office Controller Robert House-Director of Operations-18 yrs experience with AMR/AMI systems. Extensive experience with water,gas and electric meters;to Include the Implementation and compatibility requirements of each. Chad Eckhart—Project Manager-10 yrs experience managing project implementation and commissioning efforts.Effective field crew leader. ' Jasen Hansen—Director of IT-17 yrs experience with AMR/AMI systems.20 yrs experience as a software and database developer.Experiences include system level data services and Interface development: Kimberly Hansen—Database Administrator-25 yrs experience working with technology based companies holding administrative staff positions. Dotti Langmaack—Project Administrator-8 yrs experience working with US Bronco Services handling the reporting services for all implementation projects. With over 18 years experience installing the various Sensus systems overthe years,we are very knowledgeable of the Sensus software and hardware.We have been a preferred Sensus installer since 1998.We have installed everything from their manual read to touch read and now the AMR and AMI . i systems,We have went back to City's and or Municipalities where they had originally installed touch read systems and decided to upgrade their systems to the AM I/AMR systems.Some of these were as simple as removing the antenna from the lid and plugging the old touch couplerto the new radio, mounting the new antenna through the lid,and programming the new radio.Some systems were more complex due to the fact that Sensus has the ability to program each register to read a certain number of dials.When you go back to upgrade any Sensus system especially if your only replacing registers or upgrading an old touch ready system be aware you may'have to reprogram the old register to read the correct number of dials.Not a huge cost but if you are running multiple crews you will need the proper hardware for each crew.More importantly if you are not aware of this process and you do not reprogram your registers this will have a major Impact on billing such as customers being over or under . billed for their consumption.You will not run into these Issues if you are doing a full meter replacement. The biggest Improvement Sensus has made in the last 20 years was getting away from the old 505c type radios and moving to the new 520m modules.The 505c caused several issues for the Installer and for the city's personnel. For the installer,each radio required extrfi tools to open each radio,You had a lot more work involved with connecting the proper wires and had a minimum of 5 gel caps per each radio: This causes major issues with radio's not properly reading correctly or even at all,and the city would have to go out to troubleshoot these radios and dig up the connections to see what gel caps were causing the no read errors, Needless to say now with the new 520m you just plug it in, program It and your way. With this new improved radio you almost never see a no read issue once installed and programmed properly.Another huge advantage the Sensus sytem gives you the isthe through the lid mount radio. 1 �5rt[R%cO Joe Kulifay President joe(cdbroncoex.com ( 513.829.9880#15 YeaS4X'. ri§nYd�'i3:aw';nfiti5k�w�`F�+nS' W.��:£t';.11 t41 is Joe Kulifay is the owner and Chief Executive Officer of USBronco Services, Inc., a professional services and meter installation company.Joe is an energetic leader who is not afraid to get his hands dirty. He is well respected by his employees, due to the fact that he often works shoulder to shoulder and would never ask anybody to do something that he wouldn't do himself. Joe Is well connected with all aspects of the projects he commits to;from the day-to-day field operations,to the LT. and Data Services provided, as well as the final quality standards he directs. Joe has an open-door policy, and is always available to all who require guidance or direct assistance. Joe has been in the utility services business for 30 years. In 1981, he formed Bronco Excavating, Inc., a civil engineering and excavation company. Bronco Excavating performs site work ranging in project scope of 10 to 20 million, annually.Joe is experienced in all phases of water and waste-water construction, requirements, and regulations, to include; utility capital improvement projects—water, gas, and electric meter installations, lift stations, boost pump stations,waste water treatment plants, distribution line work, gravity sewer, road construction, land clearing, and asphalt/concrete construction. Mentoring comes naturally for Joe; he feels successful when others around him are successful. ( Joe balances his working commitments with spending time with his wife and two boys; as a family,they enjoy hunting and trap shooting. Joe is a proclaimed cognac and cigar connoisseur by his colleagues and friends; he often shares is findings with colleagues and friends in the form of a care package. "Plan the work, and work the plan" l DRON 0 Dotti D Langmaack 0 Project Administrator dotti@usbronoo.co 7 77 Dotti D Langmaack is well known by family and friends as an avid animal lover, and more specifically,a dog whisperer. She volunteers her time at the local animal shelter, and has provided short and long term care of animals in need via an animal foster program she is part of. Dotti Is an active member in her local church group, and has also volunteered her time to community outreach programs, Including the Rape and Abuse Hotline. Since 2008, Dotti has held the position as Project Administrator with USBronco Services, Inc. As Project Administrator, Dotti performs periodic, and nightly, quality control checks on the data being collected through-out the day from all jobs in production. She will contact the Field Supervisor,for each job, If any discrepancies or anomalies are found.At the close of each day, Dotti will perform a final quality control audit of the data collected, and will prepare and distribute the production reports to all parties. Dotti keeps a detailed production log of each job,tracking daily and total install quantities,to ensure project integrity. This is especially critical as each job is date sensitive based on the clients billing system requirments. For projects that require a high degree of GPS accuracy, Dotti will perform a specific GPS accuracy check as part of the daily quality control review. This involves exporting a dataset of the day's production from the USBronco Work Order Management System, and overlay the coordinates on a map to ensure proper alignment and location accuracy, She will then communicate any potential errors or anomalies to the field supervisor on the job. Dotti is both very dependable and loyal. �.ORO*C� Jason W Hanson ! 5 Data Services Interface Specialist asen_usbronco.com N 5 1 r V[C4 214.695.5741 �+ _ _ ajlan• T ,. I Jasen W Hansen is an accomplished .'Systems' architect and developer. Having greater than 20 years of hardware, software, and embedded firmware design experience,Jasen has developed numerous software and hardware solutions for clients in the water,gas and electric utility market, and well as other industries. As a solutions provider,Jasen's approach is simple: Clearly identify the problem to solve, define the project scope, establish user expectation, and finally,the delivery and implementation method.One of Jasen's primary focuses during the development cycle of any project is process efficiency and user convenience. As Jasen has stated, "Having a robust asset management or data collection system will lose its inherit benefit if it is cumbersome and generally difficult to use." Jasen proudly served in the United States Navy from 1991 through 1996, Two years of Jasen's service was aboard the Aircraft Carrier, LISS Abraham Lincoln, which was part of a battle group on-station in the Persian Gulf during Desert Storm and Desert Shield. His remaining time in service included assignments at various US bases as an Avionics and Electronics Technician. Jasen was honorably discharged in 1996. Since 2005,Jasen has held the position as Director of Data Services and Interface Specialist with USBronco Services Inc. With specific scope requirements,Jasen worked with the USBronco Project Management team to implement a Work Order Management System (WOMS),which today serves as USBronco's primary project tracking and data collection platform, The USBronco Work Order Management System is a tablet based, web enabled, electronic data collection system. During installation,the crew lead will enter the new meter information Into the tablet, and wirelessly send the information to the USBronco Server when complete. At the close of each day's production, the data collected is passed through a multitude of data validation routines to ensure accuracy before being distributed as production reports and data files. Having an internet web interface, clients are able to access and viewjob status in real-time,to include a map view of where the current installations are being performed.The goal is 100%transparency and open communication with the client. As Director of Data Services,Jasen's responsibilities include provisioning the USBronco's WOMS for each job as they come on-line, as well as preparing the reporting services process and working with the utilities billing provider to develop the required interface to facilitate the electronic exchange of data. Over the years,Jasen has established trusted working relationships with multiple billing providers; He understands the mechanics necessary to ensure that the meter exchange process work effectively. l "Do right and fear no man" �S,V,RO�r�o Kelly Coble Office Administrator Controller u CO IIR Coordinator ��VlG4 kelly,@bbroncoex.com Kelly Coble is a dedicated mother and spouse. She is 100%devoted to her two boys, raising them to be productive and responsible men, Kelly's boys are active in sports and after school activities, and Kelly has never missed a chance to root for them from the bleachers. Kelly enjoys baking as well. Kelly has been employed with USBronco Services Inc. since April, 2005. She is a key staff member handling a variety of business-critical roles, including Office Administrator, Controller, and Human Resources Coordinator. Kelly is trusted by the Owner and President to handle personal and business financial related account reconciliations and filings. On a weekly basis, Kelly coordinates with the field crew supervisors to prepare and file internal documentation for payroll. She also files the appropriate monthly, quarterly and yearly payroll reports with state and federal offices. She is the "go-to" person for questions and issues related to USBronco benefits, including health, dental, vision and life insurance. Kelly directly handles project specific accounting transactions and client billing, as well as project documentation and historical record keeping. In terms of client billing and transparency,she will typically coordinate with the Director of I.T./ Data Services group to prepare project specific production documentation, which is provided with each billing segment for client review. Kelly is a trusted colleague and faithful friend, i �5 gRO*co Kimberly D Hansen Database Administrator kimberly@usbronco.com ( N 5 6 �'k VlG4� Kimberly D Hansen is a homemaker at heart. She loves spending time caring for her home and family. Kimberly is known by her family and friends as an awesome cook, always on the lookout for new recipes to make and everyone around her waits to see what she's created. Professionally, Kimberly is a Database Administrator and Analyst. She has 25 years of experience working with technology based companies, including Ericsson and Compaq Computer Corporation. Kimberly has a proven track record of demonstrating strong analytical problem solving skills and has a reputation of completing her work ahead of schedule and with impeccable accuracy. She attended College at NDSCS, in Wahpeton, ND, where she studied Information Processing. Since 2005, Kimberly has held the position as Database Administrator with USBronco Services Inc. Her responsibilities include data-mining,data-scrubbing, data-validation and project reporting. During project setup, Kimberly formats and prepares data files from the clients' billing provider, and other sources,that will be uploaded to the USBronco Work Order Management System for production. Kimberly also aids in testing new features and enhancements with the USBronco Work Order Management System. During the testing process, Kimberly will create detailed test cases, to document the different functional scenarios,while ensuring new features perform as intended. It is not uncommon to hear smooth jazz music playing from Kimberly's office. l 5 0R0�'O Robert A Flouse O Director of Operations ' Robert ,usbronco.com ( N g 903.330.6715 �$VLG4� Robert A House is a self-motivated leader who strives for customer satisfaction on every project. Having over 18 years' experience, and with over 800,000 meters installed, he has seen the technology change from manual-read meters to AMR, and now, AMI systems. With his experience, Robert is always ready to lend a hand to help a utility plan the roll-out of their system(s), and aid in identifying large meter attributes when defining the project scope. Robert takes personal pride in with every project he runs, and every meter installed under his direction. Robert proudly served in the United States Marine Core from 1990 to 1996, He honorable served his country during Desert Storm and Desert Shield. Robert was honorably discharged in 1996. Since 1998, Robert has worked with USBronco Services, Inc. He started his career as a meter installer,then worked his way through the ranks to foreman, supervisor and currently Operations Manager. Robert has held the position of Operations Manager for 9 years, and has managed water, gas and electric meter projects ranging in scope from 2,000 meters up to 60,000 meters. His goal for every project is an on-time completion, within budget and with a 100%installation satisfaction. Part of which make Robert an effective manager is his willingness to learn from his colleagues, and for Robert to pass on his knowledge as well. Robert is always seen as a team play from his peers and subordinates. Robert takes his work seriously, but is always quick with a laugh. l �001 15RO4rC,, Chad Eckhart Project Manager chad@ushronco corn N�$ 513.617.8765 V 1G45 Chad Eckhart is a self-driven professional and family man. Chad, and his wife Silvia, enjoy riding their Harley Davidson on weekend trips with their friends. Chad will also never turn down a good fishing trip. He often talks about"the one that got away". Professionally, Chad has 25 years of experience with underground utilities. He started as a water and sewer pipe layer, heavy equipment operator and later in his career advanced into a foreman role. In 2008, Chad assumed the position as Project Manager with USBronco Services,where he manages AMR and AMI implementation projects. Chad has direct experience installing all sizes of water meters, including large commercial services, as well as gas and electric meters. Chad's AMR and AMI projects have ranged in size from 1,000 meters to 25,000 meters, spanning seven states. He is often a resource for other project managers and lead men for technical and mechanical related questions. Chad is known by his colleagues and past clients—via reference letters- for his attention to detail, excellent communication abilities and leadership skills. He takes person pride and responsibility for every job, and every meter installed, under his supervision. l �S.IN RO*C, Joseph J. Kulifay Manager lik @broncoex.com N CO 513-827-8779 �1?VI Joseph Kulifay is a trusted leader,with clarity and practical problem solving skills. As Manager, he continually coordinates with the Project Managers,Job Foreman, and Field Crews to ensure the daily assignments and goals are being met, This inherently extends into the responsibility to ensure each team has the adequate and necessary tools to perform their specific job safely and effectively. He tracks assets ranging from tablets and computers to semi-trucks and excavators, and all the nuts and bolts in between. Joseph maintains the office server and related work stations,to include the relative production software necessary to run the business. Joseph attended college at Miami University of Oxford, where he graduated with honors earning a Business Finance Degree. During his time at Miami, he worked for the IT department performing network related assignments,which tuned in his customer relations and problem solving mentality. Joseph is known as a true multi-tasker, for his quick-witted humor, and at the same time known for his sincerity when helping a colleague or friend in need. It's been said that over the years the only thing Joseph hasn't been able to coordinate is his messy desk-but that hasn't help him back from keeping everyone else on track. l DR% Thomas Riley 0 Project Manager trile)t@usbronco.com 513.617.8769 "�A?V I G .... ...... Thomas Riley Is a dedicated and long-standing employee with Bronco Excavating, Inc. and USBronco Services, Inc. Having 20 years of employment history,Tom started as a pipe layer and heavy equipment operator,then moved into the role of job foreman. He has experience with pipe-fitting and plumbing. In 2007,Tom switched gears and transitioned Into a Project Management role with USBronco Services, Inc., where he manages AMR and AMI implementation projects. Being technically Inclined,Tom is perfectly suited for this line of work due to the high-tech nature of the modern AMR and AMI Systems.Tom Is an excellent troubleshooter, and is often called on to help with various technical, and non-technical, items from time-to- time. He Is quick to help others and openly shares his knowledge. Tom has successfully managed AMR and AMI projects nation-wide, ranging In scope from 500 to 44,000 meters. As needed,Tom works with the USBronco Services Data Services group when rolling out new features and enhancements with their Work Order Management System. He will test specific functions and run field relative scenarios to ensure the data collection devices (tablets) are working as they should. Thomas proudly served in The United States Navy from 1990-1993. Working on the flight deck crew aboard the USS Independence in Operation Desert Shield and the USS WASP during Operation Provide Comfort. Thomas was honorably discharged In 1993. Experience US Bronco Services, Inc has completed countless projects over the years.We have installed all types and sizes of water,electric and gas meters.Below is a list of 5 project references which were completed within the last 3 years. 1.) The most critical aspect of planning the installation effort is to ensure the installation teams do not work in a book until it has been closed after reading/billing,as per the requirement of the billing process. 2.) US Bronco Services, utilizes a tablet based electronic work order management system.All new meter installation data will be electronically collected in the field,at the time of Installation,and wirelessly sent to the project database for safe storage. Data will pass through a multitude of data validation routines to ensure accuracy and integrity. Production reports will be provided on a nightly basis,detailing the day's production. 3.) US Bronco Services Project Management will utilize the work order management system to track the project's progress,as well as plan the upcoming production efforts. 4.) With over 18 years of experience Installing the Sensus system we have developed a great deal of knowledge and functionality of their system.Once the base stations are in place and have been tested,I highly recommend you install a couple different pilots across the city to make sure you have full coverage,this way you do not have any delays"coverage issues"when you are moving from one part of town to another and to stay behind the meter readers. I would also recommend you use this process when your crews are cutting Ilds or this could cause delays if ( we move to an area where the lids have not been cut. 5,) Once the system is functioning and coverage is 100%,this Is where the execution of the project begins and installation and production really begins.This is where the rubber meets the pavement.Field crews with.extensive knowledge of installation and quality assurance is used to perform the proper Installation such as verlfylpg you are at the right account before you start the collection of data.Once you verify the account data,we scan the new meter and radio serial numbers,Collect gps,all pictures,and the last read.Then one of the most crucial steps,the activation process of the radio.Once you have programmed the radio the Sensus handheld gives you a"SNR number"which verifies the tower it is communicating to and at what strength it is communicating.We also take a picture of this information at each account verifying that the Installation was performed correctly and the radio is talking to the tower.This significantly drops the number of no reads you have in each route.This also lets the manufacturer know if there are any coverage issues In a certain area. 6.) As with any successful project we highly recommend your employees be trained early and often with the new system.Your crews are Invited at any time to come and train with our installation crews.Your maintenance program will be the key to keeping your system up and running properly,learning howto install and trouble shoot the new system is key. Clermont County,Ohio' HD Supply Waterworks,Inc 4401 State Route 276 i Batavia,OH 45103 M Ike Truesdell'—(704)724-1701 41,650-5/8"-8"Sensus Water Meters Requested Installation Rate:2 year project . Accomplished Installation Rate:Scheduled for completion In 14 months City of Olathe,KS Johnson Controls,Inc 9850 Legler Rd. Lenexa,KS 66219 Tonya Roberts—j913)971-9423 35000—5/8"—2" Fixed Base Sensus AM I System Requested Installation Rate:18 month project Accomplished Installation Rate:Completed In 14 months City of Victoria,TX Chevron Energy Solutions Co, 12980 Foster Dr,Suite 400 Overland,KS 66213 Donald Reese—(785)735-2259 23,600—5/8"—8" Fixed Base Sensus AM R System Requested Installation Rate:18 month project Accomplished Installation Rate:Competed in 13 months ( City Of Odessa,TX City of Odessa 411W8"St. Odessa,TX 79760 Agapito Bernal—(432)335-3269 40,000—5/8--10- Fixed Base Badger AMR System Requested Installation Rate:2 'Separate Contracts—2 Year project Accomplished installation Rate:Completed In 24 months City of Beaumont,TX Johnson Controls, Inc 3021 West Bend Dr. Irving,TX 75063 John Perry—(813)376-0359 42,0007 5/8"—2"Fixed Base ltron/Neptune AMR System Requested Installation Rate:2 year project Accomplished Installation Rate:Completed'in 20 months I CITY OF VICTORIA Established 1824,Founded By Congress, Republic of Texas, 183.9 + DEPARTMENT OF PUBLIC WORKS 7001v1ain Center,Suite 108 April 28,2014 To Whom it May Conceyn, In June of 2012,.the City of yictpria began•the Installation•of'a.fixed hasp automatic meter'reading system. U.S..Brpnpo was selected to perform the meter installation phase of this.project based on their past experWce and references. Daring the 1�lstdlfatiorl of the 23,600 water meters included In this project, U.S. Bronco 'proved themselves to be professional and courteous, and they went out of-their way to meet our'needs and recjlaeSts• • They showed respect, fpr both public and private. property. Any faulty w0r'kmaWilp (which was minimal)was'corrected quickly after being,Wu&ht to thei�attention. in July of 2013,the rp pter installation phase of this project was completed by U.S.Bronco on'timq and ( on budget. Given the chanco,.l would use U.S. Bronco again for future projects of this nature. They are.organized, highly motivated and a true pleasureto workwith. Sincerely; ponald'C.Reese Deputy Director of Public Works City of.*bPria,Texas P. O. BOX 17G$ VICTORIA, TEXAS 77902.1758 (861) 485.3881 FAX(861) 48G-8385 TI IAS P98WestWashingtonStephenvllle,Teaas76461-A 257(254)118.122oFaa(254)11{d217 BuIlding Our Future on a Strong Culture ( February 13, 2017 RE-. 2016 Meter Change but Project Contractor Reference Letter To Whom it May Concern: US Bronco performed a water meter change out project for the City of Stephenville In 2015 where approximately 6,000 conventional meters of various sizes were retrofitted or removed and new AMI meters were installed. US Bronco performed well and the City of Stephenville would welcome them to perform work in the future. Feel free to contact me at 254-918-1223 should you have any questions, Sincerely, l ` .x GCe Williams, P,E., CFM, SE Director of Public Works City of Stephenville, Texas Cc: Project Contract File 1 ' wwu I?Hltlp CRMGMMn,Mayor CITY OF LEBANON JEFF DA110 S,PX. 2011 North castle Heights Avenue Suite 100 counjoissloner of Public Works Lebanon,Tennessee 37087 200 North Castle Heights Avenue Suite BOO Iebanory,Teneossea$7087 Phoiun.(616). 03.2824 )FAX-,(616)'4'A-1e-j5 Mprch•10,2014 To Whom,It May Concernt It Iswith ,great pleasure that-the Cltyof Lebanon wrltesthis.letterof recommendation for US Bronco .Services,Inc.fidringa More thanone.(1)year plr4ject,QS8r6nro changed out approximately.1,800 water and gas meters for the.City pf Lebanort-WO such a1arge protect ourgxpitctatjohs were to have the knoWledge oftherUS BrOncostaffthatwas notthe case.We„ liketh pspeclelly-cOinmebd Mr.Chad rckhftaf(Field SOperintendent)And dettl Laingmaack (.hojectAdministrator)for ensuring the prtijectran assmcrath as it did,Chad wEls.A plessurotowork with.andalways reprosented'himgelf and US•Branco in a courteous and professional mahnerwhlle Dottl did a tremendousjjep keeping everyone bpdated on the status of the projectswitlich Is another example of the professlonallsm of US Bronco, We,thecitV of Lebanon,are happy to recommend the services of US Bronco,if you should have any questions pleasq feel free to contact me; Sincerely, Jeff Baines,P.E. Cbmmissioner of Public Works CITY OPLEBANQN SAN LEAN M OPAL UTILITY DISTRICT 3 STREET i SAN ;'T'EXAS 77539 281-339 £,28l 39-15137 MATL ADb slt.. idl @verizon.ner lmud.arg April 261:4 To Whom It my Concerza l I m .or UIroo Styvloeij i li c1 u s, Inc„ g tivater rooter 3nstitllatioia conipairy I lttive:rocently 4vorlcod i�h. 7h' pa'ocess wad YerY'sinooth Ii'am tho trtuas#ei°nFtiho 400,OYtnts to'Bi'onco 'to the inslailation of all the meters. We would higlily recommend usiug this eompimy. Lor 1hoss'whci inne logkutg to install meters. S'iriecroly. . ' IC ii liar. Fie Superintendent SPECMI UTILITY UIMICr February 13,2017 US Bronco Services, Inc; Attn: Robert House P.O. Box 181418 - Fairfield, OH 45018 RE: Letter of recommendation Dear Mr. House, it has been a pleasure to work with US Bronco during our two mass meter swaps. In 2007, Rockett SUD contracted With US Bronco to install 11,500 radio read meters. In 2016, Rockett contracted again with US Bronco,to change the system's 12,000 radio read meters to Badger Meter E-Series Ultrasonic meters. Rockett's CCN covers over 200 square miles,which Includes rural areas as well as high density urban neighborhoods. Working with US Bronco has been an exceptional experience during both the 2007 and the 2016 projects, We were very pleased with the level of professionalism, the quality of their work and the timeliness of the overall project on all levels from management to the field crews. We recommend Bronco regularly to other entitles and will certainly engage their services for future projects. If you wish to discuss my recommendation,please do not hesitate to contact me. J ` r sin��kiy , Kay Phillips General Manager P.O.Box 40,Red Oak,Texas 75154 • 126 Alton Adams Drive,Waxahachie,Texas 75165 (972)617-3524 a Fax(972)617-0030 •wwwrocicettwater.cotn CITYOFOOGSSA November 21,2016 To Whom It May Concern, In September 2012 The City of Odessa began the installation of a fixed base automatic meter reading system.US Bronco Services, Inc was selected to perform the meter installation phase of this project based on their past experience and references. Starting in September 2012 US Bronco Services replaced approximately 1345 large meters ranging In size from 1.5"—10"water meters.This portion of the project was completed In July of 2013,We also contracted with US Bronco Services to perform the Installation of the smaller water meters,ranging in size from%"—1",of approximately 39576 water meters.They started this portion of the replacement in August 2015 and completed in June of 2016. They showed respect for both public and private property.Any faulty workmanship(which was minimal) was corrected quickly after being brought to their attention. In June of 2016 the meter installation phase of this project was completed by US Bronco Services on time and on budget. Given the chance,I would use US Bronco Services again forfuture projects of this nature,They are organized, highly motivated and a true pleasure to work with. Sincer 'Agapito Berne Pf 432-336-3269 City of Odessa,Texas 411 W.8th'Street Odessa,TX.79760 i BEAUMONT . .- TEXAS July 15,2015 To Whom it May Concern: In April of 2015,the Cky of Beaumont completed an Automated Metering Infrastructure(AMI)project with Johnson controls,Inc., US Bronco,and Itron. The project Included the replacement of over 29,000 residential and commercial water.meters as well as retrofitting over 13,000 of the same with Itron equipment. The project was not without delays and Challenges, but Johnson Control and US Bronco attended weekly meeting with City representatives and was committed to the success of the project and the customers. We were quite pleased with the level of dedication and expertise demonstrated by each company. I am confident each company was committed to the City receiving the highest level of service. The City of Beaumont appreciates our partnership with Johnson Control,US Bronco,and Itron, If you have further questions or concerns regarding the AMI project, please feel free to contact me at 409-880-3789. Thank you, La a Clark,CPA Chief Financial officer FINANC9 ift T 409,880.3789 F 409.880,3132 PO Box 3827 Beaumont,TX 77704 beaumonttaxas.gov, �p0ftryo City of Port Huron 100 McMorran Boulevard Port Huron,Michigan 48060 �'roAboASd� Office of Utilities Division � mu osIi Phone:(810)984-9730-Vii(8.16)984-2463 w .ore * ww.uorihuron February 7,2014 �� `� Paul Kali£ay' . 50 US. Btoned Services,'Inc. 280 b6nald Drive m , ' Fairfield,011 4501A Td whom.it.msyconcem: 1 confirm that I have worked with U.S. Bronco'Services, IM,as part Of the recent City of Pori Iluron's automated water metering project. U. S, Bronco was.the subcontractor to the City's Contractor(Johnson Controls,Iuc.)for this.ptoj ect• They updated apptoximately 12,000 accounts with new water metering equipment, During the duration of the project,they were very professional not only with City staff but with our dlistomers as well. They were well organized and Oanngd their work in a very efficient manner which assisted in making our project a success. I can confidently recommend U.S. Bronco Services, Inc. as a professional installer of water metering equipment. • Sincerely, Eric C. Witter,P.E. Utilities Manager i J%arslime Gapila/fl&,9reall&&9e ' �o c City Of El Campo, Texas too. • Incorporated 1905 June 04,2012 . USBronco Services,Inc. Attn:Robert house,Director of Field Operations P.O.Box 181418 Fairfield,ON 45018 RE:Meter Replacement Projects Dear Mr.House, As the FinanceDirector£orthe City Of ElCampoin 2005,weundertook aWaterMeterRepiacement project under Johnson Controls. US$roneo was the vendor chosen,to implement that replacepaent for the Cityandlwas truly amazed at the level of professionalism ad service that we received from the company.at all levels frommanagement to the field crews. Subsequent to that point,as I was in the process of implementing a MeterChange outforthe City of Rosenberg as their Finance Director in 2008,werequested that SiemensutilizeUSBronco andthatsamo level of commitmentallowedps ( to undertake an even larger project with very few issues during the process. It is refreshingtoknow thatvendors do exist that allow a majorprojecttoproceedwith the assurance that the job is being monitored and handled appropriately without major oversight from city staff. We would gladlyrecommeud your company to any prospective client thatis soliciting your services and would also entertain.-utilizing your services again for anyfntare projects that.we may need, Sincerely, A", S Mind!Snyder n d ' City Manager 1 315 BASTJACBSONSTRU7 BLCAMPO,MAS - 77437 (979)541-5000 Mi(979)543.0027 •wWW. x1-campo.tt.us City of Camden Water Department 1 110 Iliighway 641 South P.O_Box 779 Camden,TN 38320 731-584-4656 March 20,2014 Joe Kuli£ay,President Bronco Excavating,INC 280 Donald Drive Pairfield, OH45614 Dear Mr.Kulifay: I would like to take this opportunity to commend Bronco Ltxcavating on the completion ofthe AMR meter replacement project in Camden,Tennessee,The meter installation crew led.by Chad Eckart worked efficiently and professionally.I was well pleased with the quality of the work and attentl6n to detail by all of your staff.Mr.Bckart communicated with City of Camden Water Department personnel ona daily basis and kept everyone informed of the progress.He also quickly resolved any discrepancies in a timely manner. Jason Hansen coordinated all data transfers with the billing department while ensuring data accuracy. Ms efforts resulted in a robust database of our entire meter population. The successful completion of this project will increase productivity and improve efficiency and billing accuracy for the City of Camden Water Deparment,T will gladly provide a positive reference for your company at your request.If I can be of any help in the future please let me know. , Sincerely, i 4(obn e4ley,Assistant Superintendent darhilen.'WaterDepartment 1 OLATHE K A N S A S May 25, 2012 In 2010,the City of Olathe worked with Johnson Controls and US Bronco to Install a Sensus two-way AMI. This project consisted of a change out of over 35,000 residential and commercial water meters. The meter change out was a success with a very minimal Impact and/or customer concern,a nd was completed before the original scheduled completion date. Olathe has downsized the Meter Reading department by allocating those employees to other positions where needed,while maintaining a greater than 99.9%read,and has gotten 100%readings of meters Installed, twice. If you have any further questions or concerns regarding the meter change out and/or the Sensus system, please feel free to contact me at 913-971-9423. Thank you, Tanya Roberts City of Olathe Meter Services and Leal(Detection Program Manager i US BRONCO SERVICES METER REFERENCES Page l of 9 METER REFERENCES I ' CLERMONT COUNTY,OHIO 41650-5/8"-8" SENSUS WATER METERS HD SUPPLY WATERWORKS ' 4401 STATE ROUTE 276 . BATAVIA,OHIO 45103 MIKE TRUESDELL(704)724-1701 CITYOFCAMDEN,TN 4,100-5/8"-3"WATER METERS JOHNSON CONTROLS,INC -" 6101 INDUSTRIAL HEIGHTS DR KNOXVILLE,TN 37909 JEFF LINGERFELT(865)209.2702 Jeffrey.A,Ungerfelt@jcI.com -. CITY OF LEBANON,TN 10,400.5/8"-8"WATER METERS JOHNSON CONTROLS,INC 6101 INDUSTRIAL HEIGHTS DR KNOXVILLE,TN 37909 JEFF LINGERFELT(865)209.2702 Jeffrey.A,Lingerfelt@Jcl.com CITY OF OOESSA,TX 400.1.5"BADGER/GALAXY FIXED BASE METERS BADGER METER 2"-640 BADGER/GALAXY FIXED BASE METERS 4545 W BROWN DEER RD LARGE METERS Z'-10" MILWAUKEE,WI 53223 JESSICA TOMOCHEK(414)372-5795 Itomochek@hadgermeter com CITY OF BOWLING GREEN,OHIO 6361.5/8"-10""SENSUS AMR WATER METERS ( NORTHWESTERN WATER AND SEWER ' 12560 MIDDLETON PIKE BOWLING GREEN,OHIO 43551 DAVID COOK(419)554.9090 CITY OF SEDALIA,MO 6850-5/8"-4"SENSUS WATER METERS McKINSTRY CO, 2-20"MAG METERS ' P.O,BOX 24561 SEATTLE,WA 98124 GEORGE MELANCON(206)762.3311 ¢eoraem M�cKInstrv,com RURAL LORAIN WATER AUTHORITY 2Q 015-S/8"-8"SENSUS FLEX PRO RADIO READ METERS JOHNSON CONTROLS INC 9797 MIDWESTAVE GARFIELD HEIGHTS,OH 44125 , RUSS•BAUMANN (216)SIR-5956 CITY OF BEAUMONT,TX - 42,000.5/8"-2"NEPTUNE/ITRON FIXED BASE METERS JOHNSON CONTROLS,INC 3021 WEST BEND DR IRVING,TX 75063 JOHN PERRY,(813)376-0359 John E PeuY@Icl com l Page 2 of 9 CITY OF HOLLYWOOD,FL 40069-5/8"-8"NEPTUNE/BADGER METERS JOHNSON CONTROLS INC ACLARA(HEXAGRAM)FIXED BASE 1 3802 SUGAR PLAUM DR TAMPA,FL 33619 MIKE SAYER (813) 635.2276 Mlke Sayer@Icicom CITY OF OCALA,FL 14000-5/8"-6"ELSTER AMCO WATER METER JOHNSON CONTROLS INC 6403-5/8"-6"ELSTER AMCO REGISTERS ' 3802 SUGARPLUM DR 53877—ELSTERAMCO ELECTRIC METERS TAMPA,FL 33619 JOHN PERRY (813)635-2263 ),qh0 E Perry @Icl com CITY OF OLATHE,KS 33952.5/8"-2"FIXED BASE SENSUS AMI SYSTEM JOHNSON CONTROLS INC LARGE METERS 9850 LEGLER RD LENEXA,.KS 66219 GREG FRENCH (913)449-2432 GEe¢ory E Ere c @Icl cam CITY OF VICTORIA,TX 23,400-5/8"-10"SENSUS FLEXNET METERS , CHEVRON ENERGY SOLUTIONS CO, 12980 FOSTER DR,SUITE 400 OVERLAND,KS 66213 ERIC COX(913)748-8606 E,r)cCox@chevron.wm CITY OF GALVESTON,TEXAS 23,0005/8"X W'-12"BADGER ORION RADIO READ METER! JOHNSON CONTROLS,INC 1603 LOOP 289 WEST LUBBOCK,TX 79416 LEE HOOKER (602)319-5899 ( CITY OF DELRAY BEACH,FLORIDA 18,000%"- 2"SENSUS TOUCH READ METERS CITY HALL 100 N.W.AVE. DELRAY BEACH,PLORIDA33444 JOSEPH-SAFFORD (407)243-7119 CITY OF PORT ARTHUR,TX 17412-5/8"-G"BADGER ORION RADIO READ METERS PO BOX 1089 PORTARTHUR,TX 77641 DEBRAAMBROISE (409)983-8150 VILLAGE OF WELLINGTON,FLORIDA 6,1005/8"-1"SENSUS RADIO READ METERS 1400 GREENBRIAR BLVD. 6,0005/8"—1"RETRO INVENSYS RADIO READ METERS WELLINGTON,FLORIDA 33414 ' GARY DAVIS (561)791-4038 CITY OF PORT HURON,MI 11,490.5/8"X 3/0-21-RADIO READ METERS JOHNSON CONTROLS,INC 2875 HIGH MEADOW CIRCLE AUBURN HILLS,MI 48326 WILLIAM DUDZINSKI(248)444.5978 WIIIIam.CAadzlnskI@lcl,com 1 Page 3 of 9 CITY OF LAPORTE - 11,458 5/8"-2°NEPTUNE RADIO READ METERS HUGHES SUPPLY,INC R-900 7022 EASTHAVEN BLVD. HOUSTON,TX,77017 LYNELLEN SANDERS(713)378-0129 CITY OF RED OAK,TX 10947—5/8"—2"MASTER METER DRIVE BY ROCKETT SPECIAL UTILITY DISTRICT , 404 S HIGHWAY 342 RED OAK,TX 75154 KAY PHILIPS (912-617.3524) ' CITY OF ARDMORE,OKLAHOMA 10,1555/8"-6"BADGER ORION RADIO READ METERS - JOHNSON CONTROLS,INC 1603 LOOP 289 WEST LUBBOCK,TX 79416 PAULEGESDAL (405)317-9723 . CITY;KEITH (580)229.5105 CITY OF SIDNEY,Off 1500.5/8"NEPTUNE PRO READ METERS 201 W POPLAR ST 4000-RADIO READ ON PIT METERS SIDNEY,ON 45365 4000-RADIO READ ON INSIDE METERS CHRIS CLARK (937)49&8777 CITY OF LULING,TEXAS PHASE I-2,1345/8" -2"SENSUS TOUCH READ JOHNSON CONTROLS,INC METERS,2,579 SENSUS TOUCH READ METERS ' 1603 LOOP 289 WEST PHASE II-2,134 RETRO INVENSYS RADIO READ LUBBOCK,TK 79416 METERS,2,579 SENSUS RADIO READ METERS CRAIG HANNAH (806)795.8800 .. CITY OF LOCKHART,TEXAS 3,8005/8"-4"NEPTUNE RADIO READ METERS ( JOHNSON CONTROLS,INC 4,281 NEPTUNE ELECTRIC RADIO READ METERS 1603 LOOP 289 WEST , LUBBOCK,TX.79416 CRAIG HANNAH (806)795.8800 CITY OF ROSENBERG,TX 7,802-5/8"•8"NEPTUNE FIXED BASE SIEMENS BUILIDINGTECH 720-5/8"-1"RETROFIT REGISTERS 8660 N HOYAL LANE,SUITE 100 IRVING,TX 75063 RICHARD GRAFF (325)260-7176 CITY OF COLBY,KS 4500-5/8"-4"BADGER/ITRON METERS JOHNSON CONTROLS,INC 2500-ELECTRIC METERS 9950 LEGLER RD LENEXA,KS 66219 DANIAL KURTZ(303)263-5109 Danlal•D.Kurtz@IcLcom 1 Page 4 of 9 CITY OF GROVES,TX 6175-5/8"-3"NEPTUNE METERS RADIO READ HD SUPPLY WATERWORKS I 3209 HIGHWAY 1615 N LITTLE HOCK,AR 72117 BOBBY BALLENGER (713)305-7809 CITY OF BENBROOK,TX 6,000-58/"-1,S"SENSUSFLEXNET ' JOHNSON CONTROLS,INC , 3021 WEST BEND DR IRVING,TX 75063 MIKE ATWOOD(972)948.2537 MlchaeLW,AtwoodCjci,com CITY OF BEDFORD, IN 5727-5/8"-4"MASTER METER. ' JOHNSON CONTROLS INC 8918 BECKETT RD WEST CHESTER,OH 45069 GARYFAHLBUSH (513)262.2287 CITY OFVERMILION 5428-5/B"SENSUS MXU DRIVE BY RADIO JOHNSON CONTROLS INC 9797 MIDWEST AVE GARFIELD HEIGHTS,OH 44125 RUSSELL BAUMANN (216)587-0100 ROsseli BaUM900a ICLCOm CITY OF RICHLAND HILLS,TX 54005/8"-2" BADGER ORION RADIO READ METERS ATLAS UTILITY SUPPLY CO. 2301 CARSON ST. FORT WORTH,TX 76117 ED WILLIAMS (817)831.4275 CITY:KEN (817)2994830 ( CITY OF OPA LOCKA,FLORIDA 5,098 5/8"4P EAGLE RADIO READ METERS JOHNSON CONTROLS,INC. 8802 SUGARPLUM DR, ORLANDO,FL33619 ' SCOTTTYRA (813)298-2782 CITY OF SAN BENITO,TX . 5,0005/8"-4"SENSUS RADIO READ METERS SAN BENITO CITY HALL 925 WESTSTENGER SAN BENITO,TX78586 SAM GALLEGOS (956)361.3804 CITY OF SAGINAW,TX 4,600-5/8"BADGER DRIVE BY 205 BRENDA LANE SAGINAW,TX 76179 , RANDY NEWSOM (817)313-3035 ' Page 5 of 9 CITY OF GIDDINGS,TX - 2240—IS—16S TANTALUS ELECTRIC METER 118 E RICHMOND 2296-5/8"-6"BADGER WATER METERS I GIDDINGS,TX 78942 HECTOR FORESTIER (936)444-5540 ' CITY OF BIG SPRINGS,TEXAS 4500 N"-8"NEPTUNE RADIO READ METERS SIEMENS BUILDING TECHNOLOGIES 8600 N.ROYAL LANE ' IRVING,TX 75063 CHAD NOBLES (972)550-8488 CITY OF BETHANY, MO 1600-5/811-411 WATER SENSUS DRIVE BY McKINSTRY ESSENTION,INC 2000-GAS METERS PO BOX 24567 650-ELECTRIC METERS - SEATTLE,WA 98124 MIKE McNEIL(913)7880437 mikemcnomcKInstNcom CITY OF NAVASOTA,TEXAS 2,7345/8-6"SENSUS RADIO READ METERS JOHNSON CONTROLS,INC 1,749 GAS SENSUS RADIO READ METERS 1603 LOOP 209 WEST LUBBOCK,TX 79416 CRAIG HANNAH (806)795.8800 CITY OF EL CAMPO,TEXAS 4365- 5/8"-8"NEPTUNE RADIO READ METERS R-900 JOHNSON CONTROLS,INC 1603 LOOP 289 WEST LUBBOCK,TX 79416 LEE HOOKER (602)319.5899 CITY OF KATY,TEXAS 4,313 5/8"-6"SENSUS RADIO READ METERS 910 AVENUE C I KATY,TEXAS 77492 BILLDROHAN (281)391.4808 CITY OF KYLE 4,106 5/8"—6"SENSUS RADIO READ METERS JOHNSON CONTROLS,INC ' 3021 WEST BEND DR DALLAS,TEXAS 75063 - - - - - - SCOTT MEEKER (972)868.3620 .CITY OF MARION,SC 3644-S/8-1-B"MASTERMETER DRIVE BY JOHNSON CONTROLS INC 14 WOODCROSS DR ' COLUMBIA,SC 29212 DOUG SIEVERDING (803)237-8050 ' l Page 6 of 9 CITY OF CROWLEY,TEXAS 3,0005/8.4"SENSUS TOUCH READ METERS JOHNSON CONTROLS 3021 WEST BEND DRIVE IRVING,TEXAS 75063 GEORGE DAVIS (972)868.3687 CITY OF WHARTON 2,9005/8"-2"NEPTUNE RADIO READ METERS R-900 HUGHES SUPPLY 7022 EAST HAVEN BLVD. HOUSTON,TX 77017 RICHARD HARDY (713)378-0129 CITY OF MENA,ARKANSAS 2,8005/8-4"SENSUS TOUCH READ METERS U.S.FILTER 4613 WEST BEHTANY ROAD NORTH LITTLE ROCK,ARKANSAS 72022 PATFLOWERS,IR. (501)945.2227 CITY OF SAN LEON,TX 2600-5/8"-4"BADGER/ORION DRIVE BY METERS SAN LEON MUNICIPAL UTILITY DISTRICT ' 443 24TH ST. SAN LEON,TX 77539 LISA COLE(281)339.1586 CITY OF MONACA,PA 2134.5/8"-3"SENSUS FLEXNET JOHNSON CONTROLS INC 117 TECHNOLOGY DR PITTSBURGH,PA 15275 FRED MYOSTER (412)787-9880 CITY OF HAMILTON,TEXAS 2,0505/8-3"SENSUS TOUCH READ METERS L JOHNSON CONTROLS 3021 WEST BEND DRIVE IRVING,TEXAS 75063 .Oft.DAVIS (972)868-3656 ' CITY OF HEARNE,TX 2,035-5/8"-8"ACLARA FIXED BASE McKINSTRY,INC 3532ASHINGTON LANE PLANO,TX 75032 RICK PRINDLE (903)238-5232 ' CITY OF WILLIS,TX 2008-5/8"-2"MASTER METER DRIVE BY SIEMENS BUILDING TECH 4400 ALAFAYA TRAIL ORLANDO,FL 32826 . CHAD NOBLES (713)870-8330 I Page 7 of 9 CITY OF MATHIS,TEXAS 1,737 5/8-6"SENSUS RADIO READ METERS JOHNSON CONTROLS,INC 1603 LOOP.289 WEST LUBBOCK,TX 79416 . CRAIG HANNAH (806)795.8800 ' CITY OF EAGLE LAKE,TEXAS 1,6995/8-4"SENSUS RADIO READ METERS JOHNSON CONTROLS,INC 1603 LOOP 289 WEST LUBBOCK,TX 79416 CRAIG HANNAH (806)795.8800 , CITY OF COLUMBUS,TEXAS 1,5005/8-2"SENSUS TOUCH READ METERS U,S,FILTER 605 SPRING ST, COLUMBUS,TEXAS 78934 BOB BALLINGER (713)7038011 CITY OF LAWRENCE 1500-ITRON LEAK LOGGER JOHNSON CONTROLS INC . 3000-5/8"PIT SET 1255 N SENATE AVE. 1800-5/8"INSIDE SETS INDIANAPOLIS,INDIANA 46202 METER REDUCTION MICHAEL RATFERMAN(317)•691-4175 CITY OF HALLETTSVILLE 1,4475/8`6"SENSUS RADIO READ METERS JOHNSON CONTROLS 9001 JAMEEL ST.,SUITE 100 HOUSTON,TEXAS 77040 LEWIS STUBBS (713)332.3166 CITY OF BRA20RIA,TEXAS 1,4065/8-2"SENSUS TOUCH READ METERS I JOHNSON CONTROLS,INC 1603 LOOP 289 WEST LUBBOCK,TX 79416 CRAIG HANNAH (806)795-8800 CITY OF SCHULENBURG,TX 1245.5/8"-4"SENSUS RADIO READ METERS O,MALLEY ENGINEERS LLP 203 SJACKSON BRENHAM,TX 77834 BOB SCHMIDT (979)836.7937 CITY OF VERMILION,OHIO 1,021-3/4.4"SENSUS TOUCH READ METERS INVENSYS 126 N.JEFFERSON,SUITE 300 MILWAUKEE,W153202 NEILAUEN (724)529-0197 I • Page B of 9 CITY OF GOLIAD,TX 1000-5/8"-4"SENSUS FLEXNET METERS McKINSTRY ESSENTION,INC PO BOX 24567 SEATTLE,WA 98124 GEORGE MEIANCON(281)809.6683 CITY OF WOODVILLE,TX 400-SENSUS GAS METERS McKINSTRY ESSENTION,INC - PO BOX 24567 SEATTLE,WA98124 GEORGE MELANCON(281)809.6683 georgem @mckinstry,com CITY OF NORMAN,OK 67-8"BADGER ORION RADIO READ METERS 'ATLAS UTILITY 2301 CARSON ST , FORTWOATH,TX 76117 ED WILLIAMS (817)831.4275 CITY.KEN (817)299-1830 i Page 9 of 9 MRHPurchasing CITY OF NORTH RICHLAND HILLS Wednesday, May 17, 2017 U.S. Bronco Services,Inc. PO Box 181418 Fairfield, OH 45018 RER 2017-007 Water Meter installation It is my pleasure to inform you that the City of North Richland Hills has awarded your company the contract related to the solicitation referenced above in the amount of$45,850.00.All required documentation such as insurance, bonds or contracts associated with this solicitation will need to be received by our office before a Purchase Order is issued or work commences. Please contact the Purchasing Department if you have any questions.The department contact for this contract is: Kenneth Garvin (817) 427.6452 Thank you for participating in this process and we look forward to working with you. Sincerely, Scott Kendall Purchasing Manager 4301 City Point Drive,North Richland Hills,Texas 76180 * (817)427-6150 * Fax(817)427-6151 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos. 1-a and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-388555 US Bronco Services, Inc Fairfield,OH United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/06/2018 being filed. North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2017-007 Water Meter Installation Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) ' Controlftrfg Intermediary Kulifay,Joseph Fairfield, OH United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is a)0&C�n)n JLkIlt Fril and my date of birth is My address is 40 (150sl )2 l 4l l r-G1l R'PI t'I CL. ---,W —4501$ ._ (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. `A Executed in _ t I L County, State of Oht O __,on the _day of QU lS k_,2o_�f_g__.. (month) (year) Sign atur of a thorRl•• nt of contracting business entity (De rant) Forms provided by Texas Ethics Commission www.ethics.st#Ie.tx.us I Version V1.0.6711 MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: SUP 2018-03, Ordinance No. 3526, Public hearing and consideration of a request from Bob E. Griggs for a special use permit for a metal accessory structure at 7229 Londonderry Drive, being 3.676 acres described as Lot 2R1, Block 1, Double K Ranch Addition. PRESENTER: Clayton Husband, Principal Planner SUMMARY: Bob E. Griggs is requesting a special use permit to authorize the construction of a metal accessory building on a 3.676-acre lot located at 7229 Bursey Road. GENERAL DESCRIPTION: The property under consideration is a 3.676-acre (160,126 square feet) lot located at the west end of Londonderry Drive. In addition to the house, the property includes two accessory buildings located in the northwest corner of the lot. These buildings include an enclosed wooden barn and an unenclosed metal loafing shed, with a combined size of approximately 1,800 square feet. The applicant has indicated his intent to sell this portion of the property to the adjacent property owner and replat the properties. Since the buildings then would be located on another lot, the applicant proposes to construct a new 1,540-square foot enclosed metal building on the property to replace the buildings that would be sold. The attached letter provided by the applicant explains their request in more detail and describes the overall plan for the property and proposed uses for the building. Exhibits are attached that show the existing and proposed building locations and conceptual design of the proposed building. The proposed metal barn building is 22 feet wide and 70 feet long. The overall height of the building is 16 feet. The building would be located near the northwest corner of the lot and provide a side setback of 50 feet and rear setback of 10 feet from the proposed new lot line (see Exhibit A-1). The building would include overhead garage doors and personnel doors are located on two elevations of the building. All exterior walls of the building are proposed to be metal. Section 118-718(c) of the zoning ordinance establishes the requirements and standards for permanent accessory buildings and structures. The proposed accessory building is compliant with all development standards except for the masonry requirements and roof pitch. For lots greater than 40,000 square feet in area, the zoning ordinance allows for IqRH consideration of a special use permit for varying from specific development standards, which are described in the table below. ® e ° I MID Masonry reauirement 85%of exterior walls must be faced with 100% metal exterior walls masonry material Roof pitch 2 4:12 on each side of the ridge :12 on each side of the ridge Special Use Permit The zoning ordinance provides that special use permits may establish reasonable conditions of approval on the operation and location of the use to reduce its effect on adjacent or surrounding properties. The following are the proposed conditions of approval for this SUP application. 1. Permitted use. A special use permit is authorized for one (1) permanent accessory building on the property. 2. Building size. The accessory building must not exceed one thousand five hundred forty (1,540) square feet in floor area. 3. Building location. The building must be located as shown on the site plan attached as Exhibit "C." 4. Exterior wall materials. The exterior wall materials of the building must comply with the standards described below. a. A wainscot constructed of brick or stone must be installed on all sides of the building. The wainscot must be a minimum of four (4) feet in height and include a masonry cap/sill. b. The remaining wall surfaces of each elevation may be constructed of metal. 5. Roof pitch. The roof pitch of the accessory building must be a minimum 2:12 pitch on each side of the ridge. 6. Building permit. A building permit may not be issued for the accessory building until one of the following standards are satisfied: a. The two existing buildings shown on the site plan attached as Exhibit "C" are removed from the property. b. A replat of the property has been recorded that results in the two existing buildings being incorporated into an adjacent property. DRC recommendation The Development Review Committee's recommendation for denial of the special use permit application is based on the building being proposed with metal exterior walls. The IqRH zoning ordinance requires at least 85% of the exterior wall surface of each elevation of the building have a masonry exterior. Public input Following posting of the public hearing signs on the subject property, the Planning and Zoning Department has received several letters and emails regarding the proposal. All correspondence received to date is included on the attached "Public Input." COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Low Density Residential." This designation is intended to provide areas for the development of traditional, low-density single-family detached dwelling units. CURRENT ZONING: The property is currently zoned R-1-S Special Single Family. PROPOSED ZONING: The applicant is requesting a special use permit for an accessory building with a waiver of the masonry standards and modification of the roof pitch. SURROUNDING ZONING I LAND USE: r r ® ENOMMEMM I r NORTH R-1 Single-Family Residential Low Density Residential Single family residences R-1-S Special Single Family WEST R-1 Single-Family Residential Low Density Residential Single family residences AG Agricultural SOUTH R-3 Single-Family Residential Parks- Open Space Cross Timbers Park EAST R-1 Single-Family Residential Low Density Residential Single family residences (Londonderry Addition) PLAT STATUS: The property is currently platted as Lot 2R1, Block 1, Double K Ranch Addition. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the August 2, 2018, meeting and voted 6-0 to recommend approval subject to the following conditions: 1. The building must be located in the area shown on the site plan. 2. A wainscot constructed of brick or stone must be installed on all sides of the building. RECOMMENDATION: Deny SUP 2018-03 as requested by the applicant, or approve Ordinance No. 3526 as recommended by the Planning and Zoning Commission. � � o a LL W G IL z z 0 r, ` c CC gW h � h 7 g m a >1 i h A lr Lff �A Wa �l rr ff ff fr /f rf lr rf /i Nisvisnoa c _ co c z y C J Z � J O mCf z J m as o ° Ir r, IUII II III 1 ii', o° r ��i, >,,. a l t � r �� i e '� 1 �% ,,�" v ^ i i�;, �r '- � - r. i-, l�l, � ��c- �� � I I � Rio; i �` �, u / i:" ,u ,� �- � ; n Irv, ,,,�,,,,, � �, �. [] �� /G ., i f, ��e � v ll � 1 r� . ���r i� i � i� r � �, rid! „ i �� �� �' i �9uu�� ii III i �� '�V� i d; "' I� 4 4 ���� /r,.. � ,� � ��I %/'/% oi�� q I Y�i�, �'� I� ' � � o � �i ® � i' �j ! �I' ® iii /,". ii R,..i r i i ���< zi 1��� Yr ,� ��r ! � / >- %� ,, i �� ' �% ��� � F ,� F , i ��;ir,' I��!`! li 1 �' if j� !,,, ,� � /i ���! � � �; ����iii,,,, VJ! ii i iii r � � i ,Li /�%�1� I ��///�l%/ ti/ / / ���%/�'i/'�ji�����// iii ��iri��% iii//� ii% >; .� © a /���i�°��� i����!!%��%/� /j �/ r;, //� ' 1 � � iii/ i f l �' %� � � a � � ,,. �r' i/� � � % �j/ ®. ! !� TqRH PUBLIC HEARING NOTICE NORTH RICHLAND HILLS CASE: SUP 2018-03 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map requesting a Special Use Permit. APPLICANT Bob E. Griggs LOCATION 7229 Londonderry Dr REQUEST Public hearing and consideration of a request from Bob E. Griggs for a Special Use Permit for a metal accessory structure at 7229 Londonderry Drive, being 3.676 acres described as Lot 2R1, Block 1, Double K Ranch Addition. DESCRIPTION Proposed construction of a 1,540 square foot metal barn, including a waiver of the masonry requirements for the building. PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, August 02, 2018 City Council 7:00 PM Monday, August 13, 2018 MEETING LOCATION City Council Chambers -Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 City Point Drive- NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning @nrhtx.com FOR MORE INFORMATION,VISIT NRHTX.COM/MAP Kell'er D � h( - V, fV, 13URSEY RD ........... -- - ------ ------- -------------- --- --- IR ... . ............ /i ............... ............. ---- ---- .......... -------------------- ................. . ........ ... .. R RY --------------------- - ------------ ........... ................................. --- -------------------............. ... ....... -.1... .. -------- ------------------------........... ...............................----- ............� .............. L----F---lFeet Prepared by Planning 7/18/2018 0 80 160 azc 480 W Planning and Zoning Department 4301 City Point Drive- NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com OWNER ADDRESS CITY, ST ZIP CAMPBELL, KEVIN E 7304 TIPPERARY CT FORT WORTH,TX 76182 DEMPSEY, STEVEN 7304 LONDONDERRY DR NORTH RICHLAND HILLS,TX 76182 ELMOR, AARON 7301 WEXFORD CT NORTH RICHLAND HILLS,TX 76182 FINCH,JOHN N 7300 TIPPERARY CT NORTH RICHLAND HILLS,TX 76182 GIBSON, DARYL R 7224 BURSEY RD FORT WORTH,TX 76182 GONZALES, MARK 7304 BURSEY RD NORTH RICHLAND HILLS,TX 76182 GRIGGS, BOB E 7729 LONDONDERRY DR NORTH RICHLAND HILLS,TX 76182 HAZEN, SONDRA 7308 LONDONDERRY DR NORTH RICHLAND HILLS,TX 76182 HERRERA, DAVID 7300 WEXFORD CT NORTH RICHLAND HILLS,TX 76182 HOFFMAN, SCOTT L 7808 DOUGLAS UN NORTH RICHLAND HILLS,TX 76182 IRWIN, BENJAMIN 7305 LONDONDERRY DR NORTH RICHLAND HILLS,TX 76182 LATHAM, MATT 7909 FOREST POINT CT NORTH RICHLAND HILLS,TX 76182 LECLAIRE, CARL 7309 LONDONDERRY DR NORTH RICHLAND HILLS,TX 76182 LINE, JOHN W 7309 TIPPERARY CT FORT WORTH,TX 76182 LOPEZ,JOHNNY 7228 BURSEY RD NORTH RICHLAND HILLS,TX 76182 PETERS, MICHAEL 7304 WEXFORD CT NORTH RICHLAND HILLS,TX 76182 PHILLIPS, GLADYS M 7308 WEXFORD CT FORT WORTH,TX 76182 SCHEXNAYDER, F 7300 LONDONDERRY DR FORT WORTH,TX 76182 TREVINO, MARC 7300 BURSEY RD NORTH RICHLAND HILLS,TX 76182 WALLER, LYNN R 7301 LONDONDERRY DR FORT WORTH,TX 76182 WARD,TIMOTHY 17301 TIPPERARY CT FORT WORTH,TX 76182 WEST, CURTIS A 7900 DOUGLAS UN FORT WORTH,TX 76182 WILHELMSON, PATRICK N 7305 WEXFORD CT FORT WORTH,TX 76182 YATES, MICHAEL 7305 TIPPERARY CT NORTH RICHLAND HILLS,TX 76182 ORDINANCE NO. 3526 CASE SUP 2018-03 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE BY APPROVING A SPECIAL USE PERMIT TO ALLOW AN ACCESSORY BUILDING TO BE LOCATED AT 7229 LONDONDERRY DRIVE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills requires the issuance of a Special Use Permit for an accessory building for the purpose of varying from specific development standards on lots 40,000 square feet or greater in area; and WHEREAS, the owner of the property located at 7229 Londonderry Drive (the "Property") has filed an application for a Special Use Permit for an accessory building; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on August 2, 2018, and the City Council of the Ordinance No. 3526 SUP 2018-03 Page 1 of 4 City of North Richland Hills, Texas, held a public hearing on August 13, 2018, with respect to the Special Use Permit described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by approving a special use permit to authorize an accessory building on Lot 2R1, Block 1, Double K Ranch Addition, commonly referred to as 7229 Londonderry Drive as described and shown on Exhibit "A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to approve the Special Use Permit in accordance with the Land Use and Development Regulations, set forth in Exhibit "B," and the Site Plan Exhibits, set forth in Exhibit "C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved special use permit, as set forth above. Section 4: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the Ordinance No. 3526 SUP 2018-03 Page 2 of 4 conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately following publication as required by Section 10 hereof. AND IT IS SO ORDAINED. PASSED on this 13th day of August, 2018. Ordinance No. 3526 SUP 2018-03 Page 3 of 4 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Approved as to content: Clayton Comstock, Planning Manager Approved as to form and legality: Maleshia McGinnis, City Attorney Ordinance No. 3526 SUP 2018-03 Page 4 of 4 Exhibit A—Property Description—Ordinance No.3526—Page 1 of 1 Special Use Permit Case SUP 2018-03 Lot 2R1,Block 1,Double K Ranch Addition 7229 Londonderry Drive,North Richland Hills,Texas r .w °'�a iii41N I)lt 4lLI K f MG am/ry^vrm Exhibit B— Land Use and Development Regulations—Ordinance No. 3526— Page 1 of 1 Special Use Permit Case SUP 2018-03 Lot 2R1, Block 1, Double K Ranch Addition 7229 Londonderry Drive, North Richland Hills,Texas This Special Use Permit (SUP) shall adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and the base zoning district of R-1-S Special Single Family. The following regulations shall be specific to this Special Use Permit. Where these regulations conflict with or overlap another ordinance, easement, covenant or deed restriction, the more stringent restriction shall prevail. A. Permitted use. A special use permit is authorized for one (1) permanent accessory building on the property. B. Building size.The accessory building must not exceed one thousand five hundred forty(1,540) square feet in floor area. C. Building location. The building must be located as shown on the site plan attached as Exhibit „C D. Exterior wall materials. The exterior wall materials of the building must comply with the standards described below. a. A wainscot constructed of brick or stone must be installed on all sides of the building. The wainscot must be a minimum of four (4) feet in height and include a masonry cap/sill. b. The remaining wall surfaces of each elevation may be constructed of metal. E. Roof pitch. The roof pitch of the accessory building must be a minimum 2:12 pitch on each side of the ridge. F. Building permit. A building permit may not be issued for the accessory building until one of the following standards are satisfied: c. The two existing buildings shown on the site plan attached as Exhibit "C" are removed from the property. d. A replat of the property has been recorded that results in the two existing buildings being incorporated into an adjacent property. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,u z � F +um i r� nmo 2X P ' ,•� li II 1 Z m Q ' J Q a W H � V X LU f i jjjjj J,rI I M, IMIN m A a N r m a z v A L � I 2 W jj f p, I6� � � 'r. .. .. o n m I v m m n e m d z v t A L a O �i1 iii s V, I � 2 X I� ' +r 'i 6 � L J A S N U L 2 X /i/ �j i a A L a � O �,v / s X 6 L w 1 / o v a N � M � O i Z L L A L a O s 2 X r w i ME �j �j Oki I Ip Z r p 4 1 1 m2 1 j A 1 Al b. too �zj laa !If 11 T All w - k jl Id c l kl a„ 4 I n� p »r roar li �� �4 4 0 4 Y �I Ia' I II L d,. E J�. a v A V Y N I U r+ I � i I � I ill III I I f it j I I I I , . .. ... .. .. .. .. , /oil z / . � \ \ . . � . . � I ! » : . . . � - ! < \ ^ r . , . . \ . � } } , v \ , . , \ _ . , [ . . • ( . \ . A \ . \ : \ y . . :\ \ \ \ \ 2 .: i 'y i .h i 4 \ vs lo „AAll 01 �Jjjmv 2 N 1 C5 hy EVA r, up; Olt I NIP 1H 1 M 112 sa sa HIM 55 11001 11. 0 M! P gj i I PY lei ne MW St Rhin Mal I i 1 E 1I "R non,"", SH Hog 0111 all ;h -—— —---------- tie vl rpy ad Curt and Andra West 7900 Douglas Ln. NRH,TX. 76182 Phone(817)829-9680 July 10, 2018 City of North Richland Hills RE: Griggs Property Mr. Cunningham, I am writing on behalf of Bob Griggs, my neighbor, who would like to build a new modern style barn on his property. We have no issues with this being located on the northwest corner of his property which borders ours. I understand what they are wanting does not meet the local ordinance but given the size of his property and location of the new barn I would hope you will consider an exception in this case. I think if you take the time to visit the location and see the high standard The Griggs have for their property you will see that this shouldn't be an issue with any of the neighbors or the City. Regards, Curt West From: Tim Ward To: Cc: Subject: Griggs property 7229 Londonderry Dr NRH Date: Sunday,July 8,2018 9:21:31 PM City of North Richland Hills, My husband and 1 own the property located at 7301 Tipperary Ct North Richland Hills,TX. Our property is adjacent to the back portion of Bob and Susan Griggs'property at 7229 Londonderry Dr North Richland Hills, TX. Please accept this email as written notice that we do not object to Bob and Susan Griggs constricting a metal building without masonry on the far northwestern area of their property. Feel free to contact us if there are additional signatures needed as we would be more than happy to sign any documents required in the event this email is not satisfactory. For your convenience,l have included our cell phone mutibers if you need to contact us. Brenda Ward 817-475-5015 Tim Ward 817-888-5788 Sincerely, Brenda and Tim Ward From: David Herrera To: Plannino Cc: Subject: SUP 2018-03 Bob E Griggs Date: Wednesday,August 1,2018 3:29:18 PM Planning and Zoning Commission: The structure presented for consideration of a special use permit seems to be an inappropriate structure for this particular residential area. I believe the existing codes offer sufficient protection for the area homeowners and property values. I agree with the Principal Planner, this doesn't seem to warrant an exception. The existing codes, as written, don't preclude Mr. Griggs from building an appropriate structure for this particular area. Regards, David Herrera 7300 Wexford Ct ******* CONFIDENTIALITY NOTICE ******* This e-mail message and all attachments transmitted with it may contain legally privileged and confidential information intended solely for the use of the addressee. If the reader of this message is not the intended recipient,you are hereby notified that any reading, dissemination, distribution, copying, or other use of this message or its attachments is strictly prohibited. If you have received this message in error, please notify the sender immediately and delete this message from your system. Thank you. From: lydia lopez To: Planning Subject: Case,#SUP 2018-03 Date: Wednesday,August 1,2018 9:21:14 PM To Planning and Zoning Commission: My name is Lydia Lopez and 1 am writing in regards to the metal warehouse building to be built next to my properly-7228 Bursey Rd. 1 am not in support of yet another building to be constructed next to my residence. Slowly and surely my country view is being obliterated by a too close and large brick home , two barns,and now a huge warehouse building,and two story at that. Once built it will be a sore thumb in a beautiful and serene field. and we have to see it every time we are outside . Anymore, every time 1 open my blinds-brick. I go outside- sheds and brick wall. In addition,how will it affect drainage,because my property slopes at an angle.Plus, all this will lead to more construction and that will devalue my property and our other neighbors when we sell out homes. So if the owner wishes to constrict a warehouse, consider building nearer his house or by the garden. Thank you, Lydia Lopez Sent from my iPhone April 1, 2019 Public Hearing notice Case: SUP 2018-03 To Planning and Zoning Commission: I am writing AGAINST the construction of the HUGE WAREHOUSE STYLE building being considered for the following reasons: • Committee approved construction of 7236 Bursey Rd built alongside my property line. The property space was too small and they managed to squeeze in a house. A reminder we deal with every day!!. • Do not approve construction of a HUGE WAREHOUSE SIZED building which will be in plain view from Bursey Road, and even Tipperary Ct and from many back yards including ours. I encourage you to stand on Bursey road so you can see how visible this huge facility will be. 7236 House sticks out like a sore thumb on Bursey. Our House is only visible now if you are in front of it. All OUR SIDE WINDOWS now face brick. Roofline of house is tall that it blocks morning sun from entering our windows. • Our family shouldn't have to now deal with a WAREHOUSE Style building staring into our back yard.That will mean the entire whole east side of our home will be a disaster and significantly work against us for the future sale of our family home- I assure you that huge facility won't be a selling plus M Also,the huge warehouse sized building will over tower the small barn and metal pole shed and it will look so unbalanced and ugly. • The Planning and Zoning Commission didn't provide any details to the warehouse sized building being considered (length, height,width and type and quality of construction material). Therefore,judging by the picture provided on the announcement, here is what we see: • The building is HUGE— It will be the biggest and tallest NON BRICK BUILDING IN THE AREA!!! • The building is SUPER TALL and looks to be 2.5 stories big. • To maintain property value, any detached building should be built using brick that matches the homeowner's style home. Nothing less only to cheapen the cost, and then shove the building towards the back for the neighbors to deal with. The home on 7936 Douglas, followed regulation and built it to match their home. To maintain the aesthetic look, others should follow the same. • Type of construction material, is not provided. The color, paint, siding of wood or metal? Choosing low cost quality material can rapidly deteriorate, giving the building an ugly look, which will discourage buyers of our properties in the future.. • Current size is so big it will be very visible from Bursey Road and even Tipperary Ct (See PICTURES). • No information on drainage control is provided. The size of that roof top will capture so much water and create future issues. The construction of such huge building will create more issues,future runoff problems. Our septic field is just below the structure which could add to a flooding leach field that we get during heavy rains. • Owner at 7301 Tipperary said the planned warehouse sized building behind him is ok. So we told him if that was the case, we would suggest to the Zoning Commission it be constructed directly behind his house in the corner lot behind him. He informed my wife and I that Giggs had discussed arrangement with the owner of 7300 Bursey (I believe Mayors son lives there, I don't know his name)that if he supported the construction, he would look into selling the corner lot to him. So that space may not be an option. But please consider that area. • Giggs should consider building this huge warehouse shed directly behind his backyard rather than shove it to the back so his neighbors deal with it. • Bursey was a beautiful road, don't degrade the look by approving a huge warehouse type building that will be visible from the main road. Thank you very much for your consideration of not allowing this HUGE BUILDING to go up and further destroy our property value, and preventing further run off and flooding issues on our leach field. Johnny Lopez 7228 Bursey Road NRH, 76182 meUE A; Front r_x R.mr%. NA, J how>close eue m., G!» m property line iiijill Picture C—Road view of house approved. Stic Goazm=KeRome mew e&+. � ©<«���ra&r , §� m . PICTURE B—Room views m* r > < ? �ƒ � PICTURE D—View now from side 7 our outdoor kitchen area � : . . : \ y« ,suers_from back yard. The am of the huge +ae will be me when m e*„w the yebegin to drop their leaves. � � » PICTURE F: HUGE WAREHOUSE BUILDING WILL BE IN PLAIN VIEW FROM TIPPERARY CT f u . 4 PICTURE G: View of what the huge building will look like from Bursey Road iJ MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE AUGUST 2, 2018 C.1. SUP 2018-03 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM BOB E. GRIGGS FOR A SPECIAL USE PERMIT FOR A METAL ACCESSORY STRUCTURE AT 7229 LONDONDERRY DRIVE, BEING 3.676 ACRES DESCRIBED AS LOT 2R1, BLOCK 1, DOUBLE K RANCH ADDITION. APPROVED Chairman Justin Welborn introduced the item and called for Principal Clayton Husband to introduce the request. Mr. Husband introduced the request. Chairman Welborn called for the applicant to present the request. Larry Cunningham, 6213 Riviera Drive, North Richland Hills, Texas 76180, presented the request on behalf of Bob E. Griggs. Commissioner Jerry Tyner asked Mr. Cunningham what the height of the structure is. Mr. Husband stated he could go over the dimensions of the building during the presentation of the staff report. Commissioner Mason Orr and Mr. Cunningham discussed why the structure is requesting a variance to the masonry requirement for permanent accessory structures. Chairman Justin Welborn and Mr. Cunningham discussed the ages of the existing structures on the property. Chairman Welborn and Mr. Cunningham discussed the concrete apron for the proposed structure. Commissioner Don Bowen and Mr. Cunningham discussed the option of adding a wainscoting to the structure and to consider adding landscaping on the west side. Chairman Welborn called for Mr. Husband to present the staff report. Mr. Husband presented the staff report and mentioned the building height is slightly under 16 feet. August 02, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 3 Commissioner Bowen and Mr. Husband discussed the addition of wainscoting to the proposed structure and what was approved in similar requests. Commissioner Bowen asked if the location can be a part of the motion. Mr. Husband stated yes. Chairman Welborn confirmed with Mr. Husband that the structure could be built with a building permit subject to meeting masonry and roof pitch requirements. Chairman Welborn called for anyone wishing to speak. Debbie Herrera, 7300 Wexford Court, North Richland Hills, Texas, 76182, spoke in opposition due to proposed location, masonry requirement, and asked about drainage. Chairman Welborn asked if Ms. Herrera could see the building. Ms. Herrera stated yes. David Herrera, 7300 Wexford Court, North Richland Hills ,Texas, 76182, spoke in opposition of the request concerning masonry and location. Johnny Lopez, 7228 Bursey Road, North Richland Hills, Texas 76182, spoke in opposition of the request concerning the proposed location and masonry requirement. Mark Trevino, 7300 Bursey Road, North Richland Hills, Texas 76180, spoke in support of the request. Lydia Lopez, 7228 Bursey Road, North Richland Hills, Texas 76180, spoke in opposition over potential drainage issues. Chairman Welborn asked for Civil Engineer Justin Naylor to explain what is required by public works during the permitting process for this type of accessory structure. Mr. Naylor and Mr. Husband discussed the requirements. Chairman Welborn asked for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Welborn closed the public hearing. August 02, 2018 Planning and Zoning Commission Meeting Minutes Page 2 of 3 Commissioner Mason Orr provided his position for the request. Chairman Welborn provided his position and stated the setback from the north should be increased to 20 feet from 10 feet, and that landscaping should be added to soften the appearance of the structure. Commissioner Bowen stated due to the anticipated sale of the northern portion of the property and the expected addition of a new stockade fence, he feels some of the view will be diminished. Mr. Welborn stated the most affected citizens will likely be to the east. Commissioner Kathy Luppy and Commissioner Jerry Tyner stated their support for wainscoting around the structure. Mr. Husband stated the there is a distance of about 140 feet to 150 feet between the proposed structure and Wexford Court. A MOTION WAS MADE BY COMMISSIONER DON BOWEN, SECONDED BY COMMISSIONER KATHY LUPPY TO APPROVE THE REQUEST SUBJECT TO IT BEING LOCATED 10 FEET FROM THE NORTH AND 30 FEET FROM THE WEST AND A 4-FOOT WAINSCOTING ON ALL SIDES OF THE STRUCTURE. MOTION TO APPROVE CARRIED 6-0. August 02, 2018 Planning and Zoning Commission Meeting Minutes Page 3 of 3 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: ZC 2018-12, Ordinance No. 3524, Public hearing and consideration of a request from NRH Hillside Villas, Ltd., to revise the RI-PD Residential Infill Planned Development for Hillside Villas, being 6.8416 acres located at the southeast corner of Mid-Cities Boulevard and Holiday Lane and described as Lot A1A, Block 28, College Hills Addition, and Tracts 10H5, 10, and 11 D, John Barlough Survey, Abstract 130. PRESENTER: Clayton Husband, Principal Planner SUMMARY: NRH Hillside Villas, Ltd. is requesting a zoning change for the purpose of revising the previously approved RI-PD Residential Infill Planned Development for Hillside Villas. The 6.816-acre site is located at the southeast corner of Mid-Cities Boulevard and Holiday Lane. The applicant is proposing revisions to the lot area, lot depth, and rear building line standards. GENERAL DESCRIPTION: City Council approved an RI-PD district for the property on December 11, 2017 (Ordinance No. 3489). The purpose of the revision is to adjust the standards for lot area, lot depth, and building line setbacks for certain lots in Block B. The changes are a result of the final engineered design for the retaining wall along the eastern and southern property lines, which required more land area for the wall. No changes are proposed to the number of lots, size or types of houses, fencing, screening, or other standards previously approved by City Council for the development. The table below is a comparison of the existing and proposed standards. 10132= °e°e e LOT AREA 4,025 square feet 3,800 square feet for a maximum of 16 lots 4,025 square feet for all other lots 105 feet for a maximum of 5 lots LOT DEPTH 110 feet 110 feet for all other lots REAR BUILDING LINE 13 feet for a maximum of 9 lots 18 feet GARAGE SETBACK 18 feet for all other lots MRH COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Neighborhood Service." This designation is intended to permit limited service establishments and retail stores for the benefit of adjacent and nearby residential areas, and in which all trade is conducted indoors in such a manner as to be compatible with placement near residential areas. The Strategic Plan Committee reviewed the area around the Holiday Lane and Mid Cities Boulevard intersection during its discussions on the future land use plan. While the future land use plan recommendations have not yet been ratified by the committee nor adopted by City Council, it is anticipated that this area would be recommended for medium-density residential development. Final recommendations are planned to be presented later this fall. CURRENT ZONING: The property is currently zoned C-1 Commercial and U School, Church, and Institutional. PROPOSED ZONING: The proposed zoning is an amendment to the existing RI-PD Residential Infill Planned Development for Hillside Villas. The RI-PD zoning district is intended to encourage residential development of small and otherwise challenging tracts of land by offering incentives that encourage creative and inventive development scenarios. These developments are limited to residential development or redevelopment of less than ten acres. Developments must comply with R-2 residential district standards unless amenities and design elements are provided and reflected on the required site plan. SURROUNDING ZONING I LAND USE: e Q NOMMMMMMM A e NORTH TOD Transit Oriented TOD Transit Oriented Convenience store with Development Development(Smithfield) restaurant and fuel sales WEST C-1 Commercial Neighborhood Service Vacant SOUTH C-1 Commercial Neighborhood Service College Hill Church of Christ U School,Church,Institutional EAST R-2 Single-Family Residential Low Density Residential Existing single-family residences PLAT STATUS: A portion of the property is platted as Lot A1A, Block 28, College Hills Addition. The remainder of the property is unplatted. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the July 19, 2018, meeting and voted 6-0 to recommend approval. RECOMMENDATION: Approve Ordinance No. 3524. 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APPLICANT Skorburg Company LOCATION Southeast corner of Mid-Cities Boulevard and Holiday Lane REQUEST ZC 2018-12 Public hearing and consideration of a request from NRH Hillside Villas, Ltd., to revise the RI-PD Residential Infill Planned Development for Hillside Villas, being 6.8416 acres located at the southeast corner of Mid-Cities Boulevard and Holiday Lane and described as Lot A1A, Block 28, College Hills Addition, and Tracts 101-15, 10, and 11D, John Barlough Survey, Abstract 130. DESCRIPTION Proposed revisions to the lot area, lot depth, and building line standards in the planned development district specific to certain lots within Block B. The changes are a result of the final engineered design for the retaining wall along the eastern and southern property lines requiring more land area. No changes are proposed to the number, size or types of homes, the fencing/screening, or any other standard previously approved by City Council for the development. PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, July 19, 2018 City Council 7:00 PM Monday, August 13, 2018 MEETING LOCATION City Council Chambers - Third Floor 4301 City Point Drive North Richland Hills, Texas Planning & Zoning Department 1 4301 City Point Drive - NRH 76180 817-427-6300 1 www.nrhtx.corn I planning @nrhtx.com FOR MORE/NFORMANON, V/S/TNRHUCOWMAP People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. HT LT f� MID-iCITIES L aa� _ - - /�� = I /, � - llj���ll N k Feet Prepared by Planning 11/1/2017 a ius 210 420 610 MO 111-1211 "ILa�ni sa i '. x, "r a „E e a iUl wi ` QS[ 1 I El IL 1 11 uuE I E LI, � , a ," - aw iNUEi L uFEr 1�1 11 11 1 114 11 ".E" is a OWNER ADDRESS CITY, ST ZIP ARMSTRONG, BONNIE 6220 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 ATWOOD,AMY B 6209 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 BEARD FAMILY LTD PARTNERSHIP 176 FRIAR TUCK WAY KERRVILLE,TX 78028 BOURLAND, EVEYLN 6201 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 BRENNAN, KEVIN 6208 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 CENTERPOINT COMM BAPTIST CH 421 CANNON DR HURST,TX 76054 COLLEGE HILL CHURCH OF CHRIST 7447 N COLLEGE CIR FORT WORTH,TX 76180 CONTALDI, MARIO 1029 ANSON DR KELLER,TX 76248 DEAVER, ROY 6124 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 DFW OIL INC 7601 MID CITIES BLVD NORTH RICHLAND HILLS,TX 76182 FRANKLIN, GREGORY DALE 6128 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 GEIGER, KENNETH 6204 ABBOTT AVE FORT WORTH,TX 76180 HL& MCB PROPERTIES LP 6000 WESTERN PL# II FORT WORTH,TX 76107 HUBER, CHARLES 6200 ABBOTT AVE FORT WORTH,TX 76180 JENNINGS,JAMES R 6129 ABBOTT AVE FORT WORTH,TX 76180 LANIER, SADIE 6205 ABBOTT AVE FORT WORTH,TX 76180 LONG REAL ESTATE INVESTMENTS 9115 RUMFIELD RD NORTH RICHLAND HILLS,TX 76182 MARS, MARY 101 RUNNING CREEK CT WEATHERFORD,TX 76087 MCCULLY, MICHAEL 6217 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 MEAD, ROBERTS 6216 ABBOTT AVE NORTH RICHLAND HILLS,TX 76180 NATIONS, GERALD 16212 ABBOTT AVE INORTH RICHLAND HILLS,TX a76180 NEW,JENNI L 6221 ABBOTT AVE FORT WORTH,TX NRH HILLSIDE VILLAS LTD 8214 WESTCHESTER DR STE 710 DALLAS,TX ORDINANCE NO. 3524 ZONING CASE ZC 2018-12 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY AMENDING THE RESIDENIAL INFILL PLANNED DEVELOPMENT (RI-PD) FOR HILLSIDE VILLAS FOR THE PURPOSE OF REVISING THE DEVELOPMENT PLAN AND DEVELOPMENT STANDARDS FOR A 6.842-ACRE TRACT OF PROPERTY LOCATED AT 7600 AND 7601 MID-CITIES BOULEVARD AND 7445 COLLEGE CIRCLE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Comprehensive Land Use Plan Map provides guidance for future development in conformance with the adopted Comprehensive Land Use Plan; and WHEREAS, the City Council of the City of North Richland Hills previously approved a residential infill planned development for Hillside Villas; and WHEREAS, the owner of the property containing approximately 6.842 acres of land located at 7600 and 7601 Mid-Cities Boulevard and 7445 College Circle (the "Property") has filed an application to amend the residential infill Ordinance No. 3524 ZC 2018-12 Page 1 of 4 planned development for Hillside Villas to revise the development plan and development standards; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on July 19, 2018, and the City Council of the City of North Richland Hills, Texas, held a public hearing on August 13, 2018, with respect to the zoning change described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills and residential infill planned development for Hillside Villas are hereby amended to revise the development plan and development standards for Hillside Villas, which is a 6.842-acre tract of land, as described and shown on Exhibit 'A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to herein approve the residential infill planned development in accordance with the requirements of the Residential Infill Planned Development (RI-PD) District Land Use and Development Regulations, set forth in Exhibit "B," and the Site Plan Exhibits, set forth in Exhibit"C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official zoning map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved RI-PD (Residential Infill Planned Development) zoning, as set forth above. Section 4: The use of the property described above shall be subject to all applicable and pertinent ordinances of the City of North Richland Hills, all applicable regulations contained in the Building and Land Use Regulations for the R-2 (Single Family Residential) zoning district, and the additional zoning standards as set forth in Exhibit "B." Ordinance No. 3524 ZC 2018-12 Page 2 of 4 Section 5: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 6: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 7: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 8: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 9: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 10: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 11 : This ordinance shall be in full force and effect immediately following publication as required by Section 10 hereof. AND IT IS SO ORDAINED. Ordinance No. 3524 ZC 2018-12 Page 3 of 4 PASSED AND APPROVED on the 13th day of August, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Approved as to content: Clayton Comstock, Planning Manager Approved as to form and legality: Maleshia McGinnis, City Attorney Ordinance No. 3524 ZC 2018-12 Page 4 of 4 Exhibit A— Legal Description —Ordinance No. 3524— Page 1 of 2 WHEREAS NRH HILLSIDE VILLAS, LTD. is the sole owner of a 6.8416-acre tract of land located in the John Barlough Survey,Abstract No. 130, City of North Richland Hills,Tarrant County,Texas,said 6.8416 acre tract of land being all of a called 0.8490 acre tract of land conveyed to NRH HILLSIDE VILLAS, LTD., by deed thereof filed for record in Tarrant County Clerk's Instrument No. D218002806,Official Public Records,Tarrant County,Texas(O.P.R.T.C.T.), said 6.8416 acre tract of land also being all of a called 5.9926-acre tract of land conveyed to NRH HILLSIDE VILLAS, LTD., by deed thereof filed for record in Tarrant County Clerk's Instrument No. D218002805,O.P.R.T.C.T.,said 6.8416-acre tract of land being more particularly described by metes and bounds as follows: BEGINNING at a %-inch iron rod with a cap stamped "RPLS 4183" found (Controlling Monument) at the most northerly northeast property corner of the said 5.9926-acre tract, same being the northwest lot corner of Lot 1, Block A,Contaldi Addition, being an Addition to the said City and State, according to the plat thereof filed for record in Cabinet A,Slide 3744,Plat Records,Tarrant County,Texas(P.R.T.C.T.),said beginning point also being on the south right-of-way line of Mid-Cities Boulevard (being a called 110 feet wide right-of-way, a portion of said right-of-way being conveyed by the deeds thereof filed for record in Volume 9046, Pages 1709, 1722, and 1734, Deed Records, Tarrant County,Texas); THENCE South 01 degrees 04 minutes 24 seconds East, along an east property line of the said 5.9926-acre tract and along the west lot line of said Lot 1, a distance of 111.01 feet to a M-inch iron rod with a cap stamped "MOAK"found (Controlling Monument) at an interior ell corner in the said 5.9926 acre tract, same being the southwest lot corner of said Lot 1; THENCE North 89 degrees 36 minutes 43 seconds East, along a north property line of the said 5.9926 acre tract and along the south lot line of said Lot 1,a distance of 61.00 feet to a%-inch iron rod found at the most easterly northeast property corner of the said 5.9926-acre tract, same being the northwest lot corner of Lot 1, Block 28, College Hill Addition, being an Addition to the said City and State,according to the plat thereof filed for record in Volume 388- 30, Page 335, P.R.T.C.T.; THENCE along the east and southeast property lines of the said 5.9926-acre tract and along the west and northwest block line of said Block 28 the following courses and distances: South 00 degrees 44 minutes 25 seconds East, a distance of 22.82 feet to a Y:-inch iron rod found; South 00 degrees 42 minutes 14 seconds East, a distance of 220.53 feet to a %2-inch iron rod with a cap stamped "RPLS 4183"found (Controlling Monument); South 31 degrees 30 minutes 13 seconds West, a distance of 241.70 feet to a %2-inch iron rod found at the south property corner of the said 5.9926 acre tract,same being the west lot corner of Lot 6, of said Block 28,said iron rod found also being on the northeast lot line of Lot B, Block 28,College Hill Addition, being an Addition to the said City and State,according to the plat thereof filed for record in Volume 388-140, Page 66, P.R.T.C.T., said iron rod found also being at the beginning of a non-tangent curve to the left having a radius of 575.92 feet; THENCE along the southwest property line of the said 5.9926-acre tract and along the said northeast lot line of Lot B,with said curve to the left,at an arc length of 88.58 feet passing the northwest lot corner of said Lot B,same being the northeast lot corner of Lot A, of said Block 28 (Vol. 355-140, Page 66),and continuing along the said southwest property line and along the north lot line of said Lot A, in all a total arc length of 250.01 feet, and across a chord which bears North 78 degrees 36 minutes 40 seconds West, a chord length of 248.05 feet to a%-inch iron rod found; THENCE South 89 degrees 13 minutes 09 seconds West, along the south property line of the said 5.9926-acre tract and along the said north lot line,at a distance of 200.08 feet passing a%-inch iron rod found at the most southerly southwest property corner of the said 5.9926 acre tract, same being the southeast property corner of the aforementioned 0.8490-acre tract, and continuing along the south property line of the said 0.8490-acre tract and along the said north lot line of Lot A, in all a total distance of 514.43 feet to a 5/8-inch iron rod with a cap stamped "SPOONER &ASSOCIATES" set (hereinafter referred to as an iron rod set) at the southwest property corner of the Exhibit A— Legal Description —Ordinance No. 3524— Page 1 of 2 said 0.8490-acre tract, same being the northwest lot corner of said Lot A, and being on the east right-of-way line of Holiday Lane (being a called 68 feet wide right-of-way, a portion of said right-of-way being conveyed by the deeds thereof filed for record in Volume 11896, Page 150 and Volume 11187, Page 404, Deed Records, Tarrant County, Texas),said iron rod set also being at the beginning of a non-tangent curve to the left having a radius of 359.77 feet; THENCE along the west property line of the said 0.8490-acre tract and along the said east right-of-way line,with said curve to the left, at an arc length of 203.39 feet passing the northwest property corner of the said 0.8490-acre tract, same being the most westerly southwest property corner of the aforesaid 5.9926-acre tract, and continuing along the said east right-of-way line and the west property line of the said 5.9926-acre tract, in all a total arc length of 345.04 feet,and across a chord which bears North 27 degrees17 minutes 02 seconds East, a chord length of 331.97 feet to an iron rod set; THENCE North 00 degrees 10 minutes 29 seconds West, continuing along the said west property line and the said east right-of-way line, a distance of 40.44 feet to an iron rod set at a northwest property corner of the said 5.9926- acre tract, same being at the southerly end of a corner clip located at the intersection of the said east right-of-way line with the aforesaid south right-of-way line of Mid-Cities Boulevard; THENCE North 44 degrees 31 minutes 45 seconds East, along a northwest property line of the said 5.9926-acre tract and along the said corner clip,a distance of 14.14 feet to an iron rod set at a northwest property corner of the said 5.9926 acre tract, same being at the northerly end of said corner clip; THENCE North 89 degrees 09 minutes 53 seconds East, along a north property line of the said 5.9926-acre tract and along the said south right-of-way line of Mid-Cities Boulevard, a distance of 37.84 feet to a %-inch iron rod with a cap stamped "RPLS 4183"found (Controlling Monument)at the beginning of a non-tangent curve to the left having a radius of 1,255.00 feet; THENCE along the a northwest property line of the said 5.9926-acre tract and along the said south right-of-way line, an arc length of 648.56 feet, and across a chord which bears North 74 degrees 26 minutes 56 seconds East, a chord length of 641.37 feet to the POINT OF BEGINNING. The hereinabove described tract of land contains a computed area of 6.8416 acres (298,021 square feet) of land, more or less. Exhibit B—Land Use and Development Regulations—Ordinance No.3524—Page 1 of 4 Zoning Case ZC 2018-12 Lot A1A,Black 28,College Hills Addition Tracts 1OH5,10,and 11D,John Barlough Survey,Abstract 130 7600 and 7601 Mid-Cities Boulevard;7445 College Circle;North Richland Hills,Texas This Residential Infill Planned Development (RI-PD) District shall adhere to all the conditions of the North Richland Hills Code of Ordinances,as amended,and adopt a base district of R-2 Single Family Residential.The following regulations shall be specific to this RI-PD District.Where these regulations conflict with or overlap another ordinance, easement,covenant or deed restriction, the more stringent restriction shall prevail. A. Permitted Land Uses. Uses in this RI-PD shall be limited to those permitted in the R-2 Single Family Residential zoning district,as amended,and subject to the following. 1. Any land use requiring a special use permit in the R-2 Single Family Residential zoning district,as amended, is only allowed if a special use permit is issued for the use. 2. Any land use prohibited in the R-2 Single Family Residential zoning district,as amended, is also prohibited. B. Site development standards. Development of the property shall comply with the development standards of the R-2 Single Family Residential zoning district and the standards described below. 1. Lot dimensions and setbacks shall be as follows. STANDARD MINIMUM REQUIREMENT Lot area 3,800 square feet for a maximum of 16 lots 4,025 square feet for all other lots ................................................................................................................................................................................................................................. Lot width,interior 35 feet _____________________________________________________________________________________ Lot width,corner 40 feet .................................................................................................................................................................................................................................. Lot depth 105 feet for a maximum of 5lots 110 feet for all other lots _____________________________________________________________________________________ Front building line 5feet ................................................................................................................................................................................................................................... Side building line 7 feet&3feet Minimum of 10 feet between houses Rear building line 13 feet for a maximum of 9 lots 18 feet for all other lots ................................................................................................................................................................................................................................... Garage setback 13 feet for a maximum of 9 lots 18 feet for all other lots 2. The development shall set aside at least fifteen percent(15%)of the land area as common open space.All common open space areas and amenities must be owned and maintained by the home owner's association. The common open space areas shall be as shown on the site plan attached as Exhibit"C". Exhibit B—Land Use and Development Regulations—Ordinance No.3524—Page 2 of 4 Zoning Case ZC 2018-12 Lot A1A,Block 28,College Hills Addition Tracts 1OH5,10,and 11D,John Barlough Survey,Abstract 130 7600 and 7601 Mid-Cities Boulevard;7445 College Circle;North Richland Hills,Texas 3. Fencing shall be designed as shown on the site plan attached as Exhibit"C" and subject to the following. a. The masonry screening wall shall be six feet in height and shall not be of the precast concrete"thin wall"design. b. Ornamental tubular steel fence shall be six feet in height. Decorative masonry columns shall be constructed every 50 feet on center. c. An eight-foot tall cedar fence shall be constructed along the south property line between the alley and the church property and along the east property line between the alley and the single-family residential lots in the College Hills Addition.The fence shall be a pre-stained cedar board-on-board fence with cap and trim; metal posts, brackets,and caps;and a 12-inch wide mow strip. 4. A five-foot wide sidewalk shall be constructed adjacent to Mid-Cities Boulevard and all internal streets. S. All crosswalks shall be constructed of stamped and stained concrete. 6. The development shall include a cluster mailbox. The location and design shall be approved by the Development Review Committee and US Postal Service. 7. Outdoor lighting on the site and buildings shall be installed in accordance with Section 118-728—Outdoor lighting of the zoning ordinance.Street lighting shall be selected from Oncor's decorative street lighting options and located as shown on the site plan attached as Exhibit"C". 8. Development entry signs shall be designed and installed in accordance with Chapter106 —Signs of the North Richland Hills Code of Ordinances. 9. Landscaping shall be designed as shown on the landscape plan attached as Exhibit "C" and subject to the following. a. A landscape plan for the development must be prepared by a Registered Landscape Architect and be approved by the Development Review Committee prior to construction. b. Each lot shall include one street tree between the sidewalk and street. c. All landscaped areas must be irrigated. 10. Overhead power lines parallel or approximately parallel to the old Watauga Road right- of-way shall be placed underground,subject to approval from Oncor. 11.A structural barrier must be provided at the curve in the alley adjacent to Lot 1, Block 28, College Hill Addition. Exhibit B—Land Use and Development Regulations—Ordinance No.3524—Page 3 of 4 Zoning Case ZC 2018-12 Lot A1A,Block 28,College Hills Addition Tracts 1OH5,10,and 11D,John Barlough Survey,Abstract 130 7600 and 7601 Mid-Cities Boulevard;7445 College Circle;North Richland Hills,Texas C. Building design standards. Building design and appearance shall comply with the conceptual building elevations attached as Exhibit"C' and the standards described below. 1. Twenty percent of the dwelling units may be 1,800 to 2,000 square feet in floor area.The minimum dwelling unit size for the remaining units shall be 2,000 square feet. 2. The maximum structure height shall be thirty-six(36)feet. 3. The exterior wall materials shall consist of masonry materials, as defined by the zoning ordinance, in the following amounts: a. One-hundred percent of the wall area on the front fagade. b. At least eighty-five percent of the wall area on the side and rear facades. 4. Garages shall be located on alleys at the rear of the buildings. 5. Roofs shall have a minimum pitch of 8:12 on the front and a minimum of 6:12 on the sides. Porch roofs and shed roofs shall have a minimum 4:12. Roof materials shall be constructed of at least 30-year shingles.Three-tab shingles are prohibited. 6. Each building shall include at least three of the following architectural elements. a. At least two distinct masonry materials. b. Divided light or border light windows on street facing elevations, including front elevations and side elevations on corner lots. c. Enhanced brick details,such as herringbone,rowlocks,etc. d. Metal seam roof accents. e. Cedar shutter accents. f. Cast stone accents. g. Decorative coach lighting. F. Quoins. i. Front Porches. j. Cedar Columns. k. Dormers. L Balconies. m. 8-foot Entry Doors. D. Amendments to Approved Planned Developments. An amendment or revision to the Residential Infill Planned Development(RI-PD)shall be processed in the same manner as the original approval. The application for an amendment or revision shall include all land described in the original ordinance that zoned the land to the RI-PD district. Exhibit B—Land Use and Development Regulations—Ordinance No.3524—Page 4 of 4 Zoning Case ZC 2018-12 Lot A1A,Black 28,College Hills Addition Tracts 1OH5,10,and 11D,John Barlough Survey,Abstract 130 7600 and 7601 Mid-Cities Boulevard;7445 College Circle;North Richland Hills,Texas The city manager or designee may approve minor amendments or revisions to the RI-PD standards provided the amendment or revisions does not significantly: 1. Alter the basic relationship of the proposed uses to adjacent uses; 2. Change the uses approved; 3. 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N U� N o E m a � d) � cd m � z° as (z L) R 0 L 2 Cd W cd m m Im ro N Cd U 'a cd C cc L Y w Y W ^o Q/''� �I 0 �: f I r ILM Gal W "o .o cd N 9 0 ..y Y Cd W N W L Q w. 3O � v i c � w0 � OM c H � m m E 6 m ILM tEo O 0 O C C > c m m C m m m'R y N y w 02 2 o0vyiw'S > i m m c E AAI�.l1 d N d N m I, a m C; �� .. . o` a > F 2 pY ED L 2 O ❑ w N (c6 r W J IF t10 ❑ EJ I w U - J 1 Q M 0 f6 ILI IN v, I III Ia If I l r + [ VI If UW 0��1 / Cd f Cd Cd 4) j ro ro j/ Cd o Cd o M 0 ro Cd Cd m o ccd ul / o U % ! ord Q4 0 i � �ou N, �+ o LO M O �j � jj�; Vwii N Q Cd .. A Y:' / y I /i ioi � s �jr n o m •` VV) � /II(I xb r R 9 w 4-j f, MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JULY 19, 2018 C.2. ZC 2018-12 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM NRH HILLSIDE VILLAS, LTD., TO REVISE THE RI-PD RESIDENTIAL INFILL PLANNED DEVELOPMENT FOR HILLSIDE VILLAS, BEING 6.8416 ACRES LOCATED AT THE SOUTHEAST CORNER OF MID-CITIES BOULEVARD AND HOLIDAY LANE AND DESCRIBED AS LOT A1A, BLOCK 28, COLLEGE HILLS ADDITION, AND TRACTS 10H5, 10, AND 11D, JOHN BARLOUGH SURVEY, ABSTRACT 130. APPROVED Chairman Justin Welborn stated items C.2 and D.2 will be presented together and voted on separately. Chairman Welborn opened the public hearing for item C.2 and called for Principal Planner Clayton Husband to introduce the request. Mr. Husband introduced the request. Chairman Welborn called for the applicant to present the request. Collier Bailey, on behalf of NRH Hillside Villas, Ltd., 8214 Westchester Drive, Suite 710, Dallas, Texas, 75225, presented the request. Commissioner Mason Orr and Mr. Bailey discussed the effect the proposed change has on lines of sight from surrounding neighbors. Chairman Welborn and Phillip Fisher, 8214 Westchester Drive, Suite 710, Dallas, Texas 75225, engineer on behalf of NRH Hillside Villas, Ltd, discussed the retaining walls. Chairman Welborn called for Mr. Husband to present the staff report. Mr. Husband presented the staff report. Chairman Welborn called for anyone wishing to speak. Paul Haburn, 101 Running Creek Court, Weatherford, Texas 76087, on behalf of his July 19, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 2 wife, Mary Mars, 6213 Abbot Street, North Richland Hills, Texas 76180, spoke in opposition of the request. Chairman Welborn called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Welborn closed the public hearing. Mr. Husband provided fencing details for the development in response to questions asked during the public hearing. Chairman Welborn provided additional comments regarding the retaining walls and fencing. A MOTION WAS MADE BY COMMISSIONER MASON ORR, SECONDED BY COMMISSIONER JERRY TYNER TO APPROVE ZC 2018-12. MOTION TO APPROVE CARRIED 6-0. July 19, 2018 Planning and Zoning Commission Meeting Minutes Page 2 of 2 MFItH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: ZC 2017-08, Ordinance No. 3525, Public hearing and consideration of a request from JR Rose Architecture for a zoning change from AG Agricultural to RI-PD Residential Infill Planned Development at 9000 Kirk Lane, being 5.944 acres described as Tracts 15A3, 15A3A, and 15A8, Stephen Richardson Survey, Abstract 1266. PRESENTER: Clayton Husband, Principal Planner SUMMARY: On behalf of James and Linda Pierson, JR Rose Architecture is requesting to postpone City Council action on this application in order to allow additional time to evaluate modifications to the design based on comments provided at the Planning and Zoning Commission meeting on July 19, 2018. A letter from the applicant is attached. Since the request is scheduled for a public hearing, it is recommended that City Council open the public hearing and postpone action on the application until the August 27, 2018, meeting. RECOMMENDATION: Open the public hearing and postpone action on Ordinance No. 3525 to the August 27, 2018, City Council meeting. From: Clayton Comstock To: Clayton Husband Subject: Fw: Drawing Revisions Date: Monday,August 6,2018 4:58:39 PM From:Jason Rose Sent: Monday, August 6, 2018 8:41 AM To: Clayton Comstock Subject: RE: Drawing Revisions Yes, the August 27, 2018 date would work fine. Thanks Respectfully yours, Jason Rose, TXLieensecl At-ehiteet 418341 214-454-7895t 972-534-1850 f u 0 A pg k=�.lNlr..,�,.. 1. Y' I Find us on Facebook From: Clayton Comstock Sent: Monday, August 06, 2018 8:40 AM To:Jason Rose Cc: Clayton Husband Subject: RE: Drawing Revisions Jason — Are you requesting to postpone City Council action to a later date? The next City Council meeting would be August 27. Thank you, Clayton From:Jason Rose Sent: Monday, August 6, 2018 8:38 AM To: Clayton Comstock Cc: Clayton Husband Subject: Drawing Revisions iVify r.h4l en":;ian cr is° on vacation twtil the tbctu a nY snrirjecf rFr rlin p laa jird�Xa im up revtsaunr to Lancdwrr,ar°, hold thr plat one ar:asti z5? Respectfully yours, Jason Rose, TX Licensed Architect #18341 214-454-7895t 972-534-1850 f 1, '01 Find us on Facebook MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Setting the date for the public hearings for the City's FY 2017/2018 Revised Budget, the Park and Recreation Facilities Development Corporation's FY 2017/2018 Revised Budget, and the Crime Control and Prevention District's FY 2017/2018 Revised Budget. PRESENTER: Robert Myers, Budget Director SUMMARY: The City Council is asked to set the public hearing date for the Revised Fiscal Year (FY) 2017/2018 Budgets for the City, Park and Recreation Facilities Development Corporation, and Crime Control and Prevention District. GENERAL DESCRIPTION: The City Council is asked to set the date for the upcoming budget public hearings. The public hearings for the FY 2017/2018 revised budgets are planned for Monday, August 27, 2018. The Park and Recreation Facilities Development Corporation public hearing will be held at 6:30 p.m. and the Crime Control and Prevention District public hearing will be held at 6:40 p.m. The hearing for the City's FY 2017/2018 Revised Budget will be conducted as part of the regular City Council meeting, beginning at 7:00 p.m. In compliance with the City Charter, the proposed revised budgets have been made available at the City Secretary's Office and at the North Richland Hills Public Library and on the City's website online at www.nrhtx.com. RECOMMENDATION: Approve Monday, August 27, 2018 as the date for the public hearings on the City's FY 2017/2018 Revised Budget, the Parks and Recreation Facilities Development Corporation's FY 2017/2018 Revised Budget, and the Crime Control and Prevention District's FY2017/2018 Revised Budget. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Setting the dates for the public hearings for the City's FY 2018/2019 Proposed Budget, the Park and Recreation Facilities Development Corporation's FY 2018/2019 Proposed Budget, and the Crime Control and Prevention District's FY 2018/2019 Proposed Budget. PRESENTER: Robert Myers, Budget Director SUMMARY: The City Council is asked to set the public hearing dates for the Proposed Fiscal Year (FY) 2018/2019 Budgets for the City, Park and Recreation Facilities Development Corporation, and Crime Control and Prevention District. GENERAL DESCRIPTION: The City Council is asked to set the dates for the upcoming budget public hearings. The public hearings are planned for Monday, August 27, 2018. The Park and Recreation Facilities Development Corporation public hearing will be held at 6:30 p.m. and the Crime Control and Prevention District public hearing will be held at 6:40 p.m. The hearing for the City's FY 2018/2019 Proposed Budget will be conducted as part of the regular City Council meeting, beginning at 7:00 p.m. In addition to setting these dates in a public meeting, a published notice will be required for each public hearing per the City Charter and State law. A copy of each notice accompanies this memorandum. In compliance with state law, the proposed budget has been made available at the City Secretary's Office, the North Richland Hills Public Library, and on the city's website online at www.nrhtx.com. RECOMMENDATION: Approve Monday, August 27, 2018 as the public hearing on the City's FY 2018/2019 Proposed Budget, the Parks and Recreation Facilities Development Corporation's FY 2018/2019 Proposed Budget, and the Crime Control and Prevention District's FY2018/2019 Proposed Budget. NOTICE OF PUBLIC HEARING ON PROJECTS TO BE UNDERTAKEN BY NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION NOTICE IS HEREBY GIVEN that a public hearing is to be held by the Board of Directors of the North Richland Hills Park and Recreation Facilities Development Corporation during a meeting to be held at 6:30 p.m. on August 27, 2018 at the North Richland Hills City Hall City Council Chambers, 4301 City Point Drive, North Richland Hills, Texas, on the Corporation funding and undertaking of projects (including, but not limited to, future land acquisition, public right of way and infrastructure improvements, the construction of baseball and softball fields, construction or renovation of neighborhood and community parks, construction or renovation of dog/animal parks, playground equipment, construction and/or renovation of recreation facilities, public art, tree planting and other landscape improvements, senior citizen centers, building of hike and bike trails, park security improvements, update of the park system master plan, the operations of the tennis center, the expenditure of funds to pay operating costs of City owned projects undertaken by the Corporation, and economic and business development). A more detailed description of the projects to be undertaken by the Corporation covered by this notice is available for review in the office of the City Secretary at City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. It is also available at the City of North Richland Hills Public Library, Monday through Saturday and on the City's website online at www.nrhtx.com. NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT NOTICE IS HEREBY GIVEN that a public hearing is to be held by the Board of Directors of the North Richland Hills Crime Control and Prevention District on the 2017/2018 Revised annual budget and the 2018/2019 proposed annual budget during a meeting to be held at 6:40 p.m. on August 27, 2018 at the North Richland Hills City Hall City Council Chambers, 4301 City Point Drive, North Richland Hills, Texas. The proposed budget is available for review in the office of the City Secretary at City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. It is also available for review at the City of North Richland Hills Public Library, Monday through Saturday and on the City's website online at www.nrhtx.com. NOTICE OF BUDGET PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of North Richland Hills will hold a public hearing on the Revised Fiscal Year 2017/2018 Annual Budget and the Proposed Fiscal Year 2018/2019 Annual Budget. • The public hearing will be held on Monday, August 27, 2018 during the Regular City Council meeting beginning at 7:00 p.m. at North Richland Hills City Hall in the 3rd floor City Council Chambers, 4301 City Point Drive, North Richland Hills, Texas. It is proposed to reduce the property tax rate from $0.59 per$100 valuation to $0.585, a reduction of $0.005; however, this budget will raise more total property taxes than last year's budget by $2,331,674 or 7.92%, and of that amount $454,771 is tax revenue to be raised from new property added to the tax roll this year. Members of the public are encouraged to review the proposed budget information, and attend the hearing to express their views. The proposed budget is available for review and inspection in the office of the City Secretary at City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. The proposed budget is also available at the City of North Richland Hills Public Library, Monday through Saturday, and on the City's website online at www.nrhtx.com. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City DATE: August 13, 2018 Manager SUBJECT: Setting August 27, 2018 and September 5, 2018 as the dates for the Tax Rate Public Hearings and vote on placing the Tax Rate Adoption on the agenda of the September 10, 2018 City Council Meeting. PRESENTER: Robert Myers, Director of Budget and Research SUMMARY: City Council is requested to set the dates for the public hearings on the proposed tax rate of $0.585000 per $100 of taxable valuation as August 27, 2018 and September 5, 2018. The City Council is also requested to vote to place the adoption of the tax rate as an action item on the September 10, 2018 Council agenda. GENERAL DESCRIPTION: In follow up to the FY 2018/2019 Budget Work Session, it is necessary to begin the process of establishing a tax rate for the next fiscal year, in accordance with the City Charter and state law. At the Budget Work Session, a tax rate of $0.585000 per $100 of taxable valuation was proposed. This is $0.005 lower than the FY 2017/2018 Adopted tax rate of$0.590. Per Section 26.05(d) of the Tax Code, the City Council cannot adopt a tax rate that exceeds the lower of the rollback tax rate or the effective tax rate until two public hearings have been held on that tax rate. The proposed tax rate exceeds the effective tax rate of $0.553160 but does not exceed the rollback rate of $0.589707. As a result, the city of North Richland Hills will be required to conduct two public hearings on the tax rate. The proposed dates for these public hearings are Monday, August 27, 2018 and Wednesday, September 5, 2018, each to be held at the City of North Richland Hills City Hall. State law requires that the City Council vote to place the adoption of the tax rate on a future City Council agenda as an action item. The date for this vote is planned for Monday, September 10, 2018. This vote would appear as an action item on the agenda for the regular City Council meeting. RECOMMENDATION: Vote to set Monday, August 27, 2018 at 7:00 pm and Wednesday, September 5, 2018 at 7:00 pm as the dates for public hearings on the proposed $0.585000 per $100 of MRH taxable valuation and to place the adoption of the tax rate as an action item on the Monday, September 10, 2018 City Council agenda. NOTICE OF 2018 TAX YEAR PROPOSED PROPERTY TAX RATE FOR THE CITY OF NORTH RICHLAND HILLS A tax rate of $0.585000 per $100 valuation has been proposed for adoption by the governing body of the City of North Richland Hills. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two public hearings be held by the governing body before adopting the proposed tax rate. The governing body of the City of North Richland Hills proposes to use revenue attributable to the tax rate increase for the purpose of additional general tax supported debt, public safety staffing, public safety compensation, and city operations. PROPOSED TAX RATE $0.585000 per $100 PRECEDING YEAR'S TAX RATE $0.590000 per $100 EFFECTIVE TAX RATE $0.553160 per $100 ROLLBACK TAX RATE $0.589707 per $100 The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for the City of North Richland Hills from the same properties in both the 2017 tax year and the 2018 tax year. The rollback tax rate is the highest tax rate that the City of North Richland Hills may adopt before voters are entitled to petition for an election to limit the rate that may be approved to the rollback rate. YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS FOLLOWS: property tax amount = (rate) x (taxable value of your property) / 100 For assistance or detailed information about tax calculations, please contact: Ron Wright Tarrant County Tax Assessor Collector 100 E. Weatherford Street, Fort Worth, Texas 76196 817-884-1100 taxoff ice @tarrantcou nty.com https://www.tarrantcounty.com/en/tax.html You are urged to attend and express your views at the following public hearings on the proposed tax rate: First Hearing: Monday, August 27, 2018 at 7:00 p.m. at North Richland Hills City Hall, 31d floor City Council Chamber, 4301 City Point Drive, North Richland Hills, Texas 76180. Second Hearing: Wednesday, September 5, 2018 at 7:00 p.m. at North Richland Hills City Hall, 3'd floor City Council Chamber, 4301 City Point Drive, North Richland Hills, Texas 76180. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August,13, 2018 SUBJECT: Consider Resolution 2018-023, authorizing the City to sell, convey and transfer 4705 Cummings Drive, Lot 2, Block 25 North Richland Hills Addition to the City of North Richland Hills, and authorizing the City Manager to execute any and all necessary and related documents to effect the sale. PRESENTER: Craig Hulse, Director Economic Development SUMMARY: Consider Resolution 2018-023, authorizing the sale, conveyance and transfer of 4705 Cummings Drive to the City of North Richland Hills and authorize the City Manager to execute any and all necessary and related documents to effect the sale. GENERAL DESCRIPTION: The property known as 4705 Cummings Drive E is an 18,700 square foot residential lot that lies within the North Richland Hills Addition, an R-2 zoned residential subdivision developed in the early 1960's. On May 1, 2018, the property was stricken to Birdville Independent School District at a tax foreclosure sale for non-payment dating back 10 years. The property on the date of judgement was valued at $102,000. The current appraised value of the property is $21,000. For the last five years the City has been mowing the property, filing 15 separate mowing liens. In addition to mowing, a lien was filed in June 2015 to remedy substandard building conditions resulting in the house being demolished by the City. Pursuant to the Property Tax Code, each local taxing entity (City of North Richland Hills along with the Birdville Independent School District and Tarrant County) has to consider and approve any bid submitted to purchase the property. On July 23, 2018, City Council authorized the City Manager to submit a bid to purchase the property to reimburse each taxing entity's pro rata share of the appraised value of the property. In this case, the City of North Richland Hills, as one of the taxing entities, has to consider and approve the bid of$21,000 for the property. If the bid is approved by the City and the other taxing entities, each taxing entity will receive its pro rata share of the sale proceeds: MRH Tarrant County $4,225,45 City of North Richland Hills $3,971.25 Birdville ISD $10,633.30 Totals $18,830.00 Approving this item will allow the City to recoup a portion of its costs for mowing and demolition of the residence, and will allow the City to take ownership of the property and make the property available for future improvement. The attached resolution approves the sale of 4705 Cummings to the City of North Richland Hills and authorizes the City Manager to execute any and all necessary and related documents to effect the sale. RECOMMENDATION: Approve Resolution 2018-023 RESOLUTION NO. 2018-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, APPROVING THE SALE OF CERTAIN REAL PROPERTY; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL NECESSARY AND RELATED DOCUMENTS TO EFFECT THE SALE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, BIRDVILLE INDEPENDENT SCHOOL DISTRICT, for itself and the use and benefit of TARRANT COUNTY and the CITY OF NORTH RICHLAND HILLS has acquired title to a certain tract of real estate at a Tax Sale held on May 1, 2018, in Cause No. 153-D00286-14, TARRANT COUNTY, ET AL VS. BETTY JEAN L RALLS ESTATE; and WHEREAS, Section 34.05(a), Texas Property Tax Code, authorizes the Birdville Independent School District, by and through its governing body, to resale the property; and WHEREAS, it is in the best interest of the City of North Richland Hills and its taxpayers to return this property to a productive use; and WHEREAS, an offer has been made by CITY OF NORTH RICHLAND HILLS, to purchase the property for the sum of TWENTY-ONE THOUSAND and 00/100 Dollars ($21,000.00) for judgment years 1997 thru 2015; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The Mayor is authorized to sell, convey and transfer that certain tract of real estate acquired at the above described tax sale for the sum of $21,000.00 as authorized by Section 34.05, Texas Property Tax Code. SECTION 3. The City Manager is authorized to execute any and all necessary and related documents to effect the sale and transfer of the property to the City of North Richland Hills. SECTION 4. The liens foreclosed by the judgment and the post-judgment tax liens are extinguished by virtue of the conveyance. SECTION 5. THE PROPERTY HEREIN REFERENCED IS DESCRIBED AS LOT 2, BLOCK 25, OUT OF THE NORTH RICHLAND HILLS ADDITION, SITUATED IN THE CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS AND LOCATED WITHIN THE BIRDVILLE INDEPENDENT SCHOOL DISTRICT, AS SHOWN BY A DEED OF Resolution No. 2018-023 Page 1 of 2 RECORD IN VOLUME 3446, PAGE 303 OF THE DEED RECORDS OF TARRANT COUNTY, TEXAS. ACCOUNT NUMBER: 01959689. SECTION 6. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 13th day of August, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Craig Hulse, Director of Economic Development Resolution No. 2018-023 Page 2 of 2 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Approve Resolution No. 2018-024 authorizing and endorsing the application for the 2018 "Our Town" grant program by the National Endowment for the Arts for Placemaking Projects along the TEXRail commuter rail line. PRESENTER: Vickie Loftice, Managing Director SUMMARY: Staff will be applying for a federal grant through the National Endowment for the Arts' (NEA) "Our Town" program to supplement funding for art and placemaking projects associated with the new TexRail Commuter Line. This resolution is proposed because the grant application requires proof of support by the governing body. GENERAL DESCRIPTION: Grant Program Description (From NEA): Through the "Our Town" program, and subject to the availability of funding, the National Endowment for the Arts will provide a limited number of grants ranging from $25,000 to $200,000 for creative placemaking projects that contribute toward the livability of communities and help transform them into lively, beautiful, and sustainable places with the arts at their core. The City will apply for grant funds in the amount of $75,000, with the City matching the $75,000 for a total project amount of $150,000. "Our Town" will invest in creative and innovative projects in which communities, together with their arts and design organizations and artists, seek to: • Improve their quality of life • Encourage greater creative activity • Foster stronger community identity and a sense of place • Revitalize economic development Partnership: A partnership with a non-profit organization that actively advances the arts is required for the grant. Art Tooth, an art consortium serving the Fort Worth area has agreed to be our partner on the project. MRH Project: The future TEXRail Commuter Rail Line will begin a new era in North Richland Hills with opportunities for outstanding public transport and an exciting vision for an art project that will include and honor people in the community. The NRH Rails & Trails Arts Initiative will creatively celebrate our city's new transportation partnership. The new rail line will connect people and communities for decades to come and each week thousands of commuters will see the planned artwork along the rail line and at our two transit stations. Additionally, hundreds of cyclists, walkers and runners will experience the art projects along the Cotton Belt Trail. The NRH Rails & Trails Arts Initiative will showcase the integral elements of our community's identity and highlight the TEXRail system, which connects our city with the DFW regional area. The project will include three separate art installations under the umbrella of one major project for the NRH Rails & Trails Arts Initiative. The first part of the plan involves installing two artworks, one at the Iron Horse Rail Station and one at the Smithfield Rail Station. The installations will contribute to a positive image for the transit system, and create an interesting and interactive experience for people waiting or arriving on the station platform. This has a two-fold objective of providing opportunities for artists to share their vision while also encouraging community engagement as city residents take ownership of the project by having their specific memories and household objects become a vital part of the art project as a whole. The third art installation will be a large painted mural that will be applied to the face of one of the business buildings along the rail line. The success of the City's Signal Art program has proven that the public is very open to art within neighborhoods and along transit routes. The ultimate expectation is that the mural will become an important wayfinding marker for the community and will act as an identifier of the City's spirit of openness and hospitality. If awarded, the City's matching grant funds will be funded by the Art in Public Spaces Donation Fund for the 2018/2019 fiscal year. RECOMMENDATION: Approve Resolution No. 2018-024 authorizing and endorsing the application for the 2018 "Our Town" grant program by the National Endowment for the Arts for Placemaking Projects along the TEXRail commuter rail line. RESOLUTION NO. 2018-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AUTHORIZING AND ENDORSING THE APPLICATION FOR THE 2018 OUR TOWN GRANT PROGRAM BY THE NATIONAL ENDOWMENT FOR THE ARTS FOR VARIOUS CREATIVE PLACEMAKING PROJECTS ASSOCIATED WITH THE TEXRAIL COMMUTER RAIL LINE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills is committed to integrating art into daily life and beautifying public areas, whereby improving our quality of life and creating a distinctive identity for our community; and WHEREAS, the City of North Richland Hills is also dedicated to bringing the arts in an affordable and accessible way to the community; and WHEREAS, the City of North Richland Hills recognizes that encouraging creative placemaking projects with arts at their core has a positive effect on its citizens; and WHEREAS, the National Endowment for the Arts offers an "Our Town" Grant Program in which a certain amount of federal funding is earmarked for creative placemaking projects that contribute toward the livability of communities and help transform them into lively, beautiful, and sustainable places with the arts at their core; and WHEREAS, the City of North Richland Hills is planning to submit an "Our Town" grant application to infuse art and artful projects along the TEXRail Commuter Rail Line; and WHEREAS, the art projects will be located at Iron Horse Station, Smithfield Station and along the Cotton Belt Trail as shown on Exhibit A, Conceptual Plan; and WHEREAS, Art Tooth, an art consortium, will collaborate with the City in its "Our Town" grant request. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The application for funding from the National Endowment for the Arts "Our Town" Grant Program is hereby authorized and endorsed by the City Council for the project area. Resolution No. 2018-024 Page 1 of 2 SECTION 3. The City Manager is hereby designated as the official representative and authorized to apply for the grant on behalf of the City and execute all necessary documents. SECTION 4. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 13th day of August, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Vickie Loftice, Managing Director Resolution No. 2018-024 Page 2 of 2 Exhibit A Our Town Arts Grant — National Endowment for the Arts City of North Richland Hills, Texas A collaborative art project between the City of North Richland Hills and Art Tooth. 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" in,mpc foie culllauair co ncelpv nnIy II IMIis Iprtrlra,t uu; linotvird d as n'ouulltilnlr! airlti^,L c rinsn�ki nn rwal ni(A'n rn(iiIIII be pa c:cala:Nd rraanlrmnac0ime. ,ah.'astn:cef n or Ilidom! reprosentalwon the";0 Funny tlrnom work unto thr, rhla;:rlouafcmirurnurnty, lr(riidoaAs dhmoveiryiindrvldual frlsauna:!9yf^ fn"ulhur,:)rLanLan(4 flhavvemsjpect and honor a:arrlll m lima laatllli¢ f'", hiwOm"< and rtrs;minn.s 1g1kH NOKTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: August 13, 2018 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: The North Richland Hills Animal Adoption & Rescue Center will join shelters across the region for Clear the Shelters Day this Saturday, August 18. Pet adoption fees will be waived for this day only. Please visit our website or contact the shelter for more information. Looking for a way to make a difference in our community? The Refresh Back-to-School event will occur on Saturday, August 18, beginning at 9:00 a.m. at the Wiley G. Thomas Coliseum. This event provides much needed school supplies and services to children from the Birdville Independent School District. Without this event many of these children will start the school year without the basic supplies they need. Visit www.refreshbisd.com to see ways that you can help or donate to this event. The Carter Blood Care Bus will be in front of City Hall on Tuesday, August 21 from 8 a.m. to 3 p.m. All donors will receive a free t-shirt. You may reserve a time slot online. Walk-ins will also be welcome. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: David Nichols, Troy Depue, Randy Vastine, Bob Jones, Ramses Cano, Tanner Jump, Dwayne Dornquast, Richard Norman, Corey Bain, Wayne Estep and Steele Pena in Public Works — A resident sent a "Cheer" to the Star Telegram about the Public Works crew who endured the extreme July heat to resurface Susan Lee Lane. NRH She said they were very accommodating and work was completed quickly. Thanks to all for a job well done.