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HomeMy WebLinkAboutPRFD 2018-08-27 Agendas M RH NOKTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS PARK & RECREATION FACILITIES DEVELOPMENT CORP. AGENDA CITY HALL 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, AUGUST 27, 2018 REGULAR MEETING: 6:30 PM Held in the City Hall Council Chambers A. CALL TO ORDER B. GENERAL ITEMS B 1 Approve minutes of the August 28, 2017 Park and Recreation Facilities Development Corporation meeting. B.2 Conduct a Public Hearing on the Park & Recreation Facilities Development Corporation Revised 2017/18 and the Proposed 2018/19 Annual Operating Budget and authorize adoption. B.3 Conduct a Public Hearing on the Park & Recreation Facilities Development Corporation Proposed 2018/19 Capital Projects Budget and authorize adoption. C. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills Park and Recreation Facilities Development Corporation was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551 of the Texas Government Code on Friday, August 24, 2018 by 3:00 PM. Monday, August 27, 2018 Park & Recreation Facilities Development Corp. Page 1 of 2 City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, August 27, 2018 Park & Recreation Facilities Development Corp. Page 2 of 2 MRH PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD MEMORANDUM FROM: The Office of the City Manager DATE: August 27, 2018 SUBJECT: Approval of minutes of the August 28, 2017 Park and Recreation Facilities Development Corporation Board meeting. PRESENTER: Traci Henderson, Assistant City Secretary SUMMARY: The minutes of the Park and Recreation Facilities Development Corporation Board are approved by majority vote of the board at the Park and Recreation Facilities Corporation Board meeting. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each Park and Recreation Facilities Development Corporation Board meeting. The minutes for the previous meeting are reviewed and approved by the board, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the August 28, 2018 Park and Recreation Facilities Development Corporation Board meeting. MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE AUGUST 28, 2017 REGULAR MEETING: Present: Scott Turnage Chair/Council member Rita Wright Oujesky Council member Mike Benton Council member Tim Welch Council member Suzy Compton Citizen member Dianne Spradling Citizen member Tracye Tipps Citizen member Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A. CALL TO ORDER Chairman Turnage called the meeting to order at 6:51 p.m. B. GENERAL ITEMS B.1 APPROVE MINUTES OF THE AUGUST 22, 2016 PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD MEETING. APPROVED A MOTION WAS MADE BY RITA WRIGHT OUJESKY AND SECONDED BY DIANNE SPRADLING TO APPROVE THE MINUTES OF THE AUGUST 22, 2016 PARI( AND RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD MEETING. MOTION TO APPROVE CARRIED 7-0 B.2 CONDUCT A PUBLIC HEARING ON THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION REVISED 2016/17 AND THE PROPOSED 2017/18 ANNUAL OPERATING BUDGET AND AUTHORIZE ADOPTION. APPROVED August 28, 2017 Parks and Recreation Facilities Development Corporation Meeting Minutes Page 1 of 3 Chairman Turnage opened the public hearing and called on Managing Director Vickie Loftice to present the item. Ms. Loftice presented the Park & Recreation Facilities Development Corporation Revised 2016/17 and the proposed 2017/18 annual operating budget. The Board had no questions for staff. Chairman Turnage called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Turnage closed the public hearing. A MOTION WAS MADE BY RITA WRIGHT OUJESKY, SECONDED BY SUZY COMPTON TO ADOPT THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION REVISED 2016/17 AND THE PROPOSED 2017/18 ANNUAL OPERATING BUDGET AND RECOMMEND COUNCIL APPROVAL. MOTION TO APPROVE CARRIED 7-0. B.3 CONDUCT A PUBLIC HEARING ON THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED 2017/18 ANNUAL CAPITAL PROJECTS BUDGET AND AUTHORIZE ADOPTION. APPROVED Chairman Turnage opened the public hearing and called on Managing Director Vickie Loftice to present the item. Ms. Loftice presented the Park & Recreation Facilities Development Corporation Proposed 2017/18 Capital Projects Budget. The Board had no questions for staff. Chairman Turnage called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Turnage closed the public hearing. August 28, 2017 Parks and Recreation Facilities Development Corporation Meeting Minutes Page 2 of 3 A MOTION WAS MADE BY RITA WRIGHT OUJESKY, SECONDED BY MIKE BENTON TO ADOPT THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED 2017/18 CAPITAL PROJECTS BUDGET AND RECOMMEND APPROVAL BY THE CITY COUNCIL. MOTION TO APPROVE CARRIED 7-0. C. ADJOURNMENT Chairman Turnage adjourned the meeting at 7:06 p.m. Scott Turnage, Chairman Traci Henderson, Assistant City Secretary August 28, 2017 Parks and Recreation Facilities Development Corporation Meeting Minutes Page 3 of 3 MRH PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION MEMORANDUM FROM: The Office of the City Manager DATE: August 27, 2018 SUBJECT: Conduct a Public Hearing on the Park & Recreation Facilities Development Corporation Revised 2017/18 and the Proposed 2018/19 Annual Operating Budget and authorize adoption. PRESENTER: Vickie Loftice, Managing Director SUMMARY: This item is to hold a public hearing on the Park & Recreation Facilities Development Corporation Revised 2017/2018 and the Proposed 2018/2019 Annual Operating Budget and authorize adoption. GENERAL DESCRIPTION: The state laws regarding the Park & Recreation Facilities Development Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with state law. The public hearing for 2018/19 Park & Recreation Facilities Development Corporation Operating Budget was advertised for 6:30 p.m., August 27, 2018. The summary report of the operating budget is attached for your review. The proposed 2018/19 Park & Recreation Facilities Development Corporation Annual Operating Budget was reviewed by the City Council on August 3, 2018 at the City's annual budget work session. The revised operating budget for 2017/18 is $9,091,172 and the proposed operating budget for 2018/19 is $8,949,141. The revenue portion of the revised operating budget shows an increase of$90,668. The majority of this amount is related to revenue increases at the NRH Centre and Grand Hall. MRH Revenue for the proposed operating budget has decreased by $51 ,363 compared to FY 2017/18 Adopted. The decreases represent the elimination of "Transfer In from the Aquatic Fund" and appropriation of Park Impact Fees for projects. The 2018/19 Proposed Budget of $8,949,141 is a decrease of $51,363 compared to 2017/18 Adopted. The amount includes decreases in NRH Centre expenditures, Debt Service and Transfer to Capital Projects. In order to obtain citizen input on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. By approving this item, the Parks & Recreation Facilities Development Corporation recommends that the City Council take formal action at the September 10, 2018 City Council Meeting on adoption of the Park & Recreation and Facilities Development Corporation Budget. RECOMMENDATION: Conduct a public hearing and adopt the Park & Recreation Facilities Development Corporation Revised 2017/2018 and the Proposed 2018/2019 Annual Operating Budget. FISCAL YEAR 2018-2019 SCHEDULE 8-SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED ADOPTED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 REVENUES Sales Tax $4,837,974 $4,964,710 $5,095,823 $5,095,823 $5,197,739 Interest Income 26,801 35,561 26,160 40,732 40,600 Youth Assn. Maintenance Fees 38,245 72,845 44,500 36,300 35,500 Tennis Center Revenue 368,664 356,075 372,550 359,050 365,300 Transfer in from Aquatic Park Fund 81,248 83,685 87,869 0 0 Park Impact Fees 104,351 82,121 70,000 95,000 95,000 Grants/Foundation 95,686 50,000 0 0 0 Other Income 50,733 20,952 500 16,603 900 SUB-TOTAL $5,603,703 $5,665,949 $5,697,402 $5,643,508 $5,735,039 NRH CENTRE Memberships/Drop-In Passes $1,385,697 $1,347,606 $1,420,000 $1,390,000 $1,390,000 Fitness 450,633 464,730 429,000 474,600 465,000 Recreation/Sports 237,921 223,099 274,000 278,688 281,000 Grand Hall Rental 184,074 271,875 232,100 368,450 273,100 Catering&Event Fees 11,062 17,536 17,900 21,300 17,900 Aquatic Programs 224,422 255,350 237,500 240,000 245,000 Pool Rental 3,200 3,574 5,500 4,000 4,000 Gym Rental 3,108 2,352 4,000 4,000 4,000 Concessions/Merchandise 24,602 17,077 27,000 24,524 27,000 Special Events 8,802 8,289 10,000 10,000 10,000 Other 20,705 14,379 24,000 10,000 10,000 General Fund 487,102 487,102 487,102 487,102 487,102 SUB-TOTAL $3,041,328 $3,112,969 $3,168,102 $3,312,664 $3,214,102 APPROPRIATION OF FUND BALANCE Prior Year Encumbrances $8,767 $41,307 $0 $0 $0 Appropriation of Park Impact Fee Reserves 0 900,000 135,000 135,000 0 Appropriation of Sales Tax Reserves 0 130,000 0 0 0 SUB-TOTAL $8,767 $1,071,307 $135,000 $135,000 $0 TOTAL REVENUES $8,653,798 $9,850,226 $9,000,504 $9,091,172 $8,949,141 FISCAL YEAR 2018-2019 SCHEDULE 8-SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED ADOPTED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2015/16 FY 2016/17 FY 2017/18 FY 2017/18 FY 2018/19 EXPENDITURES OPERATING Park Facilities Development Admin. $731,370 $828,882 $764,159 $764,758 $846,010 Parks&Public Grounds 1,894,305 1,994,481 2,155,009 2,140,539 2,174,057 Tennis Center Operations 562,987 550,292 616,486 617,545 627,412 SUB-TOTAL $3,188,661 $3,373,655 $3,535,654 $3,522,842 $3,647,479 NRH CENTRE Center Management $636,010 $676,213 $792,553 $747,729 $776,077 Fitness 481,875 414,846 395,271 395,271 404,955 Building Operations 197,335 254,584 203,842 204,251 218,334 Aquatic 539,337 538,999 625,629 671,768 653,093 Recreation Sports 293,449 279,242 358,837 379,851 291,862 Event Center 249,876 260,687 362,838 408,069 300,451 Building Services 360,750 351,900 294,150 284,090 274,090 SUB-TOTAL $2,758,632 $2,776,471 $3,033,120 $3,091,029 $2,918,862 OTHER&RESERVES Debt Services-CO's $329,055 $320,393 $627,685 $627,685 $524,550 Indirect Costs 448,405 498,988 498,789 500,425 499,065 Nor-Departmental 83,209 165,151 50,127 69,212 52,402 Transfers to Capital Projects Capital Projects 510,544 913,180 575,400 575,400 569,000 Capital Projects-Grant/Donation/Foundation 0 150,000 0 0 0 Capital Projects-Impact Fees 55,000 1,100,000 205,000 205,000 89,000 Contributions to Reserves Operating Reserve 0 0 211,938 150,548 343,600 Impact Fee Reserve 49,351 0 0 0 0 Economic Development Reserve 120,949 124,118 127,396 127,396 129,943 NRH Centre Reserve 282,909 289,204 135,395 221,635 175,240 SUB-TOTAL $1,879,422 $3,561,033 $2,431,730 $2,477,301 $2,382,800 TOTAL EXPENDITURES $7,826,716 $9,711,159 $9,000,504 $9,091,172 $8,949,141 BALANCE $827,082 $139,066 $O $0 $0 DEPARTMENT FUND PARKS & RECREATION I PARK FACILITIES DEVELOPMENT 2016/17 2017118 2017/18 2018/19 ACTIVITIES ACTUAL ADOPTED REVISED PROPOSED Administration $766,941 $764,159 $764,758 $780,019 Operations & Maintenance 1,994,481 2,155,009 2,140,539 2,174,057 Tennis Center 550,292 616,486 617,545 627,412 Cultural and Leisure 61,941 0 0 65,991 Recreation Expenditures Prior to 4/2011 0 0 0 0 Center Management 676,213 792,553 747,729 776,077 Fitness 414,846 395,271 395,271 404,955 Building Operations 254,584 203,842 204,251 218,334 Aquatic/ Indoor 538,999 625,629 671,768 653,093 Recreation /Sports 279,242 358,837 379,851 291,862 Event Center 260,687 362,838 408,069 300,451 Building Services 351,900 294,150 284,090 274,090 Indirect Costs 498,988 498,789 500,425 499,065 Non Departmental 165,151 50,127 69,212 52,402 Debt Service Transfer 320,393 627,685 627,685 524,550 Transfer to Capital Projects 1,063,180 575,400 575,400 569,000 Capital Projects- ImpactFees 1,100,000 205,000 205,000 89,000 Impact Fee Reserve 0 0 0 0 Reserve for Economic Development 124,118 127,396 127,396 129,943 Reserve for Capital 0 211,938 150,548 343,600 Reserve for NRH Centre 289,204 135,395 221,635 175,240 TOTAL $9,711,159 $9,000,504 $9,091,172 $8,949,141 2016/17 2017118 2017/18 2018/19 EXPENSE GROUPS ACTUAL ADOPTED REVISED PROPOSED Salaries $3,925,412 $4,187,152 $4,157,859 $4,297,931 General Services 773,526 872,943 904,948 885,631 Maintenance 301,777 410,992 410,992 336,564 Sundry 2,025,110 2,291,937 2,308,939 2,314,810 Supplies 404,561 421,280 437,234 427,405 Capital 2,280,774 816,200 871,200 686,800 TOTAL $9,711,159 $9,000,504 $9,091,172 $8,949,141 ADOPTED 2016/17 2017118 2017/18 2018/19 PERSONNEL SUMMARY ACTUAL .-. Full-Time: Assistant Tennis Professional 1.00 1.00 1.00 1.00 Building Maintenance Worker 1.00 1.00 1.00 1.00 Communications/ Events Manager 0.80 0.80 0.80 0.80 Crewleader 2.00 2.00 2.00 2.00 Cultural Arts Program Coordinator 0.00 0.00 0.80 0.80 Grand Hall Sales & Marketing Coordinator 1.00 1.00 0.20 0.20 Head Tennis Professional 1.00 1.00 1.00 1.00 Maintenance Worker) 11.00 11.00 9.00 9.00 Maintenance Worker 11 4.00 4.00 4.00 4.00 Managing Director 0.60 0.60 0.60 0.60 Member Services Supervisor 1.00 1.00 1.00 1.00 NRH Assistant Centre Manager 1.00 1.00 0.00 0.00 NRH Center Aquatics Program Coordinator 1.00 1.00 1.00 1.00 NRH Center Building Maintenance Supervisor 1 1.00 1 1.00 1 1.00 1 1.00 2016/17 2017118 2017/18 2018/19 ADOPTED REVISED PROPOSED NRH Centre Aquatic Supervisor 0.00 0.00 1.00 1.00 NRH Centre Manager 1.00 1.00 1.00 1.00 Office Coordinator 0.80 0.80 0.80 0.80 Park Planner 1.00 1.00 1.00 1.00 Parks & Recreation Business Manager 1.00 1.00 1.00 1.00 Parks and Recreation Assistant Director 1.80 1.80 1.80 1.80 Parks Assistant Superintendent 0.80 0.80 0.80 0.80 Parks Superintendent 0.80 0.80 0.80 0.80 Parks Supervisor 1.00 1.00 1.00 1.00 Recreation Program Coordinator 1.00 1.00 1.00 1.00 Secretary 0.80 0.80 0.80 0.80 Secretary 1.00 1.00 1.00 1.00 Senior Park Planner 1.00 1.00 1.00 1.00 Tennis Manager 1.00 1.00 1.00 1.00 Part-Time: Banquet and Hospitality Attendant 2.00 1.95 1.95 1.95 Banquet and Hospitality Lead Attendant 1.95 1.25 1.25 1.25 Building Maintenance Worker- P/T 1.30 1.30 1.30 1.30 Court Maintenance 0.49 0.49 0.49 0.49 Grand Hall Office Coordinator P/T 0.63 0.63 0.63 0.63 NRH Center Aquatic Slide Attendant 2.35 2.35 2.35 2.35 NRH Center Lifeguard 10.87 10.87 10.87 10.87 NRH Center Lifeguard Lead 3.22 3.22 3.22 3.22 NRH Centre Fitness Attendant 1.95 1.95 1.95 1.95 NRH Centre Playtime Attendant 2.80 2.80 2.80 2.80 NRH Guest Services Attendant 5.45 5.45 5.45 5.45 NRH Guest Services Lead 3.18 3.18 3.18 3.18 PT Catering and Sales Coordinator 0.00 0.00 0.00 0.00 Recreation Programs Coordinator 0.00 0.00 0.63 0.63 Seasonal Maintenance Worker 1 0.23 0.23 0.23 0.23 Seasonal Summer Camp Counselor 2.18 2.18 2.18 2.18 Seasonal Summer Camp Director 0.27 0.27 0.27 0.27 Swim Instructors 2.06 2.06 2.06 2.06 Tennis Instructor 11 0.50 0.50 0.50 0.50 Tennis Instructors 0.61 0.61 0.61 0.61 Tennis Pro Shop Staff 1.61 1.61 1.61 1.61 Full-Time 39.40 39.40 36.40 36.40 Part-Time (Full-Time Equivalents) 43.65 42.90 43.53 43.53 TOTAL 83.05 82.30 79.93 79.93 DEPARTMENT FUND PARD - ADMINISTRATION - 7501 1 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $571,704 $561,000 $561,599 $576,860 General Services 1,627 4,384 4,384 4,384 Maintenance 138,293 138,593 138,593 138,593 Sundry 52,972 56,192 56,192 56,192 Supplies 2,346 3,990 3,990 3,990 Capital 0 0 0 0 TOTAL $766,941 $764,159 $764,758 $780,019 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Communications/Events Manager 0.80 0.80 0.80 0.80 Managing Director 0.60 0.60 0.60 0.60 Office Coordinator 0.80 0.80 0.80 0.80 Parks and Recreation Assistant Director 1.80 1.80 1.80 1.80 Secretary 0.80 0.80 0.80 0.80 " Positions partially funded in this activity. Full-Time 4.80 4.80 4.80 4.80 Part-Time (Full-Time Equivalents) 0.00 0.00 0.00 0.00 TOTAL 4.80 4.80 4.80 4.80 DEPARTMENT FUND PARD - OPERATIONS - 7502 1 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $1,312,659 $1,415,706 $1,371,131 $1,425,475 General Services 387,397 448,157 478,262 457,895 Maintenance 99,849 96,875 96,875 96,875 Sundry 25,652 31,397 31,397 31,397 Supplies 168,924 162,874 162,874 162,415 Capital 0 0 0 0 TOTAL $1,994,481 $2,155,009 $2,140,539 $2,174,057 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Crewleader 2.00 2.00 2.00 2.00 Maintenance Worker 1 11.00 11.00 9.00 9.00 Maintenance Worker 11 4.00 4.00 4.00 4.00 Park Planner 1.00 1.00 1.00 1.00 Parks Assistant Superintendent 0.80 0.80 0.80 0.80 Parks Superintendent 0.80 0.80 0.80 0.80 Parks Supervisor 1.00 1.00 1.00 1.00 Senior Park Planner 1.00 1.00 1.00 1.00 Part-Time: Seasonal Maintenance Worker 1 0.23 0.23 0.23 0.23 " Position partially funded in this activity. Full-Time 21.60 21.60 19.60 19.60 Part-Time (Full-Time Equivalents) 0.23 0.23 0.23 0.23 TOTAL 21.83 1 21.83 19.83 1 19.83 DEPARTMENT FUND PARD - TENNIS CENTER- 7506 1 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $370,380 $402,750 $403,809 $414,319 General Services 25,373 27,357 27,357 27,630 Maintenance 9,213 16,875 16,875 16,625 Sundry 49,397 57,488 57,488 57,488 Supplies 92,994 106,216 106,216 105,550 Capital 2,936 5,800 5,800 5,800 TOTAL $550,292 $616,486 $617,545 $627,412 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Assistant Tennis Professional 1.00 1.00 1.00 1.00 Head Tennis Professional 1.00 1.00 1.00 1.00 Tennis Manager 1.00 1.00 1.00 1.00 Part-Time: Court Maintenance 0.49 0.49 0.49 0.49 Tennis Instructor II 0.50 0.50 0.50 0.50 Tennis Instructors 0.61 0.61 0.61 0.61 Tennis Pro Shop Staff 1.61 1.61 1.61 1.61 Full-Time 3.00 3.00 3.00 3.00 Part-Time (Full-Time Equivalents) 3.21 3.21 3.21 3.21 TOTAL 6.21 6.21 6.21 6.21 DEPARTMENT FUND PARD - CULTURAL & LEISURE- 7508 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $61,941 $0 $0 $65,991 General Services 0 0 0 0 Maintenance 0 0 0 0 Sundry 0 0 0 0 Supplies 0 0 0 0 Capital 0 0 0 0 TOTAL $61,941 $0 $0 $65,991 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Cultural Arts Program Coordinator 0.00 0.00 0.80 0.80 Part-Time: Full-Time 0.00 0.00 0.80 0.80 Part-Time (Full-Time Equivalents) 0.00 0.00 0.00 0.00 TOTAL 0.00 0.00 0.80 0.80 DEPARTMENT FUND PARD - NON DEPARTMENTAL - 9898 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $0 $7,747 $19,147 $37,944 General Services 12,000 12,000 12,000 12,000 Maintenance 0 0 0 0 Sundry 26,121 30,380 30,380 2,458 Supplies 0 0 0 0 Capital 41,307 0 0 0 TOTAL $79,428 $50,127 $61,527 $52,402 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time 0.00 0.00 0.00 0.00 Part-Time (Full-Time Equivalents) 0.00 0.00 0.00 0.00 TOTAL 0.00 0.00 0.00 0.00 DEPARTMENT FUND PARD - CENTER MANAGEMENT - 7531 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $438,851 $479,628 $434,804 $491,125 General Services 16,170 20,635 20,635 21,412 Maintenance 2,519 59,519 59,519 30,519 Sundry 185,856 206,521 206,521 206,521 Supplies 26,356 26,250 26,250 26,500 Capital 6,462 0 0 0 TOTAL $676,213 $792,553 $747,729 $776,077 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Member Services Supervisor 0.00 0.00 0.00 1.00 NRH Assistant Centre Manager 1.00 1.00 0.00 0.00 NRH Centre Manager 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 Part-Time: NRH Guest Services Attendant 5.45 5.45 5.45 5.45 NRH Guest Services Lead 3.18 3.18 3.18 3.18 Full-Time 3.00 3.00 2.00 3.00 Part-Time (Full-Time Equivalents) 8.63 8.63 8.63 8.63 TOTAL 11.63 11.63 10.63 11.63 DEPARTMENT FUND PARD - FITNESS - 7532 1 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $134,965 $140,466 $140,466 $145,290 General Services 230,089 210,000 210,000 225,000 Maintenance 13,692 10,000 10,000 13,000 Sundry 340 805 805 165 Supplies 6,545 4,000 4,000 6,500 Capital 29,214 30,000 30,000 15,000 TOTAL $414,846 $395,271 $395,271 $404,955 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Recreation Program Coordinator 1.00 1.00 1.00 1.00 Part-Time: NRH Centre Fitness Attendant 1.95 1.95 1.95 1.95 Full-Time 1.00 1.00 1.00 1.00 Part-Time (Full-Time Equivalents) 1.95 1.95 1.95 1.95 TOTAL 2.95 2.95 2.95 2.95 DEPARTMENT FUND PARD - BUILDING OPERATIONS - 7533 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $159,062 $147,715 $148,124 $154,385 General Services 813 1,000 1,000 1,000 Maintenance 25,926 23,130 23,130 30,952 Sundry 702 397 397 397 Supplies 30,406 31,600 31,600 31,600 Capital 37,675 0 0 0 TOTAL $254,584 $203,842 $204,251 $218,334 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Building Maintenance Worker 1.00 1.00 1.00 1.00 NRH Center Building Maintenance Supervisor 1.00 1.00 1.00 1.00 Part-Time: Building Maintenance Worker - P/T 1.30 1.30 1.30 1.30 Full-Time 2.00 2.00 2.00 2.00 Part-Time (Full-Time Equivalents) 1.30 1.30 1.30 1.30 TOTAL 3.30 3.30 3.30 3.30 DEPARTMENT FUND PARD - AQUATIC/INDOOR - 7534 1 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $496,634 $518,264 $563,998 $595,763 General Services 13,322 18,000 18,000 18,000 Maintenance 7,280 60,000 60,000 4,000 Sundry 415 515 920 980 Supplies 21,348 28,850 28,850 26,350 Capital 0 0 0 8,000 TOTAL $538,999 $625,629 $671,768 $653,093 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: NRH Center Aquatics Program Coordinator 1.00 1.00 1.00 1.00 NRH Centre Aquatic Supervisor 0.00 0.00 1.00 1.00 Part-Time: NRH Center Aquatic Slide Attendant 2.35 2.35 2.35 2.35 NRH Center Lifeguard 10.87 10.87 10.87 10.87 NRH Center Lifeguard Lead 3.22 3.22 3.22 3.22 Swim Instructors 2.06 2.06 2.06 2.06 Full-Time 1.00 1.00 2.00 2.00 Part-Time (Full-Time Equivalents) 18.50 18.50 18.50 18.50 TOTAL 19.50 19.50 20.50 20.50 DEPARTMENT FUND PARD - RECREATION SPORTS - 7535 1 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $174,266 $212,472 $226,232 $153,662 General Services 81,990 124,000 124,000 109,000 Maintenance 2,105 3,000 3,000 3,000 Sundry 656 365 365 200 Supplies 20,224 19,000 26,254 26,000 Capital 0 0 0 0 TOTAL $279,242 $358,837 $379,851 $291,862 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Member Services Supervisor 1.00 1.00 1.00 0.00 Part-Time: NRH Centre Playtime Attendant 2.80 2.80 2.80 2.80 Recreation Programs Coordinator 0.00 0.00 0.63 0.63 Seasonal Summer Camp Counselor 2.18 2.18 2.18 2.18 Seasonal Summer Camp Director 0.27 0.27 0.27 0.27 Full-Time 1.00 1.00 1.00 0.00 Part-Time (Full-Time Equivalents) 5.25 5.25 5.88 5.88 TOTAL 6.25 6.25 6.88 5.88 DEPARTMENT FUND PARD - EVENT CENTER - 7536 1 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $204,950 $301,404 $281,035 $237,117 General Services 4,745 7,410 9,310 9,310 Maintenance 2,899 3,000 3,000 3,000 Sundry 12,675 12,524 12,524 12,524 Supplies 35,418 38,500 47,200 38,500 Capital 0 0 55,000 0 TOTAL $260,687 $362,838 $408,069 $300,451 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time: Grand Hall Sales& Marketing Coordinator 1.00 1.00 0.20 0.20 Parks & Recreation Business Manager 1.00 1.00 1.00 1.00 Part-Time: Banquet and Hospitality Attendant 2.00 1.95 1.95 1.95 Banquet and Hospitality Lead Attendant 1.95 1.25 1.25 1.25 Grand Hall Office Coordinator P/T 0.63 0.63 0.63 0.63 PT Catering and Sales Coordinator 0.00 0.00 0.00 0.00 Full-Time 2.00 2.00 1.20 1.20 Part-Time (Full-Time Equivalents) 4.58 3.83 3.83 3.83 TOTAL 6.58 5.83 5.03 5.03 DEPARTMENT FUND PARD - NON DEPARTMENTAL - 9898 PARK FACILITIES DEVELOPMENT 2016/17 2017/18 2017/18 2018/19 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $0 $0 $7,514 $0 General Services 0 0 0 0 Maintenance 0 0 0 0 Sundry 85,722 0 171 0 Supplies 0 0 0 0 Capital 0 0 0 0 TOTAL $85,722 $0 $7,685 $0 2016117 2017/18 2017118 2018/19 PERSONNEL SUMMARY ACTUAL ADOPTED REVISED PROPOSED Full-Time 0.00 0.00 0.00 0.00 Part-Time (Full-Time Equivalents) 0.00 0.00 0.00 0.00 TOTAL 0.00 0.00 0.00 0.00 MRH PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION MEMORANDUM FROM: The Office of the City Manager DATE: August 27, 2018 SUBJECT: Conduct a public hearing on the Park & Recreation Facilities Development Corporation Proposed 2018/2019 Annual Capital Projects Budget and authorize adoption PRESENTER: Vickie Loftice, Managing Director SUMMARY: This item is to hold a public hearing on the Park & Recreation Facilities Development Corporation Proposed Capital Budget and authorize adoption. GENERAL DESCRIPTION: The state laws regarding the Park& Recreation Facilities Development Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with state law. The public hearing for the 2018/2019 Park & Recreation Facilities Development Corporation Budget was advertised for 6:30 p.m., August 27, 2018. The Proposed 2018/2019 Park & Recreation Facilities Development Corporation Annual Capital Budget was reviewed by the City Council on August 3, 2018 at the Council work session. The proposed capital budget for 2018/2019 is $658,000. This amount includes five new projects. New Projects: 1. Annual Tree Planting 2. Linda Spurlock Park Renovation (engineering and design) 3. NRH Centre Pool Re-plaster 4. Park Infrastructure Maintenance (2019) 5. Richland Tennis Center Infrastructure Maintenance (2019) The summary report of the capital budget is attached for your review. MRH In order to obtain citizen input on the proposed budget, it is suggested that the public hearing be opened for public comment. RECOMMENDATION: Conduct a public hearing and adopt the Park & Recreation Facilities Development Corporation Proposed 2018/2019 Capital Budget and recommend approval by the City Council. Schedule 4 Parks Sr Recreation Capital Projects Budget Summary Pg. Map Project To 2018/19 2019/20 2020 To Total No. ID Date Proposed Estimated Completion Pro act Costs Continuing Projects 1 PK1201 Adventure Word Playground Renovation 653,239 0 0 0 $ 653,239 2 PK1701 Barfield Family Foundation Grant Program 50,000 0 0 0 $ 50,000 3 PK1401 Barfield/Cotton Belt Trail Connector 65,000 0 0 0 $ 65,DDD 4 PK10D1 Green Valley Raceway Historical Area 30,000 0 0 0 $ 3D,00D 5 PK1802 Hometown Lakes Pedestrian Bridge Trail Connections 80,000 0 0 0 $ BD,DDD 6 PKiBD3 Norich Park Playground Replacement and Shade 205,000 0 0 0 $ 205,o9D 7 PK16D3 Northfield Park Renovation 6,116,659 0 0 0 $ 6,115,659 B PK15D4 Northfield Park Security Lights/Electrical System 35,000 0 0 0 $ 35,000 PK1506 Park l nfrastmcture Maintenance 2015 232,597 0 0 0 $ 232,597 PK1703 Park lnfrastmeture Maintenance 2017 257,000 0 0 0 $ 257,ODD PK1804 Park lnfrastmeture Maintenance 2018 301,905 0 0 0 $ 301,905 PK1606 Park System Borden 479,486 0 0 0 $ 479,486 9 PK1805 Pump H.OseA 100,000 0 0 0 $ 100,000 10 PK16D7 Richland Tennis Center Infrastructure Maintenance(2015) 51,674 0 0 0 $ 51,674 11 PK1607 Richland Tennis Center Infrastructure Maintenance 12019) 29,552 0 0 0 $ 29,552 12 PK1704 Richland Tennis Center Infrastructure Maintenance 2017 17,169 0 0 0 $ 17,169 PK1006 Trail and On-Road Safely Projects 771,620 0 0 0 $ 771,620 Total Continuing Projects $ 9,475,901 $ 0 $ 0 $ 0 $ 9,475,901 New Projects PK1901 Annual Tree Planting 2019 0 45,000 0 0 $ 45,000 13 PK1902 Linda Spurock Park Renovation 0 189,000 811,000 0 $ 1,000,000 14 PK1903 NRH Centre Indoor Aquatic Pool Re-Plaster 0 120,000 0 0 $ 120,00D PK1904 Park Infrastructure Maintenance 2019 0 284,000 0 0 $ 2B4,00D 15 PK1905 Richland Tennis Center Infrastructure Maintenance 2019 0 20,000 0 0 $ 20,000 Total New Projects $ 0 $ 658,000 $ 811,000 $ 0 $ 1,469,000 Total Project Costs $ 9,475,901 $ 658,000 $ 811,000 $ 0 $ 10,944,901 Funding Sources Certificates of Obligation 3,900,000 D 0 0 $ 3,9DO,DDO Federal/State Grants 1,117,294 0 0 0 $ 1,117,294 Reserves 620,485 209,000 0 0 $ 629,465 Sales Tax 2,533,397 449,000 811,000 0 $ 3,793,397 Other 1,304,725 0 0 0 $ 1,304,725 Total Sources of Funds $ 9,475,901 $ 658,000 $ 811,000 $ 0 $ 10,944,901 10