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Home My WebLink AboutCC 2018-10-22 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE OCTOBER 22, 2018 WORK SESSION CALL TO ORDER The City Council of the City of North Richland Hills, Texas met in work session on the 22nd day of October, 2018 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Deputy City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Traci Henderson Assistant City Secretary Maleshia B. McGinnis City Attorney Mayor Trevino called the meeting to order at 6:00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Council had no questions for staff. 2. DISCUSS STANDARDS AND REGULATIONS FOR CROSS ACCESS EASEMENTS AND PROPERTY ACCESS. Planning Director Clayton Comstock presented the item. Mr. Comstock provided information on access management to include cross access easements and property access along major arterial and connector streets. The primary issues being driveway and property access, reserve strips of property and development constraints on October 22, 2018 City Council Meeting Minutes Page 1 of 8 re-developing property. Mr. Comstock shared noted concerns with cross access easements. Specifically, limited traffic flow between lots to intersection or traffic signal, number of driveways on major roads, creating potential barriers for development and redevelopment. The noted concerns with property access are small reserve strips which block access to public facilities, lots generally do not satisfy expectations for open space lots and results in fragmentary and piece-meal development patterns. Mr. Comstock asked Council if they would like staff to move forward with revising the Subdivision Regulations to address cross access easements and property access concerns. If so, the next steps would be the Development Review Committee then Public Hearing at Planning and Zoning Commission and finally the Public Hearing and consideration at City Council. Mr. Comstock was available to answer questions from Council. Council discussed the item. There was no objection from Council. Council directed staff to move forward with the process. 3. IRON HORSE GOLF COURSE IMPROVEMENTS UPDATE. Managing Director of Community Services Vickie Loftice presented the item. Ms. Loftice shared with Council a recommended comprehensive approach to improvements at Iron Horse Golf Course. Staff is proposing soliciting a Request for Qualifications; the scope of services would include; base mapping & studies, civil engineering (grading and land forms), hydraulic, water resources engineering, irrigation design, golf landscape architectural services, schematic design and design development, construction documents, probable cost estimates, bidding and negotiations, with optional construction management. Ms. Loftice shared the anticipated timeline, information on funding and operations, level of improvements, and design recommendations and how it would impact operations. Ms. Loftice asked Council if they would like staff to move forward with the recommended process. Director of Finance Mark Mills presented information on Debt Service including estimated annual payment, average principal and interest and assumptions. Ms. Loftice and Mr. Mills were available to answer questions from Council. October 22, 2018 City Council Meeting Minutes Page 2 of 8 Council discussed the item. There was no objection from Council. Council directed staff to move forward with the process. EXECUTIVE SESSION 1. Section 551.071: Consultation with the City Attorney - Construction contract with Kodiak Trenching and Boring, LLC for paving improvements on Rufe Snow Drive. Mayor Trevino announced at 6:24 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071: consultation with city attorney -Construction contract with Kodiak Trenching and Boring, LLC for paving improvements on Rufe Snow Drive." Executive Session began at 6:30 p.m. and concluded at 6:56 p.m. Mayor Trevino announced at 6:56 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order October 22, 2018 at 7:00 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Torn Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Traci Henderson Assistant City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Turnage gave the invocation. October 22, 2018 City Council Meeting Minutes Page 3 of 8 A.2 PLEDGE Council member Turnage led The Pledge of Allegiance to the United States and Texas flags. A.3 CITIZENS PRESENTATION Mr. Roger Beckermann, 7533 Steward Lane, requested an additional street light on Steward Lane. A.4 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 7-0. B.1 APPROVE MINUTES OF THE REGULAR OCTOBER 8, 2018 CITY COUNCIL MEETING. B.2 AUTHORIZE PAYMENT TO SPILLMAN TECHNOLOGIES FOR ANNUAL MAINTENANCE FOR THE CAD/RMS SOFTWARE PLATFORM USED BY THE POLICE AND FIRE DEPARTMENTS IN THE AMOUNT OF $237,302.61. B.3 AUTHORIZE THE PURCHASE OF FUEL FOR CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED $537,920 USING THE TARRANT COUNTY CONTRACT WITH MARTIN EAGLE OIL COMPANY. B.4 APPROVE PURCHASE OF POLICE VEHICLES FROM SAM PACK'S FIVE STAR FORD IN THE AMOUNT OF $386,070.50 THROUGH A TARRANT COUNTY COOPERATIVE CONTRACT. October 22, 2018 City Council Meeting Minutes Page 4 of 8 B.5 APPROVE PURCHASE OF A LIGHT-DUTY PICKUP FROM SAM PACK'S FIVE STAR FORD IN THE AMOUNT OF $31,375.00 THROUGH A TARRANT COUNTY COOPERATIVE CONTRACT. B.6 AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH CLASSIC TILE AND PLASTER, INC. IN THE AMOUNT OF $73,585 TO REPLASTER THE NRH CENTRE POOL IN ACCORDANCE WITH RFB 19-004 NRH CENTRE INDOOR AQUATIC POOL REPLASTER PROJECT. B.7 APPROVE A CHANGE ORDER TO THE CONTRACT (AIA DOCUMENT A133 GUARANTEED MAXIMUM PRICE AMENDMENT) WITH DEAN ELECTRIC, INC. DBA DEAN CONSTRUCTION FOR THE NORTHFIELD PARK RENOVATION PROJECT (PK1603) FOR $54,269.35. B.8 APPROVE PURCHASE OF TWO BUSES FOR THE PARKS DEPARTMENT FROM CREATIVE BUS SALES, INC. IN THE AMOUNT OF $122,556.68 THROUGH AN HGAC CONTRACT. B.9 AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED AGREEMENT, AS GRANT FIDUCIARY FOR THE NORTH TEXAS ANTI-GANG (TAG) CENTER, INCREASING THE TOTAL ANNUAL RATE OF COMPENSATION FOR THE TAG CENTER ADMINISTRATOR TO $140,481.96. B.10 AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED AGREEMENT, AS GRANT FIDUCIARY FOR THE NORTH TEXAS ANTI-GANG (TAG) CENTER, INCREASING THE TOTAL ANNUAL RATE OF COMPENSATION FOR THE TAG CENTER ANALYST TO $66,306.00. B.11 AUTHORIZE THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENT BETWEEN NORTH RICHLAND HILLS, AND THE DALLAS DISTRICT ATTORNEY, THE CITY OF LANCASTER, CITY OF CARROLLTON AND THE DEPARTMENT OF PUBLIC SAFETY OF THE STATE OF TEXAS FOR REIMBURSEMENT OF OVERTIME SALARY COSTS ASSOCIATED WITH THE NORTH TEXAS ANTI-GANG CENTER TASK FORCE. C. PUBLIC HEARINGS There were no items for this category. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS October 22, 2018 City Council Meeting Minutes Page 5 of 8 There were no items for this category. F. GENERAL ITEMS F.1 CONSIDER RESOLUTION NO. 2018-032 APPOINTING MEMBERS TO THE YOUTH ADVISORY COMMITTEE FOR THE 2018/2019 ACADEMIC YEAR. APPROVED Assistant to the City Manager Kristin James presented the item and was available to answer questions from Council. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER BARROW, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE RESOLUTION NO. 2018-032. MOTION TO APPROVE CARRIED 7-0. F.2 CONSIDER RESOLUTION NO. 2018-031, APPOINTING A MEMBER TO THE TEEN COURT ADVISORY BOARD. APPROVED Assistant City Secretary Traci Henderson presented the item and was available to answer questions from Council. Council had no questions for staff. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RESOLUTION NO. 2018-031. MOTION TO APPROVE CARRIED 7-0. F.3 CONSIDER RESOLUTION NO. 2018-033, APPOINTING A MEMBER TO THE CIVIL SERVICE COMMISSION. APPROVED Assistant City Secretary Traci Henderson presented the item and was available to answer questions from Council. Council had no questions for staff. October 22, 2018 City Council Meeting Minutes Page 6 of 8 A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER WELCH TO APPROVE RESOLUTION NO. 2018-033. MOTION TO APPROVE CARRIED 7-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA. Mayor Trevino announced that no action is necessary as the result of Executive Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Wright Oujesky make the following announcements. Early voting for the November 6 general election began today and continues through November 2. Registered voters may vote early at the Dan Echols Center in North Richland Hills or at any other early voting location in Tarrant County. Polling locations and a sample ballot can be found on the Tarrant County Elections website. If you have questions, please contact the Tarrant County Elections Office at 817-831-8683. Join us for Hoot n' Howl this Saturday, October 27 from 5 to 9 p.m. at Green Valley Park. Activities include a costume parade, haunted hayride, midway games, puppet show and candy for all. Admission, parking and activities are free. Concessions will be available for purchase. Contact the Parks Department for more information. North Richland Hills residents can get rid of unwanted bulky items during the annual Fall Community Cleanup on Saturday, October 27. Items can be dropped off from 9:00 a.m. to noon at the parking lot of Tarrant County College Northeast Campus. Please visit our website or contact Neighborhood Services for a list of items that will be accepted. Kudos Korner - Julie Nichols, Utility Billing - A resident was so impressed with the service provided by Julie that she hand-wrote a short letter and carried it into the Water Department. She had contacted the office about a payment plan and said that Julie was very professional, knowledgeable and pleasant to work with. "Julie has great customer relation skills," she said. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:16 p.m. October 22, 2018 City Council Meeting Minutes Page 7 of 8 "fir Trevino, Mayor - r Traci Henderson, Assistant y• Secrrtiry :50 =� II V October 22, 2018 City Council Meeting Minutes Page 8 of 8