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HomeMy WebLinkAboutCC 2019-02-11 Agendas M RH NOKTH ILIC:HLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, FEBRUARY 11, 2019 WORK SESSION: 6:00 PM Held in the Council Workroom CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Quarterly financial report for the period ending December 31, 2018. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 6701 Davis Boulevard, (2) 6801 Davis Boulevard, (3) 6805 Davis Boulevard and (4) 6724 Smithfield Road REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers Monday, February 11, 2019 City Council Agenda Page 1 of 3 A. CALL TO ORDER A.1 INVOCATION - MAYOR PRO TEM BENTON A.2 PLEDGE - MAYOR PRO TEM BENTON A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 Presentation to the American Heart Association A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the January 28, 2019 regular City Council meeting. B.2 Approve purchase of light-duty pickup trucks from Sam Pack's Five Star Ford in the amount of $153,790.00 through a Tarrant County Cooperative Contract. B.3 Authorize a one year purchase agreement with Network Alliance, LLC for Cisco hardware and software maintenance using a State of Texas Department of Information Resources contract in the amount of $132,146.30. C. PUBLIC HEARINGS CA ZC 2018-25, Ordinance No. 3556, Public hearing and consideration of a request from Charles G. Starnes for a zoning change from AG Agricultural to R-1 Single-Family Residential at 8708 Amundson Drive, being 0.7495 acres described as Tract 2D, TK Martin Survey, Abstract 1055 (CONTINUED FROM THE JANUARY 28, 2019, CITY COUNCIL MEETING). Monday, February 11, 2019 City Council Agenda Page 2 of 3 C.2 Public hearing and discussion on updating Impact Fees for Water and Wastewater and amending Impact Fee Regulations, pursuant to Chapter 395 of the Local Government Code. D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Authorize the City Manager to execute amendment No. 2 to the management agreement for Iron Horse Golf Course with Evergreen Alliance Golf Limited, L.P. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER WELCH H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, February 8, 2019 by 3:00 PM. 1'ffig11111N{l.0l&ry,i s\V �lu�V�I�A.i Assistant Cit �'.. 1/1111111111 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, February 11, 2019 City Council Agenda Page 3 of 3 1g1kH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: Quarterly financial report for the period ending December 31, 2018. PRESENTER: Robert Myers, Budget Director SUMMARY: During the February 11 , 2019 City Council Work Session, staff will present the quarterly financial status report for the period ending December 31, 2018. GENERAL DESCRIPTION: Staff will present a quarterly financial status report to the City Council. This report will include a brief presentation that highlights the major operating funds of the city. The presentation will focus on revenue and expenditures to date in relation to expectations, followed by an opportunity for staff to address any questions. ij ffill,si'l-icial, City- " "n aws,,,- I J LJ J , J .. ........ Vwlii 1. 4L ",_.......... N. ................ ............. ........... Table of Contents Contents Executive Summary 1 General Fund 5 Park& Recreation Facilities Dev. Fund 9 Crime Control District 12 Utility Fund 14 Self Insurance Fund 17 Aquatic Park Fund 19 Fleet Services Fund 21 Information Technology Fund 23 Facilities Fund 25 Golf Course Fund 27 Drainage Utility Fund 29 Traffic Safety Fund 31 Donations Fund 33 Gas Development Fund 35 Promotional Fund 37 Special Investigations Fund 39 CIP Project Status Update 41 Quarterly Financial Report Pg. 01 Executive Summary This report contains an unaudited snapshot of the financial performance for all budgeted operating funds in the City during October 1 , 2018 through December 31 , 2018. The following report includes both financial schedules and explanatory narrative for each budgeted operating fund. Staff believes this report offers a conservative picture of the City's financial performance in the first quarter (41) for FY1 8-19. A brief summary of this report highlighting the City's major operating funds is provided later in this section. The 41 financial report includes adjustments to the Revised Budget for prior year encumbrances, which reflect purchases approved in the FY17-18 Adopted Budget but due to timing of receipt will be paid for in the current fiscal year. Like in the prior fiscal year, capital transfers have been reflected as completed in 41 and appropriations of fund balance and reserves are reflected on a 1/12 basis with the intent of making any necessary final adjustments in the 12th period. General Fund The General Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 41 .3% and total expenditures at 25.1 % of the FY1 8-19 Revised Budget. A brief summary of 41 highlights contained within this report are provided below: • Current property tax collections are trending ahead of the FY1 8 collection rate due to the timing of payments and the increase in property values. Staff currently anticipates collections to meet budget for the FY1 9. • Sales tax collections are trending (1 .7%) lower in 41 of FY1 9 as compared to collections for the same period in FY1 8. The shortfall in 41 was due to two one-time audit adjustments in the total amount of($121 ,350) resulting from two businesses that had been incorrectly paying sales tax to NRH in prior years. Precluding these audit adjustments sales tax would reflect as up 2.8% over prior year. Staff has contacted the Comptroller's Office and confirmed these accounts have been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. Quarterly Financial Report Pg. 02 • Total Fines and Forfeitures are running approximately 6.6% ahead of the same period last fiscal year. The increase is primarily in Municipal Court Fines, which are driven by citations processed by the Municipal Court. To date there has been an increase in the first quarter from prior year in citations of 4.3%. • Total Licenses & Permits are trending (7.8%) below the 41 FY18 collection rate. New commercial permitting was the primary driver of this variance due to 41 of the prior year reflecting a significant uptick from permitting for the Stone Creek Assisted Living Center. • Charges for Services are trending ahead of FY18 collections by 14.3% with the majority of the impact resulting from Ambulance Fees. Ambulance Fees are 18.7% ahead of prior year due in large part to a higher number of ambulance runs. Ambulance runs are up by 8.7% over the same period in 41 . • Expenditures overall tracked within expectations. Park & Recreation Facilities Development Fund The Park & Recreation Facilities Development Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 24.1% and total expenditures at 26.5% of the FY18-19 Revised Budget. A brief summary of 41 highlights contained within this report are provided below: • Sales tax collections are trending (1 .7%) lower in 41 of FY1 9 as compared to collections for the same period in FY18. Like in the General Fund the shortfall in 41 was due to two one-time audit adjustments resulting from two businesses that had been incorrectly paying sales tax to NRH in prior years. Staff has contacted the Comptroller's Office and confirmed these accounts have been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. • Expenditures for Reserves and Other Expenditures reflect above the straight-line target due to staff completing all capital project transfers for the FY18-19 Revised Budget in 41 . Quarterly Financial Report Pg. 03 Crime Control District Fund The Crime Control District Fund is overall performing within expectations for 41 with year to date revenue receipts at 27.6% and total expenditures at 22.6% of the FY1 8-19 Revised Budget. A brief summary of 41 highlights contained within this report are provided below: • Sales tax collections are trending (0.9%) lower in 41 of FY19 as compared to collections for the same period in FY1 8. Like in the General Fund the shortfall in 41 was due to two one-time audit adjustments resulting from two businesses that had been incorrectly paying sales tax to NRH in prior years. Staff has contacted the Comptroller's Office and confirmed these accounts have been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. • SRO Reimbursement is at 50% due to the receipt of one of two annual payments. • Expenditures overall tracked within expectations. Utility Fund The Utility Fund is overall performing within expectations for 41 with year to date revenue receipts at 16.6% and total expenditures at 23.1% of the FY18-19 Revised Budget. A brief overview of highlights of activity for 41 contained within this report are below: • Water sales are trending (19%) behind prior year. This is due to a decline in billable water sales for 41 . Billable sales were down in large part because of impacts from the weather, with the region receiving approximately 9.48" more rainfall than the same period in the prior year. • Sewer sales are trending 6.9% above prior year collections in large part due to the rate increase that took effect in November. • Expenditures overall tracked within expectations. Quarterly Financial Report Staff hopes the Council finds this report helpful and informative and will be happy to address any questions or concerns you may have. Respectfully Submitted, Robert Myers Budget & Research Director Quarterly Financial Report Pg. 05 General Fund The General :::�und is overall performing within expectations for the first qua ter with year to date revenue receilats at 41 .3% and total expenditures: at 25.1% of the 1:::�Y18-19 IRevise d fBudget. The General :::�und includesa revision of$185,284 For the annual encumlorance roll that reflects iterns included in the F:Y1 7...18 1,,.)udget that will 1,,.)e received and loaid For during the current fiscal year. The 1,'.)elow analysis includes highlights and iterns of note for Q1 . Revenues 21 .........I.'.a X. The city receives the majority of larojoei-ty tax revenue oetween Octoloer and :::�el,oruary, with Decernloer through :::�eloruary typically 1,,.)eiiig the highest collection months. Current General :::'und 1:::1rojoei-ty tax collections through Decernloer were $13,175,885 or 76.3% of 1,,.)udget. Staff currently anticipates: collections to reach 1,,.)udget estimates. .S. a 112 s Ka. x. Sales tax collections are trending (1 .7%) lower in Q1 of F:Y19 as compared to collections for the same laeriod in F:Y1 8. The shoill'all in Q1 was due to two one time audit ad 1witiments in the total amount of ($121 ,350) resulting from two ,ousinesses that had 1,,.)eeii incorrectly paying sales tax to NISI 1 in larior years. F:'recluding these audit adjustiments sales tax would reflect as ula 2.8% over larior year. Staff has contacted the Comptroller's Office and confirmed these accounts have 1,,.)eei1 corrected going forward. Staff will 1,,.)e monitoring sales tax closely through the next quarter and will take; alaprolariate stelas to curtail expenses should an overall shoill'all for the fiscal year 1,,.)e expected. Firainchiise Tax .......................................................................... :::'ranclhi,se 1:::'ees currently reflect receilats of$58,624 or 1 .4% of 1,,.)udget. Through Decernl,oer franchise fees for calole, telephone, gas, and electricity had not 1,,.)eeil received. I listorically cal,,.)Ie and telephone receilats are received oetween Decernl,oer and January and gas and electricity are received in March. Staff anticipates that the Q2 financial relooft will reflect collections for all iterm. . I.Eii.i.n..e s & IF o.1.12—ii!m ir..e. s.. :::�ines & F:brfeitures total $440,077 or 20.6% of 1,,.)udget and are ahead of larior year collections 1,,.)y 6.6%. The 1,,.)u11< of the increase is due to Municipal Count :::'ines, which are driven larimarily 1,,.)y the nurnloer of citations written 1,,.)y the 1:::Ioli(.e Quarterly Financial Report Pg. 06 Deloaftiment and processed 1,,.)y the Municipal Court are ula as compared to larior year 1,,.)y 4.3%. k..�e..i.n s e s & IP. e..JrMi!s. Revenue from licenses and permits totaled $565,076 or 25.6% of the budget and is slightly 1,,.)eliiiid larior year collections. Building 1:::Iei,i lit s totaled $221 ,733 or 19.4% of projected collections and are 1,,.)eliiiid larior year loy (21 .7%). Total permits issued to date weire down slightly from Q1 L.)y (2.7%) aloing with the value of permits issued. The primary driver of the variance from larior year collections was in new and add-on commercial permitting, which reflected no significant activity in Q1 for 1:::�Y 19 as compared to the addition of the Stone Creek Assisted I ving Center in Q1 for F:Y18. F:bod Service F:1eanits totaled $123,661 or 76.8% of 1,,.)udget and are in-line with larior year receilats. The 1,,.)ull< of food service permits are historically collected in Q1 due to the timing of whein permits are renewed. foir Seirviice ............................................................... Charges for Service totaled $570,795 or 23.2% of budget. The 1,,.)ull< of collections in charges for service are from Ainl,,.)ulaiice 1:::�ees and garbage Ioilling. Ai,nl,,.)ulaii(.e fees totaled $448,523 or 26% of 1,,.)udget and are currently 18.7% ahead of larior year collections. Ainl,,.)ulaiice fee revenue is driven in loaft 1,,.)y the iiui,nl,,.)ei, of ::::IBC trainslaoi-ts, which weire ula 1,,.)y 8.7% from the same time period in the larior year. ! It g a..11 Intergovernmental revenues totaled $1 ,294,753 or 23.5% of oudget. Intergovernmental revenues are the indirect costs loaid to the General :::wind 1,,.)y the City's other funds. Train sfers to the General :::and are made oil a monthly ,oasi,s 1,,.)ased on a 1/12 increment. 1:::Iai,ks and CCID vary from this trend due to quai-teirly processing of economic development incentives. Consolidation I Reirillourserneints within the Intergovernmental category, totaled $557,567 or 22.2% of oudget. This revenue accounts for loafticiloating entity payments for the communications and detention consolidation which is loaid on quaff-teirly loa sis. A laoi-tion of shared service revenue is associated with shared costs for the CAID/IRINAS system. I Revenue collections for CAID/IRINAS are received in two payments typically, one in F:'e[oruary and one in Augw.:A. e o m.s., Mi,scellaineows revenue totaled $795,006 or 33.5% of budget. One of the largest sources of revenues within this category is Radio Reirillourserneints which are remitted to the City 1,,.)y loafticiloants in the radio consoi-tium, for which NIRI I is the Quarterly Financial Report Pg. 07 coordinating entity, and are; 1,,.)ased on the iiuinl.)ei, of radios each entity laossesses that are not currently covered under warranty. Radio i,eii,nl,,.)ui,sei,neiits in Q1 totaled $255,605 or 93.4% of oudget. Other income totaled $217,149 or 30.6% of 17udget and reflected as significantly ahead of lairior year collections for Q1 . This in large laaft was due to the addition of a Ialanned monthly transfer from the F:]eet Service :::�uind to the General :::�uind for fleet related del,,.)t. Designated :::�uinds - City I lall I..)el,,.)t to date reflects $275,000 in the train sfers to the General :::�uind. This fiscal year this transfer will loe recognized oil a 1/12 1,,.)a s i,,:. A..It p I[ piriiaflioins or Fund Ballaince ...................................................................................................................................... Appropriations of fund 1,,.)alaiice totaled $185,284 for lairior year eincurilloraincec.�. These eincurillorainces are; iterns: that were approved lay City Council in the lairior year, 1,,.)ut will loe received and loaid for in the current fiscal year. Expenditures G. 21i e1i.a. ..11 G o me. .J[Ii m e1n Total ::.::.xlaeindituires for Q1 carne in at $12,186,155 or 25.1 % of 1,,.)udget and tracked 15.5% ahead of larior year. Items of significant note included the following I egal expenses totaled to $89,111 in Q1 and reflected as ula 3(.7% from lairior year due to the Assistant City Attorney 1,,.)eiiig filled in Q1 for the current fiscal year. Municipal Court and ::.::.coinoirnic 1.)evelolament totaled $284,150 and $64,366 respectively and 1,,.)otli reflected down from lairior year due to vacant positions in Q1 . 1:::Iai,ks& Recreation totaled $537,463 and reflected as ula from the larior fiscal year due to the timing of expenses for laindscalae and mowing activities. :::ire expenses totaled $3,146,896 in Q1 and exceeded lairior year expenditures: lay 7.6% due to the timing of the payment for the annual radio infrastructure contract with the City of F:bil \/Voi-th. Reserves & Other ::.::.xlaeindituires through 1.)eceinl,,.)ei, were $1 ,200,61() or 76.5% of 1,,.)udget. Reserves and Other E.:.Yjaenditures are; ahead of the straight-line target due the completion of the Ialanne d calatal project trap sfers for the I oola 820 Redeve lo lame nt 1:::Ii,o.ject (1::.::.[)1602), Neighloorlhood Initiative 1:::Ii,ogi,ain (E.:�.S09(.71), and the annual Sidewalk Relhaloilitation and Relalacerneint 1:::Ii,o.ject (SID1901). Quarterly Financial Report ' MONTHLY FINANCIAL REPORT FOR DECEMBER 201$ F � r ,i`i� GENERAL FUND(001) tDYV,lkc '. Revenues Taxes $ 33,675,379 $ 33,675,379 $ 16,17.5,677 48.03% $ 12,233,443 32.23% Fines&Forfeitures 2,137,226 2,137,226 440,077 20.59% 412,714 663% Licenses&Permits 2,205,100 2,205,100 565,076 25.63% 613,098 -7.83% Charges for Services 2,457,978 2,457,978 570,795 23.22% 499,524 14,27% Intergovernmental 5,515,015 5,515,015 1,294,753 23.48% 1,275,214 1.53% Mrscellaneous 2,373,107 2,373,107 795,006 33'so% 355,948 123.35% Tatal Revenues S 48,363,805 $ 48,363,805 $ 19,841.,384 41.03% $ 15,389,941 28,92.% Appropriation 0I Fund Balance S $ 185,284 $ 185,284 100.00% $ 285,133 -35.02%. Tatal Resources S 48,363,805 $ 48,549,089 $ 20,026,668 41.25% $ 15,675,074 27,76.E Expenditures. CAVCOWnGiI $ 133,893 $ 141,383 $ 38,404 23.98% $ 25,657 32,14% City Manager 686,945 686,945 1.67,719 24.42% 161,937 3,57% Communications 383,452 390,902 87,889 22.49% 80,510 9.17°x, City Secretary 460,637 460,637 1.02,896 22.34% 95,574 7,66% Legal 491,439 411,439 89,111 21.66% 68,617 29.87%, Human Resources 13G,869 136,869 28,727 20.99% 28.,210 1.93% Finance 746,670 746,670 174,509 23.37% 167,422 4.23E Budget.&Research 417,313 417,313 83,528 20.02% 76,405 9,32% Munuapal Court 1,402,604 1.,402,604 284,150 20.26% 330,812 44.11% Planning&IDeveloprnent 1,334,141 1,345,960 322,966 24.00% 303,642 6.36% Economic Development 350,163 35P,163 64,366 18.3$% 78,494 -18.00E Library 2,299,861 2,219,861 520,622 2345% 538,219 3.27% Neighborhood Services 2,071,606 2,071,GO6 444,831 21.47% 423,242 5.10% Public works 3,340,412 3,350,412 782,949 23.37% 734,SS9 6.54% Parks and Recreations 2.,138,611 2,138,61.1 537,463 25.13% 472,595 13.73E Police 15,014,364 15,119,574 3,574,354 23.64% 3,379,099 5.78% Fire 13.,621,936 13.,657,638 3,146,896 23.04% 2,925,532 7,57.% Facilities/Construction Management 892,101 812,101 203,025 25.00% 203,025 000%, Non-Departmental 1,111,037 1,118,650 335,640 30.00% 349,572 -3,99% Reserves&Other Expenditures 1,569,751 1,569,751 1,200,610 76.48% 106,375 1028,66E Total Expenditures $ 48,363,805 $ 48,549,089 $ 12,186,155 25.10% $ 10,549,498 15.51%. Quarterly Financial Report Pg. 09 Park & Recreation Facilities Dev. Fund The Parks& Recreation Facilities Development Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 24.1% and total expenditures at 26.5% of the FY18-19 Revised Budget. The Parks & ::�ecreation Facilities Deve lo lame nt :::�und includes a revision of $90,360 for the annual encumbrance roll that reflects Iterns included in the :::Y1 7.18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Sales tax collections are trending (1 .7%) lower in 41 of FY19 as compared to collections for the same period in FY1 8. Like in the General Fund the shortfall in 41 was due to two one-time audit adjustments resulting from two businesses that had been incorrectly paying sales tax to NRH in prior years. Staff has contacted the Comptroller's Office and confirmed these accounts have been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. NRH Centre revenues totaled $655,675 or 20.4% of budget. Membership and drop-in pass revenue of $276,751 trended ahead of prior year in large part due to timing issues for when 41 revenues were received into the City's financial software in FY 2018. Grand Hall Rental revenue totaled $116,047 and was up significantly from prior year due to an increase in number of facility bookings (74 vs. 67) and attendance through December (13,814 vs. 8,741). Expenditures Operating expenditures not associated with the NRH Centre totaled $693,667 or 18.9% of budget. Parks Facilities Development Maintenance totaled $221 ,577 or 25.7% of budget and reflected as slightly ahead of 41 for the prior fiscal year due to payment for tree planting at Northfield Park which was a rollover encumbrance from the prior year. In addition 41 reflects a funding shift of the Cultural Arts Program Coordinator position with the Promotional Fund that was a change included in the FY 2018-19 Adopted Budget. Maintenance & Quarterly Financial Report Pg. 10 Operations totaled $357,256 or 16.4% of budget and was behind prior year expenditures in 41 due to the timing of mowing and landscaping activities. Expenditures for the NRH Centre totaled $626,492 or roughly 20.9% and were overall in-line with expectations. A few Items of note included Center Management totaling $176,685 or 22.8% of budget and trending ahead of prior year for 41 due to a vacancy of the NRH Centre Assistant Manager position in FY 18. Fitness totaled $86,881 and reflected as down from prior year due to the timing of planned fitness equipment replacements. Aquatics totaled $138,331 and reflected as up over 41 of the prior fiscal year due to a staffing restructure that happened in 42 of 2018 that added an Aquatic Supervisor position, which was included in the FY 18-19 Adopted Budget. Reserves & Other Expenditures totaled $1 ,076,805 or 45.2% of budget. The bulk of expenses in this category are for planned transfers for capital projects and will vary year to year based on identified needs in the capital budget. Quarterly Financial Report yet ri1,1,, � .y MONTHLY FINANCIAL REPORT FOR DECEMBER 2018 PARKS AND RECREATION FUND(125&1268 ,tl�wsu p,i r RcVen L1C5 SalesTan $ 5,197,739 $ 5,197,739 $ 1,311.,347 25.23% $ 8,334,427 -133£, interest Income 40,000 40,600 19,609 48,30% 11,508 70.39% Mouth Assoc (Maintenance Pees 35,500 35,500 5,819 16.39% 2,383 14415% Tennis Center ReWenUe 365,300 365,300 73,211, 20,04'14 75,267 -1.7:3% Transfer In AOUatic:'0arh Fond - - - 0.00% - 0.00% Park Impact Fee 95,000 '95,000 20,400 25,47% 28,112 -11.78% Other Income 900 900 32 3.56% 458 -93.01% PIIRH Cea tno 3,214,102 3,214,102 655,675 2040% 515,640 27.16% Tow,(Revenues S 8,949,141 S 8,949,141 5 2,086,092 23,31% S 1,962,795 6.28% Appropriation at until Balance $ - $ 90,360 $ 90,360 10000% S 41,307 118.75°% Total Resources $ 8,949,141 $ 9,039,501 $ 2,176,4152 24,08% $ 2,004,102 8,60% Expenditures Parks Fac,hies,6e,Admin. $ 846,010 $.. 862,370 $ 221,577 25.69% $ 184,668 19.99% Maontenance&Operaadons 2,174,057 2,174,057 357,256 16.43% 387,274 -7.75% Tennis Center Operations 627,412 627,419 1141,834 18.30% 1.22,982 -6.63%,, Operating 6xpendltures $ 3,647,479 $ 9,663,839 $ 693,967 1.8.93% $ 694,924 -0-18% Center Management $ 776,077 $ 776,077 5 176,665 22,77% $ 141,201 Fitness 404,955 404,955. 86,881 21.45% 110,579 21.43% Suildmg Ophration5 218,334 258,334 49,1144 22,46% 50,041 3.99% Aquatic 653,093 605,093 136,331. 20.80% 114,099 21,24% Recreation.Sports 291,862 291,862 42,546 14,58% 50,746 -16.16% Event center 300,451 362,451 64,483 17,79% 82,98E -22.3044, Building Se,vIce5 274,090 274,090 68,522 25.00% 73,538 -6.82% II Center Expenditures 5 2,99,5,862. S 2.992,862 5 626,492 20.93% 5 623,192 0.53% Reserwes&Other Fxpenditures $ 2,382,800 $ 2,382,800 $ 1.676,805 45.19% $ 8,322,381 -18..57', Total Expend0twres $ 8,949,145. $ 9,039,501 $ 2„396,964 2652% $ 2„640,497 9.22% Quarterly Financial Report Pg. 12 Crime Control District The Crime Control District Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 27.6% and total expenditures at 22.6% of the FY18-19 Revised Budget. The Crime Control District Fund includes a revision of $141 ,288 for the annual encurrilorance roll that reflects terns included in the 1:::�Y1 7.18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Sales tax collections are trending (0.9%) lower in 41 of FY19 as compared to collections for the same period in FY1 8. Like in the General Fund the shortfall in 41 was due to two one-time audit adjustments resulting from two businesses that had been incorrectly paying sales tax to NRH in prior years. Staff has contacted the Comptroller's Office and confirmed these accounts have been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. SRO Reimbursements (BISD) totaled $113,097 in 41 . Each year, BISD reimburses NRH for 50% of the School Resource Officers (SROs). This reimbursement is typically received in two installments; one in December and one in May. Expenditures Total expenditures: were $1 ,290,225, or 22.6% and were overall in-line with expectations. One item of note was in the :::1rolaerty / Evidence category which totaled $14,150 and was ahead of larior year due to shifting the :::1rolaerty and ..quilarnent Manager and Technical Services Officer positions frorn the General and into the Crime Control District fund as hart of the 1:::�Y 18-196\dolated Budget. Quarterly Financial Report N r,� MONTHLY FINANCIAL REPORT FOR DECEMBER 2018 CRIME CONTROL DISTRICT FUND(130) it M fteven ues So lc;Tax $ 5,171,241 $ 5,171,24.1 $ 1,310,404. 2534% $ 1,322,551 0.92% Franchise IF., 96,127 96,127 0.00% 0.00% Interest Income 2,455 2,465 3,552 144.50% 1,793 98.66% SRO Rei.,bursemervt lBISDI 226,194 226,194 113,097 50.00% 109,643 3.15% Other 55,086 55,066 4,256 7.74% 3,494 22,19% Total Revenues $ 5,551,113 $ 5,551,113 $ 1,431,329 25.79% $ 1,437,486 '0.43% Appropriation of Fond Balance 16,845 158,133 145,499 9201% - 100.00% Total Resources $ 5,567,956 5 5,709,246 $ 1,576,828 27.62% $ 1,437,486 9.69% EKpemdaures Adminisrcntion $ 9,500 $ 9,500 $ 1,09S 11.53% $ 9tt5 11.05% Admlolst,aUl eServices 1,126,990 1,126,896 247,097 2193"% 245,2.91 0-74!% Investigations 491,527 499,123 122,029 24,45% 114,503 6.57% Uniform Patrol 2998,357 3,032,818 713,892 23.54% 722,916 -1,25% Technical Services 556,876 556,876 137,066. 2461% 138,311 -0.90% Property J Evidence 214,443 313,674 14,150 451% 5,000 183,06% OpavaSiog Fxpu'ditures $ 5,397,593 $ 5,538,881 $ 1,235,329 2230% $ 1227,007 0.68% ReseAVes&Other IExpendAores $ 170,365 $ 179,365 $ 54,896 3222% $ 53,812 2.01% Total Expenditures $ 5,567,958 $ 5,709,246 $ 1,290,225 2260% $ 1,280,819 0.73% Quarterly Financial Report Pg. 14 Utility Fund The Utility Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 16.6% and total expenditures at 23.1 % of the FY18-19 Revised Budget. The Utility Fund includes a revision of $129,210 for the annual encumbrance roll that reflects items included in the FY1 7-18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Total operating revenue in the Utility Fund was $5,897,523 or 16.6% of budget. The largest revenue sources in this fund are collections for water and sewer sales. To date, total collections for water sales were $3,219,071 or 14.2% of budget. Water Sales to date are trending (19%) behind prior year due to cooler, wetter weather with heavy rainfall in the DFW area in October 2018 (15.66"). Sewer Sales to date total $2,285,145 or 19.9% of budget. Sewer sales are trending 6.9% above prior year collections due to the rate change that took effect in October and due to sewer volume sales to residents being based on a winter quarter average, which for 41 is an average of December 2017 through February 2018 usage. Appropriations of fund balance totaled $163,231 or 30.4% of budget, with the majority of the appropriation of fund balance due to the annual encumbrance roll ($129,210). Expenses Total expenses were $8,196,296 or 23.1% of budget. Right of Way Maintenance expenditures totaled $48,838 or 18% of budget and was behind prior year by (54.6%) due to FY 18 reflecting expenses for equipment and a vehicle purchase for the City's Right of Way Maintenance Crew. North Richland Hills contracts with Fort Worth and TRA for the purchase of water and sewer treatment services. Water Service Expenses totaled $3,037,260 or 19.3% of budget and reflects behind prior year due the Trinity River Authority (TRA) crediting the October and November billing cycles against the annual settle-up TRA anticipates paying the City this year. Sewer Service Expenses totaled $2,054,789 or 26.9% of budget and reflected ahead of prior Quarterly Financial Report Pg. 15 year expenses in large part due an increase of flow into the sewer system and rate increases from Fort Worth and TRA. Utility Billing/ Customer Service totaled $218,704 or 22% of budget and reflected as up over prior year expenses due to an uptick in credit card service fees from an increase in volume of customer usage. Non-departmental expenses totaled $66,463 or 21 .5% of budget and is trailing behind prior year due to the timing of payments for the annual external audit that is conducted in September through January. Reserves and Other Expenses totaled $1 ,673,861 or 27.7% of budget due to completion of the transfer to the capital projects fund for the Telemetric Water Meter Annual Maintenance (UT1 906) and the Utility Capital Projects Personnel (UC1 901) projects. Quarterly Financial Report 11 NO in OEM wr MONTHLY FINANCIAL REPORT FOR DECEMBER 2018 UTILITY FU41l7(415) A & B Revenues Waiter Salcs and Chargcz S 22,522,906 $ 22,622,906 $ 3,219,071 14.2.396 $ 3,974,593 19.01% Sewer Sales and Charges 11,504,077 11,504,077 2,285,145 19.86% 2,137,464 693% Miscellaneous Revenues 829,22.7 829,227 230,076 27.75% 200,748 14.61.% Total Operating Revenues 34,956,210 34,956,210 5,734,292 16.40% 6,312,505 -9.16% Appropriation of Fund Balance S 408,249 $ 537„459 $ 163,.231 30.37% $ 89,843 81,68% Total Resources S 35,364,459 $ 35,493,569 $ 5,897,523 16.62% $ 6,462,348 -7.89% Expenses Operating Ex efU ses. Administrchir, $ 346,147 $ 346,147 $ 81,501. 2355% $ 78,550 3.75% Development 914,673 928420 218,232 23.51% 268,095 4.87% Right of Way Maintenance 271,118 271,118 48,638 18.01% 107,499 54.57% Total Operating Expenses 1,531,918 1,545„685 :348,571 22.55% :394,144 -it 56% Water Service Expenses $ 15,606,626 $ 15,708,276 $ 3,637,260 19.34% $ 3,617,798 46.05% Sewer Service Expenses 7,629,225 7,629;425 2,054,789 26.93% 1,817,860 13.03% Total Water and Sewer Expense, $ 23,229,851 $ 23,337,701 S 5,092049 21.82% $ 5,435,657 -6.321N, Finance and Utility Billing Meter Reading, $ 532,12.2 $ 582,122 $ 128,216 24,10% $ 122,176 4.94% uldity 81iling l Customer Service 99:5,968 995,,968 212,704 21..96% 198,301 10,29% LRBIIty,Callectlan Services 246,057 246,057 59,275 2429% 58,139 1-95% Accounting Services 429,282 429,282 99,1622 23.10% 95,260 4,:LWA Budget.&Research 229,883 229,683 54,263 23:60% 50,002 8.52% Total Finance and utility filling Expenses 5 2,483,31,2 $ 2,433,3:12 5 559,620 23.00% $ 523,878 6.82% Building Services 1,822,929 1,822,929 455,732 25.00% 455,732 6.00% Non-Departmental 302,286 30`5,099 56,40 21.45% 74,393 -29,53% Total Building&hlnrmDepartmenta,l $ 4,558,527 $ 4,566,146 $ 1,681815 23.69% $ 1,074,003 6.73% Reserves&ORher lExpenses $ 6,044,143 $ 6,044,143 $ 1,673,861 27.69% $ 1,714,563 2.37% Total Expenses $ 35,364,459 $ 35,493,669 $ 8,196,296 23309% $ 8,618,372 -4.90% Quarterly Financial Report Pg. 17 Self Insurance Fund The Self Insurance Fund is overall performing within expectations for 41 with year to date revenue receipts at 26.5% and total expenditures at 28.8% of the FY18-19 Revised Budget. The below analysis includes highlights and items of note for 41 . Revenues Revenues totaled $3,992,988 or 26.5% for 41 . Allocations for health insurance and workers compensation are charged to City Departments on a monthly basis with 12 equal payments. Current collections are in line with expectations. Other revenue totaled $429,997 or 75.1% of budget. The bulk of budgeted revenue in Other revenue is related to expenditure reimbursements from the City's Stop Loss Insurance that is paid for individual health/medical claims submitted above $175,000. In 41 the City received $378,155 in expenditure reimbursements which is significantly higher than the prior year experience for the same time period. Expenses Expenses total $4,331 ,208 or 28.8% of budget. The bulk of expenditures in this fund are from Health/Medical claims. Health/Medical claims for 41 totaled $3,615,242, which exceeds prior year claims (33.1%). In 41 health/medical claims are trending higher than budget due to an increase in large claim expenses over prior year. Staff will continue to monitor claims closely through the coming periods and provide an update in the 42 report. Other Insurance totaled $365,512 or 56.7% of budget and was higher than prior year largely due to an increase for property insurance included in the FY 18-19 Adopted Budget. Quarterly Financial Report "r 2 MONTHLY FINANCIAL REPORT FOR DECEMBER 2018... SELF INSURANCE FUND f 1XP`^ .am•_..iY ... n ... :... a " Revenues Allosatlers Health/Medical City Contribution $ 9,692.,973 $ 9,892,973 5 2.,463,695 24.96%, $ 2,311„529 6.31% Wealth/Medical Employee Contribution 2,634,129 2,634,129 604,635 22.9S% 537,002 12.58% Worker"s Compensation 593,500 593,500 147,726 24.89%« 190.00% Adminlst,aficn Allocation 511,311 511,311 127,269 24.89% 278,274 -54.26% CAW Insurance 75.3,227 753,227 189,566 25.17% 175,300 8,14% 'Dotal Allocations $ 14985,140 5 14,365,140 $ 3,537,991 2459% $ 3,302,105 7,14% Other. Interest Income 5 39,430 5 39,430 $ 20,759 5265^"% $ 12,737 62,98% other ln,.rri 133,560 133,500 31,083 23.28% 31,274 -0.61% Expenditure Reimbursement. 400,000 400,000 378,155 94.54% 7.230 5130,36.% Total Other Revenues $ 572.,930 $ 572,930 S 429,997 75.05% $ 51,241 739.17% 0.00/ Apprnpruatinn of Fund 13aiance $ 100,000 5 100,000 $ 25,000 25.00% $ - 100,00% Total Resources $ 1.5,059,070 $ 15,058,070 $ 3,992,988 26.52% $ 3,353,346 19.07% Expenses Health/Medical $ 1.2,526,510 $ 12,526,510 S 3,615,242 1,6.86% $ 2,716,569 33.06'% Worker'',Cam.pervsatlory 593,500 593,500 71,899 12.11% 98,554 27.06% personnd Nipensc5 495,012 495,012 108,699 21.96% 100,605 8.05% gHherlosura nce 644,228 644,228 965,512 5674% 320,999 14.08% other Expenses 133,500 133,500 13„016 9.75% 9,159 42,11.% Life Imsmramce premlumns 109,000 109,000 17,770 1630% 17,114 3.83% Total Operating Ezpemses $ 14,501,750 $ 14,501750 $ 4,192,128 28.91% $ 3,262,419 28.50% (Reserves&Other Expenses $ 556,324 $ 556,320 $ 139,460 2.5.00% $ - 190,00% Total Expenses $ 15,05 8,474 5 15,058,070 $ 4,331„208 28.76% $ 3,262,419 32,76% Quarterly Financial Report Pg. 19 Aquatic Park Fund The Aquatic Park Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 2.8% and total expenditures at 11 .5% of the FY18-19 Revised Budget. The below analysis includes highlights and items of note for 41 activity. Revenues Total Aquatic Park revenue was $129,615 or 2.8% of budget. Revenues are trending slightly ahead of prior year collections in large part due to an uptick in admission revenue from early orders of season passes. Expenses Total expenses for the Aquatic Park Fund were $523,915, or 11 .5% of budget and were overall in-line with prior year expenses with no significant items of note. Quarterly Financial Report v,t ' S MONTHLY FINANCIAL REPORT F0R DECEMBER 209$ CuC2,UA71C PARK FUND(415) d rcry^W, i p. 41.X fi" ~ ,ek•_...� ::..... a W •. M t 1 W Revenues Admi 5 3,295,000 $ 3,295,000 $ 121,509 169% 95,326 2747% Fund and Beverage 870,700 874,700 4,125 647% 1,227 236.19% Merchandise 154,000 154,000 15 0.01% 33 -54,55,% Rental¢ 185,000 185,040 (854J -646% =10000% . """"' Total Operating Revenues $ 4,504,700 $ 4.,504,704 $ 124,795 2.77% 96,586 29,21% . """"' other kevenue', Interest Income $ 16,309 $ 16,349 $ 5,562 34.10% 'S 3,859 44.13% other Income 47,500 47,500 (742) -0.56% 9013 -182,17.% Total OtherlRevenue $ 63,809 $ 63,809 $ 4820 755% $ 4,762 1.22% Appropriation of Fund Bailamce S S S 0.00% 'S 0.00% Total Resources $ 4,508,509 $ 4,568,509 $ 12'.9,615 2.84% 101,346 27,89% Expenses General Services $ 847,256 $ 847,256 $ 126,377 14.92% 145,497 -13.14% Parks&Public Grounds 77,990 77,990 7,235 9.28% 3,330 117.27% Aquatics 551,721 551,721 1.9,820 3.59% 17,200 1.5.23% Maintenance 491,366 491,365 82,725 16.84% 72,736 13.73% Business Office 134,52.6 134,525 2:7,1186 20.21% 26,809 141.% Martking f Advertising 413,850 413,850 26,504 6.40% 27,542 3.77% Gift Shop 117,407 117,407 9,513 8.10%, 11,133 -14,55% Foa4 149,140 149,140 9,324 6.25% 6,453 4449% Ice CceanliShop 124,980 124,960 4,932 335% 4,682 5,34% Group Sales 67,513 67,593 16,001 14.81% 9,655 3.58% Admis's'ions 127,027 127,027 13,760 10.83% 12,657 8,71% Elements of Fun 9,634 9,6344 122 1.27% 141 -13,48% Birthday Parties 23,165 23,165 209 0-901% 831 -7485% Catering 34,036 34,036 661 1.94% 699 -5,44% Funnel Cake 29,982 29,982 757 2.52% 260 191.15% Rentals 12,139 12,133 2,363 19.48% 2,247 5,15% Food Service Building 176,271 1176,271 7,752 4.40% 9,875 21.50% Total Operating Expenses S 3,3.67,997 $ 3,387,997 S 348,676 10.29% 351,125 -0.70% Reserves&other Expenses $ 1,180,S12 $ 1,180,512 $ 1.75,239 14.84% S 155,737 :12,52% Total Expenses $ 4„568,509 $ 4568,509 $ 523,915 1147% $ 506,862 3.36% Quarterly Financial Report Pg. 21 Fleet Services Fund The Fleet Services Fund is overall performing within expectations in 41 with year to date revenue receipts at 32.4% and total expenditures at 32.2% of the FY18-19 Revised Budget. The Fleet Services Fund includes a revision of $634,450 for the annual encumbrance roll that reflects items included in the FY1 7-18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues were $1 ,691 ,431 or 32.4% of budget. The bulk of revenues in this fund are for charges for service to end user departments that are made on a monthly basis. Overall revenues trended in-line with expectations. Expenditures Expenses totaled $1 ,682,811 or 32.2% of budget. Equipment Purchases, Fire Vehicles / Equipment, and Police Vehicles / Equipment are for the purchase of vehicles and make-ready costs approved in the adopted budget. The timing of expenses in these categories will vary year to year based the number of vehicles approved for replacement and when the City orders, receives and makes payment for these purchases. Reserves & Other Expenses totaled $747,572 or 64.1 % of budget and reflects as up over prior year due to the completion of all transfers to the capital projects fund for various vehicle replacements including Crack Sealing Machine (FS1901), Senior Centre Vans (FS1905 & FS1906), Skid Steer Load Replacement (FS1907), Street Sweeper Replacement (FS1908), and Utility Tractor Replacements (FS1 909 & FS1 910). Quarterly Financial Report MONTHLY FINANCIAL REPORT FOR DECEM'.BER.2018 S, FLEET SERVICES FUND(510) 7�.X fi" ,ek•_...� a W M t 1 W Revenues Charges for Service General Fund $ 1„389,677 $ 1,389,677 $ 347,419 2500"("6. $ 243,048 43.53% Ut31iYy Fund 1,967,647 1,967,647 441,912 25.00^% 499,912 0,00% Utility OP/Utility C.c,truction 281 288„678 72,970 25,0041 73,170 0.00% Crime Coi&.Prevention lDistrict 170,426 170,426 42,607 25.00^% 42,647 6,00% Park&Recreation Development Fund 171,439 1 42,9355 25.00% 39,985 :19.45°% Other Funds 24,119 24,119 6,0301 25.00% 10,070 -40.12% Tatar Cl for S'emire $ 4,012,496 $ 4,012,486 $ 1,003,123 255-00% 'S 894,742 12.11% Other(Revenues Interest income 5 30,000 $ 30,000 $ 12,384 41.2E% $ 7,449 66.2.5% Sale of CRV Property 50,000 Si 0.00% 0.00% Other Income 3,300 3,300 ll80 5.45% 109.00% Total Other Revenue $ 83,300 $ 83,300 $ 12,564 1508% 7,449 68.67% Appropriation of Fund Balance $ 495,527 $ 1,129,977 $ 675744 5960% 732,668 7.77% Total Resources $ 4„591,313 $ 5;225,763 $ 9„691,431 32.37% $ 1,634,909 3.46% Expanses Genaral Services $ 275,794 $ 275,794 $ 51,743 22.39% $ 69,657 11.62.% 6quipmeril Services Operations 1,620,090 1,620,090 315,344 19.46°% 326,513 -3,42% Fire Fleet Ma,uterraimce 329,307 345,774 29,587 8.56% 76,455 =61.30% 6qulpmeril Purchases 425,875 565,348 172,053 30.43^% 8,120 2418,88% Fire Vehicles/Equipment 68„950 4,966 6,0441 35,798 =88.36% Police Vel IlEquipment 774,375 1,183,995 352,3416 2.9.75% 74,043 375.87% Tatar Operating Expenses $ 3.425,441 $ 4,059,891 $ 935,239 23.04% $ 590,786 58.30% Reserves&Other Expenses $ 1,165,872 $ 1,165,872 $ 747,572 6412% 'S 196,106 281.21% Total Fxpemses $ 4,591,313 $ 5,225,763 $ 1,6.82,811 32.20% $ 786,892 113.86% Quarterly Financial Report Pg. 23 Information Technology Fund The Information Technology Fund is overall performing within expectations with year to date revenue receipts at 26.3% and total expenditures at 33.1% of the FY1 8-19 Revised Budget. The Information Technology Fund includes a revision of $74,618 for the annual encumbrance roll that reflects items included in the FY1 7-18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 . Revenues Total revenue was $976,520, which represented 26.3% of budget. The majority of revenues in this fund are from allocations charged to departments for telecom and computers on a monthly basis as a charge for service to cover operating costs. Overall, current collections are in line with expectations. Expenses Total expenses were $1 ,231 ,076 or 33.1 % of budget. Microcomputer expenses for 41 were $226,002 or 28% of budget and is an increase over prior year due to the timing of the annual payment for the Microsoft Enterprise Agreement. Data Network expenses totaled $198,682 or 22.9% of budget and reflected an uptick from prior year. The majority of the increase in this category is due to the timing of the annual payment for VMWare license maintenance renewal. Expenses in the Public Safety division were $394,177 or 53.4% of budget. The bulk of the expenses in this budget are for the annual hardware/software maintenance for the CAD/RMS software public safety system that was paid in 41 . Quarterly Financial Report �a MONTHLY FINANCIAL REPORT FOR DECEMBER 209$ INFORMATION TECHNOLOGY FUND(820) 1 4,rvar.� Revenues Telecom mein icatoons Transfers from;. General Fund S 369,544 S 369,544 $ 92,386 25.00% $ 92,805 -0.45% Park Fund 37,493 37,493 9,373 25.00% 9,373 0.00% Crime Control&Prevention District 32,472 32,472 8,918 25.00% 7,699 5.44% Utility Fund 93,965 93,965 23,491 25.00% 23,491 0.00% Other Funds 67,487 67,487 16,872 25.00% 16,872 0.00% Tural Teleeom Tra nsfers kn $ 600,961 $ 6001 $ 150,24C1 25.00% $ 156,246 001 Computers Transfers from„ General Fund S 1,093,677 S 1,093,677 S 273,419 25.00% S 274,556 -0.41.% Park Fund 118,506 118,5£16 29,627 25.00% 29,626 0.00% Crime Control&Prevention District 199,175 199,175 49,794 25.00% 48,657 2.34% Utility Fund 771,562 771,562 192,890 25.00% 192,890 0.00% Other Fronds 322,166 322,166 80,54.1 25.00% 80,541 0.00% _ .0.00% Tonal Cornputer Transfers In $ 21505,086 $ 2,505,085 $ 62'.6,271 25.00% 626,270 0,04% Other(Revenue Interest Income S 17,000 $ 17,000 $ 7,917 46.57% $ 4,591 68.77.% Transmitter Lease 152,958 152,958 44,327 28.98% 27,927 58.72% Other lrtirnrme 9,037 W,037 - 0.00% 36 -100.00% Transfer from General fund 8.5,492 85,492 21,373 25.00% 100.00% Tra ns for from Utility Fund Reserve 175,000 175,600 43,750 25.00% 43,756 0.60% Total Other Revenue S 439,487 $ 439,487 $ 117,367 26.71% 76,404 53,61% Appropriation of Fund Balance $ 96,287 $ 170,905 $ 82,642 48.35% $ 7,959 937.04% Total Resources 5 3,641,821 $ 3,716,439 $ 976,520 26.2E% $ 860,883 :13,43% Expenses General Services. $ 281,324 $ 281,324 $ 62,846 2234% 65,339 -3.82% Major Computer Systems 343,255 343,255 181,426 52.85% 208,237 12.88% Microcomputer Systems 781,059 805,845 226,002 28.05% 94,700 138 6 % Telecommunications 478,087 480,257 89,260 18.59% 83,029 7.50% Data 1 856,422 867,902 198,682 22.09% 56,643 25076% Gissystem 184,536 194,536 73,613 39-89% 57,588 27.83% public Safety 701,5➢5 737,697 391 53.43% 342,894 :14,96% Tonal Operating Expenses $ 3,626,198 $ 3,700$96 $ 71,22'.6,000 3113^% $ 908,430 34,96% Reserwes&Other Expenses $ 15,623 $ 15,623 $ 5,076 32.49% $ 2,447 107.44% Total Expenses $ 3„641,821 $ 3,716,439 $ 1,231,076 33.13% 916,877 35.15% Quarterly Financial Report Pg. 25 Facilities Fund The Facilities Fund is overall performing within expectations in 41 with year to date revenue receipts at 25% and total expenditures at 24.9% of the FY1 8-19 Revised Budget. The below analysis includes highlights and items of note for 41 . Revenues Total revenue was $746,207 or 25% of budget. There were no significant items of note in 41 . Expenses Expenses totaled $744,519 or 24.9% of budget. The Transfer to Capital Budget category totaled $212,000 or 100% of budget due to the completion of the transfer for the Roof Replacement (FC1 902), Public Work Restroom Remodel (FC1904), and Replacement of HVAC System at Fire Station 1 and 4 (FC1903) projects. There were no other significant items of note in 41 . Quarterly Financial Report CJ MONTHLY FINANCIAL REPORT FOR @EOEM..BFR.249.$ Z EACIIITIES&CON'.,STRUCTION MANAGEMENT(FUND(505) Revenues Charge,for Service, General Fund $ 812,101 $ 812,109. $ 203,025 2S.00% $ 243,025 0,04% Prr,k&Recreation Development Fund 274,090 274,490 68,522 25.44°,9 73,538 -6.82% UVIlty Fund 1,822,929 1,8221929 455,732 25.00"/0 455,732 0,00% Total Charges for5eradces S 2,9109,120 $ 2,909,120 S 727,279 25.00% 'S 732,295 .0.68% _ .0.00% Other 0,00% Interest lncarme $ 23,090 $ 23,000 $ 9,093 39.53% 5,168 75.95% Rent from Rental Properties 39,600 39,600 8,760 2197% 17,450 -,50.14% Other Iirrome ._..000°4 001 Total Other Revenue $ 62,600 $ 62,6.00 $ 17,793 2842% S 22,618 -21.33% _ 0,00% Appropriation of Fund Balance 0.00% Building Services(Fund Reserves $ 13,620 $ 13,620 $ '1,135 833% '$ - 10000% Prior Year Encumlhremce6 0,004`1 000% 0,00% Total Resources S 2,985,340 $ 2,985,340 $ 746,207 25.01 $ 754,913 -1,15,% Expenditures General Services $ 356,927 $ 356,927 $ 61,579 17.25% $ 82,078 =24.98% Building.Services 2,359,714 2,359,7114 465,838 1:1.74% 479,982 -2,95% Rental Property Program 36,120 34,120 747 196% 1,053 -61.85% Transfer to Capital Buudget.. 212,000 212A00 212,060 100.00% - 100.01 Total Operating Expenditures .$.... 2,964761. $ ..,,.,,.,26964769. 740,124 2496% 563,913 31.2x% Reserves A.Omei,F.vpen1nurws $ 211,579 $ 20,579 $ 4,399 21.35% $ 4,019 9,36,% Total Expenditures $ 2,9B5,340 $ 2,985,340 $ 744,519 24.94% $ 567,932 31.01 Quarterly Financial Report Pg. 27 Golf Course Fund The Golf Course Fund is overall performing within expectations for October and November with year to date revenue receipts at 14.9% and total expenditures at 14.9% of the FY1 8-19 Revised Budget. Golf Course figures are presented one month behind the reporting period due to the timing of when financial data is received. The below analysis includes highlights and items of note for October and November 2017. Revenues Revenues totaled $388,591 or 14.9% of budget. Overall revenues reflected as up slightly over prior fiscal year with the bulk of the increase in green fees. This increase in large part was due to an increase in tournament rounds over the prior fiscal year (1 ,656 vs. 705). Expenses Total expenses through November totaled $371 ,365 or 14.9% of budget and overall trended in-line with prior year expenses with only a few items of note. Reserves & Other Expenses totaled to $0 and reflected as significantly down from prior year due to a planned transfer to capital projects in FY 18 for the replacement of Pump House A. A few additional categories also reflect variances in large part due to the restructuring of accounts from Arcis into the City's financial system that first took effect in the second half of FY 18. Quarterly Financial Report { „ r :.x MONTHLY FINANCIAL REPORT FOR NOVEMBER 2618 GOLF COURSE FUND(437 FA 418) '. rrzrsu, Rounds 50,000 50,000 6,599 13.20% 6,886 -4.17% Revenues Green Fees S 1,002,0100 S 1,002,000 S 144,986 14-39% 128,548 1212% Pro shop 413,500 413,500 65,593 15.86% 50,241 30,56% D,lving Range 75,000 75,400 10,225 13.63% 8,520 20.01% Carts 391,000 391,0x6 62,090 15.88% 57,783 7,45% Food&,Beverage 681,500 681,500 103,261 15.15% 117,100 -11.,82./ General&,Administrative - - - 0.00% 137 -300,00% Ol r,(Revenue 38,454 38„454 3,236 842% 4,898 -33.93% Total RoxOUrce'.5 $ 2,601,454 $ 2,601,454 $ 388,591 14.94% S 367,277 5.8056 Expenses PnrShop $ 166,710 $ 166,710 $ 18,340 19-00% 'S 20,319 -9.74% Pro Shop„COGS 143,000 143,000 20,268 14.19% - 100,00% Oruving Range 18,200 18,200 4,259 23.40% 2,780 53.20% Golf Cares 224,030 224,030 37,754 16.85% 41,439 41.04% Course Mairoteroavre 632,200 632,200 116,783 1847% 117,598 0.64% Food&,Beverage 304,202 304,202 35,679 1173% 91,755 -61,11% Fond&leverage:COGS 206,064 206,464 32,810 15.92% 100.00% Sales&Membership 56,764 56,764 - 0.00% 82 -100,00% General&Administrative 28.7,755 207,755 71,143 2.4.72% 41,439 69.63% Clubhouse 97,434 97,434 11,989 12.30% 23,196 -48.31% Managemeat Fees 144,714 144,714 22,320 1542% 22,018 1.37% Capital 154,000 154,000 0.04% 0,00% Tonal Operating Expenses $ 2,435,673 $ 2,435,073 $ 371,365 15,25% 5 362,126 2.as% Reserves,&Other Expenses $ 166,381 5 62,743 $ 0.00% 5 100,001 -100.60% Total Expenses 5 2,601,454 $ 2,497,816 5 371,365 14.87% $ 462,1.X7 -19,64% Quarterly Financial Report Pg. 29 Drainage Utility Fund The Drainage Utility Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 10.8% and total expenditures at 17.9% of the FY1 8-19 Revised Budget. This fund accounts for the monthly fees charged to residents and businesses to pay for the cost of drainage improvements throughout the City. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues were $178,440 or 10.8% of budget. Drainage Fees are in-line with prior year collections and are overall are performing as expected. Expenditures Total expenditures were $295,454 or 17.9% of budget. Total expenditures include a planned transfer to the capital projects fund in the amount of$230,000 for the Emerald Circle Drainage Project (DR1901) and Street Drainage Improvements Project (DR1 902). There were no other significant items of note in expenditures. Quarterly Financial Report MONTHLY rrNardcialRer"aRT FOR DECEMBER zaa8 ` DRAINAGE UTILITY(FUND(120) a {tBNf'.n0E5 Drumuge Fees 5 1,647,000 $ 1,647,000 S 175,276 10.74% 1,73,795 1,43'% Int0n,st IncOme 2,755 2,755 2,164 78.55% 850 154.59% Total Revenues 5 1.,549,755 5 1,549,755 S 1,78,440 10.82% 5.. 174,545 2.17% A,pipropilotlorn of Fund Balance 0.00%, 0,00'% Total Resources y 1,649,755 $ 1,649,755 $ 178,440 10.$2% $ 174,645 2.17°x!, Expenditufes Debt Service $ 261,139 5 261,139 $ 65,285 25.00% S 90,668 -28.001 Transfer to Capital Project 2301,000 230,000 230,000 100,0,0% 797,850 -71..17% Dthcr Ex penditurCi 30,0010 34,400 169 0.56% 228 25,88% operatdn8 Expenditures $ 1.649,755 S 1,649,755 5 295,454 17,91% 888,746 -66,76% Total Expenditures 5 1,849,755 S 1,649,755 -$---295,454 1-7-r-91-%, $ 8&8747 -56,76% Quarterly Financial Report Pg. 31 Traffic Safety Fund The Traffic Safety Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 27.3% and total expenditures at 7.4% of the FY1 8-19 Revised Budget. Revenue for the Traffic Safety Fund is generated from Red light camera fines located at seven intersections in the City; Rufe Snow Dr., Davis Blvd. and the Loop 820 westbound access to Rufe Snow. In November 2006, City Council adopted a resolution creating a policy on the use of traffic safety fine revenues. State law as of September 1 , 2007 required a fifty-fifty split with the state in red light camera fines; after the deduction of allowable expenditures. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues were $299,566 or 27.3% of budget. Gross Fine Revenues make up the bulk of total revenues with 41 receipts at $296,369. Gross Fine Revenues are driven by red light camera citations issued, which have seen an uptick in 41 over the prior year. Expenditures Total operating expenditures were $81 ,380 or 7.4% of budget. Contractor Payments totaled $0 and reflected as down from prior year due to the timing on contractor payments through 41 . Staff anticipates payments to be caught up in 42. Traffic Enforcement / Traffic Safety also totaled to $0 through 41 and reflected down from prior year due to the timing of the LED Signage replacements planned in the FY 18-19 Adopted budget. Quarterly Financial Report V, r MONTHLY FINANCIAL REPORT FOR DECEMBER 2018 ?w} TRAFFIC SAFETY FUND(ISO) a w a t x w Revenres (3ross Fine.Revenues $ 1,088,115 $ 1.,088,115 $ 296,369 27.24% S 275,392 7.52% Interest Income 7,900 7,900 3,197 40.47% 1,946 6429% T.tnI Revenues $ 1,096,015 $ 1,096,015 $ 299,566 27.33% $ 277,338 8.01% Appropriation of Fund Balance 0.00% 0.00% 'Total Resources $ 11096,015 $ 1,096,015 $ 299,566 27.33% S 277,338 8.01% F.penditures Contractor Payments $ 612,000 $ 612,000 $ - 000% $ 45,580 -100.00% Program Administration 319,409 319,409 64,865 20.31% 69,819 7.10% Payment to State 78,353 78,353 - 0.00% - 0.00% ImHo,Fnfarcecent/Traffic5afety 23,000 23,000 - 0.00% 36,923 -100.00% Pedestrian Safety 16,415 16,415 4,805 29.27% 4,282 12.21% Operating Expenditures $ ... 1,049,177. .^} 1049.,177,.. .,$ 69,670 664% _S.„.„. 15&604,., -SS.51% Reserves&Other FupendBtures $ 46,838 $ 46,838 $ 11,710 25-00% $ - 10000% 'Total Expenditures $ 11096,015 $ 1,096,015 $ 81,380 7.43% S 1.56,604 -48.03% Quarterly Financial Report Pg. 33 Donations Fund The IDoilation s :::uind is overall performing within expectations for the first quaileir with year to date revenue receilats at 25.2% and total expenditures: at 29.8% of the 1:::�Y18.19 IRevi,sescl Budget. This fund accounts for events and operations loaid for 1,,.)y contriloutions and donations. A 1,,.)ull< of the contriloutions are; received through voluntary payments made as loaft of the water 1,,.)ill to sulapoil lil,,.)i,ai,y activities, the Animal Adolation and Ike scue Center, and special events/loulolic. ail. The contriloutions are; allocated to the I il,,.)i,ai,y ($0.65), 1 lumaine Services ($0.65), and special events and ails ($0.20). The IDoilation s :::�uind includes a revi,sion of$24,682 for the annual eincumloraince roll that reflects: items: included in the 1:::�Y1 7...18 1,,.)udget that will 1,,.)e received and loaid for during the current fiscal year. The 1,,.)elow analysis includes highlights and iterns of note for Q1 activity. Revenues \/Vateir fBill contriloutions totaled $16,022 or 26.6% of loudget. \/Vateir fBill contril,outions are; currently trending in-line with 1:::�Y18 collections. In IDoilation s, Reloul,olic totaled $0 in Q1 as the receilat of this annual donation has historically 1,,.)eeii received in Alaril and May. In Other Revenues, Other Income totaled $27,492 or 16.8% 1,,.)udget and is oehind larior year. Q1 revenues in Other Income are driven 1,,.)y vairiows revenue generating events such as Ruin Ruin Rudollah, Road Runineir 51K, 1 ost Book Ike venue, \/Voirnein in I aw ::.:Jnfoirceirneint Conference and the Senior Center Travel Doinations. Other income can fluctuate due to the timing of whein some of these events are held and revenues are received. Expenditures Keela NISI I Beautiful expenditures were $96,420 or 29.8% of 1,,.)udget and are; overall trending in-line with larior year. An itern of note is in 1:::Iai,ks - Special ::.::.veints and Ails totaled $66,006 or 49.1 % of loudget. ::.:Ylaeildituires trended ahead of lairior year due to ail expense that was included as loaft of the eincuirnl,oraince roll of$20,377 for artwork at Noillifield 1:::Iai,k. Quarterly Financial Report y NAQ5ITHLV FINANCIAL REPORT FOR DECEMBER 2018 dq ✓ "` DONATIONS FN'W..D(110) Revenues Contributions NRH Water Bills $ 6(1 $ 60,200 $ 16,022 .........26671%. $ 16,052 -00091% Total NRH Water Bill coohial.r os $ 60,200 $ 60,200 $ 16,022 26.611 $ 16,052 -0,19% Donations Spay I Neuter $ 8,500 $ 8,506 5 3,776 44.42% $ 3,188 18.44% Shelter Fund 8,400 9,480 11„232 133.71% 4,180 168,71% Republic 15,000 15,000 - 000% - 0.00% Santa Laps 5,000 5,060 S,10.1 42.10% 5,000 -57,90% Total Donations $ 36,900 $ 36,900 S 17,113 46.38% $ 12,368 38.37% Proceeds Library Book Sale S 9,000 $ 9,000 5 6,001 66.68% $ 5,530 6,59% Total Library Book Sale Proceeds 5 9,000 $ 9,0001 $ 6,001 66.68% 5 5,630 6.59% Other Revenues Interest Income $ 3,614 $ 3,614 $ 2,386 55.86% $ 1,631 45.92% Other Income 163,259 163,250 27,492 16.84% 61,629 553990 Appropriation of Fund Balance Teen court 400 400 100 25.00% - 100,00% D hre rp 14,765 19,070 4,768 25.00% 100.00% Neighborhood Services 8,873 8,873 2,2718 25.00% - 100,00% Forks&Recrection 29,706 50,077 12,599 25.00% 875 1330.77% Police 1,100 1,100 275 25.00% 100.00% Total Other Revenues $ 221,702 $ 246,384 S 49,752 20.19% $ 64,135 -22.43% Total Resources $ 327;802 $ 352,484 S 88,888 25.22% $ 98,185 -9.47% Expenditures Library-Book Collection $ 68,865 $ 73,176 S 14,029 19.17% $ 13,658 2.72% Naighborhood Services Animal serAi 19;810 19,810 - 000% 7,456 -100.00% Keep NRH Beautiful 17,013 1.7,013 2,865 16.$4% 6,264 -54.26% Municipal Court-Teen Car.irt 5,1000 5,000 - 0.00% - 0.00% Park.s.Special lEventsand Arts 114,000 134,377 66,006 49.12% 49,749 32.68% Police Department 43,706 43,700 6,020 1378% 5,561 8.25% 1 ransfer tobenei-A Fund 3t1,UUf1 3U,U00 7,500 25.06% ow 000% Tonal Expenditures $ 298,388 $ 323,070 S 96,420 29.84% $ 90,188 6,91% Quarterly Financial Report Pg. 35 Gas Development Fund The Gas Development Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 179.7% and total expenditures at 25.7% of the FY18-19 Revised Budget. Revenue for the Gas Development Fund is generated from natural gas development. In June 2006, City Council adopted a resolution creating a conservative policy on the use of natural gas development revenues. The policy was established to avoid over-reliance on these revenues and to establish how the revenues would be used. Caution was taken in considering uses for gas revenues because it is difficult to predict well production and long term production normally means the production decreases over time. In general, the policy guidelines establish three areas for using the money: (1) to bridge the gap of sales tax revenue reductions, (2) to use "one-time" revenues for projects or non-recurring capital needs, and (3) to use the revenues for expanding the City's economic base and for economic development. The below analysis includes highlights and items of note for 41 . Revenues Total revenues were $949,453 or 179.7% of budget. The largest source of revenue in this fund is from royalties received for natural gas development. To date, the city has received royalties in the amount of $65,784 and $880,000 in other income resulting from a settlement with Chesapeake. Expenditures Total expenditures were $135,645, or 25.7% of budget. There were no items of significant note in expenditures for 41 . Quarterly Financial Report MONTHLY FINANCIAL REPORT FOR DECEMBER.2018 fir= GAS DEVELOPMENT FUND(145) Revenues RoValties/'Overrides $ 522,500 $ 522,500 $ 65,784 12.59% $ 122,489 -46 29% Interest income 5,800 5,800 3,669 63.26% 992 269.86% Other Income - - 880,00 100.00% - 109.00% Total Revenues $ 528,300 $ 528,300 $ 949,453 179.72% $ 123,481 668.91% Total Resources S 528,300 $ 528,300 S 949,453 179.72% 5 123,482 668,90% Expenditures Transfer to Capital Projects S - S - $ - 0.04% 100,040 -100,04% Cantributoon to Reserves 528,300 528"300 132,075 25.00% - 100.00% other - - 31570 100.00% 0 Operartung Experrdaures 5 528,300 $ 528,300 $ 135,645 25.68% 100,040 35,64"% Total Expenditures S 528,300 S 528.,304 S 135,645 2.5.69% $ 100,041 35.64% Quarterly Financial Report Pg. 37 Promotional Fund The :::1rornotional and is overall performing within expectations for the first quarter with year to date revenue receilats at 0.8% and total expenditures: at 17.1 % of the 1:::�Y1 8.19 Revised fBudget. Revenues Total collections for occupancy taxes for 41 totaled $0. Occupancy taxes collected from hotels and motels operating in the city is the primary source of revenue for this fund. Occupancy taxes are due on a quarterly basis and remitted within thirty days of the end of each quarter. Due to timing 41 occupancy tax payments are remitted to the City in January and will be reflected in the 42 Financial Report. Expenditures Total expenditures were $48,948, or 17.1% of revised budget. There were no significant items of note in expenditures for 41 . Quarterly Financial Report MONTHLY FINANCIAL REPORT FOR DECEMBER 20I8.. i ry PROMOTIONAL FUND(105p r am Revenrves Oceupancp Taxes $ 22.0,000 a 280,006 $ - 0,00rk "a 18,362 -10000% Interest Income S,500 5,500 2,348 42,69% 1.,414 66.05,% Frlor Vear Em rnbramces 0.00% 2.,439 100.00% Total Resources S 285,500 $ 285,500 $ 2,348 0.82% $ 22,241 .99.44% F,m"dimres Economic Dereelcpment $ 126,17E $ 126,176 $ 23,139 18.34%, $ 23,150 -0.050,4 CuPourtnl&,Leisure 13S,159 135,159 10,833 14.67'%, 26,713 -2.5.76% Non-Departmental 474 474 53 11.18% 45 17.78% Contri6irttlan to Reserves 23,;691 23,,691 5,923 25.00% 100.00% Total E.npen,ditures $ 285,500 $ 285,500 $ 48,94a 17.14% $ 49,908 -1.92% Quarterly Financial Report Pg. 39 Special Investigations Fund The Special Investigations Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 21 .3% and total expenditures at 9.7% of the FY1 8-19 Revised Budget. Revenue for this fund is received from Federal and State forfeited funds and the Automated Fingerprint Identification System (AFIS) program. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues through December were $55,525 or 21 .3% of budget. Forfeited funds accounts for the bulk of collections totaling to $28,259. These revenues fluctuate year to year depending on seizures and the timing of cases involving court awards. Expenditures Total expenditures were $25,300, or 9.7% of budget. There were no significant items of note in expenditures in 41 . Quarterly Financial Report hlIONTFBLY FINANCIAL REPORT FOIR DECEMBER.2018 SPECIAL INVESTIGATIONS FUND( 5) r.x r�`> ; ,� ® : s OEM Revenues Cod med0unds, $ 142,600 $ 141,000 y 28,2,'9 20.04% 5 .51,994 -45,65% AFIIS Reimbursements 13,590 13,500 - 0.00% 5,250 -100.00% Interest Income 2,304 2,304 :1,936 49.31% 507 124.06.% other - - - 0.00% 57 -100,00% Total Revenues S 156,804 $ 156,804 S 29,395 18.75% 57,808 -49.15,% Appropriation of Fund Balance 104,521 104,521 26,930 25.00% 100.00% Total Resources S 261,325 S 261,325 $ 55,525 21.25% $ 57,808 .3.95% Expenditures Federal Forefelted Fund's S 145,000 $ 145,000 $ 6,762 4.66% S 15,090 55.19% Slate Forefeltured Funds 11 105,000 18,538 17.66% 7,699 14078'% Local Forefeitured Funds 0.00% 0,00% AFOS Maintenance&Equipment 4,300 4,300 0.00% 46,941 -109.00% OperaiC9ng Expenditures S ....„261325. $ 261,325,.,. .,$., .. 25,3w 968% 69,730,.,. -63.72% Tonal Expenditures S 261,325 $ 261,325 $ 2'.5,300 9.68% $ 69,731 -63,72% Quarterly Financial Report Pg. 41 CIP Project Status Update The Capital Improvement Program represents the City's plan for capital investment within the community and provides a framework for identifying capital requirements, scheduling projects, and identifying future fiscal year impacts. The Capital Improvement Program is reviewed annually during the budget process to identify new and upcoming needs in the community and to reflect changes in priorities. This report is a status update for some of the more significant projects included in the FY18/19 Capital Budget. Davis Blvd/Mid Cities Blvd Intersection (ST0401) This project consists of intersection improvements at the Davis Blvd and Mid-Cities Blvd Intersection. The improvements include adding additional right and left turn lanes, signalization improvements, and all necessary water and sewer main adjustments. To date construction is currently underway. A number of issues have arisen during construction including franchise utility conflicts and excessive moisture which extended the completion date for this project. At this time staff currently anticipates a completion date of May 2019. Below is a summary of financial activity for this project through 41 . 1 10 1 1111111 Professional Svc $107,000 $0 $97,817 $97,817 $9,183 Engineering/Design 672,493 0 572,606 572,606 99,887 Land/ROW 400,000 0 392,489 392,489 7,511 Construction 5,279,749 56,128 2,049,893 2,106,021 3,173,728 Other 899,989 0 0 0 899,989 Total $7,359,231 $56,128 $3,112,806 $3,168,934 $4,190,298 Quarterly Financial Report Pg. 42 Smithfield Road (Davis Blvd to Mid-Cities Blvd) (ST1304) This project consists of realigning a portion of Smithfield Road so that it connects directly to Bridge Street at Davis Blvd and reconstructing the existing section of Smithfield Road north to a point approximately 100 feet north of Mid-Cities Blvd. The improvements will consist of modifying the signal light at the Davis Blvd intersection. In addition, the new road will be constructed with concrete and include sidewalks and a drainage system. As of December construction was substantially complete on this project with only minor issues left to resolve including irrigation and landscaping. Below is a summary of financial activity for this project IgII 41 . 1 ipV 0 1 1111111 Engineering/Design $264,575 $17,117 $247,458 $264,575 $0 Land/ROW 542,599 0 535,852 535,852 6,747 Construction 2,536,466 0 2,485,701 2,485,701 50,765 Total $3,343,640 $17,117 $3,269,011 $3,286,128 57,512 Walker Branch Interceptor (UT1607) This project consists of improvements to the sanitary sewer line which includes increasing the sizes of the lines from 6-inch, 8-inch, and 10-inch to 8-inch, 12-inch and a 15-inch respectively from Smithfield Road along Main Street to the Walker Creek and Mid-Cities Boulevard confluence. Section two of the project will be replacing an 18 inch and 21 inch line with a 27 inch sewer line. To date this project is currently out to bid with bids due back early February. Below is a summary of financial activity for this project through 41 . 1 1 1 1 Engineering/Design $418,630 $7,510 $411,120 $418,630 $0 Construction 5,597,895 0 0 0 5,597,895 Total $6,016,525 $7,510 $411,120 $418,630 $5,597,895 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: Presentation to the American Heart Association PRESENTER: Paulette Hartman, Deputy City Manager GENERAL DESCRIPTION: Jocelyn Repshas, Corporate Market Director for the American Heart Association, will be present to accept a check for the funds raised from the 2018 Heart Walk by City of North Richland Hills employees. 1g1kH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: Approve minutes of the January 28, 2019 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the January 28, 2019 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE JANUARY 28, 2019 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 28th day of January at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Tito Rodriguez Council, Place 1 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Mayor Trevino announced that he would be abstaining from items C.8 and D.1 , due to his wife owning property adjacent to request (C.8) and his son owning property for item D.1. Mayor Trevino asked staff to explain the 500' distance requirement from churches and schools, when the proposed use for blood plasma collection facilities requires a special use permit. Director of Planning Clayton Comstock informed Council staffs recommendation to January 28, 2019 City Council Meeting Minutes Pagel of 20 include the distance requirement is to minimize this type of use next to residences, churches, or schools. Staff considered the compatibility of the proposed use with adjacent properties. The recommended zoning districts, with a special use permit, include C-1 commercial, C-2 commercial, 1-1 light industrial, and 1-2 medium industrial. Mr. Hindman commented the proposed definition and development standards are for Council's consideration. Mr. Comstock informed Council the applicant for item C.1, ZC 2018-25, has taken ill and will not be present at the meeting tonight. The item was previously postponed by Council at their January 14, 2019 meeting due to the applicant not being present. Mr. Comstock provided Council with a revised Exhibit B for Ordinance No. 3565 (item CA). The revision clarifies the storage lot for new vehicle inventory is tied to the dealership. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. There was no one present to introduce at the meeting. EXECUTIVE SESSION 1. SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - (1) 9000 HAWK, (2) 9111 HAWK AND (3) 6020 WALKER BOULEVARD Mayor Trevino announced at 6:05 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551 , Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 9000 Hawk, (2) 9111 Hawk and (3) 6020 Walker Boulevard. Executive Session began at 6:08 p.m. and concluded at 6:21 p.m. Mayor Trevino announced at 6:21 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order January 28, 2019 at 7:00 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern January 28, 2019 City Council Meeting Minutes Page 2 of 20 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Tito Rodriguez Council, Place 1 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Barrow gave the invocation. A.2 PLEDGE Council member Barrow led the pledge to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 6-0. B.1 APPROVE MINUTES OF THE REGULAR JANUARY 14, 2019 CITY COUNCIL MEETING. January 28, 2019 City Council Meeting Minutes Page 3 of 20 B.2 APPROVE RESOLUTION NO. 2019-007, SUPPORTING THE FORT WORTH TRANSPORTATION AUTHORITY'S APPLICATION TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) FOR A MUNICIPAL SETTING DESIGNATION (MSD) ON PROPERTY LOCATED AT 2417 E. LONG AVENUE, FORT WORTH, TEXAS. B.3 APPROVE PURCHASE OF A FAIRWAY MOWER AND UTILITY TRACTOR FOR THE IRON HORSE GOLF COURSE FROM DEERE & COMPANY IN THE AMOUNT OF $79,203.96 THROUGH A BUYBOARD COOPERATIVE CONTRACT. B.4 APPROVE RESOLUTION NO. 2019-008, AUTHORIZING SUBMISSION AND APPLICATION FOR THE TEXAS GOVERNOR'S OFFICE 2019 STATE HOMELAND SECURITY PROGRAM COMPETITIVE GRANT#37288-01. B.5 CONSIDER RESOLUTION NO. 2019-010 AUTHORIZING SUBMISSION OF THE GRANT APPLICATION FOR THE 2019 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT FOR THE NORTH EAST FIRE DEPARTMENT ASSOCIATION (NEFDA) EXPLOSIVE ORDINANCE DEVICE (EOD) TEAM. B.6 AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR THE CLEAN FLEETS NORTH TEXAS 2018 GRANT PROGRAM FOR THE PURCHASE OF A NEW QUINT FIRE TRUCK USING BUY BOARD CONTRACT #571-18 AWARDED TO SIDDONS MARTIN EMERGENCY GROUP. C. PUBLIC HEARINGS C.1 ZC 2018-25, ORDINANCE NO. 3556, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CHARLES G. STARNES FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-1 SINGLE-FAMILY RESIDENTIAL AT 8708 AMUNDSON DRIVE, BEING 0.7495 ACRES DESCRIBED AS TRACT 2D, TK MARTIN SURVEY, ABSTRACT 1055 (CONTINUED FROM THE JANUARY 14, 2019, CITY COUNCIL MEETING). CONTINUED Mayor Trevino announced the applicant is not able to attend tonight's meeting. Pursuant to City Council policy, if the applicant is not in attendance to present their item, Council will not take action. January 28, 2019 City Council Meeting Minutes Page 4 of 20 A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO CONTINUE ORDINANCE NO. 3556 TO THE FEBRUARY 11, 2019 CITY COUNCIL MEETING. MOTION TO CONTINUE CARRIED 6-0. C.2 TR 2018-02, ORDINANCE NO. 3563, PUBLIC HEARING TO CONSIDER AMENDMENTS TO SECTION 118-1 (DEFINITIONS), SECTION 118-631 (TABLE OF PERMITTED USES), AND SECTION 118-633 (SPECIAL LAND USE REGULATIONS) OF THE NORTH RICHLAND HILLS ZONING ORDINANCE REGARDING BLOOD PLASMA COLLECTION FACILITIES. APPROVED Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed Council text revisions to the City's Code are generally proposed by staff. Staff received an inquiry in October 2018 for a blood plasma center. Staff determined the use is not identified in the current table of permitted uses in the zoning ordinance. Pursuant to Section 118-126, the applicant is requesting consideration of the proposed use. The text revision before Council this evening is for the entire city and not specific to one business or property. Applicant representative Bill Dahlstrom with Jackson Walker LLP, 2323 Ross Avenue, Suite 600, Dallas, Texas presented request. Mr. Dahlstrom commented they were directed by staff to draft conditions that would be attached to the use. He commented they are seeking a use that is allowed by right. During the review by staff and the Planning and Zoning Commission, the conditions were attached to a special use permit. They are seeking a change to the hours of operations and propose Monday-Saturday, 6:00 a.m. - 8:00 p.m. and Sunday, 8:00 a.m. - 5:00 p.m. Mr. Dahlstrom introduced Jeff Tarris with JCW Development to discuss the plasma facilities. Mr. Tarris, 100 Tower Drive, Beaver Dam, WI informed Council BioLife operates over 100 centers across the country. The centers stay in their community a minimum of ten years. The facilities are safe, provide ample parking, do not carry cash, and utilize online appointment schedule to avoid lines. The plasma collected at the centers are utilized to treat serious disorders and traumatic injuries. On average, BioLife centers employ 50-80 employees. The remodel cost for this site is approximately 3 to 3.5 million. He reviewed economic benefits related to the facility. Mr. Dahlstrom reviewed their original request for addition of a plasma center to be permitted by right with the following conditions: January 28, 2019 City Council Meeting Minutes Page 5 of 20 - Definition: "a facility used in the collection of blood plasma" - No processing, testing or fractionation of human plasma to be permitted on site - Minimum floor area: 10,000 square foot - Cannot be within one-half mile of another plasma center - All equipment, samples, and products must be stored inside the building - Facilities must provide and follow a management plan for handling litter, outdoor queueing, security, and loitering - Facilities shall include a waiting and departure lounge sufficient in size, but a minimum of 500 square foot, to accommodate all scheduled donors and anticipated drop-in customers. Such waiting areas must include restroom facilities. - No cash transactions permitted, but debit card transactions allowed - Off-street parking is required at a rate of one parking space per bed - All loading and unloading shall be performed at the rear of the building. At least one designated location for loading and unloading shall be provided - Hours of operation: Monday-Saturday: 9:00 a.m.-7:00 p.m.; Sunday: 12:00 p.m.-7:00 p.m. - All plasma center uses require fully sprinklered buildings Mr. Dahlstrom reviewed staffs recommendation that included use to be permitted by special use permit in C-1, C-2, 1-1, and 1-2 with the following criteria: - Definition: "A building or area used primarily for the performance of plasmapheresis, which is the procedure whereby whole blood is removed from the plasma donor by venipuncture or phlebotomy, the plasma is separated from the whole blood for sale or transfer, and the formed elements of the blood are returned to the donor. This definition does not include "blood bank" as defined by Texas Health and Safety Code Section 162.001." - Must not be located within 500 feet of a residence, religious assembly, public or private school, public park, or day care center - Customers are not permitted to queue outside of the facility - Separate restroom facilities for customers and staff must be provided - In addition to one parking space per bed, provide one space per 200 sf of administrative and office space - The facility must have its primary driveway access on an arterial roadway, as identified on the Thoroughfare Plan In response to Mayor Pro Tern Benton's question, Mr. Tarris informed Council the Federal Drug Administration monitors these types of facilities. Council member Lombard asked if facilities are typically a new build or remodel. Mr. Tarris informed Council it depends on the availability of vacant retail. January 28, 2019 City Council Meeting Minutes Page 6 of 20 In response to Council member Welch's question, Mr. Tarris informed Council a donor is allowed to donate several times a month, but no more than twice a week. Mr. Comstock presented staffs report. He showed a map of all plasma facilities located in North Texas. The locations include Arlington, Carrollton, Garland, Mesquite, Grand Prairie and Haltom City. The theme for these type of facilities is to integrate themselves into retail centers. When the application was originally submitted to the city, the proposed use did not meet the definition of medical office use. The determination was made that it was not a permitted use in North Richland Hills. Staff worked with applicant to arrive at a definition for a blood plasma collection facility. Staff proposes, and the Planning and Zoning Commission recommended the use for a blood plasma collection facility with a special use permit in zoning districts C-1, C-2, I-1, and I-2. The Planning and Zoning Commission, at their January 17, 2019 meeting, with a vote of 7-0 proposed the following development standards for Council's consideration: - A blood plasma collection facility must not be located within one-half mile radius of another blood plasma collection facility. - A blood plasma collection facility must not be located within 500 feet of a residence, religious assembly, public or private school, public park, or day care center. The distance is measured along the property lines of the street fronts and from front door to front door, and in direct line across intersections. - The minimum number of off-street parking spaces is one space per bed plus one space per 200 square feet of administrative and office space. - The facility must have its primary driveway access on an arterial roadway, as identified on the Thoroughfare Plan. - Facilities must be located in a building or space that contains an automatic sprinkler system for fire protection purposes. - The minimum floor area for the facility is ten thousand (10,000) square feet. - Facilities must include a waiting and departure area of at least five hundred (500) square feet in area to accommodate all customers. Customers are not permitted to queue outside of the facility. - Separate restroom facilities for customers and staff must be provided. - Hours of operation are limited to 9:00 a.m. to 7:00 p.m. Monday through Saturday and 12:00 p.m. to 7:00 p.m. Sunday. - Facilities must develop and follow a management plan for handling litter, security, and loitering. A copy of the plan must be provided to the City. - Cash transactions between the facility and customers are prohibited. Mr. Comstock outlined options for Council's consideration. (1) Deny the "blood plasma collection facility" use in North Richland Hills. January 28, 2019 City Council Meeting Minutes Page 7 of 20 (2) Approve the use in certain zoning districts with special use permit approval. a. include development standards b. exclude development standards (3) Approve the use in certain zoning districts by right a. include development standards b. exclude development standards Council member Rita Wright Oujesky inquired about the hours of operation. Mr. Comstock informed Council the hours as proposed by the applicant are Monday-Saturday: 9:00 a.m.-7:00 p.m. and Sunday: 12:00 p.m.-7:00 p.m. The applicant has mentioned the industry standard indicates different hours. He advised it is the discretion of City Council. Council member Lombard clarified the ordinance proposed tonight includes the options as outlined in 2a. Mr. Comstock confirmed the proposed ordinance includes the options as outlined in 2a. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. The following people spoke in support: Jim Ryffel, 3113 S. University Drive, #600, Fort Worth and Mojy Haddad, 2500 NE Green Oaks, Arlington, Texas. Mayor Trevino called for anyone else wishing to speak for or against the request to come forward. There being no one else wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE ORDINANCE NO. 3563, WITH OPTION 2A AS OUTLINED BY STAFF, REQUIRING A SPECIAL USE PERMIT, TO INCLUDE THE 500' DOOR TO DOOR DISTANCE, AND THE CHANGE IN HOURS OF OPERATION FOR MONDAY-SATURDAY, 6:00 A.M. - 8:00 P.M. AND SUNDAY, 8:00 A.M. - 5:00 P.M. MOTION TO APPROVE CARRIED 6-0. C.3 ZC 2018-04, ORDINANCE NO. 3564, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DRENNER GROUP FOR A ZONING CHANGE FROM 0-1 OFFICE TO R-7-MF MULTIFAMILY AT 8851 BUD JENSEN DRIVE, BEING 13.815ACRES DESCRIBED AS LOT 1R, BLOCK 1, U.I.C.I ADDITION. DENIED January 28, 2019 City Council Meeting Minutes Page 8 of 20 Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed Council the applicant is requesting a zoning change for 13.815 acres located at 8851 Bud Jensen Drive. The area is designated on the Comprehensive Land Use Plan as office and the current zoning is 0-1 office. The applicant is requesting R-7-MF multifamily zoning. Mr. Comstock presented site photos of the property. Applicant representative Steve Drenner with the Drenner Group located at 200 Lee Barton Drive, Austin, presented request. Mr. Drenner commented the property is currently vacant. He commented that they are flexible with use, density, product type and access. They are requesting Council provide them a use for their property. The request is for a 192 garden-style apartments with an average square footage of 1,012 per unit. The request provides 29% of area site to be devoted to landscaping and 15% devoted to common space. Mr. Comstock reviewed with Council the minimum submission requirements that must accompany zoning requests for R-7-MF district. The applicant has provided a site plan and elevation renderings that meet the R-7-MF standards. The proposed development has access along shared common access easement on Bud Jensen Drive. There is a connection located on the southern portion of the development from Grand that does not have any entry point and will need to be provided in the future. The most recent comprehensive land use plan (2012) shows the property designated as office. Previous comprehensive land use plans show the property designated as commercial (1991), retail (2001) and office (2007 and 2012). The Planning and Zoning Commission, at their January 17, 2019 meeting, recommended denial with a vote of 7-0. Mr. Comstock informed Council staff was asked about the number of units in the area and occupancy rates. There are 1,185 existing and planned multi-family units in the area bound by Mid Cities Boulevard, Precinct Line Road, Boulevard 26 and Walker Creek Corridor. At the Planning and Zoning Commission meeting, he commented the occupancy rates were in the mid 90s. The Venue at Hometown occupancy is 96%, The Enclave at Hometown occupancy is 92%, and The Dolce Phase I occupancy is 76% and The Dolce Phase II occupancy is 71%. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. The following people spoke in opposition: Steve Koons, 6054 Lake Way Mews; Jaylon Buie, 8621 Nichols Way; William Walters, 6101 Lake Wa; Sam Akins, 8600 Beetlenut Lane; Ronald and Margie Brensinger, 8605 Passion Vine Street; and Lynda Rallsback, 6058 Lake Way Mews. The following residents did not wish to speak, but asked that their opposition be recorded George and Kay Stevens, 6112 Winter Park Drive and Pat Franklin, 5801 Arbor Road. January 28, 2019 City Council Meeting Minutes Page 9 of 20 Mayor Trevino called for anyone else wishing to speak for or against the request to come forward. There being no one else wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER LOMBARD TO DENY ORDINANCE NO. 3564. MOTION TO DENY, CARRIED 6-0. C.4 ZC 2018-20, ORDINANCE NO. 3565, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM MULTATECH FOR A ZONING CHANGE FROM C-2 COMMERCIAL TO PD PLANNED DEVELOPMENT FOR A VEHICLE INVENTORY STORAGE LOT AT 4500 BOOTH CALLOWAY ROAD, BEING 10.3186 ACRES DESCRIBED AS LOT 1R, BLOCK CR, LYNNCREST ADDITION. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed Council the applicant is requesting a zoning change for 10.3186 acres located at 4500 Booth Calloway Road. The area is designated on the Comprehensive Land Use Plan as commercial and the current zoning is C-2 commercial. Mr. Husband presented site photos of the property. Applicant representative Eric Canales, 2821 West 7th Street, Fort Worth presented request. The existing location is an inventory site that serves AutoNation, Chrysler, Dodge, and Wrangler. The project includes replacement of old pavement, removal of the older building, installation of new sidewalks and canopies for protection of vehicles on the lot. The green area located in the center of the development will remain. He informed Council there are plans for a future distribution center that will serve AutoNation located across the street. They requested, and the Planning and Zoning Commission approved, the masonry requirement for the columns be applied only to the exterior columns. AutoNation General Manager Paul Solomon, 7740 NE Loop 820, looks forward to modernizing their site. At the Planning and Zoning Commission, there was discussion regarding storage of vehicles for other dealers. Mr. Solomon informed Council the inventory lot will only store his dealership's vehicles. Council member Wright Oujesky asked applicant to clarify which columns would be wrapped with masonry. January 28, 2019 City Council Meeting Minutes Page 10 of 20 Mr. Canales confirmed the columns located on the perimeter would be wrapped with masonry. Mr. Husband presented staffs report. The landscaping plan focuses on the northern portion of the property, along the frontage road. The requirement for parking lot landscaped islands has been waived. The applicant is providing parking lot trees. The removal of pavement (Blackman Road and Lynn Terrace) along the frontage road will be removed and reestablished to grade. This is subject to Texas Department of Transportation. City Council was provided an updated Exhibit B that ties in this lot with the dealership located across the street. The Planning and Zoning Commission, at their January 17, 2019 meeting, recommended approval with a vote of 7-0. In response to Council member Lombard's question, Mr. Husband informed Council the existing building located on the property will be removed. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE ORDINANCE NO. 3565. MOTION TO APPROVE CARRIED 6-0. C.5 SUP 2018-10, ORDINANCE NO. 3566, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DYNAMIC ENGINEERING CONSULTANTS, PC FOR A SPECIAL USE PERMIT FOR A WAIVER OF THE MASONRY STANDARDS AT 7724 AND 7740 NE LOOP 820, BEING 23.97 ACRES DESCRIBED AS LOTS A3, AR1A, B1B, AND B1A, CALLOWAY PARK ADDITION; AND LOT 1C, BLOCK E, CALLOWAY FARM ADDITION. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed Council the applicant is requesting a special use permit for 23.97 acres located at 7724 and 7740 Northeast Loop 820. The request is a waiver of the masonry requirement for new auto shade structures. The area is designated on the Comprehensive Land Use Plan as commercial and the current zoning is C-2 commercial. January 28, 2019 City Council Meeting Minutes Page 11 of 20 Mr. Husband presented site photos of the property. Applicant representative Warren Hilla, 1301 Central Expressway, Allen, presented request. The purpose of the request is to install hail canopies. They are seeking a waiver of the masonry requirement to provide masonry wrap on all shade structure columns. They are requesting to provide masonry wrap on columns located on the perimeter of the property. Mr. Wade White with Vehicle Protection Structures, 8505 Chancellor Row Dallas, informed Council he installed the shade structures located at Huggins Honda. He advised that he will do the same work for AutoNation. He commented that the applicant is motivated to meet staffs recommendation. Mr. Husband presented staffs report. The proposal covers two automobile dealerships for installation of automobile hail net covers. Ten shade covers at the AutoNation Hyundai lot and 9 shade covers at the AutoNation Chrysler Dodge Jeep Ram lot. Masonry wrap is proposed on the perimeter columns and a waiver is requested for interior columns. The special use permit includes the following lighting standards: light fixtures adjacent to Northeast Loop 820 and Booth Calloway Road positioned or shielded to minimize light trespass and light poles on both properties painted the same color. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER WELCH TO APPROVE ORDINANCE NO. 3566. MOTION TO APPROVE CARRIED 6-0. C.6 RP 2018-07 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TEAGUE NALL AND PERKINS, INC. FOR A REPLAT OF LOTS 8111-8117, BLOCK 3, WOODBERT ADDITION, BEING 2.143 ACRES LOCATED AT 8120 SAYERS LANE. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce item and companion items E.3 and EA. Mr. Husband informed Council the applicant is requesting a replat for 2.143 acres January 28, 2019 City Council Meeting Minutes Page 12 of 20 located at 8120 Sayers Lane. The property is located on the south side of Sayers and west of Davis Boulevard. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is R-2 single family residential. Mr. Husband provided site photos of the property. Applicant representative Mike Wilson, 5237 North Riverside Drive, Suite 100, Fort Worth, was present to answer questions from Council. Mr. Wilson informed Council, the developer Oakmark Custom Homes will comply with incorporating the open space lot into the street right-of-way. Mr. Husband presented staffs report. The proposed development includes six single family lots. Lot 8R-1 incorporates a proposed abandonment of Sayers Lane (item EA). There is an additional abandonment of a drainage easement (item E.3). The Planning and Zoning Commission, at their January 17, 2019 meeting, recommended approval of the plat with a vote of 7-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. Mr. Clint Holly, 8124 Sayers Lane, adjacent property owner, commented that he does not support the request. He asked Council to place a requirement on applicant to place a fence or barrier along the street that will be adjacent to his property line. The request affects his privacy and changes his property into a corner lot. There being no one else wishing to speak, Mayor Trevino closed the public hearing. In response to Mayor Trevino's question, Mr. Husband showed Council where Mr. Holly's property is located in relation to the proposed replat and addition of the new street Oakmark Court. Mr. Husband informed Council there is no method in subdivision ordinance to require a fence in this particular instance. The homeowner and developer could work together to address homeowner's concern. Mayor Trevino asked Mr. Wilson if the developer would be willing to work with the homeowner. Mr. Wilson informed Council the original purpose of the open space lot was to install a decorative metal fence. Staff advised them that a decorative metal fence could not be installed in the right-of-way. Mayor Trevino asked if developer would be willing to work with the homeowner to place fence on side property line. The City Council can not require the fence, but the developer and homeowner can hopefully work something out. January 28, 2019 City Council Meeting Minutes Page 13 of 20 A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE RP 2018-07. MOTION TO APPROVE CARRIED 6-0. E.3 APPROVE ORDINANCE NO. 3567, ABANDONING A PORTION OF A DRAINAGE EASEMENT IN BLOCK 3 OF THE WOODBERT ADDITION. APPROVED This item was presented in conjunction with items C.6 and E.4. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE ORDINANCE NO. 3567. MOTION TO APPROVE CARRIED 6-0. E.4 CONSIDER ORDINANCE NO. 3568, ABANDONING A PORTION OF SAYERS LANE RIGHT-OF-WAY. APPROVED This item was presented in conjunction with items C.6 and E.3. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE ORDINANCE NO. 3568. MOTION TO APPROVE CARRIED 6-0. C.7 SECOND PUBLIC HEARING ON THE JUVENILE CURFEW ORDINANCE AND APPROVE ORDINANCE NO. 3561. APPROVED Mayor Trevino opened the public hearing and called on Director of Public Safety Jimmy Perdue to introduce the item. Director of Public Safety Jimmy Perdue informed Council tonight is the second public hearing for the juvenile curfew ordinance. State law requires before the third anniversary of the date of adoption, a municipality shall review the ordinance, conduct public hearings, and either abolish, continue, or modify the ordinance. Staff recommends approval of Ordinance No. 3561. January 28, 2019 City Council Meeting Minutes Page 14 of 20 Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER LOMBARD TO APPROVE ORDINANCE NO. 3561. MOTION TO APPROVE CARRIED 6-0. C.8 RP 2018-08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM BEATEN PATH DEVELOPMENT FOR A REPLAT OF URBAN TRAILS ADDITION PHASE 1, BEING 2.679 ACRES LOCATED AT THE NORTHWEST CORNER OF MID-CITIES BOULEVARD AND HOLIDAY LANE. APPROVED Mayor Trevino announced that he has a conflict of interest for items C.8 and D.1. He announced that he would abstain from discussion on both items. He filed an affidavit of disqualification with the city secretary stating his conflict for each item. Mayor Trevino left the dais at 8:50 p.m. Mayor Pro Tern Benton opened the public hearing and called on Director of Planning Clayton Comstock to present the item. Mr. Comstock informed Council the applicant is requesting a replat for 2.679 acres located at the northwest corner of Mid Cities Boulevard and Holiday Lane. The area is designated on the Comprehensive Land Use Plan as transit oriented development and the current zoning is transit oriented development. Mr. Comstock presented site photos of the property. Mr. Edward Chadwick with Baird, Hampton and Brown, representing Beaten Path Development presented request. The plat meets the special development plan previously approved by City Council. Mr. Comstock presented staffs report. The purpose of the request is to plat fifteen (15) townhome lots for this phase of Urban Trails. There is a lot along the Cotton Belt Trail that will be dedicated to the city for a public park. The Planning and Zoning Commission, at their January 17, 2019 meeting, recommended approval with a vote of 5-0-1, with Commissioner Welborn abstaining. January 28, 2019 City Council Meeting Minutes Page 15 of 20 In response to Council member Welch's question, Ms. Waggoner informed Council she anticipates the updated Federal Emergency Management Agency (FEMA) floodplain map will go into effect in March of this year. She does not anticipate the floodplain being an issue for the development of Lots 3, 4, and 5. Mayor Pro Tern Benton asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Pro Tern Benton asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Pro Tern Benton closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RP 2018-08. MOTION TO APPROVE CARRIED 6-0. D. PLANNING AND DEVELOPMENT DA AP 2018-08 CONSIDERATION OF A REQUEST FROM SPRY SURVEYORS FOR AN AMENDED PLAT OF LOTS 11111 AND 21113, BLOCK 1, DOUBLE K RANCH ADDITION, BEING 4.750 ACRES LOCATED AT 7300 BURSEY ROAD AND 7229 LONDONDERRY DRIVE. APPROVED Due to a conflict of interest, Mayor Trevino abstained from discussion on this item. An affidavit of disqualification was filed with the city secretary stating that his son is a property owner. Mayor Pro Tern Benton asked Principal Planner Clayton Husband to introduce the item. Mr. Husband informed Council the applicant is requesting an amended plat for 4.750 acres located at 7300 Bursey and 7229 Londonderry Drive. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is R-1-S special single family. Mr. Husband presented site photos of the property. Applicant representative Joel Roebeck, 8241 Mid Cities Boulevard, Suite 102, presented request and was available to answer questions from Council. Mr. Husband presented staffs report. The Planning and Zoning Commission, at their January 17, 2019 meeting, recommended approval with a vote of 6-0. January 28, 2019 City Council Meeting Minutes Page 16 of 20 A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE AP 2018-08. MOTION TO APPROVE CARRIED 6-0. E. PUBLIC WORKS E.1 CONSIDER RESOLUTION NO. 2019-009, RECOMMENDING THE AWARD OF A CONSTRUCTION CONTRACT BY TARRANT COUNTY TO MCCLENDON CONSTRUCTION COMPANY FOR THE SCHILLER DRIVE STREET IMPROVEMENT PROJECT FOR THE 44TH ANNUAL COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT IN THE TOTAL CONTRACT AMOUNT OF $254,224.00. APPROVED Mayor Trevino returned to the dais at 9:01 p.m. Director of Public Works Caroline Waggoner informed Council the item before them this evening is to award a construction contract by Tarrant County to McClendon Construction Company for the Schiller Drive improvement project. The project consists of reconstructing Schiller Drive from an asphalt street section to a concrete street section and installation of sidewalks. Construction is anticipated to begin in March and will take 150 calendar days to complete. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER WELCH TO APPROVE RESOLUTION NO. 2019-009. MOTION TO APPROVE CARRIED 6-0. E.2 CONSIDER AWARD OF BID NO. 19-006 TO MHB CONSTRUCTION, INC., FOR CONSTRUCTION OF THE CALLOWAY BRANCH CHANNEL IMPROVEMENTS - PHASE II (DR1503) IN THE AMOUNT OF $321,063.50, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND APPROVE ASSOCIATED BUDGET REVISIONS. APPROVED Director of Public Works Caroline Waggoner informed Council a portion of the Calloway Branch Channel is experiencing bank stability issues. The contract with MHB Construction, if approved, provides for the installation of concrete piers to secure the west bank and protect the adjacent residential properties. Staff proposes to utilize available funds from the Walker Branch Channel repair project and authorize the city manager to execute agreement and approve associated budget revisions. January 28, 2019 City Council Meeting Minutes Page 17 of 20 A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE THE ITEM. MOTION TO APPROVE CARRIED 6-0. F. GENERAL ITEMS F.1 CONSIDER RESOLUTION NO. 2019-006, APPOINTING MEMBERS TO THE CAPITAL IMPROVEMENTS PROJECT COMMITTEE (CIP). APPROVED City Secretary Alicia Richardson informed Council the item before this evening is to consider the recommendation of Mayor Trevino to appoint members to the Capital Improvement Projects Committee. The current membership includes a vacancy in Place 1, Council member Wright Oujesky, Place 2, Council member Turnage, Place 3 (Chair), and Council member Lombard, Alternate. Mayor Trevino is recommending Council member Rodriguez fulfill vacancy created by Dr. Barth in Place 1 and Council member Barrow as Alternate. A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RESOLUTION NO. 2019-006. MOTION TO APPROVE CARRIED 6-0. F.2 APPROVE RESOLUTION NO. 2019-005, CALLING THE MAY 4, 2019 CITY COUNCIL ELECTION, AUTHORIZING A JOINT ELECTION AGREEMENT WITH OTHER TARRANT COUNTY POLITICAL SUBDIVISIONS AND CONTRACT WITH TARRANT COUNTY FOR ELECTION SERVICES. APPROVED City Secretary Alicia Richardson informed Council the request before them this evening is to take action on Resolution No. 2019-005. The resolution provides the required elements outlined by state law to call the May 4, 2019 City General Election to elect persons to City Council Places 1, 3, 5, and 7 for a term of two years. Early voting by personal appearance will be conducted April 22 through April 30, 2019. North Richland Hills has two early voting locations--Public Library and Dan Echols Center--as well as the main early voting location at the Tarrant County Elections Center, located at 2700 Premier, Fort Worth, Texas. Registered voters may also vote at any early voting site located in Tarrant County. The City Secretary's Office is accepting candidate applications through 5:00 p.m., Friday, February 15, 2019. January 28, 2019 City Council Meeting Minutes Page 18 of 20 A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE RESOLUTION NO. 2019-005. MOTION TO APPROVE CARRIED 6-0. F.3 AUTHORIZE THE CITY MANAGER TO EXECUTE A MASTER OPEN-END VEHICLE LEASE AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND COMMERCIAL VEHICLE LEASING, LP, D/B/A D&M LEASING, FOR THE CRIME VICTIM ASSISTANCE PROGRAM USING A BUYBOARD CONTRACT. APPROVED Assistant Police Chief Mike Young informed Council that staff proposes a lease agreement with Commercial Vehicle Leasing, LP, doing business as D&M Leasing. The agreement provides three vehicles for the Crime Assistance Program to provide transportation for the victim assistance coordinator and two victim assistance specialists. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY MAYOR PRO TEM BENTON TO APPROVE THE ITEM. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino announced there was no action necessary as the result of Executive Session. H. INFORMATION AND REPORTS HA ANNOUNCEMENTS Council member Turnage made the following announcements. Join us for a free Spring Gardening Seminar this Saturday, February 2, from 10:00 a.m. until noon in the Community Room at the NRH Library, 9015 Grand Avenue. A variety of topics will be covered. You can find more information on the city's website. Applications are being accepted now for our next Citizens Police Academy and the Citizen Fire Academy. Both programs provide a great opportunity for NRH citizens to January 28, 2019 City Council Meeting Minutes Page 19 of 20 learn about local government and public safety. You can sign up and get more information online. Kudos Korner - Caroline Waggoner, Public Works Director - A citizen shared her appreciation for the manner in which Caroline responded to her concerns during TEXRail construction. She said, "Kudos for patiently answering all my questions through this process. It has not been a fun process, but today the first passenger run has been fine." Caroline demonstrates high standards of customer service in all that she does and is an asset to our community. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 9:13 p.m. Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary January 28, 2019 City Council Meeting Minutes Page 20 of 20 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 11, 2019 Subject: Approve purchase of light-duty pickup trucks from Sam Pack's Five Star Ford in the amount of$153,790.00 through a Tarrant County Cooperative Contract. Presenter: Mike Curtis, Managing Director Summary: The 2018-19 Budget includes the purchase of light-duty vehicles for Neighborhood Services, Finance, Parks, and Public Works. It is being recommended to purchase these vehicles from Sam Pack's Five Star Ford through Tarrant County Contract #2019-041. General Description: The table below identifies the new vehicles for City Council's consideration. Qty. Description Department Cost 3 Ford F-150 Pickups Neighborhood Services, $89,358 Finance, Parks 2 Ford F-250 Pickups Public Works $64,432 TOTAL $153,790 In the FY 2018-19 Adopted Budget, funding was approved for the purchase of light-duty pickup trucks for Neighborhood Services, Finance, Parks, and Public Works. The City of North Richland Hills is a member of several inter-local groups and utilizes existing contracts with vendors through the Local Government Purchasing Cooperatives. In December 2018 Sam Pack's Five Star Ford submitted a quote using Tarrant County contract #2018-022 for the five vehicles totaling $154,855. Council approved this purchase on December 10, 2018 based on this contract. Before the city could make a purchase, Five Star Ford renegotiated the contract with Tarrant County. The portion of the Tarrant County contract that involved the types of vehicles the city needed to purchase actually decreased from $154,855 to $153,790. The new quotes that Sam Pack's Five Star Ford has submitted using Tarrant County contract #2019-041 (the renegotiated contract) totals $153,790 for the same five vehicles. City staff is recommending purchasing the vehicles through this Tarrant County contract. The city has conducted previous business with Sam Pack's Five Star Ford with good results. IgR.H NORTH KICHLAND HILLS Recommendation: Approve purchase of light-duty pickup trucks from Sam Pack's Five Star Ford in the amount of$153,790.00 through a Tarrant County Cooperative Contract. CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-444945 SAM PACKS FIVE STAR FORD CARROLLTON,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/24/2019 being filed. CITY OF NORTH RICHALAND HILLS Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2019.041 CARS AND TRUCKS Nature of interest 4 Name of Interested P City,State,Party ty, Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is 'e i.A �A and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in �\\ G– 1 County, State of on thez—rday of (month) (year) r - Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.28ab6150 Sa+n Pack's Five Star Ford 1635 S.iN 35E Cauroilion Texas, 75006 888)8 FLEET 9(888-835-33139)-FAX 972-245-5278-bidtx@spfoni,com CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members--Kevin Moore-Jorge Guerra-Alan Rosner TARRANT CO 2019-041 End User: CITY OF NORTH RICHLAND HILLS Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 1.18.19 Contact TN/Email zryari@nrhtx.com Phone# 817-427-6363 Exterior Color/ SILVER Product Description: 2019 F150 REG CAB LWB Interior A. Bid Series: LINE 2A FIC Base Price: $ 22,286.00 B. Published Options Itemize Each Below Code Description Bid Price Code Description Bid Price 446 AUTO TRANS Included Power Group Included CRUISE included STATE INSPECTION FREE Included DELIVERY FREE Included CLOTH INTERIOR Included SILVER IN COLOR Included 3.3L V6 FLEX FUEL Included 100A EQUIPMENT GROUP Included FLEX FUEL RATED Included SYNC I Included 30 SPRAY IN LINER I $ 495.00 Total of B.-Published Options $ 495.00 C. Ford Factory Published Options Code Description Bid Price Code Description Bid Price 54M TRAILER TOW MIRRORS $ 90.00 94S LED AMBER WARNING STROBS $ 675.00 LONG BED 6.5 UPGRADE $ 975.00 TRAILER TOW PKG $ 795.00 TRAILER BRAKE CONTROLLER $ 275.00 PLATFORM BOARDS $ 325.00 96L FRONT WHEEL LINERS $ 180.00 5.0V8 OPTION COST$995 $ 995.00 Total of C.-Dealer Published Options $ 4 310.00 D. Fleet Quote Code Description Bid Price Code Description Bid Price 5YR 100K MILE ZERO DEDUCTIBLE ESP $2,695.00 Total of D.-Off Menu Options $ 2,695.00 F. Delivery Charges 0 Miles @$2.45/mile $ G. Option Discounts H. Total of A+B+C+D+E=F $ 29,786.00 I. Floor Plan Assistance $0.00 J. Lot Insurance Coverages $0.00 K. Quantity Ordered 3 X F= $ 89,358.00 L. Administrative Fee $ M. Non-Equip Charges&Credits N. TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $89,358.00 Sarn Pack's Five Star Ford and Chevrolet 1635(Ford)1700(Chevrolet)S.IPf 35E Carrollton Taxes,75006 (888)8 FLEETS 888-835-3389)-FAX 972445-5278-bidfx0s ford.com CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members--Kevin Moore -Shauna.Hood-Jorge Guerra-Alan Rosner Contract NameTarrant County 2019-041 End User: CITY OF NORTH RICHLAND HILLS Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 1.18.19 Contact TN/Email zrvan@ nrhtx.com Phone# 817-427-6363 Exterior Color/ SLIVER Product Description: 2019 FORD F250 CREW CAB LWB Interior A. Bid Series: 3C W2A Base Price: $ 26,196.00 B. Published Options Itemize Each Below Code Description Bid Price Code Description Bid Price Automatic Transmission Included Power Windows/Locks Included Speed Control included Biuetooth Included Am/FM Radio Included 6.21-V8 Included TRAILER TOW PACKAGE Included 52B ELECTRIC BRAKE CONTROLLER $ 270.00 X3E I DIFFERENTIAL MAX TRACTION $ 390.00 SPRAY IN LINER $ 490.00 SYNC SYSTEM included _ REAR VIEW CAMERA I included Total of B.-Published Options $ 1,150.00 C. Ford Factory Published Options Code - ascription Bid Price Code Description Bid Price FRONT WHEEL LINERS $ 180.00 PLATFORM BOARDS $ 350.00 REVERSE SENSING SYSTEM $ 278.00 LED AMBER WARNING STROBS $ 675.00 Total of C.-Dealer Published Options $ 1,480.00 D. Fleet Quote Code Description Bid Price Code Description Bid Price 176"wheel base $ 695.00 5YR/100K MILE ZERO DEDUCTIBLE WARRANTY $2,695.00 All Vehicles ordered are about 90.120 days ARO Total of D.-OH Menu Options $ 3,390.00 F. Delivery Charges 0 Mlles @$2.45/mile $ G. Option Discounts $ H. Total of A+B+C+D+E=F $ 32,216.00 1. Floor Plan Assistance $0.00 J. Lot Insurance Coverages $0.00 K. Quantity Ordered 2 X F= $ 64,432.00 L. Administrative Fee $ M. Non-Equip Charges&Credits N. TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $64,432.00 , ,�otivNry• REFERENCE NUMBER COMMISSIONERS COURT F yi PAGE 1 OF 84 „•. , COMMUNICATION DATE: 01/15/2019 SUBJECT: BID NO. 2019-041 -ANNUAL CONTRACT FOR PURCHASE OF PICKUP TRUCKS, VANS, AND UTILITY VEHICLES - COUNTYWIDE - VARIOUS VENDORS - PER UNIT PRICE COMMISSIONERS COURT ACTION REQUESTED: It is requested that the Commissioners Court award Bid No. 2019-041, Annual Contract for Purchase of Pickup Trucks, Vans, and Utility Vehicles, Countywide, to the following vendors at the per unit price: Section 1 - Pickup Trucks Primary Sam Pack's Five Star Ford 19 of 24 Items Caldwell Country Chevrolet 17 of 24 Items Rockdale Country Ford 17 of 24 Items Lake Country Chevrolet 4 of 24 Items Reliable Chevrolet 4 of 24 Items Grapevine DCJ, LLC 4 of 24 Items Jacksboro FM LLC., d/b/a Four Stars Ford 2 of 24 Items Jim Bass Ford, Inc. 1 of 24 Items Southwest Nissan, LLC 1 of 24 Items Section 2 - Vans Primary Sam Pack's Five Star Ford 14 of 26 Items Silsbee Ford 12 of 26 Items Grapevine DCJ, LLC 11 of 26 Items Rockdale Country Ford 10 of 26 Items Caldwell Country Chevrolet 7 of 26 Items Reliable Chevrolet 7 of 26 Items Lake Country Chevrolet 6 of 26 Items Jacksboro FM LLC., d/b/a Four Stars Ford 3 of 26 Items Southwest Nissan, LLC 3 of 26 Items SUBMITTED BY: Purchasing PREPARED BY Brmdic Bingham,CPPB APPROVED BY COMMISSIONERS COURT >' COMMUNICATION x •;••'' •• REFERENCE NUMBER: DATE: 01/15/2019 PAGE 2 OF 84 Section 3 - Utility Vehicles Primary Caldwell Country Chevrolet 12 of 40 Items Lake Country Chevrolet 10 of 40 Items Grapevine DCJ, LLC 10 of 40 Items Sam Pack's Five Star Ford 10 of 40 Items Rockdale Country Chevrolet 8 of 40 Items Holiday Chevrolet 7 of 40 Items Reliable Chevrolet 7 of 40 Items Silsbee Ford 7 of 40 Items Jacksboro FM, LLC., d/b/a Four Stars Ford 2 of 40 Items BACKGROUND: Notice of the County's intent to bid was advertised in local newspapers, as required by State statute, and posted on the Internet, the Fort Worth Hispanic Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant County Asian American Chamber of Commerce. Two hundred twenty-six (226) vendors were contacted and requested to participate in this bid process. All documents pertaining to this bid were posted on the Tarrant County website and were downloaded by interested bidders. A pre-bid conference held on November 14, 2018 was attended by seven (7) vendors as well as representatives from Transportation Services and Purchasing. Fourteen (14) bids were received. Bids were evaluated by Transportation Services and Purchasing representatives. Award recommendations are to the low bids meeting specifications. The bid received from Randall Reed's Prestige Ford was deemed non-responsive for failure to sign the Vehicle Dealership Authorization Form as required. Sam Pack's Five Star Ford did not meet specifications for Item 1A because the vendor bid an extended cab instead of a regular cab as required. Southwest Nissan, LLC did not meet specifications for Item 213, Southwest Chevrolet for Item 10, and Holiday Chevrolet for Item 10 because vendor delivery time was not included as required. Grapevine DCJ, LLC did not meet specifications for Item 4E and Jim Bass Ford for Item 7D because unit price was not included as required. Caldwell Country Chevrolet did not meet specifications for Item 6A because Chevrolet does not offer a pickup as required. The bids received from Four Stars Ford for Items 9A and 9B did not meet specifications because the vendor bid 3/4 ton vans instead of 1/2 ton vans. There are no award for Items 17A, 17B, 27A, 27B, 28A, and 28B because only no-bids were received. The term of the contract is twelve (12) months, effective January 15, 2019, with two (2) options for renewal periods of twelve (12)months each. COMMISSIONERS COURT >' COMMUNICATION x •;••'' •• REFERENCE NUMBER: DATE: 01/15/2019 PAGE 3 OF 84 Therefore, it is the joint recommendation of Transportation Services and Purchasing that Bid No. 2019-041, Annual Contract for Purchase of Pickup Trucks, Vans, and Utility Vehicles, be awarded to the vendors listed above at the per unit price. FISCAL IMPACT: Expenses for last year were approximately $687,680.95. Orders are placed on an as-needed basis. BID NO.2019-041,Annual Contract for Purchase of Pickup Trucks,Vans and Utility Vehicles *M Vehicle Description Primary 2 Primary 3 SECTION I-PICKUPS N/A N/A N/A 1A Mid-Size;Regular Cab, N/A N/A N/A Brand/Model Bid N/A N/A N/A Delivery Time N/A N/A N/A Southwest Nissan Caldwell Country Chevrolet Lake Country Chevrolet 1B Mid-Size;Extended $21,320.00 $21,618.00 $21,647.00 Cab'2WD Brand/Model Bid Nissan Frontier Kind Can Chevrolet Colorado 12M53 Chevrolet Colorado 2WT Delivery Time 60-90 Days 120 Days 90-120 Days Caldwell Country Chevrolet Reliable Chevrolet Lake Country Chevrolet 1C Mid-Size;Crew Cab; $22678.00 $22,803.00 $22,816.00 Brand/Model Bid Chevrolet Colorado 12M43 Chevrolet Colorado 12M43 Chevrolet Colorado 2WT Delivery Time 120 Days 65 85 Days 90-120 Days Grapevine DCJ Reliable Chevrolet Sam Pack's Five Star Ford 2A ZWBTon,Regular Cab, $20,962.00 $21,556.00 $22,286.00 Brand/Model Bid Ram 1500 Classic Chevrolet Silverada 1500 Ford F150 F10 0010903 Delivery Time 60-90 Days 90-120 Days 90-120 Days Gra evine OCJ Caltlwell Countr Chevrolet Lake Count Chevrolet 2B ZWBTon,Extended Cab, $20,926.00 $21,040.00 $22,876.00 Brand/Model Bid Ram 1500 Classic Chevrolet Silverada 1500 Chevrolet Silverada 1500 0015753 0010753 Delivery Time 60-90 Days 150 Days 90-120 Days Sam Pack's Five Star Ford Rockdale Country Ford Four Stars Ford 2C 112 Ton,Extended Cab, $24,251.00 $24,480.00 $25,706.00 2WD Lona Bed Brand/Model Bid Ford F150 X10 Ford F150 X10 Ford F150 Delivery Time 90-120 Days 150 Days 120 Days Gra evine OCJ Caltlwell Countr Chevrolet Reliable Chevrolet 2D ZWBTon,Crew Cab, $22,106.00 $24,488.00 $24,496.00 Brand/Model Bid Ram 1500 Classic DSl91 Chevrolet Silverador 1500 Chevrolet Silverada 1500 0010543 0010543 Delivery Time 60-90 Days 150 Days 65 85 Days Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Country Chevrolet 3A ZWBTon,Regular Cab, $23462.00 $23,676.00 $23,810.00 Brand/Model Bid Ford F250 F2A Ford F250 F2A Chevrolet Silverada 250OHD CC20903 Delivery Time 90-120 Days 150 Days 180 Days Caldwell Country Chevrolet Sam Pack's Five Star Ford Rockdale Country Ford 3B ZWBTn,Extended Cab, $28248.00 $24,911.00 $24,976.00 Brand/Model Bid Chevrolet Silverada 250OHD Ford F250 MA Ford F250 MA 0025953 Delivery Time 150 Days 90-120 Days 150 Days Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Country Chevrolet 3C 3Wpn,Crew Cab, $26,19600 $26,47500 $26,74000 Brand/Model Bid Ford F250 W2A Ford F250 W2A Chevrolet Silverace 250OHD 0025743 Delivery Time 90-120 Days 150 Days 180 Da s Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Countr Chevrolet One Ton,Regular Cab, 4A 2WD,Single Rear $24,889.00 $25,166.00 $25,770.00 Wheel Gasoline Brand/Model Bid Ford F350 F3A Ford F350 F3A Chevrolet Silverada 350OHD OC30903 Delivery Time 90-120 Days 150 Days 280 Da s Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Countr Chevrolet One Ton,Regular Cab, 4B 2WD,Dual Rear $26,196.00 $26,696.00 $26,999.00 Wheels Gasoline Brand/Model Bid Ford F350 F30 Ford F350 F30 Chevrolet Silverada 350OHD OC30903 Delivery Time 90-120 Days 150 Days 280 Days Sam Pack's Five Star Ford Rockdale Country Ford Caltlwell Countr Chevrolet One Ton,Regular Cab, 4C 2WD,Dual Rear $33,980.00 $34,336.00 $34,744.00 Wheels Diesel Brand/Model Bid Ford F350 F30 Ford F350 F30 Chevrolet Silverada 350OHD OC30903 Delivery Time 90-120 Days 150 Days 240 Days (TEEM Vehicle Description Primary Primary 3 Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Country Chevrolet One Ton,Extended 4D Cab,2WD;Single Rear 82],11].00 827,380.00 82],]56.00 Wheel;Gasoline Brand/Model Bid Ford F350 X3A Ford F350 X3A Chevrolet Silveradc 3500HD CC30953 Delivery Time 90-120 Days 150 Days 240 Days Sam Pack's Five Star Ford Four Stars Ford Rockdale Country Ford One Ton,Crew Cab, 4E 2WD,Single Rear 828,403.00 828,693.00 828,740.00 Wheel Gasoline Brand/Model Bid Ford F350 W3A Ford F350 Ford F350 W3A Delivery Time 90-120 Days 120 Days 150 Days Grapevine DCJ Sam Pack's Five Star Ford Rockdale Country Ford One Ton,Crew Cab, 4F 2WD,Single Rear 829,424.00 836,187.00 836,340.00 Wheel Diesel Brand/Model Bid Ram 3500 Ford F350 W3A Ford F350 W3A Delivery Time 150-180 Days 90-120 Days 150 Days Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Country Chevrolet One Ton,Crew Cab, 4G 2WD,Dual Rear 829,706.00 829,976.00 830,376.00 Wheels Gasoline Brand/Model Bid Ford F350 W3O Ford F350 W3O Chevroelt Silveradc 3500HD CC30943 Delivery Time 90-120 Days 150 Days 210 Days Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Country Chevrolet One Ton,Crew Cab, 4H 2WD,Dual Rear 837,490.00 83],8]6.00 838,199.00 Wheels Diesel Brand/Model Bid Ford F350 W3O Ford F350 W3O Chevrolet Silveradc 3500HD CC30943 Delivery Time 90-120 Days 150 Days 210 Days Sam Pack's Five Star Ford Rockdale Country Ford Caltlwell Countr Chevrolet Light Duty,Cab 8 Chassis,One Ton, 5A Regular Cab,2WD, 826,188.00 826,746.00 826,956.00 Dual Rear Wheels, Gasoline CA 69" Brand/Model Bid Ford F350 F3G Ford F350 F3G Chevrolet Silveradc 3500HD CC36003 Delivery Time 90-120 Days 150 Days 240 Days Sam Pack's Five Star Ford Rockdale Country Ford Caltlwell Countr Chevrolet Light Duty,Cab 8 Chassis,One Ton, 5B Regular Cab,2WD, 826,356.00 826,910.00 827,125.00 Dual Rear Wheels, Gasoline CA 83" Brand/Model Bid Ford F350 F3G Ford F350 F3G Chevrolet Silveradc 3500HD CC36403 Delivery Time 90-120 Days 150 Days 240 Days Sam Pack's Five Star Ford Rockdale Country Ford Caldwell Country Chevrolet Light Duty,Cab 8 Chassis,One Ton, 5C Extended Cab,2WD, 828,188.00 828,]]6.00 829,470.00 Dual Rear Wheels, Gasoline CA 69" Brand/Model Bid Ford F350 X3G Ford F350 X3G Chevrolet Silveradc 3500HD CC36053 Delivery Time 90-120 Days 150 Days 240 Days Sam Pack's Five Star Ford Rockdale Country Ford Caltlwell Countr Chevrolet Light Duty,Cab 8 Chassis,One Ton, 50 Crew Cab,2WD,Dual 829,146.00 829,766.00 829,988.00 Rear Wheels, Gasoline CA 69" Brand/Model Bid Ford F350 W3G Ford F350 W3G Chevroelt Silveradc 3500HD CC36043 Delivery Time 90-120 Days 150 Days 240 Days Sam Pack's Five Star Ford Rockdale Country Ford Jim Bass Ford Super Duty,Crew Cab, 6A 4WD,Dual Rear 846,838.00 847,290.00 848,446.00 Wheels Diesel Brand/Model Bid Ford F450 W4D Ford F450 W4D Ford F450 Delivery Time 90-120 Days 150 Days 85-100 Days ITEM Vehicle Description Primary Primary 3 Sam Pack's Five Star Ford Lake Country Chevrolet Reliable Chevrolet Super Duty,Crew Cab, 613 4WD,Dual Rear $41,581.00 $42,614.00 $44,623.00 Wheels,Cab 8 Chassis Brand/Model Bid Ford F450 W4G Chevrolet Silveradc 4500 Chevrolet Silveradc MD CK56043 CC56043 Delive Time 90-120 Da Vs 120-160 Da Vs 90-120 Da s` SECTIONII-VANS Grapevine DCJ Sam Pack's Five Star Ford Silsbee Ford ]A Mini-Van 6 Passenger, $21625.00 $23,663.00 $24,262.00 Brand/Model Bid Ram Promaster Cry Ford Transit Connect SEE or FEE Ford Transit Connect Wagon SEE Delive Time 150-210 Da Vs 30-90 Da s` 180-210 Da Vs Grapevine DCJ Sam Pack's Five Star Ford Silsbee Ford 781 Mini-Van ]Passenger, $22,358.00 $23,996.00 $24,458.00 Brand/Model Bid Dodge Grand Caravan Ford Transit Connect SEE or E9E Ford Transit Connect Wagon SEE Delive Time 60 85 Da Vs 180-210 Da Vs 180-210 Da Vs Southwest Nissan Grapevine DCJ Sam Pack's Five Star Ford ]C Mini Cargo Van,2WD, $18,956.00 $19,616.00 $21,369.00 Wheelbase 103.6" Brand/Model Bid Nissan NV200 Ram Pramaster Cry Ford Transit Connect HE or S6E Delive Time 60-90 Da Vs 150-210 Da Vs 30-90 Da s` Grapevine DCJ Sam Pack's Five Star Ford Silsbee Ford ]D Mini Cargo Van,2WD, $19616.00 $21,369.00 $21,888.00 Wheelbase 119" Brand/Model Bid Ram Pramaster Cry Ford Transit Connect HE or S6E Ford Transit Connect S6E Delive Time 150-210 Da Vs 30-90 Da s` 180-210 Da Vs Rockdale Country Ford Sam Pack's Five Star Ford Silsbee Ford 8A Full Sin Van,112 Ton, $24,676.00 $24,901.00 $25,662.00 8-Passenger,2WD Brand/Model Bid Ford Transit 150 K1Z Ford Transit KlY Ford Transit K1Z Delive Time 150 Da Vs 90-120 Da Vs 60-90 Da Vs Reliable Chevrolet Caldwell Country Chevrolet Lake Count Chevrolet Full Sin Van,314 Ton, 813 12-Passenger,2WD, $23,998.00 $24,120.00 $24,580.00 GVWR 7,300 Be. Brand/Model Bid Chevrolet Express 2500 Chevrolet Express 2500 Chevrolet Express 2500 CG23406 CG23406 CG23406 Delive Time 65 85 Da Vs 210 Da Vs 120-160 Da Vs Caldwell Country Chevrolet Reliable Chevrolet Lake Country Chevrolet Full Sin Van,314 Ton, 8C 12-Passenger,2WD, $25,388.00 $25,725.00 $25,874.00 GVWR 7,300 Be. Brand/Model Bid Chevrolet Express 3500 Chevrolet Express 3500 Chevrolet Express 3500 CG33406 CG33406 CG33406 Delive Time 210 Da Vs 65 85 Da Vs 120-160 Da Vs Caldwell Countri,Chevrolet Reliable Chevrolet Lake Country Chevrolet Full Sin Van,One 8D Ton,Extended,15- $26,946.00 $27,264.00 $27,429.00 Wasserman,2WD Brand/Model Bid Chevrolet Express 3500 Chevrolet Express 3500 Chevrolet Express 3500 CG33706 CG33706 CG33705 Delive Time 210 Da Vs 65 85 Da Vs 120-160 Da Vs 9A Z�Bgo Van,112 Ton, Rockdale Country Ford Grapevine DCJ Sam Pack's Five Star Ford Low Roo $22176.00 $22187.00 $22,713.00 Brand/Model Bid Ford Transit 150 E1Z Ram Pramaster 1500 Ford Transit 150 ElY Delive Time 180 Da Vs 90-150 Da Vs 90-120 Da Vs Silsbee Ford Rockdale Country Ford Sam Pack's Five Star Ford Medium Roo $23,616.00 $24,740.00 $25,380.00 Brand/Model Bid Ford Transit 150 E1C/E1Z Ford Transit E1Z Ford Transit E1C Delive Time 60-90 Dave 180 Da Vs 90-120 Da Vs N/A N/A N/A Rich Roo N/A N/A N/A Brand/Model Bid N/A N/A N/A Delive Time N/A N/A N/A 981 Cargo Van,112 Ton, Rockdale Country Ford Sam Pack's Five Star Ford Grapevine DCJ 2WD Extended Low Roo $22,925.00 $23,384.00 $23,956.00 Brand/Model Bid Ford Transit EEZ Ford Transit E2V Ram Pramaster 1500 Delive Time 150 Da Vs 90-120 Dave 90-150 Da Vs Silsbee Ford Rockdale Country Ford Sam Pack's Five Star Ford Medium Roo $24,616.00 $26 2]0.00 826 894.00 Brand/Model Bid Ford Transit 150 EEZ/E2C Ford Transit EEZ Ford Transit E2C Delive Time 60-90 Da Vs 150 Da Vs 90-120 Da Vs Grapevine DCJ N/A N/A Rich Roo $23490.00 N/A N/A Brand/Model Bid Ram Pramaster 1500 N/A N/A Delivery Time 90-1500ays N/A N/A ITEM Vehicle Description Primary Primary 3 9c Cargo Van,314 Ton, Caldwell Country Chevrolet Reliable Chevrolet Lake Country Chevrolet Low Roo $21175.00 $21210.00 $21462.00 Brand/Model Bid Chevrolet Express 2500 Chevrolet Express 2500 Chevrolet Express 2500 CG23405 CG23405 CG23405 Delive Time 180 Da Vs 6505 Da Vs 120-160 Da Vs Silsbee Ford Sam Pack's Five Star Ford Rockdale Country Ford Medium Roo $24,562.00 $26,214.00 $27,088.00 Brand/Model Bid Ford Transit 250 R1Z/RlC Ford Transit RlC Ford Transit RZZ Delive Time 60-90 Da Vs 90-120 Da Vs 150 Da Vs Grapevine DCJ Rockdale Country Ford Southwest Nissan High Roo $22,880.00 $28,960.00 $29139.00 Brand/Model Bid Ram Promaster 2500 Ford Transit RZZ Nissan NV2500` Delive Time 90-150 Da Vs 150 Da Vs 60-90 Da Vs 90 Cargo Van,314 Ton, Caldwell Country Chevrolet Reliable Chevrolet Lake Country Chevrolet 2W0 Extended Low Roo $22,776.00 $22,924.00 $23,298.00 Brand/Model Bid Chevrolet Express 2500 Chevrolet Express 2500 Chevrolet Express 2500 Ext_ CG23705 CG23706 Delive Time 180 Da Vs 6505 Da Vs 120-160 Da Vs Silsbee Ford Sam Pack's Five Star Ford Four Stars Ford Medium Roo $26,562.00 $27,728.00 $28,381.00 Brand/Model Bid Ford Transit 250 R2ZJR2O/R2X Ford Transit R2O Ford Transit Delive Time 60-90 Da Vs 90-120 Dave 120 Da Vs Grapevine DCJ Silsbee Ford Southwest Nissan Rich Roo $24,569.00 $28,786.00 $29,139.00 Brand/Model Bid Ram Pramaster 2500 Ford Transit 250 R2ZJR2O/R2X Nissan NV2500` Delive Time 90-150 Da Vs 60-90 Da Vs 60-90 Da Vs 9E Cargo Van,i Ton, Caldwell Country Chevrolet Reliable Chevrolet Rockdale Country Ford Low Roo $23,690.00 $23,878.00 $24440.00 Brand/Model Bid Chevrolet Express 3500 Chevrolet Express 3500 Ford Transit W2Z CG33405 CG33405 Delive Time 60-90 Da Vs 90-120 Dave 180 Da Vs Silsbee Ford Sam Pack's Five Star Ford Rockdale Country Ford Medium Roo $27,670.00 $27,881.00 $28,220.00 Brand/Model Bid Ford Transit 350 W1Z/WgC Ford Transit WlD Ford Transit W2Z Delive Time 60-90 Da Vs 90-120 Da Vs 180 Da Vs Grapevine DCJ Rockdale CountrV Ford Four Stars Ford Rich Roo $25250.00 $30145.00 $31364.00 Brand/Model Bid Ram Pramaster 3500 Ford Transit W2Z Ford Transit Delive Time 90-150 Da Vs 180 Da Vs 120 Da Vs 9F Cargo Van,i Ton, 2WD Van' Caldwell Country Chevrolet Reliable Chevrolet Lake Country Chevrolet tl Low Roo $24388.00 $24600.00 $24973.00 Brand/Model Bid Chevrolet Express CG33705 Chevrolet Express CG33705 Chevrolet Express CG33705 Delive Time 210 Da Vs 6505 Da Vs 120-160 Da Vs Silsbee Ford Sam Pack's Five Star Ford Four Stars Ford Medium Roo $28,550.00 $28,824.00 $29,487.00 Brand/Model Bid Ford Transit 350 W2ZJW2GW2X Ford Transit W C(med) Ford Transit Delive Time 60-90 Da Vs 90-120 Da Vs 120 Da Vs Grapevine DCJ Silsbee Ford Sam Pack's Five Star Ford High Roo $27,683.00 $30,612.00 $30,711.00 Brand/Model Bid Ram Pramaster 3500 Ford Transit 350 W2ZJW2GW2X Ford Transit W2X(high) Delive Timel 90-150 Da Vs 60-90 Da Vs 90-120 Da Vs SECTION III-UTILITY VEHICLES 10 Chevrolet Trans,4 Cyl.; Lake Country Chevrolet Caldwell Country Chevrolet Reliable Chevrolet 1.41 Turbo 2WD $18890.00 $19488.00 $19721.00 Brand/Model Bid Chevrolet Trax 11S Chevrolet Trax 1JU76 Chevrolet Trax 1JU76 Delive Time 90-120 Da Vs 150 Da Vs 120 Da Vs Lake Count Chevrolet Caltlwell Countr Chevrolet Reliable Chevrolet AVID $20198.00 $20,770.00 $21,928.00 Brand/Model Bid Chevrolet Trax 11S Chevrolet Trax 1JU76 Chevrolet Trax 1JU76 Delive Time 90-120 Da Vs 150 Da Vs 120 Da Vs 11 Jeep Renegade Sport, Grapevine DCJ N/A N/A 4 Cyl.'2.41 2WD $20760.00 N/A N/A Brand/Model Bid Jeep Rene ade Latrude/S art N/A N/A Delive Time 140-180 Da Vs N/A N/A Grapevine DCJ N/A N/A AVID $2025100 N/A N/A Brand/Model Bid Jee Rene ads Latitude/S art N/A N/A Delive Time 140-180 Da s N/A N/A 12 Chevrolet Equinox,LS, Lake Country Chevrolet Caldwell Country Chevrolet Holiday Chevrolet 4 Cyl.'2.41 2WD $20499.00 $20]2].00 $20980.00 Brand/Model Bid Chevrolet Equinox 11S Chevrolet Equinox LS 1X926 Chevrolet Equinox LS Delive Time 90-120 Dave 150 Dave 90-120 Da s Lake Country Chevrolet Caldwell Country Chevrolet Holitla Chevrolet AVID $22,069.00 $22,327.00 $22 520.00 Brand/Model Bid Chevrolet Equinox 11S Chevrolet Equinox LS 1X926 Chevrolet uinax LS Delive Time 90-120 Da Vs 150 Da Vs 90-120 Da s 13 Ford Escape,4 cyl.; Sam Pack's Five Star Ford Rockdale Country Ford Silsbee Ford 2.5L 2WD $18,241.00 $18,646.00 819 335.00 Brand/Model Bid Fab Escape UOF/U9G Fab Escape UOF Fab Esca e UOF Delive Time 90-120 Da Vs 150 Da Vs 60-90 Da s ITEM Vehicle Description Primary 2 Primary 3 Sam Pack's Five Star Ford N/A N/A AWG $21657.00 N/A N/A Brand/Model Bid Ford Escape UOF/U9G N/A N/A Ei Time 90-120 Da Vs N/A N/A 14 Ford Escape,4 cyl.; Sam Pack's Five Star Ford Silsbee Ford NIA 1.51 2WG $22326.00 $23184.00 N/A Brand/Model Bid Ford Escape UOG/U9G Ford Escape UOG/U9G N/A Ei Time 90-120 Da Vs 60-90 Da Vs N/A Sam Pack's Five Star Ford Rockdale Country Ford Silsbee Ford AWG $21657.00 $21891.00 $22660.00 Brand/Model Bid Ford Escape UOG/U9G Ford Escape U9G Ford Escape UOG/U9G Ei Time 90-120 Da Vs 150 Da s 60-90 Da Vs 16 Honda CR-V,LX;4 No Bid No Bid No Bid I.'2.41 2WG N/A N/A N/A Brand/Model Bid N/A N/A N/A Ei Time N/A N/A N/A No Bid No Bid No Bid AWG N/A N/A N/A Brand/Model Bid N/A N/A N/A Ei Time N/A N/A N/A 16 Jeep Compass Sport, Grapevine GCJ No Bid No Bid 4 cyl.'2.41 2WG $19557.00 N/A N/A Brand/Model Bid Jeep Compass N/A N/A Ei Time 65-90 Da Vs N/A N/A Grapevine GCJ No Bid No Bid AWG $20914.00 N/A N/A Brand/Model Bid Jee Gam ess N/A N/A Ei Time 65-90 Dave N/A N/A 17 Toyota Rav4;4 cyl.; No Bid No Bid No Bid 2.51 2WG N/A N/A N/A Brand/Model Bid N/A N/A N/A Ei Time N/A N/A N/A No Bid No Bid No Bid AWG N/A N/A N/A Brand/Model Bid N/A N/A N/A Ei Time N/A N/A N/A 18 Ford Explorer;6 cyl.; Four Stars Ford Sam Pack's Five Star Ford Rockdale Country Ford 3.51 Non-Police 2WG $25995.00 $27395.00 $27985.00 Brand/Model Bid Ford Explorer Ford Explorer K7B/K8B Ford Explorer KlB Ei Time 120 Da s 90-120 Da Vs 150 Da s Four Stars Ford Rockdale Country Ford Sam Pack's Five Star Ford AWG $27,924.00 829 9]5.00 830 395.00 Brand/Model Bid Ford Explorer Ford Explorer KlB Ford Explorer K7B/K8B Ei Time 120 Da s 150 Dave 90-120 Da Vs 19 Jeep Cherokee 4 cyl.; Grapevine GCJ No Bid No Bid 2.41 2WG $21847.00 N/A N/A Brand/Model Bid Jeep Cherokee KLTM N/A N/A Ei Time 60-90 Da Vs N/A N/A Grapevine GCJ No Bid No Bid AWG $23212.00 N/A N/A Brand/Model Bid Jee Cherokee KLTM N/A N/A Ei Time 60-90 Dave N/A N/A 20 Jeep Grand Cherokee Grapevine GCJ No Bid No Bid Laredo;6 cyl.;3.61 2WG $25182.00 N/A N/A Brand/Model Bid Jeep Grand Cherokee N/A N/A Ei Time 60-90 Da Vs N/A N/A Grapevine GCJ No Bid No Bid AWG $27,274.00 N/A N/A Brand/Model Bid Jee Grand Cherokee N/A N/A Ei Time 60-90 Da Vs N/A N/A 21 Chevrolet Blazer;4 Reliable Chevrolet Holiday Chevrolet Caldwell Country Chevrolet I.'2.51 2WG $29,366.00 $29,620.00 $30,980.00 Brand/Model Bid Chevrolet Blazer 1NH26 Chevrolet Blazer Chevrolet Blazer 1NK26 Ei Time 90-120 Da Vs 90-120 Da Vs 180 Da s Caldwell Country Chevrolet Reliable Chevrolet Holiday Chevrolet AWG $34380.00 $34678.00 $34950.00 Brand/Model Bid Chevrolet Blazer 1NK26 Chevrolet Blazer 1NH26 Chevrolet Blazer Ei Time 180 Da s 90-120 Dave 90-120 Dave 22 Chevrolet Traverse; Lake Country Chevrolet Caldwell Country Chevrolet Reliable Chevrolet LS7 4c 1.7 2.51 2WG $24598.00 $24145.00 $25362.00 Brand/Model Bid Chevrolet Traverse LS Chevrolet Traverse LS Chevrolet Traverse LS iNB5611NV56 Ei Time 90-120 Dave 180 Da s 65 85 Da Vs Lake Count Chevrolet Caldwell CountrV Chevrolet Reliable Chevrolet AWG $26479.00 $27,090.00 $27,236.00 Brand/Model Bid Chevrolet Traverse LS Chevrolet Traverse LS Chevrolet Traverse LS iNB5611NV56 Delive Time 90-120 Da Vs 180 Da's 655 Da s 23 Chevrolet Tahoe LS;8 Caldwell Country Chevrolet Lake Country Chevrolet Holiday Chevrolet c I.'5.3L ITEM Vehicle Description Primary Primary 3 2WD $36,225.00 $36,462.00 $36,600.00 Brand/Model Bid Chevrolet Tahoe 0015706 Chevrolet Tahoe IS Chevrolet Tahoe Ei Time 120 Da s 90-120 Da Vs 60-90 Da Vs Holiday Chevrolet Lake Country Chevrolet Caldwell Country Chevrolet AWD $39,330.00 $39,332.00 $39,446.00 Brand/Model Bid Chevrolet Tahoe Chevrolet Tahoe IS Chevrolet Tahoe 0015706 Ei Time 60-90 Da Vs 90-120 Da Vs 120 Da s 24 Chevrolet Suburban, Caldwell Country Chevrolet Lake Country Chevrolet Reliable Chevrolet 112 ton;LS;8 cyl.;5.31 2WD $38,720.00 $38,819.00 $39,641.00 Brand/Model Bid Chevrolet Suburban 0015906 Chevrolet Suburban 11S Chevrolet Suburban 0015906 Ei Time 120 Da s 90-120 Da Vs 65 85 Da Vs Caltlwell Countr Chevrolet Lake Count Chevrolet Holitla Chevrolet AWD 841499.00 841553.00 841810.00 Brand/Model Bid Chevrolet Suburban 0015906 Chevrolet Suburban 11S Chevrolet Suburban Ei Time 120 Da s 90-120 Da Vs 60-90 Da Vs 25 Dodge Durango SXT;6 Grapevine DCJ No Bid No Bid I.'3.61 2WD 825428.00 N/A N/A Brand/Model Bid Coded Duran a N/A N/A Ei Time 60-90 Da Vs N/A N/A Grapevine DCJ No Bid No Bid AWD $26,794.00 N/A N/A Brand/Model Bid Coded Duran o N/A N/A Ei Time 60-90 Da Vs N/A N/A 26 Ford Expedition XL;6 Sam Pack's Five Star Ford Rockdale Country Ford Silsbee Ford I.'3.51 2WD $33,646.00 $36,676.00 $36,766.00 Brand/Model Bid Ford Expedition XL U1F/U1G' Ford Expedition UlF Ford Expedition XL U1 F/U1G Ei Time 60-90 Da Vs 150 Da s 60-90 Da Vs Sam Pack's Five Star Ford Rockdale Country Ford Silsbee Ford AWD 836509.00 838175.00 839766.00 Brand/Model Bid Ford Expedition XL U1F/U1G' Ford Expedition UlF Ford Expedition XL U1 F/U1G Ei Time 60-90 Da Vs 150 Da s 60-90 Da Vs 27 GMC Yukon SLE;8 No Bid No Bid No Bid I.'5.31 2WD N/A N/A N/A Brand/Model Bid N/A N/A N/A Ei Time N/A N/A N/A No Bid No Bid No Bid AWD N/A N/A N/A Brand/Model Bid N/A N/A N/A Ei Time N/A N/A N/A 28 GMC 5.31 Yukon XL;8 cyl.; No Bid No Bid No Bid 2WD N/A N/A N/A Brand/Model Bid N/A N/A N/A Ei Time N/A N/A N/A No Bid No Bid No Bid AWD N/A N/A N/A Brand/Model Bid N/A N/A N/A Delivery Time N/A N/A N/A M Vehicle Description Primary Primary 3 Ford coBo OSt tlon MAX; 29 EcoBO Sam Pack's Five Star Ford Rockdale Country Ford Silsbee Ford Ford 2WD $36,790.00 $38,776.00 840162.00 Brand/Model Bid Ford Ex edMan K1F/K1G' Ford Ex edMan Max K1 Ford Ex edMan Max K1F/K1G Delve Time 90-120 Da Vs 150 Da Vs 60-90 Da Vs Sam Pack's Five Star Ford— Rockdale Country Ford Silsbee Ford AWD 838401.00 841440.00 843058.00 Brand/Model Bid Ford Ex edMan K1F/K1G' Ford Ex edMan Max K1 Ford Ex edMan Max K1F/K1G Delve Time 90-20 Da Vs 150 Da Vs 60-90 Da Vs 2 § e e § 0 \ \ f $ k k = $ cu $ c $ -0 (,) / ° > ° a 7 7 % \ 2 3 r - 3 o mo e k 2 j0 z I ) k \ ) \ \ ) � ) f \ / & \ / 0 ° / 2 § \ \ \ _ e w a � o § R $ S 0 0 7 7 3 7 7 3 7 7 3 7 7 D z z z z z z z z u 2 a Z / / / / / ) FL > ) \ § °\ � )" o § o o R \ \2 o )$ \ \ « 3 { mo 0 2 2 § g oe z z £ \ ^ g Z d o z f 0 C4 o ) oJf CL \ > - � 4 > Q9o � d § \ \ k = / 2 a a { a [ a [ a [ \ / \ d 7 ) \ d ° d / a \ / > ) / , / % / R « R $ f w / J u 2 CL N 3 a R 3 N 3 a 3 ( � 90 9 � co � o o � � § § § ) § § I 2R C-41 I o § §§ k m d @ 2 0 m / ) $ \ k k $ k % � 2 ! 7 S 3 7 7 3 7 7 3 7 7 % G / 3 \ o w 7 2 z z z z z z § R / g > \ m CL z / / / /I E § g § 2 \ / U) § ( $ / 5 $ / 5 $ ( % 3 7 7 8 3 3 0 3 3 0 § 3 7 / = z z 9 - o G - o R - o { \ \ \ \ \ \ \ \ \ e _ f (D / 6 6 2 ) \ v G o S / D >M o 0 wCL o o ■ a t o G 2 > G 2 > G § \2 = k G 9SS a < < re» u ° 7 0 / � � \ 9kBf \ 9kBf © \ § ) 4 ( � § � 4 ( � $ � \ \ ° \ k \ \ \ K 2 ] E ] E ] E a [ 0 CO ° d ] d M d u - _ ± a \ k / > 7 / R \ / « % / R f f § ( w / k v / k ƒ / k < ( 3 N R 3 ( 3 a 3 § 04 C'? ) Ia F §> § 2§ § � "z o R 0 C14 § § m o - w 2 0 m L ) LLI LLI $ 0 8 (n 8 ( 8 } \ \ o } } \ C 3 \ c 3 \ / / \ o z & J S g J G g G dW 1 - - - 0 § 0 0 LL LL LL 0 _ CL\ ƒ � _ _ _ $ G ( > 2 @ S a 7 7 a 7 7 a 7 7 ) L LL 3 2 M z z z z z z / o « o z z z / £ § 1 - \ e CO CO CL � 2 u @ \ � ® 0 q S % § § 0 a 2 ° / / / / / / \ 3 ] § / / / g 7 S ƒ § ; 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k « ° d k « ° % \ k / 2 _ » � - 2 _ » . k v $ § 2A � § 77A � ] k ) o co 0W co oaY 3 ( F- o2 F- o2 F- o2 / 3 § % 3 § % 3 § % 0 § d LU # g - 2 0 m L ) < < o Co L$ / ® 0 $ § $ § " $ / % ) \ § \ § o B \ § § B \ § § $ ( moo •CL \ r = R r = g r d0 f - - 0 § LL LL LL D _ \ ƒ a 0 $ S $ S $ S > _ U 2 0 2 / r 2 3 �_ 2 3 � 0 0 LL M 4 0 \ { $ \ / / j £ § 1 & & \ \ e CO CO CL 2 = u ƒ 0 � 0 0 ° ° o S � 9 S � q S % § ( S % \ 2 3 E 2 3 S 2 3 2 $ ) £ \ = o m = o » = o N 0 m R ) m R w m CLƒ § M - - - $ U- §_ u K 2 a a [ a [ a [ £° �Z §a p_ �d — p \ p ! k ° k ° k«_ / v $ § ] k ) o co o co oaui 3 D � o2 � o2 � o2 / 3 § % 3 § % 3 § % 0 § LU # g d — 2 0 m ) \ e k k 7 0 / / 0 / / 0 / / f t o / / / k k 7E-) = \ 0 ( G G 2 LL 0 $ 4 $ 4 $ 4 ® R S 0 G S 0 p S 2 } } \ 2 ) 0 2 ) / 2 ) ■ 5 # z \ 2 6 i 2 6 & = 6 $ / » ° » ° ) ° > U) k ) ° \ ° \ ° \ % _ R \ 0 3 \ 0 3 % 0 3 % k ) ° } 0 } 0 } G (a ] k / \ 7 § \ 7 § \ 7 § 2 LL LL LL co U) 2 u � ) 0 > 0 \ 0 \ _ 0 \ % k = a R / 0 0 " / 0 3 \ 0 3 k � LL 0 ° E § ) k § ) k } ) e o • o • 6 • o £ CL % f 4 { \ E { \ E { \ j Q o § 2 � _ K 2 ] [ ] [ ] [ < ]§ s p s p s p ° b § k « ° d k « ° % \ k / o ci 0 ci a ® a § o C14 om . a oco a oar a ci ( � o2 � o2 F- o2 2 3 § % 3 § % 3 § % m � 0 ) CL § k 0 7E-) o a 7 7 a 7 7 a 7 \ ] § z z z z z z z z 0 , � � m \ R 2 _ e w a � o § 0 $ S 2 0 7 7 3 7 7 3 7 D � z z z z z u 2 a Z / / / / 0 � 2 = ) or or or 2 { x a e7 e8 e9 � 0 n G « R � G > G « % § 375 0 I § ) m § G % § G § k� I2o G § § DGoor of R $Ger oE wo] ( § � / \\ � (3f § LO r r Gr k K 2 ] [ ] [ ] 7 U / d � : d/ a 13 U = d CL ° ° / 2 � � / o / = { � � 22 � < k � 0 ) \ kW \ � \ kW \ 2 � = � > 9 o � R \ F E La La . 0 2 0 m Q N d X } Q Q N N V d d E 0 y ~ U N c� U CL 0 0 0 0 m O O 0 0 (o 0 mv o O c c co m O coo 0 0 coo 0 o '5 > mo co 0 0) O 0 LO > (Y) (Y)Z (Y)i E» U E 1� E M m o � t � � U = C ) 0 0 0 U) 0 -0 -0 -0 `> X m m m O a) N O a) N O a)>1 0 U N N N w = 0 V = 0 N N U0 ) Up Up 0 0 U 0 (O N u N _ N N 'IT 0" ol (y) " (Y) ol (y) 0" (Y) L Y a) a) a) H w 3o s s s y U U U U 7 O Y V >(D N d � U X } O y o a U) o O U N U m Q Q m Q Q m Q i N m O Z Z Z Z Z Z Z Z 7 v Z d O �F t� u L E t0 C m E m E m O Z CO R 6 ~ C D N . 6 ~ C D >1 CL N , 6 U oa U u 3 m � HN Nun >_ � � fV W 0 C Q o o N co .y ,c co .y ,c m 0 O C C L N 7 m L N 7 m O N 0 0 W a 0 O r O � N H LU a La La 0 Z D m 'a y d O } LL U >, X N F- N >> y N (7 00 O O LL 0 LL U O 7 6 O (6 i Ln O (6 i O O o (0 U R W L() 0 R V (N Q (0 (N N Y O .c LL N ,r- (D LL N LL > o Z a a N(» a N(» _0 a W 1 0 0 0 (,L LL LL +_ 0 2 D C � f3 O ~ 0 00 O y 00 O y 00 O Lr)> LL O O 06 (Y) 0 O (Y) 0 (h M LO y O U d) LL O LL O (O LL Y LL R C O '6 O '6 O '6 m a O d) � 7 C Z LL LO LL LO LL i m 1 00 00 H N m 7 2 Y U y d } 0 K a N LL F- O °O ,On (n °O ,On (n °O ,On U) 0 f3 i O N (`') (6 O (`') (6 (h (`')CY) LL L w 0 U ( LL i N y y pp O O d m R >- LL N LL N LL 0 0 o i LL m 0 ++ 2 0 Z CO R '0 ~ C D U C a y '6 U oa U u 3 m7F) > F- C-4 Nun >_ � � N (V 00 C O C 7 N V R N N w V R N N Q o o y m .y ,c m .y ,c m o +-' y 7 O C > C L N 7 (y0 LM L N 7 (y0 ON 0 O r O � N H LU a La La 0 Z D m ) \ e k k 7 0 / / 0 / / 0 / f t o / / $o k k = \ \= 0 ( 0 2 > 0 7 > 0 7 / \ 0 3 \ 0 3 \ o : { _ \ ) ) 7 ) ) \ ) § ® 0 / { / § $ / LL LL 2 > U) k ) 0 0 0 o k 0 / 5 0 2 > 0 2 2 0 0 0 3 0 0 3 a o 0 2 2 ° / ) o G ) o 0 ) ) k / \ 7 \ 691 7 \ \ 2 LL LL LL U) 2 D \ > ® k G \ 0 § > 0 § 'a 6 0 3 { a o 3 { a o " o o % o r 0 m f ) e m r r k uU— o £ 22 £ 6 2 £ / » £ a % z CL R { \ 4 7 \ 4 j Q o § LL LL LL 2 � _ K 2 ] [ ] [ ] < ] CO / s p s p a). � _ 06 a13 U = kao � : _ ° ° = F- 2 ° = 222 / = a � , % - / f W � / « k v � ) C.) ° o y ° o � C14 u ooh a � � (D aa 0 2 oa � � � � / � � _ � \ ~ � o - 2 0 - % k > a $ 2 k } / ) § LM m o04 R 1 � 0 0 m � w E La La 0 ) $ k 0 k >1 $ @ 3 0 , � � m \ R 2 _ e w a 2 > § 0 e o S 7 cli / \ ) z k 0 $ k / F- ) R � 2 = > ) \ k = F- 0 % U) ) fs S 3 > » o kC.) z 0 3 0 § 4 _ u £ CO J o >1 - ± 0 a \ f ƒ k � \ 7Ej � k 2 o � m � d 2 0 m / ) U) k ® k 7f � ! 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L Q > J U W a 0 1 J U U w0 w O r O � N H LU La La co 0 Z D m ) \ e k k 7 0 / 0 / / / 0 f t o / / $o k k = \ 0 ( 0 x 0 4 0 g \ / p G g 0 0 g 2 ) \ 2 ) ® 2 5 # z \ f / Q 7 / \ § $ / LL LL > U) \ � 0 0 e 2 x 0 r 0 / 0 2 R \ 0 3 \ 0 3 \ 0 ) 0 0 ) 0 m 4 ) ] § \ { \ \ 2 \ \ m U- U- k 2 u % § ƒ § x � 3 o ; w CL 0 r _ 0 / > _ 0 k = a R \ / 0 " \ 0 0 " \ 2 e 0 = 0 % 2 ) 0 ° } ) k \ 2 lU ) o £ » 2 £ 6 • o £ a 4 f \ � 4 { \ � $ j Q ° ) U- U- 2 \ ) ) § o § / ) § / \ � - aR � : = ka ° _ a ƒ 2 =\ 0 � 2La / k \ 0u k / « � $ bv // k K % k/ / - \ � ) C14 u 5ui m _ ® ° 222@ ( 3 in . 0 � a � � U) % @ � 0 © k > k2 ) ) § k2 § § § = � owin 0 W0 m _ R m § La La co 0 ) $ k 0 7E-) 0 z z \ ] § 0 z z 0 , � � m \ R 2 _ e w a 2 > § 0 $ cli S 0 S 7 7 2 W z z k 0 $ k / F- u ) R � 2 = e > m F- k Mks \ (0 I (D a re \ ) S ] z 9j3 J § [ k = 6 / ) ) § § o / > -_ ± a \ / > J f 3 > & o � C14 LU d 2 0 m / ) $ \ k k r- 7 2 ° S 7 7 \ f f 2 z z CL 2 2 2 z k S 2 2 ■ 7 / / \ / § z z � _ f $ k > 2 0 a / / / \ < < \ AR \ 0 2 2 0 k_ k d£ § / o CO CO §>1 _ ± \ � \ > k ) co > 2 C14 §LU d — 2 0 m L ) $ ƒ k } ¢ \ LL 0 0 r ) f § LL 0 _ \ ƒ U) 0 ® o % LL� \ L § u m 4 0 = 9 j £ § 1 \ e CO � 2 = u ƒ 2 2 x CL 2 R S % f ] 0 ° 3 W 7 § g ƒ M f 0 §_ k F £ d ) § § / o _0± \ �� \ k ) co > 2 C14 § d — 2 0 m ) \ e k k 7 / / z f = o $ k \ 7E-) _ \ 0 D \ / 0 3 L ) U) L > U) k ) o k } % LL k 2 } \ % ] k / 0 § LL k u � ) % a 9 / \ 0 = \ N 2 ] U ) o £ a % f \ \ j Q o § U- 2 \ ) CO § § / - ± / _ k ) 3 d ( 2 > 0 Lu 0 ) \ § " § \ / 0 _0 _0 k ° ° \ ® S 2 } } } } $ @ 3 ) C\[ § 3 / / - f m 2 § \ U) _ e w a 2 § R $ S 2 0 7 7 3 7 7 3 7 7 2 z z z z z z u 2 a Z / / / / ) ue \ — x o o — � � / (0) 75 \ / f \ j ] < < ] < < \ j � ] \ \ \ / 2 2 / 2 2 J o - k 2 / k K 2 ] [ co [ co [ £ ] § ° o s r E 5 r E 5 r o � — » 2 = 2 = ± k vdk / § k / § k / $ > o >1 J / A � CL k ) § § § \ \ CL> m � 9 1 m _ Ro I 1 12 04 £ � \ � F- 0 § 2 0 m § ƒ ± x > o > G U) \ 6 0 CL $ G $ $ 0 � / 2Q f ) S / 9 \ % / \ § % / U § 2 w E E § f ® e > \ 2 § } J § \ § g / 6 g _ 0 a E Of 0 D § 2 2 ■ 7 > / / a 7 7 a 7 7 a 7 7 \ { ] z z z z z z z z z j _ f _ 0 u 2 ) x CL 0 . > ° 0 2 �9 ® _ _ ■ S S % § f 2 e a < < a < < M 0 § $ a 2 g z 2 2 z 2 2 ƒ � ) 0 0 & ) G 2 = 6 2 K 2 ] E co E co E £ ] § ° o s r E 5 r E 5 r o � - » = = = ± k / 2§ k / 2§ k /CL / > o >1 a / A � k ] § k § co z \ co \ / co C6 z 0 § § m LU o - 2 0 m L ) z � $ / ® 0 $ } U) $ 0 \ (n 0 \ S f S 3 r gce 3 7 7 \ o = o R coo z z > u o � r 3 0 0 / d f - ('4 / § LL 0 _ LL \ ƒ � _\ k $ S (U cli 7@ S S J § ] 7 7 3 7 7 � 2 0 / = y z z z z z z £ § 1 - \ e CO CL � 2 u @ \ O F o o f 2 0 0 9 S � 9 3 _ ■ o o / J 3 G g 3 a < < W U § ¢ f g \ Q g z 2 2 ƒ § ; >- e � e ( 0 §_ LL K 2 a [ w a [ w a [ £ ] § ° o s r a 5 r a 5 r o � CL » = 2 = 2 = ± \ d k § k k / § k / § k /CL / >o >1 a / A � k ] § k � § § \ \ CL o I U) > o o / W = £ § £ § o z 0 § § m o - LU 2 0 m ) \ e k k 7 0 / / 0 / / 0 / / f t o / / / k k 7E-) = > w x z $ 0 y / } > / _ 2 / / \ \ CO \ } j \ \ j \ } } ■ � o z / = 0 4 � o $ / ) o§ o > � � / � z � ® § § j U � § \ j � § \ \ / 2 7 2 { o 0 } e \ goo \ goo U- _ ) 0 6 0 § ¥ cU, ¥ § ° § % ] CO f $ 7 § 4 - / § 4 ( / § 2 LL LL f � � ) x k > k q \ > " G 0 ® " G 0 + M LL a 3 a � ± ® " a � ± e 2 e02 0 % / 7 0 % \ g00 E f g0 2 uU ) 0 £ 2 £ r § moo ) r § u § £ � % f \ { \ 4 & $ § 4 & $ § j Q o § 2 m = » » K 2 ] [ w ] [ w m [ < ] § ° o s r E 5 r E 5 r > = ± k / 2§ k / 2§ k / > o >1 J / A � / / A C14 ) k u § 3 2 m 3 m 3 ci ( � o2 � f _ m a a 2 co - £ § £ § m § co m E w m 0 ) CL § k 0 7E-) o a 7 7 a 7 7 a 7 7 \ \ � z z z z z z z z z 0 , � � m \ R 2 _ e w a � o 0 § $ S m 0 7 7 3 7 7 3 7 7 2 � z z z z z z u 2 a Z / / / / 0 X CL � 2 = � � ) 0 § 3 ) I S a < < a < < a < < I / ) o z 2 2 z 2 2 z 2 2 ) oJZ 0 § 4 _ k K 2 ] [ ] [ a ] [La\ a \ 2( ®/ § ( k ® /k > § « 2 d /R k f k/ f / $ m m 3 [ m a a 2 a o F) o F) W U) 2 g � LL co � §_ R R co C14 d 2 0 m ° 0 " $ $ _ ) 3 ) 3 2 Q f > S % / E o % / E 0 3 7 7 � � t w o { a § { o § 0 z z \ A 2 f G § G § _ E E k § 2 J J 2 ■ 7 / / a 7 7 a 7 7 a 7 7 \ { ] z z z z z z z z z j _ f _ 0 k > 2 0 a / / / \ ] < < ] < < ] < < { 0 z 2 2 z 2 2 z 2 2 ƒ ° , 0 E § ° § - ° § /0 § / k CO — 2 La = 2 = 04 _ ± \ a k ( d / M / ® 2 f a � / > o f / A f k ) [ m 3 [ m 3 N ƒ 3 . o o co 0 0 § § R R co o — 2 0 m 0 ƒ 2 R LL 8 ( / ® k $ \ $ $ / % § \ S r g § j / / j \ / g3 0 2 % $ u o & § ° 8 / \ ° 8 = 3 § S d f - § CL D _ j LL \ ƒ U) 2 k k / § L \ k $ 0 0 $ 2 0 k / \ \ \ \ \ m « o m o - ƒ o - o e - j § § f 4 & \ - & \ 4 ® e CO / U- 2 = 2 2 u ƒ \ � ® k o � o o - § ° % U) = a 3 \ a 3 \ & 3 ] § g m % Q G g L 2 g LL LL 0 0 0 §_ LL U- � d § ° § / ° § / 0 § / k CO - 2 La = 2 = 04 _ ± \ a k ( d / M / 2 ® f a � A f � k ) mm 3 mm 3 N ƒ 3 . o f o co o ) § 0 § § R R co o - 2 0 m ) \ e k G § > Z e ] < < ] < < k ( \ 0 2 2 2 2 f t Z o_ § 2 // ° $ k k 7E-) _ > -£2 f} } \ o \ � o § o %0 >1\ \_ k / � \ ) \ � o g 3% AU) ) / § 5 # z q & / q / /\ { g 2 §A / LL > LL LL v § � § j $ $ k J § \ § 0 0> % \ « \ ° § / \ ° § \ \ § = f o § § . § § . J n o 4 ] c f / ( � co / ( > co 4 / § 0 m 2 LL LL 0 LL f ƒ / x } E 0 ; w § § C-4 § E a C-4 §§ § % a o = 6 2 ® 6 o 2 ® g 3 %o r r m O e m (n e m e k uU— o kUJ $ ) M J U / 2 £ % & L� \ & L a \ J J 4 7 \ j Q ° § LL 2 m = » » d ° § / ° § / 0 § / CO/ - 2 � = 2 = ® � _ ± 7 a \ ( § k > ( § k > ® 2 / { k f / A f / k ) mm 3 mm 3 N ƒ 3 ci � § U- co m § R R co d N O O O O N N N O } N N (h N (h N U) x U ~ M M O T O O O U >1 L O O p_ � V p_ � � Qr- t a) ao x M O R E(O V W ) (O a LO E LO O ' Z U O a a U p N ER p N ER -200 p N ±+ D ? N N N � J � N C y (C y CL X } U) w o > O O t p U m Q Q m Q Q m Q Q Yy U H p Z Z p Z Z p Z Z U t R N O Z Z Z u U a Z O m 2 � 7 2 Y U rn O O O d w } U) U) U) O a X a U) rn rn 7 y H 0 N 0 N (O N 0 (O N 0 N (O N 0 0 - O Q V M L 00 Q V (6 L l!7 i 0 T c3 U L N U R ° Q � m > $ E WNO E W ") O E ( WHO U N t O O C V U i U) U i (O U .aUU Z d oUNa oUN a oUN d > > > L U 4— 2 U U U '6_ L E f0 C C m E m E m C Z CO w H 0 H C H C H p O p O w p O L a p p p � U ,aa U v MNm > � � 2 > > N N R a) G R N R ci N > 0 > = M C > i C > L: C O N d n d a) N N CM Ej N y m N a m N C CO Q t N t0 N N y a N _ a _ d r - N W N QLL 0 LL d LL W d r � N H amo aUo in 0 Z D m Q N d N c ~ O V D E c V m 70 70 70 Q Q m Q Q m Q Q y O Z Z O Z Z O Z Z > O Z Z Z y m Z N L 0 � U 2 °O °O a) N u) u) U) O N ch ch (C (1>) H O Q N O N N O N > (14 LLI C6 CL 0 CL N(O O 0) 0, o O°)Y a) 0) 00 LU U) E SO L = ER > (O ER O N N O L Y a) .. O > > d U s s 7 O U U Y > ol N I V d N O O O d U D d LO (°r) (°r) H }CL N (h (h N N O O aN) � N N O aNi ( N N O NN T L 00 i 0 (6 L N i 0 (6 L i 0 m L U N U R O) QM R N Qm R (0 QM L (O O L ( V t Z d N N U ((j d N N U ((j d N N U l!) d R V V3 p (0 EFT p (0 EFT p (O L d m > > > 0 t t t N w '6_ 0) N 'C) 0) '0 0) L m a C m E m E m E Z CO w p H C H C H O >1 F- 0 � U ,aa U v MN O M 2 > O� � > O > N N a a) G RN ) toLON C > > = M N d n d a) N -a N N CM Q V N N m N a m N a CO d N d N y N W y C 7 N > 7 (0 7 K m LL 0 LL d LL W d r N H co co co 0 Z D m L R ) R $ k § ) > § S § ) 0 \ S § \ 3 § \ 3 § \ / k ° 2 ° d o - o » o o \ r \ o r \ r> u f 0 - - - § LL LL 0 _ LL \ ƒ 2 S S (n § 0 LL \ § $ r $ r *tm co LO 2 k 0 z z \ \ o « o / / a R a { § f - - e • m ) Q ) Q � 2 = � ƒ \ � ® k o - § § o ® \ >1 0 o Q 3 a < < a < < $ 2 § \ 2 2 2 2 2 g / / § u - LL LL 0 §_ _ � _ _ K 2 a a [ _ a [ a [ £ M § � 5 p 0 p 0 p j 0 - / 2 � _ � � _ _ ± 2 2 k . M / > R / { R / > / > m �E § \ � / \ � � / A o eCM k ) a22 3 Na a a © ra ( � $ = 2 = ) C 2 / L � 0 LL ) LLw ) 0 C14 S o § - 2 0 m ) e k 0 { > § ) S ] < < § 2 0 3 ] < < 2 2 R > r o z z z f t Z / § z � 0 / $ k k ) o 7E-) = 2 \ _ 0 ( \ D z 3 7 7 3 7 7 3 7 7 2 / ) § / z z / z z / z z U) / ] z > U) k ) / / 0 F- k 0 k 0 k % _ o o / 3 0 / 3 { o a 7 7 r m % (D 0 z z 0 � o r � o ) k / \ / \ \ ) \ � m U) 2 LL u ƒ W x 3 - � § _ § / 0 g \ % � 0 ° / / � \ \ � \ \ 2 ] � ) o z \ & I g 2 \ � £ � % f - 7 \ - » � \ j Q ° § U- ) 2 W _ K 2 a ] [ ] [ ] [ < Z § 5 p 0 p 0 p - / 2 = _ _ ± 7 a a \ . ) / / $ / / 2 / / C6 ƒ 2 m CD / A M / A ¢ k � / A > ° > > e o N ) a22 3 r4 r4 tea ci 2 � ) 2 0 L � 0 U- ) mow ) LU � S E 0 ) CL § k 0 v / 0 3 3 3 7 7 3 3 3 7 7 \ ] § z z z z z z z z 0 , � � m \ R 2 _ e w a � o § 0 $ S 2 0 ] ] ] 7 7 ] ] ] 7 7 � 2 z z z z u 2 3 0 z z z z z z / 0 X CL � 2 = � � ) � F- 0 U) ) 7 I S a a a < < a a a < < \ j ] z z z 2 2 z z z 2 2 k = / ) CO /_ a } } } § / � } } } § / ° � - 0 § § _ 0 t § k � § a 01 ] § / $ � > 3 > L 3 ( & o § o o > � § v § \ C14 §_ d 2 0 m ) ) $ i k 6 k $ _ _ ( / $ � $ / 0Q f ) S m ) a s § S 3 % G ® § o > R ± ( 2 $ � � E ° o I N z z § 2 / g z f g 2 2 2 f - \ / - - E / > ° m 2 ■ 7 > / / u } \ ] z z z z z z z z / _ f $ k � § ƒ 2 (D 0 a / / / \ ] ] ] < < ] ] ] < < I ) 0 z z z z z z 2 2 ƒ ° , 0 _ K 2 a 0 0 0 ] [ 0 0 00 ] [ £ ] § :_ a W W W 5 p W W W 5 p j 0 { § § _ _ t § 2 2 U � 7 > 2 7 7 > J ) g 3 g2 3 9 0 § I v § 0 C14 § o - 2 0 m ) § R $ ƒ � 0 0 0 / $ � $ ) § \ S ( r % @ 3 g 3 ( \ % R 3 c / \ w ] o ) \ f \ / § 8 ) \ f \ / & S d � f � - � - � � - � - § LL D _ LL \ ƒ _m \ / /(n) $ $ $ $k tm \ \\ \ (C; \e / 0 k a / \2) « o o a / E § f 4 4 ® 4 4 ® e • CO ) Q ) Q 2 CL = u ƒ \ ® k G G § ) q G § ) m & 0 0 \ k \ \ \ \ \ § \ \ \ / 0 2 m » C 2 m ƒ § ] f 4 4 Q » 4 4 Q » 0 § _ K 2 0 0 0 ] [ 0 0 00 E5£ ] § :_ a 5 p � 5 p j 0 { § § _ _ a t § 2 2 � 01 7 * 2 7 7 > J ) g 3 > X 3 \ � ° 0 ° 9 0 § v § 0 o - 2 0 m ; x \ \ ) 0 q q k ] CO / § § 0 /as k § / \ / / / 2 \ k 2 - c o - c o $ 3 § / / 7E-) = z z \ _ 0 ( \ D z 3 3 3 7 7 3 3 3 7 7 k \ \ } z z z z z z z z 2 A / > U) \ { /� § § § { §) § = § o k % / � \ _� q /§ § G / § § � ] k \ CL \ \ ui \ \ CL \ \ UJ \ 2 LL LL 2 2 f w CL o o [ � o o — k % / ! o ono >1= ® oo ono 700 2 :g0= M \ � / as 'IT\ � ƒ 0 0 2 � � ) o NLO / 2 ! 2 r £ o / 2 ! 2 2 CL as a % a % 0 _ 6 a % a % 0 _ 6 0 ° ® ° ® ° Q § 3 g 2 � _ K 2 0 0 0 ] [ 0 0 00 ] [ < M § : a W w W 5 p W W W 5 p - o » E _ _ 0 » E ® o / « ® _ � / « / k k01 � § _ �_ § ) 2 0 2 ) 2 A \ § \ m Ej > 3 M> x 3 ci ( § o § o 2 > v § v § m [iL=U > \ \ § 1 § _ _ " § 0 / § _ _ 0 7 � o o a a I r o o a a I < o 2 § ± wmo § R � � 9 $ § M § a & � 9E3 (L Q � 2 0 o ° ^ - 0 ^ D § \ \ (D x U) _ e w a > 2 ( § R $ S 0 0 ] ] ] 7 7 ] ] ] 7 7 � 2 z z z z u 2 a 0 z z z z z z / 0 � 2 = u 0 0 FL > \ \ \ W o � _ 0 o - > = Go > _ = § o * ( I S § a ] \ \ j / a a I \ j k \ k \ 3 ) \ / / \ § / ) \ � \ § / J o - - 2 / / 0 / ) CO 0 a } } } § / } } } § / ° > - 0 § § _ 0 t § \ kf -i § G / ] _j § / % ( ( X $ Ej > 3 > LU 3 ( & o § o o > � § 1 v § \ C14 §_ d 2 0 m / / / N (n m (n $ i ° k 0 (1) $ w * / 0Q f ) S 3 3 % \ ® 0 % / 0 $ f / ° o / / f N ( 2 / / f 3 ( 2 2 2 2 f - E / - \ / � 3 � ° m D S 2 \ 0 0 U) \ \ \ § \ ( $ § $ G % 2 \ \ \ \ ƒ \ \ \ ) { 4 \ 0 4 \ 0 F- _ f 2 ƒ U) / / G 0 0 % 7 x \ \ CL 2 (D a 0 G = � B > _ _ ) B { ■ S S ° a ] \ 3 e m % a a I R ° 2 § & ujm \ § R uj ^ $ ƒ � { 3 a \ / / \ § § / / / \ § § \ \ = 6 6 K 2 0 0 0 ] [ 0 0 0 ] [ £ ] § :_ a 5 p 5 p j 0 { F- § § _ _ � F- t § a ma 0 = > a k § a ) k § J ) g 3 g2 3 9 0 § v § 0 § o — 2 0 m L ) R j � / ® k 0 > 0 > 0 > $ \ % k o \ / � / � / j / 7 0 $ o g f \ f \ & S / / 0 § 8 d 0f - � - � 22 - & § LL D _ LL \ ƒ 2 S (n S (n _ L \ k 0 0 $ / $ / M 2 LL 0 \ \4 o j \ \ N j ) E § f 4 4 Q 2 ® Q 2 ® F- • m 2 Q 2 Q � 2 = u ƒ 2 LL ® k 0 0 0 } 0 n 0 0 } § 0 S § Q § ® 3 § % Q § ® / a = R m R 0 0 E m ± 0 m ] r o 0 2 m r - 0 2 m ƒ § ; f 4 4 Q » 4 4 \ » 0 § _ K 2 a 0 0 0 ] [ 0 0 0 ] [ £ ] § :_ a 5 F- >1 5 p j { § § _ _ t § 2 > J ) g 3 g2 3 \ m ° m ° 9 0 § v § 0 o - 2 0 m N } N H CL O O C CO Z w 'a O O M O O M O N N O O N � L � > Q CY) L 0) > Q co N d y U O_ 0 �_ Z O O 0 E - Z O Z $ t O I� Z .L � 1- Z .L � t +� Z N a N (6 p N a N (6 p w m ER ER N (O V) ER N (O N I N N 7 N ? z z U 2 L N ++ 0 +, LL o Z t (1) CO o 0 o Z Z o 0 o Z Z Z Z Z Z Z Z U) 0 C U c3 N Uayi } O O ~ X CL Q N O O O O N O N U Q T O O O O O O O LL O W N (O Of L N y N N L N L W ° O I 0 N O O E I E mN O Z L L OO ~ ? 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J J N y N y N N 7Ej lL un m } t> co } co O y aM U �' U J Z �J 0 — — M 0 LL V O� V 1 10 u; m W N N N 0 ) CL § k 0 v / 0 3 3 7 7 \ ] § z z z z 0 , � � m \ R 2 _ e w a � o 0 § $ S 0 0 ] ] 7 7 cli 2 W z z u 2 a Z / / / ) � 2 = > ) X CL F- 0 _ _ U) ) 7 I S a a < < k k k \ z z 3 2 2 k = k 0 CO C o $ § ) / = k > } § k0 0 < 22 a k 7 . o LL & o � C14 F d 2 0 m / ) $ \ k k U 0E ! 7 S 3 3 3 7 k ° W o z z z � A 2 z k S 2 2 ■ 7 > / / } \ ] z z z z j _ f _ 0 k > § _ ƒ 2 0 a / / / \ ] ] < < I ) 0 z z 2 2 ƒ ° , 0 u _ £ ] CO 0 « - 5 r o - _ \ k / _ > / > o § S A / k ) LUj co \ 2La 9 � ) 0 § d 04 - 2 0 m 0 ƒ } $ ƒ LL k $ $ k § \ S ( r % @ / 3 o = § % E ± 5 o $ © u ° ' R ' � & r d oz � - � - � � § 3 = 7 \ ƒ 2 2 a � _a o 2 U) t tm U ] ] 7 7 LL M 4 0 / / z z j £ § z e n CO � 2 = F ƒ \ 2� ® k G G \ § M 0 S ) q j W §2 $ a r g ƒ § ; f $ $ - 0 § LL u _ £ ] CO 0 « - 5 r o >1 C _ \ k / _ > S A / k ) LUj co \ 2La 9 � ) 0 C14 LU 0) § d 04 - 2 0 m ) \ e k k 7 / / o f = o z $ k \ 7E-) _ \ _ 0 ( \ D z 3 3 7 7 k \ \ } z z z z 2 A / > U) u ) § 0 � § / 0 > oo ci LL k ] ° § § B \ \ } § 22 ° ' $ » Z � _0 % 2 46 CL 691 691 o m k 2 u � ) W x 0 » ® k G � § ) § M $ 2 0 S ( \ % O k % / k � � § o £ LO"co £ a % � Q � Q7aa j Q \ o 2 � _ < ] CO 0 « - 5 r . � / k / _ > o § S / k C14 ) � 2 3 k \ 0 La m � � 04 CL 0 000�- � •a- •a- •a- •a Q O O E E E E O 0 O 0 L L y a Q. - O O O O 0 N N N 0 0 C C C C •" •" •" "O "O N N N U C-) 0 0 0 0 > > > O U_ 75_ 75_ U_ N N N C C N N N N 0 0 0 D.D. > N co O .2) N N N -2 -2� O o L = 0 "a "2 > 0 0 -0 Z O U 0 O 0 LL LL O (�, O LL LL U Co Co co co N co E > cB O O (n 2 U) 0 5 LL U LL LL m m E w maa o QQQm O N o O co M M 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 28, 2019 SUBJECT: Authorize a one year purchase agreement with Network Alliance, LLC for Cisco hardware and software maintenance using a State of Texas Department of Information Resources contract in the amount of$132,146.30. PRESENTER: Kyle Spooner, Director of Information Technology SUMMARY: The purchase of Cisco maintenance for the city's network infrastructure is necessary to continue to provide 24/7 technical support and maintenance on all network hardware and software. This purchase will be through the State of Texas Department of Information Resources Contract DIR-TSO-4167. GENERAL DESCRIPTION: The purchase of this maintenance allows the ability to perform hardware and software programming updates, patches, and replace failed hardware. It will cover all of our Cisco servers, core switches, telephone and wireless equipment. Additionally, Cisco will work with staff to optimize, support and administer the city's network. Previously, City Council approved Cisco Systems as the city's standard for network and telephone equipment. Cisco has continued to maintain its leadership role in the technology market. As a Cisco certified value reseller, Network Alliance participates in the State of Texas Department of Information Resources (DIR) cooperative purchasing program. By participating in the DIR cooperative purchasing program the city meets all state competitive bidding requirements for this purchase. The current DIR negotiated discount is 10 percent. Staff has negotiated with Network Alliance to receive an additional 3.75 percent discount bringing the total discount for maintenance to 13.75 percent off Cisco's list price. Following this one-year purchase agreement, staff will seek another long term agreement for equipment and maintenance for the data network. This purchase was budgeted for and approved in the FY 2018-2019 Information Technology operating budget. RECOMMENDATION: Authorize a one year purchase agreement with Network Alliance, LLC for Cisco hardware and software maintenance using a State of Texas Department of Information Resources contract in the amount of$132,146.30. DIR Contract No. DIR-TSO-4167 Vendor Contract No. STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES CONTRACT FOR PRODUCTS AND RELATED SERVICES Cisco Systems, Inc. 1. Introduction A. Parties This Contract for products and related services is entered into between the State of Texas,acting by and through the Department of Information Resources (hereinafter "DIR") with its principal place of business at 300 West 15`^Street,Suite 1300,Austin,Texas 78701,and Cisco Systems, Inc. (hereinafter "Vendor"), with its principal place of business at 170 West Tasman Drive, San Jose, California 95134. B.Compliance with Procurement Laws This Contract is the result of compliance with applicable procurement laws of the State of Texas. DIR issued a solicitation on the Comptroller of Public Accounts' Electronic State Business Daily, Request for Offer (RFO) DIR-T5O-TMP-425, on December 20, 2017, for Cisco Branded Products and Services. Upon execution of this Contract,a notice of award for RFO DIR-TSO-TMP-425 shall be posted by DIR on the Electronic State Business Daily. C. Order of Precedence For purchase transactions under this Contract, the order of precedence shall be as follows: this Contract; Appendix A, Standard Terms and Conditions For Products and Related Services Contracts; Appendix B, Vendor's Historically Underutilized Businesses Subcontracting Plan; Appendix C, Pricing Index; Appendix D, End User License Agreement; Appendix E, Services Agreement; Exhibit 1, Vendor's Response to RFO DIR-TSO-TMP-425, including all addenda; and Exhibit 2, DIR-TSO-TMP-425, including all addenda; are incorporated by reference and constitute the entire agreement between DIR and Vendor governing purchase transactions. In the event of a conflict between the documents listed in this paragraph related to purchases, the controlling document shall be this Contract, then Appendix A, then Appendix B, then Appendix C, then Appendix D,then Appendix E,then Exhibit 1, and finally Exhibit 2. In the event and to the extent any provisions contained in multiple documents address the same or substantially the same subject matter but do not actually conflict, the more recent provisions shall be deemed to have superseded earlier provisions. 2. Term of Contract The initial term of this Contract shall be two(2)years commencing on the last date of approval by DIR and Vendor, with three (3) optional one-year renewals. Prior to expiration of each term,the contract will renew automatically under the same terms and conditions unless either party provides notice to the other party 60 days in advance of the renewal date stating that the party wishes to discuss modification of terms or not renew. Additionally, the parties by mutual agreement may extend the term for up to ninety(90)additional calendar days. Department of Information Resources Page 1 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. 3. Product and Service Offerings A. Products Products available under this Contract are limited to Cisco branded products and services and third-party products that complement the Cisco branded products and services as specified in the Appendix C, Pricing Index. Vendor may incorporate changes to their product offering; however, any changes must be within the scope of products awarded based on the posting described in Section 1.13 above. Vendor may not add a manufacturers product line which was not included in the Vendor's response to the solicitation described in Section 1.13 above. B. Services Services available under this Contract are limited to Cisco branded services as specified in Appendix C, Pricing Index and Appendix E, Services Agreement. Vendor may incorporate changes to their service offering; however,any changes must be within the scope of services awarded based on the posting described in Section 1.11 above. C. Emerging Technologies and Future Acquisitions DIR recognizes that technology is ever-evolving and advancing. DIR reserves the right to consider the addition of emerging technologies such as next generation, enhancements and upgrades for products or services that are within the scope of the Cisco Branded Products and Services RFO DIR-TSO-TMP-425.Vendor may propose such products and services throughout the term of the Contract with pricing and terms to be negotiated upon DIR's acceptance.Any determination or acceptance of additions will be at DIR's sole discretion. In addition, DIR and Vendor may mutually agree to add future acquisitions by Cisco to the Contract,with product and service terms, conditions and pricing to be mutually agreed upon in writing by contract amendment. 4. Pricing Pricingto the DIR Customershall be as setforth in Appendix A,Section 8,Pricing,Purchase Orders, Invoices and Payment, and as set forth in Appendix C, Pricing Index, and shall include the DIR Administrative Fee. S. DIR Administrative Fee A)The administrative fee to be paid by the Vendor to DIR based on the dollar value of all sales to Customers pursuant to this Contract is three-quarters of one percent (.75%). Payment will be calculated for all sales, net of returns and credits. For example, the administrative fee for sales totaling$100,000 shall be$750.00. B) All prices quoted to Customers shall include the administrative fee. DIR reserves the right to change this fee upwards or downwards during the term of this Contract, upon thirty(30)calendar days written notice to Vendor without further requirement for a formal contract amendment. Any change in the administrative fee shall be incorporated in the price to the Customer. 6. Notification All notices under this Contract shall be sent to a party at the respective address indicated below. Department of Information Resources Page 2 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. If sent to the State: Kelly A Parker, CTPM,CTCM Director,Cooperative Contracts Department of Information Resources 300 W. 15`^St.,Suite 1300 Austin,Texas 78701 Phone: (512)475-1647 Facsimile: (512)475-4759 Email: kellv.parkerlmdir.texas.i ov If sent to the Vendor: Lynne Coughlan Cisco Systems, Inc. 170 West Tasman Drive San Jose,California 95134 Phone: (617)951 -6755 Facsimile: (703)842 -8684 Email: Icoughla @cisco.com 7. Software License,Service and Leasing Agreements A. Software License Agreement 1) Customers acquiring software licenses to Cisco branded products under the Contract shall hold, use and operate such software subject to compliance with the End User License Agreement set forth in Appendix D of this Contract. No changes to the End User License Agreement terms and conditions may be made unless previously agreed to between Vendor and DIR.Customers may not add,delete or alter any of the language in Appendix D; provided however,that a Customer and Vendor may agree to additional terms and conditions that do not diminish a term or condition in the Software License Agreement,or in any manner lessen the rights or protections of Customer or the responsibilities or liabilities of Vendor. Order Fulfiller shall make the Software License Agreement terms and conditions available to all Customers at all times. 2) Compliance with the End User License Agreement is the responsibility of the Customer. DIR shall not be responsible for any Customer's compliance with the End User License Agreement. If DIR purchases software licenses for its own use under this Contract, it shall be responsible for its compliance with the End User License Agreement terms and conditions. B. Shrink/Click-wrap License Agreement Regardless of any other provision or other license terms which may be issued by Vendor after the effective date of this Contract,and irrespective of whether any such provisions have been proposed prior to or after the issuance of a Purchase Order for products licensed under this Contract, or the fact that such other agreement may be affixed to or accompany software upon delivery (shrink-wrap), the terms and conditions set forth in this Contract shall supersede and govern the license terms between Customers and Vendor for Cisco branded products. It is the Customer's responsibility to read the Shrink/Click-wrap License Agreement and determine if the Customer accepts the license terms as amended by this Department of Information Resources Page 3 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. Contract. If the Customer does not agree with the license terms, Customer shall be responsible for negotiating with the reseller to obtain additional changes in the Shrink/Click-wrap License Agreement language from the software publisher. For third- party products included in the Appendix C Pricing Index,Vendor will provide the applicable third-party software license agreements to Customer. C. Service Agreement Services provided under this Contract shall be in accordance with the Service Agreement as set forth in Appendix E of this Contract. No changes to the Service Agreement terms and conditions may be made unless previously agreed to by Vendor and DIR. D. Conflicting or Additional Terms In the event that conflicting or additional terms in Vendor Software End User License Agreements, Shrink/Click Wrap License Agreements, Service Agreements or linked or supplemental documents amend or diminish the rights of DIR Customers or the State, such conflicting or additional terms shall not take precedence over the terms of this Contract. In the event of a conflict, any linked documents may not take precedence over the printed or referenced documents comprising this contract; provided further that any update to such linked documents shall only apply to purchases or leases of the associated Vendor product or service offering after the effective date of the update; and, provided further, that, if Vendor has responded to a solicitation or request for pricing, no update of such linked documents on or afterthe initial date of Vendor's initial response shall applyto that purchase unless Vendor directly informs Customer of the update before the purchase is consummated. In the event that different or additional terms or conditions would otherwise result from accessing a linked document, agreement to said linked document shall not be effective until reviewed and approved in writing by Customer's authorized signatory. Vendor shall not without prior written agreement from Customer's authorized signatory, require any document that: 1)diminishes the rights,benefits,or protections of the Customer, or that alters the definitions, measurements, or method for determining any authorized rights, benefits, or protections of the Customer; or 2) imposes additional costs, burdens, or obligations upon Customer, or that alters the definitions, measurements, or method for determining any authorized costs, burdens, or obligations upon Customer. If Vendor attempts to do any of the foregoing, the prohibited documents will be void and inapplicable to the contract between DIR and Vendor or Vendor and Customer, and Vendor will nonetheless be obligated to perform the contract without regard to the prohibited documents,unless Customer elects instead to terminate the contract,which in such case may be identified as a termination for cause against Vendor. The foregoing requirements apply to all contracts, including, but not limited to, contracts between Customer and Vendor's resellers who pass through product documents and obligations from the Manufacturer or Publisher. Department of Information Resources Page 4 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. S. Authorized Exceptions to Appendix A,Standard Terms and Conditions for Product and Related Services Contracts. A. Appendix A,Section 3, Definitions,A.Customer, is hereby restated in its entirety as follows: A. Customer - the any Texas state agency, unit of local government, institution of higher education as defined in Section 2054.003, Texas Government Code, the Electric Reliability Council of Texas, the Lower Colorado River Authority, a private school, as defined by Section 5.001, Education Code,a private or independent institution of higher education,as defined by Section 61.003, Education Code, a volunteer fire department, as defined by Section 152.001, Tax Code, and those state agencies purchasing from a DIR contract through an Interagency Agreement, as authorized by Chapter 771,Texas Government Code, any local government as authorized through the Interlocal Cooperation Act,Chapter 791,Texas Government Code,and the state agencies and political subdivisions of other states as authorized by Section 2054.0565, Texas Government Code and, except for telecommunications services under Chapter 2170, Texas Government Code, assistance organizations as defined in Section 2175.001,Texas Government Code to mean: 1) A non-profit organization that provides educational, health or human services or assistance to homeless individuals; 2) A nonprofit food bank that solicits, warehouses, and redistributes edible but unmarketable food to an agency that feeds needy families and individuals; 3) Texas Partners of the Americas,a registered agency with the Advisory Committee on Voluntary Foreign Aid, with the approval of the Partners of the Alliance Office of the Agency for International Development; 4) Agroup,including a faith-based group,that enters into a financial or non-financial agreement with a health or human services agency to provide services to that agency's clients; 5) A local workforce development board created under Section 2308.253; 6) A nonprofit organization approved by the Supreme Court of Texas that provides free legal services for low-income households in civil matters; 7) The Texas Boll Weevil Eradication Foundation, Inc.,or an entity designated by the commissioner of agriculture as the foundation's successor entity under Section 74.1011, Texas Agriculture Code; 8) A nonprofit computer bank that solicits, stores, refurbishes and redistributes used computer equipment to public school students and their families; and 9) A nonprofit organization that provides affordable housing.Customer's fiscal form or format, which is used when making a purchase (e.g., formal written Purchase Order, Procurement Card, Electronic Purchase Order. Notwithstanding the above, nothing in the definition of Customer shall require Vendor to offer products and services to state agencies and political subdivisions of other states as authorized under Chapter 2170,Texas Government Code. B. Appendix A, Section 3, Definitions, G. Purchase Order, is hereby restated in its entirety as follows: Department of Information Resources Page 5 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. G. Purchase Order - the Customer's fiscal form or format, which is used when making a purchase (e.g.,formal written Purchase Order, Procurement Card, Electronic Purchase Order, or other authorized instrument). The terms of this agreement supersedes any terms printed on Customer's Purchase Order and any Purchase Order terms are null and void. C. Appendix A,Section 4,General Provisions,D.Assignment,is hereby restated in its entirety as follows: D.Assignment DIR or Vendor may assign the Contract without prior written approval to: i) a successor in interest (for DIR, another Texas state agency as designated by the Texas Legislature), or ii) a subsidiary, parent company or affiliate, or iii) as necessary to satisfy a regulatory requirement imposed upon a party by a governing body with the appropriate authority.Assignment of the Contract under the above terms shall require written notification by the assigning parry. Any other assignment by a party shall require the written consent of the other party. Each party agrees to cooperate to amend the Contract as necessary to maintain an accurate record of the contracting parties. D. Appendix A, Section 4, General Provisions, E. Survival, is hereby restated in its entirety as follows: E.Survival All applicable software license agreements, warranties or service agreements that were entered into between Vendor and a Customer under the terms and conditions of the Contract shall survive the expiration or termination of the Contract. All Purchase Orders issued and accepted by Vendor or Order Fulfiller shall survive expiration or termination of the Contract for the term of the Purchase Order, unless the Customer terminates the Purchase Order prior to acceptance by Vendor or its Order Fulfiller. However,regardless of the term of the Purchase Order, no Purchase Order shall survive the expiration or termination of the Contract for more than five years,unless Customer makes an express finding and justification for the longer term. The finding and justification must either be included in the Purchase Order, or referenced in it and maintained in Customer's procurement record. Rights and obligations under this Contract which by their nature should survive, including, but not limited to the DIR Administrative Fee; and any and all payment obligations invoiced prior to the termination or expiration hereof; obligations of confidentiality; and, indemnification, will remain in effect after termination or expiration hereof. E. Appendix A, Section 5, Intellectual Property Matters, is hereby restated in its entirety as follows: This contract does not contemplate, authorize or support acquisition of custom software products or services or the creation of intellectual property. If Vendor and Customer seek to contract for such product or service, they must use a separate contract or seek amendment with DIR of this contract. If DIR and Vendor decide to authorize customized software or hardware products or the creation of intellectual property, then the terms and conditions of ownership of intellectual property will be negotiated between the parties at such time. Department of Information Resources Page 6 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. F. Appendix A,Section 7,Contract Fulfillment and Promotion,A. Service,Sales and Support of the Contract, is hereby restated in its entirety as follows: A. Service,Sales and Support of the Contract Vendor shall provide service, sales and support resources to serve all Customers throughout the State. It is the responsibility of the Vendor to sell, market, and promote services available under the Contract. Vendor shall use its commercially reasonable efforts to ensure that potential Customers are made aware of the existence of the Contract.All sales to Customers for services available under the Contract shall be processed through the Contract. G. Appendix A,Section 7,Contract Fulfillment and Promotion,C. Product Warranty and Return Policies,is hereby restated in its entirety as follows: C. Product Warranty and Return Policies Order Fulfiller will adhere to the Vendor's then-currently published policies concerning product warranties and returns. Product warranty and return policies for Customers will not be more restrictive or more costly than warranty and return policies for other similarly situated Customers for like products. Warranty and returns for third-party products will be subject to the separate policies and terms set forth by the applicable third-party, provided said policies and terms were provided to Customers prior to acceptance by Customer of the third-party products. Vendor/Order Fulfiller will assign any such warranty and return rights to Customer, to the extent applicable. H. Appendix A, Section 7, Contract Fulfillment and Promotion, E. Internet Access to Contract and Pricing Information, is hereby restated in its entirety as follows: E. Internet Access to Contract and Pricing Information 1) Vendor Website Within thirty(30)calendar days of the effective date of the Contract,Vendor will establish and maintain a website specific to the product and service offerings under the Contract which is clearly distinguishable from other, non-DIR Contract offerings at Vendor's website. The website must include: a) the products and services awarded (alternatively, categories); b) description of product and service(categories) awardedl c) a current price list or mechanism (for example, a services calculator or product builder)to obtain specific contracted pricing; d) discount percentage (%)off MSRP or List Price; e) designated Order Fulfillers; f) contact information (name,telephone number and email address)for Vendor and designated Order Fulfillers; g) instructions for obtaining quotes and placing Purchase Orders; h) warranty policies; i) return policies; j) the DIR Contract number with a hyperlink to the Contract's DIR webpage; k) a link to the DIR"Cooperative Contracts"webpage; and 1) the DIR logo in accordance with the requirements of this Section. Department of Information Resources Page 7 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. If Vendor does not meet the webpage requirements listed above, DIR may cancel the contract without penalty; provided however, that Vendor is provided written notice of the website's non-compliance, and Vendor fails to correct such non-compliance withing thirty(30) calendar days. 2) Accurate and Timely Contract Information Vendor warrants and represents that the website information specified in the above paragraph will be accurately and completely posted, maintained and displayed in an objective and timely manner. Vendor, at its own expense, shall correct any non-conforming or inaccurate information posted at Vendor's website within thirty (30) business days after written notification by DIR. 3) Website Compliance Checks Periodic compliance checks of the information posted for the Contract on Vendor's website will be conducted by DIR. Upon request by DIR,Vendor shall provide verifiable documentation that pricing listed upon this website is compliant with the pricing as stated in Section 4 of the Contract. 4) Website Changes Vendor hereby consents to a link from the DIR website to Vendors website in orderto facilitate access to Contract information.The establishment of the link is provided solelyfor convenience in carrying out the business operations of the State. DIR reserves the right to terminate or remove a link at any time, in its sole discretion, without advance notice, or to deny a future request for a link. DIR will provide Vendor with subsequent notice of link termination or removal. Vendor shall provide DIR with timely written notice of any change in URL or other information needed to access the site and/or maintain the link. 5) Use of Access Data Prohibited If Vendor stores, collects or maintains data electronically as a condition of accessing Contract information,such data shall only be used internally by Vendor forthe purpose of implementing or marketing the Contract, and shall not be disseminated to third parties or used for other marketing purposes. The Contract constitutes a public document under the laws of the State and Vendor shall not restrict DIR or Customer access to Contract terms and conditions including pricing, i.e.,through use of restrictive technology or passwords. 6) Responsibility for Content Vendor is solely responsible for administration, content, intellectual property rights, and all materials at Vendor's website. DIR reserves the right to require a change of listed content if, in the opinion of DIR, it does not adequately represent the Contract. I. Appendix A, Section 7, Contract Fulfillment and Promotion, G. Vendor and Order Fulfiller Logo, is hereby restated in its entirety as follows: G. Vendor and Order Fulfiller Logo In the event DIR should need use of Vendor's or Order Fulfiller's Logos,mutually agreed upon criteria will be coordinated with Vendor. Department of Information Resources Page 8 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. J. Appendix A, Section 8, Pricing, Purchase Order, Invoices, and Payments, C. Customer Price, is hereby restated in its entirety as follows: C. Customer Price 1)The price to the Customer shall be calculated as follows: Customer Price=(MSRP or List Price—Customer Discount as set forth in Appendix C, Pricing Index)x(1+DIR Administrative Fee,as set forth in the Contract). 2) Customers purchasing products and services under this Contract may negotiate more advantageous pricing or participate in special promotional offers. In such event,a copy of such better offerings shall be furnished to DIR upon request. 3) If pricing for Vendor's products or services available under this Contract are provided by Vendor at a lower price to: (1) an eligible Customer in Texas who is not purchasing those products or services under this Contract or(ii) any other Texas entity or consortia authorized by Texas law to sell said products and services to eligible Customers, then the available Customer Price in this Contract shall be adjusted to that lower price prospectively. This requirement applies to products or services quoted directly by Vendorfor a quantity of one(1) under like terms and conditions, and does not apply to volume or special pricing purchases. Upon either Customer's notice to Vendor, or Vendor's notice to Customer that the party(ies) have become aware of this pricing differential and the pricing differential has been confirmed by Vendor or Customer provides reasonable confirmation to Vendor, this Contract shall be amended within ten (10) business days to reflect the lower price. K. Appendix A, Section 8, Pricing, Purchase Orders, Invoices, and Payments, G. Changes to Prices, is hereby replaced in its entirety as follows: G.Changes to Prices Vendor may change the price of any product or service at any time,based upon changes to the MSRP, but discount levels shall remain consistent with the discount levels specified in this Contract. Vendor may revise its pricing(but not its discount rate,if any,and not the products or services on its contract pricing list) by posting a revised pricing list. Such revised pricing lists are subject to review by DIR. If DIR finds that a product's or service's price has been increased unreasonably, DIR may request Vendor to reduce its pricing for the product or service to the level published before the revision. Vendor must reduce its pricing or remove the product or service from its pricing list within thirty (30) calendar days. Failure to do so will constitute an act of default by Vendor. L. Appendix A,Section 8,Pricing,Purchase Orders,Invoices,and Payments,K.Transfer of Title, is hereby added to this section as follows: K.Transfer of Title Transfer of Title shall occur upon acceptance of goods. Customer shall have five (5) business days after receipt to accept products. Absent written rejection within five (5) business days, Department of Information Resources Page 9 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. products will be deemed accepted, without waiving the right to return products as set forth under Vendor and product warranty provisions. M. Appendix A, Section 9, Contract Administration, B. Reporting and Administrative Fees, is hereby restated in its entirety as follows: 1) Reporting Responsibility a) Vendor shall be responsible for reporting all products and services purchased under the Contract. Vendor shall file the monthly reports, subcontract reports, and pay the administrative fees in accordance with the due dates specified in this section. b) DIR shall have the right to verify required reports and to take any actions necessary to enforce its rights under this section,including but not limited to, compliance checks of Vendor's applicable Contract books at DIR's expense. Vendor will provide all required documentation at no cost. 2) Detailed Monthly Report Vendor shall electronically provide DIR with a detailed monthly report in the format required by DIR showing the dollar volume of any and all sales under the Contract for the previous month period. Reports shall be submitted to the DIR ICT Cooperative Contracts E-Mail Box at ict.salesdir.texas.gov. Reports are due on the fifteenth(15th)calendar day after the close of the previous month period. If the 15th calendar day falls on a weekend or state or federal holiday, the report shall be due on the next business day. It is the responsibility of Vendor to collect and compile all sales under the Contract from participating Order Fulfillers and submit one(1) monthly report. The monthly report shall include, per transaction: the detailed sales for the period, Order Fulfiller's Company name, if applicable, Customer name, invoice date, invoice number, description, part number, manufacturer(brand), quantity, unit price, extended price, Customer Purchase Order number, contact name, Customer's complete billing address, and other information as required by DIR. Each report must contain all information required by DIR and listed above per transaction or the report will be rejected and returned to the Vendor for correction in accordance with this section. Vendor shall report in a manner required by DIR which is subject to change dependent upon DIR's business needs. Failure to do so may result in contract termination. 3) Historically Underutilized Businesses Subcontract Reports a) Vendor shall electronically provide each Customer with Vendor's applicable Order Fulfillers relevant Historically Underutilized Business Subcontracting Report, pursuant to the Contract,as required by Chapter 2161,Texas Government Code. Reports shall also be submitted to DIR. b) Reports shall be due in accordance with the CPA rules. 4) DIR Administrative Fee a) An administrative fee shall be paid by Vendor to DIR to defray the DIR costs of negotiating, executing,and administering the Contract.The maximum administrative fee is set by the Texas Legislature in the biennial General Appropriations Act. DIR will review Vendor monthly sales reports, close the sales period, and notify the Vendor of the administrative fee no later than the fourteenth (14th)day of the second month following the date of the reported sale.Vendor shall pay the administrative fee by the twenty-fifth Department of Information Resources Page 10 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. (25th) calendar day of the second month following the date of the reported sale. For example, Vendor reports January sales by February 15th; DIR closes January sales and notifies Vendor of administrative fee by March 14th; Vendor submits administrative fee for January sales by March 25th. b) DIR may change the amount of the administrative fee upon thirty(30) calendar days written notice to Vendor without the need for a formal contract amendment. c) Vendor shall reference the DIR Contract number,reporting period,and administrative fee amount on any remittance instruments. d) Notwithstanding the foregoing, DIR shall timely provide to Vendor a report of all ineligible sales or other reporting discrepancies (including administrative fees), based on DIR's review of available sales information. 5) Accurate and Timely Submission of Reports a) The reports and administrative fees shall be accurate and timely and submitted in accordance with the due dates specified in this section. Vendor shall correct any inaccurate reports or administrative fee payments within ten (10) business days upon written notification by DIR. Vendor shall deliver any late reports or late administrative fee payments within ten (10) business days upon written notification by DIR. If Vendor is unable to correct inaccurate reports or administrative fee payments or deliver late reports and fee payments within three (3) business days, Vendor must contact DIR and provide a corrective plan of action, including the timeline for completion of correction. The corrective plan of action shall be subject to DIR approval, such approval not unreasonably withheld. b) Should Vendor fail to correct inaccurate reports or cure the delay in timely delivery of reports and payments within the corrective plan of action timeline, DIR reserves the right to require an independent third party audit of the Vendor's records as specified in C.3 of this Section, at Vendors expense. DIR will select the auditor(and all payments to auditor will require DIR approval). c) Failure to timely submit three (3) reports or administrative fee payments within any rolling twelve (12) month period may, at DIR's discretion, result in the addition of late fees of $100/day for each day the report or payment is due (up to $1000/month) or suspension or termination of Vendor's Contract. N. Appendix A,Section 9,Contract Administration,C. Records and Audit,paragraph 3,is hereby restated in its entirety as follows: 3) Vendor and/or Order Fulfillers shall grant access to all paper and electronic records, books,documents, accounting procedures, practices and any other items relevant to the performance of the Contract to the DIR Internal Audit department or DIR Contract Management staff, including the compliance checks designated by the DIR Internal Audit department,DIR Contract Management staff,the State Auditor's Office,and of the United States, and such other persons or entities designated by DIR for the purposes of inspecting,Compliance Checking and/or copying such books and records. Vendor and/or Order Fulfillers shall provide copies and printouts requested by DIR without charge. DIR shall provide Vendor and/or Order Fulfillers thirty (30) business days' notice prior to inspecting, Compliance Checking, and/or copying Vendor's and/or Order Fulfiller's records. Vendor's and/or Order Fulfillers records, whether paper or electronic, shall be Department of Information Resources Page 11 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. made available during regular office hours. Vendor and/or Order Fulfiller personnel familiar with the Vendor's and/or Order Fulfiller's books and records shall be available to the DIR Internal Audit department, or DIR Contract Management staff and designees as needed. Vendor and/or Order Fulfiller shall provide adequate office space to DIR staff during the performance of Compliance Check. If Vendor is found to be responsible for inaccurate reports, DIR may invoice for the reasonable costs of the audit, which Vendor must pay within thirty(30)calendar days of receipt. O. Appendix A,Section 10,Vendor Responsibilities,A.Indemnification,2)ACTS OR OMISSIONS, is hereby restated in its entirety as follows: 2)ACTS OR OMISSIONS Vendor shall indemnify and hold harmless the State of Texas and Customers, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, AND/OR PERMITTED ASSIGNEES, FROM ANY AND ALL LIABILITY,ACTIONS, CLAIMS, DEMANDS,OR SUITS,AND ALL RELATED REASONABLE COSTS,ATTORNEY FEES,AND EXPENSES resulting from bodily injury(including death) or damage to tangible property to the extent arising out of, or resulting from any negligent acts or omissions, or willful misconduct of the Vendor or its agents, employees, or subcontractors, in the execution or performance of the Contract and any Purchase Orders issued under the Contract. THE DEFENSE SHALL BE COORDINATED BY THE OFFICE OF THE ATTORNEY GENERAL FOR TEXAS STATE AGENCY CUSTOMERS AND BY CUSTOMER'S LEGAL COUNSEL FOR NON-STATE AGENCY CUSTOMERS. VENDOR MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY GENERAL. VENDOR AND THE CUSTOMER AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM. P. Appendix A, Section 10,Vendor Responsibilities, A. Indemnification, 3) INFRINGEMENTS, is hereby restated in its entirety as follows: 3) INFRINGEMENTS a)Vendor shall indemnify and hold harmless the State of Texas and Customers,AND/OR THEIR EMPLOYEES, AGENTS, REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES from any and all third-parry claims alleging infringement of United States patents, copyrights, trade and service marks, and any other intellectual or intangible property rights in connection with the PERFORMANCES OR ACTIONS OF VENDOR PURSUANT TO THIS CONTRACT. VENDOR AND THE CUSTOMER AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.VENDOR SHALL BE LIABLE TO PAY ALL REASONABLE COSTS OF DEFENSE INCLUDING ATTORNEYS'FEES.THE DEFENSE SHALL BE COORDINATED BY THE OFFICE OF THE ATTORNEY GENERAL FOR TEXAS STATE AGENCY CUSTOMERS AND BY CUSTOMER'S LEGAL COUNSEL FOR NON-STATE AGENCY CUSTOMERS. VENDOR MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY GENERAL. Notwithstanding the foregoing,such indemnity shall not apply, and Vendor shall have no liability under this section if the alleged infringement is caused by: 1) Modification of a product by Customer or a third party Department of Information Resources Page 12 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. 2) The amount or duration of use which Customer makes of the Product, revenue earned by Customer from services it provides that use the Product, or services offered by Customer to external or internal customers 3) Combination, operation, or use of a product with non-Cisco products, software or business processes 4) Customer's use of the products after Vendor informas Customer of modifications or a change required to avoid such claims and offers to implement those changes 5) Any modifications made to the Product by the Vendor pursuant to Customer's specific instructions. b) If Vendor becomes aware of an actual or potential claim,or Customer provides Vendor with notice of an actual or potential claim, Vendor may (or in the case of an injunction against Customer, shall), at Vendor's sole option and expense: (1) procure for the Customer the right to continue to use the affected portion of the product or service, or (ii) modify or replace the affected portion of the product or service with functionally equivalent or superior product or service so that Customer's use is non-infringing. Q. Appendix A,Section 10,Vendor Responsibilities,A. Indemnification,4) Property Damage, is hereby deleted in its entirety. R. Appendix A, Section 10, Vendor Responsibilities, B. Taxes/Worker's Compensation/ UNEMPLOYMENT INSURANCE, Paragraph 2), is hereby restated in its entirety as follows: 2) VENDOR AGREES TO INDEMNIFY AND HOLD HARMLESS CUSTOMERS, THE STATE OF TEXAS AND/OR THEIR EMPLOYEES,AGENTS, REPRESENTATIVES,CONTRACTORS,AND/OR ASSIGNEES FROM ANY AND ALL LIABILITY,ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, REASONABLE ATTORNEYS' FEES, AND EXPENSES, RELATING TO TAX LIABILITY, UNEMPLOYMENT INSURANCE AND/OR WORKERS' COMPENSATION IN ITS PERFORMANCE UNDER THIS CONTRACT. VENDOR SHALL BE LIABLE TO PAY ALL COSTS OF DEFENSE INCLUDING REASONABLE ATTORNEYS' FEES. THE DEFENSE SHALL BE COORDINATED BY VENDOR WITH THE OFFICE OF THE ATTORNEY GENERAL WHEN TEXAS STATE AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND VENDOR MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY GENERAL. VENDOR AND THE CUSTOMER AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM. S. Appendix A, Section 10,Vendor Responsibilities, N. Required Insurance Coverage, is hereby restated in its entirety as follows: N. Required Insurance Coverage As a condition of this Contract with DIR,Vendor shall provide certificates of insurance,or other proof of insurance acceptable to DIR,reflecting maintenance of the listed insurance coverage within 5 business days of execution of the Contract if the Vendor is awarded services which require that Vendor's employees perform work at any Customer premises and/or use employer vehicles to conduct work on behalf of Customers. In addition,when engaged by a Customer to provide services on Customer premises,the Vendor shall,at its own expense, secure and maintain the insurance coverage specified herein, and shall Department of Information Resources Page 13 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. provide certificates of insurance,or other proof of such insurance coverage acceptable to Customer to the related Customer within five (5) business days following the execution of the Purchase Order.Vendor may not begin performance under the Contract and/or a Purchase Order until such proof of insurance coverage is provided to, and approved by, DIR and the Customer.All required insurance must be issued by companies that have an A rating and a Financial Size Category Class of VII from A.M. Best and are licensed in the State of Texas and authorized to provide the corresponding coverage. Required coverage must remain in effect throughout the term of the Contract and each Purchase Order issued to Vendor thereunder. The minimum acceptable insurance provisions are as follows: 1) Commercial General Liability Commercial General Liability must include $1,000,000 per occurrence for Bodily Injury and Property Damage,with a separate aggregate limit of$2,000,000; Personal Injury and Advertising Liability of $1,000,000; Products/Completed Operations Aggregate Limit of $2,000,000; and Damage to Premises Rented: $50,000. Agencies may require additional Umbrella/Excess Liability insurance. The policy shall contain the following provisions: a) Blanket contractual liability coverage for liability assumed under the Contract; b) Independent Contractor coverage; c) State of Texas, DIR and Customer included as an additional insured, but only to the extent of liabilities falling within Vendor's contractual and indemnity obligations pursuant this Agreement; and d) Waiver of Subrogation, but only to the extent of liabilities falling within Vendor's contractual and indemnity obligations pursuant to this Agreement. 2) Workers'Compensation Insurance WORKERS'COMPENSATION INSURANCE AND EMPLOYERS' LIABILITY COVERAGE MUST INCLUDE LIMITS CONSISTENT WITH STATUTORY BENEFITS OUTLINED IN THE TEXAS WORKERS' COMPENSATION ACT (ART. 8308-1.01 ET SEQ. TEX. REV. CIV. STAT) AND MINIMUM POLICY LIMITS FOR EMPLOYERS' LIABILITY OF $1,000,000 BODILY INJURY PER ACCIDENT,$1,000,000 BODILY INJURY DISEASE PER EMPLOYEE AND$1,000,000 PER DISEASE POLICY LIMIT. 3) Business Automobile Liability Insurance Business Automobile Liability Insurance must cover all owned, non-owned and hired vehicles with a minimum combined single limit of $500,000 per occurrence for bodily injury and property damage.The policy shall contain the following endorsements in favor of DIR and/or Customer: a) Waiver of Subrogation, but only to the extent of liabilities falling within Vendors contractual and indemnity obligations pursuant to this Agreement; and b) State of Texas, DIR and Customer included as an additional Insured, but only to the extent of liabilities falling within Vendor's contractual and indemnity obligations pursuant to this Agreement. T. Appendix A, Section 10, Vendor Responsibilities, X. Use and Protection of Confidential Information,is hereby added to Appendix A as follows: Department of Information Resources Page 14 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. X. Use and Protection of Confidential Information Customer and Vendor agree that in connection with this Contract and their relationship,they may come into possession of another party's Confidential Information. The receiving party shall at all times keep in trust and confidence all such Confidential information received, and shall not use such Confidential Information other than as expressly authorized by the disclosing parry under this Agreement, nor shall the receiving party disclose any such Confidential Information to third parties without the disclosing party's written consent. Notwithstanding the above, Vendor shall be authorized to disclose Customer's Confidential Information to order fulfillers, contractors or employees of a Vendor entity who have a legitimate business need to have access to such information to fulfill Customer's purchase orders. Notwithstanding any record retention policies and laws, the receiving parry shall immediately return to the disclosing parry all Confidential Information (including copies thereof)in the receiving party's possession,custody,or control upon termination or expiration of this Agreement. The obligations of confidentiality shall not apply to information which (a) has entered the public domain, except where such entry is the result of the receiving party's breach of this Agreement; (b) prior to disclosure hereunder was already rightfully in the receiving party's possession; (c) subsequent to disclosure hereunder is obtained by the receiving parry on a non-confidential basis from a third parry who has the right to disclose such information to the receiving party. Additionally, the receiving party is authorized to disclose Confidential Information pursuant to a valid order issued by a court or government agency, provided that the receiving parry provides(1)prior written notice to the disclosing parry of such obligation and (ii)the opportunity to oppose such disclosure. Customer and DIR may disclose information necessary to comply with the Texas Public Information Act. Vendor shall not disclose, advertise, or publish the terms and conditions of this Agreement without the prior written consent of the Customer.Any press release or publication by Vendor regarding this Agreement is subject to prior review and written approval of DIR and Customer. Customer and DIR may publish the contract and Agreement in its customary manner or as required by law. U. Appendix A, Section 11, Contract Enforcement, B. Termination, 1) Termination for Non- Appropriation, a) Termination for Non-Appropriation by Customer, is hereby restated in its entirety as follows: a) Termination for Non-Appropriation by Customer Customer may terminate Purchase Orders if funds sufficient to pay its obligations under the Contract are not appropriated: i) by the governing body on behalf of local governments; ii) by the Texas legislature on behalf of state agencies; or iii) by budget execution authority provisioned to the Governor or the Legislative Budget Board as provided in Chapter 317,Texas Government Code. In the event of non-appropriation, Vendor and/or Order Fulfiller will be provided ten (10) calendar days written notice of intent to terminate. Notwithstanding the foregoing, if a Customer issues a Purchase Order and has accepted delivery of the product or services,they are obligated to pay for the product or services or they may return the product and discontinue using services under any return provisions that Vendor offers. In the event of such termination, the Customer will not be considered to be in default or breach under this Contract, nor shall it be liable for any further payments ordinarily due under this Contract Department of Information Resources Page 15 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. (except for products or services accepted before termination,for which return provisions are provided, which Customer fails to return), nor shall it be liable for any damages or any other amounts which are caused by or associated with such termination. V. Appendix A, Section 11, Contract Enforcement, B. Termination, 3) Termination for Convenience,is hereby restated in its entirety as follows: 3) Termination for Convenience DIR may terminate the Contract, in whole or in part, by giving the other party thirty (30) calendar days written notice. A Customer may terminate a Purchase Order or other contractual document or relationship prior to the delivery of the ordered products or services by giving the other party thirty (30) calendar days written notice. Notwithstanding the foregoing, if a Customer issued a Purchase Order and accepted delivery of the ordered products or services,the Customer is obligated to pay for the product or services in accordance with the payment and return provisions contained in this Agreement. W. Appendix A,Section B. Termination,4.Termination for Cause, b) Purchase Order, is hereby restated in its entirety as follows: b) Purchase Order Customer or Order Fulfiller may terminate a Purchase Order or other contractual document or relationship upon the occurrence of a material breach of any term or condition: (1) of the Contract, or(ii) included in the Purchase Order or other contractual document or relationship in accordance with Section 4.13.2 above, upon the following preconditions: first, the parties must comply with the requirements of Chapter 2260, Texas Government Code, in an attempt to resolve a dispute;second,after complying with Chapter 2260,Texas Government Code,and the dispute remains unresolved, then the non-defaulting party shall give the defaulting party ten (10) calendar days from receipt of notice to cure said default. If the defaulting party fails to cure said default within the timeframe allowed,the non-defaulting party may, at its option and in addition to any other remedies it may have available,cancel and terminate the Purchase Order. Customer may immediately suspend a Purchase Order without advance notice in the event Vendor fails to comply with confidentiality, privacy, security requirements, environmental or safety laws or regulations, if such non-compliance materially relates to vendor provision of goods or services to the Customer. X. Appendix A, Section 11, Contract Enforcement, C. Force Majeure, is hereby restated in its entirety as follows: C. Force Majeure DIR,Customer,Vendor or Order Fulfiller may be excused from performance underthe Contract for any period when performance is prevented as the result of an act of God, strike,war, civil disturbance,epidemic,or court order, provided that the party experiencing the event of Force Majeure has prudently and promptly acted to take any and all steps that are within the party's control to ensure performance and to shorten the duration of the event of Force Majeure. The party suffering an event of Force Majeure shall provide notice of the event to the other parties when commercially reasonable. Subject to this provision, such non-performance shall not be deemed a default or a ground fortermination.However,a Customer mayterminate a Purchase Department of Information Resources Page 16 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. Order if it is determined by the Customer that Order Fulfiller will not be able to deliver product or services in a timely manner to meet the business needs of the Customer. Remainder of page intentionally left blank Department of Information Resources Page 17 of 18 (DIR rev 03/2018) DIR Contract No. DIR-TSO-4167 Vendor Contract No. This Contract is executed to be effective as of the date of last signature. Cisco Systems, Inc. Authorized By: Signature on File Name: Jennifer Pate Title: Authorized Signatory Date: 6/29/2018 The State of Texas, acting by and through the Department of Information Resources Authorized By: Signature on File Name: Hershel Becker/Colleen Berkley, Procurement Director On Behalf of Hershel Becker Title: Chief Procurement Officer Date: 7/3/2018 Office of General Counsel: Signature on File. 6/29/2018 Department of Information Resources Page 18 of 18 (DIR rev 03/2018) 4,, �1`11 (C ....... . ...... Jvt�, rir- "'mob,"'n For, Dept.of Informalion Resources 1 YR SMARTnet Renewal QuoLe t� 00138d Version I r I", I NORTH RICHLAND HILLS (CITY OF) Kyle Spooner kspooner(E)nrhLx.(.orn Monday, February 04, 2019 NORTH RICHLAND HILLS(CITY OF) Kyle Spooner 4301 City Point Drive North Richland Hills,TX 76180 Dear Kyle, Please reference the following on your Purchase Order: DIR-TSO-4167. Thank you, Melissa Killen Network Alliance LLC 241.65 IH-1.0 West,Suitt. 21.7 PIVYU tQ23 San Antiomo,1-t.xxr 78257 Ph 2"1.0-229-"1.81."1. Fax 2 1.0-,870-01960 Quote#001384 v1 Page 2 o 4 Software # Item Description Price Qty Ext. Price 1 SMARTnet SNTC 8XSXNBD $130,382.30 1 $130,382.30 Service SWSS Levels/Descriptio ADV WEB MGMT LIC ns SNTC 8XSXNBD SNTC 8XSXNBD EMAIL MGMT BUN LIC ESS WITH 8XSXNBD ESA INBOUND BUN LIC SWSS WSA PREMIUM BUN LIC SNTC 8XSXNBD WSA PREMIUM BUN LIC WEB MGMT BUN LIC SNTC 8XSXNBD AMP Appliance Subs SOLN SUPP 8XSXNBD AMP Appliance 2 A-SPK-NAMED- A-SPK-NU-M3 $1,764.00 1 $1,764.00 USER A-SPK-NU-TNU+ SVS-SPK-SUPT-BAS A-SPK-NU-MC-X A-SPK-NU-Ml-Cl WS-X A-SPK-NU-M2-X A-SPK-NU-WXSTG-X A-SPK-NU-RMSTG-X A-SPK-NU-CMR-25-X A-SPK-VOIP $132,146.30 241.65 I11-1.0 VA/es'L,Sui'Le 21.7 PIVYU tQ23 San AnLonio,1-t.xxr 78257 Ph 2"1.0-229-"1.81."1. Fax 2 1.0-,870-01960 Quote#001384 v1 Page 3 o 4 ,i .ry j 16/// 1 YR SMARTnet Renewal Dept of Informotiou Resources I ( Po1 1)V PI poIr �� `cI u r lip 1 1 1 , ir,n: Network Alliance LLC NORTH RICHLAND HILLS(CITY OF) Quote#:001384 Melissa Killen 4301 City Point Drive Version:1 Direct: (210)870-1955 North Richland Hills,TX 76180 Delivery Date:02/04/2019 Main: 210-229-1811 Kyle Spooner Expiration Date:02/08/2019 Fax: 210-870-1960 kspooner @nrhtx.com Contract#:DIR-TSO-4167 Email: mkillen @network-alliance.net (817)427-6230 Quote Summary Description Amount Software $132,146.30 $132,146.30 This Quote is governed by the Terms and Conditions set forth in the DIR Contract Number listed above. Signature Date 241.65 IH-1.0 West,Suitt. 21.7 PIVYU tQ23 San AnLonio,1-t.xxr 78257 Ph 2"1.0-229-"1.81."1. F:ax 2 1.0-,870-01960 Quote#001384 v1 Page 4 o 4 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Soil Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019.440743 Network Alliance,LLC San Antonio,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/11/2019 being filed. City of Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract TBD Annual Renewal of Cisco SMARTnet Nature of interest 4 Name of Interested Pa rty City,,State,Country(place of business) (check applicable) Controlling Intermediary Killen,Melissa San Antonio,TX United States X 5 Check only if there is NO Interested Party. ❑ My name is � Mpg p Bp DECLARATION p p a ''�A C&. h� ar;�5 r,'),t (` ,. and my date of birth is C. Wvhl 6��� ' My address is (street) (city) (state) (zip code) (country=,} I declare under penalty of perjury that the foregoing is we and comecL County, Executed in 'o"eii Court State of4, ' '"° on the_day of '* �'�' �,20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.28ab6150 IgRH NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: ZC 2018-25, Ordinance No. 3556, Public hearing and consideration of a request from Charles G. Starnes for a zoning change from AG Agricultural to R-1 Single-Family Residential at 8708 Amundson Drive, being 0.7495 acres described as Tract 2D, TK Martin Survey, Abstract 1055. (CONTINUED FROM THE JANUARY 28, 2019, CITY COUNCIL MEETING). PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of V.M. Investments, LLC, Charles Starnes is requesting a zoning change from AG Agricultural to R-1 Single-Family Residential on 0.7945 acres located at 8708 Amundson Drive. GENERAL DESCRIPTION: The property is a triangular-shaped parcel located at the southeast corner of Amundson Drive and Simmons Road. The site is currently developed with a single-family residence. The applicant is requesting a zoning change to R-1 Single-Family Residential with the intent to develop the site for residential construction. The 32,649-square-foot site has approximately 322 feet of frontage on Amundson Drive. The proposed zoning change is consistent with the recommendations and policies of the Comprehensive Plan. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Low Density Residential." This designation is intended to provide for traditional, low-density single-family detached dwelling units. CURRENT ZONING: The property is currently zoned AG Agricultural. The AG district is intended to preserve lands best suited for agricultural use from encroachment of incompatible uses, and to preserve in agricultural use, land suited to eventual development into other uses pending proper timing for practical economical provisions of utilities, major streets, schools, and other facilities so that reasonable development will occur. PROPOSED ZONING: The proposed zoning is R-1 Single-Family Residential. The R-1 zoning district is intended to provide areas for very low density development of single- family detached dwelling units that are constructed at an approximate density of 2.9 units per acre. IgRH NORTH KICHLAND HILLS SURROUNDING ZONING I LAND USE: B ® ® NEESE= B NORTH R-3 Single Family Residential Low Density Residential Single-family residences WEST R-2 Single-Family Residential Low Density Residential Single-family residence SOUTH R-1 Single-Family Residential Low Density Residential Single-family residences R-1-S Special Single-Family EAST AG Agricultural Low Density Residential Single-family residence PLAT STATUS: The property is currently unplatted. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the December 20, 2018, meeting and voted 4-0 to recommend approval. RECOMMENDATION: Approve Ordinance No. 3556. I a 0 I o II � I i I o , I d0 so \ SIMMONS RD —T z � G � �� � w �� 0 0 r-I ` �� N � f � v l C i�%� .ti (� � /; f / i;/ r, � ��%, �� � , .w dj °'�� �1��^ � f'�, � j ' ® !, l �� � �g� ,U �i!oi ui� �, r 'I� �� �� � �I mu ���/1�11� � II � '. i� u i i u i� � � 1��� � m. �.% �� �+ ,�. i, ji!' r „u f�N ,i ��l ,��JJ 9 rr��% � � iii%j, " f ,i �% � � ��1 9 � 'r ��� � ,� � � `1 � �, % f� ;, � '� i 1�i" i/ � �/f i i r i / � / /,' f ,�� �� ,/ � � F � � � fl/// "� l � � � �� ����� �//� � � �� i � i�/i 1 1111//j � �' �/�/ ��) i uii, iii � � �/ %%�/ �� IqRH PUBLIC HEARING NOTICE NORTH RICHLAND HILLS CASE: ZC 2018-25 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map requesting a Zoning Change. APPLICANT Charles G. Starnes LOCATION 8708 Amundson Dr REQUEST Public hearing and consideration of a request from Charles G. Starnes for a zoning change from AG Agriculture to R-1 Single-Family Residential at 8708 Amundson Drive, being 0.7495 acres described as Tract 2D, TK Martin Survey, Abstract 1055. DESCRIPTION Zoning change to allow for construction of new single-family residence(s). PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, December 20, 2018 City Council 7:00 PM Monday, January 14, 2019 MEETING LOCATION City Council Chambers -Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning_ and Zoning Department 1 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning @nrhtx.com FOR MORE INFORMATION, VISIT NRHTX.COM/MAP ' i ODELL ST v' % /P�� 7 (j) 70 STEWART DRS ` II /1 Feet Prepared by Planning on 12/3/2018 0 200 400 gal � l { Mer 4 w. $�C ....m._.Mll. _ L wwx nwwilJ�"G rwuw Ae lip, , Planning_ and Zoning Department 1 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning @nrhtx.com OWNER MAILING ADDRESS CITY, ST ZIP ARMSTRONG,JAMES W 6901 HERMAN JARED DR NORTH RICHLAND HILLS,TX 76182 BRODZKI, PETER R 6900 HERMAN JARED DR FORT WORTH,TX 76182 GILBERT, BECKY R 8616 JOSHUA CT NORTH RICHLAND HILLS,TX 76182 GORBET, PAUL W 8720 AMUNDSON DR N RICHLND HLS,TX 76182 MARTHE, KATHLEEN G 2721 STEEPLECHASE CT HURST,TX 76054 RAMSEY,JULIANNA M 8612 JOSHUA CT NORTH RICHLAND HILLS,TX 76182 REGIONAL RAIL ROW CO PO BOX 660163 DALLAS,TX 75266 SCHWAB, RALPH G 8713 STEWART DR NORTH RICHLAND HILLS,TX 76182 STGERMAIN, REBECCA 7252 EDEN RDG N NORTH RICHLAND HILLS,TX 76182 TERRAL, RECCA 6828 SIMMONS RD NORTH RICHLAND HILLS,TX 76182 WALKER, KURTIS D 6904 HERMAN JARED DR N RICHLND HLS,TX 76182 WHEELESS, WILLIAM 16832 SIMMONS RD I NORTH RICHLAND HILLS,TX 76182 WOOD, STACEY 16900 CRYSTAL LN NORTH RICHLAND HILLS,TX 76182 Y& M INVESTMENTS LLC I P.O. BOX 40394 FORT WORTH,TX 76140 ............... NUMB INSTRUMENT NUMBER 0199190781 "1 DEED RECORDS TAR RANT COUNTY,TEXAS PONT ONTOF BEGINNING LOT 1.BLOCK I ONE A, SCMAB ADDITION DENce INSTRUMENT NUMBER 01911M790 ea 6 MAPRECORDS shed TARRANT COUNTY,TEXAS 32 5,2 W 01 AMUNDSON OANS S 32,649 SW.FsK Fb 0.7406ftss as'ss As LOT IfI BL OCK I Ir z CREEKS ESTATES C? INSTRUMENT NUMBER 0207302585 MAP RECORDS,TARRANTCOUNTY.TEXAS ON: M Ins 'my P 'A r LAND TITLE SURVEY LLW N TBPLSACTAND RULES (P O Overad OHE he Nam: I Been s.distances and dell Control Monuments�C.M.),along with the boundary M 0 MaRbox Wand Fence 21 0 based on the arra I �;'02L% 2111sed from ILL rhaz vestmanda,U.0 to Y&M S —Sign P 0 Power Palo ornfi=. nw. datedDecamber12, 15 Ned as Instrument Number 215278074,Dead Records,Tarrant County,Texas,the south Inte of described tact twir N89'44*01'W Covered E 2, This survey we a made without I he benefit of any research by a a G ompa ny. Arse Concrete II Certficatinn: The undersigned does hereby certify thatth"urvey plat mormsentsa survey made on the ground under my supervision. Thaboundarlesara located according to the recorded references shown. Itgenonally masts the current requirements of the Texas Board of Professional Land Surveying Ad and Rules. 0 P CE —TEX so TM1.CIVII E..1..e rin.r.......I Testa ... ... Surveying Firm C ..°{:d"°°°°°`°"°° Registration No. 10 194149 See ,Wes P40 204 West Nash Street Grapevine, Texas 76051 DPRWAM" Office (817) 247-2926 8703 Amundson Drive North Richland Hills Taws 76182 JOB NO. ITIJ2. JM Pj%ug Roy Hernandez DATE: 10129f10 HS PF E1r`1:1D:1 ;'.MM�i..1 Lend""W.,.r ftp grilg�MME Y If M Irrestawns LUC -FI CLD� 7/17F�CWLT 11'-50' /0-Z!ly-A BEING a tract of land situated in the City of North Richland Hills,Tarrant County,Texas,said tract being in the Tandy K.Martin Survey,Abstract No.1055,said tract being all of that called 0.75 acre tract of land described in a Warranty Dead from M.Diaz Investments LLC to Y&M Investments LLC dated December 12,2015 recorded as Instrument Number D215278074,Deed Records,Tarrant County,Texas,said tract being more particularly descibed by metes and bounds as follows: BEGINNING at a 5/8"iron rod found(Control Monument)at the southeast comer of said 0.75 acre tract said Point being at the southwest comer of a tract of land described in a Warranty Deed with Vendor's Lien from Jimmy Max Wilson and Darlene Wilson to Paul W.Gorbet recorded as Instrument Number D199190781,Deed Records,Tarrant County,Texas,said point being in the north line of Lot 1,Bock 1,Schwab Addition,an addition to the City of North Richland Hills,Texas,according to the plat thereof filed as Instrument Number 0198262790, Map Records,Tarrant County,Texas; THENCE North 89°44'01"West(Bearing Basis)along the south line of said 0.75 acre tract and the north line of said Lot 1,Block 1,Schwab Addhion,passing at 119.10'(Schwab Addition plat calls 117.81')an established point from which a 1/2"iron rod found bears South 57"51'57"West a distance of 0.48,said point being the northwest comer of said Lot 1,Block 1,Schwab Addition,said point being the northeast comer of Lot 1,Block 1,Creekside Estates,an addition to the City of North Richland Hills,Tarrant County,Texas according to the plat thereof filed as Instrument Number D207302585,Map Records,Tarrant County,Texas,continuing along the south line of said 0.75 acre tract with the north line of said Lot 1,Block 1,Creekside Estates,past the northwest comer of said LotI, 1,Block 1,Creekside Estates,a total distance of 327.50'to a 112"iron rod set with yellow plastic rap stamped "Ce-Tex 2466"for comer(Control Monument)at the west comer of said 0.75 acre tract,said point being at the southeast comer of the intersection of said Simmons Road(a variable width right of way)and Amundson Drive (right of way with width of 58.50 feet called by said Y&M deed); THENCE North 53"2549"East along the north line of said 0.75 acre tract and the south line of said Amundson Drive a distance of 332.56'to a 1/2"iron rod set win yellow plastic cap stamped"Ce-Tex 2466"for corner at the northeast comer of said 0.75 acre tract,said point being at the northwest comer of said Gorbet tract; THENCE South 16.50'00"East along the common line between said Gorbet tract and said 0.75 acre tract a distance of 208.60'to the POINT OF BEGINNING and containing 32,649 square feet or 0.7495 acres of land. CE -TEX ��t ` $ rde c�a d"e.•••.2d cen,P••v m r..". ....... Surveying Firm • e.US0STA Registration No. 10194149 " ••• •t� 204 West Nash Stree9 dyip, .•�•p•� @' Grapevine, Texas 76051 su `�A Office (817) 247-2926 JOB NO, 17132 TECH JM .%0 HATE: 10/29/18 FIELD HS' ...... G Sbrnee Registered Prufea I Lord Surv.ydr No 2488 FIELD: 8/7/17 SOALE i'=50' ! -24 !4 a®see urz ORDINANCE NO. 3556 ZONING CASE ZC 2018-25 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING A 0.7495-ACRE TRACT OF LAND LOCATED AT 8708 AMUNDSON DRIVE FROM AG (AGRICULTURAL) TO R-1 (SINGLE-FAMILY RESIDENTIAL); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Comprehensive Land Use Plan Map provides guidance for future development in conformance with the adopted Comprehensive Land Use Plan; and WHEREAS, the owner of the property containing approximately 0.7495 acres of land located at 8708 Amundson Drive (the "Property") has filed an application to rezone the Property from its present classification of AG (Agricultural) to R- 1 (Single-Family Residential); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on December 20, 2018, and the City Council of the City of North Richland Hills, Texas, held a public hearing on January 14, 2019, with respect to the zoning change described herein; and Ordinance No. 3556 ZC 2018-25 Page 1 of 4 WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1 : That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning from AG (Agricultural) to R-1 (Single-Family Residential) 0.7495 acres of property described as Tract 2D, T.K. Martin Survey, Abstract 1055, commonly referred to as 8708 Amundson Drive, as described on Exhibit 'A" attached hereto and incorporated for all purposes. Section 2: That the official zoning map of the City of North Richland Hills is amended and the Planning Director is directed to revise the official zoning map to reflect the approved R-1 (Single-Family Residential) zoning, as set forth above. Section 3: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 4: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall Ordinance No. 3556 ZC 2018-25 Page 2 of 4 not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately following publication as required by Section 9 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 11th day of February, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Ordinance No. 3556 ZC 2018-25 Page 3 of 4 Approved as to form and legality: Maleshia Farmer, City Attorney Ordinance No. 3556 ZC 2018-25 Page 4 of 4 Exhibit A—Property Description—Ordinance No.3556—Page 1 of 1 Zoning Case ZC 2018-25 Tract 2D,TK Martin Survey,Abstract 1055 8708 Amundson Drive,North Richland Hills,Texas BEING a tract of land situated in the City of North Richland Hills,Tarrant County,Texas,said tract being in the Tandy K. Martin Survey, Abstract No. 1055, said tract being all of that called 0.75 acre tract of land described in a warranty deed from M.Diaz Investments LLC to Y&M Investments LLC dated December 12, 2015, recorded as Instrument Number D215278074, Deed Records, Tarrant County, Texas, said tract being more particularly described by metes and bounds as follows: BEGINNING at a 5/8-inch iron rod found (Control Monument) at the southeast corner of said 0.75-acre tract said point being at the southwest corner of a tract of land described in a Warranty Deed with Vendor's Lien from Jimmy Max Wilson and Darlene Wilson to Paul W.Gorbet recorded as Instrument Number D199190781, Deed Records, Tarrant County,Texas, said point being in the north line of Lot 1, Bock 1,Schwab Addition,an addition to the City of North Richland Hills, Texas, according to the plat thereof filed as Instrument Number D198262790, Map Records, Tarrant County,Texas; THENCE North 89 degrees 44 minutes 01 seconds West (Bearing Basis) along the south line of said 0.75-acre tract and the north line of said Lot 1, Block 1,Schwab Addition,passing at 119.10 feet (Schwab Addition plat calls 117.81 feet) an established point from which a %-inch iron rod found bears South 57 degrees 51 minutes 57 seconds West a distance of 0.48 feet, said point being the northwest corner of said Lot 1,Block 1,Schwab Addition,said point being the northeast corner of Lot 1,Block 1,Creekside Estates,an addition to the City of North Richland Hills,Tarrant County, Texas according to the plat thereof filed as Instrument Number D207302585, Map Records,Tarrant County,Texas, continuing along the south line of said 0.75-acre tract with the north line of said Lot 1,Block 1,Creekside Estates, past the northwest corner of said Lot 1, Block 1, Creekside Estates, a total distance of 327.50 feet to a%-inch iron rod set with yellow plastic cap stamped "Ce-Tex 2466" for corner(Control Monument) at the west corner of said 0.75-acre tract, said point being at the southeast corner of the intersection of said Simmons Road (a variable width right of way)and Amundson Drive(right of way with width of 58.50 feet called by said Y&M deed); THENCE North 53 degrees 25 minutes 49 seconds East along the north line of said 0.75 acre tract and the south line of said Amundson Drive a distance of 332.56 feet to a%-inch iron rod set with yellow plastic cap stamped "Ce-Tex 2466" for corner at the northeast corner of said 0.75-acre tract,said point being at the northwest corner of said Gorbet tract; THENCE South 16 degrees 50 minutes 00 seconds East along the common line between said Gorbet tract and said 0.75-acre tract a distance of 208.60 feet to the POINT OF BEGINNING and containing 32,649 square feet or 0.7495 acres of land. MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE DECEMBER 20, 2018 CA ZC 2018-25 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CHARLES G. STARNES FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-1 SINGLE-FAMILY RESIDENTIAL AT 8708 AMUNDSON DRIVE, BEING 0.7495 ACRES DESCRIBED AS TRACT 2D, TK MARTIN SURVEY, ABSTRACT 1055. APPROVED Chairman Justin Welborn introduced the item, opened the public hearing, and called for Planning Director Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chairman Welborn called for the applicant to present the request. Charles Starnes, 204 West Nash Street, Grapevine, Texas 76051 , presented the request. Chairman Welborn called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. Chairman Welborn called for anyone wishing to speak for or against the request to come forward. There being no wishing to speak, Chairman Welborn closed the public hearing. A MOTION WAS MADE BY COMMISSIONER DON BOWEN, SECONDED BY COMMISSIONER KATHY LUPPY TO APPROVE ZC 2018-25. MOTION TO APPROVE CARRIED 4-0. December 20, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 1 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: Public hearing and discussion on updating Impact Fees for Water and Wastewater pursuant to Chapter 395 of the Local Government Code. PRESENTER: Caroline Waggoner, Director of Public Works SUMMARY: The Council is being asked to conduct a public hearing to consider a correction to the maximum impact fee rates for water and wastewater. No Impact Fee amounts will be adopted with this agenda item. Staff will be seeking direction on how to proceed with the ordinance that actually adopts the fee amounts that is planned to be brought back to Council at the next City Council meeting. GENERAL DESCRIPTION: In January 2018, City Council approved the current Water and Wastewater Impact Fee Study and adopted new impact fee rates for the city. Since that time, two items have been discovered that need correction. The first item is the Service Unit Equivalency (SUE) Table within the Impact Fee Study itself. The purpose of the table is to lay out the unit equivalents for each meter size. The SUE has a direct mathematical relationship with the meter capacity, which is in turn directly related to the cross-sectional area of the meter orifice. In the current study, the SUE for a 4" meter is shown to be 10.67, whereas the correct figure is 16.67. Of the city's over 21,000 water meters, only 17 are the 4" size. The correction in the study and ordinance will not affect any current services, but would mean that any new 4" meter applications would be subject to the correct service unit equivalent and subsequent fee rates. There are seven pages in the Impact Fee document that need to be replaced as a result of this SUE correction. The second item to be corrected is the fee table included in the ordinance. Because the Service Unit Equivalency (SUE) table in the impact fee study is used to calculate impact fee amounts, the correcting of the 4" meter SUE results in a slight adjustment in the maximum water and sewer impact fee rates. IgR.H NORTH KICHLAND HILLS Adopted Corrected Maximum Maximum Impact Fee Impact Fee Water $1,858 $1,851 Wastewater $1,215 $1,210 Note that, because the water and wastewater impact fee rates were proposed to increase incrementally, with the maximum rate being assessed in 2020, there have been no incorrect fees collected to date. The table below includes the phased increase of the maximum impact fees with the proposed updated rates shown in red. The maximum rates being considered in this public hearing would not be implemented until Year 3 of the program, which begins January 8, 2020. Year Water Wastewater Year 1 (January 8, 2018 —January 7,2019) $1,429 $685 Year 2 (January 8, 2019 —January 7,2020) $1,644 $1,008 Year 3 (January 8, 2020 —January 7,2021) $1,851 $1,210 Year 4 (January 8, 2021 —January 7,2022) $1,851 $1,210 Year 5 (January 8, 2022 —January 7,2023) $1,851 $1,210 As mentioned in the summary, Council is not being asked at this time to adopt the North Richland Hills Impact Fees. The table above is an illustration showing what the fees would be if a similar approach is used in which the fees were phased previously. RECOMMENDATION: Staff is seeking City Council guidance on impact fee rates included in an updated Impact Fee Ordinance to be considered at the next City Council meeting. ,. ® Ililuilllilldi ��uuluuliullioll�9lil"i"ul9l�llil�li��iitllll������ I Water & Wastewater Impact Fee Study Prepared for: City of North Richland Hills NRH Prepared by: FREESE AND NICHOLS,INC. 4055 International Plaza, Suite 200 Fort Worth, Texas 76109 817-735-7300 Project number: NRH15536 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS Water & Wastewater Impact Fee Study Prepared for: City of North Richland Hills X°°T�k�II OF ?FWI�1 � 0 9s � ' i.'?........................ �0, 00 JESSICA L. BROWN / STEVEN RHODES o®oao®oo®®oo®oo®®oo®oao® i � ........................ i i�® 90098 /gyp 118701 1�I;,11,0\`"NG\�� /0,111;;\`"OG\�� FREESE AND NICHOLS, INC. FREESE AND NICHOLS, INC. TEXAS REGISTERED TEXAS REGISTERED ENGINEERING FIRM ENGINEERING FIRM F-2 14 4 F-2144 Prepared by: FREESE AND NICHOLS,INC. 4055 International Plaza, Suite 200 Fort Worth, Texas 76109 817-735-7300 Project number: NRH15536 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS TABLE OF CONTENTS EXECUTIVE SUMMARY................................................................................................................... ES-1 1.0 BACKGROUND..........................................................................................................................1-1 2.0 LAND USE ASSUMPTIONS.....................................................................................................2-1 2.1 Residential and Commercial Land Use ..............................................................................2-1 3.0 CAPITAL IMPROVEMENTS PLAN.......................................................................................3-1 3.1 Water and Wastewater Load Projections..........................................................................3-1 3.2 Water and Wastewater System Improvements................................................................3-2 4.0 IMPACT FEE ANALYSIS..........................................................................................................4-1 4.1 Service Units ......................................................................................................................4-1 4.2 Maximum Impact Fee Calculation .....................................................................................4-3 LIST OF TABLES Table 2-1 Historical Population.............................................................................................................2-1 Table 3-1 Projected Water Demands ..................................................................................................3-1 Table 3-2 Projected Wastewater Flows .............................................................................................3-1 Table 3-3 Cost Allocation for Water Impact Fee Eligible Calculation.....................................3-3 Table 3-4 Cost Allocation for Wastewater Impact Fee Eligible Calculation.........................3-4 Table 4-1 Service Unit Equivalency Table.........................................................................................4-2 Table 4-2 Projected Water Service Units for 2016-2026............................................................4-3 Table 4-3 Projected Wastewater Service Units for 2016-2026................................................4-3 Table 4-4 Maximum Allowable Impact Fees with Fort Worth Impact Fees.........................4-6 LIST OF FIGURES Figure 2-1 Population and Commercial Acreage by TSZ...............................................................2-3 Figure 3-1 Water System Impact Fee Eligible Capital Improvements Plan...........................3-5 Figure 3-2 Wastewater System Impact Fee Eligible Capital Improvements Plan ...............3-6 Figure 4-1 Water and Wastewater Impact Fee per SUE Comparison (Not Including Fort Worth Impact Fee Pass Through)...............................................................................................................4-7 Figure 4-2 Water and Wastewater Impact Fee per SUE Comparison (Including Fort Worth ImpactFee Pass Through).............................................................................................................................4-8 ii Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS EXECUTIVE SUMMARY 1.0 BACKGROUND Chapter 395 of the Texas Local Government Code requires an impact fee analysis before impact fees can be created and assessed. Chapter 395 defines an impact fee as "a charge or assessment imposed by a political subdivision against new development in order to generate revenue for funding or recouping the costs of capital improvements or facility expansions necessitated by and attributable to the new development." In September 2001, Senate Bill 243 amended Chapter 395 thus creating the current procedure for implementing impact fees. 2.0 LAND USE ASSUMPTIONS To assist the City of North Richland Hills in determining the need and timing of capital improvements to serve future development, a reasonable estimation of future growth is required. Growth and development projections were formulated based on assumptions pertaining to the type, location, quantity and timing of various future land uses within the community. The 2016 population and commercial acreage are estimated to be 67,176 and 1,862 respectively. The projected 2026 population and commercial acreage are approximately 76,412 and 2,135, respectively. 3.0 CAPITAL IMPROVEMENTS PLAN An impact fee capital improvements plan (CIP) was developed for the City to provide high quality water and wastewater service that promotes residential and commercial development. The recommended improvements will provide the required capacity and reliability to meet projected water demands and wastewater flows through year 2026. The total impact fee eligible cost for the water system improvements is $13,474,237. The total impact fee eligible cost for the wastewater system improvements including financing costs is $7,578,307. ES-1 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS 4.0 IMPACT FEE ANALYSIS The impact fee analysis involves determining the utilization of existing and proposed projects required as defined by the capital improvement plan to serve new development over the next 10-years. The total projected costs include the projected 10-year capital costs and the consultant cost for preparing and updating the Impact Fee Study.The calculated fees are as follows: • Maximum allowable water impact fee with 50% credit = $1,851 • Maximum allowable wastewater impact fee with 50% credit = $1,210 • Total combined allowable impact fee with 50% credit = $3,061 Comparison graphs showing impact fees for other benchmark cities are presented on Figures 4- 1 and 4-2. ES-2 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS 1.0 BACKGROUND Chapter 395 of the Texas Local Government Code requires an impact fee analysis before impact fees can be created and assessed. Chapter 395 defines an impact fee as "a charge or assessment imposed by a political subdivision against new development in order to generate revenue for funding or recoupingthe costs of capital improvements orfacility expansions necessitated by and attributable to the new development." In September 2001, Senate Bill 243 amended Chapter 395 thus creating the current procedure for implementing impact fees. Chapter 395 identifies the following items as impact fee eligible costs: • Construction contract price • Surveying and engineering fees • Land acquisition costs • Fees paid to the consultant preparing or updating the capital improvements plan (CIP) • Projected interest charges and other financing costs for projects identified in the CIP Chapter 395 also identifies items that impact fees cannot be used to pay for, such as: • Construction, acquisition, or expansion of public facilities or assets other than those identified on the capital improvements plan • Repair, operation, or maintenance of existing or new capital improvements • Upgrading, updating, expanding, or replacing existing capital improvements to serve existing development in order to meet stricter safety, efficiency, environmental, or regulatory standards • Upgrading, updating, expanding, or replacing existing capital improvements to provide better service to existing development • Administrative and operating costs of the political subdivision • Principal payments and interest or other finance charges on bonds or other indebtedness, except as allowed above The City of North Richland Hills authorized Freese and Nichols, Inc. (FNI) to perform an impact fee analysis on the City's water and wastewater systems. The purpose of this report is to address the methodology used in the development and calculation of water and wastewater impact fees 1-1 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS for the City. The methodology used herein satisfies the requirements of the Texas Local Government Code Chapter 395 for the establishment of water and wastewater impact fees. 1-z Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS 2.0 LAND USE ASSUMPTIONS To assist the City in determining the need and timing of capital improvements to serve future development, a reasonable estimation of future growth is required. Growth and development projections were formulated based on assumptions pertaining to the type, location, quantity and timing of various future land uses within the community. These land use assumptions, which include population projections, were the basis for the preparation of impact fee capital improvement plans for the water and wastewater systems. 2.1 Residential and Commercial Land Use The historical population references the 2010 Census information as well as data collected from the North Central Texas Council of Governments (NCTCOG). The data indicated an increasing growth rate with an average of 0.96% over the last five years. Table 2-1 presents the historical populations for the City. Table 2-1 Historical Population .... .. ............ ....... ....i,,, 2010 63,343 -- 2011 63,490 0.23% 2012 63,780 0.46% 2013 64,240 0.72% 2014 1 65,690 1 2.26% 2015 66,433 1.13% Average 0.96% FNI worked with City staff and utilized the NCTCOG projections by Traffic Survey Zones (TSZs) to develop and distribute the projected populations and commercial growth. The population growth through 2026 was determined by evaluating historical trends and working with City planning staff to identify areas of potential growth for the 2026 planning period. The 2016 base year population and commercial acreage are approximately 67,176 and 1,862, respectively. The 2026 projected population and commercial acreage are approximately 76,412 and 2,135, respectively. TSZs and input from the City's planning staff were used to provide an accurate 2-1 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS depiction of how the population and commercial acreage is distributed throughout the City. Figure 2-1 presents the 2016 and 2026 served populations and commercial acreage by TSZ. 2-2 FIGURE 2-I e I I - CITY OF NORTH RICHLAND HILLS POPULAIIONBYLSZ LEGEND A j � i aui xe mza ronv,mn •- .. /t N RH MUMME R& 51,111 r a=<n j ,o. I i r t„ ,o I �g r � / PI 4, r , ,y .� Water&Wastewater Impact Fee Study ��FREESE City of North Richland HillsNICHOLS 3.0 CAPITAL IMPROVEMENTS PLAN An impact fee capital improvements plan (CIP) was developed for the City to provide high quality water and wastewater service that promotes residential and commercial development. The recommended improvements will provide the required capacity and reliability to meet projected water demands and wastewater flows through year 2026. 3.1 Water and Wastewater Load Projections The population data was used to develop future water demands and wastewater flows based on a projected average day per capita use and peaking factors. Table 3-1 presents the projected water demands, and Table 3-2 presents the projected wastewater flows for the City. Table 3-1 Projected Water Demands 2016 67,176 11.14 22.48 39.34 2026 76,412 12.69 25.61 44.82 Table 3-2 Projected Wastewater Flows Average Annual Peak Wet Served Daily Flow Weather Flow Year Population" (MGD) (MGD) 2016 67,176 5.59 19.57 2026 76,412 6.36 25.44 3-1 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS 3.2 Water and Wastewater System Improvements Proposed water distribution and wastewater collection system projects were developed utilizing the City's updated water and wastewater models and the capital improvements plan presented in the 2009 Water& Wastewater Master Plan. A summary of the costs for each of the projects required forthe 10-year period used in the impact fee analysisfor both the water and wastewater systems are shown in Tables 3-3 and 3-4, respectively. The 2016 percent utilization is the portion of a project's capacity required to serve existing development. It is not included in the impact fee eligible analysis and cost calculation. The 2026 percent utilization is the portion of the project's capacity that will be required to serve the projected growth in the City's service area in 2026. The 2016-2026 percent utilization is the portion of the project's capacity required to serve development from 2016 to 2026. The portion of a project's total cost that is used to serve development projected to occur from 2016 through 2026 is calculated as the total actual cost multiplied by the 2016-2026 percent utilization. Only this portion of the cost is used in the impact fee analysis.The proposed 10-year water system impact fee eligible projects are shown on Figure 3-1. Proposed wastewater system impact fee eligible projects are shown on Figure 3-2. 3-2 iii m m o w �o N a m O o m o io 0 0 1 06 vt .n vt ti vt N vt ti ti lu; fl lily E n N n VI m m r1 VI W O N O VI � � N vml m � � M W � N � IlI Ol Ol N N .m-' N • .pp O O ICI C N O W rl O IlI 1 O O Ol N O O N m m m m ti o m No n m y o ° v e, m m m N m ry 1 E v O O O O O O O o m W 00 0 0 0 0 00 ° o om �°o ° 0 00 0 Y m Io Io in 0 m n Ca y; M IlI �O n 10 O N O ti W N r m m Ol N m ^I m w m m n ti m O c C7 s � 3 6) w V � U M c7 c7 v ?S: o w � n o o in n o in o in n o w s O w YO o v a+ ti m w ° O o ❑ - .x E 3 m m x m e w Y o 0 -a v o o v w 0 m l9 °E` o O pU o r > o o � o wo ro c w r 0 0 o ° Y-.Y yo o m o y 0 0 o a U v x g w m o c 0 ° m m N z E m o m o m>o m 0 o U o m m m 0 — o o m 1 x > Cy m C > C C E O 0 > o mo o M > 0 m° m m _ .� G S m o m � c w° oc c u w v y u m w m np 6 c cv w o o E _ n ` o Q v S �W= s E E m s o " w m v E o v v a v s' v ',v-� v 0 ° s a m` o m W 0 0 0 •- C SL_' K u N 8 m Z O C O O O m U O vEi O u v d v C m O _ m fl. c o � w " o o f c c m Ii V 3 3 3 2 c o f S s S s 3 m 3 a o u °o s m u s m " ❑ s 0 a v s N N s 3 c w aria c c c C s o ?� w o c cu u m m c o m � O O C x ` N r c O C N w O C O C O C C Z O p] o i - � N 1-1-1 U O rl N m V IlI t0 n W m O N N N 0 11111111111 1 v N N H OJ l0 �Il V N OV aa-i � dl N W OJ V N dl V l0 V y O m w O tD � n N q H H OJ tD N N N V C 41 N N � e4 If1 dl Ifl e4 p ! m vi m o io p rvi dl l0 V H h N OJ H �' v M N t/1 t/1 t/1 h0 I n c7 m �o o v O w vii m N m n vii m `� v � � an r�ii w r�ii w an w rNii w Y a E m 0 0 0 m N o m N m m w N V O O ati N l0 w dl tD cY m 't' l0 W OJ V N Lr N l0 aa-i h0 N O v V Y 1 ei C y N N o � 0 0 0 0 0 0 0 0 • +' w N N C V � V R ❑ C ON W � U°t °M m Ol h W m � � L � � m L m C O o v v L E E a s c a 3 m 'c o v v 5 U L U ++ ate m - Y o c u c .y O U m V U E N x N fp 2 m N — c E o C E >ry y t0 a+ U Q > L d w c E y N C o ~ C O n c o O w v a n E a o 3: o U m o v v o o m m c o t E O v O O m c `o O m m s m c m `o E o S o m v c 2, E 01 o. v E E a o L U u c E v > u ° v c! v u c U o a D N �O a N v 5 w - °o v o w m L c > v �, E O o E N U L v O a 0 Y N W a U Y Y O O L o a a v a `o c E n p 3 v v m a L v E O v o ti L v' u v E O W u O E D m m E h O m m L N L p C m � _ N N o. Z � v FIGURE 3-1 CITY OF NORTH RICHLAND HILLS WATER SYSTEM -- IMPACT FEE ELIGIBLE ' CAPITAL IMPROVEMENTS PLAN e LEGEND a Foxe r[lebe Hgnwv � n 0' resxre a u9 e re roea _ a e. HE 4 ® o pumvsleton � P amwesbnve;ear _ E storage F,,k e enesmeernater;n emnv;mt I —m 1,1 Fill,rveterrne N ^^ FREESE ` K H §M'NKHOLS lb Iq Pi r _ _ " f T x u _r r ; a� o. e T v � b j I v rs' 6 a - w a Imp a ffaa isaa ,� ,°/ ✓ FIGURE 3-2 NTAJOR BASINS CITY OF NORTH RICHLAND HILL S a9F =..a^ "1,C—k WASTEWATER SYSTEM c,uo.AV vmik,, IMPACT FEE ELIGIBLE °- CAPITAL IMPROVEMENTS PLAN - w LEGEND FREESE , NRH MNICHOLS r�n'A L � ��. . L _ L It r J 1 f ` I if r =� a I I —J! e a p m esaa , Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS 4.0 IMPACT FEE ANALYSIS The impact fee analysis involves determining the total projected costs to serve new development and the projected number of service units attributed to new development over the next 10-years. The total projected costs include the projected 10-year capital costs and the consultant cost for preparing and updating the Impact Fee Study. 4.1 Service Units The maximum impact fee may not exceed the amount determined by dividing the cost of capital improvements required by the total number of service units attributed to new development during the impact fee eligibility period. A water service unit is defined as service equivalent to a water connection for a single-family residence.The City does not directly meter wastewater flows and bills for wastewater services are based on the customer's water consumption. Therefore, a wastewater service unit is defined as the wastewater service provided to a customerwith a water connection for a single-family residence. However, the wastewater service units are reduced by a factor of 86% in order to account for irrigation water meters included in the water meter inventory. The service associated with public, commercial and industrial connections is converted to service units based upon the capacity of the meter used to provide service. The number of service units required to represent each meter size is based on the maximum rated capacity of the meters as shown from AWWA Standards C700, C701, C702 and C703. The service unit equivalent for each meter size used by the City is listed in Table 4-1. 4-1 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS Table 4-1 Seivice Unit Equivalency Table Equiuf ,n, s,,, ,, 3/4" 267 1.00 0.86 1" 446 1.67 1.44 1 '/::" 889 3.33 2.86 2" 1,423 5.33 4.58 3" 2,670 10.00 8.60 4" 4,450 16.67 14.34 6" 8,899 33.33 28.66 8" 16,020 60.00 51.60 Table 4-2 and Table 4-3 show the water and wastewater service units, respectively, for 2016 and the projected service units for 2026. Typically, in North Richland Hills, single-family residences are served with 3/4-inch water meters. Larger meters represent public, commercial, and industrial water use.The City provided current meter data that included the meter size and type of each active water meter. The growth in water meters was projected using population and commercial acreage growth projections and land use assumptions. The growth in service units was determined by subtracting the existing service units from the projected 2026 service units and results in a growth of 3,640 water service units and 3,131 wastewater service units over the 10-year period. 4-2 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS Table 4-2 Projected Water Service Units for 2016-2026 ;ji"I'llm E /" 19,087 19,087 21,712 21,712 2,625 1" 1,301 2,173 1,480 2,472 299 1-1/2" 75 250 85 283 33 2" 771 4,109 877 4,674 565 3" 36 360 41 410 50 4" 17 283 19 317 34 6" 4 133 5 167 34 V. 1 2 1 120 1 2 1 120 1 0 Total 21,293 26,515 24,221 30,155 3,640 Table 4-3 Projected Wastewater Service Units for 2016-2026 W111,11a 1 1 1 %" 19,087 16,415 21,712 18,672 2,257 1" 1,301 1,869 1,480 2,126 257 1-1/2" 75 215 85 243 28 2" 771 3,534 877 4,020 486 3" 36 310 41 353 43 4" 17 243 19 273 30 6" 1 4 1 114 1 5 1 144 1 30 8" 2 1 103 2 103 0 Total 21,293 22,803 24,221 25,934 3,131 4.2 Maximum Impact Fee Calculation Chapter 395 of the Texas Local Government Code states that the maximum impact fee may not exceed the amount determined by dividing the cost of capital improvements required by the total number of service units attributed to new development during the impact fee eligibility period less a credit to account for water and wastewater revenues used to finance capital improvement plans. 4-3 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS The total projected costs include the projected capital improvement costs to serve 10-year development and the consultant cost for preparing and updating the capital improvements plan. 4-4 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS Maximum Water Impact Fee: Capital Improvement Costs $ 13,474,237 Total Eligible Costs $ 13,474,237 Total Water Impact Fee Credit (50%) $ 6,737,119 The total eligible cost associated with the existing and proposed water system improvements to meet projected growth over the next ten years is $13,474,237. The increase in the number of service units due to growth over the next ten years is projected as 3,640 service units. Maximum Water Impact Total Eligible Costs-Credit Fee with 50% Credit - 10-year growth in Service Units $ 13,474,237 - $6,737,119 3,640 SUE _ $ 1,851 /SUE Maximum Wastewater Impact Fee: Capital Improvement Costs $ 7,578,307 Total Eligible Costs $ 7,578,307 Total Wastewater Impact Fee Credit (50%) $ 3,789,154 The total eligible cost associated with the existing and proposed water system improvements to meet projected growth over the next ten years is $7,578,307. The increase in the number of service units due to growth over the next ten years is projected as 3,131 service units. Maximum Wastewater Total Eligible Costs-Credit Impact Fee with 50% = 10-year growth in Service Units Credit $ 7,578,307 - $ 3,789,154 3,131 SUE _ $ 1,210/SUE The total maximum allowable water and wastewater impact fee is $3,061. 4-5 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS In addition to the maximum allowable impact fees calculated above, as a wholesale customer, the City of North Richland Hills must also include Fort Worth's impact fees. The inclusion of Fort Worth's current water and wastewater impact fees, of $1,457 and $865, is required as part of the water and wastewater wholesale agreement between the City and Fort Worth. Approximately 50% of the City's water is supplied by Fort Worth, and are therefore responsible for 50% of Fort Worth's water impact fee, or $729. The City's maximum allowable water and wastewater impact fees with Fort Worth's impact fees is summarized in Table 4-4. Comparison graphs showing impact fees in other benchmark cities throughout the Metroplex are included as Figures 4-1 and 4-2. Table 4-4 Maximum Allowable Impact Fees with Fort Worth Impact Fees u"fiiWi sir bin6d 50% of Allowable Impact Fee $1,851 $1,210 $3,061 Fort Worth Impact Fee* $729** $865 $1,594 Total Impact Fee $2,580 $2,075 $4,655 Effective April 1st, 2017. Fees are for a'/" meter. 50% of Fort Worth's water impact fee for a'/" meter. 4-6 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS .0 paa).pa'g v u01.2ulliv �a , ; ai T 0'Y #sanHl z s C � mry� iii uAYIYJ'AAYY, � tA M L1L wii% 041 OM y. 4T;) N E L7 0 z U i ^��i� l M m � Cxuaaanl Haw •C m ca w o ,,,, M E m E Z 0 to 3; w � n. m ',. ''. ,i? ssaln�3 ry 40 a ti '" '9Y?m�ilNrY>fl 1f auinadel.ry i, C. OL r, 7 W .tY yIV//fI� M� t � ArAC1 CH�,'y al)„t u as µ Y0 W A,�"j %III%GnlYil%GnII/IGIII/'%IIµ/i LL r? eusaLmg "KI GL +n f c c II^ m rrn�,r�I"�rrl� m�I�JIA1 da'Ige'AkOIlV YyO C rvry 7 Wp W w/ny//y/ IYJyIINlIYYJyl1Nl �u uu�u uu�u uu�u Oasu] JYYLYYIY YYYYYY�➢%➢%7J;��1y1J11J1 WWI wJY p p p p pp p p ul V J rrl rfi N ry wH al �' wl4 514 '+h wl4 4A wl4 514 4A wl4 4-7 Water&Wastewater Impact Fee Study N R H ��FREESE City of North Richland Hills �NICHOLS PJGJPOU E uul$uiinp M 0 M Y J y lU Q1 ^.^m p] '"�nJIYr)19IYr7�. .gaAanrw,aaai u m � w H m 3e m w Q X Y QY � A .� III aaYinasleary 3Y I lid yW 0 M y. M U s a o a CL W bQ E LL E E rY/YYAY,,;, 0 v Aucgd-)aql w� m u w r r %r% ,s I ...� � � I'+ •=n•o µi k GY19Y�Y19Y�YlY�j m a ao w M MM ]sJn�y V � A p /71/Ill//lYll//�. . t e ir, a N" APO A�AfL)'l RIN Y0 N Iem9Tmm�nm yp s. Y4 � � "�Y17/lIP„PIPn�IIF^>n'n�rn�r'rn�rJJ7 C � iiiiiiii%; Pl alf5111t� �a~ uT /�"1nre� l�1 rn.nrm4 n Y � it °a,�h„MMWM N 0 u ryn ,vw /n/nmmnr�yrr rrrrnml9%YIIY °! wo'NP'BI v .«ail P'1 q7n©S ar M., � chi 4h 4A 4A4 4A4 4A4 th ih ifr C5 tl a LL a ro k N k 4-8 TqRHPublic Works 1 Engineering CITY OF NORTH RIC'HLAND HILLS January 17,2019 Mayor and City Council City of North Richland Hills North Richland Hills,TX 76180 RE: Capital Improvements Advisory Committee Action Mayor and Council: On this evening,the Capital Improvements Advisory Committee conducted a meeting to comply with requirements outlined in Chapter 395, Local Government Code. During this meeting,the committee was presented with information regarding a correction to the water and sanitary sewer Service Unit Equivalents(SUES)for the 4" meter size in the current Impact Fee Study. The result of this change is a slight reduction in the proposed maximum impact fees as indicated below. After discussion about the revision,the Committee voted to report to the City Council that there are not any perceived Inequities in implementing the plan or imposing the revised impact fee schedule. Adopted Corrected Maximum Maximum Impact Fee Impact Fee $1,858 $1,851 E r $1,215 $1210 Should our Committee be able to provide any additional information to the Council related to this subject,we would be happy to do so at your convenience. Respectfully,, fI , F"n Welborn,Chairman tal Improvements Advisory Committee 4301 City Point Drive * North Richland Hills,TX 76180 website:www.rrrhfx.Gom WEDNESDAY JA I A'M � S -Telegrm STAR-wtln.h; M M.ca PUBLISH Duli JANUARY 912019 1610TICK OF PUL IA M1MM fSFRNPy Aryl rarrrellmlHAENT OF iPAPAr-t`FEES North RkhIand Hillis CAll l Jars 11,"2014 TIME! 7'.904 P.M, PLACE City Council Chamber's 430,1 Lrf,Pont Drive Norkh Richland 1171€s, In 7618111, The North if cbiand Hllis City Coun- 01 will hold a public running st khe uclflnn,date and tune Hot- ed above. The purpose of the is ibllC hearing is to couasidcu' a revision to the Impact Fee Ordi- nance aprpruued by City C.unoil in.January 2016,and the i�InIG'o5i- n ro of are wrested pritact fee. Who amount of the proposed im- ps111 loe Ter �arvice unfit iu E1 7551 for'uwater ,anld $1,2'tl)for W.snpvrater, which Is a slipht reduction in Tice previously adopted fees. The In act f'we Study cnptidfl fire aced use asnurnptdons and capital im Rrovernents plan is wiallalale for Allowing an the�Cil y's welrsite wawrw.rwrhtx:[om or P.h person in Itha Rublic Works/Engalterling DcrantFmc±ut on t first floor of It Hall, 4393 City Rolut Drive., North. RlehRail hfi lls„ Texas, Main ay- p'Ypday, dHim formal fau5linoss hears Earn -Srnm. Any menlbou of t n puhllo has the Of ho alopoal al ilia heprngj an ryrejent evi Pece or or an mat the up elate, 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: Approve amendment No. 2 to the management agreement for Iron Horse Golf Course with Evergreen Alliance Golf Limited, L.P. PRESENTER: Vickie Loftice, Managing Director SUMMARY: Consider amendment No. 2 to the management agreement with Evergreen Alliance Golf Limited, L.P. for three additional years of services at Iron Horse Golf Course. GENERAL DESCRIPTION: The management services at Iron Horse Golf Course have been provided contractually since the course opened in 1992. The services have been provided through these years by Evergreen Alliance Golf Limited now known as ARCIS. The last management agreement was approved in March 2012.The term was five years with two 1-year renewals. The current agreement will expire in March 2019. Staff is requesting an amendment to extend the existing agreement for three (3)additional years before issuing requests for proposals and/or renegotiating terms of a new agreement. Given that the golf course will be undergoing extensive renovation to the greens, tees, bunkers and drainage in FY 2019/20, staff believes that it is in the best interest of the city and the golf course to maintain management services with ARCIS during this transitional time. Recently a request for proposals was issued for engineering and design services for golf course improvements. Staff is currently evaluating the proposals and will bring a recommendation to Council at the February 25 Council Meeting. The terms of the agreement will remain the same except for two sections: Term of Agreement and Management Fees. The Term of Agreement extends the agreement by three years beginning in March 2019 through March 2022. The Management Fee remains at 4.5% of monthly cash inflows but provides a provision in which an average monthly fee is provided if the golf course is closed for more than 14 days during a 30-day period. The average monthly fee during a closure of this duration would be based on the average revenue for past three (3) years during the same time period. This provision will allow ARCIS to maintain and manage the facility during the renovation period which will require at least a partial closure. The changes are detailed as follows: 1q R.H NORTH KICHLAND HILLS Term of Agreement. The term of this agreement shall begin on March 1, 2019 and shall end at 11:59 p.m. on the day proceeding the first (1st) anniversary of the start date, subject to the termination provisions of Sections 9 and 10 hereof. This agreement shall be automatically renewed for two (2) additional one (1) year terms, unless either party shall give notice in writing to the other party of its intent not to renew the contract at least ninety (90) days prior to the end of the applicable one year term. Management Fees. The "Base Management Fee" shall be an amount equal to 4.5 percent (4.5%) of monthly cash inflows (as defined in Section 3.a.) less proceeds from the sale of assets, interest income, and non-business interruption insurance proceeds for the previous month. In any month in which more than two (2) holes are closed due to construction for a minimum of fourteen (14)days during a 30 day period, the management fee would be calculated by taking the average of the past three (3) years' monthly management fee paid to ARCIS for that respective month. This fee is due and payable on the fifteenth day of the following month. ARCIS is to provide detail of the calculation of management fee withheld from net operations with each monthly financial statement report submission to the city's finance department. ARCIS shall deduct the payment for management fees from net operations of the golf course each reporting fiscal month. All fees paid to ARCIS parent company from Iron Horse operations shall be recorded and reported in separate budgeted line items on ARCIS's financial system labeled as "Management Fees." City administration has been pleased with the successes of the golf course. During the years, Iron Horse Golf Course has been recognized multiple times as being one of the leading municipal golf courses both in the metroplex and across the state. These recognitions came under the direction and management of Evergreen Alliance Golf, and with the cooperation and assistance of the City of North Richland Hills. Iron Horse remains one of the few municipal golf courses that pays for its operational expenses in spite of limited capital improvements to the course over the past 30 years. RECOMMENDATION: Approve amendment No. 2 to the management agreement for Iron Horse Golf Course with Evergreen Alliance Golf Limited, L.P now known as ARCIS Golf. Amendment No. 2 to Management Agreement For the Management of Iron Horse Golf Course North Richland Hills, Texas This Amendment to the Management Agreement dated February 27, 2012, as amended on June 12, 2012, pertaining to the Iron Horse Golf Course (the "Management Agreement") is made and entered into by and between The City of North Richland Hills (the "City') and Evergreen Alliance Golf Limited, L.P., a Delaware limited partnership ("ARCIS or EAGLE ARCIS") as of February_, 2019. Section 1 of the Management Agreement is deleted in its entirety and replaced by the following paragraph: 1. Term of Agreement. The term of this Agreement shall begin on March 1, 2019, and shall end at 11:59 p.m. on the day proceeding the first (1st) anniversary of the start date, subject to the termination provisions of Sections 9 and 10 hereof. This agreement shall be automatically renewed for two (2) additional one (1) year terms, unless either party shall give notice in writing to the other party of its intent not to renew the contract at least ninety (90) days prior to the end of the applicable one yearterm. Section 6 of the Management Agreement is deleted in its entirety and replaced by the following paragraph: 6. Management Fees. The "Base Management Fee"shall be an amount equal to 4.5 percent (4.5%) of monthly Cash Inflows (as defined in Section 3.a.) less proceeds from the sale of assets, interest income, and non-business interruption insurance proceeds for the previous month. In any month in which more than two (2) holes are closed due to construction for a minimum of fourteen (14) days during a 30 day period, the management fee would be calculated by taking the average of the past three (3) years' monthly management fee paid to ARCIS for that respective month. This fee is due and payable on the fifteenth day of the following month. ARCIS is to provide detail of the calculation of management fee withheld from net operations with each monthly financial statement report submission to the City's finance department. ARCIS shall deduct the payment for management fees from net operations of the Golf Course each reporting fiscal month. All fees paid to ARCIS Parent Company from Iron Horse Operations shall be recorded and reported in separate budgeted line items on ARCIS's financial system labeled as "Management Fees." All other terms and conditions of the Management Agreement not modified herein shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first written above. CITY OF NORTH RICHLAND HILLS, TEXAS ATTEST: By: Alicia Richardson, City Secretary Mark Hindman, City Manager Date APPROVED AS TO FORM AND LEGALITY: EVERGREEN ALLIANCE GOLF LIMITED, L.P. a Delaware limited partnership By: Premier Golf, EAGLE GP, L.L.C. a Maleshia B. McGinnis, City Attorney Delaware Limited Liability Company, its General Partner Authorized Signature Date NRH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2-27-2012 Subject: Agenda Item No. F.2 GN 2012-017 Award of Management Agreement with Evergreen Alliance Golf, Limited, L.P. for the Management of Iron Horse Golf Course Presenter: Vickie Loftice Summary: This item is to approve a five year contract with two one-year renewal options with Evergreen Alliance Golf, Limited, L.P (hereinafter referred to as "EAGLE") for the management of Iron Horse Golf Course. General Description: The management services at Iron Horse Golf Course have been provided contractually since the course opened in 1992. The services have been provided through these years by Evergreen Alliance Golf Limited (EAGLE), though the name of the company has changed a few times due to change in ownership. The last management agreement was approved in November 2006 and the term was three years with two one-year options. Although the agreement expired on December 31, 2011 the same terms of the agreement were extended month to month by mutual consent of both parties. Time was needed to negotiate the terms of a new agreement. The intent was to structure an agreement that would provide a higher degree of accountability for both the continued financial success of the enterprise operation as well as our desire to maintain Iron Horse's noted reputation as being a high quality municipal golf course. During the negotiation time period representatives of both the City and EAGLE also saw this as an opportunity to adjust for changes in the golfing industry and review operational practices and standards as they relate to the Management Agreement. A Request for Proposals was issued and four golf management firms responded. A selection committee interviewed two firms, Billy Casper Golf and Eagle Golf and ultimately selected Eagle Golf to continue managing the golf course based on past history, performance, and the strong on-site management team lead by Antonio Evangelista, Golf Course Manager. The selection process provided an opportunity to measure and compare EAGLES's performance standards and overall management to other golf management firms. And while EAGLE performed well, we identified opportunities for improvement and have incorporated those changes into the new agreement. Overall, the City administration has been pleased with many of the successes of the golf course. During the years, Iron Horse Golf Course has been recognized multiple times as being one of the leading municipal golf courses, both in the Metroplex as well as across the State. These recognitions came under the direction and management of EAGLE and with the cooperation and assistance of the City of North Richland Hills. During the agreement negotiation process a number of City staff were involved making sure that the City's interests were well served. At the near conclusion of the process, the agreement was reviewed by legal counsel representing both the City and EAGLE. The result is a five year agreement with two one-year options for renewal that will serve the City's investment and interests for this period. The proposed Management Agreement will have a March 1, 2012 effective date and terminate on March 1, 2017. The two one-year options would include calendar years 2018 and 2019. The following are major highlights of both the proposed agreement and the current agreement: Highlights of Proposed Iron Horse Golf Course Management Agreement Proposed Agreement Current Agreement • Term —5 year with two 1 year options • Term — 3 year with two 1 year options • EAGLE to manage in accordance with • EAGLE to manage in accordance with major policy decisions made by City major policy decisions made by City • Budget, Business Plan, and CIP • Budget, Business Plan, and CIP prepared and submitted by EAGLE on prepared and submitted by EAGLE on same timing and policies as other City same timing and policies as other City departments departments • Same as previous agreement with • City shall approve hiring of General additional provision that requires the Manager position only and may require existing General Manager remain with termination Iron Horse for a minimum of 12 months unless he leaves the employment of EAGLE Golf • In addition to the existing Operational Operational Standards for all Service standards, EAGLE shall be required to Areas approved by City provide updated customer service standards and a customer culture training manual each year for the City's review. The customer service plan shall include quality assurance programs, including customer surveying; 'secret shopper' on- site visits and telephone sales calls • EAGLE approves all pricing of food and EAGLE approves all pricing of food and beverage beverage Proposed Agreement Current Agreement • Posted golf fees subject to approval by • Posted golf fees subject to approval by City Management. Promotions at City Management. Promotions at discretion of EAGLE discretion of EAGLE • The "Base Management Fee" shall be an • Base Management Fees: amount equal to 4.5 percent (4.5% )of Jan. 1, 2007 - $8400.00/month monthly Cash Inflows for the previous Jan. 1, 2008 - $8610.00/month month due and payable on the fifteenth Jan. 1, 2009 - $8825.25/month day of each month Jan. 1, 2010 - $9045.88/month' Jan. 1, 2011 - $9272.03/month" Applies if contract extensions are approved • Agreement does not provide for contingent Contingent/Profit Sharing Fees: Profit Sharing Fees 10% of net cash flow for entire fiscal year paid annually after year end • EAGL submits monthly financial EAGL submits monthly financial statements to City statements to City • City retains right to inspect and audit— City retains right to inspect and audit— expense to facility expense to facility • City retains right to commission various • City retains right to commission various service measuring programs —expense service measuring programs— expense to facility to facility • EAGLE Default— City may terminate • EAGLE Default— City may terminate • City Default— EAGLE may terminate • City Default— EAGLE may terminate • EAGLE carries comprehensive insurance • EAGLE carries comprehensive insurance In addition, we are highly interested that Iron Horse Golf Course continues to be managed with attention to exceptional customer service, and that the Course, CA's Grill, Pro Shop, and other facilities are managed with superior attention to detail and quality. A section has been included in the new agreement that outlines the City's expectations in detail. Staff believes it is extremely important to communicate our desires for the quality care and attention to our citizens' investment in this valuable asset for North Richland Hills. Recommendation Authorize the City Manager to enter into an agreement with Evergreen Alliance Golf Limited, L.P. for management services at Iron Horse Golf Course Management Agreement For the Management of Iron Horse Golf Course North Richland Hills, Texas This MANAGEMENT AGREEMENT (the "Agreement") is made and entered into as of February , 2012 by and between The City of North Richland Hills (hereinafter referred to as "City") and Evergreen Alliance Golf Limited, L.P. a Delaware limited partnership (hereinafter referred to as "EAGLE"). Recitals A. City desires to promote and provide for the management of Iron Horse Golf Course, to include the clubhouse, cart facility, maintenance building and appurtenances, and any other golf course or golf-related facility developed on the property depicted on Exhibit "A" (collectively referred to as the "Facility"). The"Facility" shall be deemed to include all areas of the property and not just the improved areas. B. EAGLE is a professional golf course management company with experience and expertise related to golf course management and promotion. C. The parties agree that EAGLE is not an agent or employee of City, and all activities of EAGLE relating to the Facility shall be in EAGLE's capacity as independent contractor to City. D. The City desires to retain EAGLE to manage and operate the Facility on behalf of City pursuant to the terms and conditions of this Agreement. Agreement The parties agree as follows: L Term of Agreement. The term of this Agreement shall begin on March I , 2012, and shall end at 11:59 p.m. on the day preceding the fifth (5th) anniversary of the start date, subject to the termination provisions of Sections 9 and 10 hereof. This Agreement may be extended for two (2) one year terms by nmtnal consent of the City and EAGLE. The intent of either party, or both, shall be stated in writing to the other party at least ninety(90) days prior to the end of the term of the Agreement. Adni VIronHosseGolfC.omsefManage enL4g/02I27112fPage 1 of 53 2. Services to be Performed by EAGLE. During the term of this Agreement, EAGLE shall operate and provide the services ordinarily provided by a full service golf course management firm for a golf course owned by a rnrmicipality, including but not be limited to, the collection and disbursement of all monies, the employment of all employees, the promotion and management of the golf course,the purchase and sale of food, beverages,merchandise, supplies and services, assist with the management of facility-related litigation, the purchase and maintenance of insurance coverage, the handling of disputes with third parties, the collection and payment of all appropriate taxes and the performance of all other day-today activities relative to the Facility. With respect to the operation of the Facility, the parties hereto agree as follows: a. Citv Authorization. City hereby grants and delegates to EAGLE the authority and the responsibility necessary to permit EAGLE to perform its duties under this Agreement and to do any and all acts deemed necessary or desirable for operation and maintenance of the Facility and agrees to take such additional steps as are necessary to evidence such delegation and authorization as is reasonably requested by EAGLE. City hereby grants to EAGLE the exclusive management of the Facility during the term of this Agreement or any renewal hereof for said proposes. City shall not grant to any third party any rights to use or occupancy of all or any part of the Facility during the term of this Agreement without EAGLE's written consent, save and except for the purpose of natural gas exploration and/or development. At no time shall such use impede the operation of the Facility. b. Major Decisions. From time to time, EAGLE may submit to City for approval regarding proposals for major initiatives, capital improvements or events that impact the Amoral Budgets (as defined in Section 2.d hereof). EAGLE shall secure City's prior approval of all such major proposals exceeding $10,000. EAGLE shall, to the best of its ability, operate the Facility in accordance with the major policy decisions approved by the City. The City desires and encourages advancement in the use of technology and creativity to ensure the Facility maintains its status of being one of the leading municipal golf courses in the State of Texas. The parties agree that the Facility shall at all times be open to the general public. C. Operational Guidelines. EAGLE has developed a set of updated guidelines ("Operational Guidelines") for the Facility which is attached as Exhibit "B". The Operational Guidelines shall include hours of operation for the golf course, the clubhouse, the pro shop and other facilities, standards and practices that will be sufficient to provide playing conditions that are consistent with the Facilities market position and competitive with conditions at comparable facilities, quality control programs, customer service standards, preventative maintenance programs, and other policies relating to the operation of the Facility. All amended versions shall be approved in writing by City administration. EAGLE shall be required to provide updated customer Adni VIronHosseGolfC.omsefManagementAgr/02127/12/Page 2 of 53 service standards and a customer culture training mammal each year for the City's review. The customer service plan should include quality assurance programs, including customer surveying; secret shopper' on-site visits and telephone sales calls. d. Citv's Management Expectations. The city has created and developed a superior quality golf course, recognized by the industry several times since its opening as being one of the leading municipal golf courses within the State of Texas. It is the expectation of the City that this status be maintained or improved. The City's Marnagement Expectations are expectations of the City as to EAGLE's responsibilities and level of performance. They are outlined on the attached Exhibit"C." e. Annual Budgets. EAGLE shall submit a proposed operating budget (the "Proposed Ann ual Budget") to City for the upcoming Fiscal year. The proposed Almual Budget shall be prepared on forms provided by the City and shall be prepared in compliance with policies and time lines of the City's Budget Department and annual budget process. The proposed annual budget will be developed and submitted using the account structure developed for EAGLE by the City. The Proposed Annual Budget shad include a Business Plan and proposed capital improvements for the following fiscal year. The Proposed Budget, subject to modifications by the City, shall be approved prior to October 1" of each fiscal year along with other city department budgets. f Promotion of Golf Activities. EAGLE shall coordinate and direct all work done in the promotion, advertisement and public relations with respect to the Facility. EAGLE shall coordinate the creation or modification of graphics, logos and other visual materials for letterheads, envelopes, temporary and permanent signs, brochures, information profiles, progress reports„ press releases and bulletins, however, the City shall first review and consider approval of all graphic design work used in the promotion of Iron Horse prior to final authorizations. Every effort should be made to prominently"brand" Iron Horse Golf Course in promotion, advertisement and public relations. g. Facility Personnel. EAGLE shall hire Facility staff including all on-site management personnel, golf professional staff, assistant golf professional staff, golf course superintendents, food and beverage staff,house and grounds maintenance personnel,janitorial staff, administrative staff and others deemed by EAGLE to be appropriate for the efficient operation of the Facility. Such personnel shall be hired and employed by EAGLE. Notwithstanding anything to the contrary herein, the position of General Manager shall be approved by the City prior to filling, a final decision shall be made by the City within seven (7) business days after notification by EAGLE. The City shall also have the right to request that EAGLE replace the General Manager's AdninVIronHosseGolfC.omsefManagementAgr/02127/12fPage 3 of 53 at Iron Horse Golf Course, which request may not be unreasonably refused. EAGLE agrees that all personnel handling cash or accounting records shall have a criminal background check conducted prior to assuming those duties. City will notify EAGLE of any problems or concerns it may have with any EAGLE employee and EAGLE will conduct air immediate investigation. EAGLE will then take appropriate action in response. EAGLE will provide a timely report to the City indicating the outcome of the investigation and any actions taken. The parties agree that the City can require EAGLE to add personnel to meet public demands based upon similar staffing levels at comparable golf courses. City in no way shall be responsible for the compensation or management of such personnel. Under the teams of this contract, the existing Iron Horse Golf Course Manager, Antonio Evangelista, shall not be transferred from Iron Horse Golf Course to any another EAGLE managed or operated golf course fi-om February 2012 to February 2013. It. Food, Beverage and Merchandise. EAGLE shall provide food, beverage and merchandise services to customers with the highest standards of care and cleanliness at all times. City shall permit the sale of beer, wine and liquor at the Facility. EAGLE shall ensure that the necessary State of Texas local liquor licenses, and all other permits and approvals are in place prior to the sale. It is understood that EAGLE cannot guarantee factors outside of its control that may prohibit the timely issuance of the liquor licenses. City shall cooperate with EAGLE in obtaining such licenses, permits and approvals. EAGLE shall comply with all laws relating to the sale of alcoholic beverages. Knowing, willful failure of EAGLE to attempt to obtain valid State of Texas and local liquor licenses for a period of thirty (30) consecutive days shall be grounds for City to terminate this Agreement for cause, unless said failure is due to the actions of City or to circumstances beyond the reasonable control of EAGLE. In addition, EAGLE shall purchase and sell such other food, beverage and merchandise at the Facility for such prices as EAGLE deems prudent. If EAGLE is negligent in the sale of beer, wine, or liquor at the Facility and any licenses or pennits are revoked, EAGLE has ninety(90) days to correct the infraction and apply to have the revoked license or pennit reinstated. Failure to connect this infiaction shall be grounds for City to terminate this agreement. i. Golf Fees. Posted fees for golf, and all subsequent changes, shall be approved by the City management. Promotional programs may be utilized at the discretion of EAGLE in order to maximize revenues based on market conditions. j. Corporate Purchasing. Due to EAGLE's size, it is able to negotiate national purchasing contracts with certain vendors. If the Facility utilizes such national purchasing contracts, EAGLE agrees to share a percentage of any marketing allowances received in conjunction with such agreements with the City. City will also benefit from EAGLE's negotiated pricing, however all equipment leases and operating contracts will be in the name of AdniJlronHosseGolfC.omsefManage entAgr/02127/12fPage 4 of 53 City. k. Pont of Sale System. In order to best serve the City, EAGLE shall use a Point of Sale system("POS"),purchased by City,that is compatible to EAGLE's POS. 1. Capital Improvement Projects. In accordance with the Annual Budget and as approved by the City, undertake, repair, and replace all identified capital improvement projects in accordance with all state and federal laws. Depending on the specific improvement, projects may be coordinated with the corresponding city department, i.e. Public Works, Parks and Recreation, etc. III. Building and Grounds Maintenance. EAGLE at all times shall maintain the buildings and grounds maintained with the Facility to the highest standards free from rubbish, debris and litter, in good repair and condition and in an attractive manner. n. Contingent Management Fees. Upon execution of this Agreement, EAGLE shall be deemed to have waived all claims relating to Contingent Management Fees under previous contracts with City. 3. Net Cash Flow. On the 15th day of each month during the term of this Agreement or any renewal hereof, EAGLE shall pay to City one hundred percent(100%) of the Net Cash Flow from the Facility, determined in accordance with the provisions of this Section, for the period ending on the last day of the preceding month. "Net Cash Flow" shall be a dollar amount, equal to (a) Cash Inflows less(b)the sum of: Cash Outflows (including approved capital expenses). a. Cash Inflows. "Cash billows" shall mean all cash receipts (i.e. — no accruals) of any kind from operation of the Facility, including but not limited to, green fees, cart rentals, range fees, proceeds from the sale of food, beverage and merchandise, rebates, rentals, proceeds from the sale of assets, interest income, and insurance proceeds. Cash Inflows shall not include fees collected for golf lessons if the fees are paid directly to the professional providing such lessons. b. Cash Outflows. "Cash Outflows" shall mean all cash expenses (i.e. — no accruals)made in connection with or for the benefit of the Facility, and payment for: (1) Employee related expenses including, but not limited to, payroll, payroll taxes, employee benefits (including insurance, health and welfare benefits), umennployment insurance and taxes, 401(k) contributions, employee disputes and litigation, testing, hiring and AdninVIronHosseGolfC.omsefManagmentAgr/02127/12fPage 5 of 53 training. Bonuses paid by EAGLE to its employees are not subject to expense by the City unless included in the approved budget and earned according to EAGLE guidelines. (2) Notwithstanding anything else to the contrary in this Contract, City shall not be responsible for and shall not be required to reimburse EAGLE for the cost of employee claims, attorney fees or litigation expenses arising out of claims for race, sex, age, or other discrimination alleged to have been committed by EAGLE. (3) Sales, use,rental and other taxes and govenunental fees and charges assessed against the Facility or its operation. (4) Cost of food, beverage, merchandise and supplies and all other inventory; (5) Costs associated with the procurement and maintenance of hsurance (including the insurance coverage specified in Section 13 hereof) including all deductibles and self- insured retentions; (6) Cost associated with marketing, advertising and promotion of the Facility; (7) Acquisition costs, lease payments and debt service payments for equipment furniture, fixtures and other capital items; (8) License fees, dues and subscriptions; (9) Costs of maintaining and improving the golf course, pro shop, clubhouse and other parts of the Facility;. (10) Base Management Fees (as defined in Section 6 hereof) paid to EAGLE in accordance with this Agreement; (11) All fees associated with the Facility banking, accounts, or audits; (13) With the prior approval of City, fees of outside consultants and third party contractors retained by EAGLE in connection with the operation of the facility AdninVIronHosseGolfC.owsefManagementAgr/02127/12fPage 6 of 53 (14) Travel/training incurred in connection with the operation of the facility by employees of the facility only. (15) Other costs reasonable and customary in the industry (16) All obligations and costs to defend all disputed claims arising out of or resulting from EAGLE's activities conducted in connection with or incidental to this Agreement. C. Actual Capital Expenditures. "Actual Capital Expenditures" shall mean all cash payments for equipment, furniture, fixtures, Facility improvements and repairs, capital iteans and other customary expenses incurred in the operation of Facility in compliance with City capitalization policies. In the event of an emergency, EAGLE is authorized to make an otherwise unapproved capital expenditure. EAGLE will notify City within fifteen (15) business days following making such expenditure. For purposes of this Paragraph, "Emergency" shall mean any improvement or maintenance required to ensure the health and safety of the Facility's guests or employees,or as otherwise required by operation of law. d. Approved Reserves. "Approved Reserves" shall mean the amount of cash approved by City to be held by EAGLE for future operation of the Facility,but in no event less than one month's operating Cash Outflows. City shall pre-fiord the Facility Accounts (defined hereof) with the Approved Reserves within 5 business days of the Start Date of this Agreement. 4. advances from City. If, at any tine, the Approved Reserves from the operation of the Facility are not sufficient to meet the actual Cash Outflows as they become due, City shall advance to the Facility the amount of cash necessary to meet such obligations (such amount being referred to as an "Advance"). EAGLE shall supply sufficient documentation for such requested advances. 5. accounts. All Cash Inflows, Advances and Approved Reserves shall be held by EAGLE for City, subject to such fluids being disbursed for Cash Outflows and Actual Capital Expenditures. EAGLE shall maintain one or more separate accounts (collectively referred to as "Facility Accounts"), which may include interest earning accounts, at one or more commercial bails, each approved in advance by City, for the receipt of Cash Inflows, Advances and Approved Reserves and for the payment of actual Cash Outflows and Approved Reserves. EAGLE shall account to City and pay all payments due to City from Facility Accounts in accordance with this Agreement. EAGLE shall not corimungle Cash Inflows, Advances and Approved Reserves with other money or accounts, and shall not take any money or property from the Facility Accounts or from the Facility except to make payments for actual Cash Outflows and Approved Reserves as set Adni VIronHosseGolfC.omsefManagementAgr/Q2127/12/Page 7 of 53 forth in this Agreement. EAGLE shall not purchase goods or services fi-om an entity affiliated with EAGLE unless such purchase is on terms reasonably competitive with terms available from non- affiliated sources. 6. Management Fees. The `Base Management Feel' shall be an amount equal to 4.5 percent (4.5%) of monthly Cash Inflows (as defined in Section 3.a.)less proceeds from the sale of assets, interest income, and non-business interruption insurance proceeds for the previous month. This fee is due and payable on the fifteenth day of the following month. Eagle is to provide detail of the calculation of management fee withheld fi-om net operations with each monthly financial statement report submission to the City's finance department. EAGLE shall deduct the payment for management fees from net operations of the Golf Course each reporting fiscal month. All fees paid to Eagle Parent Company from Iron Horse Operations shall be recorded and reported in separate budgeted line item on Eagle's financial system labeled as "Management Fees". 7, Accounting. EAGLE shall maintain books and records relating to the business activities of the Facility separate from its other books and records. EAGLE shall prepare an opening balance sheet listing assets and liabilities used or incurred in the operation of the Facility. Thereafter, EAGLE shall have monthly financial statements prepared which shall include unaudited balance sheets and income statements (each month's records shall be referred to separately as the "Monthly Financial Statements") prepared as if the operation of the Facility is a business entity separate from EAGLE and City. EAGLE shall deliver a copy of the preceding month's Monthly Financial Statements within fifteen (15) calendar days after the end of that month, except where circu instances beyond the reasonable control of EAGLE delay delivery of such statements. City agrees that if actual practice indicates the deadline set forth in the preceding sentence is impractical or impossible for EAGLE to meet, City shall modify such requirements. In addition, EAGLE shall deliver a copy of its audited financial statements for each calendar year during the term of this Agreement or any renewal thereof. At any time during the term of this Agreement, upon five (5) business days advanced notice and during normal business hours of operation, and for three (3) years after the conclusion of this agreement, City shall be entitled to inspect the books and records of the Facility, all Monthly Financial Statements, and the City may conduct an audit of the Facility. If an audit is prepared at the request of the City, such Cash Outflow shall be an eligible Cash Outflow of the Facility as defined in Section 3.b.12 above. EAGLE shall provide City with a complete list of Facility assets within 10 business days of receiving such request from City. EAGLE agrees to provide detailed explanation to City of all changes in capital asset accounts. Such explanation shall accompany the monthly financial Adni VIronHosseGolfC.omsefManage enL4g/02I27112fPage 8 of 53 reports which are due to City on or before the fifteenth(15) calendar days after the end of the month in which the change occurred. Detailed explanation includes, but is not limited to: the description of the asset purchased, sold, or otherwise disposed; purchase price of the asset or proceeds received fi-om the sale of the asset; asset serial or other identifying number; and other pertinent details typically included in a sub-ledger of assets. EAGLE further agrees to provide detailed account activity and other accounting-type reports within 10 business days of receiving such request from City or City's auditors. S. Measurement Devices. The City shall have the right to conunission various service measuring programs to determine the performance of EAGLE. These may include golf course audits, customer suveys, or other measurement devices created to provide non-biased feedback to the City about the overall operation of the Facility. The fees for such services shall be paid from the Facility accounts. Within thirty (30) days of receiving the results of any commissioned measurement device, the City shall provide copies of the full report to EAGLE. The results of these devices may be used by the City in determining the continued services of EAGLE or the extension/renewal of Management Agreement. 9. Default by EAGLE. a. Events of Default. Any one or more of the following events shall, unless cued in accordance with Section 9.b. hereof, constitute a default of this Agreement by EAGLE ("Default"): (1) Failure to timely submit monthly net cash flows to the City. (2) A material breach of the obligations of EAGLE under Section 5 of this Agreement; or (3) A discontinuance by EAGLE of its business or abandonment of its activities at the Facility; or (4) A material breach of any material term or provision of this Agreement, which remains uncured 30 days after EAGLE receives notice thereof; or b. Cure. EAGLE shall have fifteen (15) days after receipt of written notice from City specifying the nature of its Default under Section 9.a., hereof,within which to cure such Default, or such longer period of time as may be reasonably required to cure such Default provided that EAGLE promptly comrmences the remedy of such Default and is continuing diligently to complete such cure. Adni VIronmosseGolfC.omsefManagementAgr/02127/12fPage 9 of 53 C. Exercise of Termination Option. In the event of a Default under Sections 9.a(l), (2), or (3) hereof, City may immediately terminate this Agreement upon expiration of the core period described in Section 9.b hereof,by delivering to EAGLE written notice of its election to terminate the Agreement, provided that EAGLE has not timely cured the Default. City shall pay all amounts oNved to EAGLE within three (3) business days of termination. In the event of a Default under Section 9.a(4) hereof, the City may give written notice of termination to EAGLE and termination shall become effective thirty (30) days after such termination notice is received by EAGLE. City shall pay all amounts oNved to EAGLE within three(3)business days of termination. 10. Default by City. a. Events of Default by City. Any one or more of the following events shall constitute a default of this Agreement: (1) A breach of any material term of this Agreement; (2) Failure to timely Advance fluids to EAGLE pursuant to this Agreement. b. Cure. City shall have fifteen (15) days after receipt of written notice from EAGLE specifying the nature of its Default under Section 10.a, hereof within which to cure such Default, or such longer period of time as may be reasonably required to cure such Default provided that City promptly connnences with the remedy of such Default and is continuing diligently to complete such cure. C. Exercise of Termination Option. In the event the City fails to timely cure a Default, EAGLE may give written notice of termination to the City and termination shall become effective thirty(30) days after such notice is received by the City. City shall pay all amounts owed to EAGLE within three (3)business days of termination. 11. Transfer Upon Termination. Upon termination of this Agreement, EAGLE shall inunediately transfer and assign to City all assets of the Facility which would properly be reflected on the Financial Statements of the Facility as provided in Section 7 of this Agreement. The City shall assume all obligations and contingent liabilities relating to the Facility, other than contingent tort liabilities which result from the intentional malfeasance or negligence of EAGLE or its agents or tort liability resulting from premises defects. a. Assets to be Transferred. Assets to be transferred and assigned to City shall include, but not be limited to, all of EAGLE's right, title and interest to any of the following arising AdninVIronHosseGolfC.omsefMa gementAgr/02127/12fPage 10 of 53 out of activities of the Facility or purchased by EAGLE from Advances from City, or Cash Inflows of the Facility (other than insurance proceeds relating to liabilities not required to be assumed by City): (1) Cash and investments in the Facility Accounts; (2) Accounts receivable; (3) Other receivables; (d) Inventories of merchandise, food, beverages and supplies; (5) All equipment, farriiture and fixtures; (6) Prepaid accounts and deposits; (7) Contract rights; (8) Course specific trade namcs; (9) Property level boobs and records; (10) Property level proprietary information; and (11) Property level goodwill. b. Liabilities to be Assumed. Liabilities which City assumes, or against which City shall indemnify EAGLE, shall include all debts and other contractual obligations arising out of the operation of the Facility. Such assumption of liability shall not include any tort liability resulting from premises defects, the intentional wrong doing or negligence of EAGLE or its agents. C. Closing. The transfer of assets and assumption of liabilities shall occur on the effective date of any termination utiless the parties agree otherwise. t2. Indemnity. a. Indemnification by City. The City shall, to the extent allowed by law, except as to matters covered by insurance required hereunder inderrmify and hold harniless and defend EAGLE, its officers, agents and employees from and against all liabilities for any and all Adni VIronHosseGolfC.omsefManagementAgr/02127/12fPage 11 of 53 claims, liens, suits, demands or actions for damages, injuries (including death) to persons,property damage (including loss of use), and expenses including court costs and reasonable attorneys' fees and other reasonable costs arising out of or resulting from the liabilities and obligation to be assumed by the City in accordance with Section 11 of this agreement. Nothing herein shall operate as a waiver of governmental imnnmity or consent to be sued. b. Indemnification by EAGLE. Indemni . EAGLE shall INDEMNIFY, DEFEND (upon the City's request), and HOLD HARMLESS City, as well as City's, officers, directors, and employees (collectively, the "City Indenmitees") from and against all claims, lawsuits, actions, proceedings, losses, costs, damages, injuries, assessments, fines, penalties, liens, reasonable and necessary attorneys' fees and court costs, or awards of any kind or nature whatsoever, including any loss of or damage to City's real or personal property or its business operations (regardless of whether a third party asserts a claim), and the loss of or damage to any property, or injury to or death of any person, asserted by any person, firm, governmental agency or corporation whomsoever (including, without limitation, EAGLE, its employees, invitees, contractors and subcontractors or their employees and the City's employees, invitees and tenants, contractors, subcontractors and their employees, including survivors claiming under the wrongful death statute) that relate to, arise out of, or are otherwise connected with (a) any injuries to or death of any person occurring on or by reason of the person's presence on the land where the golf course is located, (b) activities, operations or omissions of or on behalf of EAGLE (or one of its contractors, subcontractors and/or their employees) on the Leased Premises, (c) any violation of any Legal Requirement or the imposition of any obligation to protect health or the environment, including the violation of any environmental regulatory law or regulation. C. Notice of Claims. EAGLE and City shall provide each other with prompt written notice of any event covered by the indemnity sections of this Agreement and in the event a claim or action is filed, each party may employ attorneys of its own choosing to appear and defend the claim or action on its behalf. Failure to provide such notice, however, shall not limit any party's indermnity obligations heremider. d. Limitation of Liability. Except for losses for which insurance is provided, the liability of EAGLE hereunder shall be limited to the amount of the annual Base Management Fee, and in no event shall any other assets of EAGLE or any constituent member or other Affiliate of EAGLE be subject to any claim arising out of or in connection with this Agreement. Notwithstanding anything contained herein to the contrary, the liability of City hereunder shall be limited to the amount of the annual Base Management Fee, 13, Insurance. As an expense of the Facility, EAGLE shall obtain liability insurance of Adni VIronHosseGolfC.omsefManagementAgr/02127/12/Page 12 of 53 the types and in the amounts set forth hereof from an underwriter(s) licensed to do business in the State of Texas. EAGLE shall furnish to City certificates of insurance, evidencing the required insurance, on or before the Start Date, and thereafter shall furnish new certificates upon request. So long as City is not in breach of this Agreement, EAGLE shall obtain and maintain the following types and amounts of insurance, for the term of this Agreement and any renewal hereof: a. Tyre and Amount of Insurance. The type and amount of insurance EAGLE shall obtain for the Facility shall be as set out below "TYPE" "AMOUNT" (1) Worker's Compensation and Statutory Employer's Liability or reasonably acceptable alternative (2) Comprehensive General (Public) Bodily Injury: Liability(or its equivalent) $ 500,000-per person to include(but not limited to) $1,000,000-per ocemrence the following: and Property Damage: $ 250,000-per occurrence (a) Premises/Operations or (b) Independent Contractors $1,000,000-Combined Single (c) Personal Injmy Limit for bodily injury and (d) Products/Completed operations property damage. (3) Fidelity Insurance- covering all Amount sufficient to protect the loss of employees and officers having the largest dollar amount in the control access to monies collected. or possession of an employee at any given time,but not less than $100,000 or such other amount as requested by the City). (4) Property Insurance-for physical Coverage for minnnuml of one hundred damage to the property of EAGLE percent(10040)of the fair market value located at the Facility, including of propel ty. improvements and bettennents to to the Facility. (5) Comprehensive Automobile Liability Bodily 111jury: Adni VIronmosseGolfC.omsefManagementAgr/Q2127/12/Page 13 of 53 (or its equivalent) -to include $ 500,000 per person coverage for: $1,000,000 per occurrence and (a) Owned/Leased Automobiles Property Damage: (b) Non-owned Automobiles $ 250,000 per occurrence (c) Hired Cars or $1,000,000 Combined Single Linnit for bodily injury and property damage. (6) Corporate Liability Umbrella At least$10,000,000 b. Additional Insurance Requirements. With respect to the above-described insurance, EAGLE agrees to: (1) Have City named as an additional insured, or an insured as its interest may appear, and (2) Provide thirty (30) days' written notice of any material change, termination or cancellation; (3) Provide for a waiver of subrogation in favor of the City. 11 Covenant of Cooperation. EAGLE shall provide City with prompt written notice of any material injuries suffered at the Facility, significant complaints, whether written or othenvise, about the Facility or its management, and actual or anticipated disputes with or claims by third parties, including, but not limited to, adjacent landowners. EAGLE further covenants to cooperate with City in resolving any such complaints, disputes or claims and City covenants to cooperate with EAGLE in resolving any such complaints, disputes or claims. 15. City's Representations and Warranties. To induce EAGLE to enter into this Agreement, City makes the following representations and warranties to EAGLE. a. Each of the Recitals set forth in this Agreement is true and correct. b. City owns or has the legal right to control the Facility free and clear of all liens and encumbrances. C. City has power and authority and all legal rights to enter into and perform AdninVIronHosseGolfC.owsefManagementAgr/02127/12/Page 14 of 53 this Agreement The officers of City executing this Agreement are duly and properly in office and fully authorized to execute the Agreement This Agreement, when duly authorized, executed and delivered by the parties hereto, shall create a valid and binding obligation on the part of City, enforceable against City in accordance with its terms. d. Except as previously disclosed in writing to EAGLE, there are no actions, suits or proceedings pending or, to the knowledge of City, threatened against City or affecting City, the Facility or any of City's assets, properties or rights, at law or in equity, by or before any court, arbitrator, administrative or governmental body or other person. Except as previously disclosed in writing to EAGLE, City is not in violation or default with respect to any applicable law or regulation which affects the Facility or the condition (financial or otherwise) of the City and the Facility fully complies with all applicable federal, state and local laws, ordinances, regulations, orders and directives. e. The Facility is adequate and in sufficiently good condition for EAGLE to operate a golf course, pro shop, clubhouse and other services contemplated by the terms of this Agreement The Facility has all water and utility hook-ups necessary to operate the golf course, pro shop,clubhouse and other services contemplated by the terms of this Agreement. f To the best of City's knowledge after reasonable investigation, City further represents and warrants (and such further representations shall remain in full force and effect indefinitely, accruing to the benefit of EAGLE and its successors and assigns)that: 1. There are no hazardous substances on, under or in the Facility, whether contained in barrels, tanks, equipment (movable or fixed) or other containers deposited or located in land, water, suunps or in any other part of the Facility or incorporated into any structure on the Facility or otherwise existing thereon, except the existing permitted above ground fuel tanks located on the Facility; 2. There is no pending lawsuit, agency proceeding or legal, quasi-legal or administrative challenge concerning the Facility, the operation of the Facility or my condition existing thereon, and no such claim, litigation, proceeding or challenge is proposed or threatened by any person or entity, or otherwise anticipated by City of which EAGLE has not been made aware, and the Facility and all operations thereon are not in violation of applicable law, and no goverunental entity has served upon City any notice claiming any violation of any statute, ordinance or regulation or noting the need for any repair, remedy, construction, alteration or installation with respect to the Facility, or any change in the means or methods of those conducting operations thereon; AdninVIronHosseGolfC.owsefManage entAgr/02127/12fPage 15 of 53 3. The Facility (and, to the best of City's knowledge, nearby property) has never been used for any industrial or couunercial operation involving hazardous substances, the sale, storage or transport of hazardous substances, any aspect of the provision of services which utilize hazardous substances, drilling, mining or the production of oil, gas, minerals or other naturally occurring products, or any agricultural activities involving the use and storage of fertilizers or pesticides; 4. No leaks, spills, discharges, releases, deposits, emplacements or emissions of any hazardous substance have ever occurred on,under, in or near the Facility. M. EAGLE's Representations and Warranties. To induce City to enter into this Agreement, EAGLE makes the following representations and warranties to City. a. Each of the Recitals set forth in this Agreement is true and correct. b. EAGLE is a duly organized and validly existing limited partnership in good standing under the laws of the State of Delaware. C. EAGLE has the full power and authority and all legal rights to enter into and perform this Agreement and any other agreement referred to herein and contemplated by this Agreement. This Agreement, when duly authorized, executed and delivered by the parties hereto, shall create a valid and binding obligation on the part of EAGLE, enforceable against EAGLE in accordance with its terms. t7. Environmental Indemnity. City agrees to indemnify, defend and hold harmless EAGLE fi-om any and all claims, damages, fines, judgments, penalties, costs, liabilities or losses (including, without limitation, any and all shuns paid for settlement of claims, attorneys' fees, consultant and expert fees) arising during or after the term of this Agreement or in connection with the presence or suspected presence of Hazardous Substance(as defined hereof) in or on the Facility, unless the hazardous substance is present solely as the result of the negligence, willful misconduct or other acts of EAGLE, EAGLE's agents, employees, contractors or invitees. Without limitation of the foregoing, this indemnification shall include any and all costs incurred between investigation of the site or any clean-up, removal or restoration mandated by a federal, state or local agency or political subdivision, unless the hazardous substance is present solely as a result of the gross negligence, willful misconduct of EAGLE's agents, employees, contractors or invitees. This indemnification shall specifically include any and all costs due to hazardous substance which flows, diffuses, migrates or percolates into, onto or under the Facility after the Agreement term Adni VIronmoseGolfC.omsefManagementAgr/02127/12fPage 16 of 53 commences. As used herein, "hazardous substance" means any substance which is toxic, ignitable, reactive or corrosive and/or which is regulated by any local government, the state in which the Facility is located or the United States Government. "Hazardous substance" includes any and all material or substances which are defined as "hazardous waste," "extremely hazardous waste," or "hazardous substance," pursuant to state, federal or local governmental law and includes, but is not limited to, asbestos, PCBs and petroleuun and petroleum-containing products. This provision shall survive the termination of this Agreement. 18. Relationship of the Parties. The relationship between City and EAGLE shall be and at all times remains that of the City and independent contractor, respectively. Neither City nor EAGLE shall be construed or held to be a partner, hunted partner,associate or agent of the other, or be joint venturers with one another. Neither City nor EAGLE shall be authorized by the other to contract any debt, liability or obligation for or on behalf of the other. 19. Notices. Except as otherwise specifically provided herein, any and all notices required or permitted under this Agreement shall be in writing and shall be deernred delivered upon personal delivery or upon mailing thereof when properly addressed and deposited in the United State Mail, first class postage prepaid, registered or certified mail, return receipt requested, or when properly addressed upon deposit with Federal Express, Express Mail or other trackable overnight courier service. Notices shall be properly addressed if addressed to the parties as follows: If to City: The City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, TX 76180 Attention: City Manager If to EAGLE: Hagen Cleek Regional Manager Evergreen Alliance Golf Limited, L.P. 4851 LBJ Freeway, Suite 600 Dallas, Texas 75244 AdninVIronHosseGolfC.omsefManage entAgr/02127/12fPage 17 of 53 With a copy to: Lynn Marie Mallery Senior Vice President and General Counsel Evergreen Alliance Golf Limited,L. P. 4851 LBJ Freeway„ Suite 600 Dallas, Texas 75244 The addresses for notices may be changed by written notice given to the other party as provided above. 20. Further Acts. Each party to this Agreement agrees to execute and deliver all docimients and instruments and to perform all further acts and to take any and all finther steps that may be reasonably necessary to carry out the provisions of this Agreement and the transactions contemplated herein. 21. Section Headings. The section headings in this Agreement are for convenience and reference only and shall in no way define, limit, extend or interpret the scope of this Agreement or of any particular section contained herein. 22. Interpretation. Unless the context requires otherwise, words used in the singular number shall include the plural and vice-versa. 23. Amendments and Waivers. This Agreement shall be modified only by written instr anent executed by the parties hereto. Any waiver of any provision of this Agreement shall be made ui writing executed by the party who could demand fulfillment of such waived provision. 24 Successors and Assigns. The rights and obligations render this agreement are not assignable by either party without the written consent of the other party hereto. 25. Governing Law. This Agreement shall be construed under and in accordance with the laws of the State of Texas. 26. Counterparts. This Agreement and all amendments and supplements to it may be executed in counterparts and all such counterparts shall constitute one agreement binding on both of the parties. 27. Severability. Should one or more of the provisions of this Agreement be determined to be illegal or unenforceable, the other provisions nonetheless shall remain in full force Adni VIronHosseGolfC.omsefManagementAgr/02127/12fPage 18 of 53 and effect. The illegal or unenforceable provisions or provisions shall be deemed amended to conform to applicable laws so as to be valid and enforceable if such an amendrnent world not materially alter the intention of the parties. 28. Entire Agreement. This Agreement (together with any attached Exhibits) constitutes the entire agreement between the parties concerning the subject matter of this Agreement, and supersedes all prior agreements, arrangements, understandings, restrictions, representations or warranties, whether oral or written, between the parties relating to the subject matter of this Agreement. 29. Force Majeure. The parties shall not be liable for loss, delay„ or inability to perform caused by Acts of God, riots, war, insurrection, government regulations, or cause or event beyond the control of the parties. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. CITY OF NORTH RICHLAND HILLS, TEXAS By: Mark Hindman, City Manager ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney Adni VIronHosseGolfC.omsefManagementAgr/02127/12fPage 19 of 53 EVERGREEN ALLIANCE GOLF LIMITED, L.P.,a Delaware limited partnership By: Premier Golf EAGLE GP, L.L.C., a Delaware Limited Liability Company, its General Partner By ATTEST: AdninVIronHosseGolfC.owsefManagementAgr/02127/12fPage 20 of 53 STATE OF TEXAS § COUNTY OF TARRANT § BEFORE Me, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared Mark Hindman, City Manager of THE CITY OF NORTH RICHLAND FALLS, TEXAS, known to me to be the person whose name is subscribed to the foregoing instnument, and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed, in the capacity therein stated, and as the act and deed of said City. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of 2012. Notary Public in and for the State of Texas My Counnission Expires: Print Name of Notary STATE OF TEXAS § COUNTY OF DALLAS § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared , President of Premier Golf, EAGLE GP, L.L.C., which is the General Partner of Evergreen Alliance Golf Limited, L.P. a limited partnership, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed, in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of , 2012. Notary Public in and for the State of Texas My Commission Expires: Print Name of Notary Adni VIronHosseGolfC.omsefManagementAgr/02127/12fPage 21 of 53 / u rz m.a I � i P 1 � >"I F as r n m '1 rig r 9// u sy9 F YI h/m ' y WaY+w c r ✓ V^ p y r1 �m J Gr i 1, d� F f" d 4 p, a f ti J ? r C 1 I1JT HORSE GOLF COURSE I )LTtr ,RIE S (Yj wars l6w mar k G nha w Ciros afYru 9oufal I!d..WtvkHV'p'? �wne ..... ........ AdvtixJUonHosseCmlfC,omsefManagementAgr/02127112/Page 22 of 53 AdninVIronHosseCmlfC.owsefManagementAgr/02127/12fPage 23 of 53 EXHIBIT B Iron Horse Golf Course Operational Guidelines February, 2012 Table of Contents 1. Operating Mission.......................................................................... p. 2 2. Hours of Operation.........................................................................p. 3 3. Facility Maintenance........................................................................ p. 4 4. Golf Course Maintenance Standards...................................................p. 7 5. Food & Beverage Standards..............................................................p. 10 6. Pro Shop Staff............................................................................... p. 14 7. Outside Service Staff.......................................................................p. 24 8. Player Assistant Program..................................................................p. 27 9. Player Development Program.............................................................p. 28 10. Practice Area.................................................................................p. 28 AdninVIronHosseGolfC.omsefManagementAgr/02127/12fPage 24 of 53 OPERATING MISSION The vision for Iron Horse Golf Course in 2012 is to provide a superior golf experience for each of our golfers/customers. To accomplish this, we will confidently execute an overall plan that focuses on course conditions, clubhouse upgrades and cleanliness and guest services, while maintaining the financial goals established in the current Operations Budget. This plan will include accountability to: ♦ Contimially upgrade the current course standards, ♦ Continually upgrade and improve the clubhouse facilities, focusing on order and cleanliness ♦ Improve event and daily play management for both residents and non-residents, ♦ Develop and consistently implement policies and procedures to ensure that established standards are met and maintained, ♦ Promote the game of golf to the local community by conducting a comprehensive Player Development Program, as well as offering both, group and individual golf instruction. Adnvm7ronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 25 of 53 HOURS OF OPERATION Our hours of operation are standardized; however they will be flexible enough to be dictated by traffic and seasonal conditions. The general public will always be made aware of these policies and any necessary deviation from them. Golf Shop Hours • November- Mid March (Standard Time) 6:30 AM to 6:00 PM (or dusk) Tee Times begin 7:00 AM • Mid March -October(Daylight Savings Time) 5:30 AM to 8:00 PM Tee Times begin 6:00 AM Shoteun Start Events Times for shotgun start events will be predicated upon the number of participants, day of the week and the time of year the event is being held. Practice Ranee Hours Practice areas open at daylight and will close at dusk. One day each week, the range will close 2 hours prior to dark: to enable staff to completely pick all range balls. This early closing will be done the evening prior to, the day golf course maintenance crew will be mowing the range. The current early- close day is Wednesday. AdnunirronHorseCmlfC"oa e/Management4g/02/27112/Page 26 of 53 FACILITY MAINTENANCE Iron Horse has long been recognized as one the premier facilities in Texas. The maintenance of the facility is intended to reflect and maintain this recognition. Both clubhouse and golf course are included in this plan, as they are equally important to the success of our operation. Restroorns Quarterly: Once every 3 months, the restroom floors will be professionally cleaned. This will involve stripping and deep cleaning the floors and grout lines and a thorough rinsing of the floors. We will also utilize this same service for the tile areas in front of the &&B counter as well as the floor in the food preparation area. Monthly: Once each month, the clubhouse restrooms will receive a complete "deep cleaning" utilizing potent chemicals, stem and high power pressure washers. This includes the urinals, toilets, counters and walls. The facility is currently using the Micro-Shield Company for this service. Weekly: Both golf course and clubhouse restrooms will be professionally cleaned and sanitized each week. This includes the urinals, toilets and counters. The facility is currently using the Micro-Shield Company for this service. Daily: Golf course will be responsible for the on-going daily maintenance of the clubhouse and golf course restrooms. This includes,but is not limited to: ♦ Wiping all counter-tops, ♦ Keeping the mirrors clean, ♦ Scrubbing and wiping down toilets and urinals, ♦ Sweeping and mopping the floors, ♦ Wiping walls and doors when necessary, ♦ Restocking hand towels and toilet paper when necessary. A thorough cleaning each night of all areas and emptying the trash. Ongoing: A bathroom Checklist is located on the back of each restroom door. This sheet lists each of the above items with a space for checking off each item. Once an hour, either the cart/range staff or a member of the golf shop staff is responsible for physically checking each of these items. Any area needing attention will be taken care of at that time. The staff member will sign the sheet, acknowledging that they have checked on and taken care of each of these items. This sheet will be included with the daily closing paperwork each day. Any employee visiting the restrooms during the day will also be checking the above listed items each time they enter the restr-oorn. Any major problems encountered will be reported to the Manager immediately. Adnvn!rronnorseGolfC"oa e/Managmeent4g/02/27/12fPage 27 of 53 Clubhouse Grounds ♦ The outside areas„ adjacent to the clubhouse will be checked throughout the day, every day of the week. The outside service staff, under the supervision of the golf shop staff, is responsible for this. Trash, paper, cigarette butts, limbs, twigs and any other stray debris will be picked up and properly discarded. ♦ Each morning, if necessary, the outside entryways will be swept or blown off to remove any accunfulated debris. The outside trash cans and cigarette inns will be emptied each night and during the day as-needed. ♦ Once each week, weather permitting, the outside entryways and the patio area will be power- washed to remove any stains or dirt that may have accumulated. This will also be done by the outside service staff,under the supervision of the golf shop staff. The practice range tee area will be policed throughout the day, every day. This will be done by both, the outside service staff as well as the golf course maintenance staff. Trash cans will be emptied as-needed, paper cups restocked and fresh drinking water will be replenished each morning and refilled when necessary. ♦ Once each month the clubhouse windows will be thoroughly cleaned, both inside and out, by a professional cleaning crew. The windows are maintained throughout the week by the outside service and clubhouse staff. AdnunirronnorseCmlfC"oa e/Manageme¢t4g/02/27112/Page 28 of 53 RESTROOM CHECKLIST Date: Supplie Staff Member Signature Sinks Counters Urinals Toilets s Floor 7:00 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 AdninVIronHosseGolfC:omsefManagementAgr/02127/12fPage 29 of 53 GOLF COURSE MAINTENANCE STANDARDS EVERGREEN ALLIANCE GOLF LIMITED COURSE MAINTENANCE STANDARDS COURSE: Iron Horse DATE: 0110112012 GREENS TEES Species/Variety Champion Bermuda SpeciesNariety Tifwav 419 Bernnada HOC 0.17 HOC 1/2 inch Target Speed 9 Mowing Freq. 3X tries,thurs. sat Mowing Freq, daily Mower Type triplex Mower Type triplex Verticut Freq. 2 time per year Verticut Freq, weekly Topdress Freq. Par 3's weekly Topdress Freq. weekly Aerification Freq. 2x Aerification Freq. monthly Divot Repair Freq. daily marshals Ball Mark Repair Freq. daily by marshals Accessory Rotation Freq. daily Logo-ed Flags yes Logo-ed Accessories no Pin Placement Rotation yes Access.Repl. Sched. as needed Time to Repair Damage 24 hours Time to Repair Damage 24 hours Access. Repl. Sched. 4 time per year Overseeding Rate 10#/hl Pinspotter/Piu Sheets Pin Sheet Preventive Fungicides IPM Overseeding Rate 10#/M hnsect Control IPM Prev.Fungicide Apps 21 to 14 day sec. Weed Control pre and post Insect Control Yes Weed Control Yes pre and post BUNKERS Raking Freq. 4x Sand depth slopes 2 inches FAIRWAYS Sand depth bottom 4 inches Species Tifway 419 Bermuda Sand Type&Source Caylor#9 HOC 1/2 inch Time to dry after hrig. 6 hours Mowing Freq. 3x hues,thurs, sat Rafting Method mechanical Mower Type 5 plex Hand Rakes qty. 2 x or more Trimmming Freq. NA Edging Freq. monthly Verticut Freq, yearly in August Mechanical yes Topdress Freq. NA Chemical Ino Aerification Freq. aerway bi monthly Time to Repair Drainage 48 hours Divot Repair Freq. NA Time to Pmnp 4 hours Yardage Markers Yes barber poles Irrig. Head Yardage Yes CART PATHS Time to Repair Damage 48 hours Edging Freq. monthly Overseeding Rate I0#'s/M P. Rye Sweep/Blow Freq. monthly Preventive Fungicides none Time to Repair Holes weekly hnsect Control IPM Time to Repair Drainage weekly Weed Control IPM %Turf Adjacent to Green 100 %Turf Adjacent to Tee 100 %Turf Adjacent to Fwys 95 %Turf Adjacent to Rufs 90 Traffic Control(TC)type Ro es stakes signs TC Rotation schedule daily AdntixJlronHosseCmlfC.omse fManagementAgr/02I27112fPage 30 of 53 EVERGREEN ALLIANCE GOLF LIMITED COURSE MAINTENANCE STANDARDS COURSE: Iron Horse DATE 01/01/2012 COURSE ROUGHS RESTROOMS Species Bermuda&Fescue Cleaning Freq. daily by cart staff Weekly by HOC 1.5" -2" Service Mowing Freq. 2x Mower Type large area rotary Trirmning Freq. weekly LAKES/STREAMS Trhmm ng Type string Hazard Stakes yes Verticut Freq. NA Trim Mow Freq. bi-monthly Aerification Freq. 1 x %Aquatic Weed Allow. 10% Yardage Markers no brig. Head Yardage no RANGE TEE Time to Repair Damage weekly Species Tiflvay 419 Bennuda Overseeding Rate 6#/M HOC 1/2 inch Preventive Fungicides no Mowing Freq. 3x hrsect Control IPM Mower Type 5-ilex Weed Control pre and post Trinnning Freq. bi-monthly Verticut Freq. NA GROUNDS/PARKING Topdress Freq. daily divots cart staff Turf Mowing Freq. 2 x Aerifieation Freq. 2x HOC 2 inches Divot Repair Freq. daily divots cart staff Mower Type rotary Yardage Markers yes Trinunurg Freq. 2x Time to Repair Damage 48 hours Trirmning Type string Overseeding Rate 15#/M Overseeding Rate l0#!M Preventive Fungicides 110 Preventive Fungicides no Insect Control IPM bisect Control IPM Weed Control IPM Weed Control pre at post Turfi'Mat Rotation Freq. No Mats Edging Freq. 1 x Sweep/Blow Freq. Daily Time to Repair Holes week Time to Repair Drainage week Color Change Out Freq, 2x per year Additional Notes: Height of cut on greens will be determined on conditions through out the year. Prepared by: Kevin Lindsey AdninVIronrosseGolfC.owse/Manage ent4g/02127/12fPage 31 of 53 FOOD AND BEVERAGE STANDARDS This division offers guests a reasonably priced, diverse food and beverage menu in a safe and accommodating manner. Additionally, Food & Beverage employees will provide catering services for large group events at the golf course. • The Iron Horse F&B Manager, as well as the General Manager will earn, and maintain, the classification of"Certified Food Handler" • All F&B and Golf Shop employees will attend an approved TABC Alcohol Sellers Class and become certified. • Each guest attempting to purchase alcohol will be asked for his/her Unicard or ID. If the customer is not current, staff member will have them complete the proper paperwork, prior to the customer making a purchase. • Maintain the highest level of food safety in all storage, preparation and serving areas. All F&B employees will pass the Food Handler Class and maintain this certification. • Earn "excellent" ratings on all health inspections • Offer a comprehensive menu and a clean, customer-friendly dining area • Greet dining room guests inunediately during slow times and within 3 minutes during peak service times • Provide prompt, friendly and accommodating service • Adequately utilize beverage carts, Grill Trailer & the halfway house (caboose) to serve guests while they are playing golf • Properly staff the food and beverage division throughout the fiscal year • Increase food and beverage revenues while offering quality products at fair and competitive prices • Establish quality service and operation of pavilion in daily operations and special events • Achieve "above target" score on EAGLE operational reviews by providing excellent employee training, quality customer service and a clean, safe environment for food & beverage preparation and consmnption • Ensure guests have the opportunity to purchase goods from the beverage carts at least 4 times per round of golf • Provide food daily specials • Conduct Sunday Brunch • Receive favorable scores and continents on group event evaluations by serving high quality food and providing excellent customer service • Prepare weekly food and beverage revenue reports and monthly cost of goods sold reports. • Hold monthly safety meetings, and ensure meeting minutes and all related documents are kept on file Adnvm7ronnorseGolfC"oa e/Managmeent4g/02/27/12fPage 32 of 53 Kitchen Open Duties 1. Be on time for you shift. This includes being in proper uniform before you walk in the door with your nametag displayed on the right chest of your staff shirt. 2. Clock in and ask a golf shop assistant to get drawer #1. Confirm that there is $200 in the drawer. Double click on the POS icon on computer screen. When the screen asks for "amount in cash drawer,"just hit continue. (The amount should be $0.00) 3. Turn on interior light switches and turn off outside fan lights. 4. Turn on both grill switches and set the temperature to 375 degrees. 5. Make 2 pots of regular coffee, and Tea. 6. Unlock both side doors and turn on the TVs. (News or sports charnels) 7. Check the tables for cleanliness, changing any tablecloths that might be are dirty. Also, snake sure that the salt and pepper shakers are full, as well as the Sweet &Low and sugar packets. 8. Bring out muffins and Danishes from walk-in. 9. Set out chips, packaged food, and cookie container-on the front counter. 10. Ensure that the counter, cold table, freezer and refrigerator were stocked from the previous night. Look for your breakfast food items (eggs, cheese, tortillas, ham, sausage, bacon, etc). Restock the cups,napkins, sugar, creamers, and packaged foods if needed. 11. Strain the fryer grease, spray degreaser on the pan and run it through the dishwasher. Wipe down the area around the fryer while the pan is being washed. On Mondays and Thursdays, change the grease completely. t2. Do back stock: Tomatoes, lettuce, pickles, ham,turkey, onions,jalapenos, cheeses. 13. Bake cookies, wash the cookie trays, wipe down the cookie container, and place a new sheet of paper on the trays. W. Set up bucket of soil master in the middle sunk: for dirty dishes 15. Tun on dishwasher and hold fill it. 16. Make the beverage cart sandwiches. Start with three turkeys and three ham sandwiches. Ongoing Daily Procedures L Make sure that the cold table is filly stocked! 2. Restock cooler with beer, water and Gatorade. If there is not enough back-stock in the walk-in, replenish this with product from the cart barn cage. 3. Restock the front refrigerator and freezer with any necessary items: Bacon, hamburger patties, chicken breasts, sausage, French fries, hash browns, etc.... 4. Put the muffins and donuts back into the walk-in cooler. 5. Sweep behind the counter as well as in front of the counter. 6. Empty the trash cans if they are half-full, or more. 7. Empty and clean the coffee pots. 8. Restock the ice bin. 9. Make certain all tables are clean and the floor is kept clean with the push sweeper. 10. Clean windows and doors in dining room with glass cleaner and paper towels. Adnvn!lronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 33 of 53 Kitchen Cleaning and Closing Duties 1. Pull to thaw from the walk-in freezer to the walk-in refrigerator: hotdogs, hamburger patties, ham, turkey, tortillas, and cheeses. 2. Check the walk-in refrigerator and walk-in freezer for items that might be out of place, such as on the floor, uncovered, or items that need"day dots" or"'use first" stickers on them. 3. Pull bread out of the freezer and place on rack to thaw: Hamburger buns, trot dog bums,hoagies, white and wheat bread. 4. Change out the pans in the cold table and cover with lids, including the mustard and mayo. 5. Check all areas to make certain all food is restocked for the morning and cover with labels (i.e. pre-cooked bacon, sausage, chicken breasts, hamburger patties, fries, chicken tenders, onion rings, hash browns, cheeses, sauces, tortillas, eggs, hot dogs, and packaged foods.) 6. Restock the breads (i.e. hamburger bums, hoagies, hotdog buns, white and wheat bread) 7. Turn off the grill, Clean the grill thoroughly including the grease trap. 8. Soak and thoroughly wash all utensils, including all silverware, and put them away. 9. Wipe down the toaster, coffee machine, microwave, inside and outside of the refrigerators, including the seals. 10. Turn both grill switches off. 11. Pour out the tea and scrub the urn. If tea is more than h4 full,put it in the walk-in for next day. 12. Change and refill the butter tray. Wrap the top with a piece of foil and place back on the grill. 13. Clean the hotdog machine. Wrap any unused hot dogs and store properly in the refrigerator. 14. Clean the large white cutting board with bleach and run the small cutting boards through dishwasher. 15. Change out any dirty tablecloth and make certain there is rolled silverware. 16. Empty the trashcans and wipe them down. Run the lids through the dishwasher. TAKE TRASH TO DUMPSTER. 17. Drain the dishwasher after all items have been properly washed. (Don't forget to empty the food trap.) 18. Restock all beer, Gatorade, and water. 1 case of each domestic beer, 2 six packs of each import beer, 1 case of each Gatorade and I case of water. 19. Wipe all counter tops down with a sanitizer and a clean towel 20. Put the cookies and packaged food and chip rack in the back 21. Put the liquor away and lock the cabinet. 22. Clean out the sinks in back. with sanitizer and spay with stainless steel polish. 23. Sweep and mop all floors. This includes the walk-in refrigerator, prep area, and dishwasher, behind the counter and in front of the counter. Make sure you rinse the mop out and dump mop bucket out when you are finished, 24. Ensure that the beverage calls are restocked, iced and locked tip. 25. Make sure both side doors are locked and the back door is locked. 26. Turn off the TVs and all of the interior lights, leaving on the row of lights behind the F&B counter. Adnvm7ronnorseGolfC"oa e/Managmeent4g/02/27/12fPage 34 of 53 Closing the Cash Register Out 1. Court your drawer down to $200. All other monies will comprise your nightly deposit. 2. Get two (2) envelopes from the drawer under the register. On one envelope write "F&B Deposit' Write the date and your initials. On the second envelope write "F&B paperwork" Write the date and your initials. 3. Enter your employee number on the computer and hit the "Cashier Options"button. 4. Select"exit POS" 5. It will ask you if you want to close a "T' out. Select "yes." It will then ask you if you want to count the cash drawer down. Select"yes." G. Follow the on screen instructions when inputting the number. Put in the number of pennies, dimes, nickels, quarters, etc. into each box. Make sure that the total on the right matches what you have in your possession. When you are finished hit the"continue"button. 7. Put the money for deposit in the"deposit envelope." 8. Record all credit card gratuities into the Credit Card Gratuity binder. Put register closing receipt, all credit card receipts, employee receipts, and tabs, in the envelope labeled "F&B paperwork." 9. Leave the actual drawer open, so that people can see that no money is left in there overnight. 10. Hand both envelopes and your cash drawer to a golf shop attendant. Adnvm7ronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 35 of 53 PRO SHOP STAFF The General Manager is responsible for the day to day golf operations and course staff. An operations manual will be placed behind the counter for easy reference for all staff to reference. Also, an EAGLE Policies and Procedures Manual is located in the business office and all employees have access to this manual. Regular training sessions will be held to reinforce these rules and to introduce any changes or additions to our policies. Training will focus on these updates, POS procedures and stressing our commitment to customer service. All staff will be expected to adhere to established standards, including but not limited to the following operational procedures. DAILY PROCEDURES FOR GOLF SHOP Onenin� 1. Arrive 30 minutes before the first scheduled tee time. 2. Unlock door and disarm security system. 3. Turn on all lights and unlock all other doors. Make sure all lights are working. 4. Completely fill out cash reconciliation worksheet, counting all drawers, cash bags, and change safe. 5. Bring P.O.S. system up on all computers and make sure they are in working condition. 6. Make a copy of that day's Tee Sheet and give to the Starter. 7. Review Tee Sheet for any notes or special instructions that you need to prepare for during the day. 8. Confirm Course conditions with Maintenance. 9. Give Cart Attendant Daily Check Sheet. 10. Print Marshal Sheet- 11. Make sure that the Golf Shop is clean and presentable. Clean all glass and vacuum if necessary. 12. Make sure that all supplies are fully stocked (i.e. scorecards,pencils, gloves, balls, tees, etc.). 13. Make sure that you have enough range balls. 14. Check schedules of outside services and player assistants to ensure that we are staffed properly. 15. When there are no Cart Attendants, you will need to assist in the pulling of carts and other miscellaneous items usually taken care of by the outside staff. 16. Note anything that was not completed on previous night's Closing Checklist. 17. Shotgun starts: have Player Services stage balls on practice tee and post alpha list for check in to optimize foot traffic flow in and around shop area. Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 36 of 53 Ongoing Dally Procedures 1. Spread hospitality and good will among all guests and make them feel welcomed. 2. Sell, display, arrange, and fold merchandise. 3. Assist the public by answering questions and explaining course policies. If you do not know the answer to a question, find out and get back to the individual! 4. Keep the Shop neat and clean daily. Dust and straighten merchandise displays. Clean windows, counters and doors. 5. Assist in the changing of displays on a weekly basis. 6. Assist in the unpacking and pricing of merchandise. 7. Continually re-stock merchandise/supplies and make notes of any supplies or merchandise that is needed. 8. Place all return merchandise in the appropriate place. 9. Cheek surrounding outside areas for trash, cigarette butts and clutter. 10. Check restrooms for cleanliness every hour. 11. Take messages or notes for staff and make sure they are clear and legible. 12. Make sure the appropriate amounts of range balls are behind the counter. 13, No food or beverage behind the counter. 14. Follow the Tee Time Policy. 15. Check in the golfers for play. Make certain to record all golfers' names on the Tee Sheet, 16. Assist in the preparation of outings and tournaments. 17. Direct outside service personnel on special projects. 18. Stay aware of any changes to course and practice area conditions, advise any players of important changes,record new phone message if needed. 19. Thank everyone for their business! Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 37 of 53 Closing Procedures 1. Complete daily closing procedures. Put cash drawers in safe with appropriate dollar amount in them. Count backup change in safe and verify the proper dollar amount. 2. Completely fill out cash reconciliation worksheet, counting all drawers, cash bags, and change safe. 3. Prepare deposit and all corresponding paperwork and place in safe. 4. Close out POS. 5. Fill out Closing Checklist and sign it. 6. Clean windows, displays, all glass and straighten the merchandise. 7. Empty all trash cans. 8. Vacuum floor in Golf Shop. 9. Do general building cleanup. 10. Print a Tee Sheet for the following day's play from computer. Check tournament calendar for events that need to be on the Tee Sheet a week in advance so no regular play is booked on top of tournament. H. Make sure all carts are in. 12. Follow up on all duties for the outside staff and make certain all are completed. 13. Turn on all outside lights. 14. Turn out all inside lights and lock all doors and windows. 15. Set alarm system and lock front doors. 16. Lock all doors in the cart barn, set alarm and lock the gates. Adnvn!rronnorseGolfC"oa e/Managmeent4g/02/27/12fPage 33 of 53 In addition, all Pro Shop staff will be responsible for executing the following procedures: GENERAL GOLF SHOP PROCEDURES Answering a Telephone Call Exceptional customer service begins the moment you answer the telephone. We can create a lasting friendship with a golfer, or lose one forever, with our phone etiquette. • Always answer the phone with the following greeting, "Thank you for calling Iron Horse the areas favorite Golf Course, this is how may I help you?" • Always answer the telephone in a professional and timely manner by the third ring. • Speak slowly and clearly. • Do everything in your power to accommodate the caller. Placing a Call on Hold • Always say "May I put you on hold please?" Common courtesy with an emphasis on "may" and "please." Simply saying, "hold please" is not good enough. We need to reach out to the caller in a manner that serves their needs not ours. • If the caller is unable to hold,then get a name and phone number and return their call. • "Than you for holding, how may I help you" is the proper way to follow up with a caller who has been on hold. Taking a Reservation The Point of Sale system is a powerfirl tool and can help in your daily operations in many ways. However, as with any software system, information must be entered in a specific order. 1. "Thank you for calling Iron Horse golf Course,this is how may I help you?" Find out the day and time the caller would like to play. • Move to that particular time frame. • Get as close as you can to the time requested. • Always offer two tee times, if possible. This gives them a better choice to fit their schedule. • Continue to offer options mntil the caller takes a time. For example, if a caller wants a 9:00 a.m. time on Saturday and we are full, and then offer him the next closest time that day, then Sunday. Do not let the call end without securing the business. Remember they called because they want to play your course. • If all else fails, inform the customer that we take reservations tip to five (e) days via phone calls and up to 10 in advance through our website. Ask if there is a time within that time frame that we could book them a reservation. Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 39 of 53 3. How many players will the caller's group have? • If less than four, try and pair them with another partially filled time slot. • Having consecutive tee times filled with twosomes is unacceptable. • Remember that our goal is to maximize the number of rounds played. 4. Is the caller playing 9 or 18 holes? • Do not give 9-hole players/groups times in "peak periods," (i.e. Friday— Sunday before 2 p.m.). Offer back nine a.m. special or super twilight special. 5. If the suggested time is accepted, get the caller's phone number for contact information. 6. Get the caller's full name. • If you're not reasonably sine you can spell it correctly, ask them. 7. Enter the proper P.O.S. code for the type of round to be played. 8. Once you have all of the pertinent information, repeat it to the caller. Example: "Mr. Johnson, I have you confirmed for a foursome playing 18 holes at 12:00 p.m. on Saturday, the 25a`. Is there anything else I can help you with while I have you on the phone?" Make sure the customer is informed of the rate. 9. Before you hang up, the customer must be informed of our cancellation policy and to call if there will be any changes to their reservation. 10. DO NOT USE negative phrases such as "We're slaumned!" or "Booked solid, can't get you out," etc. Always give a time when they might be able to get off the tee and encourage them to come and get on the waiting list or try to get them to reserve a tee time for another day. 11. Always thank the customer for calling. 12. If a time cannot be confirmed for any reason, we still must thank them for calling and ask them to try another time. Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 40 of 53 Tee Time Policy • Tee-times can be made up to five (7) days in advance for the general public and 10 days in advance through our web-site. • Persons wishing to make multiple tee-times for the same day must provide a credit card number in order to hold these times. This will greatly reduce the likelihood of no-shows. Handling Objections to Credit Card Guarantee • If a caller complains about leaving a credit card number to reserve multiple tee times, diplomatically explain that it allows us to give the greatest number of people who want to play the golf course a chance to play. No shows deny those who wanted to bo9ok a time, but were told we were full, a chance to play. If a caller does not have a credit card, suggest that another member of the group call and hold the time with their credit card. We will hold the time until the end of the day to wait for such confirmation. Let the caller know that their time will be erased if they do not call by the end of the day. • If no member of the group has a credit card, a final option is for a member of that group to come in and prepay by the end of the day. • There will be no exceptions to this policy for multiple reservations. Cancellation Policy • Our cancellation policy requires a 24-hour notice. This gives us a chance to re-fill the tee time. • There is never a penalty for bad weather! • The only way a golfer can be penalized is if they do not show and they do not call. • Always refer to the waiting list to re-book the open tee time. Adnvm7ronmorseGolfC"oa e/Managmeent4g/02/27/12fPage 41 of 53 Guest Registering/Check-in • Always greet the customer first (if you know their name, use it). • All players' names and should appear on the P.O.S. Tee Sheet. 1. Ask for the name of the person who reserved the tee time. 2. Are they playing 9 or 18 holes? 3. Are they walking or riding? Ask if they need one or two carts? Always assume and act as if they are riding. 4. Give each player a total amount due, correct change, and a receipt. All players must receive a receipt. 5. Ask them if they need golf balls,tees or gloves. Upsell/Upsell/Upsell. 6. Let them know; • When they can expect to begin their round • Where they can find their golf cart and the direction to the first tee • That you will announce them to the tee over the P.A. system or via the starter 7. Always say "Thank you" and offer some parting goodwill, i.e. "Play well" or "Enjoy your round." Accenting Checks • It is the policy of the golf course that we only accept checks for events, not for individual tee times or merchandise. • Make certain that all checks are local and have the customer's name, current address, phone number and bank account number. • Make sure the check is written for the correct amount and that the figures match the handwritten total. • Verify signature and name with a photo ID,preferably a Drivers License. • Never accept a two-party or payroll check. Credit Cards • Credit cards can be used for purchases only and for the exact amount of the purchase. Credit cards cannot be used to give cash back. • Make sure the customer signs the receipt and receives the yellow copy (marked Customer Copy). The white copy(marked Merchant Copy) is placed in the receipt file. • Be certain to enter Visa, MasterCard or American Express as method of payment when entering in the P.O.S. system. Adnvm7ronnorseGolfC"oa e/Managmeent4g/02/27/12fPage 42 of 53 Handling Credit Card Denials • Very discreetly and with respect, inform the customer that their credit card was denied and ask for another method of payment. There are several reasons a credit card can be denied and not always is it due to credit limits or non-payments. • If the customer does not have another method of payment, quietly get the Manager on duty. • Try calling the credit card company when prompted by the machine. Cart Rentals • All players renting a cart must have a valid driver's license and be at least 18 years old as a Cart Liability Agreement must be signed, and The State of Texas does not recognize agreements signed by persons under the age of 18. • No one under the age of 16 may be permitted to drive a cart at any time. • All rented carts must be entered on the P.O.S. Tee Sheet. • Cart rental is charged on a per rider basis (each player pays for 'i total cart rental). • There shall be only 2 bags and 2 passengers per cart at all times. • Non-players who wish to ride along must pay for their half of the call rental. Club Rentals • Golf clubs are rented through the Golf Shop. • A valid driver's license and/or credit card along with a completed "Club Rental" form are required of all players renting a set of golf clubs. • Attach completed rental form to ID and place under register drawer until the player has returned the clubs in good condition. • Be sure to show the customer that they are receiving a complete set of clubs (3 woods, 9 irons, and a putter) in good condition before they take them out on the course. Good condition means clean clubs with grips that are not slick. • Any lost or damaged clubs must be compensated for. Cash or credit cards may be used for compensation. • The closing shift in the Cart Department is responsible for making sure rental clubs are cleaned and returned to proper storage area. Tournament Policy The Event Sales Person will book all golf outings. If a customer calls, interested in hosting a tournament, get as much information as possible so the appropriate person can contact them. Tell the guest about the facility, and ask them if they have played the course. Pass the contact information onto the event Sales Person as soon as possible. Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 43 of 53 Using the Public Address (P.A.) System • Speak clearly and slowly when calling players to the tee, clubhouse, etc. • During"peak"times, each group should be called no less than two times. • On the first (or tenth) tee. ("The first tee is now available for Jones foursome") • 2nd up, on deck or 7 minute call. (`The Smith foursome is next on deck") • 3rd up, in the hole or 15 minute call. (`This is a first call for the Wright group.") • Do everything in your power to get each group to their designated starting point in a timely manner. • if there is no starter, record exact tee off times for each group on a P.O.S. Marshal's Report. Complimentary Rounds • All complimentary rounds must be approved by the Manager and entered into the P.O.S. as well as the Complimentary Log. • Make sure that proper complimentary codes are entered into the P.O.S. system. Charitable Contributions/Donations • All contributions/donations will be left to the discretion of the Assistant City Manager or General Manager. • Take a message and make sure to get a fill name and telephone number for return contact. • A letter requesting a donation must be sent to the City Manager's Office or General Manager's Office on company stationary. Rain Checks • Rain checks will be issued if the golf course becomes unplayable, or if lightening has been spotted in the area. • Rain Checks are based upon a pro-rated basis. The amount the golfer paid for his/her round is divided by 18 (18 hole round), by 9 (nine hole round). This amount is then multiplied by the number of un-played holes and a rain-check is issued for this amount. Example:: Golfer paid $36.00 for the round; $36.00 divided by the 18 holes is $2.00 per-hole; Golfer played 7 (seven) holes; Rain-check of$22.00 is issued for the 11 (eleven)un- played holes. • No refunds are to be given. • Rain checks will generate from the Point of Sale system. Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12/Page 44 of 53 Gift Certificates • Electronic Gift Cards may be purchased for any denomination and include tax. • All gift cards must be entered into the P.O.S. system at the time of sale. The number located on the back of the card may be entered manually or the bar code may be scanned. • All gift cards sold should be placed in a Golf Course Logo envelope with a scorecard prior to handing them to the customer. • If a gift certificate is purchased over the phone, be sure to fill out the Gift Certificate Form that includes name, telephone number, credit card information, description, and mailing address. Redeeming Gift Certificates • Gift cards should be handled the same as cash. • Process the purchase as a normal transaction except the form of payment will be "Gift Certificate" instead of cash, check or credit card. • If only a portion of the Gift certificate is redeemed, inform the customer how much credit is left on the card and return the card to them. • If the entire amount on the card is used, keep the card after the transaction, staple the receipt to the card and turn it in with the days end paperwork. • It is against company policy to cash in a Gift Card without the actual card. The number cannot be used for redemption. Lost and Found All Lost and Found Items will be kept in the Golf Shop at all times and will be coordinated with the Cart Department as well. Items must be kept for sixty(60) days before donating or discarding. + Record the date the item was last; Get a complete description of the lost item; Get the name and telephone number of the person who lost the item; Sign or initial the lost and found form and put the item in the designated area for lost and found items; Keep a file for lost and found items. If An Item is Found • Get the naive and telephone number of the person who found the item; Check the "Lost" section of the Lost and Found Log for the rightful owner's name and telephone number; Promptly notary the owner that the item has been found; Tag the item with the customer's name and telephone number for reference; Keep the item behind the Golf Shop counter until the owner can pick it up; Verify that the person picking up the item is the owner by asking for a telephone number and verify with tag. Adnvn!&onHorseGolfC"oa e/Managmeent4g/02/27/12fPage 45 of 53 OUTSIDE SERVICE STAFF The Outside Service staff will report directly to the Assistant Golf Professional(s), and indirectly to the Golf Course Manager.. DAILY PROCEDURES FOR CART DEPARTMENT Opening • Arrive 30 minutes before the first scheduled tee time. • Unlock cart facility. • Get Daily Check Sheet from Golf Shop and complete assignments as noted. • Set up adequate number of golf carts in an organized fashion, inside and out. • Make sure carts are clean and trash fine. • Make sure new scorecards and pencils are in their proper position on all carts. • Check chargers to make sure carts are fully charged and check tire pressure and fill, if needed. • Make sure bag straps are looped into position. • Cart staging area should be fi-ee of litter and debris. Empty all trash containers. • Check Clubhouse restrooms for overall cleanliness and supplies — Clean and restock accordingly. Daily Ongoing Procedures • Continue to set up appropriate amount of golf carts. • Drive all carts slowly. Give our guests the right of way when you are driving the carts. • Clean all incoming carts, remove trash, sponge down and spray off, scrub floor mats if necessary and return to cart line if needed or storage if not. Towel dry carts so there are no spots. • Assist guests with their clubs after play. • Sweep out and hose down cart facility. • Keep storage area clean and organized at all tunes. Police area for garbage, cigarette butts, wrappers, tees,pencils, grass, dirt, and other debris. • Check all carts upon completion of play for any damages. Report any damages to the Golf Shop staff. • For broken down and problem carts, list the cart number on the chalkboard and write the existing problem with the cart. Place a "Do not use" sign on the cart and notify the Cart Mechanic. • Of the golf carts that are not used during the day, be sure that they are brought forward in the rotation. • Report any questions or problems to the Golf Shop staff and Cart Mechanic. If you do not know the answer to a question, find out and get back to the individual! Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 46 of 53 • Check Clubhouse restroonns hourly for overall cleanliness and supplies—Clean and restock accordingly. Closing Procedures • Empty all trash fi-om carts. Throw away old scorecards and pencils. • Nash all carts that went on the course that day. Spray under seat, wheel wells, and in storage compartments to remove all dirt and grime. Towel dry carts so there are no spots. • Loop bag straps. • Check air in tire and fill if necessary. • Place new scorecard and pencil on steering wheel. Make sure it is straight. • Park in appropriate storage spot and plug into charger, if applicable. • Remove key and place in key storage locker. • Get Closing Checklist from Golf Shop,complete assignrnents as outlined, and sign it. • Disconnect and store pressure cleaner and any other equipment in storage unit. • Pick up all trash and debris $om surrounding area and parking lot. • Empty all trash cans and replace trash liners. • Check Clubhouse restrooms for overall cleanliness and supplies — Clean and restock accordingly. Sweep the floors, mop the floors, wipe down countess, empty trash and stock paper towels and toilet paper. • Account for all carts at end of day. If all carts are not in, contact the Golf Shop and drive course to look for them. • Assist Range Attendant and Marshal as needed. Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 47 of 53 DAILY PROCEDURES FOR PRACTICE FACILITY Opening • Get Daily Check Sheet front Golf Shop and complete assignments as outlined. • Set rip Driving Range and straighten tee markers according to the rotation schedule. • Make sure you have enough clean range balls. • Pick up trash and debris from Range and surrounding areas. • Assist Cart Attendant as needed. Interim • Pick up range balls as needed and clean balls after each picking. • Stock appropriate amount of range balls behind the Golf Shop counter. • Pick up range buckets when necessary. • Assist Cart Attendant as needed. Closing • Pick up all range balls before closing, wash them and restock for the next day. • Return Range vehicle to Maintenance Facility and clean and refuel. Check tires for proper air level and inspect vehicle for any damage. Report any abnormalities to your supervisor. Place equipment neatly in the appropriate area. • Pick up trash and debris from Range and surrounding areas. Adnvn!rronHorseGolfC"oa e/Managmeent4g/02/27/12fPage 43 of 53 PLAYER ASSISTANT PROGRAM Player Assistant Compensation All Player Assistants will be paid hourly employees of EAGLE, or compensated with payment in kind. Player Assistants may play golf on a space.available basis at any time, always at the discretion of the golf shop staff. All employees will pay a $5.00 fee to cover the cost of their round. Responsibilities Player Assistants, formerly called Marshals, will be primarily responsible for monitoring and maintaining a proper pace-of-play. It will be his or her responsibility to maintain at least a 4 to 4 and lvz hour pace of play at all times. Ideally all rounds should be played in less than 4 horns and 15 minutes. If a round that began at 8:00am is on a 4 'i hours pace, the likely pace by 1:00pm will be over 5 hours. In order to maintain proper pace-of-play, you must establish a true pace setter for the day. After the pacesetter-is established, each group should maintain pace with the group in front of them. Your job is to ensure that no gaps appear for more than one hole. It is important to understand the difference between a GAP and someone OUT OF POSITION. A GAP is when a group is more than a hole out of position. A GAP may also be a direct result of gaps in the tee sheet. OUT of POSITION is when a group falls less than a full hole behind. Prior to beginning a shift, a Plaver Assistant should Clock in to start shift • Secure two-way radio, making sure it is working and charged. • Get current tee sheet from shop staff. • Fill additional sand bottles • Secure Player Assistant golf car making certain to take fresh water and a first aid kid for the golfers. Additional responsibilities are as follows • Verify cart path rule for the day Check with first tee starter for play updates Project a pace of play time for the first group encountered and repot the results to the golf shop. • Ensure all guests are complying with the cart padh policy of the day. • Cheek traffic control ropes and cart path barriers. • Inspect all tee boxes and pick up broken tees, cigarette butts and sand divots as needed. Check sand traps, ensure all traps have rakes, and rake traps as required. Pick up all trash encountered while on the facility. • Check course supplies and inspect restrooms for cleanliness and adequate supplies. Ensure golf carts are kept from around greens and tees. Maintain contact with the golf shop via radio and provide updates on pace of play every hour. Report any unsafe conditions or problems on the course to the golf shop as soon as possible. Adnvn!&onnorseGolfC"oa e/Managmeent4g/02/27/12fPage 49 of 53 PLAYER DEVELOPMENT PROGRAM Player Development Plan The hon Horse Player Development Plan offers the following benefits. In consideration for the prepaid fee, the Player and any included family members listed below shall have the following privileges: ♦ Unlimited range practice, including range balls, seven days a week, providing the range is open; ♦ Instruction privileges during scheduled instruction times at the range—prior scheduling may be required; ♦ Participants will receive a 20% soft goods discount on non-sale hat, apparels, and accessories items. All hard good sales such as clubs, balls, and shoes will be sold at our best price guarantee matching our lowest competitors advertised price. Reduced rates on golf; Days and tunes to be determined throughout the season by the Golf Course Manager. Golfers warming to participate in The Player Development Plan will fill out the required sign up forrn and be charged, on a pro-rated basis for the remainder of that month. On the first of each successive month each member of the program will automatically be billed for the coming month's fee, until Iron Horse is notified otherwise. PRACTICE AREA • Practice tee will be setup with bag stands,ropes to define hitting area • Hitting areas will be rotated from front to back to optimize tee usage • Balls will be issued from the Golf Shop for standard daily operation • Balls for shotgun starts for events will be staged on the tee • A portion of the practice tee will be dedicated for PDP/Clinics/Instniction • Spike brushes, club cleaning buckets with and clean water and cold drinking water will be in place for the players convenience Adnvn!rronnorseGolfC"oa e/Managmeent4g/02/27/12fPage 50 of 53 EXHIBIT C City's Management Expectations Course Maintenance 1. Greens expertly maintained in accordance with recommended industry standards. 2. Fairways regularly mowed and kept fi-ee of debris and litter. 3. Golf Course amenities such as markers, signs, ball washers and other player features maintained regularly with necessary painting, upgrades, trirmning and other maintenance to provide high quality condition. 4. Drainage and lake areas regularly cleaned and trumned to avoid weed-like or overgrown appearance, and at least weekly cleared of debris and litter that may accumulate. 5. Dead trees and other plant or landscape materials to be cleared from the course and Golf course grounds in a timely manner, but no longer than 30 days after material dying. Replacement of similar plant material to be provided in a timely manner, but with consideration of time of year. 6. All grounds treated and maintained to give exceptional appearance. 7. Overall appearance of all grounds — club house, fairways, greens, to be kept on regular daily basis in a high quality manner and to present an "upscale appearance." S. Coordinate removal of any trees with the Parks and Recreation Department's Landscape Horticulturist. Tree mulch, clippings, debris, etc must not be placed in areas that are highly visible to the public or in a concentrated area that will compact the soil around existing trees. 9. Mulch, tree clippings, etc, must not be discarded or placed in any of the channels or waterways. Chub House and Other golf Course Structures 1. Interior Pro Shop and Restaurant should be kept in clean and good repair at all times during operating hours of the course. 2. Carpets and floor coverings shall be cleaned daily and kept flee of litter or debris daily; cleaning shall take place several times daily as needed following large groups to insure clean and well kept appearance to the public. 3. Restaurant area—tables, counters and floors must be kept in high quality condition at all times to convey clean and sanitary appearance. Food preparation areas, including kitchen and grill area, must be kept in exceptional sanitary condition and all AdniJlronHosseGolfC.omsefMa gementAgr/02127/12fPage 51 of 53 equipment and facilities must achieve the highest ratings issued by the City consumer Health Department. 4. Rest Room facilities both in the Chub House and on the Golf Course must be cleaned at least daily and more often as needed to provide clean, sanitary, litter-free, and fresh smelling facilities for the customer. 5. All facilities must be maintained in good quality workmanship and all auxiliary equipment, including air conditioning, heating, and plumbing, must be maintained in excellent condition in accordance with industry standards. 6. Equipment maintenance facility shall be properly and regularly maintained and kept in orderly condition consistent with standards of maintaining such facilities and must be kept clean and free of debris. 7. The overall appearance of the Club House and other structures at the Golf Course shall convey superior maintenance and the appearance of a well maintained and upscale facility. 8. The exterior of the Club House and other structures shall be kept in high quality condition with needed painting,repairs made, roof, and other structural parts properly and regularly maintained. 9. All landscaped areas adjacent to the Club House and other statures shall be properly maintained and all times to include seasonal plantings and healthy shrubbery. Equipment L All operating equipment, such as golf carts, mowing equipment, restaurant, etc. owned by the City shall be serviced and maintained in accordance with manufacture and industry standards on a regular basis. 2. Proper records shall be maintained showing the date and type of maintenance provided on the equipment and name of employee providing required maintenance. 3. Equipment operators shall be properly instructed on use of equipment for thew safety as well as proper use. Records shall be maintained as to equipment operator training, dates, and instruction. 4. EAGLE supervisors shall regularly, at least weekly, inspect all equipment to insure its proper use, maintenance and operation to insure safety for the user and assurance of proper use and condition of the equipment. Such supervisor shall maintain and sign records indicating proper use or problem with equipment, if any. 5. HVAC filters shall be replaced on a monthly schedule. Customer Service L Customer service is a high priority and shall be expected to result in Exceeds Customer Expectations" in all areas at the Golf Course. Eagle Golf Management strives to provide all customers with "Radical Hospitality" when they visit the golf AdninVIronnosseGolfC.omsefManagementAgr/02127/12fPage 52 of 53 course. 2. Restaurant customers shall be greeted with courtesy and respect on each occasion and shall be assisted in a timely manner. 3. Customer shall receive exceptional service in malting tee times, planning for golf touinanients, and with assistance in reserving the Pavilion or Club House area for special events. 4. Employees shall conduct themselves in a professional manner at all times, both in their conduct and personal appearance, to result in the customer believing they have experienced an"exceptional golfing or special event" at Iron Horse. 5. Customer Set-vice shall result in a customer's feeling that "They are the most hnportant Person" that the Iron Horse employee is dealing with. 6. Pro Shop customers will be greeted with courtesy, respect, and enthusiasm by Iron Horse employees and assisted in a timely manner. 7. Golfers shall be greeted with courtesy, respect, and enthusiasm by Ron Horse staff and assisted as needed with course layout, conditions, golf carts and preparations for making their play an exceptional golfing experience. S. The overall customer service in all areas at Iron Horse shall be provided at a high and exceptional level at all times so that the customer — whether a golfer, a restaurant consruuer, a special events participant, or visitor/spectator—experiences a feeling that he or she has received superior treatment and attention and will be a returning customer to Ron Horse. Adni VIronHosseGolfC.omsefManagementAgr/02127/12fPage 53 of 53 Amendment to Management Agreement For the Management of Iron Horse Golf Course North Richland Hills, Texas This Amendment to the Management Agreement dated February 27, 2012, pertaining to the Iron Horse Golf Course (the "Management Agreement") is made and entered into by and between The City of North Richland Hills (the "City") and Evergreen Alliance Golf Limited, L.P., a Delaware limited partnership ("EAGLE") as of February 27, 2012. Section 1 of the Management Agreement is deleted in its entirety and replaced by the following paragraph: 1. Term of Agreement. The term of this Agreement shall begin on March 1, 2012, and shall end at 11:59 p.m. on the day preceding the first (1st) anniversary of the start date, subject to the termination provisions of Sections 9 and 10 hereof. This Agreement shall be automatically renewed for six (6) additional one (1) year terms, unless either party shall give notice in writing to the other party of its intent not to renew the contract at least ninety (90) days prior to the end of the applicable one year term. IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first written above. CITY OF NORTH RICHLAND HILLS, TEXAS By: - 6°1 2.-) Mark Hindman, City Manager Date EVERGREEN ALLIANCE GOLF LIMITED, L.P., a Delaware limited partnership By: Premier Golf, EAGLE GP, L.L.C., a Approved a, to form and legality: Delaware Limited Liability Company, its General Partner eorge tap e5, Y tomey 81� Authorized Sid6ature 0 Date H Council Action Chi N €late Approved Agenda 044 RerNO. 1g1kH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 11 , 2019 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: In celebration of Valentine's Day, the Animal Adoption & Rescue Center is offering half- price adoptions for dogs and cats this week. Visit the center at 7301 Iron Horse Boulevard and discover the unconditional love of a shelter pet. "New York Times" bestselling author Lisa Gardner will visit the NRH Library on Thursday, February 21 , to release her newest book "Never Tell". A ticketed reception will be held at noon, followed by a free book talk and book signing starting at 1 p.m. For more information, please call or visit the library's website. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Miguel Medrano, Matthew Fielding and John Thorpe, Public Works — A resident took time to email and thank the team that maintains the traffic signal lights. He stated that the traffic light timing on both Rufe Snow and Boulevard 26 is exceptional. He appreciates their efforts to keep the city's traffic lights coordinated.