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HomeMy WebLinkAboutCC 2019-02-25 Agendas M RH NOKTH ILIC:HLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, FEBRUARY 25, 2019 WORK SESSION: 6:00 PM Held in the Council Workroom CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Quarterly financial report for the period ending December 31, 2018. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 6701 Davis Boulevard, (2) 6801 Davis Boulevard, (3) 6805 Davis Boulevard and (4) 6724 Smithfield Road REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers Monday, February 25, 2019 City Council Agenda Page 1 of 4 A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER WRIGHT OUJESKY A.2 PLEDGE - CUB SCOUT PACK 144 A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the February 11, 2019 regular City Council meeting. B.2 Authorize the City Manager to execute a cooperative purchasing agreement with the City of Lake Worth for slurry sealing. B.3 Consider Resolution No. 2019-012, FY2020 grant from the Office of the Governor to continue the North Texas Anti-Gang Center, Grant #28489-05. B.4 Consider Resolution No. 2019-013, Authorizing submission of the grant application for the Texas Governor's Office Criminal Justice Division Edward Byrne Memorial Justice Assistance Program FY2020, Grant #37672-01. B.5 Consider Resolution No. 2019-014, Authorizing submission of the grant application for the Texas Governor's Office Criminal Justice Division Violence Against Women Justice and Training Continuation Program Grant #33672-03. B.6 Consider Resolution No. 2019-015, Office of the Governor's Criminal Justice Division FY20-FY21 General Victim Assistance - Direct Services Program Continuation Project, Grant #35444-02. Monday, February 25, 2019 City Council Agenda Page 2 of 4 B.7 Authorize the City Manager to execute memoranda of agreement between North Richland Hills and the City of McKinney and North Richland Hills and Collin County Sheriffs Office for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force. B.8 Approve award of Bid No. 19-010 to The Paysage Group LLC, dba Smith Lawn and Tree, for combined services for general parks mowing, landscape services and rights-of-way mowing in an amount up to $746,475. C. PUBLIC HEARINGS D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Consider Resolution No. 2019-011, appointing a member to the Civil Service Commission. F.2 Consider Ordinance No. 3569 amending Appendix A, Fee Schedule, of the City of North Richland Hills Code of Ordinances, to adjust fees for the issuance of permits and building inspections, fees related to parks and recreation activities, and registration fees for certified pool operators. F.3 Authorize the City Manager to execute a professional services contract with Dunaway Associates for design development services and construction administration for the Linda Spurlock Park Renovation Project in the amount of$148,690. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER RODRIGUEZ H.1 Announcements I. ADJOURNMENT Certification Monday, February 25, 2019 City Council Agenda Page 3 of 4 I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, February 22, 2019 by 3:00 PM. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, February 25, 2019 City Council Agenda Page 4 of 4 1g1kH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Quarterly Financial Report for the period ending December 31, 2018 PRESENTER: Robert Myers, Budget Director SUMMARY: During the February 25, 2019 City Council Work Session, staff will present the Quarterly Financial Status Report for the period ending December 31, 2018. GENERAL DESCRIPTION: Staff will present a quarterly financial status report to the City Council. This report will include a brief presentation that highlights the major operating funds of the city. The presentation will focus on revenue and expenditures to date in relation to expectations, followed by an opportunity for staff to address any questions. ij ffill,si'l-icial, i j L City- � "n I J I .. ........ .... , L N. ................ ............. ........... Table of Contents Contents Executive Summary 1 General Fund 5 Park& Recreation Facilities Dev. Fund 9 Crime Control District 12 Utility Fund 14 Self Insurance Fund 17 Aquatic Park Fund 19 Fleet Services Fund 21 Information Technology Fund 23 Facilities Fund 25 Golf Course Fund 27 Drainage Utility Fund 29 Traffic Safety Fund 31 Donations Fund 33 Gas Development Fund 35 Promotional Fund 37 Special Investigations Fund 39 CIP Project Status Update 41 Quarterly Financial Report Pg. 01 Executive Summary This report contains an unaudited snapshot of the financial performance for all budgeted operating funds in the City during October 1 , 2018 through December 31 , 2018. The following report includes both financial schedules and explanatory narrative for each budgeted operating fund. Staff believes this report offers a conservative picture of the City's financial performance in the first quarter (41) for FY1 8-19. A brief summary of this report highlighting the City's major operating funds is provided later in this section. The 41 financial report includes adjustments to the Revised Budget for prior year encumbrances, which reflect purchases approved in the FY17-18 Adopted Budget but due to timing of receipt will be paid for in the current fiscal year. Like in the prior fiscal year, capital transfers have been reflected as completed in 41 and appropriations of fund balance and reserves are reflected on a 1/12 basis with the intent of making any necessary final adjustments in the 12th period. General Fund The General Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 41 .3% and total expenditures at 25.1 % of the FY1 8-19 Revised Budget. A brief summary of 41 highlights contained within this report are provided below: • Current property tax collections are trending ahead of the FY1 8 collection rate due to the timing of payments and the increase in property values. Staff currently anticipates collections to meet budget for the FY1 9. • Sales tax collections are trending (1 .7%) lower in 41 of FY1 9 as compared to collections for the same period in FY1 8. Part of the shortfall in 41 was due to a one-time audit adjustment in the amount of ($33,754) resulting from a business that had been incorrectly paying sales tax to NRH in prior years. Precluding this audit adjustment sales tax would reflect as down (0.46%) over prior year. Staff has contacted the Comptroller's Office and confirmed this account has been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. Quarterly Financial Report Pg. 02 • Total Fines and Forfeitures are running approximately 6.6% ahead of the same period last fiscal year. The increase is primarily in Municipal Court Fines, which are driven by citations processed by the Municipal Court. To date there has been an increase in the first quarter from prior year in citations of 4.3%. • Total Licenses & Permits are trending (7.8%) below the 41 FY18 collection rate. New commercial permitting was the primary driver of this variance due to 41 of the prior year reflecting a significant uptick from permitting for the Stone Creek Assisted Living Center. • Charges for Services are trending ahead of FY18 collections by 14.3% with the majority of the impact resulting from Ambulance Fees. Ambulance Fees are 18.7% ahead of prior year due in large part to a higher number of ambulance runs. Ambulance runs are up by 8.7% over the same period in 41 . • Expenditures overall tracked within expectations. Park & Recreation Facilities Development Fund The Park & Recreation Facilities Development Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 24.1% and total expenditures at 26.5% of the FY18-19 Revised Budget. A brief summary of 41 highlights contained within this report are provided below: • Sales tax collections are trending (1 .7%) lower in 41 of FY1 9 as compared to collections for the same period in FY18. Like in the General Fund the shortfall in 41 was due in part to a one-time audit adjustment resulting from a business that had been incorrectly paying sales tax to NRH in prior years. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. • Expenditures for Reserves and Other Expenditures reflect above the straight-line target due to staff completing all capital project transfers for the FY18-19 Revised Budget in 41 . Quarterly Financial Report Pg. 03 Crime Control District Fund The Crime Control District Fund is overall performing within expectations for 41 with year to date revenue receipts at 27.6% and total expenditures at 22.6% of the FY1 8-19 Revised Budget. A brief summary of 41 highlights contained within this report are provided below: • Sales tax collections are trending (0.9%) lower in 41 of FY19 as compared to collections for the same period in FY1 8. Like in the General Fund the shortfall in 41 was due in part to a one-time audit adjustment resulting from a business that had been incorrectly paying sales tax to NRH in prior years. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. • SRO Reimbursement is at 50% due to the receipt of one of two annual payments. • Expenditures overall tracked within expectations. Utility Fund The Utility Fund is overall performing within expectations for 41 with year to date revenue receipts at 21 .2% and total expenditures at 23.1% of the FY18-19 Revised Budget. A brief overview of highlights of activity for 41 contained within this report are below: • Water sales are trending (19.6%) behind prior year. This is due to a decline in billable water sales for 41 . Billable sales were down in large part because of impacts from the weather, with the region receiving approximately 9.48" more rainfall than the same period in the prior year. • Sewer sales are trending 6.7% above prior year collections in large part due to the rate increase that took effect in November. • Expenditures overall tracked within expectations. Quarterly Financial Report Staff hopes the Council finds this report helpful and informative and will be happy to address any questions or concerns you may have. Respectfully Submitted, Robert Myers Budget & Research Director Quarterly Financial Report Pg. 05 General Fund The General :::�und is overall performing within expectations for the first qua ter with year to date revenue receilats at 41 .3% and total expenditures: at 25.1% of the 1:::�Y18-19 IRevise d fBudget. The General :::�und includesa revision of$185,284 For the annual encumlorance roll that reflects iterns included in the F:Y1 7...18 1,,.)udget that will 1,,.)e received and loaid For during the current fiscal year. The 1,'.)elow analysis includes highlights and iterns of note for Q1 . Revenues 21 .........I.'.a X. The city receives the majority of larojoei-ty tax revenue oetween Octoloer and :::�el,oruary, with Decernloer through :::�eloruary typically 1,,.)eiiig the highest collection months. Current General :::'und 1:::1rojoei-ty tax collections through Decernloer were $13,175,885 or 76.3% of 1,,.)udget. Staff currently anticipates: collections to reach 1,,.)udget estimates. .S. a 112 s Ka. x. Sales tax collections are trending (1 .7%) lower in Q1 of F:Y19 as compared to collections for the same laeriod in F:Y18. 1:::Iail of thisshoilfall in Q1 wasclue: to a one -time audit ad .1u,,:timent in the amount of ($33,754) resulting from a ousine,,:s that had 1,,.)eeii incorrectly paying sales tax to NISI 1 in larior years. F:'recluding tlhi;.:� audit ad 1u,,:.� . timent sales tax would reflect as down ((.7.46%) over larior year Staff has contacted the Comptroller's Office and confirmed this account has 1,,.)eeil corrected going foimard. Staff will 17e monitoring sales tax closely through the next quarter and will take: alaprolariate stelas to curtail expenses should an overall shoilfall for the fiscal year 1,,.)e expected. I.E.1.2—in(2..lh..!!..sR I.A.A. :::'ranclhi,se 1:::'ees currently reflect receilats of$58,624 or 1 .4% of 1,,.)udget. Through I..)ecei,nl,,.)ei,, franchise fees for calole, telephone, gas, and electricity had not '.)een received. I listorically cal,,.)Ie and telephone receilats are received oetween Decernl,oer and January and gas and electricity are received in March. Staff anticipates that the Q2 financial relooft will reflect collections for all iterm. . IEine s & IF o112ii!m re . ii.. .. .. i... s.. :::�ines & F:brfeitures total $440,077 or 20.6% of 1,,.)udget and are ahead of larior year collections 1,,.)y 6.6%. The 1,,.)u11< of the increase is due to Municipal Count :::'ines, which are driven larimarily 1,,.)y the nurnloer of citations written 1,,.)y the 1:::Ioli(.e Quarterly Financial Report Pg. 06 Deloaftiment and processed 1,,.)y the Municipal Court are ula as compared to larior year 1,,.)y 4.3%. k..�e..i.n s e s & IP. e..JrMi!s. Revenue from licenses and permits totaled $565,076 or 25.6% of the budget and is slightly 1,,.)eliiiid larior year collections. Building 1:::Iei,i lit s totaled $221 ,733 or 19.4% of projected collections and are 1,,.)eliiiid larior year loy (21 .7%). Total permits issued to date weire down slightly from Q1 L.)y (2.7%) aloing with the value of permits issued. The primary driver of the variance from larior year collections was in new and add-on commercial permitting, which reflected no significant activity in Q1 for 1:::�Y 19 as compared to the addition of the Stone Creek Assisted I ving Center in Q1 for F:Y18. F:bod Service F:1eanits totaled $123,661 or 76.8% of 1,,.)udget and are in-line with larior year receilats. The 1,,.)ull< of food service permits are historically collected in Q1 due to the timing of whein permits are renewed. foir Seirviice .5............................................................... Charges for Service totaled $570,795 or 23.2% of budget. The 1,,.)ull< of collections in charges for service are from Ainl,,.)ulaiice 1:::�ees and garbage Ioilling. Ai,nl,,.)ulaii(.e fees totaled $448,523 or 26% of 1,,.)udget and are currently 18.7% ahead of larior year collections. Ainl,,.)ulaiice fee revenue is driven in loaft 1,,.)y the iiui,nl,,.)ei, of ::::IBC trainslaoi-ts, which weire ula 1,,.)y 8.7% from the same time period in the larior year. ! It g a..11 Intergovernmental revenues totaled $1 ,294,753 or 23.5% of oudget. Intergovernmental revenues are the indirect costs loaid to the General :::wind 1,,.)y the City's other funds. Train sfers to the General :::and are made oil a monthly ,oasi,s 1,,.)ased on a 1/12 increment. 1:::Iai,ks and CCID vary from this trend due to quai-teirly processing of economic development incentives. Consolidation I Reirillourserneints within the Intergovernmental category, totaled $557,567 or 22.2% of oudget. This revenue accounts for loafticiloating entity payments for the communications and detention consolidation which is loaid on quaff-teirly loa sis. A laoi-tion of shared service revenue is associated with shared costs for the CAID/IRINAS system. I Revenue collections for CAID/IRINAS are received in two payments typically, one in F:'e[oruary and one in Augw.:A. e o m.s., Mi,scellaineows revenue totaled $795,006 or 33.5% of budget. One of the largest sources of revenues within this category is Radio Reirillourserneints which are remitted to the City 1,,.)y loafticiloants in the radio consoi-tium, for which NIRI I is the Quarterly Financial Report Pg. 07 coordinating entity, and are; 1,,.)ased on the iiuinl.)ei, of radios each entity laossesses that are not currently covered under warranty. Radio i,eii,nl,,.)ui,sei,neiits in Q1 totaled $255,605 or 93.4% of oudget. Other income totaled $217,149 or 30.6% of 17udget and reflected as significantly ahead of lairior year collections for Q1 . This in large laaft was due to the addition of a Ialanned monthly transfer from the F:]eet Service :::�uind to the General :::�uind for fleet related del,,.)t. Designated :::�uinds - City I lall I..)el,,.)t to date reflects $275,000 in the train sfers to the General :::�uind. This fiscal year this transfer will loe recognized oil a 1/12 1,,.)a s i,,:. A..It p I[ piriiaflioins or Fund Ballaince ...................................................................................................................................... Appropriations of fund 1,,.)alaiice totaled $185,284 for lairior year eincurilloraincec.�. These eincurillorainces are; iterns: that were approved lay City Council in the lairior year, 1,,.)ut will loe received and loaid for in the current fiscal year. Expenditures G. 21i e1i.a. ..11 G o me. .J[Ii m e1n Total ::.::.xlaeindituires for Q1 carne in at $12,186,155 or 25.1 % of 1,,.)udget and tracked 15.5% ahead of larior year. Items of significant note included the following I egal expenses totaled to $89,111 in Q1 and reflected as ula 3(.7% from lairior year due to the Assistant City Attorney 1,,.)eiiig filled in Q1 for the current fiscal year. Municipal Court and ::.::.coinoirnic 1.)evelolament totaled $284,150 and $64,366 respectively and 1,,.)otli reflected down from lairior year due to vacant positions in Q1 . 1:::Iai,ks& Recreation totaled $537,463 and reflected as ula from the larior fiscal year due to the timing of expenses for laindscalae and mowing activities. :::ire expenses totaled $3,146,896 in Q1 and exceeded lairior year expenditures: lay 7.6% due to the timing of the payment for the annual radio infrastructure contract with the City of F:bil \/Voi-th. Reserves & Other ::.::.xlaeindituires through 1.)eceinl,,.)ei, were $1 ,200,61() or 76.5% of 1,,.)udget. Reserves and Other E.:.Yjaenditures are; ahead of the straight-line target due the completion of the Ialanne d calatal project trap sfers for the I oola 820 Redeve lo lame nt 1:::Ii,o.ject (1::.::.[)1602), Neighloorlhood Initiative 1:::Ii,ogi,ain (E.:�.S09(.71), and the annual Sidewalk Relhaloilitation and Relalacerneint 1:::Ii,o.ject (SID1901). Quarterly Financial Report G it .,r MONTHLY FI'.,111p.NC1AL REPORT FOR DECEMI9ER 201$ GENERAL FUND)001) Revenues Taxes $ 33,675,379 $ 33.,675,379 $ 16,175,677 48.03% $ 12,233,443 32.23% Runs&Forfeitures 2,137,22.6 2,137,22.6 440,077 20.59% 412,714 6639%, Licenses&Permits 2,205,100 2,205,100 565,076 25..6'3% 613,098 -7nss Charges for Services 2,457,978 2,457,978 570,795 2122% 499,524 14,77% Intergovernmental 5,515,015 5,515,015 1,294,753 23.+98°19 1,275,214 1.53% Miscellaneous 2,373,107 2,373,107 795,006 33.50% 355,948 123,35% Total Revenues S 48,363,805 S 48,363,805 $ 19,841,384 41.03% $ 15,389,941 28,92.% Appropriation of lPu ndl Balanee S - $ 185,284 $ 185,284 10000% $ 285,133 -3502% Total Resources $ 48,363,805 $ 48,549,089 $ 20,026,668 41..25% $ iS,675,074 27.765% Expenditures City COLU'sal $ 133,893 $ 141,383 $ 83,904 23,989e $ 2'5,657 32,14% City Manager 686,945 686,945 1617,719 24.42% 161,937 3.57% Communications 383,452 390,902 87,889 22.48.% 81 3.17% City Secretary 46®,637 460,637 102,896 22,34% 95,574 7,66% Legal 411,439 411,439 89,.111. 21.66% 68,617 23.87% Human.Resources 136,869 136,869 28,727 20:99% 28,210 1.83% Finance 746,670 746,670 174,509 2137% 167,422 4.23.% Budget R Research 417,313 417,313 83,528 20.02% 76,405 9.32% MlunicVpal Court 1,402,604 1.,402,604 284,150 20.26% 330,812 -14.11% Planning&Development 1,334,141 1,345,960 32.2,966 2400% 303,642 6.36% Economic Development 350,163 350,163 64,366 18.38% 78,494 -18,00% Library 2,219,861 2,219,861 52.0,622 23-45% 538,219 -3.27°,x, Neighbarhaod Services 2,071,606 2,071,606 444,831 21.47% 423,242 5.109%, Public Works 3,340,41.2 3,350,412 782,949 23.37% 734,5559 6,59% Parks and Recreation 2,138,611 2,138,611 53,7,463 25.13% 472,595 13133 Police 15,014,364 15,119,574 3,574,354 23.64% 3,379,099 5,78% Fire 13,621,936 13,657,638 3,146,896 23.04% 2,925,532 7.57% Facilities/Construction Management 912,101 812,101 203,025 25.0096 203,025 0.00% Non Departmental 1,111,037 1,118,650 335,640 30.00% 349,572 -3.99% Reserves&Other Expenditures 1,569,751 1,569,751 1,200,610 76.:48% 106,375 1028.68% Total Expenditures $ 48,363,805 $ 48,549,099 $ 12,186,155 25.10% $ 10,549,498 15.51%, Quarterly Financial Report Pg. 09 Park & Recreation Facilities Dev. Fund The Parks& Recreation Facilities Development Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 24.1% and total expenditures at 26.5% of the FY18-19 Revised Budget. The Parks & ::�ecreation Facilities Deve lo lame nt :::�und includes a revision of $90,360 for the annual encumbrance roll that reflects Iterns included in the :::Y1 7.18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Sales tax collections are trending (1 .7%) lower in 41 of FY19 as compared to collections for the same period in FY1 8. Like in the General Fund the shortfall in 41 was in part due to a one-time audit adjustment resulting from one business that had been incorrectly paying sales tax to NRH in prior years. Staff has contacted the Comptroller's Office and confirmed this account has been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. NRH Centre revenues totaled $655,675 or 20.4% of budget. Membership and drop-in pass revenue of $276,751 trended ahead of prior year in large part due to timing issues for when 41 revenues were received into the City's financial software in FY 2018. Grand Hall Rental revenue totaled $116,047 and was up significantly from prior year due to an increase in number of facility bookings (74 vs. 67) and attendance through December (13,814 vs. 8,741). Expenditures Operating expenditures not associated with the NRH Centre totaled $693,667 or 18.9% of budget. Parks Facilities Development Maintenance totaled $221 ,577 or 25.7% of budget and reflected as slightly ahead of 41 for the prior fiscal year due to payment for tree planting at Northfield Park which was a rollover encumbrance from the prior year. In addition 41 reflects a funding shift of the Cultural Arts Program Coordinator position with the Promotional Fund that was a change included in the FY 2018-19 Adopted Budget. Maintenance & Quarterly Financial Report Pg. 10 Operations totaled $357,256 or 16.4% of budget and was behind prior year expenditures in 41 due to the timing of mowing and landscaping activities. Expenditures for the NRH Centre totaled $626,492 or roughly 20.9% and were overall in-line with expectations. A few Items of note included Center Management totaling $176,685 or 22.8% of budget and trending ahead of prior year for 41 due to a vacancy of the NRH Centre Assistant Manager position in FY 18. Fitness totaled $86,881 and reflected as down from prior year due to the timing of planned fitness equipment replacements. Aquatics totaled $138,331 and reflected as up over 41 of the prior fiscal year due to a staffing restructure that happened in 42 of 2018 that added an Aquatic Supervisor position, which was included in the FY 18-19 Adopted Budget. Reserves & Other Expenditures totaled $1 ,076,805 or 45.2% of budget. The bulk of expenses in this category are for planned transfers for capital projects and will vary year to year based on identified needs in the capital budget. Quarterly Financial Report r� , MONTHLY FINANCIAL REPORT FOR DECEMBER 2018 PARKS AND RECREATION FUND(1251L.126) 1 + Y X Revenues SalesTax $ 5,197,739 $ 5,197,739 $ 1,31.1,347 25.73% $ 1,334,427 -133F, Interest income 40,600 40,600 1M,609 48,30% 11,5478 70.39% Youth Assoc.Maintenance Fees 35,500 35,500 5.,818 16.39% 2,383 144.15% Tennis Center Revenue 365,300 365,300 73,21,1, 20.04% 75,2637 -1.7:3% Tran4lerIn-Aquatic Park Fond - - - 0.00% - 1100% Park lMp:a Gt Fee 95,000 '95,000 20,400 21.47% 23,112 -11.78% Otherincome 900 900 32 3156% 468 -93.01% NPH Centre 3,214,102 3,214,102 655.,875 20.40% 515,640 27.16% Total Revenues S 8,949,141 S 0,949,:141 6 2,086,0432 2.3,31% S :1,9642,795 6,28% Appropriation of Fried Balance $ - S 90,360 5 90,380 1410,00% S 41,307 118.75°% 1111..... 1111..... 1111..... 1111..... � 1111..... 1111..... 1111..... 1111..... Total BCSOUrCdi $ 8,949,141 $ 9,039,501 $ 2,176,452 24.08% $ 2,004,102 8.60% Expenditures Parks,Facilities De,Admin. $ 846,010 $.. 862,370 $ 221,577 25.69% $ 184,668 19.99% Maintenance&Operations 2,174,957 2,174,057 357,256 16.43% 387,274 -7.75% Tennis Center'Operations 627"412: 627,412 114,834 18.30% 1.22,902 -6.63% Operating Expenditures $ 3,647,479 $. 3.,663,839 $ 693,667 18.93% $ 694,924 -0.18% Center'Management S 7763,077 $ 7763,077 $ 176,685 22,77% $ 141,201 25.13% Focus, 404,95.5 404,955 86,8.81 21.45% 110,579 -21.43% Building operations 218,384 218,334 49,044 22.46% 50,041 3.99% Aquatic 6143,093 66:5,093 13'A,331 2.0.80% 114,099 21,24% Recrealuon Sports 291,862 291,862 42,546 14.58% 50,746 -16.16% Event Center 300,451. 3462,451 64,483 17,79% 82,988 -22.30% Building Services 274,0910 274,090 68,522 25.00% 73,538 -6-82% NRH Center'Expenditures $ 2,99,0,1362. S 2.992,862 S 626,492', 20,93% 5 62:3:192 17.53% Reserves&Other Expenditures $ 2,382,800 $ 2,382,800 $ 1,076,805 45.19% $ 1,322,381 -18..57'N, Total Expenditures $ 8,949,141. $ 9,039,501 $ 2,396,964 26.52.✓ $ 2,640,497 9.22% Quarterly Financial Report Pg. 12 Crime Control District The Crime Control District Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 27.6% and total expenditures at 22.6% of the FY18-19 Revised Budget. The Crime Control District Fund includes a revision of $141 ,288 for the annual encurrilorance roll that reflects terns included in the 1:::�Y1 7.18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Sales tax collections are trending (0.9%) lower in 41 of FY19 as compared to collections for the same period in FY1 8. Like in the General Fund the shortfall in 41 was in part due to a one-time audit adjustment resulting from a business that had been incorrectly paying sales tax to NRH in prior years. Staff has contacted the Comptroller's Office and confirmed this account has been corrected going forward. Staff will be monitoring sales tax closely through the next quarter and will take appropriate steps to curtail expenses should an overall shortfall for the fiscal year be expected. SRO Reimbursements (BISD) totaled $113,097 in 41 . Each year, BISD reimburses NRH for 50% of the School Resource Officers (SROs). This reimbursement is typically received in two installments; one in December and one in May. Expenditures Total expenditures: were $1 ,290,225, or 22.6% and were overall in-line with expectations. One item of note was in the :::1rolaerty / Evidence category which totaled $14,150 and was ahead of larior year due to shifting the :::1rolaerty and ..quilarnent Manager and Technical Services Officer positions frorn the General and into the Crime Control District fund as hart of the 1:::�Y 18-196\dolated Budget. Quarterly Financial Report N r,� MONTHLY FINANCIAL REPORT FOR DECEMBER 2018 CRIME CONTROL DISTRICT FUND(130) it M fteven ues So lc;Tax $ 5,171,241 $ 5,171,24.1 $ 1,310,404. 2534% $ 1,322,551 0.92% Franchise IF., 96,127 96,127 0.00% 0.00% Interest Income 2,455 2,465 3,552 144.50% 1,793 98.66% SRO Rei.,bursemervt lBISDI 226,194 226,194 113,097 50.00% 109,643 3.15% Other 55,086 55,066 4,256 7.74% 3,494 22,19% Total Revenues $ 5,551,113 $ 5,551,113 $ 1,431,329 25.79% $ 1,437,486 '0.43% Appropriation of Fond Balance 16,845 158,133 145,499 9201% - 100.00% Total Resources $ 5,567,956 5 5,709,246 $ 1,576,828 27.62% $ 1,437,486 9.69% EKpemdaures Adminisrcntion $ 9,500 $ 9,500 $ 1,09S 11.53% $ 9tt5 11.05% Admlolst,aUl eServices 1,126,990 1,126,896 247,097 2193"% 245,2.91 0-74!% Investigations 491,527 499,123 122,029 24,45% 114,503 6.57% Uniform Patrol 2998,357 3,032,818 713,892 23.54% 722,916 -1,25% Technical Services 556,876 556,876 137,066. 2461% 138,311 -0.90% Property J Evidence 214,443 313,674 14,150 451% 5,000 183,06% OpavaSiog Fxpu'ditures $ 5,397,593 $ 5,538,881 $ 1,235,329 2230% $ 1227,007 0.68% ReseAVes&Other IExpendAores $ 170,365 $ 179,365 $ 54,896 3222% $ 53,812 2.01% Total Expenditures $ 5,567,958 $ 5,709,246 $ 1,290,225 2260% $ 1,280,819 0.73% Quarterly Financial Report Pg. 14 Utility Fund The Utility Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 21 .2% and total expenditures at 23.1 % of the FY18-19 Revised Budget. The Utility Fund includes a revision of $129,210 for the annual encumbrance roll that reflects items included in the FY1 7-18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Total operating revenue in the Utility Fund was $7,538,050 or 21 .2% of budget. The largest revenue sources in this fund are collections for water and sewer sales. To date, total collections for water sales were $4,225,238 or 18.7% of budget. Water Sales to date are trending (19.6%) behind prior year due to cooler, wetter weather with heavy rainfall in the DFW area in October 2018 (15.66"). Sewer Sales to date total $2,919,505 or 25.4% of budget. Sewer sales are trending 6.7% above prior year collections due to the rate change that took effect in October and due to sewer volume sales to residents being based on a winter quarter average, which for 41 is an average of December 2017 through February 2018 usage. Appropriations of fund balance totaled $163,231 or 30.4% of budget, with the majority of the appropriation of fund balance due to the annual encumbrance roll ($129,210). Expenses Total expenses were $8,196,296 or 23.1% of budget. Right of Way Maintenance expenditures totaled $48,838 or 18% of budget and was behind prior year by (54.6%) due to FY 18 reflecting expenses for equipment and a vehicle purchase for the City's Right of Way Maintenance Crew. North Richland Hills contracts with Fort Worth and TRA for the purchase of water and sewer treatment services. Water Service Expenses totaled $3,037,260 or 19.3% of budget and reflects behind prior year due the Trinity River Authority (TRA) crediting the October and November billing cycles against the annual settle-up TRA anticipates paying the City this year. Sewer Service Expenses totaled $2,054,789 or 26.9% of budget and reflected ahead of prior Quarterly Financial Report Pg. 15 year expenses in large part due an increase of flow into the sewer system and rate increases from Fort Worth and TRA. Utility Billing/ Customer Service totaled $218,704 or 22% of budget and reflected as up over prior year expenses due to an uptick in credit card service fees from an increase in volume of customer usage. Non-departmental expenses totaled $66,463 or 21 .5% of budget and is trailing behind prior year due to the timing of payments for the annual external audit that is conducted in September through January. Reserves and Other Expenses totaled $1 ,673,861 or 27.7% of budget due to completion of the transfer to the capital projects fund for the Telemetric Water Meter Annual Maintenance (UT1 906) and the Utility Capital Projects Personnel (UC1 901) projects. Quarterly Financial Report Pg. 16 MONTHILYFINANCIAL REPORT FOR DECEMBER 2019 UTILITY FUND(415) Ravin uas Water Sale 5 4 nd Cha rMs 22,622,906 22622,906 4,225,238 18,68°X, 5,255,963 39.61X' Sewer Sales and Charges 11,504,077 11504,077 2,919,505 2538M 2,737,178 6.66% Miscellaneous Revenues 029,227 829,227 230,076 27,75% 200,748 14.61% Total Operating Revenues 34,956,210 34956,210 7,374,819 21,10% 8,193,889 -10.00% ................ Approoreflon of Fund Balance 408,249 537,459 163,231 3037% 89,843 81.68% Total Resources 35,364,459 $ 35493,669 7,538,060 21.24M 8,283,732 Erearitsr, Operating Expenses Ade"",t,.t,.n 346,147 $ 346,147 81,501 2355% 78,550 3'_76% Development 914,673 928,420 218,232 23,51% 208,095 4.87% Right of Way Maintenance 271,118 271,118 48,838 1801% 107,499 -54..57% Total Operating Expenses 1,531,938 1„545,885 348,571 2255% 394,144 11.56% Water Service Expenses 15,600,626 15,706,276 3,037,260 19,34% 3,617,798 -16.05% Sewer Service Expenses 7,629,225 7629,425 2,054,789 2693% 1,817,860 13.03% Tot.]Water and Sewer Exprsr5e, § 23,229,851 5 23,337,701 5 5,092,049 2182% 5 5,435,657 6 32% Pariance and utility aillaig Meter Reading 5 532,122 532,122 128,216 2410% 122,175 494% utility B,Hirg/C.,to.nr Service 995,968 995,968 218,704 2196% 198,301 10.29% JtRivy Collection Services 246,057 246,057 59,275 2409% 58,139 1.95% Accounting So,,,un, 429,282 429,282 99,162 2310% 95,260 4.10'% BAget&Research 229,883 229,883 54,263 2360% 50,002 8.52% Total Frir.,ne and Utility Billing Expenses 2,433,312 2,433,312 559,620 23.00% 523,879 6.82% Building Services 1,922,929 1,822,929 455,732 2500% 455,732 000% Non Dnlasn,trinent.1 302,28G 309,899 G6,463 21.45% 94,393 -29.59'% Total Building&Non-Departmental 4,558,527 $ 4566,140 1,081,815 23.69M $ 1,074,003 033% Reserves&0ther Expenses 6,044,143 $ 6044,143 1,673,861 27.69M $ 1,714,568 -237% Total Expenses 5 35,364,459 $ 35493,669 5 8,196,296 2309% $ 8,618,372 -4.90% Quarterly Financial Report Pg. 17 Self Insurance Fund The Self Insurance Fund is overall performing within expectations for 41 with year to date revenue receipts at 26.5% and total expenditures at 28.8% of the FY18-19 Revised Budget. The below analysis includes highlights and items of note for 41 . Revenues Revenues totaled $3,992,988 or 26.5% for 41 . Allocations for health insurance and workers compensation are charged to City Departments on a monthly basis with 12 equal payments. Current collections are in line with expectations. Other revenue totaled $429,997 or 75.1% of budget. The bulk of budgeted revenue in Other revenue is related to expenditure reimbursements from the City's Stop Loss Insurance that is paid for individual health/medical claims submitted above $175,000. In 41 the City received $378,155 in expenditure reimbursements which is significantly higher than the prior year experience for the same time period. Expenses Expenses total $4,331 ,208 or 28.8% of budget. The bulk of expenditures in this fund are from Health/Medical claims. Health/Medical claims for 41 totaled $3,615,242, which exceeds prior year claims (33.1%). In 41 health/medical claims are trending higher than budget due to an increase in large claim expenses over prior year. Staff will continue to monitor claims closely through the coming periods and provide an update in the 42 report. Other Insurance totaled $365,512 or 56.7% of budget and was higher than prior year largely due to an increase for property insurance included in the FY 18-19 Adopted Budget. Quarterly Financial Report IiYIDNiTHLX FINANCIAL REPORT FOR DECEMBER 201$ Ely3 ' .fin: SELF INSURANCE FUND(51S) 7 P.XP`' .eW,....P W ...... :...... a 4... Revem Lres Allocations Heath/Medical City Contribution $ 9,892,973 $ 9,892,973 5 2.,468,695 24.96%, $ 2,311,529 6.81% HeaVth/Medical Employee Contribution 2,634,129 2,634,129 604,635 22.9S% 537,002 12.58% Worker's Compensation 593,500 593,500 147,726 24.89% 190.00% Administration Allocation 511,311 511,311 127,269 24.89% 278,274 54.26% Doter Insurance 753,227 753,227 189,566 25.17% 175,300 8,14% Total Allocations $ 14„385,.140, S 14,385,140 $ 3,537,991 2459% $ 3,302,105 7,14% tither. Interest Income S 39,430 $ 39,450 $ 20„750 5265^"% $ 12,737 62,98% Other Income 133,500, 133,500 31,083 23.26% 31,274 -0.61% Expends€tire Reimbursement 400,000 400,000 378,155 94.54% 7.230 5130,36.% Total Other Revenues $ 572,930 $ 572,930 S 429,997 75.05% $ 51,241 739.17% 0.00/ Approlenation of Fund balance $ 100,000 S 100,000 $ 25,000 25.00% $ - 100,00% Total Resources $ 15,0556,070 $ 15,058,070 $ 3,992,988 26.52% $ 3,353,346 19.07% Expenses fleapth/Medical $ 12,526,510 $ 12,526,510 S 3,615,242 2,6.86% $ 2,716,568 33.08'% Worker's Compensatibn 593500 593,500 71,899 12.11% 98,554 27.06% Personnel Expenses 495,012 495,012 108,699 21.96% 100,605 8.05% Ptherinsurance 944,228 64.4,228 965,512 5.674% 320,999 14.08'/ Other Expenses 133,500 133,500 13,016 9.75% 9,159 42,11.% Life Onsuranoe lP,ermloms 109,000 109,000 17,770 1630% 17,114 3.83% Total Operating Expenses $ 14,507750, $ 14,50,1,750 $ 4,192,128 28.91% $ 3,262,419 28.50% Reserves&Other lExpenses. $ 556,320 $ 5.56„320 $ 139,060 2500% $' - 100,00% Total Expenses $ 15,056,070 $ 15,058,070 $ 4,331„208 26.76% $' 3.262,419 32,76% Quarterly Financial Report Pg. 19 Aquatic Park Fund The Aquatic Park Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 2.8% and total expenditures at 11 .5% of the FY18-19 Revised Budget. The below analysis includes highlights and items of note for 41 activity. Revenues Total Aquatic Park revenue was $129,615 or 2.8% of budget. Revenues are trending slightly ahead of prior year collections in large part due to an uptick in admission revenue from early orders of season passes. Expenses Total expenses for the Aquatic Park Fund were $523,915, or 11 .5% of budget and were overall in-line with prior year expenses with no significant items of note. Quarterly Financial Report �IS � 2 , , MONTHLY FINANCIAL REPORT FAIR DECEMBER.2018 IX3i AQUATIC PARK FUND(415) f 4nlCat b, r �C Revenues. Admissions. $ 3,295,000 $ 3,295,000 $ 121,509 3.69% 5 95,326 27,47% Food andlBeverage 670,700 870,700 4,125 0.47% 1,227 236.19°! Merchandise 154,000 154,000 15 1 33 -54,55% RentAs 185,000 165,000 (8541 -045% - -100.)0% Total Operating Revenues $ 4,504,700 $ 4,504,700 $ 124,795 2.77% $ 96,586 29.21% Other Revenue: Interest Income $ 16,309 $ 16,309 $ 5,562 34.10% S 3,859 44.13% Other Income 47,506 47,500 (7421 -1.56% 943 -182.17% Total Other Revenue $ 63,809 $ 63,809 $ 4,820 755% $ 4,762 1.22.% Appropriation of Fund Balance $ $ $ 0.60% 'S 0.00% Total Resources S 4,568,509 $ 4,568,509 $ 1219,615 2.84% 101,348 21,89% Expenses General Services $ 847,256 $ 847,256 $ 126,377 14.92% 145,497 -13.14% Parks&Public Grounds 77,990 77,990 7,235 9.28% 3,330 117.27% Aquatics 551,721 551,771. 1.9,820 3.59% 17,200 ].5.23% Maintenance 491,366 491,366 82,725 16.84% 72,736 13.73,% 0usirress Office 134,526 1334,526 27,7186 20.21% 26,809 1,41% Martking(Advertlsimg. 413,856 413,850 26,504 640% 27,543 3.77% Gift Shop 1.17,407 117,407 9,513 8.10°% 11,133 -14.55t% Faatl 149,140 149,140 9,324 6.25% 6,453 44.49% Ice Cream Shop 124,980 124,980 4,932 3.95% 4,682 5,34% Group sales 67,513 67,513 10,0011 14.81% 9,655 3.58% Admissions 127,027 127,027 13,760 10.83^% 12,657 8,71% Elements of Fun 9,634 9,634 122 1.27% 141 -:13,48% Birthday Parties 23,165 23,165 209 0.90% 831 -7485% Catering 34,036 14,036 661 1.94% 699 -5,44% Funnel Cake 29,982 29,982 757 2.52% 260 191.15°! Rentals 14133 12,133 2,363 19.48% 2,247 5,15% Food Service Building 176,271 176,271 7,752 4.40% 9,875 21.50% Tonal Operating Expenses $ 3,387,997 $ 3.,387,997 $ 348,676 10.29% $ 351,125 -0.70% Reserves&Other Expenses $ 1,18b,512 $ 1,180,912 $ 1.75,239 14.84% $ 155,737 :12,52% Total Expenses, $ 4,568,309 $ 4,568,509 $ 523,915 1147% $ $06,862 3.36% Quarterly Financial Report Pg. 21 Fleet Services Fund The Fleet Services Fund is overall performing within expectations in 41 with year to date revenue receipts at 32.4% and total expenditures at 32.2% of the FY18-19 Revised Budget. The Fleet Services Fund includes a revision of $634,450 for the annual encumbrance roll that reflects items included in the FY1 7-18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues were $1 ,691 ,431 or 32.4% of budget. The bulk of revenues in this fund are for charges for service to end user departments that are made on a monthly basis. Overall revenues trended in-line with expectations. Expenditures Expenses totaled $1 ,682,811 or 32.2% of budget. Equipment Purchases, Fire Vehicles / Equipment, and Police Vehicles / Equipment are for the purchase of vehicles and make-ready costs approved in the adopted budget. The timing of expenses in these categories will vary year to year based the number of vehicles approved for replacement and when the City orders, receives and makes payment for these purchases. Reserves & Other Expenses totaled $747,572 or 64.1 % of budget and reflects as up over prior year due to the completion of all transfers to the capital projects fund for various vehicle replacements including Crack Sealing Machine (FS1901), Senior Centre Vans (FS1905 & FS1906), Skid Steer Load Replacement (FS1907), Street Sweeper Replacement (FS1908), and Utility Tractor Replacements (FS1 909 & FS1 910). Quarterly Financial Report ✓ r .� MONTHLY FINANCIAL REPORT FOR CIECEM'$ER.201$ FLEET SERVI CES FU N CI(510) :9v! Cp a 1 t Rewemues Charges for Service Generat Fund $ 1,389,677 $ 9„389,677 $ 347,419 2500% $ 242,048 43.53% Utility Fund 1.,967,647 1,9 57,647 491,912 25.00^% 491,912 0,00% Utility CIP f Utility Con5tructinn 288,678 288,678 72,970 25,00% 72,170 0.00% Crime Control&Prevention District. 170,426 170,426 42,607 25.00^% 42,607 0,00% Park&Recreaxuors 0evelopmemt Fund 171,939 171,939 42,6355 25.00% 89,985 19,45°% Other Fund, 24,111 24,119 6,030 25.00% 10,070 -40.12% Total Charges for Service $ 4,012,486 $ 4,012,486 $ 9,003,123 25-00% '$ 894,742 1211% Other Revenues Interest income $ 30,000 $ 10,000 $ 12,384 41.8E% $ 7,449 66.2.5% Sale of City Property 30,000 50,000 000% 0.00% Other Income 3,300 3,300 180 S.45% 100,04% Total Other Revenue S 83,300 $ 83,300 $ 12,564 15.08% $ 7,449 68,67.% Appropriation of Fund Balance S 495,527 $ 1,129,977 $ 675,744 59.8O% $ 733,668 -7,17% Total Resowrces $ 4,591,313 $ 5,225,763 $ 1,691,431 32.37% $ 1,634,909 3.46% Expenses Generot Service; $ 275,794 $ 275,794 $ 61,743 22.3P% $ 69,857 11.62% Equipment Services.Operations 1.,620,090 1,620,090 315,344 19.46% 326,513 -3,42.% Fire Fleet Maintenance 329,307 345,774 29,587 8.56% 76,455 =61.30% Equipment Purchases. 425,875 565,348 172,053 3 AE% 8,120 2018,88.% Fire Weh'tlde5/Equipment 68,950 4,966 6,04% 35,798 =88.35% Police Vehicles/Equnm�ent 774,375 1,183,935 352,3416 29.75% 74,043 375.87% Total Operating Expenses $ 3,425,441 $ 4,059,891 $ 935,239 23.04% $ 590,786 58.30% Reserves&Other Expenses $ 1,165,872 $ 1,165,872 $ 747,572 64.12% S 196,106 281.21% Total Expenses S 4591314 $ 5225763 $ 1,682,811_ 33.20% ^2 7'86892 113.86% _._._._._._.a_._._r_._._._ .__._._._._._._._._..c._._._.. .-------------------------- Quarterly Financial Report Pg. 23 Information Technology Fund The Information Technology Fund is overall performing within expectations with year to date revenue receipts at 26.3% and total expenditures at 33.1% of the FY1 8-19 Revised Budget. The Information Technology Fund includes a revision of $74,618 for the annual encumbrance roll that reflects items included in the FY1 7-18 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 41 . Revenues Total revenue was $976,520, which represented 26.3% of budget. The majority of revenues in this fund are from allocations charged to departments for telecom and computers on a monthly basis as a charge for service to cover operating costs. Overall, current collections are in line with expectations. Expenses Total expenses were $1 ,231 ,076 or 33.1 % of budget. Microcomputer expenses for 41 were $226,002 or 28% of budget and is an increase over prior year due to the timing of the annual payment for the Microsoft Enterprise Agreement. Data Network expenses totaled $198,682 or 22.9% of budget and reflected an uptick from prior year. The majority of the increase in this category is due to the timing of the annual payment for VMWare license maintenance renewal. Expenses in the Public Safety division were $394,177 or 53.4% of budget. The bulk of the expenses in this budget are for the annual hardware/software maintenance for the CAD/RMS software public safety system that was paid in 41 . Quarterly Financial Report £„ .F MONTHLY FINANCIAL REPORT FAIR DECEM'.BER.2018 IX1i `r'` INFORMATION TECHNOLOGY FUND(520) Revenues Telecommunications Transfers from. General Fund $ 369,544 $ 369,544 $ 92,386 25.00% $ 92,805 -0.45% Park Fund 37,494 37,493 9,373 25.0044 9,373 0.00% Crime Control&Prevention District 32,472 32,472 8,118 25.00% 7,699 5.44% Utihity Fund 93,965 '93,965 23,491 25.0094 23,491 0.00% Other Funds 67,487 57,487 16,872 25.00°.4 16,872 0.00% Total Telecom Transfers In $ 600,961 $ 600,961 $ 150,240 25.00% 'S 150,240 0.00% Comlputers Transfers frorm General Fund $ 1,01 $ 1,093,677 $ 273,419 25.00% 5 274,556 -0.41.% Park Fund 118,S06 118,506 29,627 25.0094 29,626 0.00% Crime Control&Prevention District 199,175 199,175 49,794 25.00% 48,657 2.34% Utihity Fund 771,S62 771,562 192,890 25.0094 192,890 0.00% Other Funds 322,166 322,166 80,54.1 25.00% 80,541 0.00% _ .0.00% Total Car ler Transfers In S 2.505,086 $ 2,505,086 $ 62'.6,271 25.00^% $ 626,470 0,00% Other Revenue Interest Income $ 17,000 $ 17,000 $ 7,917 46.57% $ 4,691 68,77% Transmvtter lease 152,958 152,958 44,327 28.98% 27,927 58.72% Other Income 9,037 9,037 - 0.00% 16 -100.00% Transferfrom General Fund 85,492 Si 21,373 25.00% 100.00% Transfer from Utility Furrvtl Reserve 175,000 175,000 43,750 25.00% 43,750 0.00% Total Other Revenue S 439,487 $ 439,487 $ 117,367 26.71% 76,404 53,61% Appropriation of Fund Balance $ 96,287 $ 170,905 $ 82,642 4835% $ 7,959 937.04% Total Resources $ 3,641,821 $ 3,716,439 $ 976,520 26.2E% Sr 860,883 :13,43% Expenses. General Services S 281,324 $ 281,324 $ 62,946 2234°% $ 65,339 -3,82% Major COmiputer Systems 343,255 343,255 181,420 52.05% 208,237 12.88% Microcomputer Systems 781,059 805,845 226,002 28.05% 94,700 138 6s% Telecommunications 471 480,257 81M 18.59% 83,029 7.50% Data Network 856,422 861 198,682 22.09% 56,643 25075% GiSSystem 184,S36 184,536 73,613 39.89% 57,588 22.83% Pu Elic Safety 7 01,515 717,697 394,177 53.43% 342,894 14,96% Total Operating Expenses S 3,626,198 $ 3,700,816 $ 1,22'.6,000 3113% 908,430 344,96.% Reserves&Other Expenses $ 1S,623 $ 15,623 $ 5,076 32.49% $ 2,447 107.44% Total Expenses $ 3,641,821 $ 3„716,439 $ 1,231,076 33.13`4 $ 910,877 35.15% Quarterly Financial Report Pg. 25 Facilities Fund The Facilities Fund is overall performing within expectations in 41 with year to date revenue receipts at 25% and total expenditures at 24.9% of the FY1 8-19 Revised Budget. The below analysis includes highlights and items of note for 41 . Revenues Total revenue was $746,207 or 25% of budget. There were no significant items of note in 41 . Expenses Expenses totaled $744,519 or 24.9% of budget. The Transfer to Capital Budget category totaled $212,000 or 100% of budget due to the completion of the transfer for the Roof Replacement (FC1 902), Public Work Restroom Remodel (FC1904), and Replacement of HVAC System at Fire Station 1 and 4 (FC1903) projects. There were no other significant items of note in 41 . Quarterly Financial Report £„ 'r MONTHLY FINANCIAL REPORT FOR DECEMBER.2018 d» FACILITIES&CONSTRUCT ON MANAGEMENT(FUND 15(05) f rr Ira r � Revenues Charges for Serv'oces reneW Fund S 832,101. $ 812,103. 5 203,025 25,74% 5 203,025 0,00% Park&Rcereatmit development Fwnd 274,096 274,090 68,522 25.OD% 73,538 -6.82% Utility Fund 9„822.929 1,8212,929 455,732 2.5.00% 455,732 0,00% Total Charges for Services $ 2,909,120 S 2,909,120 5 727,279 25.00% 'S 732,295 .0.68% _ 0.00% Other 0,00% Into rest Onr`Ame $ 23,006 $ 23,000 $ 9,093 39,53% 5,168 75,95% Rent from Rental Properties 39,600 3:7,690 8,760 21.97% 17,450 -,50.14% Other l nomme ._..000% 0 01 Total Other Reven ue $ 62,600 $ 62,600 $ 17,793 2842% S 22,618 -21.33% _ 0,00/ Appropriation of Fund Balance 0.09% Building Services Fund Reserves $ 13,620 $ 13,620 $ 1,135 8.33% $ 100.00% Prior Year Encumbrances 0 DD% 0.00% 0,90% Total Resources S 2.985,349 $ 2,985,340 5 746,207 25.00^%x 754,913 -115% Expenditures Gerar.Y Services $ 356,927 $ 356,927 $ 61,579 17.25% 82,078 =24.98% Building.Services 2,359,714 2,359,714 465,838 19,74% 479,982 -2,95% &meal lPropi Program 36,126 36,120 767 196% 1,053 -61.85% Transfer to Capital Budget 212,000 212,000 212,000 101 - 100,01 Total Operating Fxpenditures $ 2,964,761 $ 2,964,761. $ 740,124 2496% $ 563,913 31.2584 Reserves&.Other Expenditures S 20,579 < 20,579 $ 4,399 21.35% $ 4,019 9,36% Total Expenditures $ 2,985,340 $ 2,985,3410 $ 744,519 24.94% $ 567,932 31.01 Quarterly Financial Report Pg. 27 Golf Course Fund The Golf Course Fund is overall performing within expectations for October and November with year to date revenue receipts at 14.9% and total expenditures at 14.9% of the FY1 8-19 Revised Budget. Golf Course figures are presented one month behind the reporting period due to the timing of when financial data is received. The below analysis includes highlights and items of note for October and November 2017. Revenues Revenues totaled $388,591 or 14.9% of budget. Overall revenues reflected as up slightly over prior fiscal year with the bulk of the increase in green fees. This increase in large part was due to an increase in tournament rounds over the prior fiscal year (1 ,656 vs. 705). Expenses Total expenses through November totaled $371 ,365 or 14.9% of budget and overall trended in-line with prior year expenses with only a few items of note. Reserves & Other Expenses totaled to $0 and reflected as significantly down from prior year due to a planned transfer to capital projects in FY 18 for the replacement of Pump House A. A few additional categories also reflect variances in large part due to the restructuring of accounts from Arcis into the City's financial system that first took effect in the second half of FY 18. Quarterly Financial Report ;v x MONTHLY FINANCIAL REPORT FOR NOVEMBER 2018 GOLF COURSE FUND(417 k6418) Rounds 50,000 56,600 6,599 18.20% 6,886 -4.17% Revenues Green Fees $ 1,002,000 $ 1,002,000 S 144,986 14-39% $ 128,548 1212% Pro.shop 413,500 413,500 65,503 15.86% 50,241 30,56% Driving Range 75,000 75,000 10,225 13.63% 8,520 20.011 carts 391,000 391,000 62,090 15.88% 57,783 7.45% Fond&Beverage 681,500 681,500 1,03,261 15.15% 117,100 -11.,82./ General&Administrative - - - 0.00% 137 -100,00% Other Revenue 38,454 38,454 3,236 842% 4,898 -33.93% Total Resow Kies $ 2,601,454 $ 2,601,454 $ 388,591 14.94% S 367,277 5.8056 Expenses Pro Shop $ 166,710 $ 166,710 $ 18,340 11.00% $ 20,319 -9.741 Pro shop:COGS 143,000 143,000 20,288 14.19% - 100,00% Driving Range 18,200 18,200 4,259 23.40% 2,780 53.20% Goldcarts 224,030 224,030 37,754 16.85% 42,439 41.04% Coarse lMaintenance 632,200 632,200 116,783 1847% 117,598 0.64% Food&Beverage 304,202 304,202 35,679 11.73% 91,755 -61,11% Food&Beverage.COGS 206,064 206,064 32,810 15.92% 100.00% Solos&membership 56,764 56,764 - 0.00% 82 -100,04% General&Administrative 287,755 287,755 71,143 24.72% 41,439 69.63% Clubhouse '.17,434 97,434 11,989 12.30% 23,196 -48.31% Management Fees 144,714 144,714 22,320 1542% 22,018 1.37% Capital 154,000 154,000 0,00% 0,00% Total Operating Expenses $ 2.435,73 $ 2,435,073 $ 371,365 15,25% $ 362,126 2.55% Reserves 8,0ther Expenses $ 166,381 $ 62,743 $ 0.00% 5 100,001 -100.00% Total Expenses, S 2,601,454 5 2,497,816 5 371,365 14.87% $ 462,].27 -10,64% Quarterly Financial Report Pg. 29 Drainage Utility Fund The Drainage Utility Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 10.8% and total expenditures at 17.9% of the FY1 8-19 Revised Budget. This fund accounts for the monthly fees charged to residents and businesses to pay for the cost of drainage improvements throughout the City. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues were $178,440 or 10.8% of budget. Drainage Fees are in-line with prior year collections and are overall are performing as expected. Expenditures Total expenditures were $295,454 or 17.9% of budget. Total expenditures include a planned transfer to the capital projects fund in the amount of$230,000 for the Emerald Circle Drainage Project (DR1901) and Street Drainage Improvements Project (DR1 902). There were no other significant items of note in expenditures. Quarterly Financial Report c,r ^^` ;Z MONTHLY FINANCIAL REPORT FOR DECEM'.BER.2018 yt rrw: DRAINAGE UTILITY(FUND(120) 4010, 1 W B e i B ftevenuex Druorar e Fee% b 1„647,0170 $ 11,547,610 5 176,27E 10.74% 173,795 1,43% atcrest OnGOm[ 2,755 2,755 2,164 78.55% 850 154.59% Total Ravecmes 5 1,649,755 5 1,649,755 S 1,78,440 10.82%^ 5 174,645 2.17% .gpprapriation of Fund Balance 0.00% 0,00% Total Resources 5 1,649,755 $ 1,6649,755 $ 178,440 10.82% $ 174,645 2.17°x!, Fxpendifures Debt Service $ 261,139 $ 261,139 5 55,285 25.00% S 90,668 -28.001 Transfer to Capital project 2.30,00 230,00 230,00 1.00.00% 797,850 -71.17% dthtr Exptnditurts 30,000 30,00 169 0.56%� 228 25,88% flperat n E pOnd,turc5 $ 1,649,755. ,$ ,.,..1,649755 ..$, 295,459, 1791% .yS 888,746.., . -66,76%, Total Expenditures $ 1,649,755 $ 1„649,755 $ 295,454 17.91% $ 8 88747 -56,75% Quarterly Financial Report Pg. 31 Traffic Safety Fund The Traffic Safety Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 27.3% and total expenditures at 7.4% of the FY1 8-19 Revised Budget. Revenue for the Traffic Safety Fund is generated from Red light camera fines located at seven intersections in the City; Rufe Snow Dr., Davis Blvd. and the Loop 820 westbound access to Rufe Snow. In November 2006, City Council adopted a resolution creating a policy on the use of traffic safety fine revenues. State law as of September 1 , 2007 required a fifty-fifty split with the state in red light camera fines; after the deduction of allowable expenditures. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues were $299,566 or 27.3% of budget. Gross Fine Revenues make up the bulk of total revenues with 41 receipts at $296,369. Gross Fine Revenues are driven by red light camera citations issued, which have seen an uptick in 41 over the prior year. Expenditures Total operating expenditures were $81 ,380 or 7.4% of budget. Contractor Payments totaled $0 and reflected as down from prior year due to the timing on contractor payments through 41 . Staff anticipates payments to be caught up in 42. Traffic Enforcement / Traffic Safety also totaled to $0 through 41 and reflected down from prior year due to the timing of the LED Signage replacements planned in the FY 18-19 Adopted budget. Quarterly Financial Report V, r MONTHLY FINANCIAL REPORT FOR DECEMBER 2018 ?w} TRAFFIC SAFETY FUND(ISO) a w a t x w Revenres (3ross Fine.Revenues $ 1,088,115 $ 1.,088,115 $ 296,369 27.24% S 275,392 7.52% Interest Income 7,900 7,900 3,197 40.47% 1,946 6429% T.tnI Revenues $ 1,096,015 $ 1,096,015 $ 299,566 27.33% $ 277,338 8.01% Appropriation of Fund Balance 0.00% 0.00% 'Total Resources $ 11096,015 $ 1,096,015 $ 299,566 27.33% S 277,338 8.01% F.penditures Contractor Payments $ 612,000 $ 612,000 $ - 000% $ 45,580 -100.00% Program Administration 319,409 319,409 64,865 20.31% 69,819 7.10% Payment to State 78,353 78,353 - 0.00% - 0.00% ImHo,Fnfarcecent/Traffic5afety 23,000 23,000 - 0.00% 36,923 -100.00% Pedestrian Safety 16,415 16,415 4,805 29.27% 4,282 12.21% Operating Expenditures $ ... 1,049,177. .^} 1049.,177,.. .,$ 69,670 664% _S.„.„. 15&604,., -SS.51% Reserves&Other FupendBtures $ 46,838 $ 46,838 $ 11,710 25-00% $ - 10000% 'Total Expenditures $ 11096,015 $ 1,096,015 $ 81,380 7.43% S 1.56,604 -48.03% Quarterly Financial Report Pg. 33 Donations Fund The IDoilation s :::uind is overall performing within expectations for the first quaileir with year to date revenue receilats at 25.2% and total expenditures: at 29.8% of the 1:::�Y18.19 IRevi,sescl Budget. This fund accounts for events and operations loaid for 1,,.)y contriloutions and donations. A 1,,.)ull< of the contriloutions are; received through voluntary payments made as loaft of the water 1,,.)ill to sulapoil lil,,.)i,ai,y activities, the Animal Adolation and Ike scue Center, and special events/loulolic. ail. The contriloutions are; allocated to the I il,,.)i,ai,y ($0.65), 1 lumaine Services ($0.65), and special events and ails ($0.20). The IDoilation s :::�uind includes a revi,sion of$24,682 for the annual eincumloraince roll that reflects: items: included in the 1:::�Y1 7...18 1,,.)udget that will 1,,.)e received and loaid for during the current fiscal year. The 1,,.)elow analysis includes highlights and iterns of note for Q1 activity. Revenues \/Vateir fBill contriloutions totaled $16,022 or 26.6% of loudget. \/Vateir fBill contril,outions are; currently trending in-line with 1:::�Y18 collections. In IDoilation s, Reloul,olic totaled $0 in Q1 as the receilat of this annual donation has historically 1,,.)eeii received in Alaril and May. In Other Revenues, Other Income totaled $27,492 or 16.8% 1,,.)udget and is oehind larior year. Q1 revenues in Other Income are driven 1,,.)y vairiows revenue generating events such as Ruin Ruin Rudollah, Road Runineir 51K, 1 ost Book Ike venue, \/Voirnein in I aw ::.:Jnfoirceirneint Conference and the Senior Center Travel Doinations. Other income can fluctuate due to the timing of whein some of these events are held and revenues are received. Expenditures Keela NISI I Beautiful expenditures were $96,420 or 29.8% of 1,,.)udget and are; overall trending in-line with larior year. An itern of note is in 1:::Iai,ks - Special ::.::.veints and Ails totaled $66,006 or 49.1 % of loudget. ::.:Ylaeildituires trended ahead of lairior year due to ail expense that was included as loaft of the eincuirnl,oraince roll of$20,377 for artwork at Noillifield 1:::Iai,k. Quarterly Financial Report y NAQ5ITHLV FINANCIAL REPORT FOR DECEMBER 2018 dq ✓ "` DONATIONS FN'W..D(110) Revenues Contributions NRH Water Bills $ 6(1 $ 60,200 $ 16,022 .........26671%. $ 16,052 -00091% Total NRH Water Bill coohial.r os $ 60,200 $ 60,200 $ 16,022 26.611 $ 16,052 -0,19% Donations Spay I Neuter $ 8,500 $ 8,506 5 3,776 44.42% $ 3,188 18.44% Shelter Fund 8,400 9,480 11„232 133.71% 4,180 168,71% Republic 15,000 15,000 - 000% - 0.00% Santa Laps 5,000 5,060 S,10.1 42.10% 5,000 -57,90% Total Donations $ 36,900 $ 36,900 S 17,113 46.38% $ 12,368 38.37% Proceeds Library Book Sale S 9,000 $ 9,000 5 6,001 66.68% $ 5,530 6,59% Total Library Book Sale Proceeds 5 9,000 $ 9,0001 $ 6,001 66.68% 5 5,630 6.59% Other Revenues Interest Income $ 3,614 $ 3,614 $ 2,386 55.86% $ 1,631 45.92% Other Income 163,259 163,250 27,492 16.84% 61,629 553990 Appropriation of Fund Balance Teen court 400 400 100 25.00% - 100,00% D hre rp 14,765 19,070 4,768 25.00% 100.00% Neighborhood Services 8,873 8,873 2,2718 25.00% - 100,00% Forks&Recrection 29,706 50,077 12,599 25.00% 875 1330.77% Police 1,100 1,100 275 25.00% 100.00% Total Other Revenues $ 221,702 $ 246,384 S 49,752 20.19% $ 64,135 -22.43% Total Resources $ 327;802 $ 352,484 S 88,888 25.22% $ 98,185 -9.47% Expenditures Library-Book Collection $ 68,865 $ 73,176 S 14,029 19.17% $ 13,658 2.72% Naighborhood Services Animal serAi 19;810 19,810 - 000% 7,456 -100.00% Keep NRH Beautiful 17,013 1.7,013 2,865 16.$4% 6,264 -54.26% Municipal Court-Teen Car.irt 5,1000 5,000 - 0.00% - 0.00% Park.s.Special lEventsand Arts 114,000 134,377 66,006 49.12% 49,749 32.68% Police Department 43,706 43,700 6,020 1378% 5,561 8.25% 1 ransfer tobenei-A Fund 3t1,UUf1 3U,U00 7,500 25.06% ow 000% Tonal Expenditures $ 298,388 $ 323,070 S 96,420 29.84% $ 90,188 6,91% Quarterly Financial Report Pg. 35 Gas Development Fund The Gas Development Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 179.7% and total expenditures at 25.7% of the FY18-19 Revised Budget. Revenue for the Gas Development Fund is generated from natural gas development. In June 2006, City Council adopted a resolution creating a conservative policy on the use of natural gas development revenues. The policy was established to avoid over-reliance on these revenues and to establish how the revenues would be used. Caution was taken in considering uses for gas revenues because it is difficult to predict well production and long term production normally means the production decreases over time. In general, the policy guidelines establish three areas for using the money: (1) to bridge the gap of sales tax revenue reductions, (2) to use "one-time" revenues for projects or non-recurring capital needs, and (3) to use the revenues for expanding the City's economic base and for economic development. The below analysis includes highlights and items of note for 41 . Revenues Total revenues were $949,453 or 179.7% of budget. The largest source of revenue in this fund is from royalties received for natural gas development. To date, the city has received royalties in the amount of $65,784 and $880,000 in other income resulting from a settlement with Chesapeake. Expenditures Total expenditures were $135,645, or 25.7% of budget. There were no items of significant note in expenditures for 41 . Quarterly Financial Report � r � MONTHLY FINANCIAL REPORT FOR CDEEEM'.BER.2018 GAS DEVELOPMENT FUND(145) f 4 umrr: � Revenues Royaffies/overrides $ 522,500 $ 522,500 $ 55,784 12.59'% $ 122,489 -46 29% Interest income 5,800 5,800 3,669 63.26% 992 269.86% Other income - - 880,000 100.00% - 109.00% Total Revenues $ S28,300 $ 528,300 $ 949,453 179.72% $ 123,481 668.91% Total Resources S 528,300 $ 523300 ...............949453 179.72% S 123,482 ...................._668.90% Expenditures Transfer to Capital projects S - $ - $ - 0.00% $ 100,000 -100,00% Contribution to Rescrves 528,300 528,300 132,075 25.00% - 100.00% Other - - 31570 100.00% 0 Operating 6xpendaures S 528,300 $ 523,300 $ 135,645 25.68% 100,000 35,64% Total Expenditures $ 528,300 $ 528,300 $ 135,645 25.69% $ 100,041 35.64% Quarterly Financial Report Pg. 37 Promotional Fund The Promotional and is overall performing within expectations for the first quarter with year to date revenue receilats at 0.8% and total expenditures: at 17.1 % of the 1:::�Y1 8.19 Revised fBudget. Revenues Total collections for occupancy taxes for 41 totaled $0. Occupancy taxes collected from hotels and motels operating in the city is the primary source of revenue for this fund. Occupancy taxes are due on a quarterly basis and remitted within thirty days of the end of each quarter. Due to timing 41 occupancy tax payments are remitted to the City in January and will be reflected in the 42 Financial Report. Expenditures Total expenditures were $48,948, or 17.1% of revised budget. There were no significant items of note in expenditures for 41 . Quarterly Financial Report "ti MONTHLY FINANCIAL REPORT FOR DECEMBER 2018... PROMOTIONAL FUND(105p ONEM Revenues Dcculpancy Taxes j 280,000 j 280/000 $ - 0.00% $ 18,388 -100.00% Interest Income 5,500 5,500 2,348 42,69`%„ 1.,414 66.05,% P,n,r Year lErocurmbra rvces 0.00% 2.,439 100.00% Total Resources $ 285,500 $ 285,500 $ 2,348 0.82% $ 22,241 89.44% Expeuditu,e5 Economic Development $ 126,176 $ 126,1.76 $ 23,139 '18.34°%, $ 23,350 -O.OS% CulturaO&Leisure 135,1.59 135,9.59 19,833 14.67'%, 26,713 -2.5.76% Non-Departr entaI 474 474 58 11.18°% 45 17.78% Contribution to Reserves 23,691 23,691 5,923 25.00% 100.00% Total Expenditures $ 285,500 $ 285,500 $ 48,948 '17.14°% $ 49,908 -3.92% Quarterly Financial Report Pg. 39 Special Investigations Fund The Special Investigations Fund is overall performing within expectations for the first quarter with year to date revenue receipts at 21 .3% and total expenditures at 9.7% of the FY1 8-19 Revised Budget. Revenue for this fund is received from Federal and State forfeited funds and the Automated Fingerprint Identification System (AFIS) program. The below analysis includes highlights and items of note for 41 activity. Revenues Total revenues through December were $55,525 or 21 .3% of budget. Forfeited funds accounts for the bulk of collections totaling to $28,259. These revenues fluctuate year to year depending on seizures and the timing of cases involving court awards. Expenditures Total expenditures were $25,300, or 9.7% of budget. There were no significant items of note in expenditures in 41 . Quarterly Financial Report r MONTHLY FINANCIAL REPORT FAIR DECEMBER.2018 c a :SPECIAL INVESTIGATIONS FUND(995) f Ah. �./(•r -- -- s s 1 s Revenues. forfeited funds $ 141,0100 $ 141,660 $ 28,259 20.04% $ 51,994 -45,65% AFIS Reimbursements 13,500 13,500 - 0.00% 5,250 -10O.01 Interest.income 2,304 2,304 :1,936 49.31% 507 124,O6% Other - - - 0.00% 57 -100,00% Total Revenues. S 155,804 $ 156,864 $ 29,395 18.75% 57,808 -49.15,% Appropriation of Fund Balance 104,521 104,521 26,930 25.00% 100.00% Total Resources $ 261,325 $ 261,325 $ 55,525 21.25`,3 $ 57,808 .3.95% Expenditures Federal Forefeited Funds $ 145,600 $ 145,000 $ 6,762 4.66% S 15,090 55.19% StaiCe Forefetured Funds las,000 105,000 18,538 17.66% 7,699 140.78% Local Forefeitured Funds 0.00% 0.00% ARE Maintenance&Equipment 4,300 4300 600% 46,941 100.,00% (7peraBing,Expenditures $ .....261,325. .$ 261325,.. ..$., .. 25360 968% 69,730,.,. -63.72.% Total Expenditures S 261,325 $ 261,325 $ 2'.5,3000 9.68% $ 69,731 -63,72% Quarterly Financial Report Pg. 41 CIP Project Status Update The Capital Improvement Program represents the City's plan for capital investment within the community and provides a framework for identifying capital requirements, scheduling projects, and identifying future fiscal year impacts. The Capital Improvement Program is reviewed annually during the budget process to identify new and upcoming needs in the community and to reflect changes in priorities. This report is a status update for some of the more significant projects included in the FY18/19 Capital Budget. Davis Blvd/Mid Cities Blvd Intersection (ST0401) This project consists of intersection improvements at the Davis Blvd and Mid-Cities Blvd Intersection. The improvements include adding additional right and left turn lanes, signalization improvements, and all necessary water and sewer main adjustments. To date construction is currently underway. A number of issues have arisen during construction including franchise utility conflicts and excessive moisture which extended the completion date for this project. At this time staff currently anticipates a completion date of May 2019. Below is a summary of financial activity for this project through 41 . 1 10 1 1111111 Professional Svc $107,000 $0 $97,817 $97,817 $9,183 Engineering/Design 672,493 0 572,606 572,606 99,887 Land/ROW 400,000 0 392,489 392,489 7,511 Construction 5,279,749 56,128 2,049,893 2,106,021 3,173,728 Other 899,989 0 0 0 899,989 Total $7,359,231 $56,128 $3,112,806 $3,168,934 $4,190,298 Quarterly Financial Report Pg. 42 Smithfield Road (Davis Blvd to Mid-Cities Blvd) (ST1304) This project consists of realigning a portion of Smithfield Road so that it connects directly to Bridge Street at Davis Blvd and reconstructing the existing section of Smithfield Road north to a point approximately 100 feet north of Mid-Cities Blvd. The improvements will consist of modifying the signal light at the Davis Blvd intersection. In addition, the new road will be constructed with concrete and include sidewalks and a drainage system. As of December construction was substantially complete on this project with only minor issues left to resolve including irrigation and landscaping. Below is a summary of financial activity for this project through 41 . IIIIII 1 10 1 1111111 IIIIII Engineering/Design $264,575 $17,117 $247,458 $264,575 $0 Land/ROW 542,599 0 535,852 535,852 6,747 Construction 2,536,466 0 2,487,680 2,487,680 48,786 55,5 Total $3,343,640 $17,117 $3,270,990 $3,288,107 55,533 Walker Branch Interceptor (UT1607) This project consists of improvements to the sanitary sewer line which includes increasing the sizes of the lines from 6-inch, 8-inch, and 10-inch to 8-inch, 12-inch and a 15-inch respectively from Smithfield Road along Main Street to the Walker Creek and Mid-Cities Boulevard confluence. Section two of the project will be replacing an 18 inch and 21 inch line with a 27 inch sewer line. To date this project is currently out to bid with bids due back early February. Below is a summary of financial activity for this project through 41 . Engineering/Design $418,630 $7,510 $411,120 $418,630 $0 Construction 5,597,895 0 0 0 5,597,895 Total $6,016,525 $7,510 $411,120 $418,630 $5,597,895 1g1kH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Approve minutes of the February 11, 2019 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the February 11 , 2019 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE FEBRUARY 11, 2019 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 11th day of February at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular City Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Rita Wright Oujesky Council, Place 2 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Council had no questions for staff. 2. QUARTERLY FINANCIAL REPORT FOR THE PERIOD ENDING DECEMBER 31, 2018. City Manager Mark Hindman informed Council the item would be presented at the next City Council meeting. February 11, 2019 City Council Meeting Minutes Page 1 of 7 EXECUTIVE SESSION 1. SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - (1) 6701 DAVIS BOULEVARD, (2) 6801 DAVIS BOULEVARD, (3) 6805 DAVIS BOULEVARD AND (4) 6724 SMITHFIELD ROAD Mayor Trevino announced at 6:01 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551 , Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 6701 Davis Boulevard, (2) 6801 Davis Boulevard, (3) 6805 Davis Boulevard and (4) 6724 Smithfield Road. Mayor Trevino announced that Mayor Pro Tern Benton would not participate in Executive Session. He is employed by Birdville Independent School District and he filed his conflict of interest affidavit with the city secretary. Executive Session began at 6:03 p.m. and concluded at 6:49 p.m. Mayor Trevino announced at 6:49 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order February 11, 2019 at 7:00 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Rita Wright Oujesky Council, Place 2 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Mayor Pro Tern Benton gave the invocation. February 11, 2019 City Council Meeting Minutes Page 2 of 7 A.2 PLEDGE Mayor Pro Tern Benton led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 PRESENTATION TO THE AMERICAN HEART ASSOCIATION Deputy City Manager Paulette Hartman advised that city staff participated in the 2018 Heart Walk and raised $12,548 for the campaign. Ms. Hartman thanked committee captains and employees for their participation. A check was presented to Jocelyn Repshas, Corporate Market Director for the American Heart Association. A.4 CITIZENS PRESENTATION Mr. Jason Ely, 8601 Ice House Drive, asked City Council to consider placing crosswalk signage at the Walker Creek/Cottonbelt Trail where it crosses Mid Cities Boulevard. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 6-0. B.1 APPROVE MINUTES OF THE JANUARY 28, 2019 REGULAR CITY COUNCIL MEETING. B.2 APPROVE PURCHASE OF LIGHT-DUTY PICKUP TRUCKS FROM SAM PACK'S FIVE STAR FORD IN THE AMOUNT OF $153,790.00 THROUGH A TARRANT COUNTY COOPERATIVE CONTRACT. B.3 AUTHORIZE A ONE YEAR PURCHASE AGREEMENT WITH NETWORK ALLIANCE, LLC FOR CISCO HARDWARE AND SOFTWARE MAINTENANCE USING A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES CONTRACT IN THE AMOUNT OF $132,146.30. C. PUBLIC HEARINGS February 11, 2019 City Council Meeting Minutes Page 3 of 7 CA ZC 2018-25, ORDINANCE NO. 3556, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CHARLES G. STARNES FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-1 SINGLE-FAMILY RESIDENTIAL AT 8708 AMUNDSON DRIVE, BEING 0.7495 ACRES DESCRIBED AS TRACT 2D, TK MARTIN SURVEY, ABSTRACT 1055 (CONTINUED FROM THE JANUARY 28, 2019, CITY COUNCIL MEETING). APPROVED Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change for 0.7495 acres located at 8708 Amundson Drive. The area is designated on the Comprehensive Land Use Plan as low density and the current zoning is agricultural. Mr. Comstock presented site photos of the property. Applicant Charles Starnes, 204 West Nash Street, Grapevine, Texas presented request. He informed City Council his client proposes to remove the existing structure and divide the property into two lots. Mr. Comstock presented staffs report. Mr.Starnes plans to bring a plat forward for consideration to construct a new residence. Mr. Comstock mentioned the request to subdivide property into two lots may need an interpretation from the Zoning Board of Adjustment with regard to lot depth. The Planning and Zoning Commission, at their December 20, 2018 meeting, recommended approval with a vote of 4-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE ORDINANCE NO. 3556. MOTION TO APPROVE CARRIED 6-0. C.2 PUBLIC HEARING AND DISCUSSION ON UPDATING IMPACT FEES FOR WATER AND WASTEWATER AND AMENDING IMPACT FEE REGULATIONS, PURSUANT TO CHAPTER 395 OF THE LOCAL GOVERNMENT CODE. February 11, 2019 City Council Meeting Minutes Page 4 of 7 Mayor Trevino opened the public hearing and called on Director of Public Works Caroline Waggoner to introduce the item. Ms. Waggoner informed City Council a correction is necessary to the current water and wastewater impact fee study and associated fee table. The current study, approved in January 2018, lists the service unit equivalency for a 4" meter as 10.67, and the correct figure is 16.67. This correction will not affect current services, but any new 4" meter applications are subject to the correct service unit equivalent and subsequent fee rates. The second item to be corrected is the fee table for the 4" meter service unit equivalency in the maximum water and sewer impact fee rates. Ms. Waggoner mentioned that no action, other than the public hearing, is required this evening. Staff will bring forward an amendment for City Council's consideration. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE MANAGEMENT AGREEMENT FOR IRON HORSE GOLF COURSE WITH EVERGREEN ALLIANCE GOLF LIMITED, L.P. APPROVED Managing Director Vickie Loftice informed Council the item for their consideration is an amendment to the existing contract with Evergreen Alliance Golf Limited, L.P., known as ARCIS, to manage Iron Horse Golf Course. The current contract expires in March 2019. The amendment extends the existing contract for three (3) additional years. The terms of the contract remain the same, with the provision to the management fee whereby the city pays an average monthly fee when the golf course is closed for more than 14 days during a 30-day period. The average monthly fee being based on the average revenue for the past three (3) years during the same time period. February 11, 2019 City Council Meeting Minutes Page 5 of 7 A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE THE ITEM. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino announced there was no action necessary as the result of Executive Session. H. INFORMATION AND REPORTS HA ANNOUNCEMENTS Council member Welch made the following announcements. In celebration of Valentine's Day, the Animal Adoption & Rescue Center is offering half-price adoptions for dogs and cats this week. Visit the center at 7301 Iron Horse Boulevard and discover the unconditional love of a shelter pet. "New York Times" bestselling author Lisa Gardner will visit the NRH Library on Thursday, February 21, to release her newest book "Never Tell". A ticketed reception will be held at noon, followed by a free book talk and book signing starting at 1:00 p.m. For more information, please call or visit the library's website. Kudos Korner - Miguel Medrano, Matthew Fielding and John Thorpe, Public Works - A resident took time to email and thank the team that maintains the traffic signal lights. He stated that the traffic light timing on both Rufe Snow and Boulevard 26 is exceptional. He appreciates their efforts to keep the city's traffic lights coordinated. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:27 p.m. Oscar Trevino, Mayor February 11, 2019 City Council Meeting Minutes Page 6 of 7 Alicia Richardson, City Secretary February 11, 2019 City Council Meeting Minutes Page 7 of 7 NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 25, 2019 Subject: Authorize the City Manager to execute a cooperative purchasing agreement with the City of Lake Worth for slurry sealing. Presenter: Mark Mills, Finance Director Summary: The City of Lake Worth is requesting to enter into a cooperative purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. General Description: The City of Lake Worth is requesting to enter into a cooperative purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. The City of Lake Worth is interested in purchasing from a current City of North Richland Hills contract for Slurry Sealing (RFB 15-020, Intermountain Slurry Seal). City Council has authorized several of these cooperative agreements in the past and they have been mutually beneficial to North Richland Hills and the other agencies. Participation reduces the overall expense of soliciting bids and purchasing in larger quantities often lowers the cost of the goods and/or services. Each agency will place its own orders and pay the vendors directly. The City of North Richland Hills or the City of Lake Worth may change or cancel the agreement with a 30-day written notice. North Richland Hills currently participates in cooperative agreements with several local governments throughout the DFW Metroplex and various parts of Texas. Recommendation: To authorize the City Manager to execute a cooperative purchasing agreement with the City of Lake Worth for slurry sealing. INTERLOCAL AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND CITY OF LAKE WORTH This Agreement made and entered into by and between the City of North Richland Hills, hereinafter referred to as "NRH", and the City of Lake Worth hereinafter referred to as "COLW". Pursuant to the authority granted by the Texas Interlocal Cooperation Act {Article 4413 (32c) Vernon's Annotated Texas Statutes} providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: NRH and COLW desire to enter into an Agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Specifications for said items should be determined in cooperation with the final approval of the entity processing the bid. The responsibility of each entity shall be as follows: I. NORTH RICHLAND HILLS 1. NRH shall be allowed to purchase goods and services from vendors who have been selected by COLW through the competitive bidding process. NRH will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. NRH shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. NRH shall give a 30-day written notification to all participating agencies of any change or cancellation of participation. 4. The Purchasing Agent, shall be designated as the official representative to act for NRH all matters relating to this cooperative purchasing agreement. II. CITY OF LAKE WORTH 1. COLW shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process of NRH. COLW will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. Z All purchases will be within the specifications that have been agreed to. COLW shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. COLW shall give a 30-day written notification to a participating agency of any change or cancellation of participation. 4. The Purchasing Coordinator, shall be designated as the official representative to act for COLW in all matters relating to this cooperative purchasing agreement. This Agreement shall take effect upon execution by the signatories and shall be in effect from date of execution until terminated by either party with thirty (30) day written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers- CITY OF NORTH RICHLAND HILLS CITY OF LAKE 70 By By: - Mark Hindman tacey AI and City Manager City Manapk,,, 0 Date: Date: -' _ L'.tet " — � u ATTEST: ATTE T: m " By: B Alicia Richardson o Ica Solko y City Secretary City Secretary APPROVED TO FORM: APPRQ AS TO FpIM "" .. By: -- By: �r Maleshia McGinnis ,, '' Dr Larkin City Attorney c` City Attorney l..F;lke VW(N°th CoAmod AoPJon(_)f N w C�, f atofii:aGzu«aved >.� AcAend 9ry. .._�. ._................_. (441 l Ra& No 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Consider Resolution No. 2019-012, FY2020 Grant from the Office of the Governor to continue the North Texas Anti-Gang Center, Grant #28489-05. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The City is currently the fiduciary agent for a grant to fund the North Texas Anti-Gang Center (TAG Center). The North Richland Hills Police Department, in cooperation with law enforcement agencies across the area, supports the TAG Center in its mission to combat gang violence through the coordination of gang prevention, intervention, and suppression activities. State grant funding is available through the Governor's Office to continue this project and the funds must again be disbursed to a governmental entity. The Governor's Office has contacted the City of North Richland Hills to continue as the fiduciary and sponsoring agency for the grant. GENERAL DESCRIPTION: The investigative units participating in the TAG Center are the Texas DPS Investigative Unit, the U.S. Homeland Security Investigators Gang Squad, the ATF's Violent Crime Squad and Intelligence Unit, and the FBI's Gang Unit, as well as local municipal and county agencies. The units have access to the High Intensity Drug Trafficking Area's regional support center located in North Texas. State funding for this project must be disbursed to a governmental entity. As such, the Governor's Office contacted the City of North Richland Hills to again serve as the fiduciary and sponsoring agency for this grant to continue the TAG Center Project. The grant application requests $1 ,383,826 to continue the program through August 2020. As grantee, the City will coordinate and manage the grant, to include payment and reimbursement of expenditures generated by the TAG Center and its contracted on-site project manager and staff. For fiduciary services, the City will receive (assuming 100% of the grant is approved and expended) a maximum amount of $114,883 as an administrative fee for time and resources dedicated to the grant, representing 10% of Modified Total Direct Costs in the grant application. Authorization from City Council to apply for the original grant from the Office of the Governor was received on October 13, 2014. This grant is a continuation of the program to cover the TAG Center's annual operations budget for FY 19/20. RECOMMENDATION: Consider Resolution No. 2019-012. RESOLUTION NO. 2019-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS TO AUTHORIZE THE APPLICATION OF THE FY2020 GRANT FROM THE OFFICE OF THE GOVERNOR TO CONTINUE THE NORTH TEXAS ANTI-GANG CENTER SERVING AS THE FIDUCIARY AND SPONSORING AGENCY WHEREAS, Law Enforcement Agencies in the North Texas region desire to continue the North Texas Anti-Gang Center to disrupt and dismantle organized criminal activities by gangs operating in the Metroplex and surrounding areas and have requested that the City of North Richland Hills apply for a continuation grant from the Office of the Governor to fund the program; and, WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for FY2020 Grant #2848905 from the Texas Governor's Office Criminal Justice Division (CJD) to continue the North Texas Anti-Gang Center program; and WHEREAS, The City of North Richland Hills, as grantee, will coordinate and manage the grant, to include payment and reimbursement of expenditures necessary to continue the multi-agency North Texas Anti-Gang Center in operational status, and will receive 10% of Modified Total Direct Costs as an administrative fee for such services; and, WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills to authorize the application of the grant to continue the North Texas Anti-Gang Center, to accept the funds from the Office of the Governor and to serve as a fiduciary and sponsoring agency for the grant. NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council of North Richland Hills hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills agrees to continue the North Texas Anti-Gang Center to disrupt and dismantle organized criminal activities by gangs operating in the Metroplex and surrounding areas in anticipation of reimbursement from the Office of the Governor; and, SECTION 3. The City Council of North Richland Hills designates the Public Safety Director as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the North Texas Anti-Gang Center and to serve as the fiduciary and sponsoring agency for the grant. SECTION 4. The City Council of North Richland Hills agrees that in the event of loss or misuse of CJD funds or failure to comply with all CJD award requirements may result in suspension or termination of award funds, the repayment of award funds, and/or other remedies available by law. SECTION 5. That this Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 25th day of February, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Consider Resolution No. 2019-013, authorizing submission of the grant application for the Texas Governor's Office Criminal Justice Division Edward Byrne Memorial Justice Assistance Program FY2020, Grant #37672-01. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The Office of the Governor's Criminal Justice Division (CJD) has announced the FY2020 Edward Byrne Memorial Justice Assistance Program Grant #37672-01 made available through the Bureau of Justice Assistance. The Police Department will use the funds to purchase a FARO 3D laser scanner and diagramming software to digitally capture, document, and accurately represent evidence at accident and crime scenes. GENERAL DESCRIPTION: The Police Department is seeking authorization to apply for and utilize grant funds offered through the CJD's Edward Byrne Memorial Justice Assistance Program. Funding may be used to provide additional equipment and supplies for law enforcement. The Police Department will use the funds to purchase a FARO 3D laser scanner and diagramming software to be utilized in crash reconstruction and crime scene investigation. Compared to traditional evidence collection methods, 3D laser scanning delivers a number of benefits including improved data accuracy, speed, evidence analysis, efficiency and safety. The handheld scanner digitally captures an accident or crime scene, analyzes the data in 3D, and documents all evidence in half the time it takes with traditional methods. Vehicle momentum, vehicle positions, crush-energy, speed from skids, bullet trajectories, charring patterns and blood spatter are captured in a point cloud of the scene. Courtroom walk-throughs would allow the digital 3D scene to be viewed exactly how it looked at the time of the incident. In addition, the FARO Zone 2D software quickly creates diagrams required for state crash reports. The length of time necessary to close the accident roadway is reduced by more than 50% and returning to the scene for more measurements is eliminated. The total grant request is for $80,000. There is no match requirement. RECOMMENDATION: Approve Resolution No. 2019-013. RESOLUTION NO. 2019-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AUTHORIZING SUBMISSION OF THE GRANT APPLICATION FOR THE TEXAS GOVERNOR'S OFFICE CRIMINAL JUSTICE DIVISION EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE PROGRAM FY2020 WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for and to make appointments for the conduct of business relative to the Texas Governor's Office Criminal Justice Division (CJD) Edward Byrne Memorial Justice Assistance Program FY2020, Grant#37672-01 designed to provide funding for additional equipment and supplies for law enforcement; and WHEREAS, The City Council of North Richland Hills finds it is in the best interest of the citizens of North Richland Hills to request the funds available under this program to acquire a FARO 3D laser scanner to digitally capture, document, and accurately represent evidence at accident and crime scenes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills hereby authorizes and approves the submission of the grant application for the Texas Governor's Office Criminal Justice Division Edward Byrne Memorial Justice Assistance Program FY2020 and makes appointments for the conduct of business relative to the grant. SECTION 3. The City Council of the City of North Richland Hills designates Public Safety Director Jimmy Perdue as the grantee's authorized official, with the power to apply for, accept, reject, alter or terminate the funding request on behalf of the applicant agency. SECTION 4. The City Council of North Richland Hills agrees that the loss or misuse of CJD funds or failure to comply with all CJD award requirements may result in suspension or termination of award funds, the repayment of award funds, and/or other remedies available by law. SECTION 5. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of Resolution No. 2019-013 Page 1 of 2 the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 25th day of February, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director Resolution No. 2019-013 Page 2 of 2 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Consider Resolution No. 2019-014, Authorizing submission of the grant application for the Texas Governor's Office Criminal Justice Division Violence Against Women Justice and Training Continuation Program Grant #33672-03. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The Office of the Governor's Criminal Justice Division (CJD) has announced the 2019- 2020 Violence Against Women Justice and Training Continuation Program Grant #33672-03 authorized by the Violence Against Women Act (VAWA) of 1994. The Police Department will use the funds as a continuation of the 2018-19 VAWA grant-funded detective position focusing on violent offenses against women. GENERAL DESCRIPTION: The police department is seeking authorization to apply for and utilize continuation grant funds offered through the CJD's Violence Against Women Justice and Training Continuation Program. To combat the many and varied forms of crimes against women, this program promotes a coordinated, multi-disciplinary approach to reduce domestic violence, dating violence, sexual assault, and stalking through targeted investigations and prosecution, targeted response operational support. The detective position funded by the 2017-18 grant award was staffed October 1, 2017. The total grant request is for $135,953.52. There is a 29% match requirement, which equals $39,426.52. Volunteer hours valued at $18.78 will be applied toward the required match. The remaining $3,368.92 will be met as a cash match to cover additional personnel costs and training with the grant providing $96,527.00. RECOMMENDATION: Approve Resolution No. 2019-014. RESOLUTION NO. 2019-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS TO APPROVE APPLICATION FOR THE GOVERNOR'S OFFICE CRIMINAL JUSTICE DIVISION VIOLENCE AGAINST WOMEN JUSTICE AND TRAINING CONTINUATION PROGRAM GRANT #33672-03 EFFECTIVE OCTOBER 1, 2019 WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for the Governor's Office Criminal Justice Division (CJD) Violence Against Women Justice and Training Continuation Program Grant #33672-03 and make appointments for the conduct of business relative to the Grant; and WHEREAS, The City of North Richland Hills, Texas finds it is in the best interest of the citizens of North Richland Hills to strengthen effective law enforcement, prosecution and court strategies to combat family violence, sexual assault, dating violence, and stalking crimes against women and to develop and strengthen victim services in such cases. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills agrees to improve the investigative response to violence against women offenses during fiscal year 2020, in anticipation of reimbursement from the Governor's Office Criminal Justice Division Violence Against Women Justice and Training Continuation Program Grant#33672-03. SECTION 3. The City Council of North Richland Hills designates the Public Safety Director, Jimmy Perdue, as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. SECTION 4. The City Council of North Richland Hills agrees that the loss or misuse of CJD funds or failure to comply with all CJD award requirements may result in suspension or termination of award funds, the repayment of award funds, and/or other remedies available by law. SECTION 5. That this Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions Resolution No. 2019-014 Page 1 of 2 of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the 25th day of February, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director Resolution No. 2019-014 Page 2 of 2 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Consider Resolution No. 2019-015, Office of the Governor's Criminal Justice Division FY20-FY21 General Victim Assistance — Direct Services Program Continuation Project, Grant #35444-02. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The Office of the Governor's Criminal Justice Division (CJD) has announced the FY20- FY21 General Victim Assistance — Direct Services Grant Program Continuation Project funded under the Victims of Crime Act. The purpose of the program is to provide services and assistance directly to victims of crime to speed their recovery and aid them through the criminal justice process. The Police Department is seeking authorization to apply for two year's continuation grant funding to fund the Victim Assistance Program's ("VAP") personnel, related costs, and equipment. GENERAL DESCRIPTION: The partner cities of North Richland Hills (NRH), Haltom City, Richland Hills, and Watauga entered into a Joint Crime Victim Assistance Program Interlocal Agreement ("Agreement") effective October 1 , 2018 to provide prompt, comprehensive and compassionate victim services to all victims of violent crime in the four cities. As provided in Section 3 Scope of Services of the agreement, NRH is responsible for the management of the program and the application for available grant funding to fund the VAP's personnel, related costs, and equipment needed to effectively provide services to crime victims. The police department is seeking authorization to apply for two year's continuation grant funding, offered through the CJD's FY20-FY21 General Victim Assistance — Direct Services Grant Program Continuation Project, in the total amount of$503,675.00. There is a 20% match requirement, which equals $100,735.00 with the grant providing $402,940.00 over the two-year continuation period. The matching requirements and additional program costs will be shared with the partner cities based on percentages outlined for program expense sharing. The NRH portion will be included in our Crime Control District (CCD) fund budget. RECOMMENDATION: Approve Resolution No. 2019-015. RESOLUTION NO. 2019-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS TO APPROVE APPLICATION FOR THE FY20-FY21 GENERAL VICTIM ASSISTANCE — DIRECT SERVICES PROGRAM CONTINUATION PROJECT GRANT APPLICATION EFFECTIVE OCTOBER 1, 2019 WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for the Office of the Governor's Criminal Justice Division FY20-FY21 General Victim Assistance — Direct Services Program Continuation Project, Grant #35444-02, and make appointments for the conduct of business relative to the Grant; and WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills to provide prompt, comprehensive and compassionate victim services to all victims of violent crime, lessen the impact of the crime, aid in survivor's recovery and encourage participation in the criminal justice system; and WHEREAS, The City Council of North Richland Hills desires to respond to the emotional and physical needs of crime victims in the four-city area by providing trained crime victim advocates to assist them throughout the process and beyond once any criminal proceedings are concluded; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills agrees to provide for this assistance to victims of violent crimes during Fiscal Years 2020 and 2021, in anticipation of reimbursement from the Office of the Governor's Criminal Justice Division FY20-FY21 General Victim Assistance — Direct Services Program Continuation Project, Grant#35444-02. SECTION 3. The City Council of North Richland Hills designates the Public Safety Director, Jimmy Perdue, as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. SECTION 4. The City Council of North Richland Hills agrees that loss or misuse of CJD funds or failure to comply with all CJD award requirements may result in suspension or termination of award funds, the repayment of award funds, and/or other remedies available by law. Resolution No. 2019-015 Page 1 of 2 SECTION 5. That this Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the 25th day of February, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director Resolution No. 2019-015 Page 2 of 2 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Authorize the City Manager to execute memoranda of agreement between North Richland Hills and the City of McKinney and North Richland Hills and Collin County Sheriff's Office for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: City Council is being asked to authorize the City Manager to execute memoranda of agreement (MOA) between North Richland Hills (NRH) and the City of McKinney and Collin County Sheriffs Office (agencies) for reimbursement of overtime salary costs directly related to work performed by their officer(s) assigned to the North Texas Anti- Gang Center Task Force (TAG). GENERAL DESCRIPTION: The North Richland Hills Police Department, in cooperation with law enforcement agencies across the area, supports the TAG in its mission to reduce violent crime and related activities that are perpetrated by gangs. Local municipal and county agencies that have officer(s) assigned to TAG investigations are responsible for making payments of overtime to the officer(s) during the period of assignment to TAG. Subject to availability of funds and to the extent they are included in TAG's approved fiscal year budget, NRH, as the fiduciary agent for the grant funding the TAG, will reimburse the agencies for overtime payments made to the officer(s) participating in the TAG, up to a maximum sum equivalent to 25 percent of the salary of a GS-12, Step 1-RUS Employee. The term of these Memoranda of Agreement shall be effective September 1, 2018 and will remain in effect until August 31 , 2019. NRH will be responsible only for obligations incurred by the agencies during the term of the respective MOA. RECOMMENDATION: To authorize the City Manager to execute memoranda of agreement between North Richland Hills and the City of McKinney and North Richland Hills and Collin County Sheriffs Office for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force. MEMORANDUM OF AGREEMENT Between the City of North Richland Hills and the Collin County Sheriff s Office For Reimbursement of Overtime Salary Costs Associated with the North Texas Anti-Gang Center Task Force 1. PURPOSE This Memorandum of Agreement, hereinafter referred to as "MOA," is made this 1s1 day of September, 2018 between the City of North Richland Hills, hereinafter referred to as "NRH," and the Collin County Sheriffs Office, hereinafter referred to as "Collin County SO" for the purpose of reimbursement of overtime salary costs directly related to work performed by the Collin County SO officer(s) in providing resources to assist the North Texas Anti-Gang Center Task Force, hereinafter referred to as"TAG." II. CONDITIONS AND PROCEDURES A. Collin County SO will be responsible for making payments of overtime to its officer(s) during the period of assignment to TAG.Subject to availability of funds and to the extent they are included In TAG's approved fiscal year budget, NRH will reimburse Collin County SO for overtime payments made by Collin County SO to its officer(s) assigned to TAG investigations/assignments, up to a maximum sum equivalent to 25 percent of the salary of a GS- 12, Step 1-RUS Employee or any maximum amount less than this as approved by the TAG Board of Directors. Overtime costs will not include benefits such as paid annual leave, compensatory leave,sick leave, holiday leave or retirement.All reimbursable hours of overtime work covered under this MOA must be approved in advance by the TAG Administrator. B. Collin County SO will submit all requests for reimbursable payments,togetherwith the appropriate documentation as to time and activity reports,to the TAG Administrator by the 10th day of each subsequent month that the agency is seeking reimbursement. Collin County SO will submit the request for reimbursement via email to TAGAdmin@texomahidtq.org or mail'to the following address: North Texas TAG,Attn:Todd Reichert 8404 Esters Blvd. Suite 100, Irving,Texas 75063. C. Collin County SO agrees that an authorized official will execute online at hup s F,��n ww,,nrhn,, rrazrl,[hrarrvta'r.r�l'a l'[N�nra G� .wiavg; ,�RVtaruFrriuNor7;:h�mndor @ab.gx,;ICoaboirn iForgnro 55 the NRH Vendor Information Form, W-9 and ACH Request to facilitate reimbursable payments. Circumstances of this MOA deem Collin County SO to be a single source provider of the services fortheir employees covered under this agreement. 111. DURATION The term of this MOA shall be effective from the date in paragraph one and will remain in effect until August 31, 2019. This MOA may be modified or terminated by either one of the parties by mutual consent. Billing for all outstanding obligations must be received by NRH within 60 days ofthedate of termination of this agreement.NRH will be responsible only for obligations incurred by Collin County SO during the term of this MOA. IN WITNESS WHEREOF,the following authorized representatives execute this agreement: City of North Richland Hills Collin County Sheriff's Office By: By r' Mark Hindman,City Manager 'PrM��&Name­arrfV*W .i-�w"n,t�"r<. Date: Date: 1`r Attest., Alicia Richardson,City Secretary Approved as to Form and Legality: Maleshia McGinnis,City Attorney MEMORANDUM OF AGREEMENT Between the City of North Richland Hills and the City of McKinney For Reimbursement of Overtime Salary Costs Associated with the North Texas Anti-Gang Center Task Force I. PURPOSE t This Memorandum of Agreement, hereinafter referred to as"MOA," is made this 1"day of September, 2018 between the City of North Richland Hills, hereinafter referred to as"NRH," and the City of McKinney, hereinafter referred to as "McKinney" for the purpose of reimbursement of overtime salary costs directly related to work performed by the McKinney officer(s) in providing resources to assist the North Texas Anti-Gang Center Task Force, hereinafter referred to as "TAG." 11. CONDITIONS AND PROCEDURES A. McKinney will be responsible for making payments of overtime to its officer(s)during the period of assignment to TAG.Subject to availability of funds and to the extent they are included in TAG's approved fiscal year budget, NRH will reimburse McKinney for overtime payments made by McKinney to its officer(s) assigned to TAG investigations/assignments, up to a maximum sum equivalent to 25 percent of the salary of a GS-12, Step 1-RUS Employee or any maximum amount less than this as approved by the TAG Board of Directors. Overtime costs will not include benefits such as paid annual leave, compensatory leave, sick leave, holiday leave or retirement. All reimbursable hours of overtime work covered under this MCA must be approved in advance by the TAG Administrator. B. McKinney will submit all requests for reimbursable payments, together with the appropriate documentation as to time and activity reports,to the TAG Administrator by the 10th day of each subsequent month that the agency is seeking reimbursement. McKinney will submit the request for reimbursement via email to TAGAdmin(o)texomahidta.org or mail to the following address: North Texas TAG,Attn:Todd Reichert 8404 Esters Blvd. Suite 100, Irving,Texas 75063. j C. Circumstances of this MCA deem McKinney to be a single source provider of the services for their employees covered under this agreement. III. DURATION The term of this MOA shall be effective from the date in paragraph one and will remain in effect until August 31,2019. This MOA may be modified or terminated by either one of the parties by mutual consent. Billing for all outstanding obligations must be received by NRH within 60 days of the date of termination of this agreement. NRH will be responsible only for obligations incurred by McKinney during the term of this MOA. IN WITNESS WHEROF, the following authorized representatives execute this agreement: City of North Richland Hills City of nney BY: BY: -- -- Mark Hindman, City Manager Paul Grim s, ' y Manager Date: Date: Attest: Alicia Richardson, City Secretary Approved as to Form and Legality: Maleshia McGinnis,City Attorney 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Approve award of Bid No. 19-010 to The Paysage Group LLC, dba Smith Lawn and Tree, for combined services for general parks mowing, landscape services and rights-of-way mowing in an amount up to $746,475. PRESENTER: Tanner Arwine, Parks Assistant Superintendent SUMMARY: This item is to award the bid to The Paysage Group LLC dba Smith Lawn and Tree for general parks mowing, landscape services and rights-of-way mowing that exceed the $50,000 purchasing threshold for regularly budgeted maintenance related items. GENERAL DESCRIPTION: The North Richland Hills Parks and Recreation Department contracts for general parks mowing and landscape services for city parks, municipal facilities and rights-of-way properties. This request for bid (RFB) is a consolidation of three current and separate contracts for parks mowing, right-of-way mowing and landscape services. Funding for these services is allocated as follows: General Fund Parks/Rec Facilities Utility Fund Dev. Fund General Parks Mowing ✓ ✓ Landscape Services ✓ ✓ Rights-of-Way Mowing ✓ IgR.H NORTH KICHLAND HILLS Four bids were received on February 5, 2019. One of the bids was incomplete. The responsive bids are as follows: Vendor Parks Landscape Rights-of- Annual Mowing Services Way Mowing Total Paysage Group dba Smith $419,484 $139,719 $187,272 $746,475 Lawn and Tree GI Mow $495,960 $126,780 $259,524 $882,264 Yellowstone Landscape $458,478 $257,371 $195,371 $910,933 The total bid amount is for a one-year period, with four additional renewal options to renew for one-year each. The remaining renewals will not require additional City Council approval, provided the funds are appropriated in the city's annual budget for the initial term (March 2019 — March 2020), and the remaining renewal years, and the terms and conditions of the contract do not change. Staff anticipates expenditures towards this contract in fiscal year 2018-19 will not exceed the current available balance of $587,684. Should additional funds be needed in fiscal year 2018-19 beyond the $587,684 currently available, the additional funding will be considered as part of the Amended Budget process. Awarding this RFB to the low bidder, The Paysage Group dba Smith Lawn and Tree, in an amount up to $746,475 will allow the Parks and Recreation Department to continue to provide quality park, facility, and rights-of-way maintenance services at an exceptional value for the city. Funding is available from each funding source to complete the anticipated number of remaining mowing cycles in fiscal year 2018-19. RECOMMENDATION: Approve award of Bid No. 19-010 to The Paysage Group LLC dba Smith Lawn and Tree for combined services for general parks mowing, landscape services and rights-of-way mowing in an amount up to $746,475. Nov rii RIC HLA njo Hii.. t� s Iq RH Tmf, CiT- y o �� Cjqoj (,- �� PURCHASING DEPIARTINAP�� I REQ1 IEST FOR 1311) 19-010 GENERAI., MOWING AND LANDSCAPE MAIN 'TENAINCE BIDS 1)1,IIE' 1'131'SI)AYI .F'EBRI.TARY 05, 2019 BY 11:00 A.M. �ontents lNYlTA?l0MT08lD ---------~^--`~^—~^--^---^------------------'} GENER-AL CONDITIONS.. INSURANCE K2O0l&2882N0'8. .... ... .................. ...... _l0 0(}N'C0LLOS70M AFFIDAVIT 0F BIDDER..... ............. ----------------------� i ) BID C2RT �lC&T}0�� ^ --------------^---^---`---^---------------' l2 C()MyL[/\NC[ WITH HOUSE BILL |295—...... ...... .......... .................. -------`--- ...... l} FOR D)S6DY6NOAGF0 BUSINESS ENTERPRISES ONLY...... ........... . ........... ......—........ — .... \4 C[}0PLJCT0F INTEREST QUESTIONNAIRE.... --. . ..------------------ ........... l5 PR0JbCTCONDlTlVNS _............................... PROPERTY DESCRIPTIONS ^ ~~^`~^—`~~^' `~ ^—`~. ~^ ~^ ~^`~~~^ —^ ~^--..----.--. `29 ****0d Forms/,BkND [are nna separate forms. 2 1INVITATIO!'S TO BID Elie City of North Richland Hills is accepting sealed bids from all interested parties for: Bid Number: 19'010 Bid Type: REQUEST FOR BID Bid Name: GENERAL MOWING AND LANDSCAPE MAINTENANCE �* Bid Due Date: Tuesday, February Oj, YAl0 �~ Bid [)uoTlcnc: | l:00 /\.8J. Central StaodardTi/o* l)ru6lioe for goea6000: Date: 'Fuesday, }uouury2o, 28|y Time: !2:00P.&8.CcuUal Standard Time DOCUNI�ENTS MAY BE SUBMITTED ELf,( -. .TRONICALI.y VIA DOCUMENTS MAY BE DELIVERED TO� City of North Richland Hills Purchasing, Attn: }A-0lU GENERAL MOWING AND LANDSCAPE MAINTENANCE 430l City Point Drive North Richland Hills, T}{ 76l80 lftic[iveriogu bid packet please include drive. Submit documents in a sealed envelope with the following information marked plainly on the front: ATTN: PURCHASING DEPARTMENT 19-010 GENERAL MOWING AND LANDSCAPE MAINTENANCE No on`| eup1oux6no in ,r&xrd to the oucaui//g of the opcui8coduoo will be made, and no oral instructions will be given after the pre-bid meeting and belore the award of the contract. Requests from interested vendors for additional information or interpretation of the information included io the specifications should be directed in writing as a question related to this bid on Public Purchase and the question will bt answered oo Public Purchase. All uddcodonoo will also kc posted ioPublic Purchase. It will be the vendor's responsibility to check all information related to this bid on Public Purchase before submitting uresponse. The City of North Richland Hills reserves the right to reject in part or in whole all bids submitted, and to waive my technicalities for the best interest of the City of North Richland Hills, 3 GENERAL CONDITIONS luau6odttiug {his6iJ. thoBiddoruudtohnduuodugrccotobchouodhydbttbllovviug ttoouuod conditions. Those terms and conditions shall become a part of the purchase order or contract and will consist of the invitation to bid, specifications, the responsive bid and the contract with n8uvUmcntu, together with any additional doturuouix identified io the contract and any written change orders approved and signed by a city official with authority to do so. All shall have equal weight and be dtocucd u part of the entire oOoCrao\. 11' there is u conflict hotvvttu C08kuo\ documents, the provision more |avn/ak|ck> the City shall prevail. l. BAD TIME lt shall hc the responsibility V[each Bidder Co ensure his/her bid ioturned into the City of North Richland Hills oil o,before The official time shall be determined by the clock located in the North Richland Hills City Hall Purchasing Ocpurto)voL Bids u:otivrd u8cr the 6uto stated above will he considered ineligible and returned unopened. All attached bid documents are (obc returned completely Fi{(cdout. totaled, and signed. Envelopes containing bids must be sealed. The City ofNorih Richland Hills will not accept any bid documents other than the attached. 2. WITHDRAWING BIDS/PROPOSALS/QUOTES Aij8 may be withdrawn at -,my time prior to the official opening; request for non- consideration of bids ninst br made io writing 10 the Purchasing Manager and received prior \o the time ot(. lot opening bids, The bidder warrants and guarantees that his/her bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes. Bidder agrees that a bid price may not be withdrawn or canceled by the bidder for a period ofoioc|y (&0) days following the date designated for the receipt ofbids. ]. IRREGULAR BIDS/PROPOSALS/QUOTES Bids will be considered irregular ifUhey show any uuzixsious, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right\o waive any irregularities and co /ouk, tboovvordiotboheotiutn/ontofdheCi|y� W. REJECTION/DISQUALIFICATION Bidders will be disqualified antfor their bids rejected, among other reasons, for any of the specific reasons listed below: a) Bid received after the time set for receiving bids as stated in the advertisement; h) Reason for believing collusion exists among the 8iddtro� u\ Bid containing unbalanced value ofany item; bid offering used or reconditioned equipment; d\ Where the bidder, sub-contractor nr supplier io it) litigation with the City of North Richland Hills nr where such litigation iu contemplated orimminent; r> Uncompleted work which ill {heJ o{the City will prevent or hinder the prompt completion nf additional work, or having defaulted vou previous contract; A Lack of competency uu revealed hy reference checks, fiuuociu| statement, experience and equipment, questionnaires, or qualification statement; 4 g) Bid containing special conditions, clauses, alterations, items not called lot- Or|orgulmj6enofuuykbnd, n�hiobioih* ()nn/e/sopiuioou'uydi^guoUfv thu8�Qrc ' However, the City ot' Nortb Richland Hills reserves tile right {n waive any irregularities and to make tile award io tire best interest of the City of'Norih Richland Hills. §. BID EVALUATION Award ofbid, if it be awarded, will be made to the lowest responsible bidder or may be awarded to the bidder that offeis the goods and/or services at the besi value for the City (Texas Local Guv,ou000t Code, 252/)43). lu determining the 600i value the (\\y will consider the 6/Un9/iug: u) The purchase price; terms and discounts; delivery ocfiodo|n� b) The reputation ofthe bidder and of the bidder's goods c« servicco� c} The quality ofthe bidders' goods o/ services; d) The extent to which the bidder's goods ur services oowet the City opocifiuutiousand octdo� , o) The bidder's past relationship with the City; 0 Total long term cost to the city to acquire the bidder's goods ozservices; g> Any relevant criteria specifically listed io the specifications; b) Compliance will) all State and local laws, General Conditions and Specifications; 8 Results of testing, ifrequired; j) Warranty and/or guaiantee, maintenance requirements and performance data of the product /egu*stcd� k/ City's evaluation nf the bidder's ability k) perform toxptuifirxb000, 6^ AWARD OF BUD The bid award will be made within sixty (60) days after the opening of bids, No award will hc made until after investigations are made ooto the responsibilities u{the best bidder. The City of North Richland Ifills reserves the right to award bids whole or in part when deemed 1oboio the best interest of the City, Bidder shall state ou bid form if their bid is "all o,00ur'/' ot6erx/ioeit shall 6r considered uu agreeing to this section. lufoonu1ioon contained io submitted bid documents shall not bn available for inspection until after tire award has been made bv the City Council. Requests for this infonnatioumust be submitted iuwridug. 7. ASSIGNMENT 'file successful bidder may not assign his/her rights and duties under all award without the written consent 0/the North Richland Hills [ityManager. Such consent shall not relieve the u*xiono/ of liability in the event u[default ky his assignee. @. SUBSTITUTIONS/EXCEPTIONS Exceptions/variations from the specifications may be acceptable provided such variations, in each instance, is noted and fully explained in writing and submitted with bid, NO substitutions or changes io the opccifiowtiouxshall hc permitted after award 0f bid without prior wnUou approval hy the Purchasing Manager, 9. DELIVERY/ACCEPTANCE The delivery date is an important factor of' this bid and obuU be considered do,iuQ the evaluation process. The City considers delivery time the period elapsing from the time tire order is placed until the City receives the order at the specified delivery location. All inut zixluhuUbodt|ivurod FAB. City vf'Nur{h Richland Hills 1u the address oyocifitd at the time of order. Acceptance by the City ol'Norili Richland Hills of any delivery shall not relieve the Contractor of any guarantee or warranty, expressed or implied, nor shall it bo considered at) acceptance of material not io accordance with the specifications thereby waiving the City of'North Richland Hills right to request replacement ol'clefective material ur material not meeting specifications. 0. NOTICE OFDELAYS Whenever the contractor encounters any difficulty which is delaying or threatens to delay trinely performance, written notice shall immediately be given to the Purchasing Manager, stating all relevant information, Such notice shall not 6n any way ho construed uoowaiver by the City of any rights or remedies to which it is entitled by law, Delays in performance and/or completion may result iu cancellation ofagreement, 11. SALES TAX The City of' North Richland Hills ix exempt from Federal Excise and State sales tax; therefore tax must not bo added /obid. 12. TIE BIDS In the event of a tie bid, State Law provides the bid or contract shall be awarded to the local bidder. In cases where a local bidder is not involved, tie bids shall be awarded by drawing lots *t the Ctty Council meeting, nruo otherwise directed by the Mayor. 13. BRAND NAME OR EQUAL, If items are idcckificd byu "brand name" description, such identification io intended tobe descriptive, not restrictive, and is to indicate the quality and characteristics of products that vvU| heoubu6/xkuy. /\» usedbzdbsx|uoyr, |bc \erzn "hruoduuu`e'' iuolndtuidtobfiuubouvt products by make and model. Such Vn/Uoc10 must be clearly identified in the bid as an oqou| product and published specifications of the equal products offered inust be included with the bid reply, Bids offering equal products will be considered for award if determined by the Purchasing Manager and the user department to be equal in all material respects to the brand name products referenced, The decision of' acceptable ^'eguul" items or variations iothe specifications will solely be the City of' North Richland Hills. Unless the bidder clearly indicates iu his/her bid that hcio offering uo »egouP product, his bid shall bc considered ow offering the brand name product referenced in the invitation for bids. 14. REFERENCES A minimum of three (3) references, preferably located within the Dallas/Fort Worth Metroplex, must be submitted with each bid. Company name, contact and phone number must be included with each reference. 15, PROHIBITION AGAINST PERSONAL FINANCIAL INTEREST IN CONTRACTS No employee of the ('try of North Richland Hills shall have a direct or indirect financial interest in any proposed or existing contract, purchase, work, sale or service to or by the City (CMA-074, Standards of Conduct, Section IV). 16. TERMINATION/NON PERFORMANCE Continuing non-performance of the vendor in terms of Specifications shall be a basis for the termination of the contract by the ('try. The City of North Richland Hills reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of'brcach or default of this contract. The City reserves the right to terminate the contract immediately in the event the successful bidder fails to 1.) Meet delivery schedules or, 2.) Otherwise not perform in accordance with these Breach of contract or default authorizes the City to award to another bidder,and/or purchase elsewhere and charge the full increase in cost and handling to the defaulting successful bidder. The contract may be terminated by either party upon written thirty (30) days' notice prior to cancellation without cause. 17. ATTORNEYS FEES Neither party to this contract shall be entitled to attorney fees for any matter arising under this contract, whether for additional work, breach of contract, or other claim for goods, services, or compensation. All claims for attorney's fees are hereby WAIVED. 18. INDEMNITY City shall not be liable or responsible for, and shall be saved and field harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including claims for copyright and patent infringement,and including all expenses of litigation,court costs,and attorney's fees for injury or death to any person,or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of City, without; however, waiving any governmental immunity available to the CITY under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 7 It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect City from the consequences of City's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of City is a contributory cause of the resultant injury, death, or damage, and shall have no application when tine negligent act of City is the sole cause of the resultant injury, death, or damage,unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of City and in the name of City, any claim or litigation brought in connection with any such injury, death, or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the City for its own benefit, including self-insurance. 19. PERFORMANCE AND PAYMENT BONDS In the event the total contract amount exceeds $100,000, the Contractor shall be required to execute a performance bond in the amount of One hundred (100) percent of the total contract price; if the total contract amount exceeds $50,000 the contractor shall be required to execute a payment bond in the amount of one hundred (100)percent of the total contact price, each in standard forms for this purpose, guaranteeing faithful performance of work and guaranteeing payment to all persons supply labor and materials or furnishing any equipment in the execution of the contract. It is agreed that this contract shall not be in effect until such performance and payment bonds are furnished and approved by the City of North Richland Hills, No exceptions to this provision allowed. Unless otherwise approved in writing by the City of North Richland Hills, the surety company underwriting the bonds shall be acceptable according to the latest list of companies holding certificates of authority from the Secretary ofthe Treasury of the United States. Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and current copy of their power of attorney. 20. INTERLOCAL AGREEMENT Successful bidder agrees to extend prices and terms to all entities who have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of North Richland Hills. 21. ELECTRONIC PROCUREMENT The City of North Richland Hills has adopted policies and procedures complying with Local Government Code Section 252.041.5, Section 271.906 and Section 2155.062. The City of North Richland Hills may receive submittals in electronic form in response to procurement requests. However, a bid that is submitted non-electronically by the due date and time will be accepted and then entered electronically by Purchasing after the bid opening. 8 22. COMPLIANCE WITH 8B **: lemclor agrees per|1|3 80o[tile 85"' Texas Legislative Session, and iu accordance with Chapter 2270 of the Texas Government Code, vendor has not and shall not boycott Israel at any time while providing products or services to the ('try of North Richland I fills. | Vl Yes, V9Cagree [ No, we d8 not agree 23^ COMPLIANCE WITH SB 252: Vendor agrees per SB 252 of the 85'h Texas Legislative Session, and in accordance with Chapter I252oftbeTezun Government Codc, vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of North Richland Hills. [/| Yes, vvtagree [ lNo, \9udo not agree � * Kv selecting no, vendor oertifioothat it is affirmatively oxohxdnd from the federal ouuttinoo regime by the United States government and is not subject to the contract prolubition under Section 2252.154 ofthe Texas Government Code. Vendor shall provide sufficient documentation to the City of such exclusion prior <o award ofuoy contract for goods urservices. 24. ETHICS AND COMPLIANCE POLICY 'Fire City's Ethics and Compliance Policy call he found o\The [iryof North Richland Hills Purchasing Division webpage - Or you may request a copy front the Purchasing Division. Acknowledgment - The City of North Richland Hills' Internal Ethics and Compliance Policy has been made available to tire. I understand the expectations of ethical behavior and compliance with the law, and agree to adhere to the City's ethics policies. lit agree [ | ldo not agree 25, DEP/&RTM0NTOF TRANSPORTATION (TXDOT) RELATED BIDS "The City of North Richland Hills, in accordance with the provisions of Title VI of the Civil Ki8b1u /\ot of 1964 (78 8tut 252, 42 D.S�C. O8 20006 to 2000d'4) and the Dcgolu6uoo, hereby notifies all bidders that it will affirmatively ensure that ally contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds ufrace, color, nr national origin in consideration for an award. ` Due care and diligence has been used iu preparation of this information, and hio believed tuhc substantially correct, However, the responsibility for determining the full extent o[ 16w exposure and the verification of all infortration presented herein shall rest solely with the bidder. The City of North Richland Hills and its representatives wilt not be responsible for ,any errors or omissions in these specifications, nor for the failure oil the part of the proposer to determine the fall extent of the exposures. INSIURAPK'E, REQUIRIMEINTS Contractors performing work on City property or public right-of-way for the City of North Richland Hills shall provide the ('try a certificate of insurance evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all .subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. The City, at its own discretion, may require a certified copy of the policy, All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of North Richland Hills, Listed below are the types and amounts of insurance generally required. The City reserves the right to amend the insurance requirements or require additional types and amounts of coverages or provisions depending on the nature of work or services to be performed, ...................—1-1 11 —-------- ...... Type of Insurance Amount of Insurance Provision Commercial Clem,111-1 Liability to $I 004,000 each occurronce, ('try to be listed as additional include coverage for $1,000,000 general aggregate; insured and provided 30 day-notice a) Premises/Operations' of cancellation or material change b) Prodocts/Completed Or in coverage Operations c) Independent Contractors $1,000,000 combined single limits (,try prefers that AISLITei be rated d) Personal Injury B-V I or higher by A. M. Best or A e) Contractual Liability or higher by Standard& Poors f) Personal/Advertising injury g) Media] Expense h) Eric Legal Liability o Underground Hazard ,j) Explomon/collapse Hazard k) Patent Infringennnu 1�...C ) uigJaLawVioiations 2" C011SLIft2loS, architects,engineers, s5oo,000 Landscape design specialist,other with proof that aggregate is still professional services available. ......................... 3. Workers' Compensation & Statutory Limits Alternate employer endorsement -E-npl rs"-Liabili $500,000 each accident eduired 4. Comprehensive Automobile ]unit Liability 111SUlanCe, InClUding, for bodily injury and property coverage for loading and unloading damage hazards, for a) Owned/Leased Vehicles b) Non-Owned Vehicles c) Hired Vehicles .......... ... ........------ ........... A PURCHASE ORDER WILL NOT BE ISSUED WITHOUT EVIDENCE OF INSURANCE. 10 NON COLLUS)ION AFFIDAVITOFBIDDIER State of —TL, �;� /V> County of........ ....... LL t-- "'�,L'A P L verifies that: (Name) (1) fie/She is owner, partner, officer, representative, or agent of has submitted the attached -ML L........... bid: (Company Name) (2) 1 Ic/She is fully informed in respect to the preparation, contents and circumstances in regard to attached bid; (3) Neither said bidder nor any of its officers, partners, agents or employees has in any way colluded, conspired or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with attached bid and the price or prices quoted herein are fair and proper. 0 �A- PRINTED NAME Subscribed and sworn to before me this Day of C'i,A �'v 2019, County, Texas. Destany Nicole Hall m My Commimon Exoires 0,8,/1312022 0 1 31 r ...... ID No 13168012f, My commission expires: "I HIS FORM MUST BE COMPLETED, -NOTARIZED AND SUBMITTED WITH BID BID CERT11111CATION The Undersigned, iu "ubnuiViu8 this bid, represents and certifies: u. lie/she io fully informed regarding the preparation, contents and circumstances ofthe attached bid; b. He/she proposes to furnish all equipment/service at the prices quoted herein and bid is in strict accordance with the conditions and specifications stated herein; o. There will be at no time a misunderstanding as to the intent of the specifications ol conditions tobu overcome o/pleaded after the bids are opened; d. Ile/shc is an equal opportunity employer, and will not discriminate with regard to race, color, national origin, age ur sex io the performance ofthiocontract, e. The undersigned hereby certifies that he/she has read, understands and agrees that uoonptuote by the [ity of North Oiobluud Ui}\u of the bidder's offer by ioouuoue of purchase order will create u binding contract, Further, he/she agrees tv fully comply with documentary forms herewith made a pail of this specific procurement. COMPANY: ADDRESS: CITY, STATE & ZIP: _Q.u��L�u� .......... : FAX EMAIL: SIGNATURE: P0N?KDHAnB� A/\?E: 12 �OMPLIANCE', WITH 11OUSE BILA, 12945 lo )0{5, the Texas Legislature adopted Houoo Bill |795,, which added section 2752.oA8ufthe Government Code. The law states that x governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity xtthe time the business entity submits the signed contract Lo the governmental entity. 'The law applies only to a contract of a governmental entity that either (1) requires an act ion or vote hy the governing body nftbo entity or agency before the contract may 6e signed or (2) kunu value ufa1 least $lcoUUvo, The disclosure roqui/eu�rutapplies tou contract ooinn: iot 'oou, after January l, 2O|6. 'The Texas Ethics Commission has adopted rules necessary to implement the law, prescribed the disclosure of interested parties form, and posted a copy of the form on the commission's website. Filing Process: The commission has made available on its website a new Filing application that Must be used to file Form \20i & business entity must: l\ Use the application to enter the required information ouForm 1205, %) print a copy of the completed form, which will include a certification of filing that will contain u unique certification number, 3) Contract Number should hc the Bid/{<Fy Number and Bid Title. 4) Sign the printed copy of the form (an authorized agent of the business entity must sign), 5) Either include your personal information or have the form notarized, h) File the completed Form \2V5 with the certification oC filing with the governmental body with which the business entity ix entering into the contract. The governmental entity must notify the commission, using the commission's filing application, uf the receipt of the filed Form l245with the certification vf fi}iognot later than the 3Ath day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the governmental entity. Information regarding how to use the filing application may 6m found ut bUyu�//\A v/* otbW�, S%akn,tz iu�h6omzl295J�o. 13 FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY Disadvantaged Business Enterprises (DBE) are encouraged to participate in the City of North Richland hills bid process. Representatives from DBE Companies should identify themselves as such and submit a copy of their Certification. The City of North Richland Hills recognizes the certifications of both the State of Texas Building and Procurement Commission HUB Program and the North Central Texas Regional Certification Agency. All companies seeking information concerning DBE certification are urged to contact: 'Texas Building and Procurement Commission Statewide HUB Program 1711 San Jacinto Blvd., Austin TX 78701-1416 P O Box 13186, Austin, TX 78711-3186 (512) 463-5872 lurtf / www ; €udc)av �Y,4tr iX kfl /tta;Eacursrq�rFant/�sr �klub/hub-c�:lif cation! North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 216 Arlington, 'Texas 76011 (817) 640-0606 C�f,P,.i� �°waa�"r✓ rrf�fta t arrf,/c_a ruFk'�c,ttc„r�Gr.47t;n.l, If your company is already certified, attach a copy of your certification to this form and return as part,of your packet. Company Names: Representative: Address: City, State, Zip: Telephone No. Fax No. Email address: INDICATE ALL THAT APPLY: Minority-Owned Business Enterprise Women-Owned Business Enterprise Disadvantaged Business Enterprise 14 CONFLAVI OF I NITA EST ()0P15-11K�JNA I RE' Pursuant to Chapter 176 of the Texas Local Government Code,a person,or agent of a person,who contracts or seeks to contract for the sale or purchase ot'property, goods, or services with the City ol North Richland Hills must file a completed conflict of interest questionnaire, The conflict of interest questionnaire Must be filed with the City Secretary of the('try ofNorth Richland Hills no later than the seventh business day aftei [tie person or agent begins contract discussions or negotiations with the City ol'North Richland Hills or submits to the City of North Richland Hills an application, response to a request for proposal or bid, correspondence, o/another writing related |u * potential agreement with the City of North Richland Hills. Au updated conflict o/ interest questionnaire inust be tiled in accordance with Chapter 176 ofthe Local Government Code, An offense under Chapter l76ixu Class Cmisdemeanor. The Conflict of Interest Questionnaire is included as part ofthis document and can be IbLind at: 15 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23,84th Leg., Regular Session. OFFICEUSEONLY This queshonnaire is being filed in accordance with Chapter 176,Local Governmenn'Code,by a vendor who has a business relation ship as defined b Section 176.007 1 Data Received V Y ( a) with a local governmental entlry and the vendor maaW requirements under Seetlon 178.0G6(a). By law this questionnaire trust be filed with tine records administrator of the local governmental entry not later than the 7th business day after the date the vendor becomes aware of facts that require tine statemart to be flied. flee Section 176.008(a t), Local Government Code. A vandor commits an offense If the vandor knowingly violates Secton 176.000,Local Government Code.An offense Inner this sac6on is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. if 2 k Check this box if you are filing an update to s previously filed questionnaire.((Ihe law requires that you file an updated completed questionnaire wfth the appropriate filing aultionly not later plan the 7th business day after the date on which you became aware that the originally,filed questionnaire was Incomplete or inaccurate.) 3 Namoof local government officeraboutwhom the informationis being disclosed. Name of Officer :4] Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.008(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts Aand B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A- Is the local government officer or a faintly member of the officer receiving or likely to receive taxable income, other than investment income,from the vendor? Yes E� No B. Is the vendor receiving or likely to resolve taxable Income.other than Investment Income,from or at the direction of the local government officer or a family member of the off lost AND the taxable Income Is not received from the local governmental entity? F7 Yes F-1 No 6 Des oribeeichemploymentor business relationship that the vendor namedin Section t maintains witha corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. 6 ElCheck this box it the vendor has given the local government officer or afamlly member of the off icer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described In Section 176 003(firl . 7 A� 2 ✓-6 � C Signal e„e(ve doing business with the governmental entity U fe Forrn prodded by Texas Ethie,s Commission www.ethics.stateln.I's Revised 11WIP015 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplate copyof Chapter 176 of the Local Government Code may befound at http�//www.statLJt9S,ILgis,state tx.us/ Cocs/LG/htm/LG.176.Ftrr For easy ruf9terurg,b9low are some of the sections cited art this form Local Government C009-§176.001(1-a),"Butinoss rolationsFrp',means a connection between two or more parties da sec�cn coninerciai activi ty of'One of the carries I Ira farm does not include a connection based on: jA� a transaction that is subject to rate or fee regulation by a federal state,or ocal governmental entity or an agency of a federal state of local governmernalentity, (B) a transaction conducted at a price and Subject 10 terms available to the public,or (C) a purchase or lease of goods or servicas from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency Local GOvientrimentp_ode-§176.00 (a� A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor lA) had an employment of other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income other than investment income, that exceeds $2,500 duting the 12-month period preceding the date that the officer becomes aware thal j!) a contract between tie local governmental entity and vendor has been executed, or ji) the local governmental entity is considering entering into a contract with the that have'Art aggregate value of morethan$100 inthiet 12 month period preceding the data the officer becomes aware that� (j) a contract between the local governmental entity and vendor has beer,oxeculed�of (ij) the local governmental entity is considering entering into a contract with the vendor, (a) Avendor shall file a cornplet�d conflictot intearst questionnaire it the vendor ties a business relationship with a local governmental entity and (I� has an employment or other business relationship with a local government officer of that local governmental entity at a family member of the officer described by Section I 76.003(a)(2)(A) (2) ties given a local government officer of that local governmental entity,Ora family member of the officer,one or more gifts with the aggregate value specified by Section 176 003fa)(2)(B),excluding any gift described by Section 176 003(a-1):or (3) has a family relationship with a local government officer of that local governmental entity (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later or (I) the date that the vendor: fA) begins Of scussions or negotiations to enter into a contract wiffir the local governmental qntjty�or (B) submits to the local governmental entity an application,response to a request lot proposals or bids, correspondence, or another writing related to a potential contract with tire ideal governmental entity or (2) the date the vendor becomes awai fA) of an 9mPloyment or other business relationship with a local government officer, or a family merri of the officer.described by Subsection(a)� (B) that the vendor has given one or more gifts described by Subsection(a)�or (C) of a family relationship with a local goverrimpnt officer, Form provided by Texas Ethics Commesjo,, wwwethics state b.us Revised 11130/2,015 17 PROJECIN.'UNDITIONS A, The City *f North Richland Hills Parks and Recreation Department intends t* contract mowing and landscape maintenance. The successful bidder shall be responsible for mowing edging, string trimming and power sweeping all designated turf areas, maintaining items u, specified in landscape maintenance section, and mowing edging, string trimming and power sweeping all designated areas defined io Right-of way mowing section. Bidders are |* bid om all items aospecified. I. Duration °f Agreement and Price Adjustments will 7()/V� yzicuourrt0rtznuiuf�rm {or |bmtwulvr (|2) o)0u/hugrrezucu\ periud. /\t the City' ` npUuu,t��tug,eouotuio`^ybcreuov/td for 6>o��{4)uddibooultvvt|vonuoo\h /l2)n000\hperiod' otuy6:o proposed hy the 000kac\oc7�6eContractor ohoUsubmit the rru `v/ulproposal n/it~ pocechanges uudjuoti6oadouto the Parks and Rcczeodoo [)epur1n)cututleast sixty (60\ duy- before the osyiouhoxof[h* uunnotug7eouoeo1. Increase iu contract pricing shall not exceed the ' uoouu/oer price index o/ the Dallas/Fort Worth standard metropolitan statistical for (h� prtv/o\�» twelve (|7) u)uoth period or4��, vvbic��0vcriSucuu}lccR|eoovvxi *|�uV �ru� �huuo\- diocrn6ou *f the Parks and |{nureatiuoI)upartunu{. -- , 2. General Conditions Contractors submitting bids o*rbfto the City that they possess all necessary xqoiprucu{ facilities, personnel, and ucoioiznucoo[�v* (5) years' n/o/�kexperience 10 fulfill the terms n' the contract u1 the time of bid submission, oo that they will have the necessary equipment uu1 personnel and 6* ready to proceed ou the utu,duSdate for the iuidu| contract period. - The Contractor ubu]l he required to keep out6oieo\ cgoiyooxvL and labor on buz\d to do u complete mowing of the areas specified by contract, as often as may be specified, should the growing season demand. Bidder ouuo\ »ohrub with the Bid, u list of all equipment, given year, model or make of machines to be used and all equipment shall be subliect to inspection by the Parks and Recreation Department. Bidder must submit with the Bid, a list of maintenance references with current name and phone number oCreferral. 3. N°o~PerCormmuwceK^enultv If the contractor lails to complete any mowing cycle scheduled without appropriate approval (i.e. approved weather delays, inaccessibility to site beyond the contractor's control) of the Contract Administrator, contractual consequences including penalties may result uofollows: u.) First failure to complete any scheduled cycle without approval Written warning. 18 b.> Continued failure to complete cycles may result in cancellation of contract The [tty reserves the right to cancel scheduled mowing cycle uo up/cok-to-wouk buoiu. based upon need, prevailing weather conditions and available funding. 4^ Method nfOperation u) The contractor will work under the direction of the Conti-act Administrator or his representative, who will determine the locations 0[the mowing and the amount Of the equipment necessary to carry out the work, h) The Contractor shall provide his own equipment, labor, fuel, and any other material necessary to complete the required work. The Conti-actor shall be responsible for the maintenance and repair oflus own cqUipment and the availability, presence and supervision of his own nemployees C) The contractor shall out transfer orassign these ouup/iog muiutnoouoo responsibilities to other agencies without prior written consent of' the City department representative. d\ Contractor will be responsible for the behavior of his employees. The contractor's employees will act and behave in a professional manner at all times, Contractor will be required to dress his employees in clean company unifornas that can easily identify them when present oo City property. C\ All designated tuzf will ho mowed accordingly tou preset annual mowing maintenance schedule, as agreed upon by the contractor and the designated (.',try department representative before the mowing season starts. I) Any variance from the prescribed mowing schedule will require u minimum o[ twenty-four hour advanced notification tn the Contract Administrator. All mowing is to be accomplished as specified in the Property Description section, weather permitting. Mowing hours must be between 7:V0um. - 6:0Ap.zu. Mowing cycles /uiyxed due |o weather conditions must he completed during the first day weather conditions permit unless otherwise directed by the Contract Administrator. g) It shall be mandatory that a review of the contract areas be conducted prior to the beginning of the first mowing cycle. If requested by the City or contractor, a"walk thrri" of any of tire mowing maintenance property shall be conducted before the next o,n*/iogcycle. b> Conti-actor will be required to e-mail the Contract Administrator to report mowing /uuudCouoce accomplished vvor6ly on Monday morning by 8:00 A.M. with the work completed the previous `peoyau well ut work tukucompleted io the current weeks.. The contractor must provide a valid telephone number u\ all times tothe Contract Administrator. Each work crew shall have u designated person oil the work site that has the authority k` respond k) iuquires, about work details nzpriorities. 19 8 The contractor shall fiUout invoice forms for monthly payments. Each section of this contract (Park Mowing, Landscape Maintenance and R|ieht'0f-WuvMowing must be invoiced separately. Unit prices are to reflect the charges for mowing maintenance cycles ut each location. j\ No payment for partial ntowing of selected sites shall be made, Each site must be completed before moving (o the next location io order for payments tohe acknowledged, k) A bid response constitutes understanding and acceptance of all terms, conditions, instructions and specifications contained in the maintenance specifications, 5^ Company Requirements u} Vendor will provide 3 municipal references of similar current maintenance contracts. b) Vendor must include number of full-time hourly employees Currently employed by the business. q Vendor must include the number ofseasonal hourly employees currently being employed hy the business, d) Vendor must include the number of salaried supervisory employees employed by the business. e) Vendor will include TDA Commercial Pesticide Applicators Licenses they possess. D Vendor will include Irrigation License and/or Irrigation Technician Certification papers Failure t° provide any one of these items may be cause for bid rejection. B, xND8MN111CA't10"N / PHO ff,'(A M0NMWAEqS1 <"LAEW8 The Contractor shall defend, indemnify and hold harmless the Owner and respective officers, agents and employees, from and against all damages, claims, losses, demands, suits,judgments and costs, including reasonable attorneys' fees and expenses, arising out ofvrresulting frorn the performance of the work provided that any such damages, claim, loss, demand, suit,judgment, cost *r exytusr� ujin attributable tofiliUry` sickness, disease, death 0riJ k/ or destruction of tangible property, including the loss oF use, and is caused in whole or in part by any negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by anyone of them or 20 anyone for whose acts any of them may 6eliable, regardless OFx1|nd\tro,not it is caused in part byu party indemnified hon:uodcc S}CCT111ON /&. }PA]4KAND FACILH V88ONVIMGS �SP|VC]FWATTONS The following description isintended tno|ud� tbtou�� of�bc �mk�0u�nd�urth�o project and 10 describe the � � r^n m�o/mum requirement- acceptable for the The provisions of the standard technical specifications shall apply except as otherwise noted herein, Each pay item shall include all labor, materials, equipment, traffic control devices, barricading and incidentals necessary to construct that item. Aerial maps are provided to aid in park and property boundary identification. It' needed, further clarification should be requested from the Contract Administrator. l, Mowing Maintenance will bo defined uo mowing, edging, string trimming and sweeping on designated City property. The contractor must accomplish all mowing maintenance tasks of the property oil the same day io order for the,property tnbu considered 000unloted If partial completion � (Jay, 2. Prior to mowing, the contractor will be responsible lor removing all litter oil the tru f, no clippings or chopped paper may boleft, Nn visible grass clippings, wind rows are not ho visible, Fallen leaves from the turf areas can be mulched. Broken glass must be removed from the site before mowing. 3� Mow height of grass will he determined by the Contract Administrator, Under normal conditions Common Bermuda will ha /oop/edu{ ltnl1/2 inches and St, Augustine will ho coop/edu1l & to2 '/2iuthoo. 4. When required,the turf will be crosscut to help prevent grass from growing in one direction and becoming rutted. 5. Trees and shrubs must not br bumped o/marked ky|nowiogo/ed-iog equipment. Duruu0c tu trees, tree collars and tree water bags will he assessed ut $5U.00 for each instance, 6. Edging along curbs and sidewalks must be done each time the turf is mowed. All edging will bt with afixed blade edger that leaves u sharp edge (not atuoonfilununuttri{ooutr). T Mono Filament Trim around all signs, posts, fences, planting beds, buildings, tree wells (do not directly use around the trunks oybruS), weeds/grass from expansion �'oio|sand any other ub*tutlt(o) must bo done each time the 1u/fiomowed. 8. The Contractor shall perforni mowing maintenance of all properties with water features Lip to the water's edge. Several ponds have all erosion prevention system of a synthetic fabric filled with sand. Contractor i» expected to string irioi grass parallel to surface and not edge perpendicularly at these ponds in order to prevent darnage to synthetic geotube, 21 9� The Contractor will leave the area with a finish appearance with walks, huzdScuVeSuod areas bcoo (nowcdoweptuodcouotboououplotrdeucb6ouetketoryio �mowed. The Contractor must not blow litter or clippings onto the street. M No chemicals, herbicides, insecticides, fungicides, growth regulators or fertilizers are to be used without the written approval of the Contract Administrator. 11. The Contractor will be responsible for any damage done to plant material, turf, irrigation oystu/ouro1bcrpx/ptr1yuourooui{ u[fixmuiutruuuocoperu600s. l|ov/i|l6ortop000ible for replacement or repair of damage plants, turt's, irrigation system and/or property. &ny. 12. Repair, servicing or fueling of'equipment is not pertnitted within landscape areas or on turf areas. 13. The contractor shall exercise extreme caution while working on medians, road sides and high traffic areas. Orange safety vests, orange traffic cones and TX Dot approved "men working" oiAoug, are required when crews are working iu any traffic situation. 14� The contractor shall comply with all applicable governmental laws and regulations. >5. The contractor and his employees Must not give any definitive responses toany inquiries received from citizens, media or public persons but must refer the inquiries to the Contract Adoduiutxu|oc 16. The contractor is required to notify the City department representative of any hazardous conditions prior to leaving the work site. 17. Contractor shall farnish all supplies, tools and equipment to be used oil the work site. Contractor must supply a list of machinery and equipment available in order to determine whether or not they can adequately perform the necessary work. Insufficient and/or inadequate equipment determined hy the PART) iscaused for rejection o[the contract, Where applicable, finished and recycle mowers are required. 18. It is agreed chat the quantities of work to be done at unit prices may be increased or diminished as may be considered necessary, in the opinion of the Contract Administrator, to complete tire work fully un planned and contemplated. All work ioiobt performed us provided for in the specifications. In the event an increase pertains to items not originally bid,the Contractor shall submit u bid iuwriting to the Contract Administrator for approval. Airy change order shall btapproved by the City of North Richland f fills designated representative prior to work being started on said change. The Owner reserves the right io reject tire Contractor's bid vo such extra work and secure such work/obc done other than hy said Contractor, 22 R, LA!MDSCAP080����������� 6�0�K���������B l Bed Maintenance l. All bed area,, and tree rings will he policed 6`r xmedS' paper, and debris each maintenance cycle, ?. All planter beds, tree circles, sidewalk cracks, etc. are 1obc sprayed periodically to control unwanted grasses and broadleal'weeds. Only the use of selective herbicides in groundcovers is permitted and must still be approved by Contract Administrator. 3. Shrubs, 6rmuodcovoo:, and vines are pruned according to recommended horticultural practices to maintain a clean, attractive appearance, (Reference ANSI /\ 300 trimming *poxificu1ioum). 4. Shrubbery will hr pruned uo needed U` insure the correct shape and natural growth habit for the area io which the shrubs are growing, 5. Tip prune selected branches of low growing shrubs or groUndcover masses to maintain ,u even overall height tupromote fullness, 6. Ground cover plantings will be pruned as required to restrain perimeter growth to within planting bed areas where adjacent to walks, curbs, or other planting and features. T ALL dead plant material must horemoved. 8. All tree rings and planting beds shall bu maintained free ofvvt0dS/groSS. 9. Chemical practices shall not be a substitute for hand weeding where the latter is required for complete removal, However itio recommended that herbicides bo used to control weeds uxneeded. 10. No jobsite may be left blocking pathways. Equipment may not lie left unattended onsite, and all areas shall be clean when leaving the site, even if the vendor is to return for more work, H. Herbicide l. Herbicide schedule io lot all tuz/arouou\ designated locations. 23 1 1 lerbicide Substitutions- Trade name herbicides are based on past use. Other approved equal herbicides may be used i/approved by the Conti-act Adrui/)i"{ratur. ]. Any p(auxA that ix killed or permanently damaged by the application 0f herbicides or fertilizers shall be replanted by tire vendor. Permanent establishment of the new plant(s) is the sole responsibility of the vendor. Turf grass ro~ust»h}ivhintut shall hc done otou additional cost to the City. 4. Care shall hc taken to avoid herbicide drift and damage 10 adjacent plants, 5. Vendor will be responsible for any damage done to plant material or other property during maintenance operations, Vendor will bo responsible for replacement of all plant material darnaged or destroyed by him/her or his/her ezol`|nyttu. 6� The vendor must be licensed by the Texas Structural Pest Control Board and/or Texas Department of Agriculture, A copy of the license and a listing of the license numbers shall b, submitted with a bid response. 7 /\l| bcdbiridts shall ho mixed and applied in strict accordance with the manufacturer's UP4 Registered Label. K The vendor shall comply with all pesticide/herbicide application requirements as set forth hy the Texas Structural Pest Control Board (T8PCB), the Texas Department of Agriculture, the Federal Environmental Protection Agency and manufacturers' instructions provided with chemicals on labels and/or accompany brochures. lt the chemical mix being used i* suspect, dh* TOYCB will bo requested to verify requirements. 1{ Al|kur[u/caoiothepudk,, [ati|i{icn, modiuos/roudnideo, 0()\V'n6cxi8uutcd\v receive herbicide treatments are required to have a Pre and Post emergent llurhicidC unless spncifioUotherwise. Control of difficult perennial and annual weeds will h, mutually determined 6y vendor and Contract Admirristrator/Ahernale. Timing of all herbicide applications will be determined hy the Contract Administrator. ]2. Prior |u seasonal herbicide treatments u meeting will htrequired be<wtoo Vendor and Contract Administrator to discuss what is to be sprayed and at which locations. K�K Kurtiliter l. Fertilizer Schedule for Turf/\/ouo with ] Annual Applications 24 u� April l~ April 2O apply granular fert2)-O-0 Ammonium sulfate 6� l# ofNV 1000 IV h. }uut l' }oox%0 apply granular fert, 28`}-l050%SCU$L3%P£ 6b |# ofMV l000 ƒ|z o. Aug7j- Ang. 3V apply granular 6:d, 2K'3-}050%SCO&3%fEJBl#of N/ l000fiz %. Fertilizer Schedule fhr]uc[Areas with 2 Annual Applications x. April 70' May l0 apply granular iert, 28-3^l05O'XoSCL)&3%F]B68 |4 of N/ 1000 ft, b. Aug. l5- Aug. ]O apply granular/eU, 28'3'lV5O%SC(/&J%FB (�Pl# of N/ lV8(} ft, 3. All concrete surfaces sliall be blown ofTimmediately after fertilizer applications, 4. In lieu of detailed time/date schedules lot treatment, the vendot sliall in coordination with the Contract Administrator/Alternate, develop a schedule that is mutually agreeable to both. In the event ofa disagreement, the schedule ofthe Contract /\dmi"ix\ru<n//&hurou\t will prevail, |\/. Annual Color ]� Vendor will provide two (2) seasonal (Syriuv/Suoonuor and Ful}/Wiotcr) color plantings per year unless otherwise specified io Attached Pricing Summary Worksheet Locations. Plant material type, variety, and color will be selected by CvotructAdnniuixtrutor/\kco\o1u. l. Remove old seasonal color, rake off existing mulch layer, clean weeds/trash from planting bed, Roto-till to turn and fluff bed to a min. depth of 4" max. 6", rake bed smooth and remove clods/rocks greater than I". DO NOT Roto-till beds installed with drip irrigation. Contractor is responsible for repairing broken drip tubing should itoccur. 3. f`t each Color change apply i3~]l^\U granular fertilizer with 3O-5O% [BI)(} slow rc(eaoc6dy1bu. actual product per }U0kuq.ft. Add granular fertilizer a8 time 0[ planting. (Color Star,for approved equal. (Spring/Surnmer and Fall/Winter planting) 4. Top dress all color beds with n"o{ch6tu depth of' l" 25 5. A representative sample of all plain material must ho approved 6vCooboct Administrator/Alternate prior io all plantings. An eooai{ed photo will bcaccepted uo long a* ,00h|ootioincluded for m size comparison, 8. Annual Plant spacing: u, Sprinu/Sool/ue/ plantings 4' pots planted at two (2)pots per Sq. Ft, b. Fall/Winter plantings 4" pots planted ui three (]) pots per Sq. Ft. o. All one (l) gallon plants requested v/ikbo planted at one (1) per Sq. Pt� 9. At each planting, color must be hand-watered immediately after planting. Soil trust be moist to a depth ol'6". Water sources wil I be provided and coordinated through contract administrator. V. Ant Abatement Service Requirements 1. Applications times k> 6ndetermined 6y the Contract Administrator ill cocUuoCtinnwi|h daily weather Condi|iouc. 2. Application {uhr done ino broadcast method with ground equipment calibrated to give correct dosage. The application oflopohoitonrxo approved equal iv requested and should be made at the label recommendations for annual fire-ant control. 3. Applications tn include all |uuduuuycd beds, Uofood lion-turf areas |JirVcruvr|) U b) u areas duoiQ/zutnd. - 4, Vendor is responsible for repairing any ruts in turf, replacement of valve boxes/covers, damage to irrigation controllers/ficads and valves, or any hardscape feature made during application. 5. Vendor tu provide K8S[)S (Material Safety Data Sheet) ou approved chemicals. h. Turf tires required on all equipment used iu making the application. T. Ai all water features, extreme caution must bt taken k/ assure the pesticide does not get into water, Damage toaquatic life will ho replaced and cleaned utthe vendor's cost. @. These applications, like all maintenance activities, require daily schedules to be sent. 26 VL Irregular Work � At irregular intervals, the Contract Administrator will request landscape and/or �/rTigutmo work to be duuo at various locations throughout the [}Cy of North 8ichluudHills. Examples are uu follows: landscape bed rcyiootmoutcnbuuuccuout at various locations, irrigation iu^ta8utivo/ro,ou6Anra1ioo as oocdod at various locations, etc. Pricing for these projects thu|| keobkiutd by using the Attached Pricing Summary Worksheet. I. The quantities of irregular work per year ohu[lku estimates only and shall not constitute a guaranteed o/onun< \ohu paid to the vendor. 3� Contractor must supply receipts for materials purchased xo that contract ndo)mis1zotoriS able \o verily percent markup ou material iscorrect. 4� Materials are defined as items to be left at the landscape by the contractor, whether it be above ground or in ground, Items such as pipe, valves, plants, soil, irrulch, etc. are considered materials, Materials are not tools, blades, gasoline, etc. VII. Warranty l. The successful Vendor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title, All trees and shrubs planted under this contract will carry a one year replacement guarantee. Annual Color changes will carry u5 month guarantee. Section C, RIGHT-OF WAY MOWING SPECXFKATXoN0 Mowing Requirements The mowing of all sites shall include the mowing and trimming of all grass and weeds within each area. Areas listed on the bid form can be found on the provided 2019 City ofNorth Richland Hills Right-ofWay Mowing Map. Please note that only items on the Section C. Bid Form are being requested us part uf|he bid and not all areas oumap. /l. All debris shall horemoved by the contractor prior tomowing if shredding of the debris would bo detrimental tn the appearance of the area. No separate pay item shall 6w allowed for litter control, U. Turf must bt mowed oio height o[two (7) inches (measured from ground |ovc|). C. Trimming around trees and shrubs, fence lines, poles, posts and other obstructions will be performed using mechanical devices and/or hand labor with each cycle, Weeds growing in pavement cracks, street median, curbing and concrete shall be removed by contractor, D. Sidewalks and other visual areas must be swept or blown clean after each cycle. 27 E. Clippings shall not be blown into the streets or paved sidewalks, drainage inlets or on any paved surface w/any type. F. Contractor's personnel working in streets right-of-way shall be required to wear safety vests ur other safety garment oSdescribed by the Manual 0oUniform Traffic Control Devices (M\]TCI)). Traffic control devices must meet M[}TC[). (]. Curbs, sidewalks, medians and other hard edges shall hctrinuned each cycle. 11. Grass and weeds growing iu cracks and oxpuuoioujoio1nuoneeded iu permitted |obo sprayed with a non-selective herbicide containing glyphosate, but plant material must be removed mechanically once plant iodeceased. |. The cycle mowing of all rights-of-way shall include the areas from pavement to property lines. Areas that are impossible k` mow mechanically due to slopes and ditches must be cut with string trimmers nr other acceptable methods, J. No payment for partial mowing of selected sites will be made. Each site must be completed before moving on to the next location in order for payment to be approved by the department. K, No parking on the public roadways shall impede normal flow of traffic, without the proper traffic control described in the Manual of Uniformed Traffic Control Devices. Weekly Reports ]br Contractor must provide 8o electronic weekly report uoMoudxvnuonuiogs byX:80 /\.K1. k` the (,ontruc\udzuioiotra|orof areas nuo,vtdthe previous vvnckusv/el\�oou schedule for the current week. Clipping Removal C.fippings shall not normally be collected and removed from the site after each frequency mow. However, if excessive clippings occur, these shall bureo|oved by the contractor. In addition, excessive clippings resulting from extended mowing frequencies due k` the Contractor's delay shall be removed by the contractor. Clippings shall not be blown into the street or roadway. 28 SECTION A, PROPERTY ALSO REFER TO AERIAL MAPS PROVIDED Location Address Description --A—nnual- Ace Park 7775- 1 N-R—ic—hfand- B Park property well defined by surrounding 36 B Blvd privatep enjesto street. ooR S of Little l�railf'ollowsLB(�-coii--ido—ra-nde—lectri--c-al---- Barfi,ld 'Fr,frail SW comet 18 Bear ear Creek Park power lines. P a P ((C,j Creckridge Drive) to I to Precinct Line Maintenance requires a I Oft mowing path on both sides of trail. I b 3.5 miles Finger of trail near west end that extends to I Valley Dr. required. Several adjacent open areas also required, refer W map. B—ed fordl--f Wes S- 8-2-0-5 Bc—d f-ord-- Park property defined by masonry 36 Greenway Euless Rd. fence/residential homes(north) to Ash street — (West)to Nevada Trail (e� Blvd 26—1-ands-cpe —B—lvd 26-/-8-20 Blvd 26 landscape median, immediate south of 36 Median Median 820. Burscy Senior Center 7301 Bursey Rd Property well defined by Bursey Rd. to the 36 south, brick wall to the west and north, and a barbed wire fence to the cast. Cambr- idge T—i ai lhe ad—- 67-02 Cambridge ]Jr North boundary defined by Cottonbelt hike and 36 bike trail. South boundary defined by wooden fence. East boundary defined by Split rail Fence near Cambridge Dr, West-boundary---b--ojmdefined by Rufe Snow Dr. (-,try Hall 4301 City Point Dr Property begins at Blvd 26 and City Point Dr, 36 extending southeast to the main property, I All improved t of"ass areas included. Parking lot islands, front and sides of'building, back employee parking area and south employee entrance along Frawley Drive, Vacant property with unimproved turf Surrounding City Hall and City Point Dr. it)be mowed 10 feet off of hardscape to maintain a clean appearance along perimeters, 29 Location Address Description Annual Site includes inside fenced playground up to 36 sidewalk next to classrooms, plus turf outside Located at Snow fence to street, Clyde Zellers Park Heights Elementary.ISIlite does not include front ofthe school nor Davis Blvd. Mowing includes turfadjacent to garden plots 36 to surrounding streets and residential t Line west Mowing includes only south side ofRR tracks. 36 to Browning Boundaries include residential homes, commercial properties, or street south of trail Dart RR safety and one 5' strip on track side of trail or to certification I equired black vinyl chain link protection fence. No for field staff roap provided. ssilnibers park 7680 Douglas Rd. Mowing includes aH developed and common 36 area property, Concrete trails crossing natural 7451 Starnes areas to be mowed 10' on each side of trail. North boundary includes fence line from Douglas cast to Aubrey Ln. South boundary includes developed turf to street and behind residential homes, including 611 cut on both sides ofcernenr trail. East boundary includes back fences of' residential homes on Aubrey Lu, Mowing required up to fences. South boundary at Starnes Rd. Inside 4 ball fields not included. String trini -- -- ...... outside ball field fences required air Echols Sr. 6801 Glenview N 4ning maintenance includes around 36 Center building parking lot and west strip next to channel, Channel not included. 1)avis Bike Plaza 5500 Davis Blvd. Property well defined by streets and residence. 36 M ow Ing includes all surrounding turf adjacent to Plaza. F�­rlm akk 8 44 Atirmi son 1�1ark property well defined by Surrounding 36 treets and residential homes. D, 9f)()() Frar�,i�v—,ouc Pai k property well defined by surrounding 30 Location Address Description Annual Fire Cycles ire Station#1 8001 Shadywood Property is defined by Davis Blvd, Shadywood Ln. Ln, residential homes and tree line. L n— OF S 'P' ri'1 0 P jpc-l—h--fine,-1;y- irfe oo��c - ire Station#2 4001 Ru e Snow Tc,Pc,ty , fi concrete 36 c ato hannel and fence line. No Map Provided P Fire e-Station- -_#3 512�8 Davis Blvd. Property defined by Davis and fence lines. No 3-6 3 11 a) -Te-,S— I j rovided. --tower .Dr. ProperitYch 't, defined by Hightower, channel, fence 36 Fire Station"foll S atioll ii 724 line and Do las. No m d. -mal --- -apy—lio-vidhe Park 6101 Onyx Dr. Mowing boundaries includes tUrfin front of Fos,i7l Creek-P South park, common areas, between fields and tree area in back. Inside 3 ball fields not included. String trim outside ball field fence -us Mowing includes a section of undeveloped Fossil si reek Open-- TT(T Onx Dr.- Area South park between Needed area and residential lots. Refer to attached Founders Park 74 08 Brandon park property well defined will) surrounding 36 streets and brick fence. Flyover Landscape Northeast corner of Improved-1 an—dsca—ped are-a—a4i acent-to--8-20- 36 Loop 820 and Blvd frontage road and Blvd 26. R(ftr to included 20 luntAeapejolansfi)r bidding purposes. Glenview/Blvd 26 72( Glenview Improved landscaped areas on all coiners of 36 Landscape 715, 7200, 7131 intersection. Refer to map. BI-v'd, 26 Glenview East 7900 Glenview/820 (31criview landscape rnedian with City entry -——---------�6 Median Median sil'11. Blvd 27 7 1 5' B lvd� Gast 79(to Median ("ren Valley Park 7701 Smithfield Property well defined with street,brick wall 36 and residential homes. Front pond edge to be trimmed as pan of maintenance. Outside southern brick wall included in ....... n2owing_. reen Valley 8000 Smithfield Rd Mowing boundaries defined by map. 18 Raceway Boundary begins 10' off concrete trail. Concrete trail is pail of Barfield'Frail mowing Parameter. park property begins at the 36 JB --T925—Fhor-n-nn­cadow­ Noi--th—endc f pa Thornway bridge. Property follows channel south to Bridge by SOUtfithorn Drive. Property is defined by residential homes and streets. Maintenance also includes open areas adjacent to south Thombush and Kentwood. Channel mowing is not included. Mowing ........... required one mower path, paste c of channel. 31 Location Address Description Annual )an Johnson Trail 4566—Shady—t—.ake -11-ro-p—etly-d-e-fin—ed—by-res—idential ho ----- cast to Blvd, 26 pro�ided. mes. No trial) 18 's our rome Kay Gianger Park 4100 Flory St. Site includes all fenced playgrou—ind—up—to 720F 36 30ft from classrooms, Located at Mullendore Site does no-t include bout of the school nor Elementary fonced pavilion. Channel on east side not included Legacy park 6800 Springdale Ln. Site includes all fenced playground Lip to 20- 36 30f: from classrooms or sidewalks adjacent to Located at Foster classrooms. Elementary Site(foes not include front of the school. Way. Mowing includes small channel inside park. Lake edge to be trimmed as part of Drainage channel directly north and south of' the lake not included. Linda Spurlock Park 6400 Gilenview Property defined by streets and residential 36 Open Area homes along Creekridge Dr. East and south boundary defined by natural North Boundary defined by improved turf along North,rarrant Parkway Refer to ---347I-2Gal-,wa-y—Ln,-- —Property defined by i esidential homes and 36 Ln. next to Richland High School softball field. practice fields/open space adjacent to trail are not included (I Oft path on both side of trail it) this area required). Property generally defined by residential homes and commercial properties following West maintenance ends at Newman Dr. 32 ` d Location Ad ress Description Annual TIav, -Normfleld-P-urk 78 )F4 Dkivis Blvd.--- Site'wel-11-d-e—fined—by-- SIC—" is residential homes and 36 fences. Inside 3 ball fields not included. String trim 'outside ball field fence required. Site does not include i NRH20 Winer Park gool—r3lVd a'-- --Inside f-encearea-aad-0-11tside common areas—to —36--- lac mowed ed be h ore 8 Oam during open season, 8aggru required near water edges during open season. Outside fence maintenance includes turf LIP to Blvd 26, mowing to parking on the south side (Sonic); and mow 10' perimeter outside west fence. Area north of NRH20 parking is required to have a i path from Blvd 26 to end of paved parking. A specific maintenance time and (lay will be set for this location. Lurg�,-op—en space the - NR1120 Overflow 9001 Blvd 26 west side ot'NRI120 18 Parking Waterpark, West boundary requires 5' mowing path on west side of concrete nail. East boundary picks up at west boundary of main NRH20 mowing North boundary is defined by homes and Randy Moiesd Trail 7600 Roger line Dr. West side ofeliannel (Roger Line to Booth 18 Calloway), mowing required from street and/or - tree line to channel Richland—Tenrus---7 1-11 NE Loop 820 Outside maintenance includes area adjacent to 36 Center loop 820 east to holiday ],,me and front common areas. Inside areas included and outside parking lot islands. Small strip outside wrought join fence by s included. eld —....—apartment crime 7328 Spring Oak Dr. Property is a small, linear section of e-a—stment— —18 easement behind houses along spring oak drive. Refer to --map f®rixtrarnetel S. 33 Location Address Description Annual —-----............ ­­--cycles SC`rvlce- Center 72-66--i�jck­­F1sl­)e1 Property defined by all turf areas inside Dick 36 -Park Operations Fisher W, Dick Fisher N, Iron Horse Blvd, and -Fire Station 5 front ront ofthe facilities on Dick Fisher S. -Fleet Services -Building Services Area includes open space in front of the Fire -Public Works Administration facility, -Animal Adoption and Rescue Center Maintenance required for area adjacent to equipment service entrance. Stormy Plaza 9010 Grand Ave, Park property—is de—fi n ed by s ul T-0 U-11 n g­streets.­ - — 36 The Centre and 6000 Hawk AvQ. -The area is defined by Bud Jensen Rd to the 3i5— Library north, I lawk Ave to the southwest, Grand 1 9015 Grand Ave, Avenue to the southeast and vacant property to the east. The property also includes the I lawk Ave to a St Fit landscape median. ------- VVafkc—rsCredk—Trad --8-250S—hadyvvood Property defined by streets and residential —36 Ln. homes, includes open space castsidc of walking bridge along with the open space easl offorest Glen Ct. Mowing required in front of tree line on Shadywood Ln. (across the street from the Fire station}. A mowing buffer required between fences along Forest Glenn C1. and wooded at-ca. --�Vacarrtl—ot —502-4 ('u-m-roings—Dr. Property well define—d-whil -surrounding 36 E neighborhood, Vacant Lot 5020 Cummings Dr. Property well defined with surrounding 36 E neighborhood. ........... ­­ No map_provided .. .... City Hall Raw Land 4201 City Point Dr. See Map. Much of degraded asphalt areas 12 4400 City Point Dr. require mowing. Wooded area at 4201 not 4401 City Point Dr. required to be mowed,just open area between wooded area and City hall fence. Tractor mowing permitted at this location. Approximately 50 acres to be mowed. Price per cycle divided by 50 acres wit] serve as unit pricing for additional acres to be mowed in the city if needed. —----- ---.......34 SE"C"FION 13, PROPER'ry inscuip,rims ALSO REFER TO AERIAL MAPS PROVIDED Location Address Description 13 Blvd 26 Landscape Blvd 26/820 Blvd 26 landscape median, immediate south of 820,M Median Median (Roger Line Dr.) :am bri dge frai I head 6702 Cambridge Dr. North boundary defined by Cottonbelt hike and bike trail. South boundary defined by wooden fence, I East boundary defined by Split rail fence near Cambridge Dr. West boundarydefined ufe Snow Dr. t�ity Hall I 4_��OlCity Roint Dr roperty begins at Blvd 26 and City Point Dr, extending southeast to the main property. All improved turfilrass areas included. Parking lot islands, front and sides of building, back employee parking area and south employee entrance along Frawley Drive. Vacant s property with unimproved turf surrounding City Hall and City Point Dr. to be mowed 10 feet off of hardscape to maintain a clean ce appearan along .. .... perimeters. Flyover Landscape Northeast comer of Improved landscaped area adjacent to 820—frontage road and ap I Loop 820 and Blvd, BRIvd 26. Because the property is under construction, rder to 26 included landscape plunsfor Lidding purposes. G—le-11N lewwwwwww/Blvd 261 72_00 Glcu�1cw --I-i-y-i--pro—ved--landscaped—areas on all comers of intersection. Landscape 715, 7200, 7131 Refer to trial). Blvd. 26 1 FlomcTbwn LA—es—_81(Y_) Bnd­gc street —Mowing maintenance includes­both sides of the la-k—es, -- including lake edge. North boundary begins at Mid-Cities. SOU11) boundary ends at Bike station near bridge and includes paths around trail intersections. Tree area just south of Bike station is to be maintained. East boundary defined by trail where houses exist. If there is undeveloped property adjacent to trail, mow 5' strip on east undeveloped' " side of trail. "o ' West boundary up to sidewalk adjacent to ITT homes I , I In , .......... inclumn,the east/ovest side of the wooded preserve. P (I Liberty Park 5825 Holiday Ln. Pi operty fined by Holiday Ln and Liberty Way. Mowing In, includes small channel inside park. Lake edge to be trimmed as part of maintenance. Drainage channel directly north and south of the lake not .......... included. 35 Location Address ..... ..... Description N orthfield Park 7804 Davis Blvd, Site well defined by residential homes and fences. Inside 3 ball fields not included. Site does not include dog Lpark , .... .... ... RH_20Water Park, 966 1 B Iv,d 26 Inside fenced are all included. Outside Fence maintenance includes turf up to Blvd 26; mowing to parking on the south side (Sonic); and mow 10' perimeter outside west fence. All turf islands and in front of main building included. Area north ofNRIJ20 parking is required to have a 6ft path from Blvd 26 west to end of paved parking. A specific maintenance time and (lay will be set for this location. NorthTaIT—ant sco rin)WIng Par uleters in—Right-of-Waysecti—on. Parkway Majority of landscape beds located in the medians. Smaller beds containing Crepe myrtles located on right-of-ways. Beds on comers of intersections at Sinitlifield Rd, Davis Blvd, and Precinct Line. --kichhard Tennis 7111 NE Loop 820 Outside maintenance includes area adjacent to loop 820 east to Center holiday lane and Front common areas. Front of building and inside of gated area included. A specific maintenance time and day will be set for this location. _. --______7200---fii—ckFish_er Pitype—fty"defined by-a-11tUrf-at--eas inside—Dick F_:is`berW____ , Dick -Park Operations Fisher N, Iron Horse Blvd, and front of the facilities on Dick -Fire Station 5 Fisher S. -Fleet Services -Building Services Area includes open space in front of the Fire Administration -Public Works facility. -Animal Adoption and Rescue Center Maintenance required for area adjacent to equipment service entrance, Stormy Plaza 9010 Grand Ave. Park property is defined by surrounding streets. —---------—-------- --South Davis ---Various addresses Southern boundary of landscape begins. Refer to map for Landscape __Jandscape bed locations. The Centre and 6000 Hawk Ave. The area is defined by Bud .lerisen Rd to the north, Hawk Ave Library to the southwest, Grand Avenue to the southeast and vacant L 11),5 Grand Ave. property to the east. 'T property he pperty also includes the Flawk Ave landscape C m edian. ------_ ... .......... 36 Location Address Description 1 ire SPation #2 ire Station 8 t4 8001 Shadywood Property is defined by Davis Blvd, Shadywood Ln, residential p Ln. homes and treQ line. -Froperty defined by fp Rule Snow, concrete channel and fence line. �—j reS 7 5328 Davis Blvd, Property defined by Davis and fence lines. t, ____5328 atlon .1 —---- ---- ......... City Hall Raw Land 724-5 fi igh tower Dr. Property defined by I fightower, channel, fence line and ;r( ED(o))uglas MECTION C,, PROPERTY DESCRUP"TION.-S ALSO REFER TO AERIAL MAPS PROVIDED Location Annual ' Description Cycles ........ —----- _Cycles Amundson Drive North Parameter begins at Precinct Line Rd. and extends South to 36 ........... Main St. See map book for specific locations to be mowed. Boulevard irF S B South parameter e ins in medians ,just south ofRichland Plaza Dr., f) e ex it xtending northeast to Rule Snow Dr. Also consists of median north of loop oop 820 and a small island at 26 and Walker Blvd. Does not include mowing of landscaped/improved medians within Section A. of Park j_Mowing Refer to inal)book for sily iated location. Lden Road North Boundary begins at Rumfield Road and extends south to 36 Amundson Dr. See j I book fors ecifc locations to be rnowed. Harwood Road Begins at Bob Dr. and Extends east to medians at City ofl-lurst city 36 limits. Refer to j-nap book for specific areas to be mowed. Iron Horse Blvd South parameter begins at Loop 820 and meanders north to Mid Cities 36 Bjvj(,_Refer t map book for specific areas. ........——------ —Kirk Lane South parameter begins at Runifield Rd. and winds northeast to 36 Preempt Line Rd. Drainage channels to be trimmed completely to top of channel. See map book for all areas to be mowed. .............. Little Ranch Rd. Extends from Chapman Rd. north to Hightower Dr. Mowing or]tire 36 trimming required in drainage channels. See map book for specific locations, ----—----- —------ ...... Me,i�dowkd _�_,ten s from Chapman to Hightower. See map book for specific 36 locations L S P Rd.J_ L trimming L Meadow Creek JU_ Extends from—North Forty to Hightower_Kee map boo—k for specific 36 locations Mid Cities Blvd West parameter begins at Rule Snow Dr and extends East to Precinct 36 Line Rd. Medians and rights of ways. Mowing not required in front of developed commercial properties and Birdville High School, Refer to map_hrrspecific locations, Little U—)0 It Ferry Rd. Extends front e Meadow Rd. See map book for specific 36 -locations to be mowed. 37 Location Description Annual —----- C Iles North Tarrant West Parameter begins NRIJ city limits on medians and north/south Parkway rights-of-way and extends east to Precinct Line Rd. North parameters consist of undeveloped land, Wilson Ln., masonry walls, and commercial properties. South boundaries consist of undeveloped land, masonry walls and commercial properties Refer to ook. xy-m- b Precinct L,ine Rd. NorthBounchi 1)�g7ins near Davis Blvd and extends south to just past 36 Glenhaven Ct. -S util parameter begins at Blvd 26 and extends north on various 36 medians and rights-of-way to Bursey Rd. Adjacent open area at Meadow Lakes east of Rufe Snow to be included. Refer to nrapbook for all parcels, to be mowed. r North South Rurnfield Rd. West Boundary begins at Davis Blvd. and extends to Precinct Line Rd. 36— North north/south -3 " 't' "ne undeveloped It4nd Pre Ru See mapbook for specific areas Site Descriptions and Bid Fonn to be rnowed. . ...................- W Shady Grove Rd. West boundary begins at Snuithfield Rd and extends east, String 36, trimming in drainage channels required. See mapbook for specific locations to be maintained. _Smiiih—field Rd oundary beginsat Ds Blvd and d—extend—snorthto S—hady 36 Grove Rd. ------ 38 January 24, 2010 ADDENDUM #1 RFB BID NO 19-010 General Mowing and Landscape Maintenance BIDS DUE February 5, 20111 AT 11:00 A.M. PLEASE BE ADVISED A FLYOVER LANDSCAPE MAP WAS ADDED TO ANSWER QUESTION 3. 1. Question #3 below was asked by a vendor, please see our response. Flyover Landscape -The property description is very vague on location/description and there is no map. What area exactly is to be mowed? The property is currently under construction and was supposed to be completed prior to the contract going to bnd. The property is Located south of the Painted Tree and east of Autonatlon Chevrolet. Please refer to the attached landscape plans for bidding purposes, The estimated turf to be rnowed is 1 acre or less and the estirnated square footage of beds to be maintained is 7,000 square feet, THIS ADDENDUM MUST BE SIGNED AND RETURNED WITH YOUR BID. Acknowledge receipt of this addendum by inserting this page with your bid. This addendum form is a part of the contract documents and modifies, amends, deletes and/or adds to the original bid document. Name and Address of Company: Authorized Repres�nta Signature: tye: ,e i � J�_ Name: e>5'.(,e.. F/� V`f,1,.0. r , Z oit 4°104Fa'e r b'°i t`•i e�t ce..F' ;' "'^ Title: ',,:G✓.r-a.hh.G (' Phone: i 1 � lrrir FAX �w;, t �,� Email: �'-r�rl.e. �,u era °,Ny 1.�o, I January 28, 20,19 ADDENDA #2 RFB BID NO 19-010 Generai mowing and Landscape Maintenance BIDS DUE February 5, 20,19 Xr 11:00 A. I. PLEASE BE ADVISED THE BID FORM and requirements have changed. 1. Attached to this addendum is the revised bid form for "Bid Form Section A" please replace it with the original bid form. 2. In the "GENERAL CONDITIONS" section PERFORMANCE AND PAYMENT BONDS (Page 8) Currently reads: 19, PERFORMANCE AND PAYMENT BONDS In the event the total contract amount exceeds $100,000, the Contractor shall be required to execute a performance bond in the amount of one hundred (100)percent of tire total contract price; if the total contract amount exceeds $50,000 the contractor shall be required to execute a payment bond in the amount of one hundred (100) percent of the total contact price, each in standard forms for this purpose, guaranteeing faithful performance of work and guaranteeing payment to all persons supply labor and materials or furnishing any equipment in the execution of the contract. It is agreed that this contract shall not be in effect until such performance and Payment bonds are furbished and approved by the City of North Richland Hills. No exceptions to this provision allowed. Unless otherwise approved in writing by the City of North Richland Hills, the surety company underwriting the bonds shall be acceptable according to the latest list of companies holding certificates of authority from the Secretary of the Treasury of the United States. Attorneys-in-l'act who sign bid bonds or contract bonds must file with each bond a certified and current copy of their power of attorney. NRH WiN waive the performance and payment bonds required, 3. Question ff8 below was asked by a vendor,please see our response. In section B. we are supposed to do landscaping quotes for NR1120 such as the bed weeding and shrub ground cover maintenance but since the park is closed we cannot do a walk through to see how many beds are in the park. Can you give Lis a better location description or perhaps a map with the beds circled? Otherwise it's just a shot in the dark to quote for those two items. NRH will uirdock the facility (NRH20 at 9001 Boulevard 26) to allow bidders access on Wednesday January 30, 2019 at 11:00 AM to 12;00 PM. This will allow bidders to gain a better, understanding of the property. **TMs is not a Pre- id meeting; attendance is not required. THIS ADDENDUM MUST BE SIGNED AND RETURNED WITH YOUR BID. Acknowledge receipt of this addendum by inserting this page with your bid. This addendum form is a part of the contract documents and modifies, amends, deletes and/or adds to the original bid document. Name and Address of Company: Authorized Representative: 1%1,�' �- L C Signature: Name: 4P Title: b,'"�NA ti, A-- tr°rtrr*r �' rfr r^ -rr _..f ¢ rf1" Phone: L:,2 FAX: 17 ; 1 Email: F 2 AL C>J?a CERTIFICATE OF LIABILITY INSURANCE DATE,MMI°DI Y""' 2/8/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED ATE THE POLICIES BY BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERiS), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER TA6DRESS:T Frost Insurance Agency, Inc. Tammie.Thompson P.O. BOX 3352$ EXq 817-420-5700 FAX No)_,817-420-5750 Fort Worth TX 76162 "— famrnie thompson @frostmsurance com INSURER(S)AFFORDING COVERAGE NAIC IF INSURED A Employers Mutual Casualty Cc 21415 .rMlThl-fi S Texas Mutual Insurance CO The Paysage Group LLC dba 22845 Smith Lawn &Tree C: Paul Warner Investments LLC INSURER D: 3200 Handley Ederville Rd. INSURER E Richland Hills TX 76118-5813 - - .. ... .... ... INSURER F: COVERAGES CERTIFICATE NUMBER:671524541 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR ADDL SUER _... ._.. .... _... LTR TYPE OF INSURANCE POLICV NUMBER POLICY EFF POLICY EXP -- MMIOpIYYYY JMM/DONYYYJ LIMITS A X COMMERCIAL GENERAL LIABILITY 5D25529 2/1812018 2/13/2019 EACH TO RENTED $1000000 CLAIMS-MADE X....OCCUR PREMISES ETORENTED PFtCMI$ES(Eq occurrence) '$6(100110 RED EXP(Anx one person) ..,!..$10,000 --- PERSONAL&AWNDURY . $1000000 GEN L AGGREGATE Liter T APPLIES PER ! GENERALAIGGREGATE $9000 DO() POLICY X rF.OT _. . LTC PRODUCTS CCOMP/OPAGG $2000000 OTHER. FELA 4re9aleI $$700000(1 A AUTOMOBILE LIABILITY 6E25525 1✓1 Lt @018 2/1:12019 COMBINED SINGLE LIMIT LIMIT X ANY AUTO (Ea dr¢ddro) 1000000. BODILY INJURY(Per person) $ AUTOS ALTOS SCHEDULED _ HIRED ONLY AUr05 BODILY)INJURY(Per ecc deny $ X ! HIRED X NON OWNED AU rau ONLY AUTOS ONLY PROPERTY DAMAGE .. (Peraddo,t) '� ! $ A X EXCESS X CLAIMS 5d2N529 2✓1'3/201N 0119 EACH OCCURRENCE a3,Or10,000 E%CE55 LIAR C)AIMS MADE' AGGREGATE. $3,000,000 ' DED X.... RE fENTION$ 8 WORKERS COMPENSATION TSF0001JZ33C'1 PER $ AND EMPLOYERS'LIABILITY YIN 2113/2018 2/13/2015 X SIArJCE. EORH _ ANYPROPRIE..TOR/PARTNER/EXrCUrrvE -" OFFiCER/MEMBEREXCLUDFDS �i NIA E L EACH ACCIDENT $1(100000 (Mandatory in NH) . I yes tlespdha wrtler '.. ! E L DISEASE EA EMPLOYEE $1 000 000 DFSCHI PTIOP OF'UPERA'I IONS below E.L.pISEAS'E-POLICV LIMn $1000,000 A Pe U enl Floamr SC25529 013/2019 2/13/2019 Leased/Rented E ,,o 350,000 A Pesticide P011utinn 150125529 2/13/2010 2/1`1/2(119 GL Coverage g DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may to attached it more space is required) The General and Auto Liability policies Include an automatic blanket Additional Insured endorsement that provides such status to the certificate holder when required by written contract. The General Liability,Auto and Workers Compensation policies include a blanket Waiver of Subrogation providing this feature only when there is a written contract that requires it. The General Liability and Auto policies Include a blanket Additional Insured endorsement that provides such status to the certificate holder when required by written contract. The General Liability Includes"Primary and Non-Contributory"and"On-going and Completed Operations"wording. See Attached.,. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 6 nes 's 2 t B 2 Bedfo 021 AUTHORIZED REPRESENTATIVE -�a. O 1888-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD CERTIFICATE OF INTERESTED PARTIES FORM 1295 lefA Complete Nos. I -4 and 6 if there are inteiristedi parties. OFFICE USE ONLY Complete Nos. 1.,2, 3, 5,and 6 if there are no interested parties, CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-451665 The Paysage Group LLC dba Smith Lawn arid Tree RICHLAND HILLS, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the fiTrin is 02/12/2019 being filed. City of N Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided tinder the contract. N Richland Hills mowing North Richland Hills mowing contract 4 Nature of interest Name of Interested Party city,State,Country(place of business) (check applicable) Controlling I intermediary 5 Check only if there is NO Interested Party. RX 6 UNSWORN DECJARATION My name is ...... V--------- and my date of birth is_. My address is -�Ik I—( —,-t af s it'.. V (City) (state) (zip Wde) (Country) I dodan?Under penalty of perjury mat the foregoing is,true and correm Executed in......... q County, State of-Tuvan ...................... on the.kty of 20 /I (month) (Year) Ile signature of authorized agent of contracting business entity Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1-1.28ab6150 1g1kH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 23, 2019 SUBJECT: Consider Resolution No. 2019-011, appointing a member to the Civil Service Commission. PRESENTER: Alicia Richardson, City Secretary SUMMARY: To consider Resolution No. 2019-011 , appointing a member to the Civil Service Commission to fulfill the vacancy in the ex-officio position. GENERAL DESCRIPTION: City Charter, Article XVII establishes the membership of the Civil Service Commission. Members are appointed by the Mayor and confirmed by a two-thirds (2/3) vote of the City Council. Positions 2 and 4 shall be appointed from a list or lists of nominees provided to the Mayor by employee associations. The terms are as follows: Positions 1 and 2, one year term; Positions 3 and 4, two year term; and Position 5, three year term. The position of ex-officio is a two year term. The current membership on this commission includes: Name Position Term Expiring Sally Bustamante 1 June 30, 2019 September Daniel 2 June 30, 2019 Fire Association Melissa Kates 3 June 30, 2019 Russ Juren 4 June 30, 2020 Police Association Suzy Compton 5 June 30, 2021 Vacant Ex-Officio June 30, 2020 Ken Reeves Ex-Officio June 30, 2020 Mayor Trevino recommends Gregory Hoffa be appointed to fulfill the vacancy created due to Melissa Kates being appointed to Position 3. RECOMMENDATION: Approve Resolution No. 2019-011. RESOLUTION NO. 2019-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS; APPOINTING A MEMBER TO THE CIVIL SERVICE COMMISSION; ESTABLISHING TERM; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council appoints members of the public to serve on various boards, commissions, and committees to serve a two-year term, unless appointed to fulfill an unexpired term; and WHEREAS, annual appointments coincide with City Council terms with Places 1 , 3, 5, and 7 being appointed in odd-numbered years and Places 2, 4, 6, and Mayoral appointments in even-numbered years; and WHEREAS, each member serves until their successor has been duly appointed and qualified; and WHEREAS, a vacancy exists on the Civil Service Commission; and WHEREAS, the Mayor has submitted his recommendation of Gregory Hoffa to serve as ex-officio, term expiring June 30, 2020. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The following member has been nominated for approval by two-thirds (2/3) vote of the City Council. Civil Service Commission Gregory Hoffa Ex-Officio June 30, 2020 SECTION 3. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City of North Richland Hills in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the 25th day of February, 2019. Resolution No. 2019-011 Page 1 of 2 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney Resolution No. 2019-011 Page 2 of 2 1q R.H NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Consider Ordinance No. 3569 amending Appendix A, Fee Schedule, of the City of North Richland Hills Code of Ordinances, to adjust fees for the issuance of permits and building inspections, fees related to parks and recreation activities, registration fees for certified pool operators, and other staff proposed fee changes. PRESENTER: Glenn Mizell, Assistant Director of Finance SUMMARY: City Council is requested to consider proposed changes to the City of North Richland Hills Code of Ordinances Appendix A, Fee Schedule, to adjust fees for the issuance of permit and building inspections, to incorporate fees for the newly constructed Barfield Pavilion and other parks and recreation activities, registration fees for certified pool operators, and other staff proposed fee changes. GENERAL DESCRIPTION: Several departments have recently conducted an evaluation of their associated fees. As a result, staff is proposing several changes for City Council's consideration. The proposed changes include fees for the newly constructed Barfield Pavilion at Northfield Park as well as modifications to existing fees in three areas: Permits and Inspections (Chapter 98), Consumer Health (Chapter 98), and Parks and Recreation (Chapter 62). Permits & Inspections Permits and Inspections staff recently conducted an analysis of their related fees. Staff recommends an increase of roughly 6% to fees related to building and other permits, mechanical fees, plumbing fees, and electrical fees. The tables that accompany this item will reflect changes in base fees both less than and greater than 6%. This is the result of rounding many of the non-variable fees to the nearest dollar. For example, a 6% increase to the building permit fee for a valuation between $501 and $2,000 would increase from $33.66 to $35.67; rounded to $36.00. Additionally, there are fees currently recorded in Appendix A that the city no longer collects as a result of state legislation that went into effect in late 2017. These include license fees for electricians, and contractor registration fees for non-plumbing trades. The changes associated with permits and inspections are reflected in Attachment A. One additional cleanup item was reducing the height of a retaining wall in the fee schedule from 4 feet to 3 feet. This change occurred several years ago but was not correctly reflected in Appendix A. 1q R.H NORTH KICHLAND HILLS Consumer Health Section 98-971 outlines the duties of a certified pool operator. Subsection (g) requires that the Certified Pool Operator register with the city. At the time this section was implemented, an associated registration fee was not stated within the section, nor was Appendix A updated to reflect the fee. Section 98-661 references that the fees associated with public / semi-public aquatic facilities are reflected in Appendix A, but the Certified Pool Operation registration fee and the aquatic facility re-inspection fees are absent. Staff recommends including these fees in Appendix A, setting the Certified Pool Operator registration fee to $21.00, and setting the aquatic facility re-inspection fee to $55.00. Appendix A, Table 2 Miscellaneous Building Permit Fees, currently includes a $104 application fee for new owners/new businesses operating public or semi-public swimming pools. Other Consumer Health application fees such as the food service application fee (Section 18-193) and the child care application fee (Section 18-65) are currently set at $106. To bring consistency to Consumer Health application fees, it is recommended that the public / semi-public application fee be increased to $106. Similarly, the public / semi- public pool plan review fee is currently set at $123, while the childcare facility plan review fee and the food service plan review fee are $125. Staff suggests aligning these fees as well by setting the pool related fee to $125. The changes related to the Consumer Health can be found on Table 2 of Attachment A. Parks & Recreation In preparation for the issuance of their new catalog, Parks and Recreation has conducted an evaluation of their fees. While the majority of the fees will remain the same (Attachment B), there are a few proposed changes. Parks and Recreation staff recommends an increase in the gymnasium full and half court rentals. Currently the full court rental is $85 per hour and the half court rental is $58 per hour. Staff recommends revising the rental fees to $100 per hour and $70 per hour respectively. In addition, staff recommends that these fees be the base rate Monday through Thursday and, because of higher demand, that separate Friday through Sunday rates be implemented. The per hour Friday through Sunday rates would be $175 for the full court and $85 for half court. Staff is also recommending adjustments to the gazebo rental fees. The fee for the 4-hour rental of small gazebo is recommended to increase from $31 to $32. For each additional hour, the fee would also increase $1 from $7 to $8. The fee for the 4-hour rental of a large gazebo is recommended to increase by $2 from $43 to $45, with a $1.25 increase for each additional hour from $10 to $11.25. With the completion of Northfield Park, it is also necessary to revise Appendix A to include fees for the rental of the Barfield Pavilion. Staff proposed that the 6-hour rental fee be set at $100, with an additional fee of$25 for each additional hour. Proposed changes to field rental fees and adult softball fees are also presented for City Council's consideration. While the rental fee for a field, without lights, remains unchanged 1q R.H NORTH KICHLAND HILLS at $20, staff recommends reducing the length of the rental from 2 hours to 1 hour. For a rental that includes lights, the length of the rental would decrease from 1 Yz hours to 1 hour as well. The fee associated with this rental would be reduced from $32 for 1'/2 hours to $25 for a 1-hour rental. As staff has monitored field reservations, the majority of teams only utilized the field for 1 hour. This time change provides opportunities for more teams to conduct a practice that not only works for their team schedule, but allows more teams to practice after 5 p.m. The fees associated with a 10-game adult softball season are currently set at $375. Staff is proposing a reduction in the number of games from 10 to 8, accompanied by a $25 fee decrease. This would result in a $350 fee for an 8-game adult softball season. A $5 increase to the sand volleyball rental fee, from $15 to $20 for two hours, is also recommended. If adopted, the proposed changes to the Parks and Recreation fees would be effective May 1, 2019, with the other fees going into effect upon publication of the ordinance as required by law. RECOMMENDATION: Approve Ordinance 3569, amending Appendix A, Fee Schedule. Attachment A TABLE 1 BUILDING PERMIT FEES Total Present Charge/Fee Proposed Charge/Fee Change in Fee Pct Chg Valuation (Base Fee Only) $100.00 to $500.00 $33.66 $36.00 $2.34 7.0% $501.00 to $33.66 for the first$500.00 plus$3.69 for each $36.00 for the first$500.00 plus$3.86 for each $2,000.00 additional$100.00 or fraction thereof,to and additional$100.00 or fraction thereof,to and $2.34 7.0% including$2,000.00 including$2,000.00 $2,001.00 to $89.05 for the first$2,000.00 plus$17.11 for $94.00 for the first$2,000.00 plus$18.14 for $25,000.00 each additional$1,000.00 or fraction thereof,to each additional$1,000.00 or fraction thereof,to $4.95 5.6% and including$25,000.00 and including$25,000.00 $25,001.00 to $482.76 for the first$25,000.00 plus$12.31 for $512.00 for the first$25,000.00 plus$13.04 for $50,000.00 each additional$1,000.00 or fraction thereof,to each additional$1,000.00 or fraction thereof,to $29.24 6.1% and including$50,000.00 and including$50,000.00 $50,001.00 to $790.58 for the first$50,000.00 plus$8.55 for $838.00 for the first$50,000.00 plus$9.06 for $100,000.00 each additional$1,000.00 or fraction thereof,to each additional$1,000.00 or fraction thereof,to $47.42 6.0% and including$100,000.00 and including$100,000.00 $100,000.00 to $1,21825 for the first$100,000.00 plus$6.83 for $1,291.00 for the first$100,000.00 plus$7.24 for $500,000.00 each additional$1,000.00 or fraction thereof,to each additional$1,000.00 or fraction thereof,to $72.75 6.0% and including$500,000.00 and including$500,000.00 $500,001.00 to $3,951.75 for the first$500,000.00 plus$5.81 for $4,187.00 for the first$500,000.00 plus$6.16 for $1,000,000.00 each additional$1,000.00 or fraction thereof,to each additional$1,000.00 or fraction thereof,to $235.25 6.0% and including$1,000,000.00 and including$1,000,000.00 $1,000,001.00 $6,854.74 for the first$1,000,000.00 plus$3.76 $7,267.00 for the first$1,000,000.00 plus$3.99 $812.26 6.0% and up for each additional$1,000.00 or fraction thereof for each additional$1,000.00 or fraction thereof Attachment A TABLE 2 MISCELLANEOUS BUILDING PERMIT FEES Changein Item Description Current Fee Proposed Fee Fee Pct Chg (Proposed) 1. Certificate of Occupancy Application Fee: a Change of Business $40.00 $42.00 $2.00 5.0% Owner/Business Name b. Change of Occupant/New Tenant $65.00 $69.00 $4.00 6.2% C. New Building,Addition,Tenant $65.00 $69.00 $4.00 6.2% Finish Out 2. Residential temporary accessory building(less than 200 sq.ft) $23.00 $24.00 $1.00 4.3% 3. Residential permanent accessory building valuation valuation 4. Fences(wood,chain-link,vinyl(per lot or tract) $23.00 $24.00 $1.00 4.3% 5. Fences(masonry-per lot ortract) $65.00 $69.00 $4.00 6.2% 6. Fences(wrought iron-per lot or tract) $23.00 $24.00 $1.00 4.3% 7. Fences(masonry screening wall) valuation valuation B. Fences(subdivision walls) valuation valuation 9. Swimming pool, in-ground $225.00 $242.00 $14.00 6.1% 10 Swimming pool,above ground $131.00 $139.00 $5.00 6.1% 11. Portable(self-contained)spa/hot tub $65.00 $69.00 $4.00 6.2% 12 Retaining walls(more than 3 feet in height) $40.00 $42.00 $2.00 5.0% 13. Satellite dish(more than 36 inches in diameter) $23.00 $24.00 $1.00 4.3% 14. Carports valuation valuation 15. Change of Business $23.00 $24.00 $1.00 4.3% 16. Deck/patio,with cover valuation valuation 17. Demolition(per building) $97.00 $103.00 $6.00 6.2% 16. Tent(30-day permit) $40.00 $42.00 $2.00 5.0% 19. Carnival(approved by city council) $260.00 $276.00 $16.00 6.2% 20. Residential garage sale $5.00 $5.00 $0.00 0.0% 21. Temporary construction/sales trailer $65.00 $69.00 $4.00 6.2% 22. Grading,excavation and fill $97.00 $103.00 $6.00 6.2% 23. Revised grading plan(per platted SF lot) $131.00 $139.00 $5.00 6.1% 24, Revised grading plan for plans not submitted with plat application (per $325.00 $345.00 $20.00 6.2% 25. IChange to approved plans(minimum of one hour) $65.00/hour $69.00/hour $4.00 1 6.2% 26. Change contractor of record $34.00 $36.00 $2.00 1 5.9% 27, Foundation Repair Commercial Ref.Table Ref.Table 1 and 2-family dwellings Ref.Table 1,not to Ref.Table 1, not to $0.00 0.0% exceed$100.00 exceed$100.00 28. ,$100.00/hour, $100.00/hour, After-hours inspection(must be prearranged) $0.00 0.0% minimum 2 hours minimum 2 hours 29. Swimming pools-public and semi-public permit Application(new owner/new business) $104.00 $106.00 $2.00 1.9% Plan review $123.00 $125.00 $2.00 1.6% Annual permit fee per pool/spa $160.00 $160.00 $0.00 0.0% 30. Certified Pool Operator $0.00 $21.00 $21.00 100.0% 31. lAquatics Facility Re inspection $0.00 $55.00 $55.00 100.0% Paving/concrete(for projects not included with a building permit) 1. Drive approach,new or replacement(ROW per approach) $34.00 $36.00 $2.00 5.9% 2. Driveway,new or replacement(residential-private property) $23.00 $24.00 $1.00 4.3% 3. Sidewalk,new or replacement(within ROW) $34.00 $36.00 $2.00 5.9% 4. Commercial parking lot(adding surface area or change in grading valuation valuation patterns) Sign Permit Fees 1. Permanent,1 to 50 square feet in area $65.00 $69.00 $4.00 6.2% 2. Permanent,51 to 100 square feet in area $131.00 $139.00 $5.00 6.1% 3. 1 Permanent,101 to 200 square feet in area $260.00 $276.00 $16.00 6.2% 4. 1 Permanent,201 to 300 square feet in area $391.00 $414.00 $23.00 5.9% Attachment A TABLE 2 MISCELLANEOUS BUILDING PERMIT FEES 5. Permanent,301 square feet and over(per square foot) $5.00 $5.00 $0.00 0.0% 6. Portable sign $65.00 $69.00 $4.00 6.2% 7. Banner sign $65.00 $69.00 $4.00 6.2% S. Weekend advertising registration(per year) $65.00 $69.00 $4.00 6.2% 9. Digital billboard conversion of legal non-conforming billboard $1,639.00 $1,737.00 $95.00 6.0% 10. Billboard(conventional)-Annual permit renewal $77.00 $52.00 $5.00 6.5% Late fee for annual billboard renewal(digital or conventional) $77.00 $52.00 $5.00 6.5% Digital billboard-Annual $219.00 $232.00 $13.00 5.9% Miscellaneous Fees 1. Contractor's registration:Nonplumbing trades $97.00 $0.00 -$97.00 -100.0% Contractor's registration:Plumbing trades $0.00 $0.00 $0.00 0.0% 2. Construction code board of appeals $255.00 $270.00 $15.00 5.9% 3. Master electrician's license(annual fee) $65.00 $0.00 -$65.00 -100.0% 4. Master sign electrician's license(annual fee) $65.00 $0.00 -$65.00 -100.0% 5. Journeyman electrician's license(annual fee) $23.00 $0.00 -$23.00 -100.0% 6. Journeyman sign electrician's license(annual fee) $23.00 $0.00 -$23.00 -100.0% 7. Residential wireman electrician's license(annual fee) $23.00 $0.00 -$23.00 -100.0% S. Maintenance electrician's license(annual fee) $15.00 $0.00 -$15.00 -100.0% 9. Reciprocal letter $15.00 $0.00 -$15.00 -100.0% 10. 1st Reinspection $39.00 $39.00 $0.00 0.0% 11. 2nd Reinspection $75.00 $75.00 $0.00 0.0% 12. Subsequent Reinspections $125.00 $125.00 $0.00 0.0% Attachment A TABLE 3 MECHANICAL PERMIT FEES Item Present Charge/Fee Proposed Charge/Fee Change in Fee pct Chg (Base Fee Only) $0.00- $40.60 $43.00 $2.40 5.9% $1,500.00 $1,501.00 $47.36 $50.00 $2.64 5.6% $3,000.00 $3,001.00- $54.13 $57.00 $2.87 5.3% $5,000.00 $5,001.00- $67.67 for the first$5,000.00 plus a $72.00 for the first$5,000.00 plus a $50,000.00 mulitplier of$0.0116 for amount over mulitplier of$0.0123 for amount over $4.33 6.4% $5,000.00 $5,000.00 $50,001 - $590.93 for the first$50,000.00 plus a $626.00 for the first$50,000.00 plus a $100,000.00 mulitplier of$0.0110 for amount over mulitplier of$0.0117 for amount over $35.07 5.9% $50,000.00 $50,000.00 $100,000.00- $1,141.73 for the first$100,000.00 plus a $1,211.00 for the first$100,000.00 plus $500,000.00 mulitplier of$0.0070 for amount over mulitplier of$0.0074 for amount over $69.27 6.1% $100,000.00 $100,000.00 $500,001.00- $3,956.93 for the first$500,000.00 plus a $4,171.00 for the first$500,000.00 plus a or more mulitplier of$0.0038 for amount over mulitplier of$0.0040 for amount over $214.07 5.4% $500,000.00 $500,000.00 Attachment A TABLE 4 PLUMBNG PERMIT FEES Item Description Current Fee Proposed Fee Change in Fee Pct Chg (Base Fee On ly( New residentia l/multifamily/hotels/motels-Single- $88.94forthe first water closet, $94.00 forthe first water closet, 1. familyand multifamily residents,hotels and motels shall plus$44.46 dollars foreach plus$47.00 dollars foreach $5.06 5.69% be calculated as follows: additional watercloset. additional watercloset. Residential/multifamily/hotels/motels 2. remodel/repair-Single-family and mutifamily residents, $53.35 for each bath or kitchen $57.00 for each bath or kitchen $3.65 6.84% hotels and motels shall be calculated asfollows: area per dwelling unit. area per dwelling unit. New eating establishments-Restaurants,cafeterias,deli's,and simikartype establishments shall be calculated according to 3' the fol low ing fee sch edule: Total Gross Square Footage of Building or Lease Space Current Fee Proposed Fee Change in Fee Pct Chg (Base Fee Only) 5,000 square foot or less $0.119/sq.ft.plus$52.46 per $0.126/sq.ft.plus$56.00 per $0.0070 5.88% water closet water closet 5,001 square foot or more $0.103/sq.ft.plus$52.46 per $0.109/sq.ft.plus$56.00 per $0.0060 5.83% water closet water closet Remodel eating establishments-Restaurants,cafeterias,delis,and similar type food establishments shall be calculated 4' according to the following fee schedule: Total Gross Square Footage of Building or Lease Space Current Fee Proposed Fee Change in Fee Pct Chg (Base Fee Only) 5,000 square foot or less $0.085/sq.ft.plus$52.46 per $0.090/sq.ft.plus$56.00 per $0.0050 5.88% water closet water closet 5,001 square foot or more $0.068/sq.ft.plus$52.46 per $0.072/sq.ft.plus$56.00 per $0.0040 5.88% water closet water closet Commercial structures-New,addition,remodel,repair ortenant finish out an existing retail,commercial or industrial 5' structure shall be calculated according to the following fee schedule: Total Gross Square Footage of Building or Lease Space Current Fee Proposed Fee Change in Fee pc[Chg (Base Fee Only) 5,000 square foot or less $0.042/sq.ft.plus$52.46 per $0.045/sq.ft.plus$56.00 per $0.0030 7.14% water closet water closet 5,001-25,0000 square foot $0.024/sq.ft.plus$53.46 per $0.025/sq.ft.plus$56.00 $0.0010 4.17% water closet perwater closet 25,001-50,000 square foot $0.0094/sq.ft.plus$54.46 per $0.0100/sq.ft.plus$56.00 $0.0006 6.38% water closet perwater closet 50,001 square foot or more $0.0058/sq.ft.plus$55.46 per $0.0060/sq.ft.plus$56.00 $0.0002 3.45% water closet perwater closet Miscellaneous plumbing-Miscellaneous plumbing items shall be calculated according to the following schedule,plus 6. $29.00 permit issuance fee shall be added to each miscellaneous permit: Description of Work Current Fee Proposed Fee Change in Fee Pct Chg (Base Fee Only) Each plumbing fixture $16.00 $17.00 $1.00 6.25% Each building sewer service $28.00 $30.00 $2.00 7.14% Each septic system $68.00 $72.00 $4.00 5.88% Each private storm sewer system $85.00 $90.00 $5.00 5.88% Each hot water heater $16.00 $17.00 $1.00 6.25% Each swimming pool P-trap $16.00 $17.00 $1.00 6.25% Each construction trailer or mobile home service(water& $28.00 $30.00 $2.00 7.14% sewer( Each propane tank installation $22.00 $23.00 $1.00 4.55% Attachment A TABLE 4 PLUMBING PERMIT FEES Each water line $16.00 $17.00 $1.00 6.25% Each temporary holding tank $22.00 $23.00 $1.00 4.55% Each gas piping system one to five outlets $22.00 $23.00 $1.00 4.55% Each gas piping system over five outlets,per outlet $2.73 $3.00 $0.27 9.89% Repair or replacement of water piping ortreating equipment, $13.00 $14.00 $1.00 7.69% each fixture Repair or replacement of drainage,vent or sewer piping,each $13.00 $14.00 $1.00 7.69% future Each water meter $13.00 $14.00 $1.00 7.69% Each landscape irrigation system Residential $140.00 $148.00 $8.00 5.71% Commercial,multifamily $174.00 $184.00 $10.00 5.75% The following must be issued on separate permits: Each industrialwaste interceptor grease trap/sandtrap) $34.00 $36.00 $2.00 5.88% Each backflow prevention device $22.00 $23.00 $1.00 4.55% Attachment A TABLE 5 ELECTRICAL PERMIT FEES Change in Fee (Base Fee Only) Pct Chg 1 New and additionsto single-family and multifamily residential $20.52 base fee plus $22.00 base fee plus units: $0.052 per square feet(air $0.0551 per square feet $1.48 7.21% conditioned area) (air conditioned area) 2. Residential remodeling or repair: Description of Work/Area Current Fee Proposed Fee Change in Fee Pc:Chg (Base Fee Only 500 SF or Less $47.88 $51.00 $3.12 6.5% 501-5,000 SF $34.20+$0.0520 per sq.ft. $3 6.00+$0.055 1 per sq.ft. $1.80 5.3% 5,001 SF or more $273.00+$0.0118 per $289.00+$0.0125 per $16.00 5.9% sq.ft. sq.ft. 3. New,addition,remodeling,repairing,or tenant finish out ofa retail,commercial or industrial structure: Description of Work/Area Current Fee Proposed Fee Change in Fee Pc:Chg (Base Fee Only) 500 SF or Less $47.88 $51.00 $3.12 6.5% 501-5,000 SF $34.20+$0.0520 per sq.ft. $3 6.00+$0.055 1 pe r sq.ft. $1.80 5.3% 5,001-100,000 SF $273.00+$0.0118 per $289.00+$0.0125 per $16.00 5.9% sq.ft. sq.ft. 100,001-500,000 SF $582.00+$0.0091 per $617.00+$0.0096 per $35.00 6.0% sq.ft. sq.ft. 500,001 SF or more $2,052.00+$0.0065 per $2,175.00+$0.0069 per $123.00 6.0% sq.ft. sq.ft. 4. New,addition,remodeling,repairing or shell warehouse or shell structure: Description of Work/Area Current Fee Proposed Fee Change in Fee Pc:Chg (Base Fee Only 5,000 SF or less $68.41+$0.0104 per sq.ft. $73.00+$0.0 110 pe r sq.ft. $4.59 6.7% 5,001 to 10,000 SF $82.46+$0.0078per sq.ft. $87.00+$0.0083 pe r sq.ft. $4.54 5.5% 10,00 1-2 0,000 S F $109.45+$0.0052 per $116.00+$0.0055 per $6.55 6.0% sq.ft. sq.ft. 20,001 SF and over $150.48+$0.0040 per $160.00+$0.0040 per sq.ft. sq.ft. $9.52 6.3% 5. Electrical work that does not have a definable square foot area or is not covered as a miscellaneous electrical item: Description of Work/Area Current Fee Proposed Fee Change in Fee Pc:Chg (Proposed) Replace,add or move an outlet or receptacle(each) $4.56 $5.00 $0.44 9.6% Replace,add or move a branch circuit(each) $3.91 $4.00 $0.09 2.3% Minimum permit fee $16.29 $17.00 $0.71 4.4% 6. Miscellaneous electrical items: Description of Work Current Fee Proposed Fee Change in Fee Pc:Chg (Proposed) Accessory building $16.29 $17.00 $0.71 4.4% Temporary power pole $26.06 $28.00 $1.94 7.4% Attachment A TABLE 5 ELECTRICAL PERMIT FEES Mobile home connection $26.06 $28.00 $1.94 7.4% Signs $26.06 $28.00 $1.94 7.4% Construction trailer $26.06 $28.00 $1.94 7.4% 30-day temporary service $19.55 $21.00 $1.45 7.4% 90-day temporary service $39.09 $41.00 $1.91 4.9% Swimming pool/hot tub $26.06 $28.00 $1.94 7.4% Service change(up to and including 200 amps) $19.55 $21.00 $1.45 7.4% Service change(over 200 and including400 amps) $39.78 $42.00 $2.22 5.6% Service change(over 400 and including 800 amps) $65.28 $69.00 $3.72 5.7% Service change(over 800 amps and including 1,000 amps) $96.90 $103.00 $6.10 6.3% Service change(over 1,000 amps) $130.56 $138.00 $7.44 5.7% Attachment B CHAPTER 62.PARKS AND RECREATION Proposed Fee/ Current Fee/ Charge Change in Fee Pct Chg Section 62-171 Pa rk fees: Charge Effective (Proposed) 5/1/2019 Facility rentals: Gymnasium,full court,per hour (Mon-Thur) $85.00 $100.00 $15.00 17.6% Gymnasium,full court,per hour (Fri-Sun) New $175.00 New 0.0% Gymnasium,half court,per hour (Mon-Thur) $58.00 $70.00 $12.00 20.7% Gymnasium,half court,per hour (Fri-Sun) New $85.00 New 0.0% Field rentals,without lights,pertwo hours $20.00 $0.00 -$20.00 -100.0% Field rentals,without lights,per 1 hour $0.00 $20.00 $20.00 100.0% Field rentals,with lights,per 1 %hours $32.00 $0.00 -$32.00 -100.0% Field rentals,with lights,per 1 hour $0.00 $25.00 $25.00 100.0% Gazebo rentals(small),perfour hours $31.00 $32.00 $1.00 3.2% $7.00 each additional hour $7.00 $8.00 $1.00 14.3% Gazebo rental(large),perfour hours $43.00 $45.00 $2.00 4.7% $10.00 each additional hour $10.00 $11.25 $1.25 12.5% Barfield Pavilion,per6 hours New $100.00 New 0.0% each additional hour(above initial hours) New $25.00 New 0.0% Sand volleyball,pertwo hours $15.00 $20.00 $5.00 33.3% Miscellaneous: Adult softball leagues,per 10 gameseason $375.00 $0.00 -$375.00 -100.0% Adult softball leagues,per 8 game season $0.00 $350.00 $350.00 100.0% Nonresidentfee for classes,per class $5.00 $5.00 $0.00 0.0% NRH Centre annual membership rate options (NRH resident) Annual membership-resident youth $160.00 $160.00 $0.00 0.0% Annual membership-resident adult $309.00 $309.00 $0.00 0.0% Annual membership-resident senior $246.00 $246.00 $0.00 0.0% Annual membership-resident family $580.00 $580.00 $0.00 0.0% NRH Centre annual membership rate options (NRH business) Annual membership-business adult $362.00 $362.00 $0.00 0.0% Annual membership-business senior $293.00 $293.00 $0.00 0.0% Annual membership-business family $679.00 $679.00 $0.00 0.0% NRH Centre annual membership rate options (non-resident) Annual membership-non-resident youth $211.00 $211.00 $0.00 0.0% Annual membership-non-resident adult $406.00 $406.00 $0.00 0.0% Annual membership-non-resident senior $311.00 $311.00 $0.00 1 0.0% Annual membership-non-resident family $774.00 $774.00 $0.00 1 0.0% NRH Centre single month membership rate options (resident) Single month membership-resident youth $27.00 $27.00 $0.00 0.0% Single month membership-resident adult $37.00 $37.00 $0.00 0.0% Single month membership-resident senior $32.00 $32.00 $0.00 0.0% Single month membership-resident family $63.00 $63.00 $0.00 0.0% NRH Centre single month membership rate options (non- resident) Single month membership-non-resident youth $37.00 $37.00 $0.00 0.0% Single month membership-non-resident adult $58.00 $58.00 $0.00 0.0% Single month membership-non-resident senior $47.00 1 $49.00 $2.00 4.3% Single month membership-non-resident family $95.00 1 $95.00 1 $0.00 0.0% NRH Centre daily guest passfee Single day guest pass-resident and member $7.00 $7.00 $0.00 0.0% Single day guest pass-non-resident $10.00 $10.00 $0.00 0.0% ORDINANCE NO. 3569 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING APPENDIX A, FEE SCHEDULE, OF THE NORTH RICHLAND HILLS CODE OF ORINANCES TO ADJUST THE FEES CHARGED FOR BUILDING PERMITS AND INSPECTIONS (CHAPTER 98), FEES RELATED TO PARKS AND RECREATION ACTIVITES (CHAPTER 62); AND REGISTRATION FEES FOR CERTIFIED POOL OPERATORS (CHAPTER 98); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES AND REPEAL OF CONFLICTING PROVISIONS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, staff analysis of rates and charges for certain fees charged for Building Permits and Inspections has determined that the associated fees should be adjusted; and WHEREAS, staff analysis of rates and charges for certain fees charged for Parks and Recreation activities has determined that the associated fees should be adjusted; and WHEREAS, fees referenced in Section 98-661 and Section 98-972 (d) are not currently reflected in Appendix A, Fee Schedule, and should be set and properly reflected; and WHEREAS, the North Richland Hills City Council now desires to modify certain fees as set forth in Appendix A, Fee Schedule; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The recitals set forth are found to be true and correct and are incorporated herein into this Ordinance. SECTION 2. That Appendix A, Fee Schedule, of the North Richland Hills Code of Ordinances be amended by adjusting the fees as established by Sections 98-63, 98-92, and 98-661 as set forth in Exhibit A, attached hereto and made a part of this Ordinance for all purposes to be effective after publication in accordance with applicable law. SECTION 3. That Appendix A, Fee Schedule, of the North Richland Hills Code of Ordinances be amended by adjusting the fees as established by Section Ordinance No. 3569 Page 1 of 3 62-171 , as set forth in Exhibit B, attached hereto and made a part of this Ordinance for all purposes with an effective date of May 1, 2019. SECTION 4. All other fees set forth in Appendix A not amended herein in this Ordinance remain unchanged and in full force and effect. SECTION 5. This Ordinance shall be cumulative of all provisions of the Code of Ordinances of the City of North Richland Hills, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this Ordinance are severable, and, if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances in the Code of Ordinances of the City of North Richland Hills that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 8. The City Secretary is hereby directed to publish this Ordinance in accordance with applicable law. SECTION 9. This ordinance shall be in full force and effective February 25, 2019, except the changes to Section 62-171 will become effective on May 1 , 2019. PASSED AND APPROVED on this the 25th day of February, 2019. Ordinance No. 3569 Page 2 of 3 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia McGinnis, City Attorney APPROVED AS TO CONTENT: Mark C. Mills, Director of Finance Ordinance No. 3569 Page 3 of 3 Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 1 BUILDING PERMIT FEES Total Fee Valuation $100.00 to $500.00 $36.00 $501.00 to $36.00 for the first $500.00 plus $3.86 for each $2,000.00 additional $100.00 or fraction thereof, to and including $2,000.00 $2,001.00 to $94.00 for the first$2,000.00 plus $18.14 for each $25,000.00 additional $1,000.00 or fraction thereof, to and including $25,000.00 $25,001.00 to $512.00 for the first$25,000.00 plus $13.04 for $50,000.00 each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $838.00 for the first$50,000.00 plus $9.06 for $100,000.00 each additional $1,000.00 or fraction thereof, to and including $100,000.00 $100,000.00 to $1,291.00 for the first $100,000.00 plus $7.24 for $500,000.00 each additional $1,000.00 or fraction thereof, to and including $500,000.00 $500,001.00 to $4,187.00 for the first $500,000.00 plus $6.16 for $1,000,000.00 each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,001.00 $7,267.00 for the first$1,000,000.00 plus$3.99 and up for each additional $1,000.00 or fraction thereof Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 2 MISCELLANEOUS BUILDING PERMIT FEES Item Description Fee 1. Certificate of Occupancy Application Fee: a Change of Business $42.00 Owner/Business Name b. Change of Occupant/New Tenant $69.00 C. New Building, Addition,Tenant $69.00 Finish Out 2. Residential temporary accessory building (less than 200 sq. ft) $24.00 3. Residential permanent accessory building valuation 4. Fences (wood, chain-link,vinyl (per lot or tract) $24.00 5. Fences (masonry-per lot or tract) $69.00 6. Fences (wrought iron-per lot or tract) $24.00 7. Fences (masonry screening wall) valuation 8. Fences (subdivision walls) valuation 9. ISwimming pool, in-ground $242.00 10 Swimming pool,above ground $139.00 11. Portable (self-contained) spa/hot tub $69.00 12 Retaining walls (more than 3 feet in height) $42.00 13. Satellite dish (more than 36 inches in diameter) $24.00 14. Carports valuation 15. Deck/patio,without cover $24.00 16. Deck/patio,with cover valuation 17. Demolition (per building) $103.00 18. Tent(30-day permit) $42.00 19. Carnival (approved by city council) $276.00 20. Residential garage sale $8.00 21. Temporary construction/sales trailer $69.00 22. Grading, excavation and fill $103.00 23. Revised grading plan (per platted SF lot) $139.00 24. Revised grading plan for plans not submitted with plat application $345.00 (per 25. Change to approved plans (minimum of one hour) $69.00/hour 26. Change contractor of record $36.00 27. Foundation Repair Commercial Ref.Table 1 land 2-family dwellings Ref. Table 1, not to exceed $100.00 28. $100.00/hour, After-hours inspection (must be prearranged) minimum 2 hours Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 2 MISCELLANEOUS BUILDING PERMIT FEES 29. Swimming pools-public and semi-public permit Application (new owner/new business) $106.00 Plan review $125.00 Annual permit fee per pool/spa $160.00 30. Certified Pool Operator $21.00 31. Aquatics Facility Reinspection $55.00 Paving/concrete(for projects not included with a building permit) 1. Drive approach, new or replacement (ROW per approach) $36.00 2. Driveway, new or replacement (residential-private property) $24.00 3. Sidewalk, new or replacement(within ROW) $36.00 4. Commercial parking lot(adding surface area or change in grading valuation patterns) Sign Permit Fees 1. Permanent, 1 to 50 square feet in area $69.00 2. Permanent, 51 to 100 square feet in area $139.00 3. Permanent, 101 to 200 square feet in area $276.00 4. Permanent, 201 to 300 square feet in area $414.00 5. Permanent, 301 square feet and over(per square foot) $5.00 6. Portable sign $69.00 7. Banner sign $69.00 8. Weekend advertising registration (per year) $69.00 9. Digital billboard conversion of legal non-conforming billboard $1,737.00 10. Billboard (conventional)-Annual permit renewal $82.00 Late fee for annual billboard renewal (digital or conventional) $82.00 Digital billboard-Annual $232.00 Miscellaneous Fees 1. Contractor's registration: Nonplumbing trades $0.00 Contractor's registration: Plumbing trades $0.00 2. Construction code board of appeals $270.00 3. Master electrician's license (annual fee) $0.00 4. Master sign electrician's license (annual fee) $0.00 5. Journeyman electrician's license (annual fee) $0.00 6. Journeyman sign electrician's license (annual fee) $0.00 7. Residential wireman electrician's license (annual fee) $0.00 8. Maintenance electrician's license (annual fee) $0.00 9. Reciprocal letter $0.00 10. 1st Reinspection $39.00 11. $75.00 12. Subsequent Reinspections $125.00 Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 3 MECHANICAL PERMIT FEES Item Fee $0.00 - $43.00 $1,500.00 $1,501.00 $50.00 $3,000.00 $3,001.00 - $57.00 $5,000.00 $5,001.00 - $72.00 for the first $5,000.00 plus a $50,000.00 mulitplier of$0.0123 for amount over $5,000.00 $50,001 - $626.00 for the first $50,000.00 plus a $100,000.00 mulitplier of$0.0117 for amount over $50,000.00 $100,000.00 - $1,211.00 for the first $100,000.00 plus a $500,000.00 mulitplier of$0.0074 for amount over $100,000.00 $500,001.00 - $4,171.00 for the first $500,000.00 plus a mulitplier of$0.0040 for amount over or more $500,000.00 Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 4 PLUMBNG PERMIT FEES Item Description Permit Fee New residential/multifamily/hotels/motels—Single- $94.00 for the first water closet, 1. family and multifamily residents, hotels and motels shall plus$47.00 dollars for each be calculated as follows: additional water closet. Residential/multifamily/hotels/motels $57.00 for each bath or kitchen 2. remodel/repair—Single-family and multifamily residents, hotels and motels shall be calculated as follows: area per dwelling unit. New eating establishments—Restaurants, cafeterias, deli's, and similar type 3 establishments shall be calculated according to the following fee schedule: Total Gross Square Footage of Building or Lease Space Permit Fee 5,000 square foot or less $0.126/sq. ft. plus$56.00 per water closet 5,001 square foot or more $0.109/sq. ft. plus$56.00 per water closet Remodel eating establishments—Restaurants, cafeterias, deli's, and similar type food 4. establishments shall be calculated according to the following fee schedule: Total Gross Square Footage of Building or Lease Space Permit Fee 5,000 square foot or less $0.090/sq. ft. plus$56.00 per water closet 5,001 square foot or more $0.072/sq. ft. plus$56.00 per water closet Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 4 PLUMBNG PERMIT FEES Commercial structures—New, addition, remodel, repair or tenant finish out an existing 5' retail,commercial or industrial structure shall be calculated according to the following fee Total Gross Square Footage of Building or Lease Space Proposed Fee 5,000 square foot or less $0.045/sq. ft. plus$56.00 per water closet 5,001- 25,0000 square foot $0.025/sq. ft. plus$56.00 per water closet 25,001 - 50,000 square foot $0.0100/sq. ft. plus$56.00 per water closet 50,001 square foot or more $0.0060/sq. ft. plus$56.00 per water closet 6. Miscellaneous plumbing — Miscellaneous plumbing items shall be calculated according to the following schedule, plus a $29.00 permit issuance fee shall be added to each Description of Work Permit Fee Each plumbing fixture $17.00 Each building sewer service $30.00 Each septic system $72.00 Each private storm sewer system $90.00 Each hot water heater $17.00 Each swimming pool P-trap $17.00 Each construction trailer or mobile home service (water & s $30.00 ewer) Each propane tank installation $23.00 Each waterline $17.00 Each temporary holding tank $23.00 Each gas piping system one to five outlets $23.00 Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 4 PLUMBNG PERMIT FEES Each gas piping system over five outlets, per outlet $3.00 Repair or replacement of water piping or treating equipment, each fixture $14.00 Repair or replacement of drainage,vent or sewer piping, each fixture $14.00 Each water meter $14.00 Each landscape irrigation system Residential $148.00 Commercial, multifamily $184.00 The following must be issued on separate permits: Each industrial waste interceptor(grease trap/sand trap) $36.00 Each backflow prevention device $23.00 Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 5 ELECTRICAL PERMIT FEES 1. New and additions to single-family and multifamily residential $22.00 base fee plus units: $0.0551 per square feet (air conditioned area) 2. Residential remodeling or repair: Description of Work/Area Permit Fee 500 SF or Less $51.00 501- 5,000 SF $36.00+$0.0551 per sq.ft. 5,001 SF or more $289.00+$0.0125 per sq.ft. 3. New,addition, remodeling, repairing,or tenant finish out of a retail,commercial or industrial structure: Description of Work/Area Permit Fee 500 SF or Less $51.00 501- 5,000 SF $36.00+$0.0551 per sq.ft. 5,001 - 100,000 SF $289.00+$0.0125 per sq.ft. 100,001- 500,000 SF $617.00+$0.0096 per sq.ft. 500,001 SF or more $2,175.00+$0.0069 per sq.ft. 4. New,addition, remodeling, repairing or shell warehouse or shell structure: Description of Work/Area Permit Fee 5,000 SF or less $73.00+$0.0110 per sq.ft. 5,001 to 10,000 SF $87.00+$0.0083 per sq.ft. 10,001- 20,000 SF $116.00+$0.0055 per sq.ft. 20,001 SF and over $160.00+$0.0040 per sq.ft. Exhibit A CHAPTER 98. BUILDINGS AND BUILDING REGULATIONS TABLE 5 ELECTRICAL PERMIT FEES Electrical work that does not have a definable square foot area or is not covered as a 5 miscellaneous Description of Work/Area Permit Fee Replace,add or move an outlet or receptacle (each) $5.00 Replace,add or move a branch circuit(each) $4.00 Minimum permit fee $17.00 6. Miscellaneous electrical items: Description of Work Permit Fee Accessory building $17.00 Temporary power pole $28.00 Mobile home connection $28.00 Signs $28.00 Construction trailer $28.00 30-day temporary service $21.00 90-day temporary service $41.00 Swimming pool/hot tub $28.00 Service change (up to and including 200 amps) $21.00 Service change (over 200 and including 400 amps) $42.00 Service change (over 400 and including 800 amps) $69.00 Service change (over 800 amps and including 1,000 amps) $103.00 Service change (over 1,000 amps) $138.00 Exhibit B CHAPTER 62. PARKS AND RECREATION Section 62-171 Park fees: Fee Facility rentals: Gymnasium,full court, per hour (Mon-Thur) $100.00 Gymnasium,full court, per hour (Fri-Sun) $175.00 Gymnasium, half court, per hour (Mon-Thur) $70.00 Gymnasium, half court, per hour (Fri-Sun) $85.00 Field rentals,without lights, per two hours $0.00 Field rentals,without lights, per 1 hour $20.00 Field rentals,with lights, per 1 %: hours $0.00 Field rentals,with lights, per 1 hour $25.00 Gazebo rentals (small), per four hours $32.00 $7.00 each additional hour $8.00 Gazebo rental (large), per four hours $45.00 $10.00 each additional hour $11.25 Barfield Pavilion, per 6 hours $100.00 each additional hour (above initial 6 hours) $25.00 Sand volleyball, per two hours $20.00 Miscellaneous: Adult softball leagues, per 10 game season $0.00 Adult softball leagues, per 8 game season $350.00 Nonresident fee for classes, per class $5.00 NRH Centre annual membership rate options (NRH resident) Annual membership-resident youth $160.00 Annual membership-resident adult $309.00 Annual membership-resident senior $246.00 Annual membership-resident family $580.00 NRH Centre annual membership rate options (NRH business) Annual membership-business adult $362.00 Annual membership-business senior $293.00 Annual membership-business family $679.00 NRH Centre annual membership rate options (non-resident) Annual membership-non-resident youth $211.00 Annual membership-non-resident adult $406.00 Annual membership-non-resident senior $311.00 Annual membership-non-resident family $774.00 NRH Centre single month membership rate options (resident) Single month membership-resident youth $27.00 Single month membership-resident adult $37.00 Single month membership-resident senior $32.00 Single month membership-resident family $63.00 Exhibit B NRH Centre single month membership rate options (non- resident) Single month membership—non-resident youth $37.00 Single month membership—non-resident adult $58.00 Single month membership—non-resident senior $49.00 Single month membership—non-resident family $95.00 NRH Centre daily guest pass fee Single day guest pass—resident and member $7.00 Single day guest pass—non-resident $10.00 fg1tH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 25, 2019 Subject: Authorize the City Manager to execute a professional services contract with Dunaway Associates for design development services and construction administration for the Linda Spurlock Park Renovation Project in the amount of$148,690. Presenter: Bill Thornton, Assistant Director of Parks and Recreation Summary: City Council is being asked to authorize the City Manager to execute a professional services contract with Dunaway Associates in the amount of $148,690, for professional services related to the Linda Spurlock Park Renovation Project. Renovation of Linda Spurlock Park was the top recommendation of the Updated Park Development Schedule adopted by Council in January 2016. This project will provide an investment in several of the city's established and growing residential areas and improve the delivery of parks and recreation services for our citizens. General Description: The city issued a request for qualifications to select the design team most closely aligned with successful planning, development and execution of this project. Responses were received on October 12, 2018 from: Dunaway Associates Kimley-Horn and Associates, Inc. Dunkin Sims Stoffels, Inc. Pacheco Koch Fain Cuppett Landscape Architects Schrickel, Rollins and Associates, Inc. GSBS Architects Teague Nall & Perkins Halff and Associates, Inc. In accordance with city policy, an evaluation committee comprised of Budget and Research Director Robert Myers, Assistant Director of Parks and Recreation Bill Thornton, Director of Library Services Cecilia Barham, Economic Development Specialist Elizabeth Copeland and Park Planner Michael Wilson met to evaluate the proposals received. After evaluating the proposals, the committee selected the following firms to participate in a formal interview: Dunaway Associates GSBS Architects Teague Nall & Perkins IgIkH NORTH RICHLAND HILLS The committee conducted interviews with the selected firms on December 13, 2018. The interviews were formatted to allow the firms the opportunity to communicate the experience their project team has with neighborhood/community parks and renovation projects, their project teams' resources to complete the work and their references with similar projects. After thorough discussion, Dunaway Associates was selected as the consultant most qualified for the project. The professional services agreement with Dunaway Associates includes the following basic services: • Data collection; • Preparing a master plan; • Design development services; • Preparing construction documents and specifications; • Assisting with bidding and awarding the construction contract; • Construction administration. The agreement also includes additional services for: • Soliciting and receiving public input; • Stormwater Pollution and Prevention Plan; • On-site topographic survey, boundary survey and final plat. The total cost for all basic services (excluding additional services) represents approximately 12.7% of the anticipated construction cost. Dunaway Associates previously completed the design and construction documents for the Adventure World Playground Renovation Project. Other similar projects include Flag Pole Hill in Dallas, Post Oak Park in Sherman, Beard Park in Little Elm and Andrew Brown Park in Coppell. Funding for this project was included in the FY 18-19 Adopted Capital Budget as (PK1902) Linda Spurlock Park Renovation. Recommendation: Authorize the City Manager to execute a professional services contract with Dunaway Associates for design development services and construction administration for the Linda Spurlock Park Renovation Project in the amount of$148,690. AGREEMENT FOR PROFESSIONAL SERVICES LINDA SPURLOCK PARK RENOVATION This AGREEMENT is made and entered into this _day of 2019, by and between THE CITY OF NORTH RICHLAND HILLS, hereinafter called the OWNER, and DUNAWAY ASSOCIATES, L.P., a Texas limited partnership, hereinafter called the CONSULTANT. RECITALS This AGREEMENT is applicable to the furnishing of Consultant Services by the CONSULTANT to the OWNER for the Linda Spurlock Park Renovation hereinafter called the PROJECT. CONTRACTUAL UNDERTAKINGS SECTION 1 EMPLOYMENT OF CONSULTANT The OWNER agrees to employ the CONSULTANT and the CONSULTANT agrees to furnish Consultant Services in connection with the PROJECT as stated in Section II following, and for having rendered such services the OWNER agrees to pay to the CONSULTANT compensation as stated in Section VI following. SECTION II CHARACTER AND EXTENT OF SERVICES 1. The BASIC CONSULTANT SERVICES to be rendered by CONSULTANT include and are limited to the followings (Refer to the project specific SCOPE OF SERVICES as outlined in Attachment"A".) 2. The SPECIAL CONSULTANT SERVICES to be rendered by the CONSULTANT include and are limited to the following: (None—All work included in BASIC CONSULTANT SERVICES SECTION III AUTHORIZATION OF SERVICES No professional services of any nature shall be undertaken by the CONSULTANT under this AGREEMENT until he has received written authorization from the OWNER which is to include any additional service after execution of this agreement. SECTION IV PERIOD OF SERVICE This AGREEMENT shall be effective upon execution by the OWNER and the CONSULTANT, and shall remain in force until terminated under the provisions hereinafter provided in Section X. SECTION V COORDINATION WITH THE OWNER The CONSULTANT shall hold periodic conferences with the OWNER,or its representatives in accordance with the Basic Services, to the end that the project shall have full benefit of the OWNER'S EXPERIENCE AND KNOWLEDGE OF EXISTING NEEDS AND FACILITIES, AND BE CONSISTENT WITH ITS CURRENT POLICIES AND CONSTRUCTION STANDARDS. To implement this coordination,the OWNER shall make available to the CONSULTANT for use in planning the project,all existing plans, maps,field notes,statistics, computations and other data in his possession relative to existing facilities and to the project without additional cost to the CONSULTANT, and upon which the CONSULTANT may rely. Page 1 SECTION VI THE CONSULTANT'S COMPENSATION For and in consideration of the Basic Consultant Services to be rendered by the CONSULTANT, as cited in Section II above,the OWNER shall pay and the CONSULTANT shall receive the compensation hereinafter set forth: 1. BASIC CONSULTANT SERVICES Compensation for the Basic Consultant Services shall be as shown in Attachment"A". Payment for the Basic Consultant Services shall be due in monthly installments in proportion to that part of the assignment that has been completed. Such payment shall be based on the CONSULTANT'S estimate of percentage of assignment completion, as evidenced by monthly statements submitted by the CONSULTANT to the OWNER. Final payment for services authorized herein shall be due at the completion of these services. 2. SPECIAL CONSULTANT SERVICES None—All work included in BASIC CONSULTANT SERVICES. 3. ADDITIONAL SERVICES Services other than those set forth in the Scope of Services shall constitute Additional Services. Additional Services, such as additional design work or other services other than those included in the Scope of Services, or any others, shall be performed only with OWNER'S authorization in writing signed by owner's authorized representative, and shall be derived the same as Basic Consultant Services. Additional Services will be in addition to the total amount in sub-paragraph 4 below. Additional services will be provided for a mutually agreed upon sum. No payments will be due as additional services unless authorized in writing by execution of a supplement to this agreement by The City Manager of North Richland Hills. 4. TOTAL COMPENSATION Total compensation to the CONSULTANT shall not exceed $148,690 including reimbursable expenses without additional negotiation and authorization. The compensation for Consultant Services stated does not include sales tax. If the State of Texas imposes a sales tax on architectural services during the time of this contract, then the Owner agrees to pay the sales tax as an extra payment, above and beyond the agreed compensation for basic architectural services. SECTION VII REVISION OF REPORTS, PLANS, SPECIFICATIONS AND OTHER DOCUMENTS The revision and redrafting of reports, plans, specifications and other documents during the formative stages as an orderly process in the development of the project to meet the needs of the OWNER shall be considered as part of the Basic Consultant Services; however after a definite plan has been approved by the OWNER, if a decision is subsequently made by the OWNER, which, for its proper execution involves extra services and expenses for changes in, or additions to the drawings, specifications or other documents, or if the CONSULTANT incurs extra labor cost or expenses due to delays imposed on him from causes not within his control,the CONSULTANT shall be compensated for such extra expense which shall be considered as Additional Services. The CONSULTANT is responsible for notifying the OWNER as soon as possible if this circumstance arises. Page 2 SECTION VIII OWNERSHIP OF DOCUMENTS Original documents, plans,design and survey notes represent the product of training, experience,and professional skill, and accordingly belong to, and remain the property of the CONSULTANT who produced them, and the OWNER regardless of whether the instruments were copyrighted or whether the project for which they were prepared is executed. SECTION IX COMPLETION SCHEDULE The CONSULTANT agrees to complete the work as detailed in Attachment A. SECTION X TERMINATION Either party to this AGREEMENT may terminate the AGREEMENT by giving to the other 30 days' notice in writing. Upon delivery of such notice by the OWNER to the CONSULTANT, the CONSULTANT shall discontinue all services in connection with the performance of this AGREEMENT and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this AGREEMENT. As soon as practicable after receipt of notice of termination,the CONSULTANT shall submit a statement,showing in detail the services performed under this AGREEMENT to the date of termination. The OWNER shall then pay the CONSULTANT promptly that proportion of the prescribed charges which the services actually performed under this AGREEMENT bear to the total services called for under this AGREEMENT less such payments on account of the charges as have been previously made. Copies of all completed or partially completed designs,plans and reports prepared under this AGREEMENT shall be delivered to the OWNER when and if this AGREEMENT IS TERMINATED, but subject to the restrictions, as to their use, as set forth in Section VIII. SECTION XI LIABILITY The CONSULTANT agrees to indemnify,and hold City whole and harmless against any and all claims for damages, costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, error or omission of CONSULTNNT, or an agent, servant, or employee of CONSULT in the execution or performance of this Contract, without regard to whether such persons are under the direction of City agents or employees. The CONSULTANT agrees to cant' errors and omissions type of professional liability insurance policy and will furnish the OWNER a certificate of insurance for the OWNER'S file. The City will be listed as additionally insured except for professional liability insurance. SECTION XII SUCCESSORS AND ASSIGNMENTS The OWNER and the CONSULTNAT each binds himself and his successors,executors,administrators and assigns to any other party of this AGREEMENT and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this AGREEMENT. Except as above, neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this AGREEMENT without the written consent of the other. Nothing herein shall be constituted as creating any personal liability on the part of any officer or agent of any public body, which may be a party thereto. SECTION X111 CHOICE OF LAW; VENUE The parties agree that the laws of the State of Texas shall govern the interpretation, validity, performance and enforcement of this construction agreement,and that the exclusive venue for any legal proceeding involving this construction agreement shall be Tarrant County, Texas. No additional work shall be authorized or charged for unless authorized by a change order signed by a person authorized by the City to do so. In the event of litigation between the parties,the prevailing party shall be entitled to reasonable attorney fees. SECTION XIV SPECIAL CONDITIONS Page 3 Special conditions, under the AGREEMENT, include and are limited to those listed hereinafter;the conditions shall become part of the AGREEMENT: Other provisions contained in the written"Authorization of Services", issued by the OWNER, under Section III,and accepted by the CONSULTANT, shall become part of the AGREEMENT. EXECUTED in three counterparts (each of which is an original) on behalf of CONSULTANTS by their authorized contract representatives, as shown below, and on behalf of the OWNER by its CITY MANAGER(thereunto duly authorized)this day of 2019. CITY OF NORTH RICHLAND HILLS, TEXAS DUNAWAY ASS Or.IAT $, L eX °,.. By: By +.' Mark Hindman, City Manager Tom Galbreath, ASLA, R , President-CEO ATTEST: ATTEST: , Alicia Richardson, City Secretary APPROVED AS TO FORM: Maleshia B. McGinnis, City Attorney Page 4 ATTACHMENT "A" ATTACHMENT A PROPOSAL FOR PROFESSIONAL SERVICES LINDA SPURLOCK PARK RENOVATION North Richland Hills, Texas February 4, 2019 I. PROJECT UNDERSTANDING Dunaway Associates, L.P. ("Dunaway")will perform professional design services for the City of North Richland Hills ("City") to develop park improvements at Linda Spurlock Park on Glenview Drive in North Richland Hills, Texas. Dunaway will perform a site opportunities evaluation, facilitate community input, and prepare a master development plan with budget projections, and recommend a program for implementation of park improvements. In the second phase of work, Dunaway will provide a topographic survey, boundary survey, platting services, schematic design, design development drawings, and final construction documents to be used for the purpose of bidding and construction. Dunaway's scope of services includes professional landscape architectural, survey, and engineering services. This scope of services and fee schedule is based upon an approximate project budget of$1,000,000 as identified by City staff. Of that project budget, it is assumed construction costs may total approximately$850,000. 11. SCOPE OF SERVICES PHASE I — MASTER DEVELOPMENT PLAN A. Data Gathering, Programming & Community Input 1. The City will provide Dunaway all available information for the current on-site and off-site conditions including, but not limited to the following: GIS files; as-built CAD files, aerial photographs; topographic surveys; easements; boundary surveys; property lines; building locations and layouts; roadways and parking; utility locations; trees and vegetation; hydrology and drainage information; and any existing park improvements. 2. Based upon the information provided by the City, Dunaway will prepare an existing conditions base map for use in the planning process. The base map will be comprised of existing features as received from the City and will serve as the foundation graphic for the Master Development Plan. 3. Dunaway will attend one (1) kick-off meeting with City representatives to discuss and confirm the project schedule, project goals, and desired park program items to be included in the Master Development Plan. Corporate; 550 Bailey Avenue,Suite 400 @ Fort worth,Texas 76107 _� Tel:817.335,1 121 & Fax:817.335.7437 & dunowoya,sr iatas.corn Fort Worth 0 Austin A, Midland Ar Sort Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 2 4. While in town for item A.3, Dunaway will perform one (1) site review with City representatives to observe the existing conditions and areas for possible development. 5. Based upon the site review, Dunaway will evaluate current site conditions noting opportunities and constraints that will address possible development zones within the park redevelopment area. 6. Based upon the site review, Dunaway will prepare Site Analysis exhibit(s) documenting current conditions and Opportunities & Constraints exhibit(s)that will address possible development zones within the park. 7. Dunaway will attend one (1) meeting with City Staff to review the Site Analysis and Opportunities & Constraints findings and exhibits. During the meeting, the group will discuss the potential areas & program desired for park development. 8. Dunaway will facilitate one (1) Community Meeting to present the Site Analysis findings and obtain citizen input on the desired goals, program items, and potential improvements. (NOTE: The City will be responsible for advertising & recruiting all of the Community Meetings in this Scope of Services and arranging the facility to host these meetings). Task A Deliverables: • Kick-off Meeting Notes in PDF Format • Base map for Existing Site in PDF Format • Site Analysis and Opportunities & Constraints Exhibit(s) in PDF Format • Site Analysis and Opportunities & Constraints Meeting Notes in PDF Format • Community Meeting Powerpoint Presentation in PDF Format • Community Meeting Notes in PDF Format B. Master Development Plan 1. Based upon programming input received at the Community Meeting and as approved by the City, Dunaway will prepare up to two (2) concept plan alternatives for review with City staff. 2. Dunaway will attend (1) meeting with the City staff to review the concept plan alternatives. During this meeting, one Consensus Concept Plan will be agreed upon. 3. Based on input received in B.2, Dunaway will prepare one (1) Consensus Concept Plan in B&W format for review with City staff by conference call. Fort VWorfh $ Austin 4 Midland £ Son Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 3 4. Based on input received in B.3, Dunaway will prepare one (1) Preliminary Master Development Plan graphic with Preliminary Budget Projections. 5. Dunaway will attend one (1) meeting with City staff to present the Preliminary Master Development Plan and Budget Projections. During this meeting, Dunaway will work with City staff to confirm the list of program items to be included in the implementation phase of work. 6. Dunaway will facilitate (1) Community Meeting to present the Preliminary Master Development Plan and to the public. . 7. Based on input received from City staff and the Community Meeting, Dunaway will prepare (1) Final Master Development Plan graphic with Final Budget Projections. 8. Dunaway will assist City staff in one (1) presentation of the Master Development Plan and Budget Projections to Park Board or City Council if necessary. Task B Deliverables: • Concept Plan Alternatives in PDF format • Concept Plan Alternatives Meeting Notes in PDF Format • Consensus Concept Plan in PDF format • Consensus Concept Plan Conference Call Notes in PDF Format • Preliminary Master Development Plan in PDF format • Preliminary Budget Projections in PDF format a • Community Meeting Powerpoint Presentation in PDF Format • Community Meeting Notes in PDF Format • Final Master Development Plan in PDF Format • Final Budget Projections in PDF Format PHASE II — IMPLEMENTATION A. TOPOGRAPHIC SURVEY, BOUNDARY SURVEY & PLATTING 1. Based on the determined scope of Improvements, Dunaway will perform a topographic survey for the site, including all man-made structures, vegetation, and above ground site features/utilities within the Project Area. This survey will also include a general tree survey showing location, type, and size of trees 6" caliper or larger within the general limits of the Project Area. It is assumed the Project Area will not exceed 10 acres. If client requests topographic survey greater than this project area, Dunaway can provide the additional topographic survey at an additional fee. Forf Worth Austin & Midland Z San Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 4 2. Dunaway will prepare a contour map at 1' intervals for use as the existing site conditions. This map will also include spot elevations for items listed in A.1. 3. Dunaway will establish a minimum of three (3) on-site temporary benchmarks for use in producing construction drawings. 4. Dunaway will prepare a Final Plat in accordance with City of North Richland Hills requirements for submittal to City staff. City staff will be responsible for coordinating with City departments and obtaining all necessary approvals for the plat or related building permit requirements. This plat will be based upon a Boundary Survey completed by Dunaway and will be signed and sealed by a Registered Professional Land Surveyor licensed in the State of Texas. The plat will be submitted for approval by the City of North Richland Hills and subsequently to the County Clerk's office for recording. Dunaway will set final lot pins in accordance with controlling authority's (city and/or county) criteria. Task A Deliverables: Topographic Survey Exhibit (in PDF Format) • Final Plat Exhibit (in PDF Format) B. SCHEMATIC DESIGN 1. Based on the site review and new topographic survey information, Dunaway will prepare one (1) Schematic Design Concept Plan identifying proposed park improvements. The Plan will be based upon the City-approved program items; identified site opportunities and constraints; and the estimated construction budget provided by the City. 2. Based upon the Schematic Design Layout Plan, Dunaway will prepare a Preliminary Cost Opinion for the proposed improvements. 3. Dunaway will attend one (1) meeting with City staff to review the Schematic Design Layout Plan and Cost Opinion to confirm the overall design layout and obtain City approval before proceeding into the Design Development phase of work. If the City increases the program and construction budget, Dunaway will review with the City the required additional fees necessary to cover the increase in scope of work. Dunaway will not proceed into the Design Development phase until the final program and cost opinion have been approved in writing by the City. Fort W 0h Austin Midland o Son Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 5 4. Based on the approved Schematic Design Layout Plan, Dunaway will provide to the City and geotechnical engineer one (1) Geotechnical Boring Location Exhibit to include necessary boring locations. The City will be responsible for selecting and procuring geotechnical services for this project and providing Dunaway with recommendations from the engineer for use in construction drawings. Task B Deliverables: • Schematic Design Layout Plan in PDF Format • Schematic Design Meeting Notes in PDF Format • Preliminary Cost Opinion in PDF Format e Geotechnical Boring Location Exhibit in PDF & CAD Format C. DESIGN DEVELOPMENT 1. Based upon approval of the Schematic Design Layout Plan from the City, Dunaway will prepare Design Development drawings for the proposed improvements. The Design Development drawings will be prepared at an approximate 50% level of completion of Construction Documents. 2. The City will provide to Dunaway all front-end documents, contracts, insurance requirements, general conditions, etc. for use by Dunaway in preparing the specifications and contract documents. 3. Dunaway will prepare a preliminary Table of Contents for the specifications and contract documents. 4. Based upon the Design Development drawings, Dunaway will prepare a 50% completion Cost Opinion for the proposed improvements. 5. Dunaway will submit the Design Development drawings, Cost Opinion and Table of Contents for the specifications and contract documents to the City for review and comment. 6. The City will forward all review comments in writing to Dunaway for the Design Development drawings submittal. Dunaway will obtain these comments and approval from the City prior to proceeding into Final Construction Documents. Task C Deliverables: 6 50% Design Development Drawings • Table of Contents for Specifications & Contract Documents Booklet • 50% Design Development Cost Opinion had Worth A� Austin ' Midland g San Antonia Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 6 D. FINAL CONSTRUCTION DOCUMENTS 1. Based upon approval from the City for the Design Development drawings submittal, Dunaway will prepare final Construction Documents at an approximate 95% level of completion. The Construction Documents will be comprised of both the drawings and the specifications &contract documents. 2. Based upon the 95% Construction Documents, Dunaway will prepare a final cost opinion for all the proposed Park improvements. 3. Dunaway will submit the 95% Construction Documents and cost opinion to the City for final review and comments. The City will provide Dunaway final, written comments for all revisions requested to the Final Construction Documents. 4. Based upon the final written comments received from the City, Dunaway will prepare final 100% Construction Documents for the City to utilize in bidding the project. 7. Dunaway will submit the Final Construction Documents to the Texas Department of Licensing and Regulation {TDLR}for the State required accessibility review. Fees associated with Plan Review and Project Filing are included in this Scope of Services. Task D Deliverables: 0 95% Construction Documents w 95% Cost Opinion • 100% Construction Documents • Submission of Construction Documents for TDLR Plan Review and Project Filing E. BID PHASE 1. Dunaway will provide the City with PDF files of the documents for the Bid and Construction Document Package. The City will be responsible for the advertisement of the bidding, printing and distribution of bid sets and overall management of the bidding process. 2. Dunaway will attend a pre-bid meeting with City representatives and the potential bidders. Fort Worth $ Austin 4 Midland •. San Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 7 3. If required, Dunaway will review City-prepared addenda, during the bid phase. 4. Dunaway will assist the City in reviewing the Contractor's bids and providing a Bid Tabulation and a recommendation to the City for award of contract. Task E Deliverables: • Bid Tabulation • Review of contractor's bids and letter of recommendation for award of contract F. CONSTRUCTION PHASE 1. Dunaway will assist the City by attending a pre-construction meeting and a maximum of six (6)2-hour progress meetings (i.e., 1 hour travel, 1 hour meeting) during construction to evaluate completion of work by the Contractor. If the number of required meetings or the amount of meeting time increases, additional time can be provided by Dunaway as an additional service as requested and approved by the City in writing. These meetings will be billed to the City monthly as a reimbursable expense according to Dunaway's standard hourly rate schedule. The City will be responsible for the day-to-day administration of the construction contract. 2. Dunaway will prepare a field notes summary as necessary for meetings attended during the construction of the project. 3. Dunaway will process submittal and shop drawing reviews as submitted by the Contractor during the construction process. Pay applications will also be reviewed each month by Dunaway and will then be forwarded to the City with the appropriate recommendation. 4. Dunaway will assist the City in attending one (1) initial walk-through with the Contractor and subcontractors to review substantial completion of work. Dunaway will provide written comments to the City for the preparation of a "punch list"for work to be completed by the Contractor. 5. When the Contractor indicates "punch list" items are completed, Dunaway will assist the City in attending one (1)final walk-through with the Contractor and subcontractors to review completion of work. Dunaway will provide a written field report to the City to document work completed and remaining. If additional walk-throughs are required, Dunaway can attend as an additional service as requested and approved by the City in writing. These additional meetings will be billed to the City monthly as a For9 Worth . ' AuAn Midland Z San Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 8 reimbursable expense according to Dunaway's standard hourly rate schedule included in this proposal. Task F Deliverables: • Meeting notes for progress meetings/reviews as necessary • Processing of submittals and RFIs • "Punch List"from Initial Walk-Through • Field report from Final Project Walk-Through G. STORM WATER POLLUTION PREVENTION PLAN (SWPPP) 1. In conjunction with the completion of the Final Construction Documents, Dunaway will prepare a Storm Water Pollution Prevention Plan (SWPPP)for the proposed site. Any other environmental engineering services would be considered additional services. Task G Deliverables: • (2) Copies of SWPPP Document(in hard copy format) • (1) Electronic Copy of SWPPP Document (in PDF Format) III. ASSUMPTIONS A. As stated in the Project Understanding, this scope of services and fee schedule is based upon an approximate project budget of$1,000,000 as identified by City staff. Of that project budget, it is assumed construction costs may total approximately$850,000. Should this construction budget substantially increase or decrease; or, if the City should require a significant number of alternate bid items to be included in the construction document package, Dunaway and City staff will re-evaluate this scope of work and determine the basis of compensation in accordance with revisions to the design services. B. The City will provide, as expeditiously as possible, all readily available base information that it currently has in its possession, necessary to complete the Scope of Services described herein. Should Dunaway need any additional survey information, the City will provide this information to Dunaway. All information provided by the City is assumed by Dunaway to be accurate and complete, unless indicated otherwise by the City. Any information required to complete this Scope of Services that cannot be readily provided by the City will remain the responsibility of the City. All such information shall be provided to Dunaway and any costs associated with acquisition of information will be borne by the City. Fort Worth i+' Austin Midland Son Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 9 C. This Scope of Services does not include water permitting related to the following agencies: U.S. Army Corps of Engineers 404 Permitting; Federal Emergency Management Agency (FEMA) map revision preparation and processing; Texas Commission on Environmental Quality (TCEQ) permits or applications. These services are being prepared under a separate agreement. D. Any services for environmental engineering such as an Environmental Assessment(E.A.)or Environmental Impact Statement (E.I.S.) are not included in this Scope of Services and would be considered additional services. E. This Scope of Services does not include any services for geotechnical engineering evaluations of soils testing. The City will contract separately for geotechnical services as required for the project. F. This Scope of Services does not include any services for traffic studies or transportation engineering/planning studies. G. This Scope of Services does not include design or production of any marketing materials to be utilized by the City for such items as press releases, web postings, brochures, flyers, posters, 3D animations, videos, etc. H. The City will pay for all required governmental processing fees, public notice advertising costs, and printing of bid documents/plans for bidding and construction. J. It is anticipated that the proposed improvements identified in this scope of work will be prepared as one bid package. If additional bid packages are required by the City, Dunaway will re-evaluate the scope of services to address additional fees not covered in this scope of work. Fort Worth V Austin 4 Midland 0 San Antonio Proposal for Professional Services LINDA SPURLOCK PARK RENOVATION Page 10 111. COMPENSATION Dunaway Associates, L.P. proposes to provide the above-described scope of work for a Limp Sum fee of$148,690 (One hundred forty-eight thousand Six Hundred Ninety and 001100 Dollars) as follows: PHASE I - MASTER DEVELOPMENT PLAN A. Data Gathering, Programming & Community Input .....................................$ 15,550 B. Master Development Plan ..........................................................................$ 24,970 Subtotal Phase I Services (Items A through B)...................................$ 40,520 PHASE 11 — IMPLEMENTATION Basic Design Services B. Schematic Design........................................................................................$ 9,160 C. Design Development...................................................................................$ 20,865 D. Final Construction Documents.....................................................................$ 41,650 E. Bid Phase....................................................................................................$ 4,260 F. Construction Phase......................................................................................$ 7,500 Subtotal Phase 11 Basic Design Services (Items B through F).................$ 83,435 Specialty Services A. Topographic Survey, Boundary Survey& Platting..........................................$ 21,950 H. Storm Water Pollution Prevention Plan (SWPPP)..........................................$ 2,785 Subtotal Phase 11 Specialty Services (Items A and H)...............................$ 24,735 TOTAL PHASE I AND PHASE II* ............ ..$ 148,690 * Customary in-house expenses incurred by Dunaway related to performing this Scope of Services are included in the lump sum fee listed above (e.g., in-house copies, mileage, tolls, computer plotting, photography, meals, etc.). Special request expenses for out-of-house services are not included in the lump sum fee listed above and will be billed as a reimbursable expense. These may include, but are not limited to: couriers/deliveries, repro services, multiple print copies, binding, dry mounting, etc. Fart Worth 4� Austin 0 Midland 0 San Ai donio CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2,3,5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-444401 Dunaway Associates, LP Fort Worth, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/23/2019 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 19-001 Linda Spurlock Park Renovation Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Galbreath, Tom Fort Worth, TX United States X Wilde, Chris Fort Worth, TX United States X Williamson,Jason Fort Worth, TX United States X Eubanks, Ross Austin,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Toni Galbreath and my date of birth is My address is_ 550 Bailey-Avenue Suite 400 Fort Worth TX 76107 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of TeXaS on the 23rd day of January 2019 . 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I 9t �°�✓ .�fpp�luY n?�y� 4+ r �,`I,� '1 n! �I;l, ! ;; �I. b��P// f i i � � ( ,, Z� v/ rr���i ,fir r� "P , r rr a � � ! ! ? � i I �,� t ! I �. ' �� eA�"'�` y r � � J, I � � � � �. � � '�. x � ��P a I� r� � �'�. �f fi �. '� I� �; 8yyi. ,�, v r r � � ! ����� � k�' � �� r ! I 4. i �rd � rA tlf � ! .� .. ,� .i , i � 1. . . fl i (r ,i ,l�r�. � e ;. a a � � i DUNAWAY October 12, 2018 Mr. Scott Kendall, Purchasing Manager City of North Richland Hills 7301 NE Loop 820 North Richland Hills, TX 76180 RE: LINDA SPURLOCK PARK RENOVATION PROJECT - RFQ #19-001 Dear Scott and Members of the Selection Committee, Our team at Dunaway is excited to present our experience and qualifications to work with the City of North Richland Hills on the new development within Linda Spurlock Park. We recognize that this park was a top recommendation within the Parks, Recreation, and Open Space Master Plan and has been a popular destination for the surrounding neighborhoods for many years. Our team would enjoy working with City staff, leaders and stakeholders to design the new improvements within the park. Dunaway was established over 60 years ago and provides creative solutions in park planning and design, as well as engineering and related specialty services. Over the years, the members of our Park Planning + Design Studio have been recognized for their depth of creative park design projects. This includes a variety of established neighborhood parks where the new improvements bring fresh energy and activities for various park users. Through this process, we have helped communities find a good balance between site preservation and careful placement of new park amenities. We have had the privilege of working on these types of projects in communities such as Arlington, Fort Worth, Dallas, and Coppell. Our team members have enjoyed working with North Richland Hills in the past and are eager to begin a new project with the City. We have already visited the site and look forward to sharing our initial thoughts with you. We look forward to hearing from you soon. Sincerely, tat� Elizabeth Mcllrath, ASLA Project Manager Fort Worth 4 Austin .. Midland San Antonio dunawayassoci a tes.c om TEAM BACKGROUND/ PHILOSOPHY The Park Planning + Design Studio at Dunaway understands that park systems play a vital role in promoting an enhanced quality of life for the citizens of every town. Neighborhood parks like Linda Spurlock Park are significant because they offer a variety of recreation activities including picnicking, playgrounds, open space, and memorable places for families and neighbors to gather. These parks often experience heavy use and, over time, develop life cycle challenges due to year- round activities and new trends in recreation. Our design team has a long history in transforming established parks to accommodate new uses and renewed interest by the surrounding neighborhoods. We regularly lead collaborations of landscape architects, engineers, and architects in the design of park renovations that address a variety of user demands and age groups. Recently in the City of Dallas, we worked closely with city staff, stakeholder groups and city leaders on the updated master plan for the high-profile Flag Pole Hill Park. Our team was sensitive to the beautiful natural resources and how to carefully implement new park features to serve today's needs. We enjoy engaging stakeholders, neighborhoods, City staff and leaders in creating a legacy of great parks for their communities. Recently, we had the opportunity to help the City of Coppell guide the public through the complex redevelopment of one of their most beloved parks, Andrew Brown Community Park. Throughout the planning process, Dunaway facilitated multiple focus groups and input gathering sessions with citizens, City leaders, and stakeholder groups. Taking time to listen to their needs, goals, and concerns, as well as to provide informational updates on the progress of planning helped foster an environment of support and enthusiasm for the project. DIELIVIENING SUCCESS... Once enthusiasm for a project turns to the delivery stage, our team knows the challenges faced by City staff of delivering projects within the allotted budget. We work closely with City staff to specify finishes, products and materials that are thoughtful, economical and able to be maintained over time. We maintain strong relationships with contractors that can be of assistance in verifying estimated construction costs in current market conditions. If necessary, we engage them in a value engineering process that aFO"-, '^�� t •� �,�w, n�W��'ry���t��r��l��i � may identify savings to a project. More and more frequently, we work with City staff to evaluate the most beneficial delivery method for their ' project (Competitive Sealed Bids, Construction Manager at Risk, etc.). - These strategies have helped our clients' budget realities on recent projects in Coppell, Mansfield, Allen, and Little Elm. r't DUNAWAY ((3 SIMILAR PROJECTS ADVENTURE WORLD ALL-ABILITIES PLAYGROUND City of North Richland Hills YEAR COMPLETED: 2014 PROJECT COST(BUDGET): $500,000 , I TEAM: ., Elizabeth Mcllrath, ASLA Project Manager Philip Neeley, ASLA Project Director REFERENCE: ' Joe Pack, ASLA Senior Park Planner City of North Richland Hills New renovations of the Adventure World Playground at Cross 6720 NE Loop 820 Timbers Park immerses children in an all-inclusive playful "tree North Richland Hills, Texas 76180 adventure" experience. Instead of traditional play equipment, the 817.427.6622 new play components are an extension of the magnificent trees and Cross Timbers ecosystem character. Kids can now safely play on equipment with natural forms like tree trunks, stumps, boulders and logs. Childlike discovery continues in the adjacent woods on a "woodland excursion" boardwalk and series of nature trails. Dunaway's services included provided site analysis, conceptual design, design development, construction documents, bidding assistance, and construction oversight. op / � IW �; II i I � ykl V' �'�d' p���I��� •, 9� � I e; ,f DUNAWAY ((4 FLAG POLE HILL TRAIL AND PARK MASTER PLAN 1Dallas, Texas Y YEAR COMPLETED: g 2018 (Expected) ✓ ��j,'r /�� ' / PROJECT COST(BUDGET): �{tl1Jtlr PYd9Y6tl $1 million I;Won p', �6! / ✓f , Arca T , TEAM: Elizabeth Mcllrath, ASLA Project Manager Philip Neeley, ASLA Project Directorufl ar ; � i �n �,no✓/fi� �� �(L , /nom / Anita Beard, ASLA �� � � �/✓�`�,�§ !'i„ „ Landscape Architect Tanner Dyson, ASLA At the northern reaches of White Rock Lake Park, Flag Pole Hill has Landscape Architect been a popular destination in the Dallas park system for over a century. With a recent surge of neighborhood interest in improving REFERENCE: amenities at the park, the City of Dallas commissioned Dunaway Richard Stauffer/ Leong landscape architects to develop a master plan that would establish Lim a sensitive approach for park development over the coming years. Parks and Recreation The Dunaway team worked closely with the City to produce an Department analysis of current conditions, a community-based list of program City of Dallas elements, conceptual alternatives, and final master plan for the 1500 Marilla Street park. These steps include facilitation of several community meetings Dallas, Texas 75201 to gather input and presentations to City leaders to garner support 214.670.4105 for future funding and implementation. As a concurrent project, the team provided design and construction phase services for extending a 14-foot wide, 3/4 mile trail connection through the park eastward to a nearby city facility - a key trail network connection for residents and regional trail users to Flag Pole Hill. MAW Y fl i r DUNAWAY //5 POST OAK PARK Flower MOUnd, Texas wN wi u YEAR COMPLETED: 2013 PROJECT COST(BUDGET): $1.2 million s- TEAM: Elizabeth Mcllrath, ASLA �, r Landscape Architect Adam Brewster, ASLA Project Manager Alan Moore, RPLS Survey REFERENCE: ' Chuck Jennings Recreation Dunaway worked with the Town of Flower Mound to develop a Superintendent 19-acre nature-based neighborhood park at Post Oak Park. This Town of Flower Mound park highlights the natural aspects of the site, provides play areas 1001 Cross Timbers Road and open space for the adjacent neighborhoods, and links two Suite 2330 segments of the Town's trail system. The Dunaway team master Flower Mound, Texas planned and designed the site to take advantage of the site's 75028 unique natural qualities which include two ponds, mature trees, and 972.874.6000 wildflowers. Strategic clearing of understory and invasive species opened views to the two ponds. Signature elements like the floating wetland boardwalk and elevated woodland observation deck make these natural features accessible to all users. The park also includes nature theme play equipment and several small pavillions for children and picnickers visiting the site. G r ' DUNAWAY ((6 BEARD PARK Little Elm, Texas A . YEAR COMPLETED: 2015 art 1, a PROJECT COST(BUDGET): 6' $1.2 million % hT TEAM: I}�I Elizabeth Mcllrath, ASLA !. 4, Project Manager Philip Neeley, ASLA , �^ r plorviu �)II � �°o m Project Director „r,�s111)YDJI i I l "°` Anita Beard, ASLA Landscape Architect art x � Ul Daniel Tremper, PE Civil Engineer g REFERENCE: Chad Hyde Dunaway designed the Beard Park expansion that recently opened Director of Parks and in the Town's growing Lakefront District. Comfortably nestled in Recreation the wooded edges of Lake Lewisville, this lively addition includes Town of Little Elm a destination playground, legacy garden plantings, and planned 303 Main Street nature trails with interpretive signage that attempt to capture Little Little Elm, TX 75068 Elm's unique rural heritage -paying tribute to the days of wide 972.377.5564 open prairies, log cabins and one-room post offices. In a fun and interactive way, this park serves to connect the local community with past generations who enjoyed this park for daily play, small town gatherings, and seasonal festivities. ��� p/umr iivauii„ruuiryiiaio�" 4 ruL p o- L to DUNAWAY ((7 ANDREW BROWN COMMUNITY PARKS REDEVELOPMENT Coppell, Texas YEAR COMPLETED: 2017 PROJECT COST(BUDGET): $22 million w af TEAM: " Elizabeth Mcllrath, ASLA Landscape Architect � ok J, Philip Neeley, ASLA u Project Manager �1 Adam Brewster, ASLA Landscape Architect Anita Beard, ASLA Landscape Architect Daniel Tremper, PE 1kiw�fu Art Civil Engineer uAi6 'MpIPN�V<�I��P�NIII pl Alan Moore, RPLS Survey REFERENCE: The Dunaway design team worked closely with City leaders and Brad Reid citizen groups on a visionary plan for the redevelopment of Andrew Director Parks and Brown Community Park. Early on, the team facilitated several Recreation community focus groups to identify new programming ideas that Department would expand the dynamic uses within the park. One key strategy City of Coppell was to create a variety of civic spaces & plazas that could host 255 Parkway Blvd seasonal events and festivals. The arrival court has become an Coppell, TX 75019 exciting gathering space-with a formal central lawn, radial 972.462.5100 walkways, sitting areas, and an elegant grand pavilion. �r i DUNAWAY ((8 DUNAWAY KEY PERSONNEL ORGAINUAflOINAIL GLARY Iq NORTH RICHLAND HILLS Philip Neeley, ASLA Urne Dedlcaled: 3% ENERMEEZEM Elizabeth Mcllrath, ASLA Urne Dedlcaled: 30% Anita Beard, ASLA Daniel Tremper, PE Alan Moore, RPLS Urne Dedlcaled:25% Urne Dedlcaled: 10% Urne Dedlcaled: 10% Tanner Dyson, ASLA Urne Dedlcaled: 15% Kourtney Gonzales Jim Weathers Urne )ec is a led: 15% Eng[neering Associates ... Urne Dedlca)ed:5% In addition to the staff proposed for this project, Dunaway has over 183 total employees available as additional resources capable of providing water and wastewater engineering, structural engineering, planning, environmental services, traffic and parking engineering, hydraulics/ hydrology and GIS. The table and pie chart below illustrates the depth of our staff capabilities. IIIP���Iml C.ADD IIccP�nild6cu�n �i Projeca E�irngIinaa�ers I�����h�� Construction lMa nags �i GIS Analysts Landscape Architect/ Project Managers Urban Planners �Imi ui MPrincipals t Surveyors © Environmental Scientists Ar,]Inini trntl ive Staff DUNAWAY //9 KEY PERSONNEL RUNAWAY Philip NEELEY ASLA P" ojc ct Rolc.: P" ojcct lDilcc. for EXPERIENCE PHILIP NEELEY is widely recognized for leading multidisciplinary 33 years teams on large, complex parks and recreation projects that involve engaging community leaders and stakeholder groups in the EDUCATION overall vision for the project. He serves as Senior Discipline Lead for M. Landscape the Planning + Landscape Architecture Department. He guides Architecture//University of collaborative teams on parks and open space master plans, trail Texas at Arlington mobility master plans, and river corridor/greenway master plans. Philip leads teams on the design of signature parks, community B.S.in Architecture // University of Texas at parks, sports complexes, trail corridors, neighborhood parks, and Arlington unique nature-based parks. REGISTRATIONS AND PROJECT IEXPEIRIIIENCE CERTIFICATIONS ® FLAG POLE HILL MASTER PLAN Registered Landscape Dallas, Texas Architect//Texas #1419 ® JOHN F. BURKE NATURE PRESERVE MASTER PLAN Registered Landscape Farmers Branch, Texas Architect//Arkansas CARROLLTON PARKS, RECREATION AND OPEN SPACE MASTER PLAN #5203 Carrollton, Texas ® LITTLE ELM PARKS AND RECREATION MASTER PLAN Little Elm, Texas ® GRAND PRAIRIE PARKS, RECREATION AND OPEN SPACE MASTER PLAN Grand Prairie, Texas ® FARMERS BRANCH TRAIL MASTER PLAN (2016 TRAPS PLANNING EXCELLENCE AWARD WINNER) Farmers Branch, Texas ® FRONTIER PARK NORTH Prosper, Texas ® ELMER W. OLIVER NATURE PARK DESIGN Mansfield, Texas ® ANDREW BROWN COMMUNITY PARKS REDEVELOPMENT Coppell, Texas DUNAWAY // 10 'DUNAWAY Elizabeth MCI LRATH ASLA P" ojc ct Rolc.: P" ojc ct Mc:incicjc i! EXPERIENCE ELIZABETH MCILRATH is an experienced Project Manager in 17 years Dunaway's Planning + Landscape Architecture Group. Her work history includes landscape architecture and urban design for a EDUCATION diverse range of projects. Her expertise with public sector parks M. Landscape and recreation projects includes trail systems and greenways, Architecture//Texas A&M athletic complexes, regional destination parks, community and University neighborhood parks, lake and waterfront parks, as well as urban M. Horticulture ((Stephen parks and streetscapes. F.Austin State University PROJECT EXP IR II N B.S. Horticulture ((Texas ® BEARD PARK A&M University Little Elm, Texas REGISTRATIONS AND ® ARMSTRONG PARK I KIDSVILLE RENOVATION CERTIFICATIONS Duncanville, Texas Registered Landscape MCCORD PARK PHASE II - SPLASHPAD Architect((Texas #2480 Little Elm, Texas ® WALNUT CREEK LINEAR TRAIL PHASE II Mansfield, Texas ® MARTHA WALKER PARK Arlington, Texas ® PLAG POLE HILL MASTER PLAN Dallas, Texas ® TURNER PARK MASTER PLAN Grand Prairie, Texas ® SPIRIT PARK (WATTERS BRANCH COMMUNITY PARK) Allen, Texas ® ELMER W. OLIVER NATURE PARK Mansfield, Texas ® ANDREW BROWN COMMUNITY PARKS REDEVELOPMENT Coppell, Texas DUNAWAY (( 11 'DUNAWAY Anita BEARD ASLA PIcrjcr: Rcrlc,: I.ancfsccipc, Amhitc..ca EXPERIENCE ANITA BEARD is a well-rounded landscape architect who specializes 7 years in park planning and graphics. She has contributed to a wide range of municipal projects including park and open space master plans, EDUCATION trail network planning, athletic fields and neighborhood parks. B.S.in Landscape One of her strengths lie in supporting the design team by preparing Architecture((University design graphics and construction document packages. REGISTRATIONS AND PROJECT IEXPEIRIIIENCE CERTIFICATIONS Registered Landscape ® BEARD PARK Architect((Texas #2953 Little Elm, Texas • TURNER PARK MASTER PLAN Grand Prairie, Texas • HARRIS ROAD NEIGHBORHOOD PARK Arlington, Texas 'DUNAWAY Tanner jr �4 DYSONASLA P" ojc,ct Rolc,: I.ancfs cipc, Amhitcct EXPERIENCE TANNER DYSON has experience in a broad range of project b years types,market sectors and clients. He has been part of project teams ranging from parks, recreation facilities, sports complexes, trails, EDUCATION amenity centers, and streetscapes. B.S. Landscape Architecture//Texas Tech PROJECT EXP IR II N University ® ANDREW BROWN COMMUNITY PARKS REDEVELOPMENT REGISTRATIONS AND Coppell, Texas CERTIFICATIONS . CHISHOLM TRAIL COMMUNITY PARK Registered Landscape Fort Worth, Texas Architect//Texas #3180 ® SPIRIT PARK (WATTERS BRANCH COMMUNITY PARK) Allen, Texas DUNAWAY (( 12 DUNAWAY Kourtney GONZALES P"ojc ct Rolc C.;uc:iphic:s EXPERIENCE KOURTNEY GONZALEZ is a graduate landscape architect in 1 year Dunaway's Planning + Landscape Architecture group. She supports the design team by collaborating in conceptual design, creating EDUCATION construction documents, and hand/digital graphic renderings. Her B.S.in Landscape skills include Adobe Photoshop, Illustrator, InDesign, SketchUp, and Architecture//Texas A&M AutoCAD, etc. University PROJECT EXPEIRIIENCE • PARKS AND OPEN SPACE MASTER PLAN Van Alstyne, Texas • ARMSTRONG PARK/KIDSVILLE RENOVATION Duncanville, Texas • TURNER PARK MASTER PLAN Grand Prairie, Texas DUNAWAY Daniel TREMPER PE l %n P= ojc ct Rolc,: C::ivil i r1(3irICICIu EXPERIENCE DANIEL TREMPER'S experience includes extensive water and 37 years wastewater capital improvement infrastructure design, land development design and planning, water and wastewater modeling, EDUCATION water transmission pipeline design, roadway design, drainage design Tarleton State University and site grading. University of Texas PROJECT EXP IR II • BEARD PARK Little Elm, Texas • SPIRIT PARK (WATTERS BRANCH COMMUNITY PARK) Allen, Texas • MARTHA WALKER PARK Arlington, Texas DUNAWAY // 13 'DUNAWAY Alan v P"ojc ct Rolc : Suwccy EXPERIENCE ALAN MOORE is the Survey Executive and is a Principal of Dunaway. 20 years He has extensive experience in right-of-way and boundary surveying, horizontal and vertical control surveying, and topographical EDUCATION surveying. Many of the tracts of land surveyed involved complex B.S. Geology and boundary issues in high-valued urban areas of North Texas. Geography//Stephen F.Austin University PROJECT IEXIPIEIRIIIENCE REGISTRATIONS AND ® ADVENTURE WORLD PARK TOPOGRAPHIC/TREE SURVEY CERTIFICATIONS North Richland Hills, Texas Registered ® ANDREW BROWN COMMUNITY PARKS REDEVELOPMENT Professional Land Coppell, Texas Surveyor//Texas #5537 ® SPIRIT PARK (WATTERS BRANCH COMMUNITY PARK) Allen, Texas NCIINEERINC, Jim SSDCVATES WEATH E RS PE P"ojc.c::t Rolc,: E1cc tlic(.. l EXPERIENCE JIM WEATHERS has over 37 years of experience in the design 37 years of electrical and lighting systems including aquatic, athletic, institutional, government, entertainment, commercial, hospitality, EDUCATION retail, industrial, housing, and aviation facilities. Tarleton State University PROJECT EXP IRII University of Texas ® ANDREW BROWN COMMUNITY PARKS REDEVELOPMENT City of Coppell, Texas • SPIRIT PARK (WATTERS BRANCH COMMUNITY PARK) City of Allen, Texas • BEARD PARK Town of Little Elm, Texas DUNAWAY // 14 REFERENCES WIIIII,.II,.IIIS WIIIIIITEIRS I (RAID RED Director of Park and Recreation Director of Parks and Recreation City of Dallas City of Coppell 1500 Marilla Street, Room 6FS P.O. Box 9478 Dallas, Texas 75201 Coppell, Texas 75019 willis.winters @dallascityhall.com breid @coppelltx.gov 214.670.4100 972.462.0022 S T IE V IE PILUMIER ROBERT IN A Senior Parks Project Manager Director of Parks and Recreation City of Grand Prairie City of Wylie 400 College Street 300 Country Club Dr. Grand Prairie, Texas 75050 Bldg. 100, 3rd Floor splumer @gptx.org Wylie, Texas 75098 972.237.8392 rdiaz @wylietexas.gov 972.516.6341 ID I v O I I A OA IR I IE IR Parks Planning Manager City of Arlington 717 W. Main Street Arlington, Texas 76013 deonna.garner @arlingtontx.gov 817.459.5474 PROPOSED SCHEDULE PROPOSED TASK WEEKS Data Gathering, Surveying 4-6 weeks and Site Analysis Conceptual Studies and 4-6 weeks Stakeholder Input Final Master Development 2-3 weeks Concept Plan Cost and Phasing 1-2 weeks Evaluation Design Development 5-6 weeks III�I`I`II{III{�li''S''n'p'p'p�t�`t Construction Documents 12-14 weeks � ����� � � ���"' � Bid Phase 2-4 weeks Construction Observation TBD Please Note: These time frames may be adjusted to address final scope of work and meet scheduling milestones set by the City. DUNAWAY (( 15 f / MENTAL I N FO RMATI wow /RJ %/ ww w u y ,y n J°>M tl �affi. �s�i « ', /ar �f Fl r?ewl fd r+ i ✓� �rz� � w�y� //��/i v�✓��/OF�:i��r�w������/���w� �� � � �»,m"'�,wd+ � �'� �P',r'lm��'`� ,.� �/n�v it(P w��� pws ✓✓/�W� d� :wzwn ws�,�.�w. ;. � ,.... ., f l 6 H a r r r rs mgt �_"rn"'G ,�,,�„� r�>_om yY m ✓� r * i "'"'"""r✓" ...a J7k'"7 "`"'"��wf"TMdllrf'" r n � ',. �'�w➢i �rrv9�''M"' Nt �, ..-..... wmw+'�"'"`" rir i !yi i ,.. w @oi' f u .!!:1�iw✓1.yry"w iium�,»n ^'.,,,.�..r"�iP1P �1/l llmr.'/r' a l'' �� ww�w I d J' i r i � i i � ��` ✓ �yro � �'' iii l wi%%I/�//�/ !��%C% I lr J, u� � ��� � ! � 'u'e4r(l 1'. i F r ii .Jl'�af iii w awlww9NP / � VVIIIIN ri wur/ur%%%�%ff' wi"!am)uurar�wdlYirw rd/i '"_" rl AJ�rfi� rri➢�%�di'(' ,-r/i ii � ��..' �/r� r[�� 7� ! ortiN i ' ,wJnu,� ,�iiglNII!Y NWu✓J1"�y+�?�d rj/ ii /�����U�r�/�! � rnrn! ( r/Yyr r �i. 'Y ����eY �d `*' � % ",!' d6 � �, r � 1 mry I ..w,!row"" � ,y!!u ir�/� / /�..+;/✓r//,.F%�r(U%f%/w%i%�/ ,,,,ymw+ „� r� . , �^} ,,. 4� � i m rn i/ r r( V fli w �W iuwf �r fi /q(�l �/%1 �yI✓�1�� � ,�/�'i�, ' !/ ffU.l'J. li I PUBLIC INVOLVEMENT , r / 4 d y p? dr The Dunaway Team is respected for its creative ISO/ %� % 1F1 approach to engaging citizens and City leaders in the master planning process. Some �1���" techniques used by the team include the ��" /� Y„ following: NA • Public Hearings —keeps citizens up-to-date on vision and future direction • Town Hall Meetings —allows breakoutf���'��� groups for topics of interest m o • Focus Groups —involve stakeholders and special interest groups • Community Meetings —citizen outreach in or certain areas and districts ,l • Presentation to City Leaders —engages city leaders in the planning process through presentations to boards, council, etc. / DUNAWAY (( 17 � �4 � �✓ /�rV pry �� �. � . m f / ;;✓ � P ��iNiTf�j illy 1` y , r APPROACH DIME RIEVHEW Our park planning & design team uses a methodical approach to park renovation projects like Linda Spurlock Park. First, we thoughtfully assemble a team of experts from our staff of landscape architects, engineers, drainage specialists, and environmental scientists who are ready to address specific issues that can occur when renovating parks that have been highly utilized over time. We then focus on understanding community goals, programming needs, maintenance issues and budgetary parameters of the project with City staff, leaders, citizen groups and other stakeholders as required. Paramount to moving forward with a successful renovation plan is a thorough understanding of the current site conditions, existing program elements, and infrastructure. This includes documenting unique features of a site that contribute to its natural beauty; as well as, identifying potential areas for improvements regarding maintenance, circulation, equipment / furnishings, infrastructure, and other upgrades. Our team has already visited the park, observed several visitors enjoying the spaces, and made note of its existing natural features. The following pages note our initial observations. We look forward to the opportunity to discuss this project, programming needs and goals, and our initial observations with the City, neighborhood or other stakeholders in the coming days. DUNAWAY // 18 Neighborhood Neighborhood >I<, GLENVIEW DRIVE. -Trail Connection Trail Connection Iuo C 4tiXi �� N n , On Street Parking? � � ��� 4S Spaces " / Loo ,/!I i i SE OPY / / ' y lJ )"P4,� ii,1 ` G E z o F 1 Z iii/i /i�iii/ rl�l i �' o UY" W O Gazebo s 3 ME i jj Neighborh/od 1 Trail Connection /YF /� , - i ri i J. r � tlrYfl /I j ii � ,. o,ai�ifr Snimfum nmm " i rn n�i au.wrtnrzx�u'biiwurv�nwwi�mx, t%V Neighborhood. HARM ONSONiROAD Neighborhood J/ Trail Connection qp` ' -�-0h Street/ Trail Connection Perking,, In,D 22 Spaces CHARACTER ZONES ftUNAwAy{"]) 2 PRACTICE & SITE PHOTOS \. . . . . \ \ . . . . . ./ qNAWA ` j ��A P „ PP , +^ „i �uimmn+ nw „�YYUy�iy�riUS��j��N Jill r� isr � i i ' rYr " r ^'eu i 4 Id " • v g //o r ////rr / r/ � %r/r.�//// _J re, Pv, v 5 lrafoG °% i 6 . ® m OPEN MEADOW - SITE PHOTOS ODUNAWAY v� r u " Mxu q�3 v r - /rr; n it Pii mW i ,I ynL f F/ U A1,471 '',:/ n// i i,� � dpi �rt 1 1 li I "I'I��i poi illl l'I ��^ i4y",✓ "w�i � as II 8 /r a' I I � �Oq✓IWb�( I �l� A fiYIVA'�. p� I l a fiti a� � r i w U//p / //�,////////� iii/ / ///;I /s - / u 5111f R/L 1/i ia o/; %/i i %GIAYi/„ J �f- r � I f J pr! i,rrJ w r rx ryn / � �W➢NY'I1h�W'wN!Nifinu�w�n^mm �r�6lloud r � '� �"a r� �/i /d 1 '� p/r/,rr//i�d"/""✓ lei ^ ,. i�[I � � r plrr r rJ%// / kl /� //i / /iv// r /�///%r% ✓////%� �/rr�r� r l{r��v�J/Jw rla M� iaU±* r� �l 3%� / � "J���//l/i/nm ��IJG%/� / /ii/ii/��/ri i !� JoJ/iii of r�l(rlv�r������N;�,' q +r %J 4 ,„✓ r� J r/i/ r% I/�� ,� /i/r/r� r/',`r r�Ji`ilUr/n;/��/h'� ( r� ,,,, �r rr✓l jf "r,r/%�ip�i i�"„o, ir4,'� 11�i �r/l/Oy//�ni//%�%% /% /A%/�:%�✓ ��' � r It� lf1/l r �� l� ✓✓i err Fl/�- J f� i r(rt�YJ �l � � �� w.„ / Au � ai t r r�� b� 1.111ou 4""'"�ryp 01 ' rr����rape��Ar7/l�fM1llra�Jf�..„ d'�6t j�yr w� Y��r`��u± 4 .�,.„; rrmxnnnir snN.,✓rd0�r 4»ixJ4r✓/rK�`ir� �1�1 �Y/)I4�'�ik"1N�d��fJj�r ^i� i<rr'A,w�N�l or vi, wnmiwi firer � IIIII� �IVi��I�N�tiIUrYF(�lN7l/c... n�"I'll,AAA m' �//�lll ��rJ;��i//%// %// /'%J%i� P! J�1�J 1�'1/%/l// /'/%ll r�i%//I/// ✓ �����DDIl�1rJJIJ��r� i /%/1��//� 1�� i�iii////���/A����® i f0 ! m /, i r o n� f �� �+ /re�ii�r./ed � sir l l/ rl r�✓, r�� J,�� vl � Il/rsr n � r,Ji? r i � r� �.oil/%i//rte rr ,,,,i?; i/ r rir�,�.: �/%//���ri z^.y ,�r,, � ./ /r � „- i/✓i�`���'; � ary ms � • wu � � 1g1kH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 25, 2019 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: Volunteers from AARP are assisting residents with their federal tax returns each Monday and Thursday through April 16 at the NRH Library. This free service is available to taxpayers of all ages. To make an appointment or get more information, please call the Library at 817-427-6814. Texas Parks and Wildlife will stock Green Valley Pond and Linda Spurlock Pond with 1 ,000 Rainbow Trout fingerlings on February 28. Anyone over the age of 17 must have a fishing license to fish in the ponds. Persons under 17 are not required to have a license. Contact the Parks Department at 817-427-6620 with any questions. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Tommy Cryer in Building Inspections: Following an inspection for a new swimming pool, the property owner sent a note commending the city's building inspectors for their work to keep the community safe. "Not only are they working to provide safe and up to standards work, they are protecting the properties that are adjacent to the construction site," he said. He added that Tommy did a great job and he is glad the city has inspectors to make sure that safety issues do not get overlooked or neglected.