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Home My WebLink AboutCC 2019-04-08 Agendas k4Ft, D HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, APRIL 8, 2019 WORK SESSION: 6:00 PM Held in the Council Workroom CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Welcome and introduction - public official, public employee or citizen. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 7901 Boulevard 26 2. Section 551.087: Deliberation regarding economic development negotiations at City Point Addition, Block 1, Lot 2; Block 2, Lots 1A and 1 B; and Block 3, Lot 1 Monday, April 8, 2019 City Council Agenda Page 1 of 4 REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - MAYOR PRO TEM BENTON A.2 PLEDGE - MAYOR PRO TEM BENTON A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the March 20, 2019 special City Council work session meeting. B.2 Approve minutes of the March 25, 2019 regular City Council meeting. B.3 Consider renewing bid no. 17-010 to Petra Chemical Acquisition Company, LLC dba DCC, Inc. for aquatic chemicals for NRH2O Family Water Park and the NRH Centre in an amount not to exceed $80,000. B.4 Consider Resolution No. 2019-020, authorizing submission of Tarrant County 9-1-1 District FY2019 Public Safety Answering Points Assistance Program allocation in the amount of$58,713. B.5 Consider Resolution No. 2019-021, authorizing submission of Tarrant County 9-1-1 District FY2019 P25 Radio I nteroperability Assistance Program allocation in the amount of$53,589. C. PUBLIC HEARINGS Monday, April 8, 2019 City Council Agenda Page 2 of 4 C.1 SUP 2019-02, Ordinance No. 3577, Public hearing and consideration of a request from Ward Architecture for a Special Use Permit for a micro-brewery and brewpub at 7920 and 7924 Maplewood Avenue, being 0.9257 acres described as Lots 2R and 6, Block 23, Clear View Addition. C.2 Public hearing on an amendment to the Fiscal Year 2018-2019 Capital Budget and approve Ordinance No. 3578 amending the Fiscal Year 2018-2019 Capital Budget. D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS E.1 Authorize the City Manager to execute an interlocal agreement between Birdville ISD and the City of North Richland Hills for the operation and maintenance of public street lights adjacent to Walker Creek Elementary School. F. GENERAL ITEMS F.1 Consider Reimbursement Resolution No. 2019-019 for a Fiscal Year 2018/2019 Capital Improvement Program amendment for golf course improvements, associated equipment and services in an amount not to exceed $3,385,000. F.2 Authorize the city manager to execute a professional services contract with GolfScapes, Inc. for the Iron Horse Golf Course improvements project in the amount of$285,000. F.3 Rescind the award of contract to Maverick Harley-Davidson made on January 14, 2019, City Council Agenda Item B3, and approve purchase of police motorcycles from Longhorn Harley-Davidson in the amount of $115,312.53 through a City of North Richland Hills bid RFB No. 19-018. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER TURNAGE H.1 Announcements Monday, April 8, 2019 City Council Agenda Page 3 of 4 I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, April 5, 2019 by 3:00 PM. r n City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, April 8, 2019 City Council Agenda Page 4 of 4 r4RH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. r4RH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. r4RH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Approve minutes of the March 20, 2019 special City Council work session meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the March 20, 2019 special City Council work session meeting. MINUTES OF THE SPECIAL CITY COUNCIL WORKSESSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE MARCH 20, 2019 WORK SESSION The City Council of the City of North Richland Hills, Texas met in a Special City Council Work Session on the 20th day of March at 6.00 p.m. in the City Council Workroom. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Bostic Assistant City Manager Traci Henderson Assistant City Secretary Maleshia B. McGinnis City Attorney 1. Call to Order Mayor Trevino called the meeting to order at 6.00 p.m. 2. Discussion and Description of City Point Area and Introduction of Developer Centurion American. Mayor Trevino welcomed everyone to the meeting and shared with council to be open-minded and if it is not the direction that council wants to go, now is the time to voice their opinions. Mayor Trevino reminded council that they will not be able to vote on this item but can talk about the direction of the future. Mayor Trevino acknowledged the developer and staff's time already put into the project and they have brought a unified direction for council to consider pursuing. Mayor Trevino called on City Manager Mark Hindman to say a few words regarding the scope of project being presented to council tonight. Mr. Hindman indicated that this work session is out of ordinary protocol; however, due to the complexity of land use, size of the project and potential participation by the city, this meeting will provide council with a March 20, 2019 Special City Council Worksession Meeting Minutes Page 1 of 5 thorough look at the entire project proposal for their consideration. Mr. Hindman went on to say the development portion of the project will be discussed in work session and any financial participation by the city will be discussed in executive session. Mayor Trevino suggested creating a council committee of three to work with staff and the developer to address possible concerns before coming to council for a vote. Mayor Trevino would like Council member Wright Oujesky to chair the committee and Council members Rodriguez and Turnage to make up the remainder of the committee. Mr. Hindman confirmed that an ad hoc committee could be established; however, this committee is not eligible for executive session. Mr. Hindman called on Planning Director Clayton Comstock to introduce the item. Mr. Comstock gave a brief history of the North Hills Mall site, and presented and discussed the zoning district and street map for City Point. 3. Developer Presentation on Proposed City Point Mixed-Use Development. Mr. Comstock introduced President and CEO of Centurion American, Mehrdad Moayedi. Mr. Moayedi introduced his team; Trevor Kollinger, Project Manager, Finance & Development with Centurion American, Sean Terry, Vice President Entitlements with Centurion American, Kirk Wilson, Principal with T. Wilson & Associates, Bryan Klein, Managing Director with Ion Design Group and Connie Cooper with Ion Design Group. Mr. Moayedi shared some of Centurion American's successes and struggles with projects in the Dallas/Fort Worth area and explained the vision for the mixed-use development in North Richland Hills. There would be 75,000 square feet of retail space in addition to restaurants, active water features and 350 single-family housing units to include villas and townhomes as well as an amenities center, to include a pool and gym. Mr. Moayedi shared that Centurion American has invested in the restaurant business in order to keep their developments viable. The restaurants may change concept but will not go dark. This project would include one story underground parking to assist with green space and park areas. An additional 650 multi-family units would be a part of this development and implemented toward the end of the project. Mr. Moayedi spoke to the hotel portion of the development. It will not be a full service hotel because of the proximity of the restaurants. However, the hotel would include meeting spaces and a ballroom. In addition, there would be an entertainment venue concept of approximately 30,000 square feet to include bowling lanes. Mr. Moayedi indicated this development has a village feel to it with boutique shopping, ice cream and coffee shops. He commented that Centurion will own all of the retail. There will be minimal surface parking with majority of parking being below ground. Centurion will March 20, 2019 Special City Council Worksession Meeting Minutes Page 2 of 5 most likely own the structured parking, as it is harder to sell. Mr. Moayedi shared that they would like to use golf carts to shuttle individuals from the local hospital and doctor offices to and from the development. Mr. Moayedi continued that they would like to upgrade the waterway to improve the appearance to include retaining walls and a waterfall. Additionally, they can create a public park and or dog park with the vacant property (owned by hospital) in the flood plain to increase foot traffic. Mr. Moayedi was available to answer questions from council. Council member Welch asked Mr. Moayedi about the possibility of a brewpub or microbrewery. Mr. Moayedi said they are open to what the City Council envisions and is definitely an option. Mr. Moayedi also stated that on the retail side they are working on setting up an incubator system for North Richland Hills business owners to possibly expand to this location at a discount without it negatively impacting their current location. Council member Lombard asked Mr. Moayedi if the city's spring concert series would be an obstacle in this development. Mr. Moayedi said they would like to make it more active and increase frequency. Mayor Trevino added that the development could adjust the restaurant patios to face the concert and fountain area. Mayor Trevino shared that more than six concerts a year would be beneficial to the success of the development. Mr. Moayedi concurred with Mayor Trevino. Mr. Moayedi stated the infrastructure and parking garage would be constructed at the same time. Then followed by single family, one or two apartment pods on each end and holding off on the apartment site closest to Boulevard 26 until closer to the end of the project. Thirty to forty thousand of the seventy-five thousand square feet of retail space would start immediately. Mayor Trevino spoke to the importance of transparency and disclosure regarding the current apartment project in City Point. Mr. Moayedi assured the City Council that full disclosure is part of the project. 4. City Council Discussion on Proposed City Point Mixed-Use Development and Public-Private Partnership. Trevor Kollinger, Project Manager, Finance & Development with Centurion American spoke to three things--Public Improvement District, Tax Increment Reinvestment Zone and Local Government Corporation--Centurion would need from the city in order to move forward with the project. The creation of a Public Improvement District (PID) would encompass the boundaries of the property owned by Centurion. The levy would be put in place to finance water, sewer, drainage and roads prior to anyone else buying property. The only person involved as far as a land owner is their development group. As new property sales occur and homeowners buy houses or apartment developers buy apartment sites, they will be aware of the levy, payment terms and assessment. In March 20, 2019 Special City Council Worksession Meeting Minutes Page 3 of 5 addition to the PID, a Tax Increment Reinvestment Zone (TIRZ) was used by Centurion in another local project. As the property value grows that could be allocated to offset the assessment or be assigned to finance the parking garage. Mr. Kollinger mentioned that several entities participated in their previous development, and it is their hope that Tarrant County and Tarrant County College District would participate in this development. Mr. Kollinger also indicated that Centurion may want to create a Local Government Corporation (LGC) to finance the structured parking. This would be an ongoing discussion as the project moves forward. Mr. Kollinger was available to answer questions from council. Lastly, Centurion American shared a video about their vision for the development. Mayor Trevino commented the city has to have a vision and know what it takes to get there. The sub-committee of council will have the opportunity to work on the details, issues and ask the hard questions. This will assist in expediting the process. Mr. Moayedi said that they have a good working relationship with staff and are ready to follow their lead and get started. Mayor Trevino recessed the work session at 6.52 p.m. Council member Brent Barrow left the meeting at 6.53 p.m. 5. EXECUTIVE SESSION 5.a SECTION 551.087: DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS AT CITY POINT ADDITION, BLOCK 1, LOT 2; BLOCK 2, LOTS 1A AND 1 B; AND BLOCK 3, LOT 1 Mayor Trevino announced at 6.52 p.m. that the City Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.087: Deliberation regarding Economic Development Negotiation at City Point Addition, Block 1, Lot 2; Block 2, Lots 1 A and 1 B; and Block 3, Lot 1. Executive Session began at 6.58 p.m and concluded at 7.54 p.m. Mayor Trevino adjourned Executive Session at 7.54 p.m. and convened into the Special City Council Work Session. 6. Adjournment Mayor Trevino adjourned the Special City Council work session at 7.55 p.m. March 20, 2019 Special City Council Worksession Meeting Minutes Page 4 of 5 Oscar Trevino, Mayor ATTEST: Traci Henderson, Assistant City Secretary March 20, 2019 Special City Council Worksession Meeting Minutes Page 5 of 5 r4RH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Approve minutes of the March 25, 2019 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the March 25, 2019 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE MARCH 25, 2019 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 25th day of March at 6.00 p.m. in the City Council Workroom prior to the 7.00 p.m. regular City Council meeting. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Tim Welch Council, Place 7 Absent: Scott Turnage Council, Place 6 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Bostic Assistant City Manager Jimmy Perdue Managing Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6.00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Council member Lombard advised he has a conflict of interest with item F.3 and would abstain from discussion and voting. 2. 2018 POLICE DEPARTMENT AND FIRE DEPARTMENT ANNUAL REPORTS Fire Chief Stan Tinney presented the 2018 annual report. The department responded to 8,354 calls for service. This is the third consecutive year the city has received over 8,000 calls. The department's response time (dispatch, turnout and travel) is six minutes March 25, 2019 City Council Meeting Minutes Page 1 of 12 and eleven seconds. The city provides and receives mutual aid from area municipalities. The city responded to 622 calls for mutual aid and the city requested 165 calls for mutual aid. Chief Tinney reviewed the department's accomplishments for the year. The department received Best Practice Recognition; all engineers are certified as aerial operators; placed three apparatus units (engine and two aerials) in service and completed a successful ISO review in August. Police Chief Jimmy Perdue presented the 2018 annual report. The department experienced a 6% decrease in Uniform Crime Report (UCR) Part I offenses compared to the previous year. Significant decreases were seen in aggravated assault and burglary. The department also experienced a 2% decrease in UCR Part II offenses, with a significant decrease in simple assaults and vandalism. The department issued 17,399 violations for the year. Chief Perdue reviewed the department's accomplishments for the year. The department implemented body worn cameras; volunteer program surpassed 100,000 hours of volunteer time; acquired SWAT tactical robot; implemented uAS (drone) program; conducted a joint active shooter integrated response training; conducted 5th annual women of law enforcement conference; record turnout for national night out; Facebook LIVE beat meetings; and victim assistance program. Chief Perdue informed City Council he previously provided the required racial profiling report, but did not include one chart. He advised that he would send City Council the chart under separate cover. 3. DISCUSSION OF SMITHFIELD TRANSIT ORIENTED DEVELOPMENT City Manger Mark Hindman informed City Council a consultant was hired to review and provide an assessment for the Smithfield Transit Oriented Development. He introduced Jason Claunch with Catalyst Commercial. Mr. Claunch informed City Council he reviewed the vision and regulating plans for the Smithfield Transit Oriented Development (TOD). He was tasked with validating the vision for the TOD. The market demand includes: over 200,000 square feet of new retail/restaurants (10-minute drive time), 245 residential units annually and 16,000 square feet of office space. The city has the following factors, which will contribute to a successful TOD- vacant/available land that may be assembled, established vision (regulating plan), strong traffic counts, market demand for residential, retail and office and central location to area drivers (workforce, visitors, residents and commuters). He advised the majority of retail depends on the capture rate of wallet share within the primary trade area. The retail demand is based on a ten minute drive time from the station. Mr. Claunch reviewed traffic counts for streets that surround and are adjacent to the TOD. The identified roadblocks include: fragmented ownership; gap between established vision and market; lack of public infrastructure; lack of pedestrian connectivity from platform to greater development (especially Main St); competition with existing regional retail (HomeTown, Rufe Snow-Watauga and North East Mall) and lack of March 25, 2019 City Council Meeting Minutes Page 2 of 12 marketing and brand recognition. Mr. Claunch commented the current TOD regulating plan is relevant as a guide for land use. He noted the percentage required for first floor commercial is aggressive. He stated that City Council and staff should maintain visions, but also consider variances that meet with the spirit of the regulating plan. The public infrastructure is a priority to activate the area and he recommends the following: (1) Main Street reconstruction - improvements, specifically area along Main to include Center and Snider; (2) Center Street connection; (3) mixed-use activation-development of 14 acres located along Davis Boulevard; (4) Smithfield activation-land assembly for South Main Street tract of land and (5) Main Street activation. The next steps he sees for the city include: calibrate master plan and design concepts; create a merchandising strategy; develop and launch branding/marketing strategy; implement infrastructure/CIP; define incentive policy; create targeted list of developers; issue RFP and negotiate and execute development agreement. 4. DISCUSSION OF IRON HORSE GOLF COURSE CAPITAL IMPROVEMENTS Managing Director of Community Services Vickie Loftice informed City Council discussion regarding capital improvements for the golf course began in July 2018 with the budget work session. City Council expressed an interest to make improvements at Iron Horse. Subsequently, an item was placed on the October 22, 2018 [sic] work session to discuss the best way to move forward with capital improvements. The city could either phase in smaller improvements as discussed in July, or take a comprehensive approach to planning and construction that would include professional design services, course analysis, flood study and irrigation design. Staff was directed to move forward with the comprehensive approach. At the October meeting, City Council and staff discussed the order and priority of improvements. City Council and staff discussed the playing areas, playing corridors and erosion. The desire was to focus on the playing areas and playing corridors. City Council also discussed the amount to invest in the captial improvements. Ms. Loftice advised that she recalled City Council indentifying 3 million for improvements. Following the October meeting, staff moved forward and issued a request for proposals. Three firms were interviewed and GolfScapes was selected for professional design services. Staff negotiated a fee for scope of services in an amount not to exceed $285,000. Ms. Loftice reviewed cost projects for golf course improvements and the project timeline assumptions. Staff is bringing forward this item to seek Council's direction with staff's approach to issue bonds in the amount of 3.285 million. An item to consider the professional design services agreement is scheduled for the April 8, 2019 City Council meeting. The consensus of City Council was to move forward with the project. City Council and staff discussed improvements that were included in the proposal. The question was raised about the pavilion. Ms. Loftice informed City Council the improvements did not include the pavilion. Council member Wright Oujesky commented that she would like the March 25, 2019 City Council Meeting Minutes Page 3 of 12 clubhouse and pavilion to be updated. Mayor Trevino recommended City Council wait for the results of the study. EXECUTIVE SESSION There being no items posted for Executive Session, Mayor Trevino adjourned work session at 6.57 p.m. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order March 25, 2019 at 7.05 p.m. Present: Oscar Trevino Mayor Mike Benton Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Brent Barrow Council, Place 4 Tim Welch Council, Place 7 Absent: Scott Turnage Council, Place 6 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION - COUNCIL MEMBER BARROW Council member Barrow gave the invocation. A.2 PLEDGE - COUNCIL MEMBER BARROW Council member Barrow led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. March 25, 2019 City Council Meeting Minutes Page 4 of 12 A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 6-0. B.1 APPROVE MINUTES OF THE MARCH 4, 2019 REGULAR CITY COUNCIL MEETING. B.2 AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH KIMLEY-HORN ASSOCIATES, INC. FOR THE NRH ACTIVE TRANSPORTATION PROJECTS FOR TRAIL AND ON-ROAD SYSTEMS IN THE AMOUNT OF $113,500. B.3 AUTHORIZE PAYMENT TO BOUND TREE MEDICAL, LLC FOR CONSUMABLE MEDICAL SUPPLIES FOR AN AMOUNT NOT TO EXCEED $144,080, USING AN INTERLOCAL AGREEMENT WITH THE CITY OF CEDAR HILL. B.4 APPROVE RESOLUTION NO. 2019-017, CONTINUING PARTICIPATION IN TARRANT COUNTY"S HOME INVESTMENT PARTNERSHIP PROGRAM. C. PUBLIC HEARINGS CA SUP 2018-08, ORDINANCE NO. 3573, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM SOHAIL DHARANI FOR A SPECIAL USE PERMIT TO ALLOW FUEL SALES AT 7605 BOULEVARD 26, BEING 0.6913 ACRES DESCRIBED AS LOT 1, BLOCK 2, RICHLAND TERRACE ADDITION. APPROVED Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a special use permit to allow fuel sales at 7605 Boulevard 26. The property is located across the street from the March 25, 2019 City Council Meeting Minutes Page 5 of 12 City Point development. The area is designated on the Comprehensive Land Use Plan as retail and the current zoning is C-2 commercial. Mr. Comstock provided site photos of the property. Applicant Sohail Dharani, 3100 Lackland Road, Fort Worth, presented request and was available to answer questions from Council. He informed City Council they have completed everything asked of them by the city. Mr. Comstock presented staff's report. The site has an existing convenience store, fuel sales pump and canopy. The site has driveway access to Boulevard 26. The applicant submitted a landscape plan, which would be required to meet conditions of the special use permit. Additional required improvements include: replacement of existing trees with three inch caliper trees, paint refuse container doors to match building, ensure all light fixtures are parallel to the ground and irrigate all landscape areas. The conditions of the special use permit include: authorization of fuel sales in conjunction with convenience store; landscaping must be installed prior to issuance of certificate of occupancy; use of luminous tube lighting prohibited; consolidate driveways into single driveway (35 feet width maximum); construct a five foot wide sidewalk adjacent to Boulevard 26; provide vehicle connection and easement to adjacent property; special use permit expires three years from approval date and use is considered a legal non-conforming use and may continue operation. The Planning and Zoning Commission, at their March 7, 2019 meeting, recommended approval with a vote of 7-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY MAYOR PRO TEM BENTON TO APPROVE ORDINANCE NO 3573. MOTION TO APPROVE CARRIED 4-2, WITH MAYOR PRO TEM BENTON AND COUNCIL MEMBERS RODRIGUEZ, LOMBARD AND WELCH VOTING FOR AND COUNCIL MEMBERS WRIGHT OUJESKY AND BARROW VOTING AGAINST. March 25, 2019 City Council Meeting Minutes Page 6 of 12 C.2 TR 2019-01, ORDINANCE NO. 3574, PUBLIC HEARING TO CONSIDER AMENDMENTS TO SECTION 118-1 (DEFINITIONS), SECTION 118-565 (SCHEDULE OF PERMITTED USES BY CHARACTER ZONE), SECTION 118-631 (TABLE OF PERMITTED USES), SECTION 118-633 (SPECIAL LAND USE REGULATIONS), AND SECTION 118-711 (ALCOHOLIC BEVERAGES) OF THE NORTH RICHLAND HILLS ZONING ORDINANCE REGARDING ALCOHOL RELATED USES. APPROVED Mayor Trevino opened the public hearing for TR 2019-01, Ordinance No. 3574 and called on Director of Planning Clayton Comstock to present item and its companion item F.1. He announced that City Council will take separate action on each item. Mr. Comstock informed City Council the item before them this evening is to consider a text revision to the zoning ordinance regarding alcohol related uses. The revisions would add and define several new land uses in the zoning ordinance and provide associated development standards. The new land uses include: bar, brewpub, taproom or wine bar and brewery, winery or distillery. The revision also assigns land uses to appropriate categories and zoning districts. Companion item F.1, Ordinance No. 3576 incorporates reporting standards removed from the zoning ordinance and updates text as necessary to remove conflicting language and clarify regulations. A brewpub, tap room or wine bar would be allowed upon approval of a special use permit in zoning districts C-1 , C-2, 1-1, 1-2, Town Center core. A bar would be allowed upon approval of a special use permit in zoning district C-2. A brewery, distillery or winery would be allowed upon approval of a special use permit in zoning districts 1-1 and 1-2. Mr. Comstock advised the land use for brewpub, tap room or wine bar in transit oriented development districts upon approval of a special use permit includes: Historic TOD, TOD Core, general mixed use (Iron Horse and Smithfield), arterial mixed use and high intensity mixed use. The land use for bar in transit oriented development districts upon approval of a special use permit includes: Historic TOD, TOD Core, arterial mixed use and high intensity mixed use. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE ORDINANCE NO. 3574. MOTION TO APPROVE CARRIED 6-0. March 25, 2019 City Council Meeting Minutes Page 7 of 12 FA CONSIDER ORDINANCE NO. 3576, AMENDING CODE OF ORDINANCES CHAPTER 6, ALCOHOLIC BEVERAGES, ARTICLE I, IN GENERAL, REGARDING PERMIT REQUIREMENTS FOR CERTAIN ESTABLISHMENTS SELLING ALCOHOLIC BEVERAGES. APPROVED This item was presented in conjunction with item C.1. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY MAYOR PRO TEM BENTON TO APPROVE ORDINANCE NO. 3576. MOTION TO APPROVE CARRIED 6-0. C.3 TR 2019-02, ORDINANCE NO. 3575, PUBLIC HEARING TO CONSIDER AMENDMENTS TO ARTICLE II ADMINISTRATION AND ARTICLE III SITE PLANS OF THE NORTH RICHLAND HILLS ZONING ORDINANCE REGARDING THE EXPIRATION AND WITHDRAWAL OF APPLICATIONS. APPROVED Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to present the item. Mr. Comstock informed City Council the request is a text revision to the zoning ordinance. Staff has a number of applications on file that date back four to five years. If approved, Ordinance No.3575 authorizes staff to address expired applications related to zoning changes, special use permits, site plans and Zoning Board of Adjustment. Staff will be able to ensure applications progress through the development process in a timely manner. Staff proposes the applicant be notified in writing that his/her application will expire in 180 days after date of notice if: (1) applicant fails to respond to notice and (2) applicant fails to request extension of time. The application will be considered expired if the applicant fails to respond to the notice. Staff also proposes a 50% refund of the application fee. An expired application will become null and void and will require a new application, which will be subject to requirements in effect at time of most recent filing. An extension may be granted by the city for good cause shown based on good faith reasons provided by the applicant. If no action is taken, the application will automatically expire after extension period. The Planning and Zoning Commission, at their March 7, 2019 meeting, recommended approval with a vote of 7-0. In response to Council member Lombard's question, Mr. Comstock informed City Council the extension period is considered on a case by case basis. City Attorney Maleshia McGinnis informed City Council currently there is a process in March 25, 2019 City Council Meeting Minutes Page 8 of 12 place in which the applicant can withdraw their application. This amendment will provide due process and notice to applicants whose applications are older than 180 days. In response to Council member Welch's question, Mr. Comstock informed City Council staff researched other cities to see if they refund any portion of the application fee. The majority of the expense is associated with publishing legal notices and staff time to place signs on property. Staff believed 50% of the application fee is justified. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER BARROW TO APPROVE ORDINANCE NO. 3575, WITH THE STIPULATION TO REMOVE REFUND OF APPLICATION FEE. MOTION TO APPROVE CARRIED 6-0. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 CONSIDER ORDINANCE NO. 3576, AMENDING CODE OF ORDINANCES CHAPTER 6, ALCOHOLIC BEVERAGES, ARTICLE I, IN GENERAL, REGARDING PERMIT REQUIREMENTS FOR CERTAIN ESTABLISHMENTS SELLING ALCOHOLIC BEVERAGES. City Council considered and took action on this item earlier in the meeting. F.2 CONSIDER RESOLUTION NO. 2019-018, AUTHORIZING THE CITY MANAGER TO EXECUTE AND DELIVER A CONTINUING DISCLOSURE AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND THE TRINITY RIVER AUTHORITY OF TEXAS. APPROVED March 25, 2019 City Council Meeting Minutes Page 9 of 12 Director of Finance Mark Mills presented item. The request before City Council is to approve Resolution No. 2019-018, authorizing the city manager to execute Trinity River Authority's (TRA) continuing disclosure agreement. Staff received a request from TRA to update the current continuing disclosure agreement to comply with changes to SEC Rule 15c2-12. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RESOLUTION NO. 2019-018. MOTION TO APPROVE CARRIED 6-0. F.3 APPROVE AWARD OF BID NO. 19-009 TO DIPPIN' DOTS, L.L.C. FOR A THREE YEAR AGREEMENT TO PROVIDE BEADED ICE CREAM FOR RESALE AT NRH2O FAMILY WATER PARK IN AN AMOUNT NOT TO EXCEED $78,000 ANNUALLY. APPROVED Mayor Trevino announced that Council member Lombard has a conflict of interest and would abstain from discussion and voting on the item. Council member Lombard filed an affidavit of disqualification with the city secretary stating that his brother-in-law is an officer for the company. Council member Lombard left the dais at 7.42 p.m. NRH2O General Manager Frank Perez presented item. The City Council is being asked to approve a three year agreement with Dippin' Dots, L.L.C. to provide beaded ice cream at NRH2O. A MOTION WAS MADE BY MAYOR PRO TEM BENTON, SECONDED BY COUNCIL MEMBER BARROW TO AWARD BID NO. 19-009 TO DIPPIN' DOTS, L.L.C. MOTION TO APPROVE CARRIED 5-0-1, WITH COUNCIL MEMBER LOMBARD ABSTAINING. FA AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR THE SALE OF UNIMPROVED CITY-OWNED PROPERTY AND EXECUTE ALL OTHER NECESSARY DOCUMENTS FOR THE SALE OF 4705 CUMMINGS DRIVE TO JOHN I. ESCOTO & MARY E. ESCOTO IN THE AMOUNT OF $72,000. APPROVED March 25, 2019 City Council Meeting Minutes Page 10 of 12 Council member Lombard returned to the dais at 7.45 pm. Director of Economic Development Craig Hulse presented item. The item for City Council's consideration is a contract for sale of city owned property located at 4705 Cummings Drive. The purchaser will construct a single family home on the residential lot. In June 2015, a lien was filed to remedy substandard building conditions, which resulted in the house being demolished. On May 1, 2018, the city acquired the proeprty for failure to pay taxes. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR THE SALE OF UNIMPROVED CITY-OWNED PROPERTY AND EXECUTE ALL OTHER NECESSARY DOCUMENTS FOR THE SALE OF 4705 CUMMINGS DRIVE IN THE AMOUNT OF $72,000. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino announced that City Council did not meet in Executive Session. H. INFORMATION AND REPORTS H.1 Announcements Council member Lombard made the following announcements. Help us welcome author Gretchen Rubin to the North Richland Hills Library this Wednesday, March 27. Ms. Rubin will visit to release her newest non-fiction book "Outer Order, Inner Calm." A ticketed reception will be held at noon, followed at 1 p.m. by a free speaking engagement and book signing. Please visit the library's website for more information. Join us for a family movie night on the NRH Centre Plaza this Friday, March 29 featuring the classic movie "Ferris Bueller's Day Off." The movie will begin at 7.30 p.m. Seating is on the lawn. Bring your lawn chairs, blankets and snacks. Admission is free and concessions will be available to purchase. Contact the NRH Centre with any questions. 'Round the Town with Oscar monthly bicycle rides and walks resume in April. The rides and walks provide residents a great opportunity to get outdoors, visit with Mayor Trevino and other city leaders, meet new people and be active in NRH. Ride and walk routes will March 25, 2019 City Council Meeting Minutes Page 11 of 12 change each month. Please visit the city's website to view the schedule and locations. Kudos Korner - Scott Pearce and Jason Smith, Parks Department - A resident emailed her thanks for the Parks Department employees who helped her husband. Scott and Jason noticed the man struggling to remove a tree that had fallen on two cars in the family's driveway and stopped to assist him. The resident said we have amazing staff and she was very appreciative that they would take time to help. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7.49 p.m. Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary March 25, 2019 City Council Meeting Minutes Page 12 of 12 k4FItH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Consider renewing bid no. 17-010 with Petra Chemical Acquisition Company, LLC dba DCC, Inc. for aquatic chemicals for NRH2O Family Water Park and the NRH Centre in an amount not to exceed $80,000. PRESENTER: Frank Perez, NRH2O Aquatic Park Manager SUMMARY: City Council is being asked to renew bid no. 17-010 with Petra Chemical Acquisition Company, LLC dba DCC, Inc. for aquatic chemicals for NRH2O Family Water Park and the NRH Centre. GENERAL DESCRIPTION: This item is to renew a contract to supply pool chemicals for NRH2O Family Water Park and the NRH Centre. The chemicals are utilized for sanitizing and balancing the approximately 1,055,000 gallons of treated pool water at NRH2O and the NRH Centre. The two major chemicals utilized for sanitation are Sodium Hypochlorite (NaOCI) and Muriatic Acid (HCI). Two additional minor chemicals, Calcium Hypochlorite (CaOCI) and Sodium Bicarbonate are also included in the renewal. Formal bids were solicited and a contract to provide these materials was approved at the March 6, 2017 Council Meeting. The initial 2017 contract was for a period of one (1) year and included an option to renew for four (4) additional twelve (12) month terms. Petra Chemical Acquisition Company, LLC dba DCC, Inc. provided the best pricing and has provided timely and responsive service to NRH2O and the NRH Centre for many years. Staff projects that approximately 67,000 gallons of Sodium Hypochlorite, 4,000 gallons of Muriatic Acid, 700 pounds of Calcium Hypochlorite and 1500 pounds of Sodium Bicarbonate will be used during the 2019 season. Staff is requesting authorization for expenditures not to exceed $80,000. Payments for utilization of this multi-year contract may be authorized annually during the budget process for the corresponding renewal terms provided funds have been budgeted for each remaining year of the contract, and the terms and conditions of the contract have not changed. Those payments will not require additional City Council approval. k4FItH NORTH RICHLAND HILLS While NRH2O Family Water Park is owned and operated by the city, it is not funded by city property taxes. It is an enterprise fund that is supported by the revenues the park generates. Funding for this item was included in the FY 18-19 Adopted Budget. RECOMMENDATION: Renew bid no. 17-010 with Petra Chemical Acquisition Company, LLC dba DCC, Inc. for aquatic chemicals for NRH2O Family Water Park and the NRH Centre in an amount not to exceed $80,000. N (ORTI i RICIALAND I............III , L S City Choice DCC Inc. Doug Dean 2929 Storey Lane Dallas, TX 75220 972-224-1669 Re: 17-010 for Aquatic Chemical for NRH20 and NRH Centre. Dear Mr. Dean, Referenced contract was for one(1)year with four(4)options to renew for additional twelve (12)months each. The original contract was for the period of March 6, 2017 through March 7,2018. The effective dates for the 2nd renewal option will run from March 7, 2019 through March 6, 2020. The North Richland Hills Purchasing Department hereby extends an invitation to DCC Inc. for an additional one(1)year period for this contract as awarded March 6, 2017. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the option renewal period through March 6, 2020. ❑ Yes, DCC Inc. will accept the offer to extend the same contract pricing through March 6, 2020. Yes, DCC Inc. will accept the offer to extend the contract through March 6, 2020, but with the attached price changes. ❑ No, DCC Inc. will NOT accept the offer to extend the same contract pricing through March 6, 2020. Please email response to r�i�ri ia � �}��i„kt �w�w,� ASAP. Sincerely, .,_ Eva Ramirez Dols I)+, ' Buyer IQ6'iiaal Ac °.otinl, Manger 2929 Storey Lane Dallas, Texas 75220 (972) 224-1669 o (800) 383-0507 n c I . FAX (972) 224-1758 City of North Richland Hills /NRH2O & NRH Centre Chemical Pricing Notification DCC offers the following contract pricing for The City of North Richland Hills. The following rates will take effect 3/7/2019 to 3/6/2020, with the option of(2) 1 Year Renewal. DCC will honor Terms and Conditions set forth in Contract No. 17-010, between DCC and The North Richland Hills. DCC accepts renewal of Contract 17-010 for Aquatic Chemical for NRH2O and NRH Centre at the following rates. Sodium Hypochlorite Solution 10.5% single rate: $1.08 (per gallon) Support Chemicals 111arts Ete. Hydrochloric Acid - $2.98 per gallon $89.40(30 Gallon) Hydrochloric Acid - $2.98 per gallon $163.90 (55 Gallon) Sodium Bicarbonate (50#Bag) $.3276 # $16.38 Calcium Hypochlorite/ Granular(100# Pail) $1.55# $155.00 1+ er eaa c Serr �c,e or l: cwlivc� 5 ;� a ao�t : itcr 5;1161 1 11 eekend or 1-lolicl:� • The emergency overtime support includes a tariff destination charge and a four(4)hour minimum for labor based on a$90.00 per man-hour over time rate. TO PLACE AN ORDER: Please call our customer service representative @ 972.224.1669 or send an email to dccsales@dcc-pools.com Doug Dean DCC, Inc. Petra Chemical Company 2929 Storey Lane Dallas,TX 75220 972.224.1669-Main 972.224.1758- Fax 972-815-9415-Cell _I Tf III CITY OF CHOICE PURCHASING DEPARTMEN"17 REQUEST .. 17-01-0 A.QtJXn.c Cl. W FOR NRI-1.20 AND NRH CENTRE BIDS DIJE WEDNESDAY, B . .IJARY 15. 2017. 1 1NV1['FA'T10N1'() BID The City ot'North Richland Hills is accepting sealed bids From ad l. interested parties for: Bid "IN urrrbcr; 17-010 Bid Type: IU'IQUKII�Y�'TFOR 1311") I3i d 1\!,a rne" Aquatic Cheinicals ftw"JN 1�1120 and 11, RI I Centre Bid Due Date: Wednesday, February l fit,2017 Bid 2,00 P,M, Central S'tandard'Firne !,3 d Conkrence: 114one Sche(fi,ded f(,,)r qwstions-,1 dnesday, kFebruary 8, 2017 Date,I We Tl"nae: 12,00 P,M, Cemra] Standwd'Fime I- CUMENFIS MA"It' BF SUBMITTED ELECTRONK.A.1,LY VIA: .... ...... ................... ................ .......... DOCI J1VF',1SJTS MAY BE DELIVERED TO: 111__.___... ................ 11 I—— ..................... '1-1111........- City of North Richland [Jills Purchasing, A.ttn: 17 01.0 Bid Aquatic Chemicals for NR.F120 and NR11. Centre 4301 City Point Drive North Richland Hills, TX 76180 if&,�dliverli-nga bid, jpaxd�xt please ifflchAde One (1) hard copy and One(1) s(#T coj�y on Flash drib�e or C9R,()1U'. Submit docuaic,,nts ii,h a sealed cmdope with the fbIlowing inforrnadon mad,-cd phdrdy on the ftorut,,, NFIN: ]PUR1111A'SI NC�' DIEPAJZTM Pli"T I? 910 A Q UAT][CC,I I EMI ; LS F1011t NR1120 A.NDN"'1.,U1 CEINIFIRE IN() oral exphmnoJon in regard to 0-w of the v,,,jfl be rnade, and rio oral ms_...w6ons mfl be given after 0ie, prc hid rn c) tet ecting, .uid hc[6 e thc award ofthe ( ntn 1�tu,q�,`(,-,sts ffltei,ested vudors f6i additional information or intCr t PrCA.t10D. 01" the �nfrm-tnatk,)n Mch.ided in the specificatioms should be directed un writing as a question rek.t.ted to Ifils Nd on ]Public, Purchase arid the quesfion will be answered on PLINk, ,"Adendurns will also be posted to Puffific, Piurchzisc, It wfll be the vendor's k) cficck all infornaficn rehiled to -fhks bid. on Pulblic, Purchasc Ibci6re Th�, ;,,ity "WIAh f6chland Ifids rcseiwc i the ri„ht 10 rcject in part or drr whole all Nds wcuivc any toc-ifjicalities 16rthe bem nAcrest ofthe 01y OH',Iorth Rich hand I H'fls. 3 State o .... County of m _ _ --- verifies that: (Name) (1) He/She is owner,partner, officer, representative, or agent of C /7 6...` . , has submitted the attached bid: (Company Name) (2) :ei S«e is fully informed in respect to the preparation, contents and circumstances in regard to attached bid; (3) -`either said bidder nor any of its officers,partners, agents or employees has in any way colluded, conspired or agreed, directly or indirectly with any other uiddor, firm or person to submit a collusive or sham bid in connection will attached bid and the price or prices quoted herein are fair and proper. PRINTED NAME JQ Subscr1ed a id sworn to before me this , r r ,µ ow � . ..Day o€µ 2017. " . % ......... County,Texas. My commission expires` 11271- . THIS FORM MUST BE COMPLETED,NOTARIZED AND SUBMITTED WITH BID 10 ID C !,"RFIFICA IIFIGN 'the I'ndersJgi wd, in submitting lUs, bid, represcilbi and certi fies� a, I Ichdic is My Ohnined regamfing the pwpwvHm4 contzrtts and MmnWirces of the allmAwd W; K He;sh ., pi,op ues lo fun% all equWnwMemko at Oie prices, quoted and bid us in s,i Het accoi(fat we wnthi the conditi(�)ns and specificaiions stwcd herc�in; v Tbaz AN be at m) Inc a AwndutsUnIng as to the intent oF the sped neadons or iiw ondtions' U'.m be cwercome or OewWd aRwhe Nds am opetud; I HoAhe 0 an equM oppmttuthy emphyen MKI WM not discriminate Mth regard U)racq, cok)i , otion, age oc sex in the perInmance of IN connect, c, n c wa,,hrsugned heieby certifies, thal LAW A; read, understands and agrees that accd pmn e try the Oly of t,k)fth WhAd IhHs of ffie bk1den"s offea by issuance, or a plim,J),,ise f,',ader vvill mew a bWding connum, 101her, he/she agrecs to hilly comp° ith d,ocuni ,wan y Ci)mus hwvwAh nwde a part of1b; MY&pnxumnmM, j..., -------- ..... ZIP CITY, vrATE A k 'FUJAMME: 97 2. 2 Z, it d 4: el . ........... ....... ......... ............ ........... ---------------- .......... . ..... ..................... PRINKA) NAMIE� ...... .............................................. -11) ................. ................ 11 will l:£e, "£vt+a9:°Gle l n W 1 111 << zortif r,lr,lcernent awal,r PACCS .7.c to ren'Iclin, film f61 do: t�`xa,03 (12) mmth, ��;�,��„�.��a��zai. ��s.',��"i��.l. t tli , Chy's, „Td4 , the agmcment may be aula,*rsrcrl Or Tur (4) ad flT,l.ol°xal wvAr,r: oilth (12) month jimiods 81 rl &cc pma;rr" ed by the r,mu,tmr. I DlJR.lP^,11£ W,. We ( he ror,rxP.1,°r,;,W IN, ,,tia,.x;r;;sH .,1 1(,, hL�£ �toj 1` a'SJVa1(.ed 11f.R;In are md4.lced 1`>chnv f.11(„'.; and tf lr.G.t that the ��:�a.,Yxcfif.' of such af,C�u. "''r; 619"1 4£y' a,t41w'.l"1 lz 1;,h1%'lifI a ifl(ii4,. 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W owe,vvHWkW 'off JM*Is uscobe WxBbW Iiiiiewite,alIvy limi innoWw't im��n m�,frono o,artie due4lkm 4*'Un kWAd g"IMMOft 0911,W'OF R 1WRIO IrIosytw atom oft",AND Him amoble iroinomm in not roodwirmi #0 load fmAly? yen . ......................... .y .....[) fdm imoffspinobulatnor n000d m tbdmn Ifm"onW110,11,ro"Al jar which"jgx�w govamumi aMcmaerves on an officer iiiiipr q*m,I*K 4W 111111wide an oww"hip lale rmmmmd of cx*JW/vtovt air INK". X ---------- ... ..... .............- ........................—.. ........................... I tO b�gy,it Mv-4 v oni)r hevi on fim load qLarm mart r*km tx rK tm 4 Tmvdmu 410 W Mbtn�=am Go It'"',love gft in 1'r4wfion I dLwcjibwJ iiiii SBcinn P&M901 ............................. ---------------- -7 �L-11 rr W a W U1 I/ ......................................... ---------- ........... 1111!!UM p(WRM 11�7 Tom G111111 vo G"In WHA M11 �vww offilike i9ste U.Izi I 10MA116 �8 2929 Storey Lane Dallas, Texas 75220 (972) 224-1669 a (800) 383-0507 Inc . FAX (972) 224-1758 website: www.dcc-pools-com email: sales@dcc-pools-com I: CC INC. - Business References The t"'rkat Wolf Lodge, Michael Schafer—Aquatics Maintenance Manager 817-538-2220 aoawli�:l.�.C.�fl�+,�.�"��a ICM�dali�,, uagba NRH2O Walaar Park f rank Perez, 817-4127-6500 1larwaiiaan�all� -fJaa•iaraall"1"l�ae f'naftaa �k�aaaaaokell' a�asf1e1a1 �' Clint Hill—General Manager 972-675-8888 City of Hurst Kyle Gordon 817-896-3887 of k1+UN"(] Don Henderson-Parks Manager 817-952-2308 l tAA'1, 95 2 ,93 "1`own o F 1p giver. ound Chuck.0pnirngs 972-768� 91 &I1ash 11<in donor Water Park—Cantons 11udson Oaaks fpre�eaayiVle�Mapco aiockaes Johnny Blevins-Owner Vdroluuq,rar ao flashkirrrla.atitiaa �br,f;flmxosu_l, Water Town own Water Park Johnny Blevins-Owner City of Graaild Prairie Jeremy Thomas 817-683-4646 gllMrlknl,aaS;lu V aq'r ��cSF-ttbn5 tkF- -YndU1t1ZV &at2dalLdl k4FItH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Consider Resolution No. 2019-020, authorizing submission of Tarrant County 9-1-1 District FY2019 Public Safety Answering Points Assistance Program allocation in the amount of$58,713. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The Tarrant County 9-1-1 District (TC9-1-1) FY2018 Public Safety Answering Points (PSAP) Assistance Program provides reimbursement for pre-determined allowable expenses that are reviewed annually by the TC9-1-1 Board of Managers. Under the FY2019 PSAP Assistance Program, the Police Department will request reimbursement up to $58,713 for the dispatch consoles annual maintenance services agreement with Motorola Solutions and the system upgrade agreement with the City of Fort Worth. GENERAL DESCRIPTION: TC9-1-1 determines the amount of the total available funding under the PSAP Program, the annual funding request limits and disbursements, as well as the parameters for utilization of the funding. The Police Department is eligible to request funding through the PSAP Program reimbursement process. TC9-1-1 has notified the City that our agency's FY2019 PSAP Program allocation is $58,713. Allowable expenses are limited to PSAP-related equipment, maintenance, furniture, training, etc. supporting the communications/dispatch setting. Under the FY2019 PSAP, the Police Department will submit to TC9-1-1 an application for funding up to $58,713 for the reimbursement of the dispatch consoles annual maintenance services agreement with Motorola Solutions and the system upgrade agreement with the City of Fort Worth. Once the services and upgrade agreements have been paid by the city to Motorola and to the City of Fort Worth, respectively, the Police Department will submit a reimbursement request to TC9-1-1. The deadline to submit the reimbursement request is August 31, 2019. RECOMMENDATION: Approve Resolution No. 2019-020. RESOLUTION NO. 2019-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AUTHORIZING SUBMISSION OF THE ALLOCATION APPLICATION FOR THE TARRANT COUNTY 9-1-1 DISTRICT FY2019 PUBLIC SAFETY ANSWERING POINTS ASSISTANCE PROGRAM WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for and to make appointments for the conduct of business relative to the FY2019 Tarrant County 9-1-1 District Public Safety Answering Points Assistance Program allocation; and WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills to request the funds available under this Program for the dispatch consoles annual maintenance services agreement with Motorola Solutions and the system upgrade agreement with the City of Fort Worth; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills hereby authorizes and approves the submission of the FY2019 Tarrant County 9-1-1 District Public Safety Answering Points Assistance Program allocation and makes appointments for the conduct of business relative to allocation. SECTION 3. The City Council of North Richland Hills designates Public Safety Director Jimmy Perdue as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the funding request on behalf of the applicant agency. SECTION 4. The City Council of North Richland Hills agrees that the loss or misuse of Tarrant County 9-1-1 District Public Safety Answering Points Assistance Program allocation funds or failure to comply with all funding requirements may result in suspension or termination of award funds, the repayment of award funds, and/or other remedies available by law. SECTION 5. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City of North Richland Hills in conflict herewith are hereby amended or repealed to the extent of such conflict. Resolution No. 2019-020 Page 1 of 2 PASSED AND APPROVED this the 8t" day of April, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director Resolution No. 2019-020 Page 2 of 2 k4FItH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Consider Resolution No. 2019-021, authorizing submission of Tarrant County 9-1-1 District FY2019 P25 Radio Interoperability Assistance Program allocation in the amount of$53,589. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The Tarrant County 9-1-1 District (TC9-1-1) FY2019 P25 Radio Interoperability Assistance Program (P25 Radio) provides reimbursement for pre-determined allowable expenses that are reviewed annually by the TC9-1-1 Board of Managers. Under the FY2019 P25 Radio Program, the Police Department will request reimbursement up to $53,589 for the Motorola WAVE mobile communicator renewal and the purchase of portable radios from Motorola Solutions. GENERAL DESCRIPTION: TC9-1-1 determines the amount of the total available funding under the P25 Radio Program, the annual funding request limits and disbursements, as well as the parameters for utilization of the funding. The Police Department is eligible to request funding through the P25 Radio Program reimbursement process. TC9-1-1 has notified the city that our agency's FY2019 P25 Radio Program allocation is $53,589. Allowable expenses are limited to P25 radio-related equipment, infrastructure, services and fees. Under the FY2019 P25 Radio Program, the Police Department will submit to TC9-1-1 an application for funding up to $53,589 for the reimbursement of the Motorola WAVE mobile communicator renewal and the purchase of portable radios from Motorola Solutions. Once the purchase has been completed and paid by the city to Motorola, the Police Department will submit a reimbursement request to TC9-1-1. The deadline to submit the reimbursement request is August 31, 2019. RECOMMENDATION: Approve Resolution No. 2019-021. RESOLUTION NO. 2019-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AUTHORIZING SUBMISSION OF THE ALLOCATION APPLICATION FOR THE TARRANT COUNTY 9-1-1 DISTRICT FY2019 RADIO INTEROPERABILITY ASSISTANCE PROGRAM WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for and to make appointments for the conduct of business relative to the FY2019 Tarrant County 9-1-1 District Radio Interoperability Assistance Program allocation; and WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills to request the funds available under this Program for the WAVE mobile communicator renewal with Motorola Solutions and the purchase of portable radios from Motorola Solutions; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills hereby authorizes and approves the submission of the FY2019 Tarrant County 9-1-1 District Radio Interoperability Assistance Program allocation and makes appointments for the conduct of business relative to allocation. SECTION 3. The City Council of North Richland Hills designates Public Safety Director Jimmy Perdue as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the funding request on behalf of the applicant agency. SECTION 4. The City Council of North Richland Hills agrees that the loss or misuse of Tarrant County 9-1-1 District Radio Interoperability Assistance Program allocation funds or failure to comply with all funding requirements may result in suspension or termination of award funds, the repayment of award funds, and/or other remedies available by law. SECTION 5. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City of North Richland Hills in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the 8t" day of April, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Public Safety Director r4RH NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: SUP 2019-02, Ordinance No. 3577, Public hearing and consideration of a request from Ward Architecture for a Special Use Permit for a micro-brewery and brewpub at 7920 and 7924 Maplewood Avenue, being 0.9257 acres described as Lots 2R and 6, Block 23, Clear View Addition. PRESENTER: Clayton Comstock, Planning Director SUMMARY: Ward Architecture is requesting a special use permit for a micro-brewery and brewpub on 0.9257 acres located at 7920-7924 Maplewood Avenue. GENERAL DESCRIPTION: The property is located on the southwest side of Maplewood Avenue just northwest of the street intersection with Boulevard 26. The site is the former location of an automobile repair shop. The building has existed on the site since at least 1979. The applicant proposes to renovate and remodel the building for a microbrewery and brewpub use called 11:::::. .1l. .�:�.......11. ..pll.....1,ire ii ir�..g. A complete site plan package for the proposed development is attached as Exhibit "C." Planned improvements to the site include renovations to the interior and exterior of the 4,454-square-foot building, addition of outdoor seating areas on the east and west sides of the building, reconstruction of the driveway entrances, and installation of landscaping and sidewalks. er ww.I:in,u,u„rRN;m.tl -nu✓✓nel lnmr.:;wr r,,IwAs ,OAd..PAAIW.IId, tvuut f StflP KS V4PoAI DbF 11a wrTM$KCC sraoq r fo lWR 1 WRAO,,NAW;W W) 5Xf'1Nt MMn f'I. �...OiP`M Tt 1141t0.4Ml'11'.Y V1A1..0.Ad1A!AiC LQ1 Id'"AQO' I,I';N'Gi1 I.*AM'.MINI W L.(II f'.w SfM ytrlt k.Rb') MfMI FE IJAWNd V,)T Pp,FhPp4'TJ O'tli Y AHk'Y baPr 01 FRONTA (EAST) 20 FRONT ELEVATION VISIBLE FROM MAPLEWOOD AVENUE The site has driveway access from Maplewood Avenue, and the drive approaches would be reconstructed and narrowed as part of the site improvements. Landscaped areas will cover approximately 21% of the lot, and the proposed improvements would include a 15- foot wide buffer yard adjacent to most of the northwestern property line between this site r4RH NORTH KICHLAND HILLS and the residential lots on Maplewood Avenue. A six-foot tall masonry fence would be constructed along the entire common property line. Some improvements to the site are proposed to be completed within one year of the issuance of a certificate of occupancy for the building. These improvements include the installation of eight trees and irrigation system in the landscape buffer yard on the west side of the property and the construction of the masonry refuse container enclosure. The proposed special use permit standards would also allow for a painted mural to be added to the north facade facing Maplewood Avenue. The mural would be limited to sixty percent (60%) of the wall area and subject to approval by the Development Review Committee. The mural would not be permitted to display a commercial message. ---hill,W OrPo C k_F''AIprAPW 9 4f ?Ji TILT W4^lhl.l.PAINTED EXISTING TUT WAL C ("llKTED W V p FUN'l`URRE MU KAL, ._p+IV.WV!*Wb L R 6-A L CMU RXINTT01 RU % 4 •r J 4. l y ,,SIDE ELEVATION (NORTH) , 0 CONCEPTUAL IMAGE OF MURAL Brewpub information According to If the I1::3„bear eairs Assocliatlion a not-for-profit trade association for small and ................ ....................................................................................... independent craft brewers, in 2017 there were 251 craft breweries in Texas, which ranks 9th in the United States. Statewide, over 1.1 billion barrels of craft beer were produced in 2017, with an economic impact of$4.54 billion, ranking third in the nation. The Texas Alcoholic Beverage Code provides for a specific license for a "brewpub" (BP). The code allows this license to be added on to another retailer permit, such as a wine and beer retailer's permit (BIG). The Texas Alcoholic Beverage Commission (TABC)views an application for a BG and BP permit as a retail establishment that can microbrew beer, sell wine and beer on-site to customers, and sell their product to go as well as to other TABC retail permittees. A brewpub license allows a microbrewery to brew up to 10,000 barrels a year (310,000 gallons). A special use permit for the first microbrewery in North Richland Hills, Brutal Beerworks, was approved by City Council on January 14, 2019 (Ordinance 3560). In the Tarrant County area, there are several breweries that include taprooms where beer is sold for on r4RH NORTH RICHLAND HILLS premises consumption. There are seven breweries in the downtown Fort Worth vicinity, two in downtown Arlington, and others in Bedford, Keller, and Mansfield. Special Use Permit The zoning ordinance provides that special use permits may establish reasonable conditions of approval on the operation and location of the use to reduce its effect on adjacent or surrounding properties. The proposed conditions of approval for this SUP application are attached as Exhibit "B." These conditions are based on the applicant's proposed construction and as recommended by the Planning and Zoning Commission. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Retail." This designation is intended to permit a variety of retail trade, personal and business service establishments, and offices. CURRENT ZONING: The property is currently zoned C-2 Commercial. The C-2 district is intended to provide for the development of retail and general business uses primarily serving the community and region. Uses include a wide variety of business activities and may involve limited outside storage, service, or display. The C-2 district should be located away from low and medium density residential development and should be used as a buffer between retail and industrial uses. The district is also appropriate along business corridors as indicated on the comprehensive plan. SURROUNDING ZONING ( LAND USE: ® i NORTH C-1 Commercial Commercial Shopping center R-4-D Duplex Low Density Residential Duplex WEST R-2 Single-Family Residential Low Density Residential Single-family residences C-2 Commercial SOUTH C-1 Commercial Retail Swimming pool sales and service C-2 Commercial Commercial EAST C-1 Commercial Retail Automobile sales lots(used) PLAT STATUS: The property is currently platted as Lots 2R and 6, Block 23, Clearview Addition. An Amended Plat will be required to combine the two lots prior to Certificate of Occupancy. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the March 21, 2019, meeting and voted 5-0 to recommend approval. RECOMMENDATION: Approve Ordinance No. 3577. TRL o o I I V ams oadao-ioo Orb N .L O R�EN DR �O J W C Q Z la- O N O W iS MOUS a � o 3 �c m Zia 3;No8810 z a--+ %r/fit%� nni/IJii /�// / ,cl / tY, ,/�,,�/rill//i/i / II YIYi� r N ➢1DyD. O O V r C�I i � l � / r it z 'pr, i r r J r� N' FRItH PUBLIC HEARING NOTICE O TH KICHL ND HILLS CASE: SUP 2019-02 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map requesting a Special Use Permit. APPLICANT Ward Architecture LOCATION 7920 and 7924 Maplewood Ave REQUEST Public hearing and consideration of a request from Ward Architecture for a Special Use Permit for a micro-brewery and brewpub at 7920 and 7924 Maplewood Avenue, being 0.9257 acres described as Lots 2R and 6, Block 23, Clear View Addition. DESCRIPTION Request for a micro-brewery and brewpub. PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, March 21, 2019 City Council 7:00 PM Monday, April 08, 2019 MEETING LOCATION City Council Chambers-Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 Citv_ Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com FOR MORE INFORMATION,VISIT NRHTX.COM/MAP ........ _�............ ... MAPLEWOOD AVE rt ^r ! l _........ ... ...._., �...__....1 i 'T .... s BIRHOOD DR.�_.._. . ... %* ' f.... s/ 1 ... , A r f \x \ ` \ y✓/ C < JH—L y ` > Feet Prepared by Planning on, 3/8/2019 0 200 400 H N,'MfMTLP 14AM1'pl nlew.re" � �>'irmcnrr wAu.c rmn1.11e7+ua,i, INVIVVILI,FKIF COU FLINTF.Wx.tii Mom. PpP IVF wrtY'C 81f71Wk^t 3 SIDE ELEVAMON WORTH) SCALE 3d1(5" F-0' 17111 u.. r t, .n�r n� iuu+� nw n...a su nM.v wixJ a ai i. .iur� ryeee x , io rw�a rovr}.aw rarvu+v 7 .mrew n✓•v,u vn,nwc,oa..as � a x nn naw i up:.l�7 pM.Ok'r".0��tli Wa 4MTC BC�M�:K,WIfp�V3[@, b°t rr ' ` �WTw7"�YMfpYYIY z Yff C%61TVNry Oy^-!N IIY......v... Mail,ium�w;�eu�&7n VTOO rWIO wmar s�caua mw„ram � �"YNiI HIMI i1F hMAH1�.A FRONT ELEVATION(EAST) 01 Planning and Zoning Department 1 4301 Citv_ Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com OWNER MAILING ADDRESS CITY, STATE ZIP AGUILAR, MARTIN 7909 MAPLEWOOD AVE NORTH RICHLAND HILLS,TX 76180 CARBAJAL, CARLOS 7912 MAPLEWOOD AVE N RICHLND HLS,TX 76180 GALLEGOS, GILBERTO 7912 BIRCHWOOD DR FORT WORTH, TX 76180 HARD, MARIA E ETAL 7909 BIRCHWOOD DR NORTH RICHLAND HILLS,TX 76180 JUAREZ,JOSE 7920 STANDLEY ST NORTH RICHLAND HILLS,TX 76180 KELASHIAN, HOMAYOUN 6615 GREENSPRING DR ARLINGTON,TX 76016 LEUNG,JOSEPH 2600 LAMAR DR CARROLLTON,TX 75006 MAINE, DAVID L 7913 BIRCHWOOD DR FORT WORTH, TX 76180 MANUEL FINANCIAL NO 2 LLC 4824 OVERTON WOODS DR FORT WORTH, TX 76109 MCDONALD, RUTH ANN 7916 STANDLEY ST NORTH RICHLAND HILLS,TX 76180 MOYE, CHARLES BRADLEY 7908 MAPLEWOOD AVE NORTH RICHLAND HILLS,TX 76180 NATIONAL RETAIL PROPERTIES LP 450 S ORANGE AVE STE 900 ORLANDO, FL 32801 OLIVAR, CARLOS R 7917 MAPLEWOOD AVE NORTH RICHLAND HILLS,TX 76180 REI NATION LLC 130 TIMBER CREEK DR CORDOVA, TN 38018 RENFIELD LLC W 230A COLLEGE ST STEPHENVILLE,TX 76401 SAUERWEIN, DAVID W 6821 CRANE RD NORTH RICHLAND HILLS,TX 76182 TELESTO INC 115099 ALSTONE DR I FRISCO,TX 1750351 ORDINANCE NO. 3577 CASE SUP 2019-02 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE BY APPROVING A SPECIAL USE PERMIT TO ALLOW A MICROBREWERY AND BREWPUB TO BE LOCATED AT 7924 MAPLEWOOD AVENUE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the owner of the property located at 7924 Maplewood Avenue (the "Property") has filed an application for a Special Use Permit for a microbrewery and brewpub; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on March 21, 2019, and the City Council of the City of North Richland Hills, Texas, held a public hearing on April 8, 20197 with respect to the Special Use Permit described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, Ordinance No. 5377 SUP 2019-02 Page 1 of 4 and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by approving a special use permit to authorize a microbrewery and brewpub on Lots 2R and 6, Block 23, Clearview Addition, commonly referred to as 7924 Maplewood Avenue, as described and shown on Exhibit "A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to approve the Special Use Permit in accordance with the Land Use and Development Regulations, set forth in Exhibit "B," and the Site Plan Exhibits, set forth in Exhibit "C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official map of the City of North Richland Hills is amended and the Planning Director is directed to revise the official zoning map to reflect the approved special use permit, as set forth above. Section 4: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance No. 5377 SUP 2019-02 Page 2 of 4 Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately following publication as required by Section 9 hereof. AND IT IS SO ORDAINED. PASSED on this 8th day of April, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Ordinance No. 5377 SUP 2019-02 Page 3 of 4 ATTEST: Alicia Richardson, City Secretary Approved as to content: Clayton Comstock, Planning Director Approved as to form and legality: Maleshia McGinnis, City Attorney Ordinance No. 5377 SUP 2019-02 Page 4 of 4 Exhibit A—Property Description—Ordinance No.3577—Page 1 of 1 Special Use Permit Case SUP 2019-02 Lots 2R and 6,Block 23,Clearview Addition 7924 Maplewood Avenue,North Richland Hills,Texas Being Lot 2R, Block 23, Clearview Addition, in the City of North Richland Hills, Tarrant County,Texas, according to the plat recorded in Volume 388-48, Page 173,Plat Records, Tarrant County,Texas. Being Lot 6, Block 23, Clearview Addition, in the City of North Richland Hills, Tarrant County,Texas, according to the plat recorded in Volume 388-25, Page 100 Plat Records, Tarrant County,Texas. Exhibit B— Land Use and Development Regulations—Ordinance No. 3577— Page 1 of 2 Special Use Permit Case SUP 2019-02 Lots 2R and 6, Block 23,Clearview Addition 7924 Maplewood Avenue, North Richland Hills,Texas This Special Use Permit (SUP) shall adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and the base zoning district of C-2 Commercial. The following regulations shall be specific to this Special Use Permit. Where these regulations conflict with or overlap another ordinance, easement, covenant or deed restriction, the more stringent restriction shall prevail. A. Permitted use. A special use permit is authorized for a brewpub on the property. B. Site development standards. Development of the property shall comply with the development standards of the C-2 Commercial zoning district and the standards described below. 1. The site improvements must be constructed as shown on the site plan attached as Exhibit „C.11 2. Landscaping must be installed as shown on the site plan attached as Exhibit "C." The landscaping must be installed prior to the issuance of a certificate of occupancy, except as otherwise provided herein. 3. Exterior lighting must comply with the requirements of Section 118-728 of the zoning ordinance. 4. The installation or use of luminous tube lighting on the building is limited to east facade only; placement on windows and doors is prohibited. 5. The following improvements must be completed within one year of the issuance of the certificate of occupancy of the building. a. Eight (8) trees must be planted in the buffer yard area located adjacent to the west property line, as shown on the site plan attached as Exhibit "C." b. An automatic underground irrigation system with rain and freeze sensors must be installed in the buffer yard area located adjacent to the west property line. c. The masonry enclosure for the refuse container must be constructed. The enclosure must comply with the standards contained in Section 118-874 of the zoning ordinance. C. Building design standards. Building design and appearance shall comply with the building elevations attached as Exhibit "C" and the standards described below. 1. The building design and appearance must be as shown on the site plan attached as Exhibit „C.11 2. A painted mural is permitted on the north facade of the building, subject to the following standards. a. The size of the mural must not exceed sixty percent(60%)of the wall area of the north facade. The mural must not display or connote a commercial message. Exhibit B— Land Use and Development Regulations—Ordinance No. 3577— Page 2 of 2 Special Use Permit Case SUP 2019-02 Lots 2R and 6, Block 23,Clearview Addition 7924 Maplewood Avenue, North Richland Hills,Texas b. The final design must be submitted for review and approval by the Development Review Committee. c. Written permission from the original artist must accompany the design submittal. D. Operational standards. The operation of the brewpub must comply with the standards described below. 1. Outdoor speakers are prohibited on the outdoor seating area located on the west side of the building. 2. The outdoor seating area located on the west side of the building must not be open or occupied later than 9:30 PM. E. Expiration. The special use permit will expire three (3) years from the effective date of this ordinance. If the brewpub is still in operation at the time of expiration, the business shall be considered a legal non-conforming use and may continue operation subject to the standards described in Section 118-153 of the zoning ordinance. F. Administrative Approval of Site Plans. The development is subject to final approval of a site plan package. 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APPROVED Chairman Justin Welborn introduced the item, opened the public hearing, and called for Planning Director Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chairman Welborn called for the applicant to present the request. Brandon Pitzer, on behalf of False Idol Brewery, 7920 and 7924 Maplewood Avenue, North Richland Hills, Texas 76180, presented the request. Chairman Welborn called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. Ex-Officio Kelvin Deupree and Mr. Comstock discussed the Development Review Committee's recommendation to the Commission. Commissioner Don Bowen and Mr. Comstock discussed penalties the applicant would incur if the deferred improvements were not completed within the time permitted. Chairman Welborn and the applicant discussed the covered parking construction materials. Ex-Officio Deupree, the applicant, and Mr. Comstock discussed the number of special events allowed on the property. Commissioner Wendy Werner and the applicant discussed how many parking spaces the covered parking would cover. March 21, 2019 Planning and Zoning Commission Meeting Minutes Page 1 of 2 Commissioner Werner and the applicant discussed how the proposed back patio is designed. Commissioner Bowen, Ex-Officio Deupree, and the applicant discussed parking requirements and scenarios for occasional farmers markets. Commissioner Werner, Ex-Officio Deupree, Mr. Comstock, and the applicant discussed the size allowed for the proposed mural on the northern facade of the building as well as the vision for the artwork. Mr. Comstock stated the mural would be approved by the Development Review Committee once the owner has permission from an artist to use their work or commissions an original piece. Commissioner Sarah Olvey and Mr. Comstock discussed possible motions. Richard Olivar, 7917 Maplewood Avenue, North Richland Hills, Texas 76180, spoke in opposition to the request due to parking, traffic, and proximity to residential areas. Chairman Welborn asked Mr. Comstock to address Mr. Olivar's statements pertaining to parking. The Commission and Mr. Comstock discussed public parking and parking requirements pertaining to the requested land use and special events. Chairman Justin Welborn called for anyone else wishing to speak for or against the request to come forward. There being no one else wishing to speak, Chairman Welborn closed the public hearing. Chairman Welborn stated he has no objections with the waivers requested by the applicant. Ex-Officio Deupree stated he also has no objections to the waivers. A MOTION WAS MADE BY COMMISSIONER SARAH OLVEY, SECONDED BY COMMISSIONER DON BOWEN TO APPROVE SUP 2019-02 WITH THE WAIVERS AS PRESENTED. MOTION TO APPROVE CARRIED 5-0. March 21, 2019 Planning and Zoning Commission Meeting Minutes Page 2 of 2 k4FItH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Ordinance No. 3578, public hearing and consideration to approve amendments to the FY 2018-2019 Capital Budget. PRESENTER: Robert Myers, Budget Director SUMMARY: The City Council is requested to open a public hearing and receive public comment on amendments to the 2018-2019 Capital Budget. At the conclusion of the public hearing, Council is requested to consider the approval of Ordinance No. 3578, approving the proposed budget amendment. GENERAL DESCRIPTION: The Fiscal Year 2018-2019 Budget was adopted by the City Council on September 10, 2018 and became effective at the start of the fiscal year on October 1, 2018. On January 14, 2018, City Council amended the Fiscal Year 2018-2019 Budget for the City Hall Project (FC1205) and for the purchase of a Quint Fire Truck (FS1912). Since this time, events have occurred that necessitate a second amendment to the budget. The changes reflected in this amendment are summarized below. Parks & Recreation Capital Projects During the October 2018 City Council Work Session staff presented before City Council current conditions of Iron Horse Golf Course and discussed possible next steps for improving the golf course. At the conclusion of the work session staff received direction to move forward with the procurement process to hire a design team to develop a design for improvements to the golf course. Staff has completed the request for qualifications process and is prepared to make a recommendation to City Council on the award of a professional services contract. A budget amendment in the amount of$285,000 to the Parks & Recreation Capital Project Fund for project GC1901 Iron Horse Golf Course improvements is requested to cover the design costs for improvements to Iron Horse Golf Course. Funding for this request is proposed to be from the future issuance of certificates of obligation in the amount of $285,000. k4FItH NORTH RICHLAND HILLS Amendment In order to amend the budget, City Council is required to conduct a public hearing to receive public comments. A notice of public hearing was posted in the Star Telegram on Wednesday, March 27. The impact of the amendment on the Fiscal Year 2018-2019 Capital Budget is summarized below- Adopted/ Amended 4/8/2018 Amended Category 2018/2019 Amendment 2018/2019 Street & Sidewalk 2,865,000 2,865,000 Drainage 230,000 230,000 Utility 1,755,000 1,755,000 Parks & Recreation 658,000 285,000 943,000 Aquatic Park 100,000 100,000 Facilities 2,338,428 2,338,428 Major Capital Equipment 5,726,500 5,726,500 Economic Development 750,000 750,000 CIP Personnel 336,657 336,657 Other 94,000 94,000 Total CIP Project Expenditures 14,853,585 285,000 15,138,585 RECOMMENDATION: Open a public hearing, receive comments on the proposed budget amendment to the 2018-2019 Capital Budget, close the public hearing, and approve Ordinance No. 3578, amending the 2018-2019 Capital Budget. ORDINANCE NO. 3578 AN ORDINANCE AMENDING THE CAPITAL BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF NORTH RICHLAND HILLS, TEXAS; PROVIDING FOR THE FILING OF THE AMENDED BUDGET; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of North Richland Hills is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, in accordance with Article XII of the City of North Richland Hills City Charter the City Manager shall authorize no expenditure over the total funds for expenditure in the overall budget unless the budget is amended by the same public notice procedure called for in adopting the budget; and WHEREAS, in accordance with Article XII of the City of North Richland Hills City Charter, a notice of public hearing was placed in the Star Telegram on March 27, 2019, at least ten (10) days prior to the public hearing; and WHEREAS, the City Manager of the City of North Richland Hills submitted an amended budget for the fiscal year beginning October 1, 2018, and ending September 30, 2019 to the City Council as required by the City Charter of the City of North Richland Hills; and WHEREAS, after full and final consideration, the City Council is of the opinion that the budget should be approved and amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The amended capital budget for the City of North Richland Hills, Texas, for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019, as set forth in Attachments A and B, is hereby amended and approved as filed herewith. A copy of the amended budget shall be filed with the City Secretary. SECTION 2. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances, City of North Richland Hills, Texas, as amended, except where the provisions are in direct conflict with the provisions of other ordinances, in which event the conflicting provisions of the other ordinances are hereby repealed. Ordinance No. 3578 Page 1 of 2 SECTION 3. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. This ordinance shall be in full force and effect from and after its passage as provided by law, and it is so ordained. PASSED AND APPROVED on this the 8th day of April, 2019. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia McGinnis, City Attorney APPROVED AS TO CONTENT: Robert Myers, Budget & Research Director Ordinance No. 3578 Page 2 of 2 Attachment A Summary of Project Expenditures 2018/2019 Amended Capital Improvement Program By Category Adopted/ Amended Amended Category 2018/2019 Amendment 2018/2019 Street & Sidewalk 2,865,000 2,865,000 Drainage 230,000 230,000 Utility 1,755,000 1,755,000 Parks & Recreation 658,000 285,000 943,000 Aquatic Park 100,000 100,000 Facilities 2,338,428 2,338,428 Major Capital Equipment 5,726,500 5,726,500 Economic Development 750,000 750,000 CIP Personnel 336,657 336,657 Other 94,000 94,000 Total CIP Project Expenditures 14,853,585 285,000 15,138,585 Attachment B Parks & Recreation Capital Projects Iron Horse Golf Course Improvements GC 1901 PROJECT DESCRIPTION&JUSTIFICATION This project provides for engineering and professional services for the renovation of Iron Horse Golf Course. The golf course is 30 years old and resides almost entirely in the floodway. Over the years flooding has deteriorated the fairways, bunkers and greens. Many of the fairways are scourged with loss of turf due to the velocity and amount of water on the course. Urban development north of the golf course has also changed how the water flows through the golf course, causing additional flooding issues. The irrigation system is 30 years old and parts are hard to find because of new, more efficient technology. So that the golf course remains competitive in the DFW golf market, renovations are necessary to retain and attract golfers. Professional services will include engineering, hydraulic and drainage studies for a base map of the golf course, topographical map and schematic re-routing studies. Services will also include feature designs for configurations of centerlines, tees,greens, fairways,hazards, practice areas and sand bunker reductions. The consultant will provide preliminary cost estimates, irrigation design, floodplain evaluation and permitting,design development, construction documents and construction oversight 0 PROJECT STATUS ORIGINAL 2018119 ORIGINAL 2018119 START DATE REVISION END DATE REVISION Professional Services Engineering 04/2019 09/2019 Land/ROW Acquisition Construction Other REVISION EXPLANATION A budget amendment is requested to include the engineering and design expense for improvements to the Iron Horse Golf Course as part of the FY 18-19 Capital Budget. Staff anticipate returning to City Council at the completion of the design to request funding for construction as part of the FY 19-20 Budget process. FINANCIAL DATA ADOPTED �REVIS1014 REVISED TOTAL BUDGET THRU BUDGET THRU REMAINING PROJECT 2018/19 2018/19 BALANCE COST FUNDING SOURCES Certificates of Obligation $285,000 $285,000 $285,000 0 $0 0 $0 0 $0 0 $0 Total $0 $285,000, $285,0001 $0 $285,000 PROJECT EXPENDITURES Professional Services $0 $0 Engineering/Design 285,000 285,000 $285,000 Land/ROW Acquistion 0 $0 Construction 0 $0 Other 0 $0 Total $0 $285,0001 $285,000 $0 $285,000 IMPACT ON OPERATING BUDGET ANNUAL OPERATING IMPACT 1 2018/19 1 2019/20 2020/21 1 2021/22 1 2022/23 1 TOTAL Projected I I I I 1 1 $0 r4RH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Approve an interlocal agreement with Birdville ISD to provide for the operation and maintenance of street lights adjacent to Walker Creek Elementary School. PRESENTER: Caroline Waggoner, Director of Public Works SUMMARY: The City Council is being asked to approve an Interlocal agreement with the Birdville Independent School District (BISD) to address the long-term operation and maintenance of ten street lights adjacent to Walker Creek Elementary School on Bridge Street and Parker Boulevard. GENERAL DESCRIPTION: When Walker Creek Elementary School was constructed in 2006, BISD included the required streetscaping improvements adjacent to the campus: street trees, wide sidewalks, and decorative street lights. The type of light specified was consistent with other lights used in the Hometown neighborhood, and was selected from Oncor's Decorative Street Lighting brochure. While the City of North Richland Hills does own and maintain some of our street lights, the vast majority of the city's street lights are owned and maintained by Oncor Electric Delivery. As part of the development process, it is the owner/developer's responsibility to coordinate the needed underground infrastructure with Oncor to ensure that the light bases and conduit are located and sized correctly to become part of their system. In the case of Walker Creek Elementary School, city staff was unaware that the street lights installed along the perimeter roadways (Bridge and Parker) were tied directly into the school's power supply and were never coordinated with Oncor. Subsequently, there have been periods in which these lights were turned off along with the school's site lighting, leaving the street and sidewalk adjacent to the school dark at night, resulting in some complaints from area residents. When this came to light years after the school opened, both NRH and BISD personnel met with Oncor to determine options to absorb these ten lights into the larger Hometown lighting network. Unfortunately, Oncor was unwilling to agree to accept any part of the existing lighting, and stated that the city and BISD would essentially need to resolve the issue in order to have Oncor lights in the area. P4RH NORTH RICHLAND HILLS Rather than spend tens of thousands of dollars to completely redo the existing lights, city and BISD staff have worked together on a solution to keep costs down for both parties. The proposed interlocal agreement will allow the existing lights to remain in place and connected to the school's power supply, but will provide for an electric sub- meter so that the city can pay for the power consumption. A photocell will also be provided to allow the lights to function on a dusk-to-dawn schedule consistent with other lights in the city. The city will pay installation costs of up to $2,500 for the sub-meters. In addition, the annual cost of the electric charges and fees is anticipated to be less than $1,000; however, the agreement allows for up to $2,500 annually to account for increased rates over time. The billing will be handled quarterly with the city paying for actual usage at BISD's negotiated rate with their provider, and the agreement provides either party the opportunity to make adjustments as needed in the future to accommodate any concerns for access, reimbursement, and other operational matters. BISD approved the interlocal agreement at its March 28, 2019 board meeting. RECOMMENDATION: Approve the interlocal agreement with BISD for the operation and maintenance of street lights adjacent to Walker Creek Elementary School. STATE OF TEXAS § COUNTY OF TARRANT § INTERLOCAL AGREEMENT FOR STREET LIGHTS ADJACENT TO WALKER CREEK ELEMENTARY This INTERLOCAL AGREEMENT FOR STREET LIGHT MAINTENANCE AND OPERATION (the "Agreement") is made and entered into by and between the City of North Richland Hills ("City" or "NRH") a home rule municipality of Tarrant County, Texas, acting herein by and through its duly authorized City Council, and Birdville Independent School District("BISD" or"Entity"), acting herein by and through its duly authorized Board of Trustees, herein individually referred to as a "Party" and collectively referred to herein as the"Parties." RECITALS: WHEREAS, this Interlocal Agreement is made under the authority granted by and pursuant to Chapter 791 of the Texas Government Code which authorizes NRH and Entity to enter into this Agreement for purposes of achieving mutual governmental functions; and WHEREAS, BISD installed ten street lights adjacent to Walker Creek Elementary along Bridge Street and Parker Boulevard (the "Street Lights") in the 2006-2007 school year that are connected to the school's power supply;and, WHEREAS, both parties agree that installation of the street lights was a requirement of development and that they serve a public benefit; and, WHEREAS, Oncor Electric Delivery will not allow the existing lights and their underground infrastructure to be absorbed into the Oncor street light system; and, WHEREAS,the City of North Richland Hills seeks to acquire control over the operation of these lights, and is willing to cover the cost of operation and maintenance of the lights; and, WHEREAS, the governing body of City and BISD have each authorized the execution of this Agreement. NOW, THEREFORE, for the consideration and mutual promises set forth herein, the receipt and sufficiency of which is hereby acknowledged, the Parties do hereby agree as follows: I. INCORPORATION The Recitals set forth above are hereby incorporated into this Interlocal Agreement as if written herein. City of NRH_BISD Interlocal Agreement—Street Lights Walker Creek Elementary Page 1 of 5 II. PURPOSE The purpose of this Interlocal Agreement is to authorize the City of NRH to assume operational control over and provide maintenance for the Street Lights. III. REPSONSIBILITIES OF THE PARTIES (i) City agrees to pay for the cost of an electric sub-meter to be installed on an interior wall of Walker Creek Elementary. (ii) City agrees to coordinate installation of the meter with BISD and both parties agree that the work shall be performed by a Contractor approved by both entities. (iii) City agrees to reimburse BISD for the electric charges associated with the street lights, as measured by the aforementioned electric meter. City shall not be liable for any taxes under this Agreement. (iv) Following installation of the meter, BISD agrees to grant the City reasonable access to the meter and electric control room on BISD premises to perform repairs and maintenance. IV. TERM AND TERMINATION This Agreement shall begin upon execution by the Parties and shall remain in full force and effect until either Party terminates the Agreement in writing by providing the other Party with ninety (90) days advance written notice. Such notice shall be given to the other party at the address set forth below. V. COMPENSATION City agrees to pay an amount up to $2,500 for the installation of the electric sub-meter and an amount not to exceed $2,500 annually for electric charges and any related costs. Meter readings will be taken quarterly, and the City will pay each invoice within 30-days of receipt. The Parties will review the electric charges and related costs annually to ensure that the annual amount paid by City is adequate to cover the charges and related costs. Each party paying for the performance of government functions or services under this Agreement must make those payments from current revenues available to the paying party. Unless otherwise mutually agreed to by the parties in writing, NRH shall not incur any additional costs under this Agreement. City of NRH_BISD Interlocal Agreement—Street Lights Walker Creek Elementary Page 2 of 5 VI. NOTICES Notices shall be given as follows: To BISD: To City: John Hughes Caroline Waggoner Birdville Independent School District City of North Richland Hills Director of Facilities Management Director of Public Works 3126 Carson Street 4301 City Point Drive Haltom City, TX 76117 North Richland Hills, TX 76180 (817) 547-5601 (Office) (817) 427-6400 john.hughes@birdvilleschools.net clwaggoner@nrhtx.com VII. IMMUNITY It is expressly understood and agreed that in the execution of this Agreement, no party waives nor shall be deemed hereby to waive any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. VIII. LIABILITY Each party agrees to be liable for any damages or loss caused, or that may be caused, by its own negligence, omission or intentional misconduct. The term party shall include employees, officers, agents, subcontractors, consultants, representatives, and volunteers of the respective party. Nothing in the performance of this Agreement shall impose any liability for claims against either party other than for claims for which the Texas Tort Claims Act may impose liability. IX. SUCCESSORS AND ASSIGNS Entity shall not assign, sublet, subcontract or transfer its interest in this Agreement without the prior written consent of NRH, which such consent shall not unreasonably be withheld. Any assignment, delegation of duties or subcontract under this Agreement in violation of this provision is void. City of NRH_BISD Interlocal Agreement—Street Lights Walker Creek Elementary Page 3 of 5 X. FORCE MAJEURE The parties shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems and/or any other similar causes. XI. REMEDIES No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this Agreement may be waived without written consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement. XII. SEVERABILITY If any of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement are for any reason held to be invalid, void or unenforceable, the remainder of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated. XIII. APPLICABLE LAW/VENUE This Agreement is entered into subject to the Interlocal Cooperation Act, the governing charters and or ordinances of the City and Entity, as they may be amended from time to time, and is subject to and is to be construed, governed and enforced under all applicable Texas and Federal law. The parties agree and covenant that this Agreement will be enforceable in North Richland Hills, Texas, and that if legal action is necessary to enforce this Agreement, exclusive venue will lie in Tarrant County, Texas. XIV. ENTIRE AGREEMENT This Agreement embodies the complete agreement of the parties hereto superseding all oral or written previous and contemporary agreements between the parties relating to matters herein; and except as otherwise provided herein, cannot be modified without written agreement of the parties. City of NRH_BISD Interlocal Agreement—Street Lights Walker Creek Elementary Page 4 of 5 XV. AUTHORIZATION The undersigned officers and/or agents are properly authorized to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions or actions extending such authority have been duly passed and are now in full force and effect. XVI. RELATIONSHIP OF THE PARTIES It is expressly understood that the employees, methods, facilities and equipment of NRH shall at all times be under its exclusive authority, direction and control. It is understood that the employees, methods, facilities, and equipment of Entity shall at all times be under its exclusive authority, direction and control. CITY OF NORTH RICHLAND HILLS: BIRDVILLE INDEPENDENT SCHOOL DISTRICT: Mark Hindman, City Manager Name, Title Date: Date: APPROVED TO FORM AND APPROVED TO FORM AND LEGALITY: LEGALITY: Maleshia B. McGinnis, City Attorney Tom Myers, Attorney for BISD ATTEST: Alicia Richardson, City Secretary City of NRH_BISD Interlocal Agreement—Street Lights Walker Creek Elementary Page 5 of 5 w, v � r 4 rr i 'd r L C6 Q� N LU L � L � Q� C6 �f 4 r �+ /j k4FItH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Consider Reimbursement Resolution No. 2019-019 for a Fiscal Year 2018/2019 Capital Improvement Program amendment for golf course improvements, associated equipment and services in an amount not to exceed $3,385,000. PRESENTER: Mark Mills, Director of Finance SUMMARY: The 2018/2019 Capital Projects Budget was amended to include a capital project for improvements at Iron Horse Golf Course, funded through the future issuance of debt. The City Council is requested to consider approval of a reimbursement resolution. Approving a reimbursement resolution for these items allows the City to pay itself back for expenses incurred prior to the receipt of bond proceeds. GENERAL DESCRIPTION: In order to reimburse expenditures with the proceeds of future debt, a resolution must be approved authorizing such reimbursement. The Council last approved a similar resolution in October 2018. The reimbursement resolution itself does not authorize the issuance of the debt; it only stipulates that any expenses made before the sale may be reimbursed with the debt's proceeds. Any interim funding required will be appropriated from existing reserves and will be repaid upon receipt of the proceeds. A bond sale is anticipated in Fall 2019 or Spring 2020. The total amount of debt for this project, including issuance cost, is estimated at $3,385,000. The reimbursement resolution prepared for Council approval includes the project contained in the following table: DEBT PROJECT PROJECT PROJECT TYPE TYPE NUMBER DESCRIPTION AMOUNT CO Golf Course GC1901 Iron Horse Golf Course Improvements and Equipment $3,285,000 --- --- --- Estimate Issuance Cost c11 $100,000 TOTAL $3,385,000 (11 Inclusive of Cost of Issuance,Underwriter's Discount,Additional Proceeds,and other associated costs. k4FItH NORTH RICHLAND HILLS RECOMMENDATION: Approve Reimbursement Resolution No. 2019-019 for a Fiscal Year 2018/2019 Capital Improvement Program amendment for Iron Horse Golf Course improvements, associated equipment and services in an amount not to exceed $3,385,000. RESOLUTION NO. 2019-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, AUTHORIZING REIMBURSEMENT OF CAPITAL EXPENDITURES WITH RESPECT TO PROCEEDS OF DEBT HEREAFTER TO BE INCURRED. WHEREAS, the City of North Richland Hills, Texas (the "Issuer") intends to issue debt for the construction, improvement, and/or acquisition of certain municipal parks and recreational facilities and equipment as more specifically identified on attached Exhibit A (collectively, the "Project") and further intends to make certain capital expenditures with respect to the Project and currently desires and expects to reimburse capital expenditures with proceeds of such debt; and WHEREAS, under Treas. Reg. § 1.150-2 (the "Regulation"), to fund such reimbursement with proceeds of tax-exempt obligations, the Issuer must declare its expectation to make such reimbursement; and WHEREAS, the Issuer desires to preserve its ability to reimburse the capital expenditures with proceeds of either taxable or tax-exempt obligations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THAT: 1. The Recitals set forth above in this Resolution are found to be true and accurate and are hereby incorporated into this Resolution for all purposes. 2. The Issuer reasonably expects to reimburse capital expenditures with respect to the Project with proceeds of debt hereafter to be incurred by the Issuer and that this Resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of obligations expected to be issued for the Project is $3,385,000. AND SO IT IS RESOLVED. PASSED AND APPROVED this the 8t" day of April, 2019. CITY OF NORTH RICHLAND HILLS, TEXAS Oscar Trevino, Mayor ATTEST: Resolution No.2019-019 Page 1 of 3 Traci Henderson, Assistant City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Mark C. Mills, Director of Finance Resolution No.2019-019 Page 2 of 3 EXHIBIT A PROJECTS INCLUDED IN REIMBURSEMENT RESOLUTION (collectively, the "Project'g DEBT PROJECT PROJECT PROJECT TYPE TYPE NUMBER DESCRIPTION AMOUNT CO Golf Course GC1901 Iron Horse Golf Course Improvements and Equipment $3,285,000 --- --- --- Estimate Issuance Costl�1 $100,000 TOTAL $3,385,000 I11 Inclusive of Cost of Issuance,Underwriter's Discount,Additional Proceeds,and other associated costs. Resolution No.2019-019 Page 3 of 3 r4RH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: April 8, 2019 Subject: Authorize the city manager to execute a professional services contract with GolfScapes, Inc. for the Iron Horse Golf Course improvements project in the amount of$285,000. Presenter: Vickie Loftice, Managing Director of Community Services Summary: City Council is being asked to authorize the city manager to execute a professional services contract with GolfScapes, in the amount of $285,000, for professional services related to the Iron Horse Golf Course improvements project. General Description: The objective of this project is to design and recommend golf course improvements to include the following project areas: 1. Overall golf course grading and sloping for positive drainage. 2. Irrigation system renovation. 3. Fairway, tee and green leveling. 4. Associated limited cart path modifications. The city issued a request for qualifications to select the design team most closely aligned with successful planning, development and execution of this project. Responses were received on December 11, 2018 from: Colligan Golf Design Golfscapes, Inc. Evergreen Alliance Golf Limited, PL (Arcis) In accordance with city policy, an evaluation committee evaluated the proposals received and conducted formal interviews on January 23, 2019. The committee was comprised of: Antonio Evangelista, Grand Hall Supervisor; Caroline Waggoner, Public Works Director; Mark Mills, Finance Director; Joe Pack, Senior Park Planner; and Bill Thornton, Assistant Director of Parks and Recreation. The formal interview was formatted to allow each project team the opportunity to communicate their experience with golf course renovation and improvements, their resources to complete the work and their references with similar projects. r4RH NORTH RICHLAND HILLS After thorough discussion, the selection committee concurred that GolfScapes, Inc. is the most qualified for the project. As such, a professional services agreement with GolfScapes, Inc. has been negotiated to include the following services: • Design management; • Concept, preliminary and final design; • Environmental clearance services; • Assistance with construction phase services; • Topographic survey; • Texas Department of Licensing and Regulation permitting. The agreement also includes the option to add special services for: • Subsurface utility engineering services; • Geotechnical engineering services. The total cost for all services represents approximately 9.5% of the anticipated construction cost. GolfScapes, Inc. has successfully completed similar projects including the Cowboys Golf Club in Grapevine, the City of Mesquite Golf Club, Tempest Golf Club in Gladewater, and Weeks Park Golf Course in Wichita Falls. Recommendation: Authorize the city manager to execute a professional services contract with GolfScapes, Inc. for the Iron Horse Golf Course improvements project in the amount of$285,000. AGREEMENT FOR PROFESSIONAL SERVICES IRON HORSE GOLF COURSE IMPROVEMENTS This agreement for Professional Services ("AGREEMENT') is made and entered into this day of , 2019, by and between THE CITY OF NORTH RICHLAND HILLS, hereinafter called the "OWNER" or "CITY," and GOLFSCAPES, INC, hereinafter called the "CONSULTANT." The term OWNER or CITY shall include the City of North Richland Hills, its officers, employees, agents, and authorized representatives. The term CONSULTANT shall include Golfscapes, Inc., its officers, employees, agents, subconsultants, subcontractors, and authorized representatives. OWNER and CONSULTANT shall each be referred to herein as a "party" and collectively as the "parties." RECITALS This AGREEMENT is applicable to the furnishing of Consultant Services by the CONSULTANT to the OWNER for professional design services for improvements to the Iron Horse Golf Course, including grading, irrigation system renovation, and associated golf cart path modifications, and assistance with construction contract administration, hereinafter called the "PROJECT." CONTRACTUAL UNDERTAKINGS SECTION I EMPLOYMENT OF CONSULTANT The OWNER agrees to employ the CONSULTANT and the CONSULTANT agrees to furnish Consultant Services in connection with the PROJECT as defined above and as stated in Section II following, and for having rendered such services the OWNER agrees to pay to the CONSULTANT compensation as stated in Section VI following. SECTION II CHARACTER AND EXTENT OF SERVICES 1. The BASIC CONSULTANT SERVICES to be rendered by CONSULTANT include and are limited to the services to be provided as specifically described and set forth in the SCOPE OF SERVICES, attached hereto and incorporated herein as Attachment"A,"the "SERVICES." 2. The SPECIAL CONSULTANT SERVICES to be rendered by the CONSULTANT include and are limited to the following: (None —All work included in BASIC CONSULTANT SERVICES). SECTION III AUTHORIZATION OF SERVICES AND NOTICE No professional services of any nature shall be undertaken bythe CONSULTANT under this AGREEMENT until he has received written authorization from the OWNER which is to include any additional service after execution of this agreement. Any notice required to be given hereunder shall be given by certified mail, return receipt to the following addresses: If to OWNER: If to CONSULTANT: City of North Richland Hills Golfscapes, Inc. Attn: City Manager Attn: Jeffrey D Brauer 4301 City Point Drive Street Address 3809 Canton Jade Way North Richland Hills, Texas 76180 City State Zip Arlington, TX 76005 Email: rr�lhin�ma.n„ inirl itx.corn Email:jeff@jeffreydbrauer.com Phone: (817)342-6000 Phone: 817-797-6376 Page 1 of 5 SECTION IV PERIOD OF SERVICE This AGREEMENT shall be effective upon execution by the OWNER and the CONSULTANT, and shall remain in force until terminated under the provisions hereinafter provided in Section X. SECTION V COORDINATION WITH THE OWNER The CONSULTANT shall hold periodic conferences with the OWNER,or its representatives in accordance with the Basic Services, to the end that the project shall have full benefit of the OWNER'S EXPERIENCE AND KNOWLEDGE OF EXISTING NEEDS AND FACILITIES, AND BE CONSISTENT WITH ITS CURRENT POLICIES AND CONSTRUCTION STANDARDS. To implement this coordination, the OWNER shall make available to the CONSULTANT for use in planning the project, all existing plans, maps, field notes, statistics, computations and other data in his possession relative to existing facilities and to the project without additional cost to the CONSULTANT, and upon which the CONSULTANT mayrely. SECTION VI THE CONSULTANT'S COMPENSATION For and in consideration of the Basic Consultant Services to be rendered by the CONSULTANT, as cited in Section II above, the OWNER shall pay and the CONSULTANT shall receive the compensation hereinafter set forth: 1. BASIC CONSULTANT SERVICES Compensation for the Basic Consultant Services shall be as shown in Attachment"A." Payment for the Basic Consultant Services shall be due in monthly installments in proportion to that part of the assignment that has been completed. Such payment shall be based on the CONSULTANT'S estimate of percentage of assignment completion, as evidenced by monthly statements submitted by the CONSULTANT to the OWNER. Final payment for services authorized herein shall be due at the completion of these services. 2. SPECIAL CONSULTANT SERVICES None—All work included in BASIC CONSULTANT SERVICES. 3. ADDITIONAL SERVICES Services other than those set forth in the Scope of Services shall constitute Additional Services. Additional Services, such as additional design work or other services other than those included in the Scope of Services, or any others, shall be performed only with OWNER'S authorization in writing signed by owner's authorized representative, and shall be derived the same as Basic Consultant Services. Additional Services will be in addition to the total amount in sub-paragraph 4 below. Additional services will be provided for a mutually agreed upon sum. No payments will be due as additional services unless authorized in writing by execution of a supplement to this agreement by The City Manager of North Richland Hills. 4. TOTAL COMPENSATION Total compensation to the CONSULTANT shall not exceed $285,000 ("Contract Price") including reimbursable expenses without additional negotiation and authorization. The compensation for Consultant Services stated does not include sales tax. If the State of Texas imposes a sales tax on architectural services during the time of this contract, then the Owner agrees to pay the sales tax as an extra payment, above and beyond the agreed compensation for basic architectural services. SECTION VII REVISION OF REPORTS, PLANS, SPECIFICATIONS AND OTHER DOCUMENTS The revision and redrafting of reports, plans, specifications and other documents during the formative stages as an orderly process in the development of the Project to meet the needs of the OWNER shall be considered as part of the Basic Consultant Services; however after a definite plan has been approved by the OWNER, if a decision is subsequently made by the OWNER, which, for its proper execution involves extra services and expenses for changes in, or additions to the Page 2 of 5 drawings, specifications or other documents, or if the CONSULTANT incurs extra labor cost or expenses due to delays imposed on him from causes not within his control, the CONSULTANT shall be compensated for such extra expense which shall be considered as Additional Services. The CONSULTANT is responsible for notifying the OWNER as soon as possible if this circumstance arises. SECTION VIII OWNERSHIP AND USE OF DOCUMENTS Original documents, plans, design and survey notes (collectively the "Plans") represent the product of training, experience, and professional skill, and accordingly belong to, and remain the property of the CONSULTANT who produced them, and the OWNER regardless of whether the instruments were copyrighted or whether the project for which they were prepared is executed. Notwithstanding the foregoing, CONSULTANT shall provide OWNER with a minimum of one complete set of the final Plans for the PROJECT, or additional copies at OWNER'S cost. OWNER agrees that it will not use the Plans created by CONSULTANT for other projects without CONSULTANT's prior written consent. SECTION IX COMPLETION SCHEDULE The CONSULTANT agrees to complete the work as detailed in Attachment A. SECTION X TERMINATION Either party to this AGREEMENT may terminate the AGREEMENT by giving to the other 30 days' notice in writing. Upon delivery of such notice by the OWNER to the CONSULTANT, the CONSULTANT shall discontinue all services in connection with the performance of this AGREEMENT and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this AGREEMENT. As soon as practicable after receipt of notice of termination, the CONSULTANT shall submit a statement,showing in detail the services performed under this AGREEMENT to the date of termination. The OWNER shall then pay the CONSULTANT promptly that proportion of the prescribed charges which the services actually performed under this AGREEMENT bear to the total services called for under this AGREEMENT less such payments on account of the charges as have been previously made. Copies of all completed or partially completed designs, plans and reports prepared under this AGREEMENT shall be delivered to the OWNER when and if this AGREEMENT IS TERMINATED, but subject to the restrictions, as to their use, as set forth in Section VIII. SECTION XI LIABILITY AND INDEMINIFICATION The CONSULTANT agrees to indemnify and hold CITY harmless, for claims for damages, costs, and expenses of persons or property that may arise out of any negligent act, error or omission of CONSULTANT, or an agent, servant, subconsultant, subcontractor, employee or representative of CONSULTANT in the execution or performance of this AGREEMENT up to$2,000,000 per occurrence and $4,000,000 aggregate liability, except such limitations shall not apply in the event of CONSULTANT'S gross negligence or intentional misconduct. The CONSULTANT agrees to carry errors and omissions type of professional liability insurance policy in an amount of $1,000,000 and will furnish the OWNER a certificate of insurance for the OWNER'S file prior to beginning any work or providing any services under this AGREEMENT. The CITY will be listed as an additional insured except for professional liability insurance. To the extent permitted by applicable law, the OWNER shall indemnify and hold CONSULTANT harmless against claims for damages, costs, and expenses of persons or property that may arise out of any negligent act, error or omission of OWNER, or any of its employees, agents, or representatives. Nothing herein shall require OWNER to create a sinking fund to satisfy any obligations under this AGREEMENT. Page 3 of 5 SECTION XII SUCCESSORS AND ASSIGNMENTS The OWNER and the CONSULTANT each binds himself and his successors, executors,administrators and assigns to any other party of this AGREEMENT and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this AGREEMENT. Except as above, neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this AGREEMENT without the written consent of the other. Nothing herein shall be constituted as creating any personal liability on the part of any officer or agent of any public body, which may be a party thereto. SECTION XIII CHOICE OF LAW; VENUE The parties agree that the laws of the State of Texas shall govern the interpretation, validity, performance and enforcement of this construction agreement,and that the exclusive venue for any legal proceeding involving this construction agreement shall be Tarrant County, Texas. No additional work shall be authorized or charged for unless authorized by a change order signed by a person authorized by the City to do so. In the event of litigation between the parties, the prevailing party shall be entitled to reasonable attorney fees. SECTION XIV SPECIAL CONDITIONS Special conditions, under the AGREEMENT, include and are limited to those listed hereinafter; the conditions shall become part of the AGREEMENT: NONE SECTION XV INDEPENDENT CONTRACTOR CONSULTANT shall perform all work and services hereunder as an independent contractor and not as an officer, agent or employee of the City. CONSULTANT shall have exclusive control of and the exclusive right to control, the details of the work and services performed hereunder and all persons performing same on CONSULTANT'S behalf and shall be solely responsible for the acts and omissions of its agents, employees, subconsultants and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between OWNER and CONSULTANT, its agents, employees, subconsultants and subcontractors; and the doctrine of respondent superior shall have no application as between OWNER and CONSULTANT. SECTION XVI AUDIT During the term of this AGREEMENT, and at any time within three (3)years following the expiration or termination of this AGREEMENT, the City shall have the right of access to all information held in the possession of the CONSULTANT related to services performed under this AGREEMENT, for audit purposes or otherwise. CONSULTANT agrees to provide access to such information unless expressly prohibited from doing so by court or other governmental order. Except in the event of an emergency, OWNER will provide reasonable advance written notice of any intended audits and the need for the information. CONSULTANT agrees that it will keep records relating to the services provided hereunder for as long as required by law. SECTION XVII CONFIDENTIAL INFORMATION CONSULTANT understands and acknowledges that CONSULTANT will be provided with information, or access to information, that may be confidential by law, rule, statute, ordinance or legal order. CONSULTANT shall not disclose any information deemed confidential to any party who is not privy to or who does not have a special right of access to said information. Contractor agrees to use confidential information for purposes of providing the services contemplated herein only as determined by the City. Disclosure of, or unauthorized use of, any confidential information by Contractor is a material breach of this Agreement. If Contractor violates this provision, and in addition to any other remedies at law or in equity that the City may have, the City may immediately obtain injunctive relief in a court of competent jurisdiction enjoining any continuing or further breaches and exercise any further remedies as authorized by law. Contractor agrees to indemnify and hold the City harmless for Page 4 of 5 any claims or damages caused by Contractor's breach of this confidentiality provision. SECTION XVIII FORCE MAJUERE Neither party shall be liable for failure to perform its obligations under this AGREEMENT if the performance is delayed by reason of war; civil commotion; acts of God; inclement weather; governmental restrictions, regulations, or interferences; fires; strikes; lockouts, national disasters; riots; material or labor restrictions; transportation problems; or any other circumstances which are reasonably beyond the control of the party. [END OF DOCUMENT—SIGNATURES ON NEXT PAGE] IN WITNESS WHEREOF, the parties have executed this professional services agreement upon the year and date indicated beneath their signatures hereto. CITY OF NORTH RICHLAND HILLS, TEXAS GOLFSCAPES, INC. By: By: Mark Hindman, City Manager Jeffrey D. Brauer, ASLA, RLA, President- CEO Date: Date: ATTEST: ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM: Maleshia B. McGinnis, City Attorney Page 5 of 5 i I Paqe ATTACHMENT "A" City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 21 Paqe SCOPE OF SERVICES 1.0 PROJECT UNDERSTANDING GolfScapes, Inc. (GolfScapes) herein referred to as"CONSULTANT"will perform professional design services for the City of North Richland Hills, herein referred to as "OWNER" or"CITY" for improvements at Iron Horse Golf Course on 6200 Skylark Cir, North Richland Hills, TX 76180. Based on our initial meeting, priority improvements for Iron Horse Golf Course include: 1.1.1 Overall Compliance with FEMA, NPDES,and other regulations within all work. It is anticipated a City Floodplain Permit, will be required by the City, but that final work will not raiseflood levels. 1.1.2 Develop Drone Topography Map 1.1.3 New Irrigation System, using updated existing items, such as: 1.1.3.1 2 of 3 existing pump stations 1.1.3.2 Existing Pump House Structures 1.1.3.3 Some pipe (replaced in bridge projects) 1.1.3.4 Central Control System (if possible) 1.1.4 Fairway drainage via grading and new drain pipe system 1.1.5 Flood Control/Water flows on: 1.1.5.1 Holes 12-14 1.1.5.2 Secondary Problem—Cut through across hole 18 1.1.6 Tees 1.1.6.1 Enlarge Par 3 and 7th and 10th tees 1.1.6.2 Add new forward tees 1.1.6.3 Where required, grade and drain around tees. 1.1.6.4 Enlarge Practice Tee and Improve Targets 1.1.7 Reduce and Improve Sand Bunkers 1.1.8 Cart Paths 1.1.8.1 Relocate paths as required for safety(i.e., 18th hole near green)or where holes are re-routed 1.1.8.2 Widen at Tees and Greens 1.1.9 Repair Overflow on SW corner of Hole 11/16/17 irrigation pond. 2.0 GOLFSCAPES, INC. "CONSULTANT" SERVICES The CONSULTANT shall provide the services with its own personnel and/or through subconsultants or subcontractors. Owner acknowledges that CONSULTANT will utilize the following subcontractors or subconsultants to provide a portion of the services under this Agreement. • Halff Associates, Inc., Civil Engineers • EC Design, Irrigation Consultants. Notwithstanding the use of subconsultants or subcontractors, CONSULTANT shall remain liable and shall be responsible for all services to be provided under this Agreement. 2.1 Pre-Design Phase In the Pre-Design Phase, the Consultant shall: A. Gather Data, Provide Programming & Oversee Communitylnput City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 31 Paqe B. Establish for approval, limits of irrigation systems coverage, materials, product selections, water supply rates, delivery rates, pumping requirements, permit restrictions, project time table and budget 1. The City will provide Consultant all available information for the current on- site and off-site conditions including, but not limited to the following: GIS files; as-built CAD files, aerial photographs; topographic surveys; easements; boundary surveys; property lines; building locations and layouts; roadways and parking; utility locations; trees and vegetation; hydrology and drainage information; and any existing golf course improvements. 2. Based upon the information provided by the City, Consultant will prepare an existing conditions base map for use in the planning process. The base map will be comprised of existing features as well as a drone topographical map at 1' intervals developed by engineers. 3. Attend one (1) kick-off meeting with City representatives to discuss/confirm the project schedule, goals, and program items to be included in the Project, and prepare a Preliminary evaluation of the City's proposed site, program and schedule requirements, proposed method of contracting for construction, and budget for the Work,each in terms of the other. 4. Consult with the City regarding the necessity of obtaining services from other consultants and professionals that may be necessary to complete the Project, i.e., City shall provide Geotech and soil testing services as required. 5. Drone Topographic Survey, (described in next section) 2.2 Preliminary Planning Phase In the Preliminary Planning Phase the Consultant shall prepare: A. Schematic Re-Routing Studies of holes 13-14 to increase flow. Upon discussion and engineering review of associated grading and hydraulics, the Consultant shall refine the schematic routing alternative to a Final Routing Plan, mutually agreeable to City and Consultant. Upon approval, Consultant shall prepare: B. A Feature Design Study for any changes to the locations and configurations of centerlines, tees, greens, fairways, and hazards or any relocated holes, practice areas, sand bunker reductions, etc. C. Preliminary Irrigation Head Spacing/Location and Coverage Plan based on required coverage and if applicable budget limitations D. Provide minimum golf course irrigation experience requirements for bidder pre-qualification E. A Preliminary Cost Estimate, based on the preliminary documents, and utilizing area, and/or volume estimates with recent unit pricing. As the design process progresses, the Consultant shall provide updates Cost Estimates, advising the City of any changes to previous estimates. This preliminary and all subsequent cost estimates shall be based on the Consultant's bestjudgment as a golf course design professional. However, neither the Consultant nor the City has control over the cost of labor, materials, or competitive bidding or market conditions. The Consultant does not warrant or represent that bids or negotiated prices will not vary from the City's Project budget or from any cost estimate it prepares. Any increase to the Contract Amount that is $50,000 or more shall require additional approval by the City Council. F. An Illustrative Final Master Plan, when all features have been reasonably fixed. City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 41 Paqe 2.3 Floodplain Evaluation and Permitting Phase The Consultant shall, primarily through the work of its engineer, obtain required permits and approvals by federal, state and local governmental agencies having jurisdiction over this Project. Some City assistance may be required to assist in the permitting process, and some.._tasks.._will.._be...performed before, during.._and after design., but summarized below in 4 major categories: • Floodplain Alteration Feasibility Study • Drone Topographic Mapping • As-Built Surveying • Floodplain Development Permit A. Floodplain Alteration Feasibility Study 1. Data Collection and Base Map Preparation Obtain site plan(s)and proposed renovation grading plans and other pertinent information from Owner. Retrieve topographic maps from CONSULTANT'S files, OWNER, and Texas Natural Resources Information System (TNRIS), as necessary. Retrieve existing floodplain information from files. Field investigation to inspect the site, take photographs. Develop Geographic Information Systems (GIS)format base map of projectarea. 2. Grading Earthwork Calculations Develop ground surface elevation terrain for the grading plan alternatives provided (maximum of 6 alternatives included). Compare to existing conditions ground surface elevations and perform volume calculations to support design of golf course and valley storage requirements. 3. Stream Hydraulics Obtain current effective hydraulic model for Big Fossil Creek, Singing Hills Creek, and Tributary B from the City of North Richland Hills. Execute and debug the models. Establish base flood levels. Build revised existing conditions (pre-project) hydraulic models to reflect existing site conditions as per the drone topographic surveys obtained for this project, and insert additional hydraulic cross- sections as needed within project limits. Run and debug the models if necessary, to establish pre-project flood levels. Compare to existing conditions. Modify the pre-project hydraulic model to evaluate the proposed golf course renovation alternatives (not to exceed 6 alternatives evaluated). If additional alternatives are required, the additional alternatives will be evaluated for an additional fee on a time and materials basis (approximately $3,000 per additional alternative). Execute, debug, and plot the proposed condition models. Evaluate valley storage impacts due to alternatives. Create water surface elevation and flow velocity comparison tables for the different alternatives. Create hard copy and digital copy of all hydraulic models. Plot cross-sectionsand hydraulic profile. Coordinate with Iron Horse Golf Course and City of North Richland Hills as needed to mitigate negative hydraulic impacts and comply with the City of North Richland Hills floodplain criteria. Modify proposed conditions models to meet City of North Richland Hills criteria. Quality Assurance and Quality Control check of hydraulic models. 4. Feasibility Study Report Write, edit and compile report. Prepare exhibits and tables as needed for the report. City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 51 Paqe Assemble and bind three (3) copies of the report, two for the owner(s)and one to be retained by Halff Associates, Inc. Submittal and presentation to Owner(s) This scope of work includes three (3) meetings with the Owner(s) at the Feasibility stage for the purpose of reviewing the study results and overall communication. B. Drone Topographic Surveying Aerial Field Collection ..................................................................................................... Perform Mission planning. Meet at site with client and project managers. Set and survey ground control points with Aerial Panel Points. Traditional GPS survey areas for QC ground truthing and Obscure areas (Coverage and Vegetation). Fly Project to project boundary extents..Office Data Processing. _._.._................................................... Mosaic Imagery to create Current, High-Res, Survey Grade Aerial Imagery. Generate 3D Point Cloud for data extraction. Extract 2D/3D CADD data. Create GIS Shapefiles. Video Editing for hole fly-throughs. Deliverables .......................................................... Current, High-Res, Survey Grade Aerial Ortho Imagery CADD Data (Contours, TIN, Planametrics) (2D and 3D)(DWG/DGN) GIS Planametrics (Esri Shapefile) 3D Pointcloud (.las) C. As Built Surveying Establish project horizontal and vertical control using GPS RTK surveying methods. Control will be based on the Trimble (Western Data Systems) VRS Network. Using conventional and GPS surveying methods we will spot surveythe locations within the golf course where constructed grading changes have occurred to ensure the elevations and general grading conforms to as depicted on the Proposed Renovation —for the golf course concept exhibit provided to engineer byConsultant. D. Floodplain Development Permit Using the results from the floodplain Feasibility Study, the City's Floodplain Development Permit application will be completed and supplied to the City along with the Feasibility Study Report to prove compliance with City floodplain regulations. In the floodplain evaluation phase, the Consultant shall assist City and engineer in connection with preparing documents required for approval by appropriate governmental authorities. This scope of work does not include FEMA floodplain permitting (CLOMR/LOMR) with the caveat that the proposed golf course improvements will not adversely impact adjacent residential properties. However, scope and fees for the CLOMR and LOMR application submittals have been provided as an Additional Service. If required, this effort would only be executed with written authorization from the City of North Richland Hills to perform these special services. The City as "Owner": 1 Is responsible for payment of all permitting costs, (if needed) including but not limited to, permit fees and mitigation costs that maybe imposed by government agencies as a condition of approval for the Project. 2. Acknowledges and agrees that the cost of permits and permit conditions imposed on the Project City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 61 Paqe is beyond the control of both the City and the Consultant. 3. Shall ro.vide a ro riate information and documents and coordinate with the En ineer as ............................P........................................P.P..........P..........................................................................................................................................................................................................................................................................................................9......................................... required. ....................................... 4. Is responsible for payment of all permitting costs, (if needed) including but not limited to, permit fees and mitigation costs that may be imposed by government agencies as a condition of approval for the Project. 5. Acknowledges and agrees that the cost of permits and permit conditions imposed on the Project is beyond the control of both the City and the Consultant. 6. Provide a ro riate information and documents and coordinate with the En ineer as re uired. P.P..........P...................................................................................................................................................................................................................................................................................q..................................................q.......i f............... The floodplain evaluation shall begin in the Preliminary Design Phase, be refined in the Design Development documents and evaluated post construction for compliance. 2.4 Design Development Phase When the Preliminary Design Documents are approved and project requirements are reasonably fixed, the Consultant shall prepare Design Development Documents, which shall endeavor to refine and better establish golf course design elements and meet submittal/permitting requirements and which shall include: • Preliminary (approximately 50% level) Construction Drawings at 1"=100'for clearing, grading, drainage, irrigation, features, hardscape and grassing, which shall be sufficient in detail to reasonably ascertain scope of construction. • A Revised Cost Estimate. If this cost estimate exceeds the City's initial budget for the Work, the Consultant and City shall cooperate to adjust the Project's scope of work, quality or budget, considering the value of alternate materials and construction methods in further developing the Project design. 2.5 Construction Documents Phase Based upon approval from the City for the Design Development documents, Consultant will prepare Construction Drawings and Specifications to 95% completion level, together with a final cost estimate. Construction Plans shall include: 1. NPDES Erosion Control Plan 2. Staking Plan showing proposed centerlines of each golf hole 3. Clearing Plan, where applicable 4. Grading Plan at a scale of 1" = 1 00' for fairways. 5. Golf Course Drainage Plan coordinated with engineer's findings 6. Grassing Plan 7. Hardscape Plan (for partial relocation and repair of paths) 8. Irrigation Plan at minimum scale of 1" =200' with head layout, piping design, pipe sizing, controller station assignment for rotary heads and wiring layout 9. Green and Tee Details (if any) at a scale of not less than 1"=30.0 feet 10. Construction Details Construction Specifications shall include: 1. Written requirements for construction of the Project ("Work") by a selected Contractor ("Contractor"), including the quality levels of materials and workmanship, and responsibilities of the City, Consultant and Contractor during construction of the Project. 2. With approval of the City, the specifications may require the Contractor, to provide professional or supplier design of common elements of Golf Course Construction(such as bridges or pumping City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 71 Paqe units, for example). 3. Requirements that the Contractor provide "Drawings of Record," or, "As-Built Drawings" as part of its responsibilities. Further, certain payments will not be made until at least preliminary "Drawings of Record" are submitted to the City. 4. The City will provide Consultant with all front-end documents, contracts, insurance requirements, general conditions, etc. for use by Consultant in preparing the specifications and contract documents. 5. The irrigation system to include major components and general conditions specific to the irrigation system. Submit the 95% Construction Documents and cost estimate to the City for final review and written comments and revisions by the City. Upon the final written comments received from the City, Consultant will prepare final 100% Construction Documents for the City to use in bidding. These shall: 1. Be in a format sufficient for an experienced and knowledgeable golf course Contractor to provide a qualified bid and complete the work. 2. Include special Project requirements reasonably required by the City. Consultant will submit the Final Construction Documents to the Texas Department of Licensing and Regulation (TDLR)for the State required accessibility review. Fees associated with Plan Review and Filing will be considered reimbursable expenses. 2.6 Bid Phase It is anticipated that the proposed improvements will be prepared as one bid package to be implemented from approximately December 2019 until July 2020. If additional or multiple bid packages are required by the City, Consultant will re-evaluate whether additional fees are required. Consultant shall: l. Provide the City with PDF files of the documents for the Bid and Construction Document Package. The City will be responsible for the advertisement of the bidding, printing and distribution of bid sets and overall management of the bidding process. 2. Bid Forms shall include deductive alternates to assist in meeting budget. 3. Attend a pre-bid meeting with City representatives and the potential bidders. 4. Issue clarification/addenda if required 5. Attend one session (in person or via phone)to assist the City in its work of: • Reviewing the Contractor's bids • Selecting Deductive Alternate Bids to Meet Budget (if required) • City may elect to authorize a higher budget. 2.7 Construction Evaluation Phase A. The Consultant's Responsibilities During the Construction Phase 1. Duration The Consultant's responsibility to provide Construction Phase Services under this Agreement commences with the award of the initial Construction Contract and terminates at the earlier of: a. The issue of a certificate for final payment with respect to the Project; or City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 8 Pegs b. Anticipated Construction Completion Date of July 30, 2020. 2. Site Visits The Consultant shall make at least eighteen (18) equivalent six hour minimum periodic site visits for general golf course reconstruction at intervals appropriate to active construction but may actually provide up to twenty(20) half day(or some combinations)visits if best for the project. Additionally, there will be (7) site visits for irrigation related staking and irrigation construction evaluation services. Such visits will not be exhaustive or continuous on-site inspections, but will be for the purposes of: • Design Review and Construction Evaluation - Becoming generally familiar with the progress and quality of Work completed, and is substantially in compliance with Contract Documents when complete. • Making changes to the Work to enhance and adapt the design for site conditions, which are consistent with the intent of the Contract Documents, and not involving an adjustment to Contract Price or extension of Contract Time. Any changes are subject to the approval of the City. • Informing the City's Protect manager/Contract Administrator of observations concerning the progress and quality of Work. By providing these periodic site visits and construction evaluations, the Consultant shall not be deemed in any way in charge of or responsible for the Contractor's: o Failure to carry out the Work in accordance with the Contract Documents. o Construction means, methods,techniques, sequences or procedures, or for safety precautions and programs in connections with the Work, since these are solely the Contractor's rights and responsibilities. o Acts or omissions of the Contractor, any subcontractors or suppliers, or their agents or employees, or any other persons performing any of the Contractor's Work on the Project. B. Construction Contract Administration Assistance 1. The Consultant's responsibilities during the construction phase shall consist of making design and construction evaluations on the basis of periodic site visits. Within the limitations of those site visits, and any limitations of authority in this Agreement,and in coordinating with the City's personnel or consultants, provide typical Construction Administration tasks of: • Attending and conducting monthly construction meetings, with City assigned Project Managers documenting results. • Reviewing and signing pay applications, Contractor requests for information,etc., • Answer questions of the Contractor. • City assigned Project Managers to maintain, issue and distribute the job record, Reviewing and Recommending Action on Contractor's Monthly and Final Payment Applications, if on AIA or similar documents. The Consultant's authorization of a payment application shall constitute only a recommendation to the City, based on the Consultant's evaluations of the approximately completed amount of the work, and Contractor's Application for Payment,that to the best of their knowledge: o The Work has progressed to the point indicated in such application o Is substantially in compliance with the Contract Documents based on information known at the time of the application. o The Contractor is entitled to payment approximately in the amount applied for or(if other) recommended by the Consultant. It shall not imply that there have been exhaustive or continuous field checks of the quality or quantity of the Work, or review of: o Construction means, methods, techniques, or procedures, City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 9 Pegs o Copies of requisitions received from Subcontractors and material or equipment suppliers or other data needed to substantiate the Contractor's right to payment, or o Other than requesting lien waivers, confirmation of how the Contractor has spent funds paid under the Construction Contract. • Interpreting the Performance of the Contractor when requested, on claims of the City or Contractor relating to the Project. • Issuing Instructions to the Contractor • Interpreting Contract Requirements for the City and/or Contractor, which are consistent with the intent of, and reasonably inferable from the Contract Documents by knowledgeable persons. • Recommend Resection or Testing of Work, whenever it's not clear that Work conforms to the Contract Documents, with City assigned Project Manager issuing rejection notice. No recommendation or interpretations made in good faith by the Consultant, including any recommendation to reject Work shall give rise to a duty or responsibility of the Consultant for the consequences to the City, Contractor, Subcontractors of Contractor, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. 2. Review Submittals - The Consultant shall assist the City assigned Project Managers in processing submittal and shop drawing reviews as submitted by the Contractor during construction, for the limited purpose of checking for conformance with the Contract Document. Details, completeness, accuracy, adequacy and truthful representation of submittals remain the responsibility of the Contractor. The Consultant and the City shall be entitled to rely upon the adequacy of any submittals or supplier design services, provided by suppliers specified by Consultant or its sub consultants, or in some cases the Contractor(i.e., pump stations, bridges are typically supplier designed.) 3. Change Orders-Assist the City assigned Project Managers in reviewing and making recommendations on properly prepared, sufficiently supported and timely requests by the Contractor for Change Orders without extensive investigation or preparation of additional drawings or specifications. 4. Project Completion-The Consultant shall assist the City assigned Project Managers to: a.Determine the date(s)of Substantial and Final Completion. b.Conduct Substantial Completion Inspection c.Develop Punch List of items tocomplete/correct and determine withholding sums. d.Conduct Substantial Completion Inspection to verify that necessary items have been be completed or corrected. e.Initiate project close out consisting of: • Approve reduction or release of retainage, or issuance of final Certificate for Payment. • Assist City assigned Project Manager in receipt of warranties, affidavits, lien waivers, etc. 3.0 ASSUMPTIONS This agreement allows for up to: l. Two (2)schematic routing revisions to establish final routing. 2. Attendance at one(1) Public Hearing with Park Board during Design Phases 3. One (1) presentations to the City Council by the Consultant to discuss and review the contents of any Design Phase Documents,or to assist the Owner in Procuring Construction services. This Agreement allows for up to: • Five (5) Design/Bid Phase meetings/visits with Staff by the Consultant. • Eighteen (18) equivalent six hour minimum periodic site visits at intervals appropriate to active construction but may actually provide up to twenty(20) half day(or some combinations)visits if best for the project. Consultant has option to make more and longer visits at its cost.) City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 10 1 Pegs • Seven (7)site visits for irrigation staking and irrigation construction evaluation services. • Two (2) Design Phase meetings/visits by the Irrigation Designer • Up to five(5)site visits for construction phase services by the Irrigation Designer for construction review and sprinkler staking. 4.0 ADDITIONAL SERVICES These scope items are not included in the basic scope of services, but may be procured with written authorization from the City of North Richland Hills as needed to fulfill floodplain permitting requirements. FEMA Conditional Letter of Map Revision (CLOMR)-- ($20,000) Data Collection and Coordination 1. Obtain the FEMA effective Big Fossil Creek, Singing Hills Creek, and Tributary B hydraulic models from the FEMA Digital Library. 2. Coordinate with the City of North Richland Hills Floodplain Administrator on hydraulic impact implications in relation to the City's floodplain ordinance. Corrected Effective and Proposed Conditions Hydraulic analysis l. The Consultant will review the FEMA supplied hydraulic model for Big Fossil Creek, Singing Hills Creek, and Tributary B. The Consultant will create Corrected Effective and Proposed Project conditions from the Big Fossil Creek, Singing Hills Creek, and Tributary B model if the FEMA supplied model is different than the models supplied by the City during the feasibility study phase. Specific tasks to be performed include the following: a. Modify the FEMA Effective conditions model per the feasibility study to create a Corrected Effective conditions hydraulic model. b. Adjust floodway as necessary to reflect Corrected Effective conditions. c. Execute and debug model. d. Compare Corrected Effective conditions results to current FEMA Effective conditions model results. e. Modify Corrected Effective conditions model to create a Proposed Project conditions model, incorporating the feasibility study proposed conditions model changes. f. Modify floodway as necessary to reflect Proposed Project conditions. g. Perform Quality Assurance and Quality Control check of hydraulic models for Corrected Effective and Proposed conditions. h. Check for hydraulic impacts (water surface elevation and velocity) to ensure the project meets the criteria specified by the City of North Richland Hills Floodplain Administrator and FEMA. i. Map final revised existing and proposed floodplains. j. Modify proposed conditions model per City comments on preliminary design changes. Forms and Exhibits l. Complete the following forms and include attachments and exhibits as required by FEMA: a. Form 1 —Overview and Concurrence Form b. Form 2—Riverine Hydraulics and Hydrology Form c. Form 3—Riverine Structures Form 2. Compile comparison tables, including but not limited to, a 1-percent-annual-chance flood elevation (100-year) comparison table and floodway comparison table. 3. Prepare FEMA required work map showing existing and proposed topography, proposed site plan, existing and proposed floodplains, and floodway. 4. Prepare a 1 inch = 1,000 feet scale revised DFIRM exhibit and annotate. 5. Prepare owner notifications of affected properties and change of floodway notification to be published in the local newspaper. City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 11 1 Pegs Compliance with Endangered Species act (ESA) l. Perform a desktop review of listed species and limited field work to confirm that no endangered species will be harmed. 2. Apply for an Incidental Take Permit (ITP)from the National Marine Fisheries Service (NMFS)and the U.S. Fish and Wildlife Service (USFWS), if necessary. 3. Obtain a letter from the NMFS and the USFWS indicating their determination that the project is "not likely to adversely affect" any endangered species. CLOMR Application Report l. Prepare a CLOMR Report to be submitted to the City of North Richland Hills. 2. Submit and present the report to the City of Richland Hills for review, approval, and signatures. This scope of work includes one (1)meeting with the City of North Richland Hills for the purpose of review and signature of the CLOMR report. 3. Assemble and bind two (2) copies of CLOMR Report (one for the City of North Richland Hills to keep, and one to be retained by engineer. Additional copies can be prepared at an additional cost. 4. Submit digital version online to FEMA. 5. Coordination with City of North Richland Hills during FEMA review. 6. Coordination with FEMAduring the review stage, including modifications to analysis and report as required by FEMA. FEMA Letter of Map Revision (LOMR)- ($18,500) Post- Project Conditions Hydraulic analysis l. Update the CLOMR Proposed Project conditions hydraulic model with as-built survey to produce a Post-Project hydraulic model. 2. Update floodway analysis as needed per as-built survey data. Forms and Exhibits l. Complete the following forms and include attachments and exhibits as required by FEMA: a. Form 1 —Overview and Concurrence Form b. Form 2—Riverine Hydraulics and Hydrology Form c. Form 3—Riverine Structures Form 2. Compile comparison tables, including but not limited to, a 1-percent-annual-chance flood elevation (100-year) comparison table and floodway comparison table. 3. Prepare FEMA required work map showing existing and proposed topography, proposed site plan, existing and proposed floodplains, and floodway. 4. Prepare a 1 inch = 1,000 feet scale revised DFIRM exhibit and annotate. 5. Prepare as-built survey exhibit. 6. Prepare owner notifications of affected properties and change of floodway notification to be published in the local newspaper. LOMR Application Report l. Prepare a LOMR Report to be submitted to the City of North Richland Hills. 2. Submit and present the report to the City of North Richland Hills for review, approval, and signatures. This scope of work includes one (1)meeting with the City of North Richland Hills for the purpose of review and signature of the LOMR report. 3. Assemble and bind two (2)copies of LOMR Report (one for the City of North Richland Hills to keep and one to be retained by Engineer. Additional copies can be prepared at an additional cost. 4. Submit digital application online. 5. Coordination with City of North Richland Hills during FEMA review. 6. Coordination with FEMA during the review stage,including modifications to analysis and report as required by FEMA City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 12 1 Pegs 5.0 EXCLUSIONS Plans or Services Not Included in this Agreement • Greens Construction Material Specifications (if required, specified byARCIS) • Revising previously approved design or Contract Documents, when changes are not initiated by Consultant. • Hydrologic Modeling and/or Downstream Assessments • Local (North Richland Hills) and/or federal (FEMA) review and processing fees are not included. A review and processing fee of at least$6,500 for the CLOMR and $8,000 for the LOMR will be assessed by FEMA. Fees listed are current, although fees may increase without warning by FEMA. • Public notification publication costs. The cost will be determined by the newspaper and is estimated at$350 to$500. • Schematic layout and configuration of the pumping plant, concrete slab, wet-well intake pipe, and lake screen requirements which shall be provided by the City of North Richland Hills sole source pump supplier. • Building architecture. • Delivery of electricity to pump station. • Slab soil testing. • GPS as-builts (contractor's responsibility). • Other Studies, including, but not limited to: l. Financial, business or market analysis, pro forma or studies. 2. Phase I EAW, EIS reports, or Water Testing required by EPA 3. Golf Course Maintenance or IPM Plans. 4. Soil Testing, Geo Technical Services, or Traffic Studies. 5. Surveying during or after construction to verify construction quantities (but will survey for FEMA conformance). 6. FEMA Floodplain Permitting. 7. USACE Section 404 Permitting 8. Providing promotional material including scale models, videos or brochures. 9. Providing Consultants to perform services who are not Listed in this Agreement 10. Providing services or consultants outside the expertise of CONSULTANT, unless enumerated in Article II, including but not limited to: • Roads, Parking, Site Plans or Traffic Planning • Utility services such as: Wastewater Treatment Electric, Gas, Sewer, Water or Cable (including any electric service delivery to pump stations or wells. Irrigation Water Supply Source and Delivery Lightning Protection Outdoor Lighting Hazardous Waste Disposal or Mitigation Plans Slab soil testing or structural engineering, if required. Building or Foundation Plans for any structure. 1 1 . Providing the following Services needed to/or/by: • Replacement or repair of any golf course features damaged by flood, casualty or other cause during or after construction. • Default of any Contractor, Subcontractor or supplier not providing goods or services on behalf of City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 13 1 Pegs CONSULTANT. • Texas Department of Licensing and Regulation (TDLR)ADA Permit/Review Fees • Services after the scheduled time for Substantial Completion, if through no fault of the Consultant. • Drawing or Record or"As-Built Drawings" (to be done by the Contractor) • As an expert or expert witness in connection with arbitration or legal proceedings. 6.0 COMPENSATION Consultant proposes to provide the above-described Scope of Services for a Lump Sum fee of $272,000.00 USD, plus an estimated maximum of $13,000 in payments for reimbursable expenses, for a total funding commitment of $285,000. Payments of the Basic Services Fee shall be made monthly, in proportion to services completed prior to the Invoice date. Invoices are due and payable 30 days from the date of the invoice. Basic Services A. Drone Topo Survey $ 28,000 B. Data Gathering & Base Maps $ 12,000 C. Public and Council Hearings (2) $ 4,000 D. Re-Routing Study $ 10,000 E. Floodplain Alteration Study $ 40,000 F. Final Master Plan $ 30,000 G. Design Phase Meetings/Site Visit - 5 $ 10,000 H. Construction Documents $ 70,000 I. Irrigation Design Plans $ 24,000 J. Bid Services $ 5,000 K. Construction Phase Site Visits & Contract Admin $ 15,000 L. Irrigation Staking phase Site Visits- 7 $ 8,000 M. Engineer Post Construct ion Compliance $ 16,000 Surveying Professional Design Fee $ 272,000 Reimbursable Expense $ 13,000 City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 14 1 Pegs 6.1 Hourly Rates, if required for Additional Services Where the Method of Compensation for any Services including Additional Services to be provided is an Hourly or Per Diem basis, the Consultant will keep a record of time expended for Professional Service on behalf of the Project.The fee shall be based on the Consultant's record and rates listed below: Engineer ADDITIONAL SERVICE BILLING RATES LABOR CATEGORY HOURLY RATE Principal-in-Charge $300 Team Leader $237 Senior H&H Project PE $184 Mid-Level H&H Project PE $165 Senior-Level H&H Project PE $146 H&H Project Engineer PE $110 QAQC (PE) $274 Sr. Environmental Scientist $127 Environmental Scientist $100 Sr. GIS Specialist Project Manager $160 GIS Analyst $87 Junior GIS Analyst $77 Sr. Civil Engineer(PE) $220 Civil Engineer (PE) $151 Civil Engineer (EIT) $110 Administration $67 3-Man Survey Crew w/GPS $189 2-Man Survey Crew w/GPS $165 RPLS $165 Survey Technician $120 CADD Technician $119 Survey Project Manager $200 Sr. Licensed Surveyor $185 Construction Inspector $100 SUE Project Manager $210 Designating 1-Man Crew $80 Designating 2-Man Crew $160 SUE Manager $145 SUE Field Manager $130 Utility Coordinator $155 Contract Specialist $85 Pot Holing 2-Man Crew $260 City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 15 1 Pegs Prime Consultant Services a) Principals' time at the fixed rate of$250.00 per hour,or b) Senior Associates' time at a fixed rate of$150.00 per Hour, c) Associates' time at a fixed rate of$125.00 per Hour, d) Clerical, if required, at a fixed rate of$60 per Hour Irrigation Design a) Principal, at a fixed rate of$175.00 per Hour b) Irrigation Designer, time at a fixed rate of$125.00 per Hour, c) Clerical, if required, at a fixed rate of$60 per Hour 6.2 Reimbursable Expenses Reimbursable Expenses are in addition to Professional Service Fees and will be invoiced at 110% of actual expenditures of the Consultant, its employees, or sub consultants for Project related: Travel expense, including coach class airfare, (split with other clients where possible) lodging, car expense (mid-size or smaller rentals, gas and insurance), and a per diem of$40 per day to cover such as meals and miscellaneous costs. Personal or corporate automobiles shall be reimbursed at the rate of $0.58 per mile driven (or the then current IRS approved rate). Reproduction Costs, including in-house and contracted blueprints, computer plots, and other copies or reproductions including any private Courier Cost for handling and delivery of Instruments of Service. Other Project Related Expenses, if any, including expendable surveying supplies, any Project related equipment rentals, etc. Expense of additional professional liability insurance dedicated exclusively to this Project, if requested by the Owner in excess of that normally carried by the Consultant and its sub consultants. ($1,000,000) Fees for Permitting or testing services reasonably required by the Project, if borne by Consultant or sub consultants retained in this Agreement. Compensation for taxes. Fees quoted in this proposal exclude state and federal sales taxes on professional services. Current Texas law requires assessment of sales tax on certain kinds of surveying services but does not require sales taxes on other professional services. In the event that new or additional state or federal taxes are implemented on professional services provided under this Agreement after initiation of this Project, such taxes will be added to the applicable billings and will be in addition to the quoted fees. 6.3 Other Conditions The City and Consultant shall negotiate appropriate adjustments in scope, schedule, and compensation for such Additional Services if any of the following conditions occur: City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. 16 1 Pegs 6.3.1 Project scope changes for reasons beyond the Consultant's control and substantially require more work by the Consultant or its sub-consultants. 6.3.2 The Consultant is required to revise previously approved Drawings, Specifications or other documents to accomplish changes not initiated by the Consultant. 6.3.3 The City requests more meetings, site visits, consultations with or presentations by the Consultant or its sub consultants than what is provided under Basic Services. 6.3.4 For reasons beyond the Consultant's control, the Permitting Phase services extend for more than the maximum six months anticipated. [END OF DOCUMENT] City of North Richland Hills Iron Horse Golf Course GolfScapes, Inc. CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 7-7 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-463637 GolfScapes, Inc. Arlington,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/14/2019 being filed. City of North Richland Hills Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 19-008 Golf Course Architecture Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is _ i�F eiKL- -, and my date of birth is My address is � �� L�>� 054 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. �1 Executed in � �l2 County, St e of �6 on the/ ,`_1f day of& �&14,20 r. (month) (year) Sign ure of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.391`8039c IIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIII�IIIIII�IIIIIIIIIIII�IIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII Iron Horse Golf Course cd °o 1 r I10 3 �Il�llu� �Il�llu� Illl�o PI' �IdlO�lllm, �IdlO�lllm, �IdlO�lllm, �IdlO�lllm, ��p�IIIIII llu� I, lu ��II �IdlO�lllm, �IdlO�lllm, �IdlO�lllm, �IdlO�lllm, �� s' �� IdlO�lllm, �IdlO�lllm, �IdlO�lllm, �IdlO�lllm, �IdlO�lllm, �IdlO�lllm, �� I I I D Cover Letter City of North Richland Hills City Hall 4301 City Point Drive North Richland Hills, TX 76180 Phone: 817-427-6000 RE: Water-Too fast, too slow, too much, not enough - moving towards "just right." Dear Sirs and Madame's, Like any golf course approaching 30 years of age, Iron Horse, needs to revitalize its infrastructure. Built on a modest budget in severe floodplain, water problems plague the course nearly every day and nearly every season. This renovation needs to help Iron Horse control water more than water controls it. Flood control, drainage and irrigation drive this renovation for North Richland Hills, but you also expect targeted golf feature renovations that improve image, maintenance and management efficiencies. You also expect staff input and strict budget control. Jeffrey D. Brauer/ GolfScapes, Inc. will lead a qualified team to improve the course design within some difficult parameters. Our strengths include a long resume of public golf courses, courses in flood prone areas, and a national reputation for both accurate plans that work for FEMA permits, and quality design. However, we cannot complete this very complex project without expert help. In addressing the "too much" concern, we have (again) teamed with Halff Engineers to integrate flood plain analysis, 404 and FEMA permitting, and channel repair, which will be seamlessly incorporated into our proposed golf course design. We can't prevent flooding at Iron Horse, but we can: • Raise greens like 7, 10, 5 out of the 100 year flood plain • Increase fairway and rough surface pitch for faster drainage (of both rain, floods, and even irrigation water with increasing sodium, all to create better turf. • For golf course flooding, our team has done it all, from creating "short cuts" to allow floods to flow where they are best controlled, to building berms so that flood waters "back into" the course slowly, to minimize erosion and damage. �, �� / ////� yy��">fl�i /�iuvuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuw yYioa- - ��rt! 1 r f� l��l'J7�6f' ��i ��v �,y �,iFi'v f✓H. r 1: x u /r' ��,��li"'✓ry "r �sI,, ,�M�b�P`j� � y .-rmsl4 � ��n.* �T� a'y I a ��`r�' '� I v',r�7Ji,�' .�% v d i .[ t ! Nr F�✓� fl'✓x"`, 41�"'"Fm2'�1�' "� I rdn ii v n ,, i, 1�r�,��✓ SP ,9�� y ., � A ,,�' �'a �' �� it Y,p d �. y�i � ,hm, 1 � II age Left-drainage and floods from under Browninq Road through holes 12-17 want to go straight, but holes 13 and 14 are in the way. We expect to reconfigure those holes, using available land to let floods cross-and leave-the course more efficiently. Right-Greens on holes like 10 (shown need to be elevated slightlyso they won't submerge in 100 year floods. r t �✓/��%i%�%! rr,;ri/irv,,,, �14i��`a��r� ,�,rr,:!*rs�t,�"��,a z,ru�!�b� ,,.?�e�T Left-Halff Engineers will identify remaining erosion control problems and mitigation. Halff will also provide wetlands mapping and permitting. We understand the City of North Richland Hills has co tinuously worked on this issue, and we feel we should tie in the rest of the work with this project. Right-This photo shows two bio ciolf problems at Iron Horse. Inadequate irrigation coverage between cart paths and fairways leaves too many bare spots. Also, about half your sand bunkers-including the one in the distance-are frequently flooded. See the appendix for ways we creatively eliminated this same problem at Mesquite Golf Club in 2014. • Have successfully teamed before (See Similar Projects) • Halff has studied Fossil Creek for neighboring cities of Bedford and Hurst, giving them a head start on providing solutions for you. • Halff has provided similar studies for dozens of other cities in DFW. • Halff is a FEMA certified flood study provider since the 1980's. In addressing the "too little" concern, we have teamed with nationally recognized golf course irrigation designer EC Design to design a new system for Iron Horse that will cover your roughs better in areas where cart traffic stresses turf and leaves numerous bare areas, subject to becoming swamps. Fortunately, it appears a part of that cost can be avoided because of previous work on two of your three pump stations. • We have successfully teamed before on almost 20 projects. • He has designed over a dozen DFW area golf course systems. • Understands floodplains- One example, he raised controllers out of the floodplain at similarly flood prone Sand Creek Station in Kansas. • Certified Irrigation Designer, who value engineers his designs to balance expense and include superintendents' must have" features. In addition to better drainage and flood control, Jeffrey D. Brauer/ GolfScapes, Inc. will evaluate the golf course for much needed improvements, including re-routing to accommodate flood control. We expect to propose feature changes, including: 2 � I[1age • to enhance drainage. Oversized catch basins will minimize clogging. Faster slope fosters better turf by draining both floods, every day rains, and even irrigation (with its high salinity, typical of Texas wells). • conversion of existing forward tees to white (i.e., senior tees) at 5,083 yards, with traditional red tees closer to 4,000 yards for length equity... • _ to spread wear. • , and replacement with a creative array of grass hazards to maintain challenge and reduce maintenance costs. • with larger single tear to create more space, less wear. �I r. l IIIIIIIIIIIIIIIIIIIIIII� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Left-New forward tees will provide tee equity for women, eliminate unnecessary shots, and allow all Golfers to play Iron Horse faster, a desire often mentioned in customer reviews.. Right-Your practice tee wastes about 10 days' worth of tee settings due to the long Grade in the middle of the tee. We propose to convert it to one level and add practice targets to enhance practice. Jeffrey D. Brauer is also a licensed landscape architect in Texas and will handle any landscape design required. As per the RFQ, we have not retained a building architect, seeing not need. Also, we expect Arcis to provide agronomic consulting through their superintendent and regional agronomists. We stand ready to begin this complex project immediately, and are genuinely excited about the prospects of improving municipal golf in DFW and for North Richland Hills at Iron Horse. We look forward to the possibility of working with you at Iron Horse and answering any questions you have about our team. For better public golf Jeffrey D. Brauer President GolfScapes, Inc. 3809 Canton Jade Way Arlington, TX 76005 Phone-817.797.6376 Email-Jeff@jeffreydbrauer.com Web-jeffreydbrauer.com Member American Society of Golf Course Architects Architecture/Renovation Columnist, Golf Course Industry Magazine 3 � II a g e IIIIIIII IIIIIMeam II 2 . I ackground I,-1 1e -DI f �D s� A,I � .4hII � � .�s Jeffrey D. Brauer/GolfScapes, inc. Established: Incorporated 1984, S-Corporation President-Jeffrey D. Brauer r Formed in 1984, GolfScapes,inc. has designed a "baker's dozen" of public courses in DFW. Ranging from the premier public facility in the area, Cowboys Golf Club, to the affordable Lake Park Golf Course in Lewisville, most are market leaders in their price category. The firm uses the traditional design-bid method, and are a "go to" firm for municipalites. Unlike some golf course architect firms, we produce "old fashioned" and accurate plans, leaving little to chance in the bid process, and reducing change orders. Accurate plan & specifications, accurate cost estimates. We are confident enough in cyc.eI'ObiIiffcs that we well redraw plans Ot ..1. if bids >I0f5 our originally esfirrpafed budget. Our cousres drain fast. We use engineering formulas in � drainage design, rather than the WAG" method used g g " by others. We accurately calculate and balance cut and fill, required in flood plain projects, making us -- - particularly suited for the Iron Horse Project. � , � � II NII I W II i��o�ql °Ij IIIIIIIIIIIIIIIIIIII Your design will be tailor made for effiecient public course n I I�II II I lul i i l g � p operations,with a balanced design with aesthetics,good hull rn uIII golf, reasonable maintenance needs, and intelligent investment providing long term return on investment. tn- Our typical proiect includes at least a dozen client „ meetings with our key staff, and additional meetings Y Y g and presentations with City Council, and the public, starting at goal setting and site analysis. We have experience over a wide variety of budgets, climates, drainage, water quality, and soils among our Wide Portfolio of Public Courses, including: "r F`" @a les BIeft COUnE C ,uG F�rrnl0 0 60 New Courses (35 Public) �7.lnhed Green �ul ,y �, 0 Dozens of total renovations 0 Over 20 courses designed/renovated in flood plains • �I Illfllllou' III III....�Ilfll IIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII o• Nationally recognized golf architect - - - - -�I ❖ A dozen national design awards We also provide 2D and 3D graphics to help you, your citizens and affected golfers to understand design proposals. 4 II1age ..... „� ,,,,,,,,,,,,,,,,,,,,, „ ,,,,,,,,,,,,,,II GoH Vac&i r� Ilir�sider " I;`:: r (-fl f Qbna:d Arc ha e�� ,„ ... I II r�c:o "I op r a ^', �l;, ' r l"'�E� �," '^;�I O G I ..d. R,:mke,:l "s"kDr1d' , I+?tl, I�esl GII Course irvc:lITiih;sc:l, 2000 ,,, „ „� lip, III „ „„VI�I„ III :I I lg: ..s... 14 I'Icr :sir s hr� H-irnhr 1I�:'sl I�=\ " roi'lkh''gs sh''cc:e 1994. IIUs iiiil� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Course ur ' n ' II in Ill lil urm"nni ni III® u5 ,,,, I®Wl�u IIIIIIIIIIIIIIIIIIIIIIII ;; IIIIII I I Firekeeper, Mayetta, KS 2011IEEE ❖ No 1 Rated Public Course in KS (Golf Digest, Golf Week) - 4. No. 17 Best Casino Course (Golf Week) 4. Best New Courses 2011 (Golf, Golf Digest, Golf Week) Sand Creek Station, Newton, KS 2006 ❖ Top Ten New Public 2006 (Golf Magazine) - 4. Finalist 2006 (Best New Under$5Million Construction Cost, Golf, Inc) 4. No 3 Rated Public Course in KS (Golf Digest, Golf Week) IY" Wilderness at Fortune Bay, Tower,MN 2005 4. Best New Upscale Public Winner (Golf Digest) 4. No.2 Best Public Course in State (Golf Digest, Golf Week) ❖ Top 100 US Public Course (Golf Digest, Golf Week) - ❖ No.9 Best Casino Course (Golf Week) The Wilderness, Lake Jackson,TX 2005 -2"d Place (Under$5Million) (Golf, Inc.) " The Quarry at Giants Ridge, Biwabik,MN 2004 Best New Upscale Public Winner (Golf Digest) ❖ No. 1 Best Public Course in MN (Golf Digest. No.2 GolfWeek) - - - - ❖ No.21 Best US Public Course (Golf Digest) I Indian Creek(Creeks), City of Carrollton,TX 2004 Iluu +"I Iiilh" iy , ❖ 7th Best New Affordable Public Course (Golf Digest) ❖ Best Renovation in DFW (Avid Golfer) Legacy Golf Links, Norwalk, IA, 2005 ❖ 10th Best New Affordable Public Course (Golf Digest) Cowboys Golf Club, Grapevine,TX 2001 ❖ Best New Upscale Public Winner (Zagat's) _ ❖ 2002-2016-Best Public Course in DFW (Avid Golfer) Canterberry Golf Club, Parker, Co 2001 4. 1 OT" Best New Public (Golf Digest) Colbert Hills, Manhattan, KS 2000 4. No.2 Best Public Course in State (Golf Digest, Golf Week) Top 20 College Course (Golf Week) The Legend at Giants Ridge, Biwabik,MN 1998 8th Best New Public Course (Golf Digest) 4. Top Ten Public Course in MN (Golf Digest) 4. 88th-Top 100 Public Courses List Wild Wing Plantation, Myrtle Beach,SC 1994 10th Best New Upscale Public Course (Golf Digest) 5 I[1 a Golf Course Design Projects by Jeffrey D. Brauer / GolfScapes, Inc. t� i NNI 4� r Bridges of Preston Crossinq Wilderness at Lake Jackson Brookstone Country Club „ a. , y uu � Firekeeper Quarry at Giants Ridge Champions Golf Club Wilderness at Fortune Bay Eagle's Bend Stallion Mountain Form Sand Creek Station Whitestone Cowboys Golf Club / III i '�PWi r 11ll J��J 1/I/ 1 Villages of Lone Oak Copper Rock Legend at Giants Ridge 61II a 1�11m%mg, Renovations v, r" it Squaw Valley Ratliff Ranch Golf Links Mesquite Golf Club ftif � IJi/ii N Links of Ruidoso Trails of Frisco i Indian Creek j Gaylord Springs Wild Wing (Avocet) Dornick Hills 4 l' ✓rear Ridgeview Ranch Woodland Hills 11fff11111111r/1%%%%' / %j/ r " Superior National La Costa Tangleridge Holiday Hills 7 I[1ag e �1.1' 1 cl''Ycbl llael I. In 1950, Dr. Albert H. Halff started his one-man consulting firm and provided pioneering flood control work in Dallas. Over 70 years, this Texas based, employee owned firm has grown into one of the largest engineering companies in the Southwest, with 15 offices. Today s Halff is dedicated to his ideal of deveN _>inc: y r�ry rtc r .:.............................................. - yoNu„(ions.," in fields like full-service engineering, architecture for site - development, environmental planning, landscape architecture, right of way,surveying and information technology services. "® Halff delivers multi-disciplinary projects for clients in the government, corporate, development, education, oil and gas, and - transportation markets. They are uniquely qualified at Iron Horse because they can provide all services required, whether anticipated before the project, or arising during the project. j..� s l 11 Dl111111Lr::r a�� 1 cllr`b� �l l�sl r l IEQ.................................................Il sa.. � [g.. Jj.. I, L...�..IL, ElErik Christiansen, ASIC, TCEQ President EC Design Group, Ltd. (515) 225-6365 erik@ecdesigngroup.com EC Design group provides golf and commercial irrigation design. Erik Christiansen has been in the golf and irrigation industry for over 35 years, beginning with a position as a golf course superintendent at 36 hole course, before moving on to irrigation contracting, then distribution, and finally forming EC Design Group, Ltd. in 1993. - �- Advantages to North Richland Hills include: 25 years and 400 projects of irrigation experience % U� DFW and Texas golf irrigation design experience. 19 years and a dozen golf projects with Jeffrey D Brauer, including recently at Superior National, Lutsen, MN � and Tempest Golf Club, Gladewater, TX Certified Irrigation Designer. Knows TCEQ regulations Construction documents meet public bid requirements u° Former Superintendent- understands end user perspective. - - - Provides value engineered systems with maximum lifespan. " Provides G PS, field visits and staking and As Bu i Its. Expert in Water Smart Irrigation Current with latest technologies Sought out writer, presenter and educator on irrigation. 8 � II age 3 . 15 Similar �Plrojects 'to � ron ............. o rs e � II LY....(2..f IZ.2..2...:.JL..L..�.:::±.........L..�.X�........::.... I This project is similar to Iron Horse in many ways. GolfScapes minimized and targeted renovations, making use of its existing irrigation system and paths to reduce cost. While many public courses around DFW had undergone $4-9 Million renovations in this time period, by rebuilding only fE E:'S1 CWK11 (,�i� �,°�f��1, ��rE, k rDa' flip 0 00 i t 1' �O ��fiO['.S (.. OS� U['�CIEN `� 2 �,lillie'�f�..� " We limited our design to just 20 carefully placed bunkers to speed play. For best maintenance, each sand bunker has gentle slopes - under 15% maximum-to limit washouts from rain and is tuned to bunker mower radius. We created many grass bunkers and hazards a IIIIII q Illlll„Illllii in flood prone areas to eliminate silty, muddy sand bunkers. (See "" "" "" IID � IIII Appendix for pictures of these) to It re-opened in 2014 to rave reviews and initial play increases of 5017o, much from former customers again loyal to the course. Ability and inclination to minimize work is also vital at Iron Horse, to minimize costs, and we will evaluate keeping cart paths where they are in good shape, re-use of some irrigation main lines, and will definitely re-use the 2 (of 3) pump stations to allow savings. Below Left, At the 4th, we placed the sand bunker was back left to minimize impact on play. Right, On the third hole, we combined this bunker with a grass "lead in" bunker to reduce shots rolling into the sand. A key element of the design was meeting FEMA and City of Mesquite Flood permitting requirements 9 II1age r i of i ABA N"il I r h ✓4i f/,J 11 u� /�M , f N , I.. ........... mesquite SQ, U 1 � � I�Z �� P�rci Property VLin ilae, &P aldi I , Legend ly of 'TE K��r�ckimg � suarr. Ffimd1plain inx a slireanim Fuilksliu rtu ► t iirr=:5005k Fugura 3 2007 TaU'.N � p Duck CreekFF c"POSSSeabns M cincss seetuairs. Ids Near Creeks, we used fairway and rough height mounds, Grass bunkers and swales, etc. to eliminate repeatedly washed out sand bunkers. For more examples of replacinci difficult to maintain sand bunkers with rci ass hazards, please see Section 6. 10 I[1age ^ ^ Flood damage, a breached dam and eroded bare areas (caused bv poor irrigation, similar to Iron Horse) made it necessary tototally renovate the old Southern Hills Golf Course. Go|f5copea and Ho|ff collaborated on o total renovation (including 12 brand new holes to increase real estate potential) with total cost Of $87M Ho|ff provided field surveys, the drainage study, dam design parameters, (with Go|f5copeaintegnzting those into the final golf course deaign>' 4O4permit, (with Go|f5copea integrating those into the final golf course design that held below O25Acofimpacts, securing a nationwide permit tO allow construction tObegin immediately). Ho|ff and Go|f5copea collaborated on land planning some new residential areas. EC Design designed o totally new irrigation system. egend ' " gig rop lm The Halff Flood plain impacts study, overlaid on QoIfScapes Inc. proposal to multiple overflow routes for the 7 00 year storm (shown in licjht blue). This is a mid desicin plan, as the two firms collaborated back and forth to reach a final desicin that met reciuirements. The 78th and 76th holes shown below. 2111 11 | Poge " Cook Co., MN opened Superior National q in 1988 as a destination resort, but it slowly fell out of favor, due to poor conditions, !!!!!!!!!!!!!!!!!! caused b poor infrastructure and °II Y p average design. Jeffrey D. Brauer designed an image changing $4.6 Million, phased renovation, restoring the course's luster, while keeping 18 holes open at all times. II III I� � IIII Challenges included rock, extensive sub surface drainage needs, andI protection of the environmentally sensitive Poplar River, the only river in Minnesota emptying into Lake Superior in private hands. River issues included animal habitat and some previous bank slumps, which we �w had to avoid with careful grading. As a small, rural county, we provided full Construction Administration ° services, since they had no local firm to fill the role. Being so close to r Iron Horse, we can provide you with similarly extensive construction services, depending on your need, ably assisted by Halff Engineers. The results were more than most thought possible for the budget. We value engineered the design, as we do with most municipal golf courses to enhance their return on investment. Ili �� ,,,,, ,, IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII u .... II,I,IIIII IIII ,lg, �� y.. iu iiiiiii91111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 The numerous waterfalls of Poplar Creek, (2nd hole, above right) make the course was named one of the most beautiful courses in the world (recognized as such by Conde Nast Magazine) With 27 holes, it was easy to keep 18 holes in play by renovating only nine holes per year, until it was fully reopened last summer. With only 18 holes, Iron Horse will face bigger challenges in remaining open, without reducing to 12 or 9 hole play, at least if the renovations necessitated by the flood channel are as significant as we think they will be. MENEEMENESNOM 121 [lag ^ ^ ^ VVe totally renovated Weeks Park Golf Course, which lay adjacent tO the ChaDD8|iz8d Holiday Creek, which still floods. |t had aD antiquated irrigation and pervasive drainage and turf problems. We added a drivinci rancie near the clubhouse by rearranging a few �lles' |ncreoaedwoteratonzge' ondcreotedonewchonzcter to the course. The Dallas Morning News now ranks Weeks Park among the premier value public courses in Texas, putting it "back Dn the map" with golfers. - Weeks Park Golf Course, (New m m Below Flat san�,—bunker lines and simpler shapes allow better maintenance on this mid fee course. We will work with Arcis to decide what is Practical at Iron Horse. 10 |n20]3' Indian Creek was losing play. After total renovation ofone 141111 course, and partial renovation of the other, they turned annual subsidies of $80]'OOOto profits of over$30]'OOO within o few years. The Creek Course was adjacent to the Trinity River' which flooded substantially, especially iD20l5. VYe can't stop flooding, but YYe facilitated faster post flood (and every day) drainage by grading foimvoya at 3-4% rather than the 2% that was common when built /COiDCid8Dta||y by the same architect aS |[OD HOO8.> Working with the City Of Carrollton's engineer, vV8 met l00 year compensatory storage requirements with our grading. Avid Golfer wrote about its "comeback story" noting that, - Despite the smaller budget than others, upon completion' the Creek Course won o spot on Golf Digest's "Best New" list for 2OO6. In highlight box-The 13111, borderinq the Trinity River, and 8th ho/es 13 | Page Opened in 2001, Cowboys Golf Club has become the premier public course in the area. Design challenges included building in the floodplain below grapevine dam. We raised greens to the 50 year flood, tees to 25 year flood and fairways to 5 year flood levels to reduce impacts of flood water. Like Indian Creek, we contoured fairways heavily to speed drainage after all rains, uluu which improves turf quality and met compensatory storage requirements, which were closely scrutinized because the course sits on AOCE land, below one of the biggest flood control dams in Texas. w II � The 5'" hole, shown sat low in an old mining area, and we raised it I� I over ten feet to provide flood protection equal to the others, while creating wetland mitigation around the newly dug borrow ponds. The substantial floods of 2015 caught this course, too, but it reopened much sooner than the adjacent Grapevine Municipal Golf Course, mostly due to our drainage engineering. w u I IIII II ii mo%//,/Gal%9 o i i///�///% / � � ,,,,,,/i„ ✓ /i�/.,�Dili / %%i <,// ��/ 111�✓///fir, „%i///%%i i i�iirr %/%//;r , // of I I m r� i 141 I[1age 0000i 49 Te a �m M e �m �b e �r s Braueri Jeffrey D. Brauer_ ��II IIIIIII Principal Golf Course Architect and Key Contact ll�ll 11 Ill 11 lllllllll 11 Work Historyllllll llllll ll��ll 11 1984-to current- Founder, President, GolfScapes, Inc. 1977-84- Killian & Nugent, Palatine, IL 1976- Intern, Theodore Brickman Co. (now Brightview) landscape design and construction. f' 1974-75 - Maintenance Intern at Glencoe Golf Course, Glencoe, IL, with landscape construction experience. Y 1973-Garden Department, Forest City, Mt. Prospect, IL. Professional Memberships American Society of Landscape Architects (since 1977), " Member/Past President American Society of Golf Course Architects Professional Writing and Presentations Golf Course Industry Magazine- Renovation Editor, 2003-current, Numerous Industry Presentations to Texas Turf Grass Association, Golf Course Superintendent Association of America, Club Managers Association of �u America, Golf Course Builders America, Australian Club Owners Association and Asian Golf Show Education Bachelor of Landscape Architecture University of Illinois, 1977 o National ASLA Award of Merit, 1977 m o University of Illinois Outstanding Senior in Landscape Architecture o University of Illinois Outstanding Junior in Landscape Architecture Portfolio 130 Total Proiects, including several in floodplains with compensatory storage and 404 permitting requirements. Other Staff-Golf course architects, both with over 20 years of experience. Dale Voloshin and Jon Schmenkwill provide CAD drafting, calculations and design assistance to Jeffrey D. Brauer. Jeff IIQu will provide all on site field evaluations. 15 I[1ag e ��II IIIIIII u... ...... .iiiii. , Jeffrey Alvarez JEFFREY ALVAREZ, PE, CFM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Principal Engineer for Flood Plain Permits Water Resources Group Team Manager in Richardson office. Has f�r� dozens of PE's under his command, but will handle review and quality control. Work History 1999 Present-Albert Halff and Associates. ' 1994-1999 - USACE New Orleans District - - Work experience gives familiarity with: o U.S. Army Corps of Engineers Section 404 permitting, either _ ®� Nationwide Permits (NWP) or Individual Section 404 permits. Y uu o Floodplain compensatory volume studies, solutions/permitting o Golf Experience, (see sidebar) o Golf Experience with Jeffrey D. Brauer, including: o Mesquite Municipal Golf Course - - - o Tempest Golf Club, Gladewater, TX In both projects, coordinated with Jeffrey D. Brauer to permit project, establish design parameters, and work back and forth to final drainage/golf design solution. - - - Professional Societies Texas Floodplain Managers Association (since 2008) American Society of Civil Engineers (since 2006) Education Bachelor of Science/Civil Engineering, University of New Orleans (1994) Portfolio Over 100 Total Proiects involving flood plain analysis,wetland permitting, surveying and base mapping of natural conditions, most with local DFW municipalities with requirements similar to those we see at Iron Horse. At right is a detention and wetland mitigation area engineered at Mesquite Golf Club, a proiect on which he collaborated with Jeffrey D. Brauer/GolfScapes for the City of Mesquite, TX. Like Iron Horse, Mesquite has had a history of heavy flood problems and poor drainage. 161 I[1age Re��ferences 5111111 Cliff Keheley, City of Mesquite, TX iii _ IIII Illlfl�lll�plll�llll)�iUIIIIp��iI�IIII�I • Assistant City Manager, City of Mesquite, TX 75149 IIII � - "`"''� c`.� c l4'•1� � • 972-288-7711 - - - • ckeheleyCc>ci.mesguite.tx.uS I I to Joe Bruno Owner, Tempest Golf Course • 504-218-370-0791 IIII, • jbruno@brunobrunolaw.com I Mr. Bill Yenne, City of Lake Jackson, TX • City Manager, City of Lake Jackson, TX • 25 Oak Dr. • Lake Jackson, TX 77566-5289 Braidy Powers • • • Treasurer/Asst. City Manager, Cook County, MN • 218-387-3546 _ u • • braidy.p owe rsC?co.cook.mn.us • • - • • - Matt Benoit (former Wichita Falls Ass't City Manager) -• I96 �i """''®°""""""""""""®°""""""""` I I • • • • • Assistant City Manager _ $fly'�I® • p• • • • • Farmers Branch, TX - • - • •• •. • • 972.919.2506 -• ® -- • • • • Al Rodgers/Eric Crump (prepared 36 hole Master Plan) • _• •_• • • •• • • • • Operations Division Director, Washoe County Community Service Dept. • _ • _ ;; • • _ • 775.328.2182 (office) • ecrumpC?Shifferdeckercounty.us Dan Cunningham (Kemper Sports Management) • Project Manager • 500 Skokie Blvd., Suite 444 Northbrook, IL 60062 • dcunninahamC>kemQerSQortS.Com • 847-612-5153 Linda Rokeeta (GM Giant's Ridge Golf Course, IRRA State of Minnesota) • Biwabik, MN • 218-865-8000 • Iinda.I.iohnsonC?state.mn.us 17 I[1age Illli Illli 6 IIIII 1 �n a �1 S c �h e d u Upon negotiating the final agreement for the Iron Horse Golf Course Design Services,we will begin work immediately. Presuming an agreement in place ®• • • • borthaRichland lHills review and etae following in all ehases:hick shall include City of � �i � '��II �..„µ,��•u'�'�� Y propose g Y - pp p March 1-30-Obtain base information, Field surveys (contours, erosion repair areas, 404 wetlands) First City Meeting, begin Needs Assessment April 1- 30-Complete: • Golf needs Assessment, set goals and objectives, set basic work scope • Initial flood plain analysis • • • • • • •- ', May 1- May 30 III -• - • I; • III ! ' - • Collaboratively develop schematic concept plans (golf and - - • • • u • • floodplain) •" • ° •" "• • Determine final Work Scope, including initial cost estimates June 1- June 30-Collaboratively develop: • Design Development plans,(50%Construction Drawings, Specifications) __ • •• • _ • Includes proposed grading, compensatory storage plan • _ • • _ • _• July 1- July 30-City review • • ° -- u, •° - August 1- Submit for Floodplain Permits • -• • • -• - August 1 -November 30- • Final design, including one 3D Rendering of selected Hole Improvement • FEMA CLOMR Letter Application • Final Construction Documents Package. (1) December 1 - 15 - Bid Advertising/Bidding Period December 15-January 15, 2020 - Bidding Period/Accept Bids January 15 - February 1, 2020- Negotiate and Award Construction Contract February 15-July 30, 2020- Phase 1 Construction, Grassing Completed (2) October 30, 2020 or July 30, 2021 - Iron Horse Re-opens to great fanfare! (3) October 30, 2020 or July 30, 2021 - Phase 2 Construction begins after Phase I re-opens to maintain a functioning golf course (if required, and similar schedule for any Phase 3 Construction, if selected by North Richland Hills) Schedule Notes This is a conservative schedule,with allocations for typical delays in large projects. We advocate the City of North Richland Hills does everything within their power to accelerate the selection and design agreement schedules, to maintain as much time as possible for potential delays. (1) Assumes North Richland Hills allows bidding concurrent with CLOMR review. (2) Assumes one phase of construction, but we will evaluate your cost and revenue ramifications of pursuing construction in up to three construction phases (Iron Horse has three distinct sections to accommodate) which will keep at least 12 holes open (with some holes split to form an 18 hole executive course in the interim) (3) - Delaying the construction start often delays re-opening delay of a year. 18 I[1age � �I'll� ICI I' lii� Ills `I I I IIIIIIIIIIIIIIIIIIIIIIIII Green-Detall �� f F r w � ff 00 1 I` 1 X d p 4a �VV i V r B a �oV y ^�j. �� ✓� 4"m w � �� ^mom^ �✓ II� 9 ��"q"�� u;.�� ITV"' � � � � iyoi iil ..~w" o✓ ✓' G �,�� p�>'li i�✓ r✓ �u sv a 9i° Af— PIZ N11, e,� ✓ s a b r i �i ✓ R ✓ r M, r � d � � ._ "I ,� P<n � r ✓� P ...k uN6 8,5�IB {r �6w II i 1 � �r"✓n A �4��, � � Y9u PT ..,, comp.. 41 iptH kpa .... 5+B76 f .... ...dp "m*dC owitouff .... -- "I I .... .... 0 "q' .... .... orIN5 Armpm d ml41g.. .... 4- .... .... ...._Q I�flmw�r .... .... ... ,C& .. W 8cm iFnpo .. .. .._ warm,.. .. Mi dca.ar^ . 12ar,idm mbi iz aAIM .... 8.d 3 ki3a ai Wscmikpo VES WN10M*CkIffit l ea .. ,. nLFCOURSE § I'�, ; A YOGI SUPERIOR NATI N L GOLF COURSE ^� AT LUT EN 5731 IH6tirw 6l•IFP IBA 177,«La is ,MN ':v'''.'612 22 Page w � � of I u illy foal liwil".I Ya i 22 Pa e Best New Course Awards Our portfolio includes two "Best in State" courses, and many others near the top of the list. We have also designed several courses deemed to be among the "Best New Courses" in their respective opening years. Most achieved those honors while working under municipal or government budgetary and contractual guidelines, which can sometimes be limiting: e � Syr, �ului ,� / Firekeeper Colbert Hills Sand Creek Station 1 ��1 11 w Q(xxse ii I((. I,)s is... 1 2 � C( �.xsr ir) I� s. , I ��I�li�;; ��s��I�s � " � �� by Golf, Golf Digest) bX Golf Golf Di est by Golf Golf Digest) No. 9 Casino Course Golf Week ffir,111 �r�' I li � (PIiP16�li i II Id�9�I�Vl�i!dY'!I 9yrq�Vgi I�� i� r �I � I . ,r % Wilderness at Fortune Bay �li �cs��l.�4� AhI Legend at Giant's Ridge I�I cs. „ I ��Ic;w .sr iI� I.... .... Quarry at Giant's Ridge by Golf Digest) L1s U.I'„LU(L,:.... ..(.�.�xs.. :....ii,,).1 .1 ..... .^.0)ff. Il I ...1 I'u z)z i;, C 'sui,s e iI') l ilv1... (ICI s .1. US I'�„1,I III:. ;,(,Xxse) (No. 16 in MM by Golf Digest) C I' Il lj (x.�„is ir) US Golf News Network JIJ/i/r f Tr r, It ��//��/ //� � ��// %//� / / ///� k' ', �✓ �� yy `{� IIIIJII .r a I I C w'4` Fr infmirr�6„ „„ N III � tl Cowboys Golf Club Wilderness at Lake Jackson (No. 1 Public Course in DFW 14 xIII ;�I by Avid Golfer) by Dallas Morning News 1 \Iew ()i (:i;z e See our Best New Course Placements on the next page 221P :ss.^ St Place Best New Upscale Public Courses i 2 Wilderness at Fortune Bay ✓y,�rrr -Y P Quarry at Giant's Ridge jl gl 1 Nl gr !y12 w ugU gglr^ cxxse iir� 2004 I)y Qglf d y Cowboys Golf Club jh,L 1 p' i 2001 i.,-) U 22 Page I✓„8+��rry,''Ji '��ipnyf%�46��6W1o(i✓/ Cl✓l � r!/"W ,riora/,�wi P:,, r fill//r//iii lei r �l//�n4! ✓��r 'r rr" fy"�, i�L�i�Gr�f��l��r�f��",rf�b�r��l f� r� Other Best New Public Course Award Placements Black Bear Golf Club Parker, CO- 1 Oth Place Firekeeper .... ..g�s(��de Course Goff . .. .. Mayetta, KS-2th Place Wild Wing Plantation Course Goff 2012 Avocet Course � W Myrtle Beach, SC - 1 Oth Place Legacy Golf Club Indian Creek (Creek Course) Norwalk, IA- 1Oth Place (Ng ... c l New l�lps(;c d I" I i : Cryckurse^.). I esl New Affoi`cictl_de I" I i : Course) ag IZgg22 I) 2QQ2 Goff gi 2r l:.. QQA). / Legend at Giant's Ridge Sand Creek Station c.��ckl ...l�iAc��l 1��) Newton, KS-6th Place r l New I" .I klic: Course Goff, 7007 231 [1 age k4FItH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: April 8, 2019 Subject: Rescind the award of contract to Maverick Harley-Davidson made on January 14, 2019, City Council Agenda Item B3, and approve purchase of police motorcycles from Longhorn Harley-Davidson in the amount of $115,312.53 through a City of North Richland Hills bid RFB No. 19-018. Presenter: Mike Curtis, Managing Director Summary: The 2018-19 budget includes the replacement of three existing motorcycles for the Police Department. It is being recommended to purchase these replacement motorcycles from Longhorn Harley-Davidson through City of North Richland Hills RFB No. 19-018. General Description: The table below identifies the new motorcycles for City Council's consideration. Qty. Description Department Cost 3 Harley-Davidson Police FLHP Police $115,312.53 Road King Motorcycles TOTAL $115,312.53 In the 2018-19 adopted budget, funding was approved for the purchase of three new motorcycles for the Police Department, which would replace three older motorcycles that are scheduled for replacement. Notice of the city's intent to bid was advertised in local newspapers, as required by state statute, and posted on the city's website. Vendors were contacted and requested to participate in this bid process. Only two vendors submitted bids by the due date. After reviewing the bids received, staff recommends awarding bid number 19-018 to Longhorn Harley-Davidson for the amount not to exceed $115,312.53 for three motorcycles. City staff is recommending purchasing the motorcycles through this RFB. The city has conducted previous business with Longhorn Harley-Davidson with good results. Council is also being asked to rescind the award of the contract to Maverick Harley Davidson in the amount of $111,664.00 on January 14, 2019. This approval was made through a City of Frisco contract (Bid No. 1810-003). It was later discovered that this contract was not eligible for an extension. k4FItH NORTH RICHLAND HILLS Recommendation: Rescind the award of contract to Maverick Harley-Davidson made on January 14, 2019, City Council Agenda Item B3, and approve purchase of police motorcycles from Longhorn Harley-Davidson in the amount of$115,312.53 through a City of North Richland Hills bid RFB No. 19-018. t-UHIVI -L&OIJ — - - I of I — Complete Nos.I -4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 12 2.3.5.and 6 if themeare 110 olol-ested oarties CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of tile business entity's place Certificate Number: of business. 201.9-469827 Longhorn Hai ley-Davidson Grand Prairie, I X United States Date Filed: 03/29/2019 2 Name of governmental entity or state agency that is a party to tile contract for which the form is being filed. Date Acknowledged: City of North RicHand Hills 3 Provide the identification number Used by tile governmental entity or state agency to track ot identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 19-018 Harley-Davidson Police Motorcycles part service 01-itfitting Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling intermediary 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION and my date of birth is ------- My name is 75 My address is is.,nte) �7ip uxiu') I declarp tinfV'r penalty of porj�jr)/jh��t tllp f�)rrflojoo is tnio and cnrreci, —-------- 20 on the 6 Execuled in County. State of day of �Yex) Orl- clen "T----Macfi-q businoss entity Siqnat o of aLlth to t,-on 1`8039c z N U ° g ° ° U z � O m O ?� C t9 C cu N Ui t _[ U CO CL JZ ei N _ 0, a� O e' m E p a) o m LL v � ❑ n 'n, LU � � �, 0 m w � � ° _ a) - � (n a m iF W o u°) Zr , LLI co t 7 w U n as 49, m1v�i ° U. p z to U) n05 z o t.� 'I CL a ui M O 2 ,00 L 1-- J Q M T „.1L � zow i= N C ❑i M ° U W G D9 N ° n5 o Z ,ca v •5 C► ;� Z m cn v z v = ca o O O aLa sa o * 2 w co tm •° a -a •� w as c o m o W 0 m (D Ir a �' m a - a ccaa J LL is LL _T v cc v a 5a0 -a m a= d Fes- w w � a) c � C) t! s U o cn a. CL Q .L! .. o R. -r i KICI-ILAND H i L S ryn,8m THE CITY OF CHOICE r RFB 19-018 POLICE MOTORCYCLES ADDENDUM NO. 1: CLOSING DATE EXTENSION R.FB 1.9-018 has been extended to 11:00 A.M(CST) Wednesday March 13,2019. THIS ADDENDUNI MUST ICE SICKED AND RETURNED WITH YOUR BID. Name and Address of Company: Authorized Repre entativet Si natur,:: Name: % Titles ` Phone• Email: DAVID MAGERNS(POLICE FLEET i rnotorofficerPLIong hornhd.com matoro6' e @rn veri I'r corn 972.935. 904 2®30 W.1-20,Grand P-irie,TX 75052 1645 .I-35E,Carrollton,TX 7 5 www.Longhor Mcom MaverickH®.corn y. 1u/ WARIMMIDWN City of North Richland Hills 6110 Dick Fisher Drive West North Richland Hills, TX 76180 19-018 POLICE MOTORCYCLES BIDS DUE WEDNESDAY, MARCH 06, 2019 BY 11:00 A.M. Three (3) Harley-Davidson Police Equipped Motorcycles $16,711 2019 Harley-Davidson Police FLHP Road King 114 Security Included $595.00 Two Tone Luxury Blue Pearl with Brilliant Silver Panel Silver Pinstripe $435.00 Shipping $375.00 Setup $40.00 VIT $7.00 State Inspection $125.00 Doc Fee $2,239.91 Harley-Davidson Screaming Eagle Milwaukee-Eight 114 Engine Upgrade Kit—Stage 11 Torque: $880.00 Labor $166.45 29400246 SE High Flow-Filter $269.95 41000008C SE Pro Street Tuner $350.95 92500047 Stage 11 Torque Cam $5.14 25566-06 Sprocket Retention Kit $8.95 25928-06 TC96 Spacer Kit $558.47 RCX116C-23E 4.5"Slip-On 2017 FLH Tip RC Components $199.95 1 Harley-Davidson Heated Grip Kit 56100034 $260.96 1 Harley-Davidson Saddlebag Guard Rails 90200561 $1,149.95 1 Audio Package—Bluetooth Road King Rear Bag Rockford Fosgate $269.95 1 Harley-Davidson Coolflow Fan 26800121 Road King Police $16.46 1 Harley-Davidson Right side Midframe Air Deflector 57200151 $199.95 1 SoftBrake Rear Pedal Chrome Page 1 of 3 $179.95 1 Oberon Adjustable Clutch Lever $229.95 1 Utopia Products Inc—Police Bike Backrest Coil-over Shock Seat $0.00 1 Harley-Davidson Chrome Tie Down Brackets Road King 93500006—No Charge Special $179.95 1 Harley-Davidson LED Front Turn Signals 68411-10 $179.95 1 Harley-Davidson LED Rear Turn Signals 68128-10 $574.95 1 Harley-Davidson LED Daymaker Headlight 67700265 $19.95 1 Harley-Davidson Headlight Wiring Harness 69200897 $169.95 1 BAL-1 Bright Ass Light Brake Light LED $953.95 1 Harley-Davidson Emergency Response Kit 69000057 (Siren,Siren Amp, Mounts) $1,169,95 1 Harley-Davidson Police Tour-Pak Rear Open Carrier System Black, Pre-Drilled 54180-10 $98.95 1 Harley-Davidson Tour-Pak carrier mounting adaptor plate 53196-09 $54.01 1 Harley-Davidson Tour-Pak carrier wiring harness adaptor kit 68000137 $647.87 3 Harley-Davidson Red/Blue LED Police Tour-Pak carrier LED Lights 69941-10 $129.95 1 Harley-Davidson Top Box Battery $28.80 1 M2KTHD1 Whelen license plate mounting bracket for M2 series Lightheads $286.40 2 M2J Whelen series LED R/B Split M2 license plate mounted $374.40 2 M4J Whelen R/B Split M4 Lighthead (Rear Bag Rail) $64.00 2 TIONHDRS Whelen Rear Crash Bar Mounting Kit for M4 $28.80 2 TCRBHDI Whelen Tracer Under Bag Side Mount $596.16 2 TCRHTI Whelen Tracer Trio RCB Under Bag Side $84.80 2 TIONHDSS Whelen Side Saddle Bag Mounting Kit for use with 3 ION'"^T-Series'M Lightheads $502.40 4 TL12J Whelen ION",'T-Series'"I DUO'"' Color, R/B Side Bag Mounted $216.00 2 TLIR Whelen IONT'T-Series'" Red Side Bag Mounted Center Hooked to Turn Signal $649.95 1 M07TMJ2 Whelen Windshield Array Road King RBBR ION'"'T-Series New for 18' $208.00 1 FDFP11RR Whelen 4" Extended LED drive/warn R/C(front par36 emergency lights) $208.00 1 FDFPIIBR Whelen 4" Extended LED drive/warn B/C(front par36 emergency lights) $48.00 2 IONHD2FM Whelen Road King Fork Mounting Kit for use with 1 Surface Mount ION $216.80 1 IONSV313 Whelen ION V Surface Mount Red (Fork Mount Side) $216.80 1 IONSV36 Whelen (ON V Surface Mount Blue (Fork Mount Side) Page 2 of 3 $24.80 1 TIONHDHM Whelen Road King' Under Headlight Mounting Kit for use with 1 ION",T-Series" $108.00 1 TLIC Whelen ION"T-Series" Clear(Under Headlight Forward) $475.95 1 Setcom MWH-31 Wireless System connected to factory HD PTT $795.99 Paint.,Top box painted Blue Pearl to match bike paint Side Covers painted Blue Pearl to match bike paint $3,960,00 Labor Emergency Vehicle Equipment Installation/ Paint Disassembly Assembly $375.00 Custom Emergency Wiring Harness Parts/Shop Supplies $25.00 Setcom Shipping $1,729.00 60 Month Extended Warranty Police (POLICE ESP) $38,437.51 Total Per Unit Grand Total Three J3) Units$115,,31122.53 All proposed FILHP motorcycles to be in full compliance as follow. This quote includes the City of NRH purchase and installation of listed equipment for three (3) 2019 Police Harley-Davidson Road King Motorcycles. The installation of the new emergency equipment shall be done in a manner that it appears to be factory Harley-Davidson (no butt splices, no crimp connector, no split loom shrouding). All connections will either use factory Harley-Davidson Deutsch Connectors or soldered connections with heat-shrink wrap. Harley- Davidson factory connectors shall be used in the areas that regularly need removed for service/replacement of parts (e.g. front PAR36 emergency light housing with LINV Whelen lightheads or Whelen windshield array) The installation shall include a worki,nanshilp/install warranty for the term of at least 2 ears and all work shall be completed by a currently certified Harley-Davidson Level 5 Electrical Technician. Installation of Whelen lightheads requires the sync function wire is connected In series front and rear to all lightheads so the flash pattern is synchronized and set to a department approved pattern. There shall not be any equivalent eguipment submitted, only use of the below specified_qg,uiprnentis,qPP roved. _ gnLergg!1gy Eplyipment Installation is covered by the factor V 2yr and extended 3Vr facto!j Ly9rEanjt.tf gggjpmeat Is purchased from MHD and installed at the time of new bike delivery. Payment Net 30 Delivery David Magers; Police Fleet Account Manager Longhorn Harley-Davidson Harley-Davidson Police Advisory Board Member 972-935-6904 n10t0T1DffiE,!?f @)!5j9g!,,!iQrnhd,com Police Motorcycles Since 1908 Page 3 of 3 NRH References List City of Southlake Texas 1400 Main Street,SOUthlake,Texas Sgt, Sewell 817-235-6026 City of Coppell Texas 130 Town Center Blvd,Coppell,Texas 75019 Sgt.Smith 817-899-0563 City of Frisco Texas 7200 Stonebrook Parkway, Frisco,Texas, 75034 Ofc. Rogan 972-989-6298 DART Police Department 21115. Corinth St. Rd. Dallas,Texas 75203 Ofc. Ellis 214-577-9976 City of Piano Texas 1520 K Avenue Plano,TX 75074 Ofc. Pauley 214-507-1503 David Magers Police & Fleet Account Manager Police Motorcycles since 1908 Longhorn&Maverick Harley-Davidson 972-935-6904 motoraffic r i p!1 p,,I,�q, Mbd,,,C q fkH Tj-iE CITY or Ci-ioicr, 4- .M Contents INVITATION TO BID............................................................................................................................3 GENERAL CONDITIONS .....................................................................................................................4 INSURANCE REQUIREMENTS......................................................................................................... 10 NON-COLLUSION AFFIDAVIT OF BIDDER....................................................................................1 1 BIDCERTIFICATION.........................................................................................................................12 COMPLIANCE WITH HOUSE BILL 1295.......................................................................................... 13 FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY............................................................ 14 CONFLICT OF INTEREST QUESTIONNAIRE.................................................................................. 15 SPECIFICATIONS............................................................................................................................... 18 BIDFORM...........................................................................................................................................23 2 INVITA'FION TO BID The City of North Richland Hills is accepting sealed bids from all interested parties for: Bid Number: 19-018 Bid Type-. REQUEST FOR BID Bid Name: POLICE MOTORCYCLES Bid Due Date: Wednesday, March 06, 2019 Bid Due Time: 11.00 A.M. Central Standard Time Deadline for questions: Date: Wednesday, February 27, 2019 Time: 12:00 P.M. Central Standard Time DOCUMENTS MAY BE SUBMITTED ELECTRONICALLY VIA: DOCUMENTS MAY BE DELIVERED TO: City of North Richland Hills Purchasing, Attn: 19-018 POLICE MOTORCYCLES 4301 City Point Drive North Richland Hills, TX 76180 lf delivering a bid packet please include One L11 hari'l cpptr and One 12 so Ll cop I!,on,VSB rite. Submit documents in a sealed envelope with the following information marked plainly on the front: ATTN- PURCHASING DEPARTMENT 19-018 POLICE MOTORCYCLES No oral "planation in regard to the meaning of the specifications will be made, and no oral instructions will be given after the pre-bid meeting and before the award of the contract. Requests from interested vendors for additional information or interpretation of the information included in the specifications should be directed in writing as a question related to this bid on Public Purchase and the question will be answered on Public Purchase, All addendums will also be posted to Public Purchase. It will be the vendor's responsibility to check all information related to this bid on Public Purchase before submitting a response. The City of North Richland Hills reserves the right to reject in part or in whole all bids submitted, and to waive any technicalities for the best interest of the City of North Richland Hills. 3 GENERAL CONDITIONS In submitting this bid, the Bidder understands and agrees to be bound by the following terms and conditions. These terms and conditions shall become a part of the purchase order or contract and will consist or the invitation to bid, specifications, the responsive bid and the contract with attachments, together with any additional documents identified in the contract and any written change orders approved and signed by a city official with authority to do so. All shall have equal weight and be deemed a part of the entire contract. If there is a conflict between contract documents,the provision more favorable to the City shall prevail, 1. BID TIME It shall be the responsibility of each Bidder to ensure his/her bid is turned in to the City of North Richland Hills on or before 11:00 A.M. Wednesday, March 06,2019. The official time shall be determined by the clock located in the North Richland Hills City Hall Purchasing Department. Bids received after the time stated above will be considered ineligible and returned unopened. All attached bid documents are to be returned completely filled out, totaled, and signed. Envelopes containing bids must be sealed. The City of North Richland Hills will not accept any bid documents other than the attached. 2. WITHDRAWING BIDS/PROPOSALS/QUOTES Bids may be withdrawn at any time prior to the official opening; request for non- consideration of bids must be made in writing to the Purchasing Manager and received prior to the time set for opening bids. The bidder warrants and guarantees that his/her bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes. Bidder agrees that a bid price may not be withdrawn or canceled by the bidder for a period of ninety(90) days following the date designated for the receipt of bids. 1 IRREGULAR BIDS/PROPOSALS/QUOTES Bids will be considered irregular if they show any omissions, alterations of form,additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However,the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City. 4, REJECTION/DISQUALIFICATION Bidders will be disqualified and/or their bids rejected, among other reasons, for any of the specific reasons listed below: a) Bid received after the time set for receiving bids as stated in the advertisement; b) Reason for believing collusion exists among the Bidders; c) Bid containing unbalanced value of any item; bid offering used or reconditioned equipment; d) Where the bidder, sub-contractor or supplier is in litigation with the City of North Richland Hills or where such litigation is contemplated or imminent; e) Uncompleted work which in the judgment of the City will prevent or hinder the prompt completion of additional work, or having defaulted on a previous contract; 4 f) Lack of competency as revealed by reference checks, financial statement, experience and equipment, questionnaires, or qualification statement; g) Bid containing special conditions, clauses, alterations, items not called for or irregularities of any kind, which in the Owner's opinion may disqualify the Bidder. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City of North Richland Hills. 5. BID EVALUATION Award of bid, if it be awarded, will be made to the lowest responsible bidder or may be awarded to the bidder that offers the goods and/or services at the best value for the City (Texas Local Government Code, 252.043). In determining the best value the City will consider the following: a) The purchase price;terms and discounts; delivery schedule; b) The reputation of the bidder and of the bidder's goods or services; c) The quality of the bidders' goods or services; d) The extent to which the bidder's goods or services meet the City specifications and needs; e) The bidder's past relationship with the City; 0 Total long term cost to the city to acquire the bidder's goods or services; g) Any relevant criteria specifically listed in the specifications; h) Compliance with all State and local laws, General Conditions and Specifications; i) Results of testing, if required; j) Warranty and/or guarantee,maintenance requirements and performance data of the product requested; k) City's evaluation of the bidder's ability to perform to specifications. 6. AWARD OF BID The bid award will be made within sixty(60) days after the opening of bids. No award will be made until after investigations are made as to the responsibilities of the best bidder. The City of North Richland Hills reserves the right to award bids whole or in part when deemed to be in the best interest of the City. Bidder shall state on bid form if their bid is "all or none", otherwise it shall be considered as agreeing to this section. Information contained in submitted bid documents shall not be available for inspection until after the award has been made by the City Council. Requests for this information must be submitted in writing. 7. ASSIGNMENT The successful bidder may not assign his/her rights and duties under an award without the written consent of the North Richland Hills City Manager. Such consent shall not relieve the assignor of liability in the event of default by his assignee. 5 8. SUBSTITUTIONS/EXCEPTIONS Exceptions/variations from the specifications may be acceptable provided such variations, in each instance, is noted and fully explained in writing and submitted with bid. NO substitutions or changes in the specifications shall be permitted after award of bid without prior written approval by the Purchasing Manager. 9. DELIVERY/ACCEPTANCE The delivery date is an important factor of this bid and shall be considered during the evaluation process. The City considers delivery time the period elapsing from the time the order is placed until the City receives the order at the specified delivery location. All material shall be delivered F.O.B. City of North Richland Hills to the address specified at the time of order. Acceptance by the City of North Richland Hills of any delivery shall not relieve the Contractor of any guarantee or warranty, expressed or implied, nor shall it be considered an acceptance of material not in accordance with the specifications thereby waiving the City of North Richland Hills right to request replacement of defective material or material not meeting specifications. 10. NOTICE OF DELAYS Whenever the contractor encounters any difficulty which is delaying or threatens to delay timely performance, written notice shall immediately be given to the Purchasing Manager, stating all relevant information. Such notice shall not in any way be construed as a waiver by the City of any rights or remedies to which it is entitled by law. Delays in performance and/or completion may result in cancellation of agreement. 11. SALES TAX The City of North Richland Hills is exempt from Federal Excise and State sales tax; therefore tax must not be added to bid. 12. TIE BIDS In the event of a tie bid, State Law provides the bid or contract shall be awarded to the local bidder. In cases where a local bidder is not involved,tie bids shall be awarded by drawing lots at the City Council meeting, or as otherwise directed by the Mayor. 13. BRAND NAME OR EQUAL If items are identified by a "brand name" description, such identification is intended to be descriptive, not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. As used in this clause,the term "brand name" includes identification of products by make and model. Such products must be clearly identified in the bid as an equal product and published specifications of the equal products offered must be included with the bid reply. Bids offering equal products will be considered for award if determined by the Purchasing Manager and the user department to be equal in all material respects to the brand name products referenced. The decision of acceptable "equal" items or variations in the specifications will solely be the City of North Richland Hills. Unless the bidder clearly 6 indicates in his/her bid that he is offering an "equal" product, his bid shall be considered as offering the brand name product referenced in the invitation for bids. 14. REFERENCES A minimum of three (3) references, preferably located within the Dallas/Fort Worth Metroplex, must be submitted with each bid. Company name, contact and phone number must be included with each reference. 15. PROHIBITION AGAINST PERSONAL FINANCIAL INTEREST IN CONTRACTS No employee of the City of North Richland Hills shall have a direct or indirect financial interest in any proposed or existing contract, purchase, work, sale or service to or by the City(CMA-074, Standards of Conduct, Section IV). 16. TERMINATION/NON PERFORMANCE Continuing non-performance of the vendor in terms of Specifications shall be a basis for the termination of the contract by the City. The City of North Richland Hills reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the successful bidder fails to 1.) Meet delivery schedules or, 2.) Otherwise not perform in accordance with these specifications. Breach of contract or default authorizes the City to award to another bidder,and/or purchase elsewhere and charge the full increase in cost and handling to the defaulting successful bidder. The contract may be terminated by either party upon written thirty (30) days' notice prior to cancellation without cause. 17. ATTORNEYS FEES Neither party to this contract shall be entitled to attorney fees for any matter arising under this contract, whether for additional work, breach of contract, or other claim for goods, services, or compensation. All claims for attorney's fees are hereby WAIVED. 18. INDEMNITY City, shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including claims for copyright and patent infringement,and including all expenses of litigation,court costs,and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement,including claims and damages arising in part from the negligence of City, without; however, waiving any governmental immunity available to the CITY under Texas law and without waiving any defenses of the parties under Texas law.The provisions of this indemnification are 7 solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect City from the consequences of City's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of City is a contributory cause of the resultant injury, death, or damage, and shall have no application when the negligent act of City is the sole cause of the resultant injury, death,or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of City and in the name of City, any claim or litigation brought in connection with any such injury, death, or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the City for its own benefit, including self-insurance. 19. PERFORMANCE AND PAYMENT BONDS In the event the total contract amount exceeds $100,000, the Contractor shall be required to execute a performance bond in the amount of one hundred (100) percent of the total contract price; if the total contract amount exceeds$50,000 the contractor shall be required to execute a payment bond in the amount of one hundred (100) percent of the total contact price, each in standard forms for this purpose, guaranteeing faithful performance of work and guaranteeing payment to all persons supply labor and materials or furnishing any equipment in the execution of the contract. It is agreed that this contract shall not be in effect until such performance and payment bonds are furnished and approved by the City of North Richland Hills. No exceptions to this provision allowed. Unless otherwise approved in writing by the City of North Richland Hills, the surety company underwriting the bonds shall be acceptable according to the latest list of companies holding certificates of authority from the Secretary of the Treasury of the United States. Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and current copy of their power of attorney. 20. INTERLOCAL AGREEMENT Successful bidder agrees to extend prices and terms to all entities who have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of North Richland Hills. 21, ELECTRONIC PROCUREMENT The City of North Richland Hills has adopted policies and procedures complying with Local Government Code Section 252.0415, Section 271.906 and Section 2155.062, The City of North Richland Hills may receive submittals in electronic form in response to procurement requests. However, a bid that is submitted non-electronically by the due date and time will be accepted and then entered electronically by Purchasing after the bid opening. 8 22. COMPLIANCE WITH SB 89: Vendor agrees per HB 89 of tile 85"'Texas Legislative Session, and in accordance with Chapter 2270 of the Texas Government Code, vendor has not and shall not boycott Israel at any time while providing products or services to the City of North Richland Hills. [ ] Yes, we agree No, we do not agree 23. COMPLIANCE WITH SB 252: Vendor agrees per SB 252 of the 8511 Texas Legislative Session, and in accordance with Chapter 2252 of the Texas Government Code,vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of North Richland Hills. [ ] Yes, we agree No,we do not agree By selecting no, vendor certifies that it is affirmatively excluded from the federal sanctions regime by the United States government and is not subject to the contract prohibition under Section 2252.154 of the Texas Government Code. Vendor shall provide sufficient documentation to the City of such exclusion prior to award of any contract for goods or services. 24. ETHICS AND COMPLIANCE POLICY The City's Ethics and Compliance Policy can be found at The City of North Richland Hills Purchasing Division webpage -Or you may request a copy from the Purchasing Division. Acknowledgment- The City of North Richland Hills' Internal Ethics and Compliance Policy has been made available to me. I understand the expectations of ethical behavior and compliance with the law, and agree to adhere to the City's ethics policies. - -----------------------.......... I agree I do not agree 25. DEPARTMENT OF TRANSPORTATION(TXDOT)RELATED BIDS "The City of North Richland Hills, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded filli and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award." Due care and diligence has been used in preparation of this information, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the bidder. The City of North Richland Hills and its representatives will not be responsible for any errors or omissions in these specifications, nor for the failure on the part of the proposer to determine the full extent of the exposures. 9 INSURAN(-T REQUIREMEN"I'S Contractors performing work on City property or public right-of-way for the City of North Richland Hills shall provide the City a certificate of insurance evidencing (lie coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy, The City, at its own discretion, may require a certified copy of the policy. All insurance companies-and coverages, niust be authorized )v the Texas Department of Insurance to transact business in the State ofTexas and must he acceptable to the City of North Richland Hills. Listed below are the types and amounts of insurance generally required. The City reserves the right to amend the insurance requirements or require additional types and amounts of coverages or provisions depending on the nature of the work or services to be performed. Type of Insumnce Amount of Insurance Provision I Commei:LTia-i e,i-i e"ri'I L—iabilitylo $1,000,000 each occuff ence, City to be listed as additional include coverage for: $1,000,000 general aggregate; insured and provided 30 day-notice a) Premises/Operations of cancellation or material change b) Products/Completed Or in coverage Operations c) Independent Contractors $1,000,000 combined single limits City prefers that insurer be rated d) Personal Injury B+V I or higher by A.M.Best or A c) Contractual Liability or higher by Standard&Poor's 0 Personal/Advertising Injury g) Medial Expense h) Fire Legal Liability i) Underground Hazard j) Explosion/Collapse Hazard k) Patent Infringement I slit L w Violations )—S-"0_P)Tj a� .......... 2. Consultants,architects,engineers, $500,000 Professional Liability Landscape design specialist,other with proof that aggregate is still professional services available 3.Workcrs'Compensation& Statutory Limits Alternate employer endorsement Em rs' Liability $500,000 each accident uired _p!oL�_ 4.Comprehensive Automobile $500,000 Combined single limit Liability Insurance,including for'bodily injury and property coverage for loading and unloading damage hazards,for a) Owned/Leased Vehicles b) Non-Owned Vehicles Hired Vehicles ......n ___L.................. ...... A PURCHASE ORDER WILL NOT HE ISSUED WITHOUT EVIDENCE OF INSURANCE. 10 NON-COLLUSION AFFIDAVIT OF BIDDER State of, County of C-r're'-NA—, ......----------- verifies that: (Name) (1) He/She is owner,partner,officer,representative, or agent of has submitted the attached bid: (Col any Name) (2) He/She is fully informed in respect to the preparation, contents and circumstances in regard to attached bid; (3) Neither said bidder nor any of its officers,partners, agents or employees has in any way colluded, conspired or agreed,directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with attached bid and the.-price or prices quoted herein are fair and proper. SIONATURE---�— PRINTED NAME Subscribed and sworn to before me this Day of 201 NO PUBLIC hY�and for DIANA COOPER County, Texas. ""!o P, 823406 My coniinission expires: d,LL-)j 17 12882 THIS FORM MUST BE COMPLETED,NOTARIZED AND SUBMITTED WITH BID 11 BID CERTIFICATION The Undersigned, in submitting this bid, represents and certifies: a. He/she is fully informed regarding the preparation, contents and circumstances of the attached bid; b. lie/she proposes to furnish all equipment/service at the prices quoted herein and bid is in strict accordance with the conditions and specifications stated herein; c, There will be at no time a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the bids are opened; d, He/she is an equal opportunity employer, and will not discriminate with regard to race, color, national origin, age or sex in the performance of this contract, e. The undersigned hereby certifies that he/she has read, understands and agrees that acceptance by the City of North Richland Hills of the bidder's offer by issuance of a purchase order will create a binding contract. Further, he/she agrees to fully comply with documentary forms herewith made a part of this specific procurement. COMPANY: ADDRESS: CITY, STATE&ZIP: TELEPHONE: 93 S FAX EMAIL: SIGNATURE: PRINTED NAME: DATE: 12 COMPLIANCE WITI-I HOUSE BILL 1295 In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code, The law states that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity at the time the business entity submits the signed contract to the governmental entity. The law applies only to a contract of a governmental entity that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or(2)has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The Texas Ethics Commission has adopted rules necessary to implement the law, prescribed the disclosure of interested parties form, and posted a copy of the form on the commission's website. Filing Process: The commission has made available on its website a new filing application that must be used to file Form 1295.A business entity must: I) Use the application to enter the required information on Form 1295, 2) Print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. 3) Contract Number should be the Bid/RFII Number and Bid Title. 4) Sign the printed copy of the form(an authorized agent of the business entity must sign), 5), Either include your personal information or have the form notarized, 6) File the completed Form 1295 with the certification of filing with the governmental body with which the business entity is entering into the contract. The governmental entity must notify the commission, using the commission's filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract.The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the governmental entity. Information regarding how to use the filing application may be found at l'itips.//www,cthics.state.tx,,tis/wl,iat.snew/elf info—forrn]295 ium. 1.3 FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY Disadvantiwed Business Enterprises (DBE) are encouraged' to participate in the Ciq, of North Richland Hills bid process. Representatives from DBE Companies should identify themselves as such and submit a copy of their Certification. The City of North Richland Hills recognizes the certifications of both the State of Texas Building and Procurement Commission HUB Program and the North Central Texas Regional Certification Agency. All companies seeking information concerning DBE certification are urged to contact: Texas Building and Procurement Commission Statewide HUB Program 1711 San Jacinto Blvd.,Austin TX 78701-1416 P 0 Box 13186,Austin,TX 78711-3186 (512) 463-5872 ............ North Central Texas Regional Certification Agency 624 Six Flags Drive,Suite 216 Arlington,Texas 76011 (817) 640-0606 If your company is already certified, attach a copy of your certification to this form and return as part of your packet. Company Names: Representative: Address: City,State,Zip: Telephone No. Fax No. ................. Email address: INDICATE ALLTHA*APPL ' Minority-Owned Business Enterprise .-Women-Owned Business Enterprise .-Disadvantaged Business Enterprise 14 CONF'i.,,jc'r oF INTEREST QUESTIONNAIRE Pursuant to Chapter 176 of the Texas Local Government Code,a person,or agent of a person,who contracts or seeks to contract for the sale or purchase of property,goods, or services with the City of North Richland Hills must file a completed conflict of interest questionnaire.The conflict of interest questionnaire must be filed with the City Secretary of the City of North Richland Hills no later than the seventh business day after the person or agent begins contract discussions or negotiations with the City of North Richland Hills or submits to the City of North Richland Hills an application, response to a request for proposal or bid, correspondence,or another writing related to a potential agreement with the City of North Richland Hills. An updated conflict of interest questionnaire must be filed in accordance with Chapter 176 of the Local Government Code. An offense under Chapter 176 is a Class C misdemeanor. The Conflict of Interest Questionnaire is included as part of this document and can be found at: Abiles.slatelk s1to s/0 11' 15 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Log., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 176.001(1•a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than Vie 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code A vendor commits an offense it the vendor knowingly violates Section 176.006,Local Government Code An offense under this section is a misdemeanor. Name of vendor who has a business relations 'p with local governmental entity. 2 ' ® Check is box if you are filing aillupdate to a previously filed questionnaire,(The law requires that you file an updated completed questionnaire wish the appropriate filing authority not later than the 71h business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4 Describe each employment or other business relationship with the local government officer,or a family member of the officer;as described by Section i76.003(a)(2)(A).Also describe any family relationship with the local government officer. Complete subparts A and 8 for each employment or business relationship described, Attach additional pages to this Form CIO as necessary. A, Is the local government officer or a family member of the officer receiving or likely to receive taxable Income. other than investment income, Irom the vendor? Yes E-1 No 9. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes Q No s Describe each employment or business relationship that the vendor named in Section i maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. 6 Check this box it the vendor has given the local government officer or afamily member of the officer one or more gifts as described in Section 176.003(a)(2)(B),excluding gifts described in Section 176.003(a•1). Signature ofX v i fordotn_ ss with the governmental entity Date Form prowled by Texas Ethics: fission www ethics state Ix us Revised 1 U30f2015 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.usl Docs[LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.0010-a):'Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,stale,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Govemment Code g 176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds$2,500 during the 12-mon1h period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local govemment off icer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics state.tx.us Revised 11/30+2015 17 SPECIFICATIONS The following description is intended to clarify the nature of the work required for this prqject and to describe the rnininnan reqL6remenis acceptable for the 2019 Police Motorcygles. The provisions of the standard technical specifications shall apply except as otherwise noted herein. Each pay item shall include all labor, materials, equipment, traffic control devices, barricading, and incidentals necessary to construct that item. This specification is intended to describe the minimum requirements for a new Harley-Davidson FLUP Road King Police Motorcycle equipped with all standard factory equipment and the following optional equipment. No aftermarket equipment is allowed unless stated in the specification. Contract term is one(I)year with four(4)one-year options to renew if agreeable to both Parties. 1. DESCRIPTION I Paint- Two-tone Luxury Blue Pearl with Brilliant Silver Panel paint scheme with Luxury Blue Pearl being tI e primary color with Silver Pinstripe ye, No 2, Keys-Oye key fits all locks on The motorcycle; bidder sliall provide three keys per motorcycle. Yes L/ No, 3. Onc(I)�y, r Texas Vehicle Inspection Report Ye's No 4, Harley-Davidson Screaming Eagle Milwaukee-Eight 114 Engine Upgrade Kit-Stage 11 Torque: SE High Flow Filter 29400246 SE Pro Street Tuner 41000008C Stage 11 Torque Cam 92500047 Sprocket Retention Kit 25566-06 TC96 Spacer Kit 25928-06 Slip-On 2017 FLH Tip RC Components RCX I 16C-23E 4.5 inch YCS,lz No.. . 5. Harley-Davidson Heated Grip Kit 56100034 yl );� No 6 Harley avidson Saddlebag Guard Rails 90200561 Ye r No, 7, Audio Package- Bluetooth Road King Rear Bag Rockford Fosgate Yes-.t-/ No.- -- 8. Harley-Davidson Cool-flow Fan 26800121 Road King Police Y N01111111- 18 9. Harley avidson Right side Mid-frame Air Deflector 57200151 Yes_ No_ 10, "EZ" By ake Slotted Chrome EZB-14B Yes✓ No 1 1. Oberon Adjustable Clutch Lever Yes_ No_ 12. Utopi4/1'roducts, Inc.—Police Bike Backrest Coil-over Shock Seat Yes V No— 13, Harley Davidson Chrome Tie Down Brackets Road King 9300006 Yes 17 No_ 14. Harley Davidson LED Front Turn Signals 68411-10 Yes✓ No_ 15, Harley-Davidson LED Rear Turn Signals 68128-10 Yes No_ 16. Harley-Davidson LED Daymaker Headlights 67700265 Yes No_ l 7. Harley- avidson Headlight Wiring Harness 69200897 Yes— No 18, Bright,Ass Light Brake Light LED BAL-I Yes V No 19. HarleylD Hodson Emergency Response Kit 69000057 (Siren, Siren Amp and Mounts) Yes 20. Harley-Davidson Police Tour-Pak Rear Open Carrier System Black, Pre-Drilled 54180-10 Yes No_ 21. Harley-Davidson Tour-Pak carrier mounted adaptor plate 53196-09 Yes No_ 22. Harle Davidson Tour-Pak carrier wiring harness adaptor kit 68000137 Yes? No _ 23. Thr arley-Davidson Red/Bhie Police Tour-Pak carrier LED Lights 69941-10 YeseeNo 24. Harley-Davidson Top Box Battery Yes No- 25. Whele license plate mounting bracket for M2 series Light heads M2KTHD1 Yes No_ 19 26. Two Whelen series LED Red/Blue Split M2 license plate mounted M2J Yes_,/ No_ 27. "l wo WJ len Red/Biue Split M4 Light head(Rear Bag Rail) Yes YNo- 28. Two Wl len Rear Crash Bar Mounting Kit for M4 TIONHDRS Yes ✓ No 29. Two 7No- 30. len Tracer Under Bag Side Mount TCRBHDI es Y _Two V Kielen Tracer Trio RCB Under Bag Side TCRHTI Yes_ No_ 31. Two Whelen Side Saddle Bag Mounting Kit for use with 31ON T-Series Light heads TIONHDSS Yes ✓ No 32. Four Whelen ION T-Series DUO Color, Red/Blue Side Bag Mounted TL12J Yes No_ 33. Two elen ION T-Series Red Side Bag Mounted Center Connected to Turn Signal TLIR Yes_/ No 34. Whele Windshield Array Road King(Red Blue Blue Red)ION T-Series M07TMJ2 Yes V No_ 35. Whelen 4 inch Extended LED Drive/warn R/C(front par36 emergency lights)FDFPIIRR Yes No_ 36. Whelen 4 inch Extended LED Drive/warn B/C(front par36 emergency lights)FDFPI IBR Yes No_ 37. Two Whelen Road King Fork Mounted Kit for use with Surface Mount ION IONHD2FM Yes/ No_ 38. Whelen ION V Surface Mount Red(Fork Mount Side) IONSV3R Yes No__ 39. WheleJa ION V Surface Mount Blue(Fork Mount Side) IONSV3B Yes ' No 40. Whelen Road King Under Headlight Mounting Kit for use with I ION T-Series TIONHDHM Yes-Z No_ 41. Whelen ION T-Series Clear(under headlight forward)TLIC Yes No_ 42. Setcom Wireless System connected to factory Harley-Davidson PTT Yes_ No_ 20 43. Paint: Top Box and Side Covers painted Blue Pearl to thatch motorcycle paint YesV_ No_ 44. Labor'mergency Vehicle Equipment Installation/Paint Disassembly-Assembly Yes— No_ 45. Custom Emergency Wiring Harness Parts/Shop Supplies Yes V No 46. Set con Shipping Yes - No 47. Harley-Davidson 60-Month Extended Warranty with no more than a $50.00 deductible Police(POLICE ESP) Yes No_ 48. Shippi is included Yes No_ II. MISCELLANEOUS The Bidder shall furnish and deliver, as required, the motorcycles as listed in the Pricing/Delivery Information sheets of this RFB. All motorcycles must be complete as specified,current production,latest model and design available, delivered FOB destination, one operation manual for each motorcycle upon delivery, and must meet this specification. I. Any motorcycle listed on the price sheets of this RFB is the manufacturer's STANDARD model and shall be furnished complete with all Original Equipment Manufacturers (OEM) standard equipment and factory-installed accessories as listed in the chassis manufacturer's printed literature for that motorcycle. 2. All paint shall be selected from standard manufacturer's colors by the user department. (Please submit a standard Color Chart.) 3. Decals or other markings other than trademarks or model designation normally installed by the manufacturer shall not be allowed. 4. Bidder must furnish manufacturer's production order numbers for each motorcycle ordered within two(2)weeks after receipt of North Richland Hills purchase order. S. Motorcycles delivered to the City of North Richland Hills shall include the following items: a) Current"buyers"type license plate b) Form 130U Application for Texas Certificate of Title c) Odometer Disclosure Statement 21 d) Warranty Statement e) Original invoice f) Statement of Origin g) Texas Vehicle inspection Report h) Extended warranty service contract 6. Owner's name and address shown on paperwork: City of North Richland Hills 6110 Dick Fisher Drive West North Richland Hills,TX 76180 III. PRICING/DELIVERY INFORMATION Pricing: Bidder must furnish prices in accordance with pricing instructions on each sheet. Quantities are estimated as the City of North Richland Hills may require more or less. In case of discrepancy between unit and extended pricing, unit pricing governs. North Richland Hills reserves the right to award by item, group, overall, or otherwise, depending on what best serves the City's interest. 22 )D FORM 2019 Harley-Davidson FLHP Road.King Police Motorcycles Price for One(1)FLHP Road King $ � Motorcycle Price for Three(3)FLHP Road S King Motorcycles h 5 i 3 I Dealership: ''_ . .. , Manufacturer/Model No,; Final order date; 46 1 16 Delivery date(estimated); - 23 811) FORM CONTINUED The Undersigned, in submitting this bid, represents and certifies; a,. He/she is fully informed regarding the preparation,contents and circumstances of the attached bid; K He/she proposes to furnish all equipment/service at the prices quoted herein and bid is in strict accordance with the conditions and specifications stated herein; c. There will at no time be pleaded either a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the bids are opened; d. He/she is an equal opportunity employer,and will not discriminate with regard to race, color, national origin,age or sex in the performance ofthis contract, COMPANY: ADDRESS: "N CITY, STATE Sc ZIP: Lcl�'v a TELEPHONE: FAX: EMAIL: C 6A'1',c-aC SIGNATURE: PRINTED NAME, DATE: 24 r4RH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 8, 2019 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: The 2019 Sounds of Spring Concert Series kicks off this Friday at 7.00 p.m. on the plaza in front of City Hall. Admission is free. Seating is on the lawn, so don't forget to bring a blanket or lawn chair. A variety of gourmet food trucks will be on site for each concert and there will be free games and activities for children. For more details, please visit our website or call the Parks Department. Easter in the Park will take place Saturday, April 13, from 10.00 a.m. to noon at Green Valley Park. Activities include an Easter egg hunt, petting zoo, mini-train rides, bounce houses and more. You can find more details on the city's website, or by calling the Parks Department. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Terry Scherer and Jimmy Walker in Public Works — A resident called to report a sewer line problem and within 30 minutes Terry and Jimmy responded. They assessed the situation and resolved the problem. The resident was so impressed that he contacted Terry and Jimmy's supervisor to commend them and to thank the city for providing excellent service.