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Home My WebLink AboutSPC 2017-03-09 Minutes MINUTES OF THE REGULAR MEETING OF THE STRATEGIC PLAN COMMITTEE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE NRH CENTRE, 6000 HAWK AVENUE MARCH 9, 2017 1. Call to Order 2. Introductions of committee members and city staff Mayor Pro Tern asked for each committee member and staff present to introduce them self. 3. Review Strategic Plan Committee charge, roles and responsibilities Mayor Pro Tern explained the roles and charges of the Strategic Plan Committee. The Strategic Plan Committee shall recommend a Strategic Plan for the physical development of the City as well as other relevant policy goals that impact the sustainability and vitality of the City of North Richland Hills. The Strategic Plan shall contain recommendations for growth, development, revitalization and beautification of the City and contain a ten-year Implementation Plan. Council member Rita Wright-Oujesky briefly explained the City's vision. Council member Tim Barth briefly stated the importance of having citizens help with the strategic plan of the City. 4. Discussion of Strategic Plan Committee code of conduct Mayor Pro Tern explained the Code of Conduct to the Committee. ❑ Conscious of others' rights ❑ Concern for long-range consequences of present actions ❑ Attention to interrelatedness of decisions ❑ Accept final decisions ❑ Be prepared ❑ Look out for NRH, not your household or neighborhood ❑ Golden Rule ❑ Follow Open Meetings laws and be mindful of electronic communication Planning Manager Clayton Comstock asked the Committee to read through the Code of March 09, 2017 Strategic Plan Committee Meeting Minutes Page 1 of 7 Conduct and sought input and recommendations from the Committee. This item was pushed to a later time in the meeting to give the Committee time to read through the Code of Conduct. 5. Review Open Meetings Act and Public Information Act Mayor Pro Tern introduced Assistant City Manager Paulette Hartman to speak about the Open Meetings Act, Public Information Act, and conflict of interests. Ms. Hartman explained public hearings would become more prevalent as time goes by. • Committee meetings must be in accordance with the Texas Open Meetings Act o Proper notice must be posted by the City o Meetings must be open to the public • A quorum of the Committee (7 members) is required to have a meeting • Law requires all Committee members have Open Meetings training o Training can be taken at your convenience online o Certificate must be printed and filed with the City Secretary A Committee member shall disqualify himself/herself and refrain from voting or deliberating if: • He/she has personal or monetary interest in the subject property; • He/she will be directly affected by the decision of the Committee; or • If a member has a substantial interest in the case under Chapter 171 of the Texas Local Government Code, the member shall file an affidavit with the City Secretary • In all cases, file a Statement of Disqualification with the Secretary of the Committee and announce such disqualification on the record Public Information / Electronic Communication • Any communication with City officials or staff about City business or matters that will come before the Committee is subject to disclosure under the Texas Public Information Act • Committee Records - All records of Committee meetings and matters heard before the Committee are public records open to public inspection • Emails- Public Information o Avoid "reply all" to emails from City staff that includes all Committee members or a quorum of Committee members o Star-Telegram Test - Always be mindful of what you write in emails because it might end up on the front page of the newspaper Social media postings and responses March 09, 2017 Strategic Plan Committee Meeting Minutes Page 2 of 7 6. Nomination and election of Strategic Plan Committee Vice Chair Mayor Pro Tern opened the nomination period for the Committee's Vice Chair. Rita Wright-Oujesky was nominated to Committee Vice Chair. With no other nominations, Mayor Pro Tem closed the nomination period. A MOTION WAS MADE BY COMMITTEE MEMBER MARK WOOD, SECONDED BY COMMITTEE MEMBER SUZY COMPTON TO ELECT COUNCIL MEMBER RITA WRIGHT-OUJESKY AS VICE CHAIR. MOTION TO APPROVE RITA WRIGHT-OUJESKY AS THE STRATEGIC PLAN COMMITTEE VICE CHAIR CARRIED 15-0. Discussion of Strategic Plan Committee code of conduct After a short break, Mayor Pro Tem Tim Welch opened discussion on item four concerning the Code of Conduct. With no questions or comments Mayor Pro Tern closed the discussion and called for the motion. A MOTION WAS MADE BY COMMITTEE MEMBER BRIAN CROWSON, SECONDED BY COMMITTEE MEMBER DANNY BELTRAN TO APPROVE THE STRATEGIC PLAN COMMITTEE CODE OF CONDUCT. MOTION TO APPROVE CARRIED 15-0. 7. Discuss and review the Strategic Planning process Planning Manager Clayton Comstock explained what a comprehensive plan is: ❑ A reflection of our values, aspirations and shared vision ❑ The foundation for policies, strategies and actions ❑ Guides decision making processes ❑ Provides predictability ❑ Illustrates the future through plans, maps, illustrations and pictures Mr. Comstock continued to explain the importance of a comprehensive plan and why North Richland Hills should have one: ❑ Current plan based on 1990 census data, development patterns, and market assumptions March 09, 2017 Strategic Plan Committee Meeting Minutes Page 3 of 7 ❑ Stay current with market trends, political atmosphere and emerging technologies ❑ Demonstrate a government responsive to the needs of the community ❑ Marketing tool for future citizens and businesses 7.A Review current Comprehensive Land Use Plan Planning Manager Clayton Comstock reviewed the history of NRH plans. 2007 Comprehensive Plan: Major Contributing Factors: ❑ Residential Infill Development ❑ Commuter Rail ❑ Loop 820 Improvements Strategic Planning Areas ❑ Loop 820 Corridor ❑ Boulevard 26 Corridor ❑ Town Center/ HomeTown ❑ Smithfield Conservation District ❑ Iron Horse Transit District Mr. Comstock explained that comprehensive plans today: ❑ Includes implementation strategies and annual monitoring requirements ❑ Prioritization of projects, infrastructure and expenditures ❑ Economic, fiscal &sustainability components ❑ In the context of a wider region ❑ A document utilized by all city departments, public officials, residents, business owners and developers ❑ Strategically aligned throughout the organization &community Mr. Comstock explained the vision of the strategic plan and comprehensive plan and what the end product will depict. 7.B Review related Planning Use Documents Planning Manager Clayton Comstock reviewed the Sustaining Places: Best Practices for Comprehensive Plans and that the City should create a"SMART" strategic plan. • 10-year horizon • "SMART" goals guided by principles • Action-oriented and prioritized implementation plan • Inform budget/finance and zoning/development decisions • Strong focus on reinvestment, redevelopment and revitalization • Guided by Sustaining Places: Best Practices for Comprehensive Plans March 09, 2017 Strategic Plan Committee Meeting Minutes Page 4 of 7 Mr. Comstock reviewed the Land Use Plan and Thoroughfare Plan and what the update will include. 8. Discuss anticipated components of the 2018 Strategic Plan Planning Manager Clayton Comstock explained upcoming actions the Committee will take during the analysis of existing condition and then the visions, goals, and objectives are of the Committee for the City. The general project timeline was presented as follows: Jan -Mar 2017 • Joint Work Session • Appoint Strategic Plan Committee (SPC) • Transportation Request for Quotation April -June 2017 • SPC Foundation Meetings • Outreach Meetings July-Sept 2017 • Vision, Goals, & Objectives Meeting(s) • Transportation Plan Recommendations • Land Use Plan Recommendations Oct-March 2018 • Target Plan Areas • Outreach Meetings • Public Hearing & Final Approval 9. Small group discussions regarding positive attributes of the City of North Richland Hills Following a break, the Committee members were split into three groups to discuss positive attributes of NRH: Group A: Group B: Group C: Paulette Hartman Clayton Comstock Clayton Husband Tim Welch Rita Wright-Oujesky Tim Barth March 09, 2017 Strategic Plan Committee Meeting Minutes Page 5 of 7 Lee Knight Jerry Tyner Justin Welborn Amy Steele Brian Crowson Melissa Kates Blake Hedgecock Danny Beltran Skip Baskerville Brent Barrow Mark Wood Suzy Compton Tracye Tipps 10. Reports from small group discussions Each group discussed what they voted on to be some of the positive attributes to NRH, which included, but were not limited to: • Parks • Schools • Family Friendly Community • Business Oriented • Forward Looking • Opportunities for Housing Improvement • Connectivity • Safety & Security • NRH Pride • City Government • Affordable Housing • Citizen Engagement • Diverse Socioeconomic& Demographics • Sense of Community • History of NRH • Public Art • Retail • Transportation Mr. Comstock asked the Committee to begin thinking about what this plan will be titled. Examples were provided of other communities' plan titles. Action will not be necessary on this for a few months. 11. Adjourn Mayor Pro Tern Tim Welch adjourned the meeting at 7:59 p.m. March 09, 2017 Strategic Plan Committee Meeting Minutes Page 6 of 7 v � Tim Welc , or Pro Tem March 09, 2017 Strategic Plan Committee Meeting Minutes Page 7 of 7