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HomeMy WebLinkAboutCPA 2019-11-05 Minutes CITY OF NORTH RICHLAND HILLS 2020 CAPITAL PROGRAM ADVISORY COMMITTEE MEETING MEETING MINUTES NOVEMBER 5, 2019 6:00 PM COMMUNITY ROOM NORTH RICHLAND CITY HALL The 2020 Capital Program Advisory Committee met on Tuesday, November 5, 2019, at 6:00 pm in the Community Room at the North Richland Hills city hall. The following members were present: Scott Turnage, Chair, Suzy Compton, Vice Chair, Lauryn Birkes, Bonnie Woody, Patrick Faram, Justin Welborn, Jason Winans, Jeremy Vaughan, John Cope, Mindy Monroe, Jim Schooler, Kathy Hudson, Kit Buschman, David Newhouse, Henry Seal, Tracye Tipps, George Acosta, Jeanne Arnold, Marc Trevino, George Clifton, Amy Steele. The following members were absent: Robert Copeland, Cole Coulson, Bobby Coulson, Tracey Driver, Gayle Hale, Greg Hoffa, Jennifer Childs, Bryan Beck, Carol Anderson, Scott Maze, Russell Mitchell, Sarah Olvey, Len Wade. Staff present at the meeting were: Mark Hindman, City Manager, Paulette Hartman, Deputy City Manager, Karen Manila, Assistant City Manager, Mike Curtis, Managing Director of Public Works, Jimmy Perdue, Director of Public Safety, Alicia Richardson, City Secretary, Caroline Waggoner, Public Works Director, Clayton Comstock, Planning Director, Craig Hulse, Economic Development Director, Mark Mills, Finance Director, Robert Myers, Budget & Research Director, Mary Peters, Public Information Director, Stan Tinney, Fire Chief, Marrk Callier, Management Analyst, Billy Owens, Assistant to the City Manager. CALL TO ORDER The meeting was called to order by Chair Scott Turnage at 6:06 p.m. Chair Turnage made introductions and thanked everyone for attending. II. PUBLIC COMMENTS An opportunity for citizens to address the 2020 Capital Program Advisory Committee on matters which are scheduled on this agenda for consideration by the 2020 Capital Program Advisory Committee, but not scheduled as a public hearing. In order to address the 2020 Capital Program Advisory Committee during public comments, a Public Meeting Appearance Card must be completed and presented to the recording secretary prior to the start of the 2020 Capital Program Advisory Committee meeting. There were no requests to speak from the public. III. APPROVE MINUTES FROM OCTOBER 29, 2019 MEETING Chair Turnage asked if the committee had any additions or changes to the minutes from the last meeting. He asked for a motion to approve if there were none. Henry Seal was the first to motion the approval and Jim Schooler was the second. Chair Turnage called for a show of hands for approval. The minutes were approved. IV. REVIEW VISION 2030 TRANSPORTATION PLAN Planning Director Clayton Comstock gave a presentation on the Transportation Plan which is part of the Vision 2030 Strategic Plan. Mr. Comstock explained that the Vision 2030 committee was made up of a group of North Richland Hills residents appointed by the City Council. The committee met over two years and completed an extensive process that included many public input opportunities as well as work with professional transportation engineers and consultants to complete recommendations that were approved by the City Council as the Vision 2030 Strategic Plan and Transportation Plan. Mr. Comstock explained that the Vision 2030 plan provides recommendations on designs and strategies on roads. The goals of the Transportation Plan were to expand mobility and access, focus on implementation, improve economic vitality, and enhance quality of life. Mr. Comstock explained how decisions were made on the Transportation Plan and how they were prioritized. These considerations included travel demand modeling, overall network demands, maintaining future vehicular travel needs, rightsizing roadway lanes where appropriate, allocating resources for walking or cycling, increasing safety and access, and fostering livability while supporting adjacent businesses. Mr. Comstock went on to describe how rightsizing works and how it is applied. There are two types, reallocation to reduce travel lanes or redesignation which preempts widening. Mr. Comstock highlighted the targeted transportation corridors that were identified for special evaluation in the Transportation Plan. Mr. Comstock noted that the Vision 2030 Plan can be found online for review at https://www.nrhtx.com/1036/Strategic-Plan. V. REVIEW AND DISCUSS MAJOR STREET PROJECTS RANKINGS Managing Director Mike Curtis gave a presentation on evaluation factors for major streets. This was a refresh of the information provided at the October 29th committee meeting. Mr. Curtis gave an example of how the points and scores were determined for ranking the major streets. Glenview Dr and Harwood Rd were the examples used to compare results. The committee discussed how lane capacity can be increased without widening. Mr. Curtis went on to explain that factors that affect the ranking are condition rating, traffic volume, network importance, public safety response and secondary benefits. The secondary benefits are roadway capacity increase, commercial presence, pedestrian facilities, targeted development area, transportation plan corridor. Mr. Curtis then followed up with the explanation of what composes a score to how the point system works for each item. The committee asked how the scoring worked and where the scores came from. Mr. Curtis explained how staff assigned scores to each item. Chair Turnage explained that the system was designed to make it as objective as possible regarding how streets are assessed. Deputy City Manager Paulette Hartman explained that the factors were agreed upon at the last committee meeting along with the weighting factors. The ranking of list of major streets was distributed to those present. The committee asked how scoring ranges were determined. The scoring key was distributed to the group for reference. VI. OVERVIEW OF CONDITION RATINGS ON RESIDENTIAL STREETS Public Works Director Caroline Waggoner gave a presentation on the recommended residential street ranking factors along with the associated recommended weighted values. Ms. Waggoner explained that condition rating (PCI), traffic volume, network importance/public safety response, maintenance records, citizen input, and secondary benefits are all components of the residential streets ranking. Recommended secondary benefits for residential streets include pedestrian facilities and targeted revitalization areas. Chair Turnage asked if sewer issues would affect the maintenance record category. Ms. Waggoner showed how the evaluation factors are weighted and asked for questions from the committee. The committee asked questions about how sidewalks are a consideration factor and if residents can opt out of sidewalk installation. Ms. Hartman explained that has been done in the past when property owners along the entire street were in agreement that they did not want sidewalks. Ms. Hartman asked for a vote on the factors. The majority of the committee agreed. Ms. Hartman then asked a question on how things are weighted. The committee asked about the weighted value of the citizen input and whether citizen input should be removed as a factor. Public Information Director Mary Peters told the committee that local streets were only mentioned 3-4 times at most in the 2017 Citizen Survey. Vice Chair Compton asked if the maintenance records are citizen driven, and Ms. Waggoner confirmed. Ms. Hartman asked for a show of hands of those committee members in favor of removing citizen input as a factor since this is largely reflected in maintenance records. The majority of the committee voted to remove citizen input as a factor for ranking the streets. Chair Turnage asked on where the 5% weighting factor that had been recommended for citizen input should be moved. The committee discussed assigning the 5% to maintenance records increasing the weighted value for that factor to 10%. Vice Chair Compton asked if there is a way to determine if the maintenance records are done by citizens. Mr. Curtis said yes there is. The committee voted by shoe of hands to allocate the 5% that was assigned to citizen input to maintenance records increasing the weighting factor to 10%. VII. REVIEW AND DISCUSS COMMUNITY INDEX RATING AND FACTORS IN RANKING RESIDENTIAL STREET PROJECTS This section of the meeting was combined with the previous and discussed as a whole. VIII. REVIEW AND CONSIDER LIST OF STREETS A list of residential streets and location map was distributed to the committee for review. IX. REVIEW PROPOSED DISCUSSION ITEMS FOR NOVEMBER 19, 2019 COMMITTEE MEETING Staff explained that the residential street ratings would be compiled and reviewed in the next meeting along with estimated project costs and information about current and future debt capacity. X. ADJOURNMENT The meeting was adjourned by Chair Turnage at 7:33 p.m. APP OVED: �- Via- J Scott Turnage, Chair BillOwens, Secretary