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HomeMy WebLinkAboutCPA 2019-10-29 MinutesCITY OF NORTH RICHLAND HILLS 2020 CAPITAL PROGRAM ADVISORY COMMITTEE MEETING MEETING MINUTES OCTOBER 29, 2019 6:00 PM COMMUNITY ROOM NORTH RICHLAND CITY HALL The 2020 Capital Program Advisory Committee met on Tuesday, October 29, 2019, at 6:00 pm in the Community Room at the North Richland Hills city hall. The following members were present: Scott Turnage, Chair, Suzy Compton, Vice Chair, Lauren Birkes, Bonnie Woody, Jennifer Childs, Patrick Faram, Justin Welborn, Sarah Olvey, Jason Winans, Greg Hoffa, Jeremy Vaughan, Scott Maze, John Cope, Mindy Monroe, Robert Copeland, Russell Mitchell, Carol Anderson, Jim Schooler, Kathy Hudson, Kit Buschman, Tracey Driver, David Newhouse, Henry Seal, Gayle Hale, Tracye Tipps, George Acosta, Bryan Beck, Jeanne Arnold The following members were absent: Marc Trevino, Greg Clifton, Bobby Coulson, Len Wade, Amy Steele, Cole Coulson. The following members have removed themselves from the committee: Leslie Garvis. Staff present at the meeting were: Mark Hindman, City Manager, Paulette Hartman, Deputy City Manager, Karen Manila, Assistant City Manager, Mike Curtis, Managing Director of Public Works, Alicia Richardson, City Secretary, Caroline Waggoner, Director of Public Works, Clayton Comstock, Planning Director, Craig Hulse, Economic Development Director, Mark Mills, Finance Director, Robert Myers, Budget & Research Director, Mary Peters, Public Information Director, Stan Tinney, Fire Chief, Marrk Callier, Management Analyst, Billy Owens, Assistant to the City Manager. I. CALL TO ORDER The meeting was called to order by Chair Scott Turnage at 6:06 p.m. Chair Turnage made introductions and thanked everyone for attending. II. PUBLIC COMMENTS An opportunity for citizens to address the 2020 Capital Program Advisory Committee on matters which are scheduled on this agenda for consideration by the 2020 Capital Program Advisory Committee, but not scheduled as a public hearing. In order to address the 2020 Capital Program Advisory Committee during public comments, a Public Meeting Appearance Card must be completed and presented to the recording secretary prior to the start of the 2020 Capital Program Advisory Committee meeting. There were no requests to speak from the public. III. OVERVIEW OF STREET CLASSIFICATIONS AND CONDITION RATINGS City Manager Mark Hindman discussed the funds that were authorized but not issued in past bond elections. Mr. Hindman explained that certain projects were not enough money to complete the projects as planned. He explained that the city is checking to see if these bonds are still viable to be sold after 25 years. Mr. Hindman turned it over to Managing Director Mike Curtis for street maintenance and life cycles. Mr. Curtis reviewed the terms associated with the projects. He explained that street types are either city owned or state controlled roadways. Major streets and residential streets are also a distinction in type of roads. Mr. Curtis told the committee that tonight only major streets will be reviewed. Mr. Curtis also discussed how it is determined whether a street should be reconstructed or maintained. Mr. Curtis showed the pavement life cycle curve. He explained that approximately twenty years is the life of a street. The first fifteen years of pavement life are good and then it starts to decline at an accelerated rate in the last few years. Mr. Curtis said that after a certain point a road should be reconstructed as preventive maintenance is no longer effective in preserving the life of the street. Mr. Curtis explained that once pavement is reconstructed, the life cycle starts all over. Mr. Curtis also explained the variables that determine pavement conditions: subgrade condition, pavement deterioration/distress, ride quality, and road patches/utility cuts. Committee member asked how to determine what should be done on where. Mr. Curtis explained they determine the material when they start the design on a road and when they put together estimates. Committee members asked about utility companies coming in to cut a road when line repairs need to be made, and what standards they must follow. Mr. Curtis explained that the contractors being used by the utility companies do not always have the correct information about the permit process or they do not file one. Mr. Curtis said it is difficult to know about the smaller streets. IV. REVIEW AND DISCUSS COMMUNITY INDEX RATINGS AND FACTORS IN RANKING STREET PROJECTS Public Works Director Caroline Waggoner presented the community index rating and how it works for roadway conditions. Evaluation factors are condition rating, traffic volume, network importance, public safety response, Citizen input. Ms. Waggoner showed the evaluation factors and used a Community Rating Index example to demonstrate the results when applied to two different streets. Chair Turnage asked the group if they had any questions after Ms. Waggoner's presentation. A committee member asked how public safety response is defined and what it means. Fire Chief Stan Tinney answered the question based on how the fire department uses certain roads based on their quality and requirements. A follow up question was asked about if the police department was included in that consideration. Chief Tinney told them it was a combined factor for both the police and fire department. Deputy City Manager Paulette Hartman answered a question on the Community Rating Index versus the Pavement Condition Rating, explaining the differences. Ms. Hartman explained that the higher the score on the CRI the better condition the street is in. Ms. Hartman asked for the committee to review the CRI evaluation data. Discussion was had about how things are weighted. The committee discussed whether citizen input should have a higher weight than what was recommended, whether the number of traffic accidents should be a factor. Traffic light timing and capacity of a road was also discussed by the committee. Pedestrian amenities and traffic flow were also discussed. Mr. Hindman explained that the transportation plan that was recently established shows where considerations have already been made for things such as sidewalks. Ms. Hartman called for a show of hands to make pedestrian amenities a separate category. The majority of the committee did not want to have pedestrian amenities as a separate factor, but wanted to keep as a factor included in the secondary benefits category. The question was asked on why the condition rating is weighted so high, but the traffic volume is not the main component. Mr. Curtis explained that is to make sure that poor condition roads are at the top of the list no matter what. The committee understood his explanation and voiced agreement with it. V. REVIEW AND CONSIDER LIST OF STREETS A list of major streets and location map was distributed to the committee for review. VI. REVIEW AND DISCUSS ITEMS FOR NOVEMBER 5, 2019 COMMITTEE MEETING Staff explained that the street ratings would be compiled and reviewed in the next meeting. VII. APPROVE MINUTES FROM OCTOBER 15, 2019 MEETING Chair Turnage asked if the committee had any additions or changes to the minutes from the last meeting. He asked for a motion to approve if there were none. Russell Mitchell was the first to motion the approval and Patrick Faram was the second. Chair Turnage called for a show of hands for approval. The minutes were approved. VIII. ADJOURNMENT The meeting was adjourned by Chair Turnage at 7:25 p.m. APPROVED: rt' Scott Turnage, Chair Billy Owens, Secretary