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HomeMy WebLinkAboutCPA 2019-11-19 Minutes CITY OF NORTH RICHLAND HILLS 2020 CAPITAL PROGRAM ADVISORY COMMITTEE MEETING MEETING MINUTES NOVEMBER 19, 2019 6:00 PM COMMUNITY ROOM NORTH RICHLAND CITY HALL The 2020 Capital Program Advisory Committee met on Tuesday, November 5, 2019, at 6:00 pm in the Community Room at the North Richland Hills city hall. The following members were present: Scott Turnage, Chair, Suzy Compton, Vice Chair, Lauryn Birkes, Patrick Faram, Justin Welborn, Jason Winans, Jeremy Vaughan, John Cope, Mindy Monroe, Kit Buschman, Tracye Tipps, George Acosta, Jeanne Arnold, George Clifton, Russell Mitchell, Cole Coulson, Tracey Driver, Greg Hoffa, Jennifer Childs, Carol Anderson, Amy Steele, Gayle Hale, Sarah Olvey, Henry Seal, Jim Schooler. The following members were absent: Robert Copeland, Bryan Beck, Bobby Coulson, Len Wade, Scott Maze, Marc Trevino, Bonnie Woody, David Newhouse, Kathy Hudson. Staff present at the meeting were: Mark Hindman, City Manager, Paulette Hartman, Deputy City Manager, Karen Manila, Assistant City Manager, Mike Curtis, Managing Director of Public Works, Alicia Richardson, City Secretary, Caroline Waggoner, Public Works Director, Clayton Comstock, Planning Director, Craig Hulse, Economic Development Director, Mark Mills, Finance Director, Robert Myers, Budget & Research Director, Mary Peters, Public Information Director, Stan Tinney, Fire Chief, Marrk Callier, Management Analyst, Billy Owens, Assistant to the City Manager. CALL TO ORDER The meeting was called to order by Chair Scott Turnage at 6:04 p.m. Chair Turnage made introductions and thanked everyone for attending. II. PUBLIC COMMENTS An opportunity for citizens to address the 2020 Capital Program Advisory Committee on matters which are scheduled on this agenda for consideration by the 2020 Capital Program Advisory Committee, but not scheduled as a public hearing. In order to address the 2020 Capital Program Advisory Committee during public comments, a Public Meeting Appearance Card must be completed and presented to the recording secretary prior to the start of the 2020 Capital Program Advisory Committee meeting. There were no requests to speak from the public. III. APPROVE MINUTES FROM NOVEMBER 5, 2019 MEETING Chair Turnage asked if the committee had any additions or changes to the minutes from the last meeting. He asked for a motion to approve if there were none. Justin Welborn was the first to motion the approval and Patrick Faram was the second. Chair Turnage called for a show of hands for approval. The minutes were approved. IV. REVIEW AND DISCUSS RESIDENTIAL STREET PROJECT RANKINGS Managing Director Mike Curtis presented the residential project rankings. Mr. Curtis explained the ranking system for residential streets and how they were going to be presented. The roads that would be presented would be priority one and priority two. No priority threes would be presented unless specifically asked for by the committee. Mr. Curtis explained that the evaluation factors for residential streets were condition rating (PCI), traffic volume, network importance/public safety response, and maintenance records. The ratings also included secondary benefits which is made up of pedestrian facilities and targeted revitalization areas. Mr. Curtis reviewed the weights for each factor that were established at the last meeting. Mr. Curtis asked if anyone wanted to see an example of how this is applied to the streets and the committee said they did. An example was given to illustrate the system. The committee asked if sidewalks would be included in each of the estimated costs per street. Mr. Curtis said that they were and that the plan is to install sidewalks on every street in the city at this time. Mr. Curtis illustrated how the scoring system applied to the example street in further detail. The committee asked how the specific weighting factors had been determined. Mr. Curtis explained that the scale of certain categories were created because they did not want condition rating and traffic issues to decrease in significance. V. REVIEW AND DISCUSS PRELIMINARY COST ESTIMATES FOR STREET PROJECTS Public Works Director Caroline Waggoner presented the cost estimates for major and residential streets. A committee member asked what the street classification codes meant. Ms. Waggoner explained what they were for and explained it was accidentally removed from the map. She offered to provide that key for the chart. The committee also asked what a collector street was and Ms. Waggoner defined it as a road that connects to major roads. It is determined by traffic volume. Ms. Waggoner illustrated how the cost per linear foot was determined in the review process. Ms. Waggoner also explained how they added another metric to measure the roads by including cost of reconstruction per car. VI. REVIEW AND DISCUSS DEBT CAPACITY AND PROPERTY TAX IMPACT OF FUNDING STREET PROJECTS Assistant City Manager Karen Manila presented the components of the property tax rate. Ms. Manila explained that there is a maintenance & operations (M&O) and interest & sinking (I&S) portion of the tax rate. Ms. Manila showed the current tax rate for the city and also the historical rates. The historical data illustrated how net taxable value has increased by almost double in the last nine years. Ms. Manila showed how the market value and taxable value has increased since 2010. Data was also presented on the net taxable value and property tax rates of other area cities. Ms. Manila pointed out that each city has different factors that affected how their property taxes are adjusted. Ms. Manila also presented data on tax ceilings and how they work. There are currently 27.4% single family residential accounts with senior tax ceilings and disabled person tax ceilings. The committee asked how much the increase is each year and when they expect it to peak. Staff explained it increases about 1.5% a year and it is expected to peak in the next decade. The committee asked how this compares to other cities. Ms. Manila explained that only Grapevine does not have the senior freeze, and that the peak will depend on the age of the population in those locations. Finance Director Mark Mills gave a presentation on debt capacity. Mr. Mills illustrated that NRH could support $31,265,000 with flat values (net growth). Mr. Mills illustrated that his estimates are conservative and they could potentially generate more revenue. The committee asked if commercial rates have increased like residential. Staff said they have. The committee also asked why 11.1% was the magic number for comparisons. Mr. Mills explained that it is for illustrative purposes. The committee had a discussion about debt and ability to pay things in cash. Staff explained that it is not currently feasible to support the system on a cash basis. New legislation has changed the city's ability to raise revenues. The committee asked what upcoming capital projects the city sees coming. Staff explained it would not have another capital project in the next five years unless something changes. VII. REVIEW AND DISCUSS RANKING OF STREET PROJECTS, FUNDING, AND PREPARING RECOMMENDATIONS TO THE CITY COUNCIL FOR A FUTURE BOND ELECTION Deputy City Manager Paulette Hartman presented an informal poll for the committee to gauge their thoughts on the process and the likelihood of proposing a bond package to City Council. A poll was created using the Mentimeter application and distributed on the screen. Ms. Hartman said that results would be compiled and distributed to the group. VIII. REVIEW PROPOSED DISCUSSION ITEMS FOR DECEMBER 3, 2019 COMMITTEE MEETING Staff explained that data will be reviewed and prepared for the next meeting. A framework will be presented by staff at the next meeting to discuss a method for going forward with recommendations to the City Council. IX. ADJOURNMENT The meeting was adjourned by Chair Turnage at 7:47 p.m. APPIjOVE Scott Turnage, Chair Bil y Owens, Secretary