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HomeMy WebLinkAboutCC 2020-01-27 Agendas NORTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, JANUARY 27, 2020 WORK SESSION: 6:00 PM Held in the Council Workroom CALL TO ORDER 1 Discuss items from regular Citv Council meeting.., 2. Review and discuss recommendation of the 2020 Capital Program Advisory Committee. 3. Discussion of City all Project construction close-out. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1 Section 551.072: Deliberate the purchase, exchange, lease or value of real property 9001 and 9005 Boulevard 26 Monday, January 27, 2020 City Council Agenda Page 1 of 4 2. Section 551.037: Deliberation regarding economic development neqotiations - 3707, 3735, 3359 and 3367 Boulevard 26 REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - MAYOR PRO TEM WRIGHT OUJESKY A.2 PLEDGE - MAYOR PRO TEM WRIGHT OUJESKY A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 2019 United Way Campaign Presentation A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the City Council during citizens presentation, a Public Meeting Appearance Card must be completed and presented to the City Secretary prior to the start of the City Council meeting. A.5 PUBLIC COMMENTS An opportunity for citizens to address the City Council on matters which are scheduled on this agenda for consideration by the City Council, but not scheduled as a public hearing. In order to address the City Council during public comments, a Public Meeting Appearance Card must be completed and presented to the City Secretary prior to the start of the City Council meeting. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the January 13, 2020 City Council Meeting. B.2 Modify 2020 City Council meeting schedule. B.3 Authorize payment to Motorola Solutions, Inc., for the annual public safety radio maintenance agreement in the amount o 34,566.54. Monday, January 27, 2020 City Council Agenda Page 2 of 4 B.4 Authorize pa ment to the City of Fort Worth for the annual public safety radio system services infrastructure in the amount of$175 B-5 Approve Resolution No. 2020-QQ2, adopting the Tarrant County Hazard Mitigation Action Plan, January 2020. C. PUBLIC HEARINGS C-1 ZQ 2019-13, Ordinance No. 3629.,. Public hearing and consideration of a request from Keith Hamilton for a zoning change from LR Local Retail to ®P eevelopment Planned Developm nt at 4170 Willman being 0.649 acres described as Lot 10, gley Addition. C.2 ZQ 2019-19, Ordinance No. 3631.,. Public hearing and consideration of a reguest from HamiltonDuffy PC for a zoning change from ®3 Single-Family Residential to I®P Residential Infill Planned Development at 8309 Sayers Lane, being 0.46 acres described as Lot 17 lock Woobert Addition. C.3 SDP 2019-03, Ordinance No. 3617, Public hearing and consideration of a for an elementary school in the 6700-6800 blocks of Davis oulevar being 10.94 acres described as portions of Lot 1, lock 2 Smithfield and Tracts 1 E 1 K 1 B6, and 3131, Crockett Survey, Abstract 273. D. PLANNING AND DEVELOPMENT D-1 PP 2019-09 Consideration of a request from Teaque Nall & Perkins for a preliminary plat o Lots 1 R and 2, Block 2, and Lot 1, Block 3, Smithfield Addition, being 3.239 acres located at 6724 Smithfield Road. D-2 FP 2019-16 Consideration of a rgg2�g�t from Teague, Nall & Perkins for a final plat of Lots 1 Rand lock and Lot 1, lock 3, Smithfield Addition, being 3. 39 acres located at 6724 Smithfield Road. E. PUBLIC WORKS E.1 Consider the 2019 ® 2020 Preventive Street Maintenance Program. E-2 Authorize the City Manager to execute an interlocal agreement with Tarrant County to rehabilitate and resurface Meadow Road from Chapman Road to Hight wer Drive. Monday, January 27, 2020 City Council Agenda Page 3 of 4 E-3 Consider authorizing purchases from multiple vendors for street related maintenance items in compliance with local and state cooperative and competitive purchasing policies and regulations. EA Approve Resolution No. 2020-003, awarding additional grant funds for the Davis and Mid Cities Intersection Improvement Project, approve associated budget revision to the FY 2019-2020 Capital Projects BudQet to include the additional funding, and authorize the City Manager to execute the Advance Funding Agreement amendment. F. GENERAL ITEMS G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER COMPTON H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, January 24, 2020 by 3:00 PM. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, January 27, 2020 City Council Agenda Page 4 of 4 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Review and discuss recommendation of the 2020 Capital Program Advisory Committee. PRESENTER: Scott Turnage, City Councilman, CPAC Chair GENERAL DESCRIPTION: On September 23, 2019, the City Council appointed the 2020 Capital Program Advisory Committee (CPAC) with the charge of advising the City Council on future infrastructure needs, recommendations on necessary improvements, the timing of the improvements, and whether a bond election is necessary to fund any recommended improvements. The CPAC members are all citizens of North Richland Hills who come from various backgrounds, and represent a good cross section of our community. There were 35 members from all over the city including 2 members of the Planning and Zoning Commission, and 2 members of the Parks and Recreation Board. Councilman Scott Turnage chaired the committee, and Councilwoman Suzy Compton served as the co- chair. The committee held its first meeting in October and met up to twice a month through January to review street project improvements. The CPAC has completed its recommendation to the Council related to street projects. In general, the recommendation of the CPAC is to hold an election in May of this year to seek approval from voters to issue $49,875,000 in bonds to fund street projects, and that this amount can be funded over the next 5 to 9 years without increasing the tax rate. The purpose of this item is to review the committee's work and recommendation in detail, and seek direction from the Council regarding next steps. During the work session presentation, Scott Turnage and Suzy Compton will provide background on the committee's work, then staff will provide information on how the recommended streets were determined as well as the method and impact of funding the recommended improvements. Councilman Turnage will wrap up the presentation with a description of the committee's recommendation, then there will be an opportunity for questions and discussion before seeking direction from the City Council on next steps. Should the Council desire to call a bond election to fund improvements, an election order will be placed on the February 10, 2020 City Council agenda for consideration. Staff will IrLp NOKTH KICHLAN HILLS have draft ballot and election order information available for discussion and review during the January 27 Council work session. We look forward to reviewing this information with you, and look forward to receiving Council direction on this important topic. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Discuss City Hall Project construction close-out. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The City of North Richland Hills entered into a construction agreement with Balfour Beatty Construction (BBC) on October 23, 2012 to construct our new City Hall. Over the next seven years, there have been 15 change orders reflecting modification/correction/additions and deletion of the scope of the work being performed. On October 24, 2019 change order 16, the final one, was agreed to by all parties officially closing out the project. The final contract with BBC is $64,478,259 as reflected in this change order. Pursuant to the contract approved by the City Council, the change order was executed by Director of Public Safety Jimmy Perdue and is tonight being brought to the City Council for notification. No further official action is required. GENERAL DESCRIPTION: The city hired Balfour Beatty Construction (BBC) to be the Construction Manager at Risk for the construction of our new City Hall complex on October 23, 2012. The original contract amount was based on the construction estimate and was set at $56,790,000. Contained in the contract were provisions to make changes to the contract by use of a change order. The City Council authorized the City Manager or the Director of Public Safety to execute all future documents necessary for the completion of the project. Pursuant to the contract, once a change order was executed, the City Council was to be notified of the change during a subsequent City Council meeting. Over the life of the project there were a total of 15 change orders all of which were presented to City Council. Of note was change order 2 which set the true construction amount based on actual bids at $59,202,481. On October 24, 2019, change order 16 was executed by all parties, effectively closing the project. This final change order increased the contract amount by $430,000 bringing the final contract amount to $64,478,259. This final increase was necessary to settle several outstanding claims brought by sub-contractors throughout the project. While this change order officially ends our contractual relationship with Balfour Beatty we did have two major issues placed into the document so all parties would agree that these issues will ultimately be resolved through the warranty process. The first issue was the difficulty we are having achieving proper building pressurization with the operation of the HVAC IrLp NOKTH KICHLAN HILLS system especially during specific times of the year. The second issue and potentially the most significant, is the fact that we continue to have leaks in the roof structure of the chiller yard area which is over the top of the logistics area. BBC has remained actively engaged in resolving these issues and we are confident will continue to do so until a resolution is achieved. The construction of our City Hall has made a tremendous impact on the future of our community. It was envisioned to be a catalyst for growth and development in this area and publicly demonstrate our commitment to the future of our entire city; the reality of which is starting to take shape. The construction of City Hall represents a significant investment by the citizens of our community who approved a tax increase to fund this project, as well as a strong commitment by the City Council to dream big and set the course for our community. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: Ellen Cooper DATE: January 27, 2020 SUBJECT: 2019 United Way Campaign Presentation PRESENTER: Ellen Cooper, Antonio Evangelista, Meagan Fendley SUMMARY: The City of North Richland Hills' annual United Way Employee Workplace Campaign was successful, raising over $50,000 for the United Way of Tarrant County. Campaign Chair, Ellen Cooper will share a summary of this year's campaign activities and a check will be presented to Kintisha Williams, Senior Corporate Relations Manager of United Way Tarrant County and Ken Anderson, Senior Vice President of Development of United Way Tarrant County. GENERAL DESCRIPTION: The City of North Richland Hills is proud to support the United Way of Tarrant County's annual fundraising campaign. Each year, a United Way Employee Committee raises funds and awareness for the non-profit organization. The 2019 campaign ran from October 4 through November 8. This year, to further promote awareness, we took the committee on a tour of a United Way partner agency, brought partner agencies on-site to meet with employees and completed a volunteer service project for the Community Enrichment Center. We also held several events to raise funds for the campaign. Those included: • A kick off lunch that included a United Way Agency Fair • A silent auction resulting in 42 baskets/items sold • Pumpkin grams and raffle ticket sales • A judged cook-off event that included chili, salsa and desserts The United We Dine program was also a success with participating restaurants donating a portion of their proceeds on designated days to our United Way Campaign. Participating restaurants included: • Sumo Sushi — 8427 Boulevard 26 • Patriotic Pig — 3900 Rufe Snow Dr. • Wicho's House — 7630 NE Loop 820 The money raised through this year's campaign will support over 40 local charities and programs that benefit every person in Tarrant County. We would like to thank the IrLp NOKTH KICHLAN HILLS members of the 2019 United Way Campaign Committee for all of their hard work and commitment to helping people of this community and in Tarrant County. These committee members are: • Ellen Cooper, Chair— Human Resources • Antonio Evangelista, Co-Chair— Parks & Recreation • Meagan Fendley, Former Chair— Neighborhood Services • Billy Owens — City Management • Rachel Smith — Court • Pam Meek— Economic Development • Dustin Orazi — Facilities • Donna Carman and Cheryl Booth — Finance • Kathy Corley — Fire • Jeff Arnold — Fleet • Katherine Ratcliff— IT • Kandra Gibbs — Library • Candice Simmons — Neighborhood Services • Garrett Peek, Krista Henry, Chris Duxbury — Parks & Recreation • Amanda Sandhu, Andrea Odean, Christy Hardy — Police • Felisiano Yanes and Ricky Bryant — Public Works Campaign Chair Ellen Cooper, Co-Chair Antonio Evangelista, Former Chair Meagan Fendley and members of the 2019 Campaign Committee will be presenting a check on behalf of the city to the United Way of Tarrant County. "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Approve minutes of the January 13, 2020 City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the January 13, 2020 City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE JANUARY 13, 2020 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 13th day of January at 6.00 p.m. in the City Council Workroom prior to the 7.00 p.m. regular City Council meeting. Present: Oscar Trevino Mayor Rita Wright Oujesky Mayor Pro Tern Tito Rodriguez Council, Place 1 Suzy Compton Council, Place 3 Mason Orr Council, Place 4 Mike Benton Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Manila Assistant City Manager Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6.00 p.m. 1. DISCUSS ITEMS ON REGULAR CITY COUNCIL MEETING. City Council had no questions for staff. Mayor Trevino announced that staff recommends item B.3 be removed from the consent agenda. City Manager Mark Hindman informed City Council the bid tabulation has increased $20.00 per police vehicle for a total increased amount of $120.00. This amount is different than what was provided in the agenda packet. Staff recommends the item be pulled off the consent agenda and considered separately. Mayor Trevino announced that if there is no objection, he will move the planning and development items before the public hearing items. There was no objection from City January 13, 2020 City Council Meeting Minutes Page 1 of 20 Council. 2. DISCUSS 2019 CITIZENS SURVEY RESULTS. Public Information Officer Mary Peters informed City Council that since 2005, the city has conducted a comprehensive citizen survey every two years. The city collaborates with National Service Research in Fort Worth to conduct the citizen survey. Ms. Andrea Thomas with National Service Research will review the results of the survey. Ms. Thomas informed Council the objectives included: identifying key measures of quality of life; satisfaction with city services (quality vs. importance); assess experience with city communication tools; identify and prioritize city resource allocation, budgeting and policy decisions; and identify where to maintain and improve city services. The survey was mailed to 8,000 residents, and they had the option to complete the survey online or return the form. The city received 530 responses through the mail and 1,100 responses through the online survey. The survey was communicated with the residents through press release, social media, utility bills, email, e-newsletters and the city's website. Ms. Thomas informed City Council that response numbers are more than the last survey, which were a little over 1,000 responses. Ms. Thomas reviewed the demographics of the respondents. Quality of Life - a majority of respondents rated the overall quality of life in North Richland Hills as excellent or good. Respondents rated the following: overall quality of life in North Richland Hills (94%), place to raise children (94%); feeling of safety in your neighborhood (86%); place to retire (79%); overall appearance of city (78%); place to work (70%); sense of community (70%); and overall quality of services versus taxes paid (65%). City Employees and Service - almost half of the respondents (45%) contacted the city within the past 12 months. Of those who contacted the city, the most frequently called departments included: code compliance (25%); public works (24%); police (21%); utility billing (14%); inspections/permits (12%) and animal control (12%). Of those respondents that contacted a department 89% said the person or department was very or somewhat courteous and helpful. City Service Priorities - respondents were asked to rank the importance and quality of certain city services. The following services have the largest gaps between high importance and lower quality. * Maintenance of residential streets ranked 99% important and 53% were pleased with the quality of this service. * Management of traffic flow ranked 98% important and 58% were pleased with the quality of this service. January 13, 2020 City Council Meeting Minutes Page 2 of 20 * Traffic signal timing ranked 96% important and 57% were pleased with the quality of this service. * Code enforcement ranked 92% important and 61% were pleased with the quality of this service. * Maintenance of major streets ranked 99% important and 69% were pleased with the quality of this service. * Animal control ranked 93% important and 81% were pleased with the quality of this service. * Water service ranked 98% important and 89% were pleased with the quality of this service. * Garbage collection ranked 98% important and 90% were pleased with the quality of this service. * Police services ranked 99% important and 92% were pleased with the quality of this service. * Maintenance - medians/right of way ranked 86% important and 79% were pleased with the quality of this service. The following services have the smallest gaps between high importance and high quality. * Recycling collection ranked 94% important and 91% were pleased with the quality of service. * Ambulance services ranked 98% important and 96% were pleased with the quality of service. * Fire Services ranked 100% important and 99% were pleased with the quality of service. The following services meet or exceed the importance rating by the respondents. * Parks, trails and open space ranked 93% important and 93% were pleased with the quality of service. * Recreation programs and services ranked 82% important and 88% were pleased with the quality of service. * Library services ranked 86% important and 97% were pleased with the quality of the service. * Special events ranked 72% important and 90% were pleased with the quality of the service. Preferred Communication - respondents prefer email/e-newsletters with 42%; water bill inserts with 40%; followed by printed newsletters with 38%; social media with 31% and text message notifications with 22%. The survey indicates that 86% of respondents get enough information about city programs and services. Those who do not get enough information prefer a schedule of events, programs and general city activities/plans. Streets / Intersections - respondents were asked to identify the top three streets in January 13, 2020 City Council Meeting Minutes Page 3 of 20 need of repair or repaving. The results show Glenview with 12%, Meadow Drive with 7%, Bedford-Euless Road with 7% and Iron Horse Boulevard with 7%. In response to the survey, respondents identified the intersection of Davis Boulevard and Main Street (11%), Davis Boulevard and Mid-Cities Boulevard (10%) and Davis Boulevard and Highway 26 (9%) where they spend too much time due to traffic congestion or traffic signal timing. Respondents were asked how likely they would be to support or support paying more taxes for improving street and intersections - 7% strongly support, 35% support, 31% oppose and 27% strongly oppose. Economic Development - respondents were asked to identify type of businesses they would like to see more of in their area of the city. The top three results show full service restaurants with 56%, recreation/entertainment with 26% and grocery stores with 23%. Ms. Thomas provided an overview of how North Richland Hills compared to other cities (Southlake, Colleyville, Farmers Branch, Flower Mound, Hurst, Lewisville, and Denton) as well as Texas and the United States (where available). The benchmark data shows that North Richland Hills ratings are above peer city ratings for quality of city services with the exception of code enforcement and street maintenance. The data also shows that North Richland Hills ratings are above peer city ratings for quality of life with the exception of overall appearance and overall quality of services versus taxes paid. Ms. Thomas mentioned that the top candidates for improvement include maintaining residential streets (gap 46%), management of traffic flow (gap 40%), traffic signal timing (gap 39%), code enforcement (gap 31%) and maintaining major city streets (gap 30%). 3. DISCUSS MOUNTAIN BIKE AND HIKING TRAILS AT FOSSIL CREEK PARK. Managing Director of Community Services Vickie Loftice informed City Council this item is to discuss a possible partnership with Fort Worth Mountain Bike Association (FWMBA) to develop and maintain hike and mountain bike trails at Fossil Creek Park. Currently, the park contains three girls softball fields. The park is primarily within the floodway with portions in the floodplain. As such, limited improvements are allowed. Staff has talked extensively with FWMBA for the development and sustainability of hike and mountain bike trails. The FWMBA has agreements with the City of Fort Worth for maintaining Gateway Park and Samson Park mountain bike trails. Staff has also visited with Baird, Hampton & Brown to provide professional services for the project. Their scope would include a ground survey, a base map to include topography and preliminary and final trail alignment with recommended locations for parking, trailhead kiosk and trail heads. The scope of services would also include design user maps, informational signs and wayfinding signs along the trails. Staff anticipates the cost for professional services is approximately $15,000 and approximately $100,000 for construction costs. Funding for the project is available in park impact fee reserves. The construction will include a January 13, 2020 City Council Meeting Minutes Page 4 of 20 20-space parking lot, informational kiosk, park sign, route signage and approximately five miles of dirt trails. Staff is seeking City Council's direction on the proposed use for the park, funding source and partnership with FWMBA. City Council directed staff to move forward with the project as presented and to begin project this budget year. 4. DISCUSS AND REVIEW THE FY 2020/2021 BUDGET CALENDAR. Mayor Trevino announced that he neglected to state that Council member Welch will abstain from discussion and voting on item D.1. Director of Budget and Research Robert Myers informed City Council that staff is seeking consensus on dates to conduct the budget work session, budget retreat and special meetings to set public hearings and conduct public hearings related to the city budget. The implementation of Senate Bill 2 has condensed the budget calendar and most major activities will take place in July and August. Mr. Myers asked City Council if they prefer to have the budget work session and budget retreat on July 13 and July 24 or June 22 and July 10. Consensus of City Council is to schedule the budget work session and budget retreat on July 13 and July 24, respectively. Mr. Myers informed City Council the following dates are associated with the 2020-2021 budget. The three dates in August will be a special called meeting of the City Council. * July 27, 2020 - set date for budget public hearing and vote *August 3, 2020 - set date for tax rate public hearing and vote *August 13, 2020 - tax rate and budget public hearings *August 17, 2020 - tax rate and budget adoption 5. DISCUSS 2020 CITY COUNCIL MEETING SCHEDULE. City Secretary Alicia Richardson reviewed the 2020 City Council schedule. Staff is seeking direction from City Council regarding the March 9 and May 25 meetings, which conflict with spring break and the National League of Cities conference, respectively. City Council directed staff to reschedule the March 9 meeting to March 2 and the May 25 meeting to May 18. City Council also directed staff to cancel the November 23 and December 28 meetings. Ms. Richardson informed City Council an item would be placed on the January 27, 2020 agenda to take formal action on the 2020 City Council schedule. Ms. Richardson commented that the 2020 meeting schedule would also include the dates outlined by Mr. January 13, 2020 City Council Meeting Minutes Page 5 of 20 Myers during his budget calendar presentation. EXECUTIVE SESSION 1. SECTION 551.071: CONSULTATION WITH CITY ATTORNEY - CONSTRUCTION CONTRACT WITH KODIAK TRENCHING AND BORING LLC FOR PAVING IMPROVEMENTS ON RUFE SNOW DRIVE. Mayor Trevino announced at 6.46 p.m. that the City Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071 : Consultation with City Attorney - Construction Contract with Kodiak Trenching and Boring LLC for paving improvements on Rufe Snow Drive. Executive Session began at 6.49 p.m. and concluded at 7.04 p.m. Mayor Trevino announced at 7.04 p.m. that City Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order January 13, 2020 at 7.10 p.m. Present: Oscar Trevino Mayor Rita Wright Oujesky Mayor Pro Tern Tito Rodriguez Council, Place 1 Suzy Compton Council, Place 3 Mason Orr Council, Place 4 Mike Benton Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Rodriguez gave the invocation. A.2 PLEDGE Council member Rodriguez led the Pledge of Allegiance to the United States and Texas flags. January 13, 2020 City Council Meeting Minutes Page 6 of 20 A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 PRESENTATION OF KEEP NRH BEAUTIFUL'S 2019 CHRISTMAS LIGHTING CONTEST AWARDS. Keep NRH Beautiful Commission Chair Kathy Luppy recognized the following 2019 winners: Steve and Deonnah Tate, 6217 Windsor Court; Jeremy Dane, 4713 Holiday Lane West; Tom and Tammy Schlierf, 4916 Lake Side Circle; Ryan, Libby, Austin and Cooper Carroll, 5420 Greenwood Way; Terry and Kena Gilpin, 8620 Bridge Street; Michael Larson, 7133 King Ranch Road; Phil and Susan Sorrells, 8920 Martin; Jason Rawlings, 7601 Greenleaf Court and Calvin Enright, 8117 Long Trail Drive. A.4 CITIZENS PRESENTATION Mr. Frank Trazzera, 8851 Ice House Drive, requested that staff inform him of upcoming events that would require road closures on Mid Cities Boulevard. It will allow him to communicate those road closures to patrons who attend NYTEX Sports. A.5 PUBLIC COMMENTS There were no requests to speak from the public. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA Mayor Trevino removed item B.3 from the consent agenda. He announced that City Council would take action on the item following the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER ORR TO APPROVE CONSENT AGENDA ITEMS B.1, B.2, BA AND B.S. MOTION TO APPROVE CARRIED 7-0. B.1 APPROVE MINUTES OF THE DECEMBER 9, 2019 CITY COUNCIL MEETING B.2 CONSIDER AWARD OF BID NO. 20-004 TO TIME MANNER CONSTRUCTION LLC FOR PUBLIC WORKS RESTROOM RENOVATION PROJECT (FC1904) AT 7200A DICK FISHER DR. SOUTH, IN THE AMOUNT OF $68,397.00. January 13, 2020 City Council Meeting Minutes Page 7 of 20 B.4 CONSIDER RESOLUTION NO. 2020-001, 2020 SUPPLEMENTAL GRANT AWARD IN THE AMOUNT OF $19,990.00 FROM THE OFFICE OF THE GOVERNOR TO INCREASE THE NORTH TEXAS ANTI-GANG CENTER'S FY20 OPERATIONS BUDGET. B.5 AUTHORIZE THE CITY MANAGER TO EXECUTE A COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF ROYSE CITY FOR FIRE FIGHTING CLOTHES / BUNKER GEAR. Mayor Trevino moved to item B.3 that was removed from the consent agenda. B.3 APPROVE PURCHASE OF POLICE VEHICLES FROM SAM PACK'S FIVE STAR FORD IN THE AMOUNT OF $241,920.00 THROUGH TARRANT COUNTY COOPERATIVE CONTRACT#2019-014. APPROVED Mayor Trevino announced the item was removed from the consent agenda, because the total amount changed and is different from what was provided in the agenda packet. City Manager Mark Hindman informed City Council the total amount for the purchase is $242,040.00. The difference in the amount is $120.00. Mayor Trevino announced that he would move to the planning and development items. A MOTION WAS MADE BY MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE PURCHASE OF POLICE VEHICLES FROM SAM PACK'S FIVE STAR FORD IN THE AMOUNT OF $242,040.00 THROUGH TARRANT COUNTY COOPERATIVE CONTRACT#2019-014. MOTION TO APPROVE CARRIED 7-0. D.1 FP 2018-07 CONSIDERATION OF A REQUEST FROM KAREN AND FRANK TRAZZERA FOR A FINAL PLAT OF LOTS 10-12, BLOCK 6, WOODLAND OAKS ADDITION, BEING 1.89 ACRES LOCATED AT 6713 BRAZOS BEND DRIVE. APPROVED Mayor Trevino announced that Council member Welch has a conflict of interest and would abstain from discussion and voting on the item. Council member Welch filed an affidavit of disqualification with the City Secretary stating that he is engineer of record. January 13, 2020 City Council Meeting Minutes Page 8 of 20 Council member Welch left the room at 7.31 p.m. Principal Planner Clayton Husband informed City Council the applicant is requesting a final plat for 1.89 acres located at 6713 Brazos Bend Drive. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is R-2 single family residential. Mr. Husband provided site photos of the property. Applicant Frank Trazzera, 804 Meandering Woods Drive, Keller, Texas presented request. Mr. Trazzera commented that he would build on Lot 11 and the remaining lots would be developed at a later time. In response to Mayor Trevino's question, Mr. Trazzera confirmed the three lots will have access to/from the private driveway. Mr. Husband presented staff's report. The Planning and Zoning Commission, at their December 19, 2019 meeting, recommended approval with a vote of 6-0. The final plat illustrates a common access easement/driveway entrance that provides access to all three lots from Brazos Bend Drive. A MOTION WAS MADE BY COUNCIL MEMBER BENTON, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE FP 2018-07. MOTION TO APPROVE CARRIED 6-0-1, WITH COUNCIL MEMBER WELCH ABSTAINING. D.2 FP 2019-14 CONSIDERATION OF A REQUEST FROM JBI PARTNERS, INC. FOR A FINAL PLAT OF HOMETOWN CANAL DISTRICT PHASE 6, BEING 15.393 ACRES LOCATED AT THE SOUTHEAST CORNER OF BRIDGE STREET AND PARKER BOULEVARD. APPROVED Council member Welch returned to the meeting at 7.33 p.m. Director of Planning Clayton Comstock informed City Council the applicant is requesting a final plat for 15.393 acres located at southeast corner of Bridge Street and Parker Boulevard. The area is designated on the Comprehensive Land Use Plan as urban village and the current zoning is town center. Mr. Comstock provided site photos of the property. Applicant representative Joshua Luke with JBI Partners, Inc. located at 2121 Midway Road, Addison, Texas presented request. The final plat includes 129 single family residential lots. Mr. Luke informed City Council the plat complies with Hometown January 13, 2020 City Council Meeting Minutes Page 9 of 20 standards and architectural plans. Mr. Comstock presented staffs report. The 129 single family residential lots is comprised of 24 garden homes, 49 cottage homes and 56 townhomes. The special use permit that authorized a maximum of 55 cottage home lots was approved by City Council at their December 6, 2018 meeting. The Planning and Zoning Commission, at their December 19, 2019 meeting, recommended approval with a vote of 6-0 with the conditions outlined in the Development Review Committee comments. Mr. Comstock informed City Council there are a few items that are still outstanding, and as such, staff recommends that City Council approve the final plat subject to conditions outlined by the Development Review Committee comments. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE FP 2019-14 WITH THE CONDITIONS OUTLINED IN DEVELOPMENT REVIEW COMMITTEE COMMENTS. MOTION TO APPROVE CARRIED 7-0. D.3 PP 2019-07 CONSIDERATION OF A REQUEST FROM MM CITY POINT 53 LLC FOR A PRELIMINARY PLAT OF CITY POINT ADDITION PHASE 2, BEING 21.55 ACRES LOCATED AT 4401 CITY POINT DRIVE. APPROVED Mr. Comstock informed City Council the applicant has submitted a written request for a 30-day extension to the plat. Due to the potential revisions to the layout of the subdivision, the applicant is requesting a 30-day extension for consideration of the plat. Mr. Comstock commented that Section 212.009(b-2) of the Texas Local Government Code allows the City Council to approve a 30-day extension of the approval period for a plat. The extension will allow the plat to be considered at the January 27, 2020 or February 10, 2020 City Council meeting. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER ORR TO APPROVE THE 30-DAY EXTENSION FOR CONSIDERATION OF THE PLAT. MOTION TO APPROVE CARRIED 7-0. C. PUBLIC HEARINGS January 13, 2020 City Council Meeting Minutes Page 10 of 20 CA ZC 2019-13, ORDINANCE NO. 3629, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KEITH HAMILTON FOR A ZONING CHANGE FROM LR LOCAL RETAIL TO RD-PD REDEVELOPMENT PLANNED DEVELOPMENT AT 4170 WILLMAN AVENUE, BEING 0.649 ACRES DESCRIBED AS LOT 10, EDGLEY ADDITION. (APPLICANT REQUESTS TO POSTPONE REQUEST TO JANUARY 27, 2020) CONTINUED Mayor Trevino opened the public hearing and announced that the applicant requests the City Council postpone action on this item to the January 27, 2020 meeting. Mayor Trevino asked if there was anyone in the audience present to speak during the public hearing. There was no one present wishing to speak during the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER COMPTON, SECONDED BY MAYOR PRO TEM WRIGHT OUJESKY TO CONTINUE THE HEARING TO THE JANUARY 27, 2020, CITY COUNCIL MEETING. MOTION TO CONTINUE THE PUBLIC HEARING CARRIED 7-0. C.2 ZC 2019-19, ORDINANCE NO. 3631, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HAMILTON DUFFY PC FOR A ZONING CHANGE FROM R-3 SINGLE-FAMILY RESIDENTIAL TO RI-PD RESIDENTIAL INFILL PLANNED DEVELOPMENT AT 8309 SAYERS LANE, BEING 0.46 ACRES DESCRIBED AS LOT 17, BLOCK 2, WOODBERT ADDITION. (POSTPONE PUBLIC HEARING TO JANUARY 27, 2020) CONTINUED Mayor Trevino opened the public hearing and announced that the Planning and Zoning Commission has not taken action on the item. The Planning and Zoning Commission was scheduled to consider this item at their December 19, 2019 meeting. At this meeting, the applicant requested the Planning and Zoning Commission postpone consideration to their January 16, 2020 meeting. Mayor Trevino announced that the City Council would not take any public comments for this item since the Planning and Zoning Commission have not considered it. Mayor Trevino asked for a motion to continue the public hearing to the January 27, 2020 City Council meeting. A MOTION WAS MADE BY MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER TURNAGE TO CONTINUE THE PUBLIC HEARING TO THE JANUARY 27, 2020, CITY COUNCIL MEETING. MOTION TO CONTINUE THE PUBLIC HEARING CARRIED 7-0. January 13, 2020 City Council Meeting Minutes Page 11 of 20 C.3 ZC 2019-03, ORDINANCE NO. 3633, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM FARRUKH AZIM FOR A ZONING CHANGE FROM C-1 COMMERCIAL AND TOD TRANSIT ORIENTED DEVELOPMENT TO R-PD RESIDENTIAL PLANNED DEVELOPMENT AT 6900-7100 DAVIS BOULEVARD AND 8205-8219 ODELL STREET, BEING 18.965 ACRES DESCRIBED AS TRACTS 3, 3D, AND 3131, WILLIAM COX SURVEY, ABSTRACT 321; TRACTS 1 AND 1B, ELIZA ANN CROSS SURVEY, ABSTRACT 281; AND LOTS 28-32, WE ODELL ADDITION. DENIED Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change for 18.965 acres located at 6900-7100 Davis Boulevard and 8205-8219 Odell Street. The area is designated on the Comprehensive Land Use Plan as medium density residential and the current zoning is C-1 , commercial with a small portion zoned transit oriented development at the northeast corner of Odell Street and Davis Boulevard. Mr. Comstock provided site photos of the property. Applicant Derick Morway, 151 Players Circle, Suite 200, Southlake, Texas presented request. Mr. Morway commented that the development team has been working with city staff for more than 18 months and the plan has been revised multiple times based on comments. The undeveloped property is now under the private ownership of a single owner. If approved, the development will be based on planned development standards and an approved regulating plan. The proposed subzones will include cottage homes, townhomes, garden homes and a professional/medical office space. The proposed townhomes will have porches and landscaping. Mr. Morway reviewed the conceptual fence plan. Mr. Morway commented that a market study was conducted in March 2019 for the property. Mr. Morway believes the request for the proposed development is the best use for the property. Mr. Morway commented that the concerns expressed at the Planning and Zoning Commission pertained to drainage and preservation of trees. A drainage study will be prepared and a storm drain system will be designed to release the runoff from the development at existing conditions or at the capacity of the existing outfalls. Mr. Morway commented that the development will make every effort to preserve as many of the existing trees. A detailed landscape plans includes planting of new trees throughout the development. A tree preservation plan will be prepared in accordance with Chapter 114 of the City's Code of Ordinances. Mr. Morway referred to a tree survey that indicated there are 655 trees with an average size of eight (8) inches and only two trees above eighteen (18) inches. Mr. Morway reviewed the proposed tree summary for the development that includes 297 shade trees and 154 ornamental trees. January 13, 2020 City Council Meeting Minutes Page 12 of 20 Mr. Morway responded to questions from City Council regarding the number of stories for the homes that will back up to existing residential property; number of existing trees that are larger than four (4) inch caliper; clear cutting of trees to construct the storm drain system; type of fence that will separate the new development from the adjacent development; and screening wall between Street C and homes that back up to Stephanie. Mr. Comstock presented staffs report. Mr. Comstock clarified the area identified on the tree survey included in the applicant's presentation is the tree area from the Chesapeake pad site (approximately 6 acres). The tree survey is not for the entire area. Mr. Comstock commented that a tree survey for the full acreage would be helpful to know the number of trees, quality of trees and size of trees. Mr. Comstock informed City Council that staff does not require a tree survey during the zoning entitlement process. A tree survey is generally part of the platting process. The zoning request is for 18.965 acres for 94 single family residential lots (27 attached townhome units, 45 cottage home lots and 22 garden home lots), two commercial lots on the far southwest portion of the property and 3.04 acres of open space. There is a requirement for all lots on Street C that back up to Stephanie are required to be 1.5 stories, with the second floor not being anymore than 60% of the floor area of the first floor. Mr. Comstock reviewed the neighborhood site development standards. Mr. Comstock commented that the drainage channel would be required to comply with the City's Image Study. Mr. Comstock informed City Council that they do not have a tree survey and it would be helpful to assist with tree mitigation. The Planning and Zoning Commission, at their December 19, 2019 meeting, recommended approval with a vote of 6-0. Council and staff discussed the requirements outlined in Chapter 114 with regard to tree mitigation and removal of trees in order to properly grade and drain the property; the draft traffic analysis received the week prior to the meeting tonight; elevated streets; approval of the Texas Department of Transportation; necessity for acceleration and deceleration lanes; proposed alleys and ability for public safety vehicles and Republic Waste vehicles to turn around and maneuver, street parking for visitors; and connection on Brookview. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. The following people spoke during the public hearing. Ms. Julia Bauman, 7012 Stephanie Court, spoke in opposition as a *group representative for ten or more people; Ms. Susanne Lafitte, 7009 Crabtree Lane, spoke in opposition; Ms. Debra Epperson, 7105 Stephanie Court, spoke in opposition; Mr. Tim White, 7301 Luther Court, spoke in support of the request; Ms. Jennifer Wzuk, 6996 Stonybrooke Drive, spoke in opposition; Ms. Kaylen Pizzini, 6700 Greendale Court, spoke in support of the request; Ms. Sherami Gerber, 8409 Timberline Court; spoke in opposition; Ms. Jade Darr, 8417 Brookhaven Drive, spoke in opposition. January 13, 2020 City Council Meeting Minutes Page 13 of 20 The following people did not wish to speak, but asked that their opposition be recorded Sylvia, Isaiah and Noe Guajardo, 8625 Crestview Drive; Hannah Clayton, 7240 Timberidge Drive; Peter and Sandra Pacholick, 8605 Hightower Drive; Donna Hurt, 6924 Crystal Lane; *Diana Licon, 5625 Galway Lane; *John and Paula Thompson, 8709 Irongate Drive; *Carol Warriner, 6109 Roaring Springs; *Haley Hansen 7309 Coventry Circle; *Greg and Mary Moody, 7117 Timerlane Drive; *Annette Huffaker, 7309 Coventry Circle; Kevin Waters, 8528 Brookview Drive; and *Mary Brejot, 8044 Mimosa. Ms. Amy Steele, 7655 Moss Court, did not wish to speak, but asked that her conditional support be recorded. There being no one else wishing to speak, Mayor Trevino closed the public hearing. In response to Council member Turnage's question, Mr. Comstock reviewed the types of uses allowed by right for the property. The property is currently zoned C-1, which allows retail, restaurant, offices, neighborhood services, pad sites or strip center. Mr. Comstock also reviewed development standards for C-1 use. In response to Council member Compton's question, Mr. Comstock informed City Council the percentage of trees that survive construction activity depend on the species. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER TURNAGE TO CONTINUE ZC 2019-09 FOR APPLICANT TO PROVIDE BUILDING ELEVATIONS OF THE TOWNHOME UNITS AND ASSOCIATED UNITS; CITY STAFF TO REVIEW TRAFFIC STUDY; CITY STAFF AND DEVELOPER TO COORDINATE WITH TEXAS DEPARTMENT OF TRANSPORTATION FOR NECESSARY SPACING ON DAVIS BOULEVARD; DEVELOPER TO PROVIDE A NECESSARY TREE SURVEY BASED ON ENTIRE 19ACRES OF LAND, A PRELIMINARY GRADING PLAN AND DRAINAGE STUDY; AND TO CONTINUE COORDINATION WITH CITY STAFF FOR BROOKVIEW CONNECTION. City Council discussed current zoning and allowed uses, use outlined in the Vision 2030 Plan, existing construction activity in the city, concept plan, tree survey for the entire tract, marketability of product, acceleration and deceleration lanes, topography and best use for the property. Council member Turnage commented that he wants to make sure the neighboring residents understand what type of use, by right, can be constructed on the property. Council member Welch stated that the request is a decent project. The applicant should January 13, 2020 City Council Meeting Minutes Page 14 of 20 have done their homework and provided a complete application for City Council's consideration. His motion provides the applicant an opportunity to address concerns. THE MOTION TO APPROVE, FAILED WITH A VOTE OF 2-5; COUNCIL MEMBERS WELCH AND TURNAGE VOTING FOR AND MAYOR PRO TEM WRIGHT OUJIESKY AND COUNCIL MEMBER BENTON, ORR, COMPTON AND RODRIGUEZ VOTING AGAINST THE MOTION. A MOTION WAS MADE BY MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER BENTON TO DENY ORDINANCE NO. 3633. MOTION TO DENY CARRIED 6-1, WITH COUNCIL MEMBER WELCH VOTING AGAINST THE MOTION. CA ZC 2019-18, ORDINANCE NO. 3630, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM SAM DEDUSEVIC FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-2 SINGLE-FAMILY RESIDENTIAL AT 8413 FRANKLIN COURT, BEING 0.23 ACRES DESCRIBED AS LOT 7, THOMAS PECK SUBDIVISION. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed City Council the applicant is requesting zoning change for 0.23 acres located at 8413 Franklin Court. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is agricultural. Mr. Husband provided site photos of the property. Applicant Sam Dedusevic, 6737 Ridgetop Road, presented request and was available to answer questions. Mr. Husband presented staff's report. The Planning and Zoning Commission, at their December 5, 2019 meeting, recommended approval with a vote of 5-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak for or against the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. January 13, 2020 City Council Meeting Minutes Page 15 of 20 A MOTION WAS MADE BY COUNCIL MEMBER ORR, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE ZC 2019-18. MOTION TO APPROVE CARRIED 7-0. C.5 ZC 2019-20, ORDINANCE NO. 3632, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM ROB WETLI FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-2 SINGLE-FAMILY RESIDENTIAL AT 7805 ODELL STREET, BEING 0.435 ACRES DESCRIBED AS LOTS 1 AND 2, BLOCK 1, MOLLIE B. COLLINS ADDITION. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed City Council the applicant is requesting a zoning change for 0.435 acres located at 7805 Odell Street. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is low density residential. Mr. Husband commented that these two lots are the last ones in the area that are zoned agricultural. Mr. Husband provided site photos of the property. Applicant Rob Wetli 309 Fanning Drive, Hurst, Texas presented request and was available to answer questions. Mr. Wetli advised that he plans to demolish the existing structure and construct a new home. Mr. Husband presented staff's report. The Planning and Zoning Commission, at their December 19, 2019 meeting, recommended approval with a vote of 6-0. Mr. Husband commented that the Planning and Zoning Commission will consider at plat for this property, which will come before the City Council at a meeting in February. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak for or against the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER COMPTON, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE ORDINANCE NO. 3632, ZC 2019-20. MOTION TO APPROVE CARRIED 7-0. January 13, 2020 City Council Meeting Minutes Page 16 of 20 D. PLANNING AND DEVELOPMENT D.1 FP 2018-07 CONSIDERATION OF A REQUEST FROM KAREN AND FRANK TRAZZERA FOR A FINAL PLAT OF LOTS 10-12, BLOCK 6, WOODLAND OAKS ADDITION, BEING 1.89 ACRES LOCATED AT 6713 BRAZOS BEND DRIVE. City Council considered and took action on this item earlier in the meeting. D.2 FP 2019-14 CONSIDERATION OF A REQUEST FROM JBI PARTNERS, INC. FOR A FINAL PLAT OF HOMETOWN CANAL DISTRICT PHASE 6, BEING 15.393 ACRES LOCATED AT THE SOUTHEAST CORNER OF BRIDGE STREET AND PARKER BOULEVARD. City Council considered and took action on this item earlier in the meeting. D.3 PP 2019-07 CONSIDERATION OF A REQUEST FROM MM CITY POINT 53 LLC FOR A PRELIMINARY PLAT OF CITY POINT ADDITION PHASE 2, BEING 21.55 ACRES LOCATED AT 4401 CITY POINT DRIVE. City Council considered and took action on this item earlier in the meeting. E. PUBLIC WORKS EA CONSIDER ORDINANCE NO. 3634, ABANDONING A PORTION OF PUBLIC RIGHT-OF-WAY ALONG GRAND AVENUE IN HOMETOWN. APPROVED Director of Public Works Caroline Waggoner presented item. Council member Welch left the meeting at 10.17 p.m. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER ORR TO APPROVE ORDINANCE NO. 3634. MOTION TO APPROVE CARRIED 6-0. COUNCIL MEMBER WELCH ABSENT WHEN VOTE WAS TAKEN. E.2 CONSIDER ORDINANCE NO. 3635, ABANDONING A PORTION OF PUBLIC RIGHT-OF-WAY ALONG BRIDGE STREET IN HOMETOWN. APPROVED January 13, 2020 City Council Meeting Minutes Page 17 of 20 Director of Public Works Caroline Waggoner presented item. Council member Welch returned to the dais at 10.20 p.m. A MOTION WAS MADE BY MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER BENTON TO APPROVE ORDINANCE NO. 3635, ABANDONING A PORTION OF PUBLIC RIGHT-OF-WAY ALONG BRIDGE STREET IN HOMETOWN. MOTION TO APPROVE CARRIED 7-0. E.3 CONSIDER ORDINANCE NO. 3636, AMENDING SECTION 54-121OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES; ESTABLISHING A COMBINED SCHOOL SPEED ZONE ON HAWK AVENUE AND ICE HOUSE DRIVE FOR BIRDVILLE HIGH SCHOOL AND WALKER CREEK ELEMENTARY. APPROVED Director of Public Works Caroline Waggoner presented item. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER COMPTON TO APPROVE ORDINANCE NO. 3636. MOTION TO APPROVE CARRIED 7-0. F. GENERAL ITEMS There were no items for this category. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED City Manager Mark Hindman informed City Council the item before them this evening is to consider a settlement agreement with Kodiak Trenching and Boring, LLC. The City of North Richland Hills was threatened with a lawsuit, which resulted in mediation with City Attorney Maleshia McGinnis, Deputy City Manager Paulette Hartman and Director of Public Works Caroline Waggoner representing the City of North Richland Hills. The settlement agreement favors the City of North Richland Hills and avoids additional expense to take the lawsuit to trial. Staff recommends City Council approve the settlement agreement and associated change order in the amount of$259,032.00. January 13, 2020 City Council Meeting Minutes Page 18 of 20 A MOTION WAS MADE BY COUNCIL MEMBER BENTON, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE THE SETTLEMENT AGREEMENT WITH KODIAK TRENCHING AND BORING, LLC, AND ASSOCIATED CHANGE ORDER FOR THE RUFE SNOW DRIVE ROADWAY IMPROVEMENT PROJECT IN THE AMOUNT OF $259,032.00 AND ASSESSING LIQUIDATED DAMAGES OF $276,275. MOTION TO APPROVE CARRIED 7-0. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Mayor Pro Tern Wright Oujesky made the following announcements. NRH Centre is holding an open house this Friday, January 17, 2020. Stop by between 6.00 p.m. and 9.00 p.m. to tour the fitness center, aquatic center, gymnasium, senior center and Grand Hall. For more information, please go online or call the center at 817-427-6600. City Hall and other non-emergency city offices will be closed for staff training on Martin Luther King, Jr. Day, Monday, January 20, 2020. The Library, Animal Adoption & Rescue Center and Senior Center will also be closed. The NRH Centre and Iron Horse Golf Course will be open. Garbage and recycling will be collected as normally scheduled. Sign up for one of our upcoming public safety citizen academies. The Citizens Police Academy begins on January 30, 2020 and the Citizens Fire Academy starts on February 13, 2020. Please visit the city's website to get more information and sign up. Kudos Korner - Officer Matt Boyd with the Police Department - Officer Boyd was recently commended for his response to a disturbance call involving a 12-year-old child. Officer Boyd quickly calmed the child and spent a considerable amount of time listening to the child and talking to him about his feelings and concerns. Officer Boyd took the time and extra steps to ensure that he made a lasting impression. The parents were grateful for Officer Boyd's compassionate approach with their son. His actions are a reflection of the city's core values of respect and service. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 10.29 p.m. January 13, 2020 City Council Meeting Minutes Page 19 of 20 Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary January 13, 2020 City Council Meeting Minutes Page 20 of 20 IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Modify the 2020 City Council meeting schedule. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The City Council will take action to modify the 2020 meeting schedule to cancel the November 23 and December 28 City Council meetings, reschedule the March 9 and May 25 meetings to March 2 and May 18, respectively, and add special called meetings to accommodate the 2020 Budget process. GENERAL DESCRIPTION: The regular scheduled City Council meetings are held on the second and fourth Monday of each month. There are occasions when meetings conflict with holidays or state and national conferences. Historically, the City Council meeting schedule has been modified to either cancel or reschedule a meeting that is scheduled close to the Thanksgiving or Christmas holiday. Staff identified a couple of meetings—March 9 and May 25—that conflict with school district and city designated holidays. On January 13, 2019, during the City Council work session, City Council directed staff to bring forth an agenda item for consideration to cancel the November 23 and December 28 meetings and reschedule the March 9 and May 25 meetings to March 2 and May 18, respectively. This item is placed on the agenda to formally modify the 2020 City Council meeting schedule. At the January 13, 2019 work session meeting, staff reviewed the budget calendar and outlined dates necessary to set public hearings and conduct public hearings associated with adoption of the city budget. The special called meetings are included in the 2020 City Council meeting schedule. The additional dates are August 3, 13 and 17, 2020. RECOMMENDATION: Approve the modified 2020 City Council meeting schedule. 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SUBJECT: Authorize payment to Motorola Solutions, Inc., for the annual public safety radio maintenance agreement in the amount of$284,566.54. PRESENTER: Matt Honza, Emergency Management Coordinator SUMMARY: The annual maintenance agreement for all Motorola Public Safety radios and related equipment is now due in the amount of $284,566.54. GENERAL DESCRIPTION: The City of North Richland Hills has shared the maintenance costs included in this agreement with the cities of Bedford, Westlake, Euless, Keller, Haltom City, Southlake, Colleyville, Grapevine, Richland Hills, and Tarrant County for the past 30-plus years. The City of North Richland Hills pays the amount of the agreement in full and then is reimbursed $253,228.31 by the other entities for their share of the radio maintenance. The North Richland Hills portion of this contract is $30,504.96. An inter-local agreement is in place to facilitate payment for maintenance costs. The inter-local agreements that were written to accommodate this contract were implemented in order to provide bulk discounting, thereby alleviating some of the costs on a per agency basis. The contract allows for the repair of our radio equipment, replacement of portable antennas if lost or damaged, and replacement batteries for portables and other such items of benefit to the agencies represented. This contract will automatically renew on every anniversary of the term unless terminated by either party in accordance with the terms of the contract. Funding for this item was included as part of the FY 19-20 Adopted Operating Budget. RECOMMENDATION: Authorize payment to Motorola Solutions, Inc., for the annual public safety radio maintenance agreement in the amount of$284,566.54. 0 MOTOROLA L TI ti SERVICE AGREEMENT 1299 E Algonquin Rd Contract Number: USC000004849 Attn: National Service Support, IL06 Door#82 Contract Modifier: Schaumburg, IL 60196 Date: 12/31/2019 Company Name: NORTH RICHLAND HILLS, CITY OF Required P.O. : No Customer# : 1000720707 Attn: Bill to Tag # : 0001 Billing Address: PO BOX 820609 Contract Start Date : 01-Oct-2019 Contract End Date : 30-Sep-2020 City, State, Zip: NORTH RICHLAND HILLS , TX, Anniversary Day : Sep 30th 76182 Customer Contact: Matt Honza Payment Cycle : ANNUALLY PO# : Phone: 817-793-7080 Qty Service Name Service Description Extended Amt SVCO2SVC0030C SP-LOCAL REPAIR WITH ONSITE RESPONSE $284,566..54 Subtotal-Recurring Services $284,566..5 Subtotal-One-Time Event Services $0.00 Total $284,566..5 THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE APPLICABLE,TO BE VERIFIED BY MOTOROLA SPECIAL INSTRUCTIONS: This agreement is for the subscribers and includes local repair,onsite pick up and drop off,yearly radio programming and yearly preventative maintenance. XTS and XTL repairs will be best commercial effort as they reach the end of their repair period. I received Statements of Work that describe the services provided on this Agreement. Motorola's Service Termsand Conditions, a copy of which is attached to this Service Agreement, is incorporated herein by this reference. AUTHORIZED CUSTOMER SIGNATURE TITLE DATE CUSTOMER(PRINT NAME) ( d CSM 12/31/19 MOTOROLA REPRESENTATIVE(SIGNATURE) TITLE DATE 0 MOTOROLA SOLUTIONS SERVICE AGREEMENT 1299 E Algonquin Rd Contract Number: USC000004849 Attn: National Service Support, IL06 Door#82 Contract Modifier: Schaumburg, IL 60196 Kevin Douglas 224-276-3147 MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE Company Name : NORTH RICHLAND HILLS, CITY OF Contract Number : USC000004849 Contract Modifier : Contract Start Date : 01-Oct-2019 Contract End Date : 30-Sep-2020 MOTOROLA SOLUTIONS SERVICE AGREEMENT 1299 E Algonquin Rd Contract Number: USC000004849 Attn: National Service Support, IL06 Door#82 Contract Modifier: Schaumburg, IL 60196 Service Terms and Conditions Motorola Solutions Inc. ("Motorola")and the customer named in this Agreement("Customer")hereby agree as follows: Section 1.APPLICABILITY These Maintenance Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either(1)maintenance,support,or other services under a Motorola Service Agreement,or(2)installation services under a Motorola Installation Agreement. Section 2.DEFINITIONS AND INTERPRETATION 2.1 "Agreement"means these Maintenance Service Terms and Conditions;the cover page for the Service Agreement or the Installation Agreement,as applicable;and any other attachments,all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Maintenance Service Terms and Conditions take precedence over any cover page,and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise. 22 "Equipment"means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2.3 "Services"means those installation,maintenance,support,training,and other services described in this Agreement. Section 3.ACCEPTANCE Customer accepts these Maintenance Service Terms and Conditions and agrees to pay the prices set forth in the Agreement.This Agreement becomes binding only when accepted in writing by Motorola.The term of this Agreement begins on the"Start Date"indicated in this Agreement. Section 4.SCOPE OF SERVICES 4.1 Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's then-applicable rates for the services. 4.2 If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used;the Equipment will be serviced at levels set forth in the manufacturer's product manuals;and routine service procedures that are prescribed by Motorola will be followed 4.3 If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment,the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for that additional equipment expires. 4.4 All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost,damaged,stolen or taken out of service. Customer's obligation to pay Service fees for this Equipment will terminate at the end of the month in which Motorola receives the written notice. 4.5 Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 4.6 If Equipment cannot,in Motorola's reasonable opinion,be properly or economically serviced for any reason, Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement;or increase the price to Service that Equipment. 4.7 Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this. Section 5. EXCLUDED SERVICES 5.1 Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal,customary, intended,and authorized manner; use not in compliance with applicable industry standards;excessive wear and tear;or accident,liquids,power surges, neglect,acts of God or other force majeure events. 5.2 Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment,such as batteries or magnetic tapes.; upgrading or reprogramming Equipment;accessories, belt clips, battery chargers,custom or special products,modified units,or software;and repair or maintenance of any transmission line,antenna,microwave equipment,tower or tower lighting,duplexer,combiner,or multicoupler. Motorola has no obligations for any transmission medium,such as telephone lines,computer networks,the internet or the worldwide web,or for Equipment malfunction caused by the transmission medium. Section 6.TIME AND PLACE OF SERVICE MOTOROLA L TI ti SERVICE AGREEMENT 1299 E Algonquin Rd Contract Number: USC000004849 Attn: National Service Support, IL06 Door#82 Contract Modifier: Schaumburg, IL 60196 Service will be provided at the location specified in this Agreement.When Motorola performs service at Customer's location, Customer will provide Motorola,at no charge,a non-hazardous work environment with adequate shelter, heat, light,and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement,the hours of Service will be 8:30 a.m.to 4:30 p.m., local time,excluding weekends and holidays. Unless otherwise stated in this Agreement,the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses. Section 7.CUSTOMER CONTACT Customer will provide Motorola with designated points of contact(list of names and phone numbers)that will be available twenty-four(24)hours per day, seven(7)days per week,and an escalation procedure to enable Customer's personnel to maintain contact,as needed,with Motorola. Section 8.INVOICING AND PAYMENT 8.1 Customer affirms that a purchase order or notice to proceed is not required for the duration of this service contract and will appropriate funds each year through the contract end date. Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period.All other charges will be billed monthly,and Customer must pay each invoice in U.S.dollars within twenty(20)days of the invoice date 8.2 The Customer will pay all invoices as received from Motorola.At the time of execution of this Agreement,the Customer will provide all necessary reference information to include on invoices for payment in accordance with this Agreement. Section 9.WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety(90)days from the date the performance of the Services are completed. In the event of a breach of this warranty, Customer's sole remedy is to require Motorola to re-perform the non-conforming Service or to refund,on a pro-rata basis,the fees paid for the non-conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10.DEFAULT/TERMINATION 10.1 If either party defaults in the performance of this Agreement,the other party will give to the non-performing party a written and detailed notice of the default.The non-performing party will have thirty(30)days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non-performing party fails to provide or implement the cure plan,then the injured party,in addition to any other rights available to it under law,may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. 10.2 Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement,including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. 10.3 If the Customer terminates this Agreement before the end of the Term,for any reason other than Motorola default,then the Customer will pay to Motorola an early termination fee equal to the discount applied to the last three(3)years of Service payments for the original Term. Section 11.LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability,whether for breach of contract,warranty, negligence,strict liability in tort,or otherwise,will be limited to the direct damages recoverable under law, but not to exceed the price of twelve(12)months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES,THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE,TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT,OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR MOTOROLA SOLUTIONS SERVICE AGREEMENT 1299 E Algonquin Rd Contract Number: USC000004849 Attn: National Service Support, IL06 Door#82 Contract Modifier: Schaumburg, IL 60196 THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than four(4)years after the accrual of the cause of action,except for money due upon an open account.This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision. Section 12. EXCLUSIVE TERMS AND CONDITIONS 12.1 This Agreement supersedes all prior and concurrent agreements and understandings between the parties,whether written or oral, related to the Services,and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein.The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties. 12.2 Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement,however,an omission of the reference to this Agreement will not affect its applicability. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement,or other writings unless:the purchase order,acknowledgement,or other writing specifically refers to this Agreement;clearly indicate the intention of both parties to override and modify this Agreement;and the purchase order,acknowledgement,or other writing is signed by authorized representatives of both parties. Section 13.PROPRIETARY INFORMATION; CONFIDENTIALITY;INTELLECTUAL PROPERTY RIGHTS 13.1 Any information or data in the form of specifications,drawings, reprints,technical information or otherwise furnished to Customer under this Agreement will remain Motorola's property,will be deemed proprietary,will be kept confidential,and will be promptly returned at Motorola's request. Customer may not disclose,without Motorola's written permission or as required by law,any confidential information or data to any person,or use confidential information or data for any purpose other than performing its obligations under this Agreement.The obligations set forth in this Section survive the expiration or termination of this Agreement. 13.2 Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3 This Agreement does not grant directly or by implication,estoppel,or otherwise,any ownership right or license under any Motorola patent,copyright, trade secret,or other intellectual property,including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Section 14.FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Section 15. Intentionally Deleted Section 16.MATERIALS,TOOLS AND EQUIPMENT All tools,equipment,dies,gauges,models,drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage to this property, but only if such loss or damage is caused by Customer and return it to Motorola upon request.This property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises by Motorola at any time without restriction. Section 17.GENERAL TERMS 17.1 If any court renders any portion of this Agreement unenforceable,the remaining terms will continue in full force and effect. 17.2 This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State in which the Services are performed. 17.3 Failure to exercise any right will not operate as a waiver of that right, power,or privilege. 17.4 Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's reasonable control,such as strikes, material shortages,or acts of God. MOTOROLA SOLUTIONS SERVICE AGREEMENT 1299 E Algonquin Rd Contract Number: USC000004849 Attn: National Service Support, IL06 Door#82 Contract Modifier: Schaumburg, IL 60196 17.5 Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. 17.6 Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party,which consent will not be unreasonably withheld.Any attempted assignment,delegation,or transfer without the necessary consent will be void. 17.7 THIS TERM OF THIS AGREEMENT IS OCTOBER 1,2019 THROUGH SEPTEMBER 30,2020.At the end of the term date, Motorola may adjust the price of the Services to reflect its current rates for any subsequent terms. 17.8 If Motorola provides Services after the termination or expiration of this Agreement,the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorola's then effective hourly rates. 17.9 This Agreement may be executed in one or more counterparts,all of which shall be considered part of the Agreement.The parties may execute this Agreement in writing,or by electronic signature,and any such electronic signature shall have the same legal effect as a handwritten signature for the purposes of validity,enforceability and admissibility. In addition,an electronic signature,a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. Revised June 16,2018 Updated 12/31/19 per Nov 2018 T&C CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-416320 Motorola Solutions Inc Plano,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/18/2018 being filed. City of North Richland Hills Date Acknowledged: 11/29/2018 g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. USC000004849 Motorola Solutions Support Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECL ATION My name is 1 /)c') ((G �`� and my date of birth is _ MY address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in / /��� County, State of ( on the day of��,20 . (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711 IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Authorize payment to the City of Fort Worth for the annual public safety radio system services infrastructure in the amount of $175,320.00. PRESENTER: Matt Honza, Emergency Management Coordinator SUMMARY: Consider authorization of payment to the City of Fort Worth in the amount of$175,320.00 for the annual public safety radio system services infrastructure. GENERAL DESCRIPTION: On May 11, 2009, the City Council authorized the City Manager to execute an updated agreement with the City of Fort Worth for radio system services infrastructure. The agreement is renewed annually and North Richland Hills pays an annual fee for each radio. This item is for radio access fees for the operation of the North Richland Hills public safety radios on the City of Fort Worth radio system for FY 2020. The current rate is $33.00 per month, per subscriber radio, payable in advance on an annual basis for all active radio IDs issued to the user at the time of the annual billing. Current billing is for 410 radios at $396.00 per radio per year. The subtotal cost for annual radio fees this year is $162,360.00. The Motorola WAVE rate is $40.00 per month, per subscriber phone, billed in the same fashion as a normal radio. Current billing is for 27 Motorola WAVE accounts at $480.00 per phone per year for a subtotal of$12,960.00. The total bill from the City of Fort Worth this year is $175,320.00. Funding was included in the FY 2019-20 budget for this item. RECOMMENDATION: Authorize payment to the City of Fort Worth for the annual public safety radio system services infrastructure in the amount of $175,320.00. CITY SECRETARYt COWRACT NO. COMMUNICATIONS SYSTEM AGREEMENT CATEGORY 1 —GOVERNMENT ENTITY This COMMUNICATIONS SYSTEM AGREEMENT (the "Agreement") is made and entered into by and between the City of Fort Worth ("Fort Worth" or "CFW") acting herein by and through its duly authorized Assistant City Manager, and the City of North Richland Hills ("USER"), acting herein by and through its duly authorized City Manager, individually referred to as a "party," collectively referred to herein as the "parties." The CFW or Fort Worth shall include all employees, directors, officers, agents, and authorized representatives. USER shall include all employees, directors, officers, agents, and authorized representatives. RECITALS WHEREAS, this Agreement is made under the authority of Sections 791.001-791.029, Texas Government Code; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the subject of this Agreement is necessary for the benefit of the public and each has the legal authority to perform and to provide the governmental function or service which is the subject matter of this Agreement; and WHEREAS, each governing body finds that the performance of this Agreement is in the common interest of both parties and that the division of costs fairly compensates the performing party for the services or functions under this Agreement; and WHEREAS, Fort Worth owns, operates, and maintains Trunked Voice Radio Systems for the purpose of providing Public Safety voice radio communications and is the sole license holder of the CFW Trunked Voice Radio Systems with all privileges and responsibilities thereof. NOW THEREFORE, Fort Worth and USER agree as follows: 1. GRANT OF LICENSE Fort Worth hereby grants the USER specific permission to operate USER's owned or leased field radio equipment or equipment attached and/or interfaced to the CFW Trunked Voice Radio Systems (the "Radio System") infrastructure in accordance with the specific details and requirements for use as set forth in "Exhibit A, Terms of Use," which is attached hereto, incorporated herein, and made a part of this Agreement for all purposes. Failure to comply with these specific details and requirements may result in the immediate withdrawal of the specified permissions. City of Fort Worth Communications System Agreement City ofNorth Richland Hills OFFICIAL RECORD Page I of 11 CITY SECRETARY RECEIVED DECI 1. 9 2013 FT. WORTH,TX 2. TERM This Agreement shall begin upon the last day executed by all authorized parties and shall continue in full force and effect unless terminated in accordance with the provisions set forth herein and in Exhibit A. 3. COMPENSATION USER shall remit payment to Fort Worth in the amount and manner set forth in Exhibit A. 4. LIABILITY Each party agrees to be liable for any damages or loss that may be caused by its own negligence, omission or intentional misconduct. For purposes of this Section 4, the term party shall include employees, directors, officers, agents, authorized representatives, subcontractors, consultants, and volunteers of the respective party. Nothing in the performance of this Agreement shall impose any liability for claims against either party other than for claims for which the Texas Tort Claims Act may impose liability. 5. INDEPENDENT CONTRACTOR It is expressly understood and agreed that USER shall operate as an independent contractor as to all rights and privileges granted herein, and not as agent, representative or employee of the CFW. Subject to and in accordance with the conditions and provisions of this Agreement, USER shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its employees, directors, officers, agents, authorized representatives, subcontractors, and consultants. USER acknowledges that the doctrine of respondeat superior shall not apply as between the CFW, its employees, directors, officers, agents, and authorized representatives, and USER and its employees, directors, officers, agents, authorized representatives, subcontractors, and consultants. USER further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between CFW and USER. 6. NON-APPROPRIATION OF FUNDS Fort Worth and USER will use best efforts to appropriate sufficient funds to support obligations under this Agreement. However, in the event that sufficient funds are not appropriated by either party's governing body, and as a result, that party is unable to fulfill its obligations under this Agreement, that party (i) shall promptly notify the other party in writing and (ii) may terminate this Agreement, effective as of the last day for which sufficient funds have been appropriated. 7. RIGHT TO AUDIT USER agrees that the CFW shall, at no additional cost to the CFW, during and until the expiration of three (3) years after termination of this Agreement, have access to and the right to City of Fort Worth Communications System Agreement City of North Richland Hills Page 2 of 11 examine at reasonable times any directly pertinent books, documents, papers, records, and communications of the USER involving transactions relating to this Agreement. USER agrees that the CFW shall have access during normal working hours to all necessary USER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CFW shall give USER reasonable advance notice of intended audits. 8. ASSIGNMENT USER shall not have the right to assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of the CFW. Which such right shall be granted solely at the discretion of the CFW. Any assignment in violation of this provision shall be void. 9. NO WAIVER The failure of either party to insist upon the performance of any provision or condition of this Agreement or to exercise any right granted herein shall not constitute a waiver of that party's right to insist upon appropriate performance or to assert any such right on any future occasion. 10. GOVERNMENTAL POWERSAMMUNITIES It is understood and agreed that by execution of this Agreement, the neither CFW nor USER waives or surrender any of its governmental powers or immunities. 11. AMENDMENTS No amendment to this Agreement shall be binding upon either party hereto unless such amendment is set forth in writing, dated subsequent to the date of this Agreement, and signed by both parties. 12. SEVERABILITY If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 13. CONFIDENTIAL INFORMATION To the extent permitted by law, USER for itself and its officers, agents and employees, agrees that it shall treat all information provided to it by the CFW as confidential ("City Information") and shall not disclose any such information to a third party without the prior written approval of the CFW, unless such disclosure is required by law, rule, regulation, court order, in which event USER shall notify CFW in writing of such requirement in sufficient time to allow CFW to seek injunctive or other relief to prevent such disclosure. USER shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete City of Fort Worth Communications System Agreement City of North Richland Hills Page 3 of 11 or otherwise corrupt City Information in any way. USER shall notify the CFW immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised. 14. FORCE MAJEURE The parties shall exercise their best efforts to meet their respective duties and obligations hereunder, but shall not be held liable for any delay in or omission of performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any state or federal law or regulation, acts of God, acts of omission, fires, strikes, lockouts, national disasters, wars, riots, material or labor restrictions, transportation problems, existing contractual obligations directly related to the subject matter of this Agreement, or declaration of a state of disaster or emergency by the federal, state, county, or City government in accordance with applicable law. 15. NOTICES., Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: City of Fort Worth City of North Richland Hills Attn: Susan Alanis, Assistant City Manager Attn: Mark Hindman, City Manager 1000 Throckmorton 7301 N.E. Loop 820 Fort Worth TX 76 1 02-63 1 1 North Richland Hills, TX 76180 Facsimile: (817) 392-8654 Facsimile: (817) 427-6016 With Copy to the City Attorney At same address 16. GOVERNING LAW/VENUE This Agreement shall be construed in accordance with the laws of the State of Texas. Venue for any action brought on the basis of this Agreement shall lie exclusively in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. In any such action, each party shall pay its own attorneys' fees, court costs and other expenses incurred as a result of the action. 17. SIGNATURE AUTHORITY The person signing this Agreement hereby warrants that he/she has the legal authority to execute this Agreement on behalf of his or her respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. The other party is fully entitled to rely on this warranty and representation in entering into this Agreement. City of Fort Worth Communications System Agreement City of North Richland Hills Page 4 of I 1 18. ENTIRETY OF AGREEMENT This written instrument, including all Exhibits attached hereto, contains the entire understanding and agreement between Fort Worth and USER as to the matters contained herein. Ally prior or contemporaneous oral or written agreement is hereby declared null and void to the extent ill conflict with this Agreement. 19. COUNTERPARTS. This Agreement may be executed in one or more Counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. EXECUTED IN MULTIPLE ORIGINALS on this the d—day 201�� CITY OF FORT WORTH: City of North Richland Hills: By: . By: P4� $usa Alani, Mark Hindman A, istA t Manager City Manager Date: I '�' It") Date: '0J.301d a/ CA ATTEST: ATTEST: ATTEST: FO By. Mot 0 Mary V.'Ka se�j "4 Patricia 1-luts'6,n'., F, City Secretary City Secretary , " 000,00 S APPROVED TO FORM APPRqv LEGhLITY: ANI.-Y-4,FGAI,ITV B m q (� -at y: . lwi C" mMGM( B y: As fait CIJy Attorney George Stapl City Attorney Contract Authorization: M&C: fi— Date Approved: City of Fort Worth Communications system Agreement OFFICIAL RECORD City of North Richiand Hills Page 5 oft I CITY SECRETARY FT.WORTH,TX EXHIBIT A CATEGORY 1, TERMS OF USE The following definitions shall have the meanings set forth below and apply to this Agreement and the Terms of Use set forth herein: DEFINITIONS "Console System" shall mean all hardware and software associated with any dispatch console or set of consoles operated by the USER that are connected to the CFW Master Switch. "Interoperable Communications Governance Committee" ("Governance Committee") shall mean that group of individuals tasked with maintaining and administering the Interoperable Communications Plan. The Governance Committee shall consist of ten to fifteen individuals with CFW selecting at least one representative and each classification of users selecting at least one representative. The Governance Committee shall deten-nine and may periodically adjust the number of members and the method for selecting members for each classification of users with a goal of ensuring that the Governance Committee reflects the full range of user types. "Infrastructure Support Fee" shall mean the annual fee charged by CFW to offset costs incurred by the CFW in the operation and maintenance of the Radio System. "Interoperable Communications Plan" (the "Plan") means the plan developed and established by CFW and the Governance Committee to facilitate, enhance and simplify radio communications among all agencies utilizing the Radio System or connecting their Site Repeater Systems or Console Systems to the Cl,W Master Switch. The Plan is available upon request from CFW or can be found on the CFW website at htti)://fortworthtexis.vov/itsolutions/. "Master Switch" shall mean the primary processing and network infrastructure to which all Console Systems and Site Repeater Systems must comiect in order to operate on the Radio System. The Master Switch is currently located at the CFW Eagle Mountain facility. "Over The Air Rekeying" ("OTAR") shall mean the management and support of Subscriber Radio encryption keys via over-the-air, radio channel transmission. 11OTAR Administration Fee" shall mean the annual fee charged by CFW to offset costs incurred by the CFW in the management and support of Subscriber Radio encryption keys administered through the Radio System's OTAR functions. "Over the Air Programming" (11OTAP11) shall mean the method of implementing programming changes to Subscriber Radios using the over-the-air data capabilities of the Radio System. "Private Call" shall mean a feature that reserves channel resources specifically for conversations between two Subscriber Radios. City of Fort Worth Communications System Agreement City of North Richland Hills Page 6 of I 1 "Site Repeater System" shall mean the base stations, shelter, tower and all site-specific hardware and software infrastructure associated with the provision of a radio site connected to the CFW Master Switch. "System Upgrade Agreement Fee" shall mean the annual fee charged by CFW to offset cost charged to CFW by Motorola Solutions for the maintenance of the Software Upgrade Agreement applicable to the USER's Console Systems and Site Repeater Systems. "Subscriber Radio" shall mean a radio that has a unique identification number and is programmed to operate on the Radio System. The term shall include, but not be limited to, control stations (desk top radios), mobile radios, and portable radios. "Talk Group" shall mean a specific group of Subscriber Radios allowed to communicate privately within that group over shared infrastructure resources. TERMS OF USE 1. The installation and maintenance of the Radio System infrastructure equipment is the responsibility of CFW unless otherwise stated in this Agreement. 2. The CFW is the holder of the FCC (Federal Communications Commission) license(s) that the Radio System uses for its operation. This Agreement shall not be construed or interpreted to grant, convey, or otherwise provide USER with any rights whatsoever to the CFW FCC license(s) or to the Radio Frequency spectrum used by the Radio System. 3. The CFW makes no guarantee, either express or implied, as to radio signal strength or a specific level of radio coverage in a particular location. The USER is responsible for conducting appropriate and applicable in-building and geographical coverage testing to determine the expected radio coverage level for USER's equipment. 4. USER will be responsible for the acquisition, programming, and maintenance of all equipment USER will be utilizing in connection with the Radio System infrastructure, including, but not limited to, Subscriber Radios, consoles, and special equipment. 5. In order to ensure hardware and software compatibility with the Radio System infrastructure, all Subscriber Radios and consoles intended for use by USER on the Radio System shall be compliant with Project 25 standards established by the Telecommunications Industry Association. The use of unauthorized radios on the Radio System may result in suspended operation of the radios and/or termination of the Agreement. 6. USER agrees to exclusively utilize antennas specifically approved by the radio manufacturer for use with the specific models of USER's radios. The use of short, broad spectrum, or "stubby," antennas is not recommended. USER shall be solely liable for coverage gaps in the event USER utilizes short broad spectrum or stubby antennas or other antennas not approved by the manufacturer for use with the specific models of USER's radios. City of Fort Worth Communications System Agreement City of North Richland Hills Page 7 of 11 7. No antenna gain greater than 3 DB will be allowed for mobiles and consolettes. 8. USER shall use due diligence in the maintenance and configuration of its Subscriber Radio equipment to ensure that no USER radio or console causes a degradation to the Radio System operation. The CFW shall have the right to remove from operation any field radio unit or equipment owned or leased by USER that is operating on, attached and/or interfaced to the CFW infrastructure, if CFW determines in its sole reasonable discretion that such equipment is causing interference or harm to the Radio System in any way. The CFW reserves the right to request that USER operated field radio units or equipment operating on, attached and/or interfaced to the infrastructure be tested for proper operation and/or repaired by an authorized radio repair facility approved by the CFW. 'The cost of such testing or repair will be the sole responsibility of USER. Furthermore, the CFW shall have the right to deactivate, without prior notification to or consent of USER, any field radio or other USER equipment suspected of causing interference, intentionally or unintentionally, to any other radios on the Radio System or to the Radio System's overall operation. 9. USER's radios may be used for voice radio communications over the Radio System infrastructure in accordance with the terms and conditions of this Agreement for as long as this Agreement remains in effect. 10. The CFW will be responsible for managing infrastructure loading and demand. CFW reserves the right, without notice to incumbent users, to enter into a similar agreement with other entities or to deny the addition of new Subscriber Radio equipment to any user of the Radio System. J'he CFW shall have sole discretion in determining whether to allow additional users or radios based on CFW's determination of whether such addition to the Radio System can be made without adversely impacting the Radio System. 11. USER is prohibited from utilizing telephone interconnect on the Radio System, This prohibition shall include, but is not limited to, connecting to either the PSTN (Public Switched Telephone Network) or USER's internal phone system(s) through a console patch into the Radio System or to any Subscriber Radio on the Radio System. 12. Due to the radio infrastructure resource allocations required by "Private Call," USER is not permitted to utilize "Private Call" on the Radio System. 13. USER's utilization of data communications on the Radio System will be limited to the Radio System's OTAP functions. Performance of data communications over the Radio System is not guaranteed. For programming changes involving more than ten Subscriber Radios, USER agrees to coordinate with CFW prior to executing changes to minimize impact on other users and on the Radio System. 14. The use of OTAR in association with Subscriber Radio encryption is prohibited without prior approval of CFW. Administration of encryption keys will be performed exclusively by CFW. USER may utilize and administer other encryption methods as required. City of Fort Worth Communications System Agreement City of North Richland Hills Page 8 of 11 15. The CFW will provide USER with an Advanced System Key (ASK) for use with the USER's Subscriber Radios only. The ASK will expire annually, and USER shall be responsible for requesting a new ASK following expiration if one is required. USER will be responsible for safeguarding the security of the ASK to prevent theft and/or loss. USER agrees to notify CFW immediately upon the theft or loss of the ASK. 16. CFW will assign the USER Talk Group IDs unique to USER operation. All Talk Group names shall include a prefix unique to the USER's agency. No other agency will be authorized to use USER Talk Groups without the express written permission of USER, and a copy of such permission must be on file with the CFW before such use may occur. The CFW reserves the right to require certain Talk Group ID's to be programmed in USER radios. Additionally, the CFW shall have the right to limit the Dumber of Talk Group ID's to be used by USER and to disable Talk Groups ID's as it deems appropriate. 17. The CFW has established a coordinated Interoperable Communications Plan to apply to CFW and the users of its Radio System, USER agrees to participate in the Plan and include the Plan's interoperable Talk Groups in the programming of its Subscriber Radios and Console Systems. 18. Roaming to other systems or the use of USER's Talk Groups on other trunked systems that are interconnected to the Radio System is prohibited without prior approval by CFW. Roaming to other trunked systems will be limited to the Radio System's interoperable Talk Groups, although this capability may be terminated by CFW if its use is determined to result in performance degradation to either the Radio System or the interconnected trunked system. 19. USER may utilize a Network Management Console (NMC) to manage its own environment. USER is responsible for acquiring and maintaining, at USER's sole cost, all components required to connect the NMC to the Radio System. The USER's NMC must be partitioned in manner to limit access to USER's own environment only and to prevent USER from viewing, accessing, or making any changes to equipment that is not owned or leased by USER. The USER must ensure the NMC is located in a secure area. USB ports on the NMC must be deactivated except during maintenance activity. All security patches related to operating systems and other associated software must be maintained at current manufacturer-tested levels. No other software applications may be utilized by the NMC. 20. CFW generally maintains aliases for units operating on the Radio System. If the USER has acquired the capability to modify its aliases, it may administer and maintain its own subscriber unit aliases. From that point, USER will be responsible for administering and maintaining its own subscriber unit aliases, and the CFW will no longer administer and maintain the USER's subscriber unit aliases. 21. USB ports on the USER's Console Systems must be deactivated except during maintenance activity. All security patches related to operating systems and other associated software must be maintained at current manufacturer-tested levels. If required, all connectivity between the Console Systems and the Radio System is the responsibility of the USER, including software, hardware and carrier services. Associated costs will be incurred by the USER. Unless otherwise City of Fort Worth Communications Systern Agreement City of North Richland Hills Page 9 of I I approved by CFW, connectivity will be achieved through local terrestrial circuit facilities. The use of other connectivity methods, including but not limited to microwave or fiber, must be approved by the CFW. USER may incur additional costs from CFW for other connectivity methods. 22. The CFW shall execute with Motorola Solutions a System Upgrade Agreement for the Console Systems and Site Repeater Systems that would be affected by the software upgrades, including those owned (or leased) and operated by the USER. Unless the USER is notified otherwise by CFW, the software for the Radio System, all Site Repeater Systems and all Console Systems will be upgraded to the current level every two years. The USER will provide all reasonable coordination necessary for the upgrade of its Console Systems. USER acknowledges that reductions in functionality may occur during the upgrade process. APPLICABLE FEES; TERMINATION, REFUNDS 23. USER shall pay the CFW an annual Infrastructure Support Fee in the amount of$24 per month, per Subscriber Radio or console. This fee is payable in advance on an annual basis for all active radio IDs issued to USER at the time of the annual billing. Invoicing will occur on a pro- rata basis when new Radio IDs are issued, and thereafter, at the beginning of each CFW fiscal year. There will be no refunds or credits for radios removed from service during the fiscal year. 24. If the USER subscribes to OTAR services, the USER shall pay the CFW an annual OTAR Administration Fee in the amount of$1 per month, per Subscriber Radio. This fee is payable in advance on an annual basis for all active radio IDs issued to USER at the time of the annual billing. Invoicing will occur on a pro-rata basis when new Radio lDs are issued, and thereafter, at the beginning of each CFW fiscal year. 25. USER shall pay the CFW an annual System Upgrade Agreement Fee equal to the amount invoiced to the CFW by Motorola Solutions, Inc., or its successors, for the upgrade of the USER's Console Systems and any other component subject to upgrade as a result of the upgrade of the Radio System. 26. CFW shall have the right to increase any applicable fees under this Agreement each fiscal year to offset any increased costs incurred by CFW in the operation or maintenance of the Radio System. Any increase in applicable fees will be effective at the beginning of the next CFW fiscal year. CFW shall provide USER with 60 days' written notice of any intended fee increase, provided, however, that this notice period may be less than 60 days if Motorola Solutions provides CFW with less than 60 days' notice of an increase in the System Upgrade Agreement Fee and such reduced notice period shall not impact USER's obligation to pay the increased fee. 27. Either USER or CFW may terminate this Agreement for any reason, with or without cause, upon ninety (90) days written notice to the other party. If USER terminates, there will be no refunds or credits for any fee. If CFW terminates, CFW will issue a refund to the USER of all fees, except for the System Upgrade Agreement Fee, which is non-refundable, pro-rated to the end of the current fiscal year. The CFW, in its sole discretion, shall have the right to deny USER access to the radio infrastructure and/or the right to terminate the Agreement immediately if City of Fort Worth Communications System Agreement City ofNorth Richland Hills Page 10 of 11 USER fails to make full payment of invoiced system fees within thirty (30) days of the date payment is due. The CFW further reserves the right to terminate this Agreement immediately, or deny access to the USER, upon notice of USER misuse of the Radio System. Notwithstanding the foregoing, the CFW, in its sole discretion, reserves the right to immediately deny access to the USER if such action is required to prevent the spread of a security breach or threatened security breach or due to an emergency, operational issue, or other critical incident between the Master Switch and the USER's environment. The CFW will use best efforts to restore access to the USER as soon as possible once the security breach, emergency, operational issue, or critical incident is resolved. COMPLIANCE WITH LAWS 28. The USER shall comply with all current and future Federal, State, and Local laws, Ordinances, and Mandates, including Federal Communications Commission rules and regulations regarding proper use of radio communications equipment. The USER will also comply with the guidelines, or procedures set out in this Agreement. Furthermore, the USER is responsible for enforcing such compliance by its employees, directors, officers, agents, authorized representatives, Subcontractors, and consultants for USER Subscriber Radio equipment. Furthermore, the USER will be responsible for payment of any fines and penalties levied against the CFW (as the license holder) as a result of improper or unlawful use of Subscriber Radio equipment owned or leased by USER. 29. In order to comply with Federal, State, and Local Laws and/ or Mandates, the CFW, as the license holder, may need to act on behalf of the USER regarding possible modifications, reconfiguration, or exchange of Subscriber Radio equipment in order to meet these obligations. For as long as this Agreement is in force, the USER will allow the CFW to facilitate such activities on USER's behalf as necessary. 30. In the instance where USER Subscriber Radio equipment is to be replaced in order to be in compliance with Federal, State, and Local Laws and/or Mandates, title and ownership of such replacement Subscriber Radio equipment shall, upon delivery of Subscriber Radio equipment to the USER's site, pass directly to the owner of the equipment that is being replaced. The USER shall provide the CFW, or its designee, with the Subscriber Radio equipment to be replaced, in good working order, as determined by the CFW or its designee. USER shall be liable for payment of any fees associated with radios deemed to be not in proper working order. USER shall be liable for payment of any fees associated with upgrades to Subscriber Radio equipment. [End of Document] City of Fort Worth Communications System Agreement City of North Richland Hills Page 11 ofil - _ M&CRevievv Page of Official site m the City m Fort Worth,Texas CITY�� �� �� �����' ����N ������N ����|������& `~~~ _~~ ~ ��� ~ ~=.�~~��~~ FoRTWoRTH COUNCIL ACTION: Approved on 12/10/2013 REFERENCEU4C|TYOF NORTH F�|C�H[AND DATE: 12/10/2013 NO.: 'C|-20581 LOG NAME: HILLS COMMUNICATIONS SYSTEM AGREEMENT PUBLICCODE: {� TYPE: CONSENT PUBLIC HEARING: SUBJECT: Authorize Execution of Communications System Agreement with the City of North Richland Hills for Participation in the City of Fort VVOrth's Two-Way Public Safety Radio System, at No Cost to the City of Fort Worth (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a Communications System Agreement with the City of North Richland Hills for participation in the City of Fort VVodh'sTwo-Way Public Safety Radio System. The City Of North Richland Hills will n+|nnbVroe its share of operations and maintenance to ensure no cost to the City of Fort Worth with annual reimbursement estimated to be approximately the amount of$73.000.00. In addition, the City nfNorth Richland Hills will reimburse the City of Fort Worth for its share of the Software Upgrade Agreement. DISCUSSION: The City Of Fort Worth (City) maintains Agreements tV provide access to its two-way radio syot8nna by other public safety agencies in Tarrant and Johnson Counties. |n return for this access, external agencies help offset the City's expenses through the payment of annual fees. |n addition, access to the Fort Worth Public Safety Radio System by mou|Up|o jurisdictions enhances the ability Of emergency responders to communicate with one another when responding to incidents. in November 2O13. the City of North Richland Hills (North Richland Hills) approved o Communications System Agreement to operate on the Qtv'n new digital Public Safety Radio System. North Richland Hills will provide its own radios and dispatch C8ntar, but will utilize the City'o radio infrastructure for its public safety communications. North Richland Hills currently utilizes the City's legacy radio system, and is scheduled to transition to the new system in March 2014. Because the new system operates under different technical standards, G new Agreement is required. To ensure the software levels of the radio systems remain current and under support, the City will utilize m Motorola Software Upgrade Agreement that encompasses all external agencies that maintain dispatch consoles. The use of@single Software Agreement to cover all users will result inaA.1 percent discount in the cost for all agencies, including the City. The Communications System Agreement with North Richland H|||e @||Ow8 the City to invoice North Richland Mi||a for its share of the Motorola Software Upgrade Agreement, as well as North Richland Hills' annual subscriber fee which im estimated tObe approximately in the amount Of$73.OUO.O0annually. FISCAL . The Financial Management Services Director certifies that the Information Technology Solutions Department ia responsible for the collection and deposit of funds due to the City. TO Fund/Account/Centers FROM Fund/Account/Centers $73,000.00 httD://upp8.cfwoet.mro/onnmcil nauke1/mc_revievv.ump?{D=\g274&oouuoJd8te=l2/lA/20l3 12/12/2013 M&C Review Page 2 of 2 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Peter Anderson (8781) Additional Information Contact: Alan Girton (8484) Steve Streiffert (2221) ATTACHMENTS http://apps.cfwnet.org/council_packeVmc—review.asp?ID=19274&councildate=12/10/2013 12/12/2013 X f hu City Secretary Office ,.r. Official Record Copy Is? CrTYSE-CRERARY °. CONTRACT NO. FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO,45218 This First Amendment to Fort Worth City Secretary Contract No, 45218 ("First Amendment") is made between the City of Fart Worth ("FORT WORTH" or "CFW"), a municipal corporation, acting herein by and through Susan Alanis, its duly authorized Assistant City Manager and the City of North Richland Hills, a municipal corporation, ("USER") acting herein through]Mark Hindman,its duly authorized City Manager. WHEREAS, FORT WORTH and USER entered into an Agreement identified as port Worth City Secretary Contract No.45218 beginning December 1.9, 2013 (the"Agreement'); and WHEREAS,USER wishes to subscribe to additional services of the CFW Trunked Voice Radio Systems; and WHEREAS, it is the collective desire of both FORT WORTH and NORTH RICHLAND HILLS to amend the Agreement to include additional services of the CFW Trunked Voice Radio Systems. NOW THEREFORE, KNOWN ALL BY THESE PRESENT, FORT WORTH and USER, acting herein by the through their duly authorized representatives, enter into this First Amendment, which amends the Agreement as follows: I The Agreement is hereby amended by adding Exhibit B, attached to this First Amendment, as Exhibit B of the Agreement, which is incorporated into and made a part of this Amendment for all purposes. , All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] "TICIAL RECORD, CITY SECR65T91MY '4�s3 Y.}7 g4'{y First Amendment to Fort Worth City Secretary Contract No.42581. Page l of 6 EXECUTED IN MULTIPLE ORIGINALS on this the t 6ay o6i, ,'x-�y 20/6.,. APPROVED FOR APPROVED FOR CITY OF FORT WORTH: NORTH RICHLAND HILLS: Stroo Alanis Marls.Hindman Assistant City Manager City Manager -°x. , i`= ate. y Date: .� '• C '— �, _ D f�/ _.........._ APPROVED AS TO FORM APPROVED TO FORM AND LEGALITY: AND LEGALITY: By: �M��t My Strong, Maleshia B. McGinnis Assistant City ttorney City Attorney �a .'��:" 1liltllllfttlNNIII/laf,� ATTEST: f,, �,; " w ATTEST: ,fr t� y. _.•. - n any J. a er �"" Alicia Richardson =` - "Co C)''•t :' City Secretary "^ City Secretary t �� Contract Authorization: ; , �'�Oj��I��rxruanr►��yi M&C: N R H Corxricii Action � Date Approved: Date Appvoved w.• 8g Agerida No, Ord J ides No, �..•,�,. P +Nvweveu,yi 5t(.VIA4tRl j First Amendment to Tort Worth City Secretary Contract No. 45281 2 of 5 City of North Richland Hills,CSC 45218 Amendment No. 1 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Steve Streiffert Assistant Director IT Solutions Department EXHIBIT B CATEGORY 1, TERMS OF USE The following definitions shall have the meanings set forth below and apply to this Agreement and the Terms of Use set forth herein: DEFINITIONS "Chat Channel" shall mean a talk group that appears only on the WAVE System and is exclusive to a USER. Chat Channels are not transmitted over the Radio System, but only to the USER's smart devices on the WAVE System. "Interoperability Channels" shall mean common channels accessible by multiple agencies for the express purpose of providing communications among agencies during multi-agency operations in accordance with the Tnteroperable Communications Plan. "Radio System Talk Group" shall mean a talk group that is transmitted over the Radio System, and may be accessed through the WAVE System. "Smart Device" shall mean an electronic device utilized to access the WAVE System, including but not limited to smartphones, tablets, workstations and any device specifically intended for use with the WAVE System. "WAVE Support Fee" shall mean the annual fee charged by CFW to offset costs incurred by the CFW in the administration, operation and maintenance of the WAVE System., "WAVE System" shall mean the Motorola Solutions WAVETM System adjunct to the Master Switch and all other associated hardware, software and network facilities necessary to provide access to the CFW Trunked Voice System from smart devices. TERMS OF USE 1. The installation and maintenance of the WAVE infrastructure equipment is the responsibility of CFW unless otherwise stated in this Agreement. 2. The CFW is the holder of the FCC (Federal Communications Commission) license(s) that the Radio System uses for its operation. This Agreement shall not be construed or interpreted to grant, convey, ar otherwise provide USER with any rights whatsoever to the CFW FCC license(s) or to the Radio Frequency spectrum used by the Radio System. I The CFW makes no guarantee, either express or implied, as to the performance of smart devices used with the WAVE system. The USER is responsible for conducting appropriate and applicable testing to determine the performance and suitability of the WAVE System for the USER's requirements. First Amendanent to Fort Worth City Secretary Contract No.45281 3 of 5 4. USER will be responsible for the acquisition, programming, and maintenance of all smart device equipment and software USER will be utilizing in connection with the WAVE System. 5. USER will be responsible for the acquisition and annual renewal of all licenses associated with the USER's utilization of the WAVE System directly from Motorola Solutions, Inc., or its successors. USER agrees to acquire one appropriate license for each smart device that will access the WAVE System. USER will instruct Motorola Solutions, lne., to provide license files to CFW. Upon receipt of the license files, CFW will install the USER's licenses on the WAVE System. 6. The CFW will coordinate with the USER for the establishment of user accounts, radio system talk groups and chat channels to be accessed through. the WAVE System. Implementation and administration of user accounts and tall:groups will be the responsibility of CFW. 7. The CFW will provide access to a limited number of interoperability Channels than may be accessed by the USER. The number and selection of Interoperability Channels will be determined at the sole discretion of CFW. USER will not be required to acquire licenses for Interoperability Channels. 7. USER shall use due diligence in the maintenance and security of its smart device equipment to ensure that no USER smart device causes a degradation to the WAVE System or Radio System operation.. The CFW shall have the right to remove from operation any smart device owned or leased by USER that is operating on, attached and/or interfaced to the WAVE System, if CFW determines in its sole reasonable discretion that such equipment is causing harm to the Radio System in any way. Furthermore,the CFW shall have the right to deactivate, without prior notification to or consent of USER, any smart device suspected of causing harm, intentionally or unintentionally, to the operation of the WAVE System or the Radio System, S. USER's smart devices may be used for voice communications over the Radio System infrastructure in accordance with the terms and conditions of this Agreement for as long as this Agreement remains in effect. 9. The CFW will be responsible for managing infrastructure loading and demand. CFW reserves the right, without notice to incumbent users, to enter into a similar agreement with other entities or to deny the addition of new smart device equipment to any user of the WAVE System. The CFW shall have sole discretion in determining whether to allow additional users or smart devices based on CFW's determination of whether such addition to the WAVE System can be made without adversely impacting the WAVE System or the Radio System. 10. The CFW, at its sole discretion, will upgrade the WAVE System periodically. USER will be notified at least sixty(60) days before commencement of the upgrade. USER will be responsible for ensuring its smart devices have the software release appropriate to the current software release of the WAVE System. APPLICABLE FEES; TERMINATION; REFUNDS First Amendment to Fort Worth pity Secretary Contract No. 45281 4 of S 11. USER shall pay the CFW an annual Infrastructure Support Fee in the amount of$39 per month, per smart device. This fee is payable in advance on an annual basis for all active smart devices registered to USER at the time of the annual billing. Invoicing will occur on a prowrata basis when new smart device accounts are 'issued, and thereafter, at the beginning of each CFW fiscal year. There will be no refunds or credits for smart devices removed :from service during the fiscal year. 12. USER shall pay the CFW an annual Chat Channel Fee in the amount of$14 per month, per Chat Channel. This fee is payable in advance on an annual basis for all active Chat Channels registered to the USER at the time of the annual billing. Invoicing will occur on a pro-rata basis when new Chat Channels are activated, and thereafter, at the beginning of each CFW fiscal year. There will be no refunds or credits for Chat Channels removed from service during the fiscal year. 12. CFW shall have the right to increase any applicable fees under this Agreement each fiscal year to offset any increased costs inewTed by CFW in the operation or maintenance of the Radio System or WAVE System. Any increase in applicable fees will be effective at the beginning of the next CFW fiscal year. CFW shall provide USER with 60 days' written notice of any intended fee increase. 13. Either USER or CFW may terminate this Agreement for any reason, with or without cause, upon ninety (90) days written notice to the other party. If USER terminates, there will be no refunds or credits for any fee. If CFW terminates, CFW will issue a refund to the USER of all fees. The CFW, in its sole discretion, shall have the right to deny USER access to the radio infrastructure and/or the right to terminate the Agreement immediately if USER fails to make full payment of invoiced system fees within thirty (30) days of the date payment is due. The CFW further reserves the right to terminate this Agreement immediately, or deny access to the USED., upon notice of USER misuse of the Radio System.. Notwithstanding the foregoing, the CFW, in its sole discretion, reserves the right to immediately deny access to the USER if such action is required to prevent the spread of a security breach or threatened security breach or due to an emergency, operational issue, or other critical incident between the WAVE System or Radio System and the USER's environment. The CFW will use best efforts to restore access to the USER as soon as possible once the security breach, emergency, operational issue, or critical incident is resolved. COMPLIANCE WITH LAWS 14. The USER shall comply with all current and future Federal, State, and Local laws, Ordinances, and Mandates, including Federal Communications Commission rules and regulations regarding proper use of radio communications equipment. The USER will also comply with the guidelines, or procedures set out in this Agreement. Furthermore, the USER is responsible for enforcing such compliance by its employees, directors, officers, agents, authorized representatives, subcontractors, and consultants for USER Subscriber Radio equipment. Furthermore, the USER will be responsible for payment of any fines and penalties levied against the CFW (as the license holder) as a result of improper or unlawful use of smart device equipment owned or leased by USER. First Amendment to Fort Worth City Secretary Contract No. 45281 5 of 5 [End of Document] First Amendment to Fort Worth City Secretary Contract No.45281 6 of 5 1. fort worth emailed our original, however they mailed us an original without our stamp so what is in LF and what is a hard copy are different. (th) FLIRT 'RTHK INVOICE Customer Number: 0000002755 Page: 1 of 1 This document was sent by the Department of Financial Management Services. If you have any questions, please call 817-392-1234 and select Option 6. Bill To: CITY OF NORTH RICHLAND HILLS MATT HONZA 4301 CITY POINT DR NORTH RICHLAND HILLS TX 76180-8316 Business Invoice Payment Line Unit Invoice ID Date Terms Due Date Description Net Amount 1 CFW01 ITS-RADP0000000159 10/30/2019 NET 30 11/29/2019 162,360.00 RADIO-PRIMARY SYSTEM USAGE —FY20'20(1071/2619-09/3W=0)Primary System usage-410 Radios x$33.00-917"Months - ----" -`- " ' "--- 2 CFW01 ITS-WAVEP0000000020 10/30/2019 NET 30 11/29/2019 12;960.00 WAVE-PRIMARY SYSTEM FY2020(10/1/2019-09/30/2020)WAVE Primary usage-27 Devices x$40.00 x 12 Months Subtotal CFW01 City of Fort Worth 175 320.00 Amount Due: 175,320.00 Detach and return all pages below the indicated perforation with payment. Keep upper portion for your records. -------------------------------------------------------------------------------------------------------------- Customer Number: 0000002755 Business Charge Bill Summary Total: 175,320.00 Unit Invoice ID Charge Code Due Date Amount Paid Amount CFW01 ITS-RADP000000O159 ITS-RADIO-P 11/29/2019 162360.00 CFW01 ITS-WAVEP0000000020 ITS-WAVE-WP 11129/2019 12:960.00 Total Paid City of Fort Worth PO Box 99005 Fort Worth TX 76199-0005 99005 0000002755 0017532000 3 MFt NOKTH KICHLA D HILLS COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Approve Resolution No. 2020-002 adopting the Tarrant County Hazard Mitigation Action Plan, January 2020. PRESENTER: Matt Honza, Emergency Management Coordinator SUMMARY: The jurisdictions of Tarrant County in conjunction with the North Central Texas Council of Governments (NCTCOG) have coordinated the development and submission of the Tarrant County Hazard Mitigation Action Plan, January 2020. The plan fulfills the requirements of the Federal Disaster Mitigation Act as administered by the Texas Division of Emergency Management (TDEM) and the Federal Emergency Management Agency (FEMA), thus resulting in eligibility to apply for federal aid for technical assistance and post-disaster hazard mitigation project funding. This plan is an update to the Local Mitigation Action Plan, June 2015 previously adopted by City Council. The title change to Hazard Mitigation Action Plan was a FEMA recommendation to clearly define the intent of the document. GENERAL DESCRIPTION: Tarrant County is susceptible to a number of different natural hazards that have potential to cause property loss, loss of life, economic hardship, and threats to public health and safety. Occurrence of natural disasters cannot be prevented; however, their impact on people and property can be lessened through hazard mitigation measures and mitigation planning. This plan is an excellent method by which to organize Tarrant County's mitigation strategies. The implementation of the plan and its components is vital to preparing a community that is resilient to the effects of a disaster. The implementation of this plan can reduce loss of life and property and allow the participating communities to operate with minimal disruption of vital services to citizens. This plan also provides a risk assessment of the hazards Tarrant County is exposed to and puts forth several mitigation goals and objectives that are based on that risk assessment. The plan represents collective efforts of citizens, elected and appointed government officials, business leaders, non-profit organizations, and other stakeholders. An executive summary of the plan is attached. MFt6 NOKTH KICHLAND HILLS RECOMMENDATION: Approve Resolution No. 2020-002. RESOLUTION NO. REQUEST NO. FROM CSO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, ADOPTING THE TARRANT COUNTY HAZARD MITIGATION ACTION PLAN, JANUARY 2020; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills recognizes the threat that natural hazards pose to people and property within Tarrant County; and WHEREAS, the County of Tarrant has prepared a multi-hazard mitigation plan, hereby known as Tarrant County Hazard Mitigation Action Plan, January 2020 in accordance with the Disaster Mitigation Act of 2000; and WHEREAS, Tarrant County Hazard Mitigation Action Plan, January 2020 identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in the City of North Richland Hills from the impacts of future hazards and disasters; and WHEREAS, adoption by the City of North Richland Hills demonstrates their commitment to the hazard mitigation and achieving the goals outlined in the Tarrant County Hazard Mitigation Action Plan, January 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City of North Richland Hills hereby adopts the Tarrant County Hazard Mitigation Action Plan, January 2020. SECTION 3. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 27th day of January, 2020. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Resolution No. 2018-Number provided by CSO Page 1 of 2 Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Stan Tinney, Fire Chief Resolution No. 2018-Number provided by CSO Page 2 of 2 Tarrant County Hazard Mitigation Action Plan,January 2020 Executive Summary We cannot control when or where a tornado or other natural hazard will strike, but we can save lives and reduce property damage by understanding the risks and taking action to address those risks. In the process, we can increase resilience in our community, environment, and economy. Participating jurisdictions in the Tarrant County Hazard Mitigation Action Plan (HazMAP) are dedicated to the protection of local citizens and their property, and to the improvement of the quality of life for all residents. Mitigation has been defined as "sustained action to reduce or eliminate long-term risk to human life and property from natural, human-caused, and technological hazards." It is fundamentally a loss-prevention function characterized by planned, long-term alteration of the built environment to ensure resilience against natural and human-caused hazards. This loss-prevention function has been illustrated by the Multi-Hazard Mitigation Council study of the Federal Emergency Management Agency (FEMA) mitigation projects, which shows that for every dollar invested in mitigation, six dollars of disaster losses were avoided. Mitigation should form the foundation of every emergency management agency's plans and procedures. Emergency management agencies should adopt mitigation practices to reduce, minimize, or eliminate hazards in their community. The Tarrant County Hazard Mitigation Action Plan identifies the hazards faced by participating jurisdictions, vulnerabilities to these hazards, and mitigation strategies for the future. The plan fulfills the requirements of the Federal Disaster Mitigation Act as administered by the Texas Division of Emergency Management (TDEM) and the Federal Emergency Management Agency (FEMA). This HazMAP is the result of two years of study, data collection, analysis, and community feedback. Representatives and citizens from participating jurisdictions attended public meetings to discuss the hazards their communities face and the vulnerabilities those hazards present. Representatives from each participating jurisdiction reviewed drafts of the HazMAP and added input to the mitigation strategies presented in the plan. Tarrant County citizens were also active participants in the development of the plan. Citizens attended public meetings that were advertised online, on bulletin boards, and in newsletters to share their concerns about hazards faced in the community and how to mitigate the effects of these hazards. All participants involved in this plan understand the benefits of developing and implementing mitigation plans and strategies. Elected officials, public safety organizations, planners, and many others have worked together to develop and implement this HazMAP, displaying that they have the vision to implement mitigation practices and therefore reduce the loss of life and property in their communities. The planning area forth is plan is for Tarrant County,Texas(marked in red on the Texas map)and includes the following jurisdictions: - City of Arlington - City of Azle - City of Bedfordw'nMw;X, :;.X __� c - City of Blue Mound .. ..,:m- I� - City of Col leyviIle - Cityof Crowle :.,.......,... _ ,,.,_ ... .^.. . .. , .... 1. City of Dalworthington Gardens* - H... ,��,, ,�.w,, l'�I" ��"..�W�� Town of gcliff Village* .,n-;._. M w....,; - City of Euless irn„ "I. City of Everman* Iq;u---ww .,.,�, - City of Forest Hill - City of Fort Worth - City of Grapevine - City of Haltom City - City of Haslet - City of Hurst - City of Keller - City of Kennedale - City of Lake Worth -Town of Lakeside - City of Mansfield* - North Central Texas Council of Governments (NCTCOG) - City of North Richland Hills - Town of Pantego* - City of Richland Hills - City of River Oaks* - City of Saginaw - City of Southlake - Unincorporated Tarrant County - University of North Texas Health and Science Center* - City of Watauga - Town of Westlake - City of Westworth Village *Jurisdictions that did not participate in the 2015 Tarrant County HazMAP. iii "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: ZC 2019-13, Ordinance No. 3629, Public hearing and consideration of a request from Keith Hamilton for a zoning change from LR Local Retail to RD-PD Redevelopment Planned Development at 4170 Willman Avenue, being 0.649 acres described as Lot 10, Edgley Addition. PRESENTER: Clayton Comstock, Planning Director SUMMARY: Keith Hamilton is requesting a zoning change from LR Local Retail to RD-PD Redevelopment Planned Development on 0.649 acres located at 4170 Willman Avenue. This item is continued from the January 13, 2020 City Council meeting. GENERAL DESCRIPTION: The property is located on the east side of Willman Avenue between Boulevard 26 and Glenview Drive. The property is currently developed with a 3,600-square foot commercial building. Eight parking spaces are located adjacent to the building. A site plan for the proposed development is attached. Planned improvements to the site include construction of parking and outdoor storage areas on the lot, the installation of screening fences, and the removal of the existing pole sign. The proposed conditions of approval for this RD-PD are attached. Applications for rezoning to the RD-PD district provide an opportunity to address modifications to specific site development and building design standards for the site. These conditions are based on the applicant's proposed development of the property, and include the items described in detail below. All other development standards have been satisfied. Land uses The proposed use for the property is a contractor's office with storage yard. The business intends to use the site for a commercial and residential lawn care service, with outdoor storage areas for vehicle and trailer parking associated with the business. The property is currently zoned LR Local Retail, and the use is not listed as permitted use in the zoning ordinance. The applicant is requesting a zoning change to the RD-PD district to allow the proposed use. Outdoor storage The applicant proposes to use a 3,300-square foot area (11.7% of the site)for the outdoor storage of vehicles and trailers associated with the business. Section 118-716 of the zoning ordinance requires approval of a special use permit or planned development "K NOKTH KICHLAND HILLS district to allow an outdoor storage area that exceeds 10% of the lot area and may be permitted up to 20% of the lot area as part of the Special Use Permit. The attached standards also require the outdoor storage area to be paved with a concrete surface. Screening All outdoor storage areas must be screened in accordance with Section 118-871 of the zoning ordinance. This section requires the fence to be a masonry wall at least six feet in height. The applicant proposes to construct a six-foot masonry screening wall on the east property line adjacent to the Oncor power line right-of-way. The applicant is requesting that the screening fences on the north and south property lines be a six-foot tall stockade wood fence. Refuse container location The applicant proposes to locate the refuse container and enclosure in front of the building. The proposed location would remove two existing parking spaces. Section 118- 874 of the zoning ordinance requires that containers and enclosures be located to the side or rear of the building and not within a rear or side yard setback. Additionally, the enclosures must be located and oriented to minimize the visual impact from adjacent properties and streets. The Planning and Zoning Commission recommended that the location of the refuse container comply with Section 118-874. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as Retail Commercial. This designation provides sites for community and regional shopping centers, commercial establishments, and employment centers. These sites are typically located on highways and major thoroughfares at key intersections. CURRENT ZONING: The property is currently zoned LR Local Retail. The LR district is intended to provide for the development of convenience retail shopping, services, and professional offices, principally serving the neighborhood needs, and compatible in scale with adjacent residential development. PROPOSED ZONING: The proposed zoning is RD-PD Redevelopment Planned Development following the C-1 Commercial district land uses and development standards. The proposed change is intended to allow for the modifications to the site development standards for the property. SURROUNDING ZONING ( LAND USE: ® ® NORTH C-2 Commercial Retail Commercial Automotive repair facility WEST City of Richland Hills Mixed use(per Richland Office and self-storage facility Hills land use map) SOUTH C-1 Commercial Office Commercial Office EAST PD Planned Development Urban Village Vacant(proposed residential uses in City Point development) PLAT STATUS: The property is currently platted as Lot 10, Edgley Addition. "K NOKTH KICHLAND HILLS PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the December 5, 2019, meeting and voted 5-0 to recommend approval subject to the refuse container being located to the side or rear of the building. This condition is included in the attached Exhibit B, Land Use and Development Regulations. The applicant has since acknowledged that they will locate any dumpster enclosure per the city's standards. RECOMMENDATION: Approve Ordinance 3629, ZC 2019-13. LL O 0 y0 193M J NIOd Xllo `oa* ,w z J W U N U,',, a N ci _Hina 0 II NO NAME -13`dHDIW N3N a NdwIlllllii 19 C� O�y Lo 67 .�j �o a � 0 N ........ W ......... ? ......._ .--I z x.... ........ ......... F ......... U ......... E Cc ....... ....... ....... ......... ..... �� Q a J LL O kKo o �� rl lJ � n J� / r➢ Jll r r D f JN�y"J/lI �J � J f v MI Ip Y / G u11 Dr'Jyj / llu r l i14�� ;,im U or oz 1 m uRl %�j//m ar0 I rV if. "A"�� �r� 4 r r i r Ji d ft Inns r v LO M: C6 I J � r' C6 f r L jq RH PUBLIC HEARING NOTICE NORTH RICHi.a.rhND HILLS CASE: ZC 2019-13 You are receiving this notice because you are a property owner of record within 200 feet of the property requesting a zoning change as shown on the attached map. APPLICANT Keith Hamilton LOCATION 4170 Willman Avenue REQUEST Public hearing and consideration of a request from Keith Hamilton for a zoning change from LR Local Retail to RD-PD Redevelopment Planned Development at 4170 Willman Avenue, being 0.649 acres described as Lot 10, Edgley Addition. DESCRIPTION Proposed zoning change for landscaping company and associated outdoor storage and parking areas. PUBLIC HEARING DATES Planning and Zoning Commission 7:00 PM Thursday, December 5, 2019 City Council 7:00 PM Monday, January 13, 2020 MEETING LOCATION City Council Chambers-Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning&Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com FOR MORE INFORMATION, VISIT NRHTX.COM/MAP _J LU z w TURNER �- z 0 3 4 m ACCESS c.> CUMMINGS z d ear I; 7 : ar _ x� I ru wtl[� ���i�:�IliilI�,,,a Hic lI s _ GLENVIEW a�ra m�nN�r.,Er Ep&IINO ZpNIN. 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LOT t0 EDGLEY AI:)I:)ITIC)N FARMNG TABULATION ----- , ,'c"rE,1 CITYOF NO H RIC;HLANCJ HILL'S,TEXAS, ° ralrn+ wa.ro uur:.T,Enu+a xafia4A Ui COrxpaltfY wlixlu a wFE Urfa BICBf/-3F.5-On UB L'1'I'Ifl.3FACC NfNi1169CW1@De w r.;un c«ewid,vur rmc d;.atr fA0F4:Etir£UUWM�dC Cariviarrzufie,r ve 9TM%W 9,.900 v�mErfiCP9E/�wu.t w� A 9PAGC Fpt NCRY sr V>vfU nM1Ea su0 ew r.Iz3IACW'J ^� f, ti LATE OF('hEPAItaTlr,,rrr<7 24-ts -ow�8ix ttEWffh ru 1d-r9 9 NEED kuiituMmmirv:nMJUHveurn 9EMSC9 n r',-u4 CASE i.0 2P.19-1C Planning and Zoning Department 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com NOTIFIED PROPERTY OWNERS ZC 2019-13 B W F PO BOX 54888 HURSTTX 76054 B W F 4166 WILLMAN AVE RICHLAND HILLS TX 76180 CITY POINT CHIROPRACTIC LLC 7500 BOULEVARD 26 NORTH RICHLAND HILLS TX 76180 HERNDON,WAYNE L 816 WHEELWOOD DR HURSTTX 76053 HERNDON,WAYNE L 7502 BOULEVARD 26 NORTH RICHLAND HILLS TX 76180 JK REALTY GROUP LLC 421 E TEXAS ST GRAPEVINE TX 76051 JORDAN, LINDA D 5600 MEADOWS WAY NORTH RICHLAND HILLS TX 76180 LA VERNE BUTTERFIELD LP 5150 OVERLAND AVE CULVER CITY CA 90230 ONCOR ELECTRIC DELIVERY CO LLC PO BOX 139100 DALLAS TX 75313 CITY OF RICHLAND HILLS 3200 DIANA DR RICHLAND HILLS TX 76118 ORDINANCE NO. 3629 ZONING CASE ZC 2019-13 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING 0.649 ACRES OF LAND LOCATED AT 4170 WILLMAN AVENUE FROM LR (LOCAL RETAIL) TO RD-PD (REDEVELOPMENT PLANNED DEVELOPMENT); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting the Vision203O Land Use Plan as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Vision203O Land Use Plan map provides guidance for future development in conformance with the adopted Vision203O Land Use Plan; and WHEREAS, the owner of property located at 4170 Willman Avenue (the "Property") has filed an application to rezone the Property from its present classification of LR (Local Retail) to RD-PD (Redevelopment Planned Development); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on December 5, 2019, and the City Council of the City of North Richland Hills, Texas, held a public hearing on January 13, 2020, with respect to the zoning change described herein; and Ordinance No. 3629 ZC 2019-13 Page 1 of 4 WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning the Property and approving a Redevelopment Planned Development as provided herein on a 0.649-acre tract of land described as Lot 10, Edgley Addition, commonly referred to as 4170 Willman Avenue, as described and shown on Exhibit "A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to herein approve the redevelopment planned development in accordance with the requirements of the Redevelopment Planned Development (RD-PD) district Land Use and Development Regulations, set forth in Exhibit "B," and the Site Plan Exhibits, set forth in Exhibit "C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official zoning map of the City of North Richland Hills is amended and the Planning Director is directed to revise the official zoning map to reflect the approved Redevelopment Planned Development (RD-PD) zoning, as set forth above. Section 4: The use of the property described above shall be subject to all applicable and pertinent ordinances of the City of North Richland Hills, all applicable regulations contained in the Building and Land Use Regulations for the C-1 Commercial zoning district, and the additional zoning standards as set forth in Exhibit "B." Section 5: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 6: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as Ordinance No. 3629 ZC 2019-13 Page 2 of 4 amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 7: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 8: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 9: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 10: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 11: This ordinance shall be in full force and effect immediately following publication as required by Section 10 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 27th day of January, 2020. Ordinance No. 3629 ZC 2019-13 Page 3 of 4 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Clayton Comstock, Planning Director Ordinance No. 3629 ZC 2019-13 Page 4 of 4 Exhibit A— Property Description —Ordinance No. 3629 Zoning Case ZC 2019-13 Lot 10, Edgley Addition 4170 Willman Avenue, North Richland Hills,Texas BEING Lot 10, Edgley Addition, Tarrant County, Texas, according to the plat thereof recorded in Volume 388-K, Page 503, Plat Records,Tarrant County,Texas. t 'd a rry � ( p E t r M1t 6E Fk 388-K,50 I Exhibit B— Land Use and Development Regulations —Ordinance No. 3629— Page 1 of 2 Zoning Case ZC 2019-13 Lot 10, Edgley Addition 4170 Willman Avenue, North Richland Hills,Texas This Redevelopment Planned Development (RD-PD) district must adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and the base zoning district of C-1 Commercial.The following regulations are specific to this RD-PD district.Where these regulations conflict with or overlap another ordinance, easement, covenant or deed restriction, the more stringent restriction will prevail. A. Permitted land uses. Uses in the RD-PD are limited to those permitted in the C-1 Commercial zoning district, as amended, with the addition of and subject to the following. 1. Contractor's office with shop and garage 2. Any land use requiring a special use permit in the C-1 Commercial zoning district, as amended, is only allowed if a special use permit is issued for the use. 3. Any land use prohibited in the C-1 Commercial zoning district, as amended, is also prohibited. B. Site development standards. Development of the property shall comply with the development standards of the C-1 Commercial zoning district and the standards described below. 1. The site improvements must be constructed as shown on the site plan attached as Exhibit „C .11 2. The refuse container enclosure on the site must comply with Section 118-874 of the zoning ordinance. The refuse container and enclosure must be located to the side or rear of the building. 3. Outdoor storage on the site must comply with Section 118-716 of the zoning ordinance and the standards described below. a. The area used for outside storage must be located as shown on the site plan attached as Exhibit "C." b. The area used for outside storage must not exceed three thousand three hundred (3,300) square feet. c. The stacking height of vehicles, commodities, or materials stored on the site must not exceed six (6) feet. d. The area used for outside storage must be paved with a concrete surface. 4. Fencing must be designed as shown on the site plan attached as Exhibit "C" and the standards described below. a. A six-foot tall masonry screening wall must be constructed on the east property line. The wall must be constructed as a traditional masonry wall or a pre-cast product. b. A six-foot tall stockade wood fence must be constructed and maintained on the north and south property lines as the required screening fence for the outdoor storage area. Exhibit B— Land Use and Development Regulations —Ordinance No. 3629— Page 2 of 2 Zoning Case ZC 2019-13 Lot 10, Edgley Addition 4170 Willman Avenue, North Richland Hills,Texas Maintenance or repair of the fence as the screening fence is the responsibility of the property owner of Lot 10, Edgley Addition. If the property owner removes or replaces the fence, the new fence must comply with the standards contained in Section 118- 871 of the zoning ordinance. C. Building design standards. Building design and appearance must comply with the building elevations attached as Exhibit "C" and the standards described below. 1. Signs on the site must comply with Chapter 106 (Signs) of the Code of Ordinances and the standards described below. a. The pole sign on the property must be removed. D. Amendments to Approved Planned Developments. An amendment or revision to the RD-PD district will be processed in the same manner as the original approval. The application for an amendment or revision must include all land described in the original ordinance that approved the RD-PD district. E. Administrative Approval of Site Plans. The development is subject to final approval of a site plan package. Site plans that comply with all development-related ordinances, and this Ordinance may be administratively approved by the Development Review Committee. The city manager or designee may approve minor amendments or revisions to the standards provided the amendment or revisions does not significantly: 1. Alter the basic relationship of the proposed uses to adjacent uses; 2. Change the uses approved; 3. Increase approved densities, height, site coverage, or floor areas; 4. Decrease on-site parking requirements; 5. Reduce minimum yards or setbacks; or 6. Change traffic patterns. NVId 9113 1.1. 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Z, 0 < w 0 % 0 0 4- w Z. > > 4 ­0 W> Ww 0 W w ❑ w W� 0 ................................. z > z w 3AV NVV4111M oz ---------- MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE DECEMBER 5, 2019 C.2 ZC 2019-13 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KEITH HAMILTON FOR A ZONING CHANGE FROM LR LOCAL RETAIL TO RD-PD REDEVELOPMENT PLANNED DEVELOPMENT AT 4170 WILLMAN AVENUE, BEING 0.649 ACRES DESCRIBED AS LOT 10, EDGLEY ADDITION. APPROVED Chair Welborn introduced the item, opened the public hearing, and called for Principal Planner Clayton Husband to introduce the request. Mr. Husband introduced the request. Chair Welborn called for the applicant to present the request. Keith Hamilton, 8241 Mid-Cities Boulevard, North Richland Hills, Texas presented the request. Also presenting the request was Curtis Kinsey, 4170 Willman Avenue, North Richland Hills, Texas. Commissioner Olvey and the applicant discussed refuse container location. Commissioner Bowen and the applicant discussed what was stored inside the building and on the property. Chair Welborn and the applicant discussed the refuse container location. Vice Chair Tyner and the applicant discussed trash service for the property and the refuse container location. Chair Welborn called for Mr. Husband to present the staff report. Mr. Husband presented the staff report. Commissioner Bowen and Mr. Husband discussed the buffer location at the back of the property. Chair Welborn and Mr. Husband discussed the modified standards and zoning December 05, 2019 Planning and Zoning Commission Meeting Minutes Page 1 of 2 entitlements. Chair Welborn called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chair Welborn closed the public hearing. A MOTION WAS MADE BY COMMISSIONER OLVEY, SECONDED BY VICE CHAIR TYNER TO APPROVE ZC 2019-13 WITH THE CONDITION TO LOCATE THE REFUSE CONTAINER TO THE SIDE OR REAR OF THE BUILDING. MOTION TO APPROVE CARRIED 5-0. December 05, 2019 Planning and Zoning Commission Meeting Minutes Page 2 of 2 "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: ZC 2019-19, Ordinance No. 3631, Public hearing and consideration of a request from Hamilton Duffy PC for a zoning change from R-3 Single-Family Residential to RI-PD Residential Infill Planned Development at 8309 Sayers Lane, being 0.46 acres described as Lot 17, Block 2, Woodbert Addition. PRESENTER: Clayton Comstock, Planning Director SUMMARY: Hamilton Duffy PC is requesting a zoning change from R-3 Single-Family Residential to RI-PD Residential Infill Planned Development on 0.46 acres located at 8309 Sayers Lane. This item is continued from the January 13, 2020 City Council meeting. GENERAL DESCRIPTION: The property under consideration is a 20,072-square foot lot on the north side of Sayers Lane, west of Davis Boulevard. The lot is part of the original Woodbert Addition, which was platted in 1946. The lot has 208 feet of frontage on Sayers Lane and is 96.5 feet deep. The proposed development would create three single-family lots. Each lot 69.3 feet wide and 96.5 feet deep, with a lot size of 6,690 square feet. An exhibit showing the lot arrangement is attached. Single-family residences are located north, west, and south of the lot. The lots south of the property, across Sayers Lane, were replatted in 2018 to create six new residential lots, which are 80 feet in width. An office building is located east of the site. The proposed conditions of approval for this RI-PD are attached.Applications for rezoning to the RI-PD district provide an opportunity to address modifications to specific site development and building design standards for the site. These conditions are based on the applicant's proposed development of the property, and include the items described in detail below. Lot dimensions The property is platted as a single lot zoned R-3 Single-Family Residential. It has remained in its current configuration since it was annexed into North Richland Hills. While there is sufficient width to subdivide the property into three lots, the 96.5-foot lot depth is an existing condition. The shorter depth results in lots that are slightly smaller than the current zoning standards. The applicant is requesting approval of an RI-PD Residential Infill Planned Development to allow for the modified lot sizes. "K NOKTH KICHLAND HILLS The table below summarizes the lot standards for the existing R-3 zoning district and the proposed lots. Red text indicates modifications to the existing R-3 zoning district standards for this planned development. Green text indicates the proposal to meet or exceed existing R-3 zoning district standards. I�I�I�I I�I�I�I�I II I II III I III I I�I�I 1� s fl o 0 Lot size 7,500 SF 6,690 SF Lot width 65 ft 66.5"ft Lot depth 100 ft 65.5'ft Front building line 20 ft 20"ft Side building lines 6 ft 5" Rear building line 10 ft 10"ft Rear yard open space 20% 1„2% Minimum ..dwelling .unit ..size ............1,600.SF.................................2,000 Open space All residential infill planned developments require a certain amount of open space. However, since this particular case does not warrant a separately platted common area lot, the Development Review Committee recommends the following private lot enhancements to offset the loss of open space. These standards are included in the attached development conditions. 1. All three required canopy/large trees must be container-grown rather than bagged- and-burlapped. 2. In addition to the required canopy/large tree(s), a minimum of 15 one-gallon shrubs of at least two different species and at least one ornamental tree must be provided in the front yard. The shrubs must be set in landscape beds of mulch, crushed granite, or rock/pebble with masonry, metal, or concrete edging. Front yard landscape beds must total at least 200 square feet. 3. Individual mailboxes must be of masonry construction. 4. Driveways must be salt-finished concrete, broom-finished concrete with smoothed panel/section borders, or patterned stamped and stained concrete. 5. All homes must provide a private/personal open space on the south facade of the building to include, at a minimum, a porch of at least eight feet in depth and containing at least two of the following porch ornamentations: turned balusters with finials, spandrel and bracket additions, porch ceiling fan, porch swing, or lighting sconce. Upper-floor patios and/or balconies, including shallow Juliet balconies or balconettes, are also encouraged. LAND USE PLAN: This area is designated on the Comprehensive Land Use Plan as Low Density Residential. This designation promotes quality neighborhoods of conventional "K NOKTH KICHLAND HILLS suburban single-family detached homes. General characteristics of these neighborhoods include a density of two to six dwelling units per acre and houses of one- and two-stories. CURRENT ZONING: The property is currently zoned R-3 Single-Family Residential. This district is intended to be a transitional zone between developments of lower and higher densities or between lower density residential and nonresidential areas. It provides areas for moderate density development of single-family detached dwellings constructed at an approximate density of 4.8 units per acre. PROPOSED ZONING: The proposed zoning is RI-PD Residential Infill Planned Development. The RI-PD zoning district is intended to encourage residential development of small and otherwise challenging tracts of land by offering incentives that encourage creative and inventive development scenarios. These developments are limited to residential development or redevelopment of less than ten acres. SURROUNDING ZONING ( LAND USE: NORTH R-3 Single-Family Residential Low Density Residential Single-family residences WEST R-3 Single-Family Residential Low Density Residential Single-family residence SOUTH R-2 Single-Family Residential Low Density Residential Single-family residences EAST C-1 Commercial Office Commercial Office PLAT STATUS: The property is currently platted as Lot 17, Block 2, Woodbert Addition. PLANNING AND ZONING COMMISSION: This item was originally scheduled for consideration by the Planning and Zoning Commission at the December 19, 2019, meeting, but was postponed to the January 16, 2020, meeting at the applicant's request. The item was then considered after a public hearing was conducted on January 16, and the Commission voted 5-0 to recommend approval as presented. RECOMMENDATION: Approve Ordinance No. 3631, ZC 2019-19. Y li o F `n w o Q ... ..... J 7 _Mir ...... ...._ N,. .... .. w ......_ U N .. ,.. ',. ......... ...... O IRA M w z LU w 0 W W LE 0 .... y ..... .... O dW iS SIAVG PARK'' PLACE o N LO 1S3aa0j N cc w, a a � a� cc Q z � a ✓4 ^,� pro. �§'fl � // r R n �r �J !tY L,o %,� a✓ r ��� ��r di �r � ! buy � m � ,% �� r r�o✓y��Jr �'i18, :r�NY 0'P r� i N >~r/�� / �G r IIu""(1111�5151� ' � i r#fay WY✓lr�Jy7 (((�(� �d P�� �' a ..� �Il�✓� (� ���ryrrrGi i rr l%���/�i�� � �r r ;., ,� ,G r i�i/i %opt !��J r/r r l ti I rcr'I✓'r r yr i r�✓ � L, m �� rdV lrr � �Ilti"19drW 1 dUGr � �� N m <6 1 jq RH PUBLIC HEARING NOTICE NORTH RICHi.a.rhND HILLS CASE: ZC 2019-19 You are receiving this notice because you are a property owner of record within 200 feet of the property requesting a zoning change as shown on the attached map. APPLICANT Hamilton Duffy PC LOCATION 8309 Sayers Lane REQUEST Public hearing and consideration of a request from Hamilton Duffy PC for a zoning change from R-3 Single-Family Residential to RI-PD Residential Infill Planned Development at 8309 Sayers Lane, being 0.46 acres described as Lot 17, Block 2, Woodbert Addition. DESCRIPTION Proposed zoning change for the development of three single-family residential lots PUBLIC HEARING DATES Planning and Zoning Commission 7:00 PM Thursday, December 19, 2019 City Council 7:00 PM Monday, January 13, 2020 MEETING LOCATION City Council Chambers-Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning&Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com FOR MORE INFORMATION, VISIT NRHTX.COM/MAP REVENUE GARY CL cn FREEDOM WOODS d SMITH SAYERS ELLIS SN OINI'dd CHUCK OI 3i'''' ( i s� a w m --I-----7- f7 m��d , s i f t I, I � � � w,;,,,,------------ ,,,,,, ............ ............. ......... ,.,., ,..... , ...__.._. ... .. ..,._ ,.._,.._.._ _..... .......... _..._.. ._r..._,. ...._. ...,...... _..._ ,............... <..,.. .,,.._.._...,, .. _. L 1'F] 3 L..'1 I U)4 Planning and Zoning Department 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com NOTIFIED PROPERTY OWNERS ZC 2019-19 A A ie ie ° A AMS PROPERTY HOLDINGS 1 LLC 813 INDEPENDENCE PKWY SOUTH LAKE TX 76092 BIRDVILLE ISD 6125 E BELKNAP ST FORT WORTH TX 76117 CLEVELAND, DONNA 8300 WOODS LN NORTH RICHLAND HILLS TX 76182 FIBRANZ SYDNEY JOE 8304SAYERS LN NORTH RICHLAND HILLS TX 76182 GHHB SKYLINE LLC 1105 W GLADE RD STE 100 COLLEYVILLE TX 76034 HOWE/WOOD&COMPANY PROFIT SHA 6617 PRECINCT LINE RD STE 200 NORTH RICHLAND HILLS TX 76182 HW VENTURES LLC 6617 PRECINCT LINE RD STE 200 NORTH RICHLAND HILLS TX 76182 KIMPRESS PROPERTIES LLC 7625 DAVID CT NORTH RICHLAND HILLS TX 76182 MOFFETT,MYRNA G 8308 WOODS LN NORTH RICHLAND HILLS TX 76182 PRECISION RANCHING GROUP INC 7625 DAVIS BLVD NORTH RICHLAND HILLS TX 76182 SMITH,CORY G 8312 WOODS LN NORTH RICHLAND HILLS TX 76182 WALLS,SUSAN 8301 SAYERS LN NORTH RICHLAND HILLS TX 76182 WHARTON,SYLVIA 308 COOPER DR HURST TX 76053 From: tanya dyer smith Sent: Monday,January 13, 2020 3:42 PM To: Planning Subject: OPPOSITION Re Rezoning of 8309 Sayers Lane We own the property 8312 Woods Lane, directly behind the lot at 8309 Sayers Lane, for which a request has been made to split it into 3 residential lots. We strongly oppose this proposal. My family and I own a property further down Woods Lane. After we built our house in 2013, a new house was built on the lot behind us on Sayers Lane. This house is extraordinarily close to our fence line and, even as a single story home, invasively looks into our property. It is bad enough to have one house overlooking our home but with the lot splitting proposed, our property value at 8312 would be detrimentally affected, especially since there would be 2 homes overlooking our property and they would more than likely need to be two stories. Furthermore, part of the charm of our little neighborhood is the fact that most of the homes are on large lots so, by allowing more homes to be packed in, the value of all our homes will decrease and the appeal of our neighborhood lost. Please do not grant this zoning change request. Sincerely, Cory and Tatyana Smith i LOTS 17R-1 TO 17R-3 WOODBERT ADDITION A Proposed Single Family Residential Community Planned Development Located in The City of North Richland Hills, Texas At 8309 Sayer Lane Concept Site Plan & Zoning Change Request Supporting Information Presented By: IH OWE/WOOD c& COMPANY PROFIT SHARING PLAN 6617 Precinct Line Road, Suite 200 North Richland Hills, TX 76182 PH 817-498-7977 OCTOBER 2019 I. STATEMENT OF INTENT The proposed development will be three luxury homes constructed on minimum 6,690 square foot lots with minimum 20 foot front setbacks, 10 foot rear setbacks and 5 foot side yards. Homes will be a minimum of 2,000 square feet. Density for the development will be approximately 6.5 units/acre. The neighborhood is serviced by Sayers Lane an existing 30 wide foot street. Homes will be one and two story with a minimum of 85% masonry on all sides as required by city code. Typical roof pitch will be a minimum of 8.12. Dormers and shed roofs for architectural elements can be a lesser pitch where appropriate. Currently, the proposed development is zoned R-3. R-3 zoned residential property exists to the immediate west and north. R-2 zoned residential property exists to the south. C-1 commercial zoning exists to the east. On the subject property, there exists an old wood frim house built in 1948 that will be razed. This structure has been a great eye sore to the neighborhood. II. PLANNED DEVELOPMENT RESTRICTIONS 1. All primary buildings will be a minimum of 2000 sf. 2. All lots will have a 20 foot front building setback, 10 foot rear setback and 5 foot side setbacks. 3. The exterior of every home shall be a minimum of 85% masonry. 4. The builder will be installing a 4 foot wide sidewalk in front of each home. 5. The development will provide for front entry garages the current R-3 zoning allows. III. EXHIBITS The following exhibits include a Concept Plan of the proposed development and images of proposed typical home elevations similar to those to be constructed for this project. AMOY- 10 IS ffil //////% 11�� ✓ �. ; /Jr� I✓ JI � � fu^�/na wrl,��.�iyw?,J *u� ����I��I��i ��u4✓��idfv�l���)s�i�MIY"��'(1iw��,�a,9 w; l �w u TYPICAL HOME ELEVATION l / / / l f i / o // / // l l r / / f I d yid r y�y I TYPICAL HOME ELEVATION ORDINANCE NO. 3631 ZONING CASE ZC 2019-19 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING 0.46 ACRES OF LAND LOCATED AT 8309 SAYERS LANE FROM R-3 (SINGLE-FAMILY RESIDENTIAL) TO RI-PD (RESIDENTIAL INFILL PLANNED DEVELOPMENT); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting the Vision203O Land Use Plan as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Vision203O Land Use Plan map provides guidance for future development in conformance with the adopted Vision203O Land Use Plan; and WHEREAS, the owner of property located at 8309 Sayers Lane (the "Property") has filed an application to rezone the Property from its present classification of R-3 (Single-Family Residential) to RI-PD (Residential Infill Planned Development); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on December 5, 2019, and January 16, 20207 and the City Council of the City of North Richland Hills, Texas, held a public Ordinance No. 3631 ZC 2019-19 Page 1 of 4 hearing on January 13 and January 27, 2020, with respect to the zoning change described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning the Property and approving a Residential Infill Planned Development as provided herein on a 0.46-acre tract of land described as Lot 17, Block 2, Woodbert Addition, commonly referred to as 8309 Sayers Lane, as described and shown on Exhibit "A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to herein approve the residential infill planned development in accordance with the requirements of the Residential Infill Planned Development (RI-PD) district Land Use and Development Regulations, set forth in Exhibit "B," and the Site Plan Exhibits, set forth in Exhibit "C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official zoning map of the City of North Richland Hills is amended and the Planning Director is directed to revise the official zoning map to reflect the approved Residential Infill Planned Development (RI-PD)zoning, as set forth above. Section 4: The use of the property described above shall be subject to all applicable and pertinent ordinances of the City of North Richland Hills, all applicable regulations contained in the Building and Land Use Regulations for the R-3 Single-Family Residential zoning district, and the additional zoning standards as set forth in Exhibit "B." Section 5: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Ordinance No. 3631 ZC 2019-19 Page 2 of 4 Section 6: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 7: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 8: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 9: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 10: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 11: This ordinance shall be in full force and effect immediately following publication as required by Section 10 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 27th day of January, 2020. Ordinance No. 3631 ZC 2019-19 Page 3 of 4 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Clayton Comstock, Planning Director Ordinance No. 3631 ZC 2019-19 Page 4 of 4 Exhibit A— Property Description —Ordinance No. 3631 Zoning Case ZC20l9-l9 Lot l7, Block 2,VVoodbertAddition 83095ayers Lane North Richland Hills,Texas BEING Lot 17, B|ockZ, VVoodbertAddition, North Richland Hills, Tarrant County, Texas, according tothe Exhibit B—Land Use and Development Regulations—Ordinance No. 3631—Page 1 of 3 Zoning Case ZC 2019-19 Lot 17, Block 2,Woodbert Addition 8309 Sayers Lane, North Richland Hills,Texas This Residential Infill Planned Development (RI-PD) District must adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and adopt a base district of R-3 Single Family Residential.The following regulations must be specific to this RI-PD District. Where these regulations conflict with or overlap another ordinance, easement, covenant or deed restriction, the more stringent restriction will prevail. A. Permitted Land Uses. Uses in this RI-PD are limited to those permitted in the R-3 Single Family Residential zoning district, as amended, and subject to the following. 1. Any land use requiring a special use permit in the R-3 Single Family Residential zoning district, as amended, is only allowed if a special use permit is issued for the use. 2. Any land use prohibited in the R-3 Single Family Residential zoning district, as amended, is also prohibited. B. Site development standards. Development of the property must comply with the development standards of the R-3 Single Family Residential zoning district and the standards described below. 1. Lot standards are as follows. STANDARD MINIMUM REQUIREMENT Lot area 6,600 square feet .................................................................................................................................................................................................................................................................................................................................................................................................................................. Lot width 69 feet ____________________________________________________________________________w_________________________________________________________________________________ Lot depth 96 feet .................................................................................................................................................................................................................................................................................................................................................................................................................................. Front building line 20 feet primary structure Front building line 15 feet porch or courtyard .................................................................................................................................................................................................................................................................................................................................................................................................................................. Side building line 5 feet Rear building line 10 feet .................................................................................................................................................................................................................................................................................................................................................................................................................................. Rear yard open space area 12 percent of lot area ____________________________________________________________________________w_________________________________________________________________________________ Minimum dwelling unit size 2,000 square feet Maximum structure height 38 feet 2. Privacy fences visible from the street must be a pre-stained board-on-board cedar fence with top cap and side trim; metal posts, brackets, and caps with the finished or non-pole side facing the street.The fence must not exceed eight(8)feet in height.All other fencing may meet the minimum standards of the zoning ordinance. 3. A four-foot wide sidewalk must be constructed and maintained adjacent to Sayers Lane. 4. Surface materials for driveways must be salt finished, broom finished with smooth border, or stamped and stained concrete. 5. Individual lot mailboxes must be constructed of masonry materials. Exhibit B—Land Use and Development Regulations—Ordinance No. 3631—Page 2 of 3 Zoning Case ZC 2019-19 Lot 17, Block 2,Woodbert Addition 8309 Sayers Lane, North Richland Hills,Texas 6. Landscaping must be designed and installed as follows. a. On all lots, at least three (3) trees must be installed. At least one (1) tree must be located in the front yard. b. All trees must be container-grown and at least three (3) caliper inches in size. Trees must be of a hardwood species such as oak, elm, maple, or similar species. c. The front yard of all lots must be landscaped with landscape beds of mulch, crushed granite, or rock/pebble totaling at least 200 square feet. Beds must be edged with masonry, metal, or concrete. Beds must contain a minimum of fifteen (15)one-gallon shrubs of at least two different species and at least one (1) ornamental tree. d. All landscaped areas of each lot must be watered by an automatic underground irrigation system equipped with rain and freeze sensors. C. Building design standards. Building design and appearance shall comply with the standards described below. 1. The exteriorwall materials must meetthe minimum requirement of the zoning ordinance, as amended. 2. Roofs must have a minimum pitch of 8:12 on the front and a minimum of 6:12 on the sides. Porch roofs and shed roofs must have a minimum 4:12. 3. Front entry garages are permitted within the development. 4. All dwelling units must provide a private/personal open space on the south facade of the building in the form of a porch of at least eight (8) feet in depth and containing at least two of the following porch ornamentations: a. turned balusters with finials; b. spandrel and bracket additions; c. porch ceiling fan; d. porch swing; or e. lighting sconce. 5. Each dwelling unit must include at least three of the following architectural elements as appropriate to the architectural style of the home. a. At least two distinct building/masonry materials. b. Divided light or border light windows on street facing elevations, including front elevations and side elevations on corner lots. c. Enhanced brick details, such as herringbone, rowlocks, etc. d. Shutter accents. e. Cast stone accents. f. Decorative coach lighting. Exhibit B—Land Use and Development Regulations—Ordinance No. 3631—Page 3 of 3 Zoning Case ZC 2019-19 Lot 17, Block 2,Woodbert Addition 8309 Sayers Lane, North Richland Hills,Texas g. Quoins. h. Porch columns. i. Dormers. j. Balconies or balconettes. k. Eight-foot tall entry doors. D. Amendments to Approved Planned Developments. An amendment or revision to the Residential Infill Planned Development(RI-PD) must be processed in the same manner as the original approval. The application for an amendment or revision must include all land described in the original ordinance that zoned the land to the RI-PD district. The city manager or designee may approve minor amendments or revisions to the RI-PD standards provided the amendment or revisions does not significantly: 1. Alter the basic relationship of the proposed uses to adjacent uses; 2. Change the uses approved; 3. Increase approved densities, height, site coverage, or floor areas; 4. Decrease on-site parking requirements; 5. Reduce minimum yards or setbacks; or 6. Change traffic patterns. LLJ Z W Q m rn � o �Qim�tl"i Vae goo WgQaa:.. �o� m&o^ �p� i�. Aso 'o$ ng w 3 N LLJ m nqa "saFoE.S � rso� o� oo O Z w _ ee. a__ has eaoa"'s ea" s Z_�� s: (33raen 'A O orydn3snoa sinva III III &N Jae p I a� -- - a e=� N w N5"" aa�,�m °q a II I I II II m w, m Q3 �I o II O Z � W W I L 3 ---- .--vii � — � I I—1 I I I I I o e W --------------- _..}..1.._ ._.._ .._..ram I a IN --- -----1�I ---------------------------- �n W: n ml gl -I aN -„li ill � N:el II W ------------- �! j �..1.:L ._..-----5.96.............. I' I- I I I u " e 1 t._.._v ,09 96 CL I III I I N s I I I I I I ca --------------- II 1 I I G I I � I I � Iu i I I I I m II Vl I I z Ali I MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JANUARY 16, 2020 D.2 ZC 2019-19 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HAMILTON DUFFY PC FOR A ZONING CHANGE FROM R-3 SINGLE-FAMILY RESIDENTIAL TO RI-PD RESIDENTIAL INFILL PLANNED DEVELOPMENT AT 8309 SAYERS LANE, BEING 0.46 ACRES DESCRIBED AS LOT 17, BLOCK 2, WOODBERT ADDITION. (CONTINUED FROM THE DECEMBER 19, 2019, PLANNING AND ZONING COMMISSION MEETING) APPROVED Commissioner Luppy returned to the dais at 8.31 p.m. Chair Welborn introduced the item, opened the public hearing, and called for Planning Director Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chair Welborn called for the applicant to present the request. Mark Wood, 6617 Precinct Line Road, North Richland Hills, Texas presented the request. Chair Welborn called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. Chair Welborn called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chair Welborn closed the public hearing. A MOTION WAS MADE BY COMMISSIONER LUPPY, SECONDED BY COMMISSIONER BOWEN TO APPROVE ZC 2019-19. MOTION TO APPROVE CARRIED 5-0. January 16, 2020 Planning and Zoning Commission Meeting Minutes Page 1 of 1 MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE DECEMBER 19, 2019 C.3 ZC 2019-19 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HAMILTON DUFFY PC FOR A ZONING CHANGE FROM R-3 SINGLE-FAMILY RESIDENTIAL TO RI-PD RESIDENTIAL INFILL PLANNED DEVELOPMENT AT 8309 SAYERS LANE, BEING 0.46 ACRES DESCRIBED AS LOT 17, BLOCK 2, WOODBERT ADDITION. (APPLICANT REQUESTS TO POSTPONE REQUEST TO JANUARY 16, 2020) CONTINUED Chair Welborn reconvened the meeting at 9.51 p.m. Chair Welborn introduced the item, opened the public hearing, and called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chair Welborn asked for a motion to continue the public hearing to the January 16, 2020, Planning and Zoning Commission meeting. A MOTION WAS MADE BY COMMISSIONER LUPPY, SECONDED BY VICE CHAIR TYNER TO CONTINUE THE HEARING TO THE JANUARY 16, 2020, PLANNING AND ZONING COMMISSION MEETING. MOTION CARRIED 6-0. December 19, 2019 Planning and Zoning Commission Meeting Minutes Page 1 of 1 "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: SDP 2019-03, Ordinance No. 3637, Public hearing and consideration of a request from HKS, Inc., for a special development plan for an elementary school in the 6700-6800 blocks of Davis Boulevard, being 10.94 acres described as portions of Lot 1, Block 2, Smithfield Addition; and Tracts 1 B, 1135, 1136, and 3131, Crockett Survey, Abstract 273. PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of Birdville ISD, HKS, Inc., is requesting approval of a special development plan (SDP) in the Smithfield Transit Oriented Development (TOD) district. The owner proposes to construct a new Smithfield Elementary School campus to replace the existing school building. The new development requires approval of waivers to the TOD development standards through approval of this special development plan. The property is located on the east side of Smithfield Road and north of Chapman Drive. GENERAL DESCRIPTION: The project is located within the "TOD Core" character zone of the Smithfield TOD district. Since the site is presently used as an elementary school, a portion of the site is also designated as "Civic/Open Space." The "TOD Core" subzone provides the most opportunities for redevelopment and new development in both the station areas. It is the area that has the most development impact due to the location of the transit station. A site plan for the proposed development is attached. Planned improvements to the site include the construction of a replacement school for Smithfield Elementary, parking areas, and playground areas. Primary access to the school campus would be from an extension of Northeast Parkway between Smithfield Road and Davis Boulevard. Construction of the school is expected to be completed in time for a fall 2021 school opening. The existing Smithfield Elementary School will remain open while the new school is under construction and will be demolished after May 2021 to create space for new outdoor play areas. This is similar to the construction process Birdville ISD employed with North Richland Middle School. TOD WAIVERS REQUESTED: The Development Review Committee (DRC) evaluated the proposal based on the design intent and standards for the Smithfield TOD area. In addition, the DRC met with the applicant to discuss the project. The applicant is requesting the following waivers to the TOD code standards through this special development plan application. "K NOKTH KICHLAND HILLS 1. Screening wall. The residential transition standards in the TOD Core subzone apply to all buildings located adjacent to existing single-family residential development. Since the properties to north and west of this site are developed with single-family dwellings, the standards require that a six-foot tall masonry screening wall be constructed on the common property line. This standard would apply to approximately 840 feet of property. The applicant is proposing to install a wood fence, which would generally be consistent with BISD's other campuses in North Richland Hills. II::::Zeafea ire incea Sec. 118 566(�l. .................................................................................................................................................................................................. 2. TOD Streetscaping Smithfield Road Streetscape. Smithfield Road is classified as an "avenue" by the Smithfield O�% TOD regulating plan. This type of roadway requires on-street parking, an eight-foot wide sidewalk, and a six-foot wide x� ,dm�R��k � nm�� � n ���M a� 9,flA� P��mq �� �� parkway with tree wells. Street trees are required adjacent to Smithfield Road. The trees must be spaced an average of 30 feet on center and located about three feet behind the curb. The trees would be located between the street and the sidewalk. In addition, street lights are required along Smithfield Road at a spacing of one light per 120 linear feet. Trash receptacles and bike racks are also required as streetscaping elements along I::::Zeafeaire Smithfield Road.along Sec. 11118 ��BI..........c ea..).. ....................................................................................................................................................................................... ............... . HKS is requesting a waiver to all Smithfield Road streetscaping requirements, including a wider sidewalk, street lights, street trees, trash receptacles, and bike racks. They propose the existing sidewalk remain and the six-foot chain link fence for the play yard area be located at the edge of the existing sidewalk. The Development Review Committee recommends placing the play yard fence 14 feet back from the street curb for the possibility of future streetscape improvements and to provide a safer sidewalk for pedestrians. Northeast Parkway Streetscape. Twelve on-street angle-in parkingax spaces are located on Northeast m Parkway in front of the school. In77c this area, the applicant is l+ l � J requesting a waiver of the requirement for street trees, of � ; which three would be required. Instead, additional landscaping and T 02 trees would be installed in the NORTHEAST PARKWAY PARKING/STREETSCAPE PROPOSAL proposed plaza entry to the school. "K NOKTH KICHLAND HILLS 3. Parking lot landscaping. Similar to previous special development plan applications, a reduction to the required parking lot landscaping is being requested as part of this application. As written, the TOD Code would require a considerable amount of parking lot landscape islands and trees. The applicant is requesting to meet the parking lot landscaping requirements that are applied to all other zoning districts in North Richland Hills as defined in Section 11 11 _11(.) of the City Code (parking lot landscaping standards) rather than the TOD parking lot landscaping standards. COMPREHENSIVE PLAN & CURRENT ZONING: This area is designated on the Comprehensive Land Use Plan and is currently zoned Transit Oriented Development. The purpose of the transit oriented development code is to support the development of the community's station areas into pedestrian-oriented, mixed-use urban neighborhoods, with convenient access to rail transit, shopping, employment, housing, and neighborhood retail services. The goal of each station area is to encourage an efficient, compact land use pattern; encourage pedestrian activity; reduce the reliance on private automobiles; promote a more functional and attractive community through the use of recognized principles of urban design; and allow property owners flexibility in land use, while prescribing a high level of detail in building design and form. SPECIAL DEVELOPMENT PLAN: The applicant is requesting a special development plan for consideration of modifications to the standards of the transit oriented development district. The special development plan process is intended to allow applicants development flexibility to address specific market opportunities and/or contexts within the transit oriented development district. In evaluating a special development plan, the Planning and Zoning Commission and City Council must consider the extent to which the application meets the following: • the goals and intent of transit oriented development in the city; • provides an alternative"master plan"approach by consolidating multiple properties to create a predictable, market responsive development for the area; • fits the adjoining context by providing appropriate transitions; • provides public benefits such as usable civic and open spaces, livable streets, structured and shared parking, and linkages to transit; and, • does not hinder future opportunities for higher intensity transit oriented development. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the January 16, 2020, meeting and voted 3-1-1 to recommend approval (Commissioner Werner voting against and Commissioner Luppy abstaining). RECOMMENDATION: Approve Ordinance No. 3637. 8]HMH 0 U-0 0 0 z LU V113vov UNIOd 0 Q VIIIA 0 (ALLEY) 0 LU z SIA VC, III.......... .................... HMINS LU 0 >w II ..................... (1131............. . II................................ z M C4 0 C.) M31AMHVd C'4 C'4 'yv E UIM3H LU z cc U- 00 sv3n-1 zQ l �/ / r lm��f fl f G l N � wo ` i 0���11 �� "o G (/ r/ ( r/ nmy mr ui o°v Jx °" ( j ✓ '° p/ t �� r D Yai �m yp o lr l� w qua N Jp Up�iOh/���'^W �i�F>' � Pi1 o r"�jj��f 4� � /rF� rt ,4"Pv),f I t:" :� //� �� /l O o /���'(�, ���✓r ��p✓//'yl�Y��grrvrr�w! 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LOCATION 6724 Smithfield Road REQUEST Public hearing and consideration of a request from HKS, Inc., for a special development plan for an elementary school in the 6700-6800 blocks of Davis Boulevard, being 10.94 acres described as portions of Lot 1, Block 2, Smithfield Addition; and Tracts 1B, 1B5, 1B6, and 3B1, Crockett Survey, Abstract 273. DESCRIPTION Proposed new Smithfield Elementary School building to replace the existing school, including waivers to certain Transit Oriented Development zoning district regulations. For more information, visit www.nrhtx.com/map PUBLIC HEARING DATES Planning and Zoning Commission 7:00 PM Thursday, January 16, 2020 City Council 7:00 PM Monday, January 27, 2020 MEETING LOCATION City Council Chambers-Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com FOR MORE INFORMATION, VISIT NRHTX.COM/MAP ODELL FRANKIE B MICKEY COTTON BELT BUCK � d w � d i0' NORTHEAST � CORTLAND w BLYTHE <n d _J. a a N } CL I � \ K ..,.,....,�,.,,...,.,..,+.............s..,.,....,.;z.. .. ,.....,.,,..,.. , \ 1, v Planning and Zoning Department 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com NOTIFIED PROPERTY OWNERS SDP 2019-03 BAKER BETSY N 8005 MICKEY ST NORTH RICHLAND HILLS TX 76182 BELL KERRY R 7841 CORTLAND AVE NORTH RICHLAND HILLS TX 76182 BIRDVILLE ISD 6125 E BELKNAP ST HALTOM CITY TX 76117 BUIE GLEN T PO BOX 820943 NORTH RICHLAND HILLS TX 76182 BYRD TRAVIS ESTATE 8008 MICKEY ST NORTH RICHLAND HILLS TX 76182 CAMPBELL JANIS 560 BOLING RANCH RD AZLE TX 76020 CONWAY CHAD 8000 MICKEY ST NORTH RICHLAND HILLS TX 76182 COOK MICHAEL E 8032 MICKEY ST NORTH RICHLAND HILLS TX 76182 COUCH JUSTIN 8025 MICKEY ST NORTH RICHLAND HILLS TX 76182 DAVIS EDWARD W 6717 HEWITT ST NORTH RICHLAND HILLS TX 76182 ELLIS ELIZABETH 8017 MICKEY ST NORTH RICHLAND HILLS TX 76182 ELMORE R B 7813 CARDINAL CT NORTH RICHLAND HILLS TX 76180 ESTRADA EDGAR A 6824 MOSS LN NORTH RICHLAND HILLS TX 76182 FALCONE THOMAS 6805 SMITHFIELD RD NORTH RICHLAND HILLS TX 76182 FORTNEY LAWRENCE 8016 MICKEY ST NORTH RICHLAND HILLS TX 76182 GALAVIZ FELIPE 5017 BOULDER LAKE RD FORT WORTH TX 76103 GRAVER EDWARD C 8024 MICKEY ST NORTH RICHLAND HILLS TX 76182 HAMEN-BEAN JACKLYN S 8025 MICKEY ST NORTH RICHLAND HILLS TX 76182 HUNTER'S PRECISION CONSTRUCTION &RO(7625 DAVIS BLVD NORTH RICHLAND HILLS TX 76182 LELA TURNER CEMETERY 3704 W 6TH ST FORT WORTH TX 76107 LEMMON JOHNATHAN M 6862 FOUR SIXES RANCH RD NORTH RICHLAND HILLS TX 76182 NENCLARES JAIME 3009 HONEY LOCUST DR EULESS TX 76039 PALMER TERRY B 7845 CORTLAND AVE NORTH RICHLAND HILLS TX 76182 PROVIDENTIAL LAND REALTY LP 624 STONEGLEN DR KELLER TX 76248 RHEINLAENDER ELLEN J 6812 SMITHFIELD RD NORTH RICHLAND HILLS TX 76182 ROCHA BERNARDINO 7920 MICKEY ST NORTH RICHLAND HILLS TX 76182 SALAZAR PABLO A 7916 MICKEY ST NORTH RICHLAND HILLS TX 76182 SHOFFIT HORACE W 8662 STATE CC RD STEEDMAN MO 65077 SMITHFIELD CEMETERY ASSN 5645 JAMAICA CIR NORTH RICHLAND HILLS TX 76180 SMITHFIELD UNITED METHODIST CHURCH 6701 SMITHFIELD RD NORTH RICHLAND HILLS TX 76182 STAHLHUT MARIANNE 6801 SMITHFIELD RD NORTH RICHLAND HILLS TX 76182 WILKINSON KENNETH CRAIG 8033 MICKEY ST NORTH RICHLAND HILLS TX 76182 WILLIAMS ROGER 6808 SMITHFIELD RD NORTH RICHLAND HILLS TX 76182 ORDINANCE NO. 3637 SPECIAL DEVELOPMENT PLAN 2019-03 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS BY APPROVING A SPECIAL DEVELOPMENT PLAN FOR AN ELEMENTARY SCHOOL WITHIN THE SMITHFIELD TRANSIT ORIENTED DEVELOPMENT DISTRICT ON APPROXIMATELY 10.94 ACRES LOCATED AT 6724 SMITHFIELD ROAD; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting the Vision203O Land Use Plan as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Vision203O Land Use Plan map provides guidance for future development in conformance with the adopted Vision203O Land Use Plan; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills require a Special Development Plan within the Smithfield Transit Oriented Development zoning district; and WHEREAS, the owner of property located at 6724 Smithfield Road (the "Property") has filed an application for a Special Development Plan and consideration of waivers to the Transit Oriented Development code applicable to the property; and Ordinance 3637 SDP 2019-03 Page 1 of 4 WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on January 16, 2020, and the City Council of the City of North Richland Hills, Texas, held a public hearing on January 27, 2020, with respect to the Special Development Plan described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the special development plan should be granted, subject to the conditions imposed herein; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by approving the request for a Special Development Plan, including specific waivers to the Transit Oriented Development code, as provided herein on 10.94 acres of land, as described and shown on Exhibit "A," attached hereto and incorporated for all purposes, commonly referred to 6724 Smithfield Road, attached hereto incorporated herein for all purposes. Section 2: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations, the Special Development Plan Regulations set forth in Exhibit "B," attached hereto and incorporated for all purposes, and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 3: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to approve the special development plan, including specific waivers to the Transit Oriented Development code, in accordance with the requirements of the Transit Oriented Development Code, and the Concept Plan shown on Exhibit "C" attached hereto and incorporated for all purposes, which is approved. Section 4: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Ordinance 3637 SDP 2019-03 Page 2 of 4 Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately following publication as required by Section 9 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 27th day of January, 2020. Ordinance 3637 SDP 2019-03 Page 3 of 4 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Clayton Comstock, Planning Director Ordinance 3637 SDP 2019-03 Page 4 of 4 Exhibit B—Land Use and Development Regulations—Ordinance No. 3637- Page 1 of 2 Special Development Plan Case SDP 2019-03 Smithfield Elementary School 6724 Smithfield Road, North Richland Hills,Texas This Special Development Plan (SDP) shall adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and the base zoning district of TOD Transit Oriented Development.The following regulations shall be specific to this Special Development Plan.Where these regulations conflict with or overlap another ordinance, easement, covenant or deed restriction, the more stringent restriction shall prevail. A. Building form and development standards. Development of the property must comply with the development standards of the TOD Transit Oriented Development district and the standards described below. 1. Screening fence a. A six-foot tall wood stockade fence must be constructed along the north and west property lines. The fence is required where the property is adjacent to property developed as single-family residences. 2. Parking lot landscaping a. Parking lot landscaping must meet the design criteria of Sec. 114-71(i) of the City of North Richland Hills Vegetation Code, as amended. The landscaping must be installed prior to the issuance of a certificate of occupancy. B. Street and streetscape design standards. Development of the property must comply with the development standards of the TOD Transit Oriented Development district and the standards described below. 1. Smithfield Road a. The streetscape standards required by Section 118-567(c-e) of the zoning ordinance are not required for this development on the Smithfield Road frontage. b. The fence constructed around the play yard must be set back at least fourteen (14) feet from the street curb of Smithfield Road. 2. Northeast Parkway a. The installation of street trees is not required at the angle-in parking spaces on Northeast Parkway. C. Administrative Approval of Site Plans. Site plans that comply with all development-related ordinances and this Ordinance shall be administratively approved by the Development Review Committee. Substantial deviations or amendments from the development standards or site plan must be processed in the same manner as the original approval. The application for an amendment or revision must include all land described in the original ordinance that approved the Special Development Plan. The city manager or designee may approve minor amendments or revisions to these special development plan regulations provided the amendment or revisions does not significantly: Exhibit B—Land Use and Development Regulations—Ordinance No. 3637- Page 2 of 2 Special Development Plan Case SDP 2019-03 Smithfield Elementary School 6724 Smithfield Road, North Richland Hills,Texas 1. Alter the basic relationship of the proposed uses to adjacent uses; 2. Change the uses approved; 3. Increase approved densities, height, site coverage, or floor areas; 4. Decrease on-site parking requirements; 5. Reduce minimum yards or setbacks; or 6. 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W w tv w ° 46V MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JANUARY 16, 2020 D.1 SDP 2019-03 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HKS, INC., FOR A SPECIAL DEVELOPMENT PLAN FOR AN ELEMENTARY SCHOOL IN THE 6700-6800 BLOCKS OF DAVIS BOULEVARD, BEING 10.94 ACRES DESCRIBED AS PORTIONS OF LOT 1, BLOCK 2, SMITHFIELD ADDITION; AND TRACTS 113, 1135, 1136, AND 3131, CROCKETT SURVEY, ABSTRACT 273. APPROVED Chair Welborn announced that Commissioner Luppy has a conflict of interest for items CA C.S, and D.1 and would abstain from discussion. She filed an affidavit of disqualification with the city secretary stating her conflict. Commissioner Luppy left the dais at 7:23 p.m. Chair Welborn stated since they are related items on the same property, items CA, C.5, and D.1 would be presented together, but the Commission will take action on each one separately. Chair Welborn introduced the item and called for Planning Director Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chair Welborn called for the applicant to present the request. Wayne Reynaud, 305 N. Saint Paul Street, Suite 100, Dallas, Texas presented the request. Chair Welborn, Commissioner Werner, and the applicant discussed the screening fence requirements on the site. Chair Welborn called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. Chair Welborn and Mr. Comstock discussed the surrounding areas and how they would be affected by the project. January 16, 2020 Planning and Zoning Commission Meeting Minutes Page 1 of 2 Commissioner Werner and Mr. Comstock discussed drainage on the site. Vickie Coles, 5645 Jamaica Circle, North Richland Hills, Texas spoke representing Smithfield Cemetery and about the fence between the school and the cemetery property. Lawrence Fortney, 8016 Mickey Street, North Richland Hills, Texas spoke about the screening wall and site drainage. Marianne Stahlhut, 6801 Smithfield Road, North Richland Hills, Texas spoke in favor of the request. Mary Pat Fortney, 8016 Mickey Street, North Richland Hills, Texas spoke about traffic and drainage on the site. Chair Welborn and the applicant discussed drainage and the screening fence location on the site. Chair Welborn, Commissioner Werner, and the applicant discussed the sidewalk requirement on Smithfield Road. Chair Welborn called for anyone wishing to speak for or against the request to come forward. There being no one else wishing to speak, Chair Welborn closed the public hearing. A MOTION WAS MADE BY COMMISSIONER BOWEN, SECONDED BY COMMISSIONER OLVEY TO APPROVE SDP 2019-03. MOTION TO APPROVE CARRIED 3-1-1, WITH COMMISSIONER WERNER VOTING AGAINST AND COMMISSIONER LUPPY ABSTAINING. January 16, 2020 Planning and Zoning Commission Meeting Minutes Page 2 of 2 n -----Original Message----- From: Randy Hutcheson Sent: Sunday, January 12, 2020 9:55 AM To: Clayton Comstock Subject: SDP 2019-03 Clayton, Unless the City has plans to make improvements along Smithfield Road that coincide with construction of the new school and meet the standards for roadside design within the the urban village and applicable council adopted policies and strategies in the new strategic plan, I'm opposed to the waiver request from roadside design requirements along Smithfield Road. With that said, I'm not opposed to the waiver of trash receptacles . This case brings up a larger concern about conditions along Smithfield Road within the boundaries of the Urban Village. I have walked this area in the last year and it leaves much to be desired for pedestrians and cyclists. Considering the number of students in the areas and that it is located in an urban village, it should be a fir the city to focus resources to implement plans, policies, and strategies adopted by council. I am also concerned about the off set intersection at the proposed Northeast Parkway and Chapman Road at Smithfield. These types of intersections always prioritize vehicles at the expense of pedestrians and cyclists. Since the new school is located within the urban village, it would make sense to make it safer and easier for pedestrians and cyclists to navigate the area. Moving forward, I have a recommendation and two questions . Concerning the recommendation, I believe it would be good to have a training meeting in the field with the Planning and Zoning Commission so they can get first hand experience of what it' s like to be a pedestrian on Smithfield Road. Concerning the questions, our community recently focused efforts to update our strategic and transportation plans . Was their not more to add from these planning efforts in the staff report to emphasize the importance of this segment of Smithfield Road located within the urban village? Is this area being considered for improvements from the Capital Program Advisory Committee to improve pedestrian and bike facilities along the portion of Smithfield Road within the urban village? On a related note, I sent a message to council and the mayor last year asking them not to lower taxes . I provided them with several examples of where we have unresolved capital needs and how the additional revenue could help. This is another good example. Thanks in advance! Randy Hutcheson 8812 Jason Court Sent from my iPhone i n -----Original Message----- From: Randy Hutcheson Sent: Wednesday, January 15, 2020 4:39 PM To: Clayton Comstock Subject: Re: SDP 2019-03 Clayton, I had a great phone call with the ISD and their architect on my way home. We reviewed the project in detail. The architect also shared his conversation with you concerning the safe routes to school program. Based on those discussions, I'm happy to remove my opposition to the roadside design standards waivers along Smithfield if the City commits, in the public hearing, to explore safe routes to schools grant options from the NCTCOG. I do understand that even if you apply, you may not receive the grant. If you get the grant, I also understand that the grant may not be available to meet the intent of the TOD standards for roadside design by the time the school is completed. I do feel that the public commitment by the City to recognize the need for safe routes to schools and to make a concerted effort to explore funding would be great. Thanks for all of your help! Let me know if I need to change any wording or if the current wording works . Randy Sent from my iPhone > On Tan 13, 2020, at 9:13 AM, Clayton Comstock wrote: > Thank you for the input, Randy. As you probably expected, your email will be shared with the Planning & Zoning Commission and City Council as this case moves forward. I appreciate your recommendations for a safer pedestrian facilities on Smithfield Road and I share your thoughts. Unfortunately, BISD' s consultants have expressed budgetary concerns to BISD regarding this project and BISD is not comfortable committing dollars to those TOD requirements that waivers are being requested to--fencing/screening and Smithfield Road streetscaping. There is quite a bit of extra expense developing a school on this property and within the TOD. The focus has been on getting a good frontage of the building along a newly designed and installed street that will be a game-changer for traffic flow in this area. i n > I also believe that NCTCOG sees value in the Smithfield TOD area and Smithfield Road streetscaping improvements could be wrapped into a Safe Routes to Schools or some other grant opportunity in the near future. I will certainly include more detail and the importance of safe pedestrian amenities around a school campus in the presentation to P&Z this Thursday. > Thank you, > Clayton -----Original Message----- z ������ ����� �� ���� ����N� ���� � ��=���� From: Caroline Waggoner Sant: Monday,January 13' 2O2O8:O4AM To: 'Randall Shiflet'; Clayton Comstock Cc: Clayton Husband Subect RE: FP2O1Q'16 Smithfield Elementary reconstruction ` Good Morning, Randy: The school site will bedischarging their storm water runoff to three areas;two going into the Davis Boulevard system and the third discharging into Smithfield Road. The runoff will not impact either of the two properties you referenced on Main and Snider. You are correct that the Main/Snider/Center project will behandling the drainage in those areas. The offsite drainage ROW which runs parallel to Main Street and runs immediately south of the City's property (and north of the Smart Buy Homes Main Street property) is not included in the scope of the Main/Snider/Center project as its drainage is not directly related tothose roadways. The school property will contribute some flow into the drainage ROW, but that flow is picked up by the Davis Boulevard system and not by the Main/Snider/Center system. I'd be happy to sit down with you and Marvin to show you the civil plans at your convenience. Have a great day, Caroline Caroline Waggoner, P.E./ CFM Director of Public Works City of North Richland Hills 817.427.6406 817.427.6404 (hax) From: Randall ShUlet Sent: Sunday,January 12, 2020S:00PIM To: Clayton Comstock Cc: Clayton Husband; Caroline Waggoner Subject: FP2019'16 Smithfield Elementary reconstruction ' ClaVtOO , The final plat, (FP 7019-16) , is OO the P&Z agenda for a r2[OD1D12OdatiOO this Thursday, ]aO ' 16, 7070' wanted to make SUr2 that, if approved , any potential downstream drainage [haOQ2 will be addressed prior to approval and permitting for this DrO '2[t' z n specific concerns are the smart Buy Homes properties located at ' 7909 Main street ' and ' 6529 snider St . ' on a larger scale, it seems the capital reconstruction project , including Main St. , snider St. and center St. will be designed with sufficient capacity to handle drainage and run-off from the new school site. As I recall , the school will be responsible for ensuring their drainage won ' t increase sheet flow runoff, or concentrate current runoff onto adjacent properties . I 'm thinking of the 'off-site flume ' that the .judge had to have installed last year, prior to obtaining his building permits . .lust wanted to make sure this is being taken into consideration with the school project and the capital roadway improvements? Please advise. sincerely, Randy t z Exhibit A-Property Description-Ordinance No. 3637 - Page 1 of 3 Special Development Plan Case SDP 2019-03 Smithfield Elementary School 6724 Smithfield Road, North Richland Hills,Texas BEING a 10.853 acre tract of land,also being proposed Lot 1R,Block 2,Smithfield Addition,situated in the J.Crockett Survey, Abstract No. 273, and containing a portion of Lot 1, Block 2, Smithfield Addition, an addition to the City of North Richland Hills, Tarrant County, Texas, as filed in Volume 388-133, Page 40, Plat Records of Tarrant County, Texas (P.R.T.C.T.), and also containing portions of the certain tracts of land as conveyed to Birdville Independent School District(hereinafter referred to as Birdville I.S.D.property),according to the deeds filed in Volume 483, Page 107, Volume 529, Page 65, Volume 578, Page 413, and Volume 4152, Page 565, Deed Records of Tarrant County, Texas (D.R.T.C.T.), and also containing a portion of a that certain tract of land as conveyed to the City of North Richland Hills, as filed in Instrument No. D209219598, D.R.T.C.T., and being more particularly described by metes and bounds as follows; BEGINNING at the most westerly northwest corner of said proposed Lot 1R, also being in the most westerly north line of said Birdville I.S.D.property,also being in the south line of a tract of land described in deed to R.B. Elmore,as filed in Instrument#D208138722, D.R.T.C.T.,and also being the northeast corner of a proposed Right-of-Way(R-O- W)dedication for Smithfield Road (variable width); THENCE N 89'40'31" E, along the north line of said Lot 1,the most westerly north line of said proposed Lot 1R,the most westerly north line of said Birdville I.S.D.property,and along the south line of said R.B. Elmore tract,a distance of 428.03 feet to a re-entrant corner of said Birdville I.S.D. property,also being N 89'40'31" E,a distance of 2.76 feet from the northeast corner of said Lot 1, also being the southeast corner of said R.B. Elmore tract, and being a re- entrant corner of said proposed Lot 1R; THENCE N 03'30'53"E,passing along the most northerly west line of said Birdville I.S.D.property,the most northerly west line of said proposed Lot 1R, also passing along the east line of said R.B. Elmore tract, the east line of Lot 2, Block 2,Smithfield Addition,an addition to the City of North Richland Hills,Tarrant County,Texas,as filed in Volume 388-165, Page 46, P.R.T.C.T., and the east line of Lot 3, Block 2,Smithfield Addition,an addition to the City of North Richland Hills,Tarrant County,Texas,as filed in Instrument No. D219277422, P.R.T.C.T.,a distance of 282.02 feet to the most northerly northwest corner of said Birdville I.S.D.property,also being the most northerly northwest corner of said proposed Lot 1R, also being the northeast corner of said Lot 3, Block 2, and being in the south line of Lot 3, Block 3,W.E.Odell Addition,an addition to the City of North Richland Hills,Tarrant County,Texas,as filed in Volume 388-D, Page 39, P.R.T.C.T.; THENCE N 89'53'46" E,along the most northerly line of said Birdville I.S.D. property,the most northerly line of said proposed Lot 1R, and passing along the south line of said Lot 3, and Lots 4 thru Lot 8 of said Block 3, a distance of 273.00 feet to the northeast corner of said Birdville I.S.D. property, also being the northwest corner of said City of North Richland Hills tract; THENCE S 89'22'31" E,continuing along the most northerly line of said proposed Lot 1R,along the north line of said City of North Richland Hills tract, a distance of 284.11 feet to the northeast corner of said proposed Lot 1R, in the west R-O-W line of Mickey Street(30' in width per plat),also being the most northerly northeast corner of said City of North Richland Hills tract; THENCE S 00'06'49" E,along the most northerly east line of said proposed Lot 1R,along the most northerly east line of said City of North Richland Hills tract, and along the west R-O-W line of said Mickey Street, a distance of 57.15 feet; THENCE over and across said City of North Richland Hills tract, along the east line of said proposed Lot 1R, the following courses and distances; Exhibit A—Property Description—Ordinance No. 3637 - Page 2 of 3 Special Development Plan Case SDP 2019-03 Smithfield Elementary School 6724 Smithfield Road, North Richland Hills,Texas S 18'33'36"W,a distance of 260.53 feet; S 36'45'57" E, a distance of 40.65 feet to the southeast corner of said proposed Lot 1R, also being in the north R-O-W line of proposed Northeast Parkway (variable width), and being the beginning of a curve to the left whose radius is 330.00 feet,and whose long chord bears S 57'49'20"W,a distance of 53.65 feet; THENCE continuing over and across said City of North Richland Hills tract, along the south line of said proposed Lot 1R,and along the north R-O-W line of said proposed Northeast Parkway,the following courses and distances; Along said curve in a southwesterly direction through a central angle of 09'19'30", an arc length of 53.71 feet to the end of said curve; S 53'09'35"W,a distance of 161.31 feet; S 36'43'32" E,a distance of 3.50 feet; S 53'09'35"W,a distance of 28.05 feet; S 15'16'28"W,a distance of 16.28 feet; S 53'09'35"W, a distance of 13.56 feet to the beginning of a curve to the right whose radius is 44.00 feet, and whose long chord bears S 58'43'01"W,a distance of 8.52 feet; Along said curve in a southwesterly direction through a central angle of 11'06'53", an arc length of 8.54 feet to the end of said curve; S 64'16'28"W, a distance of 11.07 feet to the beginning of a curve to the right whose radius is 44.00 feet, and whose long chord bears S 83'37'36"W,a distance of 29.16 feet; Along said curve passing over and across the west line of said City of North Richland Hills tract, also being the east line of said Birdville I.S.D. property in a southwesterly direction through a central angle of 38'42'18",an arc length of 29.72 feet to the beginning of a reverse curve to the left whose radius is 74.00 feet,and whose long chord bears S 50'32'18"W,a distance of 117.32 feet; THENCE continuing over and across said Birdville I.S.D. property, along the south line of said proposed Lot 1R, and along the north R-O-W line of said proposed Northeast Parkway,the following courses and distances; Along said curve in a southwesterly direction through a central angle of 104'52'54",an arc length of 135.46 feet to the beginning of a reverse curve to the right whose radius is 44.00 feet,and whose long chord bears S 17'22'57"W,a distance of 29.06 feet; Along said curve in a southwesterly direction through a central angle of 38'34'11", an arc length of 29.62 feet to the end of said curve; S 36'40'02"W, a distance of 13.24 feet to the beginning of a curve to the right whose radius is 44.00 feet, and whose long chord bears S 42'10'02"W,a distance of 8.43 feet; Along said curve in a southwesterly direction through a central angle of 11'00'00", an arc length of 8.45 feet to the end of said curve; Exhibit A—Property Description—Ordinance No. 3637 - Page 3 of 3 Special Development Plan Case SDP 2019-03 Smithfield Elementary School 6724 Smithfield Road, North Richland Hills,Texas S 47'40'02"W,a distance of 34.58 feet to the beginning of a curve to the right whose radius is 270.00 feet, and whose long chord bears S 68'17'39"W,a distance of 190.23 feet; Along said curve passing over and across aforementioned Lot 1, in a southwesterly direction through a central angle of 41'15'13",an arc length of 194.40 feet to the end of said curve; THENCE S 88'55'15"W,continuing over and across said Birdville I.S.D. property and over and across said Lot 1,along the south line of said proposed Lot 1R, and along the north R-O-W line of said proposed Northeast Parkway, a distance of 369.43 feet to the southwest corner of said proposed Lot 1R, also being in the proposed east R-O-W dedication line for aforementioned Smithfield Road; THENCE N 00'23'59"W,continuing over and across said Birdville I.S.D. property and over and across said Lot 1,along the west line of said proposed Lot 1R, and along the west R-O-W line of said proposed Smithfield Road, a distance of 456.39 feet to the POINT OF BEGINNING and containing 472,742 square feet or 10.853 acres of land. "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: PP 2019-09 Consideration of a request from Teague Nall & Perkins for a preliminary plat of Lots 1 R and 2, Block 2, and Lot 1, Block 3, Smithfield Addition, being 23.239 acres located at 6724 Smithfield Road. PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of Birdville ISD and the City of North Richland Hills, Teague Nall & Perkins is requesting approval of a preliminary plat of Lots 1 and 2, Block 2, and Lot 1, Block 3, Smithfield Addition. This 23.239-acre property is generally located at 6724 Smithfield Road. GENERAL DESCRIPTION: The property is located on the east side of Smithfield Road, extending east to Davis Boulevard and wrapping around Smithfield Cemetery. Smithfield Elementary School is located on a portion of the property. The preliminary plat includes three lots, one of which is intended for the construction of the new Smithfield Elementary School campus. The remaining lots would be developed in the future, with the final lot arrangement dependent on proposed development at that time. The plat also includes a right-of-way dedication for an extension of Northeast Parkway between Davis Boulevard and Smithfield Road. Construction of this roadway extension accomplishes the plan set by the Smithfield Transit Oriented Development district and the Vision203O Transportation Plan for this roadway connection. A new traffic signal is under design for the new intersection of Northeast Parkway and Davis Boulevard. LAND USE PLAN: This area is designated on the Land Use Plan as Urban Village. This designation promotes sustainable, pedestrian-oriented, mixed-use development that provides the opportunity for many uses to coexist within a more compact area. Urban Villages encourage an efficient, compact land use pattern; support vibrant public spaces; reduce the reliance on private automobiles; promote a more functional and attractive community through the use of recognized principles of urban design; allow flexibility in land use; and prescribe a high level of detail in building design and form. Urban Villages can come in the form of vertical mixed use, where multiple uses share a single, multi- story building; or horizontal mixed use, where a diverse set of uses are placed within close, walkable proximity. "K NOKTH KICHLAND HILLS CURRENT ZONING: The property is currently zoned TOD Transit Oriented Development. The purpose of the (TOD) code is to support the development of the community's station areas into pedestrian-oriented, mixed-use urban development environments, with convenient access to rail transit, shopping, employment, housing, and neighborhood retail services. The goal of each station area is to encourage an efficient, compact land use pattern; encouraging pedestrian activity; reducing the reliance on private automobiles; promoting a more functional and attractive community through the use of recognized principles of urban design; and allowing property owners flexibility in land use, while prescribing a high level of detail in building design and form. TRANSPORTATION PLAN: The development has frontage on the following streets. Right-of-way dedication is required for Smithfield Road and Northeast Parkway. 110M Smithfield Road C2D Major Collector Transit Oriented 2-lane divided roadway Development 68-foot right-of-way width Davis Boulevard P6D Major Arterial Suburban Commercial 6-lane divided roadway variable right-of-way width 2-lane undivided roadway Northeast Parkway TOD General Street Transit Oriented 60-foot right-of-way width Development on-street parking on-street bicycle facilities SURROUNDING ZONING ( LAND USE: AG Agricultural NORTH Low Density Residential Single-family residences R-3 Single-Family Residential R-2 Single-Family Residential WEST R-3 Single-Family Residential Low Density Residential Single-family residences TOD Transit Oriented Urban Village House of worship Development SOUTH TOD Transit Oriented Urban Village Retail and office uses Development Cemetery EAST TOD Transit Oriented Urban Village Office and commercial uses Development ROUGH PROPORTIONALITY DETERMINATION: The developer is responsible for 100% of all paving, water, sanitary sewer, and drainage infrastructure needed to support the development in accordance with city design criteria. PLAT STATUS: A portion of the property is platted as Lot 1, Block 2, Smithfield Addition. The remainder of the property is unplatted. "K NOKTH KICHLAND HILLS PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this item at the January 16, 2020, meeting and voted 4-0-1 (Luppy abstaining) to approve the plat with the conditions outlined in the Development Review Committee comments. DRC REVIEW & RECOMMENDATION: The Development Review Committee (DRC) recommends approval of plat with the conditions outlined in the attached DRC comments. These comments include minor additions and revisions to notations and labeling on the drawing, verification and dedication of right-of-way, and requirements for public infrastructure improvements. RECOMMENDATION: Approve PP 2019-09 with the conditions outlined in the Development Review Committee comments. (A3TIV) U-0 oti z In 3.LN/od LU V113vov 'VIIIA z 2 LU I-- z SIA tf(l .......... HIOINS HMN30 (1131-AHAWS z C4 z 2 C4 (L C4 0 C.) 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N MW 0 TO ca own Up want a 09 it 71 mom, M is (996T NJ)agVAM09 SIAM ud S 17, ON ut- CL Development Review Committee Comments 1 12/31/2019 NRHPreliminary Plat Case PP 2019-09 Smithfield Elementary School WRITTEN STATEMENT OF CONDITIONS The City of North Richland Hills received this plat on December 18, 2019. The Development Review Committee reviewed this plat on December 31, 2019.The following represents the written statement of the conditions for conditional approval of the plat. 1. Revise the ownership address to Haltom City for Birdville ISD. NRH Subdivision Regulations §110-331 (Requirements for all plat drawings—ownership information) 2. Change the subdivision name to Smithfield Addition and revise the lots and blocks as follows. Update this reference on the drawing, title block, dedication statement, and other relevant instances. NRH Subdivision Regulations§110-331(Requirements for all plat drawings—subdivision name)and NRH Subdivision Regulations§110-331(Requirements for all plat drawings—lot and block numbering) SHOWN NEW DESCRIPTION DESCRIPTION Lot 1 Block 1 Lot 1R Block 2 Lot 2 Block 1 Lot 4 Block 2 Lot 1 Block 2 Lot 1 Block 3 3. Show the property lines, easements, and plat recording information of the lots that are within 100 feet of this property on the south side of the property. NRH Subdivision Regulations §110-331 (Requirements for all plat drawings—adjacent properties) 4. Update the property information for the Rheinlaender tract near the northwest corner of the property. This site is now platted as Lot 3, Block 2, Smithfield Addition (Document Number D219277422 — 12/03/2019). NRH Subdivision Regulations §110-331 (Requirements for all plat drawings—adjacent properties) 5. Smithfield Road is classified as a C2D Major Collector street on the Transportation Plan and an Avenue on the Smithfield TOD Regulating Plan. Both roadways require an ultimate right-of-way of 68 feet. Verify the existing right-of-way with established corner monuments on the west side of the street. Right-of-way dedication may be required depending on the width of the existing right-of-Way.NRH Subdivision Regulations§110-368(Street right-of-way dedication)and§110-412(Generally—rights-of-way) 6. Written acknowledgement from all franchise utility companies is required for all proposed general utility easement abandonments. A letter from each company or the attached form may be used to satisfy this requirement.A list of utility company contacts is also attached.NRH Subdivision Regulations §110-10(Conflicts with public and private provisions)and§110-361(General infrastructure policy) 7. Provide a sidewalk easement along Smithfield Road to accommodate future sidewalk widening along that roadway in keeping with the TOD Code. This easement should ideally allow for the placement of a future eight-foot sidewalk located six feet off the back of the existing curb (providing for a green space separating the walking path from the roadway).NRH Subdivision Regulations §110-331(Requirements for all plat drawings—easements)and§110-372(Sidewalk requirements) 8. A sanitary sewer easement to serve the school may be required across Lot 1, Block 2. If not provided as part of this plat (preferred), it must be provided by separate instrument prior to co n st ru ct i o n. NRH Subdivision Regulations§110-331(Requirements for all plat drawings—easements)and§110-361(General infrastructure policy) Page 1 of 2 1 PP 2019-09 9. Final alignment of Northeast Parkway at Davis Boulevard has not yet been determined.The right- of-way dedication in this location may therefore shift. This should not impact Lot 1, Block 1. NRH Subdivision Regulations§110-368(Street right-of-way dedication)and§110-412(Generally—rights-of-way) DESIGN PRINCIPLES The following comments represent suggested modifications to the plat drawing based on general NRH design principles and standard practices in city planning. While conformance to these principles is not required by the subdivision regulations,the applicant is encouraged to include these modifications as part of the revised plat. 10. Add the City case number near the bottom right corner of the drawings (Case PP 2019-09). Page 2 of 2 1 PP 2019-09 MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JANUARY 16, 2020 CA PP 2019-09 CONSIDERATION OF A REQUEST FROM TEAGUE NALL & PERKINS FOR A PRELIMINARY PLAT OF LOTS 1 R AND 2, BLOCK 2, AND LOT 1, BLOCK 3, SMITHFIELD ADDITION, BEING 23.239 ACRES LOCATED AT 6724 SMITHFIELD ROAD. APPROVED WITH CONDITIONS Item CA was presented in conjunction with item D.1. A MOTION WAS MADE BY COMMISSIONER OLVEY, SECONDED BY COMMISSIONER BOWEN TO APPROVE PP 2019-09 WITH THE CONDITIONS OUTLINED IN THE DEVELOPMENT REVIEW COMMITTEE COMMENTS. MOTION TO APPROVE CARRIED 4-0-1, WITH COMMISSIONER LUPPY ABSTAINING. January 16, 2020 Planning and Zoning Commission Meeting Minutes Page 1 of 1 "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: FP 2019-16 Consideration of a request from Teague Nall & Perkins for a final plat of Lots 1R and 2, Block 2, and Lot 1, Block 3, Smithfield Addition, being 23.239 acres located at 6724 Smithfield Road. PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of Birdville ISD and the City of North Richland Hills, Teague Nall & Perkins is requesting approval of a final plat of Lots 1 and 2, Block 2, and Lot 1, Block 3, Smithfield Addition. This 23.239-acre property is generally located at 6724 Smithfield Road. GENERAL DESCRIPTION: The property is located on the east side of Smithfield Road, extending east to Davis Boulevard and wrapping around Smithfield Cemetery. Smithfield Elementary School is located on a portion of the property. The final plat includes three lots, one of which is intended for the construction of the new Smithfield Elementary School campus. The remaining lots would be developed in the future, with the final lot arrangement dependent on proposed development at that time. The plat also includes a right-of-way dedication for an extension of Northeast Parkway between Davis Boulevard and Smithfield Road. A preliminary plat of the property is a related item on the January 27, 2020, agenda. LAND USE PLAN: This area is designated on the Land Use Plan as Urban Village. This designation promotes sustainable, pedestrian-oriented, mixed-use development that provides the opportunity for many uses to coexist within a more compact area. Urban Villages encourage an efficient, compact land use pattern; support vibrant public spaces; reduce the reliance on private automobiles; promote a more functional and attractive community through the use of recognized principles of urban design; allow flexibility in land use; and prescribe a high level of detail in building design and form. Urban Villages can come in the form of vertical mixed use, where multiple uses share a single, multi- story building; or horizontal mixed use, where a diverse set of uses are placed within close, walkable proximity. CURRENT ZONING: The property is currently zoned TOD Transit Oriented Development. The purpose of the (TOD) code is to support the development of the community's station areas into pedestrian-oriented, mixed-use urban development environments, with convenient access to rail transit, shopping, employment, housing, and neighborhood retail services. The goal of each station area is to encourage an efficient, "K NOKTH KICHLAND HILLS compact land use pattern; encouraging pedestrian activity; reducing the reliance on private automobiles; promoting a more functional and attractive community through the use of recognized principles of urban design; and allowing property owners flexibility in land use, while prescribing a high level of detail in building design and form. TRANSPORTATION PLAN: The development has frontage on the following streets. Right-of-way dedication is required for Smithfield Road and Northeast Parkway. 21 MEN sm ® < Smithfield Road C2D Major Collector Transit Oriented 2-lane divided roadway Development 68-foot right-of-way width Davis Boulevard P6D Major Arterial Suburban Commercial 6-lane divided roadway variable right-of-way width 2-lane undivided roadway Northeast Parkway TOD General Street Transit Oriented 60-foot right-of-way width Development on-street parking on-street bicycle facilities SURROUNDING ZONING ( LAND USE: AG Agricultural NORTH Low Density Residential Single-family residences R-3 Single-Family Residential R-2 Single-Family Residential WEST R-3 Single-Family Residential Low Density Residential Single-family residences TOD Transit Oriented Urban Village House of worship Development SOUTH TOD Transit Oriented Urban Village Retail and office uses Development Cemetery EAST TOD Transit Oriented Urban Village Office and commercial uses Development ROUGH PROPORTIONALITY DETERMINATION: The developer is responsible for 100% of all paving, water, sanitary sewer, and drainage infrastructure needed to support the development in accordance with city design criteria. PLAT STATUS: A portion of the property is platted as Lot 1, Block 2, Smithfield Addition. The remainder of the property is unplatted. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this item at the January 16, 2020, meeting and voted 4-0-1 (Luppy abstaining) to approve the plat with the conditions outlined in the Development Review Committee comments. "K NOKTH KICHLAND HILLS DRC REVIEW & RECOMMENDATION: The Development Review Committee (DRC) recommends approval of plat with the conditions outlined in the attached DRC comments. These comments include minor additions and revisions to notations and labeling on the drawing, verification and dedication of right-of-way, and requirements for public infrastructure improvements. RECOMMENDATION: Approve FP 2019-16 with the conditions outlined in the Development Review Committee comments. (A3TIV) U-0 oti z In 3.LN/od LU V113vov 'VIIIA z 2 LU I-- z SIA tf(l .......... HIOINS HMN30 (1131-AHAWS z C4 z 2 C4 (L C4 0 C.) 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The Development Review Committee reviewed this plat on December 31, 2019.The following represents the written statement of the conditions for conditional approval of the plat. 1. Revise the ownership address to Haltom City for Birdville ISD. NRH Subdivision Regulations §110-331 (Requirements for all plat drawings—ownership information) 2. Change the subdivision name to Smithfield Addition and revise the lots and blocks as follows. Update this reference on the drawing, title block, dedication statement, and other relevant instances. NRH Subdivision Regulations§110-331(Requirements for all plat drawings—subdivision name)and NRH Subdivision Regulations§110-331(Requirements for all plat drawings—lot and block numbering) SHOWN NEW DESCRIPTION DESCRIPTION Lot 1 Block 1 Lot 1R Block 2 Lot 2 Block 1 Lot 4 Block 2 Lot 1 Block 2 Lot 1 Block 3 3. Show the property lines, easements, and plat recording information of the lots that are within 100 feet of this property on the south side of the property. NRH Subdivision Regulations §110-331 (Requirements for all plat drawings—adjacent properties) 4. Update the property information for the Rheinlaender tract near the northwest corner of the property. This site is now platted as Lot 3, Block 2, Smithfield Addition (Document Number D219277422 — 12/03/2019). NRH Subdivision Regulations §110-331 (Requirements for all plat drawings—adjacent properties) 5. Smithfield Road is classified as a C2D Major Collector street on the Transportation Plan and an Avenue on the Smithfield TOD Regulating Plan. Both roadways require an ultimate right-of-way of 68 feet. Verify the existing right-of-way with established corner monuments on the west side of the street. Right-of-way dedication may be required depending on the width of the existing right-of-Way.NRH Subdivision Regulations§110-368(Street right-of-way dedication)and§110-412(Generally—rights-of-way) 6. Written acknowledgement from all franchise utility companies is required for all proposed general utility easement abandonments. A letter from each company or the attached form may be used to satisfy this requirement.A list of utility company contacts is also attached.NRH Subdivision Regulations §110-10(Conflicts with public and private provisions)and§110-361(General infrastructure policy) 7. Provide a sidewalk easement along Smithfield Road to accommodate future sidewalk widening along that roadway in keeping with the TOD Code. This easement should ideally allow for the placement of a future eight-foot sidewalk located six feet off the back of the existing curb (providing for a green space separating the walking path from the roadway).NRH Subdivision Regulations §110-331(Requirements for all plat drawings—easements)and§110-372(Sidewalk requirements) 8. A sanitary sewer easement to serve the school may be required across Lot 1, Block 2. If not provided as part of this plat (preferred), it must be provided by separate instrument prior to co n st ru ct i o n. NRH Subdivision Regulations§110-331(Requirements for all plat drawings—easements)and§110-361(General infrastructure policy) Page 1 of 2 1 FP 2019-16 9. Final alignment of Northeast Parkway at Davis Boulevard has not yet been determined.The right- of-way dedication in this location may therefore shift. This should not impact Lot 1, Block 1. NRH Subdivision Regulations§110-368(Street right-of-way dedication)and§110-412(Generally—rights-of-way) DESIGN PRINCIPLES The following comments represent suggested modifications to the plat drawing based on general NRH design principles and standard practices in city planning. While conformance to these principles is not required by the subdivision regulations,the applicant is encouraged to include these modifications as part of the revised plat. 10. Add the City case number near the bottom right corner of the drawings (Case FP 2019-16). Page 2 of 2 1 FP 2019-16 MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE JANUARY 16, 2020 C.5 FP 2019-16 CONSIDERATION OF A REQUEST FROM TEAGUE NALL & PERKINS FOR A FINAL PLAT OF LOTS 1R AND 2, BLOCK 2, AND LOT 1, BLOCK 3, SMITHFIELD ADDITION, BEING 23.239 ACRES LOCATED AT 6724 SMITHFIELD ROAD. APPROVED WITH CONDITIONS Item C.5 was presented in conjunction with item D.1. A MOTION WAS MADE BY COMMISSIONER BOWEN, SECONDED BY COMMISSIONER OLVEY TO APPROVE FP 2019-16 WITH THE CONDITIONS OUTLINED IN THE DEVELOPMENT REVIEW COMMITTEE COMMENTS. MOTION TO APPROVE CARRIED 4-0-1, WITH COMMISSIONER LUPPY ABSTAINING. January 16, 2020 Planning and Zoning Commission Meeting Minutes Page 1 of 1 pq NORTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Consider the 2019-2020 Preventive Street Maintenance Program. PRESENTER: Boe Blankenship, Public Works Operations Manager SUMMARY: The Public Works Department has developed a comprehensive recommendation for the Preventive Street Maintenance Program and a 2-year plan of action for your consideration. The proposed program is comprised of six types of preventive maintenance techniques ranging in scope from full-depth subgrade stabilization and resurfacing to crack sealing, and incorporates 163 different streets into the program. GENERAL DESCRIPTION: The Preventive Street Maintenance Program was created to invest in proactively maintaining the city's streets to prolong their useful life. In years past, the priorities were set based on condition rating assessed by visual staff observations which has proven successful for a number of years. Recently, pavement analysis using the latest technology has become more cost-effective, and we were recently able to have the city's roadway network surveyed and assessed using a company that utilizes this technology to conduct roadway assessments. Using tools such as ground penetrating radar, the technology is able to ascertain what is occurring below the pavement surface, allowing the prediction of subgrade failure and future pavement issues. This scientific method of surveying the city's streets, coupled with data analysis to establish a more objective street condition rating, is the basis of both this year's program as well as a long-term plan of action that will make better use of available maintenance funds to improve overall street conditions. The six types of preventive maintenance techniques include the three that staff has utilized for several years (Crack Seal, Slurry Seal and 2" Asphalt Overlay) along with three new techniques (Micro Surfacing, Crack Sealing concrete streets, Partial Pavement Replacement). Two of the three new techniques are a result of staff recommending preventive maintenance on some concrete streets as an addition to the preventive street maintenance program this year. All six techniques are summarized below: Asphalt Streets- 1. Crack Seal — This technique involves sealing the large cracks in the pavement in order to prevent water and debris from getting to the subgrade. This extends the longevity of the pavement. 2. Slurry Seal — This technique is an application of asphalt and very small aggregate that is used to seal the fine cracks in the pavement. This process pq NORTH KICHLANO HILLS covers the entire surface of the roadway and is used for less traveled streets such as residential streets. 3. Micro Surfacing — This technique is similar to a Slurry Seal except the asphalt application consists of material that is more durable and will hold up on more traveled roadways such as collector streets. 4. 2" Asphalt Overlay —This technique involves the application of a new 2" thick asphalt surface over the existing pavement. Concrete Streets: (New to the program this Year) 5. Crack Seal — This technique serves the same purpose as the Crack Seal for asphalt streets but it is a different material and needs to be applied somewhat differently. 6. Partial Pavement Replacement — This technique involves replacing bad areas of concrete pavement. The size of the area replaced can range in size from a few square feet to a few panels. The 2019-2020 Combined Program is a two-year program proposed by Staff, and recommended by the Council Capital Improvement Program (CIP) committee. The list of streets being recommended for each of the 6 different techniques along with location maps is included for reference. Additionally, this program includes the rehabilitation of Meadow Road from Chapman Drive to Hightower Drive to be completed in partnership with Tarrant County Precinct #3. The city's Preventive Street Maintenance Program has utilized Tarrant County's paving services through interlocal agreements on one or more streets per year since 2011. This partnership with Tarrant County has been successful for several years. Recent cooperative programs include streets like Eden Road and Susan Lee Lane. Staff presented this year's program to the CIP Committee on Tuesday, December 3, 2019, and the committee voted to recommend approval of the recommended program. The following exhibits identify the streets recommended in the 2019-20 Preventive Street Maintenance Program. • Map & Listing of 2019-20 Asphalt Overlay • Map & Listing of 2019-20 Slurry Seal • Map & Listing of 2019-20 Crack Seal • Map & Listing of 2019-20 Microsurface • Map & Listing of 2019-20 Concrete Crack Seal • Map & Listing of 2019-20 Partial Concrete Pavement Replacement • Map of 2019-20 Overall The funding for Preventive Street Maintenance Projects is included as part of the FY 19-20 Adopted Capital Budget as (SM1901, SM1902, and SM2001) and totals $2,600,000.00. Tq NORTH KICHLAND HILLS RECOMMENDATION: Staff recommends approval of the 2019-20 Preventive Street Maintenance Program. -TRAILS EDGE.... ^ .... 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I ... .MICKEY OR� Tf r-,^ �Jf ?T Z J 1J LL r BUCK RA, uui�mmni �y NiV L N w �-r.i ,% OJ ffff o ^G�A(1M MI R NEE- I MAI - J / z SOUTHgATE .' �..bANA NDI U Rl�l� it 11 w L HIA� /"STEWARD SJ 1 I u 10° f ,..' �' GU -CAR INL I AN cej++""-- J O .._,. ..,.,NEW,MIAN .._, ......_,,, MI HCTHE �'l PEARL Z j I � fzo �f . CPM��....... I ' ^ [S E�IN UD5L5N GRAND I 1 ,C- LEG ^ D Er ,�, SIERRA I�9 ( +� J / ly f UIRySH...,,,� f��J� V7�Pf:'�7LION F QQQ OWNING O BU 1T� I� S ���... f ii �C ^MARYJ ..,�_. E'RALLB771A IJ Qry JNCfPI'EAS �N p Qwj �OV�• NDA LYNDA �, ?.. .. V .� ..., �� COf�A m� / K �f LOOPS 0 a Z.. J m 1 J HP�FF�/ j i TE ;( COMBS 910011 J z Jf�AN�I 0 M'V CLOG ,,.OD ^ T bbff f f O w �bD 1 1 TA DL'({�ryY w,. � t LqK S COF30NF� f,,, 1` Jr MEADO; I 1 1 �Yv1A�lL I � � O .1 J,� � ;�•y°�"` w � �`/� �1 �I ....1`.� -... HA W�n C7I_UJ q�i , ,,,, `a*H a `T H�824 ULE3 l�"k OFj mW RVIE RIVIERA J r S 1— ` .. G —f f J� ( IC70R1� O© m ..� � BRILE UJ O - .0� ynSHlf E TAB' R IKE MANOR M�NORR�R.. ., 0�?N...IIa �q F4 O LENVIEW..,... � GLENV�� m 11 11 Proposed Treatments f. H RMON 0............. 0 NORTH}HILLS. ( J N Oa �� Asphalt Crack Seal OI �r ��As h O �P .._I f NYX L—, Asphalt M icrosurface 1 „/// 0 I � _ EL'C.._.J fB"�EV/vt 9' Asphalt Overlay 5 r' ON XJO ,? Asphalt Slurry Seal Concrete Crack Seal �y H WAY f',�ER BRDA r 'r Concrete Partial Pavement Repl. ASPHALT OVERLAY STREET LISTING Z TRAILS EDGE 1 � r No. I Street SHADY GROVE 419 1 April Ln.,7500 coDSHIrE 2 Cook Cir.,7000 �1 A�' "S ADY OA S F.➢+ "`� ] ].i '� I �` ! "NORTH TANRANT S 3 Cross Keys Dr.,7200-7300 ``11, ... .,.,.,.,.,. 4 Jester Court,4300 f��I 6 5 KflStlna Ln.,8000 NORTH TARRANT 6 Meadow Rd.,6900 "' J 7 Meadow Rd.,6700-6800-- F4 E 1 N O� �A1 E�CpEM NT 8 North Park K CpNTINENTAL '>z 9 Susan Lee DLn.,5300-5400 w, 5 ... ;-' iif "1... 0.���8 L4AiRF1 10 Tamra Court 4900 .... � 4. BURS EY � „�„� „�� I iz 11 Wlnnell Way,7200-7300 ROL I L G _,.,.EY. GREEN Ef11Y 1` 11'fG R@ WOODHAVEN VINEY RD RTNPIE D 7 12 Jamie Renee Ln.,7400-7500 ((1L i ,,. .,.,.,., NE� y { OLD'M 1 .,� 13 14 Bridle wood Court,7700-7747 pi.. �14 WAOORDS MOD � �7 I1WO N� .. 15 Brixham Dr.,6900 w W1 i 16 Caracas Dr.,5700 f � Iu �oLw"„�� AKF R LrCIA�I ; o MFIELDi r.............. ! 18 Hialeah C r�Northe7317-9005 17 GR ENoaLe`� 4�f f QJ�I s .. c o vJ EL Q � DGE 18 ...H LEA 17 Diamond J �N �. CA KRO AIR////III,. 19 Kensington Court,8500 .,.�-o ,..'.,.,., 1 n�a �.1 7 o g 20 Mockingbird Ln.,7800rl..l ..Jo ° e 1„ ONE �N 3 �� 21 Oliver Dr.,6700 H HTo ,,,.,...�........ � ,,.. 2 " r 22 Spanish Oaks Dr.,7000 STIEP,1�AfWIE s .I KIN ,fIFANCH� Z I ..aHl T..,�fDfp,NI�MYC'K'EY O/E,lylq! z BUCK I x F Sti��✓V 15 12 DANA. BRANDi�U 1 ,J F f I II..... .1 An w 1 .. W L 'f' EwA(." f GU ,. .PEAR[ L AN U { `f O MIHA" E qa ....� r ,,......., .,..... ._, �, � NEW AN ,fffF ... .,.,.,. f LL� OG O 77 1 1 Y YB d Syj„t . 4 0 CL � � ! E ✓,�R'�SIERRA" �,,, 7' GRANDf„ ` C LEG E J GPM..., ...F.`M� D „1, r 20KuoN"f RF saw r 16 Rs ���....,.., .. ! E,. f tafo (� Iy � BR1lC ILLS . ,e f �DA�,...� IE� rrzaD > S 1 EAS LY U R S / RY HILLTO a '�DAl'' LU .............. ". O // COMBS.....,, !, r;9 „�' ��',,, R,"T7�0D .,.,.,.,.� �..r .....,.,,J EPoUFAyTE" ,,/ _< A .............L..' JfiN'gqTTA c 1 O f T,.,.,.,.,. .l,.. �.m„f Y .�y f a„ L Di TA D 10MARILYI1 f O l...l.. ' +%' Q4p p✓/f.,,, I DD JI SHAUN�..�l. o ,.111A � U„ zEE g? � \.! I �K ... O FCjR UL S j�`l ` �R.,. 'R1VI E%{f O DE<)f L.SS S�i'(21 1�57 IH Er �. 11 , RIVIERA� ysf �� !— ��� .�.,.,BRILEK I �r! „,,,.,.,. .gp� N p �! (yEV. I$f�IIRE 9 IIE' e.H,R NOR p 1 �, ,..... t O E4 , ,INL,�I „GLENVI�E H.P MON ON NORTH MLLS w F !. �, d 1 - l NYX ,I P �,�� �� 17 rr �NNr �l J RELIMRH .... v & o"Y, ... 13 . E S EIR(��. i.... b / PreventiveStreet I,BROAfWA - 2020 `r2019 O .. ASPHALT OVERLAY 2019-2020 COMBINED PROGRAM 2 Ht1k1 Su1Y� cnctic� Ln�xl Tfertfh£ Tta( sxii � ' (+1o. o(�i`(Y��r G f 'sf April Ln.,7500 1 2019 45.4 550 1,650 $17,993.00 $36,345.00 $ 54,338.00 Holiday Ln.-Mark Court Cook Cir.,7000 2 2019 45.2 600 4,200 $19,629.00 $24,278.00 $ 43,907.00 Turner Dr.-Cul-de-sac 3 2019 46.0 Cross Keys Dr.,7200-7300 1,400 2,430 $45,801.00 $25,923.00 $ 71,724.00 Starnes Rd.-Crabtree Ln. Jester Court,4300 4 2019 46.8 350 4,880 $11,450.00 $15,735.00 $ 27,185.00 Diamond Loch North-Cul-de-sac Kristina Ln.,8000 5 2019 45.3 810 3,889 $26,499.00 $82,158.00 $ 108,657.00 Kim Ln.-Dead End Meadow Rd.,6900**** 6 2019 13.4 775 4,200 $70,022.00 $27,902.00 $ 97,924.00 Hightower Dr.-Hewitt St. Meadow Rd.,6700-6800**** 7 2019 18.9 1,830 3,900 $152,624.00 $46,017.00 $ 198,641.00 Chapman Rd.-Hewitt St. 8 2019 45.2 North Park Dr.,6700 650 1,170 $29,141.00 $38,443.00 $ 67,584.00 Rufe Snow Dr.-Oak View Ave. Susan Lee Ln.,5300-5400 9 2019 45.1 1,000 802 $42,408.00 $41,660.00 $ 84,068.00 Lola Dr.-Nor'east Dr. Tamra Court,4900 10 2019 50.5 250 1,050 $8,179.00 $18,443.00 $ 26,622.00 Meadow Lakes Dr.-Cul-de-sac Winnell Way,7200-7300 11 2019 45.1 1,400 3,150 $45,801.00 $55,398.00 $ 101,199.00 Holiday Ln.-Dead End 12 2020 45.1 Jamie Renee Ln.,7400-7500 1,100 0 $35,987.00 $95,908.00 $ 131,895.00 Holiday Ln.-Little Ranch Rd. 13 2020 45.0 Jerrell St.,6500-6600 1,300 0 $42,530.00 $18,620.00 $ 61,150.00 Rufe Snow Dr.-Charles St. 14 2020 45.9 Bridlewood Court,7700-7747 1,050 0 $34,351.00 $27,501.00 $ 61,852.00 Bridlewood Dr.-North Cul-de-sac 15 2020 45.2 Brixham Dr.,6900 390 0 $12,759.00 $23,032.00 $ 35,791.00 Driffield Cir.West-Driffield Cir.East 16 2020 45.6 Caracas Dr.,5700 910 0 $29,771.00 $60,390.00 $ 90,161.00 Trinidad Dr.-Sierra Dr. 17 2020 51.6 Diamond Loch West,3809-3817 95 0 $8,748.00 $13,799.00 $ 22,547.00 Bubble West of Glengarry Court 18 2020 45.0 Hialeah Cir.North,7317-9005 620 0 $20,283.00 $27,931.00 $ 48,214.00 Hialeah Cir.West-Concrete 19 2020 46.9 Kensington Court,8500 350 0 $11,450.00 $19,225.00 $ 30,675.00 Ridge Run Dr.-Cul-de-sac 20 2020 45.4 Mockingbird Ln.,7800 650 0 $37,804.00 $41,081.00 $ 78,885.00 Davis Boulevard-Private Property 21 2020 45.4 Oliver Dr.,6700 1,050 0 $47,073.00 $40,859.00 $ 87,932.00 Rufe Snow Dr.-Redondo St. 22 2020 45.4 Spanish Oaks Dr.,7000 970 0 $31,734.00 $23,713.00 $ 55,447,00 Amundson Dr.-Meandering Dr. $ 1,586,398.00 Asphalt Overlay 2019-2020 Preventive Street Maintenance 1 of 1 ASPHALT SLURRY SEAL N TRAILSEDGE } � 1 STREET LISTING m = fRD �N /� 1 f �SHADY GROVE Q / Num. Street "� co[7SxI�2E {{I i 1 Bluebonnet Court,6800 � �s ADY AS lA � �" S 3 Chilton Drive,6609-66330 .o....NORTHRANT Cardinal Lane,8300-850 F� 4 Diamond Loch East,3900-4029 �RNWAY s �.. [ 5 Hickory Hollow Lane,6800-6833 �-�--- �� }ENaD@I 6 Kimberly Court,7600 N G$EN z ...} e 7 Lon C�EM NT Londonderry Drive,7300-7337 GONtINEN"fAL,,,,,, 0 KK L 8 Martin Drive,9100-9200 9 Meadowbrook Drive,7300 32 23 KIM� 5pE p O ~B LH4R 10 Meadowview Terrace,7000 BUR SEY 1 a J ! Z IAGLENDA 11 Meandering Court 7100 TI v AV vwEv RD r.... r . RrHFIED"" WOODHEN 111 12 Newman Drive,8000$200 15 H., GREEN A L Y NO � �7 14 Oakfield Corner Court,7 000 snRs 15 Tam wa 13 Northeast Parkway,8200 �'�� � m �� s ..._.smiT K � arron Court,7700 ...19 W RE JOD ' I....................1 16 Boulder Court,6500 PRRq ob-f Q,' AK R R ¢� „ „ ,� LIN�LN �.I CIA MFIELDI O , 18 J 7 CityPoint Drive,4100 N w < p OA RO ALRIDGE Crabtree Lane,7200-7300 14 w ) �'o 'i""" s1Ns.�...� w„ m EVER A�E 20 Hillside Drive,,4600 470000 3REEN A °o �° 18 9 19 Hick o p5 ..� ,. ., ..� rtYrs� .�......, 33 z o 1 .. ° ° f" AAR'I 22 Jerrie Jo Drive,8300 7600 _ 10 _ NONE �N w �pl I 2 I ` sj 11 23 Kendra Lane 7900 � .R, .uY .�....;.; � ..ari OD ,a,,...�o o .., ....i.,,l„ ,.... .I HI T WE O w I 24 Limerick Lane,8000 0> ., HEM T DgNI L 3 Im. yO 'z w 1 KIN NCH z ODELL 28 25 Quail Ridge Drive,6600 w � _ „� o ......... . -- ... BUCK, w R 26 Richfield Drive,6700 td WNSL28 RuteneStreet,3700 26 ' N7 3 27 9 hette Court,6900 C APMAN O ...... /r ,...,. O .,.. 29 She radon Court 3700 n],,, / sou,. ...... f - �J�MI RgN MAI �,,,� TH ATE O 30 Sheridon Drive,3500 ,ND! w m N 1 Ulster Drive,8100 3 2 Wexford Court,7300 � HATHA / 2 ° ...................... �.. .. m 3 Windcrest Court,7200 � MID OIT+E � CARDINL 3 �� � O 12 ° AV F'R� . I .. .. GRAND'UDSOP S1 " V'Y'fN UO .... �..... T A ,� ,..1.,, d > ,,,,... .,,„ -sfi° ��. KEi� ,"� I ! v� �� �� z BROWNING !! ..... .�. VEnsr.,...,.. 24 L... .. J 1 ] Ry L ZDA KRAL„�4DI.L BUE S 21 �HI LLTOP 101 'ryy �' ° ef,�9tii� 04 .,.,. JAN�TTA �'...p,. .. .,.. 80 -,,.,. P ., .,.,.,. i O � COMBS � I D ! F"RCICA7E ` ,A jai f `f6 ZJ.. IH 8 µ�13826,,IH ..5 'CO ON PLE CSOSY 'I"; 22 �p ....yJ, j LAKE VIE DOW . r I .� .,.,.,.... / e" QpQ�O'MEA LA BE rn 60 16 ..< MA rL 0 SHA�1N� WnVNEL� o { � u ElF g, .._ bFO D E„LS Q , .... EFTA N.,i 91 T('D I H 82Q W,� u ..IRNIE.RA.., g� 20 25 A19, z O� ! 1 {t - BRILE p pYA P 9 TAB IY ,,,! ! !!! O i� TICS N KE NOR �;NO NAM I p4RM ..,.. R . .. �16IE 17 ., m 1 ENV 4 ,� � H.f�MON...............ON , ENT NORTH JILT-S .,w'.. .....,.,. d .. .ro,� �NYX j� ,+ JANNI ,.° .... 3 2 -7 MItH 9 ,, 0� A JER"RELL f! ONYX 27 �III4 I,...� 30 a ��!v.............. Preventive StreetMaintenance ..,.BROA,"AY 1 9 - 2020 ASPHALT SLURRY SEAL 2019-2020 COMBINED PROGRAM ICI rf f nd�tfc n tre, Length Tr atr nt UwIt Pri „ Tc t � trmat i4 Yost A"ng.. W''f��,,,,; ( 5 ;;;; lvF Bluebonnet Court,6800 1 2019 71.7 312 936 $2.19 $ 2,049.84 Douglas Ln.-Cul-de-sac Cardinal Ln.,8300-8500 2 2019 71.7 1,538 4,101 $2.19 $ 8,981.19 Martin Dr.-Westgate Dr. Chilton Dr.,6609-6633 3 2019 71.5 734 2,202 $2.19 $ 4,822.38 Royal Oaks Dr.-Stewart Dr. Diamond Loch East,3900-4029 4 2019 70.2 1,243 3,729 $2.19 $ 8,166.51 Chartwell St.-Diamond Loch Dr. Hickory Hollow Ln.,6800-6833 5 2019 71.0 715 2,145 $2.19 $ 4,697.55 Crosstimbers Ln.-Western Oaks Dr. Kimberly Court,7600 6 2019 71.3 560 1,680 $2.19 $ 3,679.20 Holiday Ln.-Cul-de-sac Londonderry Dr.,7300-7337 7 2019 70.1 1,038 3,114 $2.19 $ 6,819.66 Dead End-Waterford Ln. Martin Dr.,9100-9200 8 2019 71.4 1,105 3,806 $2.19 $ 8,335.14 Valley View Dr.-Precinct Line Rd. Meadowbrook Dr.,7300 9 2019 70.4 1,014 3,042 $2.19 $ 6,661.98 Brookridge Dr.-Royal Ridge Dr. Meadowview Terrace,7000 10 2019 71.5 830 2,490 $2.19 $ 5,453.10 Springdale Ln.-Ridgetop Rd. Meandering Court,7100 11 2019 72.0 254 762 $2.19 $ 1,668.78 Meandering Dr.-Cul-de-sac Newman Dr.,8000-8200 12 2019 71.7 1,632 4,896 $2.19 $ 10,722.24 Davis Blvd.-Roaring Springs Dr. Northeast Parkway,8200 13 2019 70.5 725 2,497 $2.19 $ 5,468.43 Crystal Ln.-Acadia Ln. Oakfield Corner Court,7000 14 2019 70.3 440 1,320 $2.19 $ 2,890.80 Windhaven Rd.-Cul-de-sac Tamarron Court,7700 15 2019 72.7 106 318 $2.19 $ 696.42 Rolling Ridge Dr.-Culdesac Boulder Court,6500 16 2020 70.1 145 435 $2.19 $ 952.65 Boulder Rd.-Cul-de-sac City Point Dr.,4100 17 2020 71.4 1,290 6,020 $2.19 $ 13,183.80 Glenview Dr.-Concrete Section 18 2020 70.4 Crabtree Ln.,7200-7300 1,130 3,390 $2.19 $ 7,424.10 Cross Keys Circle-Starnes Rd. 19 2020 70.3 Hickory Hollow Ln.,6800 1,080 3,240 $2.19 $ 7,095.60 Western Oaks Dr.-Douglas Ln. 20 2020 70.2 Hillside Dr.,4600-4700 1,010 3,030 $2.19 $ 6,635.70 Pleasant Ridge Dr.-Hillside Court 21 2020 70.8 Jean Ann Dr.,7500-7600 1,120 3,360 $2.19 $ 7,358.40 Susan Lee Ln.-Circle Dr. 22 2020 70.4 Jerrie Jo Dr.,8300 530 1,590 $2.19 $ 3,482,10 Strummer Dr.-Jennings Dr. Asphalt Slurry Seal 2019-2020 Preventive Street Maintenance 1 of 2 v, L66gtfr Trdatoot , Unit Fra0,0 (FTC;,.. Ar64jF ..... 23 2020 70.3 Kendra Ln.,7900 1,075 3,225 $2.19 $ 7,062.75 Bursey Rd.-Kim Ln. 24 2020 70.9 Limerick Ln.,8000 885 2,655 $2.19 $ 5,814.45 Galway Ln.-Belfast Ln. 25 2020 71.2 Quail Ridge Dr.,6600 560 1,680 $2.19 $ 3,679.20 Hillside Dr.-Ridgeside Dr. 26 2020 70.3 Richfield Dr.,6700 1,520 4,560 $2.19 $ 9,986.40 Chapman Rd.-Mesa Dr. 27 2020 71.0 Rogene St.,3700 685 2,055 $2.19 $ 4,500.45 Onyx Dr.South-Jerrell St. 28 2020 70.3 Ruthette Court,6900 145 435 $2.19 $ 952.65 Ruthette Dr.-Cul-de-sac 29 2020 70.3 Sheridon Court,3700 340 1,020 $2.19 $ 2,233.80 Tourist Dr.-Cul-de-sac 30 2020 70.8 Sheridon Dr.,3500 800 2,400 $2.19 $ 5,256.00 Webster St.-Northcut Dr. 31 2020 70.8 Ulster Dr.,8100 1,325 3,975 $2.19 $ 8,705.25 Killarney Court-Newman Dr. 32 2020 71.3 Wexford Court,7300 920 2,760 $2.19 $ 6,044.40 Londonderry Dr.-Cul-de-sac 33 2020 71.2 Windcrest Court,7200 150 450 $2.19 $ 985.50 Windcrest Ln.-Cul-de-sac $ 182,466.42 Asphalt Slurry Seal 2019-2020 Preventive Street Maintenance 2 of 2 ASPHALT CRACK SEAL STREET LISTING 1 24 No. Street 20 4 1 Arlie Lane 7900 �� 48 2 Bursey Road South 7500 7600 o tham 6 Feast Court tl73000 7200 e 18A-O TH TARRANT l O N R / ...,. ,, 4 Deaver Drive 7500 7700 - �'� 5 Dublin Lane 5500 40 2 Z 1 O .. RNWAY 7 Gayle Drive 6200 NORTH TARRANT g �J ' TN- ! I WC z J n 1 E ADti 9 IMaing Street 8 08600 ..,...'{. {N 10 KK L Mein Street 8700 00 E5 p OOO f E EM NT N TA� 1 I E m �� �r,� A7RF A�R 11 Martin Drive 8900-9900 12 Massey Court 6500 Cpr1TINEN `� Sip J o. r 13 Northfield Drive 7500 7600 r .. ........... ✓U �,.,., B l-,HJR 1 115 6 SSag hadYrO ksDnve508101-8221 16 BURSEY Y 0 � 2 """'� / 13 w111.,G ENCSh­n � lf 17 Sherri Lane 6500 North 7700 -� �7� " 37 LONPo'N E R 29 �.� 18 �MC7S WOO 20 Seep a Ridge Drrive 508517-8528 ..a.,... EEN A�IJ 19 Starnes Road-rive -7100 EN L 28- G f DS� �I }h .._ 25 SAYERS J SMIT KIF�XC 21 Steeple Ridge Drive 42 O�N,.... - AKP R � 12�EWr"�OD„ . .....� 223 Tourist 2 Susan Lee Lane 5800 5900 �,.�R ,, M HIAEA'FI. 24 TwistedDOaks Way 6000 8605 ,,,,.,. ����,... ..... �,�...f 14 .,.,., L�1CI Nl /,.C,� 1f R�A R FIED� t{` RIDGE f .... 25 Waterford Lane 7800 A '--- I - 1 25 Wilhite Lane 4900 GR y1DAL��� -� t O�fff ""., � ,L EVER�pLAq 27 Worthshire Drive 8400 - 19 � � .0 1" y La e 28 AmreyLa 77007732 3 �� w -oc �.. NE co�� ... IL�'4;�p z 29 Aubrey Lane 7724 7836 �� O (9 ._A ..,.,.,.,.,� } ^° Y flJ ¢ 2 w 32 College Circle South 7324 7400 HIGH TOW Rl O o {M,""' o , O 30 Chilton Drive 6440 6605 "II O 1 31 Collard Court 8500 r 33 Commercial Drive 5100 r� u HEWI z �m �� f ! rn �,z r z � STEP1i I� 34 Conn Drive 7900 z f ru IaN NCH U DID L 31 35 Diamond Loch West 4029-4033 w �� �„ .f ¢ Of � d �'"7 I 36 Dick Lewis Drive-6700-6900 f 1 Q o J -1.J,., 8 Ht,�r{H{„QtP' 37 Driftwood Court-7700 �,. �� �� �.0 BUCK�,. ro..� r, 17� 30 .JVJI'NSC 38 Dublin Court 5500 a 39 GalwayLane-5600 I % , tf£gan ..... 11 40 Grand View Drive-out 6300 8400N, """'� I,Y>a,MtR7JE � MAI�,w IN'��„ 42 Was Lane 6800 JEWCAs LE 43 ... 'PANq eRRD poi l 51 9 ., 10 �. �^ T.!.... 43 Oldham Place-71007200 �.wi -- i .. U of"^ CARDIN � 44 Onyx Drive North 6600 ., rJ2 "gym` J w .,.,... 45 Reynolds Road 4800 � � ���""";/// �� ,I f IP """ 47 �L46 �YGCITIEa. '1 �CAR(D I Na Ross Road 5900 assha krOa �3 41 a3oo aaoo Sable Lane Dv 32 4 �ucaS,0 GRANDf, 50 Thaxton Parkway 5100 , / Sy 51 Westgate Drive 6400 S 0'^ 46 / z 6 52 W Inchester Road 7100 7200 GE 1 �9� � R �F M -St L� �� , - O .., / 11L'7i 'D d` L J1 uti" IiON G z " .............. �..... .,�� / f� � ,.,r. - t.....r t.. f f f FP T-V�'"I � ff if T I I��f7 C'r �1 /b 22 �'R�SH,,.,.' ,�` w �J �� Dto1 � . 13 " wNINGF I %f �i .... 9cs f o tip ti (� w ... ... R 38 R........ O L NDA , U O 49 COMBS.,,J g„ � H, RWi�?OD ...� O- ..... r.. �,, } LOOP 0 ¢ 50 r'IL .1AN'TTA 01' p (IH 82L80 lF14� � ROWQ 7111,dl.. I 1.f ..rl.. �._33., w�/l f, 5 �� .,.,., .. w fQ. U 'z 1 �. O� R` ....r...' s Aun�P wo .,.,.,.,. I.,.45:,:,: W 1. f` BE 5.,.� o - � RNIERA .„.. .1......�� <7 O�Uj21Td IH820 WB �� m„ ^" DE mS ,T SKY O `F LA R1'VIEFITP, i Ul y I Uf 7 TORt o I cs' ��� Z !z 1 O ,,`' >< 1lra zf ROYA O d%h' TAB .R TURf ER i/r`^ 'LJ, 1 .,.>J r✓i _, Y Y I,yLV PPS IRE IKE 1 " , JN=NAME € 34 I 1 35 w ' o j �¢ ENVIEW rS /r .'` GLENVIE ',✓ ', w �.� �.,.,.1 j .._J O if z OR ff o Z) 1... NORTH NYX o.. c 44 � E S E 23 I ...,.�.1M.f f . OAf / � u 1 Preventive StreetMaintenance 2019 - 2020 BRW sYR'.. ASPHALT CRACK SEAL 2019-2020 COMBINED PROGRAM �fS`diti(f�5"' � L.an th �`r�atrrr+e Urf>�f;Pri Arlie Lane-7900 1 2019 82.9 985 2,955 $0.78 $ 2,304.90 Bursey Rd.-Kim Ln. 2 2019 81.1 Bursey Road South-7500-7600 1,250 3,750 $0.78 $ 2,925.00 Bursey Rd.-Bursey Rd. Chatham Road-7100-7200 3 2019 80.2 1,046 3,138 $0.78 $ 2,447.64 Yarmouth Ave.-Buckingham Trail Deaver Drive-7500-7700 4 2019 82.8 1,815 5,445 $0.78 $ 4,247.10 Price Dr.-Susan Lee Ln. Dublin Lane-5500 5 2019 81.8 490 1,470 $0.78 $ 1,146.60 Emerald Hills Way-Shannon Ln. Forrest Court-7300 6 2019 84.8 195 585 $0.78 $ 456.30 StarnesRd.-Cul-de-sac 7 2019 81.8 Gayle Drive-6200 830 2,490 $0.78 $ 1,942.20 Pearl St.-Cul-de-sac 8 2019 81.5 Irongate Drive-8700 690 2,070 $0.78 $ 1,614.60 Simmons Rd.-Cul-de-sace Main Street-8500-8600 9 2019 80.8 735 2,695 $0.78 $ 2,102.10 Massey Court-Riddle Dr. Main Street-8700 10 2019 83.0 665 2,438 $0.78 $ 1,901.90 Riddle Dr.-Chilton Dr. Martin Drive-8900-9100 11 2019 80.4 650 2,022 $0.78 $ 1,577.33 Crane Rd.-Valley View Dr. 12 2019 84.2 Massey Court-6500 400 1,200 $0.78 $ 936.00 MainSt.-Cul-de-sac Northfield Drive-8400 13 2019 81.7 970 2,587 $0.78 $ 2,017.60 Davis Blvd.-Park Orchard Court-7500 14 2019 81.1 425 1,275 $0.78 $ 994.50 Peachtree Trail-Cul-de-sac 15 2019 81.1 Sagebrush Court North-7700 370 1,110 $0.78 $ 865.80 Rolling Ridge Dr.-Cul-de-sac 16 2019 80.5 Shady Oaks Drive-8101-8221 1,005 3,015 $0.78 $ 2,351.70 Berkshire Dr.-Concrete Sherri Lane-6500 17 2019 80.7 895 2,685 $0.78 $ 2,094.30 MainSt.-Donna Dr. Southmoor Court-8500 18 2019 81.0 165 495 $0.78 $ 386.10 Steeple Ridge Dr.-Cul-de-sac Starnes Road-7000-7100 19 2019 80.1 1,060 4,358 $0.78 $ 3,399.07 Windhaven Rd.-Shady Hollow Ln. 20 2019 80.4 Steeple Ridge Drive- 8517-8528 60 180 $0.78 $ 140.40 2Cul-de-sacs 21 2019 80.6 Steeple Ridge Drive-8500 1,225 5,036 $0.78 $ 3,928.17 ShadyGrove Rd.-Ridge Run Dr. Susan Lee Lane-5800-5900 22 2019 82.7 870 3,190 $0.78 $ 2,488.20 Terry Dr.-North Richland Blvd. Tourist Drive-3501-6005 23 2019 80.1 595 1,785 $0.78 $ 1,392.30 Willowcrest Dr.-Orient Dr. Asphalt Crack Seal 2019-2020 Preventive Street Maintenance 1 of 2 (�itgth 11etflYtt 4k1f�t'R1iCe'�%Tcctt � tiftlx , N, F t tl (Ffdi >111 v�itf x �' 's�� Cat 24 2019 80.3 Twisted Oaks Way-8600-8605 130 390 $0.78 $ 304.20 Ridge Run Dr.-Concrete Waterford Lane-7800 25 2019 82.0 200 600 $0.78 $ 468.00 Londonderry Dr.-Dead End Wilhite Lane-4900 26 2019 81.7 565 1,695 $0.78 $ 1,322.10 Karen Dr.-Corona Dr. Worthshire Drive-8400 27 2019 83.1 540 1,620 $0.78 $ 1,263.60 BeverlyDr.-Shady Oaks Dr. 28 2020 80.3 Amy Lane-7700-7732 770 2,310 $0.78 $ 1,801.80 John Autry Rd.-Friar Dr. 29 2020 82.9 Aubrey Lane-7724-7836 1,040 3,120 $0.78 $ 2,433.60 Woodhaven Rd.-Keno Ln. 30 2020 83.8 Chilton Drive-6440-6605 845 2,535 $0.78 $ 1,977.30 Royal Oaks Dr.-Chilton Court 31 2020 82.7 Collard Court-6500 560 1,680 $0.78 $ 1,310.40 Main St.-Cul-de-sac 32 2020 82.0 College Circle South-7324-7400 1,090 3,997 $0.78 $ 3,117.40 Susan Lee Ln.-Dead End 33 2020 81.2 Commercial Drive-5100 920 2,760 $0.78 $ 2,152.80 Maplewood Ave.-Davis Blvd. 34 2020 82.6 Conn Drive-7900 740 2,220 $0.78 $ 1,731.60 Ashmore Dr.-Dead End 35 2020 85.1 Diamond Loch West-4029-4033 70 544 $0.78 $ 424.67 Diamond Loch West-Bubble 36 2020 80.9 Dick Lewis Drive-6700-6900 995 4,091 $0.78 $ 3,190.63 Kilmer Driive-Wood View 37 2020 83.9 Driftwood Court-7700 245 735 $0.78 $ 573.30 Rolling Ridge Dr.-Cul-de-sac 38 2020 83.1 Dublin Court-5500 200 600 $0.78 $ 468.00 Emerald Hills Way-Cul-de-sac 39 2020 83.6 Galway Lane-5600 595 1,785 $0.78 $ 1,392.30 Emerald Hills Way-Limerick Ln. 40 2020 81.6 Grand View Drive-8400 725 2,175 $0.78 $ 1,696.50 Beverly Dr.-Shady Oaks Dr. 41 2020 81.7 Mark Court-6300 740 2,220 $0.78 $ 1,731.60 April Ln.-Cul-de-sac 42 2020 82.0 Moss Lane-6800 830 2,490 $0.78 $ 1,942.20 Douglas Ln.-Meadowview Terrace 43 2020 81.9 Oldham Place-7100-7200 1,320 3,960 $0.78 $ 3,088.80 Yarmouth Ave.-Buckingham Trail 44 2020 82.8 Onyx Drive North-6600 740 2,220 $0.78 $ 1,731.60 Rufe Snow Dr.-Charles St. 45 2020 82.9 Reynolds Road-4800 590 1,770 $0.78 $ 1,380.60 Shauna Dr.-Marilyn Ln. 46 2020 82.5 Ross Road-5900 530 1,590 $0.78 $ 1,240.20 North Richland Blvd-College Circle 47 2020 82.2 Sable Lane-7700 1,370 4,110 $0.78 $ 3,205.80 Sable Dr.-Cul-de-sac 48 2020 81.9 Shady Oaks Drive-8300-8400 940 2,820 $0.78 $ 2,199.60 North Tarrant Parkway-Berksire Dr. 49 2020 82.1 Sybill Drive-7600 595 1,785 $0.78 $ 1,392.30 Susan Lee Ln.-Roberta Dr. 50 2020 83.0 Thaxton Parkway-5100 1,185 4,872 $0.78 $ 3,799.90 Dick Lewis Dr.-NE Loop 820 51 2020 83.1 Westgate Drive-6400 985 2,955 $0.78 $ 2,304.90 Cardinal Ln.-Southgate Dr. 52 2020 82.8 Winchester Road-7100-7200 1,200 3,600 $0.78 $ 2,808.00 Yarmouth Ave.-Buckingham Trail $ 96,113.51 Asphalt Crack Seal 2019-2020 Preventive Street Maintenance 2 of 2 ASPHALT MICROSURFACE N TRAILSEDGE STREET LISTING m } p 1RID���N SHADY GROVE Z Num. Street CDDSH1E C-CYD��� �I Eden Road-7000-7100 9leDY f Iy 'J J If - z N RTH TARRANT 3 Windhaven Road_7400 I col TH/ Wi ` ��Jw 7000-7200 io ° oRNWAY I NA1 , C5 'e..l C�EMNT coNTINENTA��-IK O r .. 1 F 1 .."z� 7 ROB If�q p � YWOODHAVEN VINEYRD ., ORTHFI E�CD'..,, Y r' J........�..f BURSEY G TIPPER NBA I GREENS'�K"-....� �._ ....WOODS �.,.,.� „ m" SAYERS I {I „. �...... SMIT p�sz I .;. o w¢ �� a.. ...I RE ...�oD �� 1 ¢ L cl �" y�1060 I 1 Ad �J t r� IN CSYS - �..I„A 'I'. �1N,I 0� ROT RIDGE � 111 W S N O ,...J �Z1 ..... A GR ERIDRLE O 1 m E��„ I J EVER LAIDE 3 f 9 p 1¢ L / '� � to � � z lo� F ) w ce L. f ° STAR 1 r°' (D RI RCN`OD T WER STJEPHA(�IE`, HEWI T .: or DELL p .. �J KIN �.'IXNCHJ O O BUCK �MIOKEY / ,f �[�5,d r„.� � w 111 O ORI N m �, i = U i ............. .. .I��f If n'� OI� LL >> ff A. 0,., (( p f ,� ', �f WINSLb�IL ...... N r �AS I �� So 111 ., ...... O�df ,,,.XL w 10 OINA� � DANA s,g 2 BRANDI�� 7H TE ftNf'�R�N� MAI w_,.. /i a, � �A / STEVUA�' f , .� r...,. ......r� ��.....� Gu CAR IN�L ...�0 I AN['J ...w NEW AN PEARL Z o} ........O O+TIE ....,.,I �17 MID 5lJ I.. f - J z goG� COLLEcE I ;HO61N GRAND J R� M �� � 01 tmt , f ME ���S ry A NG� '._,., ' .... BU 1�RES ��,.�'� f� �... IN FEAST NN,IpM EIL� �� �`��F ,,.. BROWN U IIr (,L "If I,°° �J{IfHI LLTO p II(( f 1 `IIII NDA O COMBS �, I ...„.,� - .7E LO/`O/P 820 D Z �' ... HF 1N ,I IA w TTA C pTA�JD R OD /I 2 IH 8278'$F IN#.C! ��,. ..�... J' ,� 0���� illf Z .7AJN f..1.7 r^m�� If~ C�,RFgO ,r,,, �R�,E JO .,... w 11 1 f.��. irhi Al,.'°Y"pLEV�lC70 1 /I w MEADOW LAY O� ON � �' f rrf,,,�i ��R�,,,w ,5 �:,✓p Py,., r0c5'" `my ,..IMAF21'LY f .....,.,.... J .,., ... w f pf BEQ r3R4J U� I�- ........ RIVIE ¢ .�Ell { '1 ...VA,f f q `((.¢ V s`hi 1,1TCj IH820 W� :�` �D ELLS Tgg ...e,... O O / „I.... O ; , f�� T .J RIVIERAO f f R Sol .. B R „BRIE O'L RCS�G N E'TA,�.... JRR 1" NAMf U .. �lq '. JJJ MANOR 0 LENVIEW ..<.1,........ ��„i'°� �� 9��GIENVI�EW �r m f J -NORTH I�II.LS if Y- OI NYX / i(lj-�.,L O PNNI 6� lMRH J� '°y�11, p,�� E 5 � � E ....PNix I...I. � ra. Preventive Street Maintenanc BROA WAY /� R,., 2019 - 2020 ASPHALT MICROSURFACE 2019-2020 COMBINED PROGRAM hditifhngtft Uti Write,,, Ncs Wf�rf Rahn. .... ....: ........ ...{��1 � ,........ t ...... ....... , 1 2019 70.9 Eden Road-7000-7100 900 2,100 $3.30 $ 6,930.00 Amundson Road-Jason Court 2 2019 70.0 Windhaven Road-7400 50 150 $3.30 $ 495.00 Windhaven Road-Windhaven Road 3 2019 70.1 Windhaven Road-7000-7200 1,020 3,060 $3.30 $ 10,098.00 Green Ridge Trail-Windhaven Court $ 17,523.00 Asphalt Microsurface 2019-2020 Preventive Street Maintenance 1 of 1 CONCRETE CRACK SEAL STREET LISTING TRAILS EDGE Num- Street 44 RI f / DG y �N 1 Baywood Court-7600 2 Browning Drive-6100 6 SHADY GROVE f zf 3 Browning Drive-6100-6300 S ADY 4 Bursa Road-6700-6800 I I O 1 Q 5 Cedar Way-9000 OAS ---48 RTH TARRAN .. ....................... ........ y 6 Coldshire Court-7900 7 Crane Road-6500-6600 1 28 I, 1 8 Dick Fisher Drive North-7200 �� /THORNWAY 9 Fallen Oak Drive-7300 NORTH..... T I 20 �/ENADQz k 10 Foxwood Drrve-8600 23 13 Harmonsoorive-3900 J ,c"rrrr .11 �'1 Goenmont Drive-8 47 14 Lake Way 900 �t (N� 1J AA T BER I E1..1 jEM NT CO.,Road- INENTAL�,,.� Iz� Y9-j 1 Way Mews-59000 ,.,, w..KIM� .„J � ... .L..,. 46` I , A 15 Lost Maple Drive-8200 �f 21 I J �'�-"'� .,,. 2.7 16 Nottinghlll Court-6500 BURSEY z 1 (// 17 Odell Street-7900-8100 ROLIJI T -- !N� W 1 18 Pod males Ridge-5900-6000 1 G R16 i I 5 1 I RTHFIE _.,,,t g 4 Me Court_$00-8100 M✓�S ? LONpON 41 GR 1 D 34 •_- 9 Red leaf Dove 7700 OII (ILL EEN EY N CD M 22 Starves Road-7770 - [7"E IRY..,.,� -- � Rio Vi rver Run 79 2 z3 Thorn �� J � woops�( a 1 1 Silver 'f Jfff KI F'R EN L�egLa'F SAYERS SMIT way Drive-8800-8900 "' """" RE O D `n 25 Wy24 Pa kDrivDrive ..800 ] � J .J I AKP R L1CI �1MFIELD� 27 Wyomingy .,.,-,.,. Winter Park Drive-5963-6000 _ - J � IC .� 42 ., RO AL RI DGE 600 _ 4a. �S' I p„ 22 .,.. ,qR ES l � CAI, Trail 4800-5000 _ tAU�,ou�.. 4 �Pf f.. �......,. Bay od Drive 8400 GR ENDALE�./=?i z.J............. „�O 4J 1Z.1 .,m�i i, f �,.,. .,.,.,.,.,1 .,..,8 !,,. O 30 Bud.J re Drive 9000-9100 _ 1� � � � � �' � 28 B wo 29 Belsh 1....-,.� .,.,.�.... .,., �. fr� �p 32 Flying�eoseo Dnve 8800 _ r O v y 0�� !� 31 Chimney Creek Drive-7100 �' 0 34 Fountain Drive-Blvd -7800-8000 IGHT W ER RW OD ¢ F I J U ONE N 33 Fountain Ridanecgl Road-7100 F L ,{f 9 .,.,f I I', �5 �....., I IO I,F O O 32 35 ....rf _...o.. ��„ LJ ADEYY, .,�� .¢ 36 1� qq Hig omr 37 Madison Road 7500 ff 7 m 38 Meadows Way Drive 6 0 �. 0,., �'z5 1" 1 a' U i O �013�I�,L 36 King on Drive-86 �...�, � 17 ¢ 00-5824 X _ v`� .... ® g N U� .� 6800-7000 S LL � 7 ~ 45 r y 39 Nanc Lane-5100-5101 m r a rn D' 600 6100 o 5 J � J 40 Raring Springs Drive � f� A1JP 31 a 43 Starnes Road-710800-7900 I,.......1 � � T�DANANE MAIt�,.�u7_,f`.,. .- .. W 41 rR 44 St re slRoad a730 7300 yuf,,,g, SEAN f"� W J I 1"' 7 Z F3fTANDI U 1 1Ai. ,.�.... LAMA STEWAt�U v f wall Court-8800 _ O �d'GU CARIIN{�L AN � 45 Swenson Ranch Road-7100 - ((( ��� ,�` I„� 1 46 Thornhill Drive 8200 8 r 1 47 Thornndge Dnve 6300 9100 MID Cyril S NEW AN 40 J 1 30 48 Valley Oaks Drive-8300 49 WestvAnd Lane-8200-8300 33 l / 18 s l.,...,.-' ..,.1 u" J �7L .Ncas �14 ., , d 24 / y1J�` T I�JI /c'fY -� M i;F{' -. I '�,o D� / f 5 l 1 mr oomr /fe 4� ........ . .... y1O,./ MA RY 1 M'B f BR -p, QO '�'iL BROWNING ,.oswww`_Y'r` ,� ¢ 33 us 'C`5ft.,o ILLS �.�P9T(r' ND .� .. ,,,,.,. �� ES E .„. S .. w � 3„ f� f I �. 26 1L NDA� 1 0 J ILLTO , O COMBS J�G� T ,f 1, Po, TE 1 �� { OD R r .. ..,.,. O I A IEW CO ON d r MEADOW LAK � 'R" ii RG�y g Q� �� 39 r...q WOO, / 1 �''� MARIL � � r n O� 1 j��4�,fl� �'�' °9, tt" U1,SHAL�N11 N'N'EL1L. 12t IL$7CIH8 B G� TRIVIERA 'tt1i'� 1 �``IIII ���'"' „0E<)IWi L $S BRILEK .,,-, .gO� N TORt O rnr Z OYPL a . ..J. 1 .,.1-,.,.� v EV NSf�IIRE .. 4vtIKE R NO ,l JNO NAME MA f..... t., �., f .............R JI/ - , O I � I „4.,,,16 Y�,I�L JNVIE / �.,GLENVIEW s , 12 . HAk-MON O� NORTH MLLS O NYX f � z J / MRH G RELU ... /k 1' .............. WX r.... - r I .. Preventive Street Maintenance IfW / � R O ,.�BROA A `r`� , 2019 - 2020 CONCRETE CRACK SEAL 2019-2020 COMBINED PROGRAM 6, 4ftic�i �r �t I� Yr xh„ Tf'e Cx f nt ATE Ur�`it I�ne� 7Ut�tl stiir t ' Nc Plan Y� ..............i Baywood Ct.-7800 1 2019 81.9 440 1,320 $0.085 $ 1,009.80 Baywood Dr.-Cul-de-sac Browning Dr.-6100 2 2019 80.9 1,080 4,560 $0.085 $ 3,488.40 Iron Horse Dr.-S.ern Hills Dr. Browning Dr.-6100-6300 3 2019 80.7 1,050 4,433 $0.085 $ 3,391.25 S.ern Hills Dr.-Wulliger Way Bursey Road-6700-6800 4 2019 81.1 765 3,995 $0.085 $ 3,056.18 Rufe Snow Dr.-Bradley Dr.(Keller) 5 2019 82.2 Cedar Way-9000 190 570 $0.085 $ 436.05 Crane Road-Cedar Grove Dr. Coldshire Ct.-7900 6 2019 81.1 650 1,950 $0.085 $ 1,491.75 Brandonwood Dr.-Cul-de-sac 7 2019 80.5 Crane Road-6500-6600 1,110 4,563 $0.085 $ 3,490.70 Martin Dr.-Cedar Way Dick Fisher Dr.North-7200 8 2019 80.6 825 2,475 $0.085 $ 1,893.38 Dick Fisher Dr.West-Iron Horse Blvd. 9 2019 81.8 Fallen Oak Dr.-7300 555 1,665 $0.085 $ 1,273.73 Hialeah Circle S.-Hialeah Circle S. Foxwood Dr.-8600 10 2019 81.7 410 1,230 $0.085 $ 940.95 Spence Dr.-Valley Oaks Dr. 11 2019 81.7 Glenmont Dr.-8600 540 1,620 $0.085 $ 1,239.30 Spence Dr.-Valley Oaks Dr. Glenwyck Dr.-3900 12 2019 81.6 745 2,235 $0.085 $ 1,709.78 Harmonson Road-Glenwyck Dr.E. 13 2019 80.6 Harmonson Road-6800 760 2,280 $0.085 $ 1,744.20 Flory Street-Scruggs Dr. Lake Way Mews-5900 14 2019 80.6 365 1,095 $0.085 $ 837.68 Hudson Street-Olmstead Terrace 15 2019 80.6 Lost Maple Dr.-8200 700 2,100 $0.085 $ 1,606.50 Forest Glenn Dr.-Red Rose Trail 16 2019 81.3 Nottinghill Ct.-6500 220 660 $0.085 $ 504.90 Westminster Way-Cul-de-sac 17 2019 81.7 Odell Street-7900-8100 1,400 4,200 $0.085 $ 3,213.00 Smithfield Road-Davis Blvd. Pedernales Ridge-5900-6000 18 2019 81.3 1,420 4,260 $0.085 $ 3,258.90 Red River Run-Mimosa Dr. Red River Run-7900-8100 19 2019 80.4 1,160 3,480 $0.085 $ 2,662.20 Dripping Springs Ct.-Creekside Dr. Rio Vista Ct.-8200 20 2019 81.6 545 1,635 $0.085 $ 1,250.78 NorthTarrant Parkway-Cul-de-sac Silverleaf Dr.-7700 21 2019 81.3 670 2,010 $0.085 $ 1,537.65 Smithfield Road-Aspalt Section 22 2019 81.1 Starnes Road-7700 745 3,311 $0.085 $ 2,532.92 RedOak Street-Oak Ridge Dr. Thornway Dr.-8800-8900 23 2019 80.8 780 2,340 $0.085 $ 1,790.10 Thornbrook Ct.-Cul-de-sac 24 2019 80.4 Westbury Dr.-6800 165 495 $0.085 $ 378.68 Iron Horse Blvd.-Westbury Dr. Winter Park Dr.-5963-6000 25 2019 81.2 770 2,310 $0.085 $ 1,767.15 Beetle Nut Lane-Olmstead Terrace Concrete Crack Seal 2019-2020 Preventive Street Maintenance 1of2 C6t4drtic� L6h,#th Tf'e Cx f nt Are Uth"I.I ne. 7dt�tl stiint IUc Plan Y� �r �t .,....Ft�xin,�j,,.... ......... .........i 1, . 26 2019 84.9 Wynwood Dr.-5600 60 180 $0.085 $ 137.70 Circle Dr.-Dead End 27 2019 80.5 Wyoming Trail-4800-5000 1,790 5,370 $0.085 $ 4,108.05 Blvd.26-Cul-de-sac 28 2020 80.3 Baywood Dr.-8400 625 1,875 $0.085 $ 1,434.38 Heatherbrook Ct.-Chaddington Ct. 29 2020 80.4 Belshire Dr.-9000-9100 1,500 4,500 $0.085 $ 3,442.50 Precinct Line Road-Cul-de-sac 30 2020 81.2 Bud Jensen Dr.-8800 745 2,235 $0.085 $ 1,709.78 Hawk Avenue-Private Property 31 2020 81.3 Chimney Creek Dr.-7100 470 1,410 $0.085 $ 1,078.65 Matador Ranch Road-S.Fork Dr. 32 2020 80.3 Flying"H"Ranch Road-7100 575 1,725 $0.085 $ 1,319.63 Matador Ranch Road-S.Fork Dr. 33 2020 80.6 Fountain Ridge Blvd.-7800-8000 815 2,445 $0.085 $ 1,870.43 Davis Blvd.-Cripple Creek Trail 34 2020 81.0 Glendara Dr.-9000 1,112 3,336 $0.085 $ 2,552.04 Bentley Dr.-S.thorn Dr. 35 2020 80.7 Hightower Dr.-7500 1,000 5,000 $0.085 $ 3,825.00 Meadow Road-Asphalt Section 36 2020 80.8 King Ranch Road-6800-7000 880 2,640 $0.085 $ 2,019.60 Loving Trail-Graham Ranch Road 37 2020 80.5 Madison Dr.-8600 960 2,880 $0.085 $ 2,203.20 Herman Jared Dr.-Cul-de-sac 38 2020 80.7 Meadows Way-5600-5824 1,225 3,675 $0.085 $ 2,811.38 Jamaica Way-Cul-de-sac 39 2020 81.2 Nancy Lane-5100-5101 150 450 $0.085 $ 344.25 Maplewood Avenue-Asphalt Section 40 2020 80.7 Roaring Springs Dr.-600-6100 835 2,505 $0.085 $ 1,916.33 Bridge Street-Newman Dr. 41 2020 81.3 Smithfield Road-7800-7900 1,430 7,468 $0.085 $ 5,713.02 Green Valley Dr.-Bursey Road 42 2020 80.9 Starnes Road-7100-7300 725 3,061 $0.085 $ 2,341.67 Shady Hollow Lane-Orange Valley Dr. 43 2020 80.5 Starnes Road-7300 770 3,251 $0.085 $ 2,487.02 Orange Valley Dr.-Holiday Lane 44 2020 81.2 Stonewall Ct.-8800 150 450 $0.085 $ 344.25 Saddle Ridge Trail-Cul-de-sac 45 2020 80.6 Swenson Ranch Road-7100 570 1,710 $0.085 $ 1,308.15 Matador Ranch Road-S.Fork Dr. 46 2020 80.8 Thornhill Dr.-8200 715 2,145 $0.085 $ 1,640.93 Thornbush Dr.-Stratford Dr. 47 2020 80.7 Thornridge Dr.-8300-9100 1,335 4,005 $0.085 $ 3,063.83 Fenwick Dr.-Thornway Dr. 48 2020 80.9 Valley Oaks Dr.-8300 1,495 4,485 $0.085 $ 3,431.03 Spence Dr.-North Tarrant Parkway 49 2020 81.3 Westwind Lane-8200-8300 1,135 3,405 $0.085 $ 2,604.83 Forest Glenn Dr.-Shadywood Lane $ 100,213.47 Concrete Crack Seal 2019-2020 Preventive Street Maintenance 2of2 PARTIAL PAVEMENT REPLACEMENT (CONCRETE) STREET LIST TRAILS EDGE L.. 7 N f SHADY GROVE J No. Street asalE� � III 1 Alamo Court 8000 A LE 2 Brandi Place-7800 " NORTH#RANT 3 Bud Jensen Drive-8800 4 Combs Road 6600 5 Dick Fisher Drive South-7200 1 WAY �T�0�� d D 6 Flying"H"Ranch Road-7100 J NN 1 w �a,. � 7 Hedge Row Court-8800 pgba� 8 Hightower Drive-7000-7152 G �NE��EM NT g TINENTAL.", fif°yy��('Jf ,JpI 'l `,�Y , I ,�GP CIIII�jN J 9 Mahan na Wa Drive 4900 7564 BURSEY KIMf r rJ GLi� AA� 10 Laurel Lane-5100 111 � r ry y 23 1.�., ,,, 1 �� wooDNAVEN �'` 13 Texas Drive-5300 OL MILD ✓q EEN EYN RTHFIE "" � 4.�.. GR D ,... 12 Ridge Peak Drive-7000 J� 1 VINEY RD i NE1 9 14 Winder Court-5000 MS of I SAYERS IJ I I - ,.�......WOODS 15 Amhurst Court-8600 SMIT GR NLE F J 16 Dick Fisher Drive-6200 Woo d 1 2E w 17 Dick Fisher Drive West-6200 1N q�[j � � j1 24 ( L CIF NT ff "V2�IMFIELDJ wf J llllll ROry'AL RIDGE f 18 Emerald Circle-8300 T OJ sT 7NES a J CAIHI EA�� I a.I 19 Holiday Lane-5600-5700 � f 1 210 Ross Road600000 m �,fJ ,w j,,,.�� E�Ew�Mx�E OR ENI�ALE w qa h m EL Jessica 1 IR 22 Royal Oaks Drive-8800 a HIGH1 2 RW .. ' a�...,.�„- `• .. �' ..I �..� 0 23 Rufe Snow Drive-8000 OD 1 UN s 24 Starnes Road- 7300-7600 $ g �1 o fr �11 f wJ t0 � � 3 y�,+n L[� —Ir,J ,.._., ��.........f Rl}I�I�f I K f fC R A`N,l Of I DANA U 1 1 ,�� 1 1�_ w �RJA� O r�5TE1YJARCS'�aq 1 � � m 1 f f w 2 GU CAR(IIdL i AN�V ._ �f gym.. MY�[7 ITIE '�� L INEWMAN PEARL Z j�CARDINi. a: vfE l GE 5 vi I GP;Mg�\O a ....J ¢✓OOLL£,GE'" 2A O Y'EJ" , ........... ,,, ,e`^ S1�RFTA'f t��!J Jf 1 �, .TR�IN�D� 7�/\7 � o 19 J �fQ c f, a�[� ry� q BROWNING f o t� If i._i°tom.f .� �$ O BU S OARY � mEa OJ ' 1 r ILLTO WIS 1 f/ .:. "� .1I 1 13 { �' COMBS 'A r _,.y d f.„f [n,..O .1 IHS DIhdB, �1. ._.,,..�� I � .� JAB 1 ,P JI�TE � 0 �� PeY+' JA1 1W 1 TA Loo szo � � . 14 orYt .. �,." .... ... '� I f f .. �. .".. LAK, ,,.C�RP� ..f.., I �� �. �, ._. ,< ,�. ,�°'Ja io�/Jf/ N ARfLY... i ..,, -.,.., ++ r 1 PQ y,a^ Q _ PHA ON NtlINNEL t0 � ,,... ....e RIVIEQ1...... .., ? 1.727BEFtRUS.. �J� �� l�J� RIVIERA 1 _tl� r I TORT ��' ,r` Q YAK ( S '..fJ1 0 f V NORE MAN�ORM TUR<ER / T .. ROF�N R II NO"" .... .f.�� EKE,., ..f � �,. t� �� Gl,,,,,. 1 f L d� �CCNVIEW .., ,�.,.,.�_ ,1 ,�,,,f� ..�✓' ��GLENV��EW m � �I� f I--- NORTH.,HJLLS ow �NYX ` 0,,. �5/' /w E �]FA� Preventive Str ire C a jI„BROAv'�, R,;, 2019 PARTIAL PAVEMENT REPLACEMENT(CONCRETE) 2019-2020 COMBINED PROGRAM Krd Sndi P I rig#1� Tr!! 4 s t d CS 1ctalfimesf' 1 2019 50.8 Alamo Court-8000 140 645 $9.83 $ 6,340.35 Texas Dr.-Cul-de-sac 2 2019 47.3 Brandi Place-7800 320 1,552 $9.83 $ 15,256.16 Smithfield Rd.-Asphalt Section 3 2019 67.9 Bud Jensen Dr.-8800 745 1,778 $9.83 $ 17,477.74 Hawk Avenue-Private Property 4 2019 65.5 Combs Rd.-6600 1,855 4,426 $9.83 $ 43,507.58 Boulder Dr.-Rufe Snow Dr. 5 2019 65.8 Dick Fisher Dr.South-7200 820 1,954 $9.83 $ 19,207.82 Dick Fisher Dr.West-Iron Horse Blvd. 6 2019 66.9 Flying"H"Ranch Rd.-7100 575 1,386 $9.83 $ 13,624.38 Matador Ranch Rd.-South Fork Dr. 7 2019 71.5 Hedge Row Court-8800 130 318 $9.83 $ 3,125.94 Saddle Ridge Trail-Cul-de-sac 8 2019 66.3 Hightower Dr.-7000-7152 1,005 4,808 $9.83 $ 47,262.64 Green Ridge Trail-Asphalt Section 9 2019 67.3 Hightower Dr.-7500-7564 1,000 2,443 $9.83 $ 24,014.69 Meadow Rd.-Asphalt Section 10 2019 66.4 Laurel Lane-5100 130 155 $9.83 $ 1,523.65 NE Loop 820-Laurel Lane 11 2019 65.5 Maryanna Way-4900 995 2,413 $9.83 $ 23,719.79 Short Street-Maplewood Avenue 12 2019 66.4 Ridge Peak Dr.-7000 265 630 $9.83 $ 6,192.90 Ridge Line Dr.-Ridge Crest Dr. 13 2019 52.6 Texas Dr.-5300 525 2,517 $9.83 $ 24,742.11 Harwood Rd.-San Jacinto Court 14 2019 46.1 Winder Court-5000 475 2,270 $9.83 $ 22,314.10 Maplewood Avenue-Cul-de-sac 15 2020 67.7 Amhurst Court-8600 520 1,274 $9.83 $ 12,523.42 Castle Creek Rd.-Cul-de-sac 16 2020 67.6 Dick Fisher Dr.-6200 295 721 $9.83 $ 7,087.43 Dick Fisher Dr.North-Mid-Cities Blvd. 17 2020 58.1 Dick Fisher Dr.West-6200 635 3,126 $9.83 $ 30,728.58 Dick Fisher Dr.North-Dick Fisher Dr.South 18 2020 68.3 Emerald Circle-8300 2,490 6,211 $9.83 $ 61,054.13 Emerald Hills Way-Emerald Hills Way 19 2020 66.7 Holiday Lane-5600-5700 915 4,453 $9.83 $ 43,772.99 Jamaica Circle-Liberty Way 20 2020 72.1 Jessica Court-6900 215 515 $9.83 $ 5,062.45 Madison Dr.-Cul-de-sac 21 2020 66.6 Ross Rd.-6000 215 525 $9.83 $ 5,160.75 College Circle-Private Rd. 22 2020 51.9 Royal Oaks Dr.-8800 660 3,250 $9.83 $ 31,947.50 Chilton Dr.-Dead End 23 2020 67.7 Rufe Snow Dr.-8000 1,385 6,570 $9.83 $ 64,583.10 Willowview Dr.-Bursey Rd. 24 2020 62.2 Starnes Rd.- 7300-7600 740 3,650 $9.83 $ 35,879.50 Holiday Lane-Kingswood Court $ 566,109.70 Concrete Partial Pavement Replacement 2019-2020 Preventive Street Maintenance 1 of 1 IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Authorize the City Manager to execute an interlocal agreement with Tarrant County to rehabilitate and resurface Meadow Road from Chapman Road to Hightower Drive. PRESENTER: Boe Blankenship, Public Works Operations Manager SUMMARY: The City Council is being asked to allow the City Manager to execute an interlocal agreement between Tarrant County and the City of North Richland Hills for road construction work on Meadow Road. GENERAL DESCRIPTION: Over the past few years Tarrant County Field Operations, specifically Precinct No. 3 has helped the city complete various street construction projects. Most recently county forces rehabilitated Susan Lee Lane in 2018. This partnership allows the city to stretch maintenance dollars by taking advantage of the county's in-house capabilities. The proposed 2020 project is Meadow Road from Chapman Road to Hightower Drive, and will include full sub-grade stabilization followed by a new asphalt surface. The terms and conditions of the agreement replicate those used in prior years. The city will pay for the materials, trucking charges and one half of the fuel used by Tarrant County for the sub-grade stabilization process and the placement of the asphalt in the roadway. Once the agreement is executed staff will coordinate with the county to schedule the work. At this time, it appears that the work will take place in late March of 2020. The work is estimated to take 3 to 4 weeks to compete. RECOMMENDATION: Authorize the City Manager to execute an interlocal agreement with Tarrant County to rehabilitate and resurface Meadow Road from Chapman Road to Hightower Drive. THE STATE OF TEXAS § COUNTY OF TARRANT § INTERLOCAL AGREEMENT This Interlocal Agreement is between Tarrant County, Texas ("COUNTY"), and the City of North Richland Hills ("CITY"). WHEREAS, the CITY is requesting the COUNTY's assistance to: • Rehabilitate and Resurface Meadow Road located within the City of North Richland Hills from Hightower Drive to Chapman Road (Approximately 2,656 linear feet). Collectively, hereinafter referred to as the "Project". WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legally available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the City Council of the CITY each make the following findings: a. This Agreement serves the common interests of both parties; b. This Agreement will benefit the public; C. The division of costs fairly compensates both parties to this Agreement; and d. The CITY and the COUNTY have authorized their representative to sign this Agreement. e. Both parties acknowledge that they are each a "governmental entity" and not a "business entity" as those terms are defined in Tex. Gov't Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. NOW, THEREFORE, the COUNTY and the CITY agree as follows: Page 1 of 5 TERMS AND CONDITIONS 1. COUNTY RESPONSIBILITY The COUNTY will furnish the labor and equipment to assist the CITY in completing the Project: • Meadow Road: Following milling and removal of the excess materials by the CITY, the COUNTY will stabilize the exposed subgrade, regrade, shape, and prime the roadbed, place two inches of asphalt base, place two inches of asphalt surface, backfill the pavement edges and clean the project jobsite 2. CITY RESPONSIBILITY 2.1 The CITY will furnish and pay for the actual cost of the materials, including any delivery or freight cost. The CITY will provide a purchase order and will be billed directly by the material supplier. The COUNTY may accumulate and bill the CITY for incidental material cost. 2.2 The CITY will pay for one-half of the COUNTY's fuel used to construct this Project. The COUNTY will invoice the CITY for the fuel consumed at the conclusion of the Project. 2.3 The CITY will be responsible for all traffic control necessary to safely construct this project. This responsibility includes all advance notices, signage, barricades, pilot vehicles, and flagmen necessary to control traffic in and around the construction site. The CITY will be responsible for and provide portable message boards to supplement traffic control as needed. 2.4 The CITY will remove the existing surface and make any necessary roadway repairs and preparations prior to the COUNTY starting work. 2.5 The CITY will adjust all utilities, manholes and valve boxes for this Project. 2.6 The CITY will provide the COUNTY with a hydrant meter and all the water necessary for construction of the Project at no cost to the COUNTY. 2.7 The CITY will provide or pay for any engineering, survey, and laboratory testing required for this Project. 2.8 The CITY will furnish a site for dumping all spoils and waste materials generated during construction of this Project. 2.9 The CITY will provide the material to backfill the pavement edges for this project. Page 2 of 5 2.10 If required, the CITY will be responsible for the design and development of a Storm Water Pollution Prevention Plan (SWPPP). The CITY further agrees to pay for all cost (including sub-contractor materials, labor and equipment) associated with the implementation of the plan. The COUNTY will be responsible for maintenance of the plan during the duration of the Project. Documentation and record keeping of the SWPPP will be the responsibility of the CITY. 3. PROCEDURES DURING PROJECT COUNTY retains the right to inspect and reject all materials provided for this P roj ect. If the CITY has a complaint regarding the construction of the project, the CITY must complain in writing to the COUNTY no later than 30 days of the date of project completion. 4. NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 5. OPTIONAL SERVICES 5.1 If requested by the CITY, the COUNTY will apply permanent striping coordinated through the Transportation Department. Application of striping by the COUNTY is limited to Project roadways. If the CITY desires permanent striping applied to any roadways or portions of roadways not covered by this Agreement, the CITY will need to enter into a separate agreement with the COUNTY for the provision of those services. 6. TIME PERIOD FOR COMPLETION The CITY will give the COUNTY notice to proceed at the appropriate time. However, the COUNTY is under no duty to commence construction at any particular time. Page 3 of 5 7. THIRD PARTY This contract shall not be interpreted to inure to the benefit of a third party not a party to this contract. This contract may not be interpreted to waive any statutory or common law defense, immunity, including governmental and sovereign immunity, or any limitation of liability, responsibility, or damage of any party to this contract, party's agent, or party's employee, otherwise provided by law. 8. JOINT VENTURE & AGENCY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. 9. EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 10. TERMINATION This Agreement will automatically terminate on either September 30, 2020 or on the date the project is completed, whichever occurs first. Notwithstanding the foregoing, or any other language to the contrary, either party may terminate this Agreement without cause upon thirty (30) days' written notice to the other party prior to the intended date of termination. In the event of termination by either party, neither party shall have any further obligations to the other party under this Agreement, except that the CITY remains liable to the COUNTY for any outstanding invoice for materials that the COUNTY provides for the project, if any. Page 4 of 5 TARRANT COUNTY, TEXAS CITY OF NORTH RICHLAND HILLS B. Glen Whitley Mark Hindman County Judge City Manager Date: Date: Gary Fickes Mike Curtis, Managing Director Commissioner, Precinct 3 Date: Date: ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY Criminal District Attorney's Office* Maleshia B. McGinnis, City Attorney * By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. Page 5 of 5 pil � N I � 1 l rl r a q 1 ' J i y � r i j �➢I i i � 1 "�_. /fir ,),•,,,,,,�rv�i ,n' ,.. / � ���� �,,; �rl,Nlyj',,J°r ,n ^romi91. i u r/ / i IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Consider authorizing purchases from multiple vendors for street related maintenance items in compliance with local and state cooperative and competitive purchasing policies and regulations. PRESENTER: Boe Blankenship, Public Works Operations Manager SUMMARY: This item is to authorize one time as well as cumulative payments to multiple vendors that exceed the $50,000 purchasing threshold for regularly budgeted maintenance related items. These items have previously been approved by City Council but, with the combination of two years of preventive street maintenance program and our operating budget expenditures, the Street Division will exceed our approved purchase amount. GENERAL DESCRIPTION: The North Richland Hills Public Works Department utilizes multiple cooperative and competitive purchasing programs as well as city let contracts with multi-year considerations to purchase budgeted maintenance materials and services. Below is a table detailing anticipated expenditures through previously approved vendors and procurement programs for fiscal year 2019/20 as well as those with multi-year considerations. Reynolds will be providing asphalt through a City of Hurst Interlocal Agreement, and Paisano will be providing concrete through a City of Watauga Interlocal Agreement. Estimated Multi- Anticipated Vendor Description Funding Purchase Year Fiscal Years / Amount Bid No. Asphalt 001-6003-553.43-45 Bid Reference Reynolds Purchases/ SM1901 & SM2001 $1,500,000 Yes No. Const. Placement 19-006 Intermountain Slurry Seal/ 001-6003-553.43-45 Annually Slurry Seal Microsurface SM1901 & SM2001 $225,000 Yes Bid No. Placement 15-020 Paisano Concrete 001-6003-553.43-45 Bid Reference Concrete Purchases/ SM1901 & SM2001 $200,000 Yes No. Placement 18-012 IrLp NOKTH KICHLAN HILLS This authorization allows the Public Works Department to perform maintenance obligations for associated Preventive Street Maintenance Projects and the regular annual maintenance required during Fiscal Year 2020 while remaining compliant with the City of North Richland Hills Purchasing Policies and Procurement Procedures. Payments for multi-year contracts will be authorized provided that funds have been budgeted for each remaining year of the contract, and the terms and conditions of the agreement have not changed. Those payments will not require additional City Council approval. RECOMMENDATION: Authorize purchases from multiple vendors for regularly budgeted maintenance related items in compliance with local and state cooperative and competitive purchasing policies and regulations. N O R T H KICHLAND HILLS MRHI Tuesday, May 12, 2015 INTERMOUNTAIN SLURRY SEAL, INC. 701 E MAIN ST LEWISVILLE,TX 75057 REF RFB 15-020 Slurry Sealing It is my pleasure to inform you that the City of North Richland Hills has awarded your company the contract related to the solicitation referenced above. All required documentation such as insurance, bonds or contracts associated with this solicitation will need to be received by our office before a Purchase Order is issued or work commences. Please contact the Purchasing Department if you have any questions. The department contact for this contract is: Boe Blankenship (817)427-6459 Thank you for participating in this process and we look forward to working with you. Sincerely, ?7w4w� Jerry Lewandowski Purchasing Manager 7301 N.E. Loop 820, North Richland Hills,TX 76180 Phone:817-427-6150 Fax:817-427-6151 purchasing@nrhtx.com PURCHASINGiq Rm THE CITY OF CHOICE FPS T REQUEST FOR BID 15-020 SLURRY SEALING BY 2:00 P.M. 1 Table of Contents INVITATION To BID......................... —..................................---...... ......................... a GENERAL CONDITIONS..................' .............-- ....................... ... ,................... ________* INSURANCEusoumcwsmTo .............. ....... ..................................................--.............................. 9 mom-COuuS|0m AFFIDAVIT OF BIDDER............................... .......... ................. ................---....zO SPECIFICATIONS........... ............. —........--.........—..................................... ........................ ----'z1 BIDFORM........................... ----------......................---....—............. --..............---.....----.........13 BID csRTInc4TIOw ..............._---..............................................-- ...................................... ....z4 z IN" ITATIONTO BID The City of North Richland I fills is accepting scaled bids from all interested parties for: ;0, Bid Number: 15-020 Bid Type:REQUEST FOR BID Bid Name:Slurry Sealing Bid Due Datc:Tuesday,March 31,2015 ➢ Bid Due Time:2:00 P.M.Central Standard Time Deadline for questions: Date:Wednesday,March 25,2015 'rime.2:00 P.M.Central Standard Time DOCUMENTS MAY BE SUBMITTED ELEC1'RONICA1,LY VIA: WWW.DLiblici)ur'cliase.coni DOCUMENTS MAY BE DEIAVERED TO� City of North Richland Hills Purchasing,Attn: 15-020 Slurry Scaling 7301 NE Loop 820 North Richland Mills,TX 76180 If delivering a bid packet please include One(1)original marked"original"plus Two(2),copies marked"copy". Submit documents in a scaled envelope with the following information marked plainly on the front: ATTN: PURCHASING DEPARTMENT 15-020 SLURRY SEALING No oral explanation in regard to the meaning of the specifications will be made,and no oral instructions will be given after the pre-bid meeting and before the award of the contract. Requests from interested vendors for additional information or interpretation of the information included in the specifications should be directed in writing as a question related to this bid on Public Purchase and the question will be answered on Public Purchase. All addendums will also be posted to Public Purchase, It will be the vendor's responsibility to check all information related to this bid on Public Purchase before submitting a response. The City of N r orth Richland Hills reserves the right to reject in part or in whole all bids submitted, and to waive any technicalities for the best interest of the City of North Richland Ifills. 3 GENERAL CONDITIONS In submitting this bid,the Bidder understands and agrees to be bound by the following terms and. conditions. 'These terms and conditions shall become a part of the purchase order or contract and will consist of the invitation to bid, specifications, the responsive bid and the contract with attachments, together with any additional documents identified in the contract and any written change orders approved and signed by a city official with authority to do so. All shall have equal weight and be deemed a part of the entire contract. if there is a conflict between contract documents„the provision more favorable to the City shall prevail. 1, BID TIME It shall be the responsibility of each Bidder to ensure his/her bid is turned in to the City of North Richland Hills on or before 2:00 P.M..Tuesdday, March 31, 2015. The official time shall be determined by the clock located at the switchboard in the North Richland lulls City Hall lobby. Bids received after the time stated above will be considered ineligible and returned unopened. All attached bid documents are to be returned completely filled out, totaled, and signed. Envelopes containing bids mast be sealed. The City of North Richland Hills will not accept any bid documents other than the attached. 2. WITHDRAWING BIDS/PROPOSALS/QUOTES Bids may be withdrawn at any tirne prior to the official opening;request for non-consideration of bids must be made in writing to the Purchasing Manager and received prior to the time set for opening bids.The bidder warrants and,guarantees that his/her bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes.Bidder agrees that a bid price may not be withdrawn or canceled by the bidder for a period of ninety(90)days following the date designated for the receipt of bids. 3. IRREGULAR I S/PROPO,SALSrQUOTES Bids will be considered irregular if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids,or irregularities of any kind. However,the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City. . REnIEC'I'TIDVDIS UALIT+ICA`lION Bidders will be disqualified and/or their bids rejected,among other reasons,for any of the specific reasons listed below: a) Bid received after the time set for receiving bids as stated in the advertisement; b) Reason for believing collusion exists among the Bidders; c) Bid containing unbalanced value of any item;bid offering used or reconditioned equipment; d) Where the bidder,sub-contractor or supplier is in litigation with the City of North Richland Hills or where such litigation is contemplated or Imam m ent; e) uncompleted work which in the judgment of the City will prevent or hinder the prompt completion of additional work,or having defaulted on a previous contract; f) Lack of competency as revealed by reference checks,financial statement,experience and equipment,questionnaires,or qualification statement g) Bid containing special conditions,clauses,alterations,items not called for 4 or irregularities of any kind,which in the Owner's opinion may disqualify the Bidder. However, the City of North Richland.Hills reserves the right to waive any irregularities and to make the award in the bestt interest of the City of North Richland Hills, 5. BID EVALUATION Award of bid,if it be awarded,will be made to the lowest responsible bidder or may be awarded to the bidder that offers the goods and/or services at the best value for the City (Texas I ocal Government Code,252.043). In determining the best value the City will consider the following: a) The purchase price;terms and discounts;delivery schedule; b) 'The reputation of the bidder and of the bidder's goods or services; c) The quality of the bidders'goods or services; d) The extent to which the bidder's goods or services meet the City specifications and needs; e) The bidder's past relationship with the City; 0 Total long term cost to the city to acquire the bidder"s goods or services; g) Any relevant criteria speci tically listed in the specifications; h) Compliance with.all State and local laws,general conditions and Specifications; i) Results of testing,if required; j) Warranty and/or guarantee,maintenance requirements and performance data of the product requested; k) C:ity's evaluation of the bidder's ability to perform to specifications. h. AWARD OF BID The bid award will be made within sixty(60)days after the opening of bids. No award will be made until after investigations are made as to the responsibilities of the best bidder. The City of Worth Richland Hills reserves the right to award bids whole or in part when deemed to be in the best interest of the City. Bidder shall state on bid form if their bid is "all or none", otherwise it shall be considered as agreeing to this section. Information contained in submitted bid documents shall not be available for inspection until after the award has been made by the City Council. Requests for this information roust be submitted in writing. 7. ASSIGNMENT The successful bidder may not assign his/her rights and duties under an award without the written consent of the North Richland Hills City Manager. Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. SUBSTITUTIONS/EXCEPTIONS Exceptions/variations from the specifications may be acceptable provided such variations,in each instance, is noted and fully explained in writing and submitted with bid. NO substitutions or changes in the specifications shall be permitted after award of bid without prior written approval by the Purchasing Manager.. 9. DELIVERY RY/ACCEPTANCE E The deliver-date is an important factor of this bid and shall be considered during the evaluation process. The City considers delivery time the period elapsing from the time the order is placed until the City receives the order at the specified delivery location. 5 All material shall be delivered F.03.City of North Richland Hills to the address specified at the time of order. Acceptance by the City of North Richland Hills of any delivery shall not relieve the Contractor of any guarantee or warranty, expressed or, implied, nor shall it be considered an acceptance of material not in accordance with the specifications thereby waiving the City of North Richland Hills right to request replacement of defective material or material not meeting specifications. 10. NOTIC;E OF DELAYS Whenever the contractor encounters any difficulty which is delaying or threatens to delay timely performance,written notice shall immediately be given to the Purchasing Manager,,stating all relevant information. Such notice shall not in any way be construed as a waiver by the City of any rights or remedies to which it is entitled by law. Delays in performance and/or completion may result in cancellation of agreement. 11. SALES TAX The City of North Richland Hills is exempt from]federal Excise and State sales tax;therefore tax must not be added to bid. 12. TIE BIBS In the event of a tie bid, State Law provides the bid or contract shall be awarded to the local bidder. In cases where a local bidder is not involved,tie bids shall be awarded by drawing lots at the City Council meeting,or as otherwise directed by the Mayor. 13. BRAND NAME OR EQUAL, If items are identified by a"brand name"description,such identification is intended to be descriptive,not restrictive,and is to indicate the quality and characteristics of products that will be satisfactory.As used in this clause,the term"'brand name"includes identification of products by make and model. Such products must be clearly identified in the bid as an equal product and published specifications of the equa➢,products offered must be included with the bid reply. Bids offering equal products will be considered for award if determined by the Purchasing Manager and the user department to be equal in all material respects to the brand name products referenced. T'he decision of acceptable"equal"items or variations in the specifications will solely be the City of North Richland Hills. Unless the bidder clearly Indicates in his/her bid that he is offering an"equal" product,his bid shall be considered as offering the brand name product referenced in the invitation for bids. 14. REFERENCES A minimurn of three (3)references, preferably located within the Dallas/Fort Worth Metroplex, must be submitted with each 'bid. Company name, contact and phone number must be included with each reference. 15. PROHIBITION AGAINST PERSONAL FINANCIAL INTEREST IN CONTRACTS No employee of the City of North Richland Hills shall have a direct or indirect financial interest in any proposed or existing contract, purchase,work, sale or service to or by the City(CMA-074,Standards of Conduct,'Section IV). 6 16. DISCLOSURE OF INTEREST Pursuant to Chapter 176 of the Texas Local Government Code,a person,or agent of a person,who contracts or seeks to contract for the sale or purchase of property, goods,or services with the City of North Richland Fills must file a completed conflict of interest questionnaire which is available online at www_etir�c .state.b.u�. The conflict of interest questionnaire must be filed with the City Secretary of the City of North Richland Lulls no later than the seventh business day after the person or agent begins contract discussions or negotiations with the City of North Richland Hills or submits to the City of'North Richland Hills an application, response to a request for proposal or bid,correspondence,or another writing related to a potential agreement with the City of North Richland Hills.An updated conflict of interest questionnaire must be tiled in accordance with Chapter 176 of the Local Government Code.An offense under Chapter 176 is a Class C misdemeanor. 17. TERMINATION/NON PERFORMANCE Continuing non-performance of the vendor in terms of Specifications shall be a basis for the termination of the contract by the City. The City of North Richland Hills reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the successful bidder fails to 1.)Meet delivery schedules or,2.)Otherwise not perform in accordance with these specifications. Breach of contract or default authorizes the City to award to another bidder, and/or purehase elsewhere and charge the full increase in cost and handling to the defaulting successful bidder. The contract may be terminated by either party upon written thirty (30) days notice prior to cancellation without cause. 18. ATTORNEYS FEES Neither party to this contract shall be entitled to attorney fees for any,natter arising under this contract,whether for additional work,breach of contract,or other claim for goods, services,or compensation. All claims for attorney's fees are hereby WAIVED. 19. I 11EMN][ Y City shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits,actions, losses, damages, claims,or liability of any character, type, or description, including claims for copyright and patent infringement, and 'including all expenses of litigation, court costs, and attorney's fees for injury or death to any person,or injury to any property,received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of City, without; however, waiving any governmental 'immunity available to the CITi' under Texas law and without waiving any defenses of the parties under Texas lawn. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights,contractual or otherwise,to any other person or entity. 7 It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an'indemnity extended by Contractor to indemnify and protect City from the consequences of City`s own negligence,provided,however,that:the indemnity provided for in this section shall apply only when the negligent act of City is a contributory cause of the resultant injury,death, or damage,and shall have no application when the negligent act of City is the sole cause of the resultant injury,death,or darnage,unmixed with the legal fault of another person or entity.Contractor further agrees to defend,at its own expense,and oil behalf of City and in the name of City, any claim or litigation brought in connection with any such injury,death,or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the City for its own benefit,including self-insurance. 20. PERFORMANCE AND PAYMENT BONDS In the event the total contract amount exceeds$100,000,the Contractor shall be required to execute a performance bond in the amount of one hundred(100)percent of the total contract price; if the total contract amount exceeds $50,000 the contractor shall be required to execute a payment bond in the amount of one hundred(100)percent of the total contact price,each in standard forms for this purpose,guaranteeing faithful performance of work and guaranteeing payment to all persons supply labor and materials or furnishing any equipment in the execution of the contract. It is agreed that this contract shall not be in effect until such performance and payment bonds are furnished and approved by the City of North Richland FIills. No exceptions to this provision allowed. Unless otherwise approved in writing by the City of North Richland Hilts, the surety company underwriting the bonds shall be acceptable according to the latest list of companies holding certificates of authority from the Secretary of the Treasury of the United States, Attorneys-in-fact who sign bid bonds or contract bonds must rile with each bond a certified and current copy of their power of attorney. 211. dNTERLOCAL.AGREEMENT Successful bidder agrees to extend prices and terms to all entities who have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of North Richland Hills. 22. ELECTRONIC PROCUREMENT The City of North Richland Hills has adopted policies and procedures complying with Local Government Code Section 252,0415, Section 271.906 and Section 2155.062. The City of North Richland Hills may receive submittals in electronic form in response to procurement requests. However,a bid that is submitted non-electronically by the due date and time will be accepted and then entered electronically by Purchasing after the bid opening. Due care and diligence has been used in preparation of this information, and it is believed to be substantially correct. However,the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the bidder. The City of North Richland hills and its representatives will not be responsible for any errors or omissions in these specifications,nor for the failure on the part of the proposer to determine the full extent of the exposures. B INSURANCE REQUIREMEN-rs Contractors performing work on City property or public right-of-sway for the City of North Richland Hills shall provide the City a certificate of insurance evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors perforr-ring work on the project have the:same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. The City,at its own discretion,may require a certified copy of the policy. All insurarne�cotnnl anaies and cov�rnn ,must be antthan iced br tine Texas ernart of of Innsurance to transact business in the State of Texas and nnaust➢ae aceeptab➢e to the Citw of North Richland Trills. i,isted below are the types and amounts of insurance required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work Type of Insurance .Amount of Insurance Provision 1. Commercial General Liability to $1,000„000 each occurrence, Cityto be listed as additional include coverage for: $1,000,000 general aggregate; insured and provided 30 day-notice a) Premises/Operations of cancellation or material change b) Products/Completed Or in coverage Operations c) Independent Contractors $1,O00,000 combined single limits City prefers that insurer be rated d) Personal Injury B+v I or higher by A.M.Vest or A e) Contractual Liability or higher by Standard&Pours f) Personal/Advertising Injury g) Medial Expense h) fire Legal Liability i) Underground Hazard j) Explosion/Collapse Hazard k) Patent Infringement 1) Copyright Law Violations 2. Consultants,architects,engineers, $500,000 Professional Liability Landscape design specialist,other with proof that aggregate is still professional services available. 3.Workers'Compensation& Statutory Limits Alternate employer endorsement Employers'Liability $500,000 each accident required 4.Comprehensive Automobile $500,000 Combined single limit Liability Insurance,including for bodily injury and property coverage for loading and unloading damage hazards,for a) Owned/Leased Vehicles b) Nor-Owned Vehicles c) Hired Vehicles A PURCHASE ORDER WILL LICIT BE ISSUED WITHOUT EVIDENCE OF INSURANCE. E. 9 NON-COLLUSION AFFIDAVIT OF BIDDER State of Texas County of Lenten fVathamiti...Niernann verifies that: (Name) —- (1) He/She is owner,partner,officer,representative,or agent of Intermountain Murry Seal, Inc has submitted the attached bid:(Company Name) (2) He/She is fully informed in respect to the preparation,contents and circumstances in regard to attached bid;. (3) Neither said bidder nor any of its officers,partners,agents or employees has in any way colluded,conspired or agreed,directly or indirectly with any other bidder,firm or person to submit a collusive or sham bid in connection with attached bid and the price or prices quoted herein are fair and proper. SIGNATURE Nathan Niemann PRINTED NAME Subscribed and sworn to before me this day of r 4eA (1,JC 2014, SAR _ - �! >' /� � � SAY COMMISSION EXPIRES 3 NO' ARY PUB11C in"and for Augwst28,2NiG ivl JJ ,,tr County,"Texas. My commission expires(iLt 2 G c � THIS FORM MUST BE COMPLETED,NOTARIZED AND SUBMITTED WITH BID 10 SPECIFICATIONS The following description is intended to clarify the nature of the work required for this project and to describe the minimum requirements acceptable for the application of'Slurry Seal.The provisions of the standard technical specifications shall apply except as otherwise noted herein. Introduction: It is the intention of the City of North Richland hills to enter into an annual agreement contract for furnishing all necessary materials,machinery,equipment,superintendence,and labor for the application of Slurry Seal.This agreement will include an estimated quantity based on the number of selected and approved streets. IDuratiou of AXreeeuent: This contract period shall commence upon execution of the contract and continue for a period of one(I)year.The City reserves the right to extend the contract period for four(4)additional one (1)year periods,with said options to be exercised solely at the City's discretion.A price determination may be considered only at the anniversary dates in the contract.All requests for price redetermination shall be in written form and shall include documents supporting price redetermination such as manufacturers direct cost,Producers.Price Index or Employment Cost Index for your industry or product category as published by the U.S.Department of Labor Bureau of Labor Statistics,etc,If the Bureau of Labor Statistics does not accumulated data on the products or services defined by these specifications,by mutual agreement,the successful bidder may increase its prices for an amount not to exceed 5%. 1. Item#1-Asphalt Slurry Seal shall be Type II Gradation and the mix shall be applied at a minimum of 18 lbs/sy.Additionally,the asphalt emulsion used for the slurry shall be CQS-Ih(LM)latex modified with a minimum of 3%latex by weight of the emulsion milled into the emulsion by the asphalt emulsion manufacturer. 2. Item#?-Microsurfacing shall be the TX Grade 2 Gradation and the mix shall be applied at minimum of 24 lbs/sy. 3. It will be the responsibility of the contractor to provide notification to the residents affected by the Slurry Seal or Microsurfacing program.This notification will be in the form of a door hanger and must include the followings Person of Authority on site,Name of Company,and Date of Installation.Should a deviation occur after the door hangers have been distributed,the contractor will be required to pass out door hangers again with the corrected scheduled date.A copy of the door hanger will be submitted to the Public Works Department prior to the beginning of the project and be approved by the Street Superintendent or his designee before they are distributed to the residents.. 11 4. The contractor is responsible for applying the Slurry Seal or Microsurfacing in a manner that results in a straight edge alignment with the edge of pavement.Encompassing the existing pavement without bleeding onto a drainage area(curb and gutter„valley gutters). 5. prior to the beginning of the project,the contractor will provide an estimated schedule to Public Works.This schedule will take into account[rush days and other special events that will affect the Slurry Seal or Microsurfacing applications. 6. Before applying either Slurry Seal or Microsurfacing,the roadway surface shall be free of debris and approved by the City inspector before placement. 7. It will be the responsibility of the contractor to furnish,maintain,and remove all temporary traffic control devices.Temporary traffic control devices shall conform to the Manual on Uniform Traffic Control Devices(MUTCD). &. The contractor sha➢1 be required to utilize a screening plant to remove oversized particles from the aggregate at the stockpile site;for both the slurry and a nicrosurfacing. 9. The contractor shall utilize truck-mounted machines while applying Slurry Seal and Microsurfacing products on residential streets„cul-de-sacs,and courts. M When pacing'Slurry Seal or Microsurface on collector or arterial streets the contractor shall utilize a continuous machine to perform the resurfacing. 11.It is preferred that the resurfacing equipment be expandable during the placement of either Slurry Seal or Microsurfacing to adapt to the width of the street.This is in an effort to reduce both the amount of passes required to resurface the street and seams in the surface material.Deducing the amount of seams creates a more uniform appearance and increases the life of the surface. 12.The material must remain in place and free of defects for a period of one year.This includes raveling,shedding,or the loss of aggregate that is not typical.If defects are found,the contractor will be required to make repairs to the areas within three(3)months of notification. 13.The contractor will submit their batch design and material selection to the Public Works Department for approval prior to beginning the project.. 14.Only contractors that have provided a minimum of(3)three references from municipal or state agencies will be considered for award or bid 15.Bidders must have evidence of their business,under the current name having a minimum (3)three years of existence. 12 BID FIRM ITEM APPROXIMATE NO, QUANTITY(SQ[IARI DESCRIPTION UNIT PRICE TOTAL PRICE YARDS) 1. 43,000 Square Yards Furnish and Install Asphalt a 2.05 88,150.00 Slurry Seal,Complete in place Furnish and Install 2. 5,000 Square Yards Microsurfacing,Complete in $ 3,5p $ 175(LO.00 lace � Total $ 105,650M All or None Please provide(3)references from municipal or state;agencies.Also provide documentation of business showing minimum of(3)years of existence. 13 BID CERTIFICATION The Undersigned,in submitting this bid,represents and certifies: a. .He/she is fully informed regarding the preparation,contents and circumstances of the attached bid; b. He/she proposes to furnish all equipment/service at the prices quoted herein and bid is in strict accordance with the conditions and specifications stated herein, c. There will be at no time a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the bids are opened, d. Ile/she is an equal opportunity ernployer,and will not discriminate with regard to race, color,national origin,age or sex in the performance of this contract. e. The undersigned hereby certifies that,he/she has read,understands and agrees that acceptance by the City of North Richland Hills of the bidder's offer by issuance of a purchase order will create a binding contract. Further,he/she agrees to fully comply with. documentary forms herewith made a part of this specific procurement. COMPANY: InternQuntain Slurry Seal Inc. ADDRESS: 701 E Main Strut CITY, STATE&ZIP: I_PwisvMP pxgg 75057 TELEPHONE: 972-353-6236 FAX EMAIL: Qgciric-aarltt.....------- SIGNATURE: PRINTED NAME: Lathan Niernann DATE: 3i�1 Y fi 5 14 E 0 > > x 0 tj ro , 0 -C) 0 Z o O ruo aJ u O. CD Ln rh Ln to C,4 E m - - CD " Lo 7 C 0 -1 0 rn z 00 m 0 CO rN M lo r,4 -zzr cc r, cD rN u m Ln N N "T r, W ba tw 2 -2 - -S-- 75 o t <U e 0 u JO cc Qj a) CL CL 0- 0- 0. I F- ro ad u p aj cu Ln V) V) VY (A u LA E!, bb o vi �2 s C- m w o , W = m UO u o '0 wo o � uuuauLL FILED:04125/2060 CID:1980-0019ZIS4 WY Secretary of State Secretary of State State of Wyoming Doc.ID;2000-00403942 The Capitol Cheyenne,WY 82002-0020 ARTICLE S OF AMENDMENT BY SHAREHOLDERS OF ISS,INC. 1. The name of the corporation is ISS,Inc. 2. Article I is amended as follows: "ARTICLE I NAME OE COMORATION The name 'of the corporation is Intermountain Slurry Seat,Inc." 3. The amendment was adopted on April 19:,2000 by the shareholders. 4. The number of outstanding shares of common stock of ISS,Inc.is 100,000,and the number of shares entitled to vote on the approval is 100,000. 5. All of the outstanding shares of common stock of ISS,Inc.voted in favor of the amendment. 6. The number of votes cast for the amendment was sufficient for approval by that voting group. Date: April 19,2000. ISS,INC. a Wyoming corporation By: Kathleen Kenan,Secretary z.- NEORTH KIC H L A N D H I L L S City Of Choice January 2,2019 Intermountain Slurry Seal, Inc. 701 E. Main Street Lewisville,TX 75057 nate.niemann@gcinc.com Re: 15-020 Slurry Sealing Dear Mr.Niemann, Referenced contract was for one(1)year(s) with four(4)option(s)to renew for an additjonal twelve (12) months. The original contract was for the period of May 11,2015 through May 11,2015. The effective dates for the fourth and final renewal option will run from January 3,2019 through May 11,2020. The North Richland Hills Purchasing Department hereby extends an invitation to Intermountain Slurry Seal, Inc. for an additional one (1) year period for this contract as awarded on May 11, 2015. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the option renewal E period through May 11, 2020. I,f ❑ Yes, Intermountain Slurry Seal, Inc. will accept the offer to extend the same contract pricing through May 11,2020. U dyes, Intermountain Slurry Seal, Inc. will accept the offer to extend the contract through May 11,2020, but with the attached price changes. h ❑ No, Intermountain Slurry Seal, Inc. will NOT accept the offer to extend the contract. Please email response to sk nda,N ASAP. Sincerely, ® - .� iikr py ..,��, ..... .....1,�.,�....7.w.� v...... � ��bW n,,.._ Jw rce ti � aY A. �� Scott Kendall Nathan Niemann Purchasing Manager Intermountain Slurry Seal Inc. i i 701 East Main Street Lewisville,Texas 75057 (972) 874-8724 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ January 7, 2019 Scott Kendall City of North Richland Hills, Purchasing Dear Scott, As per your request, I am submitting this document to request an increase in the unit prices on our contract, 15-020, "Slurry Sealing". As we previously communicated to the City, Intermountain has experienced a significate increase in the cost of the asphalt emulsion over the past 8 months. Due to this material increase we need to make this request. Below are the adjusted unit prices requested for this contract: Item No. Description Original Contract Adjusted Contract Unit Price Unit Price ($/SY) ($/SY) 1 Furnish and Install Asphalt Slurry Seal, Complete in place $2.05 $2.15 2 Furnish and Install Micro-surfacing Complete in place $3.50 $3.68 The above increases are within the allowable percentage addressed under the Duration of Agreement section of the contract. Intermountain appreciates your attention to this request. We have developed a strong working relationship over the duration of this contact. We look forward to the opportunity to service the City's Pavement Preservation needs on the last year on this contract and hopefully for years to come. If you have any questions,feel free to contact us. Sincerely, Kevin Harris CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2,3, 5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-570643 Intermountain Slurry Seal, Inc. Lewisville, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/16/2019 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 15-020 Micro-surfacing/Slurry Seal Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is Kevin Harris and my date of birth is My address is 6720 Oak Knoll Rd Argyle TX 76226 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Denton County, State of Texas on the 16thday of December20 19 �j (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d T E X A :,,.. ... "A GREAT PLACE 'w LiVE AGENDA WATAUGA CITY COUNCIL PRE-COUNCIL & REGULAR MEETING MONDAY, MARCH 25" p18 CITY HALL COUNCIL CHAMBER 7105 WHITLEY ROAD 6:00 PM REGULAR MEETING TO COMMENCE IMMEDIATELY AFTER PRE-COUNCIL PRE-COUNICIL (No official action or vote shall be taken by the Council in the Pre-Counicil Meeting. GALL TO ORDER (Council Members, City Staff, Members of the Public - when speaking) during the meeting please speak directly into the microphones on the dais or podium) CITY COUNCIL AGENDA DISCUSSION This item is provided for the City Council to make any recommendation to changes on the agenda, such as removing items from the agenda or moving items from one area to another on the agenda;. or making inglui'ries on posted items, City Council will address motions regarding agenda items being moved or removed during the Regular Meeting (Discussion and Approval of Meeting Agenda). 1. Discussion and questions regarding consent agenda items for regular meeting Z Discussion and questions regarding regular agenda items for regular meeting REGULAR COUNCIL MEETING INVOCATION PLEDGE TO THE FLAG PLEDGE TO THE TEXAS FLAG - "Honor the Texas Flag: I pledge allegiance to Thee, Texas, one state under God, one and indivisible"' DIISCUSSION AND APPROVAL OF MEETING AGENDA CITIZEN'S OPEN I FORUM Individuals requesting to speak during Citizen's Open Forum will be required to fill out a "REQUEST TO SPEAK FORM" and present it to the City secretary prior to commencement of the meeting. Speakers are limited' to three minutes. The purpose of this item is to allow citizens an opportunity to address the City Council on issues that are not the subject of a public hearing. Items which require a public hearing will allow citizens or visitors to speak at the time that item is introduced on the agenda. Nlo deliberation or comments will be made with regard to citizen comments and no formal action can be taken by the City Council on items that are not posted on the agenda. PRESENTATIONS 1 Presentation of a Proclamation to Alliance for Children in honor of Child Abuse Prevention Month - April 2018 Mayor Pro Tem Patrick Shelbourne 2. Presentation of Service Awards for City of Watauga Employees celebrating a mile- stone anniversary during the month of March; 2018 Mayor Pro Tern Patrick Shelbourne REPORTS 1 Report and update on, Utility Billing operations Andrea Gardner, City Manager 2. Report and update on Falcon Cricket Club at BISD Park Sal Torres, Parks and Community Services Director Andrea Gardner, City Manager 3. Report and update on Eagle Scout Proposal for Capp Smith Park Sal Torres, Parks and Community Services Director Andrea Gardner, City Manager CONSENT AGENDA All of the items on the consent agenda are considered to be self-explanatory by the Council and will be enacted with one motion, one second, and one vote. There will be no separate discussion of these iltems. 111. Approval of City Council Regular Meeting Minutes of February 26, 2018 Zolaina Parker, City Secretary, TRIVIC 2, Approval of Monthly Financial Report for the period endingi February 28, 2018 Sandra Gibson, Director of Finance Andrea Gardner, City Manager 3. Approval of an ordinance of the City Council of the City of Watauga, Texas, approving a tariff authorizing an annual rate review mechanism ("RRM") as a substitution for the annual interim rate adjustment process defined by section 104,301 of the Texas Utilities Code, and as negotiated between Atmos Energy Corp., Mid-Tex Division ("'Atmos Mid-Tex" or "Company") and the steering committee of cities served by Atmos; requiring the Company to reimburse cities" reasonable ratemaking expenses Andrea Gardner, City Manager 4. Approvali of Bid # 17-016 Grounds Maintenance Renewal Option # I to MGLawn & Landscape Deby Woodard, Assistant Director of Finance Sandra Gibson,, Director of Finance Andrea Gardner, City Manager 5, Approve reappointment of J. Stewart Bass as the Municipal Court Judge for the Court of Record for the City of Watauga Sandra Gibson, Director of Finance Andrea Gardner, City Manager 6. Approve reappointment of Lorraine Irby as the Alternate Municipal Court Judge for the Court of Record for the City of Watauga Sandra Gibson, Director of Finance Andrea Gardner, City Manager 7, Accept resignation from Steven Thompson as Watauga Improving Neighborhoods Committee Member, Place 3 Zolaina Parker, City Secretary, TRMC 8. Approve appointment of John Roble z to the Watauga Improving Neighborhoods Committee, Place 3 Zollaina Parker, City Secretary, TRMC PUBLIC HEARINGS 1 Public Hearing to allow for citizen input pursuant to Section 370.002 of the Local Government Code to review the curfew ordinance, its effects on the community and on problems the, ordlinance was intended to remedy, review the need to continue the ordinance and abolish, continue or modify the ordlinance Robert Parker, Chief of Police Andrea Gardner, City Manager NEW BUSINESS I. Discussion and action on approval of a proposed ordinance amending the City of Watauga Code of Ordinances, Chapter 28, Article IV, Division 2, regarding the curfew for minors in the City of Watauga Robert Parker, Chief of Police Andrea Gardner, City Manager 2. Discussion and action on approval of the purchase of Police In-Car Data Terminals from CDW-Government in an amount not to exceed $65,450.04O and the purchase of CradlePoint Wireless Routers, from SHI Government in an amount not to exceed $3,159.96 Bradley Fraley, Chief Information Officer Robert Parker, Chief of Police Sandra Giibson, Director of Finance Andrea Gardner, City Manager 3, Discussion and action on approval of proposed Ordinance providing for a Transfer of Appropriations in the FY2017-2018 Fiscal Year's Budget Sandra Gibson, Director of Finance Andrea Gardner, City Manager 4. Discussion and action on approval of a resolution amending the Fiscal Year 2017-18 Classification Plan for General Government Employees (Full Time, Part Time and Seasonal) Marcia Reyna, Human Resources and Civil Service Director Andrea Gardner, City Manager 5. Discussion and action on approval of Bid # 18-0112 Concrete - Various Types to Paisano Redi-Mix Inc. as Primary and Cowtown Redi Mix as Secondary Deby Woodard, Assistant Director of Finance Sandra Gibson, Director of Finance Andrea Gardner, City Manager EXECUTIVE SESSION The City Council may announce that it will adjourn the public meeting and convene in Executive Session pursuant to Chapter 661 of the Texas Government Code to discuss any matter as specifically listed on this agenda and/or as permitted by Chapter 551 of the Texas Government Code. ADJOURNMENT NOTICE THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 514-5825, OR FAX (817) 514-3625. 1, Zoll,aina R. Parker, City Secretary for the City of Watauga, hereby certify that this agenda was posted on the bulletin boards at City Hall, 7105 Whitley Roadl, Watauga, Texas, on March 21, before 6:00 p.m., in accordance with Chapter 551 of the Texas Government Code. Zolaina Parker,City Secretary,TRMC w1v ...✓ ''°7✓✓,.... T L X A. F "A GREAT tJFCLtiO L I Y 1:Y i,,,.,,.,,.... AGENDA MEMORANIDUM DATE: March 18, 2018 TO: Honorable City Council Members FROM: Deby 'Woodard, Assistant Director of Finance Sandra Gibson, Director of Finance THROUGH: Andrea Gardner, City Manager SUBJECT: Discussion and action on approval of Bid # 18-012 Concrete - Various Types to Paisano Redi-Mix Inc. as Primary and Cowtown Redi Mix as Secondary ................... _ _ _ _ __.... ...... . BACKGROUND/INFORMATION: On Wednesday, February 21, 2018 sealed bids were received and opened for the purchase of Class A 5-sack and Class D 227 concrete on an as needed basis. Bid packets were sent to six vendors. Responses were received from Cowtown Redi Mix and Paisano Redi Mix as per the enclosed tabulation. Paisano Redi' Mix has been the primary vendor for concrete for several) years and staff has been extremely pleased with the product and service provided. Staff requests approval of Paisano Redi Mix as the primary vendor and Cowtown Redi Mix as the secondary vendor to be utilized only in the event Paisano Redi Mix is not able to deliver the product under the required) time constraints. This contract will be valid through March 2019 with the option for three additional one- year renewal terms upon agreement of both the City and vender. FINANCIAL IMPLICATIONS: Funds are available and budgeted for in the 2017-18 fiscal year. RECOMMENDATIONIACTI IN DESIRED: Staff recommends approval of Bid # 18-012 Concrete - Various Types to Paisano Redi Mix as Primary and Cowtown Redi Mix as Secondary ATTACHMENTS/ SUPPORTING DOCUMENTATION: w"J "'Ir "A GiREATPLACE,TO LIVE" AGENDA MEMORANDUM 1. 18-012 CONCRETE VARIOUS TYPES (FEBRUARY 2018) REVIEWED BY; Deby Woodard Created/Initiated - 03/13/2018 Sandra Gibson Approved - 03113/2018 Andrea Gardner Approved - 03/14/2018 Zolaina Parker Final Approval 03/19/2018 CONCRETE-VARIOUS TYPES 18-012 FEBRUARY 21,2011$ ITEM DESCRIPTION CO WTOVWN REDI MIX PAISANO REDI MIX PRIMARY PRICING-CY UNIT PRICE CONCRETE-CLASS A $106.00 $106.00 plus,$3.00 fees p2ryard-see note CONCRETE-CLASS D $90.00 $8&00 lugs$3.00 fees peryard-see note SECONDARY PRICING-CY UNIT PRICE CONCRETE-CLASS A $1106.00 $1.06.00 _plus,$3.00 fees peryard-see note CONCRETE-CLASS D $90.00 $9100 plus$.3.00 feesperyard-see note ADDITIONAL INFORMATION COI+'V'TOWN REDI MIX: TRUCK TIME ON JOB CHARGE OF$2 PER,MINUTE AFTER 90 MINUTES CHARGE$3 MORE PER YARD OR$30 PER TRUCK FOR ENVIRONMENTAL&FUEL FEES HAUL 110 YARD LOADS PAISANO REDI MIX: MINIMUM ORDER OF 5 YARDS FOR SINGLE DELIVERY $50 CHARGE FOR MULTIPLE DELIVERY CERTIFICATE OF INTERESTED PARTIES FORM 1295 10fl Complete Nos. I-4 and 6 if there are interested parties. OFFICE USE ONLY Cornpiere Nos. !,2,3.5.and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name c;busilqess entity filing form,and the city,state and country of the business entity's place Certificate Number: of i,,Usiness. �2019-571228 Faisano Redi Mix, Inc. Ft Worth,TX United States Date Filed: 2 FName of governmental entitywhich the form is 12/18/2019 or state agency that is party to the contract for being filed. Date Acknowledged: City of North Richland Hills 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract 8-01 2 1 -0'2 Ready Mixed Concrete Nature of interest Name of Interested Party (check applicable) City,State,Country(place of business) Controlling Intermediary 5 Check only If there is NO Interested Party. 6 LINSWORN DECLARATION my narne is its W and my date of birth is CQ 1,99 'J, ... 44 My address is -'101_ (street) (City) (state) (zip code) (country) declare under penaity of perjury that the foregoing is true and correct. Cou State of on the_J day of 20—Ll- ti OF ANTONIO I mARTIME7 (Tmntn) tye-) Notary ID#1262807810781 My commission Expires November 11, 2023 gent of contracting business entity {Oectarant) Version V1.1.3a6aaf7d .......................... .................... .......111-............... 0City Secretary -iffice C,ffi-,;iai Record Copy INTERLOCAL AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND CITY OF WATAUGA This Agreement made and entered into by and between the City of North Richland Hills, hereinafter referred to as "NRH", and the City of Watauga, hereinafter referred to as "Watauga". Pursuant to the authority granted by the Texas Interlocal Cooperation Act {Article 4413 (32c) Vernon's Annotated Texas Statutes} providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: NRH and Watauga desire to enter into an agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Specifications for said items should be determined irr cooperation with the final approval of the entity processing the bid. The responsibility of each entity shall be as follows: I. NORTH RICHLAND HILLS 1. NRH shall be allowed to purchase goods and services from vendors who have been selected by Watauga through the competitive bidding process. NRH will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. NRH shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. NRH shall give a 30-day written notification to all participating agencies of any change or cancellation of participation. 4. Donna Hurst Enos, Purchasing Agent, shall be designated as the official representative to act for NRH all matters relating to this cooperative purchasing agreement. Il. City of Watauga 1. Watauga shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process of NRH. Watauga will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. City Secretary ,�rfice y, t�F;iir;iri Record Copy 2. All purchases will be within the specifications that have been agreed to. Watauga shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. Watauga shall give a 30-day written notification to a participating agency of any change or cancellation of participation. 4. Brenda H.� C.P.M., shall be designated as the official representative to act for Watauga in all matters relating to this cooperative purchasing agreement. This Agreement shall take effect upon execution by the signatories and shall be in effect from date of execution until terminated by either party with thirty (30) written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers. CITY OF NORTH RICHLAND HILLS CITY OF WATAUGA BY: BY City ManU Harry J. J`fe (, r TITLE: Mayor �C131�� DATE: DATE: 4/,;z S ATTEST: _ ct> ATTEST: `O m City Secret, ' Nancy Me6&Wg, City Secretary "111/11rrn,im,, o" APPROVED A FORM: AP ROVED AS TO FORM: Attorney for the City NRHCotmcil Action DY N Date Approved '�u ao®5. ��a� Agenda No. Ord 1 Res No. -w1a T F February 12, 2019 Paisano Redi-Mix Inc, 1800 East Hicks Field Road Fort Worth,Texas 76179 Subject: Notification of Renewal for Bid No. 18-012—Concrete—Various Types Dear Mr, Hernandez: The City of Watauga is Providing notification of renewal, as awarded by CRY Council on February 11,2019 for Concrete-- Various Types Bid No. I M1 2. This renewal is effective March 26,2019 through March 25, 2020. Your company has not requested an increase in rates for this renewal. Therefore, all pricing,terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded,Concrete—Class A(5 sack)and Concrete—Class D(227) Term of Contract: Shall be effective March 26,2019 through March 25, 2020 and is eligible for up to two(2)additional one (1)year renewals, City Contact: Jennifer Walls, Purchasing Agent 817-514-5733 Other Charges: The City of Watauga is a tax exempt entity and is exempt from all federal, state, and local taxes. All other sPeaications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Agent or an authorized representative of the City of Watauga, Thank You for participating in our procurement process. Please free to contact us at 817-514-5733 with any questions, Jennifer Walls Purchasing Agent CRY of Watauga 7105 Whitley Road Watauga,TX 76148 N0111011111111, VJAr4 0 ............ Contract Accept Z *s Date Attes ZZ —Mayor—Pro�Tem City of Watauga "" 7 Parker, TRMC, CMC %r* 4- ' e R.cretary Signed:P"4a' a o*Redi Mix Date: APPROVED DURIKG<�R�ESPC AGENDA ITEM: Agenda Page 97 of 268 ........... ................ .................... ��CITY OF T EXAS City Council Staff Report SUBJECT: Consider authorizing the city manager to enter into an Annual Residential Asphalt Overlay Program Service Contract with Reynolds Asphalt & Construction Company Supporting Documents: Meeting Date: 6/1.1/2019 Bid Summary Department: Public Works Reviewed by: Greg Dickens City Manager Review: Background/Analysis: i The City Council appropriates funds in the budget, on an annual basis, for the Residential Asphalt Overlay Program. The current annual contract expires the latter part of June. The FY2020 Residential Asphalt Overlay Program, for the street division, was bid as an annual contract that may be renewed, at the City's option, for four additional twelve- month periods. Five sealed bids for the FY2019 Annual Residential Overlay Program services were I opened on May 1, 2019. Reynolds Asphalt & Construction Company of Euless, Texas, submitted the lowest responsive bid of $398,500. Funding Sources and Community Sustainability: I Funds are available in the Public Works regular operating budget. Undertaking these street improvements is directly representative of the Council's goals of Financial Sustainability and Infrastructure. Recommendation: Staff recommends City Council authorize the city manager to enter into a Contract with Reynolds Asphalt & Construction Company, as the primary vendor during the next 12 months, in an amount not to exceed $400,000, with the option to renew for four additional 12-month periods. z OF x CITY OF HURST INVITATION TO BID The City of Burst is soliciting scaled bids to award an annual contract for the City's Residential Asphalt Overlay Program, The successful contractor will furnish/deliver and install asphalt to City locations as designated by the City whenever ordered during the year. The number or orders placed may vary and the quantities ordered may be greater or less than those listed in these specifications which are based on the City's best estimates, The successful Contractor shall furnish all materials, labor, tools, equipment, incidentals, and public safety equipment necessary to complete this project as set forth in this Invitation to Bid. Designate on the front, lower, left hand corner of your response envelope, the following: Bid Reference Number: 19-006 Subject: Residential Asphalt Overlay Service Bid Closing Time: May 1, 2019,at 10:00 AM Note: Submit one original and one copy of your bid to the City. Please note on the front page which one is the original bid, For Convenience at Bid Opening, Enter Total Quote on this Cover Page and Include in Scaled Response Envelope, (Do Not Place Quoted Prices on the Outside of the Envelope): Bidder's Name: Xdl-4 k a x4e Total Cost: $ 3q8 CO (Also,Enter Arno'not in"Authority"10 QL10tC"Section) ResPodential Asphalt Overlay bid spec's W) Bid#19-006 i { I i 1 , I i I TABLE OF CONTENTS Scopeand Intent..............................................................................................................Cover Page Instructionsto Bidders............................................................................................................Page 3 Bond,� Insurance, and Indemnity...........................................................................................Pa a 10 g Specifications..........................--..........................................................................................Page I Authorityto Quote................................................................................................................Page 12 References,Attachment I..............--....................................................................................Page 14 Insurance Requirements,Attachment II...............................................................................Page 15 Standard Form of Agreement,Attachment III......................................................................Page 21 PerformanceBond ................................................................................................................Page 27 PaymentBond.......................................................................................................................Page 29 MaintenanceBond................................................................................................................Page 31 I I Residential Asphalt Overlay bid spec's (�) Bid#19-006 INSTRUCTIONS TO BIDDERS 1. BID SUBMISSION ADDRESS AND DEADLINE Completed bids will be received in Risk/Purchasing, City Hall, 1505 Precinct Line Road, Hurst, TX 76054 until the bid submission deadline (closing time and date) as stated on the cover page. Bid responses received after the closing time and date cannot be accepted, Faxed responses or other electronically submitted bids cannot be accepted. If you do not wish to bid at this time,please submit a"No Bid"by the same time and date at the same location as stated for bidding. 2. SIGNATURES All bid responses are required to be signed by an authorized representative of the bidding entity. Bid responses received unsigned will not be accepted. ! 3. DEVIATIONS BETWEEN BID SPECIFICATIONS AND WORK PERFORMED The City reserves the right to perform a visual inspection and conduct engineering tests to verify compliance with all bid specifications and engineering standards for this type of work. Should the work fail to meet the bid specifications or engineering standards, the successful Bidder agrees that the City may elect to require specific performance by the successful Bidder at no additional cost to the City, 4, SAMPLES Samples of items used in this project, when required, ,must be furnished free, and, if the Bidder has not requested the return of the samples within 30 days from the bid opening date,the samples may be disposed of by the City. 5. ALTERING BIDS Bids cannot be altered, amended or withdrawn by the Bidder after the bid opening j deadline. Any interlineations, alteration, or erasure made before this deadline, must be initialed by the signer of the bid,guaranteeing authenticity. 6. MODIFICATIONS AND AMENDMENTS The City shall have the right to modify the specifications prior to the bid submission i deadline and will endeavor to notify all potential Bidders that have received a copy of the bid specifications,but failure to notify shall impose no obligation or liability on the City. i 7. BID WITHDRAWAL OR REJECTION The City reserves the right to withdraw the request for bids for any reason. The City further reserves the right to accept or reject part or all of any specific bid or all bids and to accept or reject any trade-in. 8. LATE BIDS The City of Hurst is not responsible for lateness or non-delivery of mail, carrier, etc. to the City,and the time and date recorded in the Purchasing Office shall be the official time of receipt. Residential Asphalt Overlay bid spec's (3) M.Bid 0i9- 9. IDENTICAL BIDS In the event of two or more identical low bids, the contract will be awarded as prescribed by Chapter 271, Subchapter Z, Section 271.90I of Vernon's Texas Local Government Codes Annotated. 10. PRICES HELD FIRM All prices quoted by the Bidder will remain firm for a minimum of 90 days from the date of the bid closing until contract execution unless otherwise specified by the City. 11, PACKING, CRATING,AND CARTAGE Not Applicable 12. DESTINATION CHARGES All materials and equipment used in this project shall be included in the Bidder's quote, including all travel and destination charges. i 13. TITLE/RISK OF LOSS The risk of loss of the project shall not pass to the City until the City actually takes final acceptance of the project. 14. CONTRACT COMPLETION DATE A delivery or contract completion date is to be provided by the Bidder unless otherwise stated in the City's specifications. This date may, where time is of the essence, determine the contract award. Nees for delay may be assessed beginning on the first day following the maximum delivery or completion time as stated in the plans and specifications. 1.5. DEVIATION FROM SPECIFICATIONS Any deviations from specifications and alternate bids must be clearly shown with complete information provided by the Bidder. They may or may not be considered by the City. i 16. MODIFICATIONS AND AMENDMENTS 1 The City shall have the right to modify the specifications prior to the bid submission € deadline and.will endeavor to notify all potential bidders that have received a copy of the bid specifications, but failure to notify shall impose no obligation or liability on the City. 17. UNIT PRICES AND EXTENSIONS If unit prices and their extensions do not coincide, the City may accept the bid for the lesser amount. I 18. WARRANTY Guarantees and warranties should be attached as part of the bid as they may be a consideration in making the award. 19. ASSIGNMENT The successful Bidder's rights and duties awarded by the agreement may not be assigned to another without the written consent of the City signed by the City's authorized agent, Residentiaf Asphalt Ovulay bid spec's (4) Bid 019-006 Such consent shall not relieve the assignor of the liability in the event of default by the assignee, 20, BID AMBIGUITY Any ambiguity in the bid as a result of omission, error, lack of clarity or non-compliance by the Bidder with the specifications, instructions, and all conditions of bidding shall be construed in the favor of the City. 21. CHANGE ORDERS No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications. All change orders to the agreement will be made in writing and shall not be effective unless signed by an authorized representative of the City, 22. LIENS The successful Bidder agrees to and shall indemnify and save harmless the City of Hurst against any and all leans and encumbrances for all labor, goods, and services which may be provided under the City's request, by seller or seller's Supplier(s) and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. 23, PATENT INDEMNITY The successful Bidder hereby warrants that the use or sale of the products and materials delivered hereunder will not infringe on the rights of any patent, copyright, or registered trademark, covering such materials and the successful Bidder agrees to indemnify and hold harmless the City of any and all costs, expenses,judgments, and damages which the City may have to pay or incur. 24. GRATUITIESBRIBES The City may, by written notice to the successful Bidder, cancel this agreement without liability to the successful Bidder if it is determined by the City that gratuities or bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Bidder, or its agent or representative to any City officer, employee, or elected representative with the respect to the performance of the agreement. In addition, the ' successful Bidder may be subject to penalties stated in Title 8 of the Texas Penal Code. 25. RESPONSE FORM TO BE USED Unless otherwise stated in these specifications, the bid quote must be submitted on the form provided. See Paragraph 37. i 26. SPECIAL TOOLS No special tools are required for this bid. 27. OPERATIONAL.MANUALS and INFORMATION If requested by the City, the Bidder shall provide descriptive literature for proper evaluation of any product quoted. 28. SAFETY DATA SHEETS(SDS) No SDS's are required for this bid, Residential Asphalt Overlay bid spec's Bid#19-006 (5} 29. EMPLOYEE TRAINING No employee training is required for this bid. 30. DELIVERY DATE AND LOCATION The Bidder shall provide in the "Authority to Quote" section the maximum number of days to deliver the product after receipt of the City's order. This delivery period may determine the award. If the successful Bidder accepts the City's order, but does not deliver in the promised time, fees for delay may be assessed beginning on the first day following the promised delivery date. The City will endeavor to give at least eight (8) hours' notice when ordering, but there may be circumstances that will preclude this prior notification. The City will expect the successful Bidder to honor this bid with prompt, reliable service without additional fees regardless of the length of the notification period. All deliveries are to be F.O.B., destination, with all delivery charges to be prepaid by the Bidder. The City does not accept C.O.D. or collect shipments. 1 1 31. DURATION OF AGREEMENT and PRICE ADJUSTMENTS The successful Bidder will be awarded a twelve (12) month agreement effective the date of award. Prices must not be increase for the entire agreement gre period. At the City's � option, the agreement may be renewed for four(4)additional twelve(12)month periods, then from month-to-month until a new agreement is terminated. The items purchased under this agreement may be subject to a price increase at the time of renewal based on the current Producers Price Index or Employment Cost Index for your industry or product j category as published by the U.S.Department of Labor,Bureau of Labor Statistics. If the Bureau of Labor Statistics does not accumulate data on the products or services defined by these specifications, by mutual agreement, the successful bidder may increase its prices for an amount not the exceed 5%. Price decrease are allowed at any time. I Any request for a price increase must be presented to the City at least 60 days before the expiration of the current agreement. 32. TERMINATION OF AGREEMENT The City reserves the right to terminate this agreement with ten(10)days written notice if the successful Bidder fails to perform in a manner deemed acceptable to the City. Upon delivery of such notice by the city to the successful Bidder, the successful Bidder shall discontinue all services in connection with the performance of this agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such order or contracts are chargeable to this agreement. As soon as practicable after receipt of notice of termination,the Bidder shall submit a statement to the City for payment of that portion of the agreement successfully performed. Residential Asphalt Overlay bid spee's (6) Bid 919-006 33. PAYMENT and TAXES Payment to the successful Bidder will be as a lump sum payment after satisfactory receipt of the product, as determined by the City, and receipt of invoice or other billing instrument used by the successful Bidder. The City is exempt from Federal Excise and State Tax,therefore, tax must not be included in the bid price. All prices quoted shall include all charges,including delivery and set-up fees. 34. WAGE RATES FOR CONSTRUCTION OF A PUBLIC WORK All bidders will be required to comply with Chapter 2258, Prevailing Wage Rates of Vernon's Texas Codes Annotated with respect to the payment of prevailing wage rates. This applies to the construction of a public work, including a building, highway, road, excavation, and repair work or other project development or improvement, paid for in whole or in part from public funds, without regard to whether the work is done tinder the public supervision or direction. A worker is employed on a public work if the worker is employed by the contractor or any subcontractor in the execution of the contract for the project. i A worker employed on a public work by or on behalf of the City shall be paid not less than the general prevailing rate of per diem wages for the work of a similar character in the locality in which the work is performed, and not less than the general prevailing rate of per diem wages for legal holiday and overtime work. The State of Texas has adopted the Federal Davis-Bacon wage rates for the use in Texas and the City pursuant to and in accordance with the Texas Government Code, Section. 2258.022. You may access the U. S. Department of Labor web site at the following web address to obtain these rates to be used in Tarrant County: www.access.gpo.gov/davisbacon/i.iidex.httni/ It shall be the responsibility of the successful bidder to obtain the proper wage rates from this site for Tarrant County for the type of work defined in these bid specifications. 3 35. BRAND or MANUFACTURER'S REFERENCE The City of Hurst has determined that any brand name listed in the specifications meets the City's needs. This manufacturer's reference is not intended to be restrictive, but descriptive of the type and quality the City desires to purchase, Quotes for similar manufactured products of like quality will be considered if the bid is fully noted with the manufacturer's brand name and model. The city reserves the right to determine products of equal value. Bidders will not be allowed to make unauthorized substitutions after award is made. 36. COOPERATIVE GOVERNMENTAL PURCHASING Other Governmental entities utilizing interlocal agreements with the City of Hurst, may desire, but are not obligated, to purchase goods or services defined in this solicitation from the successful Bidder. All purchases by governmental entities, other than the City of Hurst, will be billed directly to and paid by that governmental entity, The City of Hurst will not be responsible for another governmental entity's debts, Each Residential Asphalt Overlay bid epee's (7) aid#19-one governmental. entity will place their own orders with successful Bidder and be responsible for ensuring full compliance with the bid specifications. Prior to other governmental entities placing orders, the City of Hurst will notify the successful bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City of Hurst. [0 Yes, Others can purchase; [ ] No, Only the City of Hurst can purchase 37. NOTIFICATION OF BID SPECIFICATIONS Please check below how you learned of these bids specifications: [ ] City Newspaper Advertisement; [,� PublicPurchase.com [ ] City Mailed Me a Copy; [ ] Cold Call to the City i [ ] City's Web Site [ ] Other; I 3K COMMENCEMENT OF WORK The successful Bidder will notify the City 24 hours prior to beginning work. 39. FINANCIAL STATEMENT If requested by the City, the bidder shall provide a current financial statement audited by a Certified Public Accountant(CPA). 40. STANDARD FORM OF AGREEMENT The successful Bidder shall agree to use the City's "Standard Form of Agreement". See sample attached. 41. REFERENCES Each Bidder is to provide a minimum of three (3) verifiable references in which the Bidder has provided this or a similar service. List the references on Attachment 1. 42. CLAIMS and DAMAGES The Contractor agrees to assist and cooperate with its insurance carrier in the investigation and review of all third-party claims. In the event the Contractor fails to assist and cooperate with its insurance company, the City reserves the right and option to withhold a sum from the next payment due the Contractor or its final payment equal to a reasonable sum equivalent to the claim. In the event the Contractor continues its failure to assist and cooperate with its insurance company for a period of thirty (30) days after the City notifies it that the City has withheld such amount, the City reserves the right and option to resolve and settle the claim with said funds. Any funds in excess of the amount necessary to settle the claim shall be paid to the Contractor. Residentia]Asphalt Overlay bid spec's (B} Hid#19.M 43. VIDEO TAPE OF PRE-EXISTING CONDITIONS At the City's request, the successful Bidder agrees to video tape, to the City's satisfaction, the property site, and its adjacent areas, prior to the beginning of site preparation or construction. A copy of this tape shall be given to the City for its records. 44. CONFLICT OF INTEREST Pursuant to the requirements of Section 176,002(a)of the Texas Local Government Code, Suppliers or Respondents who meet the following criteria must fill out a conflict of interest questionnaire no later than the 7th day after the person begins contract discussions or negotiations with the City or submits to the City an application, response to a request for proposals or bids, correspondence or another writing related to a potential agreement with the City: A Supplier or Respondent that: (1) contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity; or (2) is an agent of a person described.in Subdivision (1) in the person's business with a local governmental entity, Any person who meets the criteria. As for enforcement to ensure the veracity of the Suppliers, the statute makes it a Class C Misdemeanor to violate the Supplier disclosure provisions. By submitting a response to this Bid/RFP,supplier, contractor or person represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code. 45, FUNDING OUT The continuation of this annual agreement with the successful bidder is contingent, in part,upon the continued availability of appropriations, i i 46. EXCESS OR INCORRECT QUANTITIES Materials delivered in error or in excess of the quantity ordered may, at the City's option, l be returned at the Bidder's expense. 47. NUMBER OF BIDS TO SUBMIT TO THE CITY Submit one original and one copy of your bid to the City. Please note on the front page which one is the original bid. 48. SPECIFICATION CLARIFICATION I For clarification to these specifications,call the City's Streets Division at (817) 788-7202 or Risk/Purchasing at(817)788-7017. Residential Asphalt Overlay bid 5M,s (9) Bid 419-006 BONDS, INSURANCE, and INDEMNITY BONDS Bid Bonds All bids shall be accompanied by a bid bond and power of attorney issued by a corporate surety authorized (licensed) to do business in the State of Texas and acceptable to the City in the amount of 5%of the total maximum bid as guarantee that the bidder will enter into a contract and execute performance, payment, and (if required) maintenance bonds within ten (10) days after notice of award of contract. 1n lieu of a bid bond, the City will accept a cashier's check issued on a national or state bank. 3 Performance,Payment, and Maintenance Bonds The successful bidder must furnish performance, payment, and maintenance bonds with the appropriate "powers of attorney" in the amount of one hundred percent (100%) of the contract total maximum price from a corporate surety authorized (licensed) by the State of Texas and acceptable to the City. The maintenance bond shall be in effect for a period of two (2) years after final acceptance of the work. NOTE: Performance,payment, and maintenance bonds will not be required on contracts that do not exceed the annual sum of $25,000. INSURANCE I The successful Bidder shall meet the minimum insurance requirements as defined in Attachment Il. INDEMNITY The successful Bidder agrees to defend, indemnify, and hold the City and all of its officers, agents, employees, and elected officials whole and harmless to the extent authorized by law against any and all claims for damages, costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, or omission of the successful Bidder, or any agent, servant, or employee of the successful Bidder in the execution of the performance of this agreement, without regard to whether such persons are under the direction of City. agents or employees, Residernial Asphalt Overlay bid spec's (10) Hid#19-006 SPECIFICATIONS 1, ESTIMATED ANNUAL QUANTITIES The City estimates that it will replace approximately 40,000 SY of asphalt paving a year. These estimated quantities are based upon the best available information. The City reserves the right to increase or decrease the quantity by any amount deemed necessary to meet its needs without any adjustments in the quoted price. 2. MINIMUM QUALITY SPECIFICATIONS All products quoted must be in full compliance with acceptable portions of the lasts edition of Texas Highway Standard Specifications, 3, DELIVERY LOCATION All deliveries are to be made to the following address; Streets Division Various locations within Hurst City of Hurst Service Center 2001 Precinct Line Road i Hurst,TX 76054 1 s I Residerr W Asphalt Overlay bid spec's Bid#14-W {I I) AUTHORITY TO QUOTE I agree to meet the stated minimum requirements as set forth in these specifications and any documents attached for the total price of-. The following quote includes the cost of all labor, materials, incidentals, tools, and safety equipment. As Primary Supplier ITEM DESCRIPTION UNIT PRICE UANTI ESTIMATED TOTAL QTY Furnish and Install NEW' L 2-Inch H.M.A.C. Surface 40,000 S,Y S 2./('YO 6, 00 Course (Type-13") Raise Existing Rings and Covers to New Pavement 2. Grade, To Include jet) . 00 10 Each $ 06 Concrete and H.M.A.C. (All Depths) Raise Existing Water Valve Stacks and Covers 3, to New Pavement Grade, 2, 10 Each Xod to hiclude Concrete and H.M.A.C. (All Depths) TOTAL (Also, place this total on the cover page) 4"oo ao Residential Asphalt Overlay bid sNe's (12) Bid#19-006 7 WE AGREE TO SERVE AS A SECONDARY SUPPLIER IF NOT SEUCTED AS THE PRIMARY S1-JI1`T,IER---. YES; NO. Bidder/Company Name: CE Authorized Representative. Signed- Title: V/ &4, Address: 3 -Z o City,State & Zip: Cu�t r r Telephone: (41 -) -/ - '3 Fax M E,-Nlail Address: 4 '41 mi b I r r- Date: k. -0 1 Estimated Number of Days to Begin Work After Receipt of City's Proceed Letter: /6 Warranty(Please Describe): Residennal AsPhall()veikiy had sjwc'�s Bid 4 9-006 ATTACHMENT I REFERENCES Each Bidder is to provide a niininiurn of three () verifiable references in Which the Bidder has sold and maintained this or a similar product.. Company Nance: Address: Contact Person: Telephone#: Project Awarded by Reference: Cornpany Name: Address: �z Contact Person: e, Telephone #: , 7 Project Awarded by Reference: Company Narne: Address: a illldhl� I)qat"I"I Contact Person., 4 Telephone (77? ) Project, Awarded by Reference: Residcn6al Asphalt O\trlaly hiji spec"s 04l Bid 4 19-006 ATTACHMENT II INSURANCE SECTION A. Prior to the approval of this agreement/contract by the City, the successful Bidder/Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriters/insurance carriers to the coverages, limits, and termination provisions shown thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE HAS BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section , during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor, SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at the Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following types and amounts: TYPE AMOUNT Workers' Compensation Statutory 1, and Employer's Liability $100,0001500,0001100,000 TYPE AMOUNT Commercial General (Public) Liability insurance including coverage for the following: I a. Premises Operations Z' b. Independent contractors Combined single limit for bodily injury and c. Products/completed operations property damage in the amount of$500,000 d. Personal injury per occurrence or its equivalent. e. Advertising injury f, Contractual liability g. Medical payments Residential Asphalt overlay bid spec's (15) Bid 419-M TYPE AMOUNT Comprehensive Automobile insurance, including coverage for loading and unloading hazards, for: Combined single limit for bodily injury and 3. a, Owned/leased vehicles property damage in the amount of$500,000 b. Non-owned vehicles per accident or its equivalent. c. Hired vehicles ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies , and all endorsements thereto and may make any reasonable request for deletion, revision, or I modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or i the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The successful Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate, or its attachment, the following required provisions: A. Name the City of Hurst and its officer, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; f B. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; 10 days notice for workers' compensation coverage; j C. The Contractor agrees to waive subrogation against the City of Hurst, its officers, I employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; D. All copies of the certificates of insurance shall reference the project name or bid number for which the insurance applies; E. Provide that all provisions of this agreement concerning liability, duty, and standard of care, together with the indemnification provision, shall be underwritten by contractual liability sufficient to include such obligations within applicable policies; F. For coverages that are only available with claims made policies, the required period of coverage will be determined by the following formula: Continuous coverage for the life Residential Asphalt Owlay bid spells (l 6) Bid##[9-M of the contract, plus one year (to provide coverage for the warranty period) and an extended discovery period for a minimum of 5 years which shall begin at the end of the warranty period, G. Provide for notice to the City of Hurst at the two addresses shown below by registered mail, NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior to the change. The notice must be accompanied by a replacement Certificate of Insurance. i All notices shall be given to the City at the following two addresses: � Streets Division City of Hurst Public Works Department 2001 Precinct Line Road Hurst,TX 76054 Risk/Purchasing City Hall 1505 Precinct Line Road Hurst,TX 76054 SECTION D. Approval, disapproval, or failure to act by the City of Hurst regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 1 i Residential Asphalt overlay bid spec's (17} Bid 19.006 WORKERS' COMPENSATION INSURANCE FOR BUILDING OR CONSTRUCTION PROJECTS TEXAS WORKERS' COMPENSATION COMMISSION RULE 28, §110.110 As required by the Texas Workers' Compensation Commission Rule 28, §110.110, the Contractor shall accept the following definitions and comply with the following provisions: Workers' Compensation Insurance Coverage A. Definitions: Certificate of coverage ("certificate") — A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC- 81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the Project—includes the time from the beginning of the work on the project until the Contractor's/Person's work on the project has been completed and accepted by the City of Hurst. Persons providing services on the project ("Subcontractor" in §406,096) --- includes all persons or entities performing all or part of the services the Contractor has undertaken to perform on the project, regardless of whether that person contracted directly with Contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employee of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services"does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and I delivery of portable toilets. B. The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011 (44) for all employees of the Contractor providing services on.the project, for the duration of the project, C. The Contractor must provide a certificate of coverage to the City of Hurst prior to being awarded the contract. D. If the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project, the Contractor must, prior to the end of the coverage period, file a new certificate of coverage with the City of Hurst showing that coverage has been extended. Residential Asphalt Overlay bid spec's (l�l Bid#19-0% E. The Contractor shall obtain from each person providing services on a project, and provide to the City of Hurst; (1) A certificate of coverage, prior to that person beginning work on the project, so the City of Hurst will have on file certificates of coverage showing coverage for all persons providing services on the project; and (2) No later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. & The Contractor shall notify the City of Hurst in writing by certified mail or personal delivery, within 10 days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. s H. The Contractor shall post on each project site a notice, in the text, form, and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. 3 1. The Contractor shall contractually require each person with whom it contracts to provide services on a project,to; (1) Provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011 (44) for all of its employees providing services on the project, for the duration of the project; (2) Provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; (3) Provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (4) Obtain from each other person with whom it contracts, and provide to the Contractor; (a) A Certificate of coverage prior to the other person beginning work on the project; and (b) A new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; Residential Asphalt Overlay bid spec's (19) Bid#19-006 (5) Retain all required certificates of coverage on file for the duration of the project, and for one year thereafter; (6) , Notify the City of Hurst in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project;and (7) Contractually require each person with whom it contracts, to perform as required by paragraphs (1) — (7), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract or providing or causing to be provided a certificate of coverage, the Contractor is representing to the City of Hurst that all employees of the Contractor who provide services on the project will be covered by workers' compensation coverage l for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with commission's Division of Self-Insurance Regulation. Providing false or misleading information may ' subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The Contractor's failure to comply with any of these provision is a breach of contract by the Contractor which entitles the City of Hurst to declare the contract void if the Contractor does not remedy the breach within ten days after receipt of notice of breach from the City of Hurst. I As defined by the Texas Labor Code, Chapter 269, Section 406,096 (e), building or construction is defined as; 1. Erecting or preparing to erect a structure, including a building, bridge, roadway, public utility facility, or related appurtenance; 2. Remodeling, extending,repairing, or demolishing a structure; or 3. Otherwise improving real property or an appurtenance to real property through similar activities. I The employment of a maintenance employee who is not en gaging in building or construction as the employer's primary business does not constitute engaging in building or construction. Residential Asphalt Overlay bid spec's (20) Bid#19-W ATTACHMENT III STANDARD FORM OF AGREEMENT BETWEEN THE CITY OF HURST AND CONTRACTOR T1418 AGREEMENT is effective as of the date stated on the signatory page by and between the City of Hurst(hereinafter called OWNER) and Reds Asphalt& Construction Company _ of the City of Euless _ , County of Tarrant —' State of Texas (hereinafter called CONTRACTOR), OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows; Article 1, WORK. The PROJECT for the Work detailed under the Contract Documents (see Article 7 of this Agreement for items included in the "Contract Documents")is generally identified as follows; Residential Asphalt Overlay Service Bid Reference Number; 19-006 Article 2. CONTRACT TIME 2.1. This contract will begin on its execution and continue for twelve months. At the City's option this agreement may be renewed for four, additional 12-month periods. i 2.2. OWNER and CONTRACTOR recognize that time is of the essence with this agreement and OWNER and CONTRACTOR agree that if the Work is not completed within the time mutually determined by the CONTRACTOR and OWNER, plus written extensions allowed by OWNER, that OWNER shall deduct $100 a working day from the amount due CONTRACTOR for delay(but not as a penalty)for cacti day that expires after the time period set at the beginning of the project, Article 3. CONTRACT PRICE. 3,1 OWNER shall pay CONTRACTOR price as quoted in Contractor's bid plus additional work performed when authorized by OWNER, Residentlal Asphalt Overlay bid spec's {�� Sid 0 19-006 Article 4. PAYMENT PROCEDURES, 4.1 Payment to CONTRACTOR will in one lump sum after satisfactory completion, and acceptance by the City,of the work defined in the contract documents and receipt of invoice or other billing instrument used by CONTRACTOR. All charges are to be less sales tax as OWNER is tax exempt, Article 5. CONTRACTOR'S REPRESENTATIONS. In order to induce OWNER to enter into this agreement CONTRACTOR makes the following representations; 5,1 CONTRACTOR has familiarized itself with the nature and extent of the Contract, Documents, Work to be performed, site(s), locality, tests, reports, and all local conditions I and laws and regulations that in any manner may affect cost, progress, performance or furnishing of the Work, 5,2 CONTRACTOR has correlated the results of all such observations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract 3 Documents. 3 5.3 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution by OWNER is acceptable to CONTRACTOR. Article 6. MISCELLANEOUS 6.1 ASSIGNMENTS; No assignments by a party hereto of any rights under or interest in the Contract Documents will be binding on another party hereto without written consent of the party sought to be bound; and specifically, but without limitation, moneys that may Lorne due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents, I 6,2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and j legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents, 6.3 TERMINATION; OWNER may terminate the Contract by giving CONTRACTOR notice in writing, Upon delivery of such notice by OWNER to CONTRACTOR, CONTRACTOR shall discontinue all services in connection with the performance of the Contract and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this Contract. As soon as practicable after receipt of notice of termination, CONTRACTOR shall submit a statement, showing in detail the services performed under this Contract to the date of the termination, OWNER shall then pay CONTRACTOR that portion of the prescribed charges Nvhieh the services actually performed under this Contract bear to the total services called for under this Contract less Residential Asphalrovcrlay bid spa's fzr- BId# 1.9-0M such payments on account of the changes as have been previously made, Copies of all completed designs,plans,and specifications prepared under this Contract shall be delivered to OWNER when and if this Contract is terminated, 6A CLEANUP: During Work CONTRACTOR shall, at all times, keep the job site free from materials, debris, and rubbish as is practical and shall remove same from any portion of the job site when, in the opinion of the City's representative, it becomes objectionable, interferes with the project or endangers the safety of the general public, Final Upon completion of the work, CONTRACTOR shall remove from the site, all materials, tools and equipment belonging to him, and leave the site with an appearance acceptable to the City's representative, CONTRACTOR shall thoroughly clean all equipment and material installed by him and shall deliver over such materials and equipment in a clean and new appearing condition, Any area damaged or disturbed by CONTRACTOR outside the City rights of way and easements shall be restored to original condition to the satisfaction of the property owner, A release from the property owner may be required. Restoration of all other areas outside the actual work site shall be to original condition or as on in the Contract Documents, 6,5 SUBCONTRACTING 1, CONTRACTOR may utilize the services of specialty subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty subcontractors, i i 2, CONTRACTOR shall not award any work to any subcontractor until CONTRACTOR submits to OWNER a written statement concerning the proposed award to the subcontractor which statement shall contain such information as OWNER mqy require, 3, CONTRACTOR shall be as fully responsible to OWNER for the acts and I omissions of his subcontractors, and of persons either directly or indirectly I employed by them,as he is for the acts and omissions of persons directly employed by him, 4. CONTRACTOR shall have a person,that is on his payroll and with the authority to make decisions,on site at all times, This individual must be able to communicate in English, 5, Nothing contained in this Contract shall create any contractual relation between any subcontractor and OWNER, CONTRACTOR is an independent contractor, 6,6 PERMITS AND LICENSES: CONTRACTOR shall procure at his expense all permits and licenses necessary; pay all charges and fees and give all notices Rosiden#al Asphalt Overlay bid spoo's (3)— Bid# 19-006 necessary and incident to the prosecution of the work. Pees, except for special licensing, such as Master Electrician,etc,, will be waived for required City permits, 63 EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE; CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin or disability, CONTRACTOR shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, sex, religion, national origin, or disability, Such action shall include, but not be limited to the following; employment, upgrading, demotions or transfers, recruitment or recruitment advertising, layoffs or terminations, rates of pay, or other forms of compensation, selection of training, including apprenticeship, and participating in recreational and education activities. CONTRACTOR will in all solicitations or advertisements for employees placed by or on behalf of CONTRACTOR,state that all qualified applicants will receive consideration of employment without regard to race,color, sex,religion, national origin, or disability. CONTRACTOR will cause the foregoing provisions to be inserted in all subcontracts for standard commercial supplies, raw materials,and labor. 6,8 INSURANCE; prior to execution of this Contract, and before CONTRACTOR begins Work, CONTRACTOR must provide OWNER with proof of insurance as defined in the Contract Documents, 6.9 SAFETY; CONTRACTOR shall comply with all Occupational Safety and Health Act (OSHA) standards and any other Federal, State or Local rules and regulations applicable to construction and/or maintenance activities in the State of Texas. City Safety Personnel or any supervisor may, but are, not required to,order that the work be stopped if a condition of immediate danger is .found to exist, Nothing contained herein shall be construed to shim responsibility or risk or loss for injuries i or damage sustained as a result of a violation of theses safety articles from CONTRACTOR to OWNER. CONTRACTOR shall remain solely and exclusively responsible for compliance with all safety requirements and for the safety of all persons and property at the project site, i 6,10 CLAIMS and DAMAGES; Any bodily injury or property damage to OWNER or third parties caused by CONTRACTOR, his employees, agents, or subcontractors must be resolved to OWNER's satisfaction prior to OWNER's release of CONTRACTOR's final payment. Residential Asphall Oi,orlay bid spa's T (4)---_ Bid# 19-006 �� Article 7, CONTRACT DOCUMENTS, The Contract Docurnents which comprise the entire agreement between CONTRACTOR and OWNER Concerning the work consist of the following; 7.1. Invitation to Bid 72 Bid Specifications and CONTRACTOR's Response 7.3 Insurance Attachment 7.4 Insurance Certificate (completed by CONTRACTOR's insurance agent/broker) f 7.5 Bid, performance,Payment, and Maintenance Bonds i i ResidenUai Asphalt Overlay bid spep's fsr Bid#19.446 Executed on behalf of CONTRACTOR by its owner or authorized representative shown below, and on behalf of OWNER by its authorized representative, this agreement will be effective on .74-1) the L'4Z day of 14 OWNER: CONTRACTOR: City of Hurst Name: 1505 Precinct Line Road Address: Hurst, TX 76054 City: --A� State: Zip: By: By: (Print Name) (Print Name) (Print Title) (print Title) Sea](If Corporation) Reco ended BY---, :11�g nature) 2c I ens (Print Name) Executive Director of Public Works (Title) Approved as to Fon-,n and Legality this /Y' '--day of 2 0 13$." ity Attorney ...............—...... High Density Mineral Bond Sea]bid spec's (6)- Bid#19-006 Bond No. PR17660510 PERFORMANCE BOND STATE OF TEXAS COUNTY OF .-_-....TARRAN7' � Reynolds Asphalt& KNOWN ALI,MEN BY THESE PRESENTS: That Construction Company of the City of North Richland Hills � __, County of Tarrant - and the State of__� Texas.- as Principal, and Colonial American Casualty and Surety Company..._-_....... _.�..�__......�_ authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto-, The Ci f of Hurst N � _ � (Owner), in the penal Two Hundred Fifty-Five'Thousand, Bight Hundred ; sum of Bi hty-Fight Dollars_&Ninety Cents Dollars ($ 255,888.90---------) for F the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors�;`successors, and assigns,jointly and severally, by these presents: _ I k WHEREAS: the Principal has entered into a certain written contract with the Owner, dated the day of , 20� , to which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. 'for Residential Asphalt Overlay Service; Bid Reference Number 19-006 NOW, THEREFORE THE CONDITIONS OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform said Contract and shall in all respects duty and faithfully observe and perform all and singular the covenants, conditions, and agreements in and by said contract agreed and covenanted by the Principal to be observed and conformed, and according to the true and meaning of said Contract and the Plans and Specifications hereto annexed, then this obligation shall be void; otherwise to remain in full force and effect; PROVIDED, HOWEVER, that this bond executed pursuant to the provisions of(Article 5160) for Public Works)(Article 5472d for Private Work)* of the Revised Civil Statutes of Texas as amended and all liabilities of this bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein. i Surety, for value received,stipulates and agrees that no charge,extension of time, alteration or addition to the terms of the contract, or to the work performed thereunder, or the plans, specifications, or drawing accompany accompanying the same , shall in anyway affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, j alteration or addition to the terms of the contract, or to the work to be performed thereunder, * Not applicable for federal work. See"The Miller Act'' 40 U.S.C. S270 High Density Mineral Bond Seal bid spec's ��Did N 19-006 IN 'WITNESS, WHEREOF, the said Principal and Surety have signed and sealed this nistruinent this day of 20 . REYNOLDS ASPHALT & COLONIAL AMERICAN CONSTRUCTION COMPANY CASUALTY AND SURETY COMPANY Principal Surety Bv: By: Title: Ned Tankersley, Vice President Title IItWjtieeney orn . -in-Fact Att Address: P.O. Box 370 Address: 15303 Dallas Park��,a),, St.iite8oO .......... Eulcss, Texas 76039 Addison, Texas 75001 ......................... ....... .............. The name and address of the Resident Agent or Surety is: The Sweeney Coin ............ .. .......... ROt Box 8720 ---------- Fort Worlh,Texas 76124 I ligh Density Minerzd Bond Scal bid spec's Bid ft 19-006 Bond No. PRF7660510 PAYMENT BOND STATE OF TEXAS COUNTY OF TARRAN`I' Reynolds Asphalt & KNOWN ALL MEN BY THESI~PRESENTS: That Construction Company_ of the City of _ _North Richland Hills , County of—,---.,..--.Tarrant and.the State of Texas_ _ _ as Principal, and Colonial American Casualty and Surety Cozxziy authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto the City of Hurst (Owner), in the penal Two Hundred Fifty-Five Thousand,Fight sum of Hundred Eight-Eiktk,Dollars &Ni� ye1ts Dollars ($ 255,888.90------w ) for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors, and assigns,jointly and severally,by these presents; WHEREAS: the Principal has entered into a certain written contract with the Owner,*dated the day of 20 _ , to which contract is hereby referred to and made a part hereof as frilly and to the same extent as if copied at length herein. for Residential Asphalt Overlay Service; Bid Reference Number 19-006 NOW, THEREFORE THE CONDITIONS OF THIS OBLIGATION IS SUCH, that if the said Principal ,shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract,then, this obligation shall be void; otherwise to remain in full force and effect; PROVIDED, HOWEVER, that this bond executed pursuant to the provisions of Article 5160 for Public Works of the Revised Civil Statutes of Texas as amended and all liabilities of this I bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein. J Surety,for value received,stipulates and agrees that no charge, extension of time,alteration or addition to the terms of the contract, or to the work performed thereunder, or the plans, � specifications, or drawing accompany the same, shall in anyway affect its obligation on this bond, ' and it does hereby waive notice of any such change, extension of time, alteration or addition to the { terms of the contract, or to the work to be performed thereunder. Nigh Density Mineral Bond Seal bid spec's ���_ __. _, Bid A iM06 _._ IN WITNESS, WHEREOF, the said Principal and Sm-ety have signed and scaled this instrum.ent till'S o f REYNOLDS ASPHALT & COLONIAL AMERICAN CONSTRUCTION COMPANY CASUALTY AND SURETY COMPAN��.' ........... Princip,91 Surety '4— By: --- By: -l'itle: Ned Tankersley, Vice President Title: Kyle W. Sweeney, Attorney-in- ct Address: P-0. Box 370 -----— Address: 15303 Dallas Parkway, SUite 800 ------- Euless,'rexas 76039 Addison, Texas 75001 The name.and address of the Resident Agent or Surety is: The Sweeney Com any ...................... ------- --- P.O. Box 8720 Fort Worth, Texas 76124 ...................... ------ ..................... I ligh Density MiDmal Bond Seal bid spec', Bid 0 19-006 Bond No. PRF7660510 MAINTENANCE BOND KNOWN ALL MEN'BY THESE PRESENTS; THAT.— Reynolds Asphalt &Construction Compaq _ _ _-__ as PRINCIPAL, and Colonial American Casualty and Surety Cony any a CORPORATION organized under the laws of . Illinois___ as Sureties, do hereby expressly acknowledge themselves to be held and bound to pay unto the City of Hurst, a municipal corporation chartered by virtue of a Special Act of the Legislature of the State of Texas, at Hurst,Tarrant County, Two Hundred fifty-Five Thousand,Fight Texas, the sum of hundred Eighty-Eight Dollars&Ninety Cents Dollars ($255,888.90-�------ 1 for the payment of which sung will and truly to be made until said City of Hurst, its successors jointly and severally, t This obligation is conditioned, however, that whereas said Reynolds Asphalt alt &Construction Company has this. _ day of - ------- --_--- , 20_,entered into a written contract with the said City of Hurst to build and construct the Residential Asphalt Overlay Service; Bid Reference Number 19-006 — in the City of Hurst, Texas, which contract and the Plans and Specifications therein mentioned adopted by the City of Hurst, are hereby expressly made a part hereof as though the same were written and embodied herein. WHEREAS, under the plans and Specifications, and contract, it is provided that the CONTRACTOR will maintain and beep in good repair the work herein contracted to be done and performed for a period of two (2) years from the date of acceptance,and to do all necessary repairs that may arise on account of water leakage or otherwise,out of or arising from improper doing of the same, or on account of any defect arising in any parts of said work laid or constructed by the said CONTRACTOR, or on account of improper application or workmanship; and to respond to within five days and initiate repairs after proper notification of said repairs due to leakage, or otherwise, that may arise during the two (2) year period from the date of acceptance. It being understood that the purpose of this section is to cover all defective conditions arising by reason of 1 defective material, work, or labor performed by said CONTRACTOR; and in case the said CONTRACTOR shall fail to do so. it is agreed that the City may do said work and. supply such materials, and charge the same against the said CONTRACTOR and SURETIES, on this obligation, and said CONTRACTOR and SURETIES hereon shall be subject to the liquidated damages mentioned in said contract for each day's failure on its part to comply wit the terms of the said provision of said contract. NOW, THEREFORE, if the said CONTRACTOR shall keep and perform its said agreement to maintain said work and keep the same in repair for the said maintenance period of two (2) years, as provided, then these presents shall by null and void, and have no further effect, but if default High Density Mineral Bond Seat bid spec's I l lr Bid#19-006 shall be made by the said CONTRAC'FOR in the performance of this contract to so maintain and repair said work, then these presents shall have full force and effect. and said CITY of HURST sliall have: and recover from said CONTRACTOR and SURETIES clarnages in the premises, as provided, and is further agreed that this obligation shall be continuing one against the PRINCIPAL and SURETIES, hereon, and that successive recoveries may be had (hereon for successive breaches until the ftill amount shall have been exhausted; and it is lbrther understood that the obligation herein to maintain said work shall continue throughout said maintenance period, and the sarne shall not be changed, diminished, or in any manner affected fa-orn any cause during said tirric, Reynolds Asphalt & rN WITNESS WHEREOF, the said Construction Comparly has caused these presents to be executed by thern; and the said Colonial American Casuafty and Surety C0111pany - -- 1. 1.......... has catised these presents to be executed by its ATTORNEY-IN-FACT K ale W. Sweencv and the said ATTORNEY-IN-FACT -...K.yIe-W-.--S.wccney has hereunto set his hand this the---day of_____ REYNOLDS ASPHALT & COLONIAL AMERTCAN CONSTRUCTION COMPANY CASUALTY A 19 SURETY COMPANY Priftcipal Ljrct}, Title: Ned Tankersley, Vice President Title, Kyle��ey,Attorney-in-pact ........... Address: P.Q.-Box 370. Address: 15303 Dallas Suite 80o Euless,Texas 76039 Addison, 'fexas 75001 ................ The name and address of the Resident Agent or Surety is: The Sva eel Y­C­0--!'Ilp4a­ P.O.Box 8720 ...........­1....... Fort Worth, Texas 76124 ----------- ----------------- High Doisity Nlnieml Bond Scal bid spcc's (12)- Bid 8 19-006 ZURICH Texas Important Notice IMPORTANT NOTICE AVISO IMPORTANTE To obtain information or make a complaint: Para obtener informacion o para presentar una queja: You may call Zurich North America's toll-free telephone Usted puede Ilamar al numero de telefono gratuitc de number for information or to make a complaint at: Zurich North America's para obtener informacion o para 1-800-382-2150 presenter una queja al You may contact the Texas Department of Insurance to 1-800-382-2150 � obtain information on companies, coverages, rights, or Usted puede comunicarse con el Departamento de Se- complaints at: guros de Texas para obtener informacion sobre com- 1-800-252-3439 panias, coberturas, derechos, o quejas al: 1-800-252-3439 i You may write the Texas Department of Insurance: Usted puede escribir al Departamento P.O. Box 149104 de Seguros de Texas a: Austin, TX 78714-9104 P.O. Box 149104 Fax: (512)490-1007 Austin, TX 78714-9104 Web: www.tdi.texas.gov Fax: (512) 490-1007 E-mail: ConsumerProtection@tdi.texas.gov Sitio web: www,tdi,texas.gov E-mail: ConsumerProtection@tdi.texas.gov PREMIUM OR CLAIM DISPUTES: j Should you have a dispute concerning your premium or DISPUTAS POR PRIMAS DE SEGUROS O about a claim, you should contact the company first. If RECLAIVIACIONES: the dispute is not resolved, you may contact the Texas Si tiene una disputa relacionada con su prima de seguro E Department of Insurance, o con una reclamacion, usted debe comunicarse con la j compania primero. Si la disputa no es resuelta, usted ATTACH THIS NOTICE TO YOUR POLICY: puede comunicarse con el Departamento de Seguros de This notice is for information only and does not become Texas, a part or condition of the attached document. ADJUNTE ESTE AVISO A SU POLIZA: Este aviso es solamente para propositos informativos y no se con- vierte en parte o en condicion del documento adjunto. U-GU-296-E(06/15) Page 1 of 1 ZURICH AMERICAN INSURANCE,COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESIS,PRESENTS:That the ZURICH AMERICAN INSURANCE COMPANY,a corporation of the State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Illinois, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"), by ROBERT D. MURRAY, Vice President, in pursuance of authority granted by Article V, Section 8, of the By-Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof. do hereby nominate, constitute,and appoint Charles D.SWEENEY,Kyle W.SWEENEY,Michael A.SWEENEY and Elizabeth GRAY,all of Fort Worth, Texas, EACH its true and lawful agent and Attorney-in-Fact, to make,execute,seal and deliver, for, and on its behalf as surety,and as its act and deed: any and all bonds and undertakings,EXCEPT bonds on behalf of Independent Executors, Community Survivors and Community Guardians, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICII AMERICAN INSURANCE COMPANY at its office in New York,New York.,the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland„ and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons, The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8,of the By-Laws of said Companies,and is now in force. i IN WITNESS WHEREOF, the said Vice-President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and l FIDELITY AND DEPOSIT COMPANY OF MARYLAND,this 8th day of March,A.D. 2019. ATTEST: i ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND egi., w t C' ! a..r..rO 110 INft 50 I'Iyl1l�.*:MN� 1 Assistant Secretary Vice President Dawn E,Brown Robert D.Murray State of Maryland County of Baltimore On this 8th day of March,A.D.2019,before the subscriber,a Notary Public of the State of Maryland,duly commissioned and qualified,ROBERT D. MURRAY,Vice President,and DAWN E. BROWN,Assistant Secretary, of the Companies,to me personally known to be the individuals and officers described in and who executed the preceding instmment, and acknowledged the execution of same, and being by me duly swom, deposeth and saith, that helshe is the said officer of the Company aforesaid,and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies,and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations, IN TESTIMONY WRPREOF,I have hereunto set my hand and affixed my Official Seal the day and year first above written. F71777117111'1451\ Constance A.Dunn,Notary Public My Commission Expires:July 9,2019 POA-F A� CERTIFICATE OF LIABILITY INSURANCE DATE{MMIDt)rrM) 5/21/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the Policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsoment(s). PRODUCER CONTACT NAME: Joyce Womack The Sweeney Company PHONE o (817)457-5700 FAX Ne: (aY 7]467-7246 1121 E. Loop 620 South nooRess: Doyce$thesweeneyco.com P O Box 8720 INSURERS AFFORDING COVERAGE NAIC q Fort Worth TX 76124-072D INSURER A:Val le Forge Ins Co INSURED 20508 INSURERB:Am Cas Cc of Readin PA 20427 Reynolds Asphalt & Construction Company INSURIERC:Great ,American Insurance Co 15691 P.O, Box 370 INSURER D:Continental Casualty Co 20443 Euless iNSURER E TX 76039 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS I CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCEAFFORDLD BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, IN SR ADD[SUER - POLICY EFF POLICY EXP LTR TYPF3OFINSURANCE POLICYNUMBER MMIDDrfYYY) I(NIMIDWYYYY1 LIMITS X COMMERCIAL GENERAL LIABILITY i EACH OCCURRENCE $ 1,0o0,000 A CLAIMS-MADE X❑OCCUR DAMAGE TO RE TED PREMISES Fa occurrence $ 300,000 X CONTRACTUAL, ACU 4428760229 5/8/2019 5/8/2020 MED EXP(Any one person) $ 5,000 X CROSS LSAH, 9FPD PERSONAL &ADV INJURY $ 1,000,000 €. GEWAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JECT LCC PRODUCTS-COMPIOPAGG $ 2,000,000 X OTHER: S22,00D DRD PLH PD OCC $ AUTOMOBILE LIABILITY COMBINED SINGLF LIMIT X ANY AUTO ent $ 1,000,000 Ea acdd A BODILY INJURY(Per person'/ $ X ALL OWNED X SCHEDULED 402a760232 AUTOS AUTOS 5/8/2019 5/8/2020 BODILY INJURY(Per accident) $ X HIREDAUTOS X NON-OWNED PROPERTY DAMAGE AUTOS Per accident $ X MCS90 $ X UMBRELLA I" X OCCUR EACH OCCURRENCE $ 10 000,000 C EXCESS UAB CLAIMS-MADE - AGGREGATE $ 10,000,000 DED X RETENTION$ 10,000 TUO 1-23-12-47 - 03 5/8/2019 5/8/2020 $ WORKERS COMPENSATION PER DTH- AND EMPLOYERS'LIABILITY Y!N X STATUTE ER ANY PROPRIETORIPARTNEWEXECUTIVE b OFFICERIMEMBER EXCLUDED? y❑ NIA E,L,EACH ACCIDENT 5 1,000,000 ( Yes,IdoryInNH) WC 4028760215 5/a/2019 5/8/2020 E,L.DISEASE:-EAEMPLOYEE $ Z 000 000 €f yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1 000 000 D Excluded Debbie Reynolds, Meto Miteff,Virginia Miteff i DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Residential Asphalt Overlay Service; Bid Reference Number 19-006. WC, GL & auto include a blanket automatic waiver of subrogation endt & the GL, auto include a blanket automatic additional insured endt providing additional insured & waiver of subrogation status to the cart holder only when there is a I written contract between the named insured & the cart holder that requires such status. The additional insured endts contain special primary & noncontributory wording. Umbrella follows form, The policies include an endt providing 30 days notice (10 days for nonpayment of premium) of cancellation to the cart holder. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF HURST THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 1505 PRECINCT LINE RD ACCORDANCE WITH THE POLICY PROVISIONS. RETEST, TX 76054 AUTHORIZED REPRESENTATIVE Charles Sweeney/SOYCE OO 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD INS026(201401) BID BOND The American Institute of Architects, AIA Document No. A31 0 (February, 1970 Edition) KNOW ALL MEN BY THESE PRESENTS, that we Cie rnolds,Asphalt & Construction Company as Principal hereinafter called the Principal, and Colonial American Casualty and Surety Company as Surety, hereinafter called the Surety, are field and firmly bound unto CiLN,.0l'1­Iurst, Texas as Obligee, hereinafter called the Obligee, in the slim of Five Percent of Bic] (5%)---------------------------- Dollars ($ ------------------------- ), for the payment of which sum well and truly to be made,the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents, WHEREAS, the Principal has submitted a bid for Residential Asphalt Overlay Prograill NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms, of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this, obligation shall be null and void, otherwise to remain in full force and effect. Signed and scaled this Ist - day of N/lav 2019 RFYNQI_DS ASPIJAIJ& CONSTRUCTION COMPANY Principal (Seal) ry hel By: Ned Tankerlsey, Vice President Name/'title C0L,0NIAL AMERICAN CASUAl,JY AND SUREIN COMPANY Surety ',Seat) By: Kyle W, Sweeney, Attorney-in-Fact ZURICH AMERICAN INSURANCE COMPANY g COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS:That the ZURICH AMERICAN INSURANCE,COMPANY,a corporation of the State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Illinois, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State oC Illinois (herein collectively called the "Companies"), by ROBERT D. MURRAY,Vice President,in pursuance of authority granted by Article V, Section 8, of the By-Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof,do hereby nominate, constitute,and appoint Charles D.SWEENEY,Kyle W.SWEENEY,Michael A.SWEENEY and Elizabeth GRAY,all of Fort Worth, Texas, EACH its true and lawful agent and Attorney-in-Fact,to make,execute,seal and deliver,for,and on its behalf as surety,and as its act and deed: any and all bonds and undertakings,EXCEPT bonds on behalf of Independent Executors,Community Survivors and Community Guardians. and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York,New York.,the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of. the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings.Mills, Maryland., in their own proper persons. The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V,Section 8,of I the By-Laws of said Companies,and is now in force. IN WITNESS WHEREOF, the.said Vice-President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND,this 8th day of March,A.D.2019, ! ATTEST- 1 i ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND .�., W ova ' SIgAI. ; — iss ti 3 i Assistant Secretary Vice.President Dawn E.Brown Robert D.Murray State of Maryland County of Baltimore .On this 8th day of March,A.D.2019,before the subscriber,a Notary Public of the State of Maryland,duly commissioned and qualified,ROBERT D. MURRAY,Vice President,and DAWN E.BROWN,Assistant Secretary, of the Companies,to me personally known to be the individuals and officers described in and who executed the preceding instrument,and acknowledged the execution of same,and being by me duly swom,deposeth and saith,that he/she is the said officer of the Company aforesaid,and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies,and that the said Corporate Seats and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed my Official Seal the day and year first above written, Constance A.Dunn,Notary Public My Commission Expires;July 9,2019 POA-F EXTRACT FROM BY-LAWS OF THE COMPANIES r "Article V,Section 8,Attomeys-in-Fact, The Chief Executive Officer,the President,or any Executive Vice President or Vice President may, by written instrument under the attested corporate seal, appoint attorneys-in-fact with authority to execute. bonds, policies, recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such attorney-in-fact to affix the corporate seal thereto,and may with or without cause modify of revoke any such appointment or authority at any time." CERTIFICATE I, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8,of the By-Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998. RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney...Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May, 1994,and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the IQth day of May, 1990, s RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice-President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company,shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN TESTIMON Y WHEREOF,I have hereunto subscribed my name and affixed the corporate seals of the said Companies, this l�day of May 120 19 , i �l � * i v, 58AL Brian M.Hodges,Vice President TO REPORT A CLAIM WITH REGARD TO A SURETY BOND,PLEASE SUBMIT ALL REQUIRED INFORMATION TO: Zurich American Insurance Co. Attn: Surety Claims 1299 Zurich Way Schaumburg,iL-60196-1056 City Council Minutes Tuesday,June 11,2019 On the 11111 day of June 20t9, at 6-30 pm., the City Council of the City of Hurs convened in Regular Meeting at City Hall, 1505 Precinct Line Road, Hurst, Texas, following members present: Larry Kitchens Mayor Pro Tern David Booe Councili-nembers, Jon McKenzie Cathy Thompson Cindy Shepard Clay Caruthers City Manager John Boyle City Attorney Rita Frick City Secretary Clayton Fulton Assistant City Manager Malaika Marion Mariner Assistant City Manager Greg Dickens Executive Director of public Works Billy Keadle Assistant Police Chief Michelle Lazo Executive Director of Planning and Co Development Paul Brown Managing Director of Fiscal Services With the following Councilmembers absent: Mayor Wilson and Bill McLendon, cons quorum; at which time, the following business was transacted: The meeting was called to order at 6:30 p.m. Councitmember Cathy Thompson gave the Invocation. The Pledge of Allegiance was given. CONSENT AGENDA 1, Considered approval of the minutes for the May 28, 2019 City Council meetings 2. Considered Ordinance 2415, second reading, Sig-19-02 Murphy Express, a site I portion of Lot 2R1, Block 2 Woodbridge Plaza Addition, being 2.27 acres locat, Grapevine Highway. 3. Considered Ordinance 2416,, second reading, Z-19-01 Shady Oaks, a zoning cha MU-Pl) to RI-PD with a site plan for Lot 2R,2, Block A, Shady Oaks Addition,' acre located at 1244 Hurstview Drive. 4, Considered Ordinance 2417, second reading, SP-19-03 Park Place Apartments, a revision for Lot Bait.,, Block 1, K-Mart Plaza Addition, being 7,76 acres locat( Arcadia Street. City Council Minutes Page 2 June 5. Considered canceling the July 23, 2019 City Council meeting, Councilmember Booe moved to approve the consent agenda. Motion sect Councilmernber McKenzie, Motion prevailed by the following vote, Ayes: Councilmembers Booe, Kitchens, McKenzie, Thompson and Shepard No: None QTfIER 13USMSS 6, Considered authorizing the city manager to enter into an Annual Residentia Overlay Program Service Contract with Reynolds Asphalt&Construction Comf Executive Director of Public Works Greg Dickens reviewed the propose( Asphalt Overlay Program noting five sealed bids were received and Reynolds �- Construction Company of Euless, Texas, submitted the lowest responsive $398,500. Mr, Dickens, also reviewed milling operations and the various cornp the City's street maintenance program, He noted Tarrant County will assist upcoming overlay of Precinct Line Road and noted the success of the new 1-1 Coat Program, Counciltneraber Shepard moved to authorize the city manager to enter into a with Reynolds Asphalt & Construction Company, as the primary vendor durin� 1.2 months, in an amount not to exceed $400,000, with the option to renew additional 12 month periods. Motion seconded by Councilmember McKenzie. prevailed by the following vote: Ayes: Councilmembers Booe, Kitchens, McKenzie,Thompson and Shepard No: None 7. Considered engagement of BKD CPAs & Advisors for Auditing Services for a term, with the final three years of the Agreement being at the City's option. Managing Director of Fiscal Serviecs, Paul Brown reviewed the proposed enj letter with BKD CPAs & Advisors for auditing services noting prior to the fim the agreement with Rylander, Clay & Optiz (RC&O) LLP, BKD CPAs & acquired RC&O. fie stated, to minimize disruption and further develop tI relationship with BKD, staff requested a fee proposal from. BKD for fiscal year September 30, 2019 through September 3O�, 2023, The final three years of the are at the City's option. He stated the fee proposal for FY19 is $80,000 for a statement audit and Comprehensive Annual Financial Report preparation assista $5,000 if a Single Audit is necessary. The fee for subsequent fiscal years will in, five to six percent per year. City Manager Caruthers stated staff did an in-forim request and believes the pricing is in line with the market. He stated BKD is a: and any transition in this,process,is significant change for staf-,T-, City Council Minutes Page 3 June Councilmeniber Thompson moved to approve an agreement with BKD CPAs & for a five-year term, with the final three years of the agreement being at the City and the cost fbr the 2019 fiscal year audit not to exceed $85,000. Motion sec Councilmember McK enzie. Motion prevailed by the following vote: Ayes: Councilmembers Booe, Kitchens, McKenzie,Thompson and Shepard No: None & Council reviewed the following,board, commission and committee meeting mirr • Hurst Senior Citizens Advisory Board • Library Board • Parks and Recreation Board- April I 6, 2019 • Parks and Recreation Board-May 16,,2019 • Transportation Infrastructure and Safety Committee 9. Review of upcoming calendar items — City Manager Clay Caruthers revi calendar iterns noted in the agenda packet. 10, City Council Reports - Items of Community Interest. Mayor Pro Tern Kitchens passing of former Councifineinber Freddie Rogers, a relative of Counc Thompson. PUBLIC INVITED TO BE HEARD — A REQUEST TO APPEAR CAR] BE COMPLETED AND RETURNED TO THE CITY SECRETARY RECOGNIZED. No one spoke, ADJOURNMENT The meeting adjourned at 7:06 p.m. APPROVED this the 25"' day of June 2019. TEST: lx� Rifia'krick, City Secretary HleanryWi ayor CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2,3, 5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-555112 Reynolds Asphalt&Construction North Richland Hills, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/24/2019 being filed. City of Hurst Date Acknowledged: 10/24/2019 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 19-006 Asphalt Paving Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of ,20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-570204 Reynolds Asphalt&Construction North Richland Hills,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/16/2019 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. TC 2015-189 Asphalt Purchase/Placement Renewal 4 Nature of interest ' Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is . t., t. .�. and my date of birth is .... ��....�_ t'"`4 �. �wW... �.. ... My address is ��mN I� t. AZ ZL- (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. County, m� .. ...� �e Executed in Coun State of on the day of � ,,: ,20 ���!� (month) (year) w Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d r INTERLOCAL AGREEMENT BETWEEN THE CITY OF HURST AND THE CITY OF NORTH RICHLAND HILLS This agreement is made this day of 8,between the City of Hurst and the City of North Richland Hills,Texas. Pursuant to the authority granted by the"Texas Interlocal Cooperation Act", Chapter 791 Texas Government Code,providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contain herein agree as follows: Whereas, the parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; Whereas, the governing bodies of each party find that the subject of this contract is necessary for the benefit of the public-and that each party has the-legal authority to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the performance of this contract is in the common interest of both parties; and that the division of cost fairly compensates the performing party for the services performed under this contract. I The City of North Richland Hills,hereby makes, constitutes and appoints the City of Hurst its true and lawful purchasing agent for the purchase of various commodities or services provided by contracts or purchase agreements,hereinafter referred to as contract, awarded by the City of Hurst. Conversely, The City of Hurst,hereby makes, constitutes and appoints the City of North Richland Hills its true and lawful purchasing agent for the purchase of various commodities or services provided by contracts awarded by the City of North Richland Hills. To utilize one or more of existing contracts, the non-contract awarding City must request authorization, in writing, from the contract awarding City. Upon receipt of request, the contract awarding City will seek approval from the contracted provider. The non-awarding City agrees that the awarding City shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by the awarding City according to its usual bidding procedures. II. Each party to this agreement agrees that all specifications for selected items or services shall be as determined by the contract awarding City. III. Each party agrees to pay the supplier for its respective goods and services purchased pursuant to this agreement. The successful bidder or bidders shall bill directly the City placing the order for all goods and services purchased, and that City shall be responsible for the supplier or contractor's compliance with all conditions of delivery and quality of the procurement. f IV Donna Enos, or her successor, is hereby designated as the official representative to act for the City of North Richland Hills in all matters relating to this agreement. Stephen Cole, or his successor, is hereby designated as the official representative to act for the City of Hurst in all matters relating to this agreement. V. This agreement shall take effect upon execution by both signatories. VI. Either party may terminate the Agreement by giving the other party at least thirty(30) days written notice of termination, provided all work accomplished or goods or services provided shall be paid for in accordancewith the contract up to the date the termination becomes effective. VII. Either party agrees to be responsible for any and all liability or damages to itself or any other party, individual or entity arising from the sole negligence of said parry. The two (2)parties agree that damages or liability occurring during the performance of this Agreement caused by the joint or comparative negligence of both parties, their agents,servants and employees, shall be determined in accordance with the comparative responsibility requirements of the State of Texas. VIII. If it is a larger public works project, there will be statutory bid,performance,payment and materialmen bonds. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written. CITY OF NORTH RICHLAND HILLS CITY OF HURST r a By By. _ i Title Title Date Date /1/r1o/ interlocalagrmtwithnrh.wpd . i M) r RESOLUTION NO. 2001-006 C(DPY BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is hereby authorized to execute the interlocal agreement with the City of Hurst authorizing each City to purchase goods and services from vendors selected through the competitive bidding process. PASSED AND APPROVED this 8th day of January 2001. APPROVED: _ : --►= ,- �` _ Charles Scoma Mayor fIIIIt11L111\\\\\ ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: 4RW' McEntir4Aftoror the City APPROVED AS TO CONTENT: 4rr LKo c�eD i r e�ct o of Finance IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Approve Resolution No. 2020-003 awarding additional grant funds for the Davis and Mid Cities Intersection Improvement Project, approve associated budget revision to the FY 2019-2020 Capital Projects Budget to include the additional funding, and authorize the City Manager to execute the Advance Funding Agreement amendment. PRESENTER: Justin Naylor, Civil Engineer, Public Works SUMMARY: The City Council is being asked to consider an amendment to the existing Local Project Advanced Funding Agreement for the Davis / Mid Cities Intersection Improvements Project (CSJ 0902-48-576) and the accompanying budget revision. GENERAL DESCRIPTION: The intersection improvements for Davis Blvd. and Mid Cities Blvd (ST0401) began construction in December 2017 and were completed in February 2019. The improvements included additional right and left turn lanes on each leg of the intersection, updated traffic signals and storm drain upgrades. The Texas Department of Transportation (TxDOT) managed the construction contract. The original Advanced Funding Agreement (AFA) was approved by City Council in April of 2014 (Resolution 2014-009). The agreement specified an 80/20 cost sharing between federal funding (80%) and local funding (20%) for eligible project costs. Project costs for the city utility relocation (water) were wholly the responsibility of the city, so the overall project participation was closer to a 60/40 split. The original agreement was executed prior to the construction contract being let (bid). Due to rising construction costs, the funding identified in the original 2014 agreement did not cover the full cost of the improvements. In July of 2018, $656,487 ($525,190 federal, $131,297 city)was added to the AFA through an amendment. Those funds were needed to cover the construction costs above the original project budget at the time of construction. During construction, the contractor encountered several unforeseen issues resulting in over $500,000 in change orders. Most of the additional costs were related to unexpected subgrade conditions requiring rock base installation in addition to the standard subgrade. At roughly the same time, city staff reached out to the North Central Texas Council of Governments (NCTCOG) to seek relief through a Transportation Improvement Program IrLp NOKTH KICHLAN HILLS (TIP) modification. As a result of NCTCOG's support, additional federal funds have become available through Congestion Mitigation and Air Quality funds in the amount of $411,362. TxDOT is currently working on finalizing the breakdown of federal and local funds based on the actual project costs. Per the AFA, the city is responsible for any overages beyond the federal participation limit. While the final project accounting is yet to be determined, the increase in available federal funds is a significant benefit to the project and the expectation is that the city will realize project savings as a result. The AFA amendment does not match the budget, as it does not reflect the actual costs of the project and additional city expenses incurred as part of the project. AFAs are typically prepared before a project begins so the amounts provided are based on estimates. While this AFA has been amended, the funding included reflects the original estimates plus the additional federal funding available. Federal City AFA Condition Funds % Funds Original AFA $ 3,501,772.00 48% $ 3,868,513.14 52% Current AFA $ 4,026,962.00 55% $ 3,343,323.14 45% This Amendment $ 4,438,324.00 60% $ 2,931,961.14 40% Estimated Total Costs Prior to Final Settle-Up $ 7,370,285.14 During the 2019-20 budget season, staff was coordinating with NCTCOG and TxDOT to increase federal funding to the project, and received confirmation that additional funds would be approved. As a result, the city's current budget already reflects an increased grant amount over what had been previously approved. Now that the federal funding amount has been finalized, a budget revision is needed to reflect the correct amount in federal grant funds as a result of the TIP modification, which is less than had been anticipated. The decrease in federal /state grants shown in the proposed budget revision is simply a correction, and is not indicative of a loss in funding. In addition, the previous project budget inadvertently left out an existing Tarrant County grant for $295,000 in construction funds which will now be reflected. The TIP modification approved by NCTCOG is a significant positive for the city, and results in a savings in local funds. Staff requests a reduction to the FY 19-20 Capital Projects Budget for the Davis Blvd / Mid- Cities Blvd Intersection Project (ST0401) in the total amount of$263,426. RECOMMENDATION: Approve Resolution No. 2020-003 awarding additional grant funds for the Davis and Mid Cities Intersection Improvement Project, approve associated budget revision to the FY 2019-2020 Capital Projects Budget to include the additional funding, and authorize the City Manager to execute the Advance Funding Agreement amendment. RESOLUTION NO. 2020-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS APPROVING AN AMENDMENT TO THE ADVANCE FUNDING AGREEMENT (AFA) RELATING TO THE DAVIS AND MID-CITIES INTERSECTION IMPROVEMENTS PROJECT CSJ 0902-48-576; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF NORTH RICHLAND HILLS, EFFECTIVE JANUARY 27, 2020 WHEREAS, by resolution 2014-009 passed April 14, 2014, the City Council approved a Local Transportation Advance Funding Agreement (LPAFA) with the Texas Department of Transportation (TxDOT) regarding the funding of the Davis Boulevard/Mid-Cities Boulevard Intersection Improvements Project (ST0401); and, WHEREAS, by resolution 2018-020 passed July 23, 2018, the City Council approved an amendment to the Local Transportation Advance Funding Agreement (LPAFA) with the Texas Department of Transportation (TxDOT) regarding the funding of the Davis Boulevard/Mid-Cities Boulevard Intersection Improvements Project (ST0401); and, WHEREAS, additional funding has become available to complete the Project; and, WHEREAS, TxDOT is willing to amend the existing LPAFA based on the City's concurrence. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. That the City Manager be, and is hereby authorized to execute the attached Local Transportation Advance Funding Agreement (CSJ #0902-48-576) Amendment for intersection improvements at the intersection of Davis Boulevard (FM 1938) and Mid-Cities Boulevard with the Texas Department of Transportation. SECTION 3. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the 27t" day of January, 2020. Resolution No. 2020-003 Page 1 of 2 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Caroline Waggoner, Director of Public Works Resolution No. 2020-003 Page 2 of 2 CSJ #0902-48-576 District#02- Fort Worth Code Chart 64#30500 Project: FM 1938 at Mid-Cities Blvd. Federal Highway Administration CFDA Title: Highway Administration CFDA No.:20.205 Not Research and Development STATE OF TEXAS § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT AMENDMENT# 2 THIS AMENDMENT is made by and between the State of Texas, acting through the Texas Department of Transportation, called the State, and City of North Richland Hills, acting by and through its duly authorized officials, called the Local Government. WITNESSETH WHEREAS, the State and the Local Government executed a contract on May 8th of 2014 to effectuate their agreement to add right and left turn lanes on all approaches and signalization improvements on FM 1938 at Mid-Cities Boulevard; and, WHEREAS, the State and the Local Government executed an Amendment #1 on August 151h of 2018 to increase the contract budget by $656,488.00 to increase engineering and construction funding due to higher low bid amount; and, WHEREAS, it has become necessary to amend that contract; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, the State and the Local Government do agree as follows: AGREEMENT 1. Description of Amended Items Attachment C-1, Project Budget Estimate and Source of Funds, is deleted in its entirety and replaced with Attachment C-2, Project Budget Estimate and Source of Funds, which is attached to this Amendment. The contract budget increased from $6,075,526.00 to $6,566,403.00 to cover the project cost overruns. All other provisions of the original contract are unchanged and remain in full force and effect. AFA Amend Page 1 of 2 Revised 02/20/2019 CSJ #0902-48-576 District#02- Fort Worth Code Chart 64#30500 Project: FM 1938 at Mid-Cities Blvd. Federal Highway Administration CFDA Title: Highway Administration CFDA No.:20.205 Not Research and Development 2. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. Each parry is signing this amendment on the date stated under that party's signature. THE LOCAL GOVERNMENT Signature Typed or Printed Name Title Date THE STATE OF TEXAS Kenneth Stewart Director of Contract Services Texas Department of Transportation Date AFA Amend Page 2 of 2 Revised 02/20/2019 ATTACHMENT C-2 PROJECT BUDGET ESTIMATE AND SOURCE OF FUNDS Costs will be allocated based on 80% Federal funding and 20% Local Government funding until the federal funding reaches the maximum obligated amount. The Local Government will then be res onsible for 100% of the costs. WoR$936,9;7111 the Local Government Description Federal Payments by Local PaE Funding State Cost % iOst % Engineering Federal funds 80°1 $377,262 0% $0 20%En ineerin Local funds 0% $0 0% $0 100% ROW $0°/ $320,000 0% $0 20% $80,000 Subtotal $697,262 $239,709 d b the State Description [;;NFederal State P;e$nts by Local Fundin Partici ation Gov't Cost % Cost CostConstruction Federal funds $3,269,356 0% $0 $817,339Construction Local funds $0 0% $0 $564,090Subtotal $3,269,356 $0 1,381,429 State Costs for Review, lns ection, and Oversi ht of Work Performed b the Local Government Description Total Est. Federal State Payments by Local Cost Funding Partici ation Gov't % Cost % Cost % Cost Environmental Direct State Costs $75,00 80% $60,000 0% $ 20% $15,000 Federal funds Environmental Direct State Costs $485 0% $0 0% $0 100% $485 Local funds Right of Wa Direct State Costs $15,00 80% $12,00 0% $0 20% $3,000 Engineering Direct State Costs $102,43 80% $81,94 0% $0 20% $20,486 Federal funds Engineering Direct State Costs $1,00 0% $0 0% $ 100% $1,000 Local funds Utility Direct State Costs $5,000 80% $4,000 0% $0 20% $1,000 Construction Direct State Costs $392,20 80% $313,762 0% $0 20% $78,441 Federal funds Construction Direct State Costs $89,70 0% $0 0% $ 100% $89,702 Local funds Indirect State Costs $297,82 0% $01100%1 $297,82 0% 1 0 TOTAL $6,566,40 $4,438,321 1 $297,82J $1 ,830,252 Initial paid payment by the Local Government to the State: $1,590,543.00 Estimated total payment by the Local Government to the State $1,590,543.00 This is an estimate. The final amount of Local Government participation will be based on actual costs. AFA-LPAFA_ShortGen.doc Page i of 1 Attachment C-2 Street & Sidewalk Capital Projects Davis Blvd / Mid-Cities Blvd Intersection ST0401 PROJECT DESCRIPTION&JUSTIFICATION This project consist of intersection improvements at the Davis Blvd and Mid-Cities Blvd Intersection. The improvements include adding additional right and left turn lanes, signalization improvements, and all necessary water and sewer main adjustments. This project is a 2003 Bond Program Project. This intersection is located on a major east/west and north/south thoroughfare that runs through NE Tarrant County. Heavy traffic congestion is experienced during peak hours.As of 2006, more than 53,000 vehicles travel this intersection per day. In the future, this intersection will experience significant development which will add to the traffic congestion. Improvements to this intersection will reduce the traffic congestion and provide added capacity to handle future traffic volumes. PROJECT STATUS ORIGINAL 2019120 ORIGINAL 2019120 START DATE REVISION END DATE REVISION Professional Services 10/2003 05/2008 Engineering 07/2008 10/2014 Land/ROW Acquisition 08/2014 04/2017 Construction 06/2017 08/2019 Other REVISION EXPLANATION Recently, the Regional Transportation Council (RTC)approved a modification to the Transportation Improvement Program (TIP)which allows for additional federal fundings on this project. The decreased amount of$263,426 should be reflected in the final budget. In addition, $45,000 in funding from the Tarrant County Bond Program needs to be reflected in the budget. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT 2019/20 REVISION 2019/20 BALANCE COST FUNDING SOURCES General Obligation Bonds $1,050,000 $0 $1,050,000 $1,050,000 Certificates of Obligation 630,000 0 630,000 $630,000 Federal/State Grants 4,746,750 (308,426) 4,438,324 $4,438,324 Reserves 1,013,250 1,013,250 $1,013,250 Other 250,000 45,000 295,000 $295,000 Total 1 $7 690 000 $263 426 $7,426,574 1 $0 $7,426,574 PROJECT EXPENDITURES Professional Services $107,000 $107,000 $107,000 Engineering/Design 672,493 (32,493) 640,000 $640,000 Land/ROWAcquistion 400,000 (55,000) 345,000 $345,000 Construction 5,610,518 102,482 5,713,000 $5,713,000 Other 899,989 (278,415) 621,574 $621,574 Total $7,690,000 $263,426 $7,426,574 $0 $7,426,574 IMPACT ON OPERATING BUDGET No additional impact is projected with this project. ANNUAL OPERATING IMPACT 1 2019/20 2020/21 2021/22 1 2022/23 1 2023/24 1 TOTA501 Projected "I r*4w NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 27, 2020 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: New York Times bestselling author Lisa Gardner returns to the NRH Library on Wednesday, January 29 to celebrate the release of her latest book When You See Me. A free speaking event will take place at 1 p.m. with a book signing to follow. Please contact the Library for more information. Join us for a free Spring Gardening Seminar on Saturday, February 1. The seminar will start at 9.30 a.m. in the Community Room at the Library. Expert gardeners will provide information on a variety of spring gardening topics and will be available to answer your questions. Please visit our website for more information. Dads, grandpas and uncles are invited to bring their daughters, granddaughters and nieces to the annual Daddy Daughter Valentines Dance on Saturday, February 1 in the Grand Hall at the NRH Centre. Tickets are on sale now at the NRH Centre Guest Services Desk. The dance does sell out, so get your tickets early. Please contact the NRH Centre for more information. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Craig Gardner in Public Works — A resident called to report an issue with a utility contractor drilling through a sewer line. Craig Gardner responded and worked with the contractor to make sure the problem was quickly fixed. Afterwards, the resident called again to express thanks and praise for the service provided. The resident stated: "I have nothing but great things to say about Craig. I would not have the resolution I have without his help. Everything has been taken care of. Craig has been amazing."