HomeMy WebLinkAboutCPA 2020-01-07 Minutes CITY OF NORTH RICHLAND HILLS 2020 CAPITAL PROGRAM ADVISORY
COMMITTEE MEETING
MEETING MINUTES
JANUARY 7, 2020 6:00 PM
COMMUNITY ROOM
NORTH RICHLAND CITY HALL
The 2020 Capital Program Advisory Committee met on Tuesday, November 5, 2019, at
6:00 pm in the Community Room at the North Richland Hills city hall. The following
members were present: Scott Turnage, Chair, Suzy Compton, Vice Chair, Lauryn Birkes,
Patrick Faram, Justin Welborn, Jason Winans, John Cope, Mindy Monroe, Kit Buschman,
Tracye Tipps, Jeanne Arnold, Greg Clifton, Russell Mitchell, Greg Hoffa, Jennifer Childs,
Carol Anderson, Amy Steele, Gayle Hale, Scott Maze, Marc Trevino, Henry Seal, Jim
Schooler, Bonnie Woody, David Newhouse, Kathy Hudson, Robert Copeland
The following members were absent: Len Wade, Jeremy Vaughn, Tracey Driver, George
Acosta, Bobby Coulson, Cole Coulson, Bryan Beck, Sarah Olvey.
Staff present at the meeting were: Paulette Hartman, Deputy City Manager, Karen Manila,
Assistant City Manager, Mike Curtis, Managing Director of Public Works, Caroline
Waggoner, Public Works Director, Alicia Richardson, City Secretary, Clayton Comstock,
Planning Director, Craig Hulse, Economic Development Director, Mark Mills, Finance
Director, Robert Myers, Budget & Research Director, Mary Peters, Public Information
Director, Marrk Callier, Management Analyst, Billy Owens, Assistant to the City Manager.
CALL TO ORDER
The meeting was called to order by Chair Scott Turnage at 6:01 p.m. Chair Turnage
made introductions and thanked everyone for attending.
II.
PUBLIC COMMENTS
An opportunity for citizens to address the 2020 Capital Program Advisory Committee on
matters which are scheduled on this agenda for consideration by the 2020 Capital
Program Advisory Committee, but not scheduled as a public hearing. In order to address
the 2020 Capital Program Advisory Committee during public comments, a Public Meeting
Appearance Card must be completed and presented to the recording secretary prior to
the start of the 2020 Capital Program Advisory Committee meeting.
There were no requests to speak from the public.
III.
CONSIDER AMENDED MINUTES FROM NOVEMBER 19, 2019 MEETING
The November 19, 2019 minutes, as amended, needed to be approved due a change in
attendance records. Chair Turnage asked for a motion to approve the minute as
amended. Patrick Faram was the first to motion the approval and Robert Copeland was
the second. Chair Turnage called for a show of hands for approval. The minutes were
approved.
IV.
APPROVE MINUTES FROM DECEMBER 3, 2019 MEETING
Chair Turnage asked if the committee had any additions or changes to the minutes from
the last meeting. He asked for a motion to approve if there were none. One amendment
was requested to correct the list of attendees from the last meeting. Greg Clifton's name
was misspelled on the attendance record. Chair Turnage asked for the motion to
approve the minutes with the correction. The committee motioned and approved the
minutes.
V.
REVIEW AND DISCUSS STAFF RECOMMENDATION FOR FUNDING AND
COMPLETING STREET PROJECTS
Chair Scott Turnage welcomed everyone and called Deputy City Manager Paulette
Hartman to discuss the staff recommendations. Ms. Hartman presented the options for
funding to the committee. The committee asked how the debt is factored and for further
explanation on the rates. Assistant City Manager Karen Manila and Finance Director Mark
Mills explained how the revenue rates are estimated. Ms. Hartman reviewed the project
recommendations from staff and answered questions from the committee on forecasting.
Mr. Hartman explained to the committee that alternative methods for road repairs and
rehabilitation would be presented during the meeting.
VI.
REVIEW AND DISCUSS DEBT CAPACITY AND PROPERTY TAX IMPACT OF
FUNDING STREET PROJECTS
Ms. Manila made a presentation regarding debt capacity to refresh the committee on how
it works and what the projections are. Examples were given regarding the current
estimated debt capacity based on value growth. The committee asked for the total amount
of appraised market value in NRH. Mr. Mills provided the most recent appraisal roll nmber.
A discussion was had about how low the projections are for potential growth and where
gains could be made. Staff and Chair Turnage explained these are very conservative
estimates for growth and potential changes in the future.
VII.
REVIEW AND DISCUSS TIMING OF BOND ELECTION AND RELATED BALLOT
LANGUAGE REQUIREMENTS
The committee asked for examples of ballot language to make sure residents understand
what is being voted on. Ms. Hartman gave examples of language provided by the Texas
Secretary of State's web site which meets to State laws regarding what is required to be
included in the language. The committee discussed their role in the process and asked
for clarification on what decisions they were making. Staff explained that they were there
to make a recommendation to the City Council as residents on whether to authorize debt
to pay for street improvements along with the amount of debt they recommended asking
for voter approval to complete the street projects. A question came up about installing
sidewalks and if each road would have to get them with repairs. Public Works Director
Caroline Waggoner explained that sidewalks would be the rule unless the residents
decided against it. Ms. Waggoner gave a presentation providing an overview of the
different type of reconstruction options for residential streets. The committee asked
questions about whether asphalt will last the at least the 20 years for which the debt
obligations are recommended to be issued. Ms. Waggoner explained that as long as the
preventive maintenance is performed as it should be, the asphalt streets could last more
than 20 years..
VIII.
REVIEW, DISCUSS AND FINALIZE COMMITTEE'S RECOMMENDATIONS, AND
PRESENTING RECOMMENDATIONS TO THE CITY COUNCIL
Planning Director Clayton Comstock presented a Mentimeter survey to gauge the
committee's thoughts, and reach consensus on the committee's recommendation to
Council. The consensus of the committee was for the Council to call a bond election to
ask voter approval of $49,875,000 in general obligation bonds to fund street
improvements with no tax rate increase and no more than 3% growth in revenue to the
City's debt service fund. The committee also recommended that if voters authorize the
funding, with 75% of the amount authorized to go toward the reconstruction of major
streets and 25% of the amount authorized to go toward reconstruction/rehabilitation of
residential streets. After the survey was complete and the committee recommendation
summarized, Ms. Hartman explained the bond election process. State law establishes
uniform election dates in May and November. Ms. Hartman explained with information
from the Texas Secretary of State how the process works and what verbiage must be
included in the election order. Ms. Comstock had another Mentimeter poll question about
the timing of elections. The committee recommended that the Council call an election for
May 2020.
IX.
REVIEW AND DISCUSS FUTURE COMMITTEE WORK AND MEETINGS
Mr. Turnage explained that the committee's recommendation would be presented to the
City Council during the January 27th Council work session. He also explained that there
would likely be one more meeting after the City Council presentation to finalize residential
street recommendations. Chair Turnage also explained that should the City Council call
a bond election, a separate committee outreach committee would be formed.
X.
ADJOURNMENT
The meeting was adjourned by Chair Turnage at 7:41 p.m.
APP OVED:
Scott Turnage, Chair
Billy Owens, Secretary