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HomeMy WebLinkAboutCC 2020-04-27 Agendas k4Ft, D HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, APRIL 27, 2020 In compliance with the Texas Open Meetings Act and in accordance with Section 418.016 of the Texas Government Code and such action issued by the Governor of Texas on March 16, 2020, the North Richland Hills City Council will conduct its regular meeting via telephone and video conference. The meeting will be conducted by telephone and video conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). There will be no public access to the City Hall location described above. The public may participate by telephonic means during Citizen Presentation, Public Comments and Public Hearings. The public shall provide written comments on specific agenda items by completing a comment card and emailing it to publiccomments@nrhtx.com. Comment cards will be accepted until 6:00 p.m. the day of the meeting. You will have the option to submit a comment or request to speak. You will be required to provide your name, address, telephone number and the nature of your request. A member of staff, at the appropriate time, will call you during the meeting. You will be placed on speaker phone and will have three minutes to address the City Council. The live streaming video of the meeting is available at the City's website (nrhtx.legistar.com or nrhtx.com/video) and cable channels - Charter Cable Channel 190 and AT&T U-Verse Channel 99. CITY COUNCIL RULES FOR SPEAKING AT CITY COUNCIL MEETING AND COMMENT CARD CAN BE FOUND ONLINE AT www.nrhtx.com/1106/speaking-at-a-council-meeting. Monday, April 27, 2020 City Council Agenda Page 1 of 4 REGULAR MEETING: 7:00 P.M. Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER COMPTON A.2 PLEDGE - COUNCIL MEMBER COMPTON A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the City Council during citizens presentation, a Public Comment Card must be completed and emailed to the City Secretary no later than 6:00 p.m. prior to the City Council meeting. A.5 PUBLIC COMMENTS An opportunity for citizens to address the City Council on matters which are scheduled on this agenda for consideration by the City Council, but not scheduled as a public hearing. In order to address the City Council during public comments, a Public Comment Card must be completed and emailed to the City Secretary no later than 6:00 p.m. prior to the City Council meeting. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the regular April 13, 2020 City Council meeting. B.2 RP 2020-05 Consideration of a request from Hart Gaugler & ssociates or__a __replat o Lot 4 1, lock 6, Crestwood Estates Addition, being 10.6 acres located at 7501 Davis Boulevard. B.3 Approve purchase agreement with multiple vendors, Flowers Baking Company, Ben E. Keith Foods® FW, Texas Twist, and Sam's Club, for the 2020 season for NRH20 food service products for resale in an amount not to exceed 00 000. C. PUBLIC HEARINGS D. PLANNING AND DEVELOPMENT Monday, April 27, 2020 City Council Agenda Page 2 of 4 D-1 RP 2020-06 Consideration of a request from Windrose Land Services for a replat of Lots 2R1-2R3, Block 1, Pierson Addition,_b�in3.0 acres located at 9001 Rumfield Road. E. PUBLIC WORKS F. GENERAL ITEMS F-1 Ratify the annual maintenance pavement to Superion, LLC, for the CentralSquare (HTE) software platform in the amount of $1 usinq a sole source procurement. F-2 Declaration of local disaster due to public health emergency declared bye the_Mayor_of the City of North Richland Hills, Texas in accordance with Chapter 22 Article 11, Section 22-32 of the City Code of Ordinances and Texas Government Code Section 418.018 due to the COVID-19 F-3 Discuss suspending the requirement under City Code of Ordinances, Se p.m. FA Approve reduction in _salary for civil service employees, general service employees and contract emplo�eees (City Manager, City Secretary, City Attorney, and Municipal Court Clerk) by 2.5% for the remainder of 2019/2020 fiscal year through September 30, 22 . EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Monday, April 27, 2020 City Council Agenda Page 3 of 4 H. INFORMATION AND REPORTS - MAYOR PRO TEM WRIGHT OUJESKY H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, April 24, 2020 by 3:00 PM. City Secretary Requests for interpretive services must be made 48 hours prior to this meeting. If you have any questions regarding this posting, please contact the City Secretary's office at 817-427-6060 for further information. Monday, April 27, 2020 City Council Agenda Page 4 of 4 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 27, 2020 SUBJECT: Approve minutes of the regular April 13, 2020 City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the regular April 13, 2020 City Council meeting. MINUTES OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE APRIL 13, 2020 A. CALL TO ORDER Mayor Trevino stated in accordance with the Texas Governor's March 13, 2020 Distaster Declaration and subsequent suspension of certain Texas Open Meetings Act Provisions, this April 13, 2020 Meeting of the North Richland Hills City Council is hereby called to order at 7.01 p.m. Mayor Trevino conducted a roll call of City Council members to confirm the presence of a quorum. Present at City Hall: Present via conference call: Oscar Trevino, Mayor Tito Rodriguez, Associate Mayor Pro Tern Rita Wright Oujesky, Mayor Pro Tern Suzy Compton, Place 3 Mason Orr, Place 4 Mike Benton, Place 5 Scott Turnage, Deputy Mayor Pro Tern Tim Welch, Place 7 Staff present at City Hall: Staff present via conference call: Mark Hindman, City Manager Maleshia B. McGinnis, City Attorney Alicia Richardson, City Secretary A.1 INVOCATION Mayor Pro Tern Wright Oujesky gave the invocation. A.2 PLEDGE Mayor Pro Tern Wright Oujesky led the Pledge of Allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. April 13, 2020 City Council Meeting Minutes Page 1 of 5 A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 PUBLIC COMMENTS There were no requests to speak from the public. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER COMPTON TO APPROVE THE CONSENT AGENDA, WITH APPLICANT'S REQUEST FOR 30-DAY EXTENSION FOR RP 2020-04. MOTION TO APPROVE CARRIED 7-0. B.1 APPROVE MINUTES OF THE MARCH 20, 2020, MARCH 26, 2020 AND APRIL 6, 2020 SPECIAL CITY COUNCIL MEETINGS. B.2 APPROVE MINUTES OF THE MARCH 23, 2020 CITY COUNCIL MEETING. B.3 APPROVE AN AGREEMENT WITH ITERIS INCORPORATED FOR CUMULATIVE PURCHASES OF TRAFFIC SIGNAL SOFTWARE AND EQUIPMENT IN AN AMOUNT UP TO $193,375 USING A BUYBOARD CONTRACT. B.4 APPROVE ORDINANCE NO. 3643, ABANDONING A FIRE LANE, ACCESS, DRAINAGE AND WATER LINE EASEMENT IN THE HOMETOWN DOLCE ADDITION PHASE II AND AUTHORIZE EXECUTION OF A QUITCLAIM DEED AND HOLD HARMLESS AGREEMENT WITH MILLENNIUM AT HOMETOWN, LLC. B.5 AUTHORIZE THE PURCHASE OF AUTO BODY REPAIRS FOR CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED $90,000 WITH MEMOS AUTO BODY SHOP USING THE CITY OF IRVING CONTRACT 208V-18F. April 13, 2020 City Council Meeting Minutes Page 2 of 5 B.6 RP 2020-04 CONSIDERATION OF A REQUEST FROM TEXAS SURVEYING INC. FOR A REPLAT OF LOTS 6R1 AND 8R, BLOCK 2, JACK M. ESTES JR. SUBDIVISION, BEING 2.132 ACRES LOCATED AT 3700 RUFE SNOW DRIVE AND 6721 BOULEVARD 26. B.7 APPROVE RESOLUTION 2020-021, SUPPORTING THE REGIONAL TRANSPORTATION COUNCIL OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENT'S RESOLUTION ON THE TEXAS TRANSPORTATION COMMISSION'S PROPOSED UPDATES OF THE 2020 UNIFIED TRANSPORTATION PROGRAM (R20-02). B.8 AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH A CONSORTIUM OF LOCAL GOVERNMENTS FOR MUTUAL ACCESS TO CLOUDLIBRARY DIGITAL RESOURCES FOR ECONTENT. C. PUBLIC HEARINGS There were no items for this category. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 DECLARATION OF LOCAL DISASTER DUE TO PUBLIC HEALTH EMERGENCY DECLARED BY THE MAYOR OF THE CITY OF NORTH RICHLAND HILLS, TEXAS IN ACCORDANCE WITH CHAPTER 22 ARTICLE II, SECTION 22-32 OF THE CITY CODE OF ORDINANCES AND TEXAS GOVERNMENT CODE SECTION 418.018 DUE TO THE COVID-19 PANDEMIC. APPROVED Director of Public Safety Jimmy Perdue informed City Council of the updates to the declaration. Mr. Perdue shared the following- - Declaration language is updated to reflect this is the sixth amendment. April 13, 2020 City Council Meeting Minutes Page 3 of 5 - Section 21, That this declaration hereby suspends all door-to-door solicitation activities and distribution of handbills authorized by Chapter 18, Article VII, Solicitors and Handbills in accordance with the CDC guidelines to minimize all in-person contact. No new permits shall be issued for door-to-door solicitation or for the distribution of handbills for the duration of the declaration. Upon expiration or termination of this declaration, all current solicitor's and handbill permits shall be extended by the time period equal to the length of the time this declaration is in effect, except that no handbill permit shall be extended for longer than thirty (30) days. Such time period for extension shall be calculated beginning April 10, 2020. - Section 22, added solicitor's or handbill permits. - All other Sections remain unchanged. A MOTION WAS MADE BY MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY DEPUTY MAYOR PRO TEM TURNAGE TO APPROVE AND CONTINUE THE SIXTH AMENDED LOCAL DECLARATION OF DISASTER DUE TO PUBLIC HEALTH EMERGENCY ISSUED BY THE MAYOR OF THE CITY NORTH RICHLAND HILLS UNTIL APRIL 30, 2020. MOTION TO APPROVE CARRIED 7-0. EXECUTIVE SESSION G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino announced that City Council did not convene into Executive Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Associate Mayor Pro Tern Rodriguez made the following announcements. While city offices and facilities remain closed to the public during this time, we remind residents that you can still access city services by phone, email and online. We also continue to provide public safety services without interruption. You can find the latest information on the city's website. In the midst of this public health emergency, one thing that has not been canceled is the 2020 Census. An accurate count will ensure North Richland Hills gets its fair share of federal funding for healthcare, schools, job training, emergency services and more during the next 10 years. It also helps Texas receive accurate representation in the U.S. House of Representatives. If you have not already completed the census, please do so today at my202Ocensus.gov or by phone at April 13, 2020 City Council Meeting Minutes Page 4 of 5 1-844-330-2020. Kudos Korner - Christy Daniel in the Building Inspection & Permit Office - A business owner emailed thanks for the assistance Christy provided him with getting a permit. He said his office staff normally takes care of the permitting, but he sent them home during the pandemic. It was a learning process for him to do it himself. He wrote: "When things like this happen I think it helps us to appreciate those around us and be thankful for the things we have taken for granted. Thank you for your patience and help with this. Our thoughts and prayers are with you and your office. Y'all stay safe!' I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7.15 p.m. Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary April 13, 2020 City Council Meeting Minutes Page 5 of 5 "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 27, 2020 SUBJECT: RP 2020-05 Consideration of a request from Hart Gaugler & Associates for a replat of Lot 4R1, Block 6, Crestwood Estates Addition, being 10.6 acres located at 7501 Davis Boulevard. PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of Gateway Church, Hart Gaugler & Associates is requesting approval of a replat of Lot 4R1, Block 6, Crestwood Estates Addition. This 10.6-acre property is located at 7501 Davis Boulevard. GENERAL DESCRIPTION: The property is located at the northwest corner of Davis Boulevard and Starnes Road. The site was part of a large tract originally platted in 1975, with the current boundary established in 2007. Gateway Church is located on the property. The replat would make the following revisions to the previous plat. 1. A 24-foot wide fire lane easement would be abandoned adjacent to the existing building. This would allow for an addition to the south side of the building adjacent to Starnes Road being planned for administrative offices. 2. A 24-foot wide fire lane easement would be dedicated in the driving aisle of the parking lot between the two driveways on Starnes Road replacing the abandoned easement. The plat does not alter or remove any recorded covenants or restrictions, if any, on the property. As required by Section 212.015(f) of the Texas Local Government Code (effective September 1, 2019), written notice of this replat will be mailed to each owner of a lot in Crestwood Estates Addition that is within 200 feet of the lots being replatted. The notice is required to be sent no later than 15 days after approval of the plat by City Council. LAND USE PLAN: This area is designated on the Land Use Plan as Retail Commercial. This designation provides sites for community and regional shopping centers, commercial establishments, and employment centers. These sites are typically located on highways and major thoroughfares at key intersections. CURRENT ZONING: The property is currently zoned C-1 Commercial. This district is intended to provide for development of retail service and office uses principally serving "K NOKTH KICHLAND HILLS community and regional needs. The district should be located on the periphery of residential neighborhoods and be confined to intersections of major arterial streets. It is also appropriate for major retail corridors as shown on the comprehensive plan. TRANSPORTATION PLAN: The development has frontage on the following streets. Right-of-way dedication is not required for this plat. Davis Boulevard P6D Major Arterial Suburban Commercial 6-lane divided roadway variable right-of-way width Starnes Road C21J Major Collector Suburban Neighborhood 2-lane undivided roadway 68-foot right-of-way width SURROUNDING ZONING ( LAND USE: R-2 Single-Family Residential Low Density Residential Single-family residences NORTH R-3 Single-Family Residential Office Commercial Vacant nonresidential lot NR-PD Planned Development WEST RI-PD Planned Development Low Density Residential Single-family residences C-1 Commercial SOUTH Retail Commercial Retail and office uses NR-PD Planned Development C-2 Commercial EAST Office Commercial Offices LR Local Retail PLAT STATUS: The property is currently platted as Lot 4R, Block 6, Crestwood Estates Addition. PLANNING AND ZONING COMMISSION: This plat was scheduled for action by the Planning and Zoning Commission at the April 2, 2020, meeting. However, due to the public declaration of emergency related to COVID-19, this meeting was canceled. As a result, the replat is considered approved by inaction of the Commission, as required by Section 212.009 of the Texas Local Government Code. DRC REVIEW & RECOMMENDATION: The Development Review Committee (DRC) recommends approval of the plat, which is in conformance with the subdivision regulations and the zoning ordinance. RECOMMENDATION: Approve RP 2020-05. AnH U-0 OUOA O (113]3H18ON Ld-400oa4l GO LU ovs, 1llrLU IRA Ld z FE (L uj cn F5 SIAVG ........... O LU LU .......... .......... .......... 1)(3183 aWli LLI PARK PLACE,"' lIIH838WLL (10OM3-1(1189 3NVHS 8ELLA 0 0 0131-qHJJWS �F� 1 N c-I fN' V0 r � l - r- am o o & ° p 11( � �a ua 6 L o N 12 -------- 130 I ills, A oil 'D WIN 1 Out' MA 19 i 1; 1 lun 1 ism Q:IjqQ F I ova 1 WIT H VOTE I-. Jam 10 a w IS, Rh 1 M Oc tg -.2 val jyjag gy JI Ind NO I N jh- HIS it 1"! MIT-, boo mms m�� ........... Q.—Q yy NEW I -4 1 Hui 5, '93 IN I I Nal � av lips: May Qli A % Hui IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 27, 2020 SUBJECT: Approve purchase agreement with multiple vendors, Flowers Baking Company, Ben E. Keith Foods-DFW, Texas Twist, and Sam's Club, for the 2020 season for NRH2O food service products for resale in an amount not to exceed $200,000. PRESENTER: Frank Perez, NRH2O General Manager SUMMARY: The City Council is being asked to approve a purchase agreement with multiple vendors, Flowers Baking Company, Ben E. Keith Foods-DFW, Texas Twist, and Sam's Club, for the 2020 season for NRH2O food service products for resale in an amount not to exceed $200,000. The annual contract will cover a six (6) month period (April 14 through September 30, 2020). GENERAL DESCRIPTION: Local Government Code Section 252.022(14) provides a statutory exemption from the competitive bidding requirements for goods purchased by a municipality for subsequent retail sale by the municipality. NRH2O staff has worked directly with vendors to reduce overall food costs from prior year. Although the agreement will be awarded by section to multiple vendors, the total collective amount will exceed $50,000. Therefore, staff is recommending this item be approved by the City Council. Section 1: Core Menu Items Primary Vendor Secondary Vendor A Beef Ben E Keith Foods Sam's Club B Poultry Ben E Keith Foods C Pork Ben E Keith Foods D Fries Ben E Keith Foods E Dairy Ben E Keith Foods F Bread Flower's Baking Co Ben E Keith Foods G Chips Ben E Keith Foods Sam's Club H Pizza Ben E Keith Foods I Condiments Ben E Keith Foods J Fryer Shortening Ben E Keith Foods K Misc Foods Ben E Keith Foods IrLp NOKTH KICHLAN HILLS L Core Snack Foods Ben E Keith Foods Texas Twist M Misc Snack Foods Ben E Keith Foods Section 2: Paper/Dry Products Ben E Keith Foods Sam's Club Section 3: Supplemental Items Ben E Keith Foods Ben E Keith has a long standing history of providing reliable service to NRH2O. Ben E Keith will be providing the majority of goods used throughout the park including foods used for Al Gator's Smokehouse & Grill, Piper's and catering. Flower's Baking Company of Denton, Texas Twist, and Sam's Club also have a long standing history of providing good reliable service to the park. While NRH2O Family Water Park is owned and operated by the city, it is not funded by city taxes. It is an enterprise fund that is fully supported by the revenues the park generates. Funding for this item was included as part of the FY 2019/20 Adopted Budget. RECOMMENDATION: Approve purchase agreement with multiple vendors, Flowers Baking Company, Ben E. Keith Foods-DFW, Texas Twist, and Sam's Club, for the 2020 season for NRH2O food service products for resale in an amount not to exceed $200,000. CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-598657 Ben E. Keith Foods DFW Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/13/2020 being filed. NRH2O Water Park Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. DNRH2O-2020 Food and Non-Foods Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I intermediary Jones, Steve Fort Worth,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION ) / My name is ��QVe �/O Ems and my date of birth is My address is �472 f �1�y1/N h(/� F�f (,�Or�L, �^ ��07 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in ��N� County, State of / on the 3 day of ✓� 20 /�_, Y , (month) (year)' Signature of aut ¢ed agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aafZ CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-599066 Flowers Baking Co. of Denton, LLC Denton,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/16/2020 being filed. North Richland Hills-NRH2O Food Service Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2020 Bread Products Bread Products Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is Ltk 3 0 h 5 L tCl and my date of birth is My address is '"t 41\10 �CLr d5 (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. }� Executed in Inkor, County, State of on the day of I Th,20 10 (month) (year) ate- 3 Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORM 1295 101`1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-598281 Texas Twist Carrollton,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/12/2020 being filed. North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. N/A sell pretzels and snacks to the concession center. Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Texas Twist Carrollton,TX United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is 3 and my date of birth is 2 'S 0 Kq My address is (city) (state), (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Count on the day of.....County, State of ........ 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx,us Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-607781 Sam's Club N. Richland Hills,TX United States Date Filed: 2 Name of governmental entity or state agency that is a parry to the contract for which the form is 04/14/2020 being filed. NRH2O Food Service Products Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 4283700 Food,groceries,concession items 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Sams Club N. Richland Hills,TX United States X 3 1 1 I 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION i and my date of birth Is My address isIS (street) (street) (c€ty) (state) (zip(zip code) (country) I declare under penalty of perjury that the foregoing is true and correct, Executed in r rl v County, State of. } C on the 5 day of�,--,20 90. (month) (year) Signs ur of authoriz agent of con ratting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 27, 2020 SUBJECT: RP 2020-06 Consideration of a request from Windrose Land Services for a replat of Lots 2R1-2R3, Block 1, Pierson Addition, being 3.0 acres located at 9001 Rumfield Road. PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of Chris Chestnut, Windrose Services is requesting approval of a replat of Lots 2R1, 2R2, and 2R3, Block 1, Pierson Addition. This 3.0-acre property is located at 9001 Rumfield Road. GENERAL DESCRIPTION: The property is located on the north side of Rumfield Road, across from the intersection of Boca Raton Drive. The lot is part of a final plat approved by City Council in August 2019. The property is vacant. The replat would make the following revisions to the previous plat. 1. The property would be subdivided into three lots for the purpose of constructing new single-family residences. Each lot would be one acre in area, meeting the underlying R-1-S Single Family zoning district standards. The plat does not alter or remove any recorded covenants or restrictions, if any, on the property. As required by Section 212.015(f) of the Texas Local Government Code (effective September 1, 2019), written notice of this replat will be mailed to each owner of a lot in Crestwood Estates Addition that is within 200 feet of the lots being replatted. The notice is required to be sent no later than 15 days after approval of the plat by City Council. Sanitary sewer extension variance Lots 2R2 and 2R3 are located within 300 feet of existing sanitary sewer. Lot 2R2 could be served with a 70-foot extension of the sewer main in Rumfield Road. Lot 2R3 is more difficult to serve as the existing sewer main is not deep enough to reach the lot. The next closest sewer main is to the south in Comis Drive and would require the sewer line crossing a 16-inch water main. The westernmost lot, Lot 2R1, has sanitary sewer access and does not require a variance. The public works design criteria allow for the use of an alternate sewer system if the existing sanitary sewer system cannot feasibly be made available to the area of "K NOKTH KICHLAND HILLS development. A letter from the applicant is attached, which requests a variance to allow Lots 2R2 and 2R3 to be served by a septic system. LAND USE PLAN: This area is designated on the Land Use Plan as Low Density Residential. This designation promotes quality neighborhoods of conventional suburban single-family detached homes. General characteristics of these neighborhoods include a density of two to six dwelling units per acre and houses of one- and two-stories. Although most Low Density Residential neighborhoods are characterized by driveways accessing the street, some more pedestrian-oriented and/or narrower-lot neighborhoods may have driveways accessed from alleys. CURRENT ZONING: The property is currently zoned R-1-S Special Single-Family. The R-1-S zoning district is intended to provide areas for very low-density development of single-family detached dwelling units that are constructed at an approximate density of one unit per acre in a quasi-rural setting. The R-1-S district is specifically planned to allow for the keeping of livestock in a residential setting. TRANSPORTATION PLAN: The development has frontage on the following streets. Right-of-way dedication is not required for this plat. Rumfield Road C21J Major Collector Suburban Neighborhood 2-lane undivided roadway 68-foot right-of-way width SURROUNDING ZONING ( LAND USE: NORTH R-1-S Special Single-Family Low Density Residential Single-family residence WEST PD Planned Development Low Density Residential Single-family residence SOUTH R-2 Single-Family Residential Low Density Residential Single-family residences EAST AG Agricultural Low Density Residential Single family residences R-1-S Special Single-Family John Barfield trail PLAT STATUS: The property is currently platted as Lot 2, Block 1, Pierson Addition. PLANNING AND ZONING COMMISSION: This plat was scheduled for action by the Planning and Zoning Commission at the April 2, 2020, meeting. However, due to the public declaration of emergency related to COVID-19, this meeting was canceled. As a result, the replat is considered approved by inaction of the Commission, as required by Section 212.009 of the Texas Local Government Code. DRC REVIEW & RECOMMENDATION: The Development Review Committee (DRC) recommends approval of the plat, which is in conformance with the subdivision regulations and the zoning ordinance. Given these difficulties and the sizes of the "K NOKTH KICHLAND HILLS proposed lots, DRC supports a variance for the use of a septic system on the lots, provided permits are received from Tarrant County. RECOMMENDATION: Approve RP 2020-06, including the variances to the sanitary sewer extension requirement for Lots 2R2 and 2R3. O 0 N c-I O O O O O O 3N i.�r�aira+rrrrrrrrr�r�aaar,w mm+nIaaN tW++++++++�r�mm�r�r�aaai i i.�aaar,�i7�aaai ww+wvvw iw U i iiii�a it'isy�y i,+vv+++�i�U dum�i iu+v++�i�i�iiiiiir m i�i iiiiiir,��� u 9 3t1 d o ZQ 00 DNII3dS x d $IT oo, 00 w o a,�y11 J V NaIN LL baae. � d N3(13 a N o =°o CN m o yam. n� SNI)483d a a o e x T � H o 0 0 ��a m n°� lNnH ° a Sao ,rah r �t � I �� q � ""'immuwmuuummmmi�i�m�dm�iouww�V iNuwuuuuudu�m�uuumuuuimmw uwuuu UPS �w I�f(® �JI ' t I I � r o� N o 0 c-I � C m IL r + s m ga _T a Sao ¢rvz azow$ p z aka o in So l "5 _ v`- 03 ew 333 e �� '�5 Eq �"� R H S z 3 e1 9 m 5 B p 5=g aaz 8. u51 $v a 5w me � QQ.7 �C4 5 tla_8 5 �3sa 6 c 5 aoa ` of Q� d �t .G. g rc o 4 '�/"z 5z `a a�axtit" 0 5 35 �o 5 (yi N ❑ s d� � ..,�` _z azm o�.lz 9 zma Po za aw m$ t� . o9 = 0 p 3. o m sF I= � e e g� P"�rowHa Pal !j aap _ s; Via, toy .t � o z m � tyls is 12 ."s $v H nya 3 sx �'9 w S Se'p2 511 9 Sz a 9� 3m; 3 AA 5� 3 := w w w a 3.5 rc !go -sm- � `9 ` `o 1 � `` 9 `9 `v Hy i 4. _ "zE E�� w Y5 B 5 55it 5 WOO ng, k�z` k W so9 z s5�s a III W rc - �,5 0 it wi AMw a3AN w�m C �,z°�3zo,.w m_rc �e TAa �s� II n TA a ®�g Ell s x 3 - ®z yid kE f wN m s � / 3s5�$$ggg5g 9g � gS� i�QyyaS9. d§ fit Wn I = E I I I II "r " �II I mho � I I I 1E I I I I I -9 I m a I I I � I I ESL I �� IRe yea e8a -- —— at 11 a m 11 's =E6 .o _g z1" 11 _- s a _ a is z _ 5 0 3 e a N ge m� a 5 s a $m I — I o m a - :�.uxcr�:rar Y�r :xis o d � =I I -- — .. .. at a� i m x e I g I us I ; N r_ d —�- E-------- ----- ----- --- -- i w _ ---- H — o i � —__ r pga � I 1 t I III t' e m,, Monday,March 30,2020 9001 Rumfield Road City of North Richland Hills,Tarrant County, TX Page 1. of I WINDROSE To Whom It May Concern: LAND SURVEYING I PLATTING The proposed plat for Pierson.Addition(RP2020-06)is requesting a variance:for an exception to extending Sanitary Sewer to the proposed Lots 2R2 and 2.R3. The proposed plat is a 3,000 tract of land situated in the Stephen Richardson Sun rvey,.AbstracL No. 1266 and the proposed plat is splitting this existing lot into three lots,Lot 2RI,2R2 and 2R3­ I acre lots a piece. Currently these are vacant lots. Sanitary Sewer is already accessible for the west lot(Lot,2RI)and no variance is requested on the west lot. Please accept this letter as a formal letter requesting to not extend the sanitary sewer line to the proposed lots 2R2 and 2.R3. With any further questions,please contact Grayson CeBallos at the contact infonnation below. "Firroughout the process of platting, variances and zoning changes we appreciate all the help that goes into making this project as smooth and compete as possible.Please contact me if your have any questions, comments or concerns. e/ Grayson CeBallos Project Manager Windrose Land Services grayson.ceballos@windorseservices.com 972-370-5871 —Direct 214-217-2544-Main IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: February 24, 2020 SUBJECT: Ratify the annual maintenance payment to Superion, LLC, for the CentralSquare (HTE) software platform for$142,946.71 using a sole source procurement. PRESENTER: Bob Weakley, Assistant Director-Information Technology SUMMARY: This Council item is to ratify the payment made to Superion, LLC,for CentralSquare (HTE) annual maintenance for the city's financial/ human resources/ planning software platform. This maintenance is necessary for continued 24/7 technical support, version upgrades, and enhancements for the software. GENERAL DESCRIPTION: Superion's CentralSquare HTE software platform (now NaviLine) is an enterprise system used by all departments across the City. The purchase of this maintenance provides the ability to perform necessary software programming updates and enhancements. This maintenance contract covers processing of the City's platforms for payroll, purchasing, and utility payments. Payment for HTE maintenance was originally authorized by the City Council on October 28, 2019. At the time of the authorization of the original invoice, CentralSquare participated in the State of Texas Department of Information Resources (DIR)cooperative purchasing program through Contract DIR-TSO-2736. After processing the invoice, staff realized that DIR Contract DIR-TSO-2736 could no longer be used for maintenance services and was no longer valid. However, it was necessary to make the payment in order to avoid an interruption in maintenance services for HTE. HTE is a product that is manufactured, sold, serviced and exclusively distributed by CentralSquare. Utilizing a sole source vendor to procure products and services exempts the City from any state law requirements to competitively bid the product or service. RECOMMENDATION: Ratify the annual maintenance payment to Superion, LLC, for the CentralSquare HTE software platform for $142,946.71 using a sole source procurement. DocuSign Envelope ID:54CBBF5A-A28E-489D-91 C5-EE4FOD583BCC TECKNOLOGIES CentralSquare Technologies, LLC. 1000 Business Center Drive Lake Mary, FL 32746 March 23,2020 CITY OF NORTH RICHLAND HILLS 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 To Whom It May Concern: This letter is in response to City of North Richland Hills request for a sole source letter from our company. This letter is to confirm that NaviLine is a sole source product, manufactured, sold, serviced, and distributed exclusively by CentralSquare Canada Software, Inc. (CentralSquare). This product must be purchased directly by institutions from Tritech at the address listed above. There are no agents or dealers authorized to resell this product. NaviLine is sold only as a direct transaction between CentralSquare and end Clients. Sincerely, EDocuSigned by: tAan Paf,s D14D636518AA405... Brian Pagels,VP Sales CentralSquare Technologies www.centraIIsgr.,comi CERTIFICATE OF INTERESTED PARTIES FORM 1295 10fl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2020-590308 Superion, LLC Lake Mary, FL United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/20/2020 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. H.T.E.-NRCH-9708001 Annual Support/Maintenance Invoice for Software Solutions Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I intermediary Dooley,Todd Lake Mary, FL United States X Scherer,Jeff Lake Mary, FL United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Todd Dooley and my date of birth is My address is 1000 Business Center Drive Lake Mary FL 32746 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Seminole County, S t �crrrCra- on the day of February 2 020 (month) (year) Signature of authorized agent g business entity c��o ontractin (De lar Forms provided by Texas Ethics Commission www.ethics.state.tx.us --- Version V1.1.3a6aaf7d "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 27, 2020 SUBJECT: Discuss suspending the requirement under City Code of Ordinances, Section 2-63(a), to hold regular meetings at 7.00 p.m. PRESENTER: Alicia Richardson, City Secretary SUMMARY: This item is to suspend the requirement under the City Code of Ordinances that requires regular City Council meetings to begin at 7.00 p.m. for the duration of the Declaration of Local Disaster due to Public Health Emergency due to the COVID-19 pandemic. GENERAL DESCRIPTION: Section 2-61 of the City Code of Ordinances, Rules of Procedure, provides that any rule may temporarily be suspended by unanimous vote of all members of the City Council present at the meeting. Section 2-63(a) provides that regular meetings of the City Council shall be held on the second and fourth Monday of each month at 7.00 p.m., unless otherwise officially established by the City Council. The Mayor has issued, a Declaration of Local Disaster due to Public Health Emergency for the COVID-19 pandemic, and the City Council has correspondingly extended the Declaration. During the COVID-19 pandemic, staff is recommending the regular meetings of the City Council begin at 6.00 p.m., until such time as the Declaration of Local Disaster expires. RECOMMENDATION: To suspend the requirement under Section 2-63(a) of the City Code of Ordinances to hold regular meetings at 7.00 p.m. for the duration of the Declaration of Local Disaster due to Public Health Emergency issued by the Mayor of the City of North Richland Hills due to the COVID-19 pandemic. "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 27, 2020 SUBJECT: Approve reduction in salary for civil service employees, general service employees and contract employees (City Manager, City Secretary, City Attorney, and Municipal Court Clerk) by 2.5% for the remainder of 2019/2020 fiscal year through September 30, 2020. PRESENTER: Mark Hindman, City Manager SUMMARY: The City Council is requested to approve reduction in salary for civil service employees, general service employees and contract employees (City Manager, City Secretary, City Attorney, and Municipal Court Clerk) by 2.5% for the remainder of 2019/2020 fiscal year through September 30, 2020. This salary reduction is necessary to offset revenue reductions resulting from the closure and restriction of many local businesses as a result of the COVID-19 pandemic response. GENERAL DESCRIPTION: Restrictions and closures of many businesses in order to minimize the spread of the coronavirus COVID-19 has created a significant impact on the local economy and has created a reduction in City revenues below the amount projected in the 2019/2020 Budget. In order to compensate for the reduction in expenditures, City staff has instituted a hiring freeze on most positions, restricted training budgets, and reduced operating expenditures. As a service based business, much of the expense in the City budget is related to compensation for City employees. Therefore, it is difficult to make any meaningful budget adjustments without impacting employee compensation. After evaluating various alternatives, City staff is recommending a temporary reduction in base salary for all full-time employees from April 25, 2020 through the end of the fiscal year on September 30, 2020. Budgetary estimates project the City-wide savings of this salary reduction to be between $450,000 and $500,000. In accordance with the Civil Service provisions of the City Charter, the City Council must authorize an amendment to the salary plans necessary to implement the temporary salary reduction. In addition, the Municipal Court Clerk, City Secretary, City Attorney and City Manager are each employed through employment agreements approved by the City Council. Each of these employees is in agreement with the 2.5% base pay reduction from April 25, 2020, through September 30, 2020. The City Council is requested to approve a reduction in salary for civil service employees, general service employees and contract employees (City Manager, City "I r*4w NOLa`C`H KIC"HLAND HILLS Secretary, City Attorney, and Municipal Court Clerk) by 2.5% for the remainder of 2019/2020 fiscal year through September 30, 2020. RECOMMENDATION: Approve reduction in salary for civil service employees, general service employees and contract employees (City Manager, City Secretary, City Attorney, and Municipal Court Clerk) by 2.5% for the remainder of 2019/2020 fiscal year through September 30, 2020. "I r*4w NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: April 27, 2020 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each City Council meeting a member of the governing body announces upcoming events and recognizes an employee who exemplifies our core values. Announcements: While city offices and facilities remain closed to the public during this time, we remind residents that you can still access city services by phone, email and online. We also continue to provide public safety services without interruption. You can find the latest information on the city's website. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Kristin James and the Keep North Richland Hills Board - Keep North Richland Hills Beautiful was recently named as Keep Texas Beautiful Gold Star Affiliate. Just 57 of Keep Texas Beautiful's nearly 300 member cities were awarded the Gold Star status this year. Gold Star recognition is the highest status a Keep Texas Beautiful city can achieve. We are thankful for all of our Keep NRH Beautiful board members and volunteers for their service to our community.