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Home My WebLink AboutCC 2021-02-08 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE FEBRUARY 8, 2021 Via Webex Video Conference WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 8th day of February at 6:00 p.m. via video conference prior to the 7:00 p.m. regular Council meeting CALL TO ORDER Mayor Trevino stated in accordance with the Texas Governor's March 13, 2020 Disaster Declaration and subsequent suspension of certain Texas Open Meetings Act Provisions, this February 8, 2021 meeting of the North Richland Hills City Council is hereby called to order at 6:00 p.m. Mayor Trevino stated that tonight's meeting will be conducted using Webex video conference in order to observe physical distancing to mitigate the spread of COVID-19. Mayor Trevino conducted a roll call of City Council members to confirm the presence of a quorum. Present via video conference: Oscar Trevino, Mayor Tito Rodriguez, Deputy Mayor Pro Tern, Place 1 Rita Wright Oujesky, Place 2 Suzy Compton, Place 3 Mason Orr, Associate Mayor Pro Tern, Place 4 Mike Benton, Place 5 Scott Turnage, Mayor Pro Tem, Place 6 Kelvin Deupree, Place 7 Staff present via video conference: Mark Hindman, City Manager Alicia Richardson, City Secretary/Chief Governance Officer Maleshia B. McGinnis, City Attorney 1. DISCUSS ITEMS ON REGULAR CITY COUNCIL MEETING. City Council had no questions for staff. February 08, 2021 City Council Meeting Minutes Page 1 of 8 2. DISCUSS SERVICE LEVEL REQUIREMENTS FOR PROPOSALS FOR SOLID WASTE AND RECYCLING SERVICES. Assistant City Manager Karen Manila informed City Council the City is in the final year of the Republic Waste contract. Ms. Manila reviewed the structure and terms of the current contract. The current contract includes: () twice a week trash collection; () bulky/bundled brush (up to 4 cubic yards per week); () once a week recycling with rolling carts; () landfill privileges twice a year; () curbside and drop off Christmas tree collection; () free trash/recycling at city facilities; () 84 free roll-off hauls; () free landfill privileges for city operations (400 cubic yards/month); () $15,000 donation to Keep NRH Beautiful; () $10,000 donation to senior programming. Staff has researched other service level enhancements that can be included in the new contract. Those services include: () home collection and/or drop off locations for electronic disposal; () curbside collection of household hazardous waste; () "green" collections that do not get disposed of in a landfill; () periodic"bulky" collection in addition to take all service; () leaf collection during "leaf season"; () collection or cardboard that does not fit into recycling container; () recycling drop off locations; () free landfill entry for residents and (not limited to two times per year); () storm debris cleanup collections. Ms. Manila asked City Council if they would like to keep the structure of the bid the same with general service requirements and alternate proposals. Mayor Trevino asked staff to consider the ability for citizens to be able to place garbage bags at the curb and not be limited to one large trash can/bin issued by the company. He also asked staff to look at the difference of one day pick up versus two day pick up. Council member Compton mentioned that she notices there is not compliance with limbs being cut down to the acceptable length of 4 foot. Ms. Manila commented that Republic Waste will not pick up more than 4 cubic yards even if they are bundled properly by citizens. Mayor Trevino asked that staff emphasize that elected officials are not to be solicited February 08, 2021 City Council Meeting Minutes Page 2 of 8 during the RFP process. Ms. Manila informed City Council that staff is seeking their approval to hire a consultant to assist staff with the procurement of a new solid waste and recycling vendor/contract. The services will include the development of a RFP, assist with drafting the contract, evaluating vendors, conducting vendor interviews and contract negotiations. Mayor Trevino asked staff to work with consultant to negotiate a contract that provides accountability and benchmarks for the vendor with regard to customer complaints. Council member Wright Oujesky was not in favor of returning to one day pick up service. EXECUTIVE SESSION Mayor Trevino announced at 6:19 p.m. that the City Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, Section 551.072: Deliberate the purchase, exchange, lease or value of real property - Lot 8, Block 33, Nor'East Addition, immediately located north of 5301 Davis Boulevard. Executive Session 6:24p.m. and concluded at 6:30 p.m. began at Mayor Trevino announced at 6:30 p.m. that City Council would convene to the regular City Council meeting. 1. SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - LOT 8, BLOCK 33, NOR'EAST ADDITION, IMMEDIATELY LOCATED NORTH OF 5301 DAVIS BOULEVARD. REGULAR MEETING A. CALL TO ORDER In accordance with the Texas Governor's March 13, 2020 Disaster Declaration and subsequent suspension of certain Texas Open Meetings Act Provisions, this February 8, 2021 meeting of the North Richland Hills City Council is hereby called to order at 7:00 p.m. using Webex video conference. Mayor Trevino conducted a roll call of City Council members to confirm the presence of a quorum. Present via video conference: Oscar Trevino, Mayor Tito Rodriguez, Deputy Mayor Pro Tem, Place 1 Rita Wright Oujesky, Place 2 Suzy Compton, Place 3 February 08, 2021 City Council Meeting Minutes Page 3 of 8 Mason Orr, Associate Mayor Pro Tern, Place 4 Mike Benton, Place 5 Scott Turnage, Mayor Pro Tern, Place 6 Kelvin Deupree, Place 7 Staff present via video conference: Mark Hindman, City Manager Alicia Richardson, City Secretary/Chief Governance Officer Maleshia B. McGinnis, City Attorney A.1 INVOCATION Deputy Mayor Pro Tern Rodriguez gave the invocation. A.2 PLEDGE Deputy Mayor Pro Tern Rodriguez led the Pledge of Allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 PUBLIC COMMENTS There were no requests to speak from the public. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY MAYOR PRO TEM TURNAGE, SECONDED BY DEPUTY MAYOR PRO TEM RODRIGUEZ TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 7-0. February 08, 2021 City Council Meeting Minutes Page 4 of 8 B.1 APPROVE MINUTES FROM THE REGULAR JANUARY 25, 2021 CITY COUNCIL MEETING. B.2 AUTHORIZE THE CITY MANAGER TO EXECUTE THE FOURTH AMENDMENT TO THE TEXAS ANTI-GANG (TAG) CENTER ADMINISTRATOR AGREEMENT, AS GRANT FIDUCIARY FOR THE TAG CENTER, INCREASING THE TOTAL ANNUAL RATE OF COMPENSATION FOR THE TAG CENTER ADMINISTRATOR TO $157,660.10 B.3 AUTHORIZE THE CITY MANAGER TO EXECUTE THE SEVENTH AMENDMENT TO THE TEXAS ANTI-GANG (TAG) CENTER ANALYST AGREEMENT, AS GRANT FIDUCIARY FOR THE TAG CENTER, INCREASING THE TOTAL ANNUAL RATE OF COMPENSATION FOR THE TAG CENTER ANALYST TO $77,381.20 B.4 CONSIDER RESOLUTION NO. 2021-008, AUTHORIZING SUBMISSION OF THE APPLICATION AND ACCEPTANCE OF ALLOCATED FUNDS IF AWARDED FOR THE TEXAS GOVERNOR'S OFFICE CRIMINAL JUSTICE DIVISION FY22 VIOLENCE AGAINST WOMEN JUSTICE AND TRAINING PROGRAM, GRANT#3367205 B.5 CONSIDER RESOLUTION NO. 2021-009, AUTHORIZING SUBMISSION OF THE GRANT APPLICATION AND ACCEPTANCE OF ALLOCATED FUNDS IF AWARDED FOR THE OFFICE OF THE GOVERNOR'S CRIMINAL JUSTICE DIVISION FY22 GENERAL VICTIM ASSISTANCE GRANT PROGRAM, GRANT #3544403 B.6 CONSIDER RESOLUTION NO. 2021-010, AUTHORIZING SUBMISSION OF THE GRANT APPLICATION AND ACCEPTANCE OF ALLOCATED FUNDS IF AWARDED FOR THE TEXAS GOVERNOR'S OFFICE CRIMINAL JUSTICE DIVISION EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE PROGRAM FY2022, GRANT#4269801. B.7 AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF HELOTES FOR THE PURCHASE OF SLURRY SEAL AND OTHER GOODS AND SERVICES FROM VENDORS SELECTED THROUGH THE COMPETITIVE BIDDING PROCESS. B.8 AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF SEGUIN FOR THE PURCHASE OF SLURRY SEAL AND OTHER GOODS AND SERVICES FROM VENDORS SELECTED THROUGH THE COMPETITIVE BIDDING PROCESS. C. PUBLIC HEARINGS February 08, 2021 City Council Meeting Minutes Page 5 of 8 There were no items for this category. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 CONSIDER AND APPROVE RESOLUTION NO. 2021-011, CALLING THE MAY 1, 2021 CITY COUNCIL ELECTION, AND AUTHORIZING THE MAYOR TO EXECUTE A JOINT ELECTION AGREEMENT WITH TARRANT COUNTY AND OTHER POLITICAL SUBDIVISIONS FOR ELECTION SERVICES. APPROVED City Secretary/Chief Governance Officer Alicia Richardson informed City Council the item before them this evening is to approve Resolution No. 2021-011, calling the City's General Election to be held on May 1, 2021 to elect persons to City Council Places 1, 3, 5, and 7. The candidate filing period began January 13 and the last day to file for a place on the ballot is Friday, February 12. Early voting for the election begins April 19 and continues through April 27. Early voting locations in North Richland Hills includes the Dan Echols Center, 6801 Glenview Drive and the City Library, 9015 Grand Avenue. In addition, voters will be able to vote at any early voting location located Tarrant County. On Election Day, there will be three locations in North Richland Hills - Dan Echols Center, City Library and Former Bursey Senior Center. A MOTION WAS MADE BY COUNCIL MEMBER COMPTON, SECONDED BY ASSOCIATE MAYOR PRO TEM ORR TO APPROVE RESOLUTION NO. 2021-011, CALLING THE MAY 1, 2021 CITY COUNCIL ELECTION, AND AUTHORIZING THE MAYOR TO EXECUTE A JOINT ELECTION AGREEMENT WITH TARRANT COUNTY AND OTHER POLITICAL SUBDIVISIONS FOR ELECTION SERVICES. MOTION TO APPROVE CARRIED 7-0. F.2 CONSIDER RESOLUTION NO. 2021-012, APPOINTING AN EX-OFFICIO MEMBER TO THE PLANNING AND ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE. City Secretary/Chief Governance Officer Alicia Richardson informed City Council the item before them this evening is to consider Mayor Trevino's recommendation to appoint February 08, 2021 City Council Meeting Minutes Page 6 of 8 Greg Stamps as Ex-Officio to the Planning and Zoning Commission. If approved, Mr. Stamps will serve the remainder of the unexpired term ending June 30, 2022. A MOTION WAS MADE BY COUNCIL MEMBER COMPTON, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RESOLUTION NO. 2021-012, APPROVING GREG STAMPS AS EX-OFFICIO MEMBER OF THE PLANNING AND ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE THROUGH JUNE 30, 2022. MOTION TO APPROVE CARRIED 7-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino announced there was no action necessary as the result of Executive Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Compton made the following announcements. Children are invited to celebrate Valentine's Day with a Take It / Make It Craft Kit from the NRH Library. The free kits are available for pickup at the children's area of the library or through curbside pickup, while supplies last. Please visit the library's website or give them a call for more information. The Animal Adoption & Rescue Center will hold a Low Cost Pet Vaccination Clinic on Saturday, February 27 from 10:00 a.m. to Noon. The clinic will provide rabies shots, booster shots, city pet licenses and microchips. Please contact the animal shelter for pricing and more information. Kudos Korner - Staff and volunteers from the Library, Parks & Recreation, Police, Fire and Finance Departments - Numerous comments have been received thanking everyone who is helping to run the COVID-19 vaccine site at the Hurst Convention Center. We've had over 30 people from NRH working at the center, assisting with everything from traffic control and check in to data entry and giving shots. Residents have said they are grateful for how efficiently the site is run, and they have complimented everyone for being helpful and kind throughout the vaccination process. February 08, 2021 City Council Meeting Minutes Page 7 of 8 I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:19 p.m. ,,,`op nollo,,,, sc Trevino, Mayor ATTEST: o�� \C,..�A/�° , �:•• ty,,U• JPJçL Alicia Richardsa //>/�`� City Secretary/Chi v r` ft a Officer ///amMxnu February 08, 2021 City Council Meeting Minutes Page 8 of 8