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HomeMy WebLinkAboutCC 2021-08-09 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE AUGUST 9, 2021 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 9th day of August at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular City Council meeting. Present: Oscar Trevino Mayor Tito Rodriguez Place 1 Rita Wright Oujesky Associate Mayor Pro Tern, Place 2 Suzy Compton Deputy Mayor Pro Tern, Place 3 Patrick Faram Place 5 Scott Turnage Place 6 Kelvin Deupree Place 7 Absent: Mason Orr Mayor Pro Tern, Place 4 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Manila Assistant City Manager Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. City Council had no questions for staff. 2. DISCUSS PROPOSED FY 2021/2022 BUDGET AND PROPOSED 2021/2022 TAX RATE. City Manager Mark Hindman shared that in follow up to City Council's discussion at their August 2nd work session, staff disagrees with the Tarrant County Tax Assessor/Collector's Office ("Tax Office") calculation and their report of excess debt collection in the amount of $2,875,923. Staff believes the methodology to determine August 09, 2021 City Council Meeting Minutes Page 1 of 9 excess collections is incorrect. Staff has been in contact with the Tax Office and they have not shared the formula they are using to calculate debt collection. The Tax Office incorrectly prorates $1,252,899 in Tax Increment Reinvestment Zone (TIF) property tax revenues to Interest and Sinking Fund (I&S) collections, which is contrary to state law. The Tax Office also incorrectly prorates $1,578,284 in property taxes from tax ceiling accounts, which is contrary to instructions in the Truth and Taxation forms. Mr. Hindman informed City Council that staffs methodology has not changed from previous years and is in accordance with state law. The property tax rate must be approved by City Council in a defined timeline and staff does not have the time to resolve the new method of calculation by the Tax Office. Mr. Hindman reviewed his recommendation to move forward with setting the city's tax rate. He proposes the city levy taxes on the city-issued bonds (enterprise fund debt service) in the amount of $2,875,923 with the debt service being paid out of property taxes. This change will allow the city to complete the forms in compliance with the Texas Comptroller's ruling and allow the city to keep the I&S tax rate as proposed to collect $11,541,000 (matches Truth in Taxation forms). Mr. Hindman stated that staff is allocating an additional 2.8 million out of the general fund balance. The appropriation of fund balance will be transferred to the debt service fund. If the city is successful in their discussion with the Tax Office the city will reverse the charges. EXECUTIVE SESSION 1. SECTION 551.074: PERSONNEL MATTERS TO DELIBERATE THE EMPLOYMENT, EVALUATION, AND DUTIES OF PUBLIC EMPLOYEES - CITY SECRETARY. Mayor Trevino announced at 6:30 p.m. that the City Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, Section 551.074: Personnel matters to deliberate the employment, evaluation, and duties of public employees - City Secretary. Executive Session began at 6:34 p.m. and concluded at 6:37 p.m. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order August 9, 2021 at 7:00 p.m. Present: Oscar Trevino Mayor Tito Rodriguez Place 1 Rita Wright Oujesky Associate Mayor Pro Tem, Place 2 Suzy Compton Deputy Mayor Pro Tern, Place 3 August 09, 2021 City Council Meeting Minutes Page 2 of 9 Patrick Faram Place 5 Scott Turnage Place 6 Kelvin Deupree Place 7 Absent: Mason Orr Mayor Pro Tern, Place 4 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Deupree gave the invocation. A.2 PLEDGE Council member Deupree led the Pledge of Allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 PUBLIC COMMENTS There were no requests to speak from the public. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 6-0. August 09, 2021 City Council Meeting Minutes Page 3 of 9 B.1 APPROVE THE MINUTES OF THE JULY 26, 2021 REGULAR CITY COUNCIL MEETING. B.2 PP 2021-01 CONSIDERATION OF A REQUEST FROM THE JOHN R. MCADAMS COMPANY FOR A PRELIMINARY PLAT OF CENTURY HILLS ADDITION, BEING 8.991 ACRES LOCATED AT 8351 DAVIS BOULEVARD. B.3 FP 2021-02 CONSIDERATION OF A REQUEST FROM SPRY SURVEYORS FOR A FINAL PLAT OF LOTS 12-14, BLOCK A, HEWITT ESTATES PHASE 2, BEING 1.744 ACRES LOCATED AT 7524 FRANKIE B STREET. B.4 CONSIDER PURCHASE AGREEMENT WITH CONSOLIDATED TRAFFIC CONTROLS, INC. TO PURCHASE TRAFFIC SIGNAL POLES, MAST ARMS AND ILLUMINATED STREET NAME SIGN ARMS IN THE AMOUNT NOT TO EXCEED $100,000.00 UTILIZING A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING AGREEMENT. B.5 CONSIDER ORDINANCE NO. 3700, AMENDING CHAPTER 18, ARTICLE VII, SOLICITORS AND HANDBILLS, MODIFYING CERTAIN ADMINISTRATIVE AND ENFORCEMENT REQUIREMENTS. C. PUBLIC HEARINGS C.1 PUBLIC HEARING TO DISCUSS, CONSIDER, AND ACT UPON ORDINANCE NO. 3705, ACCEPTING AND APPROVING THE 2021 ANNUAL SERVICE PLAN UPDATE FOR THE CITY POINT PUBLIC IMPROVEMENT DISTRICT. APPROVED Mayor Trevino opened the public hearing for Ordinance No. 3705 and called on Director of Economic Development Craig Hulse to present the item. Mr. Hulse provided an overview of the creation of the City Point Public Improvement District (PID). The PID was created in 2019 to facilitate the construction of 9.2 million in public infrastructure costs for the 187 million City Point development. The builders for the residential component include Ashton Woods, CB Jeni, and Mattany Homes. The Weitzman Group will market the City Point development commercial space. Mr. Hulse shared that Kyle Sikorski with P3 Works is present to provide an update on the City Point Public Improvement District 2021 Annual Service Plan. Mr. Sikorski stated the City Point Public Improvement District (PID) was created in 2019 and the city has issued two series of bonds to finance upfront infrastructure costs. The (PID) is governed by a Service and Assessment Plan. The plan levies assessments against properties within Improvement Zone A and Improvement Zone B of the PID. Pursuant to Chapter 37 of the Texas Local Government Code, the Service and August 09, 2021 City Council Meeting Minutes Page 4 of 9 Assessment Plan, including the assessment rolls, must be updated and approved annually by the City Council. The approved Annual Service Plan Update shall be forwarded to the Tarrant County Assessor-Collector by September 1 of each year. The property owner is responsible for paying the PID taxes. Mr. Sikorski informed City Council that P3 Works will collaborate with developers to ensure the assessment roll is disclosed to residents. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER FARAM TO APPROVED ORDINANCE NO. 3705, ACCEPTING AND APPROVING THE 2021 ANNUAL SERVICE PLAN UPDATE FOR THE CITY POINT PUBLIC IMPROVEMENT DISTRICT. MOTION TO APPROVE CARRIED 6-0. D. PLANNING AND DEVELOPMENT D.1 AP 2021-03 CONSIDERATION OF A REQUEST FROM SPRY SURVEYORS FOR AN AMENDED PLAT OF LOTS 22R1 AND 23R, BLOCK 17, COLLEGE HILL ADDITION, BEING 0.55 ACRES LOCATED AT 7400 COLLEGE CIRCLE SOUTH. APPROVED Mr. Comstock informed City Council the applicant is requesting an amended plat for 0.55 acres located at 7400 College Circle South. The area is designated on the Comprehensive Land Use Plan as low density and the current zoning is R-2 single-family residential. Mr. Comstock provided site photos of the property. Applicant representative David Lewis with Spry Surveyors located at 408 Quail Crest Drive, Colleyville, Texas, informed City Council the request is to reconfigure the lot line to sell the property. The property owner owns both of the lots. Mr. Comstock presented staffs report. The purpose of the request is to move the lot line to avoid an existing accessory building. A new home will be constructed on the vacant lot. The applicant is requesting a waiver of the lot depth standards of 110 feet. The lot depth for Lot 23R is 95 feet, which is an existing condition as recorded on the current plat. The Planning and Zoning Commission, at their July 15, 2021 meeting, August 09, 2021 City Council Meeting Minutes Page 5 of 9 recommended approval with a vote of 7-0 with the conditions outlined in the Development Review Committee comments and with the waiver to the lot depth standards. A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER DEUPREE TO APPROVE AP 2021-03, WITH THE WAIVER TO THE LOT DEPTH STANDARDS. MOTION TO APPROVE CARRIED 6-0. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT IN THE AMOUNT OF $511,064.10 WITH SELECT MAINTENANCE, LLC TO CONSTRUCT NORTH RICHLAND HILLS ACTIVE TRANSPORTATION PROJECTS FOR TRAILS/ON-ROAD IN ACCORDANCE WITH RFB 21-001. APPROVED Senior Park Planner Joe Pack presented the item. He shared that funding for the trail and on-road safety projects provide improvements for active transportation at various locations in the city. The North Central Texas Council of Governments, with oversight by the Texas Department of Transportation (TxDOT), awarded the city federal funding via the Transportation Alternatives Set-Aside Program. Mr. Pack shared that the state will pay 80% of construction costs. The project list includes: * installation of 3 pairs of rectangular rapid flashing beacons at (1) JoAnn Johnson Trail at Rufe Snow Drive, (2) John Barfield Trail at Rumfield Road and (3) Kirk Lane; * installation of new crosswalks to include advance striping and advanced warning signs at Londonderry Drive and Bursey Road; * improve Cotton Belt Trail crossing to include a new crossing north of Glade Road with new pedestrian signals at Precinct Line Road and Glade Road; * install new pedestrian ramps, crosswalks and pedestrian signals at Mid Cities Boulevard and Iron Horse Boulevard; * install new pedestrian sidewalks in public right of way along Iron Horse Boulevard from August 09, 2021 City Council Meeting Minutes Page 6 of 9 the Cotton Belt Trail northward to Mid Cities Boulevard; * install bicycle boulevards from Mid Cities Boulevard to Richfield Park, from Richfield Park to Cross Timbers Park and from Cross Timbers Park to the Calloway Branch Trail near the John Barfield Trail western terminus; and * install 911 emergency location signage every 1/4 mile on all off road trails in North Richland Hills. In response to Associate Mayor Pro Tern Wright Oujesky's question, Mr. Pack informed City Council he anticipates the construction to be complete by the end of March 2022. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY DEPUTY MAYOR PRO TEM COMPTON TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT IN THE AMOUNT OF $511,064.10 WITH SELECT MAINTENANCE, LLC TO CONSTRUCT NORTH RICHLAND HILLS ACTIVE TRANSPORTATION PROJECTS FOR TRAILS/ON-ROAD IN ACCORDANCE WITH RFB 21-001. MOTION TO APPROVE CARRIED 6-0. F.2 CONSIDER RESOLUTION NO. 2021-028, APPOINTING MEMBERS TO THE PARKS AND RECREATION BOARD, PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION AND PLANNING AND ZONING COMMISSION. APPROVED City Secretary/Chief Governance Officer Alicia Richardson informed City Council the item before them this evening is to consider and take action on nominee recommendations to the Parks and Recreation Board, Park and Recreation Facilities Development Corporation and Planning and Zoning Commission. The Parks and Recreation Board has a vacancy due to the resignation of Mike Filis. Council member Deupree recommends moving the current alternate Jennifer Childs to Place 7, term expiring June 30, 2023. The alternate position is appointed by Mayor Trevino and he recommends Brad Evans fulfill the vacancy, term expiring June 30, 2022. With the resignation of Mike Filis, there is also a vacancy on the Park and Recreation Facilities Development Corporation, Place 7 . Traditionally, City Council appoints a member of the Parks and Recreation Board to serve in Places 5-7. Mayor Trevino recommended the appointment of Kate Beck to fulfill the vacancy on the Park and Recreation Facilities Development Corporation. There was no objection from August 09, 2021 City Council Meeting Minutes Page 7 of 9 Council. Ms. Richardson shared that the Planning and Zoning Commission has a vacancy in the ex-officio position. The ex-officio position is the recommendation of the mayor and Mayor Trevino recommends the appointment of Anthony Bridges, term expiring June 30, 2022. Ms. Richardson commented that staff recommends City Council approve Resolution No. 2021-028, as presented and discussed to include the appointment of Kate Beck to the Park and Recreation Facilities Development Corporation, Place 7. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER FARAM TO APPROVE RESOLUTION NO. 2021-028. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED Mayor Trevino announced there was action necessary as the result of Executive Session. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY DEPUTY MAYOR PRO TEM COMPTON TO APPROVE THE EIGHTH AMENDMENT TO EMPLOYMENT CONTRACT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND ALICIA RICHARDSON. MOTION TO APPROVE CARRIED 6-0. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Faram made the following announcements. Don't forget, our next City Council Meeting will be on Thursday, August 12, at 7:00 p.m. to receive public input on the proposed budget and tax rate. Comments can also be submitted online at www.nrhtx.com/budget. The NRH Library is hosting a Free Comic Book Day on Saturday, August 14. Stop by the August 09, 2021 City Council Meeting Minutes Page 8 of 9 library between 1:00 and 3:00 p.m. to pick up a free comic book, while supplies last. Visitors can also enjoy crafts and take photos with their favorite comic book characters. Also on Saturday, August 14, a low-cost Pet Vaccination Clinic will be held at the NRH Animal Adoption & Rescue Center. This event will take place from 10:00 a.m. to Noon. Please contact the animal shelter for more information. Kudos Korner - David Nichols in Public Works - A resident expressed his appreciation for manner in which David Nichols responded to a maintenance request. He stated that David was very professional, knowledgeable and helpful. He added that he is a former city manager for the cities of Tyler, Granbury, Canton and Killeen and said that he would have loved to have a staff member like David. He didn't want to let David's good work go unrecognized. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:37 p.m. offili j1j II!/p/iibi ,,�,,��� • ds scar Trevino, Mayor 4dtA r Alicia Richardson �''�!%'''••• City Secretary/Chief Govgiiw►ldficer August 09, 2021 City Council Meeting Minutes Page 9 of 9