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CC 2022-01-10 Agendas
k4Ft, D HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, JANUARY 10, 2022 WORK SESSION: 6:00 PM Held in the Council Chamber CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. 2021 Citizen Survey Report 3. Discuss modifying library overdue fees. 4. Discuss increase to NRH2O Family Water Park day and group ticket pricing. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chamber Monday, January 10, 2022 City Council Agenda Page 1 of 4 A. CALL TO ORDER A.1 INVOCATION - MAYOR PRO TEM ORR A.2 PLEDGE - MAYOR PRO TEM ORR A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 2021 United Way Campaign Presentation A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the City Council during citizens presentation, a Public Meeting Appearance Card must be completed and presented to the City Secretary prior to the start of the City Council meeting. A.5 PUBLIC COMMENTS An opportunity for citizens to address the City Council on matters which are scheduled on this agenda for consideration by the City Council, but not scheduled as a public hearing. In order to address the City Council during public comments, a Public Meeting Appearance Card must be completed and presented to the City Secretary prior to the start of the City Council meeting. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the December 13, 2021 regular City Council meeting. B.2 Modify 2022 City Council meeting schedule. B.3 Consider an interlocal agreement between the cities of North Richland Hills, Haltom City, Watauga and Richland Hills continuing the partnership for the joint Crime Victim Assistance Program. BA Authorize the City Manager to execute the sixth amendment to the Texas Anti-Gang (TAG) Center Administrator Agreement increasing the annual rate of compensation for the TAG Center Administrator to $167,257.83. Monday, January 10, 2022 City Council Agenda Page 2 of 4 B.5 Authorize the City Manager to execute the ninth amendment to the Texas Anti-Gang (TAG) Center Analyst Agreement increasing the total annual rate of compensation for the TAG Center Analyst to $82,079.22. B.6 Consider Resolution No. 2022-001, authorizing submission of the grant application for the 2021 Assistance to Firefighters Grant (AFG) Program for Training Props and Equipment. B.7 Authorize the City Manager to execute an annual contract with Complete Supply, Inc., for custodial supplies and equipment through BuyBoard Contract Number 649-21, for an annual amount not to exceed $125,000. C. PUBLIC HEARINGS C.1 SUP 2021-08, Ordinance No. 3723, Public hearing and consideration of a request from Jones Carter for a special use permit for a drive through building less than 1,400 square feet in size at 8900 North Tarrant Parkway, being 1.04 acres described as Lot 6R, Block 4, Brentwood Estates Addition. C.2 ZC 2021-03, Ordinance No. 3724, Public hearing and consideration of a request from ANA Consultants LLC for a zoning change from C-2 (Commercial) to RI-PD (Residential Infill Planned Development) at 7704 Davis Boulevard, being 3.353 acres described as Lot 12, Block 2, St Joseph Estates. C.3 Public hearing and adoption of Ordinance No. 3725, amending Chapter 110, Article XIX, Impact Fees, Appendix A, Fee Schedule of the Code of Ordinances to reflect the revised City of Fort Worth Impact Fees. CA First reading and public hearing on the Juvenile Curfew Ordinance - Ordinance No. 3726. C.5 Public hearing and consideration of Ordinance No. 3727 adopting North Richland Hills Youth Programs Standards of Care. D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS Monday, January 10, 2022 City Council Agenda Page 3 of 4 F.1 Consider Resolution No. 2022-002, appointing members to the Parks and Recreation Advisory Board. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, January 7, 2022 by 3:00 PM. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, January 10, 2022 City Council Agenda Page 4 of 4 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: 2021 Citizen Survey Results PRESENTER: Mary Peters, Public Information Officer GENERAL DESCRIPTION: Every other year, North Richland Hills residents are invited to participate in a survey to evaluate city services. The purpose of the survey is to objectively assess the public's satisfaction with North Richland Hills city services and identify areas where improvements can be made. The 2021 survey was administered by National Service Research in October using statistically proven techniques to insure valid responses. All NRH residents were invited to participate in the survey online via the city's website, News & Notes newsletter, e-newsletter and social media. The survey was also mailed directly to 8,000 randomly selected NRH households. This year 1,281 residents completed the survey. The margin of error of this sample size at a 95% confidence level is plus or minus 2.9%. Overall, the 2021 survey results were positive: 94% of respondents rated the quality of life in NRH as excellent or good; 92% would recommend NRH to a friend or family member as a good place to live; and 84% plan to remain in NRH for several years. Ratings for some city services increased slightly while others dipped slightly in 2021 when compared to 2019. Benchmark data shows that NRH continues to perform better than other Texas cities. A summary of the 2021 survey results is attached. Data from the survey will help city staff determine which programs and services we are providing well and where we need to focus on making improvements. Andrea Thomas, owner of National Service Research, will present the survey results to City Council during their January 10, 2022 work session. 2021 Citizen Survey Summary Overall, quality of life in North Richland Hills is excellent or good as reported by 94 percent of the survey respondents. Ninety-two percent would recommend NRH to a friend or family member as a good place to live and 84% plan to remain in NRH for several years. A majority (62%) rated the overall quality of services versus the taxes paid as excellent or good. • Public safety services were ranked as the most important city services and received excellent or good quality ratings by most respondents: police (91%); ambulance (95%); and fire (98%). Most residents also gave excellent/good ratings to fire department responsiveness (98%), police department responsiveness (91%), and police visibility (82%). Eighty-four percent rated the feeling of safety in their neighborhood as excellent or good and 76% rated the level of traffic safety enforcement as excellent or good. • Most respondents gave excellent or good quality ratings to library services (95%), parks, trails and open spaces (91%), special events (87%), and recreation programs and services (87%). Forty-three percent of respondents used the NRH Centre during the past year, down 10% compared to 2019. Use of the city's trail system increased 9% to 73%. • Ninety-one percent rated recycling collection as excellent/good and 89% rated garbage collection as excellent/good. Eight-eight percent rated water service as excellent/good. • Sixty-five percent rated code enforcement as excellent/good, up 4% from 2019. Animal control was rated excellent/good by 80%. • Sixty-four percent rated maintenance of major streets as excellent/good, down 5% from 2019. Fifty percent rated maintenance of residential streets as excellent/good, down 3% from 2019. Iron Horse Boulevard and Glenview Drive topped the list of streets needing repair. • Management of traffic flow and traffic signal timing were rated as excellent/good by 62% and 59% respectively, up 4% and 2% from 2019. Davis / Main was the top intersection residents said they spend too much time at due to congestion or signal timing. • Respondents were asked what types of businesses they want more of in NRH and full service restaurants (56%) topped the list again. • Forty-four percent of respondents contacted the city in the past 12 months for information, a service request or complaint. Ninety-one percent said the person they contacted was very or somewhat courteous and helpful. • Eighty-four percent said they get enough information about city programs and services. "I r*4w NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Discuss modifying library overdue fees. PRESENTER: Cecilia Barham, Director of Library Services SUMMARY: The Library is proposing to eliminate overdue fees to reduce access barriers, improve return rates, and improve customer service. GENERAL DESCRIPTION: See staff report (attached). NORTH RICHLAND HILLS LIBRARY ELIMINATING OVERDUE LIBRARY FEES A BRIEF HISTORY OF FINE FREE LIBRARIES Fine elimination at public libraries began in 1969 all around the United States and has exponentially grown in the past six years. Beginning in 2018, public libraries began to more widely adopt fine-free service models that eliminate charging overdue fees for materials. Most libraries that have instituted a no-overdue fees policy report an increase in the number of long-overdue items that are returned and a corresponding decrease in lost items, reducing the amount spent replacing lost items. Today over 50% of the libraries in the City's benchmarking cities have eliminated overdue fees. FINE-FREE BENCHMARK CITIES G 0 Bedford Allen Coppell Colleyville Euless Desoto Flower Mound Mansfield Frisco Richardson Grapevine i:: LP,i�cau,7Milllle* Keller u ur; l* Southlake ewisvlilIe* The Colony *Hurst and Lewisville Libraries are currently writing similar fine-free proposals. Duncanville will move fine-free in the upcoming fiscal year. Additionally,the following North Texas libraries have also gone fine free: Fort Worth, Dallas,Arlington,Aubrey, Benbrook, Carrollton, Cedar Hill, Denton, Forest Hill, Garland, Haltom City, Kennedale, Irving, McKinney, Mesquite, Mineral Wells, Plano, Prosper, Richland Hills, Sachse, Saginaw, Sherman, and Weatherford. OVERDUE FEES AT NRH THE LIBRARY'S CURRENT OVERDUE FEES ARE AS FOLLOWS: Material...............................Fine Rate. ...........................Max Fine Books (all types)................$0.30/per day.....................$12.00 DVDS..................................$1.00/per day....................$20.00 THE LIBRARY'S CHECKOUT PERIODS ARE AS FOLLOWS: Material...............................................................Checkout Period Books (all types) and non-fiction DVDs......... ......3 weeks All other DVDS ..................................................1 week Below are two scenarios that demonstrate how quickly overdue fees can become a barrier to accessing the Library. SCENARIO 1 A homeschool parent with three children checks out five books per child and five books for the parent. They also check out ten movies, seven are films to use in teaching their children and three are children's films. Should this family misread the due uiud uiud W, date or have a problem getting to the Library for just one week, III their total overdue fees would be $112.00. U SCENARIO 2 A senior citizen who only has transportation available to them once every three weeks checks out 15 books and ten movies to ensure they have enough reading material for the next three uiud uiud W, m;� a h� weeks. Their transportation falls through and they forget to call I� the Library. When the patron returns next time, their materials are now three weeks overdue and their total overdue fees are $294.50. BENEFITS OF ELIMINATING FINES There are several benefits to eliminating overdue fees. These include more equitable access, enhanced customer service, and more efficient and effective use of staff. MORE EQUITABLE ACCESS: Eliminating overdue fees reduces financial barriers to access especially for children. Often children bear the burden of overdue fees. Almost 10% of our children's accounts are currently blocked due to overdue fees where all materials have been returned. Additionally over 500 families fall into this same category. This restricts children's access to the materials the ��r ryreportedreportedrep Irtu.ud,llia Y II....iiW� reported�a need to develop literacy skills and support their classroom learning. This is particularly important now due to the staggering reading gaps in education because of the impact of the pandemic on the last two school 40��11% years. While schools have the responsibility to close that gap, libraries increase in youth serve a significant role in the community to ensure that reading materials borrowers rafter are available for all students. dre pp>�irig overdue fees. Children should not be restricted from having access to library materials because of their parent's financial limitations or irresponsibility. Libraries that have eliminated overdue fees have seen the greatest impact on the circulation of children's materials. San Rafael Public Library reported an increase in circulation of their children's materials and a 40% increase in youth borrowers after dropping late overdue fees for children's materials. High Plains Library District's children's circulation increased 16% in the year after going fine free. ENHANCED CUSTOMER SERVICE: Circulation staff reports that almost 100% of all negative interactions (where patron express anger or frustration towards the Library)occur in the process of trying to collect overdue fees. By eliminating overdue fees, we can eliminate the majority of negative interactions with citizens and contribute to a more positive image of the Library and the City. As neighboring and benchmark libraries continue to eliminate overdue fees, there is an increased expectation that the NRH Library will as well — not doing so will lead to a greater perception of poor customer service. EFFICIENT AND EFFECTIVE USE OF STAFF TIME: Overdue fees require staff time to explain, discuss, and collect the fees. Additionally it requires staff time to balance drawers, process overdue fees, and create daily manual entries for finance.Typically, Library staff spend an average of 10 hours per week collecting and processing overdue fees. During the pandemic the Library is not collecting overdue fees to eliminate cash handling and possible COVID transmission. We reprioritized staff hours to ` provide more positive and direct services to patrons by assisting in classes and events such as Library in the Park that was part of this summer's The Mayor's Summer Reading Program (MSRP). Utilizing these staff hours allowed us to expand our MSRP events from 70 in 2019 to 90 in 2021. Additionally, we plan to utilize these staff hours to help execute 157 programs between Part-time staff Alejandra andAmanda now and December. assisting with Library at the Park. REDUCTION OF OVERDUE & NON -RETURNED MATERIALS : Both on a local and national level, libraries report a reduction in the number of overdue and non-returned ma- terials when eliminating overdue fees. Additionally, some libraries report an increase in the return of existing long overdue materials upon the elimination of overdue fees. Haltom City Library reported a Decrease in overdue & WO/o increase non-returned items at libraries who have in the return of long overdue materials when eliminated fines. they eliminated overdue fees. 12% The High Plains Library District reports that „u after six months of eliminating overdue fees they found that 95% of materials were being returned within one week of when they McKinney Public were due. Library Martin Public Library reports that their item C loss rate has dropped to less than 1% Weatherford Public and that they have experienced a 60% Library drop in overdue items from the time they eliminated overdue fees. Vernon Public Library saw the average number of days an item is overdue E MEMEM in decrease by 42% once it eliminated overdue 13% fees. Aubrey Area 1NONE Library PATRON ACCOUNTABILITY The library profession has little empirical evidence that charging overdue fees results in greater circulation of library materials or the return of items in a timely manner and many libraries have reported a decreased late return rate as demonstrated in the Benefits section. This can be accounted for because when libraries eliminate overdue fees, they replace overdue fees with other means of accountability that provide more of an incentive to return materials on time and are more equitable. Based on our research the NRH Library would implement the following accountability methods: RESTRICT ACCESS TO ALL LIBRARY SERVICES: For over a dozen years, the Library has allowed patrons to set up a payment plan to pay off accrued overdue fees. This allowed patrons to carry a balance of any size and continue to use all Library services. It disincentivizes returning materials on time. If overdue fees are eliminated to hold patrons accountable the Library would block the pa- tron's card from all Library services until the overdue items are returned or paid for. This block would include checking out materials, using computers, us- ing The Maker Spot, and requesting Interlibrary Loans. Patrons will be incentivized to return materials to restore privileges rather than to avoid returning materials because they cannot pay the fines. RESTRICT NUMBER OF CHECKOUTS FOR NEW CARDHOLDERS: ] Research at other libraries and our Library reflect that many non-returned items and overdue fees are acquired by new card holders who only visit a library one time rather than from regular library users. At the NRH Library, 22/o of long overdue items are from new cardholder cards. Should overdue fees be eliminated the Library will reduce the number of long overdue items by limiting the number of items a new cardholder can check out. REDUCED TIME FOR AUTOMATED OVERDUE TO LOST TRANSITION: Currently, we allow patrons 90 days to return an overdue item before our system bills the patron for it as a lost item. We propose reducing that time frame to 30 days if overdue fees are eliminated, holding patrons accountable in a more timely manner. BUDGETARY IMPACT While the Library's overdue fees are included in the Library's projected revenue, it accounts for only 0.08% of the City's revenues. CW CW One of the benefits of eliminating overdue fees, as reported by other libraries, is a higher return rate. (°� flhty) (See Patron fi�iviuc�l.�ntab' A higher return rate has the financial benefit of reducing replacement i costs for non-returned material. Replacement costs of long-overdue materials is $25,795.54 for FY21. Using the i anticipated return rate of 50%, as reported by neighboring library Haltom City, the initial impact would be a projected reduction of$12,897.77 in replacement costs in year one. Overdue Library City City Fees Budget Revenue Budget ANTICIPATED COST REDUCTIONS RELATED TO COLLECTING OVERDUE FEES (ANNUAL BASIS) Reduced Replacement Costs from increased Long Overdue $12,897.77 Return Rate Reduced Replacement Costs from New Cardholder Restrictions $4,466.88 (Saba*Patron Accountability) uu tabiliV.y) Credit Card Processing $600.00 Costs RECOMMENDATION Library staff and the Library Board recommends eliminating overdue fees. At only 0.08% of the City's projected revenue, the financial impact of eliminating overdue fees would be minimal compared to the benefits it would provide. Eliminating overdue fees will reduce barriers to access, increase the Library's return rate, reduce funding spent on replacement costs, improve the quality of our customer service interactions with patrons, and allow staff time to be spent more productively in service to our patrons rather than in conflict with them. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Discuss increase to NRH2O Family Water Park day and group ticket pricing. PRESENTER: Frank Perez, NRH2O General Manager GENERAL DESCRIPTION: This item is to inform the City Council of recommended increases to NRH2O day and group ticket pricing to allow for projected increases in the NRH2O seasonal salary pay scale prior to the 2022 season. As staffing issues continue to impact the amusement park industry and most industries as a whole, businesses are increasing staff pay rates in order to stay competitive and attract quality individuals. In anticipation that this trend will continue, NRH2O staff is recommending increases to overall seasonal salary ranges. These increases will assist NRH2O as it looks to attract, hire and retain the 350-400 seasonal staff hired annually. To pay for these seasonal salary increases, staff is recommending a slight increase in the cost of NRH2O day tickets and group tickets. These increases are projected to completely cover the anticipated costs of the seasonal salary increase, as well as have a projected revenue surplus. These price increases will also still allow NRH2O to be competitive with other water parks in the DFW Metroplex. Staff will provide City Council a presentation on the impact of the increase to day and group ticket pricing and seasonal salary pay rates, followed by an opportunity for City Council questions and discussion. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: Office of the City Manager DATE: January 10, 2022 SUBJECT: 2021 United Way Campaign Presentation PRESENTER: Elizabeth Copeland, Economic Development Analyst SUMMARY: The City of North Richland Hills' annual United Way Employee Workplace Campaign was successful, raising over $55,000 for United Way of Tarrant County. Campaign Chair, Elizabeth Copeland will share a summary of this year's campaign activities and a check will be presented to Leah King, President and CEO, and Kintisha Williams, Director of Corporate Relations for United Way Tarrant County. GENERAL DESCRIPTION: The City of North Richland Hills is proud to support the United Way of Tarrant County's Annual Fundraising Campaign. Each year, an NRH Employee Committee raises funds and awareness for the non-profit organization. The 2021 campaign ran from October 1 through October 22, with a theme of"Better Together." Using a hybrid approach, the 2021 campaign raised funds by combining online aspects that worked well in 2020 with a few fun in-person events including: • Virtual WebEx kick-off • Online silent auction resulting in over 55 baskets/items sold • Indoor and outdoor sales booths • Website and email marketing campaign • Online store • Pumpkin gram and raffle ticket sales • United We Dine event at Patriotic Pig • Witch's Brew Halloween event • Closing event held at NRH2O pavilion The money raised through last year's campaign will support over 40 local charities and programs that benefit every person in Tarrant County. We would like to thank the members of the 2021 United Way Campaign Committee for all of their hard work and commitment to helping people of this community and in Tarrant County. These committee members are: IrLp NOKTH KICHLAN HILLS • Elizabeth Copeland, Chair— Economic Development • Tina Earle, Co-Chair— Parks & Recreation • Antonio Evangelista, Former Chair— Parks & Recreation • Billy Owens — City Management • Paulette Hartman — City Management • Soteria French — Court • Victoria Navarro — Court • Pamela Meek— Economic Development • Dustin Orazi — Facilities • Cheryl Booth — Utility Billing • Rachel Clements — Finance • Kathy Corley — Fire • Jeff Arnold — Fleet • Ellen Cooper— HR • Katherine Ratcliff— IT • Kori Tolfa — Library • La Toyia Williams-Griffin — Library • Meagan Fendley — Neighborhood Services • Candice Simmons — Neighborhood Services • Brian Thomas — Neighborhood Services • Sarah Green — Parks & Recreation • Bryon Bustamante — NRH2O • Chad VanSteenberg — Development Services • Cindy Garvin — Development Services • Lt. Todd Espy — Police • Sgt. Richard Curtis — Police • Lauren Obrien — Police • Samantha Gibson — Police • Maria Lindsey — Public Works We would also like to thank the many local businesses and vendors who showed their support for the campaign, including Double D Contracting, Red River, Sciens Consulting, Visionality, First Check, AS&G, Todo Verde, Fast Signs and Chick-fil-A Rufe Snow. Chair Elizabeth Copeland, Co-Chair Tina Earle, Former Chair, Antonio Evangelista and members of the 2021 Campaign Committee will be presenting a check on behalf of the city to United Way of Tarrant County. "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 13, 2021 SUBJECT: Approve minutes of the December 13, 2021 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve the minutes of the December 13, 2021 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE DECEMBER 13, 2021 WORK SESSION CALL TO ORDER The City Council of the City of North Richland Hills, Texas met in work session on the 13th day of December at 6.00 p.m. in the City Council Workroom prior to the 7.00 p.m. regular City Council meeting. Present: Oscar Trevino Mayor Tito Rodriguez Place 1 Rita Wright Oujesky Associate Mayor Pro Tem, Place 2 Suzy Compton Deputy Mayor Pro Tem, Place 3 Mason Orr Mayor Pro Tem, Place 4 Patrick Faram Place 5 Scott Turnage Place 6 Kelvin Deupree Place 7 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Manila Assistant City Manager Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney Mayor Trevino called the meeting to order at 6.00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Mayor Trevino informed City Council that item B.5 needs to be removed from the consent agenda and considered at the January 10, 2022 meeting. Mayor Trevino stated that items D.1 and D.2 will be considered before the public hearings. Mayor Trevino asked Director of Planning Clayton Comstock to comment on the email received by the City indicating an error in the Planning and Zoning Commission minutes regarding item C.3 (ZC 2020-07). Mr. Comstock informed City Council the draft minutes of the November 18, 2021 Planning and Zoning Commission had an error in the vote for ZC 2020-07. The minutes should have reflected a vote of 4-1 , with Commissioner Luppy voting against the motion versus 5-0 that was included in the minutes and memorandum. December 13, 2021 City Council Meeting Minutes Page 1 of 20 Mr. Comstock informed City Council the minutes are in draft status and have not been presented to the Planning and Zoning Commission for approval. Staff will correct the vote before presenting them for review and approval by the Commission. Mayor Trevino asked Mr. Comstock to include staff's discussion with the developer for a slip street on the property. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. Assistant City Manager Karen Manilla introduced the City's new Director of Budget and Research Trudy Lewis. 3. DISCUSS 2022 CITY COUNCIL MEETING SCHEDULE. City Secretary/Chief Governance Officer Alicia Richardson reviewed the proposed 2022 City Council schedule. Staff is seeking direction from City Council regarding the March 14, May 23, November 28 and December 26 meetings. The March 14 meeting conflicts with the school district's Spring Break. Staff recommends the March 14 meeting be moved to March 7. The May 23 meeting falls outside the canvassing period to formalize the results of the City's election. Staff is seeking direction to either add a special meeting on May 18 or move the May 23 meeting to May 18. Ms. Richardson stated that traditionally City Council directs staff to cancel the second meeting in November and December. City Council directed staff to move the March 14 and May 23 meetings to March 7 and May 18, respectively. City Council also directed staff to cancel the November 28 and December 26 meetings. Ms. Richardson informed City Council an item would be placed on the January 10, 2022 agenda to take formal action on the 2022 City Council schedule. 4. DISCUSS THE STATUS OF THE IRON HORSE GOLF COURSE MANAGEMENT CONTRACT REQUEST FOR PROPOSALS AND CITY STAFF SELECTION COMMITTEE RECOMMENDATION. Deputy City Manager Paulette Hartman introduced the item and Recreation Operations Manager Antonio Evangelista reviewed the proposal, submittals received and committee's review and recommendation. The staff selection committee was comprised of Boe Blankenship, Antonio Evangelista, Paulette Hartman, Garrett Peek, Adrien Pekurney and Stan Tinney. The City received seven proposals from CourseCo, Inc., Elite Golf Management, Foresight Golf, Kemper Sports, Orion Management Solutions, Touchstone Golf and Troon Golf. The committee interviewed Foresight Golf, Kemper Sports, Touchstone Golf and Troon Golf. The committee considered the City's objectives for the new golf course management company which included: golf operations with an emphasis December 13, 2021 City Council Meeting Minutes Page 2 of 20 on an exceptional level of customer service; financial stability, Iron Horse to operate as an enterprise fund; golf course maintenance to preserve and nurture the City's investment; quality food and beverage service; and active promotion and marketing to increase Iron Horse's market share. The committee thoroughly vetted the top two firms- -Troon Golf and KemperSports--and recommend KemperSports for their service oriented approach, local presence and right fit for Iron Horse with their knowledge of the project, community and history of Iron Horse. Staff will present their recommendation at the January 24, 2022 City Council meeting. EXECUTIVE SESSION 1. SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - 6609, 6617, 6701, 6725 DAVIS BOULEVARD, 8001, 8005 AND 8025 MAIN STREET, 6820, 6824 AND 6828 MICKEY STREET, AND 6612 SNIDER STREET. 2. SECTION 551.087: DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS - 8358 DAVIS BOULEVARD, 6609, 6617, 6701, 6725 DAVIS BOULEVARD, 8001, 8005 AND 8025 MAIN STREET, 6820, 6824 AND 6828 MICKEY STREET, AND 6612 SNIDER STREET. 3. SECTION 551.074: PERSONNEL MATTERS TO DELIBERATE THE EMPLOYMENT, EVALUATION, AND DUTIES OF PUBLIC EMPLOYEE - CITY ATTORNEY Mayor Trevino announced at 6.37 p.m. that the City Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 66097 66177 67017 6725 Davis Boulevard, 8001, 8005 and 8025 Main Street, 6820, 6824 and 6828 Mickey Street, and 6612 Snider Street; Section 551.087: Deliberation regarding Economic Development negotiations - 8358 Davis Boulevard, 6609, 66177 67017 6725 Davis Boulevard, 8001, 8005 and 8025 Main Street, 6820, 6824 and 6828 Mickey Street, and 6612 Snider Street; and Section 551.074: Personnel matters to deliberate the employment, evaluation, and duties of public employee - City Attorney. Executive Session began at 6.42 p.m. and concluded at 7.03 p.m. Mayor Trevino announced at 7.03 p.m. that City Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER December 13, 2021 City Council Meeting Minutes Page 3 of 20 Mayor Trevino called the meeting to order December 13, 2021 at 7.10 p.m. Present: Oscar Trevino Mayor Tito Rodriguez Place 1 Rita Wright Oujesky Associate Mayor Pro Tem, Place 2 Suzy Compton Deputy Mayor Pro Tem, Place 3 Mason Orr Mayor Pro Tem, Place 4 Patrick Faram Place 5 Scott Turnage Place 6 Kelvin Deupree Place 7 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Deputy Mayor Pro Tem Compton gave the invocation. A.2 PLEDGE Deputy Mayor Pro Tem Compton led the Pledge of Allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 PUBLIC COMMENTS There were no requests to speak from the public. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA Council member Faram removed item B.5 from the consent agenda to be considered at the January 10, 2022 meeting. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED December 13, 2021 City Council Meeting Minutes Page 4 of 20 A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE THE CONSENT AGENDA, EXCEPT ITEM B.S. MOTION TO APPROVE CARRIED 7-0. B.1 APPROVE MINUTES OF THE REGULAR NOVEMBER 8, 2021 CITY COUNCIL MEETING. B.2 PLAT21-0006 CONSIDERATION OF A REQUEST FROM WINKELMANN & ASSOCIATES FOR A FINAL PLAT OF LOT 5, BLOCK 1, WOLFF IRON HORSE ADDITION, BEING 2.618 ACRES LOCATED AT 6301 NORTHEAST LOOP 820. B.3 AUTHORIZE PAYMENT TO MOTOROLA SOLUTIONS, INC., FOR ANNUAL MAINTENANCE FOR THE SPILLMAN TECHNOLOGIES CAD/RMS SOFTWARE PLATFORM AND OTHER RELATED MAINTENANCE ITEMS USED BY THE POLICE AND FIRE DEPARTMENTS USING A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES CONTRACT (DIR-TSO-4101), IN AN AMOUNT NOT TO EXCEED $269,000 FOR THE FY 2021-2022 BUDGET YEAR. B.4 APPROVE RESOLUTION NO. 2021-036, ADOPTING THE STATE OF TEXAS OPIOID ABATEMENT FUND COUNCIL AND SETTLEMENT ALLOCATION TERM SHEET APPROVING THE SETTLEMENT AGREEMENT AND ALLOCATION OF OPIOID SETTLEMENT FUNDS WITHIN THE STATE OF TEXAS THROUGH THE TEXAS ATTORNEY GENERAL'S OFFICE. B.5 AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND TARRANT COUNTY FOR REMOTE VIDEO MAGISTRATION SERVICES. Mayor Trevino advised that this item was removed from the consent agenda and would be considered at the January 10, 2022 City Council meeting. B.6 APPROVE THE PURCHASE OF FIRST RESPONDER UNIFORMS, ACCESSORIES AND SERVICES FROM GALLS, LLC, THROUGH THE NORTH CENTRAL COUNCIL OF GOVERNMENTS TXSHARE MASTER SERVICES AGREEMENT #2021-073, IN AN AMOUNT NOT TO EXCEED $250,000 IN AGGREGATE FOR A FIVE-YEAR PERIOD. December 13, 2021 City Council Meeting Minutes Page 5 of 20 B.7 AUTHORIZE THE PURCHASE OF A BACKHOE FOR PUBLIC WORKS AND AN EXCAVATOR FOR PARKS & RECREATION FROM ASSOCIATED SUPPLY COMPANY, INC., IN THE TOTAL AMOUNT OF $195,000 THROUGH BUYBOARD CONTRACT#597-19. B.8 AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE TEXAS ANTI-GANG I.T. NETWORK ANALYST AGREEMENT, AS GRANT FIDUCIARY FOR THE NORTH TEXAS ANTI-GANG (TAG) CENTER, FOR REIMBURSEMENT FOR TAG TRAVEL-RELATED EXPENSES. B.9 AUTHORIZE THE RENEWAL AND PAYMENT OF THE ANNUAL LICENSE FEE FOR THE SMARTFORCE AGENCY MANAGEMENT SYSTEM FROM SMARTFORCE TECHNOLOGIES, INC. FOR THE TEXAS ANTI-GANG CENTER PROJECT IN THE AMOUNT OF $89,955. B.10 CONSIDER RESOLUTION NO. 2021-037, SUPPLEMENTAL GRANT #2848907 AWARD IN THE AMOUNT OF $9,995.00 FROM THE OFFICE OF THE GOVERNOR TO INCREASE THE NORTH TEXAS ANTI-GANG CENTER'S FY22 OPERATIONS BUDGET. B.11 CONSIDER RESOLUTION NO. 2021-038, APPROVING THE APPLICATION FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT FOR THE FY 2023 PROGRAM GRANT YEAR B.12 AUTHORIZE PURCHASE FROM THERMO SCIENTIFIC PORTABLE ANALYTICAL INSTRUMENTS INC. FOR A GEMINI CHEMICAL ANALYZER AND SCREENER SOFTWARE UTILIZING THE 2021 HOMELAND SECURITY GRANT PROGRAM (HSGP) URBAN AREA SECURITY INITIATIVE (UASI) GRANT IN THE AMOUNT OF $85,255.00 THROUGH GSA CONTRACT GS-07F-6099R. B.13 AUTHORIZE PAYMENT TO THE CITY OF FORT WORTH FOR THE ANNUAL PUBLIC SAFETY RADIO SYSTEM SUBSCRIPTION IN THE AMOUNT OF $145,320.00. B.14 APPROVE PURCHASE FROM CBS ROOFING SERVICES, A DIVISION OF CBS MECHANICAL, INC. FOR THE ROOF REPLACEMENT FOR CAPITAL IMPROVEMENT PROJECT FC2102 ROOF REPLACEMENT AT FIRE STATION #1, AT 8001 SHADYWOOD DR., IN THE AMOUNT OF $196,999.00 THROUGH THE INTERLOCAL PURCHASING SYSTEM (TIPS) CONTRACT NO. 210603. B.15 APPROVE PURCHASE AGREEMENT WITH ATLAS UTILITY SUPPLY COMPANY FOR BADGER WATER METER READING UNITS IN AN AMOUNT UP TO $400,000.00 AS A SOLE SOURCE PURCHASE. December 13, 2021 City Council Meeting Minutes Page 6 of 20 Mayor Trevino announced that items D.1 and D.2 would be moved up on the agenda and considered prior to the public hearing items. D.1 PLAT21-0004 CONSIDERATION OF A REQUEST FROM CINDY AND LAMAR SLAY FOR A FINAL PLAT OF LOT 1, BLOCK 1, SLAY ADDITION, BEING 1.02 ACRES LOCATED AT 8463 SHADY GROVE ROAD. APPROVED Principal Planner Clayton Husband informed City Council the applicant is requesting a final plat for 1.02 acres located at 8463 Shady Grove Road. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is R-2 single family residential. Mr. Husband provided site photos of the property. Applicant Lamar Slay, 8463 Shady Grove Road was available to answer questions. Mr. Husband presented staff's report. The proposed plat creates one lot for the purpose of constructing an 878-square foot addition on the north side of the existing residence. The Planning and Zoning Commission, at their December 2, 2021 meeting, recommended approval with a vote of 6-0, with the conditions outlined in the Development Review Committee comments. A MOTION WAS MADE BY MAYOR PRO TEM ORR, SECONDED BY DEPUTY MAYOR PRO TEM COMPTON TO APPROVE ITEM D.1, PLAT21-0004. MOTION TO APPROVE CARRIED 7-0. D.2 PLAT21-0001 CONSIDERATION OF A REQUEST FROM FW WESTERN RIDGE LLC FOR A PRELIMINARY PLAT OF RUMFIELD ESTATES, BEING 9.273 ACRES LOCATED AT 7501 PRECINCT LINE ROAD. APPROVED Director of Planning Clayton Comstock informed City Council the applicant is requesting a preliminary plat for 9.273 acres located at 7501 Precinct Line Road. The area is designated on the Comprehensive Land Use Plan as office commercial on the Precinct Line Road frontage and medium density residential for the remainder of the property. The current zoning for the residential portion is RI-PD residential infill planned development and the commercial lot is zoned NR-PD nonresidential planned development. Mr. Comstock provided site photos of the property. Applicant representative Mark Wood, 6617 Precinct Line Road, shared that the preliminary plat includes 27 residential lots and one commercial lot. December 13, 2021 City Council Meeting Minutes Page 7 of 20 Mr. Comstock presented staff's report. The Planning and Zoning Commission, at their December 2, 2021 meeting, recommended approval with a vote of 6-0, with the conditions outlined in the Development Review Committee comments. A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE PLAT21-0001 WITH THE CONDITIONS OUTLINED IN THE DEVELOPMENT REVIEW COMMITTEE COMMENTS. MOTION TO APPROVE CARRIED 7-0. C. PUBLIC HEARINGS C.1 ZC21-0014, ORDINANCE NO. 3717, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JASON HAYNIE FOR A ZONING CHANGE FROM AG (AGRICULTURAL) TO R-1-S (SPECIAL SINGLE-FAMILY) AT 8008 VALLEY DRIVE, BEING 2.21 ACRES DESCRIBED AS TRACT 1 B3, STEPHEN RICHARDSON SURVEY, ABSTRACT 1266. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed City Council the applicant is requesting a zoning change for 2.21 acres located at 8008 Valley Drive. The area is designated on the Comprehensive Land Use Plan as residential estate and the current zoning is AG agricultural. Mr. Husband provided site photos of the property. Applicant representative Jason Haynie, 7409 Bursey Road informed City Council he recently purchased the property and it abuts his current residence. He wants to rezone the property to match his existing zoning and upon approval, he will replat the property into one lot. Mr. Husband presented staff's report. The Planning and Zoning Commission, at their November 18, 2021 meeting, recommended approval with a vote of 5-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. December 13, 2021 City Council Meeting Minutes Page 8 of 20 A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER FARAM TO APPROVE ORDINANCE NO. 3717. MOTION TO APPROVE CARRIED 7-0. C.2 ZC21-0008, ORDINANCE NO. 3718, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CLAYMOORE ENGINEERING FOR A ZONING CHANGE FROM C-1 (COMMERCIAL) TO NR-PD (NONRESIDENTIAL PLANNED DEVELOPMENT) AT 5300 RUFE SNOW DRIVE, BEING 0.517 ACRES DESCRIBED AS LOT 1, BLOCK 10, SNOW HEIGHTS NORTH ADDITION. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed City Council the applicant is requesting a zoning change for 0.517 acres located at 5300 Rufe Snow Drive. The area is designated on the Comprehensive Land Use Plan as retail commercial and the current zoning is C-1 commercial. Mr. Husband provided site photos of the property. Applicant representative Clay Cristy with Claymoore Engineering, located at 1903 Central Drive, Suite 406, Bedford presented request and was available to answer questions. Mr. Husband presented staff's report. The Planning and Zoning Commission, at their November 18, 2021 meeting, recommended approval with a vote of 5-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY MAYOR PRO TEM ORR TO APPROVE ZC 21-0008, ORDINANCE NO. 3718. MOTION TO APPROVE CARRIED 7-0. December 13, 2021 City Council Meeting Minutes Page 9 of 20 C.3 ZC 2020-07, ORDINANCE NO. 3719, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TORINO LLC FOR A ZONING CHANGE FROM AG (AGRICULTURAL) TO RI-PD (RESIDENTIAL INFILL PLANNED DEVELOPMENT) AT 7509 CHAPMAN DRIVE, BEING 2.74 ACRES DESCRIBED AS TRACT 4, JOHN MCCOMAS SURVEY, ABSTRACT 1040. APPROVED Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change for 2.74 acres located at 7509 Chapman Drive. The area is designated on the Comprehensive Land Use Plan as residential estate and the current zoning is AG agricultural. Mr. Comstock provided site photos of the property. Applicant representative Bob Flynn, 1313 Regency Court, Southlake, presented request to change the zoning to RI-PD to develop four (4) single family residential lots. He shared with City Council he originally approached the City with two proposals, the first time for 14 lots and later for nine (9) lots. The previous request for nine (9) lots included a slip road. Mr. Flynn stated that the purpose of that slip road was to minimize curb cuts to Chapman Road. The RI-PD stipulates that Lots 4 and 5 share a drive way and Lots 6 and 7 share a drive way. This addresses the concerns of curb cuts to Chapman Road. Mr. Flynn stated that all lots are large enough for R-1-S and to address the concerns of neighbors to the north, no structure can be built above ground on the 30' rear building line. Mr. Comstock presented staffs report. He reviewed the zoning and platting history of the property beginning in 2013 and the land use and development regulations for the requested RI-PD. Mr. Comstock informed City Council of the error in the draft minutes provided in their agenda packet and in the memorandum. The minutes indicated that the Planning and Zoning Commission approved the request with a vote of 5-0, but the vote was 4-1 , with Commissioner Luppy voting in opposition. Commissioner Luppy expressed her concern with traffic along Chapman Road. Council and staff discussed the traffic on Chapman, curb cuts proposed by the applicant compared to a slip road that ties into the light at Holiday Lane and No Parking signs on east side/north bound Chapman. Mr. Comstock informed City Council that one property owner adjacent to the north is in opposition to the request that triggers Section 211.006 of the Texas Local Government Code, which requires a three-fourths vote by City Council. December 13, 2021 City Council Meeting Minutes Page 10 of 20 Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. The following people spoke in opposition: Mr. Dencil Long, 6712 Meadow Road and Mr. Michael Hunter, 7924 Chapman Road. There being no one else wishing to speak, Mayor Trevino closed the public hearing. Mr. Comstock reviewed additional PD standards that apply to the RI-PD. A six-foot sidewalk must be constructed along Chapman Road. Front yard fences greater than four feet and no taller than six feet in height are permitted if they have stone columns spaced 20 to 30 feet on center. They can also have a rural style fence that must not exceed five feet in height and constructed of mortised split rail, tubular steel pipe, post-and-rail, or post-and-board. Wooden privacy fences must be a pre-stained board-on-board cedar fence and must not exceed six (6) feet in height. Landscaping will include at least three (3) trees on each lot, with one tree located in the front yard and landscaping beds, shrubs and ornamental trees. There is a maximum structure height of 38 feet. In response to Mayor Trevino's question, Mr. Flynn informed City Council they will market the properties as soon as possible. Mr. Flynn confirmed that he will visit with Mr. Long regarding a fence along his property. Mr. Comstock clarified that the ordinance does not require a fence adjacent to Mr. Long's property. A MOTION WAS MADE BY COUNCIL MEMBER DEUPREE, SECONDED BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY TO APPROVE ORDINANCE NO. 3719,TO INCLUDE A 6' FENCE LINE ACROSS THE BACK AS DISCUSSED. MOTION TO APPROVE CARRIED 7-0. C.4 ZC21-0006, ORDINANCE NO. 3720, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM MMA TEXAS FOR A ZONING CHANGE FROM OC (OUTDOOR COMMERCIAL) TO RD-PD (REDEVELOPMENT PLANNED DEVELOPMENT) IN THE 8600-8800 BLOCKS OF BOULEVARD 26, BEING 24.31 ACRES DESCRIBED AS LOTS 3R1, 3R3R, AND 4R, BLOCK 2, WALKER BRANCH ADDITION. DENIED Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change to December 13, 2021 City Council Meeting Minutes Page 11 of 20 RD-PD redevelopment planned development for 24.31 acres located at 8600-8800 blocks of Boulevard 26. The area is designated on the Comprehensive Land Use Plan as retail commercial and the current zoning is OC outdoor commercial. Mr. Comstock provided site photos of the property. Applicant representatives Nikki and TJ Moore with ECM Development, located at 2201 East Lamar Boulevard, Arlington presented their request for 194 single-family rental homes and planned commercial. The homes range from two to four bedrooms with front and rear entry two-car garage options. Residents will enjoy a maintenance free development and amenities that include trail access, clubhouse, pool, dog parks, outdoor gathering areas and planned commercial. Mr. Comstock presented staffs report that included an overview of the proposed development. He reviewed the dwelling units, parking, open space, amenities, fencing, building elevations, internal private street/alley design, and comments of the Development Review Committee. The Development Review Committee recommended denial. The Planning and Zoning Commission, at their November 18, 2021 meeting, recommended denial with a vote of 5-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. The following people spoke in support Ms. Cherry Huddleston (Arlington) and Mr. Steve Gregory, 4143 Maple Avenue, Suite 325, Dallas. The following people did not wish to speak, but asked that their support be recorded: Ms. Brittany Shepherd, 3115 Waldrop Drive, Dallas; Mr. Myron Dornic, 2323 Ross Avenue, Dallas; Mr. Douglas Cooper, 519 E. Border, Arlington; and Ms. Paula Nichols, 3520 Sheffield Drive, Arlington. There being no one else wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER TURNAGE TO DENY ORDINANCE NO. 3720. MOTION TO DENY CARRIED 7-0. C.5 ZC21-0015, ORDINANCE NO. 3721, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM ROLLUP LLC FOR A ZONING CHANGE FROM C-2 (COMMERCIAL) TO NR-PD (NONRESIDENTIAL PLANNED DEVELOPMENT) AT 7601 BOULEVARD 26, BEING 6.2 ACRES DESCRIBED AS LOT 3, BLOCK 1, RICHLAND TERRACE ADDITION. APPROVED Mayor Trevino recessed the meeting at 9.42 p.m. December 13, 2021 City Council Meeting Minutes Page 12 of 20 Mayor Trevino reconvened the meeting at 9.50 p.m., with the same members present. Mayor Trevino opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change for 6.2 acres located at 7601 Boulevard 26. The area is designated on the Comprehensive Land Use Plan as retail commercial and the current zoning is C-2 commercial . Mr. Comstock provided site photos of the property. Applicant representative Joseph Eli with Warespace, formerly known as Rollup LLC, located at 10632 Little Patuxent Parkway, Suite 306, Columbia Maryland presented request. Warespace provides flexible, private workspace units ranging from 500 - 3,000 square feet, which provides a small workspace solution for any business. They accomplish this by taking big warehouses and compartmentalizing them into smaller warehouses for use by smaller companies. They have three locations in Chicago, Washington and Atlanta. Mr. Eli shared that their platform includes: an on-site manager; private and secure warehouse spaces; flexible units to grow with your business; loading docks; warehouse equipment; meeting room; kitchen and storage and high-speed Wi-Fi. Mr. Eli shared that there is a growing need for this type of platform for small businesses. Mr. Comstock presented staffs report, which included a review of the list of permitted uses, prohibited uses and land use conditions for the property. The request includes a 5,000 square foot cap on the following uses: secondhand dealer; sheet metal shop; telemarketing call center; and machine shop. The request also has a cap on warehousing as a primary use and private tutoring or instruction limited to four (4) students/clients at a time. The building will be secured and access limited to tenants, customers, and visitors. The Development Review Committee recommended approval with revisions to the definition outlined in Exhibit B, Land Use Development and Regulations for warehousing and clarifying language to allow customer access for individual businesses. The Planning and Zoning Commission, at their December 2, 2021 meeting, recommended approval with a vote of 5-0. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. December 13, 2021 City Council Meeting Minutes Page 13 of 20 A MOTION WAS MADE BY COUNCIL MEMBER DEUPREE, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE ORDINANCE NO. 3721, WITH ANY APPLICABLE [DEVELOPMENT REVIEW COMMITTEE] DRC COMMENTS. MOTION TO APPROVE CARRIED 7-0. C.6 ORDINANCE NO. 3722, PUBLIC HEARING AND CONSIDERATION TO APPROVE AN AMENDMENT TO THE FY 2021/22 ADOPTED BUDGET. APPROVED Mayor Trevino opened the public hearing and called on Assistant City Manager Karen Manila to introduce the item. Assistant City Manager Karen Manila informed City Council the City was awarded $9,515,205 from the American Rescue Plan Act ("ARPA") local fiscal recovery funds from the United States Treasury. In June 2021, the City received the first installment (tranche) of funds (50%) and will receive the second installment twelve (12) months from the date of the first installment. The City is required to have all funds encumbered by December 2024 and all payments made from these funds by December 2026. This budget amendment in the amount of $4,182,618 appropriates the first installment of funding received from the American Rescue Plan Act. The proposed projects includes: $1,772,650 - facility requests; $1,888,100 - technology; $491,868 - equipment; $180,000 - business support; and $424,985 - lost revenue. The difference of $574,985 was included in the fiscal year 2021/2022 adopted capital and operating budgets. Mayor Trevino asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY TO APPROVE ORDINANCE NO. 3722. MOTION TO APPROVE CARRIED 7-0. D. PLANNING AND DEVELOPMENT PLAT21-0004 CONSIDERATION OF A REQUEST FROM CINDY AND LAMAR SLAY FOR A FINAL PLAT OF LOT 1, BLOCK 1, SLAY ADDITION, BEING 1.02 ACRES LOCATED AT 8463 SHADY GROVE ROAD. December 13, 2021 City Council Meeting Minutes Page 14 of 20 City Council considered this item earlier in the meeting. PLAT21-0001 CONSIDERATION OF A REQUEST FROM FW WESTERN RIDGE LLC FOR A PRELIMINARY PLAT OF RUMFIELD ESTATES, BEING 9.273 ACRES LOCATED AT 7501 PRECINCT LINE ROAD. City Council considered this item earlier in the meeting. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS FA APPROVE RESOLUTION NO. 2021-035, CASTING THE 35 VOTES ALLOCATED TO NORTH RICHLAND HILLS FOR ONE OR MORE CANDIDATES IN THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS ELECTION. APPROVED Assistant to the City Manager Billy Owens presented item. Mayor Trevino recommended the City's votes go toward Kathryn Wilemon. A MOTION WAS MADE BY COUNCIL MEMBER TURNAGE, SECONDED BY COUNCIL MEMBER FARAM TO APPROVE RESOLUTION NO. 2021-035 CASTING 35 VOTES FOR KATHRYN WILEMON. MOTION TO APPROVE CARRIED 7-0. F.2 CONSIDER SECOND READING OF ORDINANCE NO. 3716, GRANTING A FRANCHISE AND APPROVING A CONTRACT FOR SOLID WASTE AND RECYCLING COLLECTION WITH REPUBLIC WASTE SERVICES OF TEXAS, LTD. APPROVED Assistant City Manager Karen Manila presented item. December 13, 2021 City Council Meeting Minutes Page 15 of 20 A MOTION WAS MADE BY DEPUTY MAYOR PRO TEM COMPTON, SECONDED BY MAYOR PRO TEM ORR TO APPROVE ORDINANCE NO. 3716. MOTION TO APPROVE CARRIED 7-0. F.3 CONSIDER AN AGREEMENT FOR ENGINEERING SERVICES WITH FREESE & NICHOLS, INC. IN AN AMOUNT NOT TO EXCEED $99,590.00 FOR A GENERATOR FEASIBILITY STUDY FOR 13 CITY FACILITIES. APPROVED Director of Facilities Chris Amarante presented item. A MOTION WAS MADE BY COUNCIL MEMBER DEUPREE, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE AN AGREEMENT FOR ENGINEERING SERVICES WITH FREESE & NICHOLS, INC. IN AN AMOUNT NOT TO EXCEED $99,590.00 FOR A GENERATOR FEASIBILITY STUDY FOR 13 CITY FACILITIES. MOTION TO APPROVE CARRIED 7-0. F.4 CONSIDER RESOLUTION NO. 2021-039, APPOINTING A CHAIRPERSON FOR THE NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 1/1A BOARD OF DIRECTORS, TO SERVE A ONE-YEAR TERM BEGINNING JANUARY 1, 2022. APPROVED Director of Finance Mark Mills presented items FA, F.5 and F.6 in one presentation. He advised City Council each item would require separate action. The current Chair is Mayor Trevino. Staff is seeking an appointment for Chair for period Jan 1 - Dec 30, 2022. A MOTION WAS MADE BY DEPUTY MAYOR PRO TEM COMPTON, SECONDED BY COUNCIL MEMBER FARAM TO APPROVE RESOLUTION NO. 2021-039, APPOINTING MAYOR OSCAR TREVINO AS CHAIRPERSON FOR THE NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 1/1A BOARD OF DIRECTORS,TO SERVE A ONE-YEAR TERM BEGINNING JANUARY 1, 2022. MOTION TO APPROVE CARRIED 7-0. December 13, 2021 City Council Meeting Minutes Page 16 of 20 F.5 CONSIDER RESOLUTION NO. 2021-040, APPOINTING A CHAIRPERSON FOR THE NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 2 BOARD OF DIRECTORS, TO SERVE A ONE-YEAR TERM BEGINNING JANUARY 1, 2022. APPROVED A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE RESOLUTION NO. 2021-040, APPOINTING MAYOR OSCAR TREVINO AS CHAIRPERSON FOR THE NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 2 BOARD OF DIRECTORS,TO SERVE A ONE-YEAR TERM BEGINNING JANUARY 1, 2022. MOTION TO APPROVE CARRIED 7-0. F.6 CONSIDER RESOLUTION NO. 2021-041, APPOINTING EIGHT REPRESENTATIVES TO THE NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 3 BOARD OF DIRECTORS, EACH TO SERVE A TWO-YEAR TERM BEGINNING JANUARY 1, 2022 AND APPOINTING A CHAIRPERSON, TO SERVE A ONE-YEAR TERM BEGINNING JANUARY 1, 2022. APPROVED A MOTION WAS MADE BY DEPUTY MAYOR PRO TEM COMPTON, SECONDED BY COUNCIL MEMBER DEUPREE TO APPROVE RESOLUTION NO. 2021-041, APPOINTING THE CURRENT MEMBERS OF THE CITY COUNCIL AS THE CITY'S EIGHT REPRESENTATIVES TO THE NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 3 BOARD OF DIRECTORS, EACH TO SERVE A TWO-YEAR TERM BEGINNING JANUARY 1, 2022, AND APPOINTING MAYOR OSCAR TREVINO AS CHAIRPERSON, TO SERVE A ONE-YEAR TERM BEGINNING JANUARY 1, 2022. MOTION TO APPROVE CARRIED 7-0. F.7 CONSIDER RESOLUTION NO. 2021-042, ADOPTING THE CITY'S INVESTMENT POLICY, ADOPTING THE CITY'S INVESTMENT STRATEGY, AND PROVIDING AN EFFECTIVE DATE. APPROVED Director of Finance Mark Mills presented item. December 13, 2021 City Council Meeting Minutes Page 17 of 20 A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE RESOLUTION NO. 2021-042, ADOPTING THE CITY'S INVESTMENT POLICY, ADOPTING THE CITY'S INVESTMENT STRATEGY, AND PROVIDING AN EFFECTIVE DATE OF DECEMBER 14, 2021. MOTION TO APPROVE CARRIED 7-0. F.8 CONSIDER RESOLUTION NO. 2021-043, APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE CITIES OF ARLINGTON, FORT WORTH, HALTOM CITY, AND TARRANT COUNTY, FOR THE FY2021 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FORMULA PROGRAM AWARD. APPROVED Director of Public Safety Jimmy Perdue presented item. A MOTION WAS MADE BY MAYOR PRO TEM ORR, SECONDED BY COUNCIL MEMBER TURNAGE TO APPROVE RESOLUTION NO. 2021-043, APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE CITIES OF ARLINGTON, FORT WORTH, HALTOM CITY, AND TARRANT COUNTY, FOR THE FY2021 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FORMULA PROGRAM AWARD. MOTION TO APPROVE CARRIED 7-0. F.9 AUTHORIZE THE PURCHASE OF A FRAZER AMBULANCE AND ADDITIONAL PARTS AND EQUIPMENT FROM FRAZER, LTD., THROUGH ITS LICENSED FRANCHISE DEALER MAC HAIK DODGE CHRYSLER JEEP, IN THE AMOUNT OF $360,000 THROUGH BUYBOARD CONTRACT #650-21. APPROVED Director of Public Safety Jimmy Perdue presented item. December 13, 2021 City Council Meeting Minutes Page 18 of 20 A MOTION WAS MADE BY COUNCIL MEMBER FARAM, SECONDED BY COUNCIL MEMBER DEUPREE TO AUTHORIZE THE PURCHASE OF A FRAZER AMBULANCE AND ADDITIONAL PARTS AND EQUIPMENT FROM FRAZER, LTD., THROUGH ITS LICENSED FRANCHISE DEALER MAC HAIK DODGE CHRYSLER JEEP, IN THE AMOUNT OF$360,000 THROUGH BUYBOARD CONTRACT#650-21. MOTION TO APPROVE CARRIED 7-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED Mayor Trevino announced that action is necessary as the result of discussion in Executive Session pursuant to Section 551.074: Personnel matters to deliberate the employment, evaluation, and duties of public employee - City Attorney. A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER FARAM TO APPROVE THE 6TH AMENDMENT TO THE EMPLOYMENT CONTRACT WITH CITY ATTORNEY, MALESHIA MCGINNIS, AS DISCUSSED IN EXECUTIVE SESSION. MOTION TO APPROVE CARRIED 7-0. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Rodriguez made the following announcements. The NRH Fire Department is partnering with the Community Enrichment Center to assist families in need this holiday season. You can help by donating new, unwrapped toys and nonperishable food items to the Public Safety lobby at City Hall or any NRH Fire Station. Donations will be accepted through Christmas. City Hall and other non-emergency city offices will be closed for the holidays on December 24 and December 31. Since Christmas Day and New Year's Day are on Saturday this year, there are no changes to the residential garbage and recycling schedules. Collections will be made on your regular days. Kudos Korner - Staff from the Parks Department, Public Works, Public Safety & the December 13, 2021 City Council Meeting Minutes Page 19 of 20 Library - We received several notes of appreciation for the NRH Christmas Tree Lighting event. "As I walked through to the tree lighting I was thankful to live in such a nice community!" one resident said. Another wrote: "It was so fun! Kudos to everyone who helped put it together!" I. ADJOURNMENT Mayor Trevino adjourned the meeting at 11.11 p.m. Oscar Trevino, Mayor ATTEST: Alicia Richardson City Secretary/Chief Governance Officer December 13, 2021 City Council Meeting Minutes Page 20 of 20 IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Modify the 2022 City Council meeting schedule. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The City Council will take action to modify the 2022 meeting schedule to cancel the November 28 and December 26 City Council meetings and reschedule the March 14 and May 23 meetings. GENERAL DESCRIPTION: The regular scheduled City Council meetings are held on the second and fourth Monday of each month. There are occasions when meetings conflict with holidays or state and national conferences. Historically, the City Council meeting schedule has been modified to either cancel or reschedule a meeting that is scheduled close to the Thanksgiving or Christmas holiday. On December 13, 2021, during the City Council work session, City Council directed staff to bring forth an agenda item for consideration to cancel the November 28 and December 26 meetings. The City Council also provided direction to reschedule the March 14 and May 23 meetings to March 7 and May 18, respectively. This item formally modifies the 2022 City Council meeting schedule. RECOMMENDATION: Approve the modified 2022 City Council meeting schedule. 2022 2022 City Council Meetings January April July October S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 1 2 3 4 5 6 7 8 3 4 5 6 7 8 9 3 4 5 6 7 8 9 2 3 4 5 6 7 8 9 10 11 12 13 14 15 10 11 12 13 14 15 16 10 11 12 13 14 15 16 9 10 11 12 13 14 15 16 17 18 19 20 21 22 17 18 19 20 21 22 23 17 18 19 20 21 22 23 16 17 18 19 20 21 22 23 24 25 26 27 28 29 24 25 26 27 28 29 30 24 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 31 30 31 February 'May August November S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5 6 7 8 9 10 11 12 8 9 10 11 12 13 14 7 8 9 10 11 12 13 6 7 8 9 10 11 12 13 14 15 16 17 18 19 15 16 17 18 19 20 21 14 15 16 17 18 19 20 13 14 15 16 17 18 19 20 21 22 23 24 25 26 22 231 241 251 26 27 28 21 22 23 24 25 26 27 20 21 22 23 24 25 26 27 28 29 30 31 28 29 30 31 27 28 29 30 *March June September December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 1 2 3 ft 3 6 7 8 9 10 11 12 5 6 7 8 9 10 11 4 5 6 7 8 9 10 4 5 6 10 13 14 15 16 17 18 19 12 13 14 15 16 17 18 11 12 13 14 15 16 17 11 12 13 17 20 21 22 23 24 25 26 19 20 21 22 23 24 25 18 19 20 21 22 23 24 18 19 20 24 27 28 29 30 31 26 27 28 29 30 25 26 27 28 29 30 25 26 27 31 "I r*4w NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Consider an interlocal agreement between the cities of North Richland Hills, Haltom City, Watauga and Richland Hills continuing the partnership for the joint Crime Victim Assistance Program. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The City of North Richland Hills has been awarded grant funding under the Victims of Crime Act through the Office of the Governor's General Victim Assistance FY2021-2022 Grant. With the new grant funding, the Cities of North Richland Hills, Haltom City, Watauga and Richland Hills are continuing their partnership in the Joint Crime Victim Assistance Program. GENERAL DESCRIPTION: The City of North Richland Hills (NRH) made application for the Office of the Governor's FY2021-2022 General Victim Assistance—Direct Services Grant Program and was awarded funding for the Crime Victim Assistance Program. The Cities of NRH, Haltom City, Watauga and Richland Hills are continuing their partnership in the joint program for the purposes of providing services and assistance directly to victims of crime to speed their recovery and aid them through the criminal justice process. The partner cities are desirous to enter into an interlocal agreement to continue providing prompt, comprehensive and compassionate victim services to all victims of violent crime in the four-city area by providing trained crime victim advocates to assist them throughout the process and beyond once any criminal proceedings are concluded. NRH will be the fiscal agent for the newly awarded grant and will manage the program's personnel, related costs, and equipment. Any matching requirements and additional program costs will be shared with the partner cities based on percentages outlined in the agreement for program expense sharing. The original agreement expired September 30, 2018. This agreement is to continue the program for a term of two years effective as of October 1, 2020 and ending September 30, 2022. Subject to the availability of funding, the agreement shall be automatically extended for successive one-year terms through September 30, 2024, unless either party gives written notice of cancellation. As long as funding is available, the extended terms shall not require additional City Council approval. "I r*4w NOLa`C`H KIC"HLAND HILLS RECOMMENDATION: Consider an interlocal agreement between the cities of North Richland Hills, Haltom City, Watauga and Richland Hills continuing the partnership for the joint Crime Victim Assistance Program. INTERLOCAL AGREEMENT JOINT CRIME VICTIM ASSISTANCE PROGRAM FOR THE CITIES OF NORTH RICHLAND HILLS, HALTOM CITY, RICHLAND HILLS, AND WATAUGA TEXAS THE STATE OF TEXAS )( COUNTY OF TARRANT )( The parties to this Agreement ("AGREEMENT'), are the Cities of North Richland Hills ("NORTH RICHLAND HILLS"), Haltom City ("HALTOM CITY"), Richland Hills ("RICHLAND HILLS"), and Watauga ("WATAUGA"), all Home Rule municipalities of Tarrant County, Texas, each acting by and through its duly authorized city manager or mayor. WITNESSETH: WHEREAS, NORTH RICHLAND HILLS, HALTOM CITY, RICHLAND HILLS and WATAUGA are desirous of partnering to form a joint Crime Victim Assistance Program through information, collaboration and advocacy; and WHEREAS, NORTH RICHLAND HILLS, HALTOM CITY, RICHLAND HILLS and WATAUGA desire to enter into this Agreement to provide prompt, comprehensive and compassionate victim services to all victims of violent crime, lessen the impact of the crime, aid in survivor's recovery and encourage participation in the criminal justice system; and WHEREAS, NORTH RICHLAND HILLS, HALTOM CITY, RICHLAND HILLS and WATAUGA desire to respond to the emotional and physical needs of crime victims in the four-city area by providing trained crime victim advocates to assist them throughout the process and beyond once any criminal proceedings are concluded; and WHEREAS, this Agreement is authorized by and in conformance with Chapter 791 of the Texas Government Code, the lnterlocal Cooperation Act (the"Act"); NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND CONSIDERATION PROVIDED FOR HEREIN, THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY CONFIRMED, NORTH RICHLAND HILLS, HALTOM CITY, RICHLAND HILLS AND WATAUGA HEREBY AGREE AS FOLLOWS: Section 1. Recitals. All matters stated above in the preamble are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. Term.This Agreement shall be for a term of two (2) years October 1,2020 and ending September 30, 2022, and subject to the availability of funding, shall be automatically extended thereafter for successive one (1) year terms through September 30, 2024, unless either party gives written notice of cancellation in accordance with Section 5 of this Agreement. Section 3. Scope of Services to be provided by NORTH RICHLAND HILLS. NORTH RICHLAND HILLS will be responsible forthe management of the Crime Victim Assistance Program. NORTH RICHLAND HILLS will employ one Victim Assistance Coordinator and two Victim Assistance Specialists civilian personnel. NORTH RICHLAND HILLS will apply for available grant funding to fund the Crime Victim Assistance Program's personnel, related costs, and equipment needed to effectively provide services to crime victims. Any matching requirements and additional program costs will be shared with the partner cities based on percentages outlined for program expense sharing in the attached exhibit. NORTH RICHLAND HILLS will apply annually for a continuation of available grant funding to fund, in whole or in part, the Crime Victim Assistance Program. Section 4. Payments for Services Performed. HALTOM CITY, RICHLAND HILLS and WATAUGA will pay the sum listed in the corresponding exhibit to NORTH RICHLAND HILLS for the Fiscal Year 2020/21. The amount of charges shall be established based on the adopted Fiscal Year 2020/21 NORTH RICHLAND HILLS Police Department for the Crime Victim Assistance Program as expressed in Exhibit A. Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Payments shall be paid by HALTOM CITY, RICHLAND HILLS and WATAUGA to NORTH RICHLAND HILLS in four (4) equal installments due on the 1st day of each calendar quarter beginning October 1, 2020 and each subsequent calendar quarter of NORTH RICHLAND HILLS' fiscal year and continuing thereafter throughout the term of the Agreement. Each annual payment amount shall be in accordance with NORTH RICHLAND HILLS' fiscal year Police Department operating budget for the Program adjusted annually to include budgeted increases in operating costs as anticipated to be approved by the NORTH RICHLAND HILLS City Council during the annual budgeting process for the upcoming fiscal year beginning October 1, multiplied by the cost share amount to be determined by each cities' last full year's Texas Department of Public Safety Part 1 crime numbers. NORTH RICHLAND HILLS shall notify HALTOM CITY, RICHLAND HILLS and WATAUGA of the anticipated program costs by April 111 of each fiscal year for budgeting and planning purposes. The budget submittal will include an itemized detail of the anticipated costs and the associated difference(s) from the previous fiscal year budget. The final costs will be determined and communicated in writing when the NORTH RICHLAND HILLS City Council adopts the NORTH RICHLAND HILLS annual budget, but shall not exceed the estimate by more than 5% unless written notice is given by August 1 that the number is greater. Notwithstanding this limitation, the approved costs for the Crime Victim Assistance Program shall not exceed a 7% increase above the fiscal year costs. The annual cost increase for HALTOM CITY, RICHLAND HILLS and WATAUGA for the Crime Victim Assistance Program shall not exceed the percentage increase of the NORTH RICHLAND HILLS Police Department's annual operating budget. Section 5. Cancellation. HALTOM CITY, RICHLAND HILLS and WATAUGA shall have the right to terminate, based on the provisions of this Agreement if NORTH RICHLAND HILLS breaches any of its terms or fails to perform any of its obligations under this Agreement and then fails to cure the breach or failure within thirty (30) days following written notice from HALTOM CITY, RICHLAND HILLS or WATAUGA. If HALTOM CITY, RICHLAND HILLS, or WATAUGA breaches any of its terms or fails to perform any of its obligations under this Agreement and then fails to cure the breach or failure within thirty (30) days following written notice from NORTH RICHLAND HILLS, NORTH RICHLAND HILLS shall have the right to terminate or remove the breaching party from the Agreement. If the Agreement is terminated under this paragraph, NORTH RICHLAND HILLS shall be entitled to retain money already received prorated to the period from the last payment until the date of termination, and shall refund the remainder to the respective city. Any party shall have the right to terminate this Agreement by giving written notice to the other parties at least six (6) months prior to October 1 of the subsequent Fiscal Year for the Crime Victim Assistance Program. All payments by HALTOM CITY, RICHLAND HILLS or WATAUGA to NORTH RICHLAND HILLS shall continue until the cancellation date or as mutually agreed to by all parties. Section 8. Notices. All notices required or provided for in this Agreement shall be sent to the following parties by certified mail —return receipt requested: City Manager City Manager North Richland Hills Haltom City 4301 City Point Drive 5024 Broadway Ave. North Richland Hills, TX 76180 Haltom City, TX 76117 City Manager City Manager Richland Hills Watauga 3200 Diana Dr. 7105 Whitley Rd. Richland Hills, TX 76118 Watauga, TX 76148 This Agreement embodies the complete agreement of the parties hereto superseding all oral or written previous and contemporary agreements between the parties relating to matters in this Agreement. Executed as of the day and year first identified hereinabove, NORTH RICHLAND HILLS, signing by and through its City Manager, and HALTOM CITY, RICHLAND HILLS and WATAUGA signing by and through its officers or officials duly authorized official action of its governing body. CITY OF NORTH RICHLAND HILLS: By: Mark Hindman City Manager ATTEST: APPROVED TO FORM: By: By: Alicia Richardson Maleshia B. McGinnis City Secretary/Chief Governance Officer City Attorney CITY OF RICHLAND HILLS: By: 6 Name ' h I� 6W�IV 650iv City Manager ATTEST: APPROVED TO FORM: By: CJ By: ,L P Name v j Nam nd! City Secretaryy City Attorney CITY OF HALTOM CITY: elf •y � 3.Q. g1�f�a� '�.,y y. eP q b iytlN• ••P Name p s a City Manager s { a 4 ATTEST: �9� ��A�beoFORM: aa5a�n�'° By: C By: �J Name Name City Secretary City Attorney CITY OF WATAUGA: By: QOL� Name °•�O�WA q(!G,`%,�� City Manager �.�•, :'9�., xx. ATTEST: r'Co aPPROVED TO FORM: By: Foil tt, By: ��--off-- Name L,,:nCJ u NamECp,ZOL-1X � g .� City Secretary City Attorney VICTIM ASSISTANCE PROGRAM FY 19.21 OPERATING BUDGET FY 2ITGBA[TYEAt321 FYZa21BIUAG CARf MATCH NIUN15At[Gunts 6TtANt yg i1 TOTAL BUDGET YFAIE3. WAIVEUS/1f20 JI WA iN � icl�l�andfBBs _. p R :153,7ii : $ 153,727M . fA $ 16,156.71, $ 14A96a7 77, 527991 $ #,# � $ S5492 $ 48417 3 r 3aaA10 3 75 � � $ 3LS3+ 27SI $ 54,01914 73,E32 5,677.42, $ 4,95356 3t0414 $ A113d0 $ 4!]3.� 432- 377.16 my $ 2,359,9t1 2A793 $ 21fi32 Si031d 5 $ 26,B- $ 26 3.43 $,' 272 43 j $ Z739.27 $ 2 39b D2 ta# 58 .S 245yNISS 466'�35 13 +� $ 2S, A $ 22,54531 $ 43Ss r _ ,au s Soo oo MS 4523 311}lt3 z47Q4D $ 2474.0E1 I87d91 > *jl 260.D2 22GS7 $ 21,6=0 5 �,3#2�� ��' ���' � 2,270.16 $ oa22 4r 9= $ 3 6M.00 057, i .478.35 $ 330.12 3697.00 $ 1,594 4 $ 387.5D $ 33Ii1D 5 1ti D A 411i7w $ 5576.00 $ 2< $ $ S%35 $ 520.49 tF $ a ova .x : $ WAD $ 731.0 4SA37� 4,73339' $ 4,129� $ 1,233.40 $,' S19QD t` $ 1S.12 $ 110A4 $' 3,S bo $ 3,,SMm .$ 1,5137 $ 367.85 $ 320.95 i1i4 F G $ IZQA/kt $ 1;2t70 $ 51900 $' �84 $ 126.12 $ 110N lurm $ siia $ sm.00 $ 216 25 ' $ 52 55 $ 45.85 pu $ 6 f � $ 72519` $ 63173 r� 5 SueigT $ ,2 t3 58 52,985 i i. $ 2m ma LESS YERR 2 MMTALlLM 7 $ (230,313SB) .144 r� - 913 51 $ 7,1+45.22 fi,23A 22 VICTIM ASSISTANCE;PROGRAM BILLING„ FY 20214022 , T / (}�T t Si' S�'J ral!'R� Haltom City Watauga Richland Hills NRH Salaries Total Operating Budget 37.46% 12.16% 9.37% 41.01% FY 21-22 $ 244,451 $ 91,571 $ 29,725 $ 22,905 $ 100,249 FY20-21''" $ 245,862 $ 91,141 $ 25,840 $ 22,546 $ 106,335 General Services Total Operating Budget Haltom City Watauga Richland Hills NRH FY 21-22 $ Soo $ 187 $ 61 $ 47 $ 205 FY 20-21 $ Soo $ 185 $ 53 $ 46 $ 216 Sundry Total Operating Budget Haltom City Watauga Richland Hills NRH FY 21-22 $ 27,744 $ 10,393 $ 3,374 $ 2,600 $ 11,378 FY 20-21 $ 45,037 $ 16,695 $ 4,733 $ 4,130 $ 19,479 Supplies Total Operating Budget Haltom City Watauga Richland Hills NRH FY21-22 $ 8,344 $ 3,126 $ 11015 $ 782 $ 3,422 FY 20-21 $ 6,900 $ 2,558 $ 725 $ 633 $ 2,984 SUBTOTAL PROGRAM COST Total Operating Budget Haltom City Watauga Richland Hills NRH FY 21-22 $ 281,039 GRANTAPPLICATIONFY21-22 $ 201,470 TOTAL $ 79,569 $ 29,807 $ 9,676 $ 7,456 $ 32,631 Haltom City Watauga Richland Hills NRH FINAL'-TOTAL FY21-22 $., ;2918071 $ ,';,9,676 $ 7,456; $ 32,631 TOTALFY20-21 $ 25,202 $ 7,145 $ 6,234 $ 29,404 DIFFERENCE $ 4,605 $ 2,531 $ 1,222 1-Salaries include-regular,overtime,sick leave benefit,hospitalization,worker's comp,FICA,TMRS 2-General Services include-Dues/Memberships 3-5undry includes-software maint,vehicle lease,phone svc,phone/comp.allocation,PS training 4-Supplies include-clothing/uniform,data processing,office supplies,books 10/1/2021 r4RH NORTH R.ICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Authorize the City Manager to execute the sixth amendment to the Texas Anti-Gang (TAG) Center Administrator Agreement, as grant fiduciary for the North Texas Anti-Gang (TAG) Center, increasing the annual rate of compensation for the TAG Center Administrator to $167,257.83. PRESENTER: Jimmy Perdue, Police Chief Summary: As a part of the Texas Anti-Gang Program (TAG) grant awarded to the City of North Richland Hills (NRH), an administrator position is authorized to oversee the operational aspects of the TAG Center. The FY 2022 TAG Grant #2848907 budget, effective September 1, 2021, includes a compensation increase for the TAG Center Administrator equivalent to the 2021 Dallas-Fort Worth Locality Pay GS Grade 14-3 for the period September 1, 2021 — December 31, 2021, and the 2022 Dallas-Fort Worth Locality Pay GS 14-3 for the period January 1, 2022 — August 31, 2022, to include 30% fringe rate increasing the annual rate of compensation to $167,257.83. General Description: Pursuant to the FY 2022 grant award for the TAG Center by the Office of the Governor, the City of North Richland Hills as the grant fiduciary is charged with conducting transactions for the grant on behalf of the TAG Center. As such, effective January 1, 2022, the annual rate of compensation for the services rendered by the TAG Center Administrator increased to $167,257.83, rendered in equal installments of $13,938.15, plus a $75 per month cell phone allowance. Recommendation: Authorize the City Manager to execute the sixth amendment to the Texas Anti-Gang (TAG) Center Administrator Agreement increasing the annual rate of compensation for the TAG Center Administrator to $167,257.83. SIXTH AMENDMENT TO TEXAS ANTI-GANG CENTER ADMINISTRATOR AGREEMENT THE STATE OF TEXAS § COUNTY OF TARRANT § The parties to this Independent Contractor Agreement ("Agreement"), are the City of North Richland Hills, Texas, a home rule municipality located in Tarrant County, Texas ("City"), and Kevin Scott McRory ("TAG Center Administrator"). For convenience, the City and the TAG Center Administrator may be referred to collectively as "parties" and individually as a "party." WHEREAS, the parties hereto in 2019 entered into an agreement ("Original Agreement") for contracted services; and, WHEREAS, the FY22 Texas Anti-Gang Program (TAG) Grant #2848907 budget, effective September 1, 2021, includes a compensation increase equivalent to the 2021 Dallas-Fort Worth Locality Pay GS Grade 14-3, September 1, 2021 - December 31, 2021, and the 2022 Dallas-Fort Worth Locality Pay GS Grade 14-3, January 1, 2022 - August 31, 2022, to include 30% fringe for the TAG Center Administrator; NOW THEREFORE, for and in consideration of the mutual promises and covenants set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: Section I. Paragraph 1.3 of the Original Agreement are hereby amended to read as follows: 1.3 Compensation. As compensation for the services rendered by the TAG Center Administrator under this Agreement, effective January 1, 2022, the City shall pay the TAG Center Administrator $167,257.83 annually, equivalent to the 2022 Dallas-Fort Worth Locality Pay GS Grade 14-3 to include 30% fringe, prorated for eight months. The City shall pay the TAG Center Administrator monthly payments of $13,938.15, plus $75.00 per month cell phone allowance. Equal installments of $14,013.15 are to be received on the last Friday of every month, provided that as a condition precedent to payment, the TAG Center Administrator shall submit to the Chief of Police or designee at least 15 days preceding a payday an invoice for services rendered. The TAG Center Administrator will follow the TAG Travel/Training Reimbursement Policy with Fiduciary City of North Richland Hills for ordinary, necessary and reasonable travel expenses when directly connected with or pertaining to TAG-related business and gang-related training and conferences. Subject to availability of grant funds and to the extent they are included in TAG's approved fiscal year budget, NRH will reimburse the TAG Center Administrator for transportation reimbursed at the current IRS standard mileage rate per mile, lodging, subsistence, and related items incurred while traveling on official TAG-related business in support of the grant's objectives. The TAG Center Administrator is not entitled to receive and is prohibited from accepting any compensation or other benefit from either the City or from any other person or entity in exchange for the TAG Center Administrator's services rendered under this Agreement except as provided in this Agreement. Section 2: Except as herein amended, the Original Agreement shall continue in full force and effect. IN WITNESS WHEREOF, we have hereunto set our hands this 101" day of January 2022, in duplicate originals. CITY OF NORTH RICHLAND HILLS,TEXAS: By: By: Mark Hindman, City Manager Texas Anti-Gang Center Administrator Date: Print Name K. Scott McRory APPROVED AS TO FORM: Date: By: Maleshia McGinnis, City Attorney Date: ATTEST: By: Alicia Richardson, City Secretary/ Chief Governance Officer Date: r4RH NORTH R.ICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Authorize the City Manager to execute the ninth amendment to the Texas Anti-Gang (TAG) Center Analyst Agreement, as grant fiduciary for the North Texas Anti-Gang Center, increasing the annual rate of compensation for the TAG Center Analyst to $82,079.22. PRESENTER: Jimmy Perdue, Director of Public Safety Summary: As a part of the TAG grant awarded to the City of North Richland Hills (NRH), an analyst position is approved to support the need of staff assigned to the TAG Center. The FY 2022 TAG Grant #2848907 budget, includes a compensation increase for the TAG Center Analyst equivalent to the 2021 Dallas-Fort Worth Locality Pay GS Grade 9-3 for the period September 1, 2021 — December 31, 2021, and the 2022 Dallas-Fort Worth Locality Pay GS 9-3 for the period January 1, 2022 — August 31, 2022, to include 30% fringe rate increasing the annual rate of compensation to $82,079.22. General Description: Pursuant to the FY 2022 grant award for the TAG Center by the Office of the Governor, the City of North Richland Hills as the grant fiduciary is charged with conducting transactions for the grant on behalf of the TAG Center. As such, effective January 1, 2022, the annual rate of compensation for the services rendered by the TAG Center Analyst increased to $82,079.22, rendered in equal installments of $6,839.93, plus a $75 per month cell phone allowance. Recommendation: Authorize the City Manager to execute the ninth amendment to the Texas Anti-Gang (TAG) Center Analyst Agreement increasing the total annual rate of compensation for the TAG Center Analyst to $82,079.22. NINTH AMENDMENT TO TEXAS ANTI-GANG CENTER ANALYST AGREEMENT THE STATE OF TEXAS § COUNTY OF TARRANT § The parties to this Independent Contractor Agreement ("Agreement"), are the City of North Richland Hills, Texas, a home rule municipality located in Tarrant County,Texas ("City"), and Rebecca Ciferri ("TAG Center Analyst"). For convenience, the City and the TAG Center Analyst may be referred to collectively as "parties" and individually as a "party." WHEREAS, the parties hereto in 2016 entered into an agreement ("Original Agreement") for contracted services; and, WHEREAS, the FY22 Texas Anti-Gang Program (TAG) Grant #2848907 budget, effective September 1, 2021, includes a compensation increase equivalent to the 2021 Dallas-Fort Worth Locality Pay GS Grade 9-3, September 1, 2021 - December 31, 2021, and the 2022 Dallas-Fort Worth Locality Pay GS Grade 9-3, January 1, 2022 - August 31, 2022, to include 30% fringe for the TAG Center Analyst; NOW THEREFORE, for and in consideration of the mutual promises and covenants set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: Section I. Paragraph 1.3 of the Original Agreement are hereby amended to read as follows: 1.3 Compensation. As compensation for the services rendered by the TAG Center Analyst under this Agreement, effective January 1, 2022, the City shall pay the TAG Center Analyst $82,079.22 annually, equivalent to the 2022 Dallas-Fort Worth Locality Pay GS Grade 9-3 to include 30% fringe, prorated for eight months. The City shall pay the TAG Center Analyst monthly payments of $6,839.93, plus $75 per month cell phone allowance. Equal installments of $6,914.93 are to be received on the last Friday of every month, provided that as a condition precedent to payment, the TAG Center Analyst shall submit to the Chief of Police or designee at least 15 days preceding a payday an invoice for services rendered. The TAG Center Analyst will follow the TAG Travel/Training Reimbursement Policy with Fiduciary City of North Richland Hills for ordinary, necessary and reasonable travel expenses when directly connected with or pertaining to TAG-related business and gang-related training and conferences. Subject to availability of grant funds and to the extent they are included in TAG's approved fiscal year budget, NRH will reimburse the TAG Center Analyst for transportation reimbursed at the current IRS standard mileage rate per mile, lodging, subsistence, and related items incurred while traveling on official TAG-related business in support of the grant's objectives. The TAG Center Analyst is not entitled to receive and is prohibited from accepting any compensation or other benefit from either the City or from any other person or entity in exchange for the TAG Center Analyst's services rendered under this Agreement except as provided in this Agreement. Section 2: Except as herein amended, the Original Agreement shall continue in full force and effect. IN WITNESS WHEREOF, we have hereunto set our hands this 10th day of January, 2022, in duplicate originals. CITY OF NORTH RICHLAND HILLS,TEXAS: By: By: Mark Hindman, City Manager Texas Anti-Gang Center Analyst Date: Print Name APPROVED AS TO FORM: Date: By: Maleshia McGinnis, City Attorney Date: ATTEST: By: Alicia Richardson, City Secretary/ Chief Governance Officer Date: MRH C7&TH KIC"HLr'.ND HILL COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Consider Resolution No. 2022-001 authorizing submission of the grant application for the 2021 Assistance to Firefighters Grant (AFG) Program for Training Props and Equipment. PRESENTER: Stan Tinney, Fire Chief SUMMARY: The North Richland Hills Fire Department (NRHFD) has coordinated the application for the 2021 Assistance to Firefighters Grant (AFG) to apply for a training maze. This reconfigurable maze is a type of training equipment used to test and improve firefighter knowledge and confidence in their Personal Protective Equipment (PPE), specifically their mask and air pack. GENERAL DESCRIPTION: The City of North Richland Hills Fire Department (NRHFD) is interested in a new training prop to improve survival skills on the fire ground. If authorized, NRHFD will submit the AFG application for obtaining a training maze consisting of (36) 4' x 4' panels and applicable hardware. This maze allows firefighters to train on PPE use in a simulated fire ground environment. This maze can be setup in multiple different configurations and trains fire fighters to be more confident with their PPE and in turn increases their ability to survive in real situations on the fire ground. North Richland Hills Fire Department would take on the role of administrator of the grant if awarded. North Richland Hills is requesting $16,287.65 in total funding in grant application. If awarded, the AFG requires a local match of 10% from the participating agencies. The estimated match for the City of North Richland Hills is $1,628.76. Total cost is $17,916.41. These funds have been identified and set aside in anticipation of this project in Public Safety Training account 1009020-514- 080. RECOMMENDATION: Approve Resolution No. 2022-001. RESOLUTION NO. 2022-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AUTHORIZING SUBMISSION OF AN APPLICATION AND ACCEPTANCE OF ALLOCATED FUNDS IF AWARDED OF THE GRANT APPLICATION FOR THE ASSISTANCE TO FIREFIGHTERS GRANT (AFG) PROGRAM WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply for the 2021 Assistance to Firefighters Grant (AFG) Program to apply for a reconfigurable training maze; and WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills to acquire this training maze to better train on and improve the critical fire and safety skills needed to address our risks in our community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council of North Richland Hills hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of North Richland Hills hereby authorizes and approves the submission of application for the 2021 Assistance to Firefighters Grant (AFG) Program in the amount of $17,916.41 , and makes appointments for the conduct of business relative to the grant. SECTION 3. The City Council of North Richland Hills designates Fire Chief Stan Tinney as the grantee's authorized official, with the power to apply for, accept, reject, alter or terminate the funding request on behalf of the applicant agency. SECTION 4. The City Council of North Richland Hills agrees that in the event of loss or misuse of AFG funds or failure to comply with all AFG award requirements may result in suspension or termination of award funds, the repayment of award funds, and/or other remedies available by law. SECTION 4. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this loth day of January, 2022. Resolution No. 2022-001 Page 1 of 2 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson City Secretary/Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Stan Tinney, Fire Chief Resolution No. 2022-001 Page 2 of 2 IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022. SUBJECT: Authorize the City Manager to execute an annual contract with Complete Supply Inc., for custodial supplies and equipment through BuyBoard Contract Number 649-21, for an annual amount not to exceed $125,000. PRESENTER: Mark Mills, Director of Finance SUMMARY: City Council is requested to consider authorizing the City Manager to enter into an annual contract with Complete Supply, Inc., for custodial supplies and equipment through BuyBoard Contract Number 649-21 for an annual amount not to exceed $125,000. GENERAL DESCRIPTION: For Fiscal Year 2021-2022 ("FY22"), the Facilities, Parks and Recreation, Neighborhood Services, Fire, and Police Departments are utilizing Complete Supply, Inc.'s BuyBoard Purchasing Cooperative Program contract 649-21 for the purchase of custodial supplies and equipment. By participating in the BuyBoard program, the city is meeting all state competitive bidding requirements for this purchase. As part of the FY22 budget process, City Council approved the funding for the purchase of custodial supplies and equipment. For purchases under this agreement, each department is quoted by the vendor for supplies and equipment depending on need. Because the annual expenditures with Complete Supply, Inc. will exceed $50,000, staff is required to seek Council's approval for further purchases with this vendor. RECOMMENDATION: Authorize the City Manager to enter into an annual contract with Complete Supply, Inc., for custodial supplies and equipment through BuyBoard Contract Number 649-21 for an annual amount not to exceed $125,000. p� �e4 CITY OF NORTH RICHLAND HILL COOFIERATIVE FlURCHASE CUSTOMER AGREEMENT TWs CoopentivePumhase Custoynei, Agiveyneint (" a stoy ei, iveyn int„") 1s entered 4)t by and between orni., ete Sasp .Ay 1irnc (" lucid lr"„„) and the City of Noifth IIr ichl ind 1:.fl11s„ ("Custoy ei,„" air "Authodzed u stay ei,„") a Texas overnraient einfity, and a ustornere authorized to pwr h a e goods gar r:r-Oce pmr' u aunt to the Agreement ent between the BuyBo and ("° oou.ar:"mrafive I1m;infity") andVendor', Contract No. 6 - 1, as amended, (the "Agreement") wAh pair) effect1ve date of 10/01/2.021. Tha unto er, Agm ra°aernt shaU be govenned by the ternis and coindffions of the Agreement, wNch 1s 4)corpmrated 1a rr:"m4) by refemince and 1s avalWAe oinkne at tittu.a o//eau.au.a.�Duy�Do ar' .coria/S1b u.)Neir)dor, /1n'.;Det aoN ?o = 4 or, asu.a in r,eque t from Veindw, and the attached Quote/Purchase Order No. n/a. "'rhe Agm ra°aernt r:"m u.alrr:"m on / 0/ 024 Authorized ustornere 1s r:figflAe and deskes to wrch a e 1 lde�arnrnas�aN 2f2!a�a g a as �r d°o�aN gas a allo �air�d � aa1 araa %iEll mr u aunt to the ter i sand coind°r�bin of the .............::::::::::::..................................................................1::::.........................................................................................................................................:1:::A: : .:::. :a :1:: wwwwwww,:w Agreement as the oou.)er ifive I1m;infity ra°aay u.ar city from fira°ae to fira°ae, as weU as the terms and coindffions of tW Customer, Agreement. "ro ern acre goods and servlces are p)mvlded d°rrr:"mcfly to the ustornere, BuyBo and wM orAy be rr:"sp)oinsflAe fear seMces p)mvlded to the BuyBo and and wM not be re%spaorn bNe fors pmyra°aernt fw ser-Oces provlded to Authorized Customer'. The Authorized ustornere agrees to the terms and coindffions of the Agreement as yap .)fic aiAe. The Authorized unto a w hereby agrees that A 1 epmr,atOy and soWy fi aiAe for afl obfigafions and pmyrneints for r:"mqaslu.ara°ar int and ser0ces pwovlded h reasrnder. Veindorr agr,ees that ustornere h aH be einfifled to the game rights and p)mtectbins asrnder the Naw afforded to BuyBo and under,the Agreement, as yap .)fic aiAe, as I ustornere had er���r�d 4)t th A reera°aernt. 1Exceu.at 4)the evert of grass rnegfi r:"mnce gar 4)tr:"infioin aN rn° scornduct, ustorner' fi ai)Mty shaU not exceed the amount u.4d under,tWs Agreement. Furlher' erndw agrees that a inn the r:xpArafioin of three( )years after f1rnaN pmyra°aernt asrnder tha unto er,Agm ra°aernt, or,the f1r M coinc shin of any aud°rt commenced during the a1d three years, ustornere, w Custorner's des igin aced repwe erntafiven shaU have access to and the dght to audA at m a oin aiAe fira°es, afl mcord , hwd copy or,r:"mNectr irk, 4)vr Min tr,ainsactbins r0afing to tWs Customer,Agm ra°aernt necessary to dr:"mterra°a4)e cora°ap'A ance th rr:"w4h, at no add°ffiornaN cast to the Customer. Veindw agrees that the Customer,shaU have access to such regards during r orrn aN bus4)ess hours. Customer, shaU pwovlde Veindw w4h re a oin aiAe advairnce r ofic:"m of any 4)teirnded audA . Payments ent under, tWs Agreement shaU not exceed 125,000,00("Purchase P dce") arnrnasafly for,1 ye ar( )through 9/30/2022.NoWthstain6ing any others pwovlsbin 4)the Agreement, K the Purchase Price fw goods or ser0ces asrnder tha unto er,Agm ra°aernt 1s$3,000 or,Ness, the ustorner' H aNfity shaU be N1ra°afted to the Purchase Price. The asrnder ogined rq.amseint and wwraints that he/she has the umwer� and auth rfty to execute tWs Custorner� Agreement, N ind the rr:"m N.ar:dive Authorized ustornere, and that the r:"m r:"mcutbirn and perforr i airnce of tW ustornere Agreement has been dWy authorized by autos°er'. 'rws Agm ra°aernt, and any amendment ent hemt , ra°aay Nye executed 4) couirntr:"q:)arl , and r:"mNr ctr'oinn caNNy s1gined, scanned, 6gft aNNy s1gined and seat v1 a r:"mNectr irk rn a1N and such s1ginatures h aU have the game effect as odg4)aN rn aims aN s1ginatures. Authorized ustornere has caused tha unto er,Agreement to Nye executed by As dWy authorized rr:"mN.arr:"m r:int afive to be of ecfive as of tha =0 dray of.�..(.).....�.._�.:�. R....�:,.n:::::._. 0 ? J &gin atasre Page to FoHow'. wL�� � : .......... .: :_...... w�:: .�: � :� � hrory o`opm iraflve P�nr—h—ase Cu—st31'mer Aagreern°nen"nt,Page 1 of 2 CA-CONTRACT NO.r"aUR0002r_20210622 VENDOR ME i ry OF NORTIH RPCl LAND Ii,,,HILLS: By: Date:'Tit � ._ ....._® .. �. .. Ilr P rim ..___..._.......................................... .. APPROVED: By: .... Scoff K ridafl, PUrchasing Manager Department Director By: i"Irlinte Name: ............................................................................................................................................._ 11 IDirertorof, _........................................................-............................................................................................... P RO° Ili"D: PAP&*P ira m en, City Manager' ATTEST: By:....................... .�... Alicla FUchw son" City Secretary/Chief Goveirriance Officer y�_.......................................................................................................................................................................................... Maleshia B. McGi1ninisn City Attorney �DatE P�pao'� d .. ..__... ...... ... . Agenda No. .. �.__.......�._...._..... Ord/Res IN . 4:rcuazpawUve IPuuuduy se Customer Agreement,ent,Page 2 d 2 CA-r OIN V FW U 140.PU gRgg002 20210622 ° P.O. Box 400,Austin,Texas 78767 AWBOard 800.695.2919 •info@buyboard.com • buyboard.com July 29, 2021 Sent Via Email: pbahcall@c-supply.com Price Bahcall Complete Supply, Inc. 1624 W. Crosby St #144 Carrollton, TX 75006 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative ContractAward;Proposal Invitation No. 649-21 for Custodial Supplies and Equipment Congratulations, The Local Government Purchasing Cooperative(Cooperative) has awarded your company a BuyBoard@ contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of October 1, 2021 through September 30, 2022 and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 649-21 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s).You are reminded that, in accordance with the General Terms and Conditions, all purchase orders must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard,you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919 (select option"2"). Sincerely, Arturo Salinas Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative v.oz.oi.zozi Endorsed by 10"® TASA C�� ?r. National Purchasing Gooperatiuc Endorsed by 93 Vi;rank Assr741.kdon ----------------- July 29, 2021 Sent Via Email: pbahcall@c-supply.com Price Bahcall Complete Supply, Inc. 1624 W. Crosby St #144 Carrollton, TX 75006 Welcome to BuyBoard! Re: Notice ofNationa/Purchasing Cooperative Award;Proposal Invitation No. 649-21 for Custodial Supplies and Equipment Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of October 1, 2021 through September 30, 2022 and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 649-21 at www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders from National Cooperative members must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a National Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a National Cooperative member that you have reason to believe has not been received by the National Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by e-mail to info@buyboard.com A list of National Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with resources available and provide any support you may need as an awarded BuyBoard vendor. On behalf of the National Cooperative,we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919 (select option"2"). Sincerely, Arturo Salinas, Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Procurement Administrator for the National Purchasing Cooperative v.02.01.2021 /%/O%/O%O%0%%%%////////00/��/��������mram��•ooiioaioaaa P.0. Box 400,Austin, Texas 78767-0400 800.695.2919•buyboard.com F 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com PROPOSER'S ACCEPTANCE AND AGREEMENT Proposal Invitation Name: Custodial Supplies Proposal Due Date/Opening Date and Time: and Equipment April 22, 2021 at 4:00 PM Location of Proposal Opening: Texas Association of School Boards, Inc. BuyBoard Department Proposal Invitation Number: 649-21 12007 Research Blvd. Austin,TX 78759 Anticipated Cooperative Board Meeting Date: Contract Term: October 1, 2021 through July 2021 September 30, 2022 with two possible one-year renewals. By signature below, the undersigned acknowledges and agrees that you are authorized to submit this Proposal, including making all acknowledgements, consents, and certlflcatlons herein, on behalf of Proposer and, to the best of your knowledge, the information provided/s true,accurate,and complete. Complete Supply Inc 03/30/21 Name of Proposing Company Date 1624 W Crosby St #144 Street Address Si ure of A6K6rized Company Official P Carrollton, TX 75006 Price Bahcall City, State, Zip Printed Name of Authorized Company Official 214-231 -3631 GM Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 214-231 -3636 75-2687147 Fax Number of Authorized Company Official Federal ID Number Page 10 of 73 Proposal Forms COMM/SVCS v.03.01.2021 16 Fvcnslrr crraarivr 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 , buyboard.com PROPOSAL FORMS PART 1: COMPLIANCE FORMS INSTRUCTIONS: Proposer must review and complete all forms in this Proposal Forms Part 1: ■ Proposal Acknowledgements ■ Felony Conviction Disclosure • Resident/Nonresident Certification ■ Debarment Certification • Vendor Employment Certification ■ No Israel Boycott Certification ■ No Excluded Nation or Foreign Terrorist Organization Certification ■ Historically Underutilized Business Certification ■ Acknowledgement of BuyBoard Technical Requirements ■ Construction-Related Goods and Services Affirmation • Deviation and Compliance • Vendor Consent for Name Brand Use • Confidential/Proprietary Information • EDGAR Vendor Certification • Compliance Forms Signature Page An authorized representative of Proposer must initial in the bottom right corner of each page where indicated and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial,and sign forms as required may result in your Proposal being rejected as non-responsive. PROPOSAL ACKNOWLEDGEMENTS The proposing company ("you"or"your") hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms, appendices, item specifications, and line items (collectively"Requirements"); 2. By your response ("Proposal") to this Proposal Invitation, you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12 (Certifications), including all non-collusion certifications and certifications regarding legal, ethical, and other matters set forth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial: . Page 11 of 73 Proposal Forms COMM/SVCS v.03.01.2021 F 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • buvboard.com 5. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are noted on the required form and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy-back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public Information Act or similar public information law; 7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code(Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check N)one of the following: ❑ My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation,) no My company is not owned or operated by anyone who has been convicted of a felony. ❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): art" Initial: ! Page 12 of 73 Proposal Forms COMM/SVCS v.03.01.2021 AV URCNASiNGard 12007 Research Boulevard •Austin,Texas 78759-2439 ° PH: 800-695-2919 * buyboard.com RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident" proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident"proposer under these definitions. Please check (,/)one of the following_ I certify that my company is a Resident Proposer. ❑ I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): Company Name Address City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ❑ Yes ❑ No B. What is the prescribed amount or percentage? $ or DEBARMENT CERTIFICATION By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner(i) has its principal place of business in Texas; or(ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check M one of the following: ElYes 0 No Initial i rF Page 13 of 73 Proposal Forms COMM/SVCS v.03.01.2021 PF eb vRssaAstra ard 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 ° buyboard.com NO ISRAEL BOYCOTT CERTIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company(excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. Gov'T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.TEX. Gov�r CODE§808.001(1). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or"MWBE"and all referred to in this form as a "HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. Please check (-V) all that apply: R I certify that my company has been certified as a HUB in the following categories: ❑ Minority Owned Business El Women Owned Business ❑ Service-Disabled Veteran Owned Business(veteran defined by 38 U.S.C. §101(2),who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: 1752687147400 Name of Certifying Agency: Texas Historically Underutilized Business ❑ My company has NOT been certified as a HUB. / Initial:Gl"5 Page 14 of 73 Proposal Forms COMM/SVCS v.03.01.2021 BAN C a TL%A GLENN HEGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB) Program for the State of Texas, which includes certifying minority, woman, and service disabled veteran-owned businesses as HUBS and facilitates the use of HUBS in state procurement and provides them with information on the state's procurement process. We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Your company's profile is listed in the State of Texas HUB Directory and may be viewed online at https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. Provided that your company continues to meet HUB eligibility requirements, the attached HUB certificate is valid for the time period specified. You must notify the HUB Program in writing of any changes affecting your company's compliance with the HUB eligibility requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note:Any changes made to your company's information may require the HUB Program to re-evaluate your company's eligibility. Please visit our website at http://comptroller.texas.gov/procurement/prog/hub/ and reference our publications (i.e. Grow Your Business pamphlet, HUB Brochure and Vendor Guide) providing addition information on state procurement resources that can increase your company's chances of doing business with the state. Thank you for your participation in the HUB Program! If you have any questions, you may contact a HUB Program representative at 512-463-5872 or toll-free in Texas at 1-888-863-5881. — — — — — — — — — — — — — — — — — — — — — — — — — — Texas Historically Underutilized Business (HUB) Certificate Certificate/VID Number: 1752687147400 File/Vendor Number: 057565 Q#,",, HUB Approval Date: 14-DEC-2018 Scheduled Expiration Date: 14-DEC-2022 Statewide Historically Underutilized Business Program The Texas Comptroller of Public Accounts (CPA), hereby certifies that COMPLETE SUPPLY, INC. has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB) Program to be recognized as a HUB. This certificate printed 14-DEC-2018, supersedes any registration and certificate previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure, ownership, day-to-day management, operational control, business location) provided in the submission of the business' application for registration/certification as a HUB, you must immediately (within 30 days of such changes) notify the HUB Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB certification may be suspended or revoked upon findings of ineligibility. *_-7� j"— Laura Cagle-Hinojosa, Statewide HUB Program Manager Statewide Support Services Division Note: In order for State agencies and institutions of higher education (universities)to be credited for utilizing this business as a HUB,they must award payment under the Certificate/VID Number identified above. Agencies, universities and prime contractors are encouraged to verify the company's HUB certification prior to issuing a notice of award by accessing the Internet (https://mycpa.cpa.state.tx.us/tpasscmbisearch/index.jsp) or by contacting the HUB Program at 612-463-5872 or toll-free in Texas at 1-888-863-6881. Rev.06/16 41, DUttRGHXtSddJGd*t?Y1PER11i'lYd: 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements,and certifies that Vendor is able to meet and will comply with those requirements except as follows: [List and explain BuyBoard Technical Requirements, if any, to which your company cannot or will not comp/y.] N/A Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event of default under the Contract. CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas Members ("Advisory"), which provides information specifically relevant to the procurement of construction-related goods and services by Texas Cooperative members. The Advisory, available at buyboard.com/Vendor/Resources aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts include goods or installation services that might be considered construction-related, Proposer must make this Construction Related-Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative. As explained in the Advisory ("Advisory"), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act(Chapter 2254 of the Texas Government Code)and other applicable law and local policy. By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory,and is authorized by Proposer to make this affirmation. If Proposer sells construction- related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction-related goods or services. r Initial• -� Page 15 of 73 Proposal Forms COMM/SVCS v.03.01.2021 DW UKCNABiNGard 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • buvboard.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. Prior to completing this form,Vendor shall review the General Terms and Conditions section 13.4 (Deviations from Item Specifications and General Terms and Conditions). Please note that, as provided in section 13.4, certain provisions of the General Terms and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further action by the Cooperative. Any attempted deviation, whether directly or indirectly,to provisions identified in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please check (V) one of the following_ NO; Deviations ❑ Yes; Deviations List and fully explain any deviations you are submitting: Initial: r5 Page 16 of 73 Proposal Forms COMM/SVCS v.03.01.2021 PF 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 - buyboard.com VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract("Vendor Information's may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below,you consent to use of your company's Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator's authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed, written notice revoking consent to contractadmin(ftuyboard.com. BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendor's Proposal. (This consent shall not authorize use of your company's Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DO NOTselect this box unless your company Is opting out of this Vendor Consent for Name Brand Use. ❑ By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract under this Proposal Invitation, information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search,find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Initial:? Page 17 of 73 Proposal Forms COMM/SVCS v.03.01.2021 urrc asp ard 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com CONFIDENTIAL/PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act(Texas Government Code chapter 552.001, et. seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third-party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? Please check(V)one of the following: MNO, I certify that none of the information included with this Proposal is considered confidential or proprietary. ® YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded"YES", you must clearly identify below the specific information you consider confidential or proprietary. List each page number,form number,or other information sufficient to make the information readily identifiable.The Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information: (Attach additional sheets ifneeded.) initial: Page 18 of 73 Proposal Forms COMM/SVCS v.03.01.2021 ard PW u cwAs��rcaalOPERAVVE 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com B. Copyright Information Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) contain copyright information? Please check W)one of the following: MNO, Proposal (including forms,documentation, pricelists,catalogs,or other materials submitted with the Proposal)does not contain copyright information. YES, Proposal(including forms,documentation, pricelists, catalogs,or other materials submitted with the Proposal)does contain copyright information. If you responded "YES", clearly identify below the specific documents or pages containing copyright information. Copyright Information: (Attach additional sheets if needed.) C.Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D.Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal,Vendor consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website,a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information. Initial: Page 19 of 73 Proposal Forms COMM/SVCS v.03.01.2021 >�t1REttASl�1Exard 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance"or new"EDGAR"). All Vendors submitting a Proposal must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the terms and conditions of the BuyBoard contract, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the Items below, Vendor should certlfy Vendor's agreement and abllity to comply, where applicable, by having Vendor's authorized representative check the applicable boxes, Initial each page, and sign the Compliance Forms Signature Page. If you fail to complete any item in this form, the Cooperative will consider and may list the Vendor's response on the BuyBoard as "NO,"the Vendor Is unable or unwilling to comply, A"NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. A YES, I agree. ❑ NO, I do not agree. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of$10,000 made using federal funds,you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time, with or without cause, by providing seven (7)business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s). If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's Purchase Order or ancillary agreement agreed to by the Vendor, the Cooperative member's provision shall control. C� YES, I agree. ❑ NO, I do not agree. Initial: FF Page 20 of 73 Proposal Forms COMM/SVCS v.03.01.2021 F 12007 Research Boulevard ,Austin,Texas 78759-2439 • PH: 800-695-2919 - buyboard.com 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246,"Equal Employment Opportunity"(30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of"federally assisted construction contract"in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. 11 YES, I agree. ❑ NO, I do not agree. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of$2,000, Vendor shall comply with the Davis-Bacon Act(40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback"Act (40 USC 3145), as supplemented by Department of Labor regulations(29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. A YES, I agree. ❑ NO, I do not agree. S. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of$100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. YES, I agree. ❑ NO, I do not agree. Page 21 of 73 Initial: Proposal Forms COMM(SVCS v.03.01.2021 ard PURCNASBNG COCPERAVVE 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. 4 YES, I agree. ❑ NO, I do not agree. 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act(42 USC 7401-7671q.)and the Federal Water Pollution Control Act(33 USC 1251-1387),as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. 4 YES, I agree. ❑ NO, I do not agree. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235),"Debarment and Suspension." SAM Exclusions contains the names of parties debarred,suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. 11 YES, I agree. ❑ NO, I do not agree. 9. Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352). YES, I agree. ❑ NO, I do not agree. Initial• i Page 22 of 73 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com 10. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11 YES, I agree. ❑ NO, I do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendor's products, including whether goods, products, or materials are produced in the United States. 11 YES, I agree. ❑ NO, I do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. 4 YES, I agree. ❑ NO, I do not agree. 13. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract. 4 YES, I agree. ❑ NO, I do not agree. 14. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to,applicable recordkeeping and record retention requirements. YES, I agree. ❑ NO, I do not agree. Initial: Page 23 of 73 Proposal Forms COMM/SVCS v.03.01.2021 PF 12007 Research Boulevard ,Austin,Texas 78759-2439 • PH: 800-695-2919 ' buyboard.com COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents, acknowledgements, and agreements contained herein: ■ Proposal Acknowledgements ■ Felony Conviction Disclosure ■ Debarment Certification ■ Resident/Nonresident Certification ■ Vendor Employment Certification ■ No Israel Boycott Certification • No Excluded Nation or Foreign Terrorist Organization Certification • Historically Underutilized Business Certification • Construction-Related Goods and Services Affirmation ■ Acknowledgement of BuyBoard Technical Requirements • Deviation and Compliance • Vendor Consent for Name Brand Use ■ Confidential/Proprietary Information ■ EDGAR Vendor Certification Complete Supply Inc Company Name Signatur f Autl4Srized Company Official Price Bahcall Printed Name and Title 03/30/21 Date Page 24 of 73 Proposal Forms COMM/SVCS v.03.01.2021 Dard" PURCHASING COOPERATIVE 12007 Research Boulevard I Austin,Texas 78759-2439 • PH: 800-695-2919 • buvboard.com PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUCTIONS: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non-responsive: ■ Vendor Business Name ■ National Purchasing Cooperative Vendor Award ■ Vendor Contact Information Agreement (vendors serving outside Texas only) ■ Federal and State/Purchasing Cooperative ■ Local/Authorized Seller Listings Experience ■ Manufacturer Dealer Designation ■ Governmental References ■ Proposal Invitation Questionnaire ■ Company Profile ■ Vendor Request to Self-Report BuyBoard ■ Texas Regional Service Designation Purchases (optional) ■ State Service Designation To the extent any information requested is not applicable to your company, you must so indicate on the form. VENDOR BUSINESS NAME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. Name of Proposing Company: Complete Supply Inc (List the legal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name,dba,aka, etc.here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services,each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even if affiliated entitles, which propose to provide goods or services separately must submit their own Proposals.) Please check W)one of the following: Type of Business: ❑ Individual/Sole Proprietor 14 Corporation ❑ Limited Liability Company ❑ Partnership ❑ Other (Specify: ) State of Incorporation (if applicable): Texas Federal Employer Identification Number: 75-2687147 (Vendor must include a completed IQS I form with their Proposal) Name by which Vendor, if awarded wishes to be identified on the BuyBoard: (Note: Ifdifferent than the Name ofProposing Company listed above, only valid trade names(dba,aka,etc)of the Proposing Company may be used and a copy of your Assumed Name Certificate(s),if applicable,must be attached.) Page 25 of 73 Proposal forms COMM/SVCS v.03.01.2021 Formw-9 �bequest ficifir Taxpayer Give F`bgrm to the PRov,October 20 g 8) Idgentification Number &IW Certification requester.Do not vrft of trw Treasury 1 wind to the IRS. H:evenue Service Go to www meets,gov1Fbm7M for instruotbagris and the kitest information. I INaarrns(as shown corn your kicorno tax return).Nairge W required on this girgep do not leave this One blank, COMPLETE SUPPLY IINC E.;Wg i a ss narne/dIsregarded entity name,if different from above ........................................................................... ...................................................................................................................................................... .............................................. ................... W 3 Check approprkde box for federal tax classification of the parst'xi whose name Is entered an flne 1.Check only one of the 4 I-Aeniptions(codes apppy oNy to folowing severe boxes, certairg entMeq,not indtvidmIs;see 9. instructions on page 3): cc' IndIviduay/soW proprIator or [ C Corp oraflon EIS Corporation E.1 Partnership Trust/estate 0 singla-mernber LLC E-Exempt payee code(If ably) C LJmhd h.bUfty company.Enter the tax classificatIon(C=C corporation,S=S cogporalloin,P.=Parginegrshl.o)b......................................... Note.Chuck the appropriate b:ox In the Una above fog,ft tax ciassftaflon of ffie single-member owner. Do not check Exemption frann lA'TCA reporting LLC If the LL.0 Is ckisslfiv.i as a single-mernber LLC that is disregarded from tie owner uniess tie owner of thge LLC,is another LLC that is not disregarded frorn the owner for US,federal tax purposes,Otherwise,as s1rigge-mernber II.JIX that code(1 argy) ...................—1-................. is disregardect frorri the owner should check the appropriate box fortre tax classificaflon of rti.T.owner, Other(see instructions) U.U.o) ..... . ..................................................................... .... ............. ............. et,and apt,or suite no.)See InstructIoris,as(nurnber,stm Requester's nan'm and address(opdonQ 1624 W CROSBY s-r#144 ._._...a........................................................................................................................................ 6 City,state,arid ZIP code CAIRIZOLI TON,-117X 76006 7 Ust account nurnbegi(s)none(optional) .............................................. Enter yourrn N In tho appropriate box.The TIN provided must match tine name given oin 111ino I to avoid r secuffly number backup withholding,F or hidlviduWs,this is gerieraNy your social security number(SSN),However,for at re.gWent alien,solle proprietor,or disn-.ngard(xl entity,see the instinictions for IPaart i,later.For other entities,it is your enriployer identificatIon nurnber(EIN).If you do not Ihaave a number,see 1--low to get a TIN,later, 011, Mote.If this account is In more then one narne,see the instruciions for tings 1"Also see What Name and L E Number 7b Give the Requestpr for guidelines an whose number to enter, ... ............ ............I .................................I ........... ................................................P/ � a —7 Certifi c,i— lhoTi— —------------------....................................................................................................................................................................................................................................... ................ ...................................................................................1........" ............................................ ........................ Under penalties of perlwy,i certify that 1."thee number shown on this form Is my correct,taxpayer iderifficatiori nurmber(a,t am waiting fc.m,as nurnber to be Iss"ed to nige);and 11 am not subject to backup wiff)holdIgng because (a)i am exampt from backup with1holding,or(b)l have not been notified by the Internal Revenue SerrAce(IRSS)that I am%uIbject to backup withfiollftg as a result of as fallurs to seport all interest or dividends,or(c)fire inS has notified me that l am no longer subject to backup,vvfthholdingp and 3,1 am as U.S.citizein or other U.S,person(defined belovv)p and 4,The I wrgCA code(s)eirdered on this form Of arty)indicatIng that I am exampt frogrg FATCA repoig-fing is con-act Cartification instnicHons,You must cross out Kern 2 above if you have been rxitified by the IRS that you are currently subject to backup wifliholdIng because you have failed to report aH Interest and dIvIdends on yotir tax returin.For real estate transactions,itern 2 does not apply,For mortgage Interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangernent(fl::iA)1,and generally,payments other than interest and dividends,you are not required to sign the cedificationg,bud you must provide your correct"fliq.see the tinstruoflorIs for Part fl,later. Siqn General Instructions -Form I 099-MV(dividends,including those froini stocks or intutual funds) Secticri reftv'ences are to the interrol Reveynie Code unless otherwise *Form 1099-M11SC(various types of incorne,pilizes,awards,,or gross notecL proceeds) Future developments,For the Wiest informatiorg about devektisirneints a Fogrgrn 1099--B(stock or mutual furyd sales arid certain other, reiated to Forin W-9 and its instiguctiorgs,such as iegWation enacted transactions by brokers) after they werra published,,go to www,its,gav1Fo#mWJ. e Forum 1099--S(proceeds from real estate transactions) Purpose of Form *Form 1099--K(merchant card arid third i.mirty no.twork transactions) An Individual or,entity(Fornn W-9 requester)who is required to file art *F orignii 1098(home agortgage interest),1098--E(student loan kkerest), Information return with the iRS must obtain your correct taxpiayger, 1098-T(tiultion) identification number fl'IIN)which may be your socIW sv:yurfty number e Form 1099-0(canceled debt) (OSSIN),hdividuW taxpayer Identification number(I'ryim),adoption taxpayer identKicaflogry number(ATiN),or employer identificatton number *Form 1099-A(acquisftiogn or abarydoninnent of secured property) (SIN),to report on an information return the arnount paid to you,or other Use Fbrin W--9 only if you ai°e a U.S.person(indudling a resident angiount repodaUe on an Worg-natort returns"Examples of Information Wien),to provide your correct TIN. returns include,but are not limited to,the fo.flowing. If you do not return Fbnn W-9 to the niiquester with a VAJ,you m4rd Form 10994NT(interest ewned or paid) be sublect to backup withholding.See What Is Ibackuupo wftriholding, later: ...........I.............................................................................................................................................................................................................................................- Cat llqo.10231X Form W-9(Rev,10 2018) PURCHdSi�FGard 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 , buyboard.com VENDOR CONTACT INFORMATION Proposal/Contract Contact: Vendor Proposal/Contract Contact Name: Price Bahcall Vendor Proposal/Contract Contact E-mail Address: pbahcall@C-supply.Com Vendor Contact Mailing Address for Proposal/Contract Notices: 1624 W Crosby St #144, Carollton, Tx 75006 Company Website: WWW. C-supply.Com Purchase Orders Contact Information: All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: El I will use the internet to receive Purchase Orders at the following address: Purchase Order E-mail Address: orders@c-supply.Com Purchase Order Contact: Taylor Struck Phone: 214-231-3631 Alternate Purchase Order E-mail Address: bids@c-supply.com Alternate Purchase Order Contact: Jaslynn Prany Phone: 214-231-3631 ❑ Purchase Orders may be received by the Designated Dealer(s)identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Reauest for Quotes("RFOO: Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: bids@C-supply.com RFQ contact: Jaslynn Prany Phone: 214-231-3631 Alternate RFQ E-mail Address: pbahcall@C-supply.com Alternate RFQ Contact: Price Bahcall Phone: 214-231-3631 Page 26 of 73 Proposal Forms COMM/SVCS v.03.01.2021 ard- PW URCNASddfG COOPER 4TIVE 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com Invoices: Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Please choose only one (1) of the following options for receipt of invoices and provide the requested information: R Service fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: 1624 W Crosby #144 Department: AR City: Carrollton State: TX Zip Code: 75006 Contact Name: Amber Peterson Phone: 214-231-3631 Invoice Fax: Invoice E-mail Address: ar@c-supply.com Alternative Invoice E-mail Address: pbahcall@c-supply.com ❑ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent": Billing Agent Mailing Address: Department: City: State: Zip Code: Billing Agent Contact Name: Phone: Billing Agent Fax: Billing Agent E-mail Address: Alternative Billing Agent E-mail Address: **If Vendor authorizes a billing agent to receive and process service fee Invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to,payment of all service fees under any Contract awarded Vendor. PLEASE PROVIDE THE FOLLOWING INFORMATION: 1. Shipping Via: 0 Common Carrier R Company Truck ❑ Prepaid and Add to Invoice ❑ Other: 2. Payment Terms: (Note. vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt PaymentAct(Texas Government Code Ch. 2251)j. NET 30 3. Vendor's Internal/Assigned Reference/Quote Number (optional): 4. State or attach your return policy. (Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract terms, terms of sale, or other information not specifically related to return requirements and processes included in Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative): call the office for details on return products. All unused and return must be in office for credit to apply on account 5. Are electronic payments acceptable? ❑N Yes ❑ No 6. Are credit card payments acceptable? ❑Yes ❑ No Page 27 of 73 Proposal Forms COMM/SVCS v.03.01.2021 PF €tRCtIA INCard 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 ° buyboard.com FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $ (The period of the 12-month period is / ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. CURRENT FORMER VENDOR(Y/N)? AWARDED PURCHASINGO • Or GROUPVENDOR O. 1. Federal General Services Administration 2. T-PASS (State of Texas) 3. OMNIA Partners 4. Sourcewell (NIPA) 5. E&I Cooperative 6. Houston-Galveston Area Council (HGAC) 7. Choice Partners Y Y 2015 d°^ilonal supplies,Fwd service supplies,Safely supplies 8. The Interlocal Purchasing System (TIPS) Y Y 2015 ^i'ye°" em °"re foo°�" a"0a'�^� 9. Other ❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts, Current Discount(%): 25 Proposed Discount(%): 15 Explanation: Due to the pandemic in 2020,all pricing for products and supplies have been increased and based on availability Page 28 of 73 Proposal Forms COMM/SVCS v.03.01.2021 ard- PF ttREEikSINEs COOPERATIVE 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 - buvboard.com GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary. Entity Name Contact Phone# Email Quantity/Address Discount Volume 1 Dallas ISD Allen Bassham 225-810-2435 dbassham@dallasisd.org 22-30% 1,231,040.17 2 Arlington ISD Jeff Thomas 817-688-6908 jthoma14@aisd.net 22-30% 2,365,055.00 3 City of Irving Mark Massey 972-721-2323 MMASSEY@CITYOFIRVING.ORG 22-30% 141,604.17 4 Birdville ISD William Shenko 817-547-5854 william.shenko@birdvilleschools.net 22-30% 1,272,918.62 5 Frisco ISD Mohammed Mohammed 469-633-6544 mohamedm@friscoisd.org 22-30% 143,620.00 Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower pricing) than indicated? YES 0 NO ❑ If YES, please explain: We utilize special contracts from vendors for better prices and when we have large orders from customers that allow manufactures to give us special prices. We utilize many rebate contracts for paper, liners, chemical and equipment when applicable. COMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) Page 29 of 73 Proposal Forms COMM/SVCS v.03.01.2021 ard- PURCi{ASiNG COOPERAT)VE 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • buyboard.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included in your Proposal,you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a region or regions, you are certifying that you are authorized and wllifng to provide the proposed products and services In those regions. Designating regions In which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, ff awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers ❑ I will service Texas Cooperative members statewide. I will not service Texas Cooperative members 1-Jr statewide. I will only service members in the regions checked below: Rea ion and Headquarters 41. ❑ 1 Edinburg ❑ 2 Corpus Christi • i • ❑ 3 Victoria e ✓ ❑ 4 Houston ❑ 5 Beaumont ❑ 6 Huntsville 7 Kilgore 8 Mount Pleasant >s ., ® 9 Wichita Falls ® 10 Richardson ® 11 Fort Worth • ® 12 Waco �'t , 7 ❑ 13 Austin ® 14 Abilene ❑ 15 San Angelo ' ❑ 16 Amarillo Complete Supply Inc ❑ 17 Lubbock ❑Company Name 18 Midland ❑ 19 El Paso ❑ 20 San Antonio ❑ I will not service members of the Texas Cooperative. Page 30 of 73 Proposal forms COMM/SVCS v.03.01.2021 PF FJRCHAS�N{COOPERATIVE 12007 Research Boulevard ,Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com STATE SERVICE DESIGNATION As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy- back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states,you must complete this form accordingly. (Note:Ifyou plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) In addition to this form, to be considered for a piggy-back award by the National Purchasing Cooperative, you must have an authorized representative sign the Nationai Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a state or states,you are certifying that you are authorized and wining to provide the proposed products and services in those states.Designating states In which you are either unable or unwllling to provide the specified products and services shall be grounds for either rejection of your Proposal or,ifawarded, termination of your Contract. Please check (-/) all that apply: ❑ I will service all states in the United States. 0 I will not service all states in the United States. I will service only the states checked below: ❑ Alabama ❑ Alaska ❑ Nebraska ❑ Arizona ❑ Nevada ❑ Arkansas ❑ New Hampshire ❑ California (Public Contract Code 20118 &20652) ❑ New Jersey ❑ Colorado ❑ New Mexico ❑ Connecticut ❑ New York ❑ Delaware ❑ North Carolina ❑ District of Columbia ❑ North Dakota ❑ Florida ❑ Ohio ❑ Georgia ❑ Oklahoma ❑ Hawaii ❑ Oregon ❑ Idaho ❑ Pennsylvania ❑ Illinois ❑ Rhode Island ❑ Indiana ❑ South Carolina ❑ Iowa ❑ South Dakota ❑ Kansas ❑Tennessee ❑ Kentucky R Texas ❑ Louisiana ❑ Utah ❑ Maine ❑ Vermont ❑ Maryland ❑ Virginia ❑ Massachusetts ❑ Washington ❑ Michigan ❑ West Virginia ❑ Minnesota ❑ Wisconsin ❑ Mississippi ❑ Wyoming ❑ Missouri ❑ Montana Page 31 of 73 Proposal Forms COMM/SVCS v.03.01.2021 AV URCF3ASfNt3ard 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 , buyboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation,a contract awarded under this Proposal Invitation may be `piggy-backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer(referred to in this Agreement as"Vendor")agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative") awards Vendor a contract under this Proposal Invitation ("Underlying Award"), the National Purchasing Cooperative ("National Cooperative") may - but is not required to - "piggy-back"on or re-award all or a portion of that Underlying Award ("Piggy-Back Award'. By signing this National Cooperative Vendor Award Agreement ("Agreement"), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator("BuyBoard Administrator") will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better(i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members, vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice,to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase.The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Page 32 of 73 Proposal Forms COMM/SVCS v.03.01.2021 W 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 - buvboard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. Complete Supply Inc 649-21 Name of Vendor Proposal Invitation Number Price Bahcall Signature of Authorized Company Official Printed Name of Authorized Company Official 03/30/21 Date Page 33 of 73 Proposal Forms COMM/SVCS v.03.01.2021 Pffi PURGHASiNt#Ct7{?PER41'lYE 12007 Research Boulevard , Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 ° buyboard.com LOCATION /AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form, (MailingLocationlAuthorized Contact Information Seller Name Contact Person Address, Phone, Carrollton/Complete Supply, Inc Price Bahcall 1624 W Crosby St#144, Carrollton, Tx 75006, 817-657-5690, pbahcall@c-supply.com Kilgore/Complete Supply Inc Price Bahcall 103 Warehouse Drive, Kilgore, Tx 75662, 903-483-3199,pbahcall@c-supply.com Page 34 of 73 Proposal Forms COMM/SVCS v.03.01.2021 ard PttRCHA"INt3 COOPERATIVE 12007 Research Boulevard ,Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 - buyboard.com MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ("Designated Dealers")to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary. 1f Designated Dealer Name Designated Dealer Contact Person Designated Dealer Address City State Zip Phone Number Fax Number Email address Designated Dealer Tax ID Number* (*attach W-9) Proposal Forms COMM/SVCS v.03.01.2021 Page 35 of 73 ard PW fJRCHAS1Nt?COOPERATIVE 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services("Work') under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal. You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. Complete Supply is 24 years old and found 1997. 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. Complete Supply employs 50 people of which 20 are in full time sales positions and dedicated to represent buy board customers. 3. Marketing Strategy: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Example; Explain how your company will initially inform Cooperative members of your BuyBoard Contract, and how you will continue to support the BuyBoard for the duration of the Contract term.)Attach additional pages if necessary. Complete Supply is financially sound, we pay our bills in term and take cash discounts from our vendors that offer 1% or more. Our bank for our Line of Credit is Origin Bank. No stockholder is debtor to bankruptcy or any other insolvency proceeding. Page 36 of 73 Proposal Forms COMM/SVCS v.03.01.2021 PW !lRCNASfN(#ard- COOPERATIVE 12007 Research Boulevard °Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 - buvboard.com 4. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. NO 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. NONE 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. NONE 7. List all litigation or other legal proceedings(including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. NO Page 37 of 73 Proposal Forms COMM/SVCS v.03.01.2021 W 12007 Research Boulevard I Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 • buyboard.com VENDOR REQUEST TO SELF-REPORT BUYBOARD PURCHASES The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative administrator,Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may request authorization of the Cooperative administrator to self-report Cooperative member purchases if awarded a Contract under this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self-reporting is specifically subject to and conditioned upon (1)Vendor's agreement to the Additional Terms and Conditions for BuyBoard Self-Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in writing by the Cooperative administrator. Note: Thfs form is NOT required as part of your proposal. You should sign and return this form ONL Y ff you wish to request authorization to self-report BuyBoard purchases. Any request to self-report will not be effective, and Vendor shall not be authorized to self-report BuyBoard member purchases, unless and until (1) Vendor is awarded a Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator. By my signature below, I hereby request authorization from the Cooperative administrator to self-report BuyBoard purchases ff my company is awarded a Contract. I certify that I am authorized by the above-named Vendor to approve this form,and I have received and read the Additional Terms and Condition for BuyBoard Self-Reporting included In this Proposal Invitation and do hereby approve and agree to such terms and condltfons on behalf of Vendor, NAME OF VENDOR: Complete Supply Inc Signature endor Authorized Representative Printed Name: Price Bahcall Title: GM Date: 03/30/21 (For Cooperative Administrator Use Only) Approved by BuyBoard Administrator: Effective/Start Date for Self-Reporting: Page 38 of 73 Proposal Forms COMM/SVCS v.03:01.2021 PF URC#tAS1A COOPERATIVE 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 • buyboard.com PROPOSAL SPECIFICATION SUMMARY The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposal submission system in accordance with the Instructions to Proposers(or, if submitting a hard copy Proposal,timely request and complete the Proposal Specification Form in accordance with the Instructions to Proposers). Section I: Equipment, Products and Supplies 1 . Discount(%) off catalog/pricelist for Custodial Paper Products and Dispensers (Roll towels, multi-fold towels, tissue, similar related products). 2 . Discount (%) off catalog/pricelist for Custodial Chemicals. 3 . Discount(%) off catalog/pricelist for Custodial Cleaning Supplies. 4. Discount(%) off catalog/pricelist for Custodial Chemical Dispensing Systems. 5 . Discount(%) off catalog/pricelist for Floor Maintenance and Custodial Equipment. 6 . Discount(%} off catalog/pricelist for Soap and Skincare Products. 7 . Discount(%) off catalog/pricelist for Trash Receptacles. 8 . Discount (%) off catalog/pricelist for Can Liners. 9 . Discount(%) off catalog/pricelist for Disposable Food Service and Breakroom Supplies. 10. Discount(%) off catalog/pricelist for Custodial Safety Products. 11. Discount(%)off catalog/pricelist for Floor Mats. 12. Discount(%) off catalog/pricelist for Repair Parts for Floor Maintenance and Custodial Equipment. 13. Discount(%) off catalog/pricelist for All Other Custodial Products. Section II: Installation and Repair Service 14. Hourly Labor Rate for Installation/Repair Service of Custodial Equipment and Products - Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products. Section III: Proposal No. 649-21—Custodial Supplies and Equipment(EVALUATION ITEMS) THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. 15. Specified Brand: Ajax; Full Description and Unit of Measure: Oxygen Bleach Cleansing Powder, abrasive type scouring cleaner, 30/21 oz cans per case, CASE PRICE. 16. Specified Brand: Johnson Wax; Full Description and Unit of Measure: Furniture Polish, lemon scented, 12 - 15 oz. Containers per case, CASE PRICE. 17. Specified Brand: Rubbermaid; Full Description and Unit of Measure: Plastic Broom, 1 dozen per carton, UNIT PRICE. 18. Specified Brand: Rubbermaid; Full Description and Unit of Measure: Dust-Pan, lobby-type, strong aluminum long handle that swings freely or snap-locks into upright position, UNIT PRICE. 19. Specified Brand: Wilen; Full Description and Unit of Measure: Wet Mop Head, Medium, 20 oz, 4 ply, rayon and synthetic blend yarn, quick dry to resist mildew and bacteria growth, pre-shrunk looped end with tailband, 5" wide head band, blue color yarn, and headband labeled, DOZEN PRICE. Page 39 of 73 Proposal Forms COMM/SVCS v.03.01.2021 PF ard- �rFac sasr l CODPERAT/vr 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 ° buyboard.com 20. Specified Brand: Rubbermaid; Full Description and Unit of Measure: Mop Bucket, heavy duty, 26-quart, Plastic yellow mop bucket on 3" casters, UNIT PRICE. 21. Specified Brand: Rubbermaid; Full Description and Unit of Measure: Mop Wringer, plastic, down-press, to fit 16- 24 oz. mops, UNIT PRICE. 22. Specified Brand: Continental; Full Description and Unit of Measure: Wet Floor Sign, yellow, lettered multilingual, UNIT PRICE. 23. Specified Brand: Spartan; Full Description and Unit of Measure: Porcelain Bowl Cleaner, non-acid, 12 - 32 oz containers per case, CASE PRICE. 24. Specified Brand: Johnson Wax; Full Description and Unit of Measure: Glass Cleaner, 4- 1 gallon containers per case, CASE PRICE. 25. Specified Brand: ABC; Full Description and Unit of Measure: Gum Remover, aerosol, 12 oz., 12/case, CASE PRICE. Page 40 of 73 Proposal Forms COMM/SVCS v.03.01.2021 ard 01 PW tlBC}iA3tNG COOPERATIVE 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com REQUIRED FORMS CHECKLIST (Please check(d)the following) R Reviewed/Completed: Proposer's Acceptance and Agreement PROPOSAL FORMS PART 1:COMPLIANCE FORMS 0 Reviewed/Completed: Proposal Acknowledgements R Reviewed/Completed: Felony Conviction Disclosure 0 Reviewed/Completed: Resident/Nonresident Certification El Reviewed/Completed: Debarment Certification 0 Reviewed/Completed: Vendor Employment Certification R Reviewed/Completed: No Israel Boycott Certification R Reviewed/Completed: No Excluded Nation or Foreign Terrorist Organization Certification 0 Reviewed/Completed: Historically Underutilized Business Certification R Reviewed/Completed: Acknowledgement of BuyBoard Technical Requirements R Reviewed/Completed: Construction-Related Goods and Services Affirmation R Reviewed/Completed: Deviation and Compliance 0 Reviewed/Completed: Vendor Consent for Name Brand Use R Reviewed/Completed: Confidential/Proprietary Information R Reviewed/Completed: EDGAR Vendor Certification R Reviewed/Completed: Compliance Forms Signature Page PROPOSAL FORMS PART 2:VENDOR INFORMATION FORMS El Reviewed/Completed: Vendor Business Name El Reviewed/Completed: Vendor Contact Information R Reviewed/Completed: Federal and State/Purchasing Cooperative Experience Fx-1 Reviewed/Completed: Governmental References R Reviewed/Completed: Company Profile 0 Reviewed/Completed: Texas Regional Service Designation R Reviewed/Completed: State Service Designation 0 Reviewed/Completed: National Purchasing Cooperative Vendor Award Agreement(vendors serving outside Texas only) ED Reviewed/Completed: Local/Authorized Seller Listings R Reviewed/Completed: Manufacturer Dealer Designation 0 Reviewed/Completed: Proposal Invitation Questionnaire R Reviewed/Completed: Vendor Request to Self-Report BuyBoard Purchases (optional) R Reviewed/Completed: Proposal Specifications and Evaluation Items Discount(%)off Catalog/Pricelist and/or other required pricing information including Catalogs/Pricelists(or no bid response)must be submitted with the Proposal or the Proposal will not be considered. Page 41 of 73 Proposal Forms COMM/SVCS v.03.01.2021 Complete Supply, Inc. Information Contact- David Bahcall Address- 1624 W. Crosby Street #144 Carrollton, TX 75006 Phone- (214) 231-3631 Fax- (214) 231-3636 Toll Free- (214) 231-3631 Email- dbahcall@c-supply.com By submitting your response, you certify that you are authorized to represent and bind your company. Price Bahcall bids@c-supply.com Signature Email Submitted at 412212021 10:40:36 AM Requested Attachments BuyBoard Proposal Invitation No. 649-21 Custodial Supplies and Proposal-No-649-21 ® FINAL COPY.pdf Equipment REQUIRED ® In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com including any additional pages, as necessary. (Please DO NOT password protect uploaded files.) Catalog/Price lip t BUYBOARD CATALOG 2021.pdf REQUIRED ® In PDF format, upload catalog/price list in proposal invitation instructions. File size must not exceed 100MB.(Please DO NOT password protect uploaded files.) Detailed Information and Exceptions Related to Discount Section I Equipment, Products, and Supplies.pdf and/or Hourly Labor Rate In PDF format, define the services that are proposed to be provided and attach detailed information including exceptions to pricing or discount percentage, NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded files.) Company Profile Company Profile.pdf Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) Exemption Letter No response Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). IRS Form ® Request for Taxpayer Identification Number and W®9 COMPLETE SUPPLY 2021.pdf Certification REQUIRED ® In PDF format, upload W®9 form. (Please DO NOT password protect uploaded files.) Page 3 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 Response Attachments Evaluation Item Details and Notes.pdf EVALUATION ITEM DETAILS AND NOTES Texas Historically Underutilized Business Certificate (HUB).pdf HUB CERTIFICATE Bid Lines Section 1: Eau i to uctso upplies ® Discount (%) off catalog/pricelist for Custodial Paper Products and Dispensers (Roll towels, multi-fold towels, tissue, similar related products). Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate." Item Attributes 1. State Name of Catalog/Pricelist I BUYBOARD CATALOG 2021 2 Section 1: Eau i a to uctso a upplies ® Discount (%) off catalog/pricelist for Custodial Chemicals. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Page 4 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 3 Section 1: Eau i to uctso upplies ® Discount (%) off catalog/pricelist for Custodial Cleaning Supplies. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 4 Section 1: Eau i a to uctso a upplies® Discount (%) off catalog/pricelist for Custodial Chemical Dispensing Systems. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 Page 5 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 5 Section 1: Eau i t4 uctso upplies ® Discount (%) off catalog/pricelist for Floor Maintenance and Custodial Equipment. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist r—_ I BUYBOARD CATALOG 2021 6 Section 1: Eau i a to uctso a upplies ® Discount (%) off catalog/pricelist for Soap and Skincare Products. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 Page 6 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 7 Section 1: Eau i to uctso uoplies ® Discount (%) off catalog/pricelist for as Receptacles. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 8 Section 1: Eau i a to uctso a upplies ® Discount (%) off catalog/pricelist for Can Liners. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 Page 7 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 9 Section 1: Eau i to uctso upplies ® Discount (%) off catalog/pricelist for Disposable Food Service and ea roe Supplies. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 0 Section 1: Eau i a to uctso a upplies ® Discount (%) off catalog/pricelist for Custodial Safety Products. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 Page 8 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 Section 1: Eau i to uctso upplies ® Discount (%) off catalog/pricelist for Floor Mats. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 Section 1: Eau i a to uctso a upplies ® Discount (%) off catalog/pricelist for Repair Parts for Floor Maintenance and Custodial Equipment. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 Page 9 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 1 3 Section 1: EguiRfflgnjR[gAqgjagnd_5upplies - Discount (%) off catalog/pricelist for All Other Custodial Products. Catalog/Pricelist MUST be submitted or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item must submit the information as follows or proposal may not be considered: • Vendor's must list one specific percentage discount for each Manufacturer listed. • Additional/Alternate Manufacturer lines must submitted by selecting "Add Alternate". Item Attributes 1. State Name of Catalog/Pricelist FBUYBOARD CATALOG 2021 1 Section 111: Installation and Reogir Service - Hourly Labor Rate for Installation/Repair Service of Custodial Equipment 4 and Products-Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products. Quantity: 1 UOM: Hour Price: :$:6:7:::5:0:] Total: $67.50 5 Section 111111: Evaluation Items - Specified Brand:Ajax-, Full Description and Unit of Measure: Oxygen Bleach Cleansing Powder, abrasive type scouring cleaner, 30/21 oz. cans per case, CASE PRICE. Unit Price: �$2490 Total: $24.90 Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand FAJAX -CPC14278CT Page 10 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 1 6 Section III: Evaluation Items - Specified Brand:Johnson Wax-, Full Description and Unit of Measure: Furniture Polish, lemon scented, 12- 15 oz. Containers per case, CASE PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A 2. Attribute de/eted as part of an Addendum Alternate 1 Section III: Evaluation Items - Specifiec9Brand:Johnson Wax; Full Description and nit of Measure: Furniture Polish, _scented 12- 15 oz. Containers per case, CASE PRICE. Unit Price: 29.15 Total: $29.15 Item Attributes 1. Specified Brand I CHASE -CH4109-CS 2. Attribute de/eted as part of an Addendum Page 11 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 1 7 Section III: Evaluation Items ® Specified Brand: Rubbermaid-, Full Description and Unit of Measure: Plastic Broom, 1 dozen per carton, UNIT PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation Items ® SpecifiedBrand: Rubbermaid; Full_Description and Unit of Measure: Plastic Broom. per carton, UNIT PRICE. Unit Price: 5.17 Total: $5.17 Item Attributes 1. Specified Brand r__ I CONTI N ENTAIL®CON-E507012 Page 12 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 1 8 Section III: Evaluation Its - Specified Brand: Rubbermaid-, Full Description and Unit of Measure: Dust Pan, lobby-type, strong aluminum long handle that swings freely or snap-locks into upright position, UNIT PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I CONTINENTAL-CON-912BK Alternate 1 Section III: Evaluation Items - Specified Brand: Rubbermaid; Full Description a d Unit of Measure: Dust Pan, LLLyzjyM strong_aluminum long handle that swings freely 2LaE22zLg2LLj[Lto upright position, UNIT PRICE. Unit Price: 6. 6 Total: $6.86 Item Attributes 1. Specified Brand r__ I CONTINENTAL-CON-912BK Page 13 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 1 9 Section III: Evaluation Its - Specified Brand:Wilen; Full Description and Unit of Measure:Wet Mop Head, medium, 20 oz., 4 ply, rayon and synthetic blend yarn, quick dry to resist mildew and bacteria growth, pre-shrunk looped end with tailband, 5"wide head band, blue color yarn, and headband labeled, DOZEN PRICE. Unit Price: No res�Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation Items - Specified Brand: Wilen- Full Description and Unit of Measure: Wet Mop Head, medium, 20 _oz. 4 ply, rayon and synthetic blend yarn, quick dry to resist mildew and bacteria growth, pre-shrunk looped end with tailband, 5"wide head band, blue color yarn, and headband labeled, DOZEN PRICE. Unit Price: 39.6 Total: $39.64 Item Attributes 1. Specified Brand r__ I RUBBERMAID - RCPD212BLU Page 14 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 2 0 Section III: Evaluation Its - Specified Brand: Rubbermaid-, Full Description and Unit of Measure: Mop Bucket, heavy duty, 26-quart, plastic yellow mop bucket on 3" casters, UNIT PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation Items - SpecifiedBrand: Rubbermaid; Full_Description and Unit of Measure.LMop Bucket heavy duty. 26-quart, plastic yellow mop bucket on 3" casters, UNIT PRICE. Unit Price: 2.66 Total: $42.66 Item Attributes 1. Specified Brand r__ I COTINENTAL CON-226-312YW Page 15 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 2 Section III: Evaluation Its - Specified Brand: Rubbermaid-, Full Description and Unit of Measure: Mop Wringer, plastic, down-press, to fit 16-24 oz. mops, UNIT PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation Items - Specified Brand: Rubbermaid; Full Description a d Unit of Measure: Mop Wringer. plastic. dowpz2Lgaa_ja fit j6-24 oz. mops, UNIT PRICE. Unit Price: 52.56 Total: $52.56 Item Attributes 1. Specified Brand r__ I CONTINENTAL SW7YW Page 16 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 2 2 Section III: Evaluation Items ® Specified Brand: Continental-, Full Description and Unit of Measure:Wet Floor Sign,yellow, lettered multilingual, UNIT PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation Items ® SpecifiedBrand: Continental; Full Description and U it of Measure: Wet Floor Sian. vellow. lettered multilingual, UNIT PRICE. Unit Price: Total: $8.75 Item Attributes 1. Specified Brand r__ I CONTINENTAL®CON-1 19-EA Page 17 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 2 3 Section III: Evaluation Its - Specified Brand: Spartan-, Full Description and Unit of Measure: Porcelain Bowl Cleaner, non- acid, 12-32 oz. containers per case, CASE PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation ltefflj_mSpecifiec9 ranc90 Spartan Full Description and Unit of Measure: Porcelain Bowl Cleaner, non- acid, 12-32 oz. containers per case, CASE PRICE. Unit Price: 26.79 Total: $26.79 Item Attributes 1. Specified Brand FW—EPAK NAB D-Q 1 2-CS Page 18 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 2 4 Section III: Evaluation Items - Specified Brand:Johnson Wax-, Full Description and Unit of Measure: Glass Cleaner, 4- 1- gallon containers per case, CASE PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation Items - SpecifiedBrand: Johnson Wax; Full Description and Unit of Measure: Glass Cleaner, 1- gallon containers per case, CASE PRICE. Unit Price: 13.75 Total: $13.75 Item Attributes 1. Specified Brand I QUEST -CS-GLEAM-G4 Page 19 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 2 5 Section III: Evaluation Items ® Specified Brand:ABQ Full Description and Unit of Measure: Gum Remover, aerosol, 12 oz., 12/case, CASE PRICE. Unit Price: No res=Onse Total: No response Item Notes: THE EVALUATION ITEMS MUST BE COMPLETED FOR EITHER THE AS SPECIFIED AND/OR AN ALTERNATE PRODUCT. All 11 items in this section must be completed with the Proposal Specifications for the Proposal to be considered. Equal alternates may be submitted only if Vendor does not sell the specific product listed. The information provided will only be used for purposes of assisting in the evaluation of Vendors' price competitiveness. These items will not be individually awarded. Vendors that do not offer any of the evaluation and/or alternate items shall submit a written letter providing explanation requesting exemption from this requirement and identify its specialty product line(s) (vacuum equipment only, paper products only, etc.). The Cooperative may determine, in its sole discretion, whether or not to exempt Vendor from this requirement based on all information provided with the Proposal. Item Attributes 1. Specified Brand I N/A Alternate 1 Section III: Evaluation Items ® Specified Brand:ABC; Full Description and Unit of Measure: Gum Remover. aerosol 12 oz. 12/case, CASE PRICE. Unit Price: 2 .05 Total: $24.05 Item Attributes 1. Specified Brand r—_ I CHASE ®CH4107-CS Response Total: $92.40 Page 20 of 20 pages Vendor:Complete Supply,Inc. 649-21 Addendum 1 Section III: Evaluation Items and Notes �QTY .,unit BidPtioe Supplier, ProdJat# C LGATE PALMOLIVE I D. AJAX OXYGEN BLEACH CLEANSING POWDER, Oxygen Bleach Powder Cleanser,E FOR Can ABRASIVE TYPE SCOURING CLEANER,30/21 OZ 24/Carton.NOTE:THE PACK SIZE FOR THIS 1 CANS PER CASE 1 CASE $24.90 1AJAX CfC14278CT PRODUCT IS 241CARTON. JOHNSON WAX FURNITURE POLISH,LEMON CHASE-��Fraypak Lemon Furniture Polish 1 oz, 2 SCENTED,12-15 OZ CONTAINER PER CASE CASE $29.15 CHASE CH4109-CS 12/Case RUBE RMAID PLASTIC M,1 D N PER LARGE ANGLE PLASTIC BROOM 48"METAL 3 CARTON,UNIT PRICE 1 EACH $5.17 CONTINENTAL CON-E507012-EA HANDLE RUBBERMAID DUS I PAN,LOBBY TYPE,STRONG ALUMINUM LONG HANDLE THAT SWINGS FREELY OR SNAP LOCKS INTO UPRIGHT POSITION,UNIT Continental Plastic Lobby Dust Pan,Coated Steel 4 PRICE 1 EACH $6.86 CONTINENTAL CON-912BK-EA Handle,Pan Snap-Lock WILEN WET MOP HEAD, MEDIUM,20 OZ,4 PLY, RAYON AND SYNTHETIC BLEND YARN, QUICK DRY TO RESIT MILDEW AND BACTERIA GROWTH, PRESHRUNK LOOPED END WITH TAI LBAND, 5° RUBBERMAID COMMERCIAL PROD. WIDE HEAD BAND, BLUE COLOR YARN,AND Super Stitch Blend Mop Head,Medium, 5 HEADBAND LABELED, DOZEN PRICE Cotton/Synthetic,Blue,6/Carton.NOTE:THIS t RUBBERMAIDBUCKET,HEAVY DUTY, CASE $39.64 RUBBERMAID RCPD212BLU PRODUCT IS PACKAGED 6 PER CARTON PLASTICE YELLOW MOP BUCKET ON 3"CASTERS, 6 UNIT PRICE EACH $42,66 CONTINENTAL CON-226-312YW-EA 26 QT YELLOW MOP BUCKET COMBO RUBBER AID M 0 P W IN ER,PLA TI ,D 0 WN 7 PRESS,TO FIT 16-24 OZ MOPS,UNIT PRICE EACH $52.56 CONTINENTAL SW7YW DOWN PRESS WRINGER 16-36 OZ CONTINENTAL WET FLOOR SIGN, 8 YELLOW,LETTERED MULTILINGUAL,UNIT PRICE t EACH $8.75 CONTINENTAL CON-119-EA WET FLOOR SIGN BILINGUAL SPARTAN PORCELAIN BOWL CLEANER,NON ACID, 9 12-32 OZ CONTAINERS PER CASE,CASE PRICE 1 CASE $26.79 WEPAK NABD-QI2-CS NON ACID BATHROOM DISINFECTANT(12/CS) J HN A CLEANER,4-1 GALLONAN ( / AL) 10 CONTAINERS PER CASE,CASE PRICE CASE $13.75 QUEST CS-GLEAM-G4 FORMELY WINDA SHINE SPRAYPAK GUM REMOVERL ABC,GUM REMOVER,AEROSOL,12 OZ,12/CASE, It2/5.50Z).NOTE:PRODUCT PACK SIZE IS 5.5 ill CASE PRICE 1 CASE $24.05 CHASE CH4107-CS 10Z Proposal Invitation No. 649-21-Custodial Supplies and Equipment(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.) ROTE 1:Vendors proposing various manufacturer product lines per lime item on the Proposal Specification Fortin must submit the information as follows or proposal may not be considered; Manufacturers shall be listed in alphabetical order ENondor's must list one specific percentage discount for each Manufacturer listed. If a vendor's response to Proposal Specification Form states"please see attachment sheet,"all manufacturers listed on the attachment sheet must Indicate per manufacturer the line item that correlates to Proposal Specification Form or Vendor's proposal may not be considered. �tetrltt �� Discount(�fo}flff Please state the discount(°/o)off catalog/pricelist for Custodial t� Complete SUppl Extra Discounts Catalog/Pricelist for Paper Products and Dispensers(Roll towels,multi-fold towels, 3a BB Catalog 2021 apply based on Cusbadial Paper Products tissue,similar related products). cata! °�G rebate contracts and Dispensers og/Prieelist MUST be lxlatrteet ar from spet� proposal will n�be considered. rnanufacutures Discount(%)off Please state the discount(%)off catalog/pricelist for Custodial Complete Supply 2 Catalog/Pricelist for Chemicals. catalog/Pricelist MUST be included or proposal will not be 28 % BB Catalog 2021 Custodial Chemicals considered. Discount(%)off Complete Supply Extra Discounts Catalog/Pricelist for. Please state the discount(%)off catalog/pricelist for Custodial30 S�Catalog 2 21 apply based an Custodial Cleaning cleaning Supplies. catalog/Pricelist MUST be included or proposal wilt ..% rebate contracts Supplies not be considered. from maanufacutures Discount(%)off Complete Supply Most are at Catalog/Pricelist for Please state the discount(%)off catalog/pr iceiist for Custodial 4 C 30 BB Catalog 2021 no charge Custodial Chemical lteantical Dispensing catalog/ ricetist MUST be included or _% Dispensing Systems proposal will in*be considered. Discount(°h)off Complete Sup IV Extra Catalog/Pricelist for Floor Please state the discount(%)off catalc /pricelist for Floor S e.and Custodial Equipment. Eats 25 S8 Catalo 2€321 discounts will Maintenance and Maintenance sal will not be considered. /Pricekst MUST be q pp included or d based oil Custodial Equipment manufacture Proposal Invitation No. 649-21-Custodial Supplies and Equipment(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.) ! '`+cep ' ttV i . atal of t x �e#i let �s � iti �; tGx in .eta /Pi3iF+ .: ' ) i C [ ttPri , Discount(%)off Please state the discount(%)off catalog/pricelist for Soap and Complete Supply 6 Catalog/Pricdist for Soap Skincare Products. catalog/Pricelist MUST be inhaled or proposal will _28_. e °b BB Catalog 2021 and Sldneare Products not be considered,. Discount(%)Off Please state the discount(%)off catalog/pricelist for Trash 30 Complete Supply upply 7 Catalog/Pricelist for Receptacles. catalog/Prkdast MUST be included or proposal will not be o� BB Catalog 2021 hReceptacles considered. Discount(%)off Complete Supply Revolution 8 Catalog/Pricelist for Can Please state the discount:(Q/.)off catalog/prir_elist for Can Liners. 30 o BB C£1i31oq 2C#21 Brand wi3l write Liners Catalog/ MUST be irAuded or proposal will not be considered. _. o a?year price guarentee Discount(%)off Catalog/Pricelist for Please state the discount(%)off ff catalog/prir_dflst for Disposable 0 Complete Supply 9 Disposable Food Service Food Service and Breakroo Supplies. Catalog/Pricelist MUST be _ % BB Catalog 2021 and Breakroom Supplies included or proposal will not be considered. Discount(%)Off Please state the discount(%)off catalog/pri el st for Custodial 30 Complete Supply 10 Catalog/Pdcelistfor Safety Products. Catalog/PricelistMUST be iaduckd or proposal will rwt BB Catalog 2021 Custodial Safety Products be considered. Discount(era)Off Complete Supply 11 Catalog/Pricelist for Floor Please state the discount(%)off catalog/p€icelist for Floor Mats. 30 % BB Catalog 2021 Mats Catalog/Pricehst MUST be included or proposal will not be considered. Discount(%)off Advance Parts Catalog/Pricelist for Please state the discount(%)off catalog/pricelist for Repair Parts 12 Repair Parts for Floor for Floor Maintenance and Custodial Equipment. Catalog/Pricelist � _0% Maintenance and MUST be induded or proposal will not be considered. Custodial Equipment Proposal Invitation No. 649-21-Custodial Supplies and Equipment(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.) 77 t 3t r+rr cni �L�txr ff3tiiit�rfF 1:�ate E�;���ot . + Comrlete Discount(%)off Please state the discount(� }off catalog/p€icelist for All Other 3Y1 Supply BB 13 Catalog/Pricelist for All Custodial Products. catalogg[Pricehst MUST be imisided or proposal witt 0 % Catalog 2021 Other Custodial Products not becm6Wered. z7777777 .,..'. :"ItI'*i` Ei«'if�ollii"�' dl �f�it'±#'Vfi2,, .; ,:''. .. ..'i~a ', t9E2 . -..I#tE"Ndr�y)ra�3t3t`It.�P:� • .,-,;Ratr� ',.,,,;... E Not to Exceed Hourly { Labor Rate for Hourly Gabor Rate for Installation/Repair Service of Plot Custodial6750?o 14 Installation/Repair Equipinent and Products--State the ot to Exceed hourly tabor $.. JHour Service of Custodial rate for Installation/Repair Service of Equipment and Products. Equipment and Products ard DwCapperative Purchasing 1,2007 Research Boulevard m Austin,Texas 78759-2439 ° Pp...iw 00-695-2919 m FAX: 699-211-5454 m bud.. ll�oamd,c mm, TEXAS 11111EGIONAL SERVICE DESIGNATION p...lie Cooperative (m feu°mad to as"Texas Cooperative" plan this form and 6n the State Service Designation foirm) gars vau°ud ms the opportunity pity to service its rrmernbers throughout t the entire State of Texas If you do not Dian to service all Texas Cool)aa,atuva members statewide, you ,.m u sl indicate the specific regions you will service on this form, If je er propose t serve reglons for dIfferent products or servIces Included In your proposal, jeou must complete and submit a separate Tawas Regional Service Designation form for,eachgroup of products and clearly Indicate the products or servIces to which the desIgnation applies in the space provided t the n f this f rn-Y. By deslynatIng a region or regions, you are certlfylng that your are authorized and willing to providethe proposed r ucts and services in those regions. DesIgnating regions in which jr u are either unable or trnwIllin to provide the specified r ucts and ,s ry ces shall be groundsfor either rejection f your proposal or, Ifawarded, termination your Contract. Additionally, if you do not plan to service Texas Cooperative malrmmbars (pwaw, if you wiH service only states other than Texas), your rnust so pmmdcate on this forrn. Regiona.111 Education Service inter ill m-vice Texas Coqperative mom mmmbaur .. statewide. r°67 �. 1 will not am°vice Texas pr Cooperative mmrmammrabar statewide. Iwill oinly service members in the JmZ;- regions checkedIbelow: RMIOnsar• � a •.. � mar w•;: ummum TM � 2 Corpus Chrisd u, .� mm P p p....pu�arpp ..e Kilgore � 6 Mount Neasant ..a° iclifta FaHs 10 pcllmaumdson FortWafth 12 Waco 513 Austin 1.4 Abilene 1.5 Savo Angelo r.a 16 Airriarillio Coqp�ete SuppIyInc 17 Lubbock ............................................................................................................................................... 18 8' dan 19 El Pas ,. .. •. 9 20 San Antonpo ........................................... ......_.. 6pumatmura cry utll"ma pzairmm�:maumylic6all ,,,,1 d 1 wHi not service maunbers Printed Naffie f the Texas Cooperative. Page 21.of 65 flrojjxssalllrmams IIAM/5VCS v,O L 121,2()Il IIIIIII ard fflative Purchasing 12007 Res rcl-n I uuev u•d m Austin,Texas 7 759-24 ° R...i: 800. 5-2 1 FAXa 800-21 1-5454 m IhI�.. Ibu��u��.u�a�rrn If tlhls Texas Regbrial Service Designaton form applies to orily one or some of ti,-ie products and services proposed Icy Vendor, pest the products and services to which tlh'ps forr n apphes here: Janitolllal supplies and equipment, Safety products, DisposaNe Food Service Packagingpphes, PPE products Page 22 of 65 CEF-RTIFICATE OF INT 1-:1 ESTE 13 DI„ F,::Z IES d 1295 t..of 1. ,,,,, rarrnpalete Nos.I a and 6 i6 there are interested parties. OFF-qC USE ONLY Complete Nos,1 2,2,5,and 6 if boars are no interested pia oies. ER'nFICA "ION GIP-'FIL114 :i.. Did a rumar aaff bu,s'rness entity ffiH ng ffaro°umrr,aomd tlme aunty,state and country ruff tl°naa lrusirrrsss eraffityus lml a:e Certificate N urrrrrben of business. 2022-83608" Conip ete Supplly lure Carrallltrarn, IX United States dupe F lsda 2 lid me cuff a goveru°ameintal enff ty or stat agency that is a p arty to the contract for,whilch the fforiirr is being filled. City Of North IRpcnnpa.rid Hills Date Acknowledged: 3 1 rovide the ide ntiffic tion nu mi'mr'used by the rdruamsr°nmrrerntai entity or state agency to track or identify the contract,and provide as description of the services,goods,or other property to If e para vWed under the contract. dyd9-21 ustodpall Supplies 4 Nature of interest Name of Interested Party City,State,Country(place of business) (�;II°eck ap,rrpsl°ucanll e) enumprcallliurr iumffaromuad.1aau°y .... I.......................... ........................................................................................................................................ ................................................... ........ .. ....... ....... r Check only if there is NO Interested Party. ��pp Only mare is C.or np l to Su pp pS , I rm. and my cdaaffa emff dil tlrr s 4/1 / _............................................................................................................................................................................................................_....................._....._......._.. ............... y M a,ddlress is 1 r°os) R #144, 1ml,,.ofto�n I.o T U v .w..........._................__..�......................................................................................................._................._.._..............................._......................._....._.................d_......._..................._.._........................................................... . �..................._........ .................................................................................. ..................... (street) (city) (moats) (zip ands) (country) I deciaare under penalty of perjury ury that the foregoing is twe arid correct, p::.:zee Aauted in Qua County, Staate cuff T on the ds cuff' j l"1um-y 20 22 _............................................................................................._........................................................................................_........................................ _........................................._.......................................... .w......................... y ...........I........�,.....�m... (month)nth) (year) �r i�rnaatauruu rd p zed agent of caal utraactirng business entity (De�dairaarua) Forrirns provided by.ff_axas EtNcs omrniss�on e41tdcs.state,tx, us Version V1.1.191b5crdc "K NOKTH KICHLAND HILLS PLANNING AND ZONING COMMISSION MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: SUP 2021-08, Ordinance No. 3723, Public hearing and consideration of a request from Jones Carter for a special use permit for a drive through building less than 1,400 square feet in size at 8900 North Tarrant Parkway, being 1.04 acres described as Lot 6R, Block 4, Brentwood Estates. PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of 8900 Tarrant Parkway LLC, Jones Carter is requesting a special use permit for a drive through building less than 1,400 square feet in size on 1.04 acres located at 8900 North Tarrant Parkway. GENERAL DESCRIPTION: The site is located at the southwest corner of Davis Boulevard and North Tarrant Parkway. The property is currently developed with a convenience store with fuel sales. The applicant proposes to redevelop a site for a new quick service restaurant, allad aired Co. A complete site plan package for the proposed building is attached. Planned improvements to the site include demolition of the existing convenience store with fuel sales and construction of a new 730-square-foot restaurant with dual drive-through service lanes. .Sec!ii, ,lr.............I'11,8,.....6„11 of the zoning ordinance requires special use permit approval for a drive-through building that is less than 1,400 square feet in floor area. In addition, the zoning ordinance includes specific standards for the design and layout of drive-through lanes, and the proposed project satisfies all design standards. The parking lot contains six parking spaces and vehicle stacking area for 20 cars in the drive-through lanes. The site has driveway access to Davis Boulevard, and common access easements provide access across adjacent lots to driveways on North Tarrant Parkway. Landscaped areas cover 50% of the lot. These areas include a 15-foot wide landscape setback adjacent to Davis Boulevard and North Tarrant Parkway, parking lot islands, landscaped areas adjacent to the drive-through lane, and a landscape buffer between the drive-through lane and adjacent property. The proposed conditions of approval for this special use permit are attached. The zoning ordinance provides that special use permits may establish reasonable conditions of "K NOKTH KICHLAND HILLS approval on the operation and location of the use to reduce its effect on adjacent or surrounding properties. These conditions are based on the applicant's proposed development of the property, and include the items described in detail below. These conditions may be modified throughout the public hearing process, but they are subject to final approval by City Council. Land use In 2015, the zoning ordinance was amended to create new land use types for restaurants. One of the land use types is "quick service restaurant," commonly referred to as a fast food restaurant. This land use requires approval of a special use permit in the C-2 zoning district or approval as part of a planned development district. LAND USE PLAN: This area is designated on the Land Use Plan as Retail Commercial. This designation provides sites for community and regional shopping centers, commercial establishments, and employment centers. These sites are typically located on highways and major thoroughfares at key intersections. CURRENT ZONING: The property is zoned C-1 (Commercial). This district is intended to provide for development of retail service and office uses principally serving community and regional needs. The district should be located on the periphery of residential neighborhoods and be confined to intersections of major arterial streets. It is also appropriate for major retail corridors as shown on the comprehensive plan. SURROUNDING ZONING ( LAND USE: NORTH C-1(Commercial) Retail Commercial Bank and retail/service uses WEST C-1(Commercial) Retail Commercial Retail uses SOUTH C-1(Commercial) Retail Commercial Quick Service Restaurant EAST C-1(Commercial) Retail Commercial Medical office(emergency clinic) PLAT STATUS: The property is platted as Lot 6R, Block 4, Brentwood Estates. STAFF REVIEW: In its review of the application, the Development Review Committee (DRC) viewed the proposed - — — - — development as underutilizing the property. The proposed building is 730 square feet on a 1.04 acre property, which is a floor area ratio (FAR) of 0.016, or 1.6% building utilization of the 41 property. There is sufficient room on the site to allow for another commercial building without affecting the location of the Salad / and Go building or traffic circulation on the site. The retail building would not necessarily need to be constructed at this time, but the site could be adjusted to provide an adequate area that would accommodate another user in the future. Concern for the long term maintenance of a large amount of landscaping at such a prominent corner is also a concern of the DRC. "K NOKTH KICHLAND HILLS PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the December 2, 2021, meeting and voted 6-0 to recommend approval. In their discussion of the item, some commissioners expressed agreement with staff's concern for underutilizing the property, but the prospect of removing an underperforming fuel sales use from the property outweighed those concerns. RECOMMENDATION: Approve Ordinance No. 3723. 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U p� 44 6 � plu 111111113 r ! v V db rrr I� �, �, I/i o �'/l% ,�a /%i/ri ii�f9 ✓f Yin Inns uum ��I /� "/r r / � l(��� 1 / r �(I J�J��/�p�/r A ✓ '�' VI U�- J,/, ri 0 � j ,,.,,� No � o a s y r✓� ! � j�/�i%/ r /r///// „i� 4, .,„`'" N o nil o O - as da c 0 N E 'o m oil \ p � ° o 0 r, r i EL m m 0 ulll Q N Q ,,,,,,, III nnnlllll IIIII III � � � 0 � ar,,, /a yr nll uul LU � w uu O rv: r I i I o / N, k4FItH PUBLIC HEARING NOTICE NORTH RICHLAND HILLS CASE: SUP 2021 -08 -OWNER- -MAILINGADDRESS- -CITY—STATE- -ZIP- You are receiving this notice because you are a property owner of record within 200 feet of the property requesting a special use permit as shown on the attached map. APPLICANT Jones Carter LOCATION 8900 North Tarrant Parkway REQUEST Public hearing and consideration of a request from Jones Carter for a special use permitfor a drive through building Iessthan 1,400 square feet in size at 8900 North Tarrant Parkway, being 1.04 acres described as Lot 6R, Block 4, Brentwood Estates Addition. DESCRIPTION New construction of a 730-square foot drive through restaurant (Salad and Go), including demolition of the existing convenience store with fuel sales. PUBLIC HEARING DATES Planning and Zoning Commission 7:00 PM Thursday, December 2, 2021 City Council 7:00 PM Monday, January 10, 2022 MEETING LOCATION City Council Chamber-Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning&Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning and Zoning Department 1 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com FOR MORE INFORMATION, VISIT NRHTX.COM/MAP SHADY GROVE ASHLEY AMHURST NORTH TARRANT CLARA 0 1 10 SON I O ---------- I Tll,c BLOC, L J Planning and Zoning Department 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com NOTIFIED PROPERTY OWNERS ZC 2021-03 a aww ° 8900 TARRANT PKWY LP 2110 CEDAR ELM TERR WESTLAKE TX 76262 BLUE STONE REAL ESTATE GROUP 679 CLEAR BROOK DR KELLER TX 76248 ENCORE REALTY CO II LP 1705 W NORTHWEST HWY STE 260 GRAPEVINE TX 76051 JPMORGAN CHASE BANK 575 WASHINGTON FL 4TH BLVD JERSEY CITY NJ 07310 LEGACY RICHLAND REALTY LLC 5700 GRANITE PKWY STE 455 PLANO TX 75024 LIDL US OPERATIONS LLC 3500 S CLARK ST ARLINGTON VA 22202 SANDCAP DAVIS-N TARRANT LLC 550 BAILEY AVE STE 255 FORT WORTH TX 76107 TARRANT PARKWAY BACELINE LLC 1391 SPEER BLVD SUITE 800 DENVER CO 80204 WEST STAGE LP 3113 S UNIVERSITY DR#600 FORT WORTH TX 76109 a� a� LL o N M O LO LO L O O7 O O 00 0 O 00 cm 00 O O I�I�I��uuuu �lll �uuuuululluuuouuuouu LO W 00 O O Z LO O 00 % II "I b I o e e e III I 00 „„„ „„„ „„� IIIIIIIIIIIII �® LO a7 uuuu�uulllVuuu�uuum�mr�muuuullVllmuuuuulllVlmuuumii N � Z uuml Illu�mr�muuuuu 00 CO Q Fa.. O 00 0 00 Z 00 ollllloll ... ° T N � E Q 7 IIIIIIII�imIIIIIIIIIIIIIIIIIIIimIIIIIIIIIIIIIIIIIIIIIIIIW' ill�lllllllllllllll llllllllll�lllllllllllllllllll�lllllllllllllllllll�llllllllllll� O O 'O s 6 O LOi T i 0 N 00 O Q C a LO _ N 6 = j O O N O b O 00 O ° w O � U O c s O - 00 O M > N C (6 O O N 2 Q 10, 0 O 00 0 Q N a 00 1 Q 00 W N N N L Q N N (O J 4 O Q U fl > 0 0— 4500 Mercantile Plaza Drive, Suite 210 5093 J ON E S C A R T E R Plano,Texas If ary I:682.268.2200.2200 :ax: 972.488.3882 VUVUVU,,l o P1iE'sca rl;e r'.coirIIl July 28, 2021 Planning and Zoning City of North Richland Hills 4301 City Point Drive North Richland Hills,Texas 76180 Salad and Go—North Richland Hills—N Tarrant and Davis Plan of Operations Planning and Zoning, We are proposing a redevelopment of the existing Chevron Gas Station and Beverage Express at 8900 North Tarrant Parkway. This will include removal of the existing building and pavement under a demo permit. We will also be requesting a variance to provide 5 parking spaces as opposed to the typically required 8 spaces. Please see below for a brief informational description of the proposed development: The goal of Salad and Go is to provide better, healthier, and affordable food.The product is a small (-750 Square Foot) drive-thru restaurant with no dine in seating; serving made to order salads, wraps, breakfast burritos, cold brew coffee and juices. Customers can queue in the drive-thru,order at the menu boards, and pickup at the drive- thru window. They can also place orders online or with the app and pick up at the designated time using the express lane. The customer also has the option to park in an available space and walk to the service window to place their order or pickup an order that was placed online. Salad and Go currently does not utilize any delivery services, but may explore delivery options in the future. The operations of the development includes a delivery of fresh ingredients every morning outside of business hours. This delivery from local warehouses prevents the need for cooking in store which reduces the amount of waste produced on site.The meals are merely assembled on site. Salad and Go operates with a maximum of nineteen employees with four working at any given time. Hours of operation are 6 AM -9 PM every day. This site will not require outdoor storage or have other outdoor activities. Overall, we believe this development will be a beneficial and exciting addition to the community. Thank you for your consideration in the matter.Should you have any questions or require additional information, please call me. Sincerely, 7 Ryan Alcala, PE KNR/knr-K:\17007\17007-0024-00 Salad and Go—N Tararnt/Davis-F\Project Management\Deliverables\SUP Submittal Texas Board of Professional Engineers Registration No. F-439 I Texas Board of Professional Land Surveying Registration No.10046100 ORDINANCE NO. 3723 SPECIAL USE PERMIT CASE SUP 2021-08 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY APPROVING A DRIVE-THROUGH BUILDING LESS THAN 1,400 SQUARE FEET IN SIDE LOCATED AT 8900 NORTH TARRANT PARKWAY; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting the Vision203O Land Use Plan as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Vision203O Land Use Plan map provides guidance for future development in conformance with the adopted Vision203O Land Use Plan; and WHEREAS, the owner of the property containing approximately 1.04 acres of land located at 8900 North Tarrant Parkway (the "Property") has filed an application for a special use permit to construct a drive through building less than 1,400 square feet in size; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on December 2, 2021, and the City Council of the City of North Richland Hills, Texas, held a public hearing on January 10, 2022, with respect to the special use permit described herein; and Ordinance No. 3723 SUP 2021-08 Page 1 of 4 WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by approving a special use permit to authorize a drive through building less than 1,400 square feet in size on Lot 6R, Block 4, Brentwood Estates, commonly referred to as 8900 North Tarrant Parkway, as described and shown on Exhibit "A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to approve the special use permit in accordance with the Land Use and Development Regulations, set forth in Exhibit "B," and the Special Use Permit Exhibits, set forth in Exhibit "C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official zoning map of the City of North Richland Hills is amended and the Planning Director is directed to revise the official zoning map to reflect the approved special use permit, as set forth above. Section 4: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 5: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 6: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the Ordinance No. 3723 SUP 2021-08 Page 2 of 4 conflicting provisions of such ordinances and such code are hereby repealed. Section 7: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 8: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 9: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 10: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 11: This ordinance shall be in full force and effect immediately following publication as required by Section 10 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 10th day of January, 2022. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Ordinance No. 3723 SUP 2021-08 Page 3 of 4 ATTEST: Alicia Richardson City Secretary / Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Clayton Comstock, Planning Director Ordinance No. 3723 SUP 2021-08 Page 4 of 4 Exhibit A— Property Description—Ordinance No. 3723— Page 1 of 1 Special Use Permit Case SUP 2021-08 Lot 6R, Block 4, Brentwood Estates 8900 North Tarrant Parkway, North Richland Hills,Texas Being Lot 6R, Block 4, Brentwood Estates, according to the plat thereof recorded in Cabinet A, Slide 5331, Plat Records,Tarrant County,Texas. Exhibit B— Land Use and Development Regulations —Ordinance No. 3723— Page 1 of 2 Special Use Permit Case SUP 2021-08 Lot 6R, Block 4, Brentwood Estates 8900 North Tarrant Parkway, North Richland Hills,Texas This Special Use Permit (SUP) must adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and the base zoning district of C-1 (Commercial). The following regulations shall be specific to this Special Use Permit. Where these regulations conflict with or overlap another ordinance, easement, covenant, or deed restriction, the more stringent restriction shall prevail. A. Permitted land uses. A special use permit is authorized for a quick service restaurant on the property. B. Site development standards. Development of the property shall comply with the development standards of the C-1 (Commercial) zoning district and the standards described below. 1. The site improvements must be constructed as shown on the site plan attached as Exhibit „C .11 2. Landscaping must be installed as shown on the site plan attached as Exhibit "C." 3. The drive-through components on the site must comply with Section 118-633(26) of the zoning ordinance. C. Building design standards. Building design and appearance must comply with the building elevations attached as Exhibit "C" and the standards described below. 1. The quick service restaurant must be at least seven hundred thirty (730) square feet in floor area. 2. Signs on the site must comply with Chapter 106 (Signs) of the Code of Ordinances. D. Expiration. The special use permit will expire three (3) years from the effective date of this ordinance. If the quick service restaurant is still in operation at the time of expiration, the business shall be considered a legal non-conforming use and may continue operation subject to the standards described in Section 118-153 of the zoning ordinance. E. Amendments to Approved Special Use Permits. An amendment or revision to the special use permit will be processed in the same manner as the original approval. The application for an amendment or revision must include all land described in the original ordinance that approved the special use permit. F. Administrative Approval of Site Plans. The development is subject to final approval of a site plan package. Site plans that comply with all development-related ordinances, and this Ordinance may be administratively approved by the Development Review Committee. The city manager or designee may approve minor amendments or revisions to the standards provided the amendment or revisions does not significantly: 1. Alter the basic relationship of the proposed uses to adjacent uses; 2. Change the uses approved; Exhibit B— Land Use and Development Regulations —Ordinance No. 3723— Page 2 of 2 Special Use Permit Case SUP 2021-08 Lot 6R, Block 4, Brentwood Estates 8900 North Tarrant Parkway, North Richland Hills,Texas 3. 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O. O LL� N N�sl"G g NOS ONIMVHWi HHN'SIAep g N ONO IZ/S1OArO Hd\00 pue pales\nsahldlH Wd%HS-I IZOZ/9I/6 MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE DECEMBER 2, 2021 D.3 SUP 2021-08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JONES CARTER FOR A SPECIAL USE PERMIT FOR A DRIVE THROUGH BUILDING LESS THAN 1,400 SQUARE FEET IN SIZE AT 8900 NORTH TARRANT PARKWAY, BEING 1.04 ACRES DESCRIBED AS LOT 6R, BLOCK 4, BRENTWOOD ESTATES ADDITION. APPROVED Chair Welborn introduced the item, opened the public hearing, and called for Planning Director Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chair Welborn called for the applicant to present the request. Matthew Copenhaver, Salad and Go, 5555 East Van Buren Street, Phoenix, Arizona, presented the request. Vice Chair Tyner and the applicant discussed staffing numbers at a typical location. Chair Welborn and the applicant discussed the lunch versus dinner customer volumes. Chair Welborn called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. Commissioner Hoffa and the applicant discussed that all stores are corporate owned and not franchised. Chair Welborn, Mr. Comstock, and the applicant discussed what would happen to the property if this business was not successful and closed and the expiration of the special use permit. Vice Chair Tyner and Mr. Comstock discussed the removal of the underground storage tanks on the property. December 02, 2021 Planning and Zoning Commission Meeting Minutes Page 1 of 2 Chair Welborn called for anyone wishing to speak for or against the request to come forward. Terry Wilkinson, 2110 Cedar Elm Terrace, Westlake, Texas, spoke in favor of the request. Chair Welborn called for anyone else wishing to speak for or against the request to come forward. There being no one else wishing to speak, Chair Welborn closed the public hearing. A MOTION WAS MADE BY VICE CHAIR TYNER, SECONDED BY COMMISSIONER HOFFA TO APPROVE SUP 2021-08. MOTION TO APPROVE CARRIED 6-0. December 02, 2021 Planning and Zoning Commission Meeting Minutes Page 2 of 2 "K NOKTH KICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: ZC 2021-03, Ordinance No. 3724, Public hearing and consideration of a request from ANA Consultants LLC for a zoning change from C- 2 (Commercial) to RI-PD (Residential Infill Planned Development) at 7704 Davis Boulevard, being 3.353 acres described as Lot 12, Block 2, St Joseph Estates. PRESENTER: Clayton Comstock, Planning Director SUMMARY: On behalf of Zeon Property LLC, ANA Consultants LLC is requesting a zoning change from C-2 (Commercial) to RI-PD (Residential Infill Planned Development) on 3.353 acres located at 7704 Davis Boulevard. The applicant is proposing a 12-lot single-family detached development on the site. GENERAL DESCRIPTION: The property under consideration is a 3.353-acre tract located on the east side of Davis Boulevard between Freedom Way and Patrick's Path. The site abuts an existing drainage channel and an automotive repair shop on the south, and shares a common property line with the Liberty Village subdivision on the north. A site plan of the project is attached. The proposed development includes 12 single-family lots with an approximate density of 3.58 dwelling units per acre. The typical lot size is 53 feet wide and 120 feet deep. The minimum lot size is 6,000 square feet, with an average lot size of 8,527 square feet. The development consists of a single cul de sac street with access to Davis Boulevard. Ten of the lots are located on the north side of the street. The three lots on the south side of the street are adjacent to the drainage channel. The street intersection is a right-in/right- out design and has received conceptual approval from the Texas Department of Transportation. The development incorporates approximately 10,890 square feet of open space, which makes up 7.5% of the site. The majority of the open space is located in an open space lot at the northeast corner of the Davis Boulevard intersection. This lot is adjacent to the open space lot in the Liberty Village subdivision. A long and shallow open space lot is also located on the south side of the street adjacent to the automotive repair shop. This lot would provide evergreen landscape screening from the adjacent use repair shop use. A conceptual landscape plan is attached. "K NOKTH KICHLAND HILLS The proposed conditions of approval for this RI-PD district are attached. Applications for rezoning to the RI-PD district provide an opportunity to address modifications to specific site development and building design standards for the site. These conditions are based on the applicant's proposed development of the property, and include the items described in the attached document. These conditions may be modified throughout the public hearing process, but they are subject to final approval by City Council. LAND USE PLAN: This area is designated on the Land Use Plan as Office Commercial. This designation encourages professional, medical, and administrative offices, such as traditional office buildings, executive suites, and co-working spaces. It also encourages limited commercial establishments that benefit adjacent and nearby residential areas, and in which all business is conducted indoors. The Office Commercial designation remains from a larger land area prior to approval of the St. Joseph Estates residential subdivision. What remains is a 180-foot wide and 660- foot deep mid-block parcel with mostly residential uses surrounding it. The City has also approved a series of infill residential neighborhoods in this immediate vicinity of Davis Boulevard, including La Fontaine, Liberty Village, and St. Joseph Estates. Due to its location along Davis Blvd and competing driveways and street intersections in the area, it is unlikely that this property would be granted a median opening when medians are installed in Davis Blvd. For these reasons, the Development Review Committee saw the change in future land use from Office Commercial to Low Density Residential to be appropriate for this area. CURRENT ZONING: The property is currently zoned C-2 (Commercial). This district is intended to provide for development of retail service and office uses principally serving community and regional needs. The district should be located on the periphery of residential neighborhoods and be confined to intersections of major arterial streets. It is also appropriate for major retail corridors as shown on the comprehensive plan. PROPOSED ZONING: The proposed zoning is RI-PD Residential Planned Development. The RI-PD zoning district is intended to encourage residential development of small and otherwise challenging tracts of land by offering incentives that encourage creative and inventive development scenarios. These developments are limited to residential development or redevelopment of less than ten acres. SURROUNDING ZONING ( LAND USE: ® ® NORTH PD(Planned Development) Low Density Residential Single-family residences(Liberty Village) WEST C-1(Commercial) Office Commercial Retail shop C-1(Commercial) Office Commercial Automobile repair shop SOUTH Single-family residences(St Joseph PD(Planned Development) Low Density Residential Estates) "K NOKTH KICHLAND HILLS EAST R-2(Single-Family Residential) Low Density Residential Single-family residences (Meadowview Estates) PLAT STATUS: The property is platted as Lot 12, Block 2, St Joseph Estates. Both a preliminary plat and final plat would be required to be approved prior to construction of the subdivision. PUBLIC INPUT: Following posting of the public hearing signs on the subject property, the Planning & Zoning Department received written public input regarding the request. Copies of the correspondence is included in the "Public Input" attachment. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the December 2, 2021, meeting and voted 6-0 to recommend approval. RECOMMENDATION: Approve Ordinance No. 3724. ............. LU ...... ............................................................................ .............. (1) ......................... LL(1) 0 LUO ............... ............................................................I............................. .................. SNlMH3d .......... .......................................................................................................... ..... x ............... ............... .......... ............... ............... 0LO o ....................................................... lNnH ............... .................................................................... ............................................... .................................... .................. 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APPLICANT ANA Consultants LLC LOCATION 7704 Davis Boulevard REQUEST Public hearing and consideration of a request from ANA Consultants LLC for a zoning change from C-2 (Commercial) to RI-PD (Residential Infill Planned Development) at 7704 Davis Boulevard, being 3.353 acres described as Lot 12, Block 2, St Joseph Estates. DESCRIPTION Proposed residential infill planned development for 12 single-family residential lots with a minimum lot size of 6,000 square feet, minimum dwelling unit size of 2,000 square feet, and 10,890 square feet of open space. PUBLIC HEARING DATES Planning and Zoning Commission 7:00 PM Thursday, December 2, 2021 City Council 7:00 PM Monday, January 10, 2022 MEETING LOCATION City Council Chamber-Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process,you are encouraged to follow the requestthrough to final action by City Council. Planning& Zoning Department 1 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com FOR MORE INFORMATION, VISIT NRHTX.COM/MAP (REVENUE CARP d ry H. WOODS � FREIEDOM, �. ILA. . a SE rrH d SAYERS EWS SN3I81Vd KIRK CHUG STARNES _ RUIYnFVEUD C Elv •I ACE: S rIX r li , Pi ri sry •31 E1LTJO GUC$ALI ,�I evylAS.b' ., .,.,.,.� �. ... N,oxsr G ti 1AM.'F f M1 1.X e,r�s, ti 7�sni�h "M9,F '� rr�ivnri� N r�i��.. ew•try ar+ `'�o- E)XIS ZONIIN --- ----- H 252„20 fl�5$48 4v ,//rj IR�f ,..,._ ° 0 h W.M NIA M �tiSLL11S1114 - 4 ICill FENCE BM Uf VlL6F'Eli I i CO I*RC1 1. I _ ���. ti /• t C, - r �# I Si 9 SINN F.N.N dN 4t ✓\ Y "J ra W" aBLOCK, "c / C.T. y"t a�Jtk NO 10 I`Al I'f e 0P� - Planning& Zoning Department 4301 City Point Drive - NRH, TX 76180 817-427-6300 1 www.nrhtx.com I planning@nrhtx.com NOTIFIED PROPERTY OWNERS ZC 2021-03 ALBIN,JOHN LASSETTER 7637JILLCT NORTH RICHLAND HILLSTX 76182 AMS PROPERTY HOLDINGS 1 LLC 813 INDEPENDENCE PKWY SOUTHLAKETX 76092 AVIAN AND TASHA WHIDDON REVOC TRUST 7628JILLCT NORTH RICHLAND HILLS TX 76182 BIRDVILLE ISD 6125 E BELKNAP ST FORT WORTH TX 76117 BREWSTER,MICHAEL 8525SMITH DR NORTH RICHLAND HILLSTX 76182 CARPENTER,SCOTT 8500 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 CHAGGARIS,GEORGE 8416 FREEDOM WAY NORTH RICHLAND HILLS TX 76182 CHAMBERS,JAMES 8505 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 CLEGHORN,RICHARD 8529SMITH DR NORTH RICHLAND HILLSTX 76182 DAVIS,ROYA 8516 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 FREED,MICKEY R 7621 IRA DR NORTH RICHLAND HILLSTX 76182 GABBARD,CHRISTOPHER 8417 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 GAJEWSKI,CHARLOTTE 8404 FREEDOM WAY NORTH RICHLAND HILLS TX 76182 GOSSER,EVAN KENT 76171RA DR NORTH RICHLAND HILLSTX 76182 GRANBERRY,RONALD DALE 8413 PATRICKS PATH NORTH RICHLAND HILLSTX 76182 HARDING,STEVEN A 76241RA DR NORTH RICHLAND HILLSTX 76182 HASAN,CHOWDHURY 8504 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 HICKSON,TODD 76251RA DR NORTH RICHLAND HILLSTX 76182 HUNTER'S PRECISION CONSTRUCTION&ROORNE7625 DAVIS BLVD NORTH RICHLAND HILLSTX 76182 HUTCHINS,JONATHAN 7701 DAVIS BLVD NORTH RICHLAND HILLSTX 76182 1LP REI LLC 4105 PARKVIEW CT BEDFORD TX 76021 JOHNSON,DAVID L 76201RA DR NORTH RICHLAND HILLSTX 76182 KAVADAS,JENNIFER 7601 STAMP DR NORTH RICHLAND HILLS TX 76182 KESSEL,JOHN 7604 QUARTERING DR NORTH RICHLAND HILLS TX 76182 KHAN,MUHAMMAD 8413 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 KINUNEN,DEAN 1300 CABLE CREEK CT GRAPEVINE TX 76051 KNUDSON,JEAN 7605 QUARTERING DR NORTH RICHLAND HILLS TX 76182 LANE,BRADLEY H 7633JILLCT NORTH RICHLAND HILLS TX 76182 LEE,CHARLESA 7600 QUARTERING DR NORTH RICH LAND HILLSTX 76182 LI,QIAOMING 7605 STAMP DR NORTH RICHLAND HILLSTX 76182 LINDENBERGER,BRIAN 8520SMITH DR NORTH RICHLAND HILLSTX 76182 MCCORMICK,STEPHEN D 7629JILLCT NORTH RICHLAND HILLS TX 76182 MORAN,LANCE R 8508 FREEDOM WAY NORTH RICHLAND HILLS TX 76182 NRH LIBERTY VILLAGE HOMEOWNERS 1712 OAK KNOLL DR COLLEYVILLE TX 76034 PARRA CAR CARE LLC 6512 BORDEAUX PK COLLEYVILLE TX 76034 PRECISION RANCHING GROUP INC 7625 DAVIS BLVD NORTH RICHLAND HILLSTX 76182 SABAHI,MUTHANNAAL 8408 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 SHERMAN,JIMMY 8524SMITH DR NORTH RICHLAND HILLSTX 76182 SMITH,GARTH 7641JILLCT NORTH RICHLAND HILLS TX 76182 STJOSEPH ESTATES HOA OF NRH 75 MAIN STSUITE 100 COLLEYVILLE TX 76034 STIKKEL,MARK 8521SMITH DR NORTH RICHLAND HILLSTX 76182 TALENS,EVANGELINET 8412 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 THOMAS,ADAM 8417 PATRICKS PATH NORTH RICHLAND HILLS TX 76182 TUTTLE,LARRY NOAH 8405 PATRICKS PATH NORTH RICHLAND HILLS TX 76182 WHALEN,ANDREW 8501 FREEDOM WAY NORTH RICHLAND HILLSTX 76182 WILSON,GINA L 76131RA DR NORTH RICHLAND HILLSTX 76182 ZEON PROPERTIES LLC 75 MAIN ST SUITE 100 COLLEYVILLE TX 76034 0 C4 CO 't 0 O C4 ....... ..................... 8 't m C4 C4 C4 LO Q0 (D (D (D (D (D (D 00 0 CO ..................... 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Q 00 00 00 0 - 0 m 0- 00 ORDINANCE NO. 3724 ZONING CASE ZC 2021-03 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING 3.353 ACRES OF LAND LOCATED AT 7704 DAVIS BOULEVARD FROM C-2 (COMMERCIAL) TO RI-PD (RESIDENTIAL INFILL PLANNED DEVELOPMENT); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting the Vision203O Land Use Plan as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Vision203O Land Use Plan map provides guidance for future development in conformance with the adopted Vision203O Land Use Plan; and WHEREAS, the owner of property located at 7704 Davis Boulevard (the "Property") has filed an application to rezone the Property from its present classification of C-2 (Commercial) to RI-PD (Residential Infill Planned Development); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on December 2, 2021, and the City Council of the City of North Richland Hills, Texas, held a public hearing on January 10, 2022,1 with respect to the zoning change described herein; and Ordinance No. 3724 ZC 2021-03 Page 1 of 4 WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning the Property and approving a Residential Infill Planned Development as provided herein on a 3.353-acre tract of land described as Lot 12, Block 2, St Joseph Estates, commonly referred to as 7704 Davis Boulevard, as described and shown on Exhibit "A," attached hereto and incorporated for all purposes. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to herein approve the planned development in accordance with the requirements of the Residential Infill Planned Development (RI-PD) district Land Use and Development Regulations, set forth in Exhibit "B," and the Site Plan Exhibits, set forth in Exhibit "C," both of which are attached hereto and incorporated for all purposes. Section 3: That the official zoning map of the City of North Richland Hills is amended and the Planning Director is directed to revise the official zoning map to reflect the approved Residential Infill Planned Development (RI-PD)zoning, as set forth above. Section 4: The use of the property described above shall be subject to all applicable and pertinent ordinances of the City of North Richland Hills, all applicable regulations contained in the Building and Land Use Regulations for the R-2 (Single-Family Residential) zoning district, and the additional zoning standards as set forth in Exhibit "B." Section 5: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 6: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as Ordinance No. 3724 ZC 2021-03 Page 2 of 4 amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 7: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 8: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 9: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 10: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 11: This ordinance shall be in full force and effect immediately following publication as required by Section 10 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 10th day of January, 2022. Ordinance No. 3724 ZC 2021-03 Page 3 of 4 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson City Secretary / Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Clayton Comstock, Planning Director Ordinance No. 3724 ZC 2021-03 Page 4 of 4 Exhibit A— Property Description—Ordinance No. 3724— Page 1 of 1 Zoning Case ZC 2021-03 St Joseph Estates Phase 2 Lot 12, Block 2,St Joseph Estates 7704 Davis Boulevard, North Richland Hills,Texas Being Lot 12, Block 2, St Joseph Estates, according to the plat thereof recorded in Document Number D218015082, Plat Records,Tarrant County,Texas. Exhibit B—Land Use and Development Regulations—Ordinance No. 3724—Page 1 of 5 Zoning Case ZC 2021-03 St Joseph Estates Phase 2 Lot 12, Block 2,St Joseph Estates 7704 Davis Boulevard, North Richland Hills,Texas This Residential Infill Planned Development (RI-PD) District must adhere to all the conditions of the North Richland Hills Code of Ordinances, as amended, and adopt a base district of R-2 (Single Family Residential).The following regulations must be specific to this RI-PD District. Where these regulations conflict with or overlap another ordinance, easement, covenant or deed restriction, the more stringent restriction will prevail. A. Permitted Land Uses. Uses in this RI-PD are limited to those permitted in the R-2(Single Family Residential) zoning district, as amended, and subject to the following. 1. Any land use requiring a special use permit in the R-2 (Single Family Residential) zoning district, as amended, is only allowed if a special use permit is issued for the use. 2. Any land use prohibited in the R-2 (Single Family Residential) zoning district, as amended, is also prohibited. B. Site development standards. Development of the property must comply with the development standards of the R-2 (Single Family Residential) zoning district and the standards described below. 1. Lot dimensions and setbacks are as follows. STANDARD MINIMUM REQUIREMENT Lot area 6,000 square feet ................................................................................................................................................................................................................................................................................................................................................................................................................................... Lot width, interior 50 feet Lot width,corner 60 feet ................................................................................................................................................................................................................................................................................................................................................................................................................................... Lot depth Lots 2-7: 100 feet Lots 8-13:80 feet ------------------------------------------------------------------------------------------------------------------------------------------------------------ Front building line 20 feet ................................................................................................................................................................................................................................................................................................................................................................................................................................... Side building line 5 feet 10 feet on corner street side Rear building line 10 feet 2. The development must set aside at least ten thousand five hundred (10,500) square feet of the land area as common open space. All common open space areas and amenities must be owned and maintained by the home owner's association. The common open space areas must be located as shown on the site plan attached as Exhibit "C." 3. Fencing must be designed as shown on the site plan attached as Exhibit"C" and is subject to the following. a. A six-foot tall masonry screening wall must be constructed on the east property line of the open space lot at the northeast corner of Davis Boulevard. The wall must be constructed as a traditional masonry wall identical to the adjacent Liberty Village wall. The developer is responsible for the wall construction as part of the public improvements for the subdivision. Exhibit B—Land Use and Development Regulations—Ordinance No. 3724—Page 2 of 5 Zoning Case ZC 2021-03 St Joseph Estates Phase 2 Lot 12, Block 2,St Joseph Estates 7704 Davis Boulevard, North Richland Hills,Texas b. A six-foot tall ornamental metal fence must be constructed on the south property line of open space lot 14X. c. A six-foot tall ornamental metal fence must be constructed on the side or rear lot lines that abut Lot 11X, Block 2, St Joseph Estates. Wood privacy fences are prohibited abutting this lot. d. Privacy fences constructed on residential lots must be a pre-stained board-on-board cedar fence with top cap and side trim; metal posts, brackets, and caps. The fence must not exceed eight (8) feet in height. The finished side of the fence must face any public right-of-way. 4. Sidewalks and crosswalks must be designed as shown on the site plan attached as Exhibit "C" and are subject to the following. a. A four-foot wide sidewalk must be constructed adjacent to all internal streets. The builder is responsible for the sidewalk construction. b. On open space lot 14X, a sidewalk is not required adjacent to the street. c. A five-foot wide sidewalk must be constructed adjacent to Davis Boulevard. The developer is responsible for the sidewalk construction as part of the public improvements for the subdivision. d. All crosswalks must be constructed of a stamped and stained concrete approved by the Development Review Committee. 5. Utility construction is subject to the following. a. Lateral and service lines for all franchise utilities must be placed and maintained underground. b. All existing overhead utility lines on the property must be placed underground. In the event the lines are not necessary to provide service to the development,the lines and poles must be removed. c. Street lights must be selected from Oncor's decorative street lighting options, excluding any fiberglass poles. 6. The development must include cluster mailboxes. The mailbox design must be equipped with decorative tops and pedestals. The location and design must be approved by the Development Review Committee and US Postal Service. 7. Development entry signs shall be designed and installed in accordance with Chapter 106 —Signs of the North Richland Hills Code of Ordinances and details attached as Exhibit"C." 8. Landscaping must be designed as shown on the landscape plan attached as Exhibit "C" and is subject to the following. Exhibit B—Land Use and Development Regulations—Ordinance No. 3724—Page 3 of 5 Zoning Case ZC 2021-03 St Joseph Estates Phase 2 Lot 12, Block 2,St Joseph Estates 7704 Davis Boulevard, North Richland Hills,Texas a. A landscape plan for the development must be prepared by a Registered Landscape Architect and be approved by the Development Review Committee prior to construction. b. Landscaping on and adjacent to individual residential lots is subject to the following. i. On all lots, at least one (1) large tree and one (1) ornamental tree must be installed. At least one (1) tree must be located in the front yard. Existing trees may be used to satisfy this standard. ii. On all lots, one (1) street tree must be planted between the sidewalk and curb adjacent to the front of each lot. On corner lots, two (2) street trees must be planted between the sidewalk and curb adjacent to the side of each lot. The street trees must be spaced a minimum of twenty (20)feet apart. iii. All large trees must be at least three (3) caliper inches in size and be of a hardwood species such as oak, elm, maple, or similar species. iv. Ornamental (small) trees may be any such tree as listed in the City Tree List. v. The front yard of all lots must be landscaped with a minimum of fifteen (15)one- gallon shrubs of at least two different species. c. All landscaped areas of each residential lot and each open space lot must be watered by an automatic underground irrigation system equipped with rain and freeze sensors. C. Building design standards. Building design and appearance shall comply with the conceptual building elevations attached as Exhibit "C" and the standards described below. 1. The minimum dwelling unit size is 2,000 square feet. 2. The maximum structure height is thirty-eight (38)feet. 3. Garages are subject to the following: a. Front entry garages are permitted within the development. At least five (5) of the front entry garages must have individual doors separated by a minimum twelve-inch (12) wide column. b. The garage entry must be set back at least twenty (20) feet from the property line. c. All garage doors must be raised or recessed panel or carriage house design.The door must be faced with cedar, mahogany, or other rot-resistant wood. Alternatively, the garage door may be a steel door that has the appearance of a wood-grain finish. d. Front entry garages must not constitute more than sixty (60) percent of the total width of the dwelling. 4. Driveways are subject to the following. a. Surface materials for driveways must be salt finished, aggregate pebble, or stamped and stained concrete. Exhibit B—Land Use and Development Regulations—Ordinance No. 3724—Page 4 of 5 Zoning Case ZC 2021-03 St Joseph Estates Phase 2 Lot 12, Block 2,St Joseph Estates 7704 Davis Boulevard, North Richland Hills,Texas 5. Roofs must have a minimum pitch of 8:12 on the front and a minimum of 6:12 on the sides. Porch roofs and shed roofs must have a minimum 4:12. Roof materials must be constructed of at least 30-year shingles.Three-tab shingles are prohibited. 6. Each building must include at least three of the following architectural elements. a. At least two distinct exterior wall surface materials. b. Divided light or border light windows on street facing elevations, including front elevations and side elevations on corner lots. c. Enhanced brick details, such as herringbone, rowlocks, etc. d. Metal seam roof accents. e. Cedar shutter accents. f. Cast stone accents. g. Decorative coach lighting. h. Quoins. i. Front porches. j. Cedar columns. k. Dormers. I. Balconies. m. Eight-foot tall entry doors. D. Homeowners Association. Conditions, covenants, and restrictions (CC&Rs) for all property within the subdivision must be filed in the county by the owner before a building permit issued for a new home. Conditions, covenants, and restrictions must: 1. Create a property owners' association with mandatory membership for each property owner. 2. Establish architectural standards that are in conformity with the requirements of this PD district. 3. Create an architectural review committee to review development for compliance with the architectural standards and issue certificates of approval priorto a building permit being applied for. 4. Provide for the maintenance of the landscaping and trees within the right-of-way. 5. At a minimum, the conditions, covenants, and restrictions establishing and creating the mandatory property owners' association shall contain and/or provide for the following: a. Definitions of terms contained therein; Exhibit B—Land Use and Development Regulations—Ordinance No. 3724—Page 5 of 5 Zoning Case ZC 2021-03 St Joseph Estates Phase 2 Lot 12, Block 2,St Joseph Estates 7704 Davis Boulevard, North Richland Hills,Texas b. Provisions for the establishment and organization of the mandatory property owners' association and the adoption of bylaws for the association, including provisions requiring that the owner of any lot within the applicable subdivision and any successive buyer shall automatically and mandatorily become a member of the association; c. The initial term of the covenants, codes, and restrictions establishing and creating the association shall be for a 50-year period and shall automatically renew for successive ten-year periods; d. Ownership and maintenance of all common amenities, common areas, open space lots, and associated landscaping and irrigation. e. Ownership and maintenance of fences and walls within open space lots and dedicated wall easements. E. Amendments to Planned Developments. An amendment or revision to the Residential Infill Planned Development (RI-PD) must be processed in the same manner as the original approval.The application for an amendment or revision must include all land described in the original ordinance that zoned the land to the RI-PD district. The city manager or designee may approve minor amendments or revisions to the RI-PD standards provided the amendment or revisions does not significantly: 1. Alter the basic relationship of the proposed uses to adjacent uses; 2. Change the uses approved; 3. Increase approved densities, height, site coverage, or floor areas; 4. Decrease on-site parking requirements; 5. Reduce minimum yards or setbacks; or 6. 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APPROVED Chair Welborn introduced the item, opened the public hearing, and called for Principal Planner Clayton Husband to introduce the request. Mr. Husband introduced the request. Chair Welborn called for the applicant to present the request. Osama Nashed, 5000 Thompson Terrace, Colleyville, Texas, presented the request. Chair Welborn and the applicant discussed the proposed right-in/right-out entrance to the neighborhood and if the proposed lots could be incorporated into one of the adjacent homeowners association. Commissioner Bowen and the applicant discussed Lot 13 and the tree preservation easement. Chair Welborn and the applicant discussed the masonry wall at the entrance to the subdivision. Chair Welborn called for Mr. Husband to present the staff report. Mr. Husband presented the staff report. Planning Director Clayton Comstock discussed the Land Use Plan and how it relates to this proposal. Commissioner Bowen and Mr. Comstock discussed the tree preservation easement. Commissioner Hoffa and Mr. Comstock discussed the private open space and the December 02, 2021 Planning and Zoning Commission Meeting Minutes Page 1 of 2 proposed landscaping. Chair Welborn called for anyone wishing to speak for or against the request to come forward. Todd Hickson, 7625Ira Drive, North Richland Hills, Texas, spoke in favor of the request. Chair Welborn called for anyone wishing to speak for or against the request to come forward. There being no one else wishing to speak, Chair Welborn closed the public hearing. Chair Welborn discussed the long term viability of commercial in this location compared to the proposed residential development. A MOTION WAS MADE BY VICE CHAIR TYNER, SECONDED BY COMMISSIONER HOFFA TO APPROVE ZC 2021-03. MOTION TO APPROVE CARRIED 6-0. December 02, 2021 Planning and Zoning Commission Meeting Minutes Page 2 of 2 moo 2021o000003 From: Lance Moran To: Planning Subject: Case ZC 2021-03 Date: Monday,December 6,2021 3:11:33 PM Hello,my name is Lance Moran and I live at 8508 Freedom Way,76182 in the Liberty Village neighborhood. I have lived here since 2012 however I believe this housing addition started in 2007. Currently, the neighborhood is fill. I am writing to you today regarding the proposed housing addition at 7704 Davi Blvd. Liberty Village is just north(adjacent)to this property. I wanted to write in opposition to this for the following reasons: 1)The property sits on a flood plane which if elevation is added in any way would cause our housing addition to be required to carry flood insurance. Additionally,it would most certainly cause future residents to carry mandatory flood insurance. 2)Loss of light or overshadowing-The edition will appear to sit directly on the fenceline of Liberty Village. This could affect light to our current homes including the effective use of solar panels which sits on our home currently which would drastically impact our financial situation. 3)Overlooking/loss of privacy -Currently our fenceline is not high enough to offer adequate privacy. A new addition would require a completely new much higher fence to provide adequate privacy. 4)Noise and disturbance resulting from use-The constriction of twelve homes a stone's throw away from our homes will undoubtedly result in massive amounts of noise from constriction equipment,personnel,and traffic for a prolonged period of time. Not to mention the regular use of the property after the addition is completed. 5)Previous planning decisions(including appeal decisions)-This property has been riled against in the past for similar reasons. I ask that this riling be enforced again in perpetuity. 6)Nature conservation- Currently there is a natural treeline on this property with Liberty Village and the next housing addition south. This treeline is home to birds, squirels and other small animals. They would be effectively removed (pushed into our neighborhoods)or killed during the destruction of this habitat. Hopefully these reasons are enough evidence to to halt this proposed housing edition. Thanks for your time. Sincerely Lance Moran 817-399-2130 work 469-569-3697 cell IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Public hearing and adoption of Ordinance No. 3725, amending Chapter 110, Article XIX, Impact Fees, Appendix A, Fee Schedule of the Code of Ordinances of the City of North Richland Hills to reflect the revised City of Fort Worth Impact Fees. PRESENTER: Caroline Waggoner, Director of Public Works SUMMARY: City Council is being asked to hold a Public Hearing to amend the impact fee schedule located in Chapter 110, Article XIX, Impact Fees, Appendix A to reflect new impact fees adopted by the City of Fort Worth. The new fees are Fort Worth impact fees required to be collected from all Fort Worth wholesale customers, including North Richland Hills. GENERAL DESCRIPTION: As Council is aware, the city purchases treated water and wastewater treatment from the City of Fort Worth ("Fort Worth"). All wholesale customers including North Richland Hills ("NRH") must comply with the Wholesale Agreement that requires Fort Worth impact fees be charged and collected for every new water meter installed within NRH. The Fort Worth impact fee is in addition to the NRH impact fee. Since NRH gets a portion of its water from Fort Worth and a portion from the Trinity River Authority (TRA) it is only required to collect a percentage of the total Fort Worth impact fee based on the percentage of water purchased from Fort Worth. Currently, about half (56%) of NRH water is purchased from Fort Worth. The City of Fort Worth adopted new impact fees in September 2021 and those fees are effective as of January 1, 2022. As mentioned above all Fort Worth wholesale customers are required to collect the fees. The table below indicates the new Fort Worth impact fees and the incremental increase planned for the next two years starting in January 2022. Water Wastewater Current $1,758 $1,044 1/1/2022 - 12/31/2022 $1,870 $1,420 1/1/2023 - 12/31/2026 $1,981 $1,796 IrLp NOKTH KICHLAN HILLS These are the Fort Worth total impact fees that will apply to each % inch meter installed within the city of North Richland Hills for both water and wastewater. Note that NRH property owners are only assessed a portion (currently 56%) of the water impact fee. The attached draft ordinance contains Schedules 2A and 2B which indicate the breakdown of the total fee between meter size, water and wastewater. In addition, the two schedules show the incremental increases for the next two years. The first schedule provides a reduced rate, with the full rate commencing in year two and continuing through year five. The action that is being requested from Council is to approve the amendment to the fee schedule in Chapter 110, Article XIX, Impact Fee, Appendix A, Fee Schedule to reflect the Fort Worth revised impact fees. The Wholesale Water and Wastewater Agreement (the "Agreement") requires all wholesale customers to collect all Fort Worth impact fees and transfer those funds to Fort Worth. In order to continue as a wholesale customer, the Agreement requires North Richland Hills to approve the amended impact fees. RECOMMENDATION: Approve Ordinance No. 3725. ORDINANCE NO. 3725 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING CHAPTER 110, ARTICLE XIX, IMPACT FEES, APPENDIX A, FEE SCHEDULE OF THE CODE OF ORDINANCES OF THE CITY OF NORTH RICHLAND HILLS TO REFLECT THE REVISED CITY OF FORT WORTH WATER AND WASTEWATER IMPACT FEES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES AND REPEAL OF CONFLICTING PROVISIONS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Chapter 395 of the Texas Local Government Code provides a procedure enabling municipalities to enact and update impact fees; and WHEREAS, On September 22, 1997, the City Council first imposed impact fees by passing Ordinance No. 2241, which such fees have previously been reviewed and updated after a public hearing on December 11, 2017 and January 9, 2019 pursuant to Ordinance No. 3570; and WHEREAS, To ensure the development of adequate systems of sewage collection and disposal to protect the public health, welfare and safety of its citizens, the City of North Richland Hills ("North Richland Hills") contracts with the City of Fort Worth ("Fort Worth") as a wholesale customer whereby Fort Worth provides wholesale wastewater services to developments within the city limits of North Richland Hills ("Wholesale Wastewater Contract"); and WHEREAS, The Wholesale Wastewater Contract requires North Richland Hills to collect and pay an Impact Fee to Fort Worth for all connections to the Fort Worth wastewater system; and WHEREAS, After having complied with all legal prerequisites, on September 21, 2021, Fort Worth adopted amendments to its Land Use Assumptions, Capital Improvements Plan, and established a new Maximum Assessable Impact Fee to be collected upon issuance of all new building permits for developments that connect to the Fort Worth System; and WHEREAS, In order to continue the Wholesale Wastewater Contract and provide adequate sewage collection and disposal services to its citizens, North Richland Hills is required to adopt the new Maximum Assessable Impact Fee being imposed by Fort Worth; and WHEREAS, After having complied with all legal requirements and a public hearing on January 10, 2022, the City Council desires to adopt the updated impact fee calculations for the Fort Worth Access Fee attached hereto as Exhibit "A," which was considered at the January 10, 2022 public hearing; and Ordinance No. 3725 Page 1 of 5 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: Section 1: The City Council finds that all legal requisites have been met, and that the recitals above are true and correct and are incorporated into this Ordinance for all purposes. Section 2: This ordinance incorporates the updated Fort Worth impact fees and the incremental increase for fees as set forth in the attached Exhibit A, which such fees will be collected for Fort Worth by North Richland Hills. Section 3: The fees established by Appendix A of the North Richland Hills Code of Ordinances for Chapter 110, Article XIX, Impact Fees, Appendix A Fee Schedule are hereby amended by modifying the calculation for the Fort Worth Access Fee which replaces Table 1, and replacing Schedules 2A and 213 as set forth in the attached Exhibit "A." Schedule 2C is hereby repealed. Section 4: All other fees set forth in Appendix A not amended herein in this ordinance remain unchanged and in full force and effect. Section 5: This Ordinance shall be cumulative of all provisions of the Code of Ordinances of the City of North Richland Hills, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this Ordinance are severable, and, if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. Section 7: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances in the Code of Ordinances of the City of North Richland Hills that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances , same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 8: This ordinance shall become effective immediately after and upon its passage. Ordinance No. 3725 Page 2 of 5 AND IT IS SO ORDAINED. PASSED AND APPROVED on this 10th day of January, 2022. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson City Secretary/Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Caroline Waggoner, Director of Public Works Ordinance No. 3725 Page 3 of 5 EXHIBIT"A" TABLE 1 CITY OF FORT WORTH IMPACT FEES Fort Worth Access Fees Program Dates Water Wastewater Year Fee NRH (Base Rate) Ratio 1 January 1, 2022 — December 31, 2022 $1,870 54% $1,420 2 - 5 January 1, 2023— December 31, 2026 $1,981 $1,796 * Fort Worth Water Access Fee changes annually. The annual rate will be the base rate shown multiplied by the NRH Ratio which is to be determined annually. The NRH Ratio will be calculated as the percentage of the overall water that the City of North Richland Hills purchases from the City of Fort Worth Schedule 2A City of Fort Worth The Effective and Collected Impact Fee for Water and Wastewater Schedule: Year 1 Effective for all Building Permits issued on or after January 1, 2022, but before January 1, 2023 Meter Size Equivalency Factor Water Impact Fee Wastewater Impact Fee V x V and V x%" 1.00 $1,870 $1,420 %" x %" 1.50 $2,805 $2,130 1" 2.50 $4,675 $3,550 1-'/2" 5.00 $9,350 $7,100 2" 8.00 $14,960 $11,360 3" 21.75 $40,673 $30,885 4" 37.50 $70,125 $53,250 6" 80.00 $149,600 $113,600 8" 140.00 $261,800 $198,800 10" 210.00 $392,700 $298,200 Ordinance No. 3725 Page 4 of 5 Schedule 213 City of Fort Worth The Effective and Collected Impact Fee for Water and Wastewater Schedule: Years 2 - 5 Effective for all Building Permits issued on or after January 1, 2023, but before January 1, 2027 Meter Size Equivalency Water Impact Fee Wastewater Impact Factor Fee V x V and V x 3/4" 1.00 $1,981 $1,796 %" x 3/4" 1.50 $2,972 $2,694 1" 2.50 $4,953 $4,490 1-'/2" 5.00 $9,905 $8,980 2" 8.00 $15,848 $14,368 3" 21.75 $43,087 $39,063 4" 37.50 $74,288 $67,350 6" 80.00 $158,480 $143,680 8" 140.00 $277,340 $251,440 10" 210.00 $4163010 $3773160 Schedule 2C ** Eliminated ** Ordinance No. 3725 Page 5 of 5 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: First reading and public hearing on the Juvenile Curfew Ordinance — Ordinance No. 3726 PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: On July 11 , 1994, the North Richland Hills City Council unanimously passed Ordinance No. 1994 adopting a curfew for juveniles. Every three years, state law requires that the Ordinance either be abolished, continued, or modified. The North Richland Hills Police Department has found that the teen curfew ordinance has had a positive effect on the safety of our youth and has reduced the probability that unsupervised juveniles will become involved in crimes during late night and early morning hours. GENERAL DESCRIPTION: Section 370.002 of the Local Government Code adopted by the 74t" Legislature on May 31, 1995 requires that: (a) Before the third anniversary of the date of adoption of a juvenile curfew ordinance by a general-law municipality or a home-rule municipality or an order of a county commissioner's court, and every third year thereafter, the governing body of the general-law municipality or home rule municipality or the commissioner's court of the county shall: (1) review the ordinance or order's effects on the community and on problems the ordinance or order was intended to remedy; (2) conduct public hearings on the need to continue the ordinance or order; and (3) abolish, continue, or modify the ordinance or order. (b) Failure to act in accordance with subsections (a)(1)—(3) shall cause the ordinance or order to expire. The Police Department has observed that historically, the establishment and enforcement of a juvenile curfew has helped reduce juvenile victimization during curfew hours. The curfew ordinance defines curfew hours as 11:00 p.m. on any Sunday, "I r*4w NOLa`C`H KIC"HLAND HILLS Monday, Tuesday, Wednesday, or Thursday until 6.00 a.m. the following day, and 12.01 a.m. until 6.00 a.m. on any Saturday or Sunday. This is the first of two public hearings on the juvenile curfew ordinance. Staff recommends closing the public hearing and continuing this item to the January 24, 2022 City Council meeting for the second reading and public hearing. Following the second public hearing, City Council will be asked to take action to approve the ordinance. RECOMMENDATION: Close the public hearing on the Juvenile Curfew Ordinance and continue the item for the second reading and public hearing on January 24, 2022. ORDINANCE NO. 3726 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, PROVIDING A MINORS CURFEW, AS SET FORTH IN ARTICLE II OF CHAPTER 50 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES AND REPEAL OF CONFLICTING PROVISIONS; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas ("the City") is a home rule city acting under its power adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, a minor's curfew has been in force within the City since 1994; and WHEREAS, Section 370.002 of the Texas Local Government Code, requires that before the third anniversary of the date of adoption of a juvenile curfew ordinance and every third year thereafter, the governing body of the City shall (1) review the ordinance or order's effects on the community and on problems the ordinance or order was intended to remedy; (2) conduct public hearings on the need to continue the ordinance or order; and (3) abolish, continue, or modify the ordinance or order; and WHEREAS, The City Council has now reviewed the effect of the ordinance on the community and on problems the ordinance was intended to remedy and conducted public hearings on the need to continue such ordinance; and WHEREAS, The City Council finds that there is a need for a minor's curfew and that it has served well to reduce the danger to minors themselves and to provide a means for making sure minors do not engage in behavior which is a danger to the community as well as themselves. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: The City Council hereby finds the recitals above to be true and correct, and such recitals are hereby incorporated into this Ordinance as if written herein. Ordinance No. 3726 Page 1 of 3 SECTION 2: Article II of Chapter 50 of the North Richland Hills, Texas, Code of Ordinances is hereby adopted as the juvenile curfew ordinance. SECTION 3: Any person intentionally, knowingly, recklessly, or with criminal negligence violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined in accordance with Article I, Section 1-13 of the Code of Ordinances. SECTION 4: This Ordinance shall be cumulative of all provisions of the Code of Ordinances of the City of North Richland Hills, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances in the Code of Ordinances of the City of North Richland Hills that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 6: It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7: This Ordinance shall be published twice and shall be in full force and effect from and after its passage and publication as required by law. PASSED AND APPROVED on this 24t" day of January, 2022. Ordinance No. 3726 Page 2 of 3 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson City Secretary/Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Director of Public Safety Ordinance No. 3726 Page 3 of 3 IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Public hearing and consideration of Ordinance No. 3727 adopting the North Richland Hills Youth Programs Standards of Care. PRESENTER: Ron Newman, NRH Centre Member Services Supervisor SUMMARY: The purpose of this report is to request City Council approval of an ordinance adopting the North Richland Hills Youth Programs Standards of Care. Adopted standards are a Texas Department of Family and Protective Services requirement for an exempt status for day care licensing. A public hearing is required for adoption of the ordinance. The public hearing and adoption of the ordinance may occur on the same day. GENERAL DESCRIPTION: The City of North Richland Hills Parks and Recreation Department offers day camp programs for children ages five to thirteen. Registration fees for the camp are paid weekly with deposits due at the time of registration. The Texas Legislature requires municipal day camp youth programs for elementary age children to meet day care licensing requirements or file for an exemption (Section 42.041(b)(14) of the Child Care Standards and Regulations of the Texas Human Resources Code). To receive exempt status, a municipality must submit a copy of program standards, a notice of a public hearing for the program and a copy of the ordinance adopting the standards. The Youth Programs Standards of Care will provide basic childcare regulations for day camp activities operated by the City of North Richland Hills Parks and Recreation Department, which will allow the department to qualify for an exemption from the requirements of the Texas Child Care Standards and Regulations within the Texas Human Resources Code. Additionally, due to COVID-19, further guidance provided by the CDC has been incorporated into daily day camp operations and camp protocols. The City of North Richland Hills day camp program meets, and in some areas exceeds, many of the standards listed in the state's Child Care Standards and Regulations. All of the Standards of Care included in the City of North Richland Hills Parks and Recreation day camp policies and procedures have been in place for several years and have been used in the staff training process prior to camp each year. The Standards of Care are provided to the parents of each program participant and include, at a minimum the following areas: • Minimum requirements for staffing ratios • Staff qualifications and essential job functions IrLp NOKTH KICHLAN HILLS • Facility, health and safety standards • Training and procedures for reporting child abuse/neglect allegations • Written procedures stating that parents and each staff member will be provided a set of standards • Contact information of department supervisors for the purpose of complaint notification and resolution regarding the recreational program • Written procedures for staff who will be monitoring the programs and enforcing the standards • Requirement of criminal background checks on prospective day camp employees • Service standards for communicating with parents and performance expectations of day camp employees • Behavior management and discipline procedures • General rules and regulations The application for exemption determination and the formal adoption of the Youth Programs Standards of Care and ordinance is an annual requirement so that the Standards of Care can be revised as needed to reflect current regulations. This is the eighteenth year for the formal adoption process. The Parks and Recreation Board, at their December 6, 2021 meeting, approved a recommendation to forward the North Richland Hills Youth Programs Standards of Care to City Council for formal adoption. RECOMMENDATION: Approve Ordinance No. 3727. ORDINANCE NO. 3727 AN ORDINANCE READOPTING SECTION 62-10 OF THE CITY OF NORTH RICHLAND HILLS, TEXAS CODE OF ORDINANCES READOPTING THE CITY OF NORTH RICHAND HILLS YOUTH PROGRAMS STANDARDS OF CARE, FOLLOWING A PUBLIC HEARING; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas ("The City") is a home rule city acting under its power adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Human Resources Code; Section 42.041(b)(14), established requirements for exempting recreational programs operated by municipalities for elementary age (5-13) children from childcare licensing requirements; and WHEREAS, in order to receive exempt status for a youth recreational program, a municipality must adopt standards of care by ordinance after a public hearing for the program and a copy of the ordinance adopting the standards forwarded to the State; and WHEREAS, the City of North Richland Hills Youth Programs Standards of Care will provide basic child care regulations for day camp activities operated by Parks and Recreation and other departments in accordance with Section 42.041(b)(14) of the Human Resources Code: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THAT: SECTION 1. The City Council hereby finds the recitals above to be true and correct, and such recitals are hereby incorporated into this Ordinance as if written herein. SECTION 2. Sec. 62-10 of the North Richland Hills Code of Ordinances is hereby adopted as follows: "Sec. 62-10. -YOUTH PROGRAMS STANDARDS OF CARE" "The City Council of the City of North Richland Hills hereby adopted the City of North Richland Hills Youth Programs Standards of Care for providing basic child care regulations for day camp activities operated by the Parks and Recreation Department as well as other departments. As required by Section 42.041(b)(14) of the Human Resources Code, the Standards Ordinance No. 3727 Page 1 of 3 adopted by this ordinance include staffing ratios; minimum staff qualifications; minimum facility, health, and safety standards; and mechanisms for monitoring and enforcing the adopted local standards. A copy of the City of North Richland Hills Youth Programs Standards of Care is attached hereto and incorporated herein for all intents and purposes and shall be available on the City's website under the Parks and Recreation subhead." SECTION 3. The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and applicable penalty clause of this ordinance as an alternative method of publication provided by law. SECTION 4. This Ordinance shall be cumulative of all provisions of the Code of Ordinances of the City of North Richland Hills, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5. All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances in the Code of Ordinances of the City of North Richland Hills that have accrued at the time of the effective date of this Ordinance; as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. This ordinance shall be in full force and effective immediately after its passage and publication as required by law. AND IT IS SO ORDAINED. PASSED AND APPROVED on this the 10t" day of January, 2022. Ordinance No. 3727 Page 2 of 3 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary/Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Adrien Pekurney, Director of Parks and Recreation Ordinance No. 3727 Page 3 of 3 City of North Richland Hills Parks and Recreation Department Youth Programs Standards of Care I. GENERAL INFORMATION /ADMINISTRATION Purpose: To provide basic childcare regulations for activities operated by the North Richland Hills Parks and Recreation Department. This will allow the department to qualify as exempt from requirements of the Texas Human Resources Code. A. Organization: 1. The governing body of the City of North Richland Hills Youth Programs is the City of North Richland Hills City Council. 2. Implementation of the Youth Programs Standards of Care is the responsibility of the Assistant Director of Recreation and Recreation Division Staff. 3. The Youth Programs Standards of Care will apply to several day camp programs which are conducted by the North Richland Hills Parks and Recreation Department throughout the year. 4. Each Youth Program site will have available for public and staff a current copy of the Standards of Care. 5. Parents of participants will be provided a current copy of the Standards of Care during the registration process. B. Implementation: The Standards of Care Program will be the responsibility of the Parks and Recreation Department, with the Recreation Coordinator overseeing the overall program and the Day Camp Director administering the program on-site. Regulations apply to these on-going programs: Winter Break Camp Spring Break Camp Summer Day Camp Fall Break Camp Other: Each camp will make available for public and staff a current copy of the Standards of Care. Parents of participants will be provided a copy of Standards of Care during the registration process and the Camp NRH parent orientation prior to camp starting each year. Program Sites: NRH Centre 6000 Hawk Avenue (Main Site) Adventure World Playground 7451 Starnes Rd Green Valley Community Park 7701 Smithfield Rd John Barfield Trail 8201 Davis Blvd The Lakes at Hometown 8700 Bridge St Northfield Park 7804 Davis Blvd Stormy Plaza 9010 Grand Ave Walker Creek Elementary 8780 Bridge St (parking lot and field) Walker's Creek Park 8403 Emerald Hills Way Walker's Creek Trail 8403 Emerald Hills Way Dolce Place 9000 Grand Ave C. Day Camp Objectives: 1. To provide youth with the opportunity to experience a variety of recreational activities which include sports, games, arts and crafts, education, drama, special events, field trips, tournaments, etc. 2. To provide an encouraging atmosphere emphasizing positive development of physical skills, emotional growth and self-confidence. 3. To provide a safe environment; always promoting good health and welfare for all. 4. To teach children how to spend their leisure time wisely; in an effort to meet the emotional, physical, and social needs of the child. D. Exemption Status: Once an exempt status is established, the Licensing Division will not monitor the recreational program. The Licensing Division will be responsible for investigating complaints of unlicensed child care and for referring other complaints to the municipal authorities or, in the case of abuse/neglect allegation, to the local police authorities. E. Standards of Care Review: Standards will be reviewed annually and brought to the City Council for approval after a public hearing is held to pass an ordinance regarding section 42.041(b) (14) of the Texas Human Resources Code. Childcare Licensing will not regulate these programs nor be involved in any complaint investigation related to the program. Any parent, visitor or staff may register a complaint by contacting the North Richland Hills NRH Centre Manager at 817-427-6600 or the Parks and Recreation Administrative Offices at 817-427- 6620, Monday through Friday, 8:00 a.m. - 5:00 p.m. II. STAFFING A. Day Camp Director—The Day Camp Director directs a staff of 14-day camp counselors and supervises the activities of children in a day camp setting. 1. Essential Job Functions: a.) Direct and supervise all counselors including hiring and training. b.) Complete and submit proper records including camp schedules, counselor work schedules, payroll, accident/incident reports and attendance. c.) Develop age appropriate camp curriculum (5-13 years) in accordance with the philosophy of the program. d.) Ensure staff is committed to following established guidelines, procedures and standards. e.) Maintain an orderly, clean and safe environment for the children while promoting a non- competitive program directed toward accentuating positive behaviors, physical development and emotional growth. f.) Develop and distribute a weekly schedule of activities. g.) Complete facility reservations and transportation needs for all camp activities. h.) Schedule, confirm, obtain and distribute payment for all field trips. i.) Maintain supplies, equipment and all necessary documentation for the operation of the camp. j.) Communicate to parents about camper's progress and activities. k.) Conduct on-going program evaluations implementing approved recommendations as needed. I.) Provide reports to the Membership Services Supervisor on a weekly basis to monitor camp activities throughout the program. 2. Qualifications: a.) Bachelor's Degree in Education or Recreation is preferred but not required. b.) A minimum of three years' experience as a camp counselor and/or educator. c.) Requires a valid Texas driver's license with a good driving record over the last three years. d.) Must pass city criminal background check prior to hiring. e.) Must pass pre-employment drug screen and/or physical. f.) Must complete First Aid and CPR certification prior to camp. 3. Requirements of Work: a.) Director must complete the mandatory staff training program of at least 20 hours, in addition to planning hours with site staff prior to the start of camp. This training includes departmental orientation, customer service, sexual harassment training, behavioral issues and discipline, training and examination program on sexual abuse and child molestation, as well as practical skills on activities for children in games, songs and crafts. b.) Ability to be physically active and involved with children all day. c.) Ability to lift 55 pounds. d.) Knowledge of child development and age appropriate activities. e.) Advanced organizational and communication skills. f.) Team leadership abilities. g.) Varied experience in a variety of activities including sports, arts, nature, drama and cooperative activities. B. Day Camp Counselor—The Day Camp Counselor is responsible for direct leadership of youth ages 5- 13 in a variety of activities including, but not limited to games, sports, crafts, special events and field trips. The counselor assists in planning and organization of camp schedules, activities, supplies and equipment, and is also responsible for cleanliness of the areas used by camp participants. The counselor positions are also responsible for completing necessary forms relating to attendance, check-in/check-out procedures, accidents, and incidents. 1. Essential Job Functions: a.) Promote a non-competitive, positive, self-image enhancing environment for each participant through the direction of non-competitive, fun, varied and well-organized activities. b.) Directly lead activities using a method that will provide opportunity for the involvement of all children on an equal level. The Counselor prepares, in advance, directions for activities, daily schedules and required equipment used during the activities. c.) Exhibit enthusiasm for the activity to impart a feeling of excitement to camp participants. d.) Follow procedures for camper check-in/check-out. Reports accidents/incidents, behavioral modifications and camp schedules. e.) Follow guidelines for safety and storage of equipment, including inventory of supplies. f.) Ensure safety of youth during transportation while on field trips. g.) Provide and adhere to established guidelines set forth for the safety, behavior, communication and discipline of the camp participants. h.) Recognize and reward positive, improved and outstanding behavior and/or accomplishments of camp participants. 2. Minimum Qualifications: a.) High school diploma with two years of college preferred but not required. b.) One-year experience working with children in a day camp setting. C.) A valid Texas driver's license with a good driving record over the last three years. d.) Must pass criminal background check prior to hiring. e.) Must pass pre-employment drug screen and/or physical. f.) Must complete First Aid and CPR certification prior to camp. 3. Other Requirements: a.) Staff must complete the mandatory staff training program of at least 20 hours, in addition to planning hours with site staff prior to the start of camp. This training includes departmental orientation, customer service, sexual harassment training, behavioral issues and discipline, training and examination program on sexual abuse and child molestation, as well as practical skills on activities for children in games, songs and crafts. b.) Staff must exhibit competency, good judgment and self-control throughout the duration of the camp. c.) Staff should relate to the children with courtesy, respect, acceptance and patience. d.) Staff will be evaluated at least once during the summer prior to the completion of camp. Evaluations will be reviewed with the camp counselors to discuss any areas of improvement or suggestions. 4. Criminal Background Checks: Criminal background checks will be conducted on prospective day camp employees. Applicants may be disqualified if they have a job related criminal conviction. A prospective employee will be subject to a pre-employment drug test and/or physical prior to hiring. 5. Staffing Ratios: The state required ratio for number of children (ages 5-13) may not exceed 15:1 children to staff. Camp NRH Day Camp maintains 12:1 children (ages 5-13) to staff ratio. On all field trips, Camp NRH Day Camp maintains 8:1 children to staff ratio. III. FACILITY STANDARDS A. Emergency evacuation and relocation plans will be posted at each facility. Program employees will inspect sites frequently for any sanitation or safety concerns. Those concerns should be passed on to the Membership Services Supervisor or NRH Centre Manager immediately. B. Each camp must have a fully stocked first aid kit. This shall be checked and stocked on a weekly basis by the Camp Director. It shall include but is not limited to bandages and Band-Aids, first aid cream, rubber gloves, Neosporin, alcohol wipes, hot/cold packs, gauze, tweezers and scissors. C. In a situation where evacuation is necessary, the first priority of staff is to make sure all participants are in a safe location. Program sites will be inspected by the Fire Marshall annually. Each Facility Manager is responsible for compliance with Fire Marshall's directives.The recommended number of fire extinguishers shall be inspected quarterly and available and "primed" for use. Fire drills should be conducted once a month during the summer camp. D. Medication will only be administered with written parent consent completed on ePACT Network as provided by the City of North Richland Hills. Prescription medications shall be left with staff in their original container, labeled with the child's name, date, directions, photo of the child and the child's physician's name. Medication will be logged until dispense to child. Medication shall be dispensed only as stated on the bottle unless directed otherwise by parent/guardian or physician, and not past the expiration date. E. Non-prescription medicine with the child's name and date on the medication may be brought if in the original container. This medication will also be logged and be dispensed only as stated on the bottle unless directed otherwise by parent/guardian or physician. F. Each indoor site shall have adequate indoor toilets and lavatories located such that children can use them independently and program staff can supervise as needed. There shall be one flush toilet per 30 children. Outdoor sites shall provide portable toilets based on number of children attending each day. Sinks shall be provided based on 1 sink per 30 children. G. All participants must wear athletic shoes daily. Sandals will not be allowed. IV. SERVICE STANDARDS—Day Camp Staff A. This information will be provided to each staff member as a part of the day camp staff manual: 1. Appropriate shirts, shorts and tennis shoes are to be worn at all times. Camp NRH staff shirts are to be worn on the designated days. Shorts should be at a respectable length, no cut-offs. No clothing should bear any inappropriate logos, phrases, or pictures. Any staff member, who does not adhere to the dress code, will be sent home for the day without pay. 2. Staff will be provided with four to five Camp NRH T-shirts. Uniform schedules will be given to staff during training and should be followed throughout the summer. Any deviation must be approved by the Membership Services Supervisor. 3. Men and women's swimsuits should provide full coverage when swimming activities are held at the NRH Centre, NRH2O or other aquatic facilities. 4. Name tags/IDs should be worn and clearly visible at all times. 5. Camp participants and parents will be treated with respect at all times. 6. Camp staff will take it upon themselves to resolve complaints. Do not refer the customer to another staff member, unless necessary. If you are unable to resolve the complaint on the spot, take the customer's name and phone number, investigate the complaint and follow up with the customer. All complaints should be recorded (problem and resolution) on a Customer Comment Form provided by the Membership Services Supervisor. 7. Camp staff will keep parents informed of camp activities. A weekly schedule will be distributed one week in advance and extra copies will be kept with the daily sign in log. In addition to hard copies of the weekly schedule parents will be notified of changes to the schedule via email correspondence and campnrh.com. Camp staff will note details of behavior of campers (accomplishments, discipline problems, general activities, etc.) in the daily campers log and verbally update parents as much as possible. 8. Camp staff will monitor the check-in/check-out log at all times. 9. Camp staff will clean program areas after each activity. Floors will be swept/vacuumed, mirrors cleaned,sanitized and supplies put away.This is extremely important due to the fact that rooms are used throughout the day by other groups. 10. Camp staff will spend the majority of their time actively involved with campers and/or parents. Camp staff will check all messages for the day, prior to beginning any camp activities. VI. OPERATIONAL ISSUES A. Emergency phone numbers are kept at the NRH Centre front desk, as well as with the Day Camp Director on field trips. Those numbers include fire, police, and ambulance services. B. The Day Camp Manual is provided to every staff member and outlines the following: 1. Behavior Management and Discipline Procedures 2. Rules and Regulations 3. Forms 4. Service Standards 5. Game/Activity Leadership 6. Guidelines for Communication with children and parents C. Check-in/check-out forms will be used every day. Only adults listed on the camper's release form will be allowed to pick up children.The authorized parent/guardian must enter the building and sign the check-out form in order for staff to release the child. D. Emergency evacuation and relocation plans will be posted at each facility. E. Transportation Requirements Texas law requires that all children younger than 8 years old, unless they are taller than 4 feet 9 inches, be secured in a child safety seat whenever they ride in a vehicle. Older children who have outgrown a booster seat must be buckled with a seat belt. In compliance with this law, parents will be required to provide a booster seat for their child if that child is under 8 years old and measures less than 4'9". Camp NRH will have five booster seats on-site for transportation services required for field trips and other Camp NRH activities in the event that a camper forgets to bring their booster seat with them to camp. Camp NRH staff will be trained to identify children that are required to be in a booster based on birth date of camper identifying the legal age of the child and by utilizing a height measuring tool. F. Parents will be notified regarding planned field trips and provided the required release forms. Enrollment information will be kept and maintained on each vehicle while traveling to and from field trip sites. G. Enrollment information will be kept and maintained using ePACT Network for each child and shall include: 1. Child's name, birth date, home address, home telephone number, physician's phone number and address and phone numbers where parents may be reached during the day. 2. Name, driver's license number and telephone number of persons to whom the child can be released. 3. Field trip release form as needed. 4. Liability waiver. 5. Parental consent to administer medication, medical information and release on participant. H. Staff shall immediately notify the parent or other person authorized by the parent when the child is injured or has been involved in any situation, which placed the child at risk. I. The Membership Services Supervisor shall notify the parents/guardians of participants' if/when there is an outbreak of a communicable disease in the facility as required by the County Department of Health. Staff must notify parents of children in a group when there is an outbreak of lice or other infestation in the group. VII. BEHAVIOR MANAGEMENT AND DISCIPLINE PROCEDURES A. Program employees will implement discipline and guidance in a consistent manner based on an understanding of individual needs and development with the best interests of program participants in mind. B. There will be no harsh, cruel, or corporal punishment used as a method of discipline. C. Program employees may use brief, supervised separation from the group if necessary. Children will be aware of all camp rules prior to the start of any activity. Their understanding of the rules is an integral part of behavior management. When negative behavior occurs they will know there is a consequence for their chosen action. D. Incident reports will be filled out on any disciplinary cases, and information is to be shared with parents when picking up the child (or sooner when extreme cases occur). Parents will be asked to sign the incident reports to indicate they have been advised about specific problems and/or negative behaviors. E. A sufficient number and/or severe nature of discipline reports as detailed in the program manual may result in a participant being suspended from the program. Parents/guardians will be contacted to pick up their child immediately. F. In instances where there is danger including physical harm or threat of physical harm to participants, staff, or themselves; the offending participant(s) will be removed from the program immediately. Parents/guardians will be contacted to pick up their child immediately. VIII. ILLNESS OR INJURY A. Participants shall have and maintain immunizations in accordance with those required by the Texas Department of Health for public school attendance according to age. B. Parents shall be notified in cases of illness or injury. C. An ill child will not be allowed to participate if the child is suspected of having a temperature and/or accompanied by behavior changes or other signs or symptoms until a medical evaluation indicates that the child can be included in the activities. In the event an injury cannot be remedied through basic first aid, staff shall notify paramedics. D. When an injury occurs, an incident report shall be filled out immediately after the incident, with the original sent to the NRH Centre Manager's office with a copy kept in the Day Camp files. E. In the event of suspected abuse, program employees will report suspected abuse or neglect in accordance with the Texas Family Code. In the case where a City employee is involved in an incident with a child that could be construed as child abuse, the incident must be immediately reported to the Assistant Director of Recreation. The Assistant Director will immediately notify the Police Department and any other agency as may be appropriate. F. Texas state law requires the staff of youth programs to report any suspected abuse or neglect of a child to the Texas Department of Family and Protective Services or a law enforcement agency. Failure to report suspected abuse is punishable by fines up to $1,000 and/or confinement up to 180 days. Confidential reports may be made by calling 1-800-252-5400. IX. GENERAL GUIDELINES FOR CHILDREN A. As a part of the Day Camp Manual, staff should be given the following information: 1. A child is not allowed to use the phone unless it is an emergency. In this case, Day Camp staff should make the call for the child. 2. Children must stay off tables, counter tops, ping pong tables, etc. 3. Children should walk in the building. Running is only permitted in the gym and outside areas. 4. Bouncing and throwing balls is permitted only in the gym or designated game area with direct supervision from staff. 5. Active games using equipment that can cause damage to window, shades, lights, and ceilings must be played only in the gym or outdoors. 6. Children must respect staff and each other. 7. Children must wear closed toe shoes at all times. 8. Children must be contained and not allowed to filter in the general public. B. The program will provide activities for each group according to the participants' ages, interests and abilities.The activities should be flexible and promote social and educational advancement. 1. A weekly calendar of activities will be posted for parents the Friday prior to the next week of camp. 2. When taking field trips, staff will: a.) Count everyone before they leave the program site as well as prior to leaving the field trip site. b.) Carry medical information on each child and necessary medication with them on the trip. c.) Carry a first aid kit and mobile phone in all vehicles and while on-site. d.) All participants are required to wear wristbands that have Camp NRH and NRH Centre phone number inscribed on them. Participants are also encouraged to wear camp shirts so that children are easily identified. X. MONITORING AND ENFORCEMENT A. Standards of Care established by the City of North Richland Hills will be monitored and enforced by City Departments responsible for their respective areas. Health and safety standards will be monitored and enforced by the City's Police, Fire, and Consumer Health Departments when applicable. B. Staff and program issues will be monitored and enforced by the North Richland Hills Parks and Recreation Department. The NRH Centre Manager shall visit each site on a bi-weekly basis. The Membership Services Supervisor is responsible for visually checking the camp activities on a daily basis. When not available, another full-time staff person is responsible for that check. C. Monthly reporting by the Membership Services Supervisor to the NRH Centre Manager will include a review of adherence to the Standards of Care as well as operational summaries of the programming month. For further information regarding the Youth Program Standards of Care or any other information about the youth programs offered through the City of North Richland Hills Parks and Recreation Department please contact the NRH Centre Manager or Membership Services Supervisor at 817-427-6600 or email NRHPARD@nrhtx.com. "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Approve Resolution No. 2022-002, appointing members to the Parks and Recreation Advisory Board. PRESENTER: Alicia Richardson, City Secretary SUMMARY: To appoint members to the Parks and Recreation Board to fulfill vacancies created by the resignation of Dianne Spradling. GENERAL DESCRIPTION: Each year, the City Council appoints members of the public to serve on various boards, commissions, and committees (the "Boards"). Appointed members serve a two-year term, unless appointed to fulfill an unexpired term. These annual appointments coincide with City Council terms—Places 1, 3, 5, and 7 are appointed in odd-numbered years and Places 2, 4, 6, and Mayoral appointments in even-numbered years. Each member serves until their successor has been duly appointed and qualified. Due to Dianne Spradling's resignation in December 2021 , there is a vacancy on the Board, Place 6. Council member Turnage recommends appointment of Board alternate Brad Evans to fulfill the unexpired term. The alternate position is the recommendation of Mayor Trevino and he recommends Russ Murdock fulfill the unexpired term. PARK AND RECREATION BOARD Brad Evans Place 6 June 30, 2022 Russ Murdock Alternate June 30, 2022 RECOMMENDATION: Approve Resolution No. 2022-002, as discussed. RESOLUTION NO. 2022-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS; APPOINTING MEMBERS TO THE PARKS AND RECREATION ADVISORY BOARD; ESTABLISHING TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council appoints members of the public to serve on various boards, commissions, and committees; and WHEREAS, appointed members serve a two-year term, unless appointed to fulfill an unexpired term; and WHEREAS, annual appointments coincide with City Council terms with Places 1, 37 57 and 7 being appointed in odd-numbered years and Places 2, 47 6, and Mayoral appointments in even-numbered years; and WHEREAS, each member serves until their successor has been duly appointed and qualified; and WHEREAS, Council member Scott Turnage and Mayor Trevino have submitted their nominations for consideration by the City Council. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The following members have been nominated for approval by majority of the City Council as listed below: PARKS AND RECREATION BOARD Brad Evans Place 6 June 30, 2022 Russ Murdock Alternate June 30, 2022 SECTION 3. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the loth day of January, 2022. Resolution No. 2022-002 Page 1 of 2 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson City Secretary/Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney Resolution No. 2022-002 Page 2 of 2 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: January 10, 2022 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: Registration is open for the next Citizens Police Academy. Classes will be held on Thursday evenings from February 3 through May 5. You can find more information and register online at www.nrhtx.com/cpa. City Hall and other non-emergency city offices will be closed next Monday, January 17, in observance of the Martin Luther King, Jr. holiday. The Library, Animal Adoption & Rescue Center and Senior Center will also be closed. The NRH Centre and Iron Horse Golf Course will be open. Garbage and recycling will be collected as normally scheduled. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we have a special recognition for: Rebecca Vinson and staff, Municipal Court — An attorney recently emailed stating, "Your Court is the most efficient I've been to in a very long time." She appreciates their efforts to streamline the docket and be respectful of everyone's time.