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HomeMy WebLinkAboutResolution 2022-013 RESOLUTION NO. 2022-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, ' APPROVING AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR REMOTE VIDEO MAGISTRATION SERVICES AND AUTHORZING THE CITY MANAGER TO EXECUTE THE AGREEMENT. WHEREAS, The City of North Richland Hills, Texas possesses legal authority to enter into an interlocal agreement with the County of Tarrant; and WHEREAS, The City of North Richland Hills and Tarrant County desire to provide timely and efficient magistration services through the implementation of a Remote Video Magistration program at the North Richland Hills Shared Service Detention Facility; and WHEREAS, Tarrant County will be responsible for providing necessary equipment and services, ongoing maintenance and support, personnel training, and reimbursement to the City for authorized expenses; and, WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills that we request the attached agreement be executed. NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council of the City of North Richland Hills hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The City Council of the City of North Richland Hills hereby approves the attached Interlocal Agreement with Tarrant County for Remote Video Magistration services and authorizes the City Manager to execute the agreement. SECTION 3. That this Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 28th day of March, 2022. CITY OF NORTH RICHLAND HILLS Resolution No 2022-013 Page 1 of 2 ,,,U I►I 11111110////////4 .�. 4.V® Oscar even ayor ATTEST: S e. fl Alicia Richardsor --( ...., ,...•;a-� \� City Secretary/ChieY/ ///v site Officer APPROVED AS TO FORM AND LEGALITY: aleshia B. Mc innis, City Attorney APPROVED AS TO CONTENT: Jim P=-r• .e, Public Safety Director Resolution No 2022-013 Page 2 of 2 THE STATE OF TEXAS INTERLOCAL AGREEMENT COUNTY OF TARRANT This Interlocal Agreement ("Agreement") is entered between Tarrant County, Texas ("COUNTY"), and the City of North Richland Hills, Texas ("CITY"). WHEREAS, the COUNTY and CITY desire to launch a Remote Video Magistration Project ("PROJECT") on CITY premises to provide Remote Video Magistration Services ("SERVICES") to the citizens of Tarrant County and North Richland Hills; and WHEREAS, the CITY requires technical assistance from the COUNTY to implement the PROJECT; and WHEREAS, the CITY requires the COUNTY'S assistance with securing certain equipment for the PROJECT; and WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legally available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the.City Council of the CITY each make the following findings: a. This Agreement serves the common interests of both parties; b. This Agreement will benefit the public; c. The division of costs fairly compensates both parties to this Agreement; and d. The COUNTY and the CITY have authorized their designated representative to sign this Agreement; and e. Both parties acknowledge that they are each a "governmental entity" and not a "business entity" as those terms are defined in Tex. Gov't Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. NOW, THEREFORE, the COUNTY and the CITY agree as follows: Tarrant County/City of North Richland Hills Interlocal Agreement Page 1 of 4 TERMS AND CONDITIONS 1. COUNTY RESPONSIBILITY 1.1 COUNTY shall provide equipment and services as identified in the "Remote Video Magistration Municipalities City of North Richland Hills Infrastructure Assessment" ("ASSESSMENT") attached hereto as "Exhibit A," (referred to as "COUNTY-provided equipment"). 1.2 COUNTY shall provide ongoing maintenance and support for the COUNTY-provided equipment as identified in Exhibit "A." 1.3 COUNTY shall provide training for CITY personnel pertaining to the use of COUNTY-provided PROJECT equipment prior to PROJECT commencement date. 1.4 COUNTY shall purchase and provide all COUNTY-provided equipment and services directly from the vendor(s) agreed upon by the parties to be utilized for the PROJECT. 1.5 For recurring payments, COUNTY will reimburse CITY, who shall contract with and make payments directly to the vendor(s) of CITY's selection. COUNTY will provide reimbursement in accordance with Section 2.4 of this Agreement 2. CITY RESPONSIBILITY 2.1 CITY shall provide equipment as identified in the ASSESSMENT. 2.2 CITY shall provide ongoing maintenance and support for the CITY- provided equipment as defined below. 2.3 CITY shall provide, or otherwise pay vendor(s) directly, for any equipment or services identified in Exhibit "A" as being provided by the City ("CITY-provided equipment"). 2.4 For recurring payments, CITY will consolidate and submit receipts on a semi-annual basis. 3. PROCEDURES DURING PROJECT 3.1 Parties agree that technical setup for the PROJECT will commence within 30 days of ILA execution, or on any date that both parties agree to in writing. 3.2 COUNTY retains the right to inspect and consent to the completed setup prior to providing any support, which such consent shall not be unreasonably withheld. 4. PROJECT POINT OF CONTACT: 4.1 COUNTY: Russell D. Scott, Deputy Chief Information Officer Information Technology Department Tarrant County/City of North Richland Hills • Interlocal Agreement Page 2 of 4 RDScott2(c�TarrantCounty.com (817) 212-7468 200 Taylor Street,4th Floor Fort Worth; TX'761{96=0213 4.2 CITY: City of North Richland Hills Jimmy Perdue, Chief of Police jperdue@nrhtx.com (817) 427-7006 4301 City Point Drive North Richland Hills, Texas 76180 5. NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 6. THIRD PARTY This contract shall not be interpreted to inure to the benefit of a third party not a party to this contract. This contract may not be interpreted to waive any statutory or common law defense, immunity, including governmental and sovereign immunity, or any limitation of liability, responsibility, or damage of any party to this contract, party's agent, or party's employee, otherwise provided by law. 7. JOINT VENTURE AND AGENCY AND LIABILITY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. Each party shall be liable for any claims, for loss, damages, or injury, whether to person or property, caused by the negligent acts or omissions or intentional misconduct of that party's employees, agents, directors, or representatives. 8. EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 9. TERM AND TERMINATION 9.1 CITY and COUNTY agree to perform all responsibilities for equipment purchase and installation identified in the ASSESSMENT on or before July 01, 2022, except for COUNTY responsibility to reimburse CITY for on- going network costs which shall continue for as long as CITY provides Tarrant County/City of North Richland Hills Interlocal Agreement Page 3 of 4 SERVICES under this Agreement. Prior to July 01, 2022, the parties may agree in writing to extend the date for completion of party responsibilities. 9.2 The parties agree CITY shall only be allowed to utilize COUNTY-provided equipment or CITY-provide equipment identified in the ASSESSMENT while SERVICES are provided under this Agreement. CITY agrees termination of SERVICES shall result in termination of this Agreement. CITY shall provide thirty (30) days' prior written notice to COUNTY of intent to terminate SERVICES. Notwithstanding any other language to the contrary herein, either party may terminate this Agreement for convenience upon thirty (30) days' written notice to the other party. In the event of termination of this Agreement, neither party shall have any further obligations to the other party. 9.3 Upon termination of this Agreement, COUNTY shall take possession of all COUNTY-provided equipment and will pay for costs of uninstallation and removal or return delivery of said equipment within thirty (30) days of the effective date of termination. TARRANT COUNTY, TEXAS CITY OF NORTH RICHLAND HILLS B. Glen Whitley Mark Hindman County Judge City Manager Date: Date: APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY Criminal District Attorney's Office* Maleshia B. McGinnis, City Attorney * By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. Tarrant County/City of North Richland Hills Interlocal Agreement Page 4 of 4 Exhibit A Remote Video Magistration Municipalities North Richland Hills Infrastructure Assessment Agency Name: City of North Richland Hills Police Date of Onsite Assessment: 2/3/2021 Location Address: 4301 City Point Drive North Richland Hills,TX 76180(817)427-7089 Room Surveyed: Judges Magistration Room Required Components 1) NRH will provide Electrical: (Nick Burns; Katherine Ratcliff; Jeff Garner) N (Yes) Existing solution ➢ Description of existing solution: Existing electrical is available per system design and is adequate for RVM use. Minimal Required Specifications N 120V power for all required devices Recommendation: N/A Note: Computer; Laptop; Mouse behind the glass 2) NRH will provide Cabling: (Nick Burns; Katherine Ratcliff; Jeff Garner) N (Yes) Existing solution ➢ Description of existing solution: Existing cabling is available per system design, network lacks are currently in place and both cabling and network jacks are adequate for RVM use. Minimal Required Specifications Minimum LAN cable spec of CAT6 Recommendation: N/A 3) NRH will provide Network: (Nick Burns; Katherine Ratcliff; Jeff Garner) 1 Quote: $20.00/month —Tarrant County will provide funding on an ongoing basis for these services. © (Yes) Existing solution > Description of existing solution: The Remote Video Magistration system will utilize NRH's secondary test network,which doesn't have a static IP address.Tarrant County will cover costs for static IP,which is $20.00/month. Minimal Required Specifications © Available switch ports for all network devices Ex One PoE switch port if using a PoE powered telephone © Constant bandwidth of 3072Kbps Recommendation: Need firewall ports open 1—port for laptop;topaz; wireless mouse_ 1—port for video 4) Tarrant County will provide Polycom Set: (Garrett Collins; Kyle Burris) Quote: $14,806.10 Quote: $7,174.67 (professional services)—Tarrant County will provide funding on a one-time basis for these professional services. ❑x (No) Existing solution— Existing AV System (Visionality),see recommendation Minimal Required Specifications ® Polycom Clarity System-Codec ® Mount for device • Professional Services Recommendation: Coordinate with Visionality best opportunity for an NRH onsite walk-through and review of current state hardware equipment to determine and discuss possibilities of future state for Remote Video Magistration. Note: If integrated with Visionality, requirement would only be a Codec and a camera. 5) Tarrant County will provide Workstation: (Brian Redmond; Jeff Williams(TC)) Quote: $800.00 for desktop; monitor 2 © (No) Existing solution -(note) A workstation computer and monitor are requested Recommendation: Will need to order the monitor Micro computer available Note: This workstation solution will be used for MSO and Financial interviews. 6) Tarrant County will provide Digital signature capture capabilities: (Jeff Williams (TC)) Quote: $350.00 Ix (No) Existing solution -Mote) No existing digital capture signature pads Recommendation: Tarrant County will provide the following signature pad: Topaz T-LBK462-HSB-R 7) NRH will provide Telephone for access to language interpretation: (Nick Burns; Katherine Ratcliff; Jennifer Veber; Jeff Garner) ® (Yes) Existing solution > Description of existing solution: Existing telephone is available and is adequate for RVM use. Recommendation: N/A 8) Tarrant County will provide Network accessible Printer: (Brian Redmond) Quote: $550.00 Ex (Yes) Existing solution 3 ➢ Description of existing solution: A network printer is requested however; an existing printer is available Minimal Required Specifications © Network accessible Recommendation: Provide a network accessible printer Note: The existing printer is on NRH's network 9) NRH will not be offering Public Display/Viewing magistration solution: (Nick Burns; Katherine Ratcliff; Jennifer Veber; Jeff Garner) l (Yes) Existing solution ➢ Description of existing solution: Recommendation: Note: 4