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HomeMy WebLinkAboutCC 2022-07-11 Agendas k4Ft, D HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS,TX 76180 MONDAY, JULY 11, 2022 WORK SESSION: 6:00 PM Held in the Council Workroom CALL TO ORDER 1 Discuss items from regular Citv Council meeting. 2. Fiscal Year 0 - 0 3 Budget Work Session. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.07Deliberate the purchase, exchange, lease or value o real property ® 6600 Davis Boulevard 2. Section 551.076: Deliberate the eployment or implementation o securitv personnel or devices ® 4301 Citv Point Drive. Monday, July 11, 2022 City Council Agenda Page 1 of 3 REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER WRIGHT OUJESKY A.2 PLEDGE - COUNCIL MEMBER WRIGHT OUJESKY A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the City Council during citizens presentation, a Public Meeting Appearance Card must be completed and presented to the City Secretary prior to the start of the City Council meeting. A.5 PUBLIC COMMENTS An opportunity for citizens to address the City Council on matters which are scheduled on this agenda for consideration by the City Council, but not scheduled as a public hearing. In order to address the City Council during public comments, a Public Meeting Appearance Card must be completed and presented to the City Secretary prior to the start of the City Council meeting. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the June 27, 2022 regular City Council meeting. B.2 Authorize the City Manager to execute an agreement with the Tarrant County Tax Assesor/Collector for tax assessment and collection services of ad valorem taxes for tax years 0 , 2023, and 2024. C. PUBLIC HEARINGS C.1 Ordinance No. 3743, public hearing and consideration o approval o an amendment to the Fiscal Year 2021/2022 Amended Budget. D. PLANNING AND DEVELOPMENT Monday, July 11, 2022 City Council Agenda Page 2 of 3 E. PUBLIC WORKS F. GENERAL ITEMS F.1 Authorize the purchase of sixteen (�16 vehicles for various departments from Sam Pack's Five Star Ford, !jsing u� oard Cperative Contract No. 601-19, in the amount of$745,02 .00. F.2 Consider Resolution No. 2022-029, appointing members to Place 6, Place 2 and Alternate on various boards, commissions and committees. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - MAYOR PRO TEM RODRIGUEZ H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551 , Texas Government Code on Friday, July 8, 2022 by 4:00 PM. Alicia Richardson City Secretary/Chief Governance Officer This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, July 11, 2022 City Council Agenda Page 3 of 3 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 11, 2022 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 11, 2022 SUBJECT: Fiscal Year 2022/2023 Budget Work Session PRESENTER: Mark Hindman, City Manager; Paulette Hartman, Deputy City Manager; Trudy Lewis, Budget Director. SUMMARY: Staff will provide City Council with a review of the revised and proposed budget for the Aquatic Park Fund, Golf Fund and Special Revenue Funds as well as review the budget calendar. GENERAL DESCRIPTION: Staff will provide a presentation to the City Council on the Fiscal Year 2022/23 Proposed budgets for the funds mentioned above. Another Budget Work Session with the City Council is scheduled for July 25 with the Budget Retreat being held on Friday, July 29, 2022. "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 11, 2022 SUBJECT: Approve minutes of the June 27, 2022 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary/Chief Governance Officer SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve the minutes of the June 27, 2022 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE JUNE 27, 2022 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 27th day of June at 6.00 p.m. in the City Council Workroom prior to the 7.00 p.m. regular City Council meeting. Present: Tito Rodriguez Mayor Pro Tem, Place 1 Rita Wright Oujesky Place 2 Suzy Compton Place 3 Mason Orr Place 4 Scott Turnage Associate Mayor Pro Tem, Place 6 Kelvin Deupree Deputy Mayor Pro Tem, Place 7 Absent: Oscar Trevino Mayor Vacancy: Place 5 Staff Members: Mark Hindman City Manager Paulette Hartman Deputy City Manager Karen Manila Assistant City Manager Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Pro Tem Rodriguez called the meeting to order at 6.00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Council member Compton inquired about item C.1 , ZC21-001 . She asked what the house sizes would be for this development. Director of Planning Clayton Comstock shared with City Council that the minimum dwelling unit size is 2,000 square feet. Council member Compton also inquired about item C.2, ZC22-0028. In the minutes of the Planning and Zoning Commission, the applicant indicated their intent is to construct a masonry screening fence. She wants to ensure the applicant constructs a masonry screening fence. Mr. Comstock informed City Council that the City's Subdivision June 27, 2022 City Council Meeting Minutes Page 1 of 17 Ordinance does not require a masonry screening wall adjacent to a minor collector street (C2U). The applicant could construct a wood fence for the screening wall. The applicant has indicated that their intent is to construct a masonry screening wall along Shady Grove Road. 2. DISCUSSION OF THE CITY'S LOCAL OPTION HOMESTEAD EXEMPTION. Director of Finance Mark Mills shared that staff previously provided a presentation to City Council regarding the city's local option homestead exemption. At this meeting, staff was directed to bring back additional information to show properties valued at $250,000/$450,000/$650,000 with homestead exemptions beginning at 16% and increasing by one percent to 20%. Mr. Mills shared that Tarrant County estimates the residential property values will increase 20% and the school districts are estimated to increase 19% (Birdville) and 22% (Keller). The increase in property values is seen statewide and the state average is +24%. The city's current homestead exemption is 15%. The following regional cities have homestead exemptions Arlington (20%), Euless (20%), Fort Worth (20%), Grapevine (20%), Hurst (20%), Keller (20%), Southlake (20%), and Haltom City (10%). The cities of Bedford, Colleyville Richland Hills, and Watauga do not offer homestead exemptions. Mr. Mills shared that the total appraised value distribution is comprised of residential homestead (48%), residential non-homestead (17%), commercial (34%), and industrial/mineral/agricultural (1%). Only homestead residential properties will benefit from the increase in the homestead exemption. During City Council's discussion at their May 18 meeting, Mayor Trevino requested that staff bring back information showing the percentage of total residential accounts with tax ceilings over the past five years. The percentage of total residential accounts with a tax ceiling is 24.6% (FY 2018), 26.0% (FY 2019), 27.4% (FY 2020), 27.4% (FY 2021), and 28.3% (FY 2022). The percentage of homestead accounts that have a tax ceiling for the past five years is 35.6% (FY 2018), 36.4% (FY 2019), 38.2% (FY 2020), 40.2% (FY 2021), and 41.3% (FY 2022). Mr. Mills shared that the ordinance on the regular agenda for City Council's consideration includes an exemption for 20%. City Council concurred to move forward with increasing the homestead exemption to 20%. June 27, 2022 City Council Meeting Minutes Page 2 of 17 EXECUTIVE SESSION 1. SECTION 551.072: DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY - 6600 DAVIS BOULEVARD Mayor Pro Tem Rodriguez announced at 6.16 p.m. that the City Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 6600 Davis Boulevard. Executive Session began at 6.20 p.m. and concluded at 6.39 p.m. Mayor Pro Tem Rodriguez announced at 6.39 p.m. that City Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Pro Tem Rodriguez called the meeting to order June 27, 2022 at 7.00 p.m. Present: Tito Rodriguez Deputy Mayor Pro Tem, Place 1 Rita Wright Oujesky Place 2 Suzy Compton Place 3 Mason Orr Mayor Pro Tem, Place 4 Scott Turnage Associate Mayor Pro Tem, Place 6 Kelvin Deupree Deputy Mayor Pro Tem, Place 7 Absent: Oscar Trevino Mayor Vacancy: Place 5 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Deputy Mayor Pro Tem Rodriguez gave the invocation. A.2 PLEDGE Deputy Mayor Pro Tem Rodriguez led the Pledge of Allegiance to the United States and June 27, 2022 City Council Meeting Minutes Page 3 of 17 Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 PUBLIC COMMENTS There were no requests to speak from the public. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER ORR, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 6-0. B.1 APPROVE MINUTES OF THE JUNE 13, 2022 REGULAR CITY COUNCIL MEETING. B.2 PLAT22-0022 CONSIDERATION OF A REQUEST FROM BAIRD, HAMPTON & BROWN FOR A REPLAT OF LOT 6R1, BLOCK 1, NORTH EDGELY ADDITION, BEING 1.65 ACRES LOCATED AT 4525 CITY POINT DRIVE. B.3 CONSIDER AWARDING A CONTRACT TO BCAC UNDERGROUND LLC FOR RFB 22-020 MANHOLE - SPRAYED APPLIED EPDXY LINER INSTALLATION SERVICES IN AN AMOUNT NOT TO EXCEED $432,375.00. B.4 CONSIDER AWARDING A CONTRACT TO GROD CONSTRUCTION, LLC FOR RFB 22-021 MANHOLES - CONCRETE CURED -IN-PLACE MANHOLE IN AN AMOUNT NOT TO EXCEED $108,200.00. C. PUBLIC HEARINGS June 27, 2022 City Council Meeting Minutes Page 4 of 17 CA ZC21-0001, ORDINANCE NO. 3742, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM SPIRITAS GROUP LP FOR A ZONING CHANGE FROM C-1 (COMMERCIAL) AND R-3 (SINGLE-FAMILY RESIDENTIAL) TO R-PD (RESIDENTIAL PLANNED DEVELOPMENT) AT 6744 BURSEY ROAD, BEING 26.042 ACRES DESCRIBED AS TRACTS 1A, 1A1, 1A2A, AND 1A6, THOMAS SPRONCE SURVEY, ABSTRACT 1399. APPROVED Mayor Pro Tern Rodriguez opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change for 26.042 acres located at 6744 Bursey Road. The area is designated on the Comprehensive Land Use Plan as retail commercial on Rufe Snow Drive frontage and the remainder of the property is low density residential. The current zoning for the property is C-1 commercial and R-3 single-family residential. Mr. Comstock provided site photos of the property. Applicant Steve Spiritas, Managing Partner of Spiritas Group LP, shared that they have owned the property since 1993. They are requesting to rezone 26 acres to R-PD residential planned development. The development will include 93 home sites and approximately 2.96 acres of open space. The open space has some design constraints due to the large easement owned by Atmos Gas Company. The open space will include a shade pavilion, playground equipment and a jogging/bike trail that will follow along the easement. Mr. Spiritas stated that they selected David Weekly Homes as the builder for the development. In attendance with him tonight are representatives from Weekly Homes and their engineering team from Westwood Professional Services. Mr. Cole Cappel, Westwood Professional Services, 2901 Dallas Parkway, Plano, Texas stated that the development includes a variety of screening walls to provide an open concept. He reviewed the conceptual plan for the entry monument signs, open space, screening walls, bike trail, and landscaping. The trail will connect to the subdivisions located to the south and north. He stated that they placed the 70' lots to the east and south to provide a nice transition for lots located to the north. Mr. Larry Jackson, David Weekly Homes, 3301 North Interstate 35E, Carrollton, Texas reviewed the proposed elevations. He shared that the front entry garage doors would be adjusted. The elevations shown tonight will have a lot of variation and the same design will be separated by four to five houses. They met with surrounding homeowners and agreed that the second floor windows would not look into the backyards of adjacent neighbors. June 27, 2022 City Council Meeting Minutes Page 5 of 17 In response to Associate Mayor Pro Tern Turnage's drainage question, Mr. Cappel stated there are two different drainage areas with one going to the northeast and the other to the southwest. He mentioned that they can tie into existing drainage facilities. Council member Wright Oujesky inquired about the small space located in the open/green space. She asked if the open/green space will be irrigated and if there will be a homeowners association. Mr. Cappel stated that a homeowner's association will be established and responsible for maintaining the open spaces with irrigation. Council member Wright Oujesky inquired about the building materials and color schemes. She asked Mr. Jackson if there will be other colors besides cream and brown. Mr. Jackson stated they have a design department in their office and the consultants work with the customers. He said that houses will include other colors in addition to cream and brown. Mr. Comstock presented staff's report. The request is for a 26.04 acre tract with 93 single-family lots with connectivity to adjacent neighborhoods. The development will have a centralized two-acre open space lot, perimeter landscape setbacks on Rufe Snow Drive and Bursey Road, and varied fencing and screening to include a 6' masonry screening wall, 6' ornamental metal fence, and 8' privacy fence . The single family lots include 50, 60, and 70 foot lot widths. The central open space lot will include a shade pavilion and playground facilities, and a concrete trail connecting open spaces to Bursey Road. A homeowner's association will be responsible for the maintenance of all open space areas. The applicant addressed comments from the Planning and Zoning Commission related to trail alignment and side yard setbacks. The landscaping plan includes 279 large trees at build-out, a minimum of ten (10) shrubs in the front yard and required irrigation. Mr. Comstock reviewed the building design standards that includes a minimum dwelling unit size of 2,000 square feet; anti-monotony standards for building elevations and floor plans; required decorative architectural elements; enhanced driveway finish materials; decorative garage doors; prohibited windows on second story adjacent to Foster Village and Western Oaks; and a required homeowner architectural review committee. The Planning and Zoning Commission, at their June 2, 2022 meeting, recommended approval with a vote of 6-0. Council member Compton asked if the north side of Bursey and west side of Rufe Snow have sidewalks. Mr. Comstock informed City Council there are existing sidewalks on Bursey and Rufe Snow, and that the sidewalk on Bursey would be replaced with a wider sidewalk. In response to Deputy Mayor Pro Tern Deupree's question, Mr. Comstock stated that the June 27, 2022 City Council Meeting Minutes Page 6 of 17 development would have scattered mailboxes, which do not require parking spots. Mayor Pro Tern Rodriguez asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. Mr. William Thorne, 412 Ridgegate Drive, Keller, Texas spoke in favor of the development. Mayor Pro Tern Rodriguez asked if there was anyone in the audience wishing to speak for or against the item to come forward. There being no one else wishing to speak, Mayor Pro Tern Rodriguez closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER COMPTON TO APPROVE ORDINANCE NO. 3742. MOTION TO APPROVE CARRIED 6-0. C.2 ZC22-0028, ORDINANCE NO. 3743, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HAT CREEK DEVELOPMENT FOR A ZONING CHANGE FROM AG (AGRICULTURAL) TO R-2 (SINGLE-FAMILY RESIDENTIAL) AT 8316, 8320, 8340, AND 8400 SHADY GROVE ROAD, BEING 18.73 ACRES DESCRIBED AS LOT 1, BLOCK 1, PACE ACRES ADDITION; TRACTS 1 AND 2, THOMAS PECK SUBDIVISION; AND TRACT 3, THOMAS PECK SURVEY, ABSTRACT 1209. APPROVED Mayor Pro Tern Rodriguez opened the public hearing and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change for 18.73 acres located at 8316, 8320, 8340, and 8400 Shady Grove Road. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is agricultural. Mr. Comstock provided site photos of the property. Applicant Kosse Maykus, Hat Creek Development Company, 421 Smith, Grapevine, Texas presented the item. He stated they have been looking to develop in North Richland Hills. They propose to rezone four properties to construct a single-family neighborhood. Mr. Maykus clarified that he is committed to constructing a masonry wall along Shady Grove Road. Due to timing, he informed City Council they did not have time to prepare a layout of the neighborhood to accompany the zoning change. The lots will be a minimum of 72.5 feet by 110 feet deep. The lot size allows them to construct a 3,000 square foot single-story residence with a three-car garage. Mr. Comstock presented staffs report. The applicant is requesting a zoning change for June 27, 2022 City Council Meeting Minutes Page 7 of 17 R-2 single-family residential. This request is different than the previous item that had a lot of robust standards. Mr. Comstock stated that R-2 is the predominate zoning district in the area. The minimum standards of R-2 single-family residential include 9,000 square foot lot; lot dimensions being 72.5 feet wide by 110 feet in depth; 2,000 square foot home, and setbacks that include a 20 foot front yard, 10 foot and 6 foot side (variable), and 10 foot rear yard with 20% rear yard open space. The Planning and Zoning Commission, at their June 2, 2022 meeting, recommended approval with a vote of 6-0. Mayor Pro Tern Rodriguez asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Pro Tern Rodriguez asked if there was anyone in the audience wishing to speak on the item to come forward. Ms. Laurie Holmes, 8416 Park Brook Court, spoke in opposition to the request. She stated her concerns with drainage, the easement behind her home, adjacent neighbors looking into her backyard, impact on school zones and Liberty Elementary. Ms. Holmes asked who owns the easement behind her property. Mr. Don Duplantis, 8417 Park Brook Court, expressed his concern with the drainage ditches. There are two areas that slant into his backyard. He also has a culvert that takes up part of his backyard and at his expense he installed a sub-pump to remove the drainage. Mr. Duplantis asked how the development will address drainage. There being no one else wishing to speak, Mayor Pro Tern Rodriguez closed the public hearing. Deputy Mayor Pro Tern Deupree asked staff to provide more information about the drainage issues expressed during the public hearing. Mr. Comstock explained the process and difference between items C.1 (PD planned development) and C.2 (R2 single-family residential). The applicant for C.1 requested waivers/variances from the minimum standards for R-2 that included smaller and shallower lots. Mr. Comstock stated the zoning change for item C.2, if approved, will be followed with preliminary engineering and a preliminary plat. The preliminary plat is considered by the Planning and Zoning Commission and City Council. If the preliminary plat receives approval by City Council, the request goes to final engineering that is reviewed by the city's engineering department for compliance with the city's development standards. Upon completion of city staff review, the final plat is considered by the Planning and Zoning Commission and City Council. Director of Public Works Caroline Waggoner shared that staff provided information in the agenda packet regarding the drainage. Approximately 200 acres outfalls into the site June 27, 2022 City Council Meeting Minutes Page 8 of 17 and discharges to the south in to a receiving drainage system between Spence Court and Parkbrook Court and under North Tarrant Parkway in box culverts. When Forest Glenn North was developed they accounted for the upstream development. The proposed development (formerly Pace Property) was not included in the development and accepted the water into the natural channel. The applicant has an engineer that is aware of the scope of the drainage and need to convey through the site. All developments are required to comply with city's criteria regarding drainage, which includes no adverse impact to properties upstream or downstream. While a complicated situation, it is manageable for a subdivision of this size. A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM TURNAGE, SECONDED BY DEPUTY MAYOR PRO TEM DEUPREE TO APPROVE ORDINANCE NO. 3743. MOTION TO APPROVE CARRIED 6-0. C.3 ZC22-0027, ORDINANCE NO. 3744, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM PATRICK HOLLER FOR A ZONING CHANGE FROM AG (AGRICULTURAL) AND R-3 (SINGLE-FAMILY RESIDENTIAL) TO R-1 (SINGLE-FAMILY RESIDENTIAL) AT 8609 TIMBER DRIVE, BEING 2.399 ACRES DESCRIBED AS LOT 3, HOLDER SMITHFIELD ESTATES, AND TRACT 7A5, STEPHEN RICHARDSON SURVEY, ABSTRACT 1266. APPROVED Mayor Pro Tern Rodriguez opened the public hearings for item C.3, and companion item CA, and called on Director of Planning Clayton Comstock to introduce the item. Mr. Comstock informed City Council the applicant is requesting a zoning change for 2.399 acres located at 8609 Timber Drive. The area is designated on the Comprehensive Land Use Plan as low density residential and the current zoning is AG agricultural and R-1 single-family residential. The companion item is a replat for three single-family residential lots. Mr. Comstock provided site photos of the property. Property owner Patrick Holler, 8609 Timber Drive, presented request. He stated that he owns the entire tract of land and is requesting to rezone and replat the property. He will construct a new home on one lot, his friend will construct a home on a second lot and he plans to sell the third lot. Mr. Holler visited with neighbors surrounding his property and he did not receive any opposition and there were no public comments at the Planning and Zoning Commission. Mr. Comstock presented staffs report. The purpose of the zoning change is to allow a subdivision plat for three lots as proposed by the applicant. Lots 3R1 and 3R2 (located at June 27, 2022 City Council Meeting Minutes Page 9 of 17 the back) would need flagpole extensions to Timber Drive. The properties will share a common-access easement and drainage/utility easement. The access easement has a turnaround for driveway and vehicular turnaround. The zoning ordinance and subdivision regulations require a minimum of 50 feet of frontage on a public street. The proposed lots 3R1 and 3R2 have 14.5 feet and 12.7 feet of street frontage, respectively. The owner is requesting a waiver of the standard to approve the lots as presented. Mr. Comstock provided examples of flag lot properties. The Development Review Committee did not recommend approval of the three-lot plat. The Development Review Committee would be in favor and recommend approval of a two-lot plat with a waiver of the street frontage standard for one lot. The Planning and Zoning Commission, at their June 16, 2022 meeting, recommended approval with a vote of 6-0 for the zoning change. The Planning and Zoning Commission, with a vote of 4-2, recommended approval of PLAT22-0021 for a three-lot plat with a waiver to the street frontage requirements and all other conditions outlined in the Development Review Committee comments. Associate Mayor Pro Tern Turnage clarified approval of the zoning change does not have any bearing on item CA, PLAT22-0021 . Mr. Comstock confirmed the approval of the zoning change to R-1 will require future plats meet R-1 standards. Council member Wright Oujesky asked if the two-lot plat was discussed with Mr. Holler, and if so, what was his response. Mr. Comstock stated the applicant wished to move forward with the three-lot plat. Mr. Holler stated that he lives in the existing home Lot 3R. He plans to sell the third lot and use the funds to build his new home and the drive. Council member Compton asked if the fire department vehicles would be able to access the properties. Mr. Comstock stated that the properties would share one long driveway. The fire marshal has reviewed and approved access for public safety. Mayor Pro Tern Rodriguez asked the City Secretary to call on those who completed a public meeting appearance form to speak during the public hearing. There being no forms submitted, Mayor Pro Tern Rodriguez asked if there was anyone in the audience wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Pro Tern Rodriguez closed the public hearing. A MOTION WAS MADE BY DEPUTY MAYOR PRO TEM DEUPREE, SECONDED BY ASSOCIATE MAYOR PRO TEM TURNAGE TO AAPPROVE ORDINANCE NO. 3744. MOTION TO APPROVE CARRIED 6-0. June 27, 2022 City Council Meeting Minutes Page 10 of 17 CA PLAT22-0021 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM WINDROSE LAND SERVICES FOR A REPLAT OF LOTS 3R, 3R1, AND 3R2, HOLDER SMITHFIELD ESTATES, WITH A VARIANCE TO THE STREET FRONTAGE REQUIREMENTS, BEING 2.399 ACRES LOCATED AT 8609 TIMBER DRIVE. DENIED This item was presented in conjunction with item C.3. A MOTION WAS MADE BY ASSOCIATE MAYOR PRO TEM TURNAGE, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO DENY PLAT22-0021. MOTION TO DENY CARRIED 6-1; WITH DEPUTY MAYOR PRO TEM DEUPREE VOTING AGAINST. D. PLANNING AND DEVELOPMENT There were not items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS FA CONSIDER ORDINANCE NO. 3745, AMENDING CHAPTER 74, ARTICLE II, OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES TO INCREASE THE RESIDENCE HOMESTEAD EXEMPTION FROM AD VALOREM TAXES AS AUTHORIZED BY SECTION 11.13(N) OF THE TEXAS PROPERTY TAX CODE. APPROVED Director of Finance Mark Mills presented item. City Council received a presentation by staff at their May 18 and June 27 work session meetings regarding the city's residence homestead exemption. Residential property values are up across the state and Tarrant County expects an increase of 20%. The city's current homestead exemption is 15% and the maximum allowed is 20%. The following regional cities have homestead exemptions Arlington (20%), Euless (20%), Fort Worth (20%), Grapevine (20%), Hurst (20%), Keller (20%), Southlake (20%), and Haltom City (10%). The cities of Bedford, Colleyville Richland Hills, and Watauga do not offer homestead exemptions. In order to qualify for a homestead exemption, (1) a person must have ownership in the property; (2) the property is the individual's principal residence, and (3) can not a person can not claim an June 27, 2022 City Council Meeting Minutes Page 11 of 17 exemption on another residence homestead in or outside Texas. An increase in the homestead exemption lowers the taxable value of a homestead property, there by reducing the taxes. A MOTION WAS MADE BY COUNCIL MEMBER COMPTON, SECONDED BY COUNCIL MEMBER ORR TO APPROVE ORDINANCE NO. 3745, AMENDING CHAPTER 74, ARTICLE II, OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES TO INCREASE THE RESIDENCE HOMESTEAD EXEMPTION FROM AD VALOREM TAXES AS AUTHORIZED BY SECTION 11.13(N) OF THE TEXAS PROPERTY TAX CODE FROM 15%TO 20%. MOTION TO APPROVE CARRIED 6-0. F.2 CONSIDER RESOLUTION NO. 2022-027, APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION IN AN AMOUNT NOT TO EXCEED $3,850,000 APPROVED Director of Finance Mark Mills presented item. If approved, Resolution No. 2022-027, authorizes the publication of notice of intention to issue certificates obligation in an amount not to exceed $3,875,000. The certificates of obligation will provide funding for an ambulance replacement ($385,000), Big Fossil interceptor rehabilitation project ($2,510,000), and Tyson 12" and 10" sewer by-pass line ($3,805,000). A MOTION WAS MADE BY COUNCIL MEMBER ORR, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RESOLUTION NO. 2022-027, APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION IN AN AMOUNT NOT TO EXCEED$3,875,000. MOTION TO APPROVE CARRIED 6-0. F.3 CONSIDER ORDINANCE NO. 3746, TERMINATING NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 1/1A, AUTHORIZING THE DISTRIBUTION OF TAX INCREMENT FUNDS OF THE ZONE TO TAXING ENTITIES PARTICIPATING IN THE ZONE, AND APPROVING OTHER NECESSARY AND RELATED ACTIONS. APPROVED Director of Finance Mark Mills presented item. The North Richland Hills Tax Increment Reinvestment Zone Number 1, known as TIF 1 was created in 1998. In 2009, TIF 1 was June 27, 2022 City Council Meeting Minutes Page 12 of 17 expanded to include a total of 392 acres along Boulevard 26, Rufe Snow and Glenview Drive, known as TIF 1A. The participating entities of both TIFs include North Richland Hills, Birdville Independent School District, Tarrant County, Tarrant County College and Tarrant County Hospital District. Each entity contributed property tax revenue generated from increased property values within the TIF to provide project funding. All associated projects are complete, associated costs for such project have been paid, and the associated certificates of obligation have been retired. Ordinance No. 3746 terminates the Board of Directors and authorizes the city manager to distribute all money in the tax increment fund to the participating entities based on their property tax percentage contribution. A MOTION WAS MADE BY COUNCIL MEMBER COMPTON, SECONDED BY ASSOCIATE MAYOR PRO TEM TURNAGE TO APPROVE ORDINANCE NO. 3746, TERMINATING NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 1/1A, AUTHORIZING THE DISTRIBUTION OF TAX INCREMENT FUNDS OF THE ZONE TO TAXING ENTITIES PARTICIPATING IN THE ZONE, AND APPROVING OTHER NECESSARY AND RELATED ACTIONS. MOTION TO APPROVE CARRIED 6-0. F.4 CONSIDER ORDINANCE NO. 3747, TERMINATING NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 2, AUTHORIZING THE DISTRIBUTION OF TAX INCREMENT FUNDS OF THE ZONE TO TAXING ENTITIES PARTICIPATING IN THE ZONE, AND APPROVING OTHER NECESSARY AND RELATED ACTIONS. APPROVED Director of Finance Mark Mills presented the item. The North Richland Hills Tax Increment Reinvestment Zone Number 2, known as TIF 2 was created in 1999 to provide public improvements for a library, recreation center, conference center, and infrastructure improvements. The participating entities include North Richland Hills, Tarrant County, Tarrant County College, and Tarrant County Hospital District. Each entity contributed property tax revenue generated from increased values within the TIF to provide project funding. The library and recreation projects were completed in 2008 and 2012, respectively. Upon notice from Tarrant County College that they no longer intended to pursue a performing arts center, the TIF Board of Directors amended the project and finance plans to remove the performing arts center. With the removal of the performing arts center, all associated projects are complete and sufficient funding available to satisfy all outstanding obligations. The Board recommended to City Council to take necessary actions to formally close TIF 2. Ordinance No. 3747 terminates the Board of Directors and authorizes the city manager to distribute all money in the tax increment fund to the June 27, 2022 City Council Meeting Minutes Page 13 of 17 participating entities based on the Board's recommendation and each entities' property tax percentage contribution. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY DEPUTY MAYOR PRO TEM DEUPREE TO APPROVE ORDINANCE NO. 3747, TERMINATING NORTH RICHLAND HILLS TAX INCREMENT REINVESTMENT ZONE NUMBER 2, AUTHORIZING THE DISTRIBUTION OF TAX INCREMENT FUNDS OF THE ZONE TO TAXING ENTITIES PARTICIPATING IN THE ZONE, AND APPROVING OTHER NECESSARY AND RELATED ACTIONS. MOTION TO APPROVE CARRIED 6-0. F.5 CONSIDER RESOLUTION NO. 2022-028, APPOINTING MEMBERS TO VARIOUS BOARDS, COMMISSIONS AND COMMITTEES. APPROVED City Secretary/Chief Governance Officer Alicia Richardson presented item. Mayor Trevino and Council members Wright Oujesky and Orr forwarded their appointment recommendations to coincide with their places on the City Council. The nominees also include Deputy Mayor Pro Tern Deupree's recommendation for a vacancy on the Parks and Recreation Board. Associate Mayor Pro Tern Turnage's recommendations will come forward at a future meeting. KEEP NORTH RICHLAND HILLS BEAUTIFUL COMMISSION Kathleen Kaiser Place 4 June 30, 2024 Steve Chaney Alternate June 30, 2024 LIBRARY BOARD Pam Donahoo Place 2 June 30, 2024 Holly Mitchell Place 4 June 30, 2024 Margaret Nilz Alternate June 30, 2024 PARK AND RECREATION BOARD Kate Beck Place 2 June 30, 2024 Vanessa Copeland Place 4 June 30, 2024 Russ Murdock (fulfill vacancy) Place 7 June 30, 2023 Sammy Robison Alternate June 30, 2024 PLANNING &ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE Jay Riscky Place 2 June 30, 2024 June 27, 2022 City Council Meeting Minutes Page 14 of 17 Gregory Stamps Place 4 June 30, 2024 Jared Ross Ex-Officio June 30, 2024 SUBSTANDARD BUILDING BOARD Bill Wait Place 2 June 30, 2024 Michael Gist Place 4 June 30, 2024 TEEN COURT ADVISORY BOARD Janet Golightly Place 2 June 30, 2024 Mandi Sullins Place 4 June 30, 2024 ZONING BOARD OF ADJUSTMENT Steve Koons Place 4 June 30, 2024 Capital improvement Projects Committee Mason Orr Member June 30, 2024 Suzy Compton Member June 30, 2024 Kelvin Deupree Member June 30, 2024 Oscar Trevino Alternate June 30, 2024 CONSTRUCTION CODE BOARD OF APPEALS Kurt Cameron Place 2 June 30, 2024 Marc Trevino Place 4 June 30, 2024 Heath Kirkwood Place 6 June 30, 2024 CIVIL SERVICE COMMISSION September Daniel Position 2 - Fire Association June 30, 2023 Marvin Smith Position 4 - Police Association June 30, 2024 Richard Roby Ex-Officio June 30, 2024 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Darlisa Diltz Business Development June 30, 2024 Stefanie Seybert Manufacturing June 30, 2024 Jay Redford Real Estate June 30, 2024 Mike Vasquez Real Estate June 30, 2024 Mark Wood Real Estate June 30, 2024 Jay Garrison (fulfill vacancy) Office/Service June 30, 2023 Mikhail Orlov (fulfill vacancy) Retail June 30, 2023 Joshua Fichter (fulfill vacancy) New Car Dealership June 30, 2023 June 27, 2022 City Council Meeting Minutes Page 15 of 17 PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION Oscar Trevino Place 1 June 30, 2024 Tracye Lewis Place 5 June 30, 2024 Casey Daniel (fulfill vacancy) Place 6 June 30, 2023 Kate Beck Place 7 June 30, 2024 A MOTION WAS MADE BY COUNCIL MEMBER ORR, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE RESOLUTION NO. 2022-028, AS PRESENTED AND DISCUSSED. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Pro Tern Rodriguez announced there was no action necessary as the result of Executive Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Deputy Mayor Pro Tern Deupree made the following announcements. The Northeast Tarrant Chamber is hosting the annual Family 4th Fireworks Show on Monday, July 4. Attendees will enjoy fireworks starting at approximately 9.30 p.m. Free parking will be available at the BISD Plaza in North Richland Hills and Wiley G. Thomas Coliseum in Haltom City. You can find more information on our website or by contacting the Northeast Tarrant Chamber of Commerce. City Hall and other non-emergency city offices will be closed on the Fourth of July. NRH2O Family Water Park, Iron Horse Golf Course and the NRH Centre will be open. Garbage and recycling will not be collected on the holiday. Monday collections will be made on Tuesday and Tuesday collections will shift to Wednesday. Kudos Korner - Nathan Frohman in Public Works - A resident emailed his appreciation for Nathan's assistance with a drainage issue on his property. He was grateful that Nathan took the time to speak with and listen to both neighbors and to encourage compromise. He said that Nathan's suggestions and arbitration skills were outstanding June 27, 2022 City Council Meeting Minutes Page 16 of 17 and he is a "positive asset to the City of NRH Engineering Department." I. ADJOURNMENT Mayor Pro Tern Rodriguez adjourned the meeting at 8,57 p.m. Tito Rodriguez, Mayor Pro Tern ATTEST: Alicia Richardson City Secretary/Chief Governance Officer June 27, 2022 City Council Meeting Minutes Page 17 of 17 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: Budget Department DATE: July 11, 2022 SUBJECT: Approve an agreement with the Tarrant County Tax Assessor/Collector for tax assessment and collection services of ad valorem taxes for Tax Years 2022, 2023, and 2024. PRESENTER: Trudy Lewis, Director of Budget and Research SUMMARY: Since 1993, Tarrant County has provided tax assessment and collection services for the City of North Richland Hills. Staff requests that City Council authorize the City Manager to execute a contract with Tarrant County in order to continue the provision of these services for Tax Years 2022, 2023, and 2024. GENERAL DESCRIPTION: The Tarrant County Tax Assessor/Collector has submitted a three-year agreement for property tax collection services for Tax Years 2022, 2023, and 2024. The county has collected property taxes for the City of North Richland Hills since October 1993. During this time, staff has been pleased with the county's performance, customer service and the cost savings realized by the city. A copy of the agreement is attached for Council consideration. The proposed rate for Tax Years 2022, 2023, and 2024 is $0.98 per account, which is the same rate as charged in Tax Year 2021. The rate charged is based on the Tarrant County Tax Assessor/Collector's actual cost for tax collection. The estimated number of accounts based on the preliminary tax roll received in June 2022 is 63,673. This is an increase of 539 accounts compared to the July 2021 Certified Tax Roll. Based on the number of accounts identified in the June 2022 preliminary tax roll, the total estimated cost for this service is approximately $62,400 for Tax Year 2022. Staff believes the service provided by the Tax Assessor/Collector remains a good value. It would not be possible for the City of North Richland Hills to conduct the same service for the amount charged by Tarrant County. RECOMMENDATION: Authorize the city manager to enter into an agreement with Tarrant County for tax assessment and collection services of ad valorem taxes for Tax Years 2022, 2023, and 2024. § Agreement for the Collection of.Taxes COUNTY OF TARRANT § Agreement made this __._day of 2022, by and between the Tarrant County Tax Assessor/Collector,hereinafter referred to as ASSESSOR/COLLECTOR,and Tarrant County,hereinafter referred to as the COUNTY,both of whom are addressed at 100 E.Weatherford Street,Fort Worth,Texas 76196-0301,and the City of North Richland Hills hereinafter referred to as City,whose address is PO Box 820609,North Richland Hills,TX 76182. PURPOSE OFAGREEMENT The purpose of this Agreement is to state the terms and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the City. NOW THEREFORE,in consideration of the mutual promises herein contained,the parties hereto agree as follows: L SERVICES TO BE PERFORMED The ASSESSOR/COLLECTOR agrees to bill and collect the taxes due and owing on taxable property upon which the City has imposed said taxes. The ASSESSOR/COLLECTOR shall perform the said services in the same manner and fashion as Tarrant County collects its own taxes due and owing on taxable property. The services performed are as follows: receiving the Certified Appraisal Roll from the appropriate Appraisal District and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and Truth in Taxation calculations as required;the transmittal of tax statements via the U.S.Mail or electronic transfer of data; and payment processing. All City disbursements, made by check or by electronic transfer (ACH), for collected tax accounts will be made to the City on the day the COUNTY Depository Bank indicates the mandatory assigned "float"period has elapsed and the funds are posted to the collected balance. If any daily collection total is less than one hundred dollars ($100.00), the disbursement may be withheld until the cumulative total of taxes collected for the City equals at least one hundred dollars($100.00),or at the close of the month. II. REPORTS The ASSESSOR/COLLECTOR will provide the City of North Richland Hills the following reports via internet access: Daily: Entity Distribution Report Monthly: Assessment Roll Summary(Totals Only) Year-to-Date Summary Report Detail Collection Summary Report Distribution Summary Report Detail Collection Summary by Year Entity Revenue and Expense Reports—as required by Property Tax Code See 3 1.10 Delinquent Tax Attorney Tape,which includes Assessments Annual: Certified Tax Roll Paid Assessment Roll Delinquent Assessment Roll Current Assessment Roll The following weekly reports are available upon request only and provided via email: Weekly: Detail Collection Summary Report Detail Collection Summary by Year III. COMPENSATION In consideration of the services to be performed by the ASSESSOR/COLLECTOR,compensation for the services rendered Page 1 of 4 is a rate of ninety-eight cents ($0.98) per account located within Tarrant County, and two-dollars ($2.00) per account located outside Tarrant County. The number of accounts billed will be based on the ending number of accounts on the certified roll as of September 30' for the previous year as provided by the Appraisal District. The ASSESSOR/COLLECTOR will invoice for these accounts by January 31 of each contract year with payment to be received from the City by February 28 of each contract year. The scope of services identified in this contract does not include the administration of a rollback election. In the event of a successful rollback election,these costs incurred by the Tarrant County Tax Office will be separately identified,billed,and paid by the entity. IV. AUDITS The ASSESSOR/COLLECTOR will provide to the City auditor necessary explanations of all reports and access to ASSESSOR/COLLECTOR in-house tax system computer terminals to assist the City auditor in verifying audit samples of the financial data previously provided by the ASSESSOR/COLLECTOR during the past audit period. Additional support for entity verification or entity auditor verification is not a part of this contract. Each request for support will be reviewed individually. Costs for providing audit support will be determined by the ASSESSOR/COLLECTOR and will be charged to and must be paid by the City. V. TAX RATE REQUIREMENT The City will provide the ASSESSOR/COLLECTOR copies of the resolution, ordinance,or order signed by the governing body adopting the City's current tax rate and exemption schedule to be applied for assessing purposes along with a copy of the rate calculation worksheets,if applicable,by the third Monday in September of each year of the contract. Under authority of Section 31.01 (h)of the Property Tax Code,any additional cost of printing and mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to and must be paid by the City. Any additional cost or expense requiring recalculation or rebilling due to an inaccurate or erroneous tax rate provided by City of North Richland Hills will be paid by City of North Richland Hills. The tax rate and the exemption schedule for each of the last five(5)years in which an ad valorem tax was levied,or all prior years where there remains delinquent tax,must be furnished in writing to the ASSESSOR/COLLECTOR at the time of the initial contract. VI. COMPLIANCE WITHAPPLICABLE STATUTES,ORDINANCES,AND REGULATIONS In performing the services required under this Agreement,the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, final Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control,the AS SESSOR/COLLECTOR shall immediately notify the City of that fact and the reasons therefore. VII. DEPOSIT OF FUNDS All funds collected by the ASSESSOR/COLLECTOR in the performance of the services stated herein for the City shall be promptly transferred to the account of the City at the City's depository bank. All payments to entities will be made electronically by the automated clearing house(ACH). The ASSESSOR/COLLECTOR has no liability for the funds after initiation of the ACH transfer of the City's funds from the COUNTY Depository to the City's designated depository. ASSESSOR/COLLECTOR has the authority to temporarily suspend payments to City of North Richland Hills due to unforeseen or unanticipated circumstances. VIIL INVESTMENT OF FUNDS The City hereby agrees that the COUNTY,acting through the COUNTY Auditor,may invest collected ad valorem tax funds of the City during the period between collection and payment. The COUNTY agrees that it will invest such funds in compliance with the Public Funds Investment Act. The COUNTY further agrees that it will pay to the City all interest or other earnings attributable to taxes owed to the City. All parties agree that this Agreement will not be construed to Page 2 of 4 lengthen the time period during which the COUNTY or the ASSESSOR/COLLECTOR may hold such funds before payment to the City. IX. REFUNDS Refunds will be made by the ASSESSOR/COLLECTOR except as set forth herein. The ASSESSOR/COLLECTOR will advise the City of changes in the tax roll which were mandated by the appropriate Appraisal District. The ASSESSOR/COLLECTOR will not make refunds on prior year paid accounts unless the prior year paid accounts for the past five(5)years are provided to the ASSESSOR/COLLECTOR. If the amount of refunds processed for City of North Richland Hills exceeds collections for City of North Richland Hills, City of North Richland Hills will be placed in a negative status and no distributions will be made to City of North Richland Hills until collections exceed the negative balance. All refunds of overpayments or erroneous payments due,but not requested,and as described in Section 31.11 of the Texas Property Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR. The contract must have been in force,actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the City's jurisdiction. The proportional share is based upon the City's percent of the tax account's total levy assessed at the time of receipt of the over or erroneous payment. In the event any lawsuit regarding the collection of taxes provided for in this agreement to which the City is a party, is settled or a final judgment rendered,and which final judgment is not appealed,and the terms of such settlement agreement or final judgment require that a refund be issued by the City to the taxpayer, such refund shall be made by ASSESSOR/COLLECTOR by debiting funds collected by ASSESSOR/COLLECTOR on behalf of the City and remitting such refund to the taxpayer in conformity with the terms of the settlement agreement or final judgment. x DELINQUENT COLLECTIONS The ASSESSOR/COLLECTOR will assess and collect the collection fee pursuant to Sections, 33.07, 33.08, 33.11 and 33.48 of the Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will collect attorney fees that are specified by the City through written agreement with a delinquent collection Attorney. The ASSESSOR/COLLECTOR will disburse the amount directly to the Firm under contract to the City. If the delinquent collection Attorney contracted by the City requires attendance of ASSESSOR/COLLECTOR personnel at a court other than the District Courts in downtown Fort Worth,and the COUNTY is not a party,the employee's expenses and proportionate salary will be the responsibility of the City and will be added to the collection expenses and charged to the City. The ASSESSOR/COLLECTOR will not be responsible for the collection of prior year delinquent accounts unless all delinquent accounts information is provided to the ASSESSOR/COLLECTOR. Xf TERM OFAGREEMENT This Agreement shall become effective as of the date hereinabove set out,and shall continue in effect through the 2024 tax year,unless sooner terminated by providing sixty(60)day written notice,as outlined in paragraph XII. XII. NOTICES Any notices to be given hereunder by either party to the other may be effected by e-mail,or in writing,either by personal delivery or by mail,registered or certified,postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the parties as they appear in the introductory paragraph of this Agreement,but each party may change this address by notice in accordance with this paragraph. Page 3 of XIII. MISCELLANEOUS PROVISIONS This instrument hereto contains the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect. This Agreement shall be construed under and in accordance with the laws of the State of Texas,and all obligations of the parties created hereunder are performable in Tarrant County,Texas. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,illegal,or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid,illegal,or unenforceable provisions had never been contained. This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. Executed on the day and year first above written,Tarrant County,Texas. BY.• WENDYBURGESS DATE TAX ASSESSORICOLLECTOR TARRANT COUNTY WGBurgess@tarrantcounty.com FOR:City of North Richland Hills BY.• DATE TITLE: EMAIL: FOR TARRANT COUNTY.• BY.• B. GLEN WHITLEY DATE TARRANT COUNTYJUDGE APPROVED AS TO FOAM.• BY.• CRIMINAL DISTRICT ATTORNEY'.S OFFICE* DATE *By law,the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval.Instead those parties should seek contract review from independent counsel. Page 4 of 4 IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 11, 2022 SUBJECT: Conduct public hearing and approve Ordinance No. 3748, amending the Fiscal Year 2021/2022 Amended Budget. PRESENTER: Trudy J. Lewis, Director of Budget and Research SUMMARY: The City Council is requested to conduct a public hearing and receive public comments on amendments to the Fiscal Year 2021/2022 Budget, previously amended on April 25, 2022. At the conclusion of the public hearing, Council is requested to consider the approval of Ordinance No. 3748, approving the proposed budget amendment. GENERAL DESCRIPTION: The Fiscal Year ("FY") 2021/2022 Budget was adopted by the City Council on August 15, 2021. Subsequent to the adoption of the budget, on September 13, 2021 , City Council adopted an amendment to the FY2021/22 budget, effective on October 1, 2021 at the start of the fiscal year. That budget amendment was the result of obtaining additional clarification regarding debt service support by tax collections in a tax increment fund and ultimately tax supported debt. The budget was amended a second time on December 13, 2021. The purpose of this second amendment was to appropriate the first installment of funding received from the American Rescue Plan Act ("ARPA"). A third amendment was approved on February 14, 2022 in order to take the required actions to close Tax Increment Reinvestment Zone ("TIRZ") Number 1/1A and TIRZ 2. A fourth amendment was approved on April 11, 2022 to provide additional funding from the Crime Control District to fund the CAD/RMS project (IT2201). A fifth amendment was approved on April 25, 2022 to allocate funds for Iron Horse Golf Course and the NRH2O Aquatic Park. The City Council is further requested to consider a sixth amendment to provide the necessary funding for vehicle purchases. Each year the Fleet Department assesses the condition of the fleet in comparison to the replacement schedule, obtains quotes from vehicle vendors, and submits requested purchases for the following year. For FY2023 a total of seventeen Ford model vehicles at at a cost of $745,026 for several city departments were deemed necessary for replacement. Staff was notified that Ford is experiencing significant supply chain demands. In order to secure the city's intended vehicle purchases for FY2023, Ford IrLp NOKTH KICHLAN HILLS vehicles have an order deadline of July 15, 2022. Staff is requesting to amend the FY2021/22 budget by $745,026 to allocate funds from existing Fleet Fund reserves to submit valid purchase orders to meet this ordering deadline. Funds to purchase the vehicles are available in the Fleet Services Fund (520). The FY2023 Fleet budget will be reduced by this amount to account for the submission in the current year. At the conclusion of the public hearing, staff requests that the City Council consider Ordinance No. 3748, amending the Fiscal Year 2021/2022 Budget. A notice of the public hearing was posted in the Star Telegram on Friday, July 1, 2022 and is included as Attachment B. RECOMMENDATION: Approve Ordinance No. 3748, amending the Fiscal Year 2021/2022 Amended Budget. ORDINANCE NO. 3748 AN ORDINANCE AMENDING THE ADOPTED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF NORTH RICHLAND HILLS, TEXAS; PROVIDING FOR THE FILING OF THE AMENDED BUDGET; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of North Richland Hills is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, in accordance with Article XII of the City of North Richland Hills City Charter the City Manager shall authorize no expenditure over the total funds for expenditure in the overall budget unless the budget is amended by the same public notice procedure called for in adopting the budget; and WHEREAS, in accordance with Article XII of the City of North Richland Hills City Charter, a notice of public hearing was placed in the Star Telegram on July 1 , 2022, at least ten (10) days prior to the public hearing; and WHEREAS, the City Manager of the City of North Richland Hills submitted an amended budget for the fiscal year beginning October 1, 2021, and ending September 30, 2022 to the City Council as required by the City Charter of the City of North Richland Hills; and WHEREAS, after full and final consideration, the City Council is of the opinion that the budget should be approved and amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The amended budget for the City of North Richland Hills, Texas, for the Fiscal Year beginning October 1, 2021 and ending September 30, 20227 as set forth in Attachment A, is hereby amended and approved as filed herewith. A copy of the amended budget shall be filed with the City Secretary. SECTION 2. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances, City of North Richland Hills, Texas, as amended, except where the provisions are in direct conflict with the provisions of other ordinances, in which event the conflicting provisions of the other ordinances are hereby repealed. Ordinance No. 3748 Page 1 of 3 SECTION 3. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. This ordinance shall be in full force and effect from and after its passage as provided by law, and it is so ordained. PASSED AND APPROVED on this the 11th day of July, 2022 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary/Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia McGinnis, City Attorney APPROVED AS TO CONTENT: Trudy Lewis, Director of Budget & Research Ordinance No. 3748 Page 2 of 3 Ordinance No. 3748 Page 3 of 3 ATTACHMENT A FISCAL YEAR 2021-2022 BUDGETAMENDMENT SUMMARY OF REVENUES AND EXPENDITURES FLEET SERVICES FUND ADOPTED PROPOSED AMENDED BUDGET AMENDMENT BUDGET FY 2021/22 7/11/22 FY 2021/22 REVENUES CHARGES FOR SERVICE General Fund $1,389,677 $0 $1,389,677 Utility Fund 2,256,325 0 $2,256,325 Crime Control District Fund 170,426 0 $170,426 Park&Recreation Dev.Fund 171,939 0 $171,939 Other Funds 24,119 0 $24,119 TOTAL CHARGES FOR SERVICE $4,012,486 $0 $4,012,486 OTHER REVENUES Interest Income $30,942 $0 $30,942 Sale of City Property 20,000 0 $20,000 Other Income 7,240 0 $7,240 Transfer from General Fund 0 0 $0 TOTAL OTHER REVENUES $58,182 $0 $58,182 TOTAL REVENUES $4,070,668 $0 $4,070,668 APPROPRIATION OF FUND BALANCE Appropriation of Fund Balance $0 $745,026 $745,026 TOTAL APPROPRIATION OF FUND BALANCE $0 $745,026 $745,026 TOTAL RESOURCES $4,070,668 $745,026 $4,815,694 EXPENDITURES OPERATING EXPENDITURES Administration $297,188 $0 $297,188 Fleet Services Operations 1,727,206 0 $1,727,206 Fire Fleet Maintenance Operations 345,626 0 $345,626 Vehicle and Equipment Purchases 783,259 745,026 $1,528,285 Non-Departmental 53,062 0 $53,062 TOTAL OPERATING EXPENDITURES $3,206,341 $745,026 $3,951,367 OTHER&RESERVES Debt Service $638,127 $0 $638,127 Capital Project Transfers 135,000 0 $135,000 Planned Contribution to Fund Balance 91,200 0 $91,200 TOTAL OTHER&RESERVES $864,327 $0 $864,327 TOTAL EXPENDITURES $4,070,668 $745,026 $4,815,694 BALANCE $0 $0 $0 Ordinance No.3748 NOTICE OF PUBLIC HEARING 2021 -2022 AMENDED BUDGET NOTICE IS HEREBY GIVEN to all interested citizens in the City of North Richland Hills, that the City Council will hold a public hearing on the 2021-2022 amended budget on Monday, July 11, 2022 during the regular 7.00 p.m. City Council meeting at the North Richland Hills City Hall City Council Chambers, 4301 City Point Drive, North Richland Hills, Texas. IrLp NOKTH KICHLAN HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: 7-11-2022 SUBJECT: Authorize the purchase of sixteen (16) vehicles for various city departments from Sam Pack's Five Star Ford, using BuyBoard Cooperative Contract No. 601-19, in the amount of$745,026.00. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: City Council is being asked to authorize the purchase of sixteen (16) vehicles for various city departments from Sam Pack's Five Star Ford, using BuyBoard Cooperative Contract No. 601-19, in the amount of $745,026.00. The vehicle breakdown is seven (7) Police Department units, three (3) Neighborhood Services units, one (1) Fleet Services unit, two (2) Municipal Court units, one (1) Facilities Department unit, one (1) Public Works unit and one (1) Parks & Recreation unit. GENERAL DESCRIPTION: Staff has been notified that 2023 Ford model vehicles have an order deadline of July 15, 2022 due to current supply chain demands. Failure to meet this deadline could result in no vehicles being delivered in FY23. If approved, this item will allow for allocation of funds to submit valid purchase orders to meet this ordering deadline. Funds to purchase the vehicles are available in the Fleet Services Fund (520) and were planned to be purchased during the upcoming budget year. This action will move these purchases up to the current budget year, thereby requiring the City to access the reserve funds earlier than anticipated. Sam Pack's Five Star Ford has submitted current quotes based on the Buy Board #601- 19 contract. The combined total for these sixteen vehicles is $745,026.00. Staff is requesting authorization to purchase the following vehicles scheduled for replacement in Fiscal Year 2023: Qty. Description Department Cost 7 2023 Ford Explorer Interceptor SUV Police $351,601 .00 3 2023 Ford Escape Hybrid Neighborhood Services $109,326.00 1 2023 Ford F-150 Reg Cab LB Pickup Fleet Services $40,333.00 2 2023 Ford Explorer Interceptor SUV Municipal Court $104,062.00 1 2023 Ford Transit Caro Work Van Facilities $59,436.00 1 2023 Ford F-150 Reg Cab LB Pickup Public Works $40,333.00 1 2023 Ford F-150 Reg Cab SB Pickup Parks $39,935.00 Total: $745,026.00 IrLp NOKTH KICHLAN HILLS The City of North Richland Hills is a member of several inter-local groups and utilizes existing contracts with vendors through the Local Government Purchasing Cooperatives. Utilizing the local cooperative satisfies any state law requirement that these vehicles be competitively bid. The city has previously conducted business with Sam Pack's Five Star Ford with positive results. RECOMMENDATION: Authorize the purchase of sixteen (16) vehicles for various city departments from Sam Pack's Five Star Ford, using BuyBoard Cooperative Contract No. 601-19, in the amount of$745,026.00. P_0.Box 400,Austin,Texas 76767 FBoard800.695.2 19-info@buyboard.com -buyboard.corn --- November 1, 2021 Sent via email to: bidt:x@ pford.com Alan Rosner Sam Pack's Five Star Ford 1635 IH 35E Carrollton,TX 75006 Re: Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor BuyBoard Contract 601-19 The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor, Contract 601-19, for which the current term is set to expire November 30, 2021. At this time, the BuyBoard is renewing your contract through November 30, 2022.This will be the final renewal of this contract. All discounts,terms, and conditions of your contract will remain the same. If you agree to this renewal,there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at lisa.maraden@tasb.or prior to the start of the renewal term. If you have questions or comments concerning this renewal, please contact me as soon as possible at isa.inara en@tas .or .We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, Lisa Maraden Contract Administrator final renewal v.02.13.2020 Endorsed by TASAVf„ o ?, - AaPstin, TX 78767-0400' 600.6 s. ,sr9/ 1 . 7. 2 Fam: 00,211.s451s baayboar .coo November 6, 2019 Sent Via Email: bidtx@spford.com Alan Rosner Sam Pack's Five Star Ford 1635 IH 35E Carrollton,TX 75006 Welcome to BuyBoard! Nye: Notice of The Local Government Purchasing Cooperative Award Proposal Name and Number: Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts and Service Labor, Proposal No. 601-19 Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. The contract is effective 12/1/2019 through 11/30/2020, with two possible one-year renewals.The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications. To view the items your company has been awarded, please review the proposal tabulation No. 601-19 on the following web-site:www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition,on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative. Enclosed with this letter you will find the following documents: 1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards You are advised that 'receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative.Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, aill purchase orders roust be processed through the BuyBoard in order' to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD ONLY to prevent duplication. As an awarded)vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program.If you have any questions, please contact Cg9ppra,tive ProcUrgn3gnj Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 The Local Government Purchasing Cooperative is endorsed by the Texas Association of school Boards, Mh Tc . Texas Municipal League„Texas Association of Counties,and the fPxas Association of School Administrators. Vendor Name Sam Pack's Five Star Ford Contact Alan Rosner Phone Number 9724465031 Ernoi| bidtx@spfnndznm VVebsite vmxwv.spfordzom/commercio| Federal ID 75 10U7322 Accepts RFQs Yes Address Line 1 1635 |H35E Vendor City Carrollton Vendor Zip 75006 Vendor State TX Vendor Country USA Delivery Days 120 Freight Terms FOB Destination PaymentTenns Net 3Odays Shipping Terms Pre-paid and added to invoice Ship Via Common Carrier Is Designated Dealer No EDG&R Forms Received Yes Sewice'Disa bled Veteran Owned No Minority Owned No Women Owned No Is National Yes No Excluded Foreign Terrorist Opgs Yes No Israel Boycott Certificate Yes IsK4VV0E No Regions Served All Texas Regions States Served A|| States Contract Name Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor Contonct# 601-19 Effective Dote 12/01/2019 Expiration Date 11/30/2022 Service Fee Note Vehicle purchase orders are subject tna $4U0 service fee Quote Reference Number 601'19 Return Policy Customer has S days to inspect and return vehicle 6/30/20228:55AM ew Cooperative Purchasing 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454'buyboard.com P"Rt POSER'S AGREEMENT AND SIGNATURE Proposal hlaMg, Vehicles, Heavy Duty Trucks, Pro os Due Date O enin Date andl Time: Police Motorcycles, Parks, and Service Labor August 1,2019 at 4:00 PM Locption of Pro qsal m enin Texas Association of School Boards,Inc. BuyBoard Department Proposal Number: 601-19 12007 Research Blvd. Austin,TX 78759 Anticipated Cogg erat've Board Meeti'ru Date: Contract Tirne Period: December 1, 2019 October 2019 through November 30, 2020 with two(2) possible one-year renewals. Sam Pack's Five Star Ford 08/ 019 Name of Proposing Company Dat 1635 I H 35 E 0 , Street Address Signa oriz mpan Official Carrollton Texas 75006 Alen J Rio ner City,State,Zip Printed Name of Authorized Company Official 972.446.5031 x6 Director Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 972.245.5278 75-1007322 Fax Number of Authorized Company Official Federal ID Number Page 9 of 161 Proposal Forms COMM/S//CS v.05.15.2019 r oard Cooperative,Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com VENDOR CONTACT INFORMATION Name of company: Sam Pack's Five Star Ford Vendor Proposal/Contract Contact Name: Alan J Rosner Vendor Proposal/Contract Contact E-mail Address: bidtx@spford.com - alanr@spford.com Vendor Contact Mailing Address for Proposal/Contract Notices: PO BOX 110098 Carrollton Texas 75011 Company Website: www.spford.Com Purchased All purchase orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders. Please select options below for receipt of purchase orders,and provide the requested information- El I will use the internet to receive purchase orders at the following address: Purchase Order E-mail Address: bldtX@Spford.COm Purchase Order Contact: Alan Rosner Phone: 972.446.5031 Alternate Purchase Order E-mail Address: alanr@spford.Com Alternate Purchase Order Contact: Alan Rosner Phone: 972.446.5031 ❑ Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. eg,u st r+0uotes ("RF0 ): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: bidtx@spford.Com RFQ contact: Alan Rosner Phone: 972.446.5031 Alternate RFQ E-mail Address: ala.nr@spford.com Alternate RFQ Contact: Alan Rosner Phone: 972.446.5031 Page 11 of 161 Proposal Forms COMM/SVCS v.05.15.2019 ar 78oard Cooperative Purchaslag 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 •buyboard.com Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal Invitation. All invoices are available on the BuyBo rd website and e-mail notifications will be sent when they are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee invoices and related communications: Please choose only one (1) of the following options for receipt of invoices and provide the requested information: W Service fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: PO BOX 110098 Department: FLEET City: Carrollton stet : Texas zip code: 75011 Contact Name: Shauna Hood phone: 972.446.5031 Invoice Fax: 972.245.5278 Invoice E-mail Address: bidtx@spford.COCYI Alternative Invoice E-mail Address: SllOod@SpfOrd.COn1 ❑ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent**: Bulling agent Mailing address: Department: City: State: Zip Code: Filling Agent Contact Flame: Phone: Billing Agent Fax: Billing Agent E-mail Address: Alternative Billing AgentE-mail Address: ❑ In lieu of my company, I request and authorize service fee invoices to be provided to the Designated Dealer(s) receiving the purchase order(s) to which the invoiced service fees relate at the address and contact information designated on my company's Dealer Designation form as provided to the Cooperative administrator.** **If Vendor authorizes a billing agent or Designated Dealer(s) to receive,and process,service fee invoices, In accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including,but not limited to,payment of all service fees under any Contract awarded Vendor. Page 12 of 161 Proposal Forms COMM/SVCS v.05.15.2019 Oar& Woope Cooperative Purchasing 12007 Research Boulevard .Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454'hg board.com FELONY CONVICTION DiSCLOSURE AND DEBARMENT CERTIF'1+cAl' ON FELONY CONIVICTIONDISCLOSURE Subsection (a)of Section 44.034 of the Texas d�ucaution Code (Notification of Criminal History of Contractor) states:"A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b):"A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check( )one of the following: [� My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) My company is not owned or operated by anyone who has been convicted of a felony. My company is owned/operated by the following individual(s)who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): By signature Belo belgo,I certify that the above information is true, complete and accurate and that I am authorized by my c4op flcation. Sam Pack's Five Star Ford Company Name n � Alan J Rosner Sig pany�Official Printed Name DEBARMENT CERTIFICATION en owner or principal of my company has been debarred, suspended or otherwise made ineligible for Assistance programs under Executive Order 12549,"Debarment and Suspension,"as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this erti ation. m Pack's Five Star Ford Company Name Alan J Rosner Signatur Ize ompa y Official Printed Name Page 13 of 161 Proposal Forms COMM/SVCS v.05.15.2019 Mr oard op erative Purchasing, 12007 Research Boulevard•Austin,Texas 78759-2439 • PH: 800-695-2919 . FAX: 800-211-5454'buvboard!.corn RESIDENT NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a"resident"proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident"proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident" proposer or a"nonresident"proposer under these definitions. Please check N)one of the following: I certify that my company is a Resident Proposer. ❑ I certify that my company is a Nonlresid'ent Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): Company Name Address City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ❑ Yes ❑ No B. What is the prescribed amount or percentage? $ or VENDOR EmPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company,or majority owner employ at least 500 people in Texas? Please check(d)one of the following: ❑ Yes ❑ No By signature below, I certify that the information in Sections 1 (Resident/Nonresident Certification) and 2 (Vendor Employment Certification) above Is true, complet nd accurate and that I am authorized by my company to make this certification. Company Name Sig ture of on zed Co 0 idal Printed Name Page 14 of 161 Proposal Forms COMM/SUCS v.05.15.2019 r� ard Cooperative Purchasing 12007 Research Boulevard .Austin,Texas 78759-2439 - PH:800-695-2919 ' FAX:800-211-5454. oard.com No ISRAEL BC9Y'cowCERTIFICATION Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)will not boycott Israel during the term of the contract. (TEx. Gov`r CODE Ch. 2270). Accordingly,this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEx.GWr CODE§808.001(1). By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Sam Pack's Five Star Ford Company Name Alan J Rosner Signatu f Au Co pany.Official Printed Name If REP does of Ish to make this certlflcatlon,return the blank form In Ileu of a completed certlflcatlon. No EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIREATrON Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization—specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature below, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certific. ion i rue, lete and accurate;and that I am authorized by my company to make this certification. Sam Pac 's Five Star Ford Company Name _\ Alan J Rosner Sig ature f uthoany Official Printed Name Page 15 of 161 Proposal Farms COMM/SVCS v.05.15.2019 a aoardo wooperative Prutaftasiag 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454•bulb a�rd , HISTORICALLY U. NIDERUT'ILIZED BUSINESS CERTIFICATION A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or"MWBE" and all referred to in this form as a "HUB'J is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that properly indicate and document their HUB certification on this form. Please check(A all that aooly: ❑ I certify that my company has been certified as a HUB in the following categories: ❑ Minority Owned Business ❑ Women Owned Business ❑ Service-Disabled Veteran Owned' Business (veteran defined by 38 U.S.C. §1011(2),who has a service-connected disability as defined by 38 U.S.C. § 101(16),and who has a disability rating of 20% or more as determined by the U.S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: ❑ My company has NOT been certified as a HUB. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. Sam Pack's Five Star Ford Company N . Alan Rosn Printe Name fn Sign tore of A Offi jai 7 Page 16 of 161 Proposal Forms COMM/SIGs v.05.15.2019 ,wrW Coo,PsAmok I 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •ILyybo rd,.,q9rn, CONSTRUCTION-RELATED GOODS AND SERVICE'S AFFIRMATION A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members ("Advisory'), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This (BuyBoard contract does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services procurement Act(Chapter 22544 of the Texas Government Code) and other applicable law and local policy. The Advisory, available at buyboardaeon/Vendor/Resources.aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase order for construction-related goods or services,whichever comes first. Sam Pace's Five Star Ford Company Name Alan J Rosner Signature of Authorized Company Official Printed Name Date Page 17 of 161 Proposal Forms COMM/SVCS v.05.15.2019 -mard' Cc rative Purchasing 12007 Research Boulevard•Austin,Texas 78759-2439 • PH:800-695-2919 ' FAX:800-211-5454•buvbogard.corn DEVIATION AND COMPLIANCE NCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation,you MUST list all such deviations on this form,and provide complete and detailed information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General) Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a proposal based upon any submitted deviation. wwwmommwmuam�wwwwuwuwwuwuwiw mmo��o�mmom��uwuuuwuwmmmmm Qlease che*M one of true following inforrm"natioin pirresented by the vendor accepted ley Bu.:yiiyr:mard. ❑ Flo, D ationsNJ Yes° Devlavons tam:n ni W Bu.�rk tt c ICc�I3( Bu:yi3oard Contract Admm'a'iMstrator List and fully explain any d iations you are submitting: ,,,,,,, Some vehicles are no longer available from Ford and therefore are being no-bid. LEASE PagVIDE JJJE F+DLIL WING INFORMATION: 1.Shipping Via: ❑Common Carrier ❑Company Truck ❑ Prepaid and Add to Invoice ❑ Other: Professional Drivers or wheels up transport 2.Payment Terms: X Net 30 days ❑ 10%in 10/Net 30 days ❑Other: 3.Number of bays for Delivery: 90-120 ARO 4.Vendor Reference/Quote Number: S.State your return policy: Customer has 5 days to inspect and return vehicle. 6.Are electronic payments accep I'e? Yes ❑ No 7.Are car a cre ble?❑Yes ] No Saar ' �ive �`ta'��° ord Compa Nam e Alan J Rosner Signatur of A ed Co►"rw 'any vial Printed Name Page 18 of 161 Proposal Forms cOMMiSKS v os.15aoi9 ddpft Mid U rd oape r tivi fin- 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •L)gy. ,oardS.,corn LoCATION� AUTHORIZED SELLER USTINIGS If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. No other locations Company Name Address City State Zip Phone Number Fax Number Contact Person Company Name Address City State Zip Phone Number Fax Number Contact Person Page 19 of 161 Proposal Forms COMM/SVCs v.05.15.2019 �r Uard cooporative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 ,buvboard.com MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ("Designated Dealers') to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative's administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish to designate multiple dealers, please duplicate this form as necessary. None Designated Dealer Name Designated Dealer Address City State Zip Phone Number Fax Number Email address Designated Dealer Tax ID Number* (*attach'4w-9) Designated Dealer Contact Person Your Company Name Signature of Authorized Company Official Page 20 of 161 Proposal Forms COMM/SVCS v.05.15.2019 mill "L �r 0 'amard 0 cooperative Purchasing 12007 Research Boulevard 'Austin,Texas 78759-2439 ` PH: 800-695-2919 ' FAX: 800-211-5454'bu bboard.com TEXAS REMNAL SERVICE DEsrGNATION The Cooperative (referred to as"Texas Cooperative"in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide,you roust indicate the specific regions you will service on this form. Ifyou propose to serve different regions for different products or services Included In your proposal,you must complete and subm/t a separate Teas Reglonal Service Designation form for each group of products and clearly Indicate the products or services to wh/ch the desJgnation applies In the space provided at the end of this form. By designating a reglon or reglons, you are certifying that you are authorized and willing to provide the proposed products and services In those reglons. Designating reglons In which you are either unable or unwilling to provide the specified products and services shall be grounds for either refectlon of your proposal or,If awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members(i.e.,if you will service only states other than Texas),you must so indicate on this form. Regional Education Service Centers I Will service Texas Cooperative members i..._ statewide. "$' ❑ I Will not service Texas Cooperative members statewide. I Will only service members in the I•. j»� , , regions checked below: aggipin ea uarters ^�"1 . ' 1 Edinburg i.- :.r.•I N 2 Corpus Christi „1 .w ., �"a° ,µ1 ❑ 3 Victoria A �� N'�. .'" ❑ 4 Houston 5 Beaumont ,M° �-� �! ❑ 6 Huntsville a I ;.` ;— _� ❑ 7 Kilgore `-` "`I W~ P,�y Yr� ❑ 8 Mount Pleasant I ".� ' — �.u. """' ,� ❑ 9 Wichita Falls i %a'' ❑ 10 Richardson ❑ 11 Fort worth .� ❑ 12 Waco �`�_ Y ❑ 13 Austin -(� I ❑ 14 Abilene ry `T ❑ 15 San Angelo r-ter ❑ 16 Amarillo Sab Pad s Fi a Star Ford ❑ 17 Lubbock ❑ 18 Midland Co pang Na e ❑ 19 El Paso ❑ 20 San Antonio Sign ture of riz d rl Official Ala osne ❑ I will not service members Printed Name of the Texas Cooperative. Page 21 of 161 Proposal Forms COMMJSVCS v.05.15.2019 �r ard Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454 •t)Uy r ,rd.. oni If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: Page 22 of 161 Proposal Forms COMM/SVCS v.05.15.2019 hVCooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com STATE SERVICE DESIGNATION The Cooperative offers vendors the opportunity to service other governmental entities in the United States, including intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete this form if you plan to service the entire United States, or will service only the specific states indicated. (Note:If you plan to service Texas Cooperative members,be sure that you complete the Texas Regional Service Designation form.) If you serve different states for different products or services included in your proposal,you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies in the space provided at the end of this form. By designating a state or states,you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, if awarded,termination of your Contract. Please check(/) all that apply: I will service all states in the United States. ® I will not service all states in the United States. I will service only the states checked below: ❑ Alabama ❑ Alaska ❑ Nebraska ❑ Arizona ❑ Nevada ❑ Arkansas ❑ New Hampshire ❑ California (Public Contract Code 20118 &20652) ❑ New Jersey ❑ Colorado ❑ New Mexico ❑ Connecticut ❑ New York ❑ Delaware ❑ North Carolina ❑ District of Columbia ❑ North Dakota ❑ Florida ❑ Ohio ❑ Georgia ❑ Oklahoma ❑ Hawaii ❑ Oregon ❑ Idaho ❑ Pennsylvania ❑ Illinois ❑ Rhode Island ❑ Indiana ❑ South Carolina ❑ Iowa ❑ South Dakota ❑ Kansas ❑ Tennessee ❑ Kentucky ❑ Texas ❑ Louisiana ❑ Utah ❑ Maine ❑ Vermont ❑ Maryland ❑ Virginia ❑ Massachusetts ❑ Washington ❑ Michigan ❑ West Virginia ❑ Minnesota ❑ Wisconsin ❑ Mississippi ❑ Wyoming ❑ Missouri ❑ Montana Page 23 of 161 Proposal Forms COMM/SVCS v.05.15.2019 aoard Cooperative Parcbasing 12007 Research Boulevard•Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454• buvboard.com This form will be used to ensure that you can service other governmental entities throughout the United States as indicated. Your signature below confirms that you understand your service commitments during the term of a cj4adnd roposal. Sam Pack's Five Star Ford Company Name Alan J Rosner Signy Official Printed Name If tn form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: Page 24 of 161 Proposal Forms COMM/SVCS v.05.15.2019 ar Uard Cooperative Purchasing' 12007 Research Boulevard •Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 °buyboard.com NATIONAL PURCHASING COOPERATIVE VENDOR/"'A ARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer(referred to in this Agreement as"Vendor')agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative') awards Vendor a contract under this Proposal Invitation ("Underlying Award'), the National Purchasing Cooperative ("National Cooperative's may - but is not required to -"piggy-back"on or re-award all or a portion of that Underlying Award ("Piggy-Back Award'o. By signing this National Cooperative Vendor Award Agreement ("Agreement', Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator ("BuyBoard Administrator') will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Proposal Forms COMM/SVCS v.05.15.2019 Page 25 of 161 hmooperative Purchasing, 12007 Research Boulevard •Austin,Texas 78759-2439 - PH:800-695-2919 , FAX: 800-211-5454 41 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria,Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy- Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreeme . S Pack F v S ar Ford 601-19 Nate of Ve, o Proposal Invitation Number Alan J Rosner Si �thorize any Official Printed Name of Authorized Company Official 08/23/2019 Date Proposal Forms Comm/Svcs v.05.15.2019 Page 26 of 161 do oard hwCooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com FEDERAL AND STATE STATEI PURCIHA INN COOPERATIVE EXPERIENCE The Cooperative strives to provide its members with the best services and products at the best prices available from vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $ . (The period of the 12 month period is / ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. CURRENTrOR AWARDED PURCHASING VENDOR? IF YES, LIST YEARS COMMODITY GROUP IY A VENDOR d 1. Federal General Services Administration NO 2.T-PASS (state of Texas) YES Vehicles 3. U.S. Communities Purchasing Alliance NO 4. National IPA/TCPN NO 5. Houston-Galveston Area Council (HCAQ NO Yes - 2010-2018 Vehicles 6. National Joint Powers Alliance (NJPA) NO 7. E&I Cooperative NO 8. The Interlocal Purchasing System (TIPS) N O 9. Other Tarrant County Vehicles ❑ MY COMPANY DOES NOT CURRENTLY HAVE: ANY OF THE ABOVE OR simrLAR TYPE CONTRACTS. RRENT B YBOARD VENDO If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount(%): 2.5 Proposed) Discount (%): 3 ®. Explanation: Proposal Forms COMM/SVCS v.05.15.2019 Page 27 of 161 oard Cooperative Prrrehasirxg 12007 Research Boulevard 'Austin,Texas 78759-2439 - PH: 800-695-2919 . FAX: 800-211-5454' g board.com By signature belo I ertify that the above is true, complete and accurate and that I am authorized by my company to make this certi atio aa.m Pack's Five STar Ford Company Name Alan J Rosner ignature mpany.official Printed Name Proposal Forms COMM/S/CS v.05.15.2019 Page 28 of 161 'Ofta • a tr WCooperative Purchasing 12007 Research Boulevard .Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454,b bout, ardcom GOVERNMENTAL REFERENCES For your Proposal to be considered,you must supply a minimum of five(5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact Phone# Email Address Discount Volume 1 City of Dallas - Santiago Sollis 214.671.9395 Volume over 2000 z.City of Richardson - Ernie Ramos 972.744.4421 - Volume over 100 3.Town of Flower Mound - Deats Stewart 817.229.6725 Volume over 100 4.Texas Smartbuy - Vendor Performance Website - Volume over 10,000 5.Tarrant County - Cooperative - Jack Beachum - 100 E Weatherford Ft.Worth Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts(lower prices)than indicated? YES ❑ NO K If YES, please explain: Government Pricing is a function of Ford's discount. reicat7oVn. I t the above is true and correct and that I am authorized by my company to make this cve r Ford omp y a Y re of Authorized m any Official Alan J Rosner Printed Name Proposal Forms Comm/Svcs v.05.15.2019 Page 29 of 161 LOS— �roard Cooperative Putahas;ing 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454' bu bo_ and coin MARKETING STRATEGY For your Proposal to be considered, you must submit the Marketing Strategyyou will use f the Cooperative accepts all or part of your Proposal ( gym /e Exp/ain haw your cpmpany wr//rnid /ly rnfoma Coo rod members of y_ rr Buy rd contract;grid how you wdl con;�nue,to support BuyBcrdtq_r fe,dura6on afthentractpenadJ Attach additional pages if necessary. Our responsibilities for marketing rest with our team getting the word out to our over 1700 customers who have purchased vehicles from us since 2004. Our first co-operative contract came by way of the state of Texas in 2005 and we have sold between 1500 and 2200 vehicles annually. This includes our E-Media and website advertising as a vendor not to mention our presence at the various trade shows across the state. S Pac Five r F d Co pany Name' Sig ature Authorized o pany Official Alan J Rosner Printed Name Proposal Forms COMM/SVCS v.05.15.2019 Page 30 of 161 rr r cooperative Purchasing 12007 Research Boulevard •Austin,,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 bu board.com CON FIDENTIAL I PROPRIETARY INFORMATION A. Publlic Disclosure Laws All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et, seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? Please check N)one of the following: NO,I certify that none of the information included with this Proposal is considered confidential or proprietary. YES,I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded"YES", you must identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and its Administrator will not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will disclose information when required by law, even if such information has been identified herein as information the vendor considers confidential or proprietary. Confidential/ Proprietary Information: (Attach additional sheets if needed.) Proposal Forms COMM/SVCS v.05.15.2019 Page 31 of 161 Uard 12007 Research Boulevard ,Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buyboard.,com S.Copyright Information Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright information? Please check W)one of the following: NO, Proposal(including forms, documentation, or other materials submitted with the Proposal) does not contain copyright information. ElYES, Proposal (including forms, documentation,or other materials submitted with the Proposal)does contain copyright information. If you responded"YES", identify below the specific documents or pages containing copyright information. Copyright Information: (Attach additional sheets if needed.) C.Consent to Release Ctanfid ntial Pro : Couyright Inforrnati n to BuyBoard Mlembers BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. Q nlsent to Release!Pro sal Tabu tion Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publically release, including posting on the public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information. By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein. Sam Pack's Five Star Ford Company Name Signature of Authorized Company Official Alan J Rosner Printed Name 08/23/2019 Date Proposal Forms COMM/SVCS v.05.15.2019 Page 32 of 161 oard Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buyboard.com VENDOR BUSINEss NAME By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and accurately provide the information requested below or your Proposal may be deemed non-responsive. Name of proposing Company: Sam Pack's Five Star Ford (List the f /name of the company seeking to contract with the Cooperative. Do NOT list an assumed name,dba,aka,etc.here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services, each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even if affiliated entities, which propose to provide goods or services separately must submit their own Proposals.) Please check(V)one of the following: Iryppe of Business: Individual/Sole Proprietor Corporation Limited Liability Company xxx Partnership Other If other, identify State of Incorporation (if applicable): Federal Employer Identification Number: 75-1007322 (Vendor must include a completed IRS W-9 form with their proposal) List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note. If different than the Name of Proposing Company listed above, only valid trade names(dba, aka, etc.)of the Proposing Company may be used and a copy of your Assumed Name Certificate(s),if applicable,must be attached.) Sam Pack's Five Star Ford of Carrollton Proposal Forms COMM/SVCS v.05.15.2019 Page 33 of 161 1111111 Request for Taxpayer Give Form to the Form (Rev.November2017) II�t`11tIfICc�°�1CiI�' Number n �flfl'C 'fI''Ci requester.Do not Department of the Treasury Send to the IRS. Internal Revenue Service ►Go to wwWJrS gov/FormW9 for instructions and the latest information. 1 Name(as shoXvn on your income tax return).Name is required on this line;do not leave this line blank. I I V rd. 2 Business nametdisregarded entity name,if different from above m 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Che71� 4 Exemptions(codes apply only to following seven boxes. certain entities,not individuals;see a instructions on page 3): ° ❑ Individuallsole proprietor or ❑ C Corporation VSS Corporation ❑ Partnership ° Exempt payee code(if any) y single-member LLC n c ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partner `02 Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting C c LLC if the LLC is classified as asingle-member LLC that is disregarded from the owner unless the owner of the LLC is code(if any) M another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that o- is disregarded from the owner should check the appropriate box for the tax classification of its owner. w 73 ® Other(see instructions)► (Applies to awounts maintained outside the U.S.) rn 5 Address(number,street,and apt.or suite no. See instructions. Requester's name and address(options P D D � 6 City,state,and ZIP'code 'TX 5D 1 7 List account number(s)here(option) Taxpayer Identification Number(TIN Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other e entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN,later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. EM Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part 11,later. 56r1J�j�� U Here Date► Instructions sit t IC#� 1"IS •Form 1099-DIV(dividends,including those from stocks or mutual General funds) Section references are to the Internal Revenue Code unless otherwise a Form 1099-MISC(various types of income,prizes,awards,or gross noted, proceeds) Future developments.For the latest information about developments a Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9. •Form 1099-S(proceeds from real estate transactions) Purpose orm •Form 1099-K(merchant card and third party network transactions) •Form 1098(home mortgage interest),1098-E(student loan interest), An individual or entity(Form W-9 requester)who is required to file an 1098-T(tuition) information return with the IRS must obtain your correct taxpayer a 1099-C(canceled debt identification number(TIN)which may be your social security number Form ) (SSN),individual taxpayer identification number(]TIN),adoption •Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number Use Form W-9 only if you are a U.S.person(including a resident (EIN),to report on an information return the amount paid to you,or other alien),to provide your correct TIN. amount reportable on an information return.Examples of information returns include,but are not limited to,the following. If you do not return Form W 9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form -9(Rev.11-2017) a uard Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454 •tit,Y oard.corn EDGAR VENDOR CERTIFICATION (2 CFR Dart 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new"EDGAR'). All Vendors submitting proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This completed form will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For of the items below, Vendor should certify Vendor's agreement and ability to comply, where applicable, by having Vendor's authorized representative complete and initial the applicable boxes and sign the acknowledgment at the end of this form. If you fail to complete any item in this form, the Cooperative will consider and may list the Vendor's response on the BuyBoard as "NO,"the Vendor is unable or unwilling to comply, A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendoor Violation or Breach of Contract Terms: Contracts for more than the Simplified Acquisition Threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s) If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order, ancillary agreement, or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall control. Proposal Forms COMM/SVCS v.05.15.2019 Page 34 of 161 oard Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454 •b eM~d.coil 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, `Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60,"Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction contract"in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction'). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at w ol.cgov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback"Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States'). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. S. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of$100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6. Right to Inventions Dade Under a Contract or Agreement: If the Cooperative member's Federal award meets the definition of"funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that"funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. Proposal Forms COMM/SVCS v.05.15.2019 Page 35 of 161 DwCooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 •IN.7:bo 1, sgrr,;, 7. Clean Air Act and Federal Water pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended — Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. 8. [debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. +9. Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352) --Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with,the Byrd Anti-Lobbying Amendment (31 USC 1352). 10. procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11. Profit as a Separaite Element of price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.323(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract. Proposal Forms COMM/SVCS v.05.15.2019 Page 36 of 161 oard hwCoopefativePurchaslay 12007 Research Boulevard •Austin,Texas 78759-2439 - PH:800-695-2919 ' FAX: 800-211-5454'l:-a board Im. 12. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. Veiid r '�E , I �gree or Vendor Certi catl�ri:Ifiern;NU. ... ;I.da IV(1T'a' rye Inittal 1. Vendor Violation or Breach of Contract Terms YES AJ R 2. Termination for Cause or Convenience YES AJR 3. Equal Employment Opportunity YES AJR 4. Davis-Bacon Act YES AJR 5. Contract Work Hours and Safety Standards Act YES AJR 6. Right to Inventions Made Under a Contract or Agreement YES AJ R 7. Clean Air Act and Federal Water Pollution Control Act YES AJR 8. Debarment and Suspension YES AJR 9. Byrd Anti-Lobbying Amendment YES AJR 10. Procurement of Recovered Materials YES AJR 11-Profit as a Separate Element of Price YES AJR 12. General Compliance and Cooperation with Cooperative Members YES AJR By signs re be w, I fy that the information in this form is true, complete, and accurate and that I am authorized by my co any toK a this certi cation and all consents and agreements contained herein. Sa P oFiv' S ' r Ford Com any am Signat re o Authorized mop Official Alan J Rosner Printed Name Proposal Forms COMM/S/CS v.05.15.2019 Page 37 of 161 uard Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 ,buyboard.com PROPOSAL INVITATION UES'TIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ("Work') under the BuyBoard contract contemplated by this Proposal Invitation ("Contract'. Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire, sign where indicated below, and submit the signed questionnaire and your responses to all questions in one document with your Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. Sam Pack's Five Star Ford was established in February of 1980. The government sales division was formed in 2004 and began selling on contract that year. ------------- 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. Alan Rosner has been with SPF for 16 years. His fleet managers have been working for him for at least 5 years or more. 3. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. The dealership currently has a floor plan limit of over forty million dollars. This is enough to support any business capital required. Proposal Forms COMM/SVCS v.05.15.2019 Page 38 of 161 AOM DwCooperative Purchasing 12007 Research Boulevard'Austin,Texas 78759-2439• PH: 800-695-2919 ' FAX: 800-211-5454'bu bo�.cori 4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. No. S. List all contracts, if any,in the last 10 years on which Proposer has defaulted,failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. None 6. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm,or any of the flrm's past or present owners, principal shareholders or stockholders, officers,agents or employees, that relates to or arises from a contract similar to this Contract or the work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim,and resolution or current status. None By signature below, I certify that the information contained in and/or attached to this Proposal Invitation Questionnaire in response to the above questions is true and correct and that I am authorized by my company to this ce ification. Sa Pack's iv tar ord Comp ny Name Sig ture of on'pany I I Proposal Forms Comm/Svcs v.05.15.2019 Page 39 of 161 do oard DwCapperativeParchasing 12007 Research Boulevard'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454' board„com REQUIRED FORMS CHECKLIST (Please check(V)the following) Co�gtd,; Proposer's Agreement and Signature Completed: Vendor Contact Information Completed: Felony Conviction Disclosure and Debarment Certification Completed: Resident/Nonresident Certification Completed: No Israel Boycott Certification Completed: No Excluded Nation or Foreign Terrorist Organization Certification Completed: Historically Underutilized Business (HUB)Certification) Com Ip eted: Construction Related Goods and Services Affirmation Completed: Deviation/Compliance Completed: Location/Authorized Seller Listings Completed: Manufacturer Dealer Designation Com Ip eted: Texas Regional Service Designation Completed: State Service Designation Completed: National Purchasing Cooperative Vendor Award Agreement Completed: Federal and State/Purchasing Cooperative Experience Completed: Governmental References Com Ip eted: Marketing Strategy Completed: Confidential/Proprietary Information Co m Ip eted: Vendor Business Name with IRS Form W-9 Completed: EDGAR Vendor Certification Completed: Proposal Invitation (questionnaire Com leted: Required Forms Checklist ❑ Completed: Proposal Specification Form with Catalogs/Pricel ist,Manufacturer Authorization Letters, Franchise Motor Vehicle Dealer Certifilcate from Texas Department of Motor Vehicles,Applicable Dealer License and Vehicle Options List Ala/og�/Pr/cellsts.mustbe submltteow/t/i pmp®sat rL'sponse or respori ,w/1/nofbe mnsldeid Proposal Forms COMM/S/CS v.05.15.2019 Page 40 of 161 w aoi off " " ew '� ° w a'�+ y � - ° m >a o A y '—' o m v ?° y `" o io.°` v �' y ' E =N m m E =N and ya o w = io m y O ,al m H v o e v' v m n ri 1O °" v ° a n L6 a y rn `w Q. 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G rr GJ n e v p c C In Ln LLn n AM e Cooperative Purchasing Marn 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454.www.bi wboard.corn THE LOCAL GOVERNMENT PURCHASING COOPERATIVE [DDENDuim No. 1. Proposal Invitation No. 1-1' Vehicles,, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor The following modifications are made to the above referenced Proposal Invitation and shall become a permanent part of the Proposal Invitation document: I. Proposal Invitation Forms; Vendor Contact Information. On the Vendor Contact Information form, _Invoices,the third included option for Vendors to authorize service fee invoices to be provided to Designated Dealers receiving purchase orders is deleted. Vendors must either accept invoices directly or designate one billing agent for receipt of service fee invoices. Vendors will no longer be permitted to have invoices directed to Designated Dealers. Therefore, when completing the Vendor Contact Information form, voiices section, Vendor may only select and complete either the first option ("Service fee invoices and related communications should be provided directly to my company ...) or second option ("In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent...'). II. General Terms and Conditions Section E_.12 Service Fee. Section E.12 of the General Terms and Conditions(Service Fee) is revised to read as follows: 12. Service Fee Vendor must pay the Cooperative the service fee specified in this Proposal Invitation and, unless this Proposal Invitation provides otherwise, the service fee is included in the awarded pricing. Except as otherwise provided in this section E.12, Vendor must remit the service fee to the Cooperative in Austin, Texas, within 30 days of the date of each service fee invoice. Service fees shall be deemed incurred on the date of Vendor's receipt of payment for products or services by the Cooperative member. To the extent that a Vendor disputes any service fee listed in an invoice, including but not limited to assertions that the purchase on which the fee is based has yet to be delivered or paid (e.g. special orders), was canceled by the Cooperative member, or is a duplicate purchase order,the Vendor must notify the Cooperative of the dispute in writing no r thanhe 901h a a the I ina i voice date (Dispute Period) by returning a copy of the invoice or statement of outstanding balances to the Cooperative with each disputed item marked and the basis for dispute provided. To the extent that the disputed service fees have been paid by Vendor, any request for a refund must be provided to the Cooperative in writing, with supporting documentation, no later than the last day of the Dispute Period. Vendor agrees to cooperate, and require any Vendor Designated Dealer(s) and billing agent to cooperate, with the Cooperative in attempting to reconcile and resolve disputed fees, and shall provide such reasonable information and documentation as the Cooperative may require to review the disputed fees to the satisfaction of the Cooperative administrator's staff. Any service fees for which the Cooperative has not received a notice of dispute or request for refund within the Dispute Period as set forth herein shall be deemed conclusively due and owing and no longer subject to dispute or claim for refund. Unpaid service fees will be subject to collection in accordance with the Cooperative's Board Policy, COOP-852,Vendor Invoicing and Collections. A Vendor may designate a billing agent to receive Cooperative service fee invoices on Vendor's behalf. Such designation must be made in writing by an authorized representative of Vendor and properly submitted to the Cooperative's administrator in such form as the Cooperative's administrator may reasonably require. However, in so doing,Vendor acknowledges and agrees that such designation shall be for Vendor's convenience only and Vendor Addendum No.1,Proposal Invitation 601-19 Page 1 of 2 rr Aloft Air(8) Go perative Purchasing uara 12007 Research Boulevard ,Austin,Texas 78759-2439- PH:800-695-2919 ' FAX: 800-211-5454 .WWyy buvboarLom shall remain responsible for all obligations under the Contract, including payment of service fees, and shall remain subject to all remedies for default in payment thereof. Vendor agrees to provide the Cooperative with copies of all Purchase Orders generated by or under the Contract that are received directly from Cooperative members, or such other documentation regarding those Purchase Orders as the Cooperative's administrator may require in its reasonable discretion. Additionally, the Cooperative has the right, upon reasonable written notice, to review Vendor's records pertaining to purchases under the Contract with Cooperative members to verify purchase history and the accuracy of service fees payable from Vendor. Please sign and return one copy of this addendum with your proposal as verification of your receipt and compliance with the information contained in this addendum. Company Name: Sam Pacl 's Five Star Ford Address: 1635 i H 3 rro It An Texas 75006 Signature of Authorized Director Company Official: Title: Telephone Number: 88. 3 .33 ®ate: 0 /2 /2019 Addendum No.1,Proposal Invitation 601-19 Page 2 of 2 e oard Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 , FAX: 800-211-5454`www.bu board.com THE LOCAL GOVERNMENT PURCHASING COOPERATIVE ADDENDUM No. Proposal Invitation No. 6 1-191 Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor The following modifications are made to the above referenced Proposal Invitation and shall become a permanent part of the Proposal Invitation document: PROP SAL SPECIFICATION FORM For the following manufacturers, the detailed specifications for base model vehicles/trucks have been added, revised and/or updated. 1. Autocar Trucks/Vehicles— Proposal specifications have been revised to include line item 4A with specified model listed below. p r rt 1�LAJbtC� VeFlmcles i ." v r ?x m !' �✓ i t ✓ r�i 1 i nr r i ✓, 4 i 1 r l Hai P ".��PeGI$led ✓ r r x r a r l K i t 'ir1� 'fj r y r t u y e 1 q y s rr ° x y 1 7 '. ti r� , s � r � �iJy!�.4�py�y�H��➢ �sy�.�g..yWFr�y,�, n �1f y�`;�,.�f� �i s l'` " �i4�e ' Items" d Vehicle ` E (inclusref all uehicte, rld lutlori `nd Htlotlel ,,T .., „1 4t11 D "s rl tliClr1 �, ' fees EXCEPT d`e`�ive _fee a: r � ' 1`l V � � f➢t Tl Options may be No Bid selected by the Cooperative member at the time of order. Auitocar DC64 -Cab and Vendors must Autocar chassis, Conventional Cab, submit all DC64 Cab Cummins L9 300 HP with No Bid manufacturer upgrade options 4A Autocar and Chassis, Allison 3000 Series, 5 speed $ for this model Conventional transmission,complete with including Cab manufacturer's standard alternative fuel equipment(CNG, equipment. LPG,Hybrid,etc.) on a separate sheet per Section II of this proposal. 2, Mitsubushi Trucks/Vehicles—Proposal specifications for line items 281 to 289 have been revised as follows. a. Line Items 281-285: DOHC 4-cylinder turbocharged intercooled diesel engine is deleted aru re l ce with diesel engine only. b. Line Items 286-289: DOHC 4-cylinder turbocharged gas engine is deleted and re2_1aggd with 6.OL V8 gas engine with 297 HP. Addendum No.2,Proposal Invitation 601-19 Page 1 of 2 e � oard Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 , PH: 800-695-2919 • FAX:800-211-5454•wLAN baayboard.com 3. Police Motorcycles- Proposal specifications have been revised to include line item 348A with specified model listed below. eQr •Pdrli .l�lotlr ,1Paralta eie ` 8rad ase�Pldel PceNeicl tertti (Inclusive oL aNl vehicle fees Cite: rand: O�r�loat5 aNnd t+lta.,� l crdel .. ,. _ Faall sdri tEWo IXCEPT=tlelroe.�.f e _ ,.,an '.Model ''e0i fMledt . Options may be No Bid selected by the cooperative member of order. Yamaha FJR1300 P at the timeustsu Vendors must submit Yamaha Police Motorcycle- 1298 all manufacturer FJR1300 P cc, liquid-cooled, DOHC No Bid upgrade options for 348A Yamaha Police inline 4 cylinder, 16 valve $ this model including Motorcycle engine,equipped with alternative fuel equipment(CNG, standard police equipment. LPG, Hybrid,etc.)on a separate sheet per Section II of this ro osal. PROPOSAL-DUE DATE 1. The proposal due date has been extended to August 29,, 20,19, at 4.0 P.M. Please sign and return one copy of this addendum with your proposal as verification of your receipt and compliance with the information contained in this addendum. Company Name: Sam P ck"s Five Star Ford Address. 1635 IH 5E rr one, Texas 75006 Signature of Authorized Director Company Official: Title: Telephone Number: 888.835.3389 Date: / / 01 Addendum No.2,Proposal Invitation 601-19 Page 2 of 2 Vepe -"hard arative Purchasing 12007 Research Boulevard .Austin,Texas 78759-2439 •PH: 800-695-2919•FAX:800-211-54541 www.buvboard.com THE LOCAL GOVERNMENT PURCHASING COOPERATIVE AODFN©l.m No. Proposal Invitation Nu. 601-1 Vehicles, Heavy Duty Truce, Police Motorcycles,, Parts, and Service Labor The following modifications are made to the above referenced Proposal Invitation and shall become a permanent part of the Proposal Invitation document: PROPOSAL SPECIFICATION F RM For the following manufacturer,the detailed specifications for base model vehicles/trucks have been added. 1. Freightliner Sprinter Trucks/Vehicles — Proposal specifications have been added and issued with the specified models listed below. Please sign and return one copy of this addendum with your proposal as verification of your receipt and compliance with the information contained in this addendum. Company Name: Sam Pc 's Five Star Ford Address: 1635 1 H ar 1 top, Texas 7006 Signature of Authorized Director Company Official: Title: Telephone Number: 888.835. 389 ®ate: 08/28/ 01 Addendum No.3,Proposal Invitation 601-19 Page 1 of 4 c c c •2- xt�c4 0 o wl 10 cyEco> o o p o ox oC y M � � °� d � � CJ N CUm . N ma 0 v m n• n CD � O "_ 'cnEEar3 ^ EEcL:5L6 '�"EEcL:5 O Q• ° U! C/ a N C7 Gl a s N 0 W a s N i S} c E L" v u m v0i c E 0 o v w u'° c E a i�v mm V OCL a y c +. a >. o o c + o a cCL ., o a of N} « aw w +dOJ'� t;�. 'o •�Lki E •E O'D N 1OQ E ov m mnE > c l�u j' "O wno" a En EnpNOo v n n n nNO N OB o E$ aw o o OUfLW o o O 8 o E:-E S o m C O a K .� E E o E a n a cr CL a t ' V oF- n a 3 ® m 7 c rn c ,�� �s L. 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O v d G m aNi c o C u o a) d "L`:r a N - O U .... U d to to c c u a a� c tn v ® '' c v Nei4cl= a c o e p� j io °m +o 'io 0- - o` +�Mu E u Op +1 N_ O( 10 p� O O i- N O O `- N O! N N i CL a, =.. O u J W ^L Q Z S tCi Z S � OC n.. U- S f— p_ O O { A O U tn 0 N U_ u it C C Q7 0 Z m L ty + cCU t o c .� Q c 'Ia `oI CL ` a c a� a wj: °o J � gQ c � o% co M ® r+ Manufacturer's Certification ITB 01-071-000-C, Motor Vehicles THIS IS TO CERTIFY THAT Sam Pack's Five Star Ford IS THE MANUFACTURER (RESPONDENT'S NAME) OR A MANUFACTURER'S AUTHORIZED DEALER OF Ford Motor Companv (MANUFACTURER/BRAND NAME) IN THE STATE OF TEXAS FOR BOTH RETAIL AND COMMERCIAL VEHICLES. BY: MANUFACTURER NAME: Ford Motor Company ADDRESS: 18900 Michigan Avenue, Dearborn, MI 48126 TELEPHONE NUMBER: 313-390-1058 E-MAIL: randersl@f_ord.com AUTHORIZED SIGNATURE: ` TITLE: Government Sales Manager PLEASE NOTE: THIS CERTIFICATION FORM MUST BE EXECUTED BY AN AUTHORIZED EMPLOYEE OF THE MANUFACTURER ONLY. DEALERS / REPRESENTATIVES ARE NOT AUTHORIZED TO EXECUTE THIS CERTIFICATION FORM ON BEHALF OF THE MANUFACTURER. THE MANUFACTURER MUST EXECUTE THIS CERTIFICATION FORM EVEN IF THEY ARE OFFERING THEIR OWN PRODUCTS. FAILURE TO SUBMIT THIS CERTIFICATION FORM WITH THE RESPONSE AS REQUIRED SHALL RESULT IN THE DISQUALIFICATION OF THE RESPONSE. XX H WH � VWi z W O x o O M H z tn3 o o ¢ H W y c A n W • d u > c O �W ^ A ¢ z AF W cn fa a. WUj f� W N ® w V U O O N U LLI U O ¢ > ` 0 ¢ a M ®w Z w I-- ¢ Q ¢ ® ®0.4 r � ® C/I LL W M ® m a a z a D cli w U z W O w >,o O ® H 0-4A -, ® AW W xj z O z 'A H- A W LL. ®UGo r^7' O > x z J TWO o® V ui 41 > as H W v, z Fo ® W M ® z 04 w o o A O ® ¢ v 3 ¢ a ® AU J a ¢ ® ® OL. Uwe �j A u a e ® W 5Ln B � L+4 wo Q QaQ O n aX 0 ® Q H C7w � cn NK" (APPENDIX H TO THE PURCHASING POLICY AND PROCEDURES MANUAL) CITY OF NORTH RICHLAND HILLS COOPERATIVE PURCHASE CUSTOMER AGREEMENT This Cooperative Purchase Customer Agreement("Customer Agreement")is entered into by and between Sam Pack's Five Star Ford("Vendor") and the City of North Richland Hills,("Customer"or"Authorized Customer"),a Texas government entity,and a Customer authorized to purchase goods or services pursuant to the Agreement between the Buy Board ("Cooperative Entity") and Vendor, Contract No. 601-19, as amended, (the "Agreement")with an expiration date of November 30,2022.This Customer Agreement includes and shall be governed by(1)the terms and conditions of the Agreement, which are incorporated herein by reference and available online at https://app.buyboard.com/Shop/Vendors/Detalls?ld=l584 or upon request from Vendor,(lit) the attached Vendor Quote/Purchase Order No.PO or Quote#,if applicable,and(iii)the Government Contract and Purchasing Rider for Contracts with the City of North Richland Hills Contracts,if applicable,all of which are attached hereto and/or incorporated herein by reference.Authorized Customer is eligible and desires to purchase Vehicles,HD Trucks,Police Motorcycles,Parts and Service Labor pursuant to the terms and conditions of the Agreement as the Cooperative Entity may specify from time to time, as well as the terms and conditions of this Customer Agreement. To ensure goods and services are provided directly to the Customer, the Cooperative Entity will only be responsible for services provided to the Cooperative Entity will not be responsible for payments for services provided to the Customer. The Authorized Customer agrees to the terms and conditions of the Agreement as applicable and as authorized by law.The Authorized Customer hereby agrees that it is separately and solely liable for all obligations and payments for equipment,products and services provided hereunder.Vendor agrees that Customer shall be entitled to the same rights and protections under the law afforded to the Cooperative Entity under the Agreement,as applicable,as if Customer had entered into the Agreement.Except in the event of gross negligence or intentional misconduct,Customer's liability shall not exceed the amount paid by Customer under this Customer Agreement for the proceeding twelve(12)month period.Vendor agrees that until the expiration of three(3)years after final payment under this Customer Agreement,or the final conclusion of any audit commenced during the said three years,Customer,or Customer's designated representative,shall have access to and the right to audit at reasonable times, all records,hard copy or electronic, involving transactions relating to this Customer Agreement necessary to determine compliance herewith, at no additional cost to the Customer.Vendor agrees that the Customer shall have access to such records during normal business hours. Customer shall provide Vendor with reasonable advance notice of any intended audits. Purchase Price-Payments under this Customer Agreement shall not exceed $745,026.00("Purchase Price"). Term-The Term of this Customer Agreement("Term")shall be for one of the following as selected below(Select the type of contract that applies): ❑ Single Purchase Contract—The Term shall not exceed one (1)year, and this Customer Agreement shall be for the purchase of goods or services as specified and quoted by the Vendor,and the Purchase Price shall not exceed the budgeted amount for Customer's current fiscal year for the applicable goods and services. (31 Supply/As Needed Contract—The Term shall be effective as of October 1It and shall expire on September 301h at the end of FY 21-22.This Customer Agreement shall be for multiple purchases of goods or services on an as needed basis,from the same vendor under the same contract,and shall not exceed the budgeted amount for Customer's current fiscal year for the applicable goods and services. O Multi-Year Contract—The Term shall be for Number of years year(s)expiring on Expiration Date.This Customer Agreement maybe renewed for Number of Renewals.Customer Agreement shall be with a single vendor for products and services.If the amount of expenditures under this Multi- Year Contract equals or exceeds$50,000 in the aggregate,City Council approval is required.in the event the City does not appropriate sufficient funds to make payments during the current or any subsequent year,the City shall have the right to terminate this Multi-Year Contract at the end of any such fiscal year without penalty. ❑ Emergency Purchase—Purchases that are necessary to address a public calamity, because of unforeseen damage to property,or to protect the public health or safety where the City's ability to serve the publicwould be impaired if the purchase were not made immediately.Emergency purchases must meet the requirements of Local Government Code 252.022,and must be ratified by City Council if the purchase is$50,000 or more. (Government Rider-Select if Vendor has additional terms and conditions that apply to this purchase) Cl Government Contract and Purchasing Rider for Contracts with the City of North Richland Hills, Texas—If this purchase contains additional terms and conditions from the Vendor, other than those set forth in the Agreement, the Vendor shall separately execute the Government Contract and Purchasing Rider for Contracts with the City of North Richland Hills,Texas("Government Rider").Such applicable terms and conditions as set forth in the Government Rider shall supersede any conflicting terms of the Vendor's terms and conditions,and such Government Rider shall control,The Government Rider is attached hereto, incorporated herein by reference and made a part of this Customer Agreement for all purposes. and that The undersigned represents and warrants that he/she has the power and authority to execute this Customer Agreement, bind the respective party, t has en authorized by the respective and any amendment hereto, may e executed in counterparts, and on and performance of this Customer nelectr ni ally signed, scanned, digitally signed and sent via uelectronic mail and such signatures shall have the same effect as original manual signatures. Each party has caused this Customer Agreement to be executed by its duly authorized representative on this Date day of Month 20 22. [Signature Page Follows] NRH Cooperative Purchase Customer Agreement,Page 1 of 2 Vendor Name: CA-CONTRACT NO.PUR0002_20220107 ACCEPTED AND AGREED: CITY OF NORTH RICHLAND HILLS: Sa Pack's ar VFord: APPROVED:I certify that funds are currently available for this purchase. By: 0 (Check the box if t3 Name Title: K,n1,11 BY: Scott Kendall Date: Scott 2022.06.30 16:19:59 Cott Kendall,P"JrcMiW9-Manager Department Director: BY: Printed I4a­M—;7­---­_' Department: APPROVED: By: Ma Hindman., — "Date: Or Designee: By: Date: Name: Title: ATTEST: By: Alicia Richardson,City_S_ecet.ry/C1fef Governance Officer By: Traci He�_d_ers.nAssis_tan_tCity—Secretary NRH City Council Action: Y 0 N E) Date Approved: Agenda Item No: Ord/Res No, APPROVED TO FORM AND LEGALITY: By: Mateshia B.McGinnis,City'Attorne� By: Thomas—McMillian,As1sFa_nt­City_A_ttomey NRH Cooperative Purchase Customer Agreement,Page 2 of 2 Vendor Name: CA-CONTRACT NO,PUR0002-20220107 a77 77 e7-7s,777 777 T6777 19j S,&36sarronto^rre s, noos Lam 9 P"L Ear"91040,1821012109 µ AX m » 46421'9 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members-Kevin Moore-Jessica Wooten-Jorge Guerra-Alan Rosner-Austin Moore BuyBoard -601-19 End User: NRH Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 6.16.22 Contact TN/Email Phone# n enor an Exterior Calor Product Description: NEW FORD EXPLORER BASE(PATROL) Code LK DARK BLUE A. Bid Line# 116 Base Price: $ 27,700.00 B. Published 0 tions Itemize Each Below Code Description Bid Price Code Description Bid Price 446 AUTO TRANS INCLUDED 17T RED/WHITE DOME LAMP INCLUDED POWER GROUP INCLUDED 51 R LED SPOT LAMP INCLUDED CRUISE INCLUDED 55F KEY LESS ENTRY INCLUDED STATE INSPECTION FEE INCLUDED 16D BADGE DELETE N/C HYBRID $ 2,588.00 18D GBL LOC/UN LOC N/C REAR VIEW CAMERA IN MIRROR INCLUDED 76D DEFLECTOR PLATE INCLUDED 100A EQUIPMENT GROUP INCLUDED 942 DAYTIME RUNNING LIGHTS Ed FLEX FUEL RATED INCLUDED 153 FRT LIC PLATE BRACKET SYNC INCLUDED DUAL A/C INCLUDED K8A INTERCEPTOR UPGRADE AWD $ 7,855.00 17A AUX A/C INCLUDED Total of B.-Published Options C. Dealer Published Options Code Description Bid Price Code Description Bid Price 67U ULTIMATE WIRING KIT $ 560.00 68G REAR POWER WINDOW INOP $ 75.00 18X 100 WATT SIREN $ 315.00 67V POLICE WIRING KIT $ 185.00 21L FRONT AUX LIGHTS $ 550.00 76R REVERSE SENSING $ 275.00 43A REAR AUX LIGHTS $ 395.00 61 B OBD II SPUTTER $ 60.00 61R STEERING WHEEL CONTROLLS INCLUDED 60R NOISE SUPPRESSION BONDS $ 100,00 55B BLIND SPOT $ 545.00 63L QUARTER GLASS LIGHTS $ 575.00 66A FRONT HEAD LAMP SOLUTION $ 895,00 66B TAIL LAMP PKG $ 430.00 59E KEYED ALIKE $ 50.00 66C REAR LIGHT PKG $ 455.00 47A ENGINE IDLE $ 260.00 90D LH DR PNL III $ 1,585.00 92G E MARKED SOLAR $ 120.00 96T RR SPOILER LIGHTS $ 1,495.00 Total of C..Dealer Published Options $ 8,926.00 D. Off Menu 0 tions Code Descri tion Bid Price Code Description Bid Price 5YR 100K ESP WARRANTY 0 DEDUCT $2,795.00 Off Menu Options limited to 25%of Published Price Current% 5.94% Total of D.-Off Menu Options $2,795.00 Delivery Charges 15 Miles @$1.49/mile $ 22.35 Floorplan Expense 30 Days $7.51 Per Diem $ 225.41 Lot Insurance Expense 30 Days $7.51 Per Diem $ 225.41 Manufacturer Delivery Fee $ 1,695.00 Total Each $ 52,031.17 Quantity Ordered 4 X F= $ 208,124.66 Administrative Fee $ 400.00 Trade In Allowance-Non-Equipment debits and credits $ (400.00) 70TAL PURCHASE PRICE INCLUDING ADMIN FEE $208,124.66 Sam No ks Five SW Pord WSSW IN ON,C rr ffth "yea, 0 rr A. 5ti CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members-Kevin Moore-Jessica Wooten-Jorge Guerra-Alan Rosner-Austin Moore BuyBoard-601-19 End User: NRH Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 6.16.22 Contact TN/Email Phone# interior an Exterior Color Product Description: NEW FORD EXPLORER BASE(ADMIND) Code LK DARK BLUE A. Bid Line# 116 Base Price: $ 27,700.00 B. Published O tions Itemize Each Below Code Description Bid Price Code Descri tion Bid Price 446 AUTO TRANS INCLUDED 17T RED/WHITE DOME LAMP INCLUDED POWER GROUP INCLUDED CRUISE INCLUDED 55F KEY LESS ENTRY INCLUDED STATE INSPECTION FEE INCLUDED 16D BADGE DELETE N/C HYBRID ENGINE INCLUDED 18D GBL LOC/UN LOC N/C REAR VIEW CAMERA IN MIRROR INCLUDED 100A EQUIPMENT GROUP INCLUDED 942 DAYTIME RUNNING LIGHTS INCLUDED 153 FRT LIC PLATE BRACKET N/C SYNC INCLUDED CARPET FLOORING INCLUDED K8A INTERCEPTOR UPGRADE AWD $ 7,855.00 17A AUX A/C INCLUDED Total of B.-Published Options $ 7,855.00 C. Dealer Published Options Code Descri)tion Bid Price Code Description Bid Price 67V ULTIMATE WIRING KIT $ 185.00 ROOF RACK $ 1,575.00 18X 100 WATT SIREN $ 315.00 593 ANTI THEFT ALARM $ 120.00 21L FRONT AUX LIGHTS $ 550.00 76R REVERSE SENSING $ 275.00 64E ALUMINUM WHEELS $ 475.00 61B OBD II SPUTTER $ 60.00 61R STEERING WHEEL CONTROLLS INCLUDED 60R NOISE SUPPRESSION BONDS $ 100.00 55B BLIND SPOT $ 545.00 63L QUARTER GLASS LIGHTS $ 575.00 66A FRONT HEAD LAMP SOLUTION $ 895.00 66B TAIL LAMP PKG $ 430.00 65U INTERIOR UPGRADE $ 390.00 66C REAR LIGHT PKG $ 455.00 47A ENGINE IDLE $ 260.00 92G E MARKED SOLAR $ 120.00 43D DARK CAR $ 20.00 Total of C.-Dealer Published Options $ 7,345.00 D. Off Menu Options Code Description Bid Price Code Description Bid Price 5YR 100K ESP WARRANTY 0 DEDUCT $2,795.00 Off Menu Options limited to 25%of Published Price Current% 6.52% Total of D.-Off Menu Options $2,795.00 Delivery Charges 15 Miles @$1.49/mile $ 22.35 Floorplan Expense 30 Days $6.89 Per Diem $ 206.57 Lot Insurance Expense 30 Days $6.89 Per Diem $ 206.57 Manufacturer Delivery Fee $ 1,695.00 Total Each $ 47,825.48 Quantity Ordered 3 X F= $ 143,476.45 Administrative Fee 400.00 Trade In Allowance-Non-Equipment debits and credits $ (400.00) TOTAL PURCHASE PRICE INCLUDING ADMIN FEE 143,476.45 Sam Pack's Hire Star Ford 1635 S.1H 35E Carrolton Texas,75006 (888)8 FLEET 9(888-835-3389)-FAX 972-245-5278 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members-Kevin Moore-Jessica Wooten-Jorge Guerra-Alan Rosner BuyBoard-601-19 End User: NRH Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 6.16.22 Contact TN/Email Phone# Interior an Exterior Color Product Description: NEW ESCAPE HYBRID I Code SILVER A. Bid Line# #120 Base Price: $ 18,297.00 B. Published Options Itemize Each Below Code Description Bid Price Code Description Bid Price Automatic included Power Steering/Brakes/Air Conditoning included VINYL SEATS included UOB 2.5L 1-4 HYBRID SE $ 6,288.00 SYNC SYSTEM INCLUDED REVERSE SENSING $ 245.00 Total of B.-Published Options $ 6,533.00 C. Dealer Published Options Code Description Bid Price Code Description Bid Price Total of C.-Dealer Published Options $ D. Off Menu Options Code Description Bid Price Code Description Bid Price ESP 5YR 100K WARRANTY 0 DEDUCT $3,195.00 GPC AND PRICE DIFF $6,296.00 Off Menu Options limited to 25%of Published Price Current% 38.22% Total of D.-Off Menu Options $9,491.00 Delivery Charges 15 Miles @$1.49/mile $ 22.35 Floorplan Expense 35 Days $5.76 Per Diem $ 201.60 Lot Insurance Expense 35 Days $5.76 Per Diem $ 201.60 Manufacturer Delivery Fee $ 1,695.00 Total Each $ 36,44175 Quantity Ordered 3 X F= $ 109,324.65 Administrative Fee $ 400.00 Trade In Allowance-Non-Equipment debits and credits $ (400.00) TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $109,324.65 a7 peas as 1,70 77 r P-0 1036 r.1H=Carrollton 7 a to ,76008 278 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members-Kevin Moore-Jessica Wooten-Jorge Guerra-Alan Rosner Contract Name:BuyBoard 601-19 End User: NRH Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 6.16.22 Contact TN/Email Phone# Exterior Color Product Description: NEW FORD F-150 REGULAR CAB LONG WHEEL BASE Interior SILVER A. Bid Line# 123 F1C Base Price: =20,085.00 B. Published Options Itemize Each Below Code Description Bid Price Code Description___ Bid Price AUTO TRANS INCLUDED A/C INCLUDED POWER POINT $ 175.00 85A POWER GROUP $ 1,170.00 AMBER LED LIGHTS $ 600.00 50S CRUISE $ 325.00 5.OL V8 $ 1,695.00 52P SYNC SYSTEM INCLUDED 54Y TRAILER TOW MIRRORS $ 395.00 995 3,31_V6 INCLUDED LONG WHEEL BASE $ 395.00 18B BOARDS $ 275.00 CLOTH INTERIOR INCLUDED SYNC INCLUDED V6 ENGINE INCLUDED 53A TRAILER TOW PKG HITCH WITH WIRING $ 1,090.00 76R REVERSE SENSING $ 275.00 TRAILER BRAKE CONTROLLER INCLUDED Total of B.-Published Options $ 6,395.00 C. Dealer Published Options Code Description Bid Price Code Description Bid Price 2023 GPC DIFF AND PRICE INCREASE $ 8,500.00 Total of C.-Dealer Published Options $ 8,500.00 D. Off Menu Options Code Descri tion Bid Price Code Description Bid Price 5YR 100K ESP 0 DEDUCT WARRANTY $2,795.00 SPRAY IN LINER $495.00 Off Menu Options limited to 25%of Published Price Current% 9.41% Total of D.-Off Menu Options $3,290.00 Delivery Charges 15 Miles @$1.49/mile $ 22.35 Floorplan Expense 30 Days $5.77 Per Diem $ 173.00 Lot Insurance Expense 30 Days $5.77 Per Diem $ 173.00 Manufacturer Delivery Fee $ 1,695.00 Total Each $ 40,333.35 Quantity Ordered 2 X F= $ 80,666.71 Administrative Fee $ 400.00 Trade In Allowance-Non-Equipment debits and credits $ (400.00) TOTAL PURCHASE PRICE INCLUDING ADMIN FEE 1 $80,666.71 1,630 ,1H 35e Camoliton taxes.7006 eft 8 F SET ft mff, 4IL9 .PAX' 4 - 78 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members-Kevin Moore-Jessica Wooten-Jorge Guerra-Alan Rosner-Austin Moore BuyBoard-601-19 End User: NRH Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 6.16.22 Contact TN/Email Phone# n enor an Exterior Color Product Description: NEW FORD EXPLORER BASE:(MARSHAL) Code LK DARK BLUE k Bid Line# 116 Base Price: $ 27,700.00 B. Published Options Itemize Each Below Code Description Bid Price Code Description Bid Price 446 AUTO TRANS INCLUDED 17T RED/WHITE DOME LAMP INCLUDED POWER GROUP INCLUDED 51 R LED SPOT LAMP INCLUDED CRUISE INCLUDED 55F KEY LESS ENTRY INCLUDED STATE INSPECTION FEE INCLUDED 16D BADGE DELETE N/C HYBRID $ 2,588,00 18D GBL LOC/UN LOC N/C REAR VIEW CAMERA IN MIRROR INCLUDED 76D DEFLECTOR PLATE INCLUDED 100A EQUIPMENT GROUP INCLUDED 942 DAYTIME RUNNING LIGHTS INCLUDED FLEX FUEL RATED INCLUDED 153 FRT LIC PLATE BRACKET N/C SYNC INCLUDED DUAL A/C INCLUDED K8A INTERCEPTOR UPGRADE AWD $ 7,855.00 17A AUX A/C INCLUDED Total of B.-Published Options $ 10,443.00 C. Dealer Published O tions Code Description Bid Price Code Description Bid Price 67U ULTIMATE WIRING KIT $ 560.00 68G REAR POWER WINDOW INOP $ 75.00 18X 100 WATT SIREN $ 315.00 67V POLICE WIRING KIT $ 185.00 21L FRONT AUX LIGHTS $ 550.00 76R REVERSE SENSING $ 275.00 43A REAR AUX LIGHTS $ 395.00 61 B OBD 11 SPUTTER $ 60.00 61R STEERING WHEEL CONTROLLS INCLUDED 60R NOISE SUPPRESSION BONDS $ 100.00 55B BLIND SPOT $ 545.00 63L QUARTER GLASS LIGHTS $ 575.00 66A FRONT HEAD LAMP SOLUTION $ 895.00 66B TAIL LAMP PKG $ 430.00 59E KEYED ALIKE $ 50.00 66C REAR LIGHT PKG $ 455.00 47A ENGINE IDLE $ 260.00 90D LH DR PNL III $ 1,585.00 92G E MARKED SOLAR $ 120.00 96T RR SPOILER LIGHTS $ 1,495.00 Total of C.-Dealer Published Options $ 8,925.00 D. Off Menu O tions Code Description Bid Price Code Description Bid Price 5YR 100K ESP WARRANTY 0 DEDUCT $2,795.00 Off Menu Options limited to 25%of Published Price Current% 5.94% Total of D.-Off Menu Options $2,795.00 Delivery Charges 15 Miles @$1.49/mile $ 22.35 Floorplan Expense 30 Days $7.51 Per Diem $ 225.41 Lot Insurance Expense 30 Days $7.51 Per Diem $ 225.41 Manufacturer Delivery Fee $ 1,695.00 Total Each $ 52,031.17 Quantity Ordered 2 X F= $ 104,062.33 Administrative Fee $ 400.00 Trade In Allowance-Non-Equipment debits and credits $ (400.00) TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $104,062.33 sort rr �u �a�s; tar r` Texas,70000 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members-Kevin Moore-Jessica Wooten-Jorge Guerra-Alan Rosner BuyBoard-601-19 End User: NRH Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 6.16.22 Contact TN/Email PHONE# Exterior Color Product Description: NEW FORD TRANSIT CARGO Interior SILVER A. Bid Line# 138 Base Price: $ 29,228.00 B. Published Options Itemize Each Below Code Description Bid Price Cade Description Bid Price Automatic Transmission REVERSE SENSING $ 275.00 Air Conditioning BLISS SYSTEM $ 795.00 Power Group TRAILER TOW PKG $ 995.00 Speed Control $ 325.00 148 INCH WHEEL BASE INCLUDED 2YR STATE INSPECTION REAR VIEW CAMERA VINYL INTERIOR BLUETOOTH NO REAR WINDOWS 3.5L V6 MID ROOF OPTION $ 2,275.00 ECO BOOST ENGINE $ 1.775.00 Total of B.-Published Options $ 6,440.00 C. Dealer Published Options Code Descri tion Bid Price Code Description Bid Price Total of C.-Dealer Published Options $ D. Off Menu O tions Code Descri tion Bid Price Cade Description Bid Price ESP 5YR 100K WARRANTY 0 DEDUCT Upfit pkg per customer request $2,795.00 $9,888.00 NEW MODEL YEAR PRICE INCREASE $8,850.00 Off Menu Options limited to 25%of Published Price Current% 60.37% Total of D.-Off Menu Options $21,533. 00 Delivery Charges 15 Miles @$1.491mile $ 22.35 Floorplan Expense 30 Days $8.62 Per Diem $ 258.58 Lot Insurance Expense 30 Days $8.62 Per Diem $ 268.58 Manufacturer Delivery Fee $ 1,695.00 Total Each 7 59,435.51 Quantity Ordered 1 X F= $ 59,435.51 Administrative Fee $ 400.00 Trade In Allowance-Non-Equipment debits and credits $ (400.00) TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $59,435.51 asp rr" a7707 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members-Kevin Moore-Jessica Wooten-Jorge Guerra-Alan Rosner Contract Name:BuyBoard 601-19 End User: NRH Sam Pack's Rep: KEVIN MOORE Contact: ZANE RYAN Date: 6.16.22 Contact TN/Email _ Phone# Exterior o or Product Description: NEW FORD F-150 REGULAR CAB SHORT WHEEL BASE Interior SILVER A. Bid Line# 123 F1C Base Price: $ 20,085.00 B. Published Options Itemize Each Below Code Description Bid Price Code Description Bid Price AUTO TRANS INCLUDED PARKS A/C INCLUDED POWER POINT $ 175,00 85A POWER GROUP $ 1,170.00 AMBER LED LIGHTS $ 600.00 50S CRUISE $ 325.00 5.01.V8 $ 1,695.00 52P SYNC SYSTEM INCLUDED 54Y TRAILER TOW MIRRORS $ 395.00 995 3.3L V6 INCLUDED 18B BOARDS $ 275.00 CLOTH INTERIOR INCLUDED SYNC INCLUDED V6 ENGINE INCLUDED 53A TRAILER TOW PKG HITCH WITH WIRING $ 1,090.00 76R REVERSE SENSING $ 275.00 TRAILER BRAKE CONTROLLER INCLUDED Total of B.-Published Optionsl$ 6,000.00 C. Dealer Published Options Code Description Bid Price Code Description Bid Price 2023 GPC DIFF AND PRICE INCREASE $ 8,500.00 Total of C.-Dealer Published Options $ 8,500.00 D. Off Menu Options Code Description Bid Price Code Description Bid Price 5YR 100K ESP 0 DEDUCT WARRANTY $2,795.00 SPRAY IN LINER $495.00 Off Menu Options limited to 25%of Published Price Current% 9,51% Total of D.-Off Menu Options 3,290.00 Delivery Charges 15 Miles @$1.49/mile $ 22.35 Floorplan Expense 30 Days $5.71 Per Diem $ 171.22 Lot Insurance Expense 30 Days $5.71 Per Diem $ 171.22 Manufacturer Delivery Fee $ 1,695.00 Total Each $ 39,934.78 Quantity Ordered 1 X F= $ 39,934.78 Administrative Fee $ 400.00 Trade In Allowance-Non-Equipment debits and credits $ (400.00) TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $39,934.78 CERTIFICATE OF INTERESTED PARTIES FORM 3.295 101`1 Complete Nos.I-4 and 6 it there are interested parties. - Complete Nos.1,2,3,5,and 6 if there are no interested parties. OFFICE USE ONLY I N - CERTIFICATION OF FILING Name or business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. J SAM PACK'S FIVE STAR FORD 2022-905916 CARROLLTON,TX United States - 1-1-01 governmental entity o. ;V111:111'1;::agency that is a party to the contract! ! 116-W--h-lch the form is Date Filed: being filed. 06/30/2022 NORTH RICHLAND HILLS Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract, 601-19 VEHICLES Name of Interested Party Nature of interest City,State,Country(place of business) (check applicable) Controlling 1-intermediary 5 Check only if there is NO Interested Party. Lai A My name is and my date of birth is My address is ,,treat L A 6 , (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing Is true and correct Executed in county, State of on the-day of,/(j9-X..20..*)2_ (month) (year) 'Sla-ture of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.eth cs.state.b(.uCommission Version V1.1.191b5cdc "I r*4w NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 11, 2022 SUBJECT: Consider Resolution No. 2022-029, appointing members to Place 6, Place 2 and Alternate on various boards, commissions and committees. PRESENTER: Alicia Richardson, City Secretary SUMMARY: Each year, the City Council appoints members of the public to serve on various boards, commissions, and committees (the "Boards"). Appointed members serve a two-year term, unless appointed to fulfill an unexpired term. These annual appointments which coincide with City Council terms—Places 1, 3, 5, and 7 are appointed in odd-numbered years, and Places 2, 4, 6, and Mayoral appointments are appointed in even-numbered years. Each member serves until their successor has been duly appointed and qualified. GENERAL DESCRIPTION: In preparation for the annual appointments, staff provides City Council with resource material to assist with the appointment process. City Council was provided with a listing of their current appointees, attendance report and current applications on file. In accordance with city charter, state law and city ordinances, Council members nominate a member of the public to serve in the corresponding place on the Board. The submitted nominations are subject to majority approval of City Council. There are a number of Boards with unique membership requirements. These Boards include the Capital Improvement Advisory Committee, Civil Service Commission, Construction Code of Appeals Board, Gas Board of Appeals, and Youth Advisory Committee. Associate Mayor Pro Tern Turnage has submitted the below nominees for consideration by City Council. The below nominees also include the recommendation of Council member Wright Oujeksy and Mayor Trevino. KEEP NORTH RICHLAND HILLS BEAUTIFUL COMMISSION Steve Chaney Place 2 June 30, 2024 Kathy Luppy Place 6 June 30, 2024 Steve Linford Alternate June 30, 2024 "I r*4W NOLa`C`H KIC"HLAND HILLS LIBRARY BOARD Mary Robbins Place 6 June 30, 2024 PARK AND RECREATION BOARD Brad Evans Place 6 June 30, 2024 PLANNING & ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE Gregory Hoffa Place 6 June 30, 2024 SUBSTANDARD BUILDING BOARD Brian Crowson Place 6 June 30, 2024 TEEN COURT ADVISORY BOARD Karen Russell Place 6 June 30, 2024 ZONING BOARD OF ADJUSTMENT Dustin Coniff Place 2 June 30, 2024 Bill Gibbs Place 6 June 30, 2024 The following Commission has unique membership requirements. As such, they do not coincide with City Council places. CIVIL SERVICE COMMISSION City Charter, Article XVII establishes the membership of the Civil Service Commission. Members are appointed by the Mayor and confirmed by a two-thirds (2/3) vote of the City Council. Positions 2 and 4 shall be appointed from a list or lists of nominees provided to the Mayor by employee associations. The terms for the commission are as follows: Positions 1 and 2, one year term; Positions 3 and 4; two-year term; and Position 5, three-year term. The position of ex-off icio is a two-year term. Mayor Trevino recommends the following for appointment. Renee Shiflet Ex-Officio June 30, 2024 RECOMMENDATION: Approve Resolution No. 2022-029, as discussed. RESOLUTION NO. 2022-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS; APPOINTING MEMBERS TO PLACES 6, 2 AND ALTERNATE ON VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES; ESTABLISHING TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council appoints members of the public to serve on various boards, commissions, and committees; and WHEREAS, appointed members serve a two-year term, unless appointed to fulfill an unexpired term; and WHEREAS, annual appointments coincide with City Council terms with Places 1, 37 57 and 7 being appointed in odd-numbered years, and Places 2, 47 6, and Mayoral appointments being appointed in even-numbered years; and WHEREAS, each member serves until their successor has been duly appointed and qualified; and WHEREAS, Associate Mayor Pro Tem Scott Turnage, Place 6 has submitted his nominations for consideration by the City Council. In addition, Council member Wright Oujesky and Mayor Trevino have submitted their remaining nominations. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. SECTION 2. The following members have been nominated for approval by majority of the City Council to various boards, commission and committees with terms expiring as listed below: KEEP NORTH RICHLAND HILLS BEAUTIFUL COMMISSION Steve Chaney Place 2 June 30, 2024 Kathy Luppy Place 6 June 30, 2024 Steve Linford Alternate June 30, 2024 LIBRARY BOARD Mary Robbins Place 6 June 30, 2024 Resolution No. 2020-032 Page 1 of 2 PARK AND RECREATION BOARD Brad Evans Place 6 June 30, 2024 PLANNING & ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE Gregory Hoffa Place 6 June 30, 2024 SUBSTANDARD BUILDING BOARD Brian Crowson Place 6 June 30, 2024 TEEN COURT ADVISORY BOARD Karen Russell Place 6 June 30, 2024 ZONING BOARD OF ADJUSTMENT Dustin Coniff Place 2 June 30, 2024 Bill Gibbs Place 6 June 30, 2024 CIVIL SERVICE COMMISSION Renee Shiflet Ex-Officio June 30, 2024 SECTION 3. This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the 11t" day of July, 2022. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson City Secretary/Chief Governance Officer APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney Resolution No. 2020-032 Page 2 of 2 "I r*4W NOLa`C`H KIC"HLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 11, 2022 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each City Council meeting a member of the governing body announces upcoming events and recognizes an employee who exemplifies our core values. Announcements: Join us this Tuesday, July 12, for the next `Round the Town bicycle ride. The ride will begin at 6.30 p.m. at Northfield Park. Please visit the city's website, or contact the Parks Department, for more information. Friends of the NRH Library invites the community to their pop-up book sale this Thursday, July 14. The book sale will take place from 1.30 p.m. to 4.30 p.m. in the lobby of the NRH Library. An assortment of books will be available, with all proceeds supporting the Friends of the NRH Library in their mission to enhance literacy events and services. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Clayton Husband in the Planning Department — A developer recently emailed to say what a pleasure it was to work with Clayton and the city. He noted that Clayton provided great communication and the process for obtaining his final plat was very efficient.