HomeMy WebLinkAboutCC 2023-09-25 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE CITY HALL 4301 CITY POINT DRIVE
SEPTEMBER 25, 2023
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
25th day of September at 5:45 p.m. in the Council Workroom prior to the 7:00 p.m.
regular Council meeting.
Present: Oscar Trevino Mayor
Tito Rodriguez Place 1
Rita Wright Oujesky Place 2
Suzy Compton Place 3
Mason Orr Place 4
Blake Vaughn Associate Mayor Pro Tern, Place 5
Scott Turnage Deputy Mayor Pro Tem, Place 6
Kelvin Deupree Mayor Pro Tern, Place 7
Staff Members: Mark Hindman City Manager
Paulette Hartman Deputy City Manager
Karen Manila Assistant City Manager
Caroline Waggoner Assistant City Manager
Alicia Richardson City Secretary/Chief Governance Officer
Maleshia B. McGinnis City Attorney
CALL TO ORDER
Mayor Trevino called the meeting to order at 5:46 p.m.
1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING.
City Council had no questions for staff.
2. DISCUSS THE PROPOSED NEIGHBORHOOD EMPOWERMENT ZONE (NEZ)
PROGRAM FOR DAVIS BOULEVARD AND BOULEVARD 26.
Deputy City Manager Paulette Hartman shared that at the May 17, 2023 Work Session,
staff and City Council discussed tools to create special zones in specific areas to
encourage development and redevelopment. At the direction of City Council, staff drafted
a policy for the program to target revitalization and redevelopment for Davis Boulevard
and Boulevard 26. The purpose of the Neighborhood Empowerment Zone (NEZ) is to
stimulate revitalization/redevelopment through measures to remove barriers to
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revitalization or redevelopment of aged properties in the zone. Ms. Hartman reviewed
recommended measures for consideration by City Council. The zone encompasses
Davis Boulevard from Smithfield Road/Bridge Street to Northeast Loop 820 and
Boulevard 26 from Harwood Road to Northeast Loop 820. The Economic Development
department created marketing material for the program "NRH EZ Streets" to assist with
publicizing the program. The marketing literature will be used when meeting with target
partners (businesses, property owners, brokers, investors, and developers). The benefits
of "NRH EZ Streets" includes expedited review of plans, permitting and inspections, city
fee waivers, customized grants to assist with property improvements, and variances to
codes in order to accommodate property constraints. Ms. Hartman reviewed uses that
would be ineligible to receive "NRH EZ Streets" benefits.
Ms. Hartman reviewed eligibility criteria for an empowerment zone project - (1)
application for property located within the zone; (2) not delinquent in paying property
taxes; (3) in the event of a zoning change or variance, public hearings have taken place
and result in approval; and (4) comply with design guidelines within existing development
policies adopted by City Council.
Ms. Hartman reviewed eligibility incentives for "NRH EZ Streets" - (1) applicant must have
demonstrated eligibility and receive project certification; (2) property is in conformance
with NRH zoning or obtains City Council approval for re-zoning; and (3) termination of
incentives. Ms. Hartman reviewed eligible activities for grant funding in an amount not to
exceed $100,000 per project. The City Council will consider the grant policy at the next
meeting. The policy authorizes the City Manager to execute approved standard
agreements. Applications that involve requests for sales tax rebates, abatements or
property tax would go through the city's normal process for consideration and approval
by the City Council. She shared that the "Davis Boulevard Revitalization" (Capital
Improvement Project ED2301) was approved in Fiscal Year 2023 with $250,000 in funds
to start the program before the Tax Increment Reinvestment Zone (TIRZ) is established.
Ms. Hartman also reviewed city fees that are eligible to be waived as part of the "NRH EZ
Streets" benefits.
Ms. Hartman asked City Council for their input regarding next steps for the Neighborhood
Empowerment Zone (NEZ). City Council had no objection to the recommended policy for
the NEZ and grant program for "NRH EZ Streets". Ms. Hartman asked City Council to let
her or City Manager Mark Hindman know if they have any questions or input for the
policy or grant program. Staff will bring forward two resolutions - (1) to establish the
Neighborhood Empowerment Zone (NEZ) and (2) establish the ("NRH EZ Streets) grant
program.
3. DISCUSS POSSIBLE CHANGES TO THE PLANNING AND ZONING
COMMISSION TO INCLUDE ONE OR MORE ALTERNATE POSITIONS.
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Director of Planning Clayton Comstock presented proposed options for appointing one or
two alternates to the Planning and Zoning Commission. On May 6, 2023, citizens
approved Proposition F of the Charter Amendment Election, to provide the appointment
of alternates to the Planning and Zoning Commission. City Council directed staff to move
forward with two alternates. Mr. Comstock informed City Council that staff will bring
forward an ordinance to update the membership of the Planning and Zoning Commission.
4. DISCUSS CITY COUNCIL RULES OF PROCEDURE.
City Manager Mark Hindman reviewed the current process in the City Council Rules of
Procedures to place items on pre-council agendas, known now as work session. The
Rules of Procedure provide that the agenda is prepared by the City Manager, and the
mayor or a member of council may request an item be placed on the work session
agenda. The City Manager has the final decision, subject to appeal by City Council at the
next regular meeting. He stated that if there is interest to place an item on the agenda
from two or more members of City Council that he will place the item on the agenda. Mr.
Hindman reviewed items that would require a consensus from the City Council before
placing the item on the agenda. He shared with City Council the results of his review of
area cities and their agenda process. There is a standing item, "Future Agenda Items",
on most agendas that provide the opportunity for members of the City Council to request
an item(s) be placed on an agenda for discussion by the City Council.
In response to Mayor Trevino's questions, Mr. Hindman responded that area cities list the
standing item, "Future Agenda Items", at the end of the work session or on the regular
agenda. The area cities vary in how they consider the requests for "Future Agenda
Items". Some cities move forward with requested items by consensus.
Mr. Hindman reviewed options for consideration by the City Council to revise the current
Rules of Procedure.
(1) Agenda items added at the request of one Council member
(2) Agenda items added at the request of multiple Council members
(3) Future Agenda Items added to the agenda
3a - Items proposed at meeting, Council consensus on next step
3b - Items listed on the posted agenda for discussion, Council consensus on next step
Council and staff discussed the options; opportunity for City Council to have time to
research items requested by other elected officials before discussing; the requesting
member is responsible for presenting their item to the City Council for consensus to
place the item on a future work session for discussion; staff provides unbiased direction
on what is being requested by an elected official; and addressing repetitive requests.
The consensus of City Council is to add "Future Agenda Items" section to work session
that allows City Council the opportunity to request an item be placed on a future work
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session agenda.
EXECUTIVE SESSION
There being no Executive Session, Mayor Trevino announced at 6:48 p.m. that the City
Council would convene to the regular City Council meeting.
REGULAR MEETING
A. CALL TO ORDER
Mayor Trevino called the meeting to order September 25, 2023 at 7:00 p.m.
Present: Oscar Trevino Mayor
Tito Rodriguez Place 1
Rita Wright Oujesky Place 2
Suzy Compton Place 3
Mason Orr Place 4
Blake Vaughn Associate Mayor Pro Tem, Place 5
Scott Turnage Deputy Mayor Pro Tern, Place 6
Kelvin Deupree Mayor Pro Tern, Place 7
Staff Members: Mark Hindman City Manager
Alicia Richardson City Secretary/Chief Governance Officer
Maleshia B. McGinnis City Attorney
A.1 INVOCATION
Council member Compton gave the invocation.
A.2 PLEDGE
Council member Compton led the Pledge of Allegiance to the United States and Texas
flags.
A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S)
There were no items for this category.
A.4 CITIZENS PRESENTATION
Ms. Shawna Stiles, 3908 Lochridge Court, commented on usage of cell phones by
elected officials during public meetings and social media comments posted by an elected
official regarding the budget.
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Ms. Brandi Merritt, 7320 Shady Hollow, commented on the stray animals in the city, lack
of officers on the weekends to respond to injured animals, and responses she received
from animal control employees.
Ms. Jessie Goodfellow, 7500 Cimarron Drive, spoke about the flooding of her property
from the adjacent development. She asked the city for help to address the flooding.
Mr. Matt Reed, 5145 Gentling Place, presented City Council with a proposed ordinance
for backyard chickens. He provided an overview of the proposed ordinance that included
a declaration policy, definitions, requirements, and code enforcement.
Ms. Crystal Main, 9216 Winslow Court, commented on the City Council work sessions
and that the meetings should be recorded and available to the public on the website. Ms.
Main also commented on backyard chickens, the number of chickens allowed in coops
and her experience with coop tours.
A.5 PUBLIC COMMENTS
There were no requests to speak from the public.
A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA
No items were removed from the consent agenda.
B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
A MOTION WAS MADE BY COUNCIL MEMBER ORR, SECONDED BY COUNCIL
MEMBER RODRIGUEZ TO APPROVE THE CONSENT AGENDA.
MOTION TO APPROVE CARRIED 7-0.
B.1 APPROVE MINUTES OF THE MAY 20-21, 2022 CITY COUNCIL GOALS
WORK SESSION.
B.2 APPROVE MINUTES OF THE FEBRUARY 24, 2023 CITY COUNCIL GOALS
WORK SESSION.
B.3 APPROVE MINUTES OF THE SEPTEMBER 7, 2023 CITY COUNCIL MEETING.
B.4 APPROVE MINUTES OF THE SEPTEMBER 11, 2023 REGULAR CITY
COUNCIL MEETING.
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B.5 AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT
INSTRUCTOR SERVICE AGREEMENT WITH JULIA GESKE FOR PROVIDING
TENNIS INSTRUCTION SERVICES AT THE RICHLAND TENNIS CENTER IN
AN AMOUNT NOT TO EXCEED $85,000 FOR FY2024.
C. PUBLIC HEARINGS
C.1 ZC23-0073, ORDINANCE NO. 3812, PUBLIC HEARING AND
CONSIDERATION OF A REQUEST FROM THE SOCIETY OF SAINT PIUS X
OF FORT WORTH INC. FOR A ZONING CHANGE FROM R-7-MF
(MULTIFAMILY) AND C-1 (COMMERCIAL) TO U (SCHOOL, CHURCH, AND
INSTITUTIONAL) AT 3900 SCRUGGS DRIVE, BEING 0.69 ACRES
DESCRIBED AS LOTS 5K, 6K, AND 19K, CALLOWAY ACRES ADDITION.
APPROVED
Mayor Trevino opened the public hearing and called on Director of Planning Clayton
Comstock to introduce the item.
Mr. Comstock informed City Council the applicant is requesting a zoning change for 0.69
acres located at 3900 Scruggs Drive. The area is designated on the Comprehensive
Land Use Plan as community services and the current zoning is R-7MF, multifamily and
C-1, commercial. Mr. Comstock provided site photos of the property.
Applicant representative Paul Banschbach, 5971 Trail Mark Court, Fort Worth, Texas,
presented the request. The church has been at this location for 50 years. They are
growing and would like to make improvements to their site to add a small school.
Mr. Comstock presented staffs report. The Planning and Zoning Commission, at their
September 21, 2023 meeting, recommended approval with a vote of 5-0.
Mayor Trevino asked the City Secretary to call on those who completed a public meeting
appearance form to speak during the public hearing. There being no forms submitted,
Mayor Trevino asked if there was anyone in the audience wishing to speak on the item to
come forward.
Ms. Traci Bennett, 3825 Scruggs Drive, stated that she lives across the street from the
church. She commented on the city zoning her property as commercial and she asked
that the church have appropriate parking because people continually park in front of her
house. She asked the city to look at the zoning for the entire street.
There being no one else wishing to speak, Mayor Trevino closed the public hearing.
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A MOTION WAS MADE BY MAYOR PRO TEM DEUPREE, SECONDED BY COUNCIL
MEMBER COMPTON TO APPROVE ORDINANCE NO. 3812.
MOTION TO APPROVE CARRIED 7-0.
D. PLANNING AND DEVELOPMENT
There were no items for this category.
E. PUBLIC WORKS
E.1 AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH AGUIRRE & FIELDS, LP FOR ENGINEERING
DESIGN SERVICES IN AN AMOUNT NOT TO EXCEED $55,650 FOR THE
PEDESTRIAN CONNECTIVITY ENHANCEMENTS PROJECT (ST2303).
APPROVED
Assistant City Manager Caroline Waggoner presented the item. The pedestrian
connectivity enhancements includes the design and construction of a sidewalk on the
east side of Davis Boulevard from Northeast Parkway to the Cotton Belt Trail and
sidewalk on the east side of Smithfield Road from Northeast Parkway to the trail.
A MOTION WAS MADE BY DEPUTY MAYOR PRO TEM TURNAGE, SECONDED BY
COUNCIL MEMBER COMPTON TO AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH AGUIRRE & FIELDS, LP FOR
ENGINEERING DESIGN SERVICES IN AN AMOUNT NOT TO EXCEED $55,650 FOR
THE PEDESTRIAN CONNECTIVITY ENHANCEMENTS PROJECT(ST2303).
MOTION TO APPROVE CARRIED 7-0.
E.2 AUTHORIZE THE CITY MANAGER TO EXECUTE A COST-SHARING
AGREEMENT WITH TYSON PREPARED FOODS NORTH RICHLAND HILLS
FOR THE TYSON 12" & 10" SANITARY SEWER BY-PASS PROJECT
(UT2207).
APPROVED
Assistant City Manager Caroline Waggoner presented the item. The project consists of
designing and constructing 1,000 feet of 12" sanitary sewer main and 400 feet of 10"
sanitary sewer line to replace an older 8" sewer line. If approved, staff will receive bids
on October 11 and bring forward an item for City Council consideration at the November
13 meeting. Ms. Waggoner anticipates the construction to begin in January and the
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project will take approximately eight months.
A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY
MAYOR PRO TEM DEUPREE TO AUTHORIZE THE CITY MANAGER TO EXECUTE A
COST-SHARING AGREEMENT WITH TYSON PREPARED FOODS NORTH RICHLAND
HILLS FOR THE TYSON 12" & 10" SANITARY SEWER BY-PASS PROJECT(UT2207).
MOTION TO APPROVE CARRIED 7-0.
F. GENERAL ITEMS
F.1 CONSIDER ORDINANCE NO. 3816, AUTHORIZING THE ISSUANCE OF "CITY
OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION BONDS,
SERIES 2023A"; SPECIFYING THE TERMS AND FEATURES OF SUCH
BONDS; LEVYING A CONTINUING DIRECT ANNUAL AD VALOREM TAX
FOR THE PAYMENT OF SUCH BONDS; AND RESOLVING OTHER MATTERS
INCIDENT AND RELATED TO THE ISSUANCE, SALE, PAYMENT AND
DELIVERY OF SUCH BONDS, INCLUDING THE APPROVAL AND
EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, AND THE
APPROVAL AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT
AND AN OFFICIAL STATEMENT; AND PROVIDING AN EFFECTIVE DATE.
APPROVED
Director of Finance Mark Mills presented the item. The City Council is requested to
consider the issuance of General Obligation Bonds in the amount of $5,895,000 for the
following projects associated with the 2020 Bond Election program.
Harmonson Road - $400,000
Crystal Lane - $120,000
Daniel Drive - $80,000
Post Oak Drive - $90,000
North Richland Boulevard - $665,000
Ruth Road - $550,000
Chapman Road - $1,220,000
Lake Side Circle - $240,000
Residential bond streets - $632,500
Major bond streets - $1,897,500
The Bond Election program includes the reconstruction of 27 residential and major
streets. This is the final issuance to fund the bond program.
Mr. Dan Mahoney, Chief Financial Officer Hilltop Securities, Inc., presented the bids
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received for the General Obligation Bonds. The lowest bid came from PNC Capital
Markets at 4.143517%.
A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY
COUNCIL MEMBER COMPTON TO APPROVE ORDINANCE NO. 3816, AUTHORIZING
THE ISSUANCE OF "CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL
OBLIGATION BONDS, SERIES 2023A"; SPECIFYING THE TERMS AND FEATURES OF
SUCH BONDS; LEVYING A CONTINUING DIRECT ANNUAL AD VALOREM TAX FOR
THE PAYMENT OF SUCH BONDS; AND RESOLVING OTHER MATTERS INCIDENT
AND RELATED TO THE ISSUANCE, SALE, PAYMENT AND DELIVERY OF SUCH
BONDS, INCLUDING THE APPROVAL AND EXECUTION OF A PAYING
AGENT/REGISTRAR AGREEMENT, AND THE APPROVAL AND DISTRIBUTION OF A
PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT; AND
PROVIDING AN EFFECTIVE DATE.
MOTION TO APPROVE CARRIED 7-0.
F.2 APPROVE REIMBURSEMENT RESOLUTION NO. 2023-076 FOR PROJECTS
INCLUDED IN THE FISCAL YEAR 2023/2024 CAPITAL PROJECTS BUDGET
IN AN AMOUNT NOT TO EXCEED $9,550,000.
APPROVED
Director of Finance Mark Mills presented the item. The reimbursement resolution allows
expenses associated with projects included in the Fiscal Year 2023/2024 Capital Budget
to be reimbursed through the future issuance of Certificates of Obligation. Staff
recommends City Council approve Resolution No. 2023-076, authorizing reimbursement
of capital expenditures with respect to proceeds of debt hereafter to be incurred, in an
amount not to exceed $9,550,000.
A MOTION WAS MADE BY DEPUTY MAYOR PRO TEM TURNAGE, SECONDED BY
COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE REIMBURSEMENT
RESOLUTION NO. 2023-076 FOR PROJECTS INCLUDED IN THE FISCAL YEAR
2023/2024 CAPITAL PROJECTS BUDGET IN AN AMOUNT NOT TO EXCEED
$9,550,000.
MOTION TO APPROVE CARRIED 7-0.
F.3 CONSIDER RESOLUTION NO. 2023-075, NOMINATING A REPRESENTATIVE
TO THE TARRANT COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS.
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APPROVED
City Manager Mark Hindman presented the item. The Tarrant County Appraisal District
informed the city that the terms of service for the five members of the Tarrant Appraisal
District ("TAD") Board of Directors("Board") expire December 31, 2023. As a voting
entity, North Richland Hills may nominate one candidate for each of the five positions.
TAD is receiving nominations from voting entities by resolution no later than October 15,
2023. Once the nomination process is complete, TAD will provide voting entities a ballot
to allocate 37 votes for nominees. The city's ballot, approved by resolution, is due to TAD
by December 15, 2023. The five nominees receiving the highest vote totals will be elected
to office. Mr. Hindman commented that he received one nomination from Council
member Rodriguez for Vince Puente, Sr. The city may nominate additional candidates at
the next meeting and submit both resolutions to Tarrant County by October 15.
Council member Rodriguez nominated Vince Puente, Sr. as a candidate for the TAD
Board.
Council member Vaughn expressed concern with members on the TAD Board. He said it
is important to have competent people on the Board. He has no concern voting for Vince
Puente tonight. He asked City Council to consider Rich DeOtte, Gary Losada, Gerald
Miller, and Lucila "Luli" Seri.
Council member Wright Oujesky asked if it would hurt the city to split the votes.
Mayor Trevino commented that votes cast for candidates allows the opportunity for the
city to recall the member if the city voted for them.
Associate Mayor Pro Tem Vaughn moved, seconded by Mayor Pro Tern Deupree, to
nominate Gary Losada as a candidate for the TAD Board of Directors.
Council member Wright Oujesky asked Council member Vaughn if action on his motion
can be postponed to the next meeting. She said that she is not familiar with Mr. Losada
and has not seen his resume.
Associate Mayor Pro Tern Vaughn withdrew his motion.
A MOTION WAS MADE BY COUNCIL MEMBER RODRIGUEZ, SECONDED BY DEPUTY
MAYOR PRO TEM TURNAGE TO APPROVE RESOLUTION NO. 2023-075,
NOMINATING VINCE PUENTE, SR. TO THE TARRANT COUNTY APPRAISAL DISTRICT
(TAD) BOARD.
MOTION TO APPROVE CARRIED 7-0.
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F.4 AUTHORIZE THE PURCHASE OF ADDITIONAL FIREFIGHTING PERSONAL
PROTECTIVE EQUIPMENT USING AN EXISTING PURCHASING
AGREEMENT AWARDED TO CASCO INDUSTRIES, INC., THROUGH RFP
20-026 IN THE TOTAL COLLECTIVE PURCHASE AMOUNT OF $119,673.96.
APPROVED
Fire Chief Stan Tinney presented the item.
A MOTION WAS MADE BY MAYOR PRO TEM DEUPREE, SECONDED BY COUNCIL
MEMBER ORR TO AUTHORIZE THE PURCHASE OF ADDITIONAL FIREFIGHTING
PERSONAL PROTECTIVE EQUIPMENT USING AN EXISTING PURCHASING
AGREEMENT AWARDED TO CASCO INDUSTRIES, INC., THROUGH RFP 20-026 IN
THE TOTAL COLLECTIVE PURCHASE AMOUNT OF$119,673.96.
MOTION TO APPROVE CARRIED 7-0.
G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY
ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION
AGENDA
Mayor Trevino announced that City Council did not convene into Executive Session.
H. INFORMATION AND REPORTS
H.1 ANNOUNCEMENTS
Council member Wright Oujesky made the following announcements.
National Night Out is Tuesday, October 3, 2023. If you will be hosting a National Night
Out block party, please register your event in advance so city officials can plan to attend.
You can find more information on the city's website.
If you're looking for amazing discounts on books, check out the Friends of the NRH
Library's Book Sale on Saturday, October 7, 2023. The event will run from 10:00 a.m. to
2:00 p.m. in the Library's Community Room. All proceeds support the Friends of the NRH
Library's mission to enhance literacy events and services.
Live music returns to our City Hall Plaza with two free concerts this October. Join us
Saturday, October 7, 2023 for the Motown sounds of Memphis Soul, plus a video light
show by Lightware Labs. On Thursday, October 12, 2023 the Stevie Ray Vaughan
Tribute band Texas Flood will perform. Please visit the city's website for more details.
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Kudos Korner - Jed Boyd, Dalton Wood, Tom Fitzmaurice, Josh Hanson and Brian
Martin in the Fire Department - We received a note of thanks from a resident about the
team who responded to his emergency medical call. He stated that his family believes
NRHFD has the best, highest trained and most professional firefighters and paramedics
ever. He appreciated their caring concern and the outstanding quality of employees who
work for NRH.
II. ADJOURNMENT
Mayor Trevino adjourned the meeting at 8:10 p.m.
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