HomeMy WebLinkAboutCC 2024-05-14 Agendas
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Approve Resolution No. 2024-022, canvassing the results of the May
4, 2024 General Election.
PRESENTER: Alicia Richardson, City Secretary/Chief Governance Officer
SUMMARY:
City Council is required to canvass the votes cast at the City Council General Election
held on May 4, 2024. Resolution No. 2024-022 formally accepts the results of the
election and declares the winning candidates.
GENERAL DESCRIPTION:
The Texas Election Code requires that the City Council meet no earlier than the third
rdth
(3) day and no later than the eleventh (11) day after the General Election to canvass
the results of the election. The City Council cannot canvass the election results until
the Early Voting Ballot Board has verified and counted all provisional ballots or timely
received ballots from outside the United States. The Early Voting Ballot Board is
scheduled to convene on May 13.
The below table consists of the results posted on
May 4, 2024, 11:02:13). The results do not include all provisional ballots or timely
received ballots from outside the United States. The additional ballots will not affect the
outcome of the election results.
Staff anticipates receiving the final unofficial results from Tarrant County before the
meeting. The resolution will be updated to reflect the final unofficial results and
presented at the meeting.
CANDIDATE NUMBER OF VOTES
Mayor
Jack McCarty 4,820
Tito Rodriguez 2,747
Place 2
Ricky Rodriguez 4,238
Rita Wright Oujesky 3,229
Place 4
Matt Blake 3,001
Tracy Bennett 1,470
Jeff Arwine 2,785
Place 6
Brianne Goetz 2,949
Russ Mitchell 4,046
Sean Nutt 393
In Place 4 no candidate received more than 50% of the votes. In accordance with
Section 2.025 of the Texas Election Code, a runoff election will be held on June 15,
2024 to determine who is elected. The candidates in the runoff election are the
candidates who received the highest and second-highest number of votes. In
accordance with Section 52.094, the order of the candidates' names on the ballot of any
resulting runoff election shall be the relative order of names on the original election
ballot.
The City Council will act on a separate item to call the runoff election.
RECOMMENDATION:
Approve Resolution No. 2024-022.
RESOLUTION NO. 2024-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS, CANVASSING THE ELECTION RESULTS
OF THE MAY 4, 2024 GENERAL ELECTION; AND DECLARING
CANDIDATES ELECTED TO OFFICE.
WHEREAS, the City of North Richland Hill
under its charter adopted by the electorate pursuant to Article XI, Section
5 of the Texas Constitution and Chapter 9 of the Local Government code;
and
WHEREAS, the City of North Richland Hills Charter provides that city elections shall be
held in accordance with laws of the State of Texas; and
th
WHEREAS, Section 41.001(a) of the Texas Election Code, as amended by the 84
Texas Legislature, establishes the first Saturday in May as a uniform
election date for the purposes of conducting a General Election; and
WHEREAS, Section 3.004(b) of the Texas Election Code provides that the governing
body of a municipality shall be the authority to order a General Election for
the purposes of electing members to the governing body; and
WHEREAS, the City Council approved Resolution No. 2024-009, calling the General
Election of May 4, 2024 for the purpose of electing council members to
serve as Mayor and City Council in Places 2, 4, and 6.
th
WHEREAS, an election was duly held in the City of North Richland Hills on the 4 day
of May, 2024 to elect a Mayor and Council Places 2, 4,and 6; and
WHEREAS, the City Council has met to canvass the votes cast in such election and
accept the tabulations provided by Tarrant County Elections Administrator
(Exhibit A).
CANDIDATE NUMBER OF VOTES
Mayor
Jack McCarty 4,820
Tito Rodriguez 2,747
Place 2
Ricky Rodriguez 4,238
Rita Wright Oujesky 3,229
Place 4
Matt Blake 3,001
Tracy Bennett 1,470
Jeff Arwine 2,785
Resolution No. 2024-022
Page 1 of 4
Place 6
Brianne Goetz 2,949
Russ Mitchell 4,046
Sean Nutt 393
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
Section 1: The City Council hereby finds that the recitals set forth above are true and
correct and are incorporated into this Resolution as if written herein.
Section 2: The following are, and the same are hereby declared to have been elected
to the offices listed below to serve until May of 2026, or until their
successors have been duly elected and qualified.
OFFICE NAME
Mayor Jack McCarty
Council member, Place 2 Ricky Rodriguez
Council member, Place 6 Russ Mitchell
Section 3: Place 4 there was no candidate that received more than 50% of the votes.
In accordance with Section 2.025 of the Texas Election Code, a runoff
election will be held on June 15, 2024 to determine who is elected. The
candidates in the runoff election are the candidates who received the
highest and second-highest number of votes. In accordance with Section
52.094, the order of the candidates' names on the ballot of any resulting
runoff election shall be the relative order of names on the original election
ballot.
CANDIDATE
Matt Blake
Jeff Arwine
Section 4: This Resolution shall take effect and be in full force and effect from and
after the date of its adoption, and it is so resolved; and all Resolutions of
the City Council of the City in conflict herewith are hereby amended or
repealed to the extent of such conflict.
th
PASSED AND APPROVED on this 14 day of May, 2024.
Resolution No. 2024-022
Page 2 of 4
CITY OF NORTH RICHLAND HILLS
By:___________________________
Oscar Trevino, Mayor
ATTEST:
______________________________
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
______________________________
Cara Leahy White, Interim City Attorney
Resolution No. 2024-022
Page 3 of 4
Exhibit A
Resolution No. 2024-022
\[document provided at meeting\]
Resolution No. 2024-022
Page 4 of 4
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Oaths of office and swearing in ceremony for newly elected officials -
Mayor and Council members for Mayor and Places 2 and 6.
PRESENTER: Alicia Richardson, City Secretary/Chief Governance Officer
GENERAL DESCRIPTION:
In accordance with the Election Code, the newly elected officials will officially be sworn
in, and oaths administered by the city secretary. A ceremony of the oath of office and
swearing in will take place at the May 14, 2024 City Council meeting. The following
candidates have been elected to office.
OFFICE CANDIDATE TERM
Mayor Jack McCarty Two years
Council member, Place 2 Ricky Rodriguez Two years
Council member, Place 6 Russ Mitchell Two years
In keeping with City tradition, a member of the family or friend will ceremoniously
administer the oath office to the newly elected officials. In accordance with the Election
Code, the city secretary will officially administer the oath of office before elected officials
take their seat at the dais.
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Approve minutes of the April 22, 2024 City Council meeting.
PRESENTER: Alicia Richardson, City Secretary
SUMMARY:
The minutes are listed on the consent agenda and approved by majority vote of Council
at the City Council meetings.
GENERAL DESCRIPTION:
minutes for the previous meeting are placed on the consent agenda for review and
approval by the City Council, which contributes to a time-efficient meeting. Upon
RECOMMENDATION:
Approve minutes of the April 22, 2024 City Council meeting.
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: PLAT24-0064 Consideration of a request from Miller Surveying Inc
for an amended plat of Lot 19R, Block 1, City Point Addition, being
0.081 acres located at 4201 Watson Way.
PRESENTER: Clayton Comstock, Managing Director of Development Services
SUMMARY:
On behalf of Ashton Dallas Residential LLC, Miller Surveying is requesting approval of an
amended plat of Lot 19R, Block 1, City Point Addition. The property is located at 4201
Watson Way.
Amended plats typically appear as City Council consent agenda items because they do
not involve a public hearing and are ministerial approvals, meaning they must be
approved if they meet all zoning and development criteria. This particular case is also an
example of one that will be reviewed and approved by staff after the July 1 effective date
of the new subdivision regulations.
GENERAL DESCRIPTION:
The plat consists of one lot located at the south end of Watson Way, just south of Denney
Drive. The area is located immediately east of the rear parking lot of the city hall property.
The lot was created as part of the final plat of City Point Addition Sector 3, which was
recorded in December 2021 (Case FP 2020-10).
The amended plat would make the following revisions to the previous plat.
1. A 2.5-foot portion of a utility easement on the south side of the lot would be
abandoned. A five-foot wide utility easement would remain in place on the lot.
2. An erroneous line drawn on the previous plat would be removed.
3. A standard plat note is added that states the purpose for the amended plat.
The plat does not alter or remove any recorded covenants or restrictions, if any, on the
property.
LAND USE PLAN: This area is designated on the Land Use Plan as Urban Village. This
designation promotes sustainable, pedestrian-oriented, mixed-use development that
provides the opportunity for many uses to coexist within a more compact area. Urban
Villages encourage an efficient, compact land use pattern; support vibrant public spaces;
reduce the reliance on private automobiles; promote a more functional and attractive
community through the use of recognized principles of urban design; allow flexibility in
land use; and prescribe a high level of detail in building design and form. Urban Villages
can come in the form of vertical mixed use, where multiple uses share a single, multi-
story building; or horizontal mixed use, where a diverse set of uses are placed within
close, walkable proximity.
CURRENT ZONING: The property is currently zoned NR-PD Nonresidential Planned
Development. The zoning was approved by City Council on August 12, 2019 (Ordinance
3595). The NR-PD provides for a base zoning district of C-1 Commercial and is intended
to allow for a mixed-use development that includes commercial, multifamily residential,
single-family residential (detached units, bungalows, townhouses) and open space.
TRANSPORTATION PLAN: The development has frontage on the following streets.
Right-of-way dedication is not required for this plat.
FUNCTIONAL
STREET LAND USE CONTEXT DESIGN ELEMENTS
CLASSIFICATION
2-lane undivided roadway
Watson Way CP-50/54 Residential Urban Village
50- to 54-foot right-of-way width
SURROUNDING ZONING | LAND USE:
DIRECTION ZONING LAND USE PLAN EXISTING LAND USE
NORTH PD (Planned Development) Urban Village Single-family residences
WEST PD (Planned Development) Urban Village NRH City Hall
SOUTH C-1 (Commercial) Community Services Assisted living center
EAST PD (Planned Development) Urban Village Single-family residences
PLAT STATUS: The property is platted as Lot 19, Block 1, City Point Addition.
PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission
considered this item at the May 2, 2024, meeting and voted 6-0 to approve the plat with
the conditions outlined in the Development Review Committee comments.
DRC REVIEW & RECOMMENDATION: The Development Review Committee (DRC)
recommends approval of the plat subject to the attached DRC comments. These
comments include minor revisions to notations and labeling on the drawing.
RECOMMENDATION:
Approve PLAT24-0064 with the conditions outlined in the Development Review
Committee comments.
DENNY
DISCLAIMER: This product is for informational purposes and may not
have been prepared for or be suitable for legal, engineering, or surveying
Feet
purposes. It does not represent an on-the-ground survey and represents
0100200400600800
only the approximate relative location of property boundaries.
±
DENNY
GLENVIEW
DISCLAIMER: This product is for informational purposes and may not
have been prepared for or be suitable for legal, engineering, or surveying
Feet
purposes. It does not represent an on-the-ground survey and represents
0100200400600800
only the approximate relative location of property boundaries.
±
Development Review Committee Comments | 4/16/2024
Case PLAT24-0064
City Point Addition (4201 Watson Way)
WRITTEN STATEMENT OF CONDITIONS
The City of North Richland Hillsreceived this plat on April 15, 2024. TheDevelopment Review Committee
reviewed this plat on April 16, 2024. The following represents the written statement of the conditions for
conditional approval of the plat. The applicant may submit a written response and revised plat that
adequately addresses each condition.
1.Update the title block to read AMENDED PLAT rather than REPLAT. NRH Subdivision Regulations §110-331
(Requirements for all plat drawings –title block)
2.The County clerk recording block may be removed from the drawing. Plats are recorded
electronically,and the block is not necessary. NRH Subdivision Regulations §110-333 (Additional requirements for
plat drawings – county certification)
DENNEY DRIVE. NRH Subdivision Regulations §110-331 (Requirements
3.Revise the spelling of the street nameto
for all plat drawings – street names)
DESIGN PRINCIPLES
The following comments represent suggested modifications to the plat drawing based on general NRH
design principles and standard practices in city planning.While conformance to these principles is not
requiredby the subdivision regulations, the applicant is encouraged to include these modifications as part
of the revised plat.
1.Add the City case number near the bottom right corner of the drawings (Case PLAT24-0064).
2.Informational comments. These comments are informational only and do not need to be added
to the drawing.
a.Lot 19R will retain its current address of 4201 Watson Way.
Page 1 of 1 | PLAT24-0064
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Award RFB 24-015 to Stoic Civil Construction, Inc. for construction
of the Stream LB-1 Bank Restoration Project (DR2301) in the
amount of $230,880 and authorize the City Manager to execute the
related construction agreement.
PRESENTER: Nathan Frohman, City Engineer
SUMMARY:
The City Council is being asked to award RFB 24-015 to Stoic Civil Construction, Inc.
and authorize the City Manager to execute the related construction agreement for the
Stream LB-1 Bank Restoration Project (DR2301).
GENERAL DESCRIPTION:
The Stream LB-1 Bank Restoration Project involves the stabilization of approximately 100
linear feet of stream bank located just east of Davis Boulevard, north of Rumfield Road.
A portion of the southern stream bank experienced failure in the summer of 2021 due to
erosion. Similar projects have been performed in the past on natural or earthen
watercourses in various locations throughout the city.
A bid opening was conducted for the Stream LB-1 Bank Restoration Project on April 4,
2024. Notice of the ccal newspapers, as required by
state statute and posted on the ciebsite. Bid spe
website by multiple entities. The project received four bids, which were opened during the
April 4, 2024, bid opening. The bids are provided below:
Contractor Base Bid Total
Stoic Civil Construction $230,880
Humphrey & Morton Construction $256,661
C. Green Scaping $340,425
Klutz Construction $587,260
The design engineer and city staff recommend awarding the base bid to the lowest bidder:
Stoic Civil Construction, Inc. They have successfully completed similar drainage projects
for other DFW municipalities in the past five years. The design engineer spoke with two
of the references listed and both were satisfied with the quality of work.
Funding for this project was included in the FY 22-23 Adopted Capital Projects Budget in
the Stream LB-1 Bank Restoration Project (DR2301). Additional funding in the amount of
$17,457 is needed to complete this project. Staff is proposing to utilize $17,457 in
available construction funds from the Northwest Stonybrooke Drainage Improvements
Project (DR2302). Staff is currently in the design phase for DR2302, and current
estimates show the project is expected to come in under budget.
RECOMMENDATION:
Award RFB 24-015 to Stoic Civil Construction, Inc. for construction of the Stream LB-1
Bank Restoration Project in the amount of $230,880 and authorize the City Manager to
execute the related construction agreement.
STANDARD FORM OF CONSTRUCTION AGREEMENT
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT is entered into this the ___ day of , 20__ ,
by and between the CITY OF NORTH RICHLAND HILLS, a municipal corporation,
of the County of Tarrant and State of Texas, hereinafter called "OWNER" and
STOIC CIVIL CONSTRUCTION, INC. of the Town of Bartonville, County of
Denton, and State of Texas hereinafter called "CONTRACTOR."
OWNER and CONTRACTOR in consideration of the mutual covenants
contained in this Agreement, agree as follows:
ARTICLE 1. WORK.
CONTRACTOR covenants and agrees to perform the Work in every detail, in
a good and first-class workmanlike manner as specified and indicated in the
Contract Documents, of which are incorporated in this Agreement in their entirety
as if they were herein set out at length written word for word. The CONTRACTOR
shall furnish all labor, materials, tools and equipment required to perform and
complete the Work in strict accordance with these Contract Documents. The Work
is described as follows:
STREAM LB-1 BANK RESTORATION
ARTICLE 2. CONTRACT PRICE.
OWNER agrees to pay CONTRACTOR for completion of the Work in
accordance with the Contract Documents, the price or prices shown in the bidder's
proposal, which total the following amount:
TWO-HUNDRED AND THIRTY THOUSAND EIGHT-HUNDRED EIGHTY
DOLLARS AND ZERO CENTS ($230,880.00)
III - 1
Construction Agreement
ARTICLE 3. CONTRACT TIME / TERMINATION / LIQUIDATED DAMAGES.
Unless otherwise stated in this agreement, time shall be considered of the
essence.
a. When time is of the essence, the CONTRACTOR shall be liable for failure to
deliver or delay in delivery occasioned by and including without limitation
strikes, lock-outs, inability of obtaining material or shopping space,
breakdowns, delays of carriers or suppliers, and preexisting governmental acts
and regulations of the Federal and State governments or any subdivision
thereof, unless such governmental acts and regulations affecting delivery could
not be found, recognized, or discovered by due diligence on the part of the
thereof.
b. When time is not of the essence, this agreement shall be inoperative during
such period of time that aforesaid delivery or acceptance may be rendered
impossible by reason of fire, strike, Acts of God, or government regulation.
Provided, however, to the extent that the CONTRACTOR has any commercially
reasonable alternative method of performing this contract by purchase on the
market or otherwise, he/she shall not be freed of his/her obligation hereunder
by this clause, even though the goods intended for this contract were destroyed
or their delivery delayed because of any event described above.
c. As time is of the essence on this contract, CONTRACTOR agrees to
commence work under this contract within ten (10) days from the date specified
in the "Notice to Proceed" and complete each phase of construction within the
durations specified in the following table. The durations specified are
consecutive calendar days and are subject to such extensions of time as are
indicated in the Special Provisions. Each subsequent phase after Phase 1
(Phase 2 and 3) shall start immediately following the previous phase. There
shall be no stopping of work or delay of work between phases.
Duration Anticipated Start
Project Phase
(Calendar Days) Timeframe
Within 10 days from date
Phase 1
21 Days
Phase 2
Immediately after Phase
55 Days
1 is complete
Phase 3
Immediately after Phase
14 Days
2 is Complete
Final Acceptance
III - 2
Construction Agreement
Any modifications to the durations provided for each phase of construction must
be agreed upon in writing by the CONTRACTOR and the OWNER. Additionally,
CONTRACTOR agrees to totally complete work within 90 consecutive
calendar days after the date specified in the "Notice to Proceed," subject to
such extensions of time as are indicated in the Special Provisions.
d. Milestones included in this contract are as follows:
1) Completion of Phase 1 provided in the Construction Drawings within 21
Provisions). For purposes of this section, to considered completed, all
construction activities included in the Sequence of Construction provided in
the Construction Drawings must:
a. be in place;
b. be functional;
c. all proposed tree removal and site clearing completed;
d. all proposed sidewalk demolition and removal shall be completed;
e. all tree protection shall be installed, inspected, repaired and/or
modified as needed, AND;
f. all erosion control devices shall be installed, inspected, repaired,
and/or modified as needed.
In the event that this milestone is not met, OWNER shall have the right to
terminate th
CONTRACTOR, if CONTRACTOR does not complete all items within the
2) Completion of Phase 2 provided in the Construction Drawings within 55
calendar days starting from the completion of Phase 1 (subject to such
extensions of time as are indicated in the Special Provisions).
a. be in place;
b. be functional;
c. all proposed gabions and paving are to be installed inspected,
repaired, and/or modified as needed
d. stream rehabilitation must be completed as determined by the
OWNER;
e. all temporary surfaces must be smooth and traversable;
f. all proposed sidewalk pavement within Phase 2 shall be paved and
traversable;
g. all tree protection shall be inspected, repaired and/or modified as
needed, AND;
h. all erosion control devices shall be inspected, repaired, and/or
modified as needed.
III - 3
Construction Agreement
In the event that this milestone is not met, OWNER shall have the right to
CONTRACTOR, if CONTRACTOR does not complete all items within the
3) Completion of Phase 3 provided in the Construction Drawings within 14
calendar days starting from the completion of Phase 2 (subject to such
extensions of time as are indicated in the Special Provisions).
a. be in place;
b. be functional;
c. all proposed tree installation/replacement and grass sodding shall be
complete as determined by the OWNER;
d. all proposed surface restoration is complete and operational as
determined by the OWNER;
e. all sidewalk, and pedestrian improvements are complete and
operational as determined by the OWNER;
f. all tree protection shall be removed and the site is cleaned, AND;
g. all erosion control and traffic control devices shall be removed and
the site is cleaned.
In the event that this milestone is not met, OWNER shall have the right to
CONTRACTOR, if CONTRACTOR does not complete all items within the
Calendar Days is defined as any day of the week or month; no days being
excepted, such as, Saturdays, Sundays, holidays and inclement weather days.
Counting of contract time will only be stopped when the Owner issues a written
notice stating this fact, or when the project is noted as substantially complete
by written notice from the Owner. OWNER shall determine when such action
is necessary.
Extensions of time due to weather delays shall be determined in accordance
with the following formula:
E = R- P where R is greater than or equal to P, and
E = Extra Precipitation Days
P = Average Precipitation Days
R = Total Precipitation Days
Average Precipitation Days (P) is defined as a day of rain, sleet, hail, snow
or any combination thereof, and shall be based upon the average
precipitation for each month of the year as defined in the Local Climatological
Data summaries issued by the National Climatic Data Center in Asheville,
III - 4
Construction Agreement
North Carolina, and for this contract shall be as follows:
Average Precipitation
Month Feb Mar Apr June
Jan May
Number of Days
6 7 7 6
6 8
July Aug Sept Oct Nov Dec
Month
Number of Days
4 4 6 6 6 6
Partial months shall be prorated uniformly for the entire month and the
sum of all the months used will be rounded to the nearest whole number.
This number shall be P.
Total Precipitation Days (R) is defined as a day of rain, sleet, hail, snow
or any combination thereof, if determined by the Owner's Project
Representative that the Contractor's construction cannot progress
substantially due to precipitation and thus be put in the Daily Inspection Logs
as a precipitation day. The sum of all precipitation says shall be R.
The total number of Extra Precipitation Days (E) shall be granted to the
Contractor as extension of time due to weather delays, and no additional
time due to drying time for saturated soil will be allowed. This contract time
is both multi-tiered and cumulative.
e. Liquidated Damages. The CONTRACTOR further agrees to pay the following
as liquidated damages:
(1) $42.00 per Calendar Day for any unfinished work beyond 90 consecutive
continue until such time that the Project is complete and accepted by the
OWNER.
(2) It is understood between the parties hereto that these sums shall be treated
as liquidated damages and not as a penalty, and the OWNER may withhold
from the CONTRACTOR's compensation such sums as liquidated
damages.
III - 5
Construction Agreement
th
the entire contract within the 90 calendar Phase I Notice to
liquidated damages set forth herein is a reasonable and fair estimate of just
tract.
If there is any conflict between any provision of this Article 3, and any other
Provision in this agreement, or in any attachment hereto or any other Contract
Document, this Article 3 shall control.
ARTICLE 4. PARTIAL PAYMENT.
OWNER shall make payments to the CONTRACTOR in the following manner.
On or about the first of each month, the OWNER, or the OWNER's Authorized
Representative, will make accurate estimates of the value, based on contract
prices, of the work done and materials incorporated in the work and of materials
suitably stored at the site during the preceding calendar month. The
CONTRACTOR shall furnish to the OWNER, or the OWNER's Representative,
such detailed information as the OWNER may request to aid OWNER as a guide
in the preparation of the monthly estimate.
Within the following thirty (30) days, OWNER shall make partial payments to
the CONTRACTOR for work performed during the preceding calendar month as
estimated by the OWNER or OWNER's Representative. Ten percent (10%) of
each estimate shall be retained by the OWNER until final completion and
acceptance of all work covered by the Contract for contracts less than four hundred
thousand dollars ($ 400,000). Five percent (5%) of each estimate shall be retained
by the OWNER until final completion and acceptance of all work covered by the
Contract for contracts greater than four hundred thousand dollars ($ 400,000).
Upon completion and acceptance of all work in compliance with the Contract, the
OWNER shall, within thirty (30) days, pay the CONTRACTOR the balance due
under the terms and conditions of the Contract.
It is understood that the monthly estimates shall be approximate only, and all
monthly estimates and partial payments shall be subject to correction in the
estimate rendered following the discovery of an error in any previous estimate, and
such estimate shall not in any respect be taken as an admission of the OWNER of
the amount of work done or of its quality or sufficiency nor as an acceptance of the
work or the release of the CONTRACTOR of any of its responsibility under the
Contract.
ARTICLE 5. DISCRIMINATION.
The CONTRACTOR agrees, in connection with the performance of work under
this contract as follows:
III - 6
Construction Agreement
a. The CONTRACTOR will not discriminate against any employee or applicant
for employment because of race, creed, color, sex, religion, national origin
or ancestry. Such actions shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruiting or recruitment,
advertising, layoff, termination, rates of pay or other forms of compensation
and selection for training, including apprenticeship.
b. The CONTRACTOR agrees to include this non-discrimination clause in any
subcontracts connected with the performance of this agreement.
c. In the event of the CONTRACTOR's non-compliance with the above non-
discrimination clause, the contract may be canceled or terminated by the
OWNER. The CONTRACTOR may be declared by the OWNER to be
ineligible for future contracts with the OWNER, until satisfactory proof of
intent to comply shall be made by the CONTRACTOR.
d. The OWNER shall be provided a list of subcontractors who are to be paid
$10,000 or more. The CONTRACTOR must ensure that such
subcontractors meet the requirements as outlined in Title VI of the Civil
Rights Act of 1964 (42 USC 2000d et seq), execute required assurances
and provide the OWNER a copy of the signed assurance of all such
subcontractors prior to final payment. In the event of a claim of $10,000 or
more against the CONTRACTOR by a subcontractor under this section, no
further payment shall be processed unless and until each required
subcontractor assurance is provided the OWNER.
ARTICLE 6. ENTIRE CONTRACT.
This Contract and Agreement contains the entire understanding and
agreement of the parties upon the subject matter hereof. There is no agreement,
oral or otherwise, which is not set forth in writing as part of this Agreement or the
Contract Documents.
ARTICLE 7. MODIFICATION.
This contract cannot be modified except by a writing signed by both parties.
ARTICLE 8. VARIABLES IN COST.
The parties hereto assume and understand that the variables in the
CONTRACTOR's cost of performance may fluctuate; consequently, the parties
hereto agree that any fluctuations in the CONTRACTOR's costs will in no way alter
the CONTRACTOR's obligations under this contract nor excuse nonperformance
or delay on his/her part.
III - 7
Construction Agreement
ARTICLE 10. VENUE.
This contract shall be governed by the laws of the State of Texas. Venue for
any court proceedings shall be in Tarrant County, Texas.
ARTICLE 11. CONTRACT DOCUMENTS.
Documents Listed. The Contract Documents which comprise the entire
agreement between OWNER and CONTRACTOR for the performance of and
payment for the Work, consist of the following:
(1) This Agreement
(2) Addendum(s)
(3)
(4)
(5) Special Instruction to Bidders
(6) Performance, Payment and Maintenance Bonds
(7) Certification of Insurance
(8) Notice to Proceed
(9) Technical Specifications
(10)
(11) Special Provisions
(12) General Provisions
(13) Project Construction Plans/Drawings
(14) Special Material and/or Equipment Specifications
(15) Special Material and/or Equipment Drawings
(16) -
the North Central Texas Council of Governments (NCTCOG), Fifth Edition,
Adopted November 2017
(17) TxDOT Standard Specifications for Construction and Maintenance of
Highways, Street, and Bridges (TxDOT Specifications)
(18) North Central Texas Council of Government references
ARTICLE 11. DEFAULT
OWNER may declare CONTRACTOR in default of this Contract in the event
Contractor fails to comply with the terms and conditions set forth in this Contract
or any of the Contract Documents.
ARTICLE 12. SUBCONTRACTORS
Any subcontractor who furnishes labor or materials to fulfill an obligation to
CONTRACTOR under this Contract or who performs all or part of the work required
by this Contract, must comply with all notice and filing requirements of Texas
III - 8
Construction Agreement
Property Code, Owner shall be authorized to withhold payment from the
CONTRACTOR for payment of the claim. Owner shall release any such payment
to the CONTRACTOR upon written notice and sufficient documentation to Owner
from subcontractor that the claim has been paid or otherwise settled.
IN TESTIMONY WHEREOF, the CITY OF NORTH RICHLAND HILLS has
caused this instrument to be signed in its corporate name, and on its behalf by the
Mayor or City Manager, duly authorized to execute this instrument by action of the
City Council and Stoic Civil Construction, Inc. a corporation, partnership, individual
(Name of Contractor) ("X" out the inappropriate wording)
acting by and through its duly authorized officials, thereby binding themselves for
the faithful and full performance of the terms and provisions of this Agreement.
CITY OF NORTH RICHLAND HILLS: CONTRACTOR:
By: _____________________________ By: __________________________
Paulette Hartman Name: _______________________
City Manager Title: ________________________
Date: ___________________________ Date: ________________________
ATTEST: ATTEST:
By: ____________________________ By: _________________________
Alicia Richardson Name: _______________________
City Secretary/Chief Governance Officer Title: _________________________
APPROVED TO FORM AND LEGALITY:
By: ____________________________
Cara Leahy White, Interim City Attorney
By: ____________________________
Thomas McMillian, Assistant City Attorney
III - 9
Construction Agreement
Bid Tabulation Summary for Stream LB-1 Bank Restoration Project (DR2301)
City of North Richland Hills, Texas
April 22, 2024
STOIC CIVIL CONSTRUCTION HUMPHREY & MORTON
C. GREEN SCAPING LPKLUTZ CONSTRUCTION LLC
INC.CONSTRUCTION CO INC.
Item Estimated
NumberQuantityUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended Price
DescriptionUnit
100 Miscellaneous Items
101General Site PreparationLS1$ 3,500.00$ 3,500.00$ 13,825.00$ 13,825.00$ 46,300.00$ 46,300.00$ 20,000.00$ 20,000.00
102MobilizationLS1$ 18,000.00$ 18,000.00$ 6,767.00$ 6,767.00$ 29,000.00$ 29,000.00$ 14,500.00$ 14,500.00
103Project SignEA1$ 1,000.00$ 1,000.00$ 793.00$ 793.00$ 800.00$ 800.00$ 600.00$ 600.00
104Temporary Construction FenceLF200$ 5.00$ 1,000.00$ 7.00$ 1,400.00$ 20.00$ 4,000.00$ 20.00$ 4,000.00
105Tree Protection EA 5$ 400.00$ 2,000.00$ 145.00$ 725.00$ 300.00$ 1,500.00$ 500.00$ 2,500.00
106Install Tree 0 - 8" Diameter EA5$ 1,800.00$ 9,000.00$ 1,250.00$ 6,250.00$ 2,100.00$ 10,500.00$ 1,950.00$ 9,750.00
107Project ContingencyLS1$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00
Total Miscellaneous Items$ 54,500.00$ 49,760.00$ 112,100.00$ 71,350.00
200 Grading and Drainage Improvements
201Unclassified ExcavationCY800$ 10.00$ 8,000.00$ 43.00$ 34,400.00$ 86.00$ 68,800.00$ 76.00$ 60,800.00
202ExportCY400$ 50.00$ 20,000.00$ 63.00$ 25,200.00$ 29.00$ 11,600.00$ 60.00$ 24,000.00
203Block Sod Replacement SY65$ 7.00$ 455.00$ 14.00$ 910.00$ 76.00$ 4,940.00$ 60.00$ 3,900.00
204Imported Top Soil (4" Thick)CY7$ 100.00$ 700.00$ 210.00$ 1,470.00$ 475.00$ 3,325.00$ 280.00$ 1,960.00
2056" Reinforced Portland Cement Concrete CapSF120$ 25.00$ 3,000.00$ 42.00$ 5,040.00$ 12.00$ 1,440.00$ 100.00$
12,000.00
20612" Gabion Matress SY560$ 100.00$ 56,000.00$ 124.00$ 69,440.00$ 106.00$ 59,360.00$ 377.00$ 211,120.00
207Gabion Basket WallCY135$ 375.00$ 50,625.00$ 385.00$ 51,975.00$ 352.00$ 47,520.00$ 1,170.00$ 157,950.00
208Tree Demo/Removal (0" to 6")EA5$ 750.00$ 3,750.00$ 417.00$ 2,085.00$ 460.00$ 2,300.00$ 550.00$ 2,750.00
209Tree Demo/Removal (6" to 18")EA13$ 1,250.00$ 16,250.00$ 917.00$ 11,921.00$ 1,200.00$ 15,600.00$ 1,550.00$ 20,150.00
210Erosion Control MeasuresMO4$ 3,500.00$ 14,000.00$ 335.00$ 1,340.00$ 2,700.00$ 10,800.00$ 2,500.00$ 10,000.00
211Demolish & Remove Concrete Sidewalk PavementSF$ 10.00$ 1,200.00$ 5.00$ 600.00$ 10.00$ 1,200.00$ 44.00$
5,280.00
120
212Reconstruct 4" Concrete Sidewalk (5' Wide)SF 120 $ 20.00$ 2,400.00$ 21.00$ 2,520.00$ 12.00$ 1,440.00$
50.00$ 6,000.00
Total Grading and Drainage Improvements$ 176,380.00$ 206,901.00$ 228,325.00$ 515,910.00
Total Base Bid Amount$ 230,880.00$ 256,661.00$ 340,425.00$ 587,260.00
STOIC CIVIL CONSTRUCTION HUMPHREY & MORTON
C. GREEN SCAPING LPKLUTZ CONSTRUCTION LLC
INCCONSTRUCTION CO INC
100 Miscellaneous Items$ 54,500.00 $ 49,760.00$ 112,100.00 $
71,350.00
200 Grading and Drainage Improvements$ 176,380.00 $ 206,901.00$ 228,325.00 $
515,910.00
Total Base Bid Amount$ 230,880.00 $ 256,661.00$ 340,425.00 $
587,260.00
Acknowledged Addendum 1YesYesYesYes
Bid Bond5%5%5%5%
Surety Listed and Licesnes in TXYesYesYesYes
Non-Collusion AffidavitYesYesYesYes
Form CIQNoneNoneNoneNone
Contract ChangesNoneNoneNoneNone
Financial StatementProvidedProvidedWill provide if selectedWill provide if selected
Bid item 204 numeric price listed as 100 but
written value is TEN.
1 of 1
(check applicable)
James FeeDec 05, 1976
and my date of birth is _______________________.
7008 Mitchell Ct Lantana TX 76226 USA
_______, ______________, _________.
(street)(city)(state)(zip code)(country)
DentonTexas23April24
State of ________________, on the _____day of ___________, 20_____.
(month)(year)
(Declarant)
April 22, 2024
Elizabeth Braden
Capital Projects Manager
City of North Richland Hills
4301 City Point Drive
North Richland Hills, TX 76180
Re: Bid Tabulation and Award Recommendation
Stream LB-1 Bank Restoration Project (DR2301)(RFB 24-015)
Elizabeth,
We reviewed the fourbids and supplementary information received for the above referenced
project. The fourunit-price bids were compiled into the enclosed bid tabulation summary.All four
bids appear to be complete and free from calculation errors. The lowest bid received was from Stoic
Civil Construction,Inc for $230,880.00. The highest bid received was from Klutz Construction LLCfor
$587,260.00.
We recommend the city award this project to Stoic Civil Construction, Inc. Stoic Civil Constructionis
a local contractor based in Bartonville; theirbid was complete,acknowledged all addenda issued,
and included a bid bond for 5% of the bid amount. Their bid bond was issued by RLI Insurance
Company,a surety licensed in Texas and on the list of certified surety companieswith the U.S.
Department of the Treasury. Their underwriting limitation is over one hundred fortymillion dollars,
well above the amount required for this bid bond.
Stoic Civil Constructionincludeda large refences list comprised of similar work for other
municipalitieswithin the Dallas-Fort Worth area. We spoke with the refences they listedat both the
City of Farmers Branch and Dallas.Both references said that Stoic Civil Constructionhad successfully
completed projects for them, and both citieswere satisfied with the quality of work. The references
also statedthat Stoic Civil Constructionwas overall cooperative throughout the construction process
and addressedany concerns the cityhad.
Sincerely,
.ğźƩķͲ IğƒƦƷƚƓ ε .ƩƚǞƓ
Peter Caravano, PE, CFM
Project Manager, Civil Engineer
ENCLOSURE(S):Bid Tabulation Summary dated 4/22/2024
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Award RFB 24-021 to Tex-Pro Construction, LLC for construction
of the Amundson Drive Drainage Improvements Project (DR2401)
in the amount of $109,695.00 and authorize the City Manager to
execute the related construction agreement.
PRESENTER: Nathan Frohman, City Engineer
SUMMARY:
The City Council is being asked to award RFB 24-021 to Tex-Pro Construction, LLC and
authorize the City Manager to execute the related construction agreement for the
Amundson Drive Drainage Improvements Project (DR2401).
GENERAL DESCRIPTION:
The Amundson Drive Drainage Improvements Project involves the installation of drainage
infrastructure to intercept flow from Dick Faram Park and convey it safely to an existing
drainage system on Amundson Road.
The project was structured with a base plus alternate format to provide an option for a
slight expansion of project scope at the discretion of the City Council if the alternate is
deemed to be worth the additional expense. The alternate bid item included on this project
was for use of block sod as opposed to hydro mulch for disturbed areas.
Notice of the certised in local newspapers, as required by state
ebsite. Bid spe
website by multiple entities. The project received four (4) bids, which were opened during
the April 26, 2024, bid opening. The bids are provided below:
Tex-Pro Humphrey & Morton Capko Concrete
Description MW Panel Tech
Construction, LLC Construction Structures, LLC
Base Bid
$100,815.00 $101,270.00 $149,564.00 $189,871.00
Total
Alternate
$8,880.00 $9,900.00 $11,100.00 $14,985.00
#1
Base Bid + Alt
$109,695.00 $111,170.00 $160,664.00 $204,856.00
#1
The design engineer and city staff recommend awarding the base bid to the lowest bidder:
Tex-Pro Construction, LLC. They have successfully completed similar drainage projects
for other DFW municipalities in the past five years and are the current contractor for our
Water Valve Replacement project.
Funding for this project was included in the FY 23-24 Adopted Capital Projects Budget in
the Miscellaneous Drainage Improvements Project (DR2401).
RECOMMENDATION:
Award RFB 24-021 to Tex-Pro Construction, LLC for construction of the Amundson Drive
Drainage Improvements Project (DR2401) in the amount of $109,695.00 and authorize
the City Manager to execute the related construction agreement.
STANDARD FORM OF CONSTRUCTION AGREEMENT
THE STATE OF TEXAS §
§
COUNTY OF TARRANT §
THIS AGREEMENT is entered into this the ___ day of , 20__ ,
by and between the CITY OF NORTH RICHLAND HILLS, a municipal corporation,
of the County of Tarrant and State of Texas, hereinafter called "OWNER" and
TEX-PRO Construction, LLC of the City of Fort Worth , County of Tarrant and
State of Texas hereinafter called "CONTRACTOR."
OWNER and CONTRACTOR in consideration of the mutual covenants
contained in this Agreement, agree as follows:
ARTICLE 1. WORK.
CONTRACTOR covenants and agrees to perform the Work in every detail, in
a good and first-class workmanlike manner as specified and indicated in the
Contract Documents, of which are incorporated in this Agreement in their entirety
as if they were herein set out at length written word for word. The CONTRACTOR
shall furnish all labor, materials, tools and equipment required to perform and
complete the Work in strict accordance with these Contract Documents. The Work
is described as follows:
AMUNDSON DRIVE DRAINAGE IMPROVEMENTS PROJECT
ARTICLE 2. CONTRACT PRICE.
OWNER agrees to pay CONTRACTOR for completion of the Work in
accordance with the Contract Documents, the price or prices shown in the bidder's
proposal, which total the following amount:
ONE HUNDRED AND NINE THOUSAND SIX HUNDRED NINETY-FIVE
DOLLARS AND ZERO CENTS ($ 109,695.00)
III - 1
Construction Agreement
ARTICLE 3. CONTRACT TIME / TERMINATION / LIQUIDATED DAMAGES.
Unless otherwise stated in this agreement, time shall be considered of the
essence.
a. When time is of the essence, the CONTRACTOR shall be liable for failure to
deliver or delay in delivery occasioned by and including without limitation
strikes, lock-outs, inability of obtaining material or shopping space,
breakdowns, delays of carriers or suppliers, and preexisting governmental acts
and regulations of the Federal and State governments or any subdivision
thereof, unless such governmental acts and regulations affecting delivery could
not be found, recognized, or discovered by due diligence on the part of the
thereof.
b. When time is not of the essence, this agreement shall be inoperative during
such period of time that aforesaid delivery or acceptance may be rendered
impossible by reason of fire, strike, Acts of God, or government regulation.
Provided, however, to the extent that the CONTRACTOR has any commercially
reasonable alternative method of performing this contract by purchase on the
market or otherwise, he/she shall not be freed of his/her obligation hereunder
by this clause, even though the goods intended for this contract were destroyed
or their delivery delayed because of any event described above.
c. As time is of the essence on this contract, CONTRACTOR agrees to
commence work under this contract within ten (10) days from the date specified
in the "Notice to Proceed" and complete each phase of construction within the
durations specified in the following table. The durations specified are
consecutive calendar days and are subject to such extensions of time as are
indicated in the Special Provisions.
Any modifications to the durations provided for each phase of construction must
be agreed upon in writing by the CONTRACTOR and the OWNER. Additionally,
CONTRACTOR agrees to totally complete work within 60 consecutive calendar
days after the date specified in the "Notice to Proceed," subject to such
extensions of time as are indicated in the Special Provisions.
Calendar Days is defined as any day of the week or month; no days being
excepted, such as, Saturdays, Sundays, holidays and inclement weather days.
Counting of contract time will only be stopped when the Owner issues a written
notice stating this fact, or when the project is noted as substantially complete
by written notice from the Owner. OWNER shall determine when such action
is necessary.
Extensions of time due to weather delays shall be determined in accordance
with the following formula:
III - 2
Construction Agreement
E = R- P where R is greater than or equal to P, and
E = Extra Precipitation Days
P = Average Precipitation Days
R = Total Precipitation Days
Average Precipitation Days (P) is defined as a day of rain, sleet, hail, snow
or any combination thereof, and shall be based upon the average
precipitation for each month of the year as defined in the Local Climatological
Data summaries issued by the National Climatic Data Center in Asheville,
North Carolina, and for this contract shall be as follows:
Average Precipitation
Month Feb Mar Apr June
Jan May
Number of Days
6 7 7 6
6 8
July Aug Sept Oct Nov Dec
Month
Number of Days
4 4 6 6 6 6
Partial months shall be prorated uniformly for the entire month and the
sum of all the months used will be rounded to the nearest whole number.
This number shall be P.
Total Precipitation Days (R) is defined as a day of rain, sleet, hail, snow
or any combination thereof, if determined by the Owner's Project
Representative that the Contractor's construction cannot progress
substantially due to precipitation and thus be put in the Daily Inspection
Logs as a precipitation day. The sum of all precipitation says shall be
R.
The total number of Extra Precipitation Days (E) shall be granted to the
Contractor as extension of time due to weather delays, and no additional
time due to drying time for saturated soil will be allowed. This contract time
is both multi-tiered and cumulative.
e. Liquidated Damages. The CONTRACTOR further agrees to pay the following
as liquidated damages:
(1) $230 per Calendar Day for any unfinished work beyond 60 consecutive
continue until such time that the Project is complete and accepted by the
OWNER
III - 3
Construction Agreement
(2) It is understood between the parties hereto that these sums shall be treated
as liquidated damages and not as a penalty, and the OWNER may withhold
from the CONTRACTOR's compensation such sums as liquidated
damages.
th
the entire contract within the 450 Phase I Notice to
of
liquidated damages set forth herein is a reasonable and fair estimate of just
If there is any conflict between any provision of this Article 3, and any other
Provision in this agreement, or in any attachment hereto or any other Contract
Document, this Article 3 shall control.
ARTICLE 4. PARTIAL PAYMENT.
OWNER shall make payments to the CONTRACTOR in the following manner.
On or about the first of each month, the OWNER, or the OWNER's Authorized
Representative, will make accurate estimates of the value, based on contract
prices, of the work done and materials incorporated in the work and of materials
suitably stored at the site during the preceding calendar month. The
CONTRACTOR shall furnish to the OWNER, or the OWNER's Representative,
such detailed information as the OWNER may request to aid OWNER as a guide
in the preparation of the monthly estimate.
Within the following thirty (30) days, OWNER shall make partial payments to
the CONTRACTOR for work performed during the preceding calendar month as
estimated by the OWNER or OWNER's Representative. Ten percent (10%) of
each estimate shall be retained by the OWNER until final completion and
acceptance of all work covered by the Contract for contracts less than four hundred
thousand dollars ($ 400,000). Five percent (5%) of each estimate shall be retained
by the OWNER until final completion and acceptance of all work covered by the
Contract for contracts greater than four hundred thousand dollars ($ 400,000).
Upon completion and acceptance of all work in compliance with the Contract, the
OWNER shall, within thirty (30) days, pay the CONTRACTOR the balance due
under the terms and conditions of the Contract.
It is understood that the monthly estimates shall be approximate only, and all
monthly estimates and partial payments shall be subject to correction in the
estimate rendered following the discovery of an error in any previous estimate, and
such estimate shall not in any respect be taken as an admission of the OWNER of
the amount of work done or of its quality or sufficiency nor as an acceptance of the
work or the release of the CONTRACTOR of any of its responsibility under the
Contract.
III - 4
Construction Agreement
ARTICLE 5. DISCRIMINATION.
The CONTRACTOR agrees, in connection with the performance of work under
this contract as follows:
a. The CONTRACTOR will not discriminate against any employee or applicant
for employment because of race, creed, color, sex, religion, national origin
or ancestry. Such actions shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruiting or recruitment,
advertising, layoff, termination, rates of pay or other forms of compensation
and selection for training, including apprenticeship.
b. The CONTRACTOR agrees to include this non-discrimination clause in any
subcontracts connected with the performance of this agreement.
c. In the event of the CONTRACTOR's non-compliance with the above non-
discrimination clause, the contract may be canceled or terminated by the
OWNER. The CONTRACTOR may be declared by the OWNER to be
ineligible for future contracts with the OWNER, until satisfactory proof of
intent to comply shall be made by the CONTRACTOR.
d. The OWNER shall be provided a list of subcontractors who are to be paid
$10,000 or more. The CONTRACTOR must ensure that such
subcontractors meet the requirements as outlined in Title VI of the Civil
Rights Act of 1964 (42 USC 2000d et seq), execute required assurances
and provide the OWNER a copy of the signed assurance of all such
subcontractors prior to final payment. In the event of a claim of $10,000 or
more against the CONTRACTOR by a subcontractor under this section, no
further payment shall be processed unless and until each required
subcontractor assurance is provided the OWNER.
ARTICLE 6. ENTIRE CONTRACT.
This Contract and Agreement contains the entire understanding and
agreement of the parties upon the subject matter hereof. There is no agreement,
oral or otherwise, which is not set forth in writing as part of this Agreement or the
Contract Documents.
ARTICLE 7. MODIFICATION.
This contract cannot be modified except by a writing signed by both parties.
ARTICLE 8. VARIABLES IN COST.
The parties hereto assume and understand that the variables in the
CONTRACTOR's cost of performance may fluctuate; consequently, the parties
III - 5
Construction Agreement
hereto agree that any fluctuations in the CONTRACTOR's costs will in no way alter
the CONTRACTOR's obligations under this contract nor excuse nonperformance
or delay on his/her part.
ARTICLE 10. VENUE.
This contract shall be governed by the laws of the State of Texas. Venue for
any court proceedings shall be in Tarrant County, Texas.
ARTICLE 11. CONTRACT DOCUMENTS.
Documents Listed. The Contract Documents which comprise the entire
agreement between OWNER and CONTRACTOR for the performance of and
payment for the Work, consist of the following:
(1) This Agreement
(2) Addendum(s)
(3)
(4) s Proposal
(5) Special Instruction to Bidders
(6) Performance, Payment and Maintenance Bonds
(7) Certification of Insurance
(8) Notice to Proceed
(9) Technical Specifications
(10)
(11) Special Provisions
(12) General Provisions
(13) Project Construction Plans/Drawings
(14) Special Material and/or Equipment Specifications
(15) Special Material and/or Equipment Drawings
(16) -
the North Central Texas Council of Governments (NCTCOG), Fifth Edition,
Adopted November 2017
(17) TxDOT Standard Specifications for Construction and Maintenance of
Highways, Street, and Bridges (TxDOT Specifications)
(18) North Central Texas Council of Government references
ARTICLE 11. DEFAULT
OWNER may declare CONTRACTOR in default of this Contract in the event
Contractor fails to comply with the terms and conditions set forth in this Contract
or any of the Contract Documents.
ARTICLE 12. SUBCONTRACTORS
Any subcontractor who furnishes labor or materials to fulfill an obligation to
III - 6
Construction Agreement
CONTRACTOR under this Contract or who performs all or part of the work required
by this Contract, must comply with all notice and filing requirements of Texas
Property Code, Chapter 53 in order to perfect a mechan
Property Code, Owner shall be authorized to withhold payment from the
CONTRACTOR for payment of the claim. Owner shall release any such payment
to the CONTRACTOR upon written notice and sufficient documentation to Owner
from subcontractor that the claim has been paid or otherwise settled.
IN TESTIMONY WHEREOF, the CITY OF NORTH RICHLAND HILLS has
caused this instrument to be signed in its corporate name, and on its behalf by the
Mayor or City Manager, duly authorized to execute this instrument by action of the
City Council and a corporation, partnership, individual
(Name of Contractor) ("X" out the inappropriate wording)
acting by and through its duly authorized officials, thereby binding themselves for
the faithful and full performance of the terms and provisions of this Agreement.
CITY OF NORTH RICHLAND HILLS: CONTRACTOR:
By: _____________________________ By: __________________________
Paulette Hartman Name: _______________________
City Manager Title: ________________________
Date: ___________________________ Date: ________________________
ATTEST: ATTEST:
By: ____________________________ By: _________________________
Alicia Richardson Name: _____________________
City Secretary/Chief Governance Officer Title:
_______________________
APPROVED TO FORM AND LEGALITY:
By: ____________________________
Cara Leahy White, Interim City Attorney
By: ____________________________
Thomas McMillian, Assistant City Attorney
III - 7
Construction Agreement
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Authorize the City Manager to execute a contract with Vertosoft,
LLC. to provide Professional Services to upgrade the OpenGov
(CarteGraph) software currently used by Public Works for asset
management to their new Software as a Service (SaaS) platform for
$84,888 with an annual subscription fee not to exceed $230,607
over the next three years using a State of Texas Department of
Information Resources Contract # DIR-TSO-4227.
PRESENTER: Eric Von Schimmelmann, Director Information Technology
SUMMARY:
This item is to authorize City Manager to execute a contract with Vertosoft, LLC. to provide
Professional Services to upgrade the OpenGov (CarteGraph) software currently used by
Public Works for asset management to their new Software as a Service (SaaS) platform
with an annual subscription fee.
GENERAL DESCRIPTION:
Vertosoft, LLC. is the DIR reseller for all OpenGov products. The current version of the
OpenGov (CarteGraph) software being used is no longer supported by the vendor and is
no longer functioning as expected. This upgrade is necessary for Public Work to be able
to manage and maintain all assets accurately. In addition, our licensing will be enhanced
from four concurrent licenses to unlimited for greater usability.
Vertosoft, LLC. participates in the State of Texas Department of Information Resources
(DIR) cooperative purchasing program (DIR TSO-4227). By participating in the DIR
cooperative purchasing program the city meets all state competitive bidding requirements
for this purchase. Funding for the Professional Services was included in the FY
2023/2024 Information Technology operating budget. The annual subscription fee will
start on FY 2024/2025 and has been submitted as an adjustment to base in the budget
process.
Hills would be able to take advantage of the available pricing for the current renewal
through 09/28/24 and each of the remaining two-year renewals, provided the terms and
conditions of the contract do not change. As long as the terms and conditions of the
contract do not change the remaining renewals will not require additional City Council
approval.
RECOMMENDATION:
Authorize the City Manager to execute a contract with Vertosoft, LLC. to provide
Professional Services to upgrade the OpenGov (CarteGraph) software currently used by
Public Works for asset management to their new Software as a Service (SaaS) platform
for $84,888 with an annual subscription fee not to exceed $230,607 over the next three
years using a State of Texas Department of Information Resources Contract # DIR-TSO-
4227.
DIR Contract No. DIR-TSO-4227
Vendor Contract No. ________________
STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES
CONTRACT FOR PRODUCTS AND RELATED SERVICES
Vertosoft, LLC
1. Introduction
A. Parties
This Contract for products and related services is entered into between the State of Texas, acting
th
place of business at 300 West 15 Street, Suite 1300, Austin, Texas 78701, and Vertosoft, LLC
1602 Village Market Blvd. Suite #321,
Leesburg, Virginia 20175.
B. Compliance with Procurement Laws
This Contract is the result of compliance with applicable procurement laws of the State of Texas.
DIR issued a solicitation on the Comptroller of Public Accounts
Request for Offer (RFO) DIR-TSO-TMP-416, on 2/26/2018, for Software Products, Software as a
Service, and Enterprise Resource Planning Software Modules Products and Services. DIR
subsequently issued a BAFO opportunity on (BAFO Date)͵ Upon execution of this Contract, a
notice of award for RFO DIR-TSO-TMP-416 shall be posted by DIR on the Electronic State Business
Daily.
C. Order of Precedence
For purchase transactions under this Contract, the order of precedence shall be as follows: this
Contract; Appendix A, Standard Terms and Conditions For Products and Related Services
Appendix C, Pricing Index; EDIR-TSO-TMP-416, including all
addenda; and Exhibit 2, DIR-TSO-TMP-416, including all addenda; are incorporated by reference
and constitute the entire agreement between DIR and Vendor governing purchase transactions.
In the event of a conflict between the documents listed in this paragraph related to purchases,
the controlling document shall be this Contract, then Appendix A, then Appendix B, then Appendix
C, then Exhibit 1, and finally Exhibit 2. In the event and to the extent any provisions contained in
multiple documents address the same or substantially the same subject matter but do not actually
conflict, the more recent provisions shall be deemed to have superseded earlier provisions.
2. Term of Contract
The initial term of this Contract shall be two (2) years commencing on the last date of approval by
DIR and Vendor, with two (2) optional two-year renewal. Prior to expiration of each term, the
contract will renew automatically under the same terms and conditions unless either party
provides notice to the other party 60 days in advance of the renewal date stating that the party
wishes to discuss modification of terms or not renew. Additionally, the parties by mutual
agreement may extend the term for up to ninety (90) additional calendar days.
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DIR Contract No. DIR-TSO-4227
Vendor Contract No. ________________
3. Product and Service Offerings
A. Products
Products available under this Contract are limited to Software Products, Software as a Service,
and Enterprise Resource Planning Software Modules Product as specified in Appendix C,
Pricing Index. Vendor may incorporate changes to their product offering; however, any
changes must be within the scope of products awarded based on the posting described in
Section 1.B above. which was not included
in thto the solicitation described in Section 1.B above.
B. Services
Services available under this Contract are limited to Software as a Service, and Related
Services as specified in Appendix C, Pricing Index͵ Vendor may incorporate changes to their
service offering; however, any changes must be within the scope of services awarded based
on the posting described in Section 1.B above.
4. Pricing
Pricing to the DIR Customer shall be as set forth in Appendix A, Section 8, Pricing, Purchase Orders,
Invoices and Payment, and as set forth in Appendix C, Pricing Index, and shall include the DIR
Administrative Fee.
5. DIR Administrative Fee
A) The administrative fee to be paid by the Vendor to DIR based on the dollar value of all sales to
Customers pursuant to this Contract is three-quarter of one percent (0.75%). Payment will be
calculated for all sales, net of returns and credits. For example, the administrative fee for sales
totaling $100,000 shall be $750.00.
B) All prices quoted to Customers shall include the administrative fee. DIR reserves the right to
change this fee upwards or downwards during the term of this Contract, upon written notice to
Vendor without further requirement for a formal contract amendment. Any change in the
administrative fee shall be incorporated in the price to the Customer.
6. Notification
All notices under this Contract shall be sent to a party at the respective address indicated below.
If sent to the State:
Kelly A Parker, CTPM, CTCM
Director, Cooperative Contracts
Department of Information Resources
th
300 W. 15 St., Suite 1300
Austin, Texas 78701
Phone: (512) 475-1647
Facsimile: (512) 475-4759
Email: kelly.parker@dir.texas.gov
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DIR Contract No. DIR-TSO-4227
Vendor Contract No. ________________
If sent to the Vendor:
Jay Colavita
Vertosoft, LLC
1602 Village Market Blvd. Suite #321
Leesburg,VA 20175
Phone: (703) 568-4703
Email: jay@vertosoft.com
7. Software License Agreements
A. Shrink/Click-wrap License Agreement
Regardless of any other provision or other license terms which may be issued by Vendor after
the effective date of this Contract, and irrespective of whether any such provisions have been
proposed prior to or after the issuance of a Purchase Order for products licensed under this
Contract, or the fact that such other agreement may be affixed to or accompany software
upon delivery (shrink-wrap), the terms and conditions set forth in this Contract shall
supersede and govern the license terms between Customers and Vendor. It is the
CustomeShrink/Click-wrap License Agreement and determine
if the Customer accepts the license terms as amended by this Contract. If the Customer
does not agree with the license terms, Customer shall be responsible for negotiating with
the reseller to obtain additional changes in the Shrink/Click-wrap License Agreement
language from the software publisher.
B. Conflicting or Additional Terms
In the event that conflicting or additional terms in Vendor Software License Agreements,
Shrink/Click Wrap License Agreements, Service Agreements or linked or supplemental
documents amend or diminish the rights of DIR Customers or the State, such conflicting or
additional terms shall not take precedence over the terms of this Contract.
In the event of a conflict, any linked documents may not take precedence over the printed or
referenced documents comprising this contract; provided further that any update to such
linked documents shall only apply to purchases or leases of the associated Vendor product or
service offering after the effective date of the update; and, provided further, that, if Vendor
has responded to a solicitation or request for pricing, no update of such linked documents on
sponse shall apply to that purchase unless Vendor
directly informs Customer of the update before the purchase is consummated.
In the event that different or additional terms or conditions would otherwise result from
accessing a linked document, agreement to said linked document shall not be effective until
require any document that: 1) diminishes the rights, benefits, or protections of the
Customer, or that alters the definitions, measurements, or method for determining any
authorized rights, benefits, or protections of the Customer; or 2) imposes additional costs,
5ĻƦğƩƷƒĻƓƷ ƚŅ LƓŅƚƩƒğƷźƚƓ wĻƭƚǒƩĭĻƭ Page 3 of 5 (DIR rev 03/2018)
DIR Contract No. DIR-TSO-4227
Vendor Contract No. ________________
burdens, or obligations upon Customer, or that alters the definitions, measurements, or
method for determining any authorized costs, burdens, or obligations upon Customer.
If Vendor attempts to do any of the foregoing, the prohibited documents will be void and
inapplicable to the contract between DIR and Vendor or Vendor and Customer, and Vendor
will nonetheless be obligated to perform the contract without regard to the prohibited
documents, unless Customer elects instead to terminate the contract, which in such case
may be identified as a termination for cause against Vendor.
The foregoing requirements apply to all contracts, including, but not limited to, contracts
between Customer and a reseller who attempts to pass through documents and obligations
from its Manufacturer of Publisher.
8. Authorized Exceptions to Appendix A, Standard Terms and Conditions for Product and
Related Services Contracts.
No exceptions have been agreed to by DIR and Vendor.
(Remainder of the page intentionally left blank)
5ĻƦğƩƷƒĻƓƷ ƚŅ LƓŅƚƩƒğƷźƚƓ wĻƭƚǒƩĭĻƭ Page 4 of 5 (DIR rev 03/2018)
DIR Contract No. DIR-TSO-4227
Vendor Contract No. ________________
This Contract is executed to be effective as of the date of last signature.
Vertosoft, LLC
Authorized By: Signature on File
Name: Jay Colavita
Title: President
Date: 9/6/18
The State of Texas, acting by and through the Department of Information Resources
Authorized By: Signature on File
Name: Hershel Becker
Title: Chief Procurement Officer
Date: 9/28/18
Office of General Counsel: mh 9/26/18
5ĻƦğƩƷƒĻƓƷ ƚŅ LƓŅƚƩƒğƷźƚƓ wĻƭƚǒƩĭĻƭ Page 5 of 5 (DIR rev 03/2018)
Date: 3/20/2024, 1:43 PM
1602 Village Market Blvd SE, Suite 320
Phone: 571 707-4130
Leesburg, VA20175 USA
Fax: 571-291-4119
Email: sales@vertosoft.com
Cage Code: 7QV38
UEI Number Y7D5MXRU2839
Vertosoft Contact: Carly Moore
DUNS# 080431574
Phone: (540) 998-8361
Federal Tax ID: 81-3911287
Email: carly.moore@vertosoft.com
Business Size: Small Business
OpenGov Quote for City of North Richland Hills, TX
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
Contract: DIR-TSO-4227
Quote #: Q-05256Quote For:
Expires On: 4/30/2024Name: Eric VonSchimmelmann
Company: City of North Richland Hills, TX
Email: evonschimmelmann@nrhtx.com
Ship To
Phone:
City of North Richland Hills, TX
Net 30ElectronicCheck/ACH/Credit Card
Overall POP Start Date: 5/20/2024
Overall POP End Date: 10/19/2024
PART #DESCRIPTIONQTYUNIT PRICEEXTENDED
OPGV-GGBP-B100150M-NR-0YProfessional Services Deployment - Prepaid - Between393.00$216.00$84,888.00
$100-150 Million - 0Y
TOTAL:$84,888.00
Quote Terms
By purchasing the products and services described in this order form, the Customer is expressly agreeing to the End User
Agreement published at https://www.vertosoft.com/terms-and-conditions-opengov
Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is
provided.
Credit Card Orders: Additional fees may apply if paying by credit card.
Page 1 of 2
All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government
Contract Number or Our Quote Number, Bill-To and Ship-To Address (Cannot ship to a PO Box), Period of Performance
(if applicable), and a Signature of a duly Authorized Representative.
Page 2 of 2
Date: 3/22/2024, 10:34 AM
1602 Village Market Blvd SE, Suite 320
Phone: 571 707-4130
Leesburg, VA20175 USA
Fax: 571-291-4119
Email: sales@vertosoft.com
Cage Code: 7QV38
UEI Number Y7D5MXRU2839
Vertosoft Contact: Carly Moore
DUNS# 080431574
Phone: (540) 998-8361
Federal Tax ID: 81-3911287
Email: carly.moore@vertosoft.com
Business Size: Small Business
OpenGov Quote for City of North Richland Hills, TX
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
Contract: DIR-TSO-4227
Quote #: Q-05299Quote For:
Expires On: 3/29/2024Name: Eric VonSchimmelmann
Company: City of North Richland Hills, TX
Email: evonschimmelmann@nrhtx.com
Ship To
Phone:
Net 30ElectronicCheck/ACH/Credit Card
Overall POP Start Date: 10/20/2024
Overall POP End Date: 10/19/2027
10/20/2024-10/19/2025
Group2
PART #DESCRIPTIONQTYUNIT PRICEEXTENDED
OPGV-HAFQ-B100150M-RR-3YAsset Management - Between $100-150 Million - 3Y1.00$21,361.73$21,361.73
OPGV-HAHC-B100150M-RR-3YTransportation Domain - Between $100-150 Million - 3Y1.00$9,098.86$9,098.86
OPGV-HAHD-B100150M-RR-3YWalkability Domain - Between $100-150 Million - 3Y1.00$5,199.35$5,199.35
OPGV-HAGA-B100150M-RR-3YSignal Domain - Between $100-150 Million - 3Y1.00$6,499.19$6,499.19
OPGV-HAHB-B100150M-RR-3YStormwater Domain - Between $100-150 Million - 3Y1.00$6,499.19$6,499.19
OPGV-HAFZ-B100150M-RR-3YWastewater Collection - Between $100-150 Million - 3Y1.00$6,499.19$6,499.19
OPGV-HAHF-B100150M-RR-3YWater Distribution Domain - Between $100-150 Million1.00$9,098.86$9,098.86
- 3Y
OPGV-HAFS-B100150M-RR-3YAsset Builder - Between $100-150 Million - 3Y1.00$3,335.11$3,335.11
Page 1 of 3
PART #DESCRIPTIONQTYUNIT PRICEEXTENDED
OPGV-HAFT-B100150M-RR-3YScenario Builder - Between $100-150 Million - 3Y1.00$5,558.52$5,558.52
Group2 TOTAL:$73,150.00
10/20/2025-10/19/2026
Group3
PART #DESCRIPTIONQTYUNIT PRICEEXTENDED
OPGV-HAFQ-B100150M-RR-3YAsset Management - Between $100-150 Million - 3Y1.00$22,429.82$22,429.82
OPGV-HAHC-B100150M-RR-3YTransportation Domain - Between $100-150 Million - 3Y1.00$9,553.81$9,553.81
OPGV-HAHD-B100150M-RR-3YWalkability Domain - Between $100-150 Million - 3Y1.00$5,459.32$5,459.32
OPGV-HAGA-B100150M-RR-3YSignal Domain - Between $100-150 Million - 3Y1.00$6,824.65$6,824.65
OPGV-HAHB-B100150M-RR-3YStormwater Domain - Between $100-150 Million - 3Y1.00$6,824.65$6,824.65
OPGV-HAFZ-B100150M-RR-3YWastewater Collection - Between $100-150 Million - 3Y1.00$6,824.65$6,824.65
OPGV-HAHF-B100150M-RR-3YWater Distribution Domain - Between $100-150 Million1.00$9,553.81$9,553.81
- 3Y
OPGV-HAFS-B100150M-RR-3YAsset Builder - Between $100-150 Million - 3Y1.00$3,501.86$3,501.86
OPGV-HAFT-B100150M-RR-3YScenario Builder - Between $100-150 Million - 3Y1.00$5,836.44$5,836.44
Group3 TOTAL:$76,809.01
10/20/2026-10/19/2027
Group4
PART #DESCRIPTIONQTYUNIT PRICEEXTENDED
OPGV-HAFQ-B100150M-RR-3YAsset Management - Between $100-150 Million - 3Y1.00$23,551.31$23,551.31
OPGV-HAHC-B100150M-RR-3YTransportation Domain - Between $100-150 Million - 3Y1.00$10,031.10$10,031.10
OPGV-HAHD-B100150M-RR-3YWalkability Domain - Between $100-150 Million - 3Y1.00$5,732.28$5,732.28
OPGV-HAGA-B100150M-RR-3YSignal Domain - Between $100-150 Million - 3Y1.00$7,165.88$7,165.88
OPGV-HAHB-B100150M-RR-3YStormwater Domain - Between $100-150 Million - 3Y1.00$7,165.35$7,165.35
OPGV-HAFZ-B100150M-RR-3YWastewater Collection - Between $100-150 Million - 3Y1.00$7,165.35$7,165.35
OPGV-HAHF-B100150M-RR-3YWater Distribution Domain - Between $100-150 Million1.00$10,031.49$10,031.49
- 3Y
OPGV-HAFS-B100150M-RR-3YAsset Builder - Between $100-150 Million - 3Y1.00$3,676.96$3,676.96
OPGV-HAFT-B100150M-RR-3YScenario Builder - Between $100-150 Million - 3Y1.00$6,128.27$6,128.27
Group4 TOTAL:$80,647.99
TOTAL: $230,607.00
Quote Terms
Page 2 of 3
By purchasing the products and services described in this order form, the Customer is expressly agreeing to the End User
Agreement published at https://www.vertosoft.com/terms-and-conditions-opengov
Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is
provided.
Credit Card Orders: Additional fees may apply if paying by credit card.
All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government
Contract Number or Our Quote Number, Bill-To and Ship-To Address (Cannot ship to a PO Box), Period of Performance
(if applicable), and a Signature of a duly Authorized Representative.
Page 3 of 3
(check applicable)
Chet Hayes 05/22/1971
and my date of birth is _______________________.
VA20175USA
1602 Village Market Blvd SE Ste. 320 Leesburg
_______, ______________, _________.
(street)(city)(state)(zip code)(country)
VAApril24
Loudoun
15th
State of ________________, on the _____day of ___________, 20_____.
(month)(year)
(Declarant)
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Approve Resolution No. 2024-023, updating authorized investment officers
for the City of North Richland Hills
PRESENTER: Trudy Lewis, Assistant City Manager
SUMMARY:
Due to staffing changes within the Department of Finance, it is necessary for the City to
update the list of authorized investment officers.
GENERAL DESCRIPTION:
City investment officers are authorized to conduct investment transactions with banking
institutions, local government investment pools, securities dealers, external investment
managers, and custodial and safe keeping institutions. The following individuals are
recommended to be named as City Investment Officers:
Trudy Lewis Assistant City Manager
Jay Patel Director of Finance
Glenn Mizell Assistant Director of Finance
Amanda Brown Accountant II
RECOMMENDATION:
Approve Resolution No. 2024-023, updating authorized investment officers for the City
of North Richland Hills.
RESOLUTION NO. 2024-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NORTH RICHLAND HILLS AUTHORIZING
INVESTMENT OFFICERS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of North Richland Hills is a home rule city acting under its charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the City Council previously appointed investment officers; and
WHEREAS, the City Council wishes to update the list of officers authorized to execute
investment transactions for the City
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1. The following officers of the City of North Richland Hills, Texas are hereby
authorized to execute all investment transactions of the City with all
securities dealers, banking institutions, investment pools, and custodial and
safekeeping service institutions approved by the City investment committee
Trudy Lewis Assistant City Manager Signature
Jay Patel Director of Finance Signature
Glenn Mizell Assistant Director of Signature
Finance
Amanda Accountant II Signature
Brown
SECTION 2. The above officers of the City of North Richland Hills, Texas are hereby
authorized to execute the TexPool and Texas Range (Investment Pools)
forms amending authorized representatives on behalf of the governing body
of the City.
SECTION 3. The City Manager is hereby authorized to execute the amendment forms,
as the act and deed of the City.
th
PASSED AND APPROVED this the 14 day of May 2024.
Page 1 of 2
Resolution No. 2024-023
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO LEGALITY:
Cara Leahy White, Interim City Attorney
APPROVED AS TO CONTENT:
Jay Patel, Director of Finance
Page 2 of 2
Resolution No. 2024-023
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Approve contract instructor service agreement with Julia Geske for
providing tennis instruction services at the Richland Tennis Center
in an amount not to exceed $99,000 for FY2024.
PRESENTER: Adrien Pekurney, Director of Parks and Recreation
SUMMARY:
Staff requests City Council consider approving a contract instructor service agreement
with Julia Geske for tennis instruction services at the Richland Tennis Center in an
amount not to exceed $99,000 for FY2024.
GENERAL DESCRIPTION:
The Parks and Recreation Department, Richland Tennis Center utilizes the services of
Julia Geske for tennis instruction. Julia is a Professional Tennis Registry Certified Tennis
Professional with nearly 8 years of teaching experience. Julia has quickly developed a
strong adult and youth instruction following for both private and group lessons. Julia
continues to be a great representative of Richland Tennis Center and provides excellent
instruction, customer service, guest follow-up and communication. Contract instructor
services include private instruction, small and large group instruction, as well as
tournament site operation coordination.
In recent years the Richland Tennis Center staffing structure has evolved from full-time
staff tennis instructors to contract instructors to support an increase in instruction-based
program cost recovery. The use of contract instruction has allowed for increased
instructional capacity allowing for more instruction-based program offerings and
availability. All tennis instruction at Richland Tennis Center and NRH Park courts must be
coordinated through Richland Tennis Center which allows for consistent program
enrollment, program advertising and minimizes scheduling conflicts for court time. In
FY2023 Julia Geske tennis instruction generated over $135,000 in revenue. All
instructional services are not paid to instructors until funds have been collected through
Richland Tennis Center program and instructional enrollment completion.
Annual instructor agreement terms are per fiscal year. This item is to award a seven (7)
month contract with term of March 1, 2024 through September 30, 2024.
RECOMMENDATION:
Approve contract instructor service agreement with Julia Geske for providing tennis
instruction services at the Richland Tennis Center in an amount not to exceed $99,000
for FY2024.
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Approve an amendment to the contract with the City Manager
Emeritus.
PRESENTER: Paulette Hartman, City Manager
SUMMARY:
The City Council is requested to approve an amendment to the contract with City Manager
Emeritus Mark Hindman.
GENERAL DESCRIPTION:
The City Council, at its January 08, 2024 meeting, approved an amendment to the
contract with City Manager Mark Hindman to retire from the position of City Manager as
of March 31, 2024 and assume the position of City Manager Emeritus effective April 1,
2024 through September 30, 2024.
revises the terms and conditions of the agreement to approve June 30, 2024 as his last
day in his role as City Manager Emeritus and with the City of North Richland Hills.
RECOMMENDATION:
Authorize the Mayor to execute amendment to agreement with City Manager Emeritus
Mark Hindman.
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Consider Resolution No. 2024-024, calling the June 15, 2024 Runoff
Election.
PRESENTER: Alicia Richardson, City Secretary/Chief Governance Officer
SUMMARY:
As a result of the May 4, 2024 General Election, there was no candidate that received
more than 50% of the vote for Council, Place 4. In accordance with Section 2.021 of the
Texas Election Code, a runoff election will be held on June 15, 2024.
GENERAL DESCRIPTION:
The City of North Richland Hills held a general election on May 4, 2024 to elect persons
to the office of Mayor and Council Places 2, 4, and 6 to serve from May 2024 until May
of 2026, or until their successors are duly elected and qualified.
City Council approved Resolution 2024-022, canvassing the results of the May 4, 2024
general election. No candidate received more than 50% of the votes for Council, Place
4. In accordance with Section 2.
election will be held to elect a person to Council, Place 4. Section 2.023(a) of the Code
provides that candidates in a runoff election are the candidates who receive the highest
and second-highest number of votes in the general election. The candidate names
listed on the June 15, 2024 ballot are:
Matt Blake
Jeff Arwine
RUNOFF ELECTION JUNE 15, 2024
The runoff election will be held on June 15, 2024 between the hours of 7:00 a.m. and
7:00 p.m. \[Section 2.025, Texas Election Code\]
Early voting by personal appearance will begin June 3 and will continue through June
11, 2024 on the dates and times as follows or as may be amended by Tarrant County:
Date Time
June 3 7 8:00 a.m. 5:00 p.m.
June 8 7:00 a.m. 7:00 p.m.
June 9 10:00 a.m. 4:00 p.m.
June 10 11 7:00 a.m. 7:00 p.m.
Qualified North Richland Hills voters can cast their ballot at any polling location within
Tarrant County.
Polling locations for early voting and election day include:
North Richland Hills Library Former Bursey Road Senior Center
Community Room 7301 Bursey Road
9015 Grand Avenue North Richland Hills, TX 76182
North Richland Hills, TX 76180
City Point United Methodist Church Euless Life Senior Center
Duncan Family Life Center Arts and Crafts Room
7301 Glenview Drive 300 West Midway Drive
North Richland Hills, TX 76180 Euless, TX 76039
Kennedale Community Center Tarrant County Elections Center
Community Center Room 2700 Premier Street
rd
316 West 3 Street Fort Worth, TX 76111
Kennedale, TX 76060 Main early voting location
RECOMMENDATION:
Approve Resolution No. 2024-024, calling the June 15, 2024 runoff election.
RESOLUTION NO. 2024-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, CALLING THE CITY RUNOFF
ELECTION TO BE HELD ON JUNE 15, 2024 TO ELECT A
PERSON TO THE OFFICE OF COUNCIL PLACE 4 FOR A TERM
OF TWO YEARS; ESTABLISHING ELECTION DAY VOTING
LOCATIONS; EARLY VOTING; METHOD OF VOTING; AND
PUBLICATION AND POSTING REQUIREMENTS.
WHEREAS,
under its charter adopted by the electorate pursuant to Article XI, Section 5
of the Texas Constitution and Chapter 9 of the Local Government code; and
WHEREAS, the City of North Richland Hills Charter provides that city elections shall be
held in accordance with laws of the State of Texas; and
WHEREAS, the City of North Richland Hills held a general election on May 4, 2024 to
elect persons to the office for Mayor and Council Places 2, 4, and 6 to serve
from May 2024 until May of 2026, or until their successors are duly elected
and qualified; and
WHEREAS, the City Council approved Resolution No. 2024-022, canvassing the
election results of the May 4, 2024 general election; and
WHEREAS, no candidate in Place 4 received more than 50% of the vote; and
WHEREAS, Section 2.021 of the Texas Election Code Coderequires a runoff election
for an office if no candidate receives the vote necessary to be elected in an
election requiring a majority vote; and
WHEREAS, Section 2.023(a) of the Code provides that candidates in a runoff election
are the candidates who receive the highest and second-highest number of
votes in the main election or who tie for the highest number of votes; and
WHEREAS, Section 2.024 of the Code provides that the runoff election be ordered not
later than the fifth day after the date of the final canvass of the general
election; and
WHEREAS, Section 2.025 of the Code provides that such runoff election shall be held
on a Saturday designated by the Texas Secretary of State; and
WHEREAS, the Texas Secretary of State has designated the date of June 15, 2024 for
said runoff election; and
Resolution No. 2024-024
Page 1 of 5
WHEREAS, the city exercises its option to extend the terms of the joint election
agreement and contract for election services approved by City Council at
its January 22, 2024 meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS:
Section 1. That the recitals set forth above are true and correct and are hereby
incorporated into and made a part of this Resolution.
Section 2. Runoff Election Called. A runoff election is hereby called to elect a person
to Council Place 4 to serve from June 2024 until May of 2026, or until their
successors are duly elected and qualified. The election shall be held on
June 15, 2024 between the hours of 7:00 a.m. until 7:00 p.m.
Polling locations in North Richland Hills include:
Library (Community Room) Former Bursey Road Senior Center
9015 Grand Avenue 7301 Bursey Road
North Richland Hills, TX 76180 North Richland Hills, Texas 76182
City Point United Methodist Church
Duncan Family Life Center
7301 Glenview Drive
North Richland Hills, TX 76180
Qualified North Richland Hills voters will also be able to cast their ballots at
any countywide polling location on Election Day.
Euless Life Senior Center Kennedale Community Center
Arts and Crafts Room Community Center Room
rd
300 West Midway Drive 316 West 3 Street
Euless, TX 76039 Kennedale, TX 76060
Section 3. Joint Election Agreements Extended. The City exercises its option to
extend the terms of the joint election agreement and contract for election
services approved by the City Council at its January 22, 2024 meeting to
the June 15, 2024 runoff election. The election shall be conducted pursuant
to the election laws of the State of Texas.
Section 4. Early Voting.
a. Early voting by personal appearance. Early voting by personal
appearance will be held jointly with other political subdivisions in Tarrant
County beginning on June 3, 2024 and will continue through June 11,
2024 at the locations established by Tarrant County for the runoff
Resolution No. 2024-024
Page 2 of 5
election, on the dates and times as follows or as may be amended by
Tarrant County:
June 3 - 7 8:00 a.m. to 5:00 p.m.
June 8 7:00 a.m. to 7:00 p.m.
June 9 10:00 a.m. to 4:00 p.m.
June 10 - 11 7:00 a.m. to 7:00 p.m.
The main early voting location shall be located at:
Tarrant County Elections Center
2700 Premier Street
Fort Worth, Texas 76111
Early voting locations in North Richland Hills include:
North Richland Hills Library Former Bursey Road Senior Center
Community Room Main Room
9015 Grand Avenue 7301 Bursey Road
North Richland Hills, TX 76180 North Richland Hills, TX 76182
City Point United Methodist Church
Duncan Family Life Center
7301 Glenview Drive
North Richland Hills, TX 76180
Qualified North Richland Hills voters will also be able to cast their ballots at
any countywide polling location during early voting.
Euless Life Senior Center Kennedale Community Center
Arts and Crafts Room Community Center Room
rd
300 West Midway Drive 316 West 3 Street
Euless, TX 76039 Kennedale, TX 76060
b. Early voting by mail. Tarrant County Chief Elections Administrator, or
his designee, is hereby designated as Early Voting Clerk for the
runoff election. The Tarrant County Chief Elections Administrator may
appoint other deputy early voting clerks as necessary. Applications for
early voting by mail may be delivered to the Chief Elections
Administrator not later than June 4, 2024 if delivered by mail to:
Early Voting Clerk
P.O. Box 961011
Fort Worth, Texas 76161-0011
Early voting by mail ballots shall be mailed to the Chief Elections
Administrator at the same address.
Resolution No. 2024-024
Page 3 of 5
Pursuant to House Bill 3107,
phone number and internet website are as follows:.
Early Voting Clerk
votebymail@tarrantcountytx.gov
817-831-8683
https://www.tarrantcounty.com/elections
c. Early voting by Ballot Board. Early voting, both by personal
appearance and by mail, shall be canvassed by the Early Voting Ballot
Board, which is hereby created. The Presiding Election Judge and
Alternate Presiding Election Judge, as set forth in the Agreements, shall
serve as the presiding officer and alternate presiding officers,
respectively, of the Early Voting Ballot Board. The other election officers
serving at the election shall serve as the other members of the Early
Voting Ballot Board.
Section 5. Method of Voting. Early voting by personal appearance and voting on
Election Day Hart
InterCivic Verity Voting System. All expenditures necessary for the conduct
of the election, the purchase of materials therefore, and the employment of
all election officials are hereby authorized, and shall be conducted in
accordance with the Agreements and the Code.
Section 6. Governing Law and Qualified Voters. The election shall be held in
accordance with the Constitution of the State of Texas and the Code, and
all resident qualified voters of the City shall be eligible to vote at the election.
Section 7. Publication and Posting of Notice of Election. Notice of the election
shall be given as required by Chapter 4 of the Code.
Section 8. Necessary Actions. Tarrant County will provide all material, supplies and
personnel to hold the runoff election, and will be responsible for
coordinating, supervising and administering the joint election. This
resolution shall be construed with any action of the governing bodies of
other Tarrant County political subdivisions providing for the conduct of a
joint election as herein contemplated. The Mayor and the City Secretary of
the City, in consultation with the City Attorney, are hereby authorized and
directed to take any and all actions necessary to comply with the provisions
of the Code in carrying out and conducting the election, whether or not
expressly authorized herein.
Resolution No. 2024-024
Page 4 of 5
th
PASSED AND APPROVED on this 14day of May 2024.
CITY OF NORTH RICHLAND HILLS
___________________________
Jack McCarty, Mayor
ATTEST:
______________________________
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
______________________________
Cara Leahy White, Interim City Attorney
Resolution No. 2024-024
Page 5 of 5
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: May 14, 2024
SUBJECT: Announcements
PRESENTER:
GENERAL DESCRIPTION:
At each City Council meeting a member of the governing body announces upcoming
events and recognizes an employee who exemplifies our core values.
Announcements:
Join us for the final Sounds of Spring Concert this Friday, May 17 on the outdoor plaza
at City Hall. Seating starts at 6 p.m. and the concert begins at 7. Visit nrhtx.com/sounds
for more details.
NRH2O Family Water is open for the summer season on weekends through May 19
and daily starting on May 25. Resident discounts are available to everyone who lives in
North Richland Hills. Visit nrh2o.com for more details.
As a reminder, due to Memorial Day, our next City Council Meeting will take place on
Tuesday, May 28.
Kudos Korner:
Every Council Meeting, we spotlight our employees for the great things they do. Tonight
we recognize:
Matt Hall in Neighborhood Services A resident emailed their appreciation for Matts
response to their code compliance concerns. The email stated: "We have had two
different concerns that we have contacted the city about. Both times we were contacted
within 24 hours about the issue and plans to fix the situation. I just want you to know
what a great job \[Matt\] is doing. Our voices have been heard and things have been
resolved. \[He\] even took measures on other things he saw that we didn't ask for.
Keeping our city safe and looking nice is a priority and I'm thankful NRH is doing that."