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HomeMy WebLinkAboutLIB 2025-02-20 Agendas  !"#$"%#& '"&'()%*"'((+ (,&)&!",#)&*")-.%*) /0,("(,&)&!"1234"-&)%*")5.%0. 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PRESENTER: Cecilia Barham, Library Director SUMMARY: The minutes listed are approved by majority vote of the Library Board members at Library Board meetings. GENERAL DESCRIPTION: The Library office prepares action minutes for each Library Board meeting. The minutes for the previous meeting are placed on the agenda for review and approval by the Library Board. Upon approval of the minutes, an electronic copy will be uploaded to RECOMMENDATION: Approve minutes of the January 16, 2025 regular Library Board meeting. MINUTES OF THE LIBRARY BOARD OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE LIBRARY BOARD ROOM LOCATED AT 9015 GRAND AVENUE January 16, 2025 Board Participants: Kyle Pekurney Board Member, Place 1 Holly Mitchell Board Member, Place 2 Kathy Antropik Board Member, Place 3 Robert Breneman Board Member, Place 5 Deborah Smith Board Member, Place 6 Stacy Herron Board Member, Place 7 Erin Rodriguez Board Member, Alternate Staff Participants: Cecilia Barham Library Director Cathy McNeely Library Clerk CALL TO ORDER Board member Holly Mitchell called the meeting to order on January 16, 2025, at 6:00 pm. BOARD CHAIR AND VICE CHAIR ELECTION Library Director Cecilia Barham asked the board to elect new chair and vice chair positions. Mr. Breneman nominated Ms. Mitchell. Ms. Mitchell nominated Ms. Antropik, who accepted the nomination. All members voted in favor and elected Ms. Antropik Library Board Chairwoman. For vice chair, Mr. Breneman nominated Ms. Mitchell, who accepted the nomination. All members were in favor and elected Ms. Mitchell Library Board Vice Chairwoman. PUBLIC COMMENTS There were no public comments in this meeting. APPROVAL OF MINUTES Mr. Breneman moved to accept the minutes, Ms. Herron seconded, and the minutes were unanimously approved. LIBRARY CLOSURE AND FURNITURE INSTALLATION UPDATE Ms. Barham informed that during the three day closure the last part of new library furniture was installed, including two service desks. Additionally, six new security cameras were . key performance indicators from November-December 2024 and answered questions. REPORT ON PROGRAMS AND EVENTS Ms. Barham reported on past Library events: NHR Christmas Tree Lighting event on 12/5 from 6:00-9:00pm: 800 children attended. Uptown Carolers performance on 12/10 at 6:00pm: 101 people attended. And upcoming Library events including: rd New program Clubhouse Storytime on 3 Wednesday of every month. Behind the Book author event with CJ Box on 2/25 at 1:00pm. Local Author event: 2025 calendar year already has 30 applicants. PERSONNEL UPDATE Adult Services department has one full time and part time Librarian positions vacant as Brandon Farner and Alejandra Lopez accepted job offers. The Circulation department has one full time Library clerk and two part time Library Associate vacant positions. NEXT MEETING DATE The next meeting will be held on February 20, 2025 at 6:00pm. ADJOURNMENT Meeting adjourned at 6:48 pm. ATTEST: ___________________________ _____________________________ Cathyanne McNeely Kathy Antropik Library Clerk Chairwoman LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: Consider and approve revised Meeting Room Policy PRESENTER: Cecilia Barham, Library Director SUMMARY: The revised Meeting Room Policy will be presented, considered, and approved by majority vote of the Library Board members at the Library Board meeting. RECOMMENDATION: Approve the revised Meeting Room Policy. NorthRichland Hills Library Meeting Room Policy Adopted January 17, 2013 by the North Richland Hills Library Board; revised October 16, 2014; revised October 2018; revised January 2021; revised May 2022 Section1.Statement ofPurpose The meeting room facilities of the North Richland Hills Library are primarily for Library use for programs that promote Library services, for City of North Richland Hills sponsored events, or for official government use. When a meeting room is not in use by the Library; a City Department; or another city, state or federal government agency, the meeting rooms are available on a first-come, first-served basis to applicants as described in this policy. Usage of the Library’s meeting room facilities does not constitute the Library’s or the City of North Richland Hills’ endorsement or approval of viewpoints expressed by participants or organizers of the event or program. Section 2. Priority for Use of Rooms Priority for use of the meeting room facilities shall be the following: 1. Library programs or programs in which the Library is a sponsor, participant, or cooperative agency 2. Meetings, programs, and activities sponsored or conducted by the City of North Richland Hills or another city, state, or federal government agency 3. Community applicants’ eligible uses Scheduling of priority 1 & 2 events may cause an already approved priority 3 reservation to be cancelled or re- scheduled. Library staff will attempt to give as much notice as possible in the event that a meeting needs to be cancelled, re-scheduled, or moved to another location due to one of these events. Section 3. Eligibility of Use The meeting room facilities of the North Richland Hills Library may be used by non-profit educational or community organizations or groups for educational, cultural, intellectual, or governmental meetings, forums, presentations, or similar activities. The meeting room facilities at the North Richland Hills Library may not be used for: • Commercialuses by a business or an individual (Please see Section 6 for details) • Private social events such as, but not limited to, birthdays, anniversaries, wedding receptions, showers, and/or parties • Ongoing, regularly scheduled meetings,programs, or events • Any program, meeting, or event that threatens or undermines the primary purpose of the Library or interferes with the public’s access to Library facilities, the safety of users and staff, or the protection of Library resources and facilities Section 4. Reservations The Director of Library Services, or a designated Library staff member, of the North Richland Hills Library shall have overall responsibility for reservations and room use and shall provide an application form online to be filled out by applicants desiring to use the meeting rooms. • Room reservations may be made in person or over the phone by a person eighteen (18) years of age or older. • Reservations may not be made more than six months in advance and must be made at least 48 hours in advance. • Applicants are limited to six meeting room reservations in a calendar year. • Reservations will be approved by Library staff and applicant will be notified of the status of applications by email. • Notice of cancellation must be given at least 24 hours in advance of a reservation. Cancellation of a reservation without 24 hours’ notice may result in the denial of future applications for use. If a reservation is cancelled due to inclement weather, an applicant may re-schedule to an available date. • The applicant is responsible for any damages to the room or its contents. • Each applicant will be required to submit a deposit check of $100.00 at the time of submitting an application and making a reservation or within 7 business days of the reservation approval date. Cash or credit cards are not accepted. • Return of the deposit is contingent upon the Library staff’s determination that no damage to the Library facilities or their contents has occurred in conjunction with use of the facility. and that the facilities have been returned to their normal arrangement. 1 • If it is determined that no damage was done, the applicant may pick up the deposit after their reservation or give approval for the deposit check to be shredded. Deposit checks still in the Library’s possession older than 60 30 dayswillbeshreddedifnofuturereservationexists. • Any damages to the meeting room facilities or their contents will be charged to the applicant, and the charges will be based upon cost of cleaning products, supplies, and services required to repair the damages. The charges will be deducted from the applicant’s deposit. Any charges not covered by the deposit will be owed and payable by the applicant to the City of North Richland Hills. After any charges for damages are deducted from the deposit, any amount of the deposit remaining will be returned to the applicant. Section5. General Rules of Use The following Rules of Use apply to all meeting room users: • Attendance at functions in the meeting roomislimited to: Community Room 100 people Board Room 30 people • Meeting rooms are available to outside organizations only during hours the Library is open. Meetings must conclude and the meeting room facilities vacated 15 minutes prior to closing of the Library. Meeting rooms hours are: 8:00 a.m. – 8:00 7:45 p.m. Monday – Tuesday Wednesday – Thursday 8:00a.m.–7:00 6:45 p.m. 8:00 a.m. – 5:00 4:45 p.m. Friday – Saturday • Meetings must conclude and the rooms be vacated by the end of the reserved time. • Applicants are responsible for cleaning up the meeting room facilities and leaving them in the same condition as when they arrived. • Applicants are responsible for setting up tables, chairs, and other equipment provided with the meeting room facilities. Setup and cleanup time must be included in the reservation time. The meeting room facilities must be returned to their original arrangement and all borrowed equipment must be returned to the Circulation desk, if applicable. • Smoking or the use of tobacco products (including electronic cigarettes) is prohibited in the meeting room facilities. • Consumption of alcoholic beverages is prohibited in the meeting room facilities. • Groups serving refreshments must complete all cleanup before the end of their meeting reservation time and prior to leaving. Failure to leave the meeting room facilities clean will result on loss of reservation privileges. • Only beverages with lids are allowed in the meeting room facilities. • If special equipment is needed by the Applicant, such as a projector, microphone, DVD player, etc. arrangements must be made at the time of submitting an application and making a reservation. • Any video used in the meeting room must have public performance rights. • Applicants may not charge admission, accept donations, or take collections. • Applicants may not use tape, nails, thumbtacks, etc., to attach anything to the structure or furnishings. • Any equipment,supplies, or personal items stored or left in the meeting room after use are not the responsibility of the Library. • Abuse of the facilities, violation of the Meeting Room Policy or failure to follow the Library’s Patron Behavior Policy may result in denial of future applications for use. • The Library reserves the right to have a Library staff member present at any event held in the Library. • Distribution of materials that advertise a business, products, or services in any way is prohibited. 2 Section6. Rules for Commercial Use The Library meeting rooms are not to be used by commercial businesses to make a profit, conduct business, or solicit customers in any way. Therefore, usage of the Library meeting rooms is prohibited for the following purposes: •Productdeliveriesorproductusageinstruction • Recruitment or hiring events • Meetings with potential or current customers • Speaking engagements, classes,orseminars intended to educate attendees about a product or service offered by a commercial business in order to encourage attendees to become customers •Anyothertypeofeventormeetingthatissolelyfocusedonprofitingfromorpurchasingtheproductsor services of a commercial business whether the reservation was made by the business or the potential/current customer • Any other event where Library staff, in their sole discretion, deem that a commercial business may be using the meeting rooms to make a profit, conduct business, or solicit customers in any way Acceptable uses of the Library meeting rooms by commercial businesses are limited to: • Staff training • Peer-to-peer networking Section 7. Rules For Marketing of Room Reservations Usage of the Library’s meeting room facilities does not constitute the Library’s or the City of North Richland Hills’ endorsement or approval of viewpoints expressed by participants or organizers of the event or program. Advertisements or announcements implying or specifically stating such endorsement are not permitted. The following rules apply to materials or methods used to advertise, promote, or encourage attendance at any event, class or other program held in the Library’s meeting rooms: • Applicantsare solely responsible for marketing any event held in the Library’s facility; Library Staff will not post the event on the Library’s online event calendar or create any marketing materials to promote the event within the Library. • Any printed, electronic or other marketing materials that include the Library’s name and address must include the disclaimer: “This event is not sponsored or endorsed by the North Richland Hills Library or the City of North Richland Hills.” Any material published byan applicant that does not include this disclaimer may disqualify the applicant from any future use of the Library’s meeting rooms. • Usage of any Library phone number as a contact phone number on marketing materials of any type, including but not limited to print, verbal, or digital, is prohibited. The Library will not serve as a point of information for patrons who may have questions regarding a reservation or who wish to contact the meeting/event organizers. By completing a n online meeting room application, the applicant agrees that the Library can refer any patrons to the applicant for more information regarding the reservation using the contact information supplied on the application. • Signage can be only displayed one hour prior to and one hour following a reservation. Signage left on Library property after a reservation has ended may be discarded by Library staff. • Applicants may be required to disclose all of types of media they intend to use to promote their event, class, or other program. The applicant must use their intended media in an appropriate manner and abide by all applicable state and federal laws governing print, verbal, and digital advertisements. • Applicantsmust not attempt to solicit attendance from Library patrons by distributing marketing materials or verbally requesting their attendance within or immediately outside of the Library facility. 3 LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: Library Board Member Introduction PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will introduce new Library board member. LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: Library Director Report PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will report on key indicators for services and programs provided in January 2025. January 2025 LibraryKeyIndicators ThissetofkeyindicatorsisforservicesandprogramsprovidedinJanuary 2025. JanuaryJanuaryFY25 FY24 Indicator 20252024YTDYTD 46,55148,967137,566193,712 Circulation 17,67910,78629,74440,340 Digital Circulation Renewals 17,54717,65174,26978,004 Program Attendance 6941,0375,2165,811 TMS Equipment Usage Hours 239:33264:551493:11829:46 New Users (Cards)3303161,1901,081 11,51118,62751,45378,154 Total Visits 4654001,5721,560 Study room usage Meeting rooms reservations 4035173131 817-427-6800 9015GrandAvenue NorthRichlandHills,Texas library.nrhtx.com LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: Past Library programs and events update PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will report on past Library programs and events. LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: Upcoming Library programs and events update PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will report on upcoming Library programs and events. Many of our classes in The Maker Spot are taught by volunteers, so we’re always adding new ones! For the most up-to-date list of of upcoming classes in The Maker Spot, please visit our website: www.library.nrhtx.com/calendar. MARCH MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 1 Children Teen + Tween 11:00 AM Pinterest Party: Adult All Ages The Maker Spot (Ages Vary) * Requires Registration 2:30 PM10:30 AM10:30 AM 11:30 AM 345678 Melodies & MotionStory TimeToddler Time Melodies & Motion 7:00 PM5:00 PM books + brews3D Printing Basics* 2:30 PM10:30 AM10:30 AM 11:30 AM11:00 AM10:30 AM - 12:00 PM 101112131415 Melodies & MotionMelodies & MotionStory TimeToddler TimeHomeschool Science Read with Mollie's Friends 6:00 PM5:30 PM 3:00 - 5:00 PM Super Mario DayPlant Prop & SwapGardening Prep 7:00 PM 5:00 PM Teen Writing Clubbooks + brews 5:30 PM Mario Kart Tournament* 2:30 PM10:30 AM10:30 AM 11:30 AM 171819202122 Melodies & MotionStory TimeToddler Time Melodies & Motion 6:00 PM1:00 PM 5:00 - 7:00 PM Bad Art NightBook Break Teen Game Time 4:00 PM Make-It/Take-It Craft 2:30 PM10:30 AM10:30 AM 11:30 AM 242526272829 Melodies & MotionStory TimeToddler Time Melodies & Motion 6:30 PM5:30 PM 5:00 PM Pinterest PartyTinkerCAD Basics* Teen Writing Club LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: FY 2026 Budget PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will present the FY 2026 Budget to the board members. LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: eContent presentation PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will report on eContent collections and purchasing topic. LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: Library personnel updates PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will discuss Library staff personnel updates (new hires, promotions, and retirements). LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: February 20, 2025 SUBJECT: Next Library Board meeting date PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will discuss and propose a date for the next Library Board meeting.