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HomeMy WebLinkAboutLIB 2025-09-18 Agendas t4RH CITY OF NORTH RICHLAND HILLS LIBRARY BOARD AGENDA PUBLIC LIBRARY 9015 GRAND AVENUE THURSDAY, SEPTEMBER 18, 2025 REGULAR MEETING: 6:00 PM A. CALL TO ORDER B. PUBLIC COMMENTS C. ACTION ITEMS C.1 Approve minutes of the August 21 , 2025 regular Library Board meeting. C.2 Consider and approve revised Library Internet Access and Wi-Fi Usage Policy. C.3 Consider and approve revised Library Meeting Room Policy. D. DEPARTMENT UPDATES D.1 Key Performance Indicators report. D.2 Past Library programs and events update. D.3 Upcoming Library programs and events update. DA Capital Program Advisory Committee update. E. PRESENTATION / DISCUSSION ITEMS E.1 Discuss and distribute The Maker Spot's Image Audit. E.2 Discuss any personnel updates. E.3 Discuss and consider date for next Library Board meeting. Thursday, September 18, 2025 Library Board Agenda Page 1 of 2 F. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills Library Board was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551 , Texas Government Code on Friday, September 12, 2025 by 3:00 PM. Cathyanne McNeely Library Clerk This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Thursday, September 18, 2025 Library Board Agenda Page 2 of 2 "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Approve minutes of the August 21, 2025 regular Library Board meeting. PRESENTER: Cecilia Barham, Library Director SUMMARY: The minutes listed are approved by majority vote of the Library Board members at Library Board meetings. GENERAL DESCRIPTION: The Library office prepares action minutes for each Library Board meeting. The minutes for the previous meeting are placed on the agenda for review and approval by the Library Board. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the August 21, 2025 regular Library Board meeting. MINUTES OF THE LIBRARY BOARD OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE LIBRARY BOARD ROOM LOCATED AT 9015 GRAND AVENUE August 21, 2025 Board Participants: Kathy Antropik Chair, Place 3 Staci Pope Board Member, Place 1 Tyler Chambers Board Member, Place 4 Erin Rodriguez Board Member, Place 5 Deborah Smith Board Member, Place 6 Stacy Herron Board Member, Place 7 Lo Linford Board Member, Alternate Absent: Holly Mitchell Board Member, Place 2 Staff Participants: Cecilia Barham Library Director Kinsey Peresh Librarian Cathy McNeely Library Clerk CALL TO ORDER Chairwoman Kathy Antropik called the meeting to order on August 21, 2025, at 6.00 pm. PUBLIC COMMENTS This meeting had no public comments. APPROVAL OF MINUTES Ms. Rodriguez moved to accept the minutes, Ms. Smith seconded, and the minutes were unanimously approved. NEW BOARD MEMBERS INTRODUCTION Ms. Barham introduced new board members Staci Pope (place 1) and Lo Linford (Alternate), who briefly talked about themselves and met the board and library staff. LIBRARY DIRECTOR'S REPORT Ms. Barham reviewed the library's key performance indicators from May-July 2025 and answered questions. REPORT ON PROGRAMS AND EVENTS Ms. Barham reported on the 2025 Mayor Summer Reading Club highlights: • Over 95,000 hours read and a total of 6,612 people attended the programs, 81 of them exclusively for children. A survey was conducted with participants and 75% said they read more as a result of our reading program, 86% improved their reading skills, and 100% would return. Ms. Barham also announced the 2026 theme: Unearth a story. And upcoming Library events, including: • Mapping the Journey series on 9/8, 9/15, and 9/22 at 2:OOpm. • Pokemon Club on 9/9, from 4:00-6:OOpm. • Sombati World Music performance on 9/20 at 3:OOpm. • Joyful Paint Along on 10/28 at 6:OOpm. CAPITAL PROJECTS PROPOSAL Ms. Barham informed that a bond proposal for 2026 is being considered by a capital project advisory committee. The capital improvements will possibly include expansion of the community room to accommodate larger events and programs, more study rooms on the first floor, shifting The Maker Spot to the first floor and all adult collection to the second floor. Ms. Barham will present the floor plan and proposed bond budget in the upcoming board meetings. PERSONNEL UPDATE Ms. Barham introduced Kinsey Peresh, who will be the new Children department supervisor. The Adult Services department will open a position for Volunteer and Outreach Coordinator. NEXT MEETING DATE The next meeting will be held on September 18, 2025 at 6:OOpm. ADJOURNMENT Meeting adjourned at 6.58 pm. ATTEST: Cathyanne McNeely Kathy Antropik Library Clerk Chairwoman "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Consider and approve revised Library Internet Access and Wi-Fi Usage Policy PRESENTER: Cecilia Barham, Library Director SUMMARY: The revised Library Internet Access and Wi-Fi Usage Policy will be presented, considered, and approved by majority vote of the Library Board members at the Library Board meeting. RECOMMENDATION: Approve the revised Library Internet Access and Wi-Fi Usage Policy. .wy................. Internet Access and W°-e es- i®Fi Usage Policy Adopted May 1, 1999; Revised January 27, 2015; October 2019: Adopted by the North Richland Hills Library Board October 21, 2019 The North Richland Hills Library offers free internet access to the public. The internet enables the Library to provide information beyond the confines of its own collection to enhance research, learning, and entertainment purposes for the North Richland Hills community. The North Richland Fills Library Patron eha►rior Policy always applies to patrons using public computers andlor i®Fi access. Users of froth the Library's public computers and i®Fi ser►rices assume responsibility for protecting and securing all their data® including account passwords. Users of these ser►rices agree to hold the City harmless for any damages. COVE® Library Rules Governing Internet Use • Access is on a first-come, first-served basis. Time limits may be set based on usage patterns. • Patrons may not change the settings of the Library's computer equipment and software, or add to, delete, or modify the installed software. • Patrons must use headphones or earbuds for all audio. • Patrons may not use the Library's a technology to make unauthorized entry to any other computer, or to disrupt or interfere with the operation of other computer network patrons, services, or equipment. • Patrons may not represent themselves as another person or use the internet to transmit obscene, threatening, or harassing materials. • Patrons must respect the legal protections to data and software provided by copyright and license law. • Internet access at the Library is self-guided. Staff at service desks will help patrons who need assistance to get online and provide some basic guidance on how to locate the information the patron needs. • Staff cannot create passwords, type documents, or complete forms for patrons. • Staff do not retain patron's private or confidential information, such as logins, passwords, or legal documents. Public Computer Use Public computer access requires a North Richland Fulls Library card or a guest pass. (moved) There is no charge to access a computer, but established fees apply when patrons print from a public computer or personal de►rice. The Library's public computers do not retain any data after a patron logs off. This includes websites ►risited, passwords, credit card numbers, or any other information entered during a session. The Library is not responsible for any loss of work due to uncontrollable forces® such as but not limited to software glitches, computer shutdowns, at are® viruses® or power outages. The Library complies with state and federal law, including but not limited to the Children's Znternet Protection Act (CZPA) and Chapter 43 of the Texas Penal Code® mandating the use of measures that prevent minors from accessing or being exposed to material on the Znternet that is (a) obscene; (b) child pornography; or(c) harmful to minors (e.g. "hacking-and other unlawful activities online). Filtering software is installed on all public Znternet computers to meet this requirement to the extent technically possible. Patrons must accept responsibility for determining the suitability of content for themselves or their children. Patrons are reminded that the Library is a public place where all are welcome. Patrons must be considerate of others and avoid downloading or displaying information or images in violation of Texas Law PC 43.24(b): Sale, Distribution, or Display of Harmful Material to a Minor, which states: (b) A person commits an offense if, knowing that the material is harmful: (1) and knowing the person is a minor, he sells, distributes, exhibits, or possesses for sale, distribution, or exhibition to a minor harmful material; (2) he displays harmful material and is reckless about whether a minor is present who will be offended or alarmed by the display; or (3) he hires, employs, or uses a minor to do or accomplish or assist in doing or accomplishing any of the acts prohibited in Subsection (b)(1) or (b)(2). Responsibilities of Patrons Any restriction of a child's access to the internet is the responsibility of the child's parent or guardian. The Library does not have either the right or the responsibility to act in loco parentis. Guest passes are only issued to children under the age of 13 with the consent of a parent or guardian. Patrons are responsible for saving their files to external devices or cloud-based storage. Files saved on Library computers are deleted upon logging out. • Patrons should exercise judgment in evaluating the validity of information. Sources on the internet do not always provide accurate, complete, or current information. VAre4es&4.+&e Public Wi-Fi Access The Library provides free, bv#gt+_�wireless access as a public service. By choosing to use this service, a patron agrees to abide by this policy. The Library's wireless network is not secure,—bbt-� . Patrons are responsible for their devices'anti-virus and security software. The Library is not responsible for any loss of data, theft, or damage to personal equipment or software. Due to the diversity of mobile computing equipment available, Library staff may provide"how-to"assistance for patrons to successfully use Library-supported resources but is not permitted to configure or troubleshoot a patron's wireless device. Compliance The Library reserves the right to take appropriate action to ensure compliance with these rules including, but not limited to, loss of Library privileges and legal prosecution. "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Consider and approve revised Library Meeting Room Policy PRESENTER: Cecilia Barham, Library Director SUMMARY: The revised Library Meeting Room Policy will be presented, considered, and approved by majority vote of the Library Board members at the Library Board meeting. RECOMMENDATION: Approve the revised Library Meeting Room Policy. L"I" brary North Richland Hills Library Meeting Room Policy Adopted January 17, 2013 by the North Richland Hills Library Board; rev. and adopted October 16, 2014, October 2018, January 2021, May 2022, January 2025, and September 2025 Section 1. Statement of Purpose The meeting room facilities of the North Richland Hills Library are primarily for Library use for programs that promote Library services, for City of North Richland Hills sponsored events, or for official government use. When a meeting room is not in use by the Library; a City Department; or another city, state or federal government agency, the meeting rooms are available on a first-come, first-served basis to applicants as described in this policy. Usage of the Library's meeting room facilities does not constitute the Library's or the City of North Richland Hills' endorsement or approval of viewpoints expressed by participants or organizers of the event or program. Section 2. Priority For Use of Rooms Priority for use of the meeting room facilities shall be the following: 1. Elections 2. Library programs or programs in which the Library is a sponsor, participant, or cooperative agency 3. Meetings, programs, and activities sponsored or conducted by the City of North Richland Hills or another city, county, state, or federal government agency 4. Community applicants' eligible uses Scheduling of priority 1 and 2 events may cause an already approved priority 3 or 4 reservation to be cancelled or re-scheduled. Library staff will attempt to give as much notice as possible if a meeting needs to be cancelled, re-scheduled, or moved to another location due to one of these events. Section 3. Eligibility of Use The meeting room facilities may be used by: Governmental agencies • 51 (c) non-profits 9 9 9 9 9 (Please notes An individual's membership in a 501(c) non-profit sloes not grant the same privileges as a reservation male directly by the organization.) Commercial businesses (Please notes Reservations may be male for staff training and peer-to-peer networking only.) Educational organizations Cultural organizations 1 Type of Eligible Use Definition Examples Governmental Agency A government agency is an City of North Ri chland organization established by a Hills, Tarrant County, government to carry out specific Child Protective functions, enforce laws, or Services provide public services. nonprofit entity recognized by the Wheels, any local IRS as tax-exempt because it church, HOAs operates for charitable, educational, religious, or other approved public purposes. Commercial Business A commercial business is an Walmart, Bazooka organization that provides goods Charlie's or services with the primary goal of making a profit. Educational Organization An educational organization is an BISD, Fort Worth institution or formal group that Christian, Homeschool provides learning, training, or Co-ops instruction to develop knowledge and skill . Cultural Organizations A cultural organization is a group Tarrant County Chess or institution that preserves, Club, Basket Weavers promotes, or showcases the arts, of North Texas, heritage, traditions, and cultural Cherokee Gadugi expressions of a community, The meeting room facilities may not bS used for: * Private events such as birthdays, anniversaries, wedding receptions, showers, p@rt|8S. or tutoring. * C)ngmin0, regularly scheduled meedings, programs. or events * Any pro0nam, meetin0, or event that threatens or undermines the primary purpose of the Library or interferes with the public's access to Library facilities, the safety of users and staff, or the protection of Library resources and facilities Meetings with potential or current customers * Speaking engagements, classes, or seminars intended to educate attendees about a product or service offered bya commercial business in order to encourage attendees to become customers * Any other event where Library staff, in their sole disoredon, deem that a commercial business may be using the meeting rooms to make aprofit, conduct business, or solicit customers in any way 2 Section 4. Reservations The Director of Library Services, or a designated Library staff member, of the North Richland Hills Library shall have overall responsibility for reservations and room use and shall provide an application form online to be filled out by applicants desiring to use the meeting rooms. • Reservations may th-- -;x -Rth-s be made up to 90 clays in advance and must be made at least 48 hours in advance. • Applicants are limited to six meeting room reservations in a calendar year. • Reservations will be approved by Library staff and you will be notified of approval or decline of application via email. • Notice of cancellation must be given at least 24 hours in advance of a reservation. Cancellation of a reservation without 24 hours' notice may result in the denial of future applications for use. If a reservation is cancelled due to inclement weather, an applicant may re-schedule to an available date. • The applicant is responsible for any damages to the room or its contents. • Each applicant will be required to submit a deposit check of($100.00) once the application is approved and within 7 business days of the reservation date. Cash, credit cards, money orders, or cashier's checks are not accepted. • Return of the deposit is contingent upon the Library staff's determination that no damage to the Library facilities or their contents has occurred in conjunction with use of the facility. • If it is determined that no damage was done, the applicant may pick up the deposit after their reservation or give approval for the deposit check to be shredded. Deposit checks still in the Library's possession older than 30 days will be shredded if no future reservation exists. • Any damages to the meeting room facilities or their contents will be charged to the applicant, and the charges will be based upon cost of cleaning products, supplies, and services required to repair the damages. The charges will be deducted from the applicant's deposit. Any charges not covered by the deposit will be owed and payable by the applicant to the City of North Richland Hills. After any charges for damages are deducted from the deposit, any amount of the deposit remaining will be returned to the applicant. Section 5. General Rules of Use The following Rules of Use apply to all meeting room users: Attendance in the meeting room is limited to: Community Room 100 people Board Room 30 people Meeting room hours are: Monday-Tuesday 8:00 a.m. -7:45 p.m. Wednesday-Thursday 8:00 a.m. -6:45 p.m. Friday-Saturday 8:00 a.m. -4:45 p.m. • The applicant must be are authorized representative of the organization. •Meetings must conclude and the rooms be vacated by the end of the reserved time. 3 •Applicants are responsible for cleaning up the meeting room facilities and leaving them in the same condition as when they arrived. •Applicants are responsible for setting up tables, chairs, and other equipment provided with the meeting room facilities. Setup and cleanup time must be included in the reservation time. The meeting room facilities must be returned to their original arrangement and all borrowed items must be returned to the Circulation desk, if applicable. •Smoking or the use of tobacco products (including electronic cigarettes) is prohibited in the meeting room facilities. •Consumption of alcoholic beverages is prohibited in the meeting room facilities. •Groups serving refreshments must complete all cleanup before the end of their meeting reservation time and prior to leaving. Failure to leave the meeting room facilities clean will result of loss of reservation privileges. •Only beverages with lids are allowed in the meeting room facilities. •Any video used in the meeting room must have public performance rights. • , No library space will be available for social or commercial purposes, fundraising, sale of items, or for-profit individuals or businesses with the following exceptions.- a) Programs, events, or sales conducted by the Library Board or Friends of the NRH Library, whose proceeds directly benefit the library. b) .Sale of material directly related to library sponsored programs which has received prior approval of the Director of Library.Services. c) Programs, events, or sales conducted by the City of North Richland Hills. •Applicants may not use tape, nails, thumbtacks, etc., to attach anything to the structure or furnishings. •Any equipment, supplies, or personal items stored or left in the meeting room after use are not the responsibility of the Library. •Abuse of the facilities, violation of the Meeting Room Policy or failure to follow the Library's Patron Behavior Policy may result in denial of future applications for use. •The Library reserves the right to have a Library staff member present at any event held in the Library. •Distribution of materials that advertise a business, products, or services in any way is prohibited. 4 SECTION 7. RULES FOR MARKETING OF ROOM RESERVATIONS Usage of the Library's meeting room facilities does not constitute the Library's or the City of North Richland Hills' endorsement or approval of viewpoints expressed by participants or organizers of the event or program. Advertisements or announcements implying or specifically stating such endorsement are not permitted. The following rules apply to materials or methods used to advertise, promote, or encourage attendance at any event, class or other program held in the Library's meeting rooms:1 • Applicants are solely responsible for marketing any event held in the Library's facility; Library Staff will not post the event on the Library's online event calendar or create any marketing materials to promote the event within the Library. • Any printed, electronic or other marketing materials that include the Library's name and address must include the disclaimer: "This event is not sponsored or endorsed by the North Richland Hills Library or the City of North Richland Hills." Any material published by an applicant that does not include this disclaimer may disqualify the applicant from any future use of the Library's meeting rooms. • Usage of any Library phone number as a contact phone number on marketing materials of any type, including but not limited to print, verbal, or digital, is prohibited. The Library will not serve as a point of information for patrons who may have questions regarding a reservation or who wish to contact the meeting/event organizers. By completing an online meeting room application, the applicant agrees that the Library can refer any patrons to the applicant for more information regarding the reservation using the contact information supplied on the application. • Signage can be only displayed one hour prior to a reservation. Signage left on Library property after a reservation has ended may be discarded by Library staff. • Applicants may be required to disclose all of types of media they intend to use to promote their event, class, or other program. The applicant must use their intended media in an appropriate manner and abide by all applicable state and federal laws governing print, verbal, and digital advertisements. • Applicants must not attempt to solicit attendance from Library patrons by distributing marketing materials or verbally requesting their attendance within or immediately outside of the Library facility. Misrepresentation of intended purpose for use of meeting rooms will result in revoked meeting room privileges. 5 "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Key Performance Indicators report PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will report on key indicators for services and programs provided in August 2025. August 2025 \ 3 % » c c c c a a a ■ x x x @ z z z fl A A \ . . . . . . . . . . . . . . . . . . . . . . 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IIIIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIII "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Capital Program Advisory Committee update. PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will discuss the Capital Program Advisory Committee with the board. "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Discuss and distribute The Maker Spot's Image Audit PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will discuss The Maker Spot's Image Audit survey form with the board. North Richland Hills Library 2025 The Maker Spot Image Audit Survey We're conducting an image audit of The Maker Spot to better understand how it appears to our visitors and community. Your feedback will help us improve the visual presentation, signage, and overall user experience. Please take a few minutes to share your observations. Please return this form to by . And remember, we get only one chance to make a good first impression! A. Entrance / Outside View 1. The Maker Spot is clearly identifiable from the outside. ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree 2. The entrance communicates what the space is used for. ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree 3. There are clear indicators of hours, rules, or how to use the space near the entrance. ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree B. Interior/ First Impressions 1. What is your first impression upon entering the space? 2. Does the space feel organized and welcoming? ❑ Strongly agree ❑ Disagree ❑ Agree ❑ Strongly disagree ❑ Neutral 1 3. Are there clear zones or signage that help you understand what equipment is available and how to use it? ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree 4. Does the visual environment (layout and organization) support creativity and innovation? ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree 5. Are all posted images, signs, and graphics clear, easy to read, and free from damage (e.g., fading, tears, or smudges)? ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree 6. Do images and visuals (posters, banners, wall art, etc.) accurately represent the makerspace's mission, programs, and equipment? ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree 7. Are safety and instructional images (e.g., equipment labels, safety posters) visible, legible, and placed near the appropriate equipment or area? ❑ Strongly agree ❑ Agree ❑ Neutral ❑ Disagree ❑ Strongly disagree 2 D. Overall Impressions & Suggestions 1. What improvements could enhance the space's image or usability? 2. Does the layout of the equipment make sense in the area? If not, do you have any suggestions on placement? 3. What do you find most appealing about the space? 4. Any additional comments or feedback? Your feedback is invaluable in helping us evaluate and improve the look, feel, and overall experience of The Maker Spot. We appreciate your thoughtful input and commitment to making the space more welcoming and user-friendly for everyone. 3 "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Library personnel updates PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will discuss Library staff personnel updates (new hires, promotions, and retirements). "I"wFt hJOKTH KIC:HLAND HILLS LIBRARY MEMORANDUM FROM: The Office of the Library Director DATE: September 18, 2025 SUBJECT: Next Library Board meeting date PRESENTER: Cecilia Barham, Library Director GENERAL DESCRIPTION: The Library Director will discuss and propose a date for the next Library Board meeting.