HomeMy WebLinkAboutCC 2026-04-13 Agendas t4RH
CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
4301 CITY POINT DRIVE
NORTH RICHLAND HILLS, TX 76180
MONDAY, APRIL 13, 2026
WORK SESSION: 5:00 PM
Held in the Council Workroom
CALL TO ORDER
1. Discuss items from regular City Council meeting.
Attachments: Memorandum
2. Welcome and introduction - public official, public employee, or citizen.
3. Review proposed ethics ordinance and amendments to Council Rules of
Procedure.
Attachments: Memorandum
Proposed Ethics Ordinance
4. Charter election update regarding terms and term limits.
Attachments: Memorandum
5. 2026 Restaurant Rewards Update
Attachments: Memorandum
6. Presentation on implementation of permitting efficiency study
recommendations.
Attachments: Memorandum
Monday, April 13, 2026 City Council Agenda
Page 1 of 8
7. Short-Term Rental Registration Program Update
Attachments: Memorandum
FUTURE AGENDA ITEM(S)
The purpose of this item is to allow the Mayor and Council members an
opportunity to bring forward items they wish to discuss at a future work
session. In accordance with the Texas Open Meetings Act, any discussion
shall be limited to a proposal to place the item on a future agenda. The
Council shall not vote, or take any action on the items during this meeting.
CITY MANAGER REPORT
The purpose of this item is to receive an update from the City Manager on the
following:
* Efficiency studies - Facilities and Utility Billing
* Legislative and Intergovernmental program
* Capital Program Advisory Committee
* Top workplace awards
EXECUTIVE SESSION
The City Council may enter into closed Executive Session as authorized by
Chapter 551, Texas Government Code. Executive Session may be held at the
end of the Regular Session or at any time during the meeting that a need
arises for the City Council to seek advice from the city attorney (551.071) as
to the posted subject matter of this City Council meeting.
The City Council may confer privately with its attorney to seek legal advice on
any matter listed on the agenda or on any matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with Chapter
551, Texas Government Code.
Monday, April 13, 2026 City Council Agenda
Page 2 of 8
1. Section 551.071: Consultation with City Attorney to seek advice about
pending or contemplated litigation or on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with
the Open Meetings Act - (1) Jessie Goodfellow v. City of North Richland
Hills, et al, Cause No. 352-366545-25; (2) Travis Scott Gray v. City of
North Richland Hills, et al, Civil Action No. 4-25CV1276-09; (3) Bank of
the West v. G.Q. Enterprises Corp., et al, Cause No. 141-376075-26;
(4) Short Term Rental Regulations; and (5) TxDOT SH 26 Turn Back
Project.
2. Section 551.087: Deliberation regarding commercial or financial
information that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or
expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development or
deliberation of the offer of a financial or other incentive to such a
business prospect - (1) Northeast Corner of Boulevard 26 & Harwood
Road and (2) EZ Streets Empowerment Zone.
3. Section 551.074: Personnel Matters to deliberate the employment,
evaluation, and duties of public officers or employees - City Manager
REGULAR MEETING: Immediately following executive session (but no
earlier than 7:00 p.m.)
Held in the City Hall Council Chambers
A. CALL TO ORDER
A.1 INVOCATION - COUNCIL MEMBER DELANEY
A.2 PLEDGE - MAYOR MCCARTY
A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S)
A.3.1 Presentation by Alliance for Children
Attachments: Memorandum
Monday, April 13, 2026 City Council Agenda
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A.4 PUBLIC COMMENTS
An opportunity for citizens to address the City Council on matters which are
scheduled on this agenda for consideration by the City Council, but not
scheduled as a public hearing. In order to address the City Council during
public comments, a Public Meeting Appearance Form must be completed and
presented to the City Secretary prior to the start of the City Council meeting.
A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA
B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
B.1 Approve the minutes of the March 23, 2026 City Council meeting.
Attachments: Memorandum
Minutes
B.2 Consider Resolution No. 2026-021, authorizing the renewal
subscriptions for five Flock Safety Gunshot Detection Raven devices
from Flock Group Inc. in the amount of $113,105.02 using FY 2026
North Texas Anti-Gang Center Grant #2848911 funds and $125,000.00
using FY 2027 North Texas Anti-Gang Center Grant #2848912 funds, if
awarded, for a total amount of $238,105.02 and authorizing the City
Manager to execute Regional Asset Transfer Addendums with the City
of Fort Worth to transfer the subscriptions approved therein.
Attachments: Memorandum
Resolution No. 2026-021
Contract
Sole Source
Letter of Intent
Asset Transfer Addendum B 21
Form 1295
B.3 Consider Resolution No. 2026-022, authorizing submission of the
application and acceptance of allocated funds, if awarded, in the
amount of $12,033 for the Office of Justice Programs' Bureau of Justice
Assistance (BJA) FY 2025 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program - Local Formula.
Attachments: Memorandum
Resolution No. 2026-022
Monday, April 13, 2026 City Council Agenda
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BA TR26-02, Ordinance No. 3950, amending Chapter 54, Article XI
Residential Permit Parking Zone.
Attachments: Memorandum
Draft Ordinance Changes
Ordinance No. 3950
B.5 Approve Resolution No.2026-023, approving participation in the
Remnant Defendants Settlement with Associated Pharmacies, Inc. (and
American Associated Pharmacies), J M Smith Corporation, Louisiana
Wholesale Drug Company, Inc., Morris and Dickson Co., North Carolina
Mutual Wholesale Drug Company, Inc., and United Natural Foods, Inc.
(including its subsidiaries SuperValu and Advantage Logistics).
Attachments: Memorandum
Resolution No. 2026-023
Remnant Defendants Settlement
C. PUBLIC HEARINGS
C.1 ZC25-0149 , Ordinance No. 3951 , Public hearing and consideration of a
request from Electrify America LLC for a special use permit for an
accessory non-required off-street parking lot for electric vehicle
charging at 6421 Precinct Line Road, being 0.975 acres described as
Lot 17R, Block 1, Thompson Park Estates.
Attachments: Memorandum
Location Maps
Property Owner Notification
Project Narrative
Ordinance No. 3951
Exhibit A Property Description
Exhibit B Land Use and Development Regulations
Exhibit C Site Plan Exhibits
Public Input
PZ Minutes
Monday, April 13, 2026 City Council Agenda
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C.2 ZC26-0157, Ordinance No. 3952, Public hearing and consideration of a
request from Hernandez and Son's LLC for a special use permit for a
Permanent accessory building at 7228 Bursey Road, being 2.07 acres
described as Lot 1, Block 1, Griffin Addition.
Attachments: Memorandum
Location Maps
Property Owner Notification
Application Information
Ordinance 3952
Exhibit A Property Description - Ord xxxx ZC25-0157 Burs(
Exhibit B Land Use and Development Standards ZC26-01 E
Exhibit C Site Plan Exhibits
PZ Minutes
C.3 TR26-01, Ordinance No. 3953, Public hearing and consideration
regarding city-initiated text amendments to Section 118-718 for the
purpose of revising accessory building and structure regulations.
Attachments: Memorandum
Ordinance No. 3953
D. PLANNING AND DEVELOPMENT
E. PUBLIC WORKS
E.1 Consider Resolution No. 2026-024, recommending the award of a
construction contract by Tarrant County to XIT Paving and
Construction, Inc. for the David Court Pavement Improvement Project
for the 51 st Annual Community Development Block Grant Project in the
total contract amount of$339,060.
Attachments: Memorandum
Resolution No. 2026-024
Recommendation Letter
Vicinity Map
Monday, April 13, 2026 City Council Agenda
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F. CITIZENS PRESENTATION
An opportunity for citizens to address the City Council on matters which are
not scheduled for consideration by the City Council or another City Board or
Commission at a later date. In order to address the City Council during
citizens presentation, a Public Meeting Appearance Form must be completed
and presented to the City Secretary prior to the start of the City Council
meeting.
G. GENERAL ITEMS
G.1 Consider Resolution No. 2026-025, authorizing the submission of a
grant application and acceptance of funds, if awarded, in an amount not
to exceed $5,000 through the 2026 Walmart Spark Good Local Grant
Program.
Attachments: Memorandum
Resolution No. 2026-025
G.2 Consider Ordinance No. 3954, amending Chapter 2, Article 11, of the
Code of Ordinances of the City of North Richland Hills adding Division
4. Code of Ethics.
Attachments: Memorandum
Ordinance No. 3954
G.3 Introduce recommended amendments to the Council Rules of
Procedure.
Attachments: Memorandum
Rules of Procedure (Introduction)
H. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION
ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON
WORK SESSION AGENDA
I. INFORMATION AND REPORTS - COUNCIL MEMBER GOETZ
1.1 Announcements
Attachments: Memorandum
J. ADJOURNMENT
Certification
Monday, April 13, 2026 City Council Agenda
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I do hereby certify that the above notice of meeting of the North Richland Hills
City Council was posted at City Hall, City of North Richland Hills, Texas in
compliance with Chapter 551, Texas Government Code on Tuesday, April 7,
2026 by 5:00 PM.
Alicia Richardson
City Secretary/Chief Governance Officer
This facility is wheelchair accessible and accessible parking spaces
are available. Requests for accommodations or interpretive services
must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at 817-427-6060 for further information.
Monday, April 13, 2026 City Council Agenda
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Discuss items from regular City Council meeting.
PRESENTER: Paulette Hartman, City Manager
SUMMARY:
Provide the City Council with the opportunity to discuss any item on the regular agenda.
GENERAL DESCRIPTION:
The purpose of this standing item is to allow the City Council an opportunity to inquire
about items that are posted for discussion and deliberation on the regular City Council
agenda.
The City Council is encouraged to ask staff questions to clarify and/or provide additional
information on items posted on the regular agenda or consent agenda.
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Review proposed ethics ordinance and amendments to Council
Rules of Procedure.
PRESENTER: Ad-Hoc Council Committee
GENERAL DESCRIPTION:
The City Council appointed an Ad-Hoc Committee to review and propose guidelines for
ethical conduct by city officials. The committee is comprised of Council members
Delaney, Roberts and Mitchell.
The proposed ordinance amends Chapter 2, Article II of the City's Code of Ordinances
by adding Division 4: Code of Ethics, establishing comprehensive standards for elected
and appointed officials.
Purpose
The ordinance is intended to:
• Promote integrity, impartiality, and transparency in municipal governance.
• Provide clear ethical standards for City Council members and appointed
board/commission members.
• Serve as both a guide for conduct and a basis for discipline when violations occur.
Summary of Key Provisions
• Applicability: Covers City Council and appointed board/commission members;
excludes city employees who already follow ethical standards outlined in the City's
Personnel Policies and the City Charter.
• Standards of Conduct: Prohibits conflicts of interest, misuse of position,
acceptance of improper gifts, disclosure of confidential information, and use of city
resources for personal or political purposes.
• Additional Rules: Includes voting restrictions on nonprofit funding and land use
matters, disclosure requirements, and limitations on political activity.
• Council Code of Conduct: Establishes house rules emphasizing respect,
transparency, and confidentiality.
• Complaint Process: Provides detailed procedures for filing, investigating, and
resolving ethics complaints, including penalties for false complaints.
• Enforcement: Allows for letters of notification, admonition, reprimand, censure,
removal from office, and fines up to $500.
• Acknowledgement & Training: Requires officials to acknowledge receipt of the
code and mandates annual ethics training.
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The committee presented its findings to the City Council during the February 23, 2026,
work session. Following the presentation, the City Council discussed the proposed
ordinance and provided feedback. The committee met on March 16, 2026, to revise the
proposed ordinance to address the comments and direction provided during the February
23 meeting.
The committee will present its final recommendations during the work session. A
companion item, G.2, to consider the ethics ordinance, is on the regular agenda for City
Council action.
1
2 ORDINANCE NO. XXXX
3
4 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NORTH
5 RICHLAND HILLS, TEXAS, AMENDING CHAPTER 2, ARTICLE II, OF
6 THE CODE OF ORDINANCES OF THE CITY OF NORTH RICHLAND
7 HILLS; ADDING DIVISION 4. CODE OF ETHICS; PROVIDING FOR
8 PENALTY; PROVIDING THAT THIS ORDINANCE SHALL BE
9 CUMULATIVE OF ALL ORDINANCES AND REPEAL OF CONFLICTING
10 PROVISIONS; PROVIDING SAVINGS CLAUSE; PROVIDING A
11 SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
12
13 WHEREAS, the City of North Richland Hills, Texas ("the City") is a home rule city acting
14 under its power adopted by the electorate pursuant to Article XI, Section 5
15 of the Texas Constitution and Chapter 9 of the Local Government Code;
16 and
17
18 WHEREAS, the City Council of the City of North Richland Hills, Texas desires to
19 establish guidelines for the conduct of city officials; and
20
21 WHEREAS, the Mayor, Council members, and appointed members of the boards,
22 commissions, and committees of the city should be independent and
23 impartial and responsible to the citizens of North Richland Hills; and
24
25 WHEREAS, the City Council appointed an Ad-Hoc Council Committee to review and
26 propose guidelines and an ethics ordinance for city officials; and
27
28 WHEREAS, the Ad-Hoc Council Committee presented their findings at the February 23,
29 2026, and April 13, 2026, work session meetings.
30
31 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
32 NORTH RICHLAND HILLS, TEXAS, THAT:
33
34 SECTION 1: The City Council hereby finds the recitals above to be true and correct,
35 and such recitals are hereby incorporated into this Ordinance as if written
36 herein.
37
38 SECTION 2: The Code of Ordinances of the City of North Richland Hills, Texas is
39 hereby amended by amending Chapter 2, Article II, adding Division 4.
40 Code of Ethics to read as follows:
41
Ordinance No.XXXX
Page 1 of 13
42 "DIVISION 4. CODE OF ETHICS
43 Sec. 2-100. Purpose.
44 It is hereby declared to be the policy of the city that the proper operation of democratic
45 government requires that public officials be independent, impartial and responsible only
46 to the people of the city; that no officer shall permit any interest, financial or otherwise,
47 direct or indirect, or engagement in any business, transaction, or professional activity to
48 conflict with the proper discharge of such person's duties in the public interest; that public
49 office not be used for personal gain; and that the City Council at all times shall be
50 maintained as a nonpartisan body. To implement such a policy, the City Council deems
51 it advisable to enact a code of ethics for officials, as defined in this division, whether
52 elected or appointed, paid or unpaid, to serve not only as a guide for official conduct of
53 the city's public servants, but also as a basis for discipline for those who refuse to abide
54 by its terms, the overriding interest being that such officers of the city shall at all times
55 strive to avoid even the appearance of impropriety.
56 Sec. 2-101. Title; application.
57 a) This division shall be known as the code of ethics.
58 b) This code of ethics shall apply to all officials as defined in this division.
59 c) This code of ethics does not apply to employees, including those individuals employed
60 on a full-time, part-time, or internship basis (including those who may serve on a city
61 board, committee, or commission) nor to independent contractors of the city. The
62 standards of conduct for employees are governed by the City of North Richland Hills
63 Personnel Policies and the City Charter.
64 d) This code of ethics applies to members of all city boards, commissions, and
65 committees as defined in this division, except when such member is an independent
66 contractor of the city or a city employee, including an individual employed on a full-
67 time, part-time, or internship basis.
68 e) This code of ethics applies to the conduct or actions of public officers, as defined in
69 this division, which occurs in whole or in part after the date of adoption of this division.
70 f) This code of ethics applies to officers only while such persons hold such position or
71 office.
72 Sec. 2-102. Definitions.
73 The following words, terms, and phrases, when used in this division, shall have the
74 meanings ascribed to them in this section, except where the context clearly indicates a
75 different meaning:
76 Benefit means anything reasonably regarded as pecuniary or economic gain or pecuniary
77 or economic advantage, including benefit to any other person in whose welfare the
78 beneficiary has a direct and substantial interest.
79 Business entity means any person, entity, corporation (whether for-profit or nonprofit),
80 general or limited partnership, sole proprietorship, joint venture, unincorporated
Ordinance No.XXXX
Page 2 of 13
81 association or firm, institution, trust, foundation, holding company, joint-stock company,
82 receivership, or other entity recognized by law, whether or not organized for profit, which
83 has an economic interest, or seeking such, in conducting business with the city. Business
84 entity also includes any business entity that represents a party conducting or seeking to
85 conduct business with the city.
86 City means the City of North Richland Hills, Texas.
87 City Council / Council means the governing body (mayor and council members) of the
88 city.
89 Confidential information means any information to which an official has access in such
90 person's official capacity which may not be disclosed to the public except pursuant to
91 state and/or federal law and which is not otherwise a matter of public record or public
92 knowledge. Confidential information includes the following information, however
93 transmitted: (i) any information from a meeting closed to the public pursuant to the Texas
94 Open Meetings Act or other law regardless of whether disclosure violates the Texas Open
95 Meetings Act or Texas Public Information Act; (ii) any information protected by attorney
96 client, attorney work product, or other applicable legal privilege; and (iii) any information
97 deemed confidential by law.
98 Contract means any lease, claim, account or demand against or agreement with any
99 entity or person, whether express or implied, executed or executory, oral or written.
100 Corporation means any corporation that has a board of directors appointed in whole or in
101 part by the City Council that is operating under the direct authority of or subject to the
102 direct control of the City Council.
103 Council member means an elected/appointed officer in Places 1-7.
104 Employee means any person employed by the city, including those individuals on a part-
105 time or internship basis, but does not include independent contractors.
106 Gift means anything of value, regardless of form, offered or given in the absence of
107 adequate and lawful consideration. It does not include the receipt or acceptance of
108 campaign contributions which are regulated by federal, state and/or local laws or
109 ordinances.
110 Knowingly means a person acts knowingly, or with knowledge, with respect to the nature
111 of the person's conduct or to circumstances surrounding the conduct when the person is
112 aware of the nature of the conduct or that the circumstances exist. A person acts
113 knowingly, or with knowledge, with respect to a result of the person's conduct whether
114 the person is aware that the conduct is reasonably certain to cause the result.
115 Officer or official means any member of the City Council and any appointed member of a
116 city board, commission or committee established by ordinance, Charter, state law or
117 otherwise, on a temporary or permanent basis, operating either under the direct or indirect
118 authority or subject to either the direct or indirect control of the City Council.
119 Relative means any person related to an officer within the second degree by
120 consanguinity or affinity. This relationship includes the spouse, parents, children,
121 stepchildren, father and mother-in-law, or son and daughter-in-law, grandparents,
122 grandchildren, sisters and brothers of the officer.
Ordinance No.XXXX
Page 3 of 13
123 Sergeant at Arms is a designated officer, the Chief of Police, or his designee assigned to:
124 maintain order during City Council meetings, enforce rules of decorum and procedure,
125 provide security, control access, and remove disruptive individuals, support procedural
126 flow, and aiding the presiding officer.
127 Special privileges means a right, advantage or favor of or for a particular person, occasion
128 or purpose not otherwise available to others.
129 Substantial interest means: (i) the ownership of ten percent or more of the voting stock or
130 shares of a business entity; (ii) the ownership of ten percent or more, or $15,000.00 or
131 more of the fair market value of a business entity; or(iii)funds received from the business
132 entity exceed ten percent of the person's gross income for the previous year, and action
133 on the matter involving the business entity will have a special economic effect on the
134 business entity that is distinguishable from the effect on the public. It is expressly provided
135 herein that an investment or ownership in a publicly held company, in an amount less
136 than $15,000.00 does not constitute a substantial interest. Substantial interest in real
137 property means the person has an interest in the real property that is equitable or legal
138 ownership with a fair market value of$2,500.00 or more; and it is reasonably foreseeable
139 that an action on a matter involving the real property will have a special economic effect
140 on the value of the real property distinguishable from its effect on the public. (Ownership
141 includes any partnership, joint or corporate ownership or any equitable or beneficial
142 interest as a beneficiary of a trust.) An officer is considered to have a substantial interest
143 under this code of ethics if a person related to the officer in the second degree of
144 consanguinity or affinity has a substantial interest under this code of ethics.
145 Sec. 2-103. Standards of conduct.
146 No officer of the city or a relative thereof shall:
147 a) Have a financial interest, direct or indirect, in any contract with the city, nor shall such
148 person be financially interested, directly or indirectly, in the sale to the city of any land,
149 or rights or interest in any land, materials, supplies or service. The "financial interest"
150 contemplated under this section, the City's Code of Ordinances, and under the City
151 Charter, Article XVIII, Section 13 requires that such person receive an actual financial
152 benefit from the transaction with the city. An actual financial benefit from the
153 transaction shall include:
154 1. An ownership in the entity transacting business with the city where the
155 ownership interest is more than ten percent.
156 2. Compensation as an employee, officer or director of the entity transacting
157 business with the city where such compensation is affected by the entity's
158 transaction with the city.
159 b) Participate in a vote or decision on any matter in which the officer has a substantial
160 interest. A city official who is required to abstain from participation in a matter under
161 this section or under state law shall leave the room where the meeting is held during
162 any discussion of, and vote on, the matter.
163 c) Represent or appear on behalf of private interests of others before the City Council,
164 or any agency, board, commission, corporation, or committee of the city, nor shall
Ordinance No.XXXX
Page 4 of 13
165 represent any private interests of others in any action or proceeding involving the city,
166 nor voluntarily participate on behalf of others in any litigation to which the city is, or
167 might be, an adverse party. The restrictions of this subsection 2-4(c) do not prohibit
168 an officer, or relative of an officer, who is the president, vice president, or officer of a
169 homeowner's association from appearing before the City Council, or any agency,
170 board, commission, or committee of the city to represent such homeowner's
171 association, except that no such officer or relative of such officer shall appear before
172 the agency, board, commission, or committee of the city of which such officer is a
173 member.
174 d) Accept any gift from any person that might reasonably tend to influence such officer
175 in the discharge of such person's official duties. The prohibition against gifts shall not
176 apply to:
177 1. A lawful campaign contribution;
178 2. An honorarium in consideration for services unless the officer would not have
179 been asked to provide the services but for the officer's position;
180 3. Meals, lodging, transportation in connection with services rendered by the
181 officer at a conference, seminar or similar event that is more than merely
182 perfunctory;
183 4. Complimentary copies of trade publications and other related materials;
184 5. Attendance at hospitality functions at local, regional, state or national
185 association meetings and/or conferences;
186 6. Any gift which would have been offered or given to the person if such person
187 was not an officer or employee of the city;
188 7. An occasional item with a value less than $50.00;
189 8. Tee shirts, caps and other similar promotional material;
190 9. Meals, transportation and lodging in connection with a seminar or conference
191 at which the officer is providing services;
192 10.Gifts on account of kinship or a personal, or professional, or business
193 relationship independent of the officer's status;
194 11.Complimentary attendance at political or charitable fundraising events; and
195 12.Meals, lodging, transportation, or entertainment furnished in connection with
196 public events, appearances or ceremonies related to official city business, if
197 furnished by the sponsor of such public events.
198 e) Use such person's official position to secure special privileges or benefits for such
199 person or others.
200 f) Grant any special consideration, treatment, or advantage to any citizen, individual,
201 business organization or group beyond that which is normally available to every other
202 citizen, individual, business organization, or group.
203 g) Misuse and disclosure of confidential information.
Ordinance No.XXXX
Page 5 of 13
204 1. It is a violation of this ethics code for a city official to violate V.T.C.A., Penal
205 Code, § 39.06 (Misuse of Official Information), as amended.
206 2. A city official shall not disclose to the public any information that is deemed
207 confidential under any federal, state, local law, or City Council house rules.
208 h) Engage in any outside activities which will conflict with or will be incompatible with
209 such person's official position or duties as an officer of the city.
210 i) Use city supplies, personnel, property, equipment, or facilities (whether tangible or
211 intangible) for any purpose other than the conduct of official city business, unless
212 otherwise provided for by law, ordinance, or city policy.
213 j) Act as a surety on any official bond required for any officer or employee of the city, or
214 for a business that has a contract, work, or business with the city.
215 Sec. 2-104. Additional standards.
216 a) No member of the City Council who is on the board of a nonprofit organization may
217 vote on any funding request by that nonprofit organization, unless the nonprofit
218 organization has a board of directors or trustees appointed in whole or in part by the
219 City Council.
220 b) With the exception of those proceedings allowed under this division, no member of
221 the City Council shall personally appear in such person's own behalf before the City
222 Council, or any city board, commission, corporation, or committee but may designate
223 and be represented by a person of such person's choice in any such personal matter.
224 c) No member of the City Council, the planning and zoning commission, zoning board of
225 adjustment, or substandard building board shall participate in, or vote on, any land
226 use matter in which such officer has a substantial interest in any real property within
227 200 feet of the real property, the subject of the land use matter. For purposes of this
228 subsection 2-5(c)"land use matter" shall mean zoning, plat approval, site plan or other
229 development approvals or permits, variances or exceptions. The term "land use
230 matter" does not include studies or similar matters that are for the benefit of the city
231 and which are not unique to real property within 200 feet of the real property, the
232 subject of the land use matter, in which the officer has a substantial interest.
233 d) No member of the City Council shall fail or refuse to file a conflicts disclosure
234 statement as required by V.T.C.A. Local Government Code Ch. 176, as amended.
235 Sec. 2-105. City Council code of conduct — house rules.
236 As stewards of North Richland Hills, each member of the City Council holds a profound
237 responsibility to conduct public business with integrity, transparency, and respect. These
238 house rules embody that commitment and set the expectations held for City Council in
239 serving the city.
240 a) Honor City Council Decisions — Once a final vote has taken place, I will support
241 and uphold the outcome, even if I personally oppose it, recognizing that a unified
242 voice maintains public confidence and effective municipal governance.
Ordinance No.XXXX
Page 6 of 13
243 b) Prioritize the City's Well-Being — Every issue I consider will be evaluated strictly
244 by what is best for the City of North Richland Hills and its residents, not by
245 individual preferences, special interests, or personal gain.
246 c) Truthfulness and Integrity—Always be honest in words and actions. Communicate
247 facts accurately and avoid misleading statements.
248 d) Vision-Driven Decision Making — Base decisions on the City's long-term vision,
249 goals, and priorities—not on personal interests or short-term gains.
250 e) Respectful Dialogue and Collaboration — Treat others with courtesy and
251 professionalism. Be prepared for each meeting. Allow full discussion of items,
252 listen actively, and avoid interrupting or dismissing differing views.
253 f) Transparency and Open Communication — Share relevant information proactively.
254 Be clear about your reasoning and positions. If you disagree, express it respectfully
255 and constructively.
256 g) Agree to disagree — Recognize that differences of opinion are natural. Debate
257 issues respectfully and accept final decisions without hostility.
258 h) Conduct of Business in Public Forums — Discuss with a quorum of the city council,
259 public business or public policy over which the City Council has supervision or
260 control only in official City Council meetings posted in accordance with the Texas
261 Open Meetings Act ("TOMA") —not on social media or other informal platforms.
262 i) Advance Communication and Fairness — Share questions and concerns ahead of
263 meetings with the City Manager whenever possible.
264 j) Confidentiality — Protect the confidentiality of executive sessions and sensitive
265 information related to city operations at all times.
266 k) Inclusive Citizen Engagement — When seeking input, reach out broadly to all
267 residents rather than select groups.
268 1) Respect for Presiding Officer and Procedures — Elected officials shall respect the
269 chair and adhere to designated rules of procedure and parliamentary practices, as
270 outlined in Chapter 2, Article 11, of the North Richland Hills Code of Ordinances,
271 during meetings to ensure orderly and fair deliberation.
272 m) Timely Response to the Public—City Council members shall respond promptly and
273 professionally to inquiries from the public, following established communication
274 protocols and legal requirements.
275 Sec. 2-106. Statements by public officials.
276 a) When the City of North Richland Hills is involved in litigation or a legal dispute, council
277 members shall refrain from commenting on settlements, appeals, or other issues
278 related to the subject until the matter is resolved. The mayor or city attorney shall be
279 authorized to provide any public responses or comments, as needed on matters
280 involving litigation.
281
Ordinance No.XXXX
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282 b) When speaking in an "official' capacity on behalf of the city, the following guidelines
283 apply:
284 1. The mayor speaks for the city and consensus of the City Council.
285 2. The city manager speaks on administration and management issues.
286 3. Council members are to refer media contacts to the mayor and city manager.
287 c) Statements made by public officials are conducted in a professional manner.
288 Sec. 2-107. Restrictions on political activity and political contributions.
289 a) No city official or candidate for City Council shall meet with any employee or group of
290 employees of the city for political campaign purposes while such employees are on
291 duty unless part of an approved City Council activity or part of a public political forum
292 in which all candidates for City Council are invited to participate.
293 b) No city official shall, directly or indirectly, coerce or attempt to coerce any city
294 employee to:
295 1. Participate in an election campaign, contribute to a candidate or political
296 committee, or engage in any other political activity relating to a particular party,
297 candidate, or issue; or
298 2. Refrain from engaging in any lawful political activity.
299 c) The following actions by city officials are not prohibited by this section:
300 1. The making of a general statement encouraging another person to vote in an
301 election;
302 2. A solicitation of contributions or other support that is directed to the general
303 public or to an association or organization; and
304 3. The acceptance of a campaign contribution from a city employee.
305 d) No city official shall use, request, or permit the use of city facilities, personnel,
306 equipment, or supplies for the creation or distribution of materials to be used in a
307 political campaign or for any other purpose in support of a political campaign.
308 However, meeting rooms and other city facilities that are made available for use by
309 the public may be used for political purposes by city officials under the same terms
310 and conditions as they are made available for other public uses.
Ordinance No.XXXX
Page 8 of 13
311 Sec. 2-108. Regulations applicable to former members of City Council and
312 appointed board/commission members.
313 A former member of City Council or an appointed board/commission shall not use or
314 disclose, for any reason or purpose except as herein permitted, confidential government
315 information acquired during the member's service on the City Council or an appointed
316 board/commission. This prohibition shall not apply if:
317 a) The information is no longer confidential.
318 b) The information involves reports of illegal or unethical conduct and is disclosed to
319 a law enforcement agency or the city as a complaint under this division; or
320 c) The disclosure is necessary to further public safety and is not otherwise prohibited
321 by law.
322 Sec. 2-109. Disclosure of substantial interest.
323 Any officer, who has a substantial interest in any matter pending before the body, board,
324 commission, corporation, or committee of which the officer is a member, before a vote or
325 decision on such matter, shall file an affidavit stating the nature and extent of the
326 substantial interest, and shall abstain from further participation in such matter. The
327 affidavit shall be on a form provided by the city and must be filed with record keeper for
328 such body, board, commission, corporation, or committee. A city official who is required
329 to abstain from participation in a matter under this section or under state law shall leave
330 the room where the meeting is held during any discussion of, and vote on, the matter.
331 Sec. 2-110. Complaints against officers.
332 a) All complaints or allegations of a violation of this code of ethics against an officer shall
333 be made in writing on a form provided by the city, sworn to before a notary public, and
334 filed of record with the city secretary. Such complaint shall describe in detail the act or
335 acts complained of and the specific section(s) of this code of ethics alleged to have
336 been violated. A general complaint lacking in detail shall not be sufficient to invoke the
337 investigation procedures contained herein; and anonymous complaints shall not be
338 considered. The city secretary shall provide a copy of the complaint to the affected
339 officer and the City Council, and immediately refer the complaint to the city attorney,
340 who shall initially review the complaint to determine if the complaint contains sufficient
341 detail and alleges a violation of the code of ethics. The affected officer may file a
342 written response to the complaint within seven calendar days after the complaint is
343 filed with the city secretary, who shall forward the response, if any, to the city attorney.
344 b) The city attorney shall submit a written report to the City Council as soon as possible
345 but not later than 15 calendar days after the receipt of the complaint, unless an
346 extension is granted by a majority of the non-implicated City Council members. The
347 city attorney may contact the complainant, interview witnesses, and examine any
348 documents necessary for the report. Such report shall be comprehensive and explain
349 in detail all facts, findings, and conclusions in support of the city attorney's opinion as
Ordinance No.XXXX
Page 9 of 13
350 to whether or not a violation of this code of ethics occurred. When the city attorney
351 receives a vague complaint or one lacking in detail, the city attorney shall contact the
352 complainant to request a written clarification. Within seven calendar days, if the
353 complainant fails to provide the city attorney with written clarification, or if after written
354 clarification is provided, it is the opinion of the city attorney that the complaint is
355 insufficient in detail and/or fails to allege a prima facie violation of the code of ethics,
356 a written report to that effect shall be submitted to the City Council. If the city attorney
357 determines that a criminal violation may exist, the city attorney shall refer the matter
358 to the appropriate law enforcement agency.
359 c) If it is determined by the city attorney that the facts as alleged could constitute a
360 violation of this code of ethics, then the city attorney shall, within 30 calendar days
361 after receipt of the complaint, notify the mayor and Council members of the existence
362 and nature of the complaint. The City Council shall cause a meeting to convene,
363 whether regular or special, no sooner than 15 calendar days and no later than 30
364 calendar days after being so notified by the city attorney to further consider said
365 complaint in executive session. In any event, the city attorney shall immediately
366 proceed to fully investigate the alleged improprieties. For purposes of this
367 investigation, the city attorney shall have all of the powers of investigation as are given
368 to the City Council by reason of the City Charter and shall report back to the City
369 Council as soon as possible but in no event more than 30 calendar days from the date
370 City Council met with the city attorney to consider complaint unless an extension is
371 granted by the City Council. Said report shall be comprehensive and explain in detail
372 all facts, findings and conclusions in support of the city attorney's opinion as to whether
373 a violation of this code of ethics occurred. The city attorney has the same power to
374 subpoena witnesses and the production of documents, books, records and other
375 evidence as are given the City Council under the City Charter when acting pursuant
376 to this subsection. It shall be unlawful and an offense for any person to fail to obey a
377 subpoena or to produce books, papers or other evidence as ordered under the
378 provisions of this section and shall constitute a misdemeanor and shall be punishable
379 by fine not to exceed $500.00.
380 d) The City Council shall consider the complaint and the city attorney's report at an
381 executive session of the City Council. The affected officer may request that the
382 complaint be considered in a public meeting. At such meeting, the city attorney shall
383 present a written report to the City Council describing in detail the nature of the
384 complaint and the city attorney's findings and conclusions as to a possible violation of
385 this code of ethics. The affected officer shall have the right to a full and complete
386 hearing before the City Council with the opportunity and right to attend the hearing,
387 make a statement, call and cross-examine witnesses and present evidence on such
388 person's behalf, and represent themselves or be represented by legal counsel, at such
389 affected officer's own expense. The non-implicated City Council members in
390 attendance shall conduct a hearing and review the complaint. The City Council may
391 reject the complaint or take action authorized under section 2-111, Violations.
392 e) No action or decision with regard to the complaint shall be made except in a meeting
393 which is open to the public.
Ordinance No.XXXX
Page 10 of 13
394 f) The City Council may appoint outside legal counsel or may direct the city attorney to
395 appoint outside legal counsel, or the city attorney in the city attorney's discretion, with
396 the City Manager's approval, may appoint outside legal counsel, to perform the duties
397 and responsibilities of the city attorney under subsections (b), (c) and (d) of this
398 section. The outside legal counsel shall have the same power to subpoena witnesses
399 and the production of documents, books, records, and other evidence as the city
400 attorney under section (c)when acting pursuant to this subsection. It shall be unlawful
401 and an offense for any person to failure to obey a subpoena or to produce books,
402 papers or other evidence as ordered under the provisions of this section and shall
403 constitute a misdemeanor and shall be punishable by fine not to exceed $500.00.
404 g) A complaint or allegation of a violation of this division may only be made against an
405 officer while such person holds such position or office. A complaint made against an
406 officer pursuant to this section shall be processed and resolved even if such person
407 resigns from, or ceases to hold such position or office, prior to resolution of the
408 complaint.
409 Sec. 2-111. Action on complaint.
410 The City Council may take any one or more of the following actions in an open meeting
411 concerning a complaint:
412 a) Issue a statement finding the complaint is totally without merit, brought for the purpose
413 of harassment, or brought in bad faith.
414 b) Issue a letter of notification when the violation is unintentional. A letter of notification
415 shall advise the officer of any steps to be taken to avoid future violations.
416 c) Issue a letter of admonition when the violation is minor or may have been unintentional
417 but calls for a more substantial response than a letter of notification.
418 d) Issue a reprimand when a violation has been committed knowingly or intentionally.
419 e) Remove from office an officer, other than a member of the City Council, for a serious
420 or repeated violation of this code of ethics. Removal shall be, to the extent by and
421 allowed, in compliance with the Charter and state law.
422 f) Pass a resolution of censure or a recommendation of recall when the City Council
423 finds that a serious or repeated violation of this code of ethics has been committed
424 intentionally by a member of the City Council.
425 Sec. 2-112. Penalty for filing false complaint or giving false testimony.
426 It is unlawful for a person to knowingly file a complaint under this division that contains
427 false information or that by making reasonable inquiry should have known that it
428 contained false information. It is unlawful for a person to intentionally give false testimony
429 under oath in any hearing before a review panel held under this division. Any person
430 found guilty of violating this section will be fined not more than $500.00 for each offense.
Ordinance No.XXXX
Page 11 of 13
431 Sec. 2-113. Interpretation of content.
432 Any officer may request, and the city attorney shall issue, a verbal or written opinion (as
433 deemed appropriate) concerning the meaning or effect of any section, word, or
434 requirement of this code of ethics as it affects such person.
435 Sec. 2-114. Acknowledgement of code of ethics.
436 The city secretary shall provide each officer with a copy of the Code of Ethics at the time
437 the officer is initially elected or appointed, upon any subsequent reelection or
438 appointment, and each time the Code of Ethics is amended. Each officer shall, within 30
439 days of receiving the Code of Ethics under this section, file with the city secretary an
440 acknowledgment, in a form provided by the city secretary, stating that the officer has
441 received and read the Code of Ethics. If an officer refuses to sign the acknowledgment
442 form, the city secretary shall execute a certification stating that the officer was provided
443 with a copy of the Code of Ethics as required by this section, including the date it was
444 provided. If any officer refuses to sign the acknowledgement form, such omission is
445 eligible for a complaint to be filed against the officer.
446 Sec. 2-115. Training
447 The city attorney shall provide annual training and educational materials to city officials
448 on their ethical obligations under state law and this division.
449 Secs. 2-116 -2-119. Reserved."
450
451 SECTION 3: This Ordinance shall be cumulative of all provisions of the Code of
452 Ordinances, City of North Richland Hills, Texas, except where the
453 provisions of this Ordinance are in direct conflict with the provisions of such
454 ordinances and such Code, in which event conflicting provisions of such
455 ordinances and such Code are hereby repealed.
456
457 SECTION 4: All rights and remedies of the City of North Richland Hills are expressly
458 saved as to any and all violations of the provisions of any ordinances in
459 the Code of Ordinances, City of North Richland Hills, Texas, that have
460 accrued at the time of the effective date of this Ordinance; and, as to such
461 accrued violations and all pending litigation, both civil and criminal,
462 whether pending in court or not, under such ordinances, same shall not
463 be affected by this Ordinance but may be prosecuted until final disposition
464 by the courts.
465
466 SECTION 5: It is hereby declared to be the intention of the City Council that the
467 phrases, clauses, sentences, paragraphs, and sections of this Ordinance
468 are severable, and if any phrase, clause, sentence, paragraph, or section
469 of this Ordinance shall be declared unconstitutional by the valid judgment
470 or decree of any court of competent jurisdiction, such unconstitutionality
471 shall not affect any of the remaining phrases, clauses, sentences,
472 paragraphs, and sections of this Ordinance, since the same would have
Ordinance No.XXXX
Page 12 of 13
473 been enacted by the City Council without the incorporation in this
474 Ordinance of any such unconstitutional phrase, clause, sentence,
475 paragraph, or section.
476
477 SECTION 6: The City Secretary is hereby authorized and directed to cause the
478 publication of the descriptive caption and penalty clause of this Ordinance
479 as required by law, if applicable.
480
481 SECTION 7: This Ordinance shall be in full force and effect upon publication as
482 required by law.
483
484 AND IT IS SO ORDAINED.
485
486 PASSED AND APPROVED on this 13t" of April, 2026.
487
488
489 CITY OF NORTH RICHLAND HILLS
490
491
492 Jack McCarty, Mayor
493 ATTEST:
494
495
496
497 Alicia Richardson
498 City Secretary/Chief Governance Officer
499
500
501 APPROVED AS TO FORM AND LEGALITY:
502
503
504
505 Bradley A. Anderle, City Attorney
506
507
508
509
Ordinance No.XXXX
Page 13 of 13
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Charter Election Update
PRESENTER: Bradley A. Anderle, City Attorney
SUMMARY:
City Council asked for an update on the status of the terms for the Mayor and Council
members after the Charter Election and the transition to the 3-year terms approved by
the voters.
GENERAL DESCRIPTION:
The City Council called a Charter Election for November 4, 2025, for the voters to consider
6 propositions for amendments to the City Charter. All 6 propositions were approved by
the voters on November 4, 2025.
The proposed Charter amendments include the following changes:
• Change to a 3-year term for the City Council and a transition to same;
• Define a "Term" for purposes of establishing Term Limits;
• Establish Term Limits for City Council;
• Memorialize Resign-to-Run requirements;
• Allow the Municipal Court Judge's term to be different from the Mayor's term;
• Amend the term of the Planning and Zoning Commission members to coincide with
the City Council's terms; and
• Update the competitive bidding language.
This update will focus on the change to a 3-year term for the City Council, along with the
transition to same, and the Term Limits for the City Council.
Proposition A amended Article V, Section 3 of the City Charter. This proposition changed
the term for the Mayor and all Council members to 3 years. As required by state law
when there is a term of 3 or more years, the Mayor and all Council members must be
elected by a majority vote.
The transition to 3-year terms will be completed in May 2027, so it will take two election
cycles for the Mayor and all of the Council members to be serving a 3-year term.
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The following is the schedule for the transition:
• May 2026 — Mayor & Council members Place 2, 4, and 6 will be elected to a 3-
yearterm.
• May 2027 — Council members Place 1, 3, 5, and 7 will be elected to a 3-year term.
• May 2028 — No election.
Proposition B created a new Section 3A to the Charter to create term limits for the Mayor
and Council members. The term limits apply prospectively, so the limits begin with terms
that start in May 2026 and May 2027. Section 3A, as approved in this proposition, now
limits a person to serving at most:
• 3 terms as Mayor (9 years); and
• 3 terms as a Council member (9 years).
Therefore, a person may not serve on the City Council for more than a total of 18 years.
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: 2026 Restaurant Rewards Program Update
PRESENTER: Craig Hulse, Director of Economic Development
SUMMARY:
As part of the adopted Fiscal Year 2026 Budget, City staff launched year 2 of the
Restaurant Rewards Program with the following goals:
• Support local restaurants during a traditionally slow season while rewarding
customers for dining locally
• Highlight the vital role restaurants play in our community
• Encourage both residents and visitors to explore and support local dining
establishments
• Foster long-term habits and customer loyalty toward local restaurants
The purpose of this item is to provide City Council with an overview of the 2026
Restaurant Rewards Program, which is being implemented from January 1 through April
30, 2026.
NORTH KI HLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: Planning Department DATE: April 13, 2026
SUBJECT: Presentation on implementation of permitting efficiency study
recommendations.
PRESENTER: Caroline Waggonner, Assistant City Manager
Cori Reaume, Planning Director
Stefanie Martinez, Managing Director of Community Development
SUMMARY:
The purpose of this item is to inform the City Council on progress made since the
conclusion of the permitting efficiency study.
GENERAL DESCRIPTION:
The final report for the efficiency study was presented to the City Council in November,
and staff have been making changes in each category of recommendations:
• Management & Administration
• Customer Education & Information
• Processes
• Technology Utilization
This presentation will outline progress to date, key changes in process, and what is still
on the horizon for future consideration.
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Update on the Short-Term Rental Registration Program.
PRESENTER: Stefanie Martinez, Managing Director of Community
Development
SUMMARY:
Staff will provide a brief update on the implementation of the Short-Term Rental
Registration Program adopted in October 2025.As a reminder, the deadline for submitting
applications was extended from January 31, 2026, to February 28, 2026.
The update will include:
• The total number of applications received to date.
• The number of properties that have been issued licenses to operate.
• The number of applications, if any, that were denied.
Staff will also outline the steps being taken to identify properties that appear to be
operating without the required license and describe the actions underway to bring those
locations into compliance.
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Presentation by Alliance for Children
GENERAL DESCRIPTION:
Lisa Mund with Alliance for Children will provide an update on their partnership with the
City of North Richland Hills.
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Approve minutes of the March 23, 2026, City Council meeting.
PRESENTER: Alicia Richardson, City Secretary/Chief Governance Officer
SUMMARY:
The minutes are listed on the consent agenda and approved by majority vote of Council
at the City Council meetings.
GENERAL DESCRIPTION:
The City Secretary's Office prepares action minutes for each City Council meeting. The
minutes for the previous meeting are placed on the consent agenda for review and
approval by the City Council, which contributes to a time-efficient meeting. Upon
approval of the minutes, an electronic copy will be uploaded to the City's website.
RECOMMENDATION:
Approve minutes of the March 23, 2026, City Council meeting.
MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE CITY HALL 4301 CITY POINT DRIVE
MARCH 23, 2026
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
23rd day of March at 5.30 p.m. in the Council Workroom prior to the 7.00 p.m. regular
City Council meeting.
Present: Jack McCarty Mayor
Cecille Delaney Place 1
Brianne Goetz Place 2
Danny Roberts Place 3
Matt Blake Place 4
Billy Parks Place 5
Russ Mitchell Place 6
Kelvin Deupree Mayor Pro Tem, Place 7
Staff Members: Paulette Hartman City Manager
Trudy Lewis Assistant City Manager
Caroline Waggoner Assistant City Manager
Alicia Richardson City Secretary/Chief Governance Officer
Bradley A. Anderle City Attorney
CALL TO ORDER
Mayor McCarty called the meeting to order at 5.30 p.m.
1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING.
Council member Mitchell inquired about the price and term for the Linkedln contract, item
B.S.
City Manager Paulette Hartman informed City Council the contract is to advertise job
openings through Linkedln's website and the contract's term is three years.
Human Resources Director Patrick Hills informed City Council the city will receive an
annual $100,000 allotment from United Healthcare, which will offset the cost of the
Linkedln contract
March 23, 2026
City Council Meeting Minutes
Page 1 of 7
2. PRESENTATION OF FINAL REPORT FOR THE INFORMATION
TECHNOLOGY OPERATIONAL EFFICIENCY AUDIT
Ms. Hartman introduced Alan Pennington and Bill Haight from Matrix Consulting Group.
Mr. Pennington provided an overview of the audit that included interviews with IT staff and
data collection; stakeholder input from city employees regarding services and service
levels of the IT department; comparison of current operations compared to industry
standards and comparable communities; operational analysis; staffing analysis to
address gaps and meet operational needs at appropriate service levels;
recommendations based on analysis and findings; and preparation of the final report to
include an implementation plan.
The City Council, staff, and Matrix Consulting Group representatives Mr. Pennington and
Mr. Haight discussed the IT department operational efficiency audit final report.
Ms. Hartman commented that staff will review and bring forward recommendations for
consideration by the City Council.
FUTURE AGENDA ITEM(S)
Mayor McCarty asked staff to place an item on a future agenda to explain the recently
approved charter amendments regarding the new term limits. There being no opposition,
an item will be placed on a future agenda.
CITY MANAGER REPORT
City Manager Paulette Hartman updated City Council on the following:
Efficiency audit status - the award of contract for the Facilities and Utility Billing audits
will come forward in the month of April for City Council's consideration. The efficiency
audit recommendations for the Planning and Inspections department will be presented in
April or May.
Staff changes - There are two vacancies (purchasing manager and buyer) in the
Purchasing Department. In the interim, Public Works Administrative Secretary Athena
Pecskovszky is assisting the Purchasing Department. The city's new finance director will
be introduced to the City Council at the April 13, 2026 meeting.
EXECUTIVE SESSION
March 23, 2026
City Council Meeting Minutes
Page 2 of 7
1. SECTION 551.071: CONSULTATION WITH CITY ATTORNEY TO SEEK
ADVICE ABOUT PENDING OR CONTEMPLATED LITIGATION OR ON A
MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE
GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF
PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY
CONFLICTS WITH THE OPEN MEETINGS ACT - (1) JESSIE GOODFELLOW
V. CITY OF NORTH RICHLAND HILLS, ET AL, CAUSE NO. 352-366545-25;
(2) TRAVIS SCOTT GRAY V. CITY OF NORTH RICHLAND HILLS, ET AL,
CIVIL ACTION NO. 4-25CV1276-09; (3) CGC GENERAL CONTRACTORS,
INC.; AND (4) CITY COUNCIL RULES OF PROCEDURE.
2. SECTION 551.087: DELIBERATION REGARDING COMMERCIAL OR
FINANCIAL INFORMATION THAT THE GOVERNMENTAL BODY HAS
RECEIVED FROM A BUSINESS PROSPECT THAT THE GOVERNMENTAL
BODY SEEKS TO HAVE LOCATE, STAY, OR EXPAND IN OR NEAR THE
TERRITORY OF THE GOVERNMENTAL BODY AND WITH WHICH THE
GOVERNMENTAL BODY IS CONDUCTING ECONOMIC DEVELOPMENT OR
DELIBERATION OF THE OFFER OF A FINANCIAL OR OTHER INCENTIVE
TO SUCH A BUSINESS PROSPECT - (1) NORTHEAST CORNER OF
BOULEVARD 26 & HARWOOD ROAD AND (2) EZ STREETS
EMPOWERMENT ZONE.
Mayor McCarty announced at 6.31 p.m. that the City Council would adjourn into
Executive Session as authorized by Chapter 551, Texas Government Code, specifically,
Section 551.071 : Consultation with City Attorney to seek advice about pending or
contemplated litigation or on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Open Meetings Act - (1) Jessie Goodfellow v.
City of North Richland Hills, et al, Cause No. 352-366545-25; (2) Travis Scott Gray v.
City of North Richland Hills, et al, Civil Action No. 4-25CV1276-09; (3) CGC General
Contractors, Inc.; and (4) City Council Rules of Procedure and Section 551.087:
Deliberation regarding commercial or financial information that the governmental body
has received from a business prospect that the governmental body seeks to have locate,
stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development or deliberation of the offer of a
financial or other incentive to such a business prospect - (1) Northeast Corner of
Boulevard 26 & Harwood Road and (2) EZ Streets Empowerment Zone. Executive
Session began at 6.36 p.m. and concluded at 7.00 p.m.
Mayor McCarty announced at 7.00 p.m. that City Council would convene to the regular
City Council meeting.
March 23, 2026
City Council Meeting Minutes
Page 3 of 7
REGULAR MEETING
A. CALL TO ORDER
Mayor McCarty called the meeting to order March 23, 2026 at 7.05 p.m.
Present: Jack McCarty Mayor
Cecille Delaney Place 1
Brianne Goetz Place 2
Danny Roberts Place 3
Matt Blake Place 4
Billy Parks Place 5
Russ Mitchell Place 6
Kelvin Deupree Mayor Pro Tem, Place 7
Staff Members: Paulette Hartman City Manager
Alicia Richardson City Secretary/Chief Governance Officer
Bradley A. Anderle City Attorney
A.1 INVOCATION
Mayor Pro Tern Deupree gave the invocation.
A.2 PLEDGE
Mayor Pro Tern Deupree led the Pledge of Allegiance to the United States and Texas
flags.
A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S)
There were no items for this category.
A.4 PUBLIC COMMENTS
There were no requests to speak from the public.
A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA
No items were removed from the consent agenda.
B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
March 23, 2026
City Council Meeting Minutes
Page 4 of 7
A MOTION WAS MADE BY MAYOR PRO TEM DEUPREE, SECONDED BY COUNCIL
MEMBER GOETZ TO APPROVE CONSENT AGENDA ITEMS AS PRESENTED.
MOTION TO APPROVE CARRIED 7-0.
BA APPROVE THE MINUTES OF THE MARCH 9, 2026 CITY COUNCIL MEETING.
B.2 APPROVE THE MINUTES OF THE FEBRUARY 18, 2026 CITY COUNCIL
MEETING.
B.3 AUTHORIZE PURCHASE AGREEMENTS WITH MULTIPLE VENDORS FOR
NRH2O FOOD SERVICE PRODUCTS FOR RESALE IN AN AMOUNT NOT TO
EXCEED $300,000.
B.4 APPROVE AN AGREEMENT WITH CLEARENT, LLC DBA XPLOR PAY FOR A
ONE-YEAR TERM WITH ANNUAL RENEWALS FOR CREDIT CARD
PROCESSING SERVICES AS A PART OF THE NRH2O FAMILY WATER
PARK GATEMASTER TECHNOLOGY POINT OF SALE SYSTEM.
B.5 AUTHORIZE THE CITY MANAGER TO EXECUTE A THREE-YEAR
AGREEMENT WITH THE LINKEDIN CORPORATION FOR THEIR JOB
POSTING SERVICES FOR AN AMOUNT NOT TO EXCEED $113,318.50
THROUGH DECEMBER 31, 2028.
C. PUBLIC HEARINGS
There were no items for this category.
D. PLANNING AND DEVELOPMENT
There were no items for this category.
E. PUBLIC WORKS
There were no items for this category.
F. CITIZENS PRESENTATION
There were no requests to speak from the public.
G. GENERAL ITEMS
March 23, 2026
City Council Meeting Minutes
Page 5 of 7
GA APPROVE RESOLUTION NO. 2026-020, ESTABLISHING AN
INTERGOVERNMENTAL & LEGISLATIVE AFFAIRS SUBCOMMITTEE OF THE
CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS AND
LEGISLATIVE TASK FORCE.
APPROVED
City Council received a presentation from City Manager Paulette Hartman. The
Intergovernmental & Legislative Affairs City Council Subcommittee consists of Mayor
McCarty, Council member Roberts and Council member Parks for an initial term of two
years beginning May 2026 and ending May 2028. The Legislative Task Force consists of
nine (9) North Richland Hills volunteer members recommended by the mayor and
appointed by the City Council. The Legislative Task Force is a resident-led advisory
board that evaluates the community impact of state and federal legislation. The Legislative
Task Force members serve two (2) year terms beginning in May of the year prior to a
regular session of the Texas Legislature. The inaugural Legislative Task Force member
terms begin May 2026 and end April 2028.
A MOTION WAS MADE BY COUNCIL MEMBER BLAKE, SECONDED BY COUNCIL
MEMBER DELANEY TO APPROVE RESOLUTION NO. 2026-020, AS PRESENTED.
MOTION TO APPROVE CARRIED 7-0.
H. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY
ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION
AGENDA
There was no action necessary as a result of discussion in executive session.
I. INFORMATION AND REPORTS
1.1 ANNOUNCEMENTS
Council member Delaney made the following announcements.
Kristyn Harris will perform at the NRH Library on Tuesday, March 24, at 6.00 p.m. She
has won the International Western Music Association's Entertainer of the Year award six
times. Kristyn is known for her mix of western swing, cowboy songs, and classic country,
with touches of big band and folk. This free event is part of the Library's Celebrating
Culture Series, and everyone is welcome to join us.
Kick off spring with a free family movie night at Green Valley Park on Friday, March 27.
We will be showing the movie "The Big Green" on the soccer fields. Seating opens at
March 23, 2026
City Council Meeting Minutes
Page 6 of 7
6.30 p.m., and the movie will start at dusk. There will be concessions and fun activities for
all ages before the movie begins.
Get your Easter baskets ready! NRH Parks & Recreation is hosting pop-up Easter Egg
hunts on April 1, 2 and 3. The locations will be announced each morning on our website
calendar and the Parks Department social media pages. Follow along to find a pop-up
hunt near you.
Kudos Korner - Jocelyn Garcia in Municipal Court - A community member posted a
five-star review online about North Richland Hills Municipal Court. He said, "This was the
smoothest transaction that I ever had in court or processing tickets. Jocelyne was very
kind and helpful, and explained everything for me and my wife, and what we need to do."
Thank you, Jocelyn, for providing excellent customer service. Keep up the great work!
J. ADJOURNMENT
Mayor McCarty adjourned the meeting at 7.18 p.m.
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
March 23, 2026
City Council Meeting Minutes
Page 7 of 7
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Consider Resolution No. 2026-021 , authorizing the renewal
subscriptions for five Flock Safety Gunshot Detection Raven devices
from Flock Group Inc. in the amount of $113,105.02 using FY 2026
North Texas Anti-Gang Center Grant#2848911 funds and $125,000.00
using FY 2027 North Texas Anti-Gang Center Grant #2848912 funds,
if awarded, for a total amount of$238,105.02 and authorizing the City
Manager to execute Regional Asset Transfer Addendum with the City
of Fort Worth to transfer the subscriptions approved therein.
PRESENTER: Jeff Garner, Chief of Police
SUMMARY:
The City of North Richland Hills ("NRH") serves as the fiduciary and grant recipient for the
FY 2026 North Texas Anti-Gang Center ("TAG') Project Grant#2848911 and has submitted
the FY 2027 TAG Grant #2848912 application. TAG Grant award #2848911 includes
funding for a subscription renewal for the City of Fort Worth ("Fort Worth"), a TAG
Constituent Agency, for five Flock Safety Gunshot Detection Raven devices in the amount
of $113,105.02 for the period of 09/01/2025 — 08/31/2026. The application for TAG Grant
#2848912 includes funding for a subscription renewal for Fort Worth for five Flock Safety
Gunshot Detection Raven devices in an amount of$125,000.00 for the period of 09/01/2026
— 08/31/2027. The total amount of the Flock contract for Fort Worth for the period of
09/01/2025 - 08/31/2027 is $238,105.02. The subscription renewal for the purchase with
TAG Grant #2848911 funds will be transferred to Fort Worth with Regional Asset Transfer
Addendum B_21. The subscription renewal for the purchase with TAG Grant#2848912 will
be transferred to Fort Worth if grant funds are awarded.
GENERAL DESCRIPTION:
The Flock Safety Gunshot Detection Raven device recognizes gunshots, logs the location
and alerts law enforcement to the scene. Working in tandem with the Flock Safety Falcon
TM Automatic License Plate Reader ("ALPR") camera system, suspect vehicle leads at the
perimeter are identified and delivered in a simple, map-based view providing the objective
evidence officers need to respond to gunshots quickly
Staff is requesting authorization to renew the service subscription for five Flock Safety
Gunshot Detection Raven devices from Flock Group Inc. in the amount of $113,105.02 for
the period of 09/01/2025 — 08/31/2026 with TAG Grant #2848911 funds and for the period
k4Ft
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of 09/01/2026 - 08/31/2027 with TAG Grant #2848912 funds, if awarded, in the amount of
$125,000.00. Flock Safety is the manufacturer and developer of the Raven Audio Detection
Device and is the sole provider of the monitoring and processing services which integrate
with Fort Worth's existing Flock Safety ALPR Camera system. Staff has provided sufficient
sole source documentation for this purchase.
Upon execution of Regional Asset Transfer Addendum B_21, NRH will transfer ownership
and responsibility of the subscription for the period of 09/01/2025 — 08/31/2026 to Fort
Worth. The subscription renewal for the purchase with TAG Grant #2848912 for the period
of 09/01/2026 —08/31/2027 will be transferred to Fort Worth if grant funds are awarded. As
the receiving jurisdiction, Fort Worth agrees to maintain compliance with the laws, rules and
regulations of the grant, including compliance with all state and federal grant eligibility
requirements as outlined in the Addendum. Following this contract term, Fort Worth shall be
the billing entity for this Project and responsible for payment of any subscription fees or
Renewal fees.
RECOMMENDATION:
Approve Resolution No. 2026-021.
RESOLUTION NO. 2026-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS, AUTHORIZING THE RENEWAL SUBSCRIPTIONS FOR FIVE
FLOCK SAFETY GUNSHOT DETECTION RAVEN DEVICES FROM FLOCK
GROUP INC. IN THE AMOUNT OF $113,105.02 USING FY 2026 NORTH TEXAS
ANTI-GANG CENTER GRANT#2848911 FUNDS AND $125,000.00 USING FY 2027
NORTH TEXAS ANTI-GANG CENTER GRANT #2848912 FUNDS, IF AWARDED,
FOR A TOTAL AMOUNT OF $238,105.02 AND AUTHORIZING THE CITY
MANAGER TO EXECUTE REGIONAL ASSET TRANSFER ADDENDUMS WITH
THE CITY OF FORT WORTH TO TRANSFER THE SUBSCRIPTIONS APPROVED
THEREIN.
WHEREAS, the City of North Richland Hills, Texas possesses legal authority to
approve the purchase of and enter into Regional Asset Transfer
Addendums ("Addendums") with the City of Fort Worth ("Fort Worth") to
facilitate the transfer of ownership and responsibility for subscription
renewals for five Flock Safety Raven gunshot detection devices
("Asset(s)") purchased with allocated funds awarded under the FY 2026
North Texas Anti-Gang Center Project Grant#2848911 and the FY 2027
North Texas Anti-Gang Center Project Grant #2848912, if awarded; and
WHEREAS, both parties acknowledge that all rights, title, interest, ownership, and
responsibility for the Asset(s) shall vest with Fort Worth upon completion
of transfer of the Asset(s) and execution of the Addendums; and,
WHEREAS, the City Council of North Richland Hills finds it in the best interest of the
citizens of North Richland Hills that we request the attached Addendum
be executed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1. The City Council hereby finds that the recitals set forth above are true
and correct and are incorporated into this Resolution as if written herein.
SECTION 2. The City Council of the City of North Richland Hills hereby authorizes
the purchase of a renewal subscription for the Assets from Flock Safety
Group Inc. in the amount of$113,105.02 using allocated funds awarded
under FY 2026 North Texas Anti-Gang Center Project Grant #2848911
and $125,000 using FY 2027 North Texas Anti-Gang Center Project
Grant #2848912 funds, if awarded, for a total amount of$238,105.02.
Resolution No. 2026-021
Page 1 of 2
SECTION 3. The City Council of the City of North Richland Hills hereby authorizes
and approves the Addendums to facilitate the transfer of ownership and
responsibility for the Assets.
SECTION 4. The City Council of the City of North Richland Hills hereby authorizes and
approves the City Manager to execute the Regional Asset Transfer
Addendums with Fort Worth.
SECTION 5. All Resolutions of the City Council of the City of North Richland Hills in
conflict herewith are hereby amended or repealed to the extent of such
conflict.
SECTION 6. This Resolution shall take effect and be in full force and effect from and
after the date of its adoption, and it is so resolved.
PASSED AND APPROVED on this 13th day of April 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Jeff Garner, Chief of Police
Resolution No. 2026-021
Page 2 of 2
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ORDER FORM
This order form("Order Form")hereby incorporates and includes the terms of the previously executed agreement(the"Terms")which describe and
set forth the general legal terms governing the relationship(collectively,the"Agreement").The Terms contain,among other things,warranty
disclaimers,liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties(the"Effective Date")
Customer: TX-City of North Richland Hills/NTX Initial Term: 12 Months
Anti-Gang Center
Legal Entity Name: TX-City of North Richland Hills/NTX Renewal Term: 12 Months
Anti-Gang Center
Accounts Payable Email: tbounds@nrhtx.com Payment Terms: Net 60
Address: 4301 City Point Dr. Billing Frequency: Annual
North Richland Hills,TX 76180 Retention Period: 30 Days
ATTN:Terri Bounds
Hardware and Software Products
Annual recurrin amounts over subscri tion term
�tiu uAt�t taq �� iuu:�ii iu 1 1 V 2 1 1 A\1 1 1 1\ {111111\�111� 1111111 I11�1111�11\11,1111111 V 1�4 Flock Safety Platform
Flock Safety Platform-Essentials Included 1 Included
Flock Safety Audio Products
Flock Safety Gunshot Detection-lmi,flea Raven Included 1 Included
Flock Safety Gunshot Detection-lmi,flea Raven Included 4 Included
Professional Services and One Time Purchases
2 1 1 1\1 1 1 1\ I 1111111111 111011 Il1�1111�11111,1111111 V I�1�l 1 1
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Subtotal Year 1: $113,105.02
Annual Recurring Subtotal: $125,000.00
Discounts: $40,000.00
Estimated Tax: $0.00
Contract Total: $113,105.02
Taxes shown above are provided as an estimate.Actual taxes are the responsibility of the Customer. This Agreementwill automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form(each,a"Renewal Tema')unless either Party gives the other Party
notice of non-renewal at least thirty(30)days prior to the end of the then-current term.
The Term for Flock Hardware shall commence upon first installation and validation,except that the Term for any Flock Hardwar e that requires self-
installation shall commence upon execution of the Agreement In the event a Customer purchases more than one type of Flock Hardware,the earliest Term
start date shall control.In the event a Customer purchases software only,the Term shall commence upon execution of the Agre ement.
Special Terms:
•This term shall be effective 9/l/2025-8/31/2026.
•This Agreement supersedes any and all previously executed agreement between the Parties,relating to the provision of services by Flock to Customer and
any exhibits attached thereto or incorporated therein by reference.Upon execution of this Agreement,all previously executed agreements pertaining to the
Services provided shall run coterminous with the Term of this Agreement In the event of any overlap in subscription terms and prior invoices,payments will
be provided in pro rata credit Any estimates provided on credits are subject to change based on execution of new contract.
•Cameras to be installed and owned by the City of,TX-Fort Worth PD,TAG grant will fund 12 months of Flock Services through the City of North
Richland Hills and is the billing entity for the project for the first 12 months of Flock Services.Following the 12 months of Flock Services,the City of,TX-
Fort Worth PD,shall be the billing entity for this project and responsible for any subscription fees or Renewal fees.
Billing Schedule
Year 1
Flock Safety Gunshot Detection-lmi,flea Raven
(411 72 02 6-81312 02 6) $13,105.02
Flock Safety Gunshot Detection-lmi,flea Raven
(9112 02 5-81312 02 6) $100,000.00
At Contract Signing $113,105.02
Annual Recurring after Year 1 $125,000.00
Contract Total $113,105.02
*Tax not included
Discounts
Flock Safety Platform $40,000.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
Product and Services Description
MOO
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An integrated public safety platform that detects,centralizes and decodes actionable evidence to increase safety,improve efficiency,and connectthe
Flock Safety Platform-Essentials community.
Flock Safety Gunshot Detection- Gunshot detection-1 square mile of coverage.Number of units deployed depends on geography and density of area.Gunshot detection is license by
lmi,flea Raven coverage area,not number of units.
FlockOS Features& Description
gilu�u��111���p����N��la @�I°�11�1�11��ti�lllStilullypl� 0��0�1\1�111110111���151111�1P�111p�1�1
The ability to request direct access to feeds from privately owned Flock Safety LPR cameras located in
Community Network Access neighborhoods,schools,and businesses in your community,significantly increasing actionable evidence
that clears cases.
Unlimited Users Unlimited users for F1ockOS
State Network(License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your
state.
With the vast Flock Safety sharing network,law enforcement agencies no longer have to rely on just their
Nationwide Network(License Plate Lookup Only) devices alone.Agencies can leverage a nationwide system boasting 10 billion additional plate reads per
month to amplify the potential to collect vital evidence in otherwise dead-end investigations.
Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside
of your jurisdiction.
Time&Location Based Search Search full,partial,and temporary plates by time at particular device locations
License Plate Lookup Look up specific license plate location history captured on Flock devices
Vehicle Fingerprint Search Search footage using Vehicle FingerprintTM technology.Access vehicle type,make,color,license plate
state,missing/covered plates,and other unique features like bumper stickers,decals,and roof racks.
Insights&Analytics Reporting tool to help administrators manage their LPR program with device performance data,user and
network audits,plate read reports,hot list alert reports,event logs,and outcome reports.
Receive automated alerts when vehicles entered into established databases for missing and wanted persons
Real-Time NCIC Alerts on Flock ALPR Cameras are detected,including the FBI&439;s National Crime Information Center(NCIC)and National Center for
Missing&Exploited Children(NCMEC)databases.
Unlimited Custom Hot Lists Ability to add a suspect&439;s license plate to a custom list and get alerted when it passes by a Flock
camera
Docusign Envelope ID: 12593FAE-C633-4FC8-A69E-902C13C9COE8
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: TX-Fort Worth PD
Signed by,
By: E 24FAFIE0 A
649E By: a a C,i n r r.i a no 0-c,7 5—2 72C,93.677777777
Name: Dan Haley Name: Dianna Giordano
Title: Chief Legal Officer Title: Assistant City Manager
Date: 2/2/2026 Date: 02/09/2026
PO Number:
Customer: TX - City of North Richland Hills/NTX Anti-
Gang Center Digitally signed by Jeff
Jeff Garner ner
Da`
ate:2026.02.24
By: 16:33 35-06'00'
Name: Jeff Garner
Chief of Police
Title:
2/24/26
Date:
ffock safety
GOVERNMENT AGENCY CUSTOMER AGREEMENT
This Government Agency Agreement (this "Agreement") is entered into by and between Flock Group,
Inc. with a place of business at 1170 Howell Mill Rd NW Suite 210, Atlanta, GA 30318 ("Flock") and the police
department or government agency identified in the signature block below("Agency")(each a"Party,"and together,
the"Parties").
RECITALS
WHEREAS, Flock offers a software and hardware solution for automatic license plate detection through
Flock's technology platform (the "Flock Service"), and upon detection, the Flock Service creates images and
recordings of suspect vehicles ("Footage") and can provide notifications to Agency upon the instructions of
Non-Agency End User("Notifications");
WHEREAS, Agency desires to purchase, use and/or have installed access to the Flock Service in order to
create, view, search and archive Footage and receive Notifications, including those from non-Agency users of the
Flock System (where there is an investigative purpose) such as schools, neighborhood homeowners associations,
businesses,and individual users;
WHEREAS, because Footage is stored for no longer than (thirty) 30 days in compliance with Flock's
records retention policy, Agency is responsible for extracting, downloading and archiving Footage from the Flock
System on its own storage devices for auditing for prosecutorial/administrative purposes;and
WHEREAS, Flock desires to provide Agency the Flock Service and any access thereto, subject to the
terms and conditions of this Agreement, solely for the purpose of crime awareness and prevention by police
departments and archiving for evidence gathering("Purpose").
AGREEMENT
NOW,THEREFORE,Flock and Agency agree as follows and further agree to incorporate the Recitals
into this Agreement.
1,DEFINITIONS
Certain capitalized terms,not otherwise defined herein, have the meanings set forth or cross-referenced in
this Section 1.
1.1 "Authorized End User" shall mean any individual employees, agents, or contractors of Agency accessing or
using the Flock Services through the Web Interface, under the rights granted to Agency pursuant to this
C,
Agreement.
1,2 "Agency Data" will mean the data, media and content provided by Agency through the Flock Services,For the
avoidance of doubt, the Agency Data will include the Footage and geolocation information and environmental data
collected by sensors built into the Units.
13 "Documentation" will mean text and/or graphical documentation, whether in electronic or printed format, that
describe the features, functions and operation of the Flock Services which are provided by Flock to Agency in
accordance with the terms of this Agreement.
1.4"Embedded Software"will mean the software and/or firmware embedded or preffistalled on the Hardware.
Page 1 of 12
ffock safety
1,5 "Flock IP' will mean the Flock Services, the Documentation, the Hardware, the Embedded Software, the
Installation Services, and any and all intellectual property therein or otherwise provided to Agency and/or its
Authorized End Users in connection with the foregoing.
1.6"Footage"means still images and/or video captured by the Hardware in the course of and provided via the Flock
Services.
1,7 "Hardware" shall mean the Flock cameras and any other physical elements that interact with the Embedded
Software and the Web Inter-face to provide the Flock Services. The term "Hardware" excludes the Embedded
Software.
1.8 "Implementation Fee(s)" means the monetary fees associated with the Installation Services, as defined in
Section 1.9 below.
1.9 "Installation Services" means the services provided by Flock regarding the installation, placements and
configuration of the Hardware,pursuant to the Statement of Work attached hereto.
1.10 "Flock Services or Services"means the provision, via the Web Interface, of Flock's software application for
automatic license plate detection,searching image records,and sharing Footage,
1.11 "Non-Agency End User"means a Flock's non-Agency customer that has elected to give Agency access to its
data in the Flock system,
1.12 "Non-Agency End User Data"means the Footage,geolocation data,environmental data and/or notifications of
a Non-Agency End User.
1.13"Unit(s)"shall mean the Hardware together with the Embedded Software.
1.t4 "Usage Fee"means the subscription fees to be paid by the Agency for ongoing access to Flock Services and
Hardware.
1.15"Support Services"shall mean On-site Services and Monitoring Services,as defined in Section 2.9 below.
1.1.6 "Web Interface" means the website(s) or application(s) through which Agency and its Authorized End Users
can access the Flock Services in accordance with the terms of this Agreement.
2.FLOCK SERVICES AND SUPPORT
2.1 Provision of Access. Subject to the terms of this Agreement, Flock hereby grants to Agency a non-exclusive,
non-transferable right to access the features and functions of the Flock Services via the Web Interface during the
Service Term (as defined in Section 6.1) and No-Fee Term, solely for the Authorized End Users.The Footage will
be available for Agency's designated administrator, listed on the Order Form, and any Authorized End Users to
access via the Web Interface for thirty(30) days. Authorized End Users will be required to sign up for an account,
and select a password and username ("User ID"). Flock will also provide Agency the Documentation to be used in
accessing and using the Flock Services. Agency shall be responsible for all acts and omissions of Authorized End
Users, and any act or omission by an Authorized End User which, if undertaken by Agency,would constitute a
breach of this Agreement, shall be deemed a breach of this Agreement by Agency. Agency shall undertake
reasonable efforts to make all Authorized End Users aware of the provisions of this Agreement as applicable to such
Authorized End User's use of the Flock Services and shall cause Authorized End Users to comply with such
provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services,
including without limitation using a third party to host the Web
Page 2 of 12
ffock safety
Interface which the Flock Services makes available to Agency and Authorized End Users WARRANTIES
PROVIDED BY SUCH THIRD PARTIES, ARE THE AGENCY'S SOLE AND EXCLUSIVE REMEDY AND
FLOCK'S SOLE AND EXCLUSIVE LIABILITY WITH REGARD TO SUCH THIRD-PARTY SERVICES,
INCLUDING WITHOUT LIMITATION HOSTING THE WEB INTERFACE. To the extent practicable, Agency
agrees to comply with any acceptable use policies and other terms of any third-party service provider that are
provided or otherwise made available to Agency from time to time.
2.2 Embedded Software License. Subject to all terms of this Agreement, Flock grants Agency a limited,
non-exclusive, non-transferable, non-sublicensable (except to the Authorized End Users),revocable right to use the
Embedded Software as installed on the Hardware by Flock; in each case, solely as necessary for Agency to use the
Flock Services.
23 Documentation License. Subject to the terms of this Agreement, Flock hereby grants to Agency a
non-exclusive, non-transferable right and license to use the Documentation during the Service Term in connection
with its use of the Flock Services as contemplated herein,and under Section 2.4,below.
2.4 Usage Restrictions.The purpose for usage of the Hardware,Documentation,Services,support,and the Flock IP
is solely to facilitate gathering evidence that could be used in a lawful criminal investigation by the appropriate
government agency and not for tracking activities that the system is not designed to capture("Permitted Purpose").
Agency will not, and will not permit any Authorized End Users to, (i) copy or duplicate any of the Flock IP; (ii)
decompile, disassemble, reverse engineer or otherwise attempt to obtain or perceive the source code from which any
software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to
derive the source code of any software included in the Flock IP, or attempt to do any of the foregoing,and Agency
acknowledges that nothing in this Agreement will be construed to grant Agency any right to obtain or use such
source code; (iii) modify, alter,tamper with or repair any of the Flock IP,or create any derivative product from any
of the foregoing, or attempt to do any of the foregoing,except with the prior written consent of Flock;(iv)interfere
or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove,
obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within any of
the Flock Services or Flock IP;(vi)use the Services,support,Hardware,Documentation or the Flock IP for anything
other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent or otherwise transfer or convey,
or pledge as security Or otherwise encumber,Agency's rights under Sections 2.1,2.2,or 23,
2.5 Retained Rights; ownership. As between the Parties, subject to the rights granted in this Agreement, Flock
and its licensors retain all right, title and interest in and to the Flock IP and its components, and Agency
acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by
this Agreement. Agency further acknowledges that Flock retains the right to use the foregoing for any purpose in
Flock's sole discretion. There are no implied rights.
2.6 Suspension, Notwithstanding anything to the contrary in this Agreement, Flock may temporarily suspend
Agency's and any Authorized End User's access to any portion or all of the Flock IP if(i) Flock reasonably
determines that (a)there is a threat or attack on any of the Flock IP;(b)Agency's or any Authorized End User's use
of the Flock Service disrupts or poses a security risk to the Flock Service or any other customer or vendor of Flock;
(c) Agency or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Flock's
provision of the Flock Services to Agency or any Authorized End User is prohibited by applicable law; (e) any
vendor of Flock has suspended or terminated Flock's access to or use of any third party services or products required
to enable Agency to access the Flock IP; or(f) Agency has violated any term of this provision,including,but not
limited to, utilizing the Flock Services for anything other than the Permitted Purpose (each such suspension, in
accordance with this Section 2.6, a "Service Suspension"), Flock will make commercially reasonable efforts,
circumstances permitting, to provide written notice of any Service Suspension to Agency(including notices sent to
Flock's registered email address) and to provide updates regarding resumption of access to the Flock IP following
any Service Suspension. Flock will use commercially reasonable efforts to resume providing access to the Flock
Service as soon as reasonably possible after the event giving rise to the Service Suspension is cured. Flock will have
no liability for any damage, liabilities, losses (including any loss of data or profits) or any other consequences that
Agency or any Authorized End User may incur as a result of a Service Suspension. To the extent that the Service
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fi`ock safety
Suspension is not caused by Agency's direct actions or by the actions of parties associated with the Agency, the
expiration of the Term will be tolled by the duration of any suspension (for any continuous suspension lasting at
least one full day).
2.7 Installation Services.
2,7.1 Designated Locations. Prior to performing the physical installation of the Units, Flock shall advise
Agency on the location and positioning of the Units for optimal license plate image capture, as conditions and
location allow. Flock and Agency must mutually agree on the location(mounting site or pole),position and angle of
the Units (each Unit location so designated by Agency, a"Designated Location"). Flock shall have no liability to
Agency resulting from any poor performance, functionality or Footage resulting from or otherwise relating to the
Designated Locations or delay in installation due to Agency's delay in identifying the choices for the Designated
Locations, in ordering and/or having the Designated Location ready for installation including having all electrical
work preinstalled and permits ready. Designated Locations that are suggested by Flock and accepted by Agency
without alteration will be known as Flock Designated Locations. After a deployment plan with Designated
Locations and equipment has been agreed upon by both Flock and the Agency, any subsequent changes to the
deployment plan("Reinstalls") driven by Agency's request will incur a charge for Flock's then-current list price for
Reinstalls, as listed in the then-current Reinstall Policy (available at
https://www.flocksafety.com/reinstall-fee-schedule) and any equipment charges. These changes include but are not
limited to camera re-positioning, adjusting of camera mounting, re-angling, removing foliage,camera replacement,
changes to heights of poles,regardless of whether the need for Reinstalls related to vandalism,weather,theft, lack of
criminal activity in view,and the like.
2.7.2 Agency's Installation Obligations. Agency agrees to allow Flock and its agents reasonable access in
and near the Designated Locations at all reasonable times upon reasonable notice for the purpose of performing the
installation work,The"Agency installation Obligations"include,to the extent required by the deployment plan,but
are not limited to electrical work to provide a reliable source of 120V AC power that follow Flock guidelines and
comply with local regulations if adequate solar exposure is not available.Agency is solely responsible for (i) any
permits or associated costs, and managing the permitting process; (ii) any federal, state or local taxes including
property, license, privilege, sales, use, excise, gross receipts or other similar taxes which may now or hereafter
become applicable to, measured by or imposed upon or with respect to the installation of the Hardware, its use,or
(iii) any other supplementary cost for services performed in connection with installation of the Hardware,including
but not limited to contractor licensing, engineered drawings,rental of specialized equipment or vehicles, third-party
personnel (i.e. Traffic Control Officers, Electricians, etc.), such costs to be approved by the Agency. Flock will
provide options to supply power at each Designated Location. If Agency refuses alternative power supply options,
Agency agrees and understands that Agency will not be subject to any reimbursement, tolling, or credit for any
suspension period of Flock Services due to low solar. Flock will make all reasonable efforts within their control to
minimize suspension of Flock Services. Any fees payable to Flock exclude the foregoing. Without being obligated
or taking any responsibility for the foregoing, Flock may pay and invoice related costs to Agency if Agency did not
address them prior to the execution of this Agreement or a third party requires Flock to pay. Agency represents and
warrants that it has all necessary right title and authority and hereby authorizes Flock to install the Hardware at the
Designated Locations and to make any necessary inspections or tests in connection with such installation,
2.7.3 Flack's Installation Obligations, The Hardware shall be installed in a workmanlike manner in
accordance with Flock's standard installation procedures, and the installation will be completed within a reasonable
time from the time that the Designated Locations are selected by Agency. Following the initial installation of the
Hardware and any subsequent Reinstalls or maintenance operations,Flock's obligation to perform installation work
shall cease;however,Flock will continue to monitor the performance of the Units for the length of the Term and will
receive access to the Footage for a period of three (3) business days after the initial installation in order to monitor
performance and provide any necessary maintenance solely as a measure of quality control. Agency can opt out of
Flock's access to Footage after the initial installation which would waive Flock's responsibility to ensure such action
was successful, Agency understands and agrees that the Flock Services will not function without the Hardware.
Labor may be provided by Flock or a third party.
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2.7A Security Interest. The Hardware shall remain the personal property of Flock and will be removed
upon the termination or expiration of this Agreement. Agency agrees to perform all acts which may be necessary to
assure the retention of title of the Hardware by Flock.Should Agency default in any payment for the Flock Services
or any part thereof or offer to sell or auction the Hardware,then Agency authorizes and empowers Flock to remove
the Hardware or any part thereof. Such removal,if made by Flock,shall not be deemed a waiver of Flock's rights to
any damages Flock may sustain as a result of Agency's default and Flock shall have the right to enforce any other
legal remedy or right.
2.8 Hazardous Conditions. Unless otherwise stated in the Agreement, Flock's price for its services under this
Agreement does not contemplate work in any areas that contain hazardous materials,or other hazardous conditions,
including, without limit, asbestos, lead, toxic or flammable substances, In the event any such hazardous materials
are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall
have the right to cease work immediately in the area affected until such materials are removed or rendered harmless.
Any additional expenses incurred by Flock as a result of the discovery or presence of hazardous material or
hazardous conditions shall be the responsibility of Agency and shall be paid promptly upon billing,
2.9 Support Services. Subject to the payment of fees, Flock shall monitor the performance and functionality of
Flock Services and may,from time to time,advise Agency on changes to the Flock Services,Installation Services,or
the Designated Locations which may improve the performance or functionality of the Services or may improve the
quality of the Footage.The work,its timing,and the fees payable relating to such work shall be agreed by the Parties
prior to any alterations to or changes of the Services or the Designated Locations("Monitoring Services"), Subject
to the terms hereof, Flock will provide Agency with reasonable technical and on-site support and maintenance
services ("On-Site Services") in-person or by email at hello@flocksafety.com. Flock will use commercially
reasonable efforts to respond to requests for support. If Agency chooses to self-install Hardware or install Hardware
on a mobile location, Flock shall make reasonable commercial efforts to provide On-Site Services, if permissible.
Agency shall not be entitled to reimbursement,tolling, or credit for any lapse in Services associated with the Unit
malfunction due to installation on mobile locations (i,e, trailers). Agency shall be subject to Reinstall Fees for
re-positioning Units on mobile locations,or subsequent installation on Flock or other stationary poles.
2.10 Special Terms. From time to time, Flock may offer certain"Special Terms"related to guarantees,service and
support which are indicated in the proposal and on the order form and will become part of this Agreement. To the
extent that any terms of this agreement are inconsistent or conflict with the Special Terms, the Special Terms shall
control.
111 Changes to Platform. Flock Safety may, in its sole discretion, make any changes to any system or platform
that it deems necessary or useful to(i)maintain or enhance (a)the quality or delivery of Flock Safety's products or
services to its customers, (b) the competitive strength of,or market for,Flock Safety's products or services,(c)such
platform or system's cost efficiency or performance,or(ii)to comply with applicable law.
3.AGENCY RESTRICTIONS AND RESPONSIBILITIES
3.1 Agency Obligations. Upon creation of a User ID,Agency agrees to provide Flock with accurate,complete,and
updated registration information. Agency may not select as its User ID a name that Agency does not have the right
to use, or another person's name with the intent to impersonate that person. Agency may not transfer its account to
anyone else without prior written permission of Flock. Agency will not share its account or password with anyone,
and must protect the security of its account and password. Agency is responsible for any activity associated with its
account. Agency shall be responsible for obtaining and maintaining any equipment and ancillary services needed to
connect to, access or otherwise use the Services. Agency will, at its own expense, provide assistance to Flock,
including, but not limited to, by means of access to,and use of,Agency facilities,as well as by means of assistance
from Agency personnel, to the limited extent any of the foregoing may be reasonably necessary to enable Flock to
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perform its obligations hereunder, including, without limitation, any obligations with respect to Support Services or
any Installation Services,
3.2 Agency Representations and Warranties.Agency represents,covenants,and warrants that Agency will use the
Services only in compliance with this Agreement and all applicable laws and regulations,including but not limited
to any laws relating to the recording or sharing of video, photo, or audio content and retention thereof. To the
extent allowed by the governing law of the state mentioned in Section 10.6, or if no state is mentioned in Section
10.6, by the law of the State of Georgia, Agency hereby agrees to indemnify and hold harmless Flock against any
damages, losses, liabilities, settlements and expenses, including without limitation costs and attorneys' fees, in
connection with any claim or action that arises from an alleged violation of the foregoing due to Agency's actions,
Agency's Installation Obligations, or otherwise from Agency's use of the Services, Hardware and any Embedded
Software, including any claim that such actions violate any applicable law or third party right. Although Flock has
no obligation to monitor Agency's use of the Services, Flock may do so and may prohibit any use of the Services it
believes may be(or alleged to be)in violation of the foregoing.
4.CONFIDENTIALITY;AGENCY DATA;NON-AGENCY DATA
4.1 Confidentiality. Each Party (the"Receiving Party") understands that the other Party (the"Disclosing Party")
has disclosed or may disclose business,technical or financial information relating to the Disclosing Party's business
(hereinafter referred to as "Proprietary Information" of the Disclosing Party), Proprietary Information of Flock is
non-public information including but not limited to features, functionality, designs, user interfaces, trade secrets,
intellectual property, business plans, marketing plans, works of authorship, hardware, customer lists and
requirements, and performance of the Flock Services. Proprietary Information of Agency includes non-public
Agency Data, Non-Agency End User Data, and data provided by Agency or a Non-Agency End User to Flock or
collected by Flock via the Unit,including the Footage,to enable the provision of the Services. The Receiving Party
shall not disclose, use, transmit, inform or make available to any entity, person or body any of the Proprietary
Information, except as a necessary part of performing its obligations hereunder,and shall take all such actions as are
reasonably necessary and appropriate to preserve and protect the Proprietary Information and the parties' respective
rights therein, at all times exercising at least a reasonable level of care. Each party agrees to restrict access to the
Proprietary Infortation of the other party to those employees or agents who require access in order to perform
hereunder. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or
unauthorized use of such Proprietary Information that the party takes with its own proprietary information,but in no
event will a party apply less than reasonable precautions to protect such Proprietary Information,and(ii)not to use
(except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such
Proprietary Information. Flock's use of the Proprietary Information may include processing the Proprietary
Information to send Agency Notifications or alerts, such as when a car exits Agency's neighborhood,or to analyze
the data collected to identify motion or other events.
The Disclosing Party agrees that the foregoing shall not apply with respect to any information that(a)is or becomes
generally available to the public, or (b) was in its possession or known by Receiving Party prior to receipt from the
Disclosing Party, or(c) was rightfully disclosed to Receiving Party without restriction by a third party, or (d) was
independently developed without use of any Proprietary Information of the Disclosing Parry or(e) that is deemed
public in accordance with the Texas Public Information Act.
Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to
any subpoena, summons,judicial order, law, rule, regulation, or other judicial or governmental process,provided
that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to obtain a protective
order or otherwise oppose the disclosure, For clarity,Flock may access,use,preserve and/or disclose the Footage to
law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a
good faith belief that such access,use,preservation or disclosure is reasonably necessary to:(a)comply with a legal
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process or request; (b)enforce this Agreement, including investigation of any potential violation thereof; (c)detect,
prevent or otherwise address security, fraud or technical issues;or(d)protect the rights,property or safety of Flock,
its users, a third party, or the public as required or permitted by law, including respond to an emergency situation.
Having received notice prior to data being deleted, Flock may store Footage in order to comply with a valid court
order but such retained Footage will not be retrievable without a valid court order.
4.2 Agency and Non-Agency End User Data. As between Flock and Agency, all right, title and interest in the
Agency Data and Non-Agency End User Data, belong to and are retained solely by Agency. Agency hereby grants
to Flock a limited, non-exclusive, royalty-free, worldwide license to use the Agency Data and Non-Agency End
User Data and perform all acts with respect to the Agency Data and Non-Agency End User Data as may be
necessary for Flock to provide the Flock Services to Agency, including without limitation the Support Services set
forth in Section 2,9 above,and a non-exclusive,perpetual,irrevocable,worldwide,royalty-free,fully paid license to
use, reproduce, modify and distribute the Agency Data and Non-Agency End User Data as a part of the Aggregated
Data (as defined in Section 4.4 below). As between Flock and Agency, Agency is solely responsible for the
accuracy, quality, integrity, legality, reliability, and appropriateness of all Agency Data and Non-Agency End User
Data. As between Agency and Non-Agency End Users that have prescribed access of Footage to Agency, each of
Agency and Non-Agency End Users will share all right,title and interest in the Non-Agency End User Data. This
Agreement does not by itself make any Non-Agency End User Data the sole property or the Proprietary Information
of Agency. Flock will automatically delete Footage older than thirty (30) days, Agency has a thirty (30) day
window to view,save and/or transmit Footage to the relevant government agency prior to its deletion.
4.3 Feedback, If Agency provides any suggestions, ideas, enhancement requests, feedback, recommendations or
other information relating to the subject matter hereunder, Agency hereby assigns (and will cause its agents and
representatives to assign)to Flock all right,title and interest(including intellectual property rights)with respect to or
resulting from any of the foregoing.
4.4 Aggregated Data. Notwithstanding anything in this Agreement to the contrary, Flock shall have the right to
collect and analyze data that does not refer to or identify Agency or any individuals or de-identifies such data and
other information relating to the provision, use and performance of various aspects of the Services and related
systems and technologies (including, without limitation, information concerning Agency Data and data derived
therefrom). For the sake of clarity, Aggregated Data is compiled anonymous data which has been stripped of any
personal identifying information. Agency acknowledges that Flock will be compiling anonymized and/or
aggregated data based on Agency Data and Non-Agency End User Data input into the Services (the "Aggregated
Data"). Agency hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right and license (during
and after the Service Term hereof) to (i) use and distribute such Aggregated Data to improve and enhance the
Services and for other marketing,development,diagnostic and corrective purposes,other Flock offerings,and crime
prevention efforts, and (ii) disclose the Agency Data and Non-Agency End User Data (both inclusive of any
Footage)to enable law enforcement monitoring against law enforcement hodists as well as provide Footage search
access to law enforcement for investigative purposes only. No rights or licenses are granted except as expressly set
forth herein.
5. PAYMENT OF FEES
5.1 Fees.Agency will pay Flock the first Usage Fee,the implementation Fee and any fee for Hardware(as described
on the Order Form, together the "Initial Fees") as set forth on the Order Form on or before the 30th day following
receipt of invoice, after successful validation of the Units. Flock is not obligated to commence the Installation
Services unless and until the Initial Fees have been made and shall have no liability resulting from any delay related
thereto. Agency shall pay the ongoing Usage Fees set forth on the Order Form with such Usage Fees due and
payable thirty (30) days in advance of each payment period. All payments will be made by either ACH, check, or
credit card. The first month of Flock Services corresponding to the first Usage Fee payment will begin upon the first
installation of Hardware. For Agencies who purchase ten(10)or more Units,in the event that only a portion of the
Units are installed at the first installation with additional Units to be installed at a later date, Usage Fees shall be
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calculated on a pro rata basis corresponding to the then-installed Units.Agencies will be invoiced for the additional
Units immediately upon installation of the remaining Units.
5.2 Changes to Fees. Flock reserves the right to change the Fees or applicable charges and to institute new charges
and Fees at the end of the Initial Term or any Renewal Term, upon sixty(60) days' notice prior to the end of such
Initial Term or Renewal Term (as applicable) to Agency (which may be sent by email). If Agency believes that
Flock has billed Agency incorrectly, Agency must contact Flock no later than sixty(60)days after the closing date
on the first billing statement in which the error or problem appeared, in order to receive an adjustment or credit.
Inquiries should be directed to Flock's customer support department.Agency acknowledges and agrees that a failure
to contact Flock within this sixty (60) day period will serve as a waiver of any claim Agency may have had as a
result of such billing error.
53 Invoicing, Late Fees; Taxes. Flock may choose to bill through an invoice, in which case, full payment for
invoices issued in any given month must be received by Flock thirty(30)days after the mailing date of the invoice.
Unpaid amounts are subject to a finance charge of 1.5% per month on any outstanding balance, or the maximum
permitted by law, whichever is lower,plus all expenses of collection, and may result in immediate termination of
Service, To the extent allowable by law or Agency regulations pertaining to tax-exempt entities, Agency shall be
responsible for all taxes associated with Services other than U.S.taxes based on Flock's net income.
5.4 No-Fee Term Access.Subject to Flock's record retention policy,Flock offers complimentary access to the Flock
System for thirty(30)days("No Fee Term")to Agency when Non-Agency End Users intentionally prescribe access
or judicial orders mandate access to Non-Agency End User Data. Agency agrees to pay the Initial Fees and Usage
Fees according to Section 5.1 and will receive Flock's complimentary access to the Flock Service and Footage for
no additional cost. Should such access cause Flock to incur internal or out-of-pocket costs that are solely the result
of the access, Flock reserves the right to invoice these costs to Agency under Section 5.3 and Agency agrees to pay
them. The complimentary No-Fee Term access to Flock Services shall survive the expiration or termination of this
Agreement for five(5)years unless Agency provides written notice of the intent to cancel access to Flock Services,
6.TERM AND TERMINATION
6.1 Term, Subject to earlier termination as provided below,the initial term of this Agreement shall be for the period
of time set forth on the Order Form(the"Initial Term"). Following the Initial Term,unless otherwise indicated on
the Order Form,this Agreement will automatically renew for successive renewal terms for the greater of one year
and the length set forth on the Order Form (each, a "Renewal Term", and together with the Initial Term, the
"Service Term") unless either party gives the other party notice of non-renewal at least thirty (30) days prior to
the end of the then-current term.
6.2 Agency Satisfaction Guarantee. At any time during the agreed upon term, an Agency not fully satisfied with
the service or solution may self-elect to terminate their contract, Self-elected termination will result in a one-time fee
of actual cost of removal and labor,said cost not to exceed$500 per camera.Upon self-elected tenmination,a refund
will be provided, prorated for any fees paid for the remaining Term length set forth previously.Self-termination of
the contract by the Agency will be effective immediately. Flock will remove all equipment at Flock's own
convenience,within a commercially reasonable period upon termination.Advance notice will be provided.
63 Termination. In the event of any material breach of this Agreement,the non-breaching party may terminate this
Agreement prior to the end of the Service Term by giving thirty(30)days prior written notice to the breaching party;
provided, however, that this Agreement will not terminate if the breaching party has cured the breach prior to the
expiration of such thirty-day period, Either party may terminate this Agreement, without notice, (i) upon the
institution by or against the other party of insolvency,receivership or bankruptcy proceedings, (ii)upon the other
party's making an assignment for the benefit of creditors, or(iii) upon the other party's dissolution or ceasing to do
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business. Upon termination for Flock's material breach, Flock will refund to Agency a pro-rata portion of the
pre-paid Fees for Services not received due to such termination.
6.4 Effect of Termination.Upon any termination of the Service Term,Flock will collect all Units,delete all Agency
Data, terminate Agency's right to access or use any Services, and all licenses granted by Flock hereunder will
immediately cease. Agency shall ensure that Flock is granted access to collect all Units and shall ensure that Flock
personnel does not encounter Hazardous Conditions in the collection of such units. Upon termination of this
Agreement,Agency will immediately cease all use of Flock Services.
6.5 No-Fee Term. The initial No-Fee Term will extend,after entering into this Agreement,for thirty(30) days from
the date a Non-Agency End User grants access to their Footage and/or Notifications. In expectation of repeated
non-continuous No-Fee Terms, Flock may in its sole discretion leave access open for Agency's Authorized End
Users despite there not being any current Non-Agency End User authorizations. Such access and successive No-Fee
Terms are deemed to be part of the No-Fee Term. Flock, in its sole discretion, can determine not to provide
additional No-Fee Terns or can impose a price per No-Fee Term upon thirty (30) days' notice. Agency may
terminate any No-Fee Term or access to future No-Fee Terms upon 30 days'notice.
6.6 Survival. The following Sections will survive termination: 2.4,2.5,3,4,5(with respect to any accrued rights to
payment),5.4,6.5,7.4,8.1,8.2,8.3,8.4,9.1 and 10.5.
7.REMEDY,WARRANTY AND DISCLAIMER
7.1 Remedy. Upon a malfunction or failure of Hardware or Embedded Software (a "Defect"), Agency must first
make commercially reasonable efforts to address the problem by contacting Flock's technical support as described in
Section 2.9 above. If such efforts do not correct the Defect, Flock shall, or shall instruct one of its contractors to
repair or replace the Hardware or Embedded Software suffering from the Defect. Flock reserves the right in their
sole discretion to refuse or delay replacement or its choice of remedy for a Defect until after it has inspected and
tested the affected Unit provided that such inspection and test shall occur within seventy-two (72) hours after
Agency notifies the Flock of a Defect. In the event of a Defect,Flock will repair or replace the defective Unit at no
additional cost.In the event that a Unit is lost,stolen,or damaged,Flock agrees to replace the Unit at a fee according
to the then-current Reinstall Policy (https://www.flocksafety.com/reinstall-fee-schedule). Agency shall not be
required to replace subsequently lost, damaged or stolen Units, however, Agency understands and agrees that
functionality, including Footage, will be materially affected due to such subsequently lost, damaged or stolen units
and that Flock will have no liability to Agency regarding such affected functionality nor shall the Usage Fee or
Implementation Fees owed be impacted.
7.2 Exclusions. Flock will not provide the remedy described in Section 7.1 above if any of the following exclusions
apply: (a) misuse of the Hardware or Embedded Software in any manner, including operation of the Hardware or
Embedded Software in any way that does not strictly comply with any applicable specifications,documentation,or
other restrictions on use provided by Flock; (b) damage, alteration, or modification of the Hardware or Embedded
Software in any way; or (c) combination of the Hardware or Embedded Software with software,hardware or other
technology that was not expressly authorized by Flock.
7.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the
Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation
Services in a professional and workmanlike manner.Upon completion of any installation or repair,Flock shall clean
and leave the area in good condition. Services may be temporarily unavailable for scheduled maintenance or for
unscheduled emergency maintenance, either by Flock or by third-party providers,or because of other causes beyond
Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail
of any scheduled service disruption.
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7A Disclaimer. THE REMEDY DESCRIBED IN SECTION 7.1 ABOVE IS AGENCY'S SOLE REMEDY,AND
FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTIVE HARDWARE AND/OR EMBEDDED
SOFTWARE, THE FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR
ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED
FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION,THE SERVICES
AND INSTALLATION SERVICES ARE PROVIDED "AS IS" AND FLOCK DISCLAIMS ALL WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT .THIS
DISCLAIMER OF SECTION 7.4 ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW
OF THE STATE MENTIONED IN SECTION 10.6, OR IF NO STATE IS MENTIONED IN SECTION 10.6, BY
THE LAW OF THE STATE OF GEORGIA.
7,5 Insurance. Flock shall maintain commercial general liability policies with policy limits reasonably
commensurate with the magnitude of its business risk. Certificates of Insurance will be provided upon request.
Agency is a self-insured government entity as authorized under applicable law and shall provide a letter of
self-insurance indicating such status to Flock upon request.
7.6 Force Majeure.Neither party shall be responsible nor liable for any delays or failures in perfomiance from any
cause beyond its control, including, but not limited to acts of God, changes to law or regulations, embargoes,war,
terrorist acts,epidemics,pandemics, acts or omissions of third-party technology providers,riots,fires, earthquakes,
floods, power blackouts, strikes, weather conditions or acts of hackers, internet service providers or any other third
party or acts or omissions of the other party.
8.LIMITATION OF LIABILITY AND INDEMNITY
8,1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, EXCEPT IN THE
EVENT OF GROSS NEGLIGENCE OR INTENTIONAL OR WILLFUL ACTS, FLOCK AND ITS SUPPLIERS
(INCLUDING BUT NOT LIMITED TO ALL HARDWARE AND TECHNOLOGY SUPPLIERS), OFFICERS,
AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE
OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND
CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY,
PRODUCT LIABILITY, OR OTHER THEORY: (A)FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS
OR INACCURACY, INCOMPLETENESS OR CORRUPTION OF DATA OR FOOTAGE OR COST OF
PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY OR LOSS OF BUSINESS; (B)
FOR.ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (C)FOR
ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING
REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE OR IDENTIFY AND/OR
CORRELATE A LICENSE PLATE WITH THE FBI DATABASE; (D) FOR ANY PUBLIC DISCLOSURE OF
PROPRIETARY INFORMATION MADE IN GOOD FAITH;(E)FOR CRIME PREVENTION;OR(F)FOR ANY
AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED
THE FEES PAID AND/OR PAYABLE BY AGENCY TO FLOCK FOR THE SERVICES UNDER THIS
AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT GAVE RISE TO
THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. IN THE EVENT OF AN EMERGENCY,AGENCY SHOULD CONTACT
911 AND SHOULD NOT RELY ON THE SERVICES.THIS LIMITATION OF LIABILITY OF SECTION 8
ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED
IN SECTION 10.6, OR IF NO STATE IS MENTIONED IN SECTION 10.6, BY THE LAW OF THE STATE OF
GEORGIA.
8,2 Additional No-Fee Term Requirements. EXCEPT IN THE EVENT OF GROSS NEGLIGENCE OR
INTENTIONAL OR WILLFUL ACTS, IN NO EVENT SHALL FLOCK'S AGGREGATE LIABILITY,IF ANY,
ARISING OUT OF OR IN ANY WAY RELATED TO THE COMPLIMENTARY NO-FEE TERM AS
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DESCRIBED IN SECTION 6.5 EXCEED$100,WITHOUT REGARD TO WHETHER SUCH CLAIM IS BASED
IN CONTRACT,TORT(INCLUDING NEGLIGENCE),PRODUCT LIABILITY OR OTHERWISE.
83 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and
omissions of its own employees, deputies, officers, or agents, in connection with the performance of their official
duties under this Agreement. Each Party to this Agreement shall be liable (if at all) only for the torts of its own
officers,agents,or employees that occur within the scope of their official duties.
8.4 Indemnity. To the extent permitted by applicable law, Agency hereby agrees to indemnify and hold harmless
Flock against any damages, losses, liabilities, settlements and expenses (including without limitation costs and
attorneys' fees) in connection with any claim or action that arises from an alleged violation of Section 3.2, a breach
of this Agreement, Agency's Installation Obligations, Agency's sharing of any data in connection with the Flock
system, Flock employees or agent or Non-Agency End Users, or otherwise from Agency's use of the Services,
Hardware and any Software, including any claim that such actions violate any applicable law or third party right.
Although Flock has no obligation to monitor Agency's use of the Services, Flock may do so and may prohibit any
use of the Services it believes may be (or alleged to be) in violation of Section 3.2 or this Agreement.
Notwithstanding any of the foregoing, nothing herein shall require Agency to create a sinking fund to satisfy any
obligation to indemnify under this Agreement.
9.RECORD RETENTION
9.1 Data Preservation. The Agency agrees to store Agency Data and Non-Agency End User Data in compliance
with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record
retention schedules. As part of Agency's consideration for paid access and no-fee access to the Flock System,to the
extent that Flock is required by local, state or federal law to store the Agency Data or the Non-Agency End User
Data, Agency agrees upon thirty (30)days written notice from Flock,if possible,to preserve and securely store this
data on Flock's behalf so that Flock can delete the data from its servers and, should Flock be legally compelled by
judicial or government order, Flock may retrieve the data from Agency in accordance with the applicable law set
forth in Section 10.6.
10.MISCELLANEOUS
10.1 Severability. If any provision of this Agreement is found to be unenforceable or invalid,that provision will be
limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and
effect and enforceable,
10.2 Assignment. This Agreement is not assignable, transferable or sublicensable by Agency except with Flock's
prior written consent. Flock may transfer and assign any of its rights and obligations, in whole or in part, to any
affiliate company in which it owns a majority share or is under common ownership or control under this Agreement
without consent.
10.3 Entire Agreement. This Agreement, together with the Order Form(s), the then-current Reinstall Policy
(https://www.flocksafety.com/reinstall-fee-schedule), and Deployment Plan(s), are the complete and exclusive
statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral
agreements, communications and other understandings relating to the subject matter of this Agreement,and that all
waivers and modifications must be in a writing signed by both parties,except as otherwise provided herein. None of
Agency's purchase orders, authorizations or similar documents will alter the terms of this Agreement,and any such
conflicting terms are expressly rejected.
10.4 Relationship.No agency,partnership,joint venture,or employment is created as a result of this Agreement and
neither party shall have any authority of any kind to bind the other party in any respect whatsoever.
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ffock safety
10.5 Costs and Attorneys' Fees. In any action or proceeding to enforce rights under this Agreement attorney's fees
shall be awarded as authorized by the law of the state set forth in Section 10.6.
10.6 Governing Law; Venue.This Agreement shall be governed by the laws of the State of Texas without regard to
its conflict of laws provisions. The federal and state courts sitting in the State of Texas will have proper and
exclusive jurisdiction and venue with respect to any disputes arising from or related to the subject matter of this
Agreement. The parties agree that the United Nations Convention for the International Sale of Goods is excluded in
its entirety from this Agreement. Any dispute arising out of, in connection with, or in relation to this agreement or
the making of validity thereof or its interpretation or any breach thereof shall be determined and settled by
arbitration in Tar-rant County, Texas by a sole arbitrator pursuant to the rules and regulations then obtaining of the
American Arbitration Association and any award rendered therein shall be final and conclusive upon the parties,and
a judgment thereon may be entered in the highest court of the forum, state or federal, having jurisdiction. The
service of any notice, process, motion or other document in connection with an arbitration award under this
agreement or for the enforcement of an arbitration award hereunder may be effectuated by either personal service or
by certified or registered mail to the respective addresses provided herein.
10.7 Publicity. Unless otherwise indicated on the Order Form, Flock has the right to reference and use Agency's
name and trademarks and disclose the nature of the Services provided hereunder in each case in business and
development and marketing efforts, on Flock's website. Flock shall not use Agency's name or trademarks in any
negative,false,misleading,or demeaning manner,in Agency's sole discretion.
10.8 Export Agency may not remove or export from the United States or allow the export or re-export of the Flock
fl? or anything related thereto,or any direct product thereof in violation of any restrictions,laws or regulations of the
United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets
Control, or any other United States or foreign agency or authority. As defined in FAR section 2.101,the Services,
the Hardware, the Embedded Software and Documentation are"commercial items"and according to DFAR section
252.2277014(a)(1)and (5) are deemed to be"commercial computer software"and"commercial computer software
documentation," Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification,
reproduction, release, performance, display, or disclosure of such commercial software or commercial software
documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be
prohibited except to the extent expressly permitted by the terms of this Agreement.
10.9 Headings. The headings are merely for organization and should not be construed as adding meaning to the
Agreement or interpreting the associated Sections.
10.10 Counterparts. This Agreement may be executed in two or more counterparts,each of which shall be deemed
an original,but all of which together shall constitute one and the same instrument.
10.11 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and
have the authority to sign on behalf of and bind the organizations and individuals they are representing.
10.12 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given
when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or
e-mail; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon
receipt,if sent by certified or registered mail,return receipt requested.
Page 12 of 12
Sole Source/Sole Brand Justification Form
Complete this form when only one source is available for goods or services requested or when only one product will meet your needs.
Respond to all questions that apply. Please complete and forward it to the Purchasing Department, along with Sole Source letter
provided by vendor. If more space is needed, please attach additional page(s).
PURCHASE INFORMATION
1. Provide Estimated Price.
$113,105.02
2. Provide name,manufacturer,and model number of item being purchased or the services to be purchased.
Subscription renewal for 5 Flock Safety Gunshot Detection (Raven)devices with a 1 mile radius for the City of Fort
Worth. Subscription renewal is for time period of 09/01/2025- 08/31/2026 and will be purchased with TAG Grant
#2848911 funds.
3. Provide Description of requested items or services and their purpose(s).Add additional sheet if needed.
The Raven detects gunshots, locates the source, and works in tandem with the Flock Safety Falcon Automatic License
Plate Reader(ALPR)camera to deliver the objective evidence officers need to respond to gunshots quickly, preserve
critical evidence, and clear more cases. Raven recognizes gunshots, logs the location, and alerts law enforcement to
the scene. Flock Safety Falcon cameras collect suspect vehicle leads at the perimeter and delivers them in a simple,
4. Reason(s)for requesting a sole source purchase:
4 Original manufacturer or provider.
❑ Only local distributor for the original manufacturer or provider.
❑ Only known item or service matching the requested needs or performing the intended task.
❑Sole provider of a licensed or patented good or service.
4 Sole provider of items compatible with existing equipment,inventory,systems,programs or services.
❑Sole provider or factory-authorized warranty service.
❑ None of the above applies(Please attach a detailed explanation and justification for this sole source request.)
5. Explain why the product or service requested is the only one that can satisfy your requirements.
Flock Safety is the sole manufacturer, developer, and distributor of the Flock Safety ALPR cameras as well as the sole
provider of the comprehensive monitoring, processing, and machine vision services that integrate with the Flock
Safety ALPR Camera. Subscription is being renewed for the City of Fort Worth's existing 5 Raven devices.
6. Identify other sources reviewed and why they are unacceptable. Be specific with regard to specifications.Attach additional
pages if necessary.
I certify that the above statements are true and correct,and that no other material fact or consideration offered or given has influenced
this recommendation for a sole-source or proprietary purchase.
Terri Bounds Grant Specialist Police
Print The Name Digitally signed by Jeff Print/Type Title Department
(� Garner 817/427-7078
e al-n@I-Date:2026.02.24 2/24/26
15:55:47-06'00'
Department Director's Signature Date Telephone Number
PURCHASING USE ONLY
Approved by: Date:
Purchasing Manager(or designee)
Purchasing Department
4301 City Point Drive•North Richland Hills,TX 76180•P:(817)427-6150•F:(817)427-6151 rev.10/2024
f T' lock safety
Sole Source Letter for Flock Safety® ALPR Cameras and Solution
Flock Safety® is the sole manufacturer, developer, and distributor of the Flock Safety®ALPR
Camera. Flock Safety® is also the sole provider of the comprehensive monitoring, processing,
and machine vision services which integrate with the Flock Safety®ALPR Camera.
The Flock Safety®ALPR camera and devices are the only Law Enforcement Grade ALPR
System to offer the following combination of proprietary features:
1. Vehicle Fingerprint Technology®:
o Patented proprietary machine vision to analyze vehicle license plate, state
recognition, and vehicle attributes such as color, type, make and objects (roof
rack, bumper stickers, etc.) based on image analytics (not car registration data)
o Machine vision to capture and identify characteristics of vehicles with a paper
license plate and vehicles with the absence of a license plate
o Ability to `Save Search' based on description of vehicles using our patented
Vehicle Fingerprint Technology without the need for a license plate, and set up
alerts based on vehicle description
o Only LPR provider with "Visual Search" which can transform digital images from
any source into an investigative lead by finding matching vehicles based on the
vehicle attributes in the uploaded photo
• Flock Safety Falcon FlexTM: an infrastructure-free, location-flexible license plate
reader camera that is easy to self install. Flock Safety Falcon FlexTM ties
seamlessly into the Flock Safety® ecosystem with a small and lightweight
camera with the ability to read up to 30,000 license plates and vehicle attributes
on a single battery charge
2. Integrated Cloud-Software & Hardware Platform:
o Ability to capture two (2+) lanes of traffic simultaneously with a single camera
from a vertical mass
o Best in class ability to capture and process up to 30,000 vehicles per day with a
single camera powered exclusively by solar power
o Wireless deployment of solar powered license plate reading cameras with
integrated cellular communication weighing less than 5lbs and able to be
powered solely by a solar panel of 60W or less
o Web based footage retrieval tool with filtering capabilities such as vehicle color,
vehicle type, vehicle manufacturer, partial or full license plate, state of license
plate, and object detection
1170 Howell Mill Rd. NW • Suite 210,Atlanta, GA 30318
f T' lock safety
o Utilizes motion capture to start and stop recording without the need for a
reflective plate
o Motion detection allows for unique cases such as bicycle capture, ATV,
motorcycle, etc.
o On device machine processing to limit LTE bandwidth consumption
o Cloud storage of footage
o Covert industrial design for minimizing visual pollution
3. Transparency & Ethical Product Design:
o One-of-a-kind "Transparency Portal" public-facing dashboard that details the
policies in place by the purchaser, as well as automatically updated metrics from
the Flock Safety®system
o Built-in integration with NCMEC to receive AMBER Alerts to find missing children
o Privacy controls to enable certain vehicles to "opt-out' of being captured
4. Integrated Audio & Gunshot Detection:
o Natively integrated audio detection capabilities utilizing machine learning to
recognize audio signatures typical of crimes in progress (e.g., gunshots)
5. Live Video Integration:
o Ability to apply computer vision to third-party cameras using Flock Safety Wing®
LPR, transforming them to evidence capture devices using the same Vehicle
Fingerprint technology offered on the Flock Safety Falcon® ALPR cameras
o Flock Safety Wing® Livestream integrates live stream traffic cameras, publicly or
privately owned livestream security cameras into one cloud-based situational
awareness dashboard to increase response time in mission-critical incidents
o Manage various government intelligence including ALPR, livestream cameras,
CAD, automatic vehicle location (AVL) on Flock Safety Wing® Suite
o Ability to access live and recorded video using Flock Safety Condor TM, a
subscription video solution which allows officers to remotely view instant replay of
downloadable live on-scene video with PTZ controls and 25X optical zoom
without the need for additional camera network set-up, installation, or up-keep.
6. Partnerships:
o Flock Safety® is the only LPR provider to officially partner with AXON to be
natively and directly integrated into Evidence.com
1170 Nowell Mill Rd. NW • Suite 210,Atlanta, GA 30318
f T' lock safety
o Flock Safety® is the only LPR provider to be fully integrated into a dynamic
network of AXON"s Fleet 3 mobile ALPR cameras for patrol cars and Flock
Safety Falcon® cameras
o Access to additional cameras purchased by our HOA and private business
partners, means an ever-increasing amount of cameras and data at no additional
cost
7. Warranty & Service:
o Lifetime maintenance and support included in subscription price
o Flock Safety® is the only fully integrated ALPR one-stop solution from production
of the camera to delivery and installation
o Performance monitoring software to predict potential failures, obstructions, tilts,
and other critical or minor issues
Thank you, AA"
Garrett Langley CEO, Flock Safety®
1170 Howell Mill Rd. NW • Suite 210,Atlanta, GA 30318
UTYOF N()RTH MCI] �[AND d I US
February 26, 2OZ6
City of Fort Worth
5O5VV Felix St
Fort Worth TX76115
RE: Letter ofIntent to execute Regional Asset Transfer Addendum for the North Texas Anti-Gong
Center Local Administrative Agreement.
This Letter of Intent confirms a preliminary agreement between the City VfNorth Richland Hills
/"WRH"\ and the City of Fort Worth /"Receiving]urisdiction/Agency''\, with respect to receiving and
transferring ownership and responsibility of Asset(s) purchased with State Grant 2848911 Funds as
defined in the Local Administrative Agreement Between the Constituent Agencies of the Texas Anti-
Gang Center—North Texas(the "Agreement").
The Receiving Jurisdiction/Agency confirms its intention to execute and agree in writing to terms and
conditions set forth in the Regional Asset Transfer Addendum to the Agreement (the "Addendum"),
accepting the transfer and ownership of the following asset(s)following purchase by NRH:
ubscription renewal for 5 Flock Safety Gunshot Detection (Raven) devices for the period of
Receiving Jurisdiction/Agency confirms and acknowledges that it has been provided a copy of the
Addendum and has been provided an opportunity to review and request modifications tothe
Addendum, including review by its legal counsel as needed. The ReceivinO/]urisdictionAgency
will execute the Addendum upon final approval by its governing body or other officer who has
authority tuexecute agreements on its behalf.
AGREED BY:
City of Fort Worth
5O5VV Felix St
Fort Worth TX7§I15
�
By:14:� _
Signature
William Johnson, Assistant City Manager
Printed Name and Title
.'.~.. ~^ ., ~_~~__
Date
Texas Anti-Gang Center'Letter ofIntent C/\'CONTR_ACT NO.PD0Ol6_2022l2l]
Page of _
PO Gox82O609 * NouhRicNsngHm� �exao OOO@
43O1 �i�yPoin( Dr�vo * 817-4277OOO � F AY 7'*27 7O')�
REGIONAL ASSET TRANSFER ADDENDUM B-21
TO LOCAL ADMINISTRATIVE AGREEMENT
BETWEEN THE CONSTITUENT AGENCIES OF THE
TEXAS ANTI-GANG CENTER—NORTH TEXAS
The agencies designated as Constituent Organizations to the Local Administrative Agreement Between
the Constituent Agencies of the Texas Anti-Gang Center—North Texas are:
City of Arlington by and through its Police Department
U.S. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and Explosives, Dallas Field Division
Dallas County District Attorney's Office
City of Dallas by and through its Police Department
U.S. Department of Justice, Drug Enforcement Administration, Dallas Division
U.S. Department of Justice, Federal Bureau of Investigation, Dallas Division
City of Fort Worth by and through its Police Department
U.S. Department of Homeland Security,U.S. Immigration and Customs Enforcement, Homeland Security
Investigations, Dallas Field Office
City of Irving by and through its Police Department
City of North Richland Hills by and through Police Department
Tarrant County Criminal District Attorney's Office
Texas Department of Public Safety, Region 1
Texas Alcoholic Beverage Commission
Tarrant County Sheriffs Office
City of Denton by and through its Police Department
City of Plano by and through its Police Department
Kaufman County District Attorney's Office
City of Forney by and through its Police Department
Ellis County Sheriff s Office
City of Mesquite by and through its Police Department
For convenience, the Constituent Organizations may be referred to collectively as "parties" and
individually as a"party," and the Texas Anti-Gang Center—North Texas as "TAG Center."
RECITALS:
WHEREAS, the parties hereto in 2023 entered into a Local Administrative Agreement Between the
Constituent Agencies of the Texas Anti-Gang Center—North Texas ("LAA"); and
WHEREAS,ultimate governance of the TAG Center is vested in an Executive Board("Board") comprised
of the principal of each of the parties, each having an equal vote on all matters coming before the Board;
and
WHEREAS, the LAA expires on September 30, 2026 ("Term"); and
North Texas Anti-Gang Center
Regional Asset Transfer Addendum-City of Fort Worth CA-CONTRACT NO.PDO013_20221102
Texas Anti-Gang Center—North Texas
Page 1 of 6
WHEREAS, the Board has authority to take any action with respect to the TAG Center that is not
inconsistent with the LAA and applicable law; and
WHEREAS, this Regional Asset Transfer Addendum ("Addendum") is intended to amend and
supplement the LAA by approving the use of Texas Anti-Gang Center Grant Funds awarded by the
Office of the Governor of Texas Public Safety Office, Criminal Justice Division and Homeland
Security Grants Division (the "TAG Grant Funds") for the purpose of purchasing products, equipment or
property (collectively the "Asset(s)) on behalf of Constituent Organizations; and
WHEREAS, the City of North Richland Hills by and through its Police Department ("Recipient"),
pursuant to the LLA, is the recipient of the TAG Grant Funds, acts as fiduciary for all parties in making
purchases using TAG Grant Funds on behalf of the Constituent Organizations; and
WHEREAS, for purposes of this Addendum, the Constituent Organization benefitting from the
expenditure of TAG Grant Funds per this Addendum will be referred to as the "Receiving
Jurisdiction/Agency;" and
WHEREAS,this Addendum sets forth the terms, conditions and understanding between the Recipient and
the Receiving Jurisdiction/Agency with respect to receiving and transferring ownership and responsibility
of Asset(s)purchased with State and/or Federal Grant Funds as defined in the LAA;
NOW THEREFORE,the Receiving Jurisdiction/Agency listed below hereby agrees and accepts the terms
set forth below herein in this Addendum:
1.
By majority vote of the Board at a duly called Board meeting held on March 14, 2025, the Receiving
Jurisdiction/Agency listed below is authorized to request that the Recipient utilize TAG Grant Funds to
purchase Asset(s) on behalf of the Receiving Jurisdiction/Agency for the purpose of carrying out the
mission of the TAG Center:
Name of Receiving Jurisdiction/Agency: City of Fort Worth
Jurisdiction/Agency Principal Address: 505 W Felix St Fort Worth TX 76115
Brief description of the Asset(s): Subscription renewal for 5 Flock Raven Gunshot Detection Devices for
the period of 09/01/2025 - 08/31/2026.
Amount of Expenditure: $113,105.02
Authorized Jurisdiction/Agency Contact: Carlos Banda, Asset Management Specialist
Jurisdiction/Agency Contact Email Address: Carlos.Banda@fortworthtexas.gov
Jurisdiction/Agency Contact Phone Number: 817-392-4292
Grant Number: #2848911 Grant Funding Period: September 1, 2025 - August 31, 2026
Any Asset(s)purchased after this date shall not be eligible for transfer to Receiving Jurisdiction/Agency.
North Texas Anti-Gang Center
Regional Asset Transfer Addendum-City of Fort Worth CA-CONTRACT NO.PD0013_20221102
Texas Anti-Gang Center—North Texas
Page 2 of 6
2.
Following the purchase and receipt of the Asset(s) by Recipient, ownership of the Asset(s) shall be
transferred to the Receiving Jurisdiction/Agency via execution of this Addendum.
3.
By execution of this Addendum, the Recipient certifies that the Asset being transferred was acquired
through the expenditure of TAG Grant Funds, awarded to the Recipient.
4.
The Receiving Jurisdiction/Agency certifies that it has received a copy of the Grantee Conditions and
Responsibilities Memo (Attachment A) has knowledge of, and is in compliance with the laws, rules and
regulations of the Grant, including compliance with all state and federal grant eligibility requirements.
The Receiving Jurisdiction/Agency further certifies that it has received a copy of the Recipient's Grant
Award(Attachment B) and agrees to be bound by all the contract covenants and exhibits to the
Recipient's award and any modifications or amendments to that award.
5.
Recipient certifies that all Grant Award documents and amendments are included in Attachment C.
6.
Recipient and Receiving Jurisdiction/Agency further certify that they have been duly authorized and
empowered by their governing body to enter into this Addendum. Both parties acknowledge that all rights,
title, interest, ownership, and responsibility for the Asset(s) shall vest in the Receiving
Jurisdiction/Agency upon completion of transfer of the Asset(s) and execution of this Addendum.
7.
The Asset(s)being transferred must include all of the following information as set forth in Attachment D:
1. Grant Year/Program
2. CFDA Number
3. eGrants Grant Number
4. Source
5. Description
6. Serial Number or Identification Number
7. Who Holds the Title to the Property
8. Acquisition Date
9. Cost
10. % of Federal Participation
11. Location
12. Use
13. Condition
14. Disposition Data
15. Special Property Provision (i.e., for purchase of a K-9 animal or other special
North Texas Anti-Gang Center
Regional Asset Transfer Addendum-City of Fort Worth CA-CONTRACT NO.PD0013_20221102
Texas Anti-Gang Center—North Texas
Page 3 of 6
purchases):
Complete this section if the Asset(s) is not considered equipment or products. Please include
description of the property being transferred, and any special requirements for maintenance or care
of the property.
16. X Special Provision - Governing Documents:
The purchase of the Asset(s)under this Addendum is governed by the Flock Group Inc. Services
Agreement Order Form and the Government Agency Customer Agreement executed by Receipient,
which is attached hereto and incorporated into this Addendum as Attachement E.
8.
Responsibilities of Recipient: The Recipient agrees to notify Receiving Jurisdiction/Agency of any known
modifications to applicable award requirements within 15 business days of receipt.
9.
Responsibilities of Receiving Jurisdiction/Agency: The Receiving Jurisdiction/Agency agrees to:
• Take full possession, ownership and responsibility for the Asset upon completion of the transfer
• Maintain compliance with the requirements of federal and state granting agencies
• Maintain all aspects of the Asset including property records, physical inventory, control system,
maintenance procedures, records retention, disposition, and comply with all grant requirements
referring to the Equipment Inventory Requirements (Attachment C)
• Maintain appropriate levels of property insurance as needed to protect the Asset
• Make available to federal and state granting agencies or the Texas State Auditor's Office, or
designees of these agencies, any equipment items and related records upon request
• Ensure the Recipient is notified in writing when equipment is disposed of by the receiving entity
in accordance with 2 CFR 200.313 (e) and the Uniform Grant Management System (UGMS),
Subpart C, Section 32 (e) Disposition
• Ensure the equipment is maintained in good working order
• Ensure a physical inventory is conducted for the Asset(s)every 2 years
• Ensure the Asset is used only as allowable under the Grant
• Ensure any deployable equipment will be made available during an event requiring a regional,
statewide, or national response
• Ensure proper disposition of the Asset in accordance with applicable state and federal laws once
it has reached its useful life and/or is declared surplus or deemed no longer in use.
• Provide care for any special property purchases in accordance with requirements set forth in this
Addendum
10.
By execution of this Addendum, and acceptance of Assets purchased with TAG Grant Funds, the
Receiving Jurisdiction/Agency agrees that purchase of Asset(s) using false or misleading information
North Texas Anti-Gang Center
Regional Asset Transfer Addendum-City of Fort Worth CA-CONTRACT NO.PD0013_20221102
Texas Anti-Gang Center—North Texas
Page 4 of 6
provided by the Receiving Jurisdiction/Agency shall constitute misuse of the TAG Grant Funds and the
Receiving Jurisdiction/Agency will be responsible for repayment of the TAG Grant Funds used to
purchase the Asset(s) as required by and within the time frame designated by the Recipient, the
Department of Justice and/or the Texas Governor's Office, respectively.
11.
This Regional Asset Transfer Addendum shall become effective upon signature by an authorized official,
or person with signatory authority,from each party to this Addendum, and may be modified, or terminated
upon mutual written consent of both authorized officials.
12.
Except as herein amended, the terms and conditions of the LAA shall continue in full force and effect.
13.
THIS ADDENDUM,AND ANY AND ALL ATTACHMENTS HERETO, SHALL CONSTITUTE THIS
ENTIRE ADDENDUM, SHALL BE INCORPORATED INTO THE LOCAL ADMINISTRATIVE
AGREEMENT BETWEEN THE CONSTIUENT AGENCIES OF THE TEXAS ANTI-GANG CENTER
— NORTH TEXAS AGREEMENT, AND SHALL TAKE EFFECT UPON APPROVAL OF THE
GOVERNING BODY OF EACH PARTY TO THIS ADDENDUM AND EXECUTION BY EACH
AUTHORIZED REPRESENTATIVE. IN THE EVENT OF ANY CONFLICT BETWEEN THIS
ADDENDUM AND THE LAA, THIS ADDENDUM SHALL CONTROL.
CERTIFIED AND AGREED BY:
CITY OF NORTH RICHLAND HILLS:
RECIPIENT
4301 City Point Drive
North Richland Hills, Texas 76180
ATTEST:
By: By:
Paulette Hartman, City Manager
Alicia Richardson, City Secretary
Chief Governance Officer
Date:
Date:
APPROVED TO FORM AND LEGALITY:
By:
Bradley A. Anderle, City Attorney
North Texas Anti-Gang Center CA-CONTRACT NO.PD0013 20221102
Regional Asset Transfer Addendum-City of Fort Worth —
Texas Anti-Gang Center—North Texas
Page 5 of 6
CERTIFIED AND AGREED BY:
NAME OF RECEIVING JURISDICTION/AGENCY:
Street Address, City, State, Zip
By:
Signature
Printed Name and Title
Date
North Texas Anti-Gang Center CA-CONTRACT NO.PD0013_20221102
Regional Asset Transfer Addendum-City of Fort Worth
Texas Anti-Gang Center—North Texas
Page 6 of 6
RESOLUTION NO. 2025-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS, TO AUTHORIZE THE APPLICATION AND
ACCEPTANCE OF ALLOCATED FUNDS IF AWARDED FOR THE
TEXAS GOVERNOR'S HOMELAND SECURITY DIVISION FY2026
NORTH TEXAS ANTI-GANG CENTER, GRANT #2848911 SERVING AS
THE FIDUCIARY AND SPONSORING AGENCY.
WHEREAS, the City of North Richland Hills, Texas possesses legal authority to
apply and make appointments for the conduct of business relative to
the Governor's Office Homeland Security Division (HSD) FY2026 North
Texas Anti-Gang Center, Grant #2848911-1 and
WHEREAS, the law enforcement agencies in the North Texas region desire to
continue the North Texas Anti-Gang Center in its mission to combat
gang violence in the Metroplex and surrounding areas through the
coordination of gang prevention, intervention, and suppression
activities; and
WHEREAS, the City of North Richland Hills, as grantee, will coordinate and manage
the grant, to include payment and reimbursement of expenditures
necessary to continue the multi-agency North Texas Anti-Gang Center
in operational status, and will receive reimbursement for administrative
costs for time and resources dedicated to the grant and a maximum
15% of eligible modified total direct costs in the FY2026 grant
application; and
WHEREAS, the City Council of North Richland Hills finds it in the best interest of the
citizens of North Richland Hills that we request the funds available
under this Program and to serve as a fiduciary and sponsoring agency
for the grant.
NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1. The City Council of the City of North Richland Hills hereby finds that the
recitals set forth above are true and correct and are incorporated into
this Resolution as if written herein.
SECTION 2. The City Council of the City of North Richland Hills hereby authorizes
and approves the submission of the application and acceptance if
awarded for the Texas Governor's HSD FY2026 North Texas Anti-Gang
Center Program Grant #2848911.
Resolution No.2025-020
Page 1 of 2
SECTION 3. The City Council of the City of North Richland Hills designates the Chief
of Police as the grantee's authorized official, with the power to apply for,
accept, reject, alter, or terminate the funding request on behalf of the
applicant agency.
SECTION 4. The City Council of North Richland Hills agrees that the loss or misuse
of HSD funds or failure to comply with all HSD award requirements may
result in suspension or termination of award funds, the repayment of
award funds, and/or other remedies available by law.
SECTION 5. All Resolutions of the City Council of the City in conflict herewith are
hereby amended or repealed to the extent of such conflict.
SECTION 6. This Resolution shall take effect and be in full force and effect from and
after the date of its adoption, and it is so resolved.
PASSED AND APPROVED on this 3rd day of March, 2025.
CITY OF NORTH RICHLAND HILLS
Al
�
_._
Jk McCarty, Mayor
ATTEST:
a o
Z��v
Alicia Richardson
City Secretary/Chief Gove `ed�ffjr,
APPROVED AS TO FORM AND LEGALITY:
/0
Bradley &, riderle, City Attorney
APPROVE.D AS TO CONTENT:
,r
Jeff Gr `r, Chief of Police
Resolution No.2025-020
Page 2 of 2
7� 2
2 \
September2025
Grantee Standard Conditions and Responsibilities Office of the Governor
About This Document
In this document, grantees (also referred to as subrecipients) will find state and federal requirements
and conditions applicable to grant funds administered by the Office of the Governor (COG). These
requirements and conditions are incorporated into the Grant Agreement accepted by a grant's
Authorized Official.
These requirements are in addition to those that can be found on the eGrants system — including the
Grant Application and Grant Award—or in documents identified there,to which grantees agreed when
applying for and accepting the grant. Other state and federal requirements and conditions may apply
to your grant, including but not limited to: 2 CFR Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards; Chapter 783 of the Texas Government Code;
Title 34, Part 1, Chapter 20, Subchapter E, Division 4 of the Texas Administrative Code;the Texas Grant
Management Standards (TxGMS) published by the Comptroller of Public Accounts; the state Funding
Announcement or Solicitation under which the grant application was made; for federal funding, the
Funding Announcement or Solicitation under which COG was awarded funds; and any applicable
documents referenced in the documents listed above. For grants awarded from the U.S. Department
of Justice(DOJ),the current applicable version of the Department of Justice Grants Financial Guide and
any applicable provisions in Title 28 of the CFR apply. For grants awarded from the Federal Emergency
Management Agency (FEMA), all Information Bulletins and Policies published by the FEMA Grants
Program Directorate apply.COG reserves the right to add additional responsibilities and requirements,
with or without advance notice to the grantee.
It is important for grantees to review all of these policies to successfully manage their grant, maintain
eligibility for funding, and avoid violating the terms of the Grant Agreement, any of which could result
in the revocation of funding or other actions.
For clarification or further information, please see the Guide to Grants and other support materials at
P,�ttr: Is: eGirau uus,go� +( a e,ii,�:a go,,,( or contact the grant manager assigned to the relevant grant. If no grant
manager has been assigned, please contact the eGrants help desk via email at: eGrants@gov.texas.gov,
or via telephone at: (512)463-1919 or dial 7-1-1 for relay services.
p:;, ;: g e 1 1 3
Grantee Standard Conditions and Responsibilities Office of the Governor
r III IIICan'tents
AboutThis Document......................................................................................................................................................1
1 Grant Agreement Requirements and Conditions.................................................................................................6
1.1 Applicability of Grant Agreement and Provisions....................................................................................6
1.2 Legal Authority to Apply................................................................................................................................6
1.3 Amendments and Changes to the Grant Agreement................................................................................6
1.4 General Responsibility....................................................................................................................................7
1.5 Terms and Conditions......................................................................................................................................7
1.6 Special Conditions............................................................................................................................................7
1.7 Public Information.............................................................................................................................................7
1.8 Remedies for Non-Compliance......................................................................................................................8
1.9 False Statements by Grantee........................................................................................................................9
1.10 Conflict of Interest Safeguards......................................................................................................................9
1.11 Fraud,Waste,and Abuse........................................................................................................................... 10
1.12 Dispute Resolution.......................................................................................................................................... 11
1.13 Funds Limited by Agreement and Subject to Availability..................................................................... 12
1.14 Termination of the Agreement.................................................................................................................... 12
1.15 Communication with Grantee...................................................................................................................... 13
1.16 Limitation of Liability.................................................................................................................................... 13
1.17 Liability for Taxes......................................................................................................................................... 13
1.18 Force Majeure................................................................................................................................................ 14
1.19 Debt to State.................................................................................................................................................. 14
1.20 Grantee an Independent Contractor......................................................................................................... 14
1.21 No Assignment of Rights or Obligations................................................................................................... 14
1.22 Funds Are for Sole Benefit of Grantee..................................................................................................... 15
1.23 Permission for Use of OOG Name and Labeling................................................................................... 15
1.24 Acknowledgement of Funding and Disclaimer......................................................................................... 15
1.25 Royalty-Free License..................................................................................................................................... 15
1.26 Project Period................................................................................................................................................. 16
1.27 Project Commencement................................................................................................................................ 16
1.28 Project Close Out........................................................................................................................................... 16
1.29 Federal Program Laws, Rules,and Guidelines........................................................................................ 16
1.30 Applicability of Part 200 Uniform Requirements for Federally Funded Awards............................ 17
1.31 Required State Assurances.......................................................................................................................... 17
2 Organizational Eligibility...................................................................................................................................... 17
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2.1 Good Standing for Eligible Grantees....................................................................................................... 17
2.2 System for Award Management (SAM) Requirements.......................................................................... 18
2.3 Criminal History Reporting.......................................................................................................................... 19
2.4 Uniform Crime Reporting............................................................................................................................. 19
2.5 Immigration Related Matters...................................................................................................................... 19
2.6 E-Verify...........................................................................................................................................................20
2.7 Deceptive Trade Practices Violations........................................................................................................20
2.8 Hurricane Contract Violations.....................................................................................................................20
2.9 Terminated Contracts....................................................................................................................................20
2.10 Special Requirements for Units of Local Government............................................................................21
2.11 Special Requirements for Non-Profit Grantees.......................................................................................21
2.12 Special Requirements for Facilities or Entities that Collect Sexual Assault/Sex Offense Evidence
or Investigates/Prosecutes Sexual Assault or other Sex Offenses....................................................................22
2.13 Special Requirements for County Sexual Assault Response Teams and County Commissioners'
Courts 22
2.14 Firearm Suppressor Regulation..................................................................................................................22
2.15 Enforcement of Public Camping Bans........................................................................................................22
2.16 Prohibition on Agreements with Certain Foreign-Owned Companies in Connection with Critical
Infrastructure................................................................................................................................................................23
2.17 Prohibition on Out-of-Scope Activities......................................................................................................23
3 Civil Rights................................................................................................................................................................24
3.1 Compliance with Civil Rights and Nondiscrimination Requirements.....................................................24
3.2 Limited English Proficiency...........................................................................................................................25
3.3 Equal Employment Opportunity Plan........................................................................................................25
4 Personnel..................................................................................................................................................................26
4.1 Overtime.........................................................................................................................................................26
4.2 Notification of Grant-Contingent Employees...........................................................................................26
5 Travel........................................................................................................................................................................26
5.1 Travel Policies................................................................................................................................................26
6 Contracts and Procurement...................................................................................................................................26
6.1 Procurement Practices and Policies............................................................................................................26
6.2 Subcontracting ...............................................................................................................................................27
6.3 Buy Texas........................................................................................................................................................27
6.4 Contract Provisions Under Federal Awards.............................................................................................27
7 Equipment Requirements.......................................................................................................................................27
7.1 Property Management and Inventory.......................................................................................................27
7.2 Maintenance and Repair.............................................................................................................................28
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7.3 Automated License Plate Readers.............................................................................................................28
8 Information Technology.........................................................................................................................................29
8.1 Accessibility Requirements...........................................................................................................................29
8.2 Criminal Intelligence System Operating Procedures..............................................................................29
8.3 Blocking Pornographic Material.................................................................................................................29
8.4 Cybersecurity Training.................................................................................................................................29
9 Indirect Costs...........................................................................................................................................................30
9.1 Approved Indirect Cost Rate......................................................................................................................30
9.2 De Minimis Rate.............................................................................................................................................30
10 Audit and Records Requirements....................................................................................................................30
10.1 Grantee Subject to Audits...........................................................................................................................30
10.2 Single Audit Requirements...........................................................................................................................30
10.3 Cooperation with Monitoring,Audits,and Records Requirements.......................................................31
10.4 Requirement to Address Audit Findings....................................................................................................33
10.5 Records Retention..........................................................................................................................................33
11 Prohibited and Regulated Activities and Expenditures..............................................................................34
11.1 Inherently Religious Activities......................................................................................................................34
11.2 Political Activities...........................................................................................................................................34
1 1.3 Generally Prohibited Expenditures...........................................................................................................35
11.4 Acorn................................................................................................................................................................36
1 1.5 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment..........36
12 Financial Requirements......................................................................................................................................36
12.1 Financial Status Reports...............................................................................................................................36
12.2 Approval of Financial Status Report.........................................................................................................37
12.3 Reimbursements..............................................................................................................................................37
12.4 Generally Accepted Accounting Principles..............................................................................................37
12.5 Program Income.............................................................................................................................................37
12.6 Refunds and Deductions...............................................................................................................................38
12.7 Liquidation Period.........................................................................................................................................38
12.8 Duplication of Funding..................................................................................................................................38
12.9 Supplanting ....................................................................................................................................................38
13 Required Reports...............................................................................................................................................38
13.1 Measuring, Reporting,and Evaluating Performance.............................................................................38
13.2 Report Formats,Submissions,and Timelines.............................................................................................39
13.3 Failure to File Required Reports.................................................................................................................39
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1 Grant Agreement Requirements and Conditions
1.1 Applicability of Grant Agreement and Provisions
The Grant Agreement is intended to be the full and complete expression of and constitutes the entire
agreement between the parties hereto with respect to the subject matter hereof and all prior and
contemporaneous understandings,agreements, promises, representations,terms and conditions, both
oral and written, are superseded and replaced by this Grant Agreement.
If any term or provision of this Grant Agreement is found to be invalid or unenforceable, such
construction shall not affect the legality or validity of any of its other provisions. The invalid term or
invalid provision shall be deemed severable and stricken from the Grant Agreement as if it had never
been incorporated herein, but all other provisions shall continue in full force and effect.
Notwithstanding any expiration or termination of this Grant Agreement, the rights and obligations
pertaining to the grant close-out, maximum liability of COG, cooperation and provision of additional
information, return of grant funds, audit rights, records retention, public information, disclaimers and
limitation of liability, indemnification, and any other provision implying survivability shall remain in
effect after the expiration or termination of this Grant Agreement.
1.2 Legal Authority to Apply
The grantee certifies that it possesses legal authority to apply for the grant. A resolution, motion or
similar action has been or will be duly adopted or passed as an official act of the applicant's governing
body, authorizing the filing of the application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official representative, or their
designee of the organization to act in connection with the application and to provide such additional
information as may be required. State agencies are not required to adopt a resolution.
1.3 Amendments and Changes to the Grant Agreement
COG and the grantee may agree to make adjustments to the grant budget and detailed budget as
documented in eGrants. Adjustments include, but are not limited to, modifying the scope of the grant
project, adding funds to previously un-awarded cost items or categories, or changing funds in any
awarded cost items or category or changing grant officials. COG, at its sole discretion, and upon written
notice by COG to the grantee of any proposed adjustment,and after the grantee has had an opportunity
to respond to the proposed adjustment, may adjust the grantee's Budget, Grant Narrative, Special
Conditions, Period of Performance,and/or any other items as deemed appropriate by COG,at any time,
during the term of this Grant Agreement.
The grantee has no right or entitlement to reimbursement with grant funds. COG and grantee agree
that any act, action or representation by either Party,their agents or employees that purports to waive
or alter the terms of the Grant Agreement or increase the maximum liability of COG is void unless a
written amendment to this Grant Agreement is first executed and documented in eGrants.The grantee
agrees that nothing in this Grant Agreement will be interpreted to create an obligation or liability of COG
in excess of the "Maximum Liability of the OOG" as set forth in the Statement of Grant Award (SOGA).
Any alterations, additions, or deletions to the terms of this Grant Agreement must be documented in
eGrants to be binding upon the Parties.
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1.4 General Responsibility
The grantee is responsible for the integrity of the fiscal and programmatic management of the grant
project; accountability for all funds awarded; and compliance with COG administrative rules, policies
and procedures, and applicable federal and state laws and regulations.
Grant funds may be used only for the purposes in the grantee's approved application. The recipient
shall not undertake any work or activities that are not described in the grant application, and that use
staff, equipment, or other goods or services paid for with grant funds, without prior written approval
from COG.
The grantee will maintain an appropriate financial management and grant administration system to
ensure that all terms, conditions and specifications of the grant are met.
1.5 Terms and Conditions
The grantee will comply with the terms and conditions as set forth and required in the funding
announcement under which the approved application was submitted, the application, and award in
eGrants. Notwithstanding the imposition of corrective actions, financial hold, and/or sanctions, the
grantee remains responsible for complying with these terms and conditions. Corrective action plans,
financial hold and/or sanctions do not excuse or operate as a waiver of prior failure to comply with the
grant agreement.The failure of COG to insist upon strict performance of any of the terms or conditions
herein, irrespective of the length of time of such failure, shall not be a waiver of COG's right to demand
strict compliance in the future. No consent or waiver, express or implied,to or of any breach or default
in the performance of any obligation under this grant agreement shall constitute a consent or waiver
to or of any breach or default in the performance of the same or any other obligation of this grant
agreement.
To the extent the terms and conditions of this grant agreement do not address a particular
circumstance or are otherwise unclear or ambiguous, such terms and conditions are to be construed
consistent with the general objectives, expectations and purposes of this grant agreement and in all
cases, according to its fair meaning. The parties acknowledge that each party and its counsel have
reviewed this grant agreement and that any rule of construction to the effect that any ambiguities are
to be resolved against the drafting party shall not be employed in the interpretation of this grant
agreement. Any vague, ambiguous or conflicting terms shall be interpreted and construed in such a
manner as to accomplish the purpose of the grant agreement.
1.6 Special Conditions
Special Conditions may be imposed by COG, at its sole discretion and at any time, without amending
this Grant Agreement. Failure by COG to provide notice does not absolve grantee of compliance with
any special conditions. COG may place grantee on immediate financial hold, without further notice,
until all Special Conditions, if any, are met.
1.7 Public Information
Notwithstanding any provisions of this Grant Agreement to the contrary, the grantee acknowledges
that the State of Texas,COG,and this Grant Agreement are subject to the Texas Public Information Act,
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Texas Government Code Chapter 552(the"PIA").The grantee acknowledges that OOG will comply with
the PIA, as interpreted by judicial opinions and opinions of the Attorney General of the State ofTexas.
The grantee acknowledges that information created or exchanged in connection with this Grant
Agreement, including all reimbursement documentation submitted to COG, is subject to the PIA,
whether created or produced by the grantee or anythird party,and the grantee agrees that information
not otherwise excepted from disclosure under the PIA,will be available in a format that is accessible by
the public at no additional charge to COG or State of Texas. The grantee will cooperate with OOG in
the production of documents or information responsive to a request for information.
Information provided by or on behalf of the grantee under,pursuant to,or in connection with this Grant
Agreement that the grantee considers proprietary, financial, trade secret, or otherwise confidential
information (collectively"Confidential Information") shall be designated as such when it is provided to
COG or State of Texas or any other entity in accordance with this Grant Agreement. Merely making a
blanket claim that the all documents are protected from disclosure because they may contain some
proprietary or confidential information may not render the whole of the information confidential. Any
information which is not clearly identified as proprietary or confidential is subject to release in
accordance with the Act. COG agrees to notify the grantee in writing within a reasonable time from
receipt of a request for information covering the grantee's Confidential Information. COG will make a
determination whether to submit a Public Information Act request to the Attorney General.
The grantee agrees to maintain the confidentiality of information received from COG or State of Texas
during the performance of this Grant Agreement, including information which discloses confidential
personal information particularly, but not limited to, personally identifying information, personal
financial information and social security numbers.
The grantee must immediately notify and provide a copy to COG of any Public Information Request or
other third-party request for the disclosure of information it receives related to this Grant award.
1.8 Remedies for Non-Compliance
If COG determines that the grantee materially fails to comply with any term of this grant agreement,
whether stated in a federal or state statute or regulation, an assurance, in a state plan or application,
a notice of award, or any other applicable requirement, COG, in its sole discretion and consistent with
any applicable COG Administrative Rules, may take actions including:
1. Temporarily withholding cash payments pending correction of the deficiency or more severe
enforcement action by COG;
2. Disallowing or denying use of funds for all or part of the cost of the activity or action not in
compliance;
3. Disallowing claims for reimbursement;
4. Wholly or partially suspending or terminating this grant;
5. Requiring return or offset of previous reimbursements;
6. Prohibiting the grantee from applying for or receiving additional funds for other grant programs
administered by COG until repayment to COG is made and any other compliance or audit
finding is satisfactorily resolved;
7. Reducing the grant award maximum liability of COG;
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8. Terminating this Grant Agreement;
9. Imposing a corrective action plan;
10. Withholding further awards;or
11. Taking other remedies or appropriate actions.
The grantee costs resulting from obligations incurred during a suspension or after termination of this
grant are not allowable unless OOG expressly authorizes them in the notice of suspension or
termination or subsequently.
COG, at its sole discretion, may impose sanctions without first requiring a corrective action plan.
1.9 False Statements by Grantee
By acceptance of this grant agreement, the grantee makes all the statements, representations,
warranties, guarantees, certifications and affirmations included in this grant agreement. If applicable,
the grantee will comply with the requirements of 31 USC § 3729, which set forth that no grantee of
federal payments shall submit a false claim for payment.
If any of the statements, representations, certifications, affirmations, warranties, or guarantees are
false or if the grantee signs or executes the grant agreement with a false statement or it is subsequently
determined that the grantee has violated any of the statements, representations, warranties,
guarantees,certifications or affirmations included in this grant agreement,then COG may consider this
act a possible default under this grant agreement and may terminate or void this grant agreement for
cause and pursue other remedies available to OOG under this grant agreement and applicable law.
False statements or claims made in connection with COG grants may result in fines, imprisonment, and
debarment from participating in federal grants or contract, and/or other remedy available by law,
potentially including the provisions of 38 USC§§3801-3812,which details the administrative remedies
for false claims and statements made.
1.10 Conflict of Interest Safeguards
The grantee will establish safeguards to prohibit its employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of interest or personal
gain,whether forthemselves or others,particularly those with whom they have family,business,or other
ties. The grantee will operate with complete independence and objectivity without actual, potential, or
apparent conflict of interest with respect to its performance under this Grant Agreement.
The grantee must disclose, in writing, within fifteen (15) calendar days of discovery, any existing, actual
or potential conflicts of interest relative to its performance under this Grant Agreement.
The grantee is and shall remain in compliance during the term of this Grant Agreement with Texas
Government Code, Section 669.003, Contracting with Executive Head of State Agency; and Section 572,
Employment of Former State Officer or Employee of State Agency. The grantee certifies that it is not
ineligible to receive this Grant Agreement under Texas Government Code, section 2155.004, regarding
the financial participation by a person who received compensation from COG or another state agency to
participate in preparing the specifications or request for proposals on which the bid or contract is based,
and acknowledges that this Grant Agreement may be terminated and payment withheld if this
certification is inaccurate.
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The grantee has not given or offered to give, nor does the grantee intend to give at any time hereafter,
any economic opportunity,future employment,gift, loan,gratuity,special discount,trip,favor,or service
to a public servant or employee of COG, at any time during the award of this grant or in connection with
this Grant Agreement, except as allowed under relevant state or federal law. The grantee nor its
personnel or entities employed in rendering services under this grant agreement have, nor shall they
knowingly acquire, any interest that would be adverse to or conflict in any manner with the performance
of the grantee's obligations under this grant agreement.
1.11 Fraud, {Waste, and Abuse
A. The grantee understands that OOG does not tolerate any type of fraud, waste, or misuse of funds
received from COG. COG's policy is to promote consistent, legal, and ethical organizational
behavior, by assigning responsibilities and providing guidelines to enforce controls. Any violations
of law, COG policies, or standards of ethical conduct will be investigated, and appropriate actions
will be taken.The grantee understands and agrees that misuse of award funds may result in a range
of penalties, including suspension of current and future funds, suspension or debarment from
federal and state grants, recoupment of monies provided under an award, and civil and/or criminal
penalties.
In the event grantee becomes aware of any allegation or a finding of fraud, waste, or misuse of
funds received from COG that is made against the grantee, the grantee is required to immediately
notify COG of said allegation or finding and to continue to inform COG of the status of any such on-
going investigations. The grantee must also promptly refer to COG any credible evidence that a
principal, employee, agent, subrecipient, contractor, subcontractor, or other person has -- (1)
submitted a claim for award funds that violates the False Claims Act; or(2) committed a criminal or
civil violation of laws pertaining to fraud,conflict of interest, bribery,gratuity, or similar misconduct
involving award funds. Grantees must also immediately notify COG in writing of any
misappropriation of funds, fraud, theft, embezzlement, forgery, or any other serious irregularities
indicating noncompliance with grant requirements. Grantees must notify the local prosecutor's
office of any possible criminal violations. Grantees must immediately notify COG in writing if a
project or project personnel become involved in any litigation, whether civil or criminal, and the
grantee must immediately forward a copy of any demand, notices, subpoenas, lawsuits, or
indictments to COG. If a federal or state court or administrative agency renders a judgement or
order finding discrimination by a grantee based on race, color, national origin, sex,age,or handicap,
the grantee agrees to immediately forward a copy of the judgement or order to COG.
The grantee is expected to report any possible fraudulent or dishonest acts, waste, or abuse to
COG's Fraud Coordinator or Ethics Advisor at(512)463-1788 or in writing to: Ethics Advisor, Office
of the Governor, P.O. Box 12428, Austin,Texas 78711.
B. Restrictions and certifications regarding non-disclosure agreements and related matters. No
grantee or subgrantee under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an
internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a state or federal department or agency
authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
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Form 4414 (which relates to sensitive compartmented information), or any other form issued by a
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award,the recipient:
a. Represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently
restrict(or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above;and
b. Certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or
purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds, will provide prompt written
notification to COG, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that federal agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants") or
procurement contracts, or both:
a. It represents that:
i. It has determined that no other entity that the recipient's application proposes
may or will receive award funds (whether through a subaward ("subgrant"),
procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict(or
purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above;and
ii. It has made appropriate inquiry, or otherwise has an adequate factual basis, to
support this representation;and
b. It certifies that, if it learns or is notified that any subgrantee, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or
purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will
provide prompt written notification to COG, and will resume (or permit resumption of)
such obligations only if expressly authorized to do so byOOG.
These provisions apply to all grantees and subgrantees or subcontractors.
1.12 Dispute Resolution
The Parties' representatives will meet as needed to implement the terms of this Grant Agreement and
will make a good faith attempt to informally resolve any disputes.
Notwithstanding any other provision of this Grant Agreement to the contrary, unless otherwise
requested or approved in writing by COG, the grantee shall continue performance and shall not be
excused from performance during the period any breach of Grant Agreement claim or dispute is
pending.
The laws of the State of Texas govern this Grant Agreement and all disputes arising out of or relating to
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this Grant Agreement,without regard to any otherwise applicable conflict of law rules or requirements.
Venue for any grantee-initiated action, suit, litigation or other proceeding arising out of or in any way
relating to this Grant Agreement shall be commenced exclusively in the Travis County District Court or
the United States District Court,Western District of Texas-Austin Division.Venue for any COG-initiated
action, suit, litigation or other proceeding arising out of or in any way relating to this Grant Agreement
may be commenced in a Texas state district court or a United States District Court selected by OOG in
its sole discretion.
The grantee hereby irrevocably and unconditionally consents to the exclusive jurisdiction of the courts
referenced above for the purpose of prosecuting and/or defending such litigation.The grantee hereby
waives and agrees not to assert by way of motion, as a defense, or otherwise, in any suit, action or
proceeding, any claim that the grantee is not personally subject to the jurisdiction of the above-named
courts; the suit, action or proceeding is brought in an inconvenient forum; and/or the venue is
improper.
1.13 Funds Limited by Agreement and Subject to Availability
The grantee agrees that nothing in this grant will be interpreted to create an obligation or liability of
COG in excess of the funds delineated in this grant.The grantee agrees that funding for this grant is
subject to the actual receipt by COG of grant funds (state and/or federal) appropriated to COG for the
grant program.The grantee agrees that the grant funds, if any, received from OOG may be limited by
the term of each state biennium and by specific appropriation authority to and the spending authority
of OOG for the purpose of this grant.The grantee agrees that notwithstanding any other provision of
this grant, if COG is not appropriated the funds or if OOG does not receive the appropriated funds for
this grant program, or if the funds appropriated to COG for this grant program are required to be
reallocated to fund other federal or state programs or purposes, COG is not liable to pay the grantee
the maximum liability amount specified in the SOGA or any other remaining balance of unpaid funds.
If COG or the program fund becomes subject to legislative change, revocation of statutory authority,
lack of appropriated funds, or unavailability of funds which would render performance under this
grant agreement impossible,this grant agreement may be immediately terminated without recourse,
liability, or penalty against COG upon written notice to grantee.
1.14 Termination of the Agreement
COG may, at its sole discretion,terminate this Grant Agreement, without recourse, liability or penalty
against COG, upon written notice to grantee. In the event grantee fails to perform or comply with an
obligation or a term, condition or provision of this Grant Agreement, COG may, upon written notice to
grantee, terminate this agreement for cause, without further notice or opportunity to cure. Such
notification of Termination for Cause will state the effective date of such termination,and if no effective
date is specified,the effective date will be the date of the notification.
COG and grantee may mutually agree to terminate this Grant Agreement. COG in its sole discretion
will determine if, as part of the agreed termination, grantee is required to return any or all of the
disbursed grant funds.
Termination is not an exclusive remedy, but will be in addition to any other rights and remedies
provided in equity,by law,or underthis Grant Agreement. Following termination by COG,grantee shall
continue to be obligated to COG for the return of grant funds in accordance with applicable provisions
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of this Grant Agreement. In the event of termination under this Section, COG's obligation to reimburse
grantee is limited to allowable costs incurred and paid by the grantee prior to the effective date of
termination, and any allowable costs determined by OOG in its sole discretion to be reasonable and
necessary to cost-effectively terminate the grant.Termination of this Grant Agreement for any reason
or expiration of this Grant Agreement shall not release the Parties from any liability or obligation set
forth in this Grant Agreement that is expressly stated to survive any such termination orexpiration.
1.15 Communication with Grantee
Notice may be given to the grantee via eGrants,email, hand-delivery, delivery service, or United States
Mail. Notices to the grantee will be sent to the name and address supplied by grantee in eGrants.
1.16 Limitation of Liability
To the extent allowed by law, the grantee agrees to indemnify and hold harmless COG, the State of
Texas and its employees, agents,officers, representatives,contractors, and/or designees from any and
all liability, actions, claims, demands or suits whatsoever, including any litigation costs, attorneys'fees,
and expenses, relating to tax liability, unemployment insurance and/or workers' compensation in
grantee's performance under this grant agreement. The grantee shall be liable to pay all costs of
defense including attorneys' fees. The defense shall be coordinated by grantee with COG and the
Office of the Attorney General when COG, the State of Texas or its employees, agents, officers,
representatives, contractors and/or designees are named defendants in any lawsuit and grantee may
not agree to any settlement without first obtaining the concurrence from COG and the Office of the
Attorney General. The grantee and COG agree to furnish timely written notice to each other of any
such claims.
The grantee further agrees to indemnify and hold harmless,to the extent allowed by law,the COG,the
State of Texas and its employees, agents, officers, representatives, contractors, and/or designees from
any and all liability, actions, claims, demands, or suits, whatsoever, including any litigation costs,
attorneys' fees, and expenses, that arise from any acts or omissions of grantee or any of its officers,
employees, agents, contractors, and assignees, relating to this grant agreement regardless of whether
the act or omission is related to this grant agreement. The defense shall be coordinated by grantee,
COG and the Office of the Attorney General when COG, the State of Texas or its employees, agents,
officers, representatives, contractors and/or designees are named defendants in any lawsuit and
grantee may not agree to any settlement without first obtaining the concurrence from COG and the
Office of the Attorney General. The grantee and COG agree to furnish timely written notice to each
other of any such claims.
The grantee agrees that no provision of this Grant Agreement is in any way intended to constitute a
waiver by COG, its officers, employees, agents, or contractors or the State of Texas of any privileges,
rights, defenses, remedies, or immunities from suit and liability that COG or the State of Texas may
have by operation of law.
1.17 Liability for Taxes
The grantee agrees and acknowledges that grantee shall be entirely responsible for the liability and
payment of grantee's and grantee's employees'taxes of whatever kind,arising out of the performances
in this Grant Agreement.The grantee agrees to comply with all state and federal laws applicable to any
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such persons, including laws regarding wages, taxes, insurance, and workers' compensation. COG
and/or the State of Texas shall not be liable to the grantee, its employees, agents, or others for the
payment of taxes or the provision of unemployment insurance and/or workers' compensation or any
benefit available to a state employee or employee ofOOG.
1.18 Force Majeure
Neither the grantee nor OOG shall be required to perform any obligation under this Grant Agreement
or be liable or responsible for any loss or damage resulting from its failure to perform so long as
performance is delayed by force majeure or acts of God, including but not limited to strikes, lockouts
or labor shortages, embargo, riot, war, revolution, terrorism, rebellion, insurrection, flood, natural
disaster, or interruption of utilities from external causes. Each Party must inform the other in writing,
with proof of receipt,within three(3)business days of the existence of such force majeure,or otherwise
waive this right as a defense.
1.19 Debt to State
The grantee agrees, to the extent grantee owes any debt (child support or other obligation) or
delinquent taxes to the State of Texas, any payments grantee is owed under this Grant Agreement may
be applied by the Comptroller of Public Accounts toward any such debt or delinquent taxes until such
debt or delinquent taxes are paid in full.
1.20 Grantee an Independent Contractor
The grantee expressly agrees that it is an independent contractor and under no circumstances shall any
owner, incorporator, officer, director, employee, or volunteer of grantee be considered an employee,
agent, servant,joint venturer,joint enterpriser or partner of COG or the State of Texas.The grantee is
not a"governmental body"solely by virtue of this Grant Agreement or receipt of grant funds under this
Grant Agreement. All persons furnished, used, retained, or hired by or on behalf of the grantee or any
of the grantee's contractors shall be considered to be solely the employees or agents of the grantee or
the grantee's contractors. The grantee or grantee's contractors shall be responsible for ensuring that
any and all appropriate payments are made, such as unemployment, workers compensation, social
security,any benefit available to a state employee as a state employee,and other payroll taxes for such
persons, including any related assessments or contributions required by law. The grantee agrees to
take such steps as may be necessary to ensure that each contractor of the grantee will be deemed to
be an independent contractor and will not be considered or permitted to be an agent, servant, joint
venturer, joint enterpriser or partner of COG or the State of Texas. The grantee is responsible for all
types of claims whatsoever due to actions or performance under this Grant Agreement, including, but
not limited to, the use of automobiles or other transportation, taken by its owners, incorporators,
officers, directors, employees,volunteers or any third parties.
1.21 No Assignment of Rights or Obligations
The grantee may not assign this Grant Agreement or any of its rights or obligations under this Grant
Agreement to any third party or entity. Any attempted assignment without COG's prior written consent
is void and may result in the termination of this Grant Agreement.
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Grantee Standard Conditions and Responsibilities Office of the Governor
122 Funds Are for Sole Benefit of Grantee
It is expressly agreed that any solicitation for or receipt of funds of any type by the grantee is for the
sole benefit of the grantee and is not a solicitation for or receipt of funds on behalf ofOOG or the
Governor of the State ofTexas.
2.23 Permission for Use oƒ00G Name and Labeling
Other than the required statements listed in this document,grantee shall not use OOG's name or refer
to COG directly or indirectly in any media release, public service announcement, or public service
disclosure relating to this Grant Agreement or any acquisition pursuant hereto, including in any
promotional or marketing materials,without first obtaining written consent from COG.This Section is
not intended to and does not limit the grantee's ability to comply with its obligations and duties under
the Texas Open Meetings Act and/or the Texas Public Information Act.This Section is not intended to
and does not limit OOG's duties and obligations to report this Grant Agreement, any grant payments
made under this Grant Agreement, any contract compliance or performance information or other state
or federal reporting requirements applicable toCOG.
2.24 Acknowledgement of Funding and Disclaimer
All publications, including websites, produced in full or in part with grant funds awarded by COG must
include an acknowledgement of the funding and a disclaimer of non-endorsement by the funding
agency. In general, no publication may convey COG's or any federal funding agency's(i.e. DOJ or FEMA)
official recognition or endorsement of the recipient's project simply based on having received funding.
For vveboiteo, the acknowledgement should be present somewhere on all major entry pages.
Acknowledgement language for grants made through state fund sources is below and language for
grants made through specific federal fund sources is included within the fund specific conditions memo.
For any state grant program: "This [vveboite/report/otudy/prcject/etc] is funded [insert "in part", if
applicable] through a grant from the Public Safety Office of the Texas Office of the Governor. Neither
the Office of the Governor nor any of its components operate, control, are responsible for, or
necessarily endorse, this vveboite (including, without limitation, its content, technical infrastructure,
and policies, and any services or tools provided)."
2.25 Royalty-Free License
Pursuant to 2 CFR 200.315(b),the grantee may copyright any work that is subject to copyright and was
developed, or for which ownership was acquired, under this award. COG (and the federal funding
agency, if the work is funded with a federal grant) reserves a roya|ty~free, non'exduoive, and
irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in
part, including in connection with derivative works),for state (or Federal) purposes:
A. Any work subject to copyright developed under an award or oubavvard;and
B. Any rights of copyright to which a grantee or subgrantee or subcontractor purchases ownership
with state (or Federal)support.
The recipient acknowledges that OOG (and the federal funding agency) have the right to:
Grantee Standard Conditions and Responsibilities Office of the Governor
A. Obtain, reproduce, publish, or otherwise use the data first produced under an award or
subaward; and
B. Authorize others to receive, reproduce, publish or otherwise use such data for state(or federal)
purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.227-14(Rights in Data-general).
It is the responsibility of the grantee (and of each subgrantee or subcontractor if applicable)to ensure
that this condition is included in any subaward under this award.The grantee has the responsibility to
obtain from subgrantees, contractors, and subcontractors (if any) all rights and data necessary to fulfill
the recipient's obligations to the Government under this award. If a proposed subgrantee contractor,
or subcontractor refuses to accept terms affording the Government such rights,the grantee shall
promptly bring such refusal to the attention of the COG program manager for the award and not
proceed with the agreement in question without further authorization from OOG.
1.26 Project Period
The performance period for this Grant is listed on the Statement of Grant Award. All goods must be
obligated and all services must be received within the performance period. COG will not be obligated
to reimburse expenses incurred after the performance period.
1.27 Project Commencement
The grantee must take reasonable steps to commence project activities upon receiving notice of a grant
award. If a project is not operational within 90 days of the original start date of the award period or grant
award date as noted on this memorandum, whichever is later, the grantee must submit a statement to
COG explaining the implementation delay. Upon receipt of the 90-day letter, COG may cancel the project
and redistribute the funds to other project areas. COG may also, where extenuating circumstances
warrant, extend the implementation date of the project past the 90-day period.
1.28 Project Close Out
COG will close-out the grant award when it determines that all applicable administrative actions and
all required work of the Grant have been completed by the grantee.
The grantee must submit all financial, performance, and other reports as required by the terms and
conditions of the grant award. Submission of the final Financial Status Report will initiate grant close
out with COG.
The grantee must promptly refund any balances of unobligated cash that COG paid in advance or paid
and that are not authorized to be retained by the grantee for use in other projects.
1.29 Federal Program Laws, Rules, and Guidelines
The grantee must comply with applicable provisions of federal and state law and regulations,terms
and conditions applicable to the federal awards providing funding for the grant award, and any
applicable program guidelines, which may include:
A. The Omnibus Crime Control and Safe Streets Act of 1968(as amended -42 U.S.0 3711 etseq.);
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Grantee Standard Conditions and Responsibilities Office of the Governor
B. Victims of Crime Act(VOCA) program guidelines, including the VOCA Final Rule effective August 8,
2016 and included in 28 CFR 94;
C. Violence Against Women Act (VAWA) relevant statutory and regulatory requirements, including
the Violence Against Women Act of 1994(P.L., 103-322),the Violence Against Women Act of 2000
(P.L. 106-386), the Violence Against Women and Department of Justice Reauthorization Act of
2005 (P.L. 109-162), the Violence Against Women Reauthorization Act of 2013 (P.L. 113- 4), the
Office on Violence Against Women's (OVW) implementing regulations at 28 CFR Part 90, OVW's
general terms and conditions available at IP7� ��: y� �.piiu� u �^ i;��+�� ��+� � „ �„u �uuu� ��� (these do not
supersede any specific conditions in the grant agreement), and the financial and administrative
requirements set forth in the current edition of the Office on Violence Against Women (OVW)
Financial Grants Management Guide;
D. The provisions of the current edition of the Department of Justice Grants Financial Guide;
E. If the grantee uses grant funds to undertake research involving human subjects,the grantee may
be subjectto Department of Justice(DOJ)Office ofJustice(OJP)policies and requirements adopted
by OOG related to human subjects found in 28 CFR Part 46;
F. Section 2002 of the Homeland Security Act of 2002, as amended (P.L. 107-296) (6 U.S.C. §603);
G. If grantee receives a grant award in excess of$150,000, it will comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. §7401-7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. § 1251-1387). Violations must be reported to
the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA).
Any subgrants or contracts made by the grantee in excess of$150,000 must contain this provision.
H. All other applicable Federal laws, orders, circulars, orregulations.
1.30 Applicability of Part 200 Uniform Requirements for Federally Funded Awards
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 CFR Part 200
apply to any grants funded through an award from a Federal agency.
1.31 Required State Assurances
The grantee must comply with the applicable State Assurances included within TxGMS, which are
incorporated here by reference in the award terms and conditions.
2 Organizational Eligibility
2.1 Good Standing for Eligible Grantees
A. The grantee is in good standing under the laws of the State in which it was formed or organized,
and has provided OOG with any requested or required documentation to support this certification.
B. The grantee agrees to remain in good standing with any state or federal governmental bodies
related to the grantee's right to conduct its business in Texas, including but not limited to the Texas
Secretary of State and the Texas Comptroller of Public Accounts, as applicable.
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Grantee Standard Conditions and Responsibilities Office of the Governor
C. The grantee owes no delinquent taxes to any taxing unit of this State as of the effective date of this
Grant Agreement.
D. The grantee is non-delinquent in its repayment of any Federal debt. Examples of relevant debt
include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See
OMB Circular A-129 for additional information and guidance.
E. The grantee has or will obtain all licenses, certifications, permits, and authorizations necessary to
perform its obligations under this Grant Agreement, without costs to COG.
F. The grantee is currently in good standing with all licensing, permitting or regulatory bodies that
regulate any or all aspects of grantee's business or operations.
G. The grantee agrees to comply with all applicable licenses, legal certifications, inspections, and any
other applicable local ordinance or state or federal laws.
H. The grantee shall comply with any applicable federal, state, county, local and municipal laws,
ordinances, resolutions, codes, decisions, orders, rules, and regulations, in connection with its
obligations under this Grant Agreement.
I. The grantee does not have any existing claims against or unresolved audit exceptions with the State
of Texas or any agency of the State of Texas.
2.2 System for Award Management(SAM)Requirements
A. The grantee agrees to comply with applicable requirements regarding registration with the System
for Award Management (SAM) (or with a successor government-wide system officially designated
by OMB and, if applicable, the federal funding agency). These requirements include maintaining
current registrations and the currency of the information in SAM. The grantee will review and
update information at least annually until submission of the final financial report required under
the award or receipt of final payment,whichever is later,as required by 2 CFR Part 25.
B. Applicable to this Grant Agreement is the President's Executive Order(EO) 13224, Executive Order
on Terrorist Financing-Blocking Property and Prohibiting Transactions With Persons Who Commit,
Threaten to Commit, or Support Terrorism, effective September 24, 2001, and any subsequent
changes made to it via cross-referencing respondents/vendors with the Federal General Services
Y g (SAM), :..m./. .y: . ..m."....:gy.If:P:a....i:.^:',", which is inclusive
Administration's System for Award Management SAM 117���.
of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated
National (SDN) list.
C. The grantee will comply with Executive Orders 12549 and 12689 that requires "a contract award
(see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System for Award Management (SAM)", in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989
Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible
under statutory or regulatory authority. The grantee certifies it will verify each vendor's status to
ensure the vendor is not debarred, suspended, otherwise excluded or declared ineligible by
checking the SAM before doing/renewing business with that vendor.
D. The grantee certifies that it and its principals are eligible to participate in this Grant Agreement and
have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and the grantee is in compliance with the State of Texas
Grantee Standard Conditions and Responsibilities Office of the Governor
statutes and rules relating to procurement and that the grantee is not listed on the federal
government's terrorism watch list as described in Executive Order13224.
2.3 Criminal History Reporting
Counties or other governmental entities required to maintain and report criminal history records per
the Texas Code of Criminal Procedure, Ch. 60, must maintain compliance with that statute and
Governor's Executive Order GA-07, Order 8, in order to obtain or maintain eligibility for COG grant
funds.
2.4 Uniform Crime Reporting
Local units of governments operating a law enforcement agency must be current on reporting complete
UCR data and the Texas specific reporting mandated by 411.042 TGC,to the Texas Department of Public
Safety(DPS)for inclusion in the annual Crime in Texas (CIT) publication.To maintain eligibility for
funding, grantees must have submitted a full twelve months of accurate data to DPS for the most recent
calendar year by the deadline(s) established by DPS. Due to the importance of timely reporting,
grantees are required to submit complete and accurate UCR data, as well as the Texas-mandated
reporting, on a no less than monthly basis and respond promptly to requests from DPS related to the
data submitted.
2.5 Immigration Related Matters
Local units of government, including cities, counties and other general purpose political subdivisions, as
appropriate, and institutions of higher education that operate a law enforcement agency, must comply
with all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security
("DHS")to: (1) notify DHS of all information requested by DHS related to illegal aliens in Agency's
custody; and (2) detain such illegal aliens in accordance with requests by DHS. Additionally, counties
and municipalities may NOT have in effect, purport to have in effect, or make themselves subject to or
bound by, any law, rule, policy, or practice (written or unwritten)that would: (1) require or authorize
the public disclosure of federal law enforcement information in order to conceal, harbor, or shield from
detection fugitives from justice or aliens illegally in the United States; or(2) impede federal officers
from exercising authority under 8 U.S.C. § 1226(a), § 1226(c), § 1231(a), § 1357(a), § 1366(1), or§
1366(3).
Local units of government, including cities, counties and other general purpose political subdivisions, as
appropriate, and institutions of higher education that operate a law enforcement agency, must comply
with all provisions, policies, and penalties found in Chapter 752, Subchapter C of the Texas Government
Code which prohibits local entity or campus police departments from: (1) adopting, enforcing, or
endorsing a policy under which the entity or department prohibits or materially limits the enforcement
of immigration laws; (2) as demonstrated by pattern or practice, prohibiting or materially limiting the
enforcement of immigration laws; or(3) for an entity that is a law enforcement agency or for a
department, as demonstrated by pattern or practice, intentionally violate Article 2A.060, Code of
Criminal Procedure.
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Grantee Standard Conditions and Responsibilities Office of the Governor
2.6 E-Verify
A. The grantee shall comply with the requirements of the Immigration Reform and Control Acts of
1986 and 1990 ("IRCA") regarding employment verification and retention of verification forms for
any individuals hired on or after November 6, 1986, who will perform any labor or services in the
United States of America under this Grant Agreement, if any, and the Illegal Immigration Reform
and Immigrant Responsibility Act of 1996 ("IIRIRA") enacted on September 30,1996.
B. The grantee certifies and ensures that it utilizes and will continue to utilize, for the term of this
Grant Agreement, the U.S. Department of Homeland Security's E-Verify system to determine the
eligibility of:
1. All persons employed to perform duties within Texas, during the term of the Grant;and
2. All persons employed or assigned by the grantee to perform work pursuant to the
Grant Agreement, within the United States of America.
If this certification is falsely made,the Grant Agreement may beterminated.
C. If applicable, grantee will comply with Executive Order RP-80 regarding the U.S. Department of
Homeland Security's E-Verify system.
2.7 Deceptive Trade Practices Violations
The grantee represents and warrants that it has not been the subject of allegations of Deceptive Trade
Practices violations under Chapter 17 of the Texas Business and Commerce Code, or allegations of any
unfair business practice in any administrative hearing or court suit and that the grantee has not been
found to be liable for such practices in such proceedings. The grantee certifies that it has no officers
who have served as officers of other entities who have been the subject of allegations of Deceptive
Trade Practices violations or allegations of any unfair business practices in an administrative hearing or
court suit,and that such officers have not been found to be liable for such practices in such proceedings.
The grantee shall notify COG in writing within five (5) calendar days if grantee or any of its officers are
subject to allegations of Deceptive Trade Practices or are the subject of alleged violations of any unfair
business practices in an administrative hearing or court suit, and that the grantee or officers have been
found to be liable for such practices in such proceedings.
2.8 Hurricane Contract Violations
Texas law prohibits COG from awarding a contract to any person who, in the past five years, has been
convicted of violating a federal law or assessed a penalty in connection with a contract involving relief
for Hurricane Rita, Hurricane Katrina, Hurricane Harvey, or any other disaster, as defined by section
418.004 of the Texas Government Code, occurring after September 24, 2005. Under section 2155.006
and 2261.053 of the Texas Government Code,the grantee certifies that the entity named in this Grant
Agreement is not ineligible from entering into this Grant Agreement and acknowledges that this Grant
Agreement may be terminated and payment withheld or return of grant funds required if this
certification is inaccurate orfalse.
2.9 Terminated Contracts
The grantee has not had a contract terminated or been denied the renewal of any contract for non-
Grantee Standard Conditions and Responsibilities Office of the Governor
compliance with policies or regulations of any state or federally funded program within the past five
(5)years nor is it currently prohibited from contracting with a governmental agency. If the grantee does
have such a terminated contract,the grantee shall identify the contract and provide an explanation for
the termination. The grantee acknowledges that this Grant Agreement may be terminated and
payment withheld or return of grant funds required if this certification is inaccurate or false.
2.10 Special Requirements for Units of Local Government
Grant funds may not be expended by a unit of local government unless the following limitations and
reporting requirements are satisfied:
A. Texas General Appropriations Act, Art. IX, Parts 2, 3, and 5, except there is no requirement for
increased salaries for local government employees;
B. Texas Government Code Sections 556.004, 556.005, and 556.006, which prohibits using any
money or vehicle to support the candidacy of any person for office, influencing positively or
negatively the payment, loan, or gift to a person or political organization for a political purpose,
and using grant funds to influence the passage or defeat of legislation including not assisting
with the funding of a lobbyist, or using grant funds to pay dues to an organization with a
registered lobbyist;
C. Texas Government Code, Sections 2113.012 and 2113.101, which prohibits using grant funds to
compensate any employee who uses alcoholic beverages on active duty and grantee may not
use grant funds to purchase an alcoholic beverage and may not pay or reimburse any travel
expense for an alcoholic beverage;
2.11 Special Requirements for Non-Profit Grantees
Each non-profit corporation receiving funds from COG must obtain and have on file a blanket fidelity
bond that indemnifies COG against the loss or theft of the entire amount of grant funds, including
matching funds.The fidelity bond should cover at least the COG grant period.
By accepting funds under this award, any non-profit grantee certifies and affirmatively asserts that it is
a non-profit organization and that it keeps on file, and is available upon audit, either:
A. A copy of the recipient's 501(c)(3) designation letter;
B. A letter from the State of Texas stating that the recipient is a non-profit organization operating
within Texas;or
C. A copy of the grantee's Texas certificate of incorporation that substantiates its non-profitstatus.
Grantees that are local non-profit affiliates of state or national non-profits should have available proof
of (1), (2), or (3), and a statement by the state or national parent organization that the recipient is a
local non-profit affiliate.
Non-profit recipients of Victims of Crime Act(VOCA)funding that are not a 501(c)(3)organization finally
certified by the Internal Revenue Service must make their financial statements available online.
Church, mosque, and synagogue recipients of Nonprofit Security Grant Program funding are not
required to apply for and receive a recognition of exemption under section 501(c)(3). Such
organizations are automatically exempt if they meet the requirements of section 501(c)(3).
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Grantee Standard Conditions and Responsibilities Office of the Governor
2.22 Special Requirements for Facilities mr Entities that Collect Sexual Assault/Sex Offense Evidence mr
/ovestigmtes/Prmsecutes Sexual Assault mr other Sex Offenses
Texas Government Code, Section 420.034, requires any facility or entity that collects evidence for
sexual assault or other sex offenses or investigates or prosecutes a sexual assault or other sex offense
for which evidence has been collected,to participate in a statewide electronic tracking system
developed and implemented by the Texas Department of Public Safety. Failure to comply with the
requirements of Chapter 420, Subchapter B or Subchapter B-1, of the Texas Government Code may be
used to determine ongoing eligibility for receiving COG grant funds.
2.23 Special Requirements for County Sexual Assault Response Teams and County Commissioners'
[mm'ts
Texas Government Code, Chapter 351, Subchapter J, requires counties in Texas to establish a sexual
assault response team.The commissioners court of each county that receives a county adult sexual
assault response team's biennial report during the preceding year must submit the response team's
report to the Sexual Assault Survivors'Task Force not later than February I of each even-numbered
year. Failure to comply with this requirement and the biennial response team reporting requirement
may be used to determine ongoing eligibility for receiving COG grant funds.
2.24 Firearm Suppressor Regulation
Texas Government Code, Section 2.103, prohibits state agencies, municipalities, counties, special
districts or authorities, as defined in Section 2.101 of the Texas Government Code,from receiving state
grant funds if the entity adopts a rule, order, ordinance, or policy that enforces or allows the
enforcement of a federal law that purports to regulate a firearm suppressor if the federal statute,
order, rule or regulation imposes prohibition, restriction, or other regulation that does not exist
under the laws of the State ofTexas.
2.25 Enforcement uf Public Camping Bans
Local Government Code, Section 364.004, prohibits municipalities orcounties, as defined in Section
364.001 of the Local Government Code,from receiving state grant funds if a judicial determination is
made that the local entity adopts or enforces a policy, as described in Section 364.002 of the Local
Government Code,that prohibits or discourages the entity from the enforcement of any public
camping ban.The Comptroller of Public Accounts has adopted rules at Title 34, Part1, Rule §20.600
applicable to implementation of Local Government Code, Section 364.004 requiring that in the event
that a local entity receiving state grant funds is sued by the Attorney General under Local Government
Code, Section 364.003 or such a case reaches a final judicial determination,the local entity must
immediately disclose the lawsuit or judicial determination to all state agencies that oversee programs
from which the entity currently receives state grant funds.
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Grantee Standard Conditions and Responsibilities Office of the Governor
2.26 Prohibition on Agreements with Certain Foreign-Owned Companies in Connection with Critical
Infrastructure
Texas Government Code, Chapter 113 and Section 2274.0102, prohibits an entity or company from
entering into an agreement with a company or entity that is headquartered in, owned by, or the
majority of stock is held or controlled by China, Iran, North Korea, Russia or a country designated by the
governor as a threat to critical infrastructure, as defined in Section 113.001 or Section 2274.0101 of the
Texas Government Code, if the agreement is related to and grants access to or control of critical
infrastructure in the State ofTexas.
2.27 Prohibition mo0ut-uf-ScmpeActivities
Grant funds, including any associated cash or in-kind match, may not be used for the following out-of-
scope activities:
1. Promoting or facilitating the violation offederal immigration law(e.g,training community
members to evade immigration enforcement authoritieo).
2. Inculcating orpromoting gender ideology ao defined in Executive Order 14168, De,&L�dj2g
Goi,,ernrnent.
3. Promoting or facilitating discriminatory programs or ideology, including illegal DE| and
"diversity, equity, inclusion, and acceooibi|ity" programs that do not advance the policy of
equal dignity and respect, as described in Executive Order 14173
and in Executive Order GA SS,
. This
prohibition is not intended to interfere with any federal or state statutory obligations,such
as funding for Historically Black Colleges and Universities (HBCUo), culturally specific
services, and disability programs;
4. Activities that frame domestic violence, sexual assault, or other violent crimes as systemic
social justice issues rather than criminal offenses (e.g, prioritizing criminal justice reform
or social justice theories over victim safety and offender accountability);
S. Generic community engagement or economic development without a clear linkto violence
prevention, victim oafety, or offender accountability;
6. Programs that discourage collaboration with law enforcement or oppose or limit the role
of police, prosecutors, or immigration enforcement in addressing violence against women
and/or other aspects of public safety;
7. Awareness campaigns or media that do not lead to tangible improvements in prevention,
victim oafety, or offender accountability;
8. Initiatives that prioritize illegal aliens over U.S. citizens and legal residents in receiving
program services and support;
9. Excessive funding for consulting fees,training, administrative costs, or other expenses not
related to measurable violence prevention,victim support, and offender accountability.
10. Research projects; or
11. Any activity or program that unlawfully violates a state and/or federal Executive Order.
Failure to comply with this condition may result in COG, in its sole discretion, terminating any
grant made by COG to Grantee, and that Grantee must return all funds received from COG for
any grant terminated under this certification.
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Grantee Standard Conditions and Responsibilities Office of the Governor
3 Civil Rights
3.1 Compliance with Civil Rights and Nondiscrimination Requirements
A. The grantee will comply with all State and Federal statutes relating to civil rights and
nondiscrimination and ensure, in accordance with federal civil rights laws, that the grantee shall
not retaliate against individuals for taking action or participating in action to secure rights protected
by these laws.
B. The grantee will comply, and all its contractors and subgrantees will comply, with all federal
statutes and rules relating to civil rights and nondiscrimination. These include but are not limited
to:
1. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the
basis of race, color or national origin;
2. Title IX of the Education Amendments of 1972,as amended(20 USC§§1681-1683,and 1685-
1686),which prohibits discrimination on the basis of sex;
3. Section 504 of the Rehabilitation Act of 1973, as amended (29 USC § 794), which prohibits
discrimination on the basis of handicaps and the Americans With Disabilities Act of 1990 (42
USC§ 12131-34);
4. The Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits
discrimination on the basis of age;
5. The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse;
6. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on
the basis of alcohol abuse or alcoholism;
7. Sections §§ 523 and 527 of the Public Health Service Act of 1912 (42 USC 290 dd-3 and 290
ee-3), as amended, relating to confidentiality of alcohol and drug abuse patientrecords;
8. Title VIII of the Civil Rights Act of 1968 (42 USC § 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing;
9. Title I, II,and III of the Americans with Disabilities Act of 1990,which prohibits discrimination
against individuals with disabilities;
10. Any other nondiscrimination provisions in the specific statute(s) or the state or federal
solicitation or funding announcement under which application for grant funds is being made,
including but not limited to:
i. Section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of
1968(codified at 34 U.S.C. 10228(c); see also 34 U.S.C. 11182(b)),
ii. Section 1407(e) of the Victims of Crime Act of 1984 (codified at 34 U.S.C.
20110(e))
iii. Section 40002(b)(13) of the Violence Against Women Act of 1994 (codified at
34 U.S.C. 12291(b)(13))
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Grantee Standard Conditions and Responsibilities Office of the Governor
C. A nondiscrimination provision that deals with discrimination in employment on the basis of religion
is read together with the pertinent provisions of the Religious Freedom Restoration Act of 1993. As
a result, even if an otherwise-applicable nondiscrimination provision states that a recipient or
subrecipient may not discriminate in employment based on religion,an OJP recipient or subrecipient
that is a faith-based organization may consider religion in hiring, provided it satisfies particular
requirements. Additional information on those requirements can be found at
117�VVp:�:.m.„�„�^�IIII"�!'n.^�'��IlnuuU.�lluuui;�Pll:`'��Il.�ll�,u�^„�..11��i�„ mll�':`.'���u��u�^ �„��,u+�ulllf�",u��„117�V ,III"�„�diiiuuu�^p::m����uuV: 117�Vum����.'�:.•
D. Collectively,these federal laws prohibit a grantee from discriminating either in employment(subject
to the exemption for certain faith-based organizations discussed in C. above) or in the delivery of
services or benefits on the basis of race, color, national origin, sex, religion, or disability.
E. In the event any federal or state court or federal or state administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin
(including limited English proficiency), or sex against the grantee, or the grantee settles a case or
matter alleging such discrimination,the grantee must forward a copy of the complaint and findings
to COG and, as applicable, the Office of Justice Programs Office for Civil Rights (OCR), or the DHS
awarding office and the DHS Office of Civil Rights and Civil Liberties.
F. All recipients of Department of Justice Grants must review the Information on Civil Rights for
grantees posted on the eGrants website. More information on Civil Rights and Nondiscrimination
requirements for grantees receiving funding originating from the Department of Justice can be
found at
3.2 Limited English Proficiency
The grantee will comply with Title VI of the Civil Rights Act of 1964, which prohibits grantees from
discriminating on the basis of national origin in the delivery of services or benefits, entails taking
reasonable steps to ensure that persons with limited English proficiency (LEP) have meaningful access
to funded programs or activities. An LEP person is one whose first language is not English and who has
a limited ability to read, write, speak, or understand English. Meaningful access may entail providing
language assistance services, including oral interpretation and written translation,where necessary. In
order to facilitate compliance with Title VI, grantees are encouraged to consider the need for language
services for LEP persons served or encountered in developing program budgets. More information can
be found at
3.3 Equal Employment Opportunity Plan
All recipients of Department of Justice grants must submit the Equal Employment Opportunity Plan
(EEOP) certification information to the Office of Civil Rights, Office of Justice Programs through their
on-line„II II `II' p. p..„p..p..:q r �c ll. For more information and guidance on how to complete and submit the
federal EEOP certification information, please visit the US Department of Justice, Office of Justice
Programs website at 117VV g�tziimll���iiuu „
The grantee acknowledges that failure to submit an acceptable EEOP(if recipient is required to submit
one),that is approved by the Office for Civil Rights, is a violation of the Grant Agreement and may result
in suspension or termination of funding, until such time as the recipient is in compliance.
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Grantee Standard Conditions and Responsibilities Office of the Governor
4 Personnel
4.1 Overtime
Overtime is allowable to the extent that it is included in the COG-approved budget,the grantee agency
has an overtime policy approved by its governing body, and both grant-funded and non-grant funded
personnel are treated the same with regards to the application of overtime policy(ies). In addition, in
no case is dual compensation allowable. That is, an employee of a grantee agency may not receive
compensation for hours worked (including paid leave) from his/her agency AND from an award for a
single period of time, even though such work may benefit both activities. Overtime payments issued
outside of these guidelines are the responsibility of the grantee agency.
4.2 Notification of Grant-Contingent Employees
Staff whose salaries are supported by this award must be made aware that continued funding is
contingent upon the availability of appropriated funds as well as the outcome of the annual application
review conducted by OOG.
5 Travel
5.1 Travel Policies
The grantee must follow their established policies and good fiscal stewardship related to travel
expenses. If the grantee does not have established written policies regarding in-state and out-of-state
travel,grantee must use the travel guidelines established for state employees.
6 Contracts and Procurement
6.1 Procurement Practices and Policies
The grantee must follow applicable Federal and State law, Federal procurement standards specified in
regulations governing Federal awards to non-Federal entities, their established policy, and best
practices for procuring goods or services with grant funds. Contracts must be routinely monitored for
delivery of services or goods.
A. Procurement (contract) transactions should be competitively awarded unless circumstances
preclude competition.
B. When any contractual or equipment procurement is anticipated to be in excess of Simplified
Acquisition Threshold, grantees must submit a Procurement Questionnaire
to COG for approval prior to procurement. Grantees
must ensure these contracts address administrative, contractual, or legal remedies in instance
where contractors violate or breach contract terms and provide for such sanctions and penalties as
appropriate.
C. When contractual or equipment procurement is anticipated to be in excess of $10,000, grantees
must address termination for cause and for convenience by the grantee including the manner by
Grantee Standard Conditions and Responsibilities Office of the Governor
which it will be affected and the basis for settlement.
6.2 Subcontracting
The grantee may not subcontract any of its rights or duties under this Grant Agreement without the
prior written approval of COG. It is within COG's sole discretion to approve any subcontracting. In the
event COG approves subcontracting by the grantee, the grantee will ensure that its contracts with
others shall require compliance with the provisions of this Grant Agreement to the extent compliance
is needed to support the grantee's compliance with this Grant Agreement. The grantee, in
subcontracting for any performances specified herein, expressly understands and agrees that it is not
relieved of its responsibilities for ensuring that all performance is in compliance with this Grant
Agreement and that OOG shall not be liable in any manner to any grantee subcontractor.
6.3 Buy Texas
If applicable with respect to any services purchased pursuant to this Grant Agreement,the grantee will
buy Texas products and materials for use in providing the services authorized herein when such
products and materials are available at a comparable price and within a comparable period of time
when compared to non-Texas products and materials.
6.4 Contract Provisions Under Federal Awards
All contracts made by a grantee under a federal award must contain the provisions outlined in 2 CFR
200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, Appendix II to Part 200 Contract Provisions for Non-Federal Entity Contracts Under Federal
Awards.
7 Equipment Requirements
7.1 Property Management and Inventory
The grantee must ensure equipment purchased with grant funds is used for the purpose of the Grant
and as approved by COG. The grantee must develop and implement a control system to prevent loss,
damage or theft of property and investigate and document any loss, damage or theft of property
funded under this Grant.
The grantee must account for any real and personal property acquired with grant funds or received
from the Federal Government in accordance with 2 CFR 200.310 Insurance coverage through 200.316
Property trust relationship and 200.329 Reporting on real property. This documentation must be
maintained by the grantee, according to the requirements listed herein, and provided to OOG upon
request, if applicable.
When original or replacement equipment acquired under this award by the grantee is no longer needed
for the original project or program or for other activities currently or previously supported by the
federal awarding agency or COG,the grantee must make proper disposition of the equipment pursuant
to 2 CFR 200 or TxGMS, as applicable.
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Grantee Standard Conditions and Responsibilities Office of the Governor
The grantee shall not give any security interest, lien or otherwise encumber any item of equipment
purchased with grant funds.
The grantee will maintain specified equipment management and inventory procedures for equipment
(including replacement equipment), whether acquired in whole or in part with grant funds, until
disposition takes place, with a per-unit cost of $5,000 or greater, any firearms, any items on the
Prohibited or Controlled Expenditures list, and the following equipment with costs between $500 and
$4,999: sound systems and other audio equipment, still and video cameras, TVs, video
players/recorders, desktop computers, laptop computers, data projectors,smartphones,tablets, other
hand held devices, mobile/portable radios, and unmanned aerial vehicle (UAV) drones. (See Texas
Government Code, Sec. 403.271(b) for further information. Users of these standards should contact
the Texas Comptroller of Public Accounts' property accounting staff or review the Comptroller's State
Property Accounting Process User's Guide, Appendix A, available on the internet,for the most current
listing.)The equipment and inventory procedures include:
A. The grantee must keep an inventory report on file containing equipment purchased with any
grant funds during the grant period.The inventory report must agree with the approved grant
budget and the final Financial Status Report and shall be available to OOG at all times upon
request.
B. At least every two (2) years, grantee must take a physical inventory and reconcile the results
with property records.
C. The grantee must maintain property/inventory records which, at minimum, include a
description of the property, a serial number or other identification number, the source of
property, who holds title, the acquisition date, the cost of the property, the percentage of
Federal participation in the cost of the property, the location, use and condition of the
property, and any ultimate disposition data including the date of disposal and sale price ofthe
property.
D. The grantee shall permanently identify all such equipment by appropriate tags or labels affixed
to the equipment.
Upon termination of this Grant Agreement,title, use, and disposal of equipment by the grantee shall be
in conformity with TxGMS; however, as between COG and the grantee title for equipment will remain
with the grantee, unless TxGMS requires otherwise.
7.2 Maintenance and Repair
The grantee will maintain, repair, and protect all equipment purchased in whole or in part with grant
funds so as to ensure the full availability and usefulness of such equipment. In the event the grantee is
indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to the
equipment purchased under this Grant Agreement, the grantee shall use the proceeds to repair or
replace said equipment.
7.3 Automated License Plate Readers
Any grantee requesting funds for Automated License Plate Readers (ALPR) must have a written policy
regarding use of the ALPR and related data retention. Subrecipients also must enter into a User
Agreement with the Texas Department of Public Safety(DPS), Crime Records Division to gain access to
the Texas Automated License Plate Reader(LPR) Database so that data may be shared among all
Grantee Standard Conditions and Responsibilities Office of the Governor
participating local, state, and federal agencies. DPS Crime Records Division will provide written
certification of your jurisdiction's participation upon request. Grantees must provide COG with a copy
of the certification received from DPS Crime Records Division.
Information
8.1 Accessibility Requirements
If applicable, the grantee will comply with the State of Texas Accessibility requirements for Electronic
and Information Resources specified in Title 1, Chapter 213 of the Texas Administrative Code when
such products are available in the commercial marketplace or when such products are developed in
response to a procurement solicitation. Likewise, if applicable, the grantee shall provide the Texas
Department of Information Resources (DIR) with the URL to its Voluntary Product Accessibility
Template (VPAT) for reviewing compliance with the State of Texas Accessibility requirements (based
on the federal standards established under Section 508 of the Rehabilitation Act), or indicate that the
product/service accessibility information is available from the General Services Administration "Buy
Accessible Wizard" (117�u���;p�:u: ,� ,� , i i.u,„m„ a ^„ III ^ i„„ +J. A company not listed with the "Buy Accessible
Wizard" or supplying a URL to their VPAT must provide DIR with a report that addresses the same
accessibility criteria in substantively the same format. Additional information regarding the "Buy
Accessible Wizard" or obtaining a copy of the VPAT is located at
.mh.hy y.", "....P..^....IL.II.i`...........'n.^'.'
8.2 Criminal Intelligence System Operating Procedures
Any information technology system funded or supported by these funds must comply with 28 CFR Part
23, Criminal Intelligence Systems Operating Policies. Any grant-funded individual responsible for
entering information into or retrieving information from an intelligence database must complete
continuing education training on operating principles described by 28 CFR Part 23 at least once for each
continuous two-year period that the person has responsibility for entering data into or retrieving data
from an intelligence database.
8.3 Blocking Pornographic Material
The recipient understands and agrees that-(a) No award funds may be used to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging of
pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State,
tribal, or local law enforcement agency or any other entity carrying out criminal investigations,
prosecution, or adjudication activities.
8.4 Cybersecurity Training
Local units of governments must comply with the Cybersecurity Training requirements described in
Section 772.012 and Section 2054.5191 of the Texas Government Code. Local governments determined
to not be in compliance with the cybersecurity requirements required by Section 2054.5191 of the
Texas Government Code are ineligible for OOG grant funds until the second anniversary of the date the
local government is determined ineligible.
Grantee Standard Conditions and Responsibilities Office of the Governor
Indirect
9.1 Approved Indirect Cost Rate
If indirect costs are allowable under an award, the Indirect Cost Budget Category will be available on
the Budget tab. Grantees choosing to apply indirect costs to the award (except for those choosing to
use a de minimis rate as described in 2 CFR § 200.414(f)) must have an approved indirect cost rate
agreement with their cognizant agency (see 2 CFR § 200 Appendix III-VII for assigned cognizant
agencies). A copy of the approval letter from the cognizant agency must be uploaded to the grant
application for the grantee to be eligible for the indirect cost rate for the associated award.
The indirect cost rate cited in the budget denotes the approved indirect rate at the time the grant was
awarded. It is the grantee's responsibility to ensure the appropriate indirect rate is charged throughout
the term of the grant award even if the approved indirect rate expires or changes during the grant
period. Indirect costs are subject to monitoring and the grantee must be able to produce evidence of
an approved indirect cost rate upon request.
9.2 De Mini is Rate
In accordance with 2 CFR § 200.414(f) and TxGMS, grantees of federal or state funds that do not have
a current negotiated (including provisional) rate may elect to charge a de minimis rate of 10% of
modified total direct costs,which may be used indefinitely.A grantee that elects to use the de minimis
indirect cost rate, must advise COG in writing, in the grant application, before any such funds are
obligated of its election, and must comply with all associated requirements in 2 CFR § 200.414(f) and
TxGMS.
10 Audit and Records Requirements
10.1 Grantee Subject to Audits
The grantee understands and agrees that grantee is subject to relevant audit requirements present in
state or federal law or regulation or by the terms of this award. For federally funded grants, audit
requirements can be found in 2 CFR Part 200 or OMB Circular A-133. For state funded awards, audit
requirements can be found in the TxGMS.
10.2 Single Audit Requirements
Any grantee expending more than $750,000 in state or $750,000 in federal funds in a fiscal year is
subject to Single Audit Requirements in 2 CFR, Part 200, Subpart F — Audit Requirements or the
requirements in TxGMS.
The audit must be completed and the data collection and reporting package described in 2 CFR 200.512
must be submitted to the Federal Audit Clearinghouse (FAC) within 30 calendar days after receipt of
the auditor's report(s), or nine months after the end of the audit period, whichever is earlier.
Grantees who are not required to have an audit for the grantee's fiscal year in which the state or federal
awards were made or expended, shall so certify in writing to COG.The grantee's chief executive officer
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Grantee Standard Conditions and Responsibilities Office of the Governor
or chief financial officer shall make the certification within 60 days of the end of the grantee's fiscal
year.
10.3 Cooperation with Monitoring,Audits, and Records Requirements
A. In addition to and without limitation on the other audit provisions of this Grant Agreement, pursuant
to Section 2262.154 of the Texas Government Code,the State Auditor's Office or successor agency,
may conduct an audit or investigation of the grantee or any other entity or person receiving funds
from the State directly under this Grant Agreement or indirectly through a subcontract under this
Grant Agreement. The acceptance of funds by the grantee or any other entity or person directly
under this Grant Agreement or indirectly through a subcontract under this Grant Agreement acts as
acceptance of the authority of the State Auditor's Office, under the direction of the Legislative Audit
Committee,to conduct an audit or investigation in connection with those funds. Under the direction
of the Legislative Audit Committee, the grantee or another entity that is the subject of an audit or
investigation by the State Auditor's Office shall provide the State Auditor's Office with prompt access
to any information the State Auditor's Office considers relevant to the investigation or audit. The
grantee further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit
or investigation, including providing all records requested. The grantee shall ensure that this
paragraph concerning the authority to audit funds received indirectly by subcontractors through the
grantee and the requirement to cooperate is included in any subcontract it awards. The State
Auditor's Office shall at any time have access to and the right to examine, audit, excerpt, and
transcribe any pertinent books, documents, working papers, and records of the grantee related to
this Grant Agreement. This Grant Agreement may be amended unilaterally by COG to comply with
any rules and procedures of the State Auditor's Office in the implementation and enforcement
Section 2262.154 of the Texas Government Code.
B. The grantee agrees to comply with the grant monitoring guidelines, protocols, and procedures
established by OOG and any federal funding agency, and to cooperate with OOG and any relevant
federal agency generally, including on any compliance review or complaint investigation conducted
by the Federal sponsoring agency or OOG and on all grant monitoring requests, including requests
related to desk reviews and/or sitevisits.
C. The grantee shall maintain adequate records that enable OOG and any relevant federal agency to
complete monitoring tasks, including to verify all reporting measures,requests for reimbursements,
and expenditure of match funds related to this Grant Agreement. The grantee shall maintain such
records as are deemed necessary by OOG,the State Auditor's Office, other auditors of the State of
Texas, the federal government or such other persons or entities designated or authorized by OOG
to ensure proper accounting for all costs and performances related to this GrantAgreement.
D. COG may request documented proof of payment.Acceptable proof of payment includes, but is not
necessarily limited to, a receipt or other documentation of a paid invoice, a general ledger detailing
the specific revenue and expenditures, a monthly bank statement evidencing payment of the
specific expenditure, bank reconciliation detail, copies of processed checks, or a printed copy of an
electronic payment confirmation evidencing payment of the specific expenditure to which the
reimbursement relates.
E. The grantee authorizes COG,the State Auditor's Office,the Comptroller General, and any relevant
federal agency, and their representatives, the right to audit, examine, and copy all paper and
electronic records, books, documents, accounting procedures, practices, and any other requested
records, in any form; relevant to the grant, the operation and management of the grantee, and
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Grantee Standard Conditions and Responsibilities Office of the Governor
compliance with this grant agreement and applicable state or federal laws and regulations;and will
make them readily available upon request. The grantee will similarly permit access to facilities,
personnel, and other individuals and information as may be necessary.
F. If requested,the grantee shall submit to COG a copy of its most recent independent financial audit.
If requested, the grantee shall submit to COG any audited financial statements, related
management letters and management responses of grantee, and financial audit documents or
portions thereof that are directly related to the grantee's performance of its obligations under this
Grant Agreement.
G. COG may make unannounced monitoring visits at any time but will, whenever practical as
determined at the sole discretion of COG, provide the grantee with up to five (5) business days
advance notice of any such examination or audit. Any audit of records shall be conducted at the
grantee's principal place of business and/or the location(s) of the grantee's operations during the
grantee's normal business hours. The grantee shall provide to COG or its designees, on the
grantee's premises (or if the audit is being performed of a subcontractor, the subcontractor's
premises if necessary) private space, office furnishings (including lockable cabinets), telephone
services and Internet connectivity, utilities, and office-related equipment and duplicating services
as COG or its designees may reasonably require to perform the audits described in this Grant
Agreement.
H. In addition to the information contained in the required reports,other information may be required
as requested by COG, including COG asking for more information regarding project performance
or funds expenditures. In the event COG requires additional information regarding the information
or data submitted, the grantee will promptly provide the additional information.The grantee also
agrees to assist COG in responding to questions and assisting in providing information responsive
to any audit, legislative request, or other inquiry regarding the grant award. Upon the request of
COG, the grantee must submit to COG any additional documentation or explanation COG may
desire to support or document the requested payment or report submitted under this Grant
Agreement.
I. If after a written request by COG or a relevant federal agency,the grantee fails to provide required
reports, information,documentation,or other information within reasonable deadlines set by COG
or the relevant federal agency, as required by this Grant Agreement, or fails to fulfil any
requirement in this section, then COG may consider this act a possible default under this Grant
Agreement, and the grantee may be subject to sanctions including but not limited to, withholdings
and/or other restrictions on the recipient's access to grant funds; referral to relevant agencies for
audit review; designation of the recipient as a high-risk grantee; or termination of awards.
J. The grantee agrees to hold any subcontractors or subgrantees to the provisions of this section and
to require and maintain the documentation necessary to complete monitoring tasks performed by
any subcontractor or subgrantee. The grantee shall ensure that this section concerning the
authority to audit funds received indirectly by subcontractors through grantee and the requirement
to cooperate is included in any subcontract it awards related to this grant. The grantee will direct
any other entity, person, or contractor receiving funds directly under this Grant Agreement or
through a subcontract under this Grant Agreement to likewise permit access to, inspection of, and
reproduction of all books, records, and other relevant information of the entity, person, or
contractor that pertain to this Grant Agreement.
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10.4 Requirement to Address Audit Findings
If any audit, financial or programmatic monitoring, investigations, review of awards, or other
compliance review reveals any discrepancies, inadequacies, or deficiencies which are necessary to
correct in order to maintain compliance with this Grant Agreement, applicable laws, regulations, or
the grantee's obligations hereunder, the grantee agrees to propose and submit to COG a corrective
action plan to correct such discrepancies or inadequacies within thirty (30) calendar days after the
grantee's receipt of the findings.The grantee's corrective action plan is subject to the approval of COG.
COG, at its sole discretion, may impose remedies as part of a corrective action plan, including, but not
limited to: increasing monitoring visits; requiring that additional or more detailed financial and/or
programmatic reports be submitted; requiring prior approval for expenditures; requiring additional
technical or management assistance and/or making modifications in business practices; reducing the
grant award amount; and/or terminating this Grant Agreement. The foregoing are not exclusive
remedies, and COG may impose other requirements that COG determines will be in the best interest
of the State.
The grantee understands and agrees that the grantee must make every effort to address and resolve
all outstanding issues, findings, or actions identified by OOG (and/or, in the case of federally funded
grant,a relevant federal agency)through the corrective action plan or any other corrective plan. Failure
to promptly and adequately address these findings may result in grant funds being withheld, other
related requirements being imposed,or other sanctions and penalties.The grantee agrees to complete
any corrective action approved by COG within the time period specified by OOG and to the satisfaction
of OOG, at the sole cost of the grantee. The grantee shall provide to COG periodic status reports
regarding the grantee's resolution of any audit, corrective action plan, or other compliance activity for
which the grantee is responsible.
10.5 Records Retention
A. The grantee shall maintain appropriate audit trails to provide accountability for all expenditures
of grant funds, reporting measures, and funds received from OOG under this Grant Agreement.
Audit trails maintained by the grantee will, at a minimum, identify the supporting documentation
prepared by the grantee to permit an audit of its accounting systems and payment verification
with respect to the expenditure of any funds awarded under this Grant Agreement.The grantee's
automated systems, if any, must provide the means whereby authorized personnel have the
ability to audit and to verify performance and to establish individual accountability for any action
that can potentially cause access to, generation of, or modification of payment information.
B. The grantee must maintain fiscal records and supporting documentation for all expenditures
resulting from this Grant Agreement pursuant to 2 CFR 200.333,TxGMS, and state law.
1. The grantee must retain these records and any supporting documentation until the third
anniversary of the later date of (1) the submission of the final expenditure report, or (2) the
resolution of all issues that arose from any litigation, claim, negotiation, audit, or
administrative review involving the grant.
2. Records related to real property and equipment acquired with grant funds shall be retained
for three (3)years after final disposition.
3. For all training and exercises paid for by this Grant, grantee must complete, deliver to the
appropriate source, and then retain copies of all after-action reports and certificates of
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Grantee Standard Conditions and Responsibilities Office of the Governor
training completion for the time period specified in this Section.
4. COG or the Federal Funding Agency may direct a grantee to retain documents for longer
periods of time or to transfer certain records to COG or federal custody when COG or the
Federal Funding Agency determines that the records possess long term retention value.
5. The grantee must give the Federal Funding Agency, the Comptroller General of the United
States,the Texas State Auditor's Office,COG,or any of their duly authorized representatives,
access to and the right to examine all books, accounts, records, reports, files, other papers,
things or property belonging to or in use by grantee pertaining to this Grant including records
concerning the past use of grant funds. Such rights to access shall continue as long as the
records aremaintained.
The grantee must include the substance of this Section in all subcontracts.
C. If the grantee collects personally identifiable information,it will have a publically-available privacy
policy that describes what information it collects, how it uses the information, whether it shares
the information with third parties, and how individuals may have their information corrected
where appropriate. The grantee shall establish a method to secure the confidentiality of any
records related to the grant program that are required to be kept confidential by applicable
federal or state law or rules.This provision shall not be construed as limiting COG's access to such
records and other information under any provision of this Grant Agreement.
11 Prohibited and Regulated Activities and Expenditures
11.1 Inherently Religious Activities
A grantee may not use grant funding to engage in inherently religious activities, such as proselytizing,
scripture study, or worship. Grantees may, of course, engage in inherently religious activities;
however,these activities must be separate in time or location from the federally assisted program.
Moreover,grantees must not compel program beneficiaries to participate in inherently religious
activities. Grantees must also not discriminate against a program beneficiary or prospective program
beneficiary on the basis of religion or religious belief in the delivery of services or benefits funded by
the grant.These requirements apply to all grantees, not just faith-based organizations.
11.2 Political Activities
Grant funds may not be used in connection with the following acts by agencies or individuals employed
by grant funds:
A. Unless specifically authorized to do so by federal law, grant recipients or their subgrantees or
contractors are prohibited from using grant funds directly or indirectly for political purposes,
including lobbying or advocating for legislative programs or changes; campaigning for,
endorsing, contributing to, or otherwise supporting political candidates or parties; and voter
registration or get-out-the-vote campaigns. Generally, organizations or entities which receive
federal funds by way of grants, contracts, or cooperative agreements do not lose their rights as
organizations to use their own, private, non-federal resources for "political" activities because
of or as a consequence of receiving such federal funds.These recipient organizations must thus
use private or other non-federal money, receipts, contributions, or dues for their political
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Grantee Standard Conditions and Responsibilities Office of the Governor
activities, and may not charge off to or be reimbursed from federal contracts or grants for the
costs of such activities.
B. Grant officials or grant funded employees may not use official authority or influence or permit
the use of a program administered by the grantee agency of which the person is an officer or
employee to interfere with or affect the result of an election or nomination of a candidate or
to achieve any other political purpose.
C. Grant-funded employees may not coerce, attempt to coerce, command, restrict, attempt to
restrict, or prevent the payment, loan, or contribution of anything of value to a person or
political organization for a political purpose.
D. Grant funds will not be used, either directly or indirectly, in support of the enactment, repeal,
modification, or adoption of any law, regulation or policy, at any level of government,without
the express prior approval of OOG and applicable federal funding agencies. If any non-grant
funds have been or will be used in support of the enactment, repeal, modification, or adoption
of any law, regulation or policy, at any level of government, it will notify COG to obtain the
appropriate disclosure form.
E. Grant funds may not be used to employ, as a regular full-time or part-time or contract
employee, a person who is required by Chapter 305 of the Government Code to register as a
lobbyist. Furthermore,grant funds may not be used to pay,on behalf of the agency or an officer
or employee of the agency, membership dues to an organization that pays part or all of the
salary of a person who is required by Chapter 305 of the Government Code to register as a
lobbyist.
F. Grant funds—whether expended by the grantee or by any subgrantee or subcontractor—will
not be used for political polling.This prohibition regarding political polling does not apply to a
poll conducted by an academic institution as a part of the institution's academic mission that
is not conducted for the benefit of a particular candidate or party.
G. As applicable, the grantee will comply with 31 USC § 1352, which provides that none of the
funds provided under an award may be expended by the grantee to pay any person to
influence,or attempt to influence an officer or employee of any agency,a Member of Congress,
an officer of employee of Congress, or an employee of a Member of Congress in connection
with any Federal action concerning the award or renewal.
The grantee will include the language of this section in the award documents for all subawards at all
tiers and will require all subrecipients to certify accordingly.
11.3 Generally Prohibited Expenditures
The following items and activities are specifically prohibited from being funded under this Grant
Agreement:
A. Costs of advertising and public relations designed solely to promote the governmental unit;
B. Costs of international travel';
C. Costs of entertainment, including amusement, diversion, and social activities and any costs
directly associated with such costs (such as tickets to shows or sports events, meals, lodging,
In certain circumstances international travel may be allowed under the Homeland Security Grant Program with prior
written approval from the US Department of Homeland Security, Federal Emergency Management Agency (FEMA).
;;; e 35 1 3
Grantee Standard Conditions and Responsibilities Office of the Governor
rentals,transportation, and gratuities);
D. Fundraising;
E. Lobbying;
F. Alcoholic beverages;
G. Costs to support any activity that has as its objective funding of sectarian worship, instruction,
or proselytization; and
H. Promotional items and memorabilia, including models, gifts, andsouvenirs.
11.4 Acorn
The grantee understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of any contract or subaward to either the Association of Community Organizations for Reform
Now (ACORN) or its subsidiaries, without the express prior written approval of COG.
11.5 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
The John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L.
No. 115-232 (2018), prohibits the purchase of certain telecommunications and video surveillance
services or equipment from specified entities. For more information on this prohibition please refer to
Public Law No. 115-232 at 117�V Vµ�:: �y� � �,u:p '„u : '!'n":,,� Il a1111 p p" a 117� �Q,a g �� Ztiicus"":::.
12 Financial Requirements
12.1 Financial Status Reports
Financial Status Reports must be submitted to COG via eGrants. Unless otherwise specified by OOG,
Reports may be submitted monthly but must be submitted at least quarterly. Reports are due after
each calendar quarter regardless of when the grant was awarded. Due dates are:
1. April 22 (January-March quarter)
2. July 22 (April-June quarter)
3. October 22 (July-September quarter)
4. January 22 (October-December quarter)
A grant liquidation date will be established in eGrants. The final Financial Status Report must be
submitted to COG on or before the liquidation date or the grant funds may lapse and OOG will provide
them as grants to others who need the funding. Payments will be generated based on expenditures
reported in the reports. Upon COG approval of the report, COG will issue a payment through direct
deposit or electronic transfer.
:;, ;: ;;; e 36 1 3
Grantee Standard Conditions and Responsibilities Office of the Governor
12.2 Approval of Financial Status Report
Grant payments will be generated based on expenditures as reported in the Financial Status Reports in
eGrants or, if authorized by OOG, through Advance Payment Requests. Upon COG approval of a
Financial Status Report or Advance Payment Request, a payment will issue through direct deposit or
electronic transfer, though additional documentation may be required and this statement does not
override other rules, laws or requirements. It is the policy of COG to make prompt payment on the
approval of a properly prepared and submitted Financial Status Report and any other required
documentation.
12.3 Reimbursements
OOG will be obligated to reimburse the grantee for the expenditure of actual and allowable allocable
costs incurred and paid by the grantee pursuant to this Grant Agreement. Each item of expenditure
shall be specifically attributed to the eligible cost category as identified in the Grant Budget.The Grant
Budget is established as provided in eGrants and is the approved budget for the planned expenditure
of awarded grant funds, with expenditures identified by approved cost category. COG is not obligated
to pay unauthorized costs or to reimburse expenses that were incurred by the grantee prior to the
commencement or after the termination of this Grant Agreement.
By submission of a Financial Status Report,the grantee is warranting the following: (1) all invoices have
been carefully reviewed to ensure that all invoiced services or goods have been performed or delivered;
(2) that the services or goods have been performed or delivered in compliance with all terms of this
Grant Agreement; (3) that the amount of each new Financial Status Report added together with all
previous Financial Status Reports do not exceed the Maximum Liability of COG;and (5)the charges and
expenses shown on the Request for Reimbursement are reasonable and necessary.
12.4 Generally Accepted Accounting Principles
The grantee shall adhere to Generally Accepted Accounting Principles (GAAP) promulgated by the
American Institute of Certified Public Accountants, unless other recognized accounting principles are
required by the grantee. The grantee shall follow OOG fiscal management policies and procedures in
processing and submitting requests for reimbursement and maintaining financial records related to this
Grant Agreement.
12.5 Program Income
"Program income" means gross income received by the grantee or subgrantee directly generated by a
grant supported activity, or earned only as a result of the grant agreement during the grant period.
Unless otherwise required under the terms of this Grant Agreement,any program income shall be used
by the grantee to further the program objectives of the project or activity funded by this grant, and the
program income shall be spent on the same project or activity in which it was generated. Program
income shall be used to offset the grant award. The grantee shall identify and report this income in
accordance with COG's reporting instructions. The grantee shall expend program income during the
term of this Grant Agreement; program income not expended during the term of this Grant Agreement
shall be refunded to OOG.
p':;, ;: ;;; e 37 1 3
Grantee Standard Conditions and Responsibilities Office of the Governor
12.6 Refunds and Deductions
If COG determines that the grantee has been overpaid any grant funds under this Grant Agreement,
including payments made inadvertently or payments made but later determined to not be actual and
allowable allocable costs, the grantee shall return to COG the amount identified by COG as an
overpayment. The grantee shall refund any overpayment to COG within thirty (30) calendar days of the
receipt of the notice of the overpayment from COG unless an alternate payment plan is specified by
COG.
12.7 Liquidation Period
The liquidation date is ninety(90)calendar days after the grant end date, unless otherwise noted in the
original grant award or a grant adjustment. Funds not obligated by the end of the grant period and not
expended by the liquidation date will revert to COG.
12.8 Duplication of Funding
If grantees receive any funding that is duplicative of funding received under this grant,they will notify
COG as soon as possible. COG may issue an adjustment modifying the budget and project activities to
eliminate the duplication. Further, the grantee agrees and understands that any duplicative funding
that cannot be re-programmed to support non-duplicative activities within the program's statutory
scope will be de-obligated from this award and returned to COG.
12.9 Supplanting
Awarded funds must be used to supplement existing funds for program activities and not replace
(supplant) funds that have been appropriated, allocated or disbursed for the same purpose. Grant
monitors and auditors will look for potential supplanting during reviews. Violations may result in a
range of penalties, including suspension of future funds, suspension or debarment from receiving
federal or state grants, recoupment of monies provided under the grant, and civil or criminal penalties.
For additional information on supplanting, refer to the Guide to Grants at
1171V�°.�„Nro tl1''�PII Nllllu ro.�i�otl1hp utl V gyro ritl"1�N IIN„Ntl� q�tl; ro N�roll^��I'.
13 Required Reports
13.1 Measuring, Reporting, and Evaluating Performance
Grantees should regularly collect and maintain data that measure the performance and effectiveness
of activities under this award, in the manner, and within the timeframes specified in the program
solicitation, or as otherwise specified by COG. This evaluation includes a reassessment of project
activities and services to determine whether they continue to be effective.
Grantees must submit required reports regarding grant information, performance, and progress
towards goals and objectives in accordance with the instructions provided by OOG or its designee. If
requested by COG, the grantee shall report on the progress towards completion of the grant project
and other relevant information as determined by COG.To remain eligible for funding,the grantee must
be able to show the scope of services provided and their impact, quality, and levels of performance
Grantee Standard Conditions and Responsibilities Office of the Governor
against approved goals, and that their activities and services effectively address and achieve the
project's stated purpose.
13.2 Report Formats,Submissions, and Timelines
The grantee shall provide to COG all applicable reports in a format and method specified by COG.The
grantee shall ensure that it submits each report or document required by COG in an accurate,
complete, and timely manner to COG or the Federal sponsoring agency, as specified by this Grant
Agreement or COG, and will maintain appropriate backup documentation to support the reports.
Unless filing dates are given herein, all other reports and other documents that the grantee is required
to forward to OOG shall be promptly forwarded.
13.3 Failure to File Required Reports
Failure to comply with submission deadlines for required reports, Financial Status Reports, or other
requested information may result in COG, at its sole discretion, placing the grantee on immediate
financial hold without further notice to the grantee and without first requiring a corrective action plan.
No reimbursements will be processed until the requested information is submitted. If the grantee is
placed on financial hold,OOG,at its sole discretion, may deny reimbursement requests associated with
expenses incurred during the time the grantee was placed on financial hold.
p:;, ;: g e 39 1 3
ATTACHMENT B
__.Statement of Grant Award (SOGA)-__ ____ ____ ____. ____. .____ .____ ____ ____ ____ ____. ____. ____..
The Statement of Grant Award is the official notice of award from the Office of the Governor(OOG). This Grant Agreement
and all terms,conditions,provisions and obligations set forth herein shall be binding upon and shall inure to the benefit of the
Parties and their respective successors and assigns and all other State of Texas agencies and any other agencies,departments,
divisions,governmental entities,public corporations, and other entities which shall be successors to each of the Parties or
which shall succeed to or become obligated to perform or become bound by any of the covenants, agreements or obligations
hereunder of each of the Parties hereto.
The approved project narrative and budget for this award are reflected in eGrants on the `Narrative'and `Budget/Details'tabs.
By accepting the Grant Award in eGrants,the Grantee agrees to strictly comply with the requirements and obligations of this
Grant Agreement including any and all applicable federal and state statutes,regulations,policies,guidelines and
requirements. In instances where conflicting requirements apply to a Grantee,the more restrictive requirement applies.
The Grant Agreement includes the Statement of Grant Award;the OOG Grantee Conditions and Responsibilities;the Grant
Application in eGrants; and the other identified documents in the Grant Application and Grant Award,including but not
limited to: 2 CFR Part 200,Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards; Chapter 783 of the Texas Government Code,Title 34,Part 1, Chapter 20, Subchapter E,Division 4 of the Texas
Administrative Code,and the Texas Grant Management Standards (TxGMS)developed by the Comptroller of Public
Accounts;the state Funding Announcement or Solicitation under which the grant application was made, and for federal
funding,the Funding Announcement or Solicitation under which the OOG was awarded funds; and any applicable documents
referenced in the documents listed above. For grants awarded from the U.S. Department of Justice,the current applicable
version of the Department of Justice Grants Financial Guide and any applicable provisions in Title 28 of the CFR apply. For
grants awarded from the Federal Emergency Management Agency(FEMA), all Information Bulletins and Policies published
by the FEMA Grants Program Directorate apply. The OOG reserves the right to add additional responsibilities and
requirements,with or without advance notice to the Grantee.
By clicking on the 'Accept'button within the 'Accept Award'tab,the Grantee accepts the responsibility for the grant project,
agrees and certifies compliance with the requirements outlined in the Grant Agreement,including all provisions incorporated
herein, and agrees with the following conditions of grant funding. The grantee's funds will not be released until the grantee
has satisfied the requirements of the following Condition(s)of Funding and Other Fund-Specific Requirement(s),if any,cited
below:
Grant Number: 2848911 Award Amount: $4,519,976.00
Date Awarded: 10/31/2025 Grantee Cash Match: $0.00
Grant Period: 09/01/2025 -08/31/2026 Grantee In Kind Match: $0.00
Liquidation Date: 11/29/2026 Grantee GPI: $0.00
Program Fund: TG-Texas Anti-Gang(TAG)Program Total Project Cost: $4,519,976.00
Grantee Name: North Richland Hills,City of
Project Title: North Texas Anti-Gang Center
Grant Manager: Darryl Sanders
Unique Entity Identifier(UEI): G3D6UCVKR963
CFDA: N/A
Federal Awarding N/A- State Funds
Agency:
Federal Award Date: N/A- State Funds
Federal/State Award 2026-TG-ST-0019
ID Number:
Total Federal
Award/State Funds $34,500,000.00
Appropriated:
Pass Thru Entity Texas Office of the Governor—Homeland Security Grants Division(HSGD)
Name:
Is the Award R&D: No
Federal/State Award The purpose of the TAG Program is to support strategic partnerships and targeted,regional,
Description: multidisciplinary approaches to successfully combat gang violence through the coordination of
gang prevention,intervention,and suppression activities. (NOTE: This funds source was also
known as AG when administered by CJD.)
ATTACHMENT C
Agency Name:North Richland Hills,City of
Grant/App:2848911 Start Date:9/1/2025 End Date:8/31/2026
Project Title:North Texas Anti-Gang Center
Status:Active Grant
Eligibility Information
Your organization's Texas Payee/Taxpayer ID Number:
17560051942002
Application Eligibility Certify:
Created on:2/3/2025 10:23:58 AM By:Michael Shelley
Profile Information
Applicant Agency Name: North Richland Hills,City of
Project Title: North Texas Anti-Gang Center
Division or Unit to Administer the Project: North Richland Hills Police Department
Address Line 1:4301 City Point Drive
Address Line 2:
City/State/Zip: North Richland Hills Texas 76180-6949
Start Date: 9/1/2025
End Date: 8/31/2026
Regional Council of Goverments(COG)within the Project's Impact Area: North Central Texas Council of Governments
Headquarter County: Dallas
Counties within Project's Impact Area:
And erson,Ang el i na,Archer,Baylor,Bowie,Brown,Camp,Carson,Cass,Cherokee,Clay,Coke,Coleman,Collin,Comanche,Concho,Cooke,Dallas,Delta,Denton,Eastland,EIlis,Era
Grant Officials:
Authorized Official
Name:Jeff Garner
Email:jgarner@nrhtx.com
Address 1:4301 City Point
Address 1:
City: North Richland Hills,Texas 76180
Phone: 817-427-4006 Other Phone: 817-427-7008
Fax:
Title: Mr.
Salutation: Chief
Position: Chief of Police
Financial Official
Name: Rachel Clements
Email: rlements@nrhtx.com
Address 1: PO Box 820609
Address 1:ATTN: Finance
City: North Richland Hills,Texas 76182
Phone: 817-427-6155 Other Phone:
Fax: 817-427-6151
Title: Ms.
Salutation: Ms.
Position: Finance Grant Specialist
Project Director
Name: Michael Shelley
Email:mshelley@nrhtx.com
Address 1:4301 City Point Drive
Address 1:
City: North Richland Hills,Texas 76182
Phone: 817-427-7003 Other Phone:
Fax:
Title: Mr.
Salutation: Captain
Position: Captain
Grant Writer
Name:Scott McRory
Email:scott.mcrory@texomahidta.org
Address 1:6303 Commerce Drive,Suite 100
Address 1:
City: Irving,Texas 75063
Phone: 972-915-9504 Other Phone: 214-724-3458
Fax:
Title: Mr.
Salutation: Mc
Position: North Texas TAG Administrator
Grant Vendor Information
Organization Type:Unit of Local Government(City,Town,or Village)
Organization Option:applying to provide homeland security services
Applicant Agency's State Payee Identification Number(e.g., Federal Employer's Identification (FEI) Number or Vendor ID): 17560051942002
Unique Entity Identifier(UEI):G3D6UCVKR963
Narrative Information
Introduction
The purpose of the Texas Anti-Gang (TAG) Program is to support pre-selected projects that use regional,
multidisciplinary approaches to combat gang violence through the coordination of gang prevention,
intervention,and suppression activities.
Certifications
In addition to the requirements found in existing statute,regulation,and the funding announcement,this
program requires applicant organizations to certify compliance with the following:
Constitutional Compliance
Applicant assures that it will not engage in any activity that violates Constitutional law including profiling based
upon race.
Information Systems
Applicant assures that any new criminal justice information systems will comply with data sharing standards
for the Global Justice XML Data Model and the National Information Exchange Model.
TXGANG Criminal Gang Database Reporting
Applicant assures that it is compliant with TXGANG reporting requirements related to criminal combinations
and criminal street gang activity,as required by Sec. 61.02,Code of Criminal Procedures.
Cybersecurity Training Requirement
Local units of governments must comply with the Cybersecurity Training requirements described in Section
772.012 and Section 2054.5191 of the Texas Government Code. Local governments determined to not be in
compliance with the cybersecurity requirements required by Section 2054.5191 of the Texas Government Code
are ineligible for OOG grant funds until the second anniversary of the date the local government is determined
ineligible. Government entities must annually certify their compliance with the training requirements using the
Cybersecurity Training Certification for State and Local Governments.A copy of the Training Certification must
be uploaded to your eGrants application. For more information or to access available training programs,visit
the Texas Department of Information Resources Statewide Cybersecurity Awareness Training,page.
Criminal History Reporting
Entities receiving funds from PSO must be located in a county that has an average of 90%or above on both
adult and juvenile dispositions entered into the computerized criminal history database maintained by the
Texas Department of Public Safety(DIPS)as directed in the Texas Code of Cnmina/Procedure, Chapter 66.The
disposition completeness percentage is defined as the percentage of arrest charges a county reports to DIPS for
which a disposition has been subsequently reported and entered into the computerized criminal history
system.
Counties applying for grant awards from the Office of the Governor must commit that the county will report at
least 90%of convictions within five business days to the Criminal Justice Information System at the
Department of Public Safety.
Uniform Crime Reporting(UCR)
Eligible applicants operating a law enforcement agency must be current on reporting complete UCR data and
the Texas specific reporting mandated by 411.042 TGC,to the Texas Department of Public Safety(DIPS)for
inclusion in the annual Crime in Texas(CIT) publication.To be considered eligible for funding,applicants must
have submitted a full twelve months of accurate data to DIPS for the most recent calendar year by the
deadline(s)established by DIPS. Due to the importance of timely reporting,applicants are required to submit
complete and accurate UCR data,as well as the Texas-mandated reporting,on a no less than monthly basis
and respond promptly to requests from DIPS related to the data submitted.
Entities That Collect Sexual Assault/Sex Offense Evidence or Investigate/Prosecute Sexual Assault
or Other Sex Offenses
In accordance with Texas Government Code,Section 420.034,any facility or entity that collects evidence for
sexual assault or other sex offenses or investigates or prosecutes a sexual assault or other sex offense for
which evidence has been collected,must participate in the statewide electronic tracking system developed and
implemented by the Texas Department of Public Safety.Visit DPS's Sexual Assault Evidence Tracking Program
website for more information or to set up an account to begin participating.Additionally, per Section 420.042
"A law enforcement agency that receives evidence of a sexual assault or other sex offense...shall submit that
evidence to a public accredited crime laboratory for analysis no later than the 30th day after the date on which
that evidence was received."A law enforcement agency in possession of a significant number of Sexual Assault
Evidence Kits(SAEK)where the 30-day window has passed may be considered noncompliant.
SAFECOM
All entities using grant funding to support emergency communications activities are required to comply with
the SAFECOM Guidance on Emergency Communications Grants(SAFECOM Guidance).The SAFECOM Guidance
provides current information on emergency communications policies,eligible costs,best practices,and
technical standards for grant recipients investing in emergency communications projects. It is also designed to
promote and align with the National Emergency Communications Plan (NECP). Conformance with the SAFECOM
Guidance helps ensure that grant-funded activities are compatible, interoperable, resilient,and support
national goals and objectives for improving emergency communications.
Compliance with State and Federal Laws, Programs and Procedures
Local units of government, including cities,counties and other general purpose political subdivisions,as
appropriate,and institutions of higher education that operate a law enforcement agency,must comply with all
aspects of the programs and procedures utilized by the U.S. Department of Homeland Security ("DHS")to: (1)
notify DHS of all information requested by DHS related to illegal aliens in Agency's custody;and (2)detain
such illegal aliens in accordance with requests by DHS.Additionally,counties and municipalities may NOT have
in effect, purport to have in effect,or make themselves subject to or bound by,any law, rule, policy,or
practice(written or unwritten)that would: (1) require or authorize the public disclosure of federal law
enforcement information in order to conceal, harbor,or shield from detection fugitives from justice or aliens
illegally in the United States;or(2) impede federal officers from exercising authority under 8 U.S.C. §
1226(a),§ 1226(c),§ 1231(a),§ 1357(a),§ 1366(1),or§ 1366(3). Lastly,eligible applicants must comply
with all provisions, policies,and penalties found in Chapter 752,Subchapter C of the Texas Government Code.
Each local unit of government,and institution of higher education that operates a law enforcement agency,
must download,complete and then upload into eGrants the CEO/Law Enforcement Certifications and
Assurances Form certifying compliance with federal and state immigration enforcement requirements.This
Form is required for each application submitted to PSO and is active until August 31,2026 or the end of the
grant period,whichever is later.
Overall Certification
Each applicant agency must certify to the specific requirements detailed above as well as to comply with all
requirements within the PSO Funding Announcement,the Guide to Grants,the Grantee Conditions and
Responsibilities,any authorizing or applicable state and federal statutes and regulations to be eligible for this
program.
X I certify to all of the application content&requirements.
Project Summary:
Briefly summarize the project, including proposed activities and intended impact.
The North Texas Anti-Gang Center(TAG) is a physical environment funded by the Texas Office of the Governor(OOG) Homeland Security Grants Division (HSGD). It
was established to support strategic law enforcement partnership within the North Texas region to combat gang violence and organized crime associated with these
criminal enterprises.The multi-disciplinary approach of the TAG concentrates efforts through the coordination of prevention, intervention,and suppression of
criminal street gang and security threat group activities.The combined law enforcement resources and strategies are designed to effectively decrease the threat
created by gang activities.The mission is to disrupt and dismantle the command and control of these criminal organizations,which affect public safety in our
communities.The objective remains to build and expand the TAG partnership with the 20 participating agencies and effectively leverage valuable resources such as
intelligence, personnel,and equipment. In addition,the TAG explores opportunities to partner with local agencies for gang prevention measures addressing the
growing problem,as well as participate in intervention measures to stem the activities of current gang members.The TAG building fosters an environment that
bolsters open communication,deconfliction,and intelligence sharing between multi agency law enforcement operations. Furthermore,the TAG facilitates law
enforcement training sessions,conferences,and monthly area intelligence meetings.The TAG implemented the StopNorthTexasGangs.org website,which allows the
public to submit anonymous tips on wanted gang fugitives and tips on gang activities in our Area of Responsibility(AOR).The TAG includes Region 1 for the Texas
Department of Public Safety(DPS),which is located within the northeast portion of Texas. Region 1 contains five Metropolitan Statistical Areas,including Dallas-Fort
Worth-Arlington,and Sherman-Denison. [NOTE: Region 1 covers s2 counties.]With an estimated 9.6 million residents covering approximately 8,676 square miles,
Region 1 is home to approximately 23,000 assessed gang members.The TAG began operations on May 1,2016,and is open to law enforcement agencies with
responsibilities to oversee,enforce,and/or prosecute gangs and gang related activity. Four anchor agencies relocated their gang units to the TAG.The Dallas County
District Attorney's Office(DCDAO) has assigned a full-time Border Prosecution Unit attorney at the TAG.Through these partnerships, personnel from the following
agencies are also represented in some form at the TAG-Dallas Police Department(PD), Fort Worth PD,Irving PD,Arlington PD,Mesquite PD,Irving PD,Forney PD,
Richardson PD, Decatur PD, Bridgeport PD, Hickory Creek PD, Lancaster PD,Fannin County SO,Grayson County SO, Kaufman County SO, Lewisville PD,Garland PD,
Parker County Sheriff's Office(SO),Collin County SO,Denton County SO,Wise County SO, Hood County SO,Johnson County SO,Cooke County SO,Texas DPS
Criminal Investigation Division, Kaufman County Constables Office(Precinct 2),Texas Alcohol and Beverage Commission,Texas Juvenile Justice Department,Texas
Department of Corrections-OIG, Federal Bureau of Investigation, Bureau of Alcohol,Tobacco, Firearms and Explosives, Homeland Security Investigations,ICE
Enforcement Removal Operations, Drug Enforcement Administration, Balch Springs City Marshal's Office, DCDAO,and the Kaufman County District Attorney's Office.
The TAG has established an on-going partnership with the Oklahoma Bureau of Narcotics to facilitate seamless intelligence sharing as it relates to offenses
associated with interstate nexus.Through the collaborative and cooperative efforts of these agencies,the TAG's purpose is to enhance the investigative efforts of
law enforcement in the North Texas area combating gangs and violent crime committed by gangs.The TAG and the Texoma HIDTA share a state-of-the-art training
center,which provides training to agencies across the North Texas area. Such training includes, but is not limited to,anti-gang enforcement tactics ranging from
street stop encounters by law enforcement with violent gang members to long-term investigations of complex criminal investigations of organized/violent gang
organizations.
Problem Statement:
Provide a detailed account of the issues,threats or hazards that your project will target. For federal Homeland Security Grants, include specific references to the
regional or state Threat and Hazard Identification and Risk Assessment(THIRA),as applicable.
Several factors affect the propensity of gang and organized criminal activity in the DFW metroplex.These include the presence of several major interstate corridors
as well as being home to four of the largest counties in Texas(Dallas,Tarrant,Collin, Denton),with over 8 million residents as of 2023. Current demographics
demonstrate a 15%-24% increase in population in outlying counties in the metroplex,to include Parker,Wise, Hunt, Rockwall, Kaufman, Ellis,and Johnson Counties.
These counties generate over one million additional residents in the metroplex.The rapid population growth across these counties continues to be a contributing
factor.The metroplex is a primary hub for gangs and organizations engaged in serious and violent criminal activities, including but not limited to human,drug and
gun trafficking,assaults,and homicides.The presence of transnational gangs such as MS-13,Tren de Aragua (TdA),and 18th Street have increased their footprint
across North Texas.As a result,the area has experienced an increase in violence related to such groups relocating to the DFW area.TdA,a Venezuelan criminal
organization, has expanded their presence in Central and South America. Reporting estimates between 2,500 to 7,000 TdA members,with networks progressively
expanding operations throughout Latin America,the U.S. and Canada. Law enforcement intelligence reported their presence in Florida,Nevada,Texas,Illinois,and
New York. Canada issued a TdA threat assessment stating that"members have made their way to Canada and are operating in multiple Canadian provinces. Most
known members are operating in areas where there is a high Venezuelan diaspora.The suspected members have been known to exploit the Canada/US border by
crossing between the two countries undetected."These reports suggests members are involved in human smuggling and drug trafficking and exploits migratory
movements destined for the U.S. Law enforcement seeks to identify the extent of their criminal activity and presence in the U.S. Previously established behavior in
South America indicates an ability to assimilate with other criminal actors and local gangs in new regions suggesting the possibility to recruit and/or align with other
U.S. based gangs,transnational gangs,and transnational criminal organizations so facilitate expansion and role in illicit activities.Texas DPS(U//LES) reports they
are a traditionally violent transnational gang with thousands of members and their presence in Texas poses a potential public safety threat.There is limited
reporting on the extent of their presence and criminal operations in the state. North Texas law enforcement partners have developed areas of interest as it relates to
TdA and investigations continue to identify and confirm associates of the organization. Federal agencies along the Texas-Mexico border documented encounters
where individuals are identified by tattoos commonly associated with TdA membership; however, new intelligence suggests leadership is directing a more discreet
posture limiting outward identifiers. Members indicated intended destinations in New York; Florida; Houston,Texas; Dallas,Texas;and Austin,Texas. Gang presence
and activity within Fort Worth is robust and active. Local street gangs and hybrids have perpetuated violence in the city to a new level. Hybrid gangs have been at
the center of a surge of opportunistic violent robberies and shootings. Individuals are typically in their late teens to early twenties.Their youth and ever-evolving
nature have spawned hundreds of active cliques. Previous reports indicated Tango Blast maintains the largest overall gang membership in the area;once released
from incarceration,many members tend to drop their affiliation in favor of the smaller street gang which they were previously aligned. Other significant gangs are
the Bandidos Outlaw Motorcycle Gang, MS-13,Surenos,various sets of Crips&Bloods,and Aryan Circle. Others include the Texas Syndicate, 18th Street and
Gangster Disciples.The largest and most active street gangs in Region 1 include Crips(all sets),Surenos(all sets), Bloods(all sets),and Latin Kings.The largest
and most active prison gangs are the metroplex cliques of Tango Blast,Aryan Brotherhood of Texas(ABT),and Aryan Circle.The ABT and Aryan Circle maintain a
strong presence east of Dallas,while the Latin Kings are active in north Fort Worth and Denton.Agencies in the region report a significant presence of Gangster
Disciples, Nortenos, 18th Street, MS-13 and Texas Syndicate. In summation, North Texas law enforcement agencies bear the responsibility to investigate and
prosecute related criminal activities and organizations. Enhanced cooperation and participation among these agencies further their ability to fulfill the mission,to
protect public safety,as gangs remain a significant threat to the commerce and residents of Texas.
Existing Capability Levels:
Describe the existing capability levels, including resources that are currently in place to support this project prior to the use of grant funds.
The existing capabilities of the TAG consist of the Participant Agencies which include: the FBI, DEA,ATF, HSI,Texas DPS, Dallas PD,Arlington PD, Fort Worth PD,
Irving PD, North Richland Hills PD, Plano PD, Denton PD, Forney PD,Dallas County District Attorney's(DA)Office,Tarrant County DA's Office,Tarrant County SO,
Kaufman County DA's Office, Ellis County SO,and Texas Alcohol and Beverage Control.The Texas Juvenile Justice Department has been added our first non-
constituent, non-voting agency. Current capabilities include individual agencies'IT network systems, law enforcement and intelligence support personnel and
equipment,state and federal prosecutors,fiscal operational support,electronic surveillance equipment and numerous software platform capabilities.
Capability Gaps:
Describe the capability gaps which will be addressed by the project. For federal Homeland Security Grants, include specific references to the regional or statewide
State Preparedness Report(SPR).
The overall goal is to enhance coordinated law enforcement activity targeting gangs and other criminal organizations operating in or affecting the region.This is
achieved in part by co-locating representatives from federal,state and local law enforcement agencies in a"dedicated facility" (TAG). While this remains true today,
a new approach for the TAG needs to be evaluated.There are three federal agencies,and one state agency seated in the TAG. While there are several task force
officers associated with the federal agencies there remains a gap in local street level intelligence. Gangs are primarily a local law enforcement issue.There are
international gangs operating within the state; however,most of the gang activity occurs at the local level affecting these communities.This TAG is unique among all
other TAG's due to the size of area of responsibility.As stated earlier,the DFW metroplex's combined population was approximately 8.1 million individuals and
covered approximately 8,676 square miles,which forms the largest combined population region in the state.Additionally,there are approximately 200 law
enforcement agencies in this area. Most agencies that could benefit from participation in the TAG cannot travel daily to the TAG for office space and co-location only
to return to their communities to conduct gang and violent crime investigations.The geographic footprint of the DFW metroplex does not lend itself to a"one-size
fits all"TAG.Although gangs are operating throughout the DFW metroplex,the gang problem is unique to its own geographic boundaries and is not the same
throughout the area. Kaufman County,Texas is the fastest growing county in the U.S. Due to their population growth,there has been an increase in population,
schools, businesses,and,unfortunately,crime. With the support of the TAG,and subsequently joining as a member,a Kaufman County Street Crimes Unit was
established.The TAG has supported this effort by funding four positions,flock cameras throughout the county,associated equipment,and training. Since the
establishment,enforcement activity has increased resulting in combating their gang related activities.
Impact Statement:
Describe the project goals/objectives and how this project will maintain capabilities or reduce capability gaps.
The goal for this project remains to provide a"centralized point"of coordination for law enforcement operations and intelligence gathering to curb gang activity and
violence via multi-agency partnerships with key federal,state,and local law enforcement agencies.The TAG allows for deconfliction of investigations by centralizing
planned events and helps prevent the compromising of investigations by reducing conflicting events and targets. By partnering with regional law enforcement
agencies,the TAG will promote the development of intelligence and tactics to better combat violent criminal gangs in and around the North Texas area. Multiple
agencies working together ensures the coordination of efforts to focus on gang activities that threaten the safety of our neighborhoods.The TAG project provides
relief to high crime areas affected by gang violence by disrupting gang-related crime.The effectiveness of the TAG project is based on achieving progress towards
the identified project-specific measures.The measurable goals(outputs and outcomes) include number of gang contacts, number of gang members arrested,
number of gangs targeted/investigated, number of weapons seized,drug and currency seizures, number of participating agencies,number of multi-agency
operations, number of gangs disrupted,and number of TAG-hosted training sessions.The baseline information for the measures and goals are determined by
gathering statistical data from TAG participating agencies.All data required for statistical and evaluative purposes of the project is coordinated and collected by the
TAG Administrator and maintained on an on-site TAG server. Collected data and subsequent analysis and assessments will be made available to the Homeland
Security Grants Division and all TAG partnering agencies. Data and analysis will also serve as a viable tool for local law enforcement that will allow efforts to be
tailored to the specific needs of the community according to trends.
Homeland Security Priority Actions:
Identify the Texas Homeland Security Priority Action most closely aligned with this project. Each Priority Action is linked with an Objective from the Texas Homeland
Security Strategic Plan(HSSP). List the Priority Action by number and text(e.g. 1.2.3 Expand and enhance the network of human sources that can provide detailed
and relevant information on known or suspected terrorist and criminal enterprises.)
1.2.2 Establish and enhance multi-agency anti-gang centers in regions throughout the state to integrate and enhance the efforts of law enforcement agencies to
identify,deter,disrupt,and dismantle criminal organizations.
Target Group:
Identify the target group and population expected to benefit from this project.
The DFW metroplex and outlying jurisdictions within the North Texas TAG area of responsibility.
Long-Term Approach:
Describe how the applicant agency will maintain the capabilities supported by this project without additional federal or state funds. If sustainment is dependent upon
federal or state grants,describe the ongoing need for future grants,as applicable.
The TAG continues to work to develop several"smart policing"strategies that focus on offender based and/or location-based intelligence gathering and enforcement
methodologies.TAG agencies develop intelligence associated with gang violence and shootings by coordinating intelligence developed through crime gun analysis
throughout the greater North Texas/DFW areas and statewide.Additionally,the TAG strategically targets violent gang offenders engaged in serial shooting activity
utilizing this intelligence.This is a developing approach to aid TAG partner agencies in current investigations and initiate new investigations across the area. In
addition,the usage of the"Stop North Texas Gangs"website will enhance and expand upon established intelligence sharing capabilities as it pertains to law
enforcement's efforts against violent gangs and violent crime.This application is evolving to include tip-line capabilities as well as law enforcement agency access.
Efforts to develop additional capabilities are ongoing.
Project Activities Information
Introduction
This section contains questions about your project. It is very important for applicants to review their funding
announcement for guidance on how to fill out this section. Unless otherwise specified,answers should be about
the EXPECTED activities to occur during the project period.
Selected Project Activities:
ACTIVITY PERCENTAGE: DESCRIPTION
Agencies housed within the North Texas TAG have a primary focus on the investigation of criminal street gangs and
Gangs- 100.00 organizations operating in and around the greater North Texas area that are responsible for violent crime within that region.
Multijurisdictional The TAG serves to enhance the cooperation/collaboration between these agencies and those located within the area by
providing the resources that create and allow for a greater sharing and collaboration effort among agencies.
Measures Information
Objective Output Measures
OUTPUT MEASURE TARGET
LEVEL
Number of gang members arrested for felony offenses. 615
Number of gang members arrested for misdemeanor offenses. 185
Number of gangs targeted. 100
Number of participating agencies. 90
Number of weapons seized by officers supporting the TAG 415
initiative.
Objective Outcome Measures
OUTCOME MEASURE TARGET LEVEL
Dollar value of cash forfeitures donated to the project. 0
Number of convictions. 95
Custom Output Measures
CUSTOM OUTPUT MEASURE TARGET LEVEL
Custom Outcome Measures
CUSTOM OUTCOME MEASURE TARGET LEVEL
Resolution from Governing Body
Applications from nonprofit corporations, local units of governments,and other political subdivisions must
include a resolution that contains the following:
1.Authorization by your governing body for the submission of the application to the Public Safety Office
(PSO)that clearly identifies the name of the project for which funding is requested;
2.A commitment to provide all applicable matching funds;
3.A designation of the name and/or title of an authorized official who is given the authority to apply for,
accept, reject,alter,or terminate a grant(Note: If a name is provided,you must update the PSO should
the official change during the grant period.);and
4.A written assurance that,in the event of loss or misuse of grant funds,the governing body will return all
funds to PSO.
Upon approval from your agency's governing body,upload the approved resolution to eGrants by clicking on
the Upload Files sub-tab located in the Summary tab.
Contract Compliance
Will PSO grant funds be used to support any contracts for professional services?
Select the appropriate response:
X Yes
No
For applicant agencies that selected Yes above,describe how you will monitor the activities of the sub-
contractor(s)for compliance with the contract provisions(including equipment purchases),deliverables,and all
applicable statutes, rules, regulations,and guidelines governing this project.
Enter a description for monitoring contract compliance:
All contracts for services will be generated through the City of North Richland Hills Purchasing Department and will comply with all federal and state purchasing
requirements.The primary project compliance manager is in the North Richland Hills Police Department Community Resources Division.The North Richland Hills
Police Department Community Resources Division Captain shall oversee approval of all payments for service and the City of North Richland Hills Finance Department
shall execute payments in accordance with existing written procedures.
Lobbying
For applicant agencies requesting grant funds in excess of$100,000, have any federally appropriated funds
been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any
agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress
in connection with the awarding of any federal contract,the making of any federal grant,the making of any
federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,
amendment,or modification of any federal contract,grant loan,or cooperative agreement?
Select the appropriate response:
_Yes
X No
_N/A
For applicant agencies that selected either No or N/A above,have any non-federal funds been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency,a member
of Congress,an officer or employee of Congress in connection with this federal contract, loan,or cooperative
ag reement?
Select the appropriate response:
_Yes
X No
_N/A
Fiscal Year
Provide the begin and end date for the applicant agency's fiscal year(e.g.,09/01/20xx to 08/31/20xx).
Enter the Begin Date[mm/dd/yyyy]:
10/1/2025
Enter the End Date[mm/dd/yyyy]:
9/30/2026
Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently completed fiscal
year for the following sources:
Enter the amount(in Whole Dollars$)of Federal Grant Funds expended:
6789209
Enter the amount(in Whole Dollars$)of State Grant Funds expended:
6048951
Single Audit
Applicants who expend less than$1,000,000 in federal grant funding or less than$1,000,000 in state grant
funding are exempt from the Single Audit Act and cannot charge audit costs to a PSO grant. However, PSO
may require a limited scope audit as defined in 2 CFR Part 200,Subpart F-Audit Requirements.
Has the applicant agency expended federal grant funding of$1,000,000 or more,or state grant funding of
$1,000,000 or more during the most recently completed fiscal year?
Select the appropriate response:
X Yes
No
Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit,
performed by an independent auditor in accordance with the State of Texas Single Audit Circular;or CFR Part
200,Subpart F-Audit Requirements.
Enter the date of your last annual single audit:
4/15/2024
Debarment
Each applicant agency will certify that it and its principals(as defined in 2 CFR Part 180.995):
• Are not presently debarred,suspended, proposed for debarment,declared ineligible,sentenced to a denial
of Federal benefits by a State or Federal Court,or voluntarily excluded from participation in this transaction by
any federal department or agency;
• Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting
to obtain,or performing a public(federal,state,or local)transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,theft,forgery, bribery,
falsification or destruction of records,making false statements,or receiving stolen property;or
• Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal,
state,or local)with commission of any of the offenses enumerated in the above bullet;and have not within a
three-year period preceding this application had one or more public transactions(federal,state,or local)
terminated for cause or default.
Select the appropriate response:
X I Certify
_Unable to Certify
If you selected Unable to Certify above,please provide an explanation as to why the applicant agency cannot
certify the statements.
Source of(Match:Ifirnfoirirmnatiioirn
Detail Source of Match/GPI:
DESCRIPTION MATCH TYPE AMOUNT
Summary Source of Match/GPI:
Total Report Cash Match In Kind GPI Federal Share GPI State Share
$0.00 $0.00 $0.00 $0.00 $0.00
Budget Summary Information
Budget Summary Information by Budget Category:
CATEGORY OOG CASH MATCH IN-KIND MATCH GPI TOTAL
Contractual and Professional Services $3,011,545.50 $0.00 $0.00 $0.00 $3,011,545.50
Equipment $510,933.41 $0.00 $0.00 $0.00 $510,933.41
Indirect Costs $152,775.60 $0.00 $0.00 $0.00 $152,775.60
Personnel $60,881.04 $0.00 $0.00 $0.00 $60,881.04
Supplies and Direct Operating Expenses $739,038.00 $0.00 $0.00 $0.00 $739,038.00
Travel and Training $44,802.45 $0.00 $0.00 $0.00 $44,802.45
Budget Grand Total Information:
� OOG CASH MATCH IN-KIND MATCH GPI TOTAL
$45 ,976.00 $0.00 $0.00 $0.00 $4,519,976.00
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i"" ock safety
ORDER FORM
This order form("Order Form")hereby incorporates and includes the terms of the previously executed agreement(the"Terms")which describe and
set forth the general legal terms governing the relationship(collectively,the"Agreement").The Terms contain,among other things,warranty
disclaimers,liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties(the"Effective Date")
Customer: TX-City of North Richland Hills/NTX Initial Term: 12 Months
Anti-Gang Center
Legal Entity Name: TX-City of North Richland Hills/NTX Renewal Term: 12 Months
Anti-Gang Center
Accounts Payable Email: tbounds@nrhtx.com Payment Terms: Net 60
Address: 4301 City Point Dr. Billing Frequency: Annual
North Richland Hills,TX 76180 Retention Period: 30 Days
ATTN:Terri Bounds
Hardware and Software Products
Annual recurrin amounts over subscri tion term
�tiu uAt�t taq �� iuu:�ii iu 1 1 V 2 1 1 A\1 1 1 1\ {111111\�111� 1111111 I11�1111�11\11,1111111 V 1�4 Flock Safety Platform
Flock Safety Platform-Essentials Included 1 Included
Flock Safety Audio Products
Flock Safety Gunshot Detection-lmi,flea Raven Included 1 Included
Flock Safety Gunshot Detection-lmi,flea Raven Included 4 Included
Professional Services and One Time Purchases
2 1 1 1\1 1 1 1\ I 1111111111 111011 Il1�1111�11111,1111111 V I�1�l 1 1
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J �
Subtotal Year 1: $113,105.02
Annual Recurring Subtotal: $125,000.00
Discounts: $40,000.00
Estimated Tax: $0.00
Contract Total: $113,105.02
Taxes shown above are provided as an estimate.Actual taxes are the responsibility of the Customer. This Agreementwill automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form(each,a"Renewal Tema')unless either Party gives the other Party
notice of non-renewal at least thirty(30)days prior to the end of the then-current term.
The Term for Flock Hardware shall commence upon first installation and validation,except that the Term for any Flock Hardwar e that requires self-
installation shall commence upon execution of the Agreement In the event a Customer purchases more than one type of Flock Hardware,the earliest Term
start date shall control.In the event a Customer purchases software only,the Term shall commence upon execution of the Agre ement.
Special Terms:
•This term shall be effective 9/l/2025-8/31/2026.
•This Agreement supersedes any and all previously executed agreement between the Parties,relating to the provision of services by Flock to Customer and
any exhibits attached thereto or incorporated therein by reference.Upon execution of this Agreement,all previously executed agreements pertaining to the
Services provided shall run coterminous with the Term of this Agreement In the event of any overlap in subscription terms and prior invoices,payments will
be provided in pro rata credit Any estimates provided on credits are subject to change based on execution of new contract.
•Cameras to be installed and owned by the City of,TX-Fort Worth PD,TAG grant will fund 12 months of Flock Services through the City of North
Richland Hills and is the billing entity for the project for the first 12 months of Flock Services.Following the 12 months of Flock Services,the City of,TX-
Fort Worth PD,shall be the billing entity for this project and responsible for any subscription fees or Renewal fees.
Billing Schedule
Year 1
Flock Safety Gunshot Detection-lmi,flea Raven
(411 72 02 6-81312 02 6) $13,105.02
Flock Safety Gunshot Detection-lmi,flea Raven
(9112 02 5-81312 02 6) $100,000.00
At Contract Signing $113,105.02
Annual Recurring after Year 1 $125,000.00
Contract Total $113,105.02
*Tax not included
Discounts
Flock Safety Platform $40,000.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
Product and Services Description
MOO
u ,•,,I'tiu,� 1'PIrM 11 M,r
An integrated public safety platform that detects,centralizes and decodes actionable evidence to increase safety,improve efficiency,and connectthe
Flock Safety Platform-Essentials community.
Flock Safety Gunshot Detection- Gunshot detection-1 square mile of coverage.Number of units deployed depends on geography and density of area.Gunshot detection is license by
lmi,flea Raven coverage area,not number of units.
FlockOS Features& Description
gilu�u��111���p����N��la @�I°�11�1�11��ti�lllStilullypl� 0��0�1\1�111110111���151111�1P�111p�1�1
The ability to request direct access to feeds from privately owned Flock Safety LPR cameras located in
Community Network Access neighborhoods,schools,and businesses in your community,significantly increasing actionable evidence
that clears cases.
Unlimited Users Unlimited users for F1ockOS
State Network(License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your
state.
With the vast Flock Safety sharing network,law enforcement agencies no longer have to rely on just their
Nationwide Network(License Plate Lookup Only) devices alone.Agencies can leverage a nationwide system boasting 10 billion additional plate reads per
month to amplify the potential to collect vital evidence in otherwise dead-end investigations.
Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside
of your jurisdiction.
Time&Location Based Search Search full,partial,and temporary plates by time at particular device locations
License Plate Lookup Look up specific license plate location history captured on Flock devices
Vehicle Fingerprint Search Search footage using Vehicle FingerprintTM technology.Access vehicle type,make,color,license plate
state,missing/covered plates,and other unique features like bumper stickers,decals,and roof racks.
Insights&Analytics Reporting tool to help administrators manage their LPR program with device performance data,user and
network audits,plate read reports,hot list alert reports,event logs,and outcome reports.
Receive automated alerts when vehicles entered into established databases for missing and wanted persons
Real-Time NCIC Alerts on Flock ALPR Cameras are detected,including the FBI&439;s National Crime Information Center(NCIC)and National Center for
Missing&Exploited Children(NCMEC)databases.
Unlimited Custom Hot Lists Ability to add a suspect&439;s license plate to a custom list and get alerted when it passes by a Flock
camera
Docusign Envelope ID: 12593FAE-C633-4FC8-A69E-902C13C9COE8
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: TX-Fort Worth PD
Signed by,
By: E 24FAFIE0 A
649E By: a a C,i n r r.i a no 0-c,7 5—2 72C,93.677777777
Name: Dan Haley Name: Dianna Giordano
Title: Chief Legal Officer Title: Assistant City Manager
Date: 2/2/2026 Date: 02/09/2026
PO Number:
Customer: TX - City of North Richland Hills/NTX Anti-
Gang Center Digitally signed by Jeff
Jeff Garner ner
Da`
ate:2026.02.24
By: 16:33 35-06'00'
Name: Jeff Garner
Chief of Police
Title:
2/24/26
Date:
ffock safety
GOVERNMENT AGENCY CUSTOMER AGREEMENT
This Government Agency Agreement (this "Agreement") is entered into by and between Flock Group,
Inc. with a place of business at 1170 Howell Mill Rd NW Suite 210, Atlanta, GA 30318 ("Flock") and the police
department or government agency identified in the signature block below("Agency")(each a"Party,"and together,
the"Parties").
RECITALS
WHEREAS, Flock offers a software and hardware solution for automatic license plate detection through
Flock's technology platform (the "Flock Service"), and upon detection, the Flock Service creates images and
recordings of suspect vehicles ("Footage") and can provide notifications to Agency upon the instructions of
Non-Agency End User("Notifications");
WHEREAS, Agency desires to purchase, use and/or have installed access to the Flock Service in order to
create, view, search and archive Footage and receive Notifications, including those from non-Agency users of the
Flock System (where there is an investigative purpose) such as schools, neighborhood homeowners associations,
businesses,and individual users;
WHEREAS, because Footage is stored for no longer than (thirty) 30 days in compliance with Flock's
records retention policy, Agency is responsible for extracting, downloading and archiving Footage from the Flock
System on its own storage devices for auditing for prosecutorial/administrative purposes;and
WHEREAS, Flock desires to provide Agency the Flock Service and any access thereto, subject to the
terms and conditions of this Agreement, solely for the purpose of crime awareness and prevention by police
departments and archiving for evidence gathering("Purpose").
AGREEMENT
NOW,THEREFORE,Flock and Agency agree as follows and further agree to incorporate the Recitals
into this Agreement.
1,DEFINITIONS
Certain capitalized terms,not otherwise defined herein, have the meanings set forth or cross-referenced in
this Section 1.
1.1 "Authorized End User" shall mean any individual employees, agents, or contractors of Agency accessing or
using the Flock Services through the Web Interface, under the rights granted to Agency pursuant to this
C,
Agreement.
1,2 "Agency Data" will mean the data, media and content provided by Agency through the Flock Services,For the
avoidance of doubt, the Agency Data will include the Footage and geolocation information and environmental data
collected by sensors built into the Units.
13 "Documentation" will mean text and/or graphical documentation, whether in electronic or printed format, that
describe the features, functions and operation of the Flock Services which are provided by Flock to Agency in
accordance with the terms of this Agreement.
1.4"Embedded Software"will mean the software and/or firmware embedded or preffistalled on the Hardware.
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ffock safety
1,5 "Flock IP' will mean the Flock Services, the Documentation, the Hardware, the Embedded Software, the
Installation Services, and any and all intellectual property therein or otherwise provided to Agency and/or its
Authorized End Users in connection with the foregoing.
1.6"Footage"means still images and/or video captured by the Hardware in the course of and provided via the Flock
Services.
1,7 "Hardware" shall mean the Flock cameras and any other physical elements that interact with the Embedded
Software and the Web Inter-face to provide the Flock Services. The term "Hardware" excludes the Embedded
Software.
1.8 "Implementation Fee(s)" means the monetary fees associated with the Installation Services, as defined in
Section 1.9 below.
1.9 "Installation Services" means the services provided by Flock regarding the installation, placements and
configuration of the Hardware,pursuant to the Statement of Work attached hereto.
1.10 "Flock Services or Services"means the provision, via the Web Interface, of Flock's software application for
automatic license plate detection,searching image records,and sharing Footage,
1.11 "Non-Agency End User"means a Flock's non-Agency customer that has elected to give Agency access to its
data in the Flock system,
1.12 "Non-Agency End User Data"means the Footage,geolocation data,environmental data and/or notifications of
a Non-Agency End User.
1.13"Unit(s)"shall mean the Hardware together with the Embedded Software.
1.t4 "Usage Fee"means the subscription fees to be paid by the Agency for ongoing access to Flock Services and
Hardware.
1.15"Support Services"shall mean On-site Services and Monitoring Services,as defined in Section 2.9 below.
1.1.6 "Web Interface" means the website(s) or application(s) through which Agency and its Authorized End Users
can access the Flock Services in accordance with the terms of this Agreement.
2.FLOCK SERVICES AND SUPPORT
2.1 Provision of Access. Subject to the terms of this Agreement, Flock hereby grants to Agency a non-exclusive,
non-transferable right to access the features and functions of the Flock Services via the Web Interface during the
Service Term (as defined in Section 6.1) and No-Fee Term, solely for the Authorized End Users.The Footage will
be available for Agency's designated administrator, listed on the Order Form, and any Authorized End Users to
access via the Web Interface for thirty(30) days. Authorized End Users will be required to sign up for an account,
and select a password and username ("User ID"). Flock will also provide Agency the Documentation to be used in
accessing and using the Flock Services. Agency shall be responsible for all acts and omissions of Authorized End
Users, and any act or omission by an Authorized End User which, if undertaken by Agency,would constitute a
breach of this Agreement, shall be deemed a breach of this Agreement by Agency. Agency shall undertake
reasonable efforts to make all Authorized End Users aware of the provisions of this Agreement as applicable to such
Authorized End User's use of the Flock Services and shall cause Authorized End Users to comply with such
provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services,
including without limitation using a third party to host the Web
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ffock safety
Interface which the Flock Services makes available to Agency and Authorized End Users WARRANTIES
PROVIDED BY SUCH THIRD PARTIES, ARE THE AGENCY'S SOLE AND EXCLUSIVE REMEDY AND
FLOCK'S SOLE AND EXCLUSIVE LIABILITY WITH REGARD TO SUCH THIRD-PARTY SERVICES,
INCLUDING WITHOUT LIMITATION HOSTING THE WEB INTERFACE. To the extent practicable, Agency
agrees to comply with any acceptable use policies and other terms of any third-party service provider that are
provided or otherwise made available to Agency from time to time.
2.2 Embedded Software License. Subject to all terms of this Agreement, Flock grants Agency a limited,
non-exclusive, non-transferable, non-sublicensable (except to the Authorized End Users),revocable right to use the
Embedded Software as installed on the Hardware by Flock; in each case, solely as necessary for Agency to use the
Flock Services.
23 Documentation License. Subject to the terms of this Agreement, Flock hereby grants to Agency a
non-exclusive, non-transferable right and license to use the Documentation during the Service Term in connection
with its use of the Flock Services as contemplated herein,and under Section 2.4,below.
2.4 Usage Restrictions.The purpose for usage of the Hardware,Documentation,Services,support,and the Flock IP
is solely to facilitate gathering evidence that could be used in a lawful criminal investigation by the appropriate
government agency and not for tracking activities that the system is not designed to capture("Permitted Purpose").
Agency will not, and will not permit any Authorized End Users to, (i) copy or duplicate any of the Flock IP; (ii)
decompile, disassemble, reverse engineer or otherwise attempt to obtain or perceive the source code from which any
software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to
derive the source code of any software included in the Flock IP, or attempt to do any of the foregoing,and Agency
acknowledges that nothing in this Agreement will be construed to grant Agency any right to obtain or use such
source code; (iii) modify, alter,tamper with or repair any of the Flock IP,or create any derivative product from any
of the foregoing, or attempt to do any of the foregoing,except with the prior written consent of Flock;(iv)interfere
or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove,
obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within any of
the Flock Services or Flock IP;(vi)use the Services,support,Hardware,Documentation or the Flock IP for anything
other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent or otherwise transfer or convey,
or pledge as security Or otherwise encumber,Agency's rights under Sections 2.1,2.2,or 23,
2.5 Retained Rights; ownership. As between the Parties, subject to the rights granted in this Agreement, Flock
and its licensors retain all right, title and interest in and to the Flock IP and its components, and Agency
acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by
this Agreement. Agency further acknowledges that Flock retains the right to use the foregoing for any purpose in
Flock's sole discretion. There are no implied rights.
2.6 Suspension, Notwithstanding anything to the contrary in this Agreement, Flock may temporarily suspend
Agency's and any Authorized End User's access to any portion or all of the Flock IP if(i) Flock reasonably
determines that (a)there is a threat or attack on any of the Flock IP;(b)Agency's or any Authorized End User's use
of the Flock Service disrupts or poses a security risk to the Flock Service or any other customer or vendor of Flock;
(c) Agency or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Flock's
provision of the Flock Services to Agency or any Authorized End User is prohibited by applicable law; (e) any
vendor of Flock has suspended or terminated Flock's access to or use of any third party services or products required
to enable Agency to access the Flock IP; or(f) Agency has violated any term of this provision,including,but not
limited to, utilizing the Flock Services for anything other than the Permitted Purpose (each such suspension, in
accordance with this Section 2.6, a "Service Suspension"), Flock will make commercially reasonable efforts,
circumstances permitting, to provide written notice of any Service Suspension to Agency(including notices sent to
Flock's registered email address) and to provide updates regarding resumption of access to the Flock IP following
any Service Suspension. Flock will use commercially reasonable efforts to resume providing access to the Flock
Service as soon as reasonably possible after the event giving rise to the Service Suspension is cured. Flock will have
no liability for any damage, liabilities, losses (including any loss of data or profits) or any other consequences that
Agency or any Authorized End User may incur as a result of a Service Suspension. To the extent that the Service
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Suspension is not caused by Agency's direct actions or by the actions of parties associated with the Agency, the
expiration of the Term will be tolled by the duration of any suspension (for any continuous suspension lasting at
least one full day).
2.7 Installation Services.
2,7.1 Designated Locations. Prior to performing the physical installation of the Units, Flock shall advise
Agency on the location and positioning of the Units for optimal license plate image capture, as conditions and
location allow. Flock and Agency must mutually agree on the location(mounting site or pole),position and angle of
the Units (each Unit location so designated by Agency, a"Designated Location"). Flock shall have no liability to
Agency resulting from any poor performance, functionality or Footage resulting from or otherwise relating to the
Designated Locations or delay in installation due to Agency's delay in identifying the choices for the Designated
Locations, in ordering and/or having the Designated Location ready for installation including having all electrical
work preinstalled and permits ready. Designated Locations that are suggested by Flock and accepted by Agency
without alteration will be known as Flock Designated Locations. After a deployment plan with Designated
Locations and equipment has been agreed upon by both Flock and the Agency, any subsequent changes to the
deployment plan("Reinstalls") driven by Agency's request will incur a charge for Flock's then-current list price for
Reinstalls, as listed in the then-current Reinstall Policy (available at
https://www.flocksafety.com/reinstall-fee-schedule) and any equipment charges. These changes include but are not
limited to camera re-positioning, adjusting of camera mounting, re-angling, removing foliage,camera replacement,
changes to heights of poles,regardless of whether the need for Reinstalls related to vandalism,weather,theft, lack of
criminal activity in view,and the like.
2.7.2 Agency's Installation Obligations. Agency agrees to allow Flock and its agents reasonable access in
and near the Designated Locations at all reasonable times upon reasonable notice for the purpose of performing the
installation work,The"Agency installation Obligations"include,to the extent required by the deployment plan,but
are not limited to electrical work to provide a reliable source of 120V AC power that follow Flock guidelines and
comply with local regulations if adequate solar exposure is not available.Agency is solely responsible for (i) any
permits or associated costs, and managing the permitting process; (ii) any federal, state or local taxes including
property, license, privilege, sales, use, excise, gross receipts or other similar taxes which may now or hereafter
become applicable to, measured by or imposed upon or with respect to the installation of the Hardware, its use,or
(iii) any other supplementary cost for services performed in connection with installation of the Hardware,including
but not limited to contractor licensing, engineered drawings,rental of specialized equipment or vehicles, third-party
personnel (i.e. Traffic Control Officers, Electricians, etc.), such costs to be approved by the Agency. Flock will
provide options to supply power at each Designated Location. If Agency refuses alternative power supply options,
Agency agrees and understands that Agency will not be subject to any reimbursement, tolling, or credit for any
suspension period of Flock Services due to low solar. Flock will make all reasonable efforts within their control to
minimize suspension of Flock Services. Any fees payable to Flock exclude the foregoing. Without being obligated
or taking any responsibility for the foregoing, Flock may pay and invoice related costs to Agency if Agency did not
address them prior to the execution of this Agreement or a third party requires Flock to pay. Agency represents and
warrants that it has all necessary right title and authority and hereby authorizes Flock to install the Hardware at the
Designated Locations and to make any necessary inspections or tests in connection with such installation,
2.7.3 Flack's Installation Obligations, The Hardware shall be installed in a workmanlike manner in
accordance with Flock's standard installation procedures, and the installation will be completed within a reasonable
time from the time that the Designated Locations are selected by Agency. Following the initial installation of the
Hardware and any subsequent Reinstalls or maintenance operations,Flock's obligation to perform installation work
shall cease;however,Flock will continue to monitor the performance of the Units for the length of the Term and will
receive access to the Footage for a period of three (3) business days after the initial installation in order to monitor
performance and provide any necessary maintenance solely as a measure of quality control. Agency can opt out of
Flock's access to Footage after the initial installation which would waive Flock's responsibility to ensure such action
was successful, Agency understands and agrees that the Flock Services will not function without the Hardware.
Labor may be provided by Flock or a third party.
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2.7A Security Interest. The Hardware shall remain the personal property of Flock and will be removed
upon the termination or expiration of this Agreement. Agency agrees to perform all acts which may be necessary to
assure the retention of title of the Hardware by Flock.Should Agency default in any payment for the Flock Services
or any part thereof or offer to sell or auction the Hardware,then Agency authorizes and empowers Flock to remove
the Hardware or any part thereof. Such removal,if made by Flock,shall not be deemed a waiver of Flock's rights to
any damages Flock may sustain as a result of Agency's default and Flock shall have the right to enforce any other
legal remedy or right.
2.8 Hazardous Conditions. Unless otherwise stated in the Agreement, Flock's price for its services under this
Agreement does not contemplate work in any areas that contain hazardous materials,or other hazardous conditions,
including, without limit, asbestos, lead, toxic or flammable substances, In the event any such hazardous materials
are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall
have the right to cease work immediately in the area affected until such materials are removed or rendered harmless.
Any additional expenses incurred by Flock as a result of the discovery or presence of hazardous material or
hazardous conditions shall be the responsibility of Agency and shall be paid promptly upon billing,
2.9 Support Services. Subject to the payment of fees, Flock shall monitor the performance and functionality of
Flock Services and may,from time to time,advise Agency on changes to the Flock Services,Installation Services,or
the Designated Locations which may improve the performance or functionality of the Services or may improve the
quality of the Footage.The work,its timing,and the fees payable relating to such work shall be agreed by the Parties
prior to any alterations to or changes of the Services or the Designated Locations("Monitoring Services"), Subject
to the terms hereof, Flock will provide Agency with reasonable technical and on-site support and maintenance
services ("On-Site Services") in-person or by email at hello@flocksafety.com. Flock will use commercially
reasonable efforts to respond to requests for support. If Agency chooses to self-install Hardware or install Hardware
on a mobile location, Flock shall make reasonable commercial efforts to provide On-Site Services, if permissible.
Agency shall not be entitled to reimbursement,tolling, or credit for any lapse in Services associated with the Unit
malfunction due to installation on mobile locations (i,e, trailers). Agency shall be subject to Reinstall Fees for
re-positioning Units on mobile locations,or subsequent installation on Flock or other stationary poles.
2.10 Special Terms. From time to time, Flock may offer certain"Special Terms"related to guarantees,service and
support which are indicated in the proposal and on the order form and will become part of this Agreement. To the
extent that any terms of this agreement are inconsistent or conflict with the Special Terms, the Special Terms shall
control.
111 Changes to Platform. Flock Safety may, in its sole discretion, make any changes to any system or platform
that it deems necessary or useful to(i)maintain or enhance (a)the quality or delivery of Flock Safety's products or
services to its customers, (b) the competitive strength of,or market for,Flock Safety's products or services,(c)such
platform or system's cost efficiency or performance,or(ii)to comply with applicable law.
3.AGENCY RESTRICTIONS AND RESPONSIBILITIES
3.1 Agency Obligations. Upon creation of a User ID,Agency agrees to provide Flock with accurate,complete,and
updated registration information. Agency may not select as its User ID a name that Agency does not have the right
to use, or another person's name with the intent to impersonate that person. Agency may not transfer its account to
anyone else without prior written permission of Flock. Agency will not share its account or password with anyone,
and must protect the security of its account and password. Agency is responsible for any activity associated with its
account. Agency shall be responsible for obtaining and maintaining any equipment and ancillary services needed to
connect to, access or otherwise use the Services. Agency will, at its own expense, provide assistance to Flock,
including, but not limited to, by means of access to,and use of,Agency facilities,as well as by means of assistance
from Agency personnel, to the limited extent any of the foregoing may be reasonably necessary to enable Flock to
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perform its obligations hereunder, including, without limitation, any obligations with respect to Support Services or
any Installation Services,
3.2 Agency Representations and Warranties.Agency represents,covenants,and warrants that Agency will use the
Services only in compliance with this Agreement and all applicable laws and regulations,including but not limited
to any laws relating to the recording or sharing of video, photo, or audio content and retention thereof. To the
extent allowed by the governing law of the state mentioned in Section 10.6, or if no state is mentioned in Section
10.6, by the law of the State of Georgia, Agency hereby agrees to indemnify and hold harmless Flock against any
damages, losses, liabilities, settlements and expenses, including without limitation costs and attorneys' fees, in
connection with any claim or action that arises from an alleged violation of the foregoing due to Agency's actions,
Agency's Installation Obligations, or otherwise from Agency's use of the Services, Hardware and any Embedded
Software, including any claim that such actions violate any applicable law or third party right. Although Flock has
no obligation to monitor Agency's use of the Services, Flock may do so and may prohibit any use of the Services it
believes may be(or alleged to be)in violation of the foregoing.
4.CONFIDENTIALITY;AGENCY DATA;NON-AGENCY DATA
4.1 Confidentiality. Each Party (the"Receiving Party") understands that the other Party (the"Disclosing Party")
has disclosed or may disclose business,technical or financial information relating to the Disclosing Party's business
(hereinafter referred to as "Proprietary Information" of the Disclosing Party), Proprietary Information of Flock is
non-public information including but not limited to features, functionality, designs, user interfaces, trade secrets,
intellectual property, business plans, marketing plans, works of authorship, hardware, customer lists and
requirements, and performance of the Flock Services. Proprietary Information of Agency includes non-public
Agency Data, Non-Agency End User Data, and data provided by Agency or a Non-Agency End User to Flock or
collected by Flock via the Unit,including the Footage,to enable the provision of the Services. The Receiving Party
shall not disclose, use, transmit, inform or make available to any entity, person or body any of the Proprietary
Information, except as a necessary part of performing its obligations hereunder,and shall take all such actions as are
reasonably necessary and appropriate to preserve and protect the Proprietary Information and the parties' respective
rights therein, at all times exercising at least a reasonable level of care. Each party agrees to restrict access to the
Proprietary Infortation of the other party to those employees or agents who require access in order to perform
hereunder. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or
unauthorized use of such Proprietary Information that the party takes with its own proprietary information,but in no
event will a party apply less than reasonable precautions to protect such Proprietary Information,and(ii)not to use
(except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such
Proprietary Information. Flock's use of the Proprietary Information may include processing the Proprietary
Information to send Agency Notifications or alerts, such as when a car exits Agency's neighborhood,or to analyze
the data collected to identify motion or other events.
The Disclosing Party agrees that the foregoing shall not apply with respect to any information that(a)is or becomes
generally available to the public, or (b) was in its possession or known by Receiving Party prior to receipt from the
Disclosing Party, or(c) was rightfully disclosed to Receiving Party without restriction by a third party, or (d) was
independently developed without use of any Proprietary Information of the Disclosing Parry or(e) that is deemed
public in accordance with the Texas Public Information Act.
Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to
any subpoena, summons,judicial order, law, rule, regulation, or other judicial or governmental process,provided
that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to obtain a protective
order or otherwise oppose the disclosure, For clarity,Flock may access,use,preserve and/or disclose the Footage to
law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a
good faith belief that such access,use,preservation or disclosure is reasonably necessary to:(a)comply with a legal
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process or request; (b)enforce this Agreement, including investigation of any potential violation thereof; (c)detect,
prevent or otherwise address security, fraud or technical issues;or(d)protect the rights,property or safety of Flock,
its users, a third party, or the public as required or permitted by law, including respond to an emergency situation.
Having received notice prior to data being deleted, Flock may store Footage in order to comply with a valid court
order but such retained Footage will not be retrievable without a valid court order.
4.2 Agency and Non-Agency End User Data. As between Flock and Agency, all right, title and interest in the
Agency Data and Non-Agency End User Data, belong to and are retained solely by Agency. Agency hereby grants
to Flock a limited, non-exclusive, royalty-free, worldwide license to use the Agency Data and Non-Agency End
User Data and perform all acts with respect to the Agency Data and Non-Agency End User Data as may be
necessary for Flock to provide the Flock Services to Agency, including without limitation the Support Services set
forth in Section 2,9 above,and a non-exclusive,perpetual,irrevocable,worldwide,royalty-free,fully paid license to
use, reproduce, modify and distribute the Agency Data and Non-Agency End User Data as a part of the Aggregated
Data (as defined in Section 4.4 below). As between Flock and Agency, Agency is solely responsible for the
accuracy, quality, integrity, legality, reliability, and appropriateness of all Agency Data and Non-Agency End User
Data. As between Agency and Non-Agency End Users that have prescribed access of Footage to Agency, each of
Agency and Non-Agency End Users will share all right,title and interest in the Non-Agency End User Data. This
Agreement does not by itself make any Non-Agency End User Data the sole property or the Proprietary Information
of Agency. Flock will automatically delete Footage older than thirty (30) days, Agency has a thirty (30) day
window to view,save and/or transmit Footage to the relevant government agency prior to its deletion.
4.3 Feedback, If Agency provides any suggestions, ideas, enhancement requests, feedback, recommendations or
other information relating to the subject matter hereunder, Agency hereby assigns (and will cause its agents and
representatives to assign)to Flock all right,title and interest(including intellectual property rights)with respect to or
resulting from any of the foregoing.
4.4 Aggregated Data. Notwithstanding anything in this Agreement to the contrary, Flock shall have the right to
collect and analyze data that does not refer to or identify Agency or any individuals or de-identifies such data and
other information relating to the provision, use and performance of various aspects of the Services and related
systems and technologies (including, without limitation, information concerning Agency Data and data derived
therefrom). For the sake of clarity, Aggregated Data is compiled anonymous data which has been stripped of any
personal identifying information. Agency acknowledges that Flock will be compiling anonymized and/or
aggregated data based on Agency Data and Non-Agency End User Data input into the Services (the "Aggregated
Data"). Agency hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right and license (during
and after the Service Term hereof) to (i) use and distribute such Aggregated Data to improve and enhance the
Services and for other marketing,development,diagnostic and corrective purposes,other Flock offerings,and crime
prevention efforts, and (ii) disclose the Agency Data and Non-Agency End User Data (both inclusive of any
Footage)to enable law enforcement monitoring against law enforcement hodists as well as provide Footage search
access to law enforcement for investigative purposes only. No rights or licenses are granted except as expressly set
forth herein.
5. PAYMENT OF FEES
5.1 Fees.Agency will pay Flock the first Usage Fee,the implementation Fee and any fee for Hardware(as described
on the Order Form, together the "Initial Fees") as set forth on the Order Form on or before the 30th day following
receipt of invoice, after successful validation of the Units. Flock is not obligated to commence the Installation
Services unless and until the Initial Fees have been made and shall have no liability resulting from any delay related
thereto. Agency shall pay the ongoing Usage Fees set forth on the Order Form with such Usage Fees due and
payable thirty (30) days in advance of each payment period. All payments will be made by either ACH, check, or
credit card. The first month of Flock Services corresponding to the first Usage Fee payment will begin upon the first
installation of Hardware. For Agencies who purchase ten(10)or more Units,in the event that only a portion of the
Units are installed at the first installation with additional Units to be installed at a later date, Usage Fees shall be
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calculated on a pro rata basis corresponding to the then-installed Units.Agencies will be invoiced for the additional
Units immediately upon installation of the remaining Units.
5.2 Changes to Fees. Flock reserves the right to change the Fees or applicable charges and to institute new charges
and Fees at the end of the Initial Term or any Renewal Term, upon sixty(60) days' notice prior to the end of such
Initial Term or Renewal Term (as applicable) to Agency (which may be sent by email). If Agency believes that
Flock has billed Agency incorrectly, Agency must contact Flock no later than sixty(60)days after the closing date
on the first billing statement in which the error or problem appeared, in order to receive an adjustment or credit.
Inquiries should be directed to Flock's customer support department.Agency acknowledges and agrees that a failure
to contact Flock within this sixty (60) day period will serve as a waiver of any claim Agency may have had as a
result of such billing error.
53 Invoicing, Late Fees; Taxes. Flock may choose to bill through an invoice, in which case, full payment for
invoices issued in any given month must be received by Flock thirty(30)days after the mailing date of the invoice.
Unpaid amounts are subject to a finance charge of 1.5% per month on any outstanding balance, or the maximum
permitted by law, whichever is lower,plus all expenses of collection, and may result in immediate termination of
Service, To the extent allowable by law or Agency regulations pertaining to tax-exempt entities, Agency shall be
responsible for all taxes associated with Services other than U.S.taxes based on Flock's net income.
5.4 No-Fee Term Access.Subject to Flock's record retention policy,Flock offers complimentary access to the Flock
System for thirty(30)days("No Fee Term")to Agency when Non-Agency End Users intentionally prescribe access
or judicial orders mandate access to Non-Agency End User Data. Agency agrees to pay the Initial Fees and Usage
Fees according to Section 5.1 and will receive Flock's complimentary access to the Flock Service and Footage for
no additional cost. Should such access cause Flock to incur internal or out-of-pocket costs that are solely the result
of the access, Flock reserves the right to invoice these costs to Agency under Section 5.3 and Agency agrees to pay
them. The complimentary No-Fee Term access to Flock Services shall survive the expiration or termination of this
Agreement for five(5)years unless Agency provides written notice of the intent to cancel access to Flock Services,
6.TERM AND TERMINATION
6.1 Term, Subject to earlier termination as provided below,the initial term of this Agreement shall be for the period
of time set forth on the Order Form(the"Initial Term"). Following the Initial Term,unless otherwise indicated on
the Order Form,this Agreement will automatically renew for successive renewal terms for the greater of one year
and the length set forth on the Order Form (each, a "Renewal Term", and together with the Initial Term, the
"Service Term") unless either party gives the other party notice of non-renewal at least thirty (30) days prior to
the end of the then-current term.
6.2 Agency Satisfaction Guarantee. At any time during the agreed upon term, an Agency not fully satisfied with
the service or solution may self-elect to terminate their contract, Self-elected termination will result in a one-time fee
of actual cost of removal and labor,said cost not to exceed$500 per camera.Upon self-elected tenmination,a refund
will be provided, prorated for any fees paid for the remaining Term length set forth previously.Self-termination of
the contract by the Agency will be effective immediately. Flock will remove all equipment at Flock's own
convenience,within a commercially reasonable period upon termination.Advance notice will be provided.
63 Termination. In the event of any material breach of this Agreement,the non-breaching party may terminate this
Agreement prior to the end of the Service Term by giving thirty(30)days prior written notice to the breaching party;
provided, however, that this Agreement will not terminate if the breaching party has cured the breach prior to the
expiration of such thirty-day period, Either party may terminate this Agreement, without notice, (i) upon the
institution by or against the other party of insolvency,receivership or bankruptcy proceedings, (ii)upon the other
party's making an assignment for the benefit of creditors, or(iii) upon the other party's dissolution or ceasing to do
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business. Upon termination for Flock's material breach, Flock will refund to Agency a pro-rata portion of the
pre-paid Fees for Services not received due to such termination.
6.4 Effect of Termination.Upon any termination of the Service Term,Flock will collect all Units,delete all Agency
Data, terminate Agency's right to access or use any Services, and all licenses granted by Flock hereunder will
immediately cease. Agency shall ensure that Flock is granted access to collect all Units and shall ensure that Flock
personnel does not encounter Hazardous Conditions in the collection of such units. Upon termination of this
Agreement,Agency will immediately cease all use of Flock Services.
6.5 No-Fee Term. The initial No-Fee Term will extend,after entering into this Agreement,for thirty(30) days from
the date a Non-Agency End User grants access to their Footage and/or Notifications. In expectation of repeated
non-continuous No-Fee Terms, Flock may in its sole discretion leave access open for Agency's Authorized End
Users despite there not being any current Non-Agency End User authorizations. Such access and successive No-Fee
Terms are deemed to be part of the No-Fee Term. Flock, in its sole discretion, can determine not to provide
additional No-Fee Terns or can impose a price per No-Fee Term upon thirty (30) days' notice. Agency may
terminate any No-Fee Term or access to future No-Fee Terms upon 30 days'notice.
6.6 Survival. The following Sections will survive termination: 2.4,2.5,3,4,5(with respect to any accrued rights to
payment),5.4,6.5,7.4,8.1,8.2,8.3,8.4,9.1 and 10.5.
7.REMEDY,WARRANTY AND DISCLAIMER
7.1 Remedy. Upon a malfunction or failure of Hardware or Embedded Software (a "Defect"), Agency must first
make commercially reasonable efforts to address the problem by contacting Flock's technical support as described in
Section 2.9 above. If such efforts do not correct the Defect, Flock shall, or shall instruct one of its contractors to
repair or replace the Hardware or Embedded Software suffering from the Defect. Flock reserves the right in their
sole discretion to refuse or delay replacement or its choice of remedy for a Defect until after it has inspected and
tested the affected Unit provided that such inspection and test shall occur within seventy-two (72) hours after
Agency notifies the Flock of a Defect. In the event of a Defect,Flock will repair or replace the defective Unit at no
additional cost.In the event that a Unit is lost,stolen,or damaged,Flock agrees to replace the Unit at a fee according
to the then-current Reinstall Policy (https://www.flocksafety.com/reinstall-fee-schedule). Agency shall not be
required to replace subsequently lost, damaged or stolen Units, however, Agency understands and agrees that
functionality, including Footage, will be materially affected due to such subsequently lost, damaged or stolen units
and that Flock will have no liability to Agency regarding such affected functionality nor shall the Usage Fee or
Implementation Fees owed be impacted.
7.2 Exclusions. Flock will not provide the remedy described in Section 7.1 above if any of the following exclusions
apply: (a) misuse of the Hardware or Embedded Software in any manner, including operation of the Hardware or
Embedded Software in any way that does not strictly comply with any applicable specifications,documentation,or
other restrictions on use provided by Flock; (b) damage, alteration, or modification of the Hardware or Embedded
Software in any way; or (c) combination of the Hardware or Embedded Software with software,hardware or other
technology that was not expressly authorized by Flock.
7.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the
Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation
Services in a professional and workmanlike manner.Upon completion of any installation or repair,Flock shall clean
and leave the area in good condition. Services may be temporarily unavailable for scheduled maintenance or for
unscheduled emergency maintenance, either by Flock or by third-party providers,or because of other causes beyond
Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail
of any scheduled service disruption.
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7A Disclaimer. THE REMEDY DESCRIBED IN SECTION 7.1 ABOVE IS AGENCY'S SOLE REMEDY,AND
FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTIVE HARDWARE AND/OR EMBEDDED
SOFTWARE, THE FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR
ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED
FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION,THE SERVICES
AND INSTALLATION SERVICES ARE PROVIDED "AS IS" AND FLOCK DISCLAIMS ALL WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT .THIS
DISCLAIMER OF SECTION 7.4 ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW
OF THE STATE MENTIONED IN SECTION 10.6, OR IF NO STATE IS MENTIONED IN SECTION 10.6, BY
THE LAW OF THE STATE OF GEORGIA.
7,5 Insurance. Flock shall maintain commercial general liability policies with policy limits reasonably
commensurate with the magnitude of its business risk. Certificates of Insurance will be provided upon request.
Agency is a self-insured government entity as authorized under applicable law and shall provide a letter of
self-insurance indicating such status to Flock upon request.
7.6 Force Majeure.Neither party shall be responsible nor liable for any delays or failures in perfomiance from any
cause beyond its control, including, but not limited to acts of God, changes to law or regulations, embargoes,war,
terrorist acts,epidemics,pandemics, acts or omissions of third-party technology providers,riots,fires, earthquakes,
floods, power blackouts, strikes, weather conditions or acts of hackers, internet service providers or any other third
party or acts or omissions of the other party.
8.LIMITATION OF LIABILITY AND INDEMNITY
8,1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, EXCEPT IN THE
EVENT OF GROSS NEGLIGENCE OR INTENTIONAL OR WILLFUL ACTS, FLOCK AND ITS SUPPLIERS
(INCLUDING BUT NOT LIMITED TO ALL HARDWARE AND TECHNOLOGY SUPPLIERS), OFFICERS,
AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE
OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND
CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY,
PRODUCT LIABILITY, OR OTHER THEORY: (A)FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS
OR INACCURACY, INCOMPLETENESS OR CORRUPTION OF DATA OR FOOTAGE OR COST OF
PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY OR LOSS OF BUSINESS; (B)
FOR.ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (C)FOR
ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING
REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE OR IDENTIFY AND/OR
CORRELATE A LICENSE PLATE WITH THE FBI DATABASE; (D) FOR ANY PUBLIC DISCLOSURE OF
PROPRIETARY INFORMATION MADE IN GOOD FAITH;(E)FOR CRIME PREVENTION;OR(F)FOR ANY
AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED
THE FEES PAID AND/OR PAYABLE BY AGENCY TO FLOCK FOR THE SERVICES UNDER THIS
AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT GAVE RISE TO
THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. IN THE EVENT OF AN EMERGENCY,AGENCY SHOULD CONTACT
911 AND SHOULD NOT RELY ON THE SERVICES.THIS LIMITATION OF LIABILITY OF SECTION 8
ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED
IN SECTION 10.6, OR IF NO STATE IS MENTIONED IN SECTION 10.6, BY THE LAW OF THE STATE OF
GEORGIA.
8,2 Additional No-Fee Term Requirements. EXCEPT IN THE EVENT OF GROSS NEGLIGENCE OR
INTENTIONAL OR WILLFUL ACTS, IN NO EVENT SHALL FLOCK'S AGGREGATE LIABILITY,IF ANY,
ARISING OUT OF OR IN ANY WAY RELATED TO THE COMPLIMENTARY NO-FEE TERM AS
Page 10 of 12
ffock safety
DESCRIBED IN SECTION 6.5 EXCEED$100,WITHOUT REGARD TO WHETHER SUCH CLAIM IS BASED
IN CONTRACT,TORT(INCLUDING NEGLIGENCE),PRODUCT LIABILITY OR OTHERWISE.
83 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and
omissions of its own employees, deputies, officers, or agents, in connection with the performance of their official
duties under this Agreement. Each Party to this Agreement shall be liable (if at all) only for the torts of its own
officers,agents,or employees that occur within the scope of their official duties.
8.4 Indemnity. To the extent permitted by applicable law, Agency hereby agrees to indemnify and hold harmless
Flock against any damages, losses, liabilities, settlements and expenses (including without limitation costs and
attorneys' fees) in connection with any claim or action that arises from an alleged violation of Section 3.2, a breach
of this Agreement, Agency's Installation Obligations, Agency's sharing of any data in connection with the Flock
system, Flock employees or agent or Non-Agency End Users, or otherwise from Agency's use of the Services,
Hardware and any Software, including any claim that such actions violate any applicable law or third party right.
Although Flock has no obligation to monitor Agency's use of the Services, Flock may do so and may prohibit any
use of the Services it believes may be (or alleged to be) in violation of Section 3.2 or this Agreement.
Notwithstanding any of the foregoing, nothing herein shall require Agency to create a sinking fund to satisfy any
obligation to indemnify under this Agreement.
9.RECORD RETENTION
9.1 Data Preservation. The Agency agrees to store Agency Data and Non-Agency End User Data in compliance
with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record
retention schedules. As part of Agency's consideration for paid access and no-fee access to the Flock System,to the
extent that Flock is required by local, state or federal law to store the Agency Data or the Non-Agency End User
Data, Agency agrees upon thirty (30)days written notice from Flock,if possible,to preserve and securely store this
data on Flock's behalf so that Flock can delete the data from its servers and, should Flock be legally compelled by
judicial or government order, Flock may retrieve the data from Agency in accordance with the applicable law set
forth in Section 10.6.
10.MISCELLANEOUS
10.1 Severability. If any provision of this Agreement is found to be unenforceable or invalid,that provision will be
limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and
effect and enforceable,
10.2 Assignment. This Agreement is not assignable, transferable or sublicensable by Agency except with Flock's
prior written consent. Flock may transfer and assign any of its rights and obligations, in whole or in part, to any
affiliate company in which it owns a majority share or is under common ownership or control under this Agreement
without consent.
10.3 Entire Agreement. This Agreement, together with the Order Form(s), the then-current Reinstall Policy
(https://www.flocksafety.com/reinstall-fee-schedule), and Deployment Plan(s), are the complete and exclusive
statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral
agreements, communications and other understandings relating to the subject matter of this Agreement,and that all
waivers and modifications must be in a writing signed by both parties,except as otherwise provided herein. None of
Agency's purchase orders, authorizations or similar documents will alter the terms of this Agreement,and any such
conflicting terms are expressly rejected.
10.4 Relationship.No agency,partnership,joint venture,or employment is created as a result of this Agreement and
neither party shall have any authority of any kind to bind the other party in any respect whatsoever.
Page 11 of 12
ffock safety
10.5 Costs and Attorneys' Fees. In any action or proceeding to enforce rights under this Agreement attorney's fees
shall be awarded as authorized by the law of the state set forth in Section 10.6.
10.6 Governing Law; Venue.This Agreement shall be governed by the laws of the State of Texas without regard to
its conflict of laws provisions. The federal and state courts sitting in the State of Texas will have proper and
exclusive jurisdiction and venue with respect to any disputes arising from or related to the subject matter of this
Agreement. The parties agree that the United Nations Convention for the International Sale of Goods is excluded in
its entirety from this Agreement. Any dispute arising out of, in connection with, or in relation to this agreement or
the making of validity thereof or its interpretation or any breach thereof shall be determined and settled by
arbitration in Tar-rant County, Texas by a sole arbitrator pursuant to the rules and regulations then obtaining of the
American Arbitration Association and any award rendered therein shall be final and conclusive upon the parties,and
a judgment thereon may be entered in the highest court of the forum, state or federal, having jurisdiction. The
service of any notice, process, motion or other document in connection with an arbitration award under this
agreement or for the enforcement of an arbitration award hereunder may be effectuated by either personal service or
by certified or registered mail to the respective addresses provided herein.
10.7 Publicity. Unless otherwise indicated on the Order Form, Flock has the right to reference and use Agency's
name and trademarks and disclose the nature of the Services provided hereunder in each case in business and
development and marketing efforts, on Flock's website. Flock shall not use Agency's name or trademarks in any
negative,false,misleading,or demeaning manner,in Agency's sole discretion.
10.8 Export Agency may not remove or export from the United States or allow the export or re-export of the Flock
fl? or anything related thereto,or any direct product thereof in violation of any restrictions,laws or regulations of the
United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets
Control, or any other United States or foreign agency or authority. As defined in FAR section 2.101,the Services,
the Hardware, the Embedded Software and Documentation are"commercial items"and according to DFAR section
252.2277014(a)(1)and (5) are deemed to be"commercial computer software"and"commercial computer software
documentation," Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification,
reproduction, release, performance, display, or disclosure of such commercial software or commercial software
documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be
prohibited except to the extent expressly permitted by the terms of this Agreement.
10.9 Headings. The headings are merely for organization and should not be construed as adding meaning to the
Agreement or interpreting the associated Sections.
10.10 Counterparts. This Agreement may be executed in two or more counterparts,each of which shall be deemed
an original,but all of which together shall constitute one and the same instrument.
10.11 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and
have the authority to sign on behalf of and bind the organizations and individuals they are representing.
10.12 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given
when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or
e-mail; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon
receipt,if sent by certified or registered mail,return receipt requested.
Page 12 of 12
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lofl
Complete INos.I-4 and 6 if there are interested parties. OFFICE USE GNLY
Complete Nos.1,2,3,5,and 6 if there are no linterested parties. CERTIFICATION OF FILING
1 Name of business entity filling form,and the city,state and country of the business entity's place Certificate Number:
of business. 2026-14326,67
Flock Group,Inc.
Atlanta, GA United States Date Filled-,
2 Name of governmental entity or state agency that!is a party to the contract for which the form is 03,11,212026,
being filled!.
IN!orth Richland Hills-Flock purchase to be transferred to City of IFort Worth, Date Acknowledged:
3 Provide the Identification number usedl by the governmental entity or state agency to track or identify the contract,ands provide a
description of the services,goods,or other property to be provided under the contract,
00033,046/000�29069 April 13,2026 Council-File ID 7453
Audio Detection System
4 Nature of interest
IName of Interested Party City,State,Country(place of busliness), (check applicable)
Controlling Intermediary
lilevitch, David New York,NY United States X
Herendeen,Julil San Fral CA United States X
Ceran,Jennifer San IlFr,l CA United States, X
Lanig,Garrett Atlanta®GA United States X
FeUry, Matt Atlanta,GA United States X
Sukhar, Ilya San Francisco,CA United States X
Clayton,Alex San IFranciscul,CA United States X
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARA'nON
My name is Allyssa Bolick and my date of birth is
My address is 4724 Magnetite Lea Mount Dora FL 32757 USA
(city), (state) (Zip Code) (country)
I declare under penalty of perjury that the foregoing is true andl correct.
Executed in Oranige Coul State of Fllorida ,olnthe 12 day of March 2026
(imionthi) (year)
Signature of'authorized agent of contracting business entity
(Dell
Forl provided by Texas Ethics Con,imission www.ethics.s(atl Version V4 1.0.b6ef 2aab
"I"wFt
hJOKTH KIC:HLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Consider Resolution No. 2026-022, authorizing submission of the
application and acceptance of allocated funds, if awarded, in the
amount of$12,033 for the Office of Justice Programs' Bureau of
Justice Assistance (BJA) FY 2025 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program — Local Formula.
PRESENTER: Jeff Garner, Chief of Police
SUMMARY:
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the leading
source of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary
to support a range of program areas including law enforcement. Specifically, the funds
from this grant may be used to purchase equipment. The Police Department intends to
purchase an unmanned aircraft system with the grant funds. North Richland Hills has
been allocated $12,033 with the FY 2025 grant. There is no match required.
GENERAL DESCRIPTION:
The Police Department proposes to use JAG funds for law enforcement related
activities. The Department intends to purchase an unmanned aircraft system with the
awarded grant funds.
Unmanned aircraft systems, commonly referred to as drones, have become an
increasingly valuable tool for public safety agencies nationwide. These systems provide
real time aerial intelligence that can improve situational awareness, enhance officer
safety, and increase operational efficiency across a variety of law enforcement
activities.
Vendors and the number of drones to be purchased are still in the process of being
researched and will be completed before the April 28, 2026 grant submission deadline.
RECOMMENDATION:
Approve Resolution No. 2026-022.
RESOLUTION NO. 2026-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, AUTHORIZING
SUBMISSION OF THE APPLICATION AND ACCEPTANCE OF
ALLOCATED FUNDS, IF AWARDED, IN THE AMOUNT OF
$12,033 FOR THE OFFICE OF JUSTICE PROGRAMS' BUREAU
OF JUSTICE ASSISTANCE (BJA) FY 2025 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
— LOCAL FORMULA.
WHEREAS, the City of North Richland Hills, Texas, possesses legal authority to apply
for and to make appointments for the conduct of business relative to the
Bureau of Justice Assistance (BJA) FY 2025 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program — Local Formula; and
WHEREAS, the City Council of North Richland Hills, Texas, finds it is in the best interest
of the citizens of North Richland Hills to request the funds available under
this program to purchase an unmanned aircraft system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1. The City Council of the City of North Richland Hills hereby finds that the
recitals set forth above are true and correct and are incorporated into this
Resolution as if written herein.
SECTION 2. The City Council of the City of North Richland Hills hereby authorizes and
approves the submission of the application and acceptance if awarded for
the Office of Justice Programs' Bureau of Justice Assistance FY 2025
Edward Byrne Memorial Justice Assistance Grant (JAG) Program — Local
Formula.
SECTION 3. The City Council of the City of North Richland Hills designates the Chief of
Police as the grantee's authorized official, with the power to apply for,
accept, reject, alter, or terminate the funding request on behalf of the
applicant agency.
SECTION 4. The City Council of North Richland Hills agrees that the loss or misuse of
BJA funds or failure to comply with all BJA award requirements may result
in suspension or termination of award funds, the repayment of award funds,
and/or other remedies available by law.
SECTION 5. All Resolutions of the City Council of the City in conflict herewith are hereby
amended or repealed to the extent of such conflict.
Resolution No. 2026-022
Page 1 of 2
SECTION 6. This Resolution shall take effect and be in full force and effect from and after
the date of its adoption, and it is so resolved.
PASSED AND APPROVED on this 13th day of April, 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Jeff Garner, Chief of Police
Resolution No. 2026-022
Page 2 of 2
NORTH KI HLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: Planning Department DATE: April 13, 2026
SUBJECT: TR26-02, Ordinance No. 3950, amending Chapter 54, Article XI
Residential Permit Parking Zone
PRESENTER: Cori Reaume, Planning Director
SUMMARY:
The intent of this ordinance is to provide modifications to the Residential Permit Parking
Zone ordinance to streamline the administration of the permit parking program in
Hometown.
GENERAL DESCRIPTION:
The City adopted "Residential Permit Parking Zone" regulations in 2019. The intent was
to establish a process by which certain HOAs could enter into an agreement with the City
for issuance of on-street parking permits. This stemmed from a recommendation in the
Vision203O Plan, and applies only to "urban village" environments where there is an
intentional mix of residential and commercial uses. It is intended to ensure commercial
and multifamily property users are not causing a negative impact by utilizing all on-street
parking in adjacent residential areas.
The Home Town East NRH Owners' Association then entered into an agreement with the
City in July of 2019 consistent with the adopted ordinance.
As the Home Town area has continued to develop, and as the entities (City and HOA)
have been able to evaluate the current processes, it has been determined that an update
to the Agreement would be beneficial to all parties. This would be the first revision to the
agreement since its original adoption.
Staff have worked extensively with the HOA board and management company to review
existing practices, opportunities to streamline processes, and provide clarity for
interpretation within the agreement. Prior to renewing the agreement between Home
Town East and the City, there are some modifications recommended to Chapter 54, which
are outlined in the attached redlined draft and incorporated into the proposed Ordinance.
A summary of this ordinance `clean-up' effort is provided below:
• Modifications to align with current practice of the HOA issuing permit stickers,
placards, etc. rather than City staff issuing the permits.
o Rather than providing applicant information to the City for review and
approval, the HOA would provide notification of issued or denied permits.
The City would then have authority to request a revocation of a permit, if
NORTH RI HLAND HILLS
necessary, but would not become a bottleneck within the permit approval
process.
• Allowance for other forms of proof of residence than a Driver's License, as we
have some residents who maintain a permanent residence elsewhere, but do
reside within the zone. (College students, military service members, etc.)
• Requirement for applicable signs to be placed prior to any enforcement into
expanded areas.
There are no significant changes recommended to the way the current program is
operating at this time. These proposed changes are simply to incorporate changes
deemed necessary since the implementation of the permit parking zone program.
If approved by the City Council, an Agreement renewal (including these changes) may be
executed by the City Manager.
RECOMMENDATION:
Approve Ordinance No. 3953.
City of North Richland Hills,TX
§ 54-409. Definitions.
In this article:
Agreement means the Residential Permitting Parking Agreement between the City of North
Richland Hills and the Home Owner's Association.
City means the City of North Richland Hills, Texas.
CC&Rs mean the Covenants, Conditions and Restrictions on homes that govern all properties
within a designated area.
Department means the city department designated by the city manager to enforce this article.
Home owner's association or the HOA means the association or management company
authorized to enforce the CC&Rs in a designated neighborhood in the Town Center District,
the TOD, or other area designated as Urban Village on the Vision2030 Land Use Plan.
Parking siege plan means the plan for signage designating location, size, type, and wording
for all parking signs within the residential permit parking zone.
Permit means a residential parking permit approved by the City and issued by the Association
(HOA)pursuant to an active Residential Permitting Parking Agreement.
Resident means a homeowner or other person who resides within the boundary of the
residential permit parking zone.
Residential permit parking zone or zone means the boundaries of the designated areas within
the Town Center or transit oriented development district(TOD), or other urban village where
only resident motor vehicles displaying a valid permit may park.
Town Center District means the area in the City of North Richland Hills designated on the
city's comprehensive zoning map as the Town Center Zoning District.
Transit Oriented Development District or TOD means the area in the City of North Richland
Hills designated on the city's comprehensive zoning map as the Transit Oriented Development
Zoning District.
Urban Village means an area in the City of North Richland Hills designated on the city's
comprehensive land use plan map as Urban Village.
§ 54-410. Designation of a residential permit parking zone.
A residential permit parking zone may be established in any neighborhood in the Town Center
or the TOD zoning districts or other Urban Village that meets the following criteria:
(a) Presence of an established home owner's association and/or HOA management company
authorized to enforce the CC&Rs of the community,whose governing body meets at least
once a quarter, and whose majority of home owners meet at least once annually;
(b) Presence of an agreement between the city and the HOA and/or management company to
administer a residential permit parking program;
(c) Presence of a non-single family residential use or park/open space on the same block or
within three hundred feet(300') as measured from the front property line of single family
City of North Richland Hills,TX
§ 54-410 § 54-411
residence to the property line of the non-residential use along a public sidewalk;
(d) Presence of on-street parking.
§ 54-411. Residential parking permit required.
(a) Permit required. It shall be unlawful to stop, stand or park a motor vehicle in a
residential permit parking zone without a valid residential parking permit properly
displayed on the rearview mirror, windshield or the dashboard of the vehicle. Any
person who meets the eligibility requirements may apply for a residential parking
permit. Such application shall be submitted in accordance with section 54-413 of this
article.
(b) Authority. The Association shall,pursuant to a Residential Permitting Parking
Agreement approved by the City, have authority to issue permits for residential parking
within the zone.
(c) Eligibility. A person is eligible to apply for a residential parking permit if he or she:
(1) Owns or leases a motor vehicle;
(2) Possesses a valid drivers' license;
(3) Resides within the residential permit parking zone; and
(4) Pays the applicable fee for the permit.
The city shall have the discretion to deny any application for a permit that does not meet
the eligibility criteria, is not in compliance with the agreement or that poses a potential
threat to the public, health or safety of the citizens of the city.
(d) Number of permits issued. A maximum of three (3)permits may be issued per
residence within the residential permit parking zone. A permit may be replaced in the
event the permit is lost, stolen or the vehicle is sold.
(e) Expiration. The time for expiration of a permit shall be agreed upon by the city and
the home owner's association and set forth in the residential permitting parking
agreement.
(f) Display. The permit shall be conspicuously displayed in the vehicle for easy visibility
in a manner and location approved by the city and the association.
(g) Parking authorized. A permit shall authorize the holder to stop, stand, or park a motor
vehicle in the residential permit parking zone with a valid,properly displayed permit, as
authorized by the permit, unless such stopping, standing or parking is prohibited or
restricted by laws or regulations other than as established in this article.
(h) Registered owner. The registered owner of the motor vehicle is presumed to be the
person who left the vehicle stopped, standing or parked at the time and place the offense
occurred.
(i) Fees. Fees for residential parking permits shall be set forth in Appendix A, Fee Schedule,
City of North Richland Hills,TX
§ 54-411 § 54-413
and are subject to annual modifications as determined by the city.
§ 54-412. No residential parking permit required.
No residential parking permit shall be required for any of the following:
(1) Vehicles parking in the zone for the sole purpose of drop off and/or pick up of students
attending any public or private school within the Zone between the hours of 7:30 a.m. and
8:30 a.m. and 2:45 p.m. and 3:45 p.m.
(2) Visibly marked business vehicles, while within the course and scope of business, and the
vehicle is:
(a) A service vehicle;
(b) A delivery vehicle;
(c) Driven by a sales representative of the business;
(d) A construction vehicle; or
(e) A trade vehicle (builders,plumbers, etc.)
(3) Individuals sharing religious messages; or
(4) Vehicles parked in spaces designated for business parking.
(5) Visibly marked City of North Richland Hills vehicles, while in the course and scope of
city business; or
(6) Emergency vehicles, while in the course and scope of providing emergency services.
§ 54-413. Residential permitting parking agreement.
(a) The home owner's association shall be required to enter into a residential permitting
parking agreement with the city to manage an approved residential permit parking zone
program.
(b) The agreement shall be in the form designated and approved by the city.
(c) The HOA must be authorized to enforce the CC&Rs and the residential permitting parking
agreement by the residents of the zone.
(d) The agreement shall designate the types of residential parking permits that may be issued
for the designated zone, including but not limited to,resident parking,temporary parking,
guest parking, or special event parking.
(e) The agreement shall designate and describe the boundary of the zone,including the names
of all streets within the zone,the total number of parking spaces designated on each street
within the zone, a map depicting the boundary of zone, and any additional
City of North Richland Hills,TX
§ 54-413 § 54-415
information required by the city to fully describe the zone. As an example "the west side
of Bridge street between Ice House Drive and Madrid Street(35 spaces)."
(f) The city manager shall be authorized to enter into a residential permitting parking
agreement in accordance with this article.
(g) The agreement shall be filed with the city secretary, and a memorandum of the agreement
shall be filed in the real property records of Tarrant County by the Association.
§ 54-414. Responsibilities of the home owner's association.
(a) After approval of the zone by the city,the HOA shall be responsible for administering the
residential permit parking zone program in accordance with the residential permitting
parking agreement between the city and the HOA and this article.
(b) The HOA shall collect all applications and fees for permits and submit the applications
and fees to the city for review. If responsible for issuing permits, as delegated in an active
Agreement, the HOA will be responsible for issuing said permits.
(c) The HOA shall submit a parking signage plan to the City for approval by the City Manager
or designee. No enforcement by the HOA may take place prior to installation of all
applicable signage within the zone.
(d) The HOA shall enter into a separate agreement with the city's then contracted towing
service for immobilization of vehicles in violation of this article, including booting and
towing.
§ 54-415. Enforcement; revocation.
(a) The city's planning department and police department shall have enforcement authority
for this article.
(b) The city may issue citations or revoke the permit of any person who is found to be in
violation of the laws regulating parking in a residential permit parking zone. If the HOA
issues permits, the City reserves the right to provide notice to the HOA to revoke any
issued permit,pursuant to an active Agreement.
(c) Immobilization is hereby authorized of any vehicle parked in a residential permit parking
zone without a valid residential parking permit, including booting and towing, at the sole
cost and expense of the owner of the vehicle.
ORDINANCE NO. 3950
ZONING CASE TR26-02
AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS
AMENDING CHAPTER 54, MOTOR VEHICLES AND TRAFFIC,
ARTICLE XI, RESIDENTIAL PERMIT PARKING ZONE, OF THE
CODE OF ORDINANCES, NORTH RICHLAND HILLS, TEXAS, TO
REVISE RESIDENTIAL PERMIT PARKING ZONE REGULATIONS;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE
OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY;
ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS;
PROVIDING FOR PUBLICATION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located
in Tarrant County, Texas acting under its charter adopted by the electorate
pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of
the Local Government Code; and
WHEREAS, areas designated as Urban Village on the Land Use Plan, such as the Town
Center and Transit Oriented Development Zoning Districts contain relatively
high density mixed use development, including single family and multi-
family living units, schools, sports/entertainment, venues, office, retail, and
other commercial and civic uses in a more compact, walkable environment;
and
WHEREAS, the Vision203O Transportation Plan, a component of the City's
comprehensive plan adopted by Ordinance 3592 on July 22, 20197
specifically recommends the creation of parking management districts for
TODs and Urban Villages; and
WHEREAS, the City Council desires to amend certain portions of the Residential Permit
Parking zone regulations to align with current practices; and
WHEREAS, the City Council has determined that the proposed ordinance amendment
promotes the health, safety, morals, and the general welfare within the City
of North Richland Hills and is in the best interest of the City of North
Richland Hills.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
Ordinance No. 3950
TR26-02
Page 1 of 7
SECTION 1: That Chapter 54, Motor Vehicles and Traffic, Article XI, Residential Permit
Parking Zone, in the Code of Ordinances, City of North Richland Hills,
Texas, be amended in part by revising Section 54-409 — "Definitions" to
read
In this article:
Agreement means the Residential Permitting Parking Agreement
between the City of North Richland Hills and the Home Owner's
Association.
City means the City of North Richland Hills, Texas.
CC&Rs mean the Covenants, Conditions and Restrictions on homes that
govern all properties within a designated area.
Department means the city department designated by the city manager
to enforce this article.
Home owner's association or the HOA means the association or
management company authorized to enforce the CC&Rs in a designated
neighborhood in the Town Center District, the TOD, or other area
designated as Urban Village on the Vision203O Land Use Plan.
Parking signage plan means the plan for signage designating location,
size, type, and wording for all parking signs within the residential permit
parking zone.
Permit means a residential parking permit approved by the City and
issued by the Association (HOA) pursuant to an active Residential
Permitting Parking Agreement.
Resident means a homeowner or other person who resides within the
boundary of the residential permit parking zone.
Residential permit parking zone or zone means the boundaries of the
designated areas within the Town Center or transit oriented development
district (TOD), or other urban village where only resident motor vehicles
displaying a valid permit may park.
Town Center District means the area in the City of North Richland Hills
designated on the city's comprehensive zoning map as the Town Center
Zoning District.
Ordinance No. 3950
TR26-02
Page 2 of 7
Transit Oriented Development District or TOD means the area in the City
of North Richland Hills designated on the city's comprehensive zoning
map as the Transit Oriented Development Zoning District.
Urban Village means an area in the City of North Richland Hills
designated on the city's comprehensive land use plan map as Urban
Village.
SECTION 2: That Chapter 54, Motor Vehicles and Traffic, Article XI, Residential Permit
Parking Zone, in the Code of Ordinances, City of North Richland Hills,
Texas, be amended in part by revising Section 54-411 — "Residential
parking permit required" be amended to read
(a) Permit required. It shall be unlawful to stop, stand or park a
motor vehicle in a residential permit parking zone without a
valid residential parking permit properly displayed on the
rearview mirror, windshield or the dashboard of the vehicle.
Any person who meets the eligibility requirements may apply
for a residential parking permit. Such application shall be
submitted in accordance with section 54-413 of this article.
(b) Authority. The Association shall, pursuant to a Residential
Permitting Parking Agreement approved by the City, have
authority to issue permits for residential parking within the zone.
(c) Eligibility. A person is eligible to apply for a residential parking
permit if he or she-
(1) Owns or leases a motor vehicle;
(2) Possesses a valid drivers' license;
(3) Resides within the residential permit parking zone; and
(4) Pays the applicable fee for the permit.
The city shall have the discretion to deny any application for a
permit that does not meet the eligibility criteria, is not in compliance
with the agreement or that poses a potential threat to the public,
health or safety of the citizens of the city.
(d) Number of permits issued. A maximum of three (3) permits may
be issued per residence within the residential permit parking
zone. A permit may be replaced in the event the permit is lost,
stolen or the vehicle is sold.
Ordinance No. 3950
TR26-02
Page 3 of 7
(e) Expiration. The time for expiration of a permit shall be agreed
upon by the city and the home owner's association and set forth
in the residential permitting parking agreement.
(f) Display. The permit shall be conspicuously displayed in the
vehicle for easy visibility in a manner and location approved by
the city and the association.
(g) Parking authorized. A permit shall authorize the holder to stop,
stand, or park a motor vehicle in the residential permit parking
zone with a valid, properly displayed permit, as authorized by the
permit, unless such stopping, standing or parking is prohibited or
restricted by laws or regulations other than as established in this
article.
(h) Registered owner. The registered owner of the motor vehicle is
presumed to be the person who left the vehicle stopped, standing
or parked at the time and place the offense occurred.
(i) Fees. Fees for residential parking permits shall be set forth in
Appendix A, Fee Schedule, and are subject to annual modifications as
determined by the city.
SECTION 3: That Chapter 54, Motor Vehicles and Traffic, Article XI, Residential Permit
Parking Zone, in the Code of Ordinances, City of North Richland Hills,
Texas, be amended in part by revising Section 54-414 — "Responsibilities
of the homeowner's association" be amended to read
(a) After approval of the zone by the city, the HOA shall be responsible
for administering the residential permit parking zone program in
accordance with the residential permitting parking agreement between
the city and the HOA and this article.
(b) The HOA shall collect all applications and fees for permits and submit
the applications and fees to the city for review. If responsible for issuing
permits, as delegated in an active Agreement, the HOA will be
responsible for issuing said permits.
(c) The HOA shall submit a parking signage plan to the City for approval
by the City Manager or designee. No enforcement by the HOA may take
place prior to installation of all applicable signage within the zone.
Ordinance No. 3950
TR26-02
Page 4 of 7
(d) The HOA shall enter into a separate agreement with the city's then
contracted towing service for immobilization of vehicles in violation of this
article, including booting and towing.
SECTION 4: That Chapter 54, Motor Vehicles and Traffic, Article XI, Residential Permit
Parking Zone, in the Code of Ordinances, City of North Richland Hills,
Texas, be amended in part by revising Section 54-415 — "Enforcement;
revocation" be amended to read
(a) The city's planning department and police department shall have
enforcement authority for this article.
(b) The city may issue citations or revoke the permit of any person who
is found to be in violation of the laws regulating parking in a residential
permit parking zone. If the HOA issues permits, the City reserves the right
to provide notice to the HOA to revoke any issued permit, pursuant to an
active Agreement.
(c) Immobilization is hereby authorized of any vehicle parked in a
residential permit parking zone without a valid residential parking permit,
including booting and towing, at the sole cost and expense of the owner
of the vehicle.
SECTION 5: This Ordinance shall be cumulative of all provisions of ordinances and of
the Code of Ordinances, City of North Richland Hills, Texas, as amended,
except when the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances and such code, in which event the
conflicting provisions of such ordinances and such code are hereby
repealed.
SECTION 6: It is hereby declared to be the intention of the City Council that the
sections, paragraphs, sentences, clauses, and phrases of this Ordinance
are severable, and if any section, paragraph, sentence, clause, or phrase
of this Ordinance shall be declared unconstitutional by the valid judgment
or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining sections, paragraphs, sentences,
clauses, and phrases of this Ordinance, since the same would have been
enacted by the City Council without the incorporation in this Ordinance of
any such unconstitutional section, paragraph, sentence, clause, or
phrase.
Ordinance No. 3950
TR26-02
Page 5 of 7
SECTION 7: Any person, firm, or corporation violating any provision of the Sign
Regulations of the City of North Richland Hills as amended hereby shall
be deemed guilty of a misdemeanor and upon final conviction thereof
fined in an amount not to exceed Five Hundred Dollars ($500.00). Each
day any such violation shall be allowed to continue shall constitute a
separate violation and punishable hereunder.
SECTION 8: All rights and remedies of the City of North Richland Hills are expressly
saved as to any and all violations of the provisions of any ordinances
governing the sign regulations that have accrued at the time of the
effective date of this Ordinance; and, as to such accrued violations and all
pending litigation, both civil and criminal, whether pending in court or not,
under such ordinances, same shall not be affected by this Ordinance but
may be prosecuted until final disposition by the courts.
SECTION 9: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clause of this Ordinance
as required by law, if applicable.
SECTION 10: This Ordinance shall be in full force and effect upon publication as
required by law.
AND IT IS SO ORDAINED.
PASSED AND APPROVED on this 13th day of April, 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
Ordinance No. 3950
TR26-02
Page 6 of 7
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Cori Reaume
Planning Director
Ordinance No. 3950
TR26-02
Page 7 of 7
k4Ft
hJOIF LH KICHLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Approve Resolution No.2026-023, approving participation in the
Remnant Defendants Settlement with Associated Pharmacies, Inc.
(and American Associated Pharmacies), J M Smith Corporation,
Louisiana Wholesale Drug Company, Inc., Morris and Dickson Co.,
North Carolina Mutual Wholesale Drug Company, Inc., and United
Natural Foods, Inc. (including its subsidiaries SuperValu and
Advantage Logistics).
PRESENTER: Trudy J. Lewis, Assistant City Manager
SUMMARY:
City Council is being asked to consider a resolution approving participation in the
Remnant Defendants Settlement Agreement with Associated Pharmacies, Inc. (and
American Associated Pharmacies), J M Smith Corporation, Louisiana Wholesale Drug
Company, Inc., Morris and Dickson Co., North Carolina Mutual Wholesale Drug
Company, Inc., and United Natural Foods, Inc. (including its subsidiaries SuperValu and
Advantage Logistics) ("Six Remnant Defendants"). The purpose of the settlement is to
help abate and alleviate the impacts of the opioid epidemic throughout the United States.
GENERAL DESCRIPTION:
The City has received official notice regarding participation eligibility in the proposed
Remnant Defendants Settlement involving the Six Remnant Defendants. This settlement
is being entered into to resolve ongoing litigation between states and the Six Remnant
Defendants.
The Remnant Defendants Settlement provides for the combined payment of
$97,625,000.00 in cash for purposes of abating the opioid epidemic. The settlement will
result in a one-time settlement payment to each eligible entity participating in the
settlement. The City of North Richland Hills estimated anticipated payment is
approximately $697,846.30, based upon the allocation percentage in the Plan of
Allocation included in the Settlement Agreement.
The Settlement funds must be used for the Core Strategies and Approved Uses set forth
in the Remnant Defendants Settlement Agreement. The approved uses include a wide
variety of strategies for prevention and treatment used to fight the opioid crisis, including
expansion of training for first responders, coverage for uninsured individuals, preventative
k4Ft
hJOIF LH KICHLAND HILLS
education for school-based and youth-focused programs, and treatment and recovery
support services for the use of opioids and other illicit drugs.
In order to participate, an eligible entity, including the City of North Richland Hills, must
opt-in to the Settlement and sign and return the Combined Subdivision Participation and
Release Form to the Claims Administrator no later than May 4, 2026.
RECOMMENDATION:
Approve Resolution No. 2026-023.
RESOLUTION NO. 2026-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS, APPROVING PARTICIPATION IN THE
REMNANT DEFENDANTS SETTLEMENT AGREEMENT WITH
ASSOCIATED PHARMACIES, INC. (AND AMERICAN
ASSOCIATED PHARMACIES), J M SMITH CORPORATION,
LOUISIANA WHOLESALE DRUG COMPANY, INC., MORRIS AND
DICKSON CO., NORTH CAROLINA MUTUAL WHOLESALE
DRUG COMPANY, INC., AND UNITED NATURAL FOODS, INC.
(INCLUDING ITS SUBSIDIARIES SUPERVALU AND ADVANTAGE
LOGISTICS); AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, there has been a plethora of national litigation against certain
pharmaceutical companies and retail pharmacies to abate and alleviate the
impacts of the opioid epidemic throughout the nation and the State of
Texas; and
WHEREAS, the City of North Richland Hills (the "City") has obtained information
indicating that Associated Pharmacies, Inc. (and American Associated
Pharmacies), J M Smith Corporation, Louisiana Wholesale Drug
Company, Inc., Morris and Dickson Co., North Carolina Mutual Wholesale
Drug Company, Inc., and United Natural Foods, Inc. (including its
subsidiaries SuperValu and Advantage Logistics) have reached a national
settlement agreement ("Remnant Defendants Settlement Agreement");
and
WHEREAS, the City Council of the City of North Richland Hills finds that it is in the best
interest of the health, safety, and welfare of the citizens of the City for the
City to participate in the Remnant Defendants Settlement Agreement and
the Manufacturers Settlement Agreements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1. The City Council hereby finds that the recitals set forth above are true and
correct and are incorporated into this Resolution as if written herein.
SECTION 2. The City Council supports the Remnant Defendants Settlement Agreement
and hereby approves the City's participation in the Remnant Defendants
Settlement Agreement.
Resolution No.2026-023
Page 1 of 2
SECTION 3. The City Council finds the following:
a) There is a substantial need for repayment of opioid-related
expenditures and payment to abate opioid-related harms in and about
North Richland Hills, Texas.
b) The City Council also understands there is a need to create an
effective means of allocating any potential settlement funds obtained
under the Remnant Defendants Settlement Agreement in a manner
and means that would promote an effective and meaningful use of the
funds in abating the opioid epidemic in the City.
SECTION 4. The City Council hereby authorizes the City Manager or her designee to
execute all necessary and related documents on behalf of the City to
participate in the Remnant Defendants Settlement Agreement.
SECTION 5. All Resolutions of the City Council of the City in conflict herewith are hereby
amended or repealed to the extent of such conflict.
SECTION 6. This Resolution shall take effect and be in full force and effect from and after
the date of its adoption, and it is so resolved.
PASSED AND APPROVED on this 13t" day of April, 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Trudy J. Lewis
Assistant City Manager
Resolution No.2026-023
Page 2 of 2
National Opioids Settlements: Six Remnant Defendants
Notice and Claims Administrator
opioidsparticipation@rubris.com
To: North Richland Hills city, TX
Reference Number: CL-2027290
THIS SETTLEMENT OVERVIEW CONTAINS IMPORTANT INFORMATION ABOUT
THE SIX REMNANT DEFENDANTS NATIONAL OPIOID SETTLEMENT
SIX REMNANT DEFENDANTS SETTLEMENT OVERVIEW
A new national opioid settlement has been reached with six regional distributors/dispenser
defendants (Remnant Defendants Settlement): Associated Pharmacies, Inc (and
American Associated Pharmacies); J M Smith Corporation; Louisiana Wholesale Drug
Company, Inc.; Morris and Dickson Co.; North Carolina Mutual Wholesale Drug
Company, Inc.; and United Natural Foods, Inc. (including its subsidiaries SuperValu and
Advantage Logistics) (Six Remnant Defendants). There is one settlement agreement
covering the combined settlement with the Six Remnant Defendants.
If effectuated, the proposed Remnant Defendants Settlement will result in the the Six
Remnant Defendants paying a combined $97,625,000.00 in cash for purposes of abating
the opioid epidemic. An Eligible Entity's participation in the Remnant Defendants
Settlement, the Settlement will result in a one-time settlement payment to each Eligible
Entity. The Settlement funds must be used for the Core Strategies and Approved Uses set
forth in Exhibit D of the Remnant Defendant Settlement Agreement.
The Remnant Defendants Settlement does not include State Attorneys General or any
amount allocated to a State. Rather, this Settlement will be distributed only and directly to
any Eligible Entity that participates by signing and returning the Combined Subdivision
Participation and Release Form by the deadline.
The allocation to participating entities will be calculated using the national Denver model
but removing from the equation any amount that the Denver model would allocate to a
State Attorney General or a State allocation. Specifically, the interstate allocation formula
will be used to calculate what amount should go to all the subdivisions in each state and
then apply the intrastate allocation as between all subdivisions who are either a litigating
subdivision or a non-litigating subdivision with a population of 30,000 or more. Using that
methodology, a national pro-rata percentage was created. That allocation percentage of
participation is reflected in Exhibit E of the Remnant Defendant Settlement Agreement.
1
182891755.1 101&19
Eligible Entities must decide whether to participate by Monday, May 4, 2026.
WHO IS RUBRIS INC. AND WHAT IS THE NOTICE AND CLAIMS
ADMINISTRATOR?
The Settlement provides that a Notice and Claims Administrator will provide notice and
manage the collection of participation forms. Rubris, Inc. is the Notice and Claims
Administrator for this new Settlement and was also retained for the prior national opioid
settlements.
WHY IS YOUR ENTITY RECEIVING THIS NOTICE?
Your entity is eligible to participate in this Settlement. This Notice is also sent directly to
counsel for each Eligible Entity if the Notice and Claims Administrator has their
information. If you are represented by an attorney with respect to opioid claims, please
contact them.
WHERE CAN YOU FIND MORE INFORMATION?
Detailed information about the Settlement may be found at:
https:Hnationalopioidsettlement.com
You are encouraged to review the Settlement Agreement terms and discuss the terms
and benefits with your counsel. Each Eligible Entity will need to decide whether to
participate in the proposed Settlement, and entities are encouraged to work through this
process before the Monday, May 4, 2026, deadline.
HOW DO YOU PARTICIPATE IN THE SETTLEMENT?
The Settlement requires that each Eligible Entity take affirmative steps to "opt in" to the
Settlement. You will receive the Combined Subdivision Participation and Release Form
via DocuSign along with instructions from the Implementation Administrator. In order to
participate in this Settlement, a person with authority must sign and return the required
Combined Subdivision Participation and Release Form. DocuSign remains the preferred
method of submission of the needed form.
The participation rate will be used to determine whether participation for each Remnant
Defendant is sufficient to move forward. If the Settlement moves forward, your release will
become effective as to that Remnant Defendant. If the settlement as to any Remnant
Defendant does not move forward, the release as to that Remnant Defendant will not
become effective.
Please add the following email addresses to your "safe" list so emails do not go to spar /
junk folders: dse na3CcDdocus4gn.net and opioidsparticipation@rubris.com. Please
monitor your email for the Participation Form and instructions.
q
182891755.1 009
All required documentation must be signed and returned on or before Monday, May 4,
2026. Upon effectuation of the Remnant Defendants Settlement, each Eligible Entity will
be provided with a link to a portal where you will enter contact and payment information
to receive settlement funds.
o
182891755.1 0 - o
NORTH KI HLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: ZC25-0149, Ordinance No. 3951, Public hearing and consideration
of a request from Electrify America LLC for a special use permit for
an accessory non-required off-street parking lot for electric vehicle
charging at 6421 Precinct Line Road, being 0.975 acres described
as Lot 17R, Block 1, Thompson Park Estates.
PRESENTER: Clayton Husband, Principal Planner
SUMMARY:
On behalf of Asset Lending Partners (owner) and Electrify America LLC (developer),
Black&Veatch is requesting a special use permit for an accessory non-required off-street
parking lot for electric vehicle charging on a 0.975-acre property located at 6421 Precinct
Line Road.
GENERAL DESCRIPTION:
The property is in the southwest quadrant of Precinct Line Road and Martin Drive. The
vacant site is located behind (to the west of) the Starbucks and Shipley Do-Nut restaurant
sites and is bordered on the south by the Home Depot parking lot and on the
north/northwest by two existing single-family residences. The developer, llc'friify
2 rll, ,L,L ,, proposes to construct an electric vehicle charging parking lot on the
property.
A site plan for the property is attached. The applicant proposes to develop the site as a
stand-alone parking lot for electric vehicle charging. The design includes 24 parking
spaces with charging dispensers and associated site landscaping and improvements.
Since portions of the site are adjacent to existing residences on Martin Drive, a buffer
yard and masonry screening wall would be constructed. Parking lot lighting is proposed
to be constructed, with light fixtures at 18-feet mounting height.
The site does not have direct access to Precinct Line Road or Martin Drive. The entrance
into the property is on a driving aisle contained in an access easement located behind the
adjacent restaurants. This driving aisle connects the Home Depot parking lot to Martin
Drive and provides access to the restaurant sites. A sidewalk would be constructed on
the property adjacent to the access drive. There are not any buildings proposed for the
property.
The property is zoned C-2 (Commercial). An electric vehicle charging lot is not a
specifically listed land use but is similar in nature to an accessory non-required off-street
NORTH I* I HLAND HILLS
parking lot in terms of operational characteristics and service demands. Since this parking
lot use requires approval of a special use permit (SUP) in this zoning district, the
application is being processed in a similar manner to provide an opportunity to review the
suitability of the proposed development use at this location.
The proposed conditions of approval for this special use permit are attached. Applications
for special use permits provide an opportunity to address modifications to specific site
development and building design standards for the site. These conditions are based on
the applicant's proposed development of the property. These conditions may be modified
throughout the public hearing process, but they are subject to final approval by City
Council.
VISION 2030 COMPREHENSIVE PLAN: This area is designated on the Land Use Plan
as Retail Commercial. The Retail Commercial land use category provides sites for
community and regional shopping centers, commercial establishments, and employment
centers. These sites are typically located on highways and major thoroughfares at key
intersections.
CURRENT ZONING: The property is zoned C-1 (Commercial). This district is intended to
provide for development of retail service, and office uses principally serving community
and regional needs. This C-1 (Commercial) district should be located on the periphery of
residential neighborhoods and be confined to intersections of major arterial streets. It is
also appropriate for major retail corridors as shown on the comprehensive plan.
SURROUNDING ZONING ( LAND USE:
d 1 . A d
R-1 (Single-Family Low Density Residential Single-family residence
NORTH Residential) Restaurant use(Andy's Frozen
PD (Planned Development) Retail Commercial Custard)
R-1 (Single-Family Low Density Residential Single-family residence
WEST Residential)
PD (Planned Development) Retail Commercial Retail use (Home Depot)
SOUTH PD (Planned Development) Retail Commercial Retail use parking lot(Home
Depot)
EAST
PD (Planned Development) Retail Commercial Restaurant uses (Starbucks/
C-1 (Commercial) Shipley Do-Nuts)
PLAT STATUS: The property is platted as Lot 17R, Block 1, Thompson Park Estates.
PUBLIC INPUT: The Planning & Zoning Division received input regarding the zoning
change request. A copy of all correspondence is included in the Public Input attachment.
Any additional correspondence received after the publication of this report will be
distributed to the City Council prior to the public hearing.
NORTH RI HLAND HILLS
PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission
conducted a public hearing and considered this item at the March 19, 2026, meeting and
voted 4-0 to recommend approval.
RECOMMENDATION:
Approve Ordinance No. 3951.
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IqRH PUBLIC HEARING NOTICE
OKTH KICHLAND HILLS CASE: ZC25-0149
«OWNER»
«MAILING ADDRESS»
«CITY STATE»«ZIP»
You are receiving this notice because you are a property owner of record within 200 feet of the property
requesting a SPECIAL USE PERMIT as shown on the attached map.
APPLICANT Electrify America LLC
LOCATION 6421 Precinct Line Road
REQUEST Public hearing and consideration of a request from Electrify America LLC for a
special use permit for an accessory non-required off-street parking lot for
electric vehicle charging at 6421 Precinct Line Road, being 0.975 acres
described as Lot 17R, Block 1, Thompson Park Estates.
DESCRIPTION Proposed development of a stand-alone electric vehicle charging lot. The lot
includes 24 parking spaces and associated dispensers for the charging of
electric vehicles. Site is located behind Starbucks and Shipley Do-Nuts on
Precinct Line Road.
PUBLIC HEARING DATES Planning and Zoning Commission
7:00 PM Thursday, March 19, 2026
City Council
7:00 PM Monday, April 13, 2026
MEETING LOCATION City Council Chamber-Third Floor
4301 City Point Drive
North Richland Hills, Texas
People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning
Department for additional information. Letters must be received by the close of the City Council public hearing.
Because changes are made to requests during the public hearing process, you are encouraged to follow the request
through to final action by City Council.
Planning and Zoning Department 14301 City Point Drive-NRH,TX 76180
817-427-6300 1 www.nrhtx.com I planning@nrhtx.com
FOR MORE INFORMATION, VISIT NRHTX.COM/MAP
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Planning and Zoning Department 4301 City Point Drive-NRH,TX 76180
817-427-6300 1 www.nrhtx.com I planning@nrhtx.com
NOTIFIED PROPERTY OWNERS
ZC25-0149
ASSET LENDING PARTNERS LLC 4201 W CAMP WISDOM RD DALLAS TX 75237
BIGLARI REAL ESTATE CORPORATION 19100 RIDGEWOOD PKWY STE 1200 SAN ANTONIO TX 78259
BUI,QUY 9216 MARTIN DR NORTH RICHLAND HILLSTX 76182
HD DEVELOPMENT PROPERTIES LP PO BOX 105842 ATLANTA GA 30348
SCF RC FUNDING IV LLC 902 CARNEGIE CTR STE 520 PRINCETON NJ 08540
SDNRH LP WYCON DR STE 201 WACO TX 76712
TAGGART,SUSAN K 9212 MARTIN DR NORTH RICHLAND HILLSTX 76182
TEXAS RESERVE PROPERTIES II LP 2500 MILFOIL COVE AUSTIN TX 78704
PROPOSAL SUMMARY INFORMATION
DATE: 1/13/2026
APPLICANT: Electrify America
c/o Brian Powers
Black &Veatch
45 Eisenhower Drive, Suite 210
Paramus, NJ 07652
Telephone: 201-977-1534
Email: powersbe@bv.com
PROPERTY OWNER: Asset Lending Partners
REQUEST: Electric Vehicle Charging Facility Permit
LOCATION: 6421 Precinct Line Road, North Richland Hills, TX
76182
ZONING: C1- Commercial
PROPOSAL DESCRIPTION
Electrify America proposes to develop a flagship 24 dispenser electric vehicle ultra fast
charging station at 6421 Precinct Line Road, adjacent to the Home Depot, Shipley
Donuts, Starbucks and Andy's Frozen Custard.
Electrify America, a subsidiary of Volkswagen, is the best-in-class electric vehicle
charging operator with over 5,000 charging ports across the country. Attached is
information on Electrify America's network which is the fastest (350 kW) and most
reliable (98% uptime) open network in the US.
Following are some benefits our project will bring to North Richland Hills:
• Financial benefits include sales tax generation, real estate property tax, and
personal property tax (on equipment).
• With very few EV fast chargers currently in North Richland Hills our project will
capture sales tax is currently going to the surrounding areas.
• EV fast charging is an amenity to the tenants, guests, and businesses along
Precinct Line Road.
• Studies from MIT and numerous other universities and organizations show EV
charging stations increase sales at area retailers and restaurants.
This property is well connected to Precinct Line Road and Mid-Cities Boulevard allowing
for convenient access to serve residents, commuters and visitors to North Richland
Hills.
For this project, Electrify America is looking to install this EV charging station adjacent
to the northeast side of the existing Home Depot parking lot, just west of the Starbucks
and Shipley Do-Nuts. The proposed development will not impact the footprint, parking,
lighting, or landscaping of the adjacent sites. Also, there will be no impact to vehicle or
pedestrian access, handicapped parking or truck loading and unloading facilities. The
project will provide BTC Gen IV Dispensers and Signet Power Units on a new
utility/conduit platform. The attached site plan shows the proposed layout and
equipment dimensions, and the attached representative imagery of a flagship large
format charging station. Electrify America has confirmed power availability with Oncor.
Plan for the proposed EV equipment:
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ORDINANCE NO. 3951
ZONING CASE ZC25-0149
AN ORDINANCE OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS, AMENDING THE COMPREHENSIVE
PLAN AND THE COMPREHENSIVE ZONING
ORDINANCE BY APPROVING A SPECIAL USE
PERMIT TO ALLOW AN ACCESSORY NON-REQUIRED
OFF-STREET PARKING LOT FOR ELECTRIC VEHICLE
CHARGING TO BE LOCATED AT 6421 PRECINCT LINE
ROAD; PROVIDING THAT THIS ORDINANCE SHALL
BE CUMULATIVE OF ALL ORDINANCES; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING A PENALTY
FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located
in Tarrant County, Texas acting under its charter adopted by the electorate
pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of
the Local Government Code; and
WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and
restricts the location and use of buildings, structures, and land for trade,
industry, residence, and other purposes, and provides for the establishment
of zoning districts of such number, shape, and area as may be best suited
to carry out these regulations; and
WHEREAS, the City Council has previously passed an ordinance adopting the
Vision203O Land Use Plan as the primary document on which to base all
zoning, platting, and other land use decisions; and
WHEREAS, the Vision203O Land Use Plan map provides guidance for future
development in conformance with the adopted Vision203O Land Use Plan;
and
WHEREAS, the owner of the property located at 6421 Precinct Line Road (the
"Property") has filed an application for a special use permit for an accessory
non-required off-street parking lot for electric vehicle charging; and
Ordinance No. 3951
ZC25-0149
Page 1 of 4
WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills,
Texas, held a public hearing on March 19, 2026, and the City Council of the
City of North Richland Hills, Texas, held a public hearing on April 13, 2026,
with respect to the special use permit described herein; and
WHEREAS, the City has complied with all requirements of Chapter 211 of the Local
Government Code, the Zoning Ordinance of the City of North Richland Hills,
and all other laws dealing with notice, publication, and procedural
requirements for rezoning the Property; and
WHEREAS, upon review of the application, and after such public hearing, the City
Council finds that granting the request herein furthers the purpose of zoning
as set forth in the Zoning Ordinance of the City of North Richland Hills and
that the zoning change should be granted, subject to the conditions imposed
herein.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1: The Zoning Ordinance of the City of North Richland Hills is hereby
amended by approving a special use permit to authorize an accessory
non-required off-street parking lot for electric vehicle charging on 0.975
acres of property described as Lot 17R, Block 1, Thompson Park Estates,
commonly referred to as 6421 Precinct Line Road, as described and
shown on Exhibit "A," attached hereto and incorporated for all purposes.
SECTION 2: The City Council finds that the information submitted by the applicant
pursuant to the requirements of the Zoning Ordinance is sufficient to
approve the special use permit in accordance with the Land Use and
Development Regulations, set forth in Exhibit "B," and the Site Plan
Exhibits, set forth in Exhibit "C," both of which are attached hereto and
incorporated for all purposes.
SECTION 3: That the official map of the City of North Richland Hills is amended and
the Managing Director of Development Services is directed to revise the
official zoning map to reflect the approved special use permit, as set forth
above.
SECTION 4: The use of the property described above shall be subject to all applicable
regulations contained in the Building and Land Use Regulations and all
other applicable and pertinent ordinances of the City of North Richland
Hills.
Ordinance No. 3951
ZC25-0149
Page 2 of 4
SECTION 5: This Ordinance shall be cumulative of all provisions of ordinances and of
the Code of Ordinances, City of North Richland Hills, Texas, as amended,
except when the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances and such code, in which event the
conflicting provisions of such ordinances and such code are hereby
repealed.
SECTION 6: It is hereby declared to be the intention of the City Council that the
sections, paragraphs, sentences, clauses, and phrases of this Ordinance
are severable, and if any section, paragraph, sentence, clause, or phrase
of this Ordinance shall be declared unconstitutional by the valid judgment
or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining sections, paragraphs, sentences,
clauses, and phrases of this Ordinance, since the same would have been
enacted by the City Council without the incorporation in this Ordinance of
any such unconstitutional section, paragraph, sentence, clause, or
phrase.
SECTION 7: Any person, firm, or corporation violating any provision of the Zoning
Ordinance and the zoning map of the City of North Richland Hills as
amended hereby shall be deemed guilty of a misdemeanor and upon final
conviction thereof fined in an amount not to exceed Two Thousand Dollars
($2,000.00). Each day any such violation shall be allowed to continue shall
constitute a separate violation and punishable hereunder.
SECTION 8: All rights and remedies of the City of North Richland Hills are expressly
saved as to any and all violations of the provisions of any ordinances
governing zoning that have accrued at the time of the effective date of this
Ordinance; and, as to such accrued violations and all pending litigation,
both civil and criminal, whether pending in court or not, under such
ordinances, same shall not be affected by this Ordinance but may be
prosecuted until final disposition by the courts.
SECTION 9: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clause of this Ordinance
as required by law, if applicable.
SECTION 10: This Ordinance shall be in full force and effect upon publication as
required by law.
AND IT IS SO ORDAINED.
Ordinance No. 3951
ZC25-0149
Page 3 of 4
PASSED AND APPROVED on this 13th day of April, 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Cori Reaume, Director of Planning
Ordinance No. 3951
ZC25-0149
Page 4 of 4
Exhibit A— Property Description—Ordinance No. 3951— Page 1 of 1
Special Use Permit Case ZC25-0149
Lot 17R, Block 1,Thompson Park Estates
6421 Precinct Line Road, North Richland Hills,Texas
BEING Lot 17R, Block 1, Thompson Park Estates, an addition in Tarrant County, Texas,
according to the map or plat thereof recorded in Document Number D215041220, Plat
Records, Tarrant County, Texas.
Exhibit B—Land Use and Development Regulations—Ordinance No. 3951 Page 1 of 1
Special Use Permit Case ZC25-0149
Lot 17R, Block 1,Thompson Park Estates
6421 Precinct Line Road, North Richland Hills,Texas
This Special Use Permit (SUP) must adhere to all the conditions of the North Richland Hills Code
of Ordinances, as amended, and the base zoning district of C-1 (Commercial). The following
regulations shall be specific to this special use permit. Where these regulations conflict with or
overlap another ordinance, easement, covenant, or deed restriction, the more stringent
restriction shall prevail.
A. Permitted land uses. A special use permit is authorized for an accessory non-required off-
street parking lot for electric vehicle charging on the property.
B. Site development standards. Development of the property shall comply with the
development standards of the C-1 (Commercial) zoning district and the standards described
below.
1. The site and landscape improvements must be constructed as shown on the site plan
attached as Exhibit "C."
C. Expiration. The special use permit will expire three (3) years from the effective date of this
ordinance. If the electric vehicle charging lot is still in operation at the time of expiration, the
business shall be considered a legal non-conforming use and may continue operation subject
to the standards described in Section 118-153 of the zoning ordinance.
D. Amendments to Approved Special Use Permits. An amendment or revision to the special use
permit will be processed in the same manner as the original approval. The application for an
amendment or revision must include all land described in the original ordinance that
approved the special use permit.
E. Administrative Approval of Site Plans. The development is subject to final approval of a site
plan package. Site plans that comply with all development-related ordinances, and this
Ordinance may be administratively approved by the Development Review Committee.
The city manager or designee may approve minor amendments or revisions to the standards
provided the amendment or revisions does not significantly:
1. Alter the basic relationship of the proposed uses to adjacent uses;
2. Change the uses approved;
3. Increase approved densities, height, site coverage, or floor areas;
4. Decrease on-site parking requirements;
5. Reduce minimum yards or setbacks; or
6. Change traffic patterns.
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PUBLIC INPUT
Reid Peevey Commercial
2420 Wycon Drive, Suite 301
Waco,TX 76712
January 16, 2026
Clayton Husband
Principal Planner
City of North Richland Hills
4301 City Point Drive
North Richland Hills,TX 76180
Dear Mr. Husband,
I am the managing member of the LLC that owns property located at 6417 Precinct Line
Road in North Richland Hills, and am writing you to voice our support for the proposed
electric vehicle fast charging station proposed to be built on the vacant lot behind our
property with an address of 6421 Precinct Line Road.
This will be a complementary use and benefit the business located at our property, Shipley
Do-Nuts, and surrounding businesses, by providing a boost in sales from the customers of
the EV charging station and by providing an amenity to the customers.Additionally, this is
an environmentally friendly use which will be operated by a corporation with national
presence and first class operations,which will complement the surroundings and increase
the value of the tax parcel.
I am available to discuss further at your convenience.
Sincerely,
DocuSigned by:
1/19/2026
PUBLIC INPUT
Texas Reserve Properties
2500 Mi lfoi l Cove
Austin, Texas 78704
January 15, 2026
Mr. Clayton Husband
Principal Planner
City of North Richland Hills
4301 City Point Dr.
North Richland Hills, TX 76180
RE: Proposed EV Charging Station - 6421 Precinct Line Rd
Dear Mr. Husband:
I am the owner of the Starbucks property at 6425 Precinct Line Rd in North Richland Hills, and
wanted to communicate thoughts regarding the EV charging station proposed to be built behind
my property at 6421 Precinct Line Rd.
By way of background and experience, I have been in the commercial retail property business
for over forty years as an owner, investor, and developer.
My experience tells me that the proposed EV charging station use - is, in fact, an excellent use
for this tract of land, for the following reasons:
It is an environmentally clean use.
It will bring benefits and additional traffic to support the nearby food service
businesses, including that of my tenant, Starbucks.
The corporate user / operator is an established national scale business, that will bring
quality to the operation.
The subject property does not have frontage, direct access, visibility, or signage on
Precinct Line Rd, which are all major considerations for virtually every retail
business, and will inherently limit the commercial potential of this site.
The proposed use will increase the valuation and property tax revenue potential of
the tract, to the benefit of the City of North Richland Hills.
In summary, in my experience, it would be a mistake to deny this use based on a desire for
another pure retail operator, or a theoretical "higher and better" use, as it seems to me this
may very well be the highest and best use of this landlocked tract.
I would be happy to discuss any aspect of this further with you at your convenience.
Best regards,
Texas Reserve Properties
James McCurry
James E. McCurry Jr., CEO
Signature: aWes MGCr��
..Y
c.-w
Email: jamesmccurry@earthlink.net
MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE PLANNING AND ZONING COMMISSION OF THE
CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE CITY HALL, 4301 CITY POINT DRIVE
MARCH 19, 2026
CA ZC25-0149 PUBLIC HEARING AND CONSIDERATION OF A REQUEST
FROM ELECTRIFY AMERICA LLC FOR A SPECIAL USE PERMIT FOR AN
ACCESSORY NON-REQUIRED OFF-STREET PARKING LOT FOR
ELECTRIC VEHICLE CHARGING AT 6421 PRECINCT LINE ROAD, BEING
0.975 ACRES DESCRIBED AS LOT 17R, BLOCK 1, THOMPSON PARK
ESTATES.
APPROVED
Vice Chair Carpenter introduced the item, opened the public hearing, and called for
Principal Planning Clayton Husband to present the request. Mr. Husband presented
the request.
Vice Chair Carpenter called for the applicant to present the request.
Nathan Nickerson, representing Common Ground, 612 Rocky Ledge Road, Westlake
Hills, Texas, presented the request.
Breanne Mocaby, representing Black & Veatch, 11401 Lamar Avenue, Overland
Park, Kansas, presented the request.
Commissioner McMahon and applicants discussed landscaping and signage for the
project.
Commissioner Narayana and applicant discussed the potential use of the adjacent
parking lot at Home Depot.
Vice Chair Carpenter and applicant discussed customer demand and typical length
of stay for charging vehicles.
Vice Chair Carpenter called for Mr. Husband to present the staff report. Mr. Husband
presented the staff report.
Commissioner McMahon and Mr. Husband discussed outdoor lighting for the site.
March 19, 2026
Planning and Zoning Commission Meeting Minutes
Page 1 of 2
Commissioner Narayana and Mr. Husband discussed the power supply to the site
and whether generators would be used for the project.
Vice Chair Carpenter called for anyone wishing to speak for or against the request to
come forward.
Quy Bui, 9216 Martin Drive, North Richland Hills, Texas, spoke in opposition to the
request and discussed concerns about noise.
Steve Taggart, 9212 Martin Drive, North Richland Hills, Texas, spoke in opposition to
the request and discussed concerns about noise and traffic.
Vice Chair Carpenter called for anyone wishing to speak for or against the request to
come forward. There being no one else wishing to speak, Chair Stamps closed the
public hearing.
Vice Chair Carpenter and Mr. Husband discussed other development proposals
considered on the property.
Commissioner Narayana and Mr. Husband discussed the potential uses for the
property allowed by the current zoning.
Commissioner McMahon and the applicants discussed electrical power supply to the
site, the applicant's discussions with Oncor, and the height of the screening wall.
Vice Chair Carpenter and Mr. Husband discussed other locations for electric vehicle
charging in North Richland Hills.
A MOTION WAS MADE BY COMMISSIONER MCMAHON, SECONDED BY
ALTERNATE KERBY TO APPROVE ZC25-0149. MOTION TO APPROVE CARRIED
4-0.
March 19, 2026
Planning and Zoning Commission Meeting Minutes
Page 2 of 2
NORTH KI HLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: ZC26-0157, Ordinance No. 3952, Public hearing and consideration
of a request from Hernandez and Son's LLC for a special use permit
for a permanent accessory building at 7228 Bursey Road, being 2.07
acres described as Lot 1 , Block 1, Griffin Addition.
PRESENTER: Clayton Husband, Principal Planner
SUMMARY:
On behalf of Robert and Tosha Robson (owners), Hernandez and Son's LLC is requesting
a special use permit for a permanent accessory building on 2.07 acres at 7228 Bursey
Road.
GENERAL DESCRIPTION:
The property under consideration is a two-acre lot located on the south side of Bursey
Road between Douglas Lane and Londonderry Drive. The property has 143 feet of
frontage on Bursey Road and is approximately 616 feet deep. The property is developed
with a single-family residence constructed in 1997 and a swimming pool and detached
garage.
The owner intends to construct a 1,232-square-foot permanent accessory building on the
lot. This type of building is permitted by right on the property. However, the building
exceeds the maximum allowed size and other standards required by the zoning
ordinance. As a result, the owner is requesting a special use permit for the building to
address proposed modifications to these standards. A description of the request is
attached, as well as a plot plan and building plans for the proposed structure.
Permanent accessory building
The building is intended to be used as a detached garage. The building would be located
west of the house on the property. The building has a total size of 1,232 square feet,
including a ground floor of 840 square feet and an upper floor loft of 392 square feet. The
owner indicates the upper floor would be used for storage. The overall building height is
21 feet, and wall heights range from 20 feet on the front to 15 feet on the rear. The shed-
style roof design has a 2.12 roof pitch. The exterior walls are finished with siding. The plot
plan and conceptual elevations of the building are shown below.
The existing detached garage exceeds 200 square feet in size, which counts as a
separate permanent accessory building. Since the zoning ordinance permits only one
permanent accessory building on a lot, the special use permit request also includes the
NORTH I* I HLAND HILLS
allowance for two buildings on the property, given the existing conditions of the site. The
owner indicates the existing building would be converted into a pool house.
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ctiion ,1..1. „-7,18(c) of the zoning ordinance establishes the requirements and standards
for permanent accessory buildings and structures. For lots greater than 40,000 square
feet in area, the zoning ordinance allows for consideration of a special use permit for
varying from specific development standards. The applicant is requesting modifications
to the design standards described in the table below.
o Proposed building: 1,232 square feet(including
Maximum floor area loft)
0 2,254 square feet(2.5%of lot area) o Existing building: 1,080 square feet
o Combined buildings:2,321 square feet(2.56%)
Wall height o 20 feet(front)
0 12 feet(buildings 501 square feet or larger) o 15 feet(rear)
Roof pitch
0 2:12 roof pitch proposed
0 4:12 roof pitch required
Number of buildings
o Two buildings(one new,one existing)
0 One building allowed per lot
VISION 2030 COMPREHENSIVE PLAN: This area is designated on the Vision 2030
Land Use Plan as Low Density Residential. This designation promotes quality
neighborhoods of conventional suburban single-family detached homes. General
NORTH I* I HLAND HILLS
characteristics of these neighborhoods include a density of two to six dwelling units per
acre and houses of one- and two-stories.
CURRENT ZONING: The property is zoned RE-1 (Residential Estate). This district is
intended to provide areas for very low density development of single-family detached
dwelling units that are constructed at an approximate density of one unit per acre in a
quasi-rural setting. The district is specifically planned to allow for the keeping of livestock
in a residential setting.
SURROUNDING ZONING ( LAND USE:
NORTH SF-8.4 Single-Family High Density Single Family Single-family residences
Residential(City of Keller) (City of Keller)
WEST AG(Agricultural) Low Density Residential Single-family residence
SOUTH R-2 (Single-Family Low Density Residential Single-family residence
Residential)
R-1 (Single-Family
EAST Residential) Low Density Residential Single-family residences
RE-1 (Residential Estate)
PLAT STATUS: The property is platted as Lot 1, Block 1, Griffin Addition.
PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission
conducted a public hearing and considered this item at the March 19, 2026, meeting and
voted 4-0 to recommend approval.
DRC RECOMMENDATION. Modifications to design standards for permanent accessory
buildings are subject to approval of a special use permit or other zoning action.
The DRC recommendation for approval of the special use permit for the permanent
accessory building is based on previous approvals of buildings in similar contexts.
RECOMMENDATION:
Approve Ordinance No. 3952.
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IqRH PUBLIC HEARING NOTICE
OKTH KICHLAND HILLS CASE: ZC26-0157
«OWNER»
«MAILING ADDRESS»
«CITY STATE»«ZIP»
You are receiving this notice because you are a property owner of record within 200 feet of the property
requesting a SPECIAL USE PERMIT as shown on the attached map.
APPLICANT Hernandez and Son's LLC (on behalf of Robert Robson)
LOCATION 7228 Bursey Road
REQUEST Public hearing and consideration of a request from Hernandez and Son's LLC for
a special use permit for a permanent accessory building at 7228 Bursey Road,
being 2.07 acres described as Lot 1, Block 1, Griffin Addition.
DESCRIPTION Request for a special use permit for a detached permanent accessory building.
Proposed building is 1,232 square feet in size and to be used as a detached
garage and storage.
PUBLIC HEARING DATES Planning and Zoning Commission
7:00 PM Thursday, March 19, 2026
City Council
7:00 PM Monday, April 13, 2026
MEETING LOCATION City Council Chamber-Third Floor
4301 City Point Drive
North Richland Hills, Texas
People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning
Department for additional information. Letters must be received by the close of the City Council public hearing.
Because changes are made to requests during the public hearing process, you are encouraged to follow the request
through to final action by City Council.
Planning and Zoning Department 14301 City Point Drive-NRH,TX 76180
817-427-6300 1 www.nrhtx.com I planning@nrhtx.com
FOR MORE INFORMATION, VISIT NRHTX.COM/MAP
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817-427-6300 1 www.nrhtx.com I planning@nrhtx.com
NOTIFIED PROPERTY OWNERS
ZC26-0157
ATKINSON,TRENTON CLAY 7218 BURSEY RD NORTH RICHLAND HILLSTX 76182
CITY OF KELLER COMMUNITY DEVELOPMENT DEPT 1100 BEAR CREEK PWY KELLERTX 76248
DAVIS,GARY&AMANDA 7936 DOUGLAS LN NORTH RICHLAND HILLSTX 76182
DUONG,TRANG 7224 BURSEY RD NORTH RICHLAND HILLS TX 76182
GRIGGS,BOB E&SUSAN A 7729 LONDONDERRY DR NORTH RICHLAND HILLSTX 76182
LATHAM,MATT&BARBARA 7236 BURSEY RD NORTH RICHLAND HILLSTX 76182
NELSON,ARNOLD LEE 7936 DOUGLAS LN NORTH RICHLAND HILLSTX 76182
PICKNEY,EDWARD LEE 7300 BURSEY RD NORTH RICHLAND HILLSTX 76182
ROSON,ROBERTJ 7228 BURSEY RD NORTH RICHLAND HILLSTX 76182
SANDOVAL,TRICIA 7820 DOUGLAS LN NORTH RICHLAND HILLSTX 76182
WEST,CURTIS A&ANDRA 7900 DOUGLAS LN NORTH RICHLAND HILLSTX 76182
APPLICATION INFORMATION
Zoning Case ZC25-0157
7228 Bursey Road
North Richland Hilts,Texas
The following information was submitted with the application on the NRH E-SERVICES PORTAL on February
10,2026.
DESCRIPTION
Anew detached garage will be built in front of the already existing garage. The newgarage will be used as a car
storage and an office space or storage with half a bath. The garage measures 28'x 30'totaling 840 sgft. The
already existing garage will be used as a pool house and entertainment. The building height max will be 21'5"
at the top plate and shingles. The rear elevation reaches a height of 15'. The wall height is 20'open concept in
the front elevation, with a 15'wall height at the rear elevation. Roof pitch is at 2112 with a 12"eave and 24"
overhang. Two glass see through garage doors measuring 10 x12'and one passenger door.Please let me know
if there are any other questions. The shingles are to match the main home and existing garage. Exterior facade
will be siding and barn&batten to match the main house with black window frames. Paint to match the main
house. The new garage will not be used as an accessory dwelling, it is car storage and possibly an office use
only.
ORDINANCE NO. 3952
ZONING CASE ZC26-0157
AN ORDINANCE OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS, AMENDING THE COMPREHENSIVE
PLAN AND THE COMPREHENSIVE ZONING
ORDINANCE BY APPROVING A SPECIAL USE
PERMIT TO ALLOW A PERMANENT ACCESSORY
BUILDING TO BE LOCATED AT 7228 BURSEY ROAD;
PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY
FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located
in Tarrant County, Texas acting under its charter adopted by the electorate
pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of
the Local Government Code; and
WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and
restricts the location and use of buildings, structures, and land for trade,
industry, residence, and other purposes, and provides for the establishment
of zoning districts of such number, shape, and area as may be best suited
to carry out these regulations; and
WHEREAS, the City Council has previously passed an ordinance adopting the
Vision203O Land Use Plan as the primary document on which to base all
zoning, platting, and other land use decisions; and
WHEREAS, the Vision203O Land Use Plan map provides guidance for future
development in conformance with the adopted Vision203O Land Use Plan;
and
WHEREAS, the Zoning Ordinance of the City of North Richland Hills requires the
issuance of a special use permit for an accessory building for the purpose
of varying from specific development standards on lots 40,000 square feet
or greater in area; and
WHEREAS, the owner of the property located at 7228 Bursey Road (the "Property") has
filed an application for a special use permit for a permanent accessory
building; and
Ordinance No. 3952
ZC25-0157
Page 1 of 4
WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills,
Texas, held a public hearing on March 19, 2026, and the City Council of the
City of North Richland Hills, Texas, held a public hearing on April 13, 2026,
with respect to the special use permit described herein; and
WHEREAS, the City has complied with all requirements of Chapter 211 of the Local
Government Code, the Zoning Ordinance of the City of North Richland Hills,
and all other laws dealing with notice, publication, and procedural
requirements for rezoning the Property; and
WHEREAS, upon review of the application, and after such public hearing, the City
Council finds that granting the request herein furthers the purpose of zoning
as set forth in the Zoning Ordinance of the City of North Richland Hills and
that the zoning change should be granted, subject to the conditions imposed
herein.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1: The Zoning Ordinance of the City of North Richland Hills is hereby
amended by approving a special use permit to authorize a permanent
accessory building on Lot 1, Block 1, Griffin Addition, commonly referred
to as 7228 Bursey Road, as described and shown on Exhibit "A,"
attached hereto and incorporated for all purposes.
SECTION 2: The City Council finds that the information submitted by the applicant
pursuant to the requirements of the Zoning Ordinance is sufficient to
approve the special use permit in accordance with the Land Use and
Development Regulations, set forth in Exhibit "B," and the Site Plan
Exhibits, set forth in Exhibit "C," both of which are attached hereto and
incorporated for all purposes.
SECTION 3: That the official map of the City of North Richland Hills is amended and
the Director of Planning is directed to revise the official zoning map to
reflect the approved special use permit, as set forth above.
SECTION 4: The use of the property described above shall be subject to all applicable
regulations contained in the Building and Land Use Regulations and all
other applicable and pertinent ordinances of the City of North Richland
Hills.
Ordinance No. 3952
ZC25-0157
Page 2 of 4
SECTION 5: This Ordinance shall be cumulative of all provisions of ordinances and of
the Code of Ordinances, City of North Richland Hills, Texas, as amended,
except when the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances and such code, in which event the
conflicting provisions of such ordinances and such code are hereby
repealed.
SECTION 6: It is hereby declared to be the intention of the City Council that the
sections, paragraphs, sentences, clauses, and phrases of this Ordinance
are severable, and if any section, paragraph, sentence, clause, or phrase
of this Ordinance shall be declared unconstitutional by the valid judgment
or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining sections, paragraphs, sentences,
clauses, and phrases of this Ordinance, since the same would have been
enacted by the City Council without the incorporation in this Ordinance of
any such unconstitutional section, paragraph, sentence, clause, or
phrase.
SECTION 7: Any person, firm, or corporation violating any provision of the Zoning
Ordinance and the zoning map of the City of North Richland Hills as
amended hereby shall be deemed guilty of a misdemeanor and upon final
conviction thereof fined in an amount not to exceed Two Thousand Dollars
($2,000.00). Each day any such violation shall be allowed to continue shall
constitute a separate violation and punishable hereunder.
SECTION 8: All rights and remedies of the City of North Richland Hills are expressly
saved as to any and all violations of the provisions of any ordinances
governing zoning that have accrued at the time of the effective date of this
Ordinance; and, as to such accrued violations and all pending litigation,
both civil and criminal, whether pending in court or not, under such
ordinances, same shall not be affected by this Ordinance but may be
prosecuted until final disposition by the courts.
SECTION 9: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clause of this Ordinance
as required by law, if applicable.
SECTION 10: This Ordinance shall be in full force and effect upon publication as
required by law.
AND IT IS SO ORDAINED.
Ordinance No. 3952
ZC25-0157
Page 3 of 4
PASSED AND APPROVED on this 13th day of April, 2026.
CITY OF NORTH RICHLAND HILLS
By:
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Cori Reaume, Director of Planning
Ordinance No. 3952
ZC25-0157
Page 4 of 4
Exhibit A— Property Description—Ordinance No. 3952— Page 1 of 1
Special Use Permit Case ZC26-0157
Lot 1, Block 1,Griffin Addition
7228 Bursey Road, North Richland Hills,Texas
BEING Lot 1, Block 1, Griffin Addition, an addition in Tarrant County, Texas, according to
the map or plat thereof recorded in Cabinet A, Slide 3904, Plat Records, Tarrant County,
Texas.
Exhibit B—Land Use and Development Regulations—Ordinance No. 3952— Page 1 of 1
Special Use Permit Case ZC26-0157
Lot 1, Block 1,Griffin Addition
7228 Bursey Road, North Richland Hills,Texas
This Special Use Permit (SUP) must adhere to all the conditions of the North Richland Hills Code
of Ordinances, as amended, and the base zoning district of RE-1 (Residential Estate). The
following regulations are specific to this Special Use Permit. Where these regulations conflict
with or overlap another ordinance, easement, covenant or deed restriction, the more stringent
restriction prevails.
A. Permitted use. A special use permit is authorized for one (1) new permanent accessory
building on the property. The existing permanent accessory building may remain on the
property.
B. Permanent accessory building. The permanent accessory building must comply with Section
118-718(c) of the zoning ordinance and the standards described below.
1. The site improvements must be constructed as shown on the site plan attached as
Exhibit "C."
2. The accessory building must not exceed one thousand two hundred thirty-two
(1,232) square feet in floor area, including loft space on the upper floor.
3. The height of the walls of the building must not exceed twenty (20) feet.
4. The roof pitch must be a minimum of 2:12 pitch.
5. A maximum of two (2) permanent accessory buildings may be permitted on the
property.
C. Amendments to Approved Special Use Permits. An amendment or revision to the special use
permit will be processed in the same manner as the original approval. The application for an
amendment or revision must include all land described in the original ordinance that
approved the special use permit.
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MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE PLANNING AND ZONING COMMISSION OF THE
CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE CITY HALL, 4301 CITY POINT DRIVE
MARCH 19, 2026
C.2 ZC26-0157 PUBLIC HEARING AND CONSIDERATION OF A REQUEST
FROM HERNANDEZ AND SON'S LLC FOR A SPECIAL USE PERMIT FOR
A PERMANENT ACCESSORY BUILDING AT 7228 BURSEY ROAD, BEING
2.07 ACRES DESCRIBED AS LOT 1, BLOCK 1, GRIFFIN ADDITION.
APPROVED
Vice Chair Carpenter introduced the item, opened the public hearing, and called for
Principal Planning Clayton Husband to present the request. Mr. Husband presented
the request.
Vice Chair Carpenter called for the applicant to present the request.
Christian Hernandez, representing Hernandez and Sons LLC, 2700 McKinley
Avenue, Fort Worth, Texas, presented the request.
Commissioner Narayana and the applicant discussed the other buildings on property.
Vice Chair Carpenter called for Mr. Husband to present the staff report. Mr. Husband
presented the staff report.
Vice Chair Carpenter called for anyone wishing to speak for or against the request to
come forward.
Thomas Ridl, 6962 Crabtree Lane, North Richland Hills, Texas, spoke in favor of the
request.
Vice Chair Carpenter called for anyone wishing to speak for or against the request to
come forward. There being no one else wishing to speak, Chair Stamps closed the
public hearing.
A MOTION WAS MADE BY COMMISSIONER MCMAHON, SECONDED BY
COMMISSIONER NARAYANA TO APPROVE ZC26-0157. MOTION TO APPROVE
CARRIED 4-0.
March 19, 2026
Planning and Zoning Commission Meeting Minutes
Page 1 of 1
NORTH KI HLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: Planning Department DATE: April 13, 2026
SUBJECT: TR26-01, Ordinance No. 3953, Public hearing and consideration
regarding city-initiated text amendments to Section 118-718 for the
purpose of revising accessory building and structure regulations.
PRESENTER: Cori Reaume, Planning Director
SUMMARY:
The intent of this ordinance is to provide modifications to the city's accessory structure
regulations to reduce the number of properties required to seek a special use permit for
construction of permanent accessory buildings.
GENERAL DESCRIPTION:
In an effort to streamline processes in permitting and development activities, staff have
been reviewing cases which required some level of external approval, beyond a standard
staff review. The efficiency study for Permitting & Development Review specifically
identified the need to evaluate cases related to special use permits, which the City
currently uses to consider deviations from the accessory building regulations.
A review of cases (excluding accessory dwelling requests, as no modifications are
currently proposed to that section) since 2021 identified the following key components:
• Most applications involved a deviation from the maximum floor area
• Almost all applications involved deviations from more than one regulation
• Other common requests included deviations from wall height and roof pitch
• Applications to deviate from the aforementioned regulations were consistently
approved
After several opportunities to discuss the historical cases and possible modifications with
the Commission, staff have drafted the attached modifications to our code of ordinances.
These modifications, had they been in effect, would have allowed for the majority of the
SUPs submitted since 2021 to be approved by staff. Some of the applications would
have still had to seek special approval for things such as deviating from the paved
driveway requirement, exceeding the home size, building height, or roof pitch below the
proposed 2.12.
An overview of changes are outlined below:
• Removal of maximum wall height. Maximum building heights are not proposed
for modification.
NORTH RI HLAND HILLS
• Increased flexibility for lots under 40,000 sf. Under 20,000 sf previously
limited to 500 sf. Between 20,000- 40,000 sf previously limited to 2.5% of lot
area. Now permitted up to 3% of lot area, for all properties under 40,000 sf if
calculated maximum is greater than 500 sf.
• Threshold for ability to apply for special use permit reduced from 40,000 to
20,000 sf.
• Maximum number of permanent accessory buildings increased from one to
two. Some properties seeking an SUP would be under total floor area
requirement, but required to seek approval for secondary building. Established
maximums will apply to a cumulative floor area when multiple permanent
structures exist.
• Roof pitch requirement reduced from 4:12 to 2:12. This will accommodate
some accessory building providers'standard options/kits. All IRC codes related to
roof pitch will still apply.
While there will certainly still be cases where an owner may seek a special approval for
a proposed accessory structure (especially with the reduced thresholds for making
application), the assumption is that many more structures will be permitted at a staff level
without any special approvals needed.
PUBLIC INPUT:
No public input was received in advance of or during the initial public hearing. Any
correspondence received after the completion of this report will be presented to the City
Council at the meeting.
PLANNING & ZONING COMMISSION:
This item was considered following a public hearing on March 13, 2026, and was
recommended for approval by a vote of 4-0.
RECOMMENDATION:
Approve Ordinance No. 3953.
ORDINANCE NO. 3953
ZONING CASE TR26-01
AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING
ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS BY
AMENDING SECTIONS 118-718, "ACCESSORY BUILDINGS AND
STRUCTURES" TO MODIFY ACCESSORY BUILDING
REGULATIONS; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR
SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR
SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located
in Tarrant County, Texas acting under its charter adopted by the electorate
pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of
the Local Government Code; and
WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and
restricts the location and use of buildings, structures, and land for trade,
industry, residence, and other purposes, and provides for the establishment
of zoning districts of such number, shape, and area as may be best suited
to carry out these regulations; and
WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills,
Texas, held a public hearing on March 19, 2026, and the City Council of the
City of North Richland Hills, Texas, held a public hearing on April 13, 20267
with respect to the zoning amendment described herein; and
WHEREAS, the City has complied with all requirements of Chapter 211 of the Local
Government Code, the Zoning Ordinance of the City of North Richland Hills,
and all other laws dealing with notice, publication, and procedural
requirements for zoning code revisions; and
WHEREAS, the City Council has determined that the proposed ordinance amendment
promotes the health, safety, morals, and the general welfare within the City
of North Richland Hills and is in the best interest of the City of North
Richland Hills;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
Ordinance No. 3953
TR26-01
Page 1 of 5
SECTION 1: Section 118-718, "Accessory buildings and structures," subsection (c)
"Permanent Accessory Buildings and Structures" of Chapter 118 of the
Comprehensive Zoning Ordinance and the Code of Ordinances, City of
North Richland Hills, Texas, shall be amended to read:
(c) Permanent accessory buildings and structures. Permanent accessory
buildings and structures include detached garages, storage sheds,
gazebos, and similar structures that are constructed as an integral part
of a concrete slab, concrete beam, or with concrete piers. All permanent
accessory buildings shall comply with the following standards-
(1) Property location criteria: A permanent accessory building or
structure shall be located on the same tract or lot as the primary
building.
(2) Applicable zoning districts: Permanent accessory buildings and
structures shall be allowed in any zoning district.
(3) Front building line: A permanent accessory building or structure
shall not be located in the front yard.
(4) Side building line: The side yard setback shall be the same as for
the primary building structure.
Exception: In the R-1, RE-1, RE-2, R-2, R-3, R-4-D, and R-8
districts, the side yard setback shall be as follows:
Side building Side building line
Building size line (interior) (corner)
500 square feet or 6 feet 20 feet adjacent to
smaller street
501 square feet or larger 10 feet 20 feet adjacent to
street
(5) Rear building line: Ten feet or as required by the base zoning
district, whichever is greater.
(6) Maximum height: Permanent accessory buildings shall be limited
to one story in height. The height is measured from ground level
to the highest point of the roof surface.
Building size Maximum building height
500 square feet or smaller 15 feet
501 square feet or larger 25 feet
Ordinance No. 3953
TR26-01
Page 2 of 5
(7) Maximum floor area: The building may include an attic or loft
provided the attic or loft does not contain heated or air
conditioned space. Square footage within an attic or loft shall be
excluded from the calculation of the maximum floor area.
Permanent accessory structures may not exceed the square
footage of the primary residence.
Lot size Maximum floor area
40,000 square foot lot or Greater of 500 square feet or
smaller 3% of lot area
40,001 square foot lot or larger Equivalent of 5 percent of the
lot area
(8) Maximum number allowed: Two
(9) Effect on rear yard open space: Permanent accessory buildings
and structures shall have no effect in calculating the rear yard
open space requirement.
(10) Use: An accessory building shall not be used for business or
dwelling purposes in any residential zoning district.
(11) Easements: A permanent accessory building or structure shall
not be located within a utility, access, or drainage easement.
(12) Design criteria:
a. Roof pitch: Roofs shall have a minimum pitch of 2.12 on each side
of the ridge.
b. Masonry requirement: The structure shall conform to the masonry
requirement of the base zoning district.
c. Detached garages: Buildings used as detached garages or for
the parking of vehicles shall include a concrete driveway that
connects to the street. The minimum distance between a garage
entry and a side or rear property shall be 22 feet.
(13)Special use permit provision for lots of 20,000 square feet or
more. Accessory buildings located on lots of 20,000 square feet
or more may request a special use permit for the purpose of
varying from the standards outlined in this section.
Ordinance No. 3953
TR26-01
Page 3 of 5
SECTION 2: This Ordinance shall be cumulative of all provisions of ordinances and of
the Code of Ordinances, City of North Richland Hills, Texas, as amended,
except when the provisions of this Ordinance are in direct conflict with the
provisions of such ordinances and such code, in which event the
conflicting provisions of such ordinances and such code are hereby
repealed.
SECTION 3: It is hereby declared to be the intention of the City Council that the
sections, paragraphs, sentences, clauses, and phrases of this Ordinance
are severable, and if any section, paragraph, sentence, clause, or phrase
of this Ordinance shall be declared unconstitutional by the valid judgment
or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining sections, paragraphs, sentences,
clauses, and phrases of this Ordinance, since the same would have been
enacted by the City Council without the incorporation in this Ordinance of
any such unconstitutional section, paragraph, sentence, clause, or
phrase.
SECTION 4: Any person, firm, or corporation violating any provision of the Zoning
Ordinance and the zoning map of the City of North Richland Hills as
amended hereby shall be deemed guilty of a misdemeanor and upon final
conviction thereof fined in an amount not to exceed Two Thousand Dollars
($2,000.00). Each day any such violation shall be allowed to continue shall
constitute a separate violation and punishable hereunder.
SECTION 5: All rights and remedies of the City of North Richland Hills are expressly
saved as to any and all violations of the provisions of any ordinances
governing zoning that have accrued at the time of the effective date of this
Ordinance; and, as to such accrued violations and all pending litigation,
both civil and criminal, whether pending in court or not, under such
ordinances, same shall not be affected by this Ordinance but may be
prosecuted until final disposition by the courts.
SECTION 6: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clause of this Ordinance
as required by law, if applicable.
SECTION 7: This Ordinance shall be in full force and effect upon publication as
required by law.
AND IT IS SO ORDAINED.
PASSED AND APPROVED on this 13t" day of April, 2026.
Ordinance No. 3953
TR26-01
Page 4 of 5
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Cori Reaume, Director of Planning
Ordinance No. 3953
TR26-01
Page 5 of 5
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CITY COUNCIL MEMORANDUM
From: The Office of the City Manager Date: April 13, 2026
Subject: Consider Resolution No. 2026-024, recommending the award of a
construction contract by Tarrant County to XIT Paving and Construction,
Inc., for the David Court Pavement Improvement Project for the 51St
Annual Community Development Block Grant Project in the total contract
amount of$339,060.
Presenter: Nathan Frohman, City Engineer
Summary:
The City Council is being asked to recommend an award of a construction contract by
Tarrant County to XIT Paving and Construction, Inc., for the David Court Pavement
Improvement Project for the Community Development Block Grant (CDBG) Project.
General Description:
The David Court Pavement Improvement Project CDBG26 (the "Project") represents the
City's 51St Year Community Development Block Grant (CDBG) project. Although the
City of North Richland Hills is an entitlement City, and therefore receives CDBG funds
directly, the City has contracted with Tarrant County's CDBG Department to administer
the City's CDBG funds. The City determines the projects and the County administers
the projects. However, the City reviews all bids and consultant contracts and makes
recommendations to the County for approval. Tarrant County therefore awards both the
design consultant and construction contracts. Tarrant County's administration of the
City's CDBG Projects does not include construction inspection; the City will provide
these services.
The project consists of reconstructing approximately 330 linear feet of David Court. The
project includes a base bid which consists of street construction and any minor utility
adjustments. A City project recently replaced the existing sanitary sewer main and
services in preparation for this project.
Tarrant County staff reviewed and approved the project's contract documents prior to
bidding and scheduled a bid opening for March 11, 2026. Bids were received by
Tarrant County at their offices on this date. A total of eight (8) contractors submitted
bids. The bids are summarized in the table below:
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Dallas JWC JESKE Coronado Cam-Crete 3D Paving&
on Paving and Don Smith
Bidders Harmony Excavation, Construction Roadway Contracting, Contracting,
Construction,Inc. Construction LLC Company Concrete,LLC
Construction Inc. LLC**
Base Bid $339,060.00 $345,370.06 $363,798.00 $389,460.00 $396,780.00 $416,790.00 $425,100.00 $297,625.00
Amount
**-Unresponsive.
The design engineer and City staff recommend awarding the base bid to the lowest
responsible bidder: XIT Paving and Construction, Inc. They were the contractor for the
successful Iron Horse Boulevard West Project, which was part of the 2020 Bond
Program, and have successfully completed similar roadway projects for other DFW
municipalities in the past five years. Additionally, XIT is the current contractor for the
Main Street Project.
The current project budget includes a city pledge of $97,989, as the CDBG funds will be
administered by Tarrant County and will never actually be handled by the City. The
City's allocation of funds located within the capital projects budget under project
CDBG26 was included in the budget in the event that the bids for the project came in
over the CDBG funding amount. CDBG funds available for the construction of David
Court are $241,071. Therefore, funds from the City pledge will be included in order to
award the project. Historically, CDBG funds have covered the bid amount without
utilizing the City's pledge. However, due to rising construction prices, the bids came in
over CDBG funding amounts.
Bid Amount- $339,060.00
Tarrant County- $241,071.00
North Richland Hills- $ 97,989.00
Total- $339,060.00
Construction is anticipated to begin in Spring 2026 and take 70 calendar days to
complete.
Recommendation:
Approve Resolution No. 2026-024.
RESOLUTION NO. 2026-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS RECOMMENDING AWARD OF A
CONSTRUCTION CONTRACT BY TARRANT COUNTY TO XIT
PAVING AND CONSTRUCTION, INC., FOR THE 51st ANNUAL
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT IDENTIFIED AS DAVID COURT PAVEMENT
IMPROVEMENT PROJECT WITHIN THE CITY OF NORTH
RICHLAND HILLS AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the David Court Street Improvement Project was bid by Tarrant County as
a Community Development Block Grant (CDBG) Project on March 11, 2026;
and
WHEREAS, CDBG funds available for the construction of David Court Street
Improvement Project total $241,071.00; and
WHEREAS, the City of North Richland Hills has allocated an additional $97,989.00 in
funds to compliment the City's CDBG funding allocation for the construction
of the David Court Street Improvement Project; and
WHEREAS, Tarrant County's consultant and City staff have recommended award of the
Project's bid to XIT Paving and Construction, Inc.; and
WHEREAS, Tarrant County desires a recommendation by the City Council of the City of
North Richland Hills to award the contract.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1. The City of North Richland Hills hereby recommends that Tarrant County
award the contract for the David Court Street Improvement Project (CDBG)
to XIT Paving and Construction, Inc., in the amount of $339,060.00, which
includes City funding of$97,989.00.
SECTION 2. All Resolutions of the City Council of the City in conflict herewith are hereby
amended or repealed to the extent of such conflict.
SECTION 3. This Resolution shall take effect and be in full force and effect from
and after the date of its adoption, and it is so resolved.
PASSED AND APPROVED this the 13t" day of April, 2026.
Resolution No. 2026-024
Page 1 of 2
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Office
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Paulette Hartman, City Manager
Resolution No. 2026-024
Page 2 of 2
SWELD
ENGINEERING
March 17, 2026
Wren Davis
Community Development Program Manager
Tarrant County
2501 Parkview Drive, Suite 420
Fort Worth, TX 76102
RE: North Richland Hills 51'Year CDBG David Court Recommendation Letter
Dear Wren,
The bid opening of the North Richland Hills 511 Year CDBG Paving Improvements Project for
David Court was held at the Tarrant County Community Development office on Wednesday,
March 11th, 2026, at 2:00 PM. Eight formal bids were received and verified for accuracy and
omissions. The apparent low bidder is XIT Paving and Construction Inc. with a base bid of
$339,060.00.
After analysis of the full project and following up with the contractor's references, Shield
Engineering recommends XIT Paving and Construction Inc. as the contractor. The base bid
includes the construction of 1560 SY of Concrete Paving and 130 SY of Driveway Replacement.
This project will
1. Rehab the existing road and Cul de sac at David Court due to its failing/poor quality and,
2. Reduce overall street maintenance costs to the city.
Please let us know if you have any further questions.
Sincerely,
Colton Sizemore, P.E.
Shield Engineering Group, LLC
Shield Engineering Group, LLC
1600 West 7th Street,Suite 400, Fort Worth, TX 76102/817.810.0696
in?o@s ie .........engrneering.com / www.s ie ...........engineering.com
TBPELS/Engineering#F-11039/Surveying#10193890
51st YEAR CDBG PROJECT
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Consider Resolution No. 2026-025, authorizing the submission of a
grant application and acceptance of funds, if awarded, in an amount
not to exceed $5,000 through the 2026 Walmart Spark Good Local
Grant Program.
PRESENTER: Jeff Garner, Chief of Police
SUMMARY:
The Walmart Spark Good Local Grant Program provides local cash grants ranging from
$250 to $5,000 to support organizations that serve their communities. This initiative
reflects Walmart's commitment to strengthening both its business and the communities
in which it operates through local investment. The program is intended to support
organizations that address unique community needs, foster pride among associates, and
build stronger relationships with customers. The Police Department is requesting
authorization to apply for grant funding in an amount up to $5,000 to help offset costs
associated with the annual Hanging with the Heat Police and Fire Summer Camp.
GENERAL DESCRIPTION:
The Walmart Spark Good Local Grant Program is awarded through an open application
process and provides funding directly from Walmart and Sam's Club facilities to local
organizations in the U.S. A recognized government entity that has been verified by Deed,
Walmart's third-party verification service provider, such as a state, county or city agency,
including law enforcement, may request funds exclusively for public purposes.
Applications for 2026 are accepted from February 1 — November 30.
The Police Department is seeking authorization to apply for grant funding up to $5,000
within the Youth Services category. Each year the North Richland Hills Police and Fire
Departments host the Hanging with the Heat Police and Fire Summer Camp. The camp
provides a free, weeklong experience for up to thirty-five incoming 6tn 7tn & 8tn graders
within our community. Participants engage in a fun and enriching environment focusing
on developing leadership, teamwork, communication, and decision-making skills.
Throughout the week, campers gain insight into the duties and responsibilities of police
officers and firefighters, including day-to-day operations, through live demonstrations and
hands-on activities. This program also serves as an important opportunity to build
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positive, lasting relationships between youth and first responders. If awarded, grant funds
will be used to support camp operations, including the purchase of food and essential
supplies.
There is no cash match requirement.
RECOMMENDATION:
Approve Resolution No. 2026-025.
RESOLUTION NO. 2026-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, AUTHORIZING
SUBMISSION OF AN APPLICATION AND ACCEPTANCE OF
FUNDS, IF AWARDED, IN AN AMOUNT NOT TO EXCEED
$5,000 THROUGH THE 2026 WALMART SPARK GOOD
LOCAL GRANT PROGRAM
WHEREAS, the City of North Richland Hills, Texas, possesses legal authority to apply
for and to make appointments for the conduct of business relative to the
2026 Walmart Spark Good Local Grant Program which provides funding to
law enforcement agencies for purposes that address the unique needs of
the local community; and
WHEREAS, the City Council of North Richland Hills finds it is in the best interest of the
citizens of North Richland Hills to request the funds available under this
program to purchase items to assist with the annual Hanging with the Heat
Police and Fire Summer Camp.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1. The City Council of the City of North Richland Hills hereby finds that the
recitals set forth above are true and correct and are incorporated into this
Resolution as if written herein.
SECTION 2. The City Council of the City of North Richland Hills hereby authorizes and
approves the submission of the application for the 2026 Walmart Spark
Good Local Grant Program and acceptance of the funds, if awarded.
SECTION 3. The City Council of the City of North Richland Hills designates the Chief of
Police as the grantee's authorized official. The authorized official is given
the power to apply for, accept, reject, alter, or terminate the funding request
on behalf of the applicant agency.
SECTION 4. The City Council of the City of North Richland Hills agrees that the loss or
misuse of Walmart Spark Good Local Grant Program funds or failure to
comply with all award requirements may result in suspension or termination
of award funds, the repayment of award funds, and/or other remedies
available by law.
SECTION 5. All Resolutions of the City Council of the City in conflict herewith are hereby
amended or repealed to the extent of such conflict.
Resolution No. 2026-025
Page 1 of 2
SECTION 6. This Resolution shall take effect and be in full force and effect from and after
the date of its adoption, and it is so resolved.
PASSED AND APPROVED on this 13t" day of April, 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
APPROVED AS TO CONTENT:
Jeff Garner, Chief of Police
Resolution No. 2026-025
Page 2 of 2
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Consider Ordinance No. 3954, amending Chapter 2, Article II, of
the Code of Ordinances of the City of North Richland Hills adding
Division 4. Code of Ethics.
PRESENTER: Ad-Hoc Council Committee
GENERAL DESCRIPTION:
The City Council appointed an Ad-Hoc Committee to review and propose guidelines for
ethical conduct by city officials. The committee is comprised of Council members
Delaney, Roberts and Mitchell.
The committee presented its findings during work session on February 23, 2026, and April
13, 2026. The proposed ordinance amends Chapter 2, Article II of the City's Code of
Ordinances by adding Division 4: Code of Ethics, establishing comprehensive standards
for elected and appointed officials.
Purpose
The ordinance is intended to:
• Promote integrity, impartiality, and transparency in municipal governance.
• Provide clear ethical standards for City Council members and appointed
board/commission members.
• Serve as both a guide for conduct and a basis for discipline when violations occur.
Summary of Key Provisions
• Applicability: Covers City Council and appointed board/commission members;
excludes city employees who already follow ethical standards outlined in the City's
Personnel Policies and the City Charter.
• Standards of Conduct: Prohibits conflicts of interest, misuse of position,
acceptance of improper gifts, disclosure of confidential information, and use of city
resources for personal or political purposes.
• Additional Rules: Includes voting restrictions on nonprofit funding and land use
matters, disclosure requirements, and limitations on political activity.
• Council Code of Conduct: Establishes house rules emphasizing respect,
transparency, and confidentiality.
• Complaint Process: Provides detailed procedures for filing, investigating, and
resolving ethics complaints, including penalties for false complaints.
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• Enforcement: Allows for letters of notification, admonition, reprimand, censure,
removal from office, and fines up to $500.
• Acknowledgement & Training: Requires officials to acknowledge receipt of the
code and mandates annual ethics training.
RECOMMENDATION:
Approve Ordinance No. 3954.
ORDINANCE NO. 3954
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS, AMENDING CHAPTER 2, ARTICLE II, OF
THE CODE OF ORDINANCES OF THE CITY OF NORTH RICHLAND
HILLS; ADDING DIVISION 4. CODE OF ETHICS; PROVIDING FOR
PENALTY; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES AND REPEAL OF CONFLICTING
PROVISIONS; PROVIDING SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of North Richland Hills, Texas ("the City") is a home rule city acting
under its power adopted by the electorate pursuant to Article XI, Section 5
of the Texas Constitution and Chapter 9 of the Local Government Code;
and
WHEREAS, the City Council of the City of North Richland Hills, Texas desires to
establish guidelines for the conduct of city officials; and
WHEREAS, the Mayor, Council members, and appointed members of the boards,
commissions, and committees of the city should be independent and
impartial and responsible to the citizens of North Richland Hills; and
WHEREAS, the City Council appointed an Ad-Hoc Council Committee to review and
propose guidelines and an ethics ordinance for city officials; and
WHEREAS, the Ad-Hoc Council Committee presented their findings at the February 23,
2026, and April 13, 2026, work session meetings.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1: The City Council hereby finds the recitals above to be true and correct,
and such recitals are hereby incorporated into this Ordinance as if written
herein.
SECTION 2: The Code of Ordinances, City of North Richland Hills, Texas, is hereby
amended by amending Chapter 2, Article II, adding Division 4. Code of
Ethics to read as follows:
Ordinance No. 3954
Page 1 of 13
"DIVISION 4. CODE OF ETHICS
Sec. 2-100. Purpose.
It is hereby declared to be the policy of the city that the proper operation of democratic
government requires that public officials be independent, impartial and responsible only
to the people of the city; that no officer shall permit any interest, financial or otherwise,
direct or indirect, or engagement in any business, transaction or professional activity to
conflict with the proper discharge of such person's duties in the public interest; that public
office not be used for personal gain; and that the City Council at all times shall be
maintained as a nonpartisan body. To implement such a policy, the City Council deems
it advisable to enact a code of ethics for officials, as defined in this division, whether
elected or appointed, paid or unpaid, to serve not only as a guide for official conduct of
the city's public servants, but also as a basis for discipline for those who refuse to abide
by its terms, the overriding interest being that such officers of the city shall at all times
strive to avoid even the appearance of impropriety.
Sec. 2-101. Title; application.
a) This division shall be known as the code of ethics.
b) This code of ethics shall apply to all officials as defined in this division.
c) This code of ethics does not apply to employees, including those individuals employed
on a full-time, part-time, or internship basis (including those who may serve on a city
board, committee, or commission) nor to independent contractors of the city. The
standards of conduct for employees are governed by the City of North Richland Hills
Personnel Policies and the City Charter.
d) This code of ethics applies to members of all city boards, commissions, and
committees as defined in this division, except when such member is an independent
contractor of the city or a city employee, including an individual employed on a full-
time, part-time, or internship basis.
e) This code of ethics applies to the conduct or actions of public officers, as defined in
this division which occurs in whole or in part after the date of adoption of this division.
f) This code of ethics applies to officers only while such persons hold such position or
office.
Sec. 2-102. Definitions.
The following words, terms and phrases, when used in this division, shall have the
meanings ascribed to them in this section, except where the context clearly indicates a
different meaning:
Benefit means anything reasonably regarded as pecuniary or economic gain or pecuniary
or economic advantage, including benefit to any other person in whose welfare the
beneficiary has a direct and substantial interest.
Business entity means any person, entity, corporation (whether for-profit or nonprofit),
general or limited partnership, sole proprietorship, joint venture, unincorporated
Ordinance No. 3954
Page 2 of 13
association or firm, institution, trust, foundation, holding company, joint-stock company,
receivership, or other entity recognized by law, whether or not organized for profit, which
has an economic interest, or seeking such, in conducting business with the city. Business
entity also includes any business entity that represents a party conducting or seeking to
conduct business with the city.
City means the City of North Richland Hills, Texas.
City Council / Council means the governing body (mayor and council members) of the
city.
Confidential information means any information to which an official has access in such
person's official capacity which may not be disclosed to the public except pursuant to
state and/or federal law and which is not otherwise a matter of public record or public
knowledge. Confidential information includes the following information, however
transmitted: (i) any information from a meeting closed to the public pursuant to the Texas
Open Meetings Act or other law regardless of whether disclosure violates the Texas Open
Meetings Act or Texas Public Information Act; (ii) any information protected by attorney
client, attorney work product, or other applicable legal privilege; and (iii) any information
deemed confidential by law.
Contract means any lease, claim, account or demand against or agreement with any
entity or person, whether express or implied, executed or executory, oral or written.
Corporation means any corporation that has a board of directors appointed in whole or in
part by the City Council that is operating under the direct authority of or subject to the
direct control of the City Council.
Council member means an elected/appointed officer in Places 1-7.
Employee means any person employed by the city, including those individuals on a part-
time or internship basis, but does not include independent contractors.
Gift means anything of value, regardless of form, offered or given in the absence of
adequate and lawful consideration. It does not include the receipt or acceptance of
campaign contributions which are regulated by federal, state and/or local laws or
ordinances.
Knowingly means a person acts knowingly, or with knowledge, with respect to the nature
of the person's conduct or to circumstances surrounding the conduct when the person is
aware of the nature of the conduct or that the circumstances exist. A person acts
knowingly, or with knowledge, with respect to a result of the person's conduct whether
the person is aware that the conduct is reasonably certain to cause the result.
Officer or official means any member of the City Council and any appointed member of a
city board, commission or committee established by ordinance, Charter, state law or
otherwise, on a temporary or permanent basis, operating either under the direct or indirect
authority or subject to either the direct or indirect control of the City Council.
Relative means any person related to an officer within the second degree by
consanguinity or affinity. This relationship includes the spouse, parents, children,
stepchildren, father and mother-in-law, or son and daughter-in-law, grandparents,
grandchildren, sisters and brothers of the officer.
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Page 3 of 13
Sergeant at Arms is a designated officer, the Chief of Police, or his designee assigned to:
maintain order during City Council meetings, enforce rules of decorum and procedure,
provide security, control access, and remove disruptive individuals, support procedural
flow, and aiding the presiding officer.
Special privileges means a right, advantage or favor of or for a particular person, occasion
or purpose not otherwise available to others.
Substantial interest means: (i) the ownership of ten percent or more of the voting stock or
shares of a business entity; (ii) the ownership of ten percent or more, or $15,000.00 or
more of the fair market value of a business entity; or(iii)funds received from the business
entity exceed ten percent of the person's gross income for the previous year, and action
on the matter involving the business entity will have a special economic effect on the
business entity that is distinguishable from the effect on the public. It is expressly provided
herein that an investment or ownership in a publicly held company, in an amount less
than $15,000.00 does not constitute a substantial interest. Substantial interest in real
property means the person has an interest in the real property that is equitable or legal
ownership with a fair market value of$2,500.00 or more; and it is reasonably foreseeable
that an action on a matter involving the real property will have a special economic effect
on the value of the real property distinguishable from its effect on the public. (Ownership
includes any partnership, joint or corporate ownership or any equitable or beneficial
interest as a beneficiary of a trust.) An officer is considered to have a substantial interest
under this code of ethics if a person related to the officer in the second degree of
consanguinity or affinity has a substantial interest under this code of ethics.
Sec. 2-103. Standards of conduct.
No officer of the city or a relative thereof shall:
a) Have a financial interest, direct or indirect, in any contract with the city, nor shall such
person be financially interested, directly or indirectly, in the sale to the city of any land,
or rights or interest in any land, materials, supplies or service. The "financial interest"
contemplated under this section, the City's Code of Ordinances, and under the City
Charter, Article XVIII, Section 13 requires that such person receive an actual financial
benefit from the transaction with the city. An actual financial benefit from the
transaction shall include:
1. An ownership in the entity transacting business with the city where the
ownership interest is more than ten percent.
2. Compensation as an employee, officer or director of the entity transacting
business with the city where such compensation is affected by the entity's
transaction with the city.
b) Participate in a vote or decision on any matter in which the officer has a substantial
interest. A city official who is required to abstain from participation in a matter under
this section or under state law shall leave the room where the meeting is held during
any discussion of, and vote on, the matter.
c) Represent or appear on behalf of private interests of others before the City Council,
or any agency, board, commission, corporation, or committee of the city, nor shall
Ordinance No. 3954
Page 4 of 13
represent any private interests of others in any action or proceeding involving the city,
nor voluntarily participate on behalf of others in any litigation to which the city is, or
might be, an adverse party. The restrictions of this subsection 2-4(c) do not prohibit
an officer, or relative of an officer, who is the president, vice president, or officer of a
homeowner's association from appearing before the City Council, or any agency,
board, commission, or committee of the city to represent such homeowner's
association, except that no such officer or relative of such officer shall appear before
the agency, board, commission, or committee of the city of which such officer is a
member.
d) Accept any gift from any person that might reasonably tend to influence such officer
in the discharge of such person's official duties. The prohibition against gifts shall not
apply to-
1. A lawful campaign contribution;
2. An honorarium in consideration for services unless the officer would not have
been asked to provide the services but for the officer's position;
3. Meals, lodging, transportation in connection with services rendered by the
officer at a conference, seminar or similar event that is more than merely
perfunctory;
4. Complimentary copies of trade publications and other related materials;
5. Attendance at hospitality functions at local, regional, state or national
association meetings and/or conferences;
6. Any gift which would have been offered or given to the person if such person
was not an officer or employee of the city;
7. An occasional item with a value less than $50.00;
8. Tee shirts, caps and other similar promotional material;
9. Meals, transportation and lodging in connection with a seminar or conference
at which the officer is providing services;
10.Gifts on account of kinship or a personal, or professional, or business
relationship independent of the officer's status;
11.Complimentary attendance at political or charitable fundraising events; and
12.Meals, lodging, transportation, or entertainment furnished in connection with
public events, appearances or ceremonies related to official city business, if
furnished by the sponsor of such public events.
e) Use such person's official position to secure special privileges or benefits for such
person or others.
f) Grant any special consideration, treatment, or advantage to any citizen, individual,
business organization or group beyond that which is normally available to every other
citizen, individual, business organization, or group.
g) Misuse and disclosure of confidential information.
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1. It is a violation of this ethics code for a city official to violate V.T.C.A., Penal
Code, § 39.06 (Misuse of Official Information), as amended.
2. A city official shall not disclose to the public any information that is deemed
confidential under any federal, state, local law, or City Council house rules.
h) Engage in any outside activities which will conflict with or will be incompatible with
such person's official position or duties as an officer of the city.
i) Use city supplies, personnel, property, equipment, or facilities (whether tangible or
intangible) for any purpose other than the conduct of official city business, unless
otherwise provided for by law, ordinance, or city policy.
j) Act as a surety on any official bond required for any officer or employee of the city, or
for a business that has a contract, work, or business with the city.
Sec. 2-104. Additional standards.
a) No member of the City Council who is on the board of a nonprofit organization may
vote on any funding request by that nonprofit organization, unless the nonprofit
organization has a board of directors or trustees appointed in whole or in part by the
City Council.
b) With the exception of those proceedings allowed under this division, no member of
the City Council shall personally appear in such person's own behalf before the City
Council, or any city board, commission, corporation, or committee but may designate
and be represented by a person of such person's choice in any such personal matter.
c) No member of the City Council, the planning and zoning commission, zoning board of
adjustment, or substandard building board shall participate in, or vote on, any land
use matter in which such officer has a substantial interest in any real property within
200 feet of the real property, the subject of the land use matter. For purposes of this
subsection 2-5(c)"land use matter" shall mean zoning, plat approval, site plan or other
development approvals or permits, variances or exceptions. The term "land use
matter" does not include studies or similar matters that are for the benefit of the city
and which are not unique to real property within 200 feet of the real property, the
subject of the land use matter, in which the officer has a substantial interest.
d) No member of the City Council shall fail or refuse to file a conflicts disclosure
statement as required by V.T.C.A. Local Government Code Ch. 176, as amended.
Sec. 2-105. City Council code of conduct — house rules.
As stewards of North Richland Hills, each member of the City Council holds a profound
responsibility to conduct public business with integrity, transparency, and respect. These
house rules embody that commitment and set the expectations held for City Council in
serving the city.
a) Honor City Council Decisions — Once a final vote has taken place, I will support
and uphold the outcome, even if I personally oppose it, recognizing that a unified
voice maintains public confidence and effective municipal governance.
Ordinance No. 3954
Page 6 of 13
b) Prioritize the City's Well-Being — Every issue I consider will be evaluated strictly
by what is best for the City of North Richland Hills and its residents, not by
individual preferences, special interests, or personal gain.
c) Truthfulness and Integrity—Always be honest in words and actions. Communicate
facts accurately and avoid misleading statements.
d) Vision-Driven Decision Making — Base decisions on the City's long-term vision,
goals, and priorities—not on personal interests or short-term gains.
e) Respectful Dialogue and Collaboration — Treat others with courtesy and
professionalism. Be prepared for each meeting. Allow full discussion of items,
listen actively, and avoid interrupting or dismissing differing views.
f) Transparency and Open Communication — Share relevant information proactively.
Be clear about your reasoning and positions. If you disagree, express it respectfully
and constructively.
g) Agree to disagree — Recognize that differences of opinion are natural. Debate
issues respectfully and accept final decisions without hostility.
h) Conduct of Business in Public Forums — Discuss with a quorum of the city council,
public business or public policy over which the City Council has supervision or
control only in official City Council meetings posted in accordance with the Texas
Open Meetings Act ("TOMA") —not on social media or other informal platforms.
i) Advance Communication and Fairness — Share questions and concerns ahead of
meetings with the City Manager whenever possible.
j) Confidentiality — Protect the confidentiality of executive sessions and sensitive
information related to city operations at all times.
k) Inclusive Citizen Engagement — When seeking input, reach out broadly to all
residents rather than select groups.
1) Respect for Presiding Officer and Procedures — Elected officials shall respect the
chair and adhere to designated rules of procedure and parliamentary practices, as
outlined in Chapter 2, Article 11, of the North Richland Hills Code of Ordinances,
during meetings to ensure orderly and fair deliberation.
m) Timely Response to the Public—City Council members shall respond promptly and
professionally to inquiries from the public, following established communication
protocols and legal requirements.
Sec. 2-106. Statements by public officials.
a) When the City of North Richland Hills is involved in litigation or a legal dispute, council
members shall refrain from commenting on settlements, appeals, or other issues
related to the subject until the matter is resolved. The mayor or city attorney shall be
authorized to provide any public responses or comments, as needed on matters
involving litigation.
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Page 7 of 13
b) When speaking in an "official' capacity on behalf of the city, the following guidelines
apply:
1. The mayor speaks for the city and consensus of the City Council.
2. The city manager speaks on administration and management issues.
3. Council members are to refer media contacts to the mayor and city manager.
c) Statements made by public officials are conducted in a professional manner.
Sec. 2-107. Restrictions on political activity and political contributions.
a) No city official or candidate for City Council shall meet with any employee or group of
employees of the city for political campaign purposes while such employees are on
duty unless part of an approved City Council activity or part of a public political forum
in which all candidates for City Council are invited to participate.
b) No city official shall, directly or indirectly, coerce or attempt to coerce any city
employee to:
1. Participate in an election campaign, contribute to a candidate or political
committee, or engage in any other political activity relating to a particular party,
candidate, or issue; or
2. Refrain from engaging in any lawful political activity.
c) The following actions by city officials are not prohibited by this section:
1. The making of a general statement encouraging another person to vote in an
election;
2. A solicitation of contributions or other support that is directed to the general
public or to an association or organization; and
3. The acceptance of a campaign contribution from a city employee.
d) No city official shall use, request, or permit the use of city facilities, personnel,
equipment, or supplies for the creation or distribution of materials to be used in a
political campaign or for any other purpose in support of a political campaign.
However, meeting rooms and other city facilities that are made available for use by
the public may be used for political purposes by city officials under the same terms
and conditions as they are made available for other public uses.
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Page 8 of 13
Sec. 2-108. Regulations applicable to former members of City Council and
appointed board/commission members.
A former member of City Council or an appointed board/commission shall not use or
disclose, for any reason or purpose except as herein permitted, confidential government
information acquired during the member's service on the City Council or an appointed
board/commission. This prohibition shall not apply if:
a) The information is no longer confidential.
b) The information involves reports of illegal or unethical conduct and is disclosed to
a law enforcement agency or the city as a complaint under this division; or
c) The disclosure is necessary to further public safety and is not otherwise prohibited
by law.
Sec. 2-109. Disclosure of substantial interest.
Any officer, who has a substantial interest in any matter pending before the body, board,
commission, corporation, or committee of which the officer is a member, before a vote or
decision on such matter, shall file an affidavit stating the nature and extent of the
substantial interest, and shall abstain from further participation in such matter. The
affidavit shall be on a form provided by the city and must be filed with record keeper for
such body, board, commission, corporation, or committee. A city official who is required
to abstain from participation in a matter under this section or under state law shall leave
the room where the meeting is held during any discussion of, and vote on, the matter.
Sec. 2-110. Complaints against officers.
a) All complaints or allegations of a violation of this code of ethics against an officer shall
be made in writing on a form provided by the city, sworn to before a notary public, and
filed of record with the city secretary. Such complaint shall describe in detail the act or
acts complained of and the specific section(s) of this code of ethics alleged to have
been violated. A general complaint lacking in detail shall not be sufficient to invoke the
investigation procedures contained herein; and anonymous complaints shall not be
considered. The city secretary shall provide a copy of the complaint to the affected
officer and the City Council, and immediately refer the complaint to the city attorney,
who shall initially review the complaint to determine if the complaint contains sufficient
detail and alleges a violation of the code of ethics. The affected officer may file a
written response to the complaint within seven calendar days after the complaint is
filed with the city secretary, who shall forward the response, if any, to the city attorney.
b) The city attorney shall submit a written report to the City Council as soon as possible
but not later than 15 calendar days after the receipt of the complaint, unless an
extension is granted by a majority of the non-implicated City Council members. The
city attorney may contact the complainant, interview witnesses, and examine any
documents necessary for the report. Such report shall be comprehensive and explain
in detail all facts, findings, and conclusions in support of the city attorney's opinion as
Ordinance No. 3954
Page 9 of 13
to whether or not a violation of this code of ethics occurred. When the city attorney
receives a vague complaint or one lacking in detail, the city attorney shall contact the
complainant to request a written clarification. Within seven calendar days, if the
complainant fails to provide the city attorney with written clarification, or if after written
clarification is provided, it is the opinion of the city attorney that the complaint is
insufficient in detail and/or fails to allege a prima facie violation of the code of ethics,
a written report to that effect shall be submitted to the City Council. If the city attorney
determines that a criminal violation may exist, the city attorney shall refer the matter
to the appropriate law enforcement agency.
c) If it is determined by the city attorney that the facts as alleged could constitute a
violation of this code of ethics, then the city attorney shall, within 30 calendar days
after receipt of the complaint, notify the mayor and Council members of the existence
and nature of the complaint. The City Council shall cause a meeting to convene,
whether regular or special, no sooner than 15 calendar days and no later than 30
calendar days after being so notified by the city attorney to further consider said
complaint in executive session. In any event, the city attorney shall immediately
proceed to fully investigate the alleged improprieties. For purposes of this
investigation, the city attorney shall have all of the powers of investigation as are given
to the City Council by reason of the City Charter and shall report back to the City
Council as soon as possible but in no event more than 30 calendar days from the date
City Council met with the city attorney to consider complaint unless an extension is
granted by the City Council. Said report shall be comprehensive and explain in detail
all facts, findings and conclusions in support of the city attorney's opinion as to whether
a violation of this code of ethics occurred. The city attorney has the same power to
subpoena witnesses and the production of documents, books, records and other
evidence as are given the City Council under the City Charter when acting pursuant
to this subsection. It shall be unlawful and an offense for any person to fail to obey a
subpoena or to produce books, papers or other evidence as ordered under the
provisions of this section and shall constitute a misdemeanor and shall be punishable
by fine not to exceed $500.00.
d) The City Council shall consider the complaint and the city attorney's report at an
executive session of the City Council. The affected officer may request that the
complaint be considered in a public meeting. At such meeting, the city attorney shall
present a written report to the City Council describing in detail the nature of the
complaint and the city attorney's findings and conclusions as to a possible violation of
this code of ethics. The affected officer shall have the right to a full and complete
hearing before the City Council with the opportunity and right to attend the hearing,
make a statement, call and cross-examine witnesses and present evidence on such
person's behalf, and represent themselves or be represented by legal counsel, at such
affected officer's own expense. The non-implicated City Council members in
attendance shall conduct a hearing and review the complaint. The City Council may
reject the complaint or take action authorized under section 2-111, Violations.
e) No action or decision with regard to the complaint shall be made except in a meeting
which is open to the public.
Ordinance No. 3954
Page 10 of 13
f) The City Council may appoint outside legal counsel or may direct the city attorney to
appoint outside legal counsel, or the city attorney in the city attorney's discretion, with
the City Manager's approval, may appoint outside legal counsel, to perform the duties
and responsibilities of the city attorney under subsections (b), (c) and (d) of this
section. The outside legal counsel shall have the same power to subpoena witnesses
and the production of documents, books, records, and other evidence as the city
attorney under section (c)when acting pursuant to this subsection. It shall be unlawful
and an offense for any person to failure to obey a subpoena or to produce books,
papers or other evidence as ordered under the provisions of this section and shall
constitute a misdemeanor and shall be punishable by fine not to exceed $500.00.
g) A complaint or allegation of a violation of this division may only be made against an
officer while such person holds such position or office. A complaint made against an
officer pursuant to this section shall be processed and resolved even if such person
resigns from, or ceases to hold such position or office, prior to resolution of the
complaint.
Sec. 2-111. Action on complaint.
The City Council may take any one or more of the following actions in an open meeting
concerning a complaint:
a) Issue a statement finding the complaint is totally without merit, brought for the purpose
of harassment, or brought in bad faith.
b) Issue a letter of notification when the violation is unintentional. A letter of notification
shall advise the officer of any steps to be taken to avoid future violations.
c) Issue a letter of admonition when the violation is minor or may have been unintentional
but calls for a more substantial response than a letter of notification.
d) Issue a reprimand when a violation has been committed knowingly or intentionally.
e) Remove from office an officer, other than a member of the City Council, for a serious
or repeated violation of this code of ethics. Removal shall be, to the extent by and
allowed, in compliance with the Charter and state law.
f) Pass a resolution of censure or a recommendation of recall when the City Council
finds that a serious or repeated violation of this code of ethics has been committed
intentionally by a member of the City Council.
Sec. 2-112. Penalty for filing false complaint or giving false testimony.
It is unlawful for a person to knowingly file a complaint under this division that contains
false information or that by making reasonable inquiry should have known that it
contained false information. It is unlawful for a person to intentionally give false testimony
under oath in any hearing before a review panel held under this division. Any person
found guilty of violating this section will be fined not more than $500.00 for each offense.
Ordinance No. 3954
Page 11 of 13
Sec. 2-113. Interpretation of content.
Any officer may request, and the city attorney shall issue, a verbal or written opinion (as
deemed appropriate) concerning the meaning or effect of any section, word, or
requirement of this code of ethics as it affects such person.
Sec. 2-114. Acknowledgement of code of ethics.
The city secretary shall provide each officer with a copy of the Code of Ethics at the time
the officer is initially elected or appointed, upon any subsequent reelection or
appointment, and each time the Code of Ethics is amended. Each officer shall, within 30
days of receiving the Code of Ethics under this section, file with the city secretary an
acknowledgment, in a form provided by the city secretary, stating that the officer has
received and read the Code of Ethics. If an officer refuses to sign the acknowledgment
form, the city secretary shall execute a certification stating that the officer was provided
with a copy of the Code of Ethics as required by this section, including the date it was
provided. If any officer refuses to sign the acknowledgement form, such omission is
eligible for a complaint to be filed against the officer.
Sec. 2-115. Training
The city attorney shall provide annual training and educational materials to city officials
on their ethical obligations under state law and this division.
Secs. 2-116 -2-119. Reserved."
SECTION 3: This Ordinance shall be cumulative of all provisions of the Code of
Ordinances, City of North Richland Hills, Texas, except where the
provisions of this Ordinance are in direct conflict with the provisions of such
ordinances and such Code, in which event conflicting provisions of such
ordinances and such Code are hereby repealed.
SECTION 4: All rights and remedies of the City of North Richland Hills are expressly
saved as to any and all violations of the provisions of any ordinances in
the Code of Ordinances, City of North Richland Hills, Texas, that have
accrued at the time of the effective date of this Ordinance; and, as to such
accrued violations and all pending litigation, both civil and criminal,
whether pending in court or not, under such ordinances, same shall not
be affected by this Ordinance but may be prosecuted until final disposition
by the courts.
SECTION 5: It is hereby declared to be the intention of the City Council that the
phrases, clauses, sentences, paragraphs, and sections of this Ordinance
are severable, and if any phrase, clause, sentence, paragraph, or section
of this Ordinance shall be declared unconstitutional by the valid judgment
or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences,
paragraphs, and sections of this Ordinance, since the same would have
Ordinance No. 3954
Page 12 of 13
been enacted by the City Council without the incorporation in this
Ordinance of any such unconstitutional phrase, clause, sentence,
paragraph, or section.
SECTION 6: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clause of this Ordinance
as required by law, if applicable.
SECTION 7: This Ordinance shall be in full force and effect upon publication as
required by law.
AND IT IS SO ORDAINED.
PASSED AND APPROVED on this 13t" of April, 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
Ordinance No. 3954
Page 13 of 13
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CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Introduce recommended amendments to the Council Rules of
Procedure.
PRESENTER: Ad-Hoc Council Committee
SUMMARY:
The Ad-Hoc Council Committee will introduce proposed amendments to the current
Council Rules of Procedure.
GENERAL DESCRIPTION:
The City Council Rules of Procedure ("Rules") were originally adopted in May 1965 and
have been amended several times over the years. The Rules govern the City Council's
meetings and include, but are not limited to facilitation of meetings, duties of appointed
officers (city manager, city secretary, and city attorney), rules of order, agenda
preparation, chair and duties, and presentations by the public.
Prior to acting on proposed amendments, such proposed amendments or new rules shall
be introduced into record at a previous meeting. At a subsequent meeting, City Council
can act, by a majority vote, to approve the amendments.
• August 28, 2025, goals and planning work session meeting — City Council discussed
and directed staff to codify the City Council's "House Rules" and review the current
Rules of Procedure.
• December 8, 2025, work session meeting — staff presented research conducted
among Texas cities with ethics ordinances. City Council directed staff to work with an
Ad-Hoc Council Committee to draft an ethics ordinance and to amend the Rules of
Procedure to align with North Richland Hills governance and values.
• January 12, 2026 — City Council approved Mayor McCarty's recommendation to
appoint Council members Delaney, Roberts, and Mitchell to serve on an Ad-Hoc
Council Committee.
• February 23, 2026, work session meeting — Ad-Hoc Council Committee presented
findings for City Council's review and discussion.
The Ad-Hoc Council Committee recommends Chapter 2, Article II, Division 2: Rules of
Procedure, be modified to simplify language for better understanding and clarity for
elected officials and the public.
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NEXT STEPS:
The proposed ordinance will be considered by the City Council at its April 27, 2026,
meeting.
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
AMENDING AND RESTATING CHAPTER 2, ARTICLE II, DIVISION 2,
RULES OF PROCEDURE OF THE CODE OF ORDINANCES OF THE
CITY OF NORTH RICHLAND HILLS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES AMC?
REPEAL OF CONFLICTING PROVISIONS; PROVIDING A SAVINGS
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of North Richland Hills, Texas ("the City") is a home rule city acting
under its power adopted by the electorate pursuant to Article XI, Section 5
of the Texas Constitution and Chapter 9 of the Local Government Code;
and
WHEREAS, the Rules of Procedure governing city council meetings set forth in Chapter
2, Article 11, Division 2 of the Code of Ordinances was first adopted in 1975,
and has subsequently been amended; and
WHEREAS, the City Council of North Richland Hills finds that the Rules of Procedure
should be amended and restated to update the rules to comply with state
law and current city council policies and practices.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, THAT:
SECTION 1: The City Council hereby finds the recitals above to be true and correct,
and such recitals are hereby incorporated into this Ordinance as if written
herein.
SECTION 2: That Chapter 2, Article II, Division 2, of the Code of Ordinances of the City
of North Richland Hills is hereby amended and restated in its entirety to
react as follows:
DIVISION 2. -RULES OF PROCEDURE
§ 2-51. Meetings to be public.
All city`council meetings shall be open to the public in accordance with Article XVIII,
Section 4 of the City Charter and the Texas Open Meetings Act (Texas Government
Code, Chapter 551).
§ 2-52. Quorum.
Five members of the city council, as defined in Section 2-102 of the City Code, shall
Ordinance No. INTRODUCTION
Page 1 of 11
constitute a quorum.
§ 2-53. Minutes of meetings.
The city secretary shall keep an account of all proceedings of the city council which,
upon approval by the city council, shall constitute the official record.
§ 2-54. Questions to contain one subject.
Questions submitted for a vote shall contain only one subject. If two or more points
are involved, any member may require a division when the question reasonably
admits of division.
§ 2-55. Right of floor.
Members wishing to speak must first be recognized by the chair and shall confine
remarks to the subject under discussion. No member may speak more than once on
a subject until every member wishing to speak has spoken. Members may not speak
more than twice to the subject under discussion.
§ 2-56. City manager.
The city manager shall attend all city council meetings unless expressly excused,
may make recommendations, and may take part in discussions, but shall have no
vote.
§ 2-57. City attorney.
The city attorney shall attend all city council meetings unless expressly excused,
shall provide oral or written opinions upon request on questions of law, and shall
act as parliamentarian,.
§ 2-58. City secretary.
The city secretary shall attend all city council meetings unless expressly excused,
keep the official minutes, and perform other duties as requested by the council.
§ 2-59. Officers and employees.
Any officer or employee, when requested by the city manager shall attend meetings
of the city council and may present information related to matters before the city
council.
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Page 2 of 11
§ 2-60. Procedural Rules for City Governance.
These rules shall govern the proceedings of the city council to establish clear,
consistent, and transparent processes for council governance and public
meetings. The Rules provide a framework for conducting City business efficiently,
safeguarding deliberative decision-making, and ensuring the fair and orderly
consideration of matters before the city council.
§ 2-61. Suspension of rules.
Provisions of section 2-67 shall not be suspended. Any other previsions of these,
rules not governed by state law, the City Charter, or City Code may be temporarily
suspended by a unanimous vote of all members of the city council present and
voting.
§ 2-62. Amendment of rules.
These rules may be amended, or new rules adopted by a majority vote of all
members of the city council, provided that the proposed amendments or new rules
shall have been introduced into the record at a previous meeting of the city council.
§ 2-63. Types of meetings.
(a) Regular meetings. Regular meetings of the city council are held in the
council chamber at city hall on the second and fourth Monday of each month
at 7.00 p.m., unless otherwise scheduled by the city council. The call and
conduct of all meetings shall comply with the Texas Open Meetings Act,
Government Code Chapter 551.
(b) Special meetings. Special meetings may be called by the mayor or any four
council members. The call for a special meeting shall be filed with the city
secretary in writing, and any notice of such meeting shall be posted by the
city secretary'in accordance with the Texas Open Meetings Act.
(c) Recessed meetings. Any meeting of the city council may be recessed to a
later time, provided a recess may not extend beyond the next regular
business day unless notice is reposted in accordance with the Texas Open
Meetings Act.
(d) Emergency meetings. An emergency meeting of the city council may be
called by the mayor or any three council members if an emergency or
urgent public necessity exists as defined by the Texas Open Meetings Act
and requires immediate council action. Notice shall meet the Act's
requirements and be posted at least one hour before the meeting is
convened.
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§ 2-64. Meeting agendas.
(a) Generally. The city manager is responsible for creating the agenda and agenda
packet materials for city council meetings in accordance with this Code and
applicable state law, including items requested by city council pursuant to section
2-64(c).
(b) Work sessions. Work sessions, when needed, are held prior to the regular city
council meeting and shall be conducted in public pursuant to a posted agenda
approved by the city manager. The city council shall be free to fully discuss each
item on the work session meeting agenda, to question each other and to
question the staff, inquire into reasons for recommendations and to inquire as
to the opinion of other council members. Each council member,shall be entitled
to state his or her position on each work session meeting agenda item.
(c) Placing items on the agenda. A standing item on each work session agenda
allows the mayor and council members to propose items for a future agenda. In
accordance with the Texas Open Meetings Act, discussion is limited to whether
the item should be placed on a future agenda. The city council may direct the
city manager to place the item on a future work session or regular meeting
agenda. No vote or action may be taken during the work session. The city
council may request informational reports from staff for the work session.
(d) Discussion of regular agenda items during work session. During the work
session meeting, the mayor or any,council member may ask staff clarifying
questions and request staff evaluation of any item listed on the upcoming regular
city council meeting agenda.
(e) Procedural votes in work session. The city council shall be entitled to vote on
items of procedure pertaining to the work session meeting.
§ 2-65. Chziir and duties.,
(a) Chair. The mayor presides at all city council meetings. In the mayor's absence
or disability, the mayor pro tem presides. The mayor pro tem shall be selected
from among the council members: (1) at the first regular meeting following the
general city election; (2) following the swearing-in of members of the city council
upon declaration of members elected; or (3) upon action of the city council in
the event of a vacancy. If both the mayor and mayor pro tem are absent or
disabled, the council shall elect a chair to preside for the meeting or event.
(b) Call to order. Meetings shall be called to order by the mayor or, in the mayor's
absence or disability, by the mayor pro tem. If both are absent or disabled, the
city secretary shall call the meeting to order.
(c) Preservation of order. The chair shall preserve order and decorum, prevent
personal clashes or impugning of motives, and confine debate to the question
under discussion
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Page 4 of 11
(d) Points of order. The chair shall determine all points of order, subject to the
right of any member to appeal to the council. If any appeal is taken, the question
shall be, "Shall the decision of the chair be sustained?"
(e) Questions stated; results announced. The chair shall state all questions
submitted for a vote and announce the result.
(f) Substitution for chair. The chair may call any other member to preside; such
substitution shall not continue beyond adjournment.
§ 2-66. Appeal of rulings of the chair.
A council member may appeal a ruling of the chair by stating: "I appeal the ruling of
the chair to the council," and briefly stating the grounds. The chair shall immediately
call for a vote on the appeal. The appeal prevails if approved by a majority of those
voting, and the objecting member's position prevails. if the chair fails to call the vote,
the mayor pro tem shall do so and may vote on the appeal; if the appeal carries, the
mayor pro tem shall preside for that portion of the meeting and may vote on any
substantive or procedural motion made. These rules apply to all city council
meetings
§ 2-67. Order of business.
(a) Agenda. The order of business for each regular or special meeting shall be as
contained in the agenda prepared by the city manager. The agenda lists
subjects to be considered by the council. The mayor or any council member
may request items be added by using the agenda-setting process in § 2-64. The
agenda and agenda packet shall be delivered to the city council prior to the
meeting.
(b) Consent agenda. Items anticipated to be routine and requiring little or no
discussion may be placed on a consent agenda to conserve meeting time.
Before considering the consent agenda, the mayor shall determine if any item
should be removed for individual discussion. Any member of the city council
may remove any consent item. Remaining consent items may be approved by
a single motion.
(c) Council communications. The city manager shall provide written analyses
and recommendations for items to be acted upon, delivered with the agenda
packet prior to the meeting unless an emergency condition necessitates later
delivery.
(d) Oral presentations by city manager. Matters requiring the city council's
attention or action which may have developed since the deadline for delivery of
the written council communication (subsection (c) of this section) may, upon
approval of the city council, and after satisfying the requirements of the Open
Meetings Act, be presented orally by the city manager.
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(e) Public participation
(1) Citizens presentation. Members of the public may address the city council
on items not listed on the agenda and not scheduled as a public hearing,
by completing a public meeting appearance form and presenting it to the
city secretary before the item is heard. The form shall state the rules for
citizens presentations and include an acknowledgment by the speaker that
they understand and will adhere to the rules when addressing the city
council.
(2) Public comments (agenda items not set for public hearing). Speakers
must complete and submit a public meeting appearance form to the city
secretary prior to the item being reached. Public comments are generally
heard at the beginning of the regular meeting after ceremonial' tems, as
specified on the agenda, and must relate to matters within the city's
subject-matter jurisdiction.
(3) Public hearings. Speakers on items scheduled for public hearing may
submit a public meeting appearance form prior to the item being reached.
Comments shall be made at the time set for that,public hearing.
(4) Recognition and time limits. No person may speak without first being
recognized by the mayor. Speakers are limited to three (3) minutes each,
with a cumulative limit of thirty (30) minutes for those speaking in favor of
an item and a like limit for those speaking in opposition. The city council
may extend time limits by majority vote. The mayor may, with council
concurrence, adjust time allocations based on item complexity and the
number of speakers.
(5) Spokesperson for groups. To expedite matters and avoid repetition,
groups are encouraged to designate a spokesperson. A spokesperson
speaking for ten (10)'or more individuals present in the council chamber
may speak for up to ten minutes; other group members may not speak. The
mayor or,city secretary must be advised prior to the start, and the mayor
may ask members to stand to confirm attendance.
(6) Relevance. During public hearings, comments must be germane to the
matter being considered. The mayor shall determine relevance, subject to
appeal to the council.
7); Written comments. A public meeting appearance form may be used by
persons, present at the meeting, who do not wish to or cannot speak. The
mayor or city secretary will announce receipt of written comments during
testimony, and the minutes will reflect receipt of written comments for and
against the item.
(8) Avoiding repetition; speaking twice. Speakers shall not present the
same or substantially similar comments repeatedly. No person may speak
Ordinance No. INTRODUCTION
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twice to the same item until all wishing to speak have been recognized. A
second opportunity to speak may be allowed only to present new evidence
and upon the mayor's ruling, with council concurrence, of good cause.
(9) Non-agenda inquiries. In compliance with the Texas Open Meetings Act,
if a member of the public or a member of the city council inquires about,a
subject for which notice has not been given and is not listed on the meeting
agenda, the mayor or the city manager, or his designee, may provide a,
statement of factual information or reference an existing policy in response
to the inquiry. The city council shall not discuss, deliberate or vote on any
matter not listed on the agenda, including those matters raised in citizens'
presentation, public comments or public hearings. Any requests or
proposals for future agenda items resulting from presentations by the public
shall be made by the mayor or a council member in accordance with
Section 2-64 of these rules of procedure for placing items on meeting
agendas.
(10) Decorum. At the beginning or during a meeting, the mayor may announce
the need to maintain proper decorum to hear all viewpoints and to refrain
from speaking, clapping, or other demonstrations, etc., while others are
speaking,
(11) Personal attacks prohibited. No member of the public shall be permitted
to conduct any verbal,personal attack: on the mayor, any member of the
council, city staff, or member of,,any,city board or commission. Any such
attack or attempted attack may be challenged with a point of order, or the
mayor may interrupt an offending speaker to enforce this rule.
§ 2-68. Consideration of ordinances, resolutions, and motions.
(a) Form and legality. All ordinances and resolutions shall be presented only in
writing and approved as to form and legality by the city attorney (see Charter
Article VI, § 6).
(b) Effective date. Unless otherwise provided by applicable law, all ordinances—
except those prescribing a fine or penalty—are effective from and after the date
of passage, which may be upon one reading only; ordinances prescribing a fine
or penalty are effective after publication in the city's officially designated
newspaper.
(c) Distribution. Proposed ordinances are provided in the agenda packet pursuant
to section 2-67(a).
(d) Recording of votes. The vote of each council member shall be taken upon
passage of all ordinances, resolutions, and motions and entered upon the
official record.
(e) Vote requirements. Approval of any ordinance, resolution, or motion requires
Ordinance No. INTRODUCTION
Page 7 of 11
the affirmative vote of a majority of the council members present, except as
otherwise provided by these rules or by state law. In the event of a tie vote, the
mayor shall vote to break the tie. No member shall be excused from voting
except on matters involving the member's own official conduct, where the
member's financial interests are involved, or when excused by the mayor for
other valid reasons.
(f) Order of precedence of motions.
Privileged Motions
1. Adjourn to a fixed time. Requires second; not debatable; amendable;
majority vote.
2. Recess meeting. Requires second; not debatable; not;amendable; majority
vote. Chair may declare a recess without a vote.
3. Point of Privilege. No second; not debatable; no vote; chair rules on
admissibility.
Subsidiary Motions (apply to a pending main motion)
4. Table a motion. Requires second; not debatable; majority vote.
5. Call for the question. Requires second; not debatable, two-thirds vote.
6. Limit or extend debate. Requires second, not debatable; amendable; two-
thirds vote.
7. Postpone to a certain time, Requires second; debatable; amendable;
majority vote.
8. Refer to a committee. Requires second; debatable; majority vote.
9. Amend a motion. Requires second, debatable; amendable; majority vote for
most amendments..
10.Main Motion. Requires second; debatable; amendable; majority vote.
Motions not amendable: adjourn meeting, table a motion, take from the table,
objection to the consideration of the question, postpone indefinitely, call for the
question, point of information, point of order, point of privilege, suspend the
rules, appeal de ision of the chair, and reconsider a motion.
IncidentalMotions (no set order of precedence)
• Appeal decision of chair. Requires second, not amendable; majority vote.
• Object to consideration of a question. No second; not debatable; two-thirds
vote sustains the objection.
• Point of order. No second; not debatable; not amendable; chair rules.
• Withdraw a motion. May be withdrawn by the maker with consent of the
seconder; if objection is made, majority vote required to withdraw.
• Point of Information. Request to the chair for relevant facts; not for opinion
or debate; chair may rule out of order.
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Motions Quick Reference
Motion Second? Debatable? Amendable Vote
Adjourn to a Yes No Yes Majority
fixed time
Recess Yes No No Maoris
Point of No No No Chair rules
privilege
Table a motion Yes No No �jorit
Call for the Yes No No Two-thirds°
question
Limit/extend Yes No Yes Two-thirds
debate
Postpone to Yes Yes Yes Majority
certain time
Refer to Yes Yes Majority
committee
Amend a Yes Yes Yes Majority
motion
Main motion Yes Yes ,Yes Maoris
Appeal Yes No Majority
decision of
chair
Object to No No No Two-thirds
consideration to sustain
objection
Point of order No No No Chair rules
Point of No No No Chair rules
information
Withdraw a Consent, if
motion objected Majority
maorit
O 'Reconsideration. A motion to reconsider council action may be made no later
than the next official council meeting. Items to be reconsidered shall be
submitted to the city manager for listing on the formal meeting agenda (not the
work session agenda). A motion to reconsider may be made only by a member
who voted with the majority and may be seconded by any member; it passes by
majority vote. If the motion carries, the council shall reconsider and take action
on the corresponding item. No question shall be reconsidered twice except by
unanimous consent of the council; actions related to any contract may be
reconsidered at any time before final execution.
(h) Appropriation of money. Before formally approving motions that appropriate
money, information must be presented showing the purpose of the
Ordinance No. INTRODUCTION
Page 9 of 11
appropriation and the account to be credited; the city council shall obtain a
report from the city manager as to availability prior to final action.
(i) Transfer of appropriations. Upon written recommendation of the city
manager, the city council may transfer at any time an unencumbered balance
of an appropriation from one department or division to another
§ 2-69. through § 2-90. (Reserved)
SECTION 3: This Ordinance shall be cumulative of all provisions of the Code of
Ordinances of the City of North Richland Hills, except where the provisions
of this Ordinance are in direct conflict with the provisions of such ordinances
and such Code, in which event conflicting provisions of such ordinances and
such Code are hereby repealed.
SECTION 4: All rights and remedies of the City of North Richland Hills are expressly
saved as to any and all violations of the provisions of any ordinances in
the Code of Ordinances of the City of North Richland Hills that have
accrued at the time of the effective date of this Ordinance- and, as to such
accrued violations and all pending litigation, both civil and criminal,
whether pending in court or not, under such ordinances, same shall not
be affected by this Ordinance but may be prosecuted until final disposition
by the courts.
SECTION 5: It is hereby declared to be the intention of the City Council that the
phrases, clauses, sentences, paragraphs and sections of this ordinance
are severable, and if any phrase, clause, sentence, paragraph or section
of this ordinance shall be declared unconstitutional by the valid judgment
or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences,
paragraphs' and sections of this ordinance, since the same would have
been enacted by the City Council without the incorporation in this
ordinance of any such unconstitutional phrase, clause, sentence,
paragraph or section.
SECTION 9: This Ordinance shall be in full force and effect from and after its
passage.
AND IT IS SO ORDAINED.
PASSED AND APPROVED on this ____ day of , 2026.
CITY OF NORTH RICHLAND HILLS
Jack McCarty, Mayor
Ordinance No. INTRODUCTION
Page 10 of 11
ATTEST:
Alicia Richardson
City Secretary/Chief Governance Officer
APPROVED AS TO FORM AND LEGALITY:
Bradley A. Anderle, City Attorney
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"I"wFt
hJOKTH KIC:HLAND HILLS
CITY COUNCIL MEMORANDUM
FROM: The Office of the City Manager DATE: April 13, 2026
SUBJECT: Announcements
PRESENTER:
GENERAL DESCRIPTION:
Announcements
The Sounds of Spring Concert Series kicks off on Friday, April 17 at 7 p.m. on the plaza
in front of City Hall. Admission is free. Seating is on the lawn, so don't forget to bring a
blanket or lawn chair. A variety of food trucks will be on-site for each concert. Please
visit the city's website for more details.
Early voting for the May 2 election will take place April 20 through 28. Registered voters
can cast their ballot at NRH City Hall, the BISD Fine Arts Athletics Complex, North
Richland Middle School, Smithfield Middle School or any other Tarrant County polling
location. The NRH Library is not an early voting location for this election. You can view
the early voting schedule and your sample ballot on the Tarrant County Elections
website.
Kudos Korner
Every Council Meeting, we spotlight our employees for the great things they do. Tonight
we recognize:
Lathan Tolbert in the Planning Department — A real estate management company
recently called to share the following: "I wanted you to know what an outstanding job
Lathan is doing and how well he is representing the NRH Planning Department. I have
had the opportunity to work with Lathan on a couple of projects where I requested
supporting documentation for a plat and survey. He was very prompt in his response
and accurate with the information he provided. I also observed him interact with another
NRH citizen in your office and he was extremely professional, courteous, and
knowledgeable. He is an exceptional employee in your department." Thank you, Lathan.
Keep up the great work!