Loading...
HomeMy WebLinkAboutResolution 1999-038 RESOLUTION NO. 99-38 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The City Manager be, and is hereby authorized to execute the attached Agreement with the Texas Water Development Board concerning the Regional Facility Planning Grant for a study on the Big Fossil Creek Wastewater Outfall System serving North Richland Hills, Richland Hills, Fort Worth, and Haltom City, as an act and deed of the City. PASSED AND APPROVED this the 14th day June, 1999. ('~. 1,1 ~, C ~-c"'NL ¡ þ ,"" ~; ~-- {'''r(./ ¡. r..-·, Charles Scoma, Mayor ATTEST: (?aQuðt~~ Patricia Hutson, City Secretary R x McEntire, Attorney for the City APPROVED AS TO CONTENT: Cr ., L-~(A GregptY I I l é¿k~'-~-/ ens, Public Works Director :STATE OF TEXAS TWDB Contract No. 99-483-308 COUNTY OF TRAVIS Research and Planning Fund Regional Facility Planning THIS Contract, (hereinafter "CONTRACT"). between the Texas Water Development Board (hereinafter "BOARD") and the City of North Richland Hills (hereinafter "CONTRACTOR (S)"), is composed of two parts: Section I. Specific Conditions and Exceptions to the Standard Agreement and Section II. Standard Agreement. The terms and conditions set forth in Section I will take precedence over terms and conditions in Section II. SECTION I. SPECIFIC CONDITIONS AND EXCEPTIONS TO STANDARD AGREEMENT ARTICLE I. DEFINITIONS: For the purposes of this Contract, the following terms or phrases shall have the meaning ascribed therewith: A. BOARD - The Texas Water Development Board, or its designated representative B. CONTRACTOR (S) - City of North Richland Hills C. EXECUTIVE ADMINISTRATOR - The Executive Administrator of the Board or his designated representative D . PARTICIPANT (S) - City of North Richland Hills, City of Fort Worth, City of Richland Hills, and City of Haltom City E. REQUIRED INTERLOCAL AGREEMENT (S) -Not applicable F. REGIONAL PLAN - Regional wastewater facility G. BOARD APPROVAL DATE - April 8,1999 H. PLANNING AREA - The planning area is the Fossil Creek Basin of the Trinity River. The project area is more specifically defined in Exhibit A (the original grant application). I. DEADLINE FOR CONTRACT EXECUTION - July 8, 1999 J. CONTRACT INITIATION DATE - April 8,1999 K. STUDY COMPLETION DATE - August 31,1999 1 L. FINAL REPORT DEADLINE - October 31, 1999 M. TOTAL STUDY COSTS - $59,950.00 N. BOARD SHARE OF THE TOTAL STUDY COSTS - Not to exceed $29,975.00 or 50 percent of the total study costs or individual voucher submission O. LOCAL SHARE OF THE TOTAL STUDY COSTS - $29,975.00 in cash and $-0- in in-kind services or 50 percent of the total study costs or individual voucher submission P. VOUCHER SUBMISSION SCHEDULE - Monthly Q. OTHER SPECIAL CONDITIONS AND EXCEPTIONS TO STANDARD AGREEMENT OF THIS CONTRACT - 1. Written evidence of local matching funds must be received on or before July 8, 1999. IN WITNESS WHEREOF, the parties have caused this Contract to be duly executed in multiple originals. THE TEXAS WATER DEVELOPMENT BOARD I f' ~11)ì/'F7/1d?~ / '¿'-kf__é~ /;/: / *' v./ ',. '- c.. -- ommy Knowles, Ph. D., P.E. ( ',.-/ Deputy Executive Administrator Office of Planning Date: --- ¿·-f '- /-; Lì ,/:5 / CITY OF NORTH RICHLAND HILLS I U' ~ C:V}V!Vv ç-- 'v-I. Mr. Larl)1 ...tunningham City Man ger City of North Richland Hills <-.., . Dickens, P.E. Director Date: ~ II 6 /-9' 7 f / Dater left 117/ 2 SECTION II. STANDARD AGREEMENT ARTICLE I. RECITALS Whereas, the CONTRACTOR (S) applied to the BOARD, Austin, Texas for a planning grant to develop a REGIONAL FACILITY PLAN; Whereas, the CONTRACTOR (S) and PARTICIPANT (S) will commit cash and/or in- kind services to pay for the local share of this planning project; Whereas, the CONTRACTOR (S) is the entity who will act as administrator of the BOARD's planning grant and will be responsible for the execution of this contract; Whereas, on the BOARD APPROVAL DATE, the BOARD approved the CONTRACTOR (S)'s application for financial assistance; Now, therefore, the BOARD and the CONTRACTOR (S), agree as follows: ARTICLE II. PROJECT DESCRIPTION AND SERVICES TO BE PERFORMED 1. Services and activities provided under this Contract shall be in strict accordance with requirements of the Texas Water Code, Chapter 15; associated rules of the Texas Administrative Code, Chapter 355, Sections 355.1-355.11, Subchapter A; Exhibit A, the original grant application, which is incorporated herein and made a permanent part of this Contract; and this Contract. 2. The CONTRACTOR (S) will prepare a REGIONAL FACILITY PLAN for the PLANNING AREA, as delineated and described in Exhibit A, according to the Scope of Work contained in Exhibit B. The CONTRACTOR (S) will consider BOARD population and water use projections, and if not used in the REGIONAL FACILITY PLAN, provide an explanation of why not used. Where applicable, the CONTRACTOR (S) will develop water conservation plans according to Texas Administrative Code, Chapters 363.15, 363.71, 375.37, and 375.101. 3. The CONTRACTOR (S) will establish formal, direct, and continuous liaisons with all cities, counties, councils of governments, river authorities, regional water planning groups designated under Texas Water Code §16.053 and 31 Texas Administrative Code §357.4, and all applicable state agencies, federal agencies, and other governmental entities in the PLANNING AREA, and all entities providing water and/or wastewater service in the PLANNING AREA for the purpose of coordinating the scope of work and REGIONAL FACILITY PLAN with all existing studies, plans, or activities for the purpose of providing information and obtaining available data for the development of the REGIONAL FACILITY PLAN. 3 4. The CONTRACTOR (S) will coordinate the REGIONAL FACILITY PLAN with the existing plans and policies of the entities listed above, the Texas Natural Resource Conservation Commission (TNRCC), and any other affected entities. 5. The CONTRACTOR (S) will hold coordination meetings with the PARTICIPANTS, consultants. local entities. the TNRCC, the BOARD, and any interested parties at the commencement of the project, at 50% completion, following the STUDY COMPLETION DATE but before the FINAL REPORT DEADLINE, and when deemed necessary by either the BOARD or the CONTRACTOR (S) to discuss the status of the REGIONAL FACILITY PLAN. The CONTRACTOR (S) will solicit input and comments from the affected public on the draft final report and consider such input and comments for incorporation in the final report. ARTICLE III. SCHEDULE, REPORTS, AND OTHER PRODUCTS 1. The CONTRACTOR (S) has until the DEADLINE FOR CONTRACT EXECUTION to execute this Contract and to provide acceptable evidence of REQUIRED INTERLOCAL AGREEMENTS and the CONTRACTOR (S) ability to provide the LOCAL SHARE OF THE TOTAL STUDY COSTS to the EXECUTIVE ADMINISTRATOR for approval or the BOARD'S SHARE OF THE TOTAL STUDY COSTS will be rescinded. 2. The term of this Contract shall begin and the CONTRACTOR (S) shall begin performing its obligations hereunder on the BOARD APPROVAL DATE and shall expire on the FINAL REPORT DEADLINE. Delivery of an acceptable final report prior to the FINAL REPORT DEADLINE shall constitute completion of the terms of this Contract. 3. The CONTRACTOR (S) will complete the Scope of Work and will deliver seven (7) double-sided copies of a draft final report to the EXECUTIVE ADMINISTRATOR no later than the STUDY COMPLETION DATE. The draft final report will include the methodology and findings of the study, including alternatives considered, cost estimates, recommended alternatives, an implementation plan and schedule, recommended entities to implement the recommended alternatives, appropriate financing mechanisms, and other pertinent information. After a 3D-day review period, the EXECUTIVE ADMINISTRATOR will return review comments to the CONTRACTOR (S). 4. The CONTRACTOR (S) will consider incorporating comments from the EXECUTIVE ADMINISTRATOR and other commentors on the draft final report into a final report. The CONTRACTOR (S) will include a copy of the EXECUTIVE ADMINISTRATOR's comments in the final report. The CONTRACTOR (S) will submit one (1) electronic copy, one (1) unbound camera 4 ready original, and nine (9) bound double-sided copies of the final report to the EXECUTIVE ADMINISTRATOR no later than the FINAL REPORT DEADLINE. The CONTRACTOR (S) will submit one (1) electronic copy of any computer programs, maps, or models and an operations manual developed under the terms of this Contract. 5. The CONTRACTOR (S) will submit progress reports with submittal of vouchers according to the VOUCHER SUBMISSION SCHEDULE. Progress reports shall be in written form and shall include a brief statement of the overall progress made since the last status report; a brief description of any problems that have been encountered during the previous reporting period that will affect the study, delay the timely completion of any portion of this Contract, inhibit the completion of or cause a change in any of the study's products or objectives; and a description of any action the CONTRACTOR (S) plans to take to correct any problems that have been encountered. 6. The EXECUTIVE ADMINISTRATOR can extend the COMPLETION DATE and the FINAL REPORT DEADLINE upon written approval. The CONTRACTOR (S) should submit a written request to the EXECUTIVE ADMINISTRATOR at least thirty (30) working days prior to the COMPLETION DATE or thirty (30) days prior to the FINAL REPORT DEADLINE for an extension to the respective dates and explanation of why the deadlines have not been met. ARTICLE IV. COMPENSATION AND REIMBURSEMENT 1. The BOARD agrees to compensate and reimburse the CONTRACTOR (S) in a total amount not to exceed the BOARD'S SHARE OF THE TOTAL STUDY COSTS for costs incurred and paid by the CONTRACTOR (S) pursuant to performance of this Contract. The CONTRACTOR (S) will contribute local matching funds in sources and amounts defined as the LOCAL SHARE OF THE TOTAL STUDY COSTS. The BOARD shall reimburse the CONTRACTOR (S) for ninety percent (90%) of the BOARD's share of each invoice pending the CONTRACTOR (S)'s performance, completion of a Final Report, and written acceptance of said Final Report by the EXECUTIVE ADMINISTRATOR, at which time the BOARD shall pay the retained ten percent (10%) to the CONTRACTOR (S). 2. The CONTRACTOR (S) shall submit vouchers and documentation for reimbursement billing according to the VOUCHER SUBMISSION SCHEDULE and in accordance with the approved task and expense budgets contained in Exhibit C to this Contract. At the discretion of the EXECUTIVE ADMINISTRATOR and upon written memorandum to the contract file, the CONTRACTOR (S) has budget flexibility within task and expense budget categories to the extent that the resulting change in amount in anyone task or 5 expense category does not exceed 35% of the total amount authorized by this Contract for the task or category to be changed. Larger deviations shall require a formal contract amendment. For all reimbursement billings including any subcontractor's expenses, the EXECUTIVE ADMINISTRATOR must have provided written approval of REQUIRED INTERLOCAL AGREEMENT (S) and contracts or agreements between the CONTRACTOR (S) and the subcontractor. The CONTRACTOR (S) is fully responsible for paying all charges by subcontractors prior to reimbursement by the BOARD. 3. The CONTRACTOR (S) and its subcontractors shall maintain satisfactory financial accounting documents and records, including copies of invoices and receipts, and shall make them available for examination and audit by the EXECUTIVE ADMINISTRATOR. Accounting by the CONTRACTOR (S) and its subcontractors shall be in a manner consistent with generally accepted accounting principles. 4. A progress report and the following documentation which documents the TOTAL STUDY COSTS for reimbursement by the BOARD to the CONTRACTOR (S) for the BOARD'S SHARE OF THE TOTAL STUDY COSTS shall be submitted by the CONTRACTOR (S) to the EXECUTIVE ADMINISTRATOR for reimbursement billing: A. Summary of total expenses incurred including the following information: (1) Contractor's Vendor Identification Number; (2) TWDB Contract Number; (3) Total expenses for the billing period; beginning (date) to ending (date); (4) Total In-kind services; (5) Total Services for this period; (6) Less Local Share of the total study costs for the billing period; (7) Total BOARD's share of the total study costs for the billing period; (8) Amount of retainage to be withheld for the billing period; (9) Total costs to be reimbursed by the BOARD for the billing period; and (10) Certification, signed by the CONTRACTOR(S) authorized representative, that the expenses submitted for the billing period are a true and correct representation of amounts paid for work performed directly related to this contract. B. For direct expenses incurred by the CONTRACTOR(S) for outside consulting services -- copies of invoices to the CONTRACTOR(S) showing the tasks that were performed; the percent and cost of each task completed; a total cost figure for each direct expense category including labor, fringe, overhead, travel, communication and postage, technical and computer services, expendable supplies, printing and reproduction; and the total dollar amount due to the consultant; and 6 C. For travel and subsistence expenses, including such expenses for subcontractors -- (1) names, dates, work locations. time periods at work locations, itemization of subsistence expenses of each employee, limited, however, to travel expenses authorized for state employees by the General Appropriations Act, Tex. Law Regular Session, 1997, Art. IX, Sec. 13 through 21, at IX-54 or as amended or superseded; (2) other transportation costs -- copies of invoices covering tickets for transportation or, if not available, names, dates, and points of travel of individuals; and (3) all other reimbursable expenses -- invoices or purchase vouchers showing reason for expense with receipts to evidence the amount incurred. ARTICLE V. OWNERSHIP, PUBLICATION, AND SUBCONTRACTING 1. The BOARD shall have unlimited rights to technical or other data resulting directly from the performance of services under this Contract. It is agreed that all reports, drafts of reports, or other material, data, drawings, computer programs and codes associated with this Contract and developed by the CONTRACTOR(S) or its subcontractors pursuant to this Contract shall become the joint property of the CONTRACTOR(S) and the BOARD. These materials shall not be copyrighted or patented by the CONTRACTOR (S) or by any consultants involved in this Contract unless the EXECUTIVE ADMINISTRATOR approves in writing the right to establish copyright or patent; provided, however, that copyrighting or patenting by the CONTRACTOR (S) or its subcontractors will in no way limit the BOARD's access to or right to request and receive or distribute data and information obtained or developed pursuant to this Contract. Any material subject to a BOARD copyright and produced by the CONTRACTOR (S) or BOARD pursuant to this Contract may be printed by the CONTRACTOR (S) or the BOARD at their own cost and distributed by either at their discretion. The CONTRACTOR (S) may otherwise utilize such material provided under this Contract as it deems necessary and appropriate, including the right to publish and distribute the materials or any parts thereof under its own name, provided that any BOARD copyright is appropriately noted on the printed materials. 2. The CONTRACTOR (S) agrees to acknowledge the BOARD in any news releases or other publications relating to the work performed under this Contract. 3. No work herein called for by the CONTRACTOR (S) shall be reimbursed for expenses by the BOARD to the CONTRACTOR (S) without prior written approval 7 by the EXECUTIVE ADMINISTRATOR of the contract or agreement between the CONTRACTOR (S) and its subcontractor. Each subcontract or agreement shall include a detailed budget estimate with specific cost details for each task or specific item of work to be performed by the subcontractor and for each category of reimbursable expenses. The subcontracts shall conform to the terms of the Contract and include provisions that require subcontractor compliance with BOARD rules. The CONTRACTOR (S) must also adhere to all requirements in state law pertaining to the procurement of professional services. ARTICLE VI. AMENDMENT, TERMINATION, AND STOP ORDERS 1 This Contract may be altered or amended by mutual written consent or terminated by the EXECUTIVE ADMINISTRATOR at any time by written notice to the CONTRACTOR (S). Upon receipt of such termination notice, the CONTRACTOR (S) shall. unless the notice directs otherwise, immediately discontinue all work in connection with the performance of this Contract and shall proceed to cancel promptly all existing orders insofar as such orders are chargeable to this Contract. The CONTRACTOR (S) shall submit a statement showing in detail the work performed under this Contract to the date of termination. The BOARD shall then pay the CONTRACTOR (S) promptly that proportion of the prescribed fee, which applies to the work, actually performed under this Contract, less all payments that have been previously made. Thereupon, copies of all work accomplished under this Contract shall be delivered to the BOARD. 2. The EXECUTIVE ADMINISTRATOR may issue a Stop Work Order to the CONTRACTOR (S) at any time. Upon receipt of such order, the CONTRACTOR (S) shall discontinue all work under this Contract and cancel all orders pursuant to this Contract, unless the order directs otherwise. If the EXECUTIVE ADMINISTRATOR does not issue a Restart Order within 60 days after receipt by the CONTRACTOR (S) of the Stop Work Order, the CONTRACTOR (S) shall regard this Contract terminated in accordance with the foregoing provisions. ARTICLE VII. NO DEBT AGAINST THE STATE 1 This Contract and Agreement shall not be construed as creating any debt by or on behalf of the State of Texas and the BOARD, and all obligations of the State of Texas are subject to the availability of funds. To the extent the performance of this Contract transcends the biennium in which this Contract is entered into, this Contract is specifically contingent upon the continued authority of the BOARD and appropriations therefor. 8 ARTICLE VIII. LICENSES, PERMIT, AND INSURANCE 1. For the purpose of this Contract, the CONTRACTOR (S) will be considered an independent contractor and therefore solely responsible for liability resulting from negligent acts or omissions. The CONTRACTOR (S) shall obtain all necessary insurance, in the judgement of the CONTRACTOR (S), to protect themselves, the BOARD, and employees and officials of the BOARD from liability arising out of this Contract. The CONTRACTOR (S) shall indemnify and hold the BOARD and the State of Texas harmless, to the extent the CONTRACTOR (S) may do so in accordance with state law, from any and all loses, damages, liability, or claims therefore, on account of personal injury, death, or property damage of any nature whatsoever caused by the CONTRACTOR (S), arising out of the activities under this Contract. 2. The CONTRACTOR (S) shall be solely and entirely responsible for procuring all appropriate licenses and permits, which may be required by any competent authority for the CONTRACTOR (S) to perform the subject, work. ARTICLE IX. SEVERANCE PROVISION 1. Should anyone or more provisions of this Contract be held to be null, void, voidable, or for any reason whatsoever, of no force and effect, such provision(s) shall be construed as severable from the remainder of this Contract and shall not affect the validity of all other provisions of this Contract which shall remain of full force and effect. ARTICLE X. CORRESPONDENCE All correspondence between the parties shall be made to the following addresses: For the BOARD: Mr. Craig D. Pedersen Executive Administrator Texas Water Development Board P.O. Box 13231, Capitol Station Austin, Texas 78711-3231 For the CONTRACTOR(S): Mr. Gregory W. Dickens, P.E. Public Works Director City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Attention: Research and Planning Fund Grants Management Division 9 EXHIBIT A ORIGINAL GRANT APPLICATION A I. GENERAL INFORMATION TEXAS WA TER DEVELOPMENT BOARD RESEARCH AND PLANNING FUND I Qr Œ © Œ 0 ~7 Œ. ~ I II \~. -;i¡ 'II ~ 10)! ¡ ¡I ¡' I ~:"'1¡ I ;: E BOt' 1999 1:1 j! ¡ I! ¡ i. I,' , II ~ : _C'" J ~ ~'I. JL....-.. ~ I, REa¡:J:s.~L. 0L!l.NNING ~,¡, . &. f=-'f.HJJ:t.Jr3 = APPLICA TION CHECKLIST 1. Legal name of applicant(s). City of North Richland Hills, Texas City of Fort Worth, Texas City of Richland Hills, Texas City of Haltom City, Texas 2. Participating political subdivision(s). Same as above. 3. Authority of law under which the applicant was created. All four of the applicants are municipalities operating under the authority of the laws of the State of Texas. 4. Applicant's official representative, name, title, mailing address, phone number, fax number and if available, e-mail address and vendor I.D. number. Gregory W. Dickens, P.E. Public Works Director City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Telephone number: (817) 581-5521 Fax number: (817) 656-7538 E-mail: www.nrhpwadm(â)airmail.net 5. Citations of applicant's legal authority to plan, develop, and operate a regional facility for the planning area or if authority to plan is by interlocal agreement, attach agreement to application. The cities of Richland Hills, Haltom City and North Richland Hills discharge their wastewater into the City of Fort Worth's sanitary sewer collection system. A-1 twdb application The City of Fort Worth has the legal authority to plan, develop, and operate a regional wastewater treatment facility for the planning area. The regional treatment facility is the 144 MGD Village Creek Wastewater Treatment Plan (VWVTP) , which currently serves all of the project applicants and more than 18 other municipalities that are wholesale customers of the City of Fort Worth, Texas. The City of Fort Worth is designated as a joint system operator in the North Central Texas Council of Government's Water Quality Management Plan. 6. Is this application in response to a Request for Proposals published in the Texas Register? Yes 7. If yes to No.6, list document number and date of publication of the Texas Register. TRD#9900027 January 15, 1999 8. Type of proposed planning. Regional Wastewater Facility Planning 9. Total proposed planning cost. $60,000 10. Applicant cash contribution to the study. Applicant's contribution is $30,000 aggregate total from all four applicants 11. List source of cash contribution, explanation of source of local cash contribution. The source of cash contributions from each of the four applicants will be from operating revenues of each of the municipalities' wastewater utility funds. 12. Applicant in-kind contribution including a description of in-kind services to be provided. Not applicable. A-2 twdb application 13. Total grant funds requested from the Texas Water Development Board. $30,000 14. Detailed description of why proposed planning is needed. (Not to exceed 1 page.) Each of the four applicants have experienced wet-weather overflows from their sanitary sewer systems. These sanitary sewer overflows (SSOs) have recurred with sufficient frequency to result in the issuance of Administrative Orders (AO's) from the United States Environmental Protection Agency (EPA) Region 6 for field studies, evaluations of the collection system, and ultimately the correction/elimination of these SSOs. All four applicants have completed their sanitary sewer evaluation studies (SSES). All studies confirmed that a parallel relief sewer is required for each of the four municipalities. Preliminary planning conferences have been held which identified the mutual benefit of a joint project involving the City of North Richland Hills, City of Richland Hills, City of Haltom City, and City of Fort Worth in extending, replacing, and/or renovating the Big Fossil Creek Sewer System. At the present time there are two parallel sanitary sewer lines in the Big Fossil Creek Sewer System that were constructed in the 1950s. These lines will need to be rehabilitated and have capacity increased with a potential parallel sanitary sewer line. Alternately, a single relief interceptor may be cost-effective when compared to rehabilitation and capacity increases by parallel facilities. 15. Detailed description of why state funding assistance is needed. (Not to exceed 1 page.) All four communities are faced with significant funding requirements to rehabilitate the collection systems that are internal to each cities' facilities. The main outfall sewers that convey sanitary flow from portions of each of the four systems to the Village Creek outfall sewer system is an area for which the ownership and operation and maintenance responsibility is unclear. Accordingly, no funds have been planned for studying or replacing this aging system. In order to avoid excessive cost burdens that none of the four participating municipalities are willing to undertake individually, the assistance from the Texas Water Development Board (TVVDB) is requested. A-3 twdb application 16. Identify potential sources and amounts of funding available for implementation of viable solutions resulting from proposed planning. It is probable that the four municipalities will select a single, lead agency to fund the project through Texas Water Development Board loans under the State Revolving Fund (SRF) Loan system if a viable solution is determined. Increased revenues required to fund this project will be generated by each system on a fairly proportioned basis. A rate increase would be passed by the governing authorities, if necessary, to assure funding of the viable solution. II. PLANNING INFORMATION 17. Describe the geographical planning area (specify river basins. counties. cities. districts. etc. and provide explanation for selecting planning boundaries). (Not to exceed 1 page.) The geographical planning area includes the Fossil Creek Basin of the Trinity River which begins near the confluence of the Trinity River and Fossil Creek and extends to the upper end of the drainage basin through Fossil Creek and Whites Branch. See attached map. 18. A map of proposed planning area. See attached map. 19. Average per-capita income of proposed planning area. $22,000 20. Current population of proposed planning area. 171,572 21. Current unemployment rate of proposed planning area. 3.20 percent 2.2. Current population density of proposed planning area in persons/acre. 4.62 persons per acre A-4 twdb application 23. Average population growth rate in proposed planning area for the past 10 years. 2.11 percent 24. List date(s} and description(s} of most recent water supply and/or wastewater facifity planning in proposed planning area. City of North Richland Hills - "Final Water and Wastewater Impact Fee Update Report", July 1997 City of Haltom City - "Summary of Impact Fee Effort pertaining to City of Fort Worth (Pass-through 1996 Impact Fees for City of Haltom City), January 1997 City of Richland Hills - Wastewater Master Plan completed in 1983 and Impact Fee Analysis completed in 1995 City of Fort Worth - "Water and Wastewater System Master Plan," June 1989 25. List of political subdivisions, as defined earlier, in proposed planning area. Political subdivisions in the Big Fossil Creek Drainage Basin are the City of Fort Worth, City of Richland Hills, City of Haltom City, City of North Richland Hills, City of Blue Mound, City of Saginaw, City of Watauga, and Tarrant County. 26. Percentage of political subdivisions in proposed planning area that are participating. 92.45 percent 27. A detailed scope of work for proposed planning. (Not to exceed 6 pages.) The City of North Richland Hills in cooperation with the cities of Richland Hills, Haltom City, and Fort Worth for the Big Fossil Relief Sewer Planning Study proposes the following scope of work. Task 1: Obtain and review available existing sanitary sewer design data (drawings and specifications) for COFW Big Fossil Sewer and TCWSC Big Fossil Sewer. A-5 twdb application Task 2: Task 3: Task 4: Task 5: Task 6: Task 7: Task 8: Task 9: Task 10: Task11: Conduct preliminary easement ownership research. Provide services of a right-of-way consultant. Prepare parcel map for the lower section of the COFW Big Fossil Sewer and the TCWSC Big Fossil Sewer. Provide surveying services. Determine if any additional right-of-way is required for the TCWSC Big Fossil Sewer. Determine capacity requirements in gallons per minute for the proposed relief sanitary sewer utilizing data from the Fort Worth Wet Weather Program and available Sanitary Sewer Evaluation Studies that were recently completed by the cities of North Richland Hills, Haltom City and Richland Hills. Determine required sanitary sewer sizes (diameter). Identify three cost effective alternative routes for the proposed relief sewer. Determine easement requirements for each alternative route for the proposed relief sanitary sewer. Develop evaluation matrix to select the optimum route for the proposed relief sanitary sewer. The matrix will include the following criteria: -capital cost -additional easement required -impact on participating communities -design considerations (creek and road crossings, topography) -construction impacts -sanitary sewer maintenance requirements Prepare study report documenting Tasks 1 through 8. Report will recommend proposed relief sanitary sewer sizes and route( s). Provide services of a technical editor. Conduct two project workshops for quality control, discussion of project issues, and consensus on proposed relief sanitary sewer. Conduct monthly progress meetings with the applicants. Provide word processing support. A-6 twdb application Task 12: Manage the progress of the project, including schedule, budget and coordination with the Texas Water Development Board. 28. A task budget for detailed scope of work by task. Please see Table 1. 29. An expense budget for detailed scope of work by expense category. Please see Table 1. 30. A time schedule for completing detailed scope of work by task. TIME FROM AUTHORIZATION TO EVENT PROCEED Complete Tasks 1 through 4 and Conduct Proiect Workshop No. 1 4 Weeks Complete Tasks 5 through 8 and Conduct Proiect Workshop NO.2 8 Weeks Submit Draft Report to 1WDB for Review 9 Weeks Complete Task 9 and Submit Final Report to 1WDB 12 Weeks TOTAL PROJECT TIME 90 Days A-7 twdb application TABLE 1 BIG FOSSIL RELIEF SEWER PLANNING STUDY TASK AND EXPENSE BUDGET TASK BUDGET Task Total Budget 1 $ 690 2 9,880 3 10,580 4 1,900 5 4,060 6 2,760 7 2,760 8 4,880 9 11,760 10 5,000 11 810 12 4,870 Total $59,950 EXPENSE BUDGET Category Total Budget Subcontractor Salaries: . Enginel~ring Consultant $ 12,204 Right-of-Way Consultant & Technical Editor 1 5,000 15,000 Surveying 6,000 Employee Mileage 100 Travel 50 Telecommunications (phone, fax) 50 Postage (mail, delivery) 50 Reproduction 250 Fringe 4,515 Overhead 15,621 Profit 6,111 TOTAL $ 59,950 $15,000 A-8 twdb application 31. Method of monitoring study progress. Monthly progress meetings will be scheduled to take place in the City of North Richland Hills City Hall, which is the lead City and is a convenient, central location to all four cities that are involved in the planning process. 32. Qualifications and direct experience of proposed project staff. This project will be administered under the direction of Mr. Gregory Dickens, P.E. who has extensive experience in administering and coordinating multi-million dollar wastewater collection system and planning and development projects of this magnitude. III. EXISTING SYSTEM INFORMATION If proposed planning includes regional water supply planning, include the following information for each entity participating in this study: Items 33 through 39 as listed in the Texas Water Development Board. U Application Checklist" are not applicable to this project. If proposed planning includes regional wastewater planning, include the following information for each entity participating in this study: 40. Number of permit violations in past 12 months for fecal coliform, D.O. or nutrients, metals/organics, and other. There have been no permit violations at the Village Creek Wastewater Treatment Plant (\N\NTP). EPA alleges each sanitary sewer overflow (SSO) in the applicants or participating cities collection systems are permit violations and must only be reported. 41. Number of enforcement actions in past 12 months. EPA has previously issued Administrative Orders (AO's) as an enforcement action to all four of the participating cities in this planning effort. Additionally, the EPA has also issued AO's to the cities of North Richland Hills, Richland Hills, and Haltom City requiring these cities to correct/eliminate their SSO's within 5 years, 3 years and 5 years, respectively. 42. Percent of facility capacity used at present. The Fossil Creek Sanitary Sewer System has adequate capacity for dry weather flows, however, at the present time adequate peak wet weather capacity is not provided. This lack of capacity for wet weather events has A-9 twdb application resulted in the issuance of AO's by the EPA to each of the four municipalities. 43. Classification of receiving stream as water quality limited, effluent limited, or unclassified. The classification of the receiving stream is water quality limited. 44. Identify present nonpoint source pollution as low, moderate, or high. Nonpoint source pollution is moderate. 45. Percent of proposed planning area using on-site treatment systems. On site treatment systems do not constitute more than 5 percent of the planning area. Each of the four municipalities in the area provides wastewater collection, conveyance and treatment via the Village Creek Wastewater System for the vast majority of their customers. 461. Number of violations/failures of on-site treatment systems within past 12 months. Not applicable. 47'. Current average monthly wastewater bill in the planning area for 10,000 gallons. $23.66 48. Number of years until new facilities are needed. These wastewater collection facilities are needed immediately and will be required by EPA Administrative Order to be installed within three years. IV. WRITTEN ASSURANCES Written assurances of the following items: Proposed planning does not duplicate existing projects. This project will be planned concurrently with the collection system evaluation projects currently underway by the City of North Richland Hills, City of Richland Hills, City of Haltom City, and City of Fort Worth, as part of each of their EP A Administrative Order processes. A-10 twdb application Implementation of viable solutions identified through the proposed planning will be diligently pursued and identification of potential sources of funding for implementation of viable solutions. EPA Region 6 will include in their AD's as part of enforcement, a schedule to remedy wet weather SSOs in the Fossil Creek Drainage Basin. Failure to pursue solutions to the SSOs will result in further enforcement activities by the EP A. If proposed planning includes regional wastewater planning, the proposal will conform to the approved state water quality management plan or that an amendment to the water quality management plan which will bring the proposed planning into compliance with the water quality plan is being processed for the proposed planning area. The City of Fort Worth monitors compliance of its wastewater collection and treatment facilities for its residents and the residents of each of the other three participating municipalities as well as more than 18 additional municipalities in the Village Creek Wastewater system service area. The three participating municipalities are customers of the Fort Worth Village Creek Wastewater Treatment System in the North Central Texas Council of Government's Water Quality Management Plan. If a grant is awarded, written evidence that local matching funds and in-kind services are available for the proposed planning must be provided when the contract is executed. Local matching funds will be available for this effort on receipt of a proposed contract with the 1WDB. These funds can be committed by the Utility Directors and City Managers of each of the respective cities. if necessary, City Council resolutions can be enacted, if required by the 1WDB. An approved water conservation plan has been implemented in the proposed planning area or will be developed as part of the overall planning project. The cities of North Richland Hills, Haltom City, Richland Hills, and Fort Worth all have water conservation plans in place. A-11 twdb application v. PROOF OF NOTIFICATION Proof of Notification Applicants must notify all political subdivisions (see cover page for definition) in the planning area by certified mail that an application for planning grant assistance is being filed with the Texas Water Development Board. Prior to Texas Water Development Board action on an application, the applicant must provide one copy of the notice mailed to the affected political subdivisions a list of political subdivisions to which notices were sent, and the date the notice was sent. The Board may not act on an application before the end of the 30 day notice period unless all political subdivisions to which notice was required to be sent agree in writing to waive the notice period. The notification shall include the following. Name and address of applicant and applicant's official representative; Brief description of proposed planning area; Purpose of the proposed planning; Texas Water Development Board Executive administrator's name and address; and Statement that any comments on the proposed planning must be filed with the applicant and the Texas Water Development Board Executive Administrator within 30 days on which the notice was mailed. Attached is a copy of the letter from the City of North Richland Hills to all political subdivisions in the planning area notifying them of the application by the City of North Richland Hills, City of Fort Worth, City of Haltom City, and City of Richland Hills to apply for a TWDB planning grant. The following are the political subdivisions that were sent the before mentioned notice as of February 4, 1999: City of Blue Mound - Ms. Frances Johnson, City Secretary 301 Blue Mound Road, Blue Mound, Texas 76131 City of Saginaw - Mr. Pat Moffatt, City Manager 333 West McLeroy Blvd., P.O. Drawer 79070 Saginaw, TX 76179-0070 A-12 twdb application City of Watauga - Mr. Dale Cheatham, City Manager 7101 Whitley Road, Watauga, Texas 76148 Tarrant County - Ms. Suzanne Henderson, County Clerk 100 East Weatherford, Fort Worth, Texas 76196 VI. RESOLUTION A resolution from the governing body of each applicant and/or participant: · stating the entity's representative is authorized to apply for a grant from the Texas Water Development Board; · granting authority for the entity to enter into a contract with the Texas Water Development Board; and · stating the intent to commit local matching funds in cash and/or in kind services. Resolutions from the City Managers of each of the applicants are included at the end of this submittal. A-13 twdb application CITY OF N$RTH RICHLAND HILLS Office of the City Manager RESOLUTION I L1¿~v cr Ct/'¿~¡t/6~ ,City Manager of the City of North Richland ' Hills, hereby certify that upon receipt of notice of approval of the grant application from the Texas Water Development Board (fWD B) for funding of the Big Fossil Relief Sewer Planning Study, the City of North Richland Hills will enter into contract with the TWDB and will commit local matching funds, in cash, for up to 50 percent of the approved project costs. The local matching funds of 50 percent for this feasibility study will be shared on an equitable basis between the applicant cities of Fort Worth, Richland Hills, Haltom City, and North Richland Hills. ~., / . -Z1Mfl:::.. ,Ú1vNA (Signatp~= Çyf City Manager City Manager City of North Richland Hills A-14 P.O. Box 820609· North Richland Hills. Texas· 76182-0609 7301 Northeast Loop 820 . 817-581-5504 . FAX 817-581-5516 ÎL ~J-r 'j UP .rJ.).\l...,-r UJ'JJ ~J-r 'j September 30, 1997 Texas Water Development Board 1700 North Congress Avenue P.O. Box 13231 Austin, TX 78711 - 3231 RE: MULTI-JURISDICTlONAL GRANT ApPUCATlON SANITARY SEWER STUDY Dear Madam or Sir: Haltom City was recently made aware of a potential grant from the Texas Water Development Board (TWOB) for multi-jurisdictional sanitary sewer studies. The grant application process was discussed during a Special-Called Meeting of the Haltom City Council yesterday evening. At that time, the City Council unanimously directed staff to apply for this grant and to appropriate Haltom City's necessary share of funds. It is our understanding that if the grant application is approved, fifty percent (50%) of the funding for this type of sanitary sewer study would be provided by the lWDB and the remaining 50% of funding, in cash, would be shared on an equitable basis between the applicant cities of Fort Worth, Haltom City, North Richland Hills and Richland Hills. Additionally, the City Council will formally adopt a Resolution to this effect upon receipt of notice of approval of the grant application from the TWOB. If I can provide you with any additional information, please do not hesitate to contact me. Sincerely, ~ Bill Eisen City Manager A-15 5024 Broadwav :, venue P () Rrw 14?4f1 Hnltnm ritv T PY("1, 7 A 117 .1"1':>t1A FOItTWOItTH 'I' T --:~'-- January 29, 1999 Texas Water Development Board Regional Planning and Projects 1700 North Congress P.O. Box 13231 Austin., TX 78711-3231 REGIONAL W ASTEW A TER PLANNING GRANT APPLICATION REQUEST FOR PROPOSALS (TRD#9900027) Gentlemen: The City of North Richland Hills has submitted a joint application for grant funds with the cities of Haltom City, Richland Hills and Fort Worth to perform a multi-jurisdictional sanitary sewer study in the Big Fossil Creek Drainage Basin. Upon receipt of notice of approval of the grant application from the Texas Water Development Board for funding the above referenced study, City Council approval will be requested to enter into contract with the TWDB and to commit local matching funds, in cash, for up to 50 percent of the approved project costs, as shared on an equitable basis between the application cities. Sincerely, ÆJ:~ AAa~?J Lee c.. Bradley, Jr., P.E. Water Director \\FWWCI f'LORAOI.I S\LßFlt.ES\WDEVDORD\ßíl( Fossil Grant A!"plica(M)n doc: WATER DEPARTMENT ADMIN[ST~T1<Er DIVISION THE CITY OF FORT WORTH * 1000 THROCKMORTON STREET * FORT WORTH, TEXAS 76102 (817) 871-8220 * FAX (817) 871-8195 o Prtnted on recycled paper MINUTES OF THE RICHLAND Hll..LS CITY COUNCIL ) REGULAR MEETING NOVEMBER 11, 1997 1. CALL TO ORDER Mayor Kelley called the meeting to order at 7:30 p.m. in the Council Chambers of the Richland Hills City Hall, 3200 Diana Drive, Richland Hills, Texas. Councilmembers Present: Pat Watkins, Jim McKnight, Horace Hamilton, Phil Heinze, and Wayne Erickson. City Staff Present: City Manager James W. Quin, City Secretary Terri Willis and City Attorney Paul Wieneskie. 2. ~VOCA nON AND PLEDGES OF ALLEGIANCE The invocation was given by Mayor Pro Tern Watkins. ) Councilmernber McKnight led the Pledge of Allegiance to the United States and Texas flags. COUNCIL-APPOINTED BOARDS advised that Mr. Struhs was unable to attend the m ing, and explained that 0 0 Ltd. was one of the larger exportef'_ .11 the world of game les. 'This same any was previously recognized as being named "Exporter of the Y A-17 otion was made by Councihnember Hamilton seconded by Mayor Pro m Watkins, to appoint Gabriella Bend to Place 3A on the Teen Coun . sory Board. is time, the City Council considered resignations and appointments to board, ormnissions, and committees. s. Bendslev was duly appointed. 4. t Mr. Mark Struhs, 'ce-President of Dynamo Ltd., was being recognized for g 1 of 12 executives selecte meet with President Ointon d the President's Fast Track Authorit . ) MINUTES OF THE RICHLAND HILLS CITY COUNC~ REGUIJAR MEETING NOVEMBER 11, 1997 PAGE 11 At eptember 23, 1997 City Council meeting, the Council adopted requestin an assistance from the Texas Water Development Board B) to fund EP A mandat wastewater system improvements. The pro ordinance would aluthorize the pUD . on of the notice of intention to issue c lcates of obligation to fUnd the project. The ificates of obligation were a co tion of tax and water and sewer revenues. The tax p e would be an assuranc the 1WDB that the debt would be covered if water and sewer nues fail to co' the debt. A motion was made by Councilmember Heinze, an Councilmember Erickson, to adopt the ordinance. The m mousl The proposed ordinance City Attorney Wieneskie read the pro caption reads as follows: "AN ORDrNANCE DIRE G PUBLICATION AX AND REVENUE CERT R MA TIERS RELATING TO OTICE OF INTENTION TO TES OF OBLIGATION; BJECT. H > 14. PISCUSSION OF BIG FOSSIL RELIEF SEV;ER PLANNING STUDY City Manager Quin advised that this item was for consideration of panicipating in the evaluation of the capacity of the Big Fossil Relief Sewer Plamùng Study with the cities of Fort Worth, Haltom City and North Richland Hills. Mr. Quin advised that Mr. Frank Crumb with the City of Fort Worth Water Depamnent, and Mr. Greg Dickens, Director of Public Works for the City of North Richland Hills, were both in attendance. Mr. Quin explained that the cost to the City of Richland Hills for panicipating in the S1~udy was in the amount of $7,500, and the other one-half of the City's portion would be covered by a $60,000 grant from the Texas Water Development Board to fund one-half of the entire cost of the study in the total amount of $120,000. Public Works Director John Cherry recommended the City panicipate in the study. This would allow for the City of Fort Worth to own and maintain the Big Fossil sewer main constructed through Richland Hills. I A-18 } l\UNUTES OF THE RICHLAND HILLS CITY COUNCn.. REGULAR MEETING NOVEMBER 11, 1997 PAGE 12 ~ i . '"t. ~ ) .~>!".' . .-- ~ ~14. DISCUSSION OF BIG FOSSIL RELIEF SEWER PLANNING STUDY (cont'd.) MOTION: A motion was made by Mayor Pro Tern Watkins, and seconded by Councilmember Heinze, to approve participation in the Big Fossil Relief Sewer Planning Study in the amount of $7.500. The motion unanimously carried. ) Manager Quin advised that this item was for consideration of scheduling a day, December 11, 1997 at 7:00 p.m. to review the water Sï revenue require ts study completed by the engineering finn of Carter and Bess, Inc. This study was roved by the City Council in August of this year. study was needed in order to de . e the rate increase needed to fund $200,000' capital improvements in next year's bu t. MOTION: made r Heinze, and seconded by Hamilton, to sc ule a workshop for 7:00 p.m. on 199. to review the water system revenue on unanimously carried. 16. nda for individual consideration. 17. r Quin reviewed the Consent Agenda as follows: al of the Minutes of the October 28, 1997 Regular City Coun A motion was made by Councilmember Heinze, and seconded b Pro Tern Watkins, to approve the Consent Agenda as presented. motion unanimously carried. A-19 ') MINUTES OF THE RICHLAND HILLS CITY COUNCn.. REGUJL.AR MEETING NOVE1\fBER 11, 1997 PAGE 14 19. B. Consideratio Final Action, Decision, or Vote on a ner Deliberated in ssion in Accord with Olapter 551, Section 55 nt Code. in order to enter into Executive Session. Mayor Kelley conven the Conference Room at 9:00 p. in the Council A. Mayor Kelley adjourned the Mayo elley reconvened the City Council into Regular Session in the Council s D p.m., and advised that no action was necessary on the item discussed in Executiv eSSl 20. ADJOURNMENT Mayor Kelley declared the meeting adjourned at 9:27 p.m. APPROVED: ~if ATTEST: --~ ~ ~I Wlì.~IS, CIT~ E~~;;;Y A-20 'Í~A OCRW0 O~N~~N CR~~K ~ >/---1 \ \ ~ í/ ~«/"" , 'fRA CR~ \ \\,,"~\, ··'Ð.! G ._~~ÀR·.(i~è~~..· '\;'---"/-~,\- . \ þ N SM:JINAW WATAUGA BLUE M rJUf\)D HHr [7· NORTH RIO-lLANO HILLS FORT WORTH RICHLANO HILLS ...........--- -- I n:-flNI: I~nr. IItC FOSSIl IJI'AI NAt; U"'~JN SANIIAII, stuns CIIY laI! LINES ORAINAGE BASIN OIVISION I. INES --~--- (xISIJNG relse 8IG rO$SIL OIlTFAll EXHIBIT B SCOPE OF WORK B 27. A detailed scope of work for proposed planning. (Not to exceed 6 pages. ) The City of Nonh Richlana Hills In cooperation wltn the cities of Richland Hills, Haltom City, ana Fort Worth for the Big Fossil Relief Sewer Planning Study proposes the following scope of work. Task 1: Task 2: Task 3: Task 4: Task 5: Task 6: Task 7, Task 8, Obtain and review availa~ e existing sanitary sewer design data (drawings and s~eclTlcatJons) for COFW Big Fossil Sewer and TCWSC 81g Fossil Sewer Conduct preliminary easement ownership research. Provide services of a right-of-way consultant. Prepare parcel map for the lower section of the COFW Big Fossil Sewer and the TCWSC Big Fossil Sewer. Provide surveYing services. Determine if any additional right-of-way is required for the TCWSC Big Fossil Sewer. Determine capacity requirements in gallons per minute for the proposed relief sanitary sewer utilizing data from the Fort Worth Wet Weather Program and available Sanitary Sewer Evaluation Studies that were recently completed by the cities of North Richland Hills, Haltom City and Richland Hills. DetermIne required sanitary sewer sizes (diameter). Identify three cost effective alternative routes for the proposed relief sewer, Determine easement requirements for eacn alternative route for the proposed relief sanitary sewer. Develop evaluation matrix to select the optImum route for the proposed relief sanitary sewer The matrix will include the following criteria: -capital cost -additional easement required -Impact on participating communities -design consideratIons (creek ana roaa crcsslngs, topography) -construction impacts -sanltarv seINer maintenance reoulrements . B-1 . Task 9: Task 10: Task 11 , Task 12: Prepare study report documenting Tasks 1 through 8. Report will recommend proposed relief sanitary sewer sizes and route( s) Provide services of a technical editor. Conduct two project workshops for quality control, discussIon of project issues, and consensus on proposed relief sanItary sewer, Conduct monthly progress meetings with the applicants. Provide 'Nord processing support. Manage the progress of the project, including schedule, budget and coordination with the Texas Water Development Board. B-2 EXHIBIT C TASK AND EXPENSE CATEGORY BUDGET TASK DESCRIPTION AMOUNT Task 1 $690.00 Task 2 9,880.00 Task 3 10,580.00 Task 4 1,900.00 Task 5 4,060.00 Task 6 2,760.00 Task 7 2,760.00 Task 8 4,880.00 Task 9 11,760.00 Task 10 5,000.00 Task 11 810.00 Task 12 4,870.00 Total $59,950.00 TASK BUDGET CATEGORY TOTAL I SUBCONTRACT AMOUNT A. Salaries and Wages 1 $12,204.00 I I B. Fringe2 4,515.00 C. Travel 50.00 I D. Surveying 6,000.00 I I E. Subcontract 15,000.00 F. Employee Mileage 1 00.00 I G. communications (phone, fax, mail, delivery) 100.00 H. Reproduction 250.00 I. Overhead3 15,621.00 I J. Profit 6,110.00 Total $59,950.00 $15,000.00 EXPENSE BUDGET 1 Salaries and Waqes is defined as the cost of salaries of engineers, draftsmen, stenographers, surveymen, clerks, laborers. etc, for time directly chargeable to this contract. 2 Frinqe IS defined as the cost of social security contributions, unemployment, excise, and payroll taxes, employment compensation insurance, retirement benefits, medical and insurance benefits, sick leave. vacation, and holiday pay applicable thereto, 'Other Expenses is defined to include expendable supplies. communications, reproduction, postage, and costs of public meetings directly chargeable to this CONTRACT, C-1 · Overhead is defined as the costs Incurred in maintaining a place of business and performing professional services similar to those specified in this contract. These costs shall Include the following: Indirect salaries, including that portion of the salary of principals and executives that is allocable to general supervision: Indirect salary fringe benefits; Accounting and legal services related to normal management and business operations: Travel costs incurred in the normal course of overall administration of the business: Equipment rental; Depreciation of furniture, fixtures. equipment. and vehicles; Dues, subscriptions. and fees associated with trade. business, technical. and professionai organizations: Other insurance: Rent and utilities: and Repairs and maintenance of furniture, fixtures, and equipment C-2