HomeMy WebLinkAboutResolution 1999-019
RESOLUTION NO. 99-19
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS, that:
1.
The City Manager, be, and is hereby, authorized to execute the attached
contract with Federal Computer Services (FCS) for Major Computer Systems
Hardware Maintenance at a cost of $17,417.04.
PASSED AND APPROVED this 15th day of March, 1999
APPROVED:
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Charles scoma-Ma1or
ATTEST:
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Patricia Hutson - City Secretary
APPROVED AS TO FORM AND LEGALITY:
STATE OF TEXAS
AGREEMENT
COUNTY OF TARRANT
This agreement is made and entered into by and between the CITY OF NORTH RICHLAND
HILLS (hereinafter referred to as "City"), acting by and through its duly authorized officer.
and FEDERAL COMPUTER SERVICES (hereinafter referred to as "FCS").
WITNESSETH: In consideration of the payments and agreements mentioned below, FCS
agrees with the City to furnish all labor, materials and equipment necessary for the annual
contract to provide on-site computer hardware maintenance in the amount of Seventeen
Thousand Four Hundred Seventeen Dollars ($17,417,), per the specifications and general
conditions of Proposal #99-859 and the proposal submitted by FCS, all of which are made a
part hereof and collectively evidence and constitute the entire agreement. This agreement
shall be governed by and constructed under the laws of Texas.
A. MAINTENANCE SERVICES
In consideration of the City's payment, FCS agrees to provide scheduled preventative
maintenance and unscheduled corrective maintenance to maintain the equipment
listed in Exhibit I.
1. FCS Responsibilities:
a) providing preventative maintenance including all necessary lubrication,
adjustment and replacement of unserviceable parts in accordance with the
manufacturers specifications in a workmanlike manner;
b) providing unscheduled maintenance including repair, adjustment or
replacement of unserviceable parts as deemed necessary by FCS. All
removed parts shall become the property of FCS;
c) FCS will insure all replacement parts meet the manufacturer's specifications.
Used parts or work-arounds shall not be allowed; and
d) all maintenance performed by FCS must meet all OSHA standards, conform to
FCC requirements and all state and local law and\or statute requirements,
e) Acquisition and installation of engineering changes: with respect to HDS
1 .
equipment, the control and installation of engineering changes as required by
FCS; with respect to Non-HDS equipment. service in accordance with the
manufacturer's written recommendations, including installation of mandatory
engineenng changes required by the manufacturer. FCS's performance of its
obligations with respect to non-HDS equipment under this subsection is
contingent upon: (i) The City's disclosure to FCS of all such applicable written
recommendations and engineering changes, and (ii) The City's payment of any
costs associated with procurement of such recommendations and engineering
changes.
2. City Responsibilities:
a) providing and maintaining a suitable environment for the equipment as
specified by the equipment manufacturer;
b) the performance of any electrical work external to the equipment; the
maintenance of accessories, attachments, equipment or other devices not
listed on the schedule; the refurbishment of equipment including painting,
refinishing or furnishing or materials;
c) the repair of damage resulting from accident, transportation, improper software
or firmware, neglect or misuse including causes other than ordinary use;
d) the performance of work which is not reasonably practical for FCS to render;
e) the movement or rearrangement of equipment or cables, additional wiring or
repair to a previously prepared site or station to make it operational;
f) the installation or removal of accessories, attachment or other devices or
furnishing of supplies;
g) providing FCS with full, free and safe access to City's sites and notifying FCS of
any unsafe or hazardous materials to which FCS personnel would or could be
exposed to at any of City's sites;
h) obtaining certification of maintenance eligibility from the equipment
manufacturer or authorized service agent if required by FCS; and
I) the City agrees to give FCS a written thirty (30) day notice of any desired
2.
relocation or arrangement of equipment.
3. If requested by the City to periorm any of the City's responsibilities detailed above,
FCS may, at its election, periorm such services as "Billable Maintenance". FCS shall
provide an estimated cost for such billable maintenance for approval before work is
started.
B. GENERAL PROVISIONS
1. The term of the agreement shall be for a period of one (1) year with the option to
extend the contract for two (2) additional one (1) year terms,
2. FCS may not assign or subcontract the maintenance of equipment included under this
agreement without the written consent of the Information Services Director, This
condition also applies if FCS was sold.
3. The City has the right to add, change or delete equipment covered under this
agreement with a 30 day written notice to FCS without penalty. In the case of
equipment additions, FCS will notify the City within one week as to the cost of the item
prior to adding the item to the agreement. If annual payment has been made, the City
will be entitled to a refund if equipment is properly removed from the agreement.
4, If the maintenance services are not periormed as warranted or otherwise not
periormed in accordance with this agreement, or are not timely periormed, FCS shall
promptly reperiorm such maintenance services at no charge to the City.
In no event shall either FCS or City of North Richland Hills be liable for any special,
indirect, incidental or consequential loss or damage of any kind or nature whatsoever,
including, without limitation, lost profits, or loss of records or data, regardless of
whether arising from breach of contract, warranty, tort (including negligence), strict
liability or otherwise, even if advised of the possibility of such loss or damage or if
such loss or damage could have been reasonably foreseen, except only in case of
personal injury where and to the extent applicable law requires such liability.
5. This agreement may only be modified by written agreement signed by authorized
officers of the City and FCS .
6. Proprietary information. The maintenance of Equipment or the provision of Services
under the terms of this Agreement may require FCS to locate, at the Customer's site,
maintenance manuals and other documentation or to provide to Customer in
connection with the Services rendered hereunder information (together with the
manuals and documentation the "Information") that is proprietary to FCS, its licensers,
3.
or Contractors. Customer acknowledges that the contents of this Information IS
confidential and that the Information is intended solely for use by FCS personnel in
providing services hereunder. Customer agrees to keep such Information in a secure
place and restrict access to such Information. To the extent Customer does learn an
of such Information, Customer agrees to maintain the Information as confidential and
use the same degree of care to protect such as it uses to protect its own confidential
information of a similar nature, but not less than reasonable care. All Information
delivered by FCS to Customer pursuant to this Agreement shall be and remain the
property of FCS, its licensers or Contractors, and all such Information, and any copies
thereof, shall be promptly returned to FCS upon written request, or destroyed at FCS'
option. Under no circumstances shall Customer transfer any Information to a third
party, even if the Equipment to which it pertains is transferred to a third party.
7. This agreement, attachments and the proposal submitted by FCS shall constitute the
entire agreement between the City and FCS for the services as outlined herein. Both
the City and FCS agree to abide by all State and Federal laws, statutes, and
regulations applicable to the services described herein.
8, Coverage shall be on a 24 hour per day, 7 day a week basis.
4.
This agreement. having previously been approved by the City Council of North Richland Hills
on March 15, 1999, shall be effective beginning APRIL 1, 1999.
IN WITNESS WHEREOF, FCS and CITY have caused this agreement to be duly executed
by their respective authorized officers as of the date indicated below their signatures.
CITY OF NORTH RICHlAND HillS
FEDERAL COMPUTER SERVICES CORP.
BY:
City Manager
BY:
DATE:
TITLE:
DATE:
ATTEST:
City Secretary
ATTEST:
Approved as to Form and Legality:
Attorney for the City
Approved as to Content::
Director of Finance
5.
EXHIBIT I
SERIAL MONTHL Y ANNUAL
QTY DESCRIPTION MODEL NO. NUMBER AMOUNT AMOUNT
G.I.S. EQUIPMENT
IBM/RS/6000 530H-7013 26-20859 $157.50 $1,890.00
POLICE DEPARTMENT
1 IBM AS/400 9406-E35 S10B0199 $177.00 $2,124.00
1 IBM 8mm Tape Drive 7208-01 2 26-39394 $49.00 $588.00
1 IBM Term Info Win II 3487 8832961 $4.88 $58.56
1 IBM Rack Enclosure 9309 10-00B4179 $5.00 $60,00
1 IBM Dot Matrix Printer 5224 91-69710 $37.50 $450,00
1 IBM ECS Modem 7855-10 23-0073879 $5.50 $66.00
1 IBM Reel Tape Drive 9347 7393 $56.50 $678.00
1 IBM Disk Unit 9336 34855 $109.50 $1,314.00
1 IBM Disk Unit 9336 35417 $109.50 $1,314.00
1 IBM Disk Unit 9336 51366 $109.50 $1,314.00
LIBRARY
IBM S/36 53600 34624 $55.50 $666.00
IBM Diskette Unit 9331 7710 $9.83 $117.96
IBM Modem, 2400 bps 5853 63488 $4.75 $57.00
IBM Color Display 6091 450350 $16.00 $192.00
IBM 5.0 Gig Tape Backup 6157 28712 $11.50 $138.00
CITY HALL
1 IBM AS/400 9406-E4S S1020115 $218.00 $2,616.00
1 IBM Disk Unit 9332-600 C828A $47.50 $570.00
1 IBM Disk Unit 9332-600 C829A $47.50 $570,00
1 IBM Disk Unit 9332-600 78631 $47.50 $570.00
1 IBM Disk Unit 9332-400 80800 $21.00 $252.00
1 IBM Disk Unit 9332-400 DC732 $21.00 $252.00
1 IBM Disk Unit 9332-400 80794 $21.00 $252.00
1 IBM Disk Unit 9332-400 63123 $21.00 $252,00
1 IBM Disk Unit 9332-400 95761 $21,00 $252.00
1 IBM Disk Unit 9332-400 92143 $21.00 $252.00
1 IBM Modem (ECS) 7855-10 23-0059515 $5.46 $65.52
1 Motorola Modem UDS 9600AlB 16756 $6.50 $78.00
1 Motorola Modem UDS 9600AlB $6.50 $78.00
1 Exabyte 8mm Tape Drive VB525 VB12012 $27.50 $330.00
GRAND TOTAL $1,451.42 $17,417,04
6,