HomeMy WebLinkAboutResolution 1998-033
RESOLUTION NO. 98-33
Be it resolved by the City Council of the City of North Richland Hills, Texas, that:
1.
The City Council approves the attached contract for laboratory services with the
Trinity River Authority for fiscal year 1998/99 in an amount not to exceed $20,000 and
hereby authorizes the City Manager to execute the agreement on behalf of the City of
North Richland Hills.
PASSED AND APPROVED this the 10th day of August, 1998.
ATTEST:
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CONTRACT FOR TECHNICAL SERVICES
I. CONTRACTING PARTIES
The Receivinq Aqency:
authorized address is
. whose
The Performing Agency: Trinity River Authority of Texas, whose
authorized address is 5300 South Collins, P. O. Box 240, Arlington.
Texas 76010. Attention: Danny F. Vance, General Manager (or his
designated representative).
II. STATEMENT OF SERVICES TO BE PERFORMED
In order to discharge the responsibilities associated with the
enforcement of Federal. State, and City regulations, the Receiving
Agency requires services of a laboratory qualified to perform water and
wastewater analysis, and of personnel to' conduct industrial inspection
and/or sampling se~ices, such services detailed in Section A,
Subsection(s) ~ . below.
A. PERFORMANCE OF SERVICES
1, Industrial Inspection Services
In keeping with the foregoing, the Receiving Agency employs the
Performing Agency and the Performing Agency agrees to perform
industrial inspection services within the parameters listed on
the attached schedule sheet.
The Performing Agency (Trinity River Authority of Texas) shall
perform all Industrial Pretreatment Inspections. review permit
applications and prepare for submittal Permits to Discharqe
Industrial Wastes to the Sanitary Sewer in accordance with
procedures established by the Trinity River Authority of Texas
in accordance with 40 CFR Part 403.8. Industrial Pretreatment
Inspections, Application reviews and Permit preparations and
submittals shall be in compliance with the Receiving Agency's
Industri a 1 Waste Ordi nances. Sewer Ordi nances Numbers i113.., 3.8 J
and EPA General Pretreatment Regulations for Existing and New
Sources. Records of Inspections, Applications and Permits
shall be maintained as required by EPA General Pretreatment
Regulations, 40 CFR Part 403,12.
2. Industrial Samplinq Services
In keeping with the foregoing. the Receiving Agency employs the
Performing Agency and the Performing Agency agrees to perform
industrial sampling services within the parameters listed on
the attached schedule sheet and in accordance with the
Receiving Agency's Industrial Waste Ordinances and Sewer
Ordi nances Numbers t 11 ~ 't 681
The Performing Agency (Trinity River Authority of Texas) shall
perform all sample collections, sample preservation. and
maintenance of chain-of-custody records in accordance to the
approved procedures set forth in Test Methods for Evaluatinq
SOlld Waste. EPA Manual SW-846. Methods for Chemical Analvsis
of Water and Wastes. EPA Manual EPA-600/4-79-020. and the
Handbook for Samplinq and Sample Preservation of Water and
Wastewater, EPA Manual EPA-600/4-82-029. The samples shall be
properly collected. preserved and delivered by the Performing
Agency to the Performing Agency's laboratory located at 6500
West Singleton Blvd.. Dallas. Texas. When feasible flow or
time composited sampling will be conducted. When composited
sampling is not feasible. grab sampling will be appropriate.
3. Analytical Services
In keeping with the foregoing. the Receiving Agency employs the
Performing Agency and the Performing Agency agrees to perform
analytical services within the parameters listed on the
attached schedule sheet.
The Receiving Agency will collect samples and deliver them to
the laboratory for analysis. It is understood that these
samples will be properly collected and preserved in accordance
with applicable sections of A Practical Guide to Water Qualitv
Studies of Streams. Federal Water Pollution Control
Administration publication and Methods for' Chemical Analysis
for Water and Wastes. EPA manual. as well as the latest edition
of Standard Methods for the Examination of Water and
Wastewater. A chain-of-custody procedure shall be maintained
in the field and the laboratory in accordance with procedures
to be established by the Receiving Agency. The Receiving
Agency will furnish chain-of-custody tags.
The Performing Agency (Trinity River Authority of Texas) will
perform all analyses according to the approved procedures set
forth in Standard Methods for the Examination of Water and
Wastewater. current edition or the latest edition of Methods
for Chemical Analysis of Water and Wastes. EPA manual. Samples
will be analyzed by these methods on the production basis. to
include appropriate analytical quality assurance procedures,
Records will be kept for documentation of the Performing
Agency's quality assurance program and copies will be available
to the Receiving Agency upon request. Unusual interferences
and problems will be reported to the Receiving Agency at its
authorized address noted above, Research into specific
techniques to overcome these difficulties will be undertaken
when practical, and by mutual agreement. The sample
information sheet submitted with each sample will designate the
particular analysis or analyses to be made of each sample
submitted. The laboratories will be operated in such a manrer
as to insure the legal sufficiency of the sample handling:
analytical and reporting procedures: and to remedy effects in
the procedures should such be discovered,
The various laboratory personnel shall be directed upon receipt
of wrltten notice from the Receiving Agency 72 hours in
advance. to appear and testify in enforcement actions. In such
event. travel and per diem expenses for such employees shall be
paid by the Receiving Agency. Travel and per diem for court
appearances hereunder shall be based on current State laws.
Receiving Agency may deliver to Performing Agency samples for
analysis separate and apart from those samples collected by the
Performing Agency. When the Receiving Agency delivers samples
to the Performing Agency for analysis, the Receiving Agency
shall indicate the nature and extent of the analyses it desires
to be conducted. Performing Agency shall not be responsible
for the manner of collection or chain-of-custody tags or sheets
which are matters entirely outside Performing Agency's
control. Performing Agency shall receive. log and perform such
analyses of samples in accordance with that part of the
chain-of-custody procedures identified as Transfer of Custody-
and Shipment attached hereto.
Samples analyzed to maintain the normal quality assurance
program which the Performing Agency presently maintains in its
laboratory will be charged to the Receiving Agency at the same
rate as submitted samples.
ß, TERMINATION
Either party to this Contract may terminate the Contract by
giving the other party thirty (30) days notice in writing at
their authorized address as noted previously. Upon delivery of
such notice by either party to the other and before expiration
of the thirty (30) day period. the Performing Agency will
proceed promptly to cancel all existing orders. contracts, and
obligations which are chargeable to this Contract. As soon as
practicable after notice of termination is given. the
Performing Agency will submit a voucher for work performed
under this Contract through its termination. The Receiving
Agency will pay the Performing Agency for the work performed
less all prior payments. Copies of all completed or partially
completed reports. documents. and studies prepared under this
Contract will be delivered by the Performing Agency to the
Receiving Agency when and if this Contract is terminated prior
to the completion of the prescribed work.
C, AMENDING THE CONTRACT
The parties hereto without invalidating this Contract may alter
or amend this Contract upon advance written agreement of both
parties to exclude work being performed or to include
additional work to be performed and to adjust the consideration
to be paid hereunder by virtue of alterations or amendments,
III BASIS FOR CALCULATING REIMBURSABLE COSTS
The financial basis for calculating reimbursable costs shall be as
stated in Attachment A, said "Attachment A" shall be revised and updated
annually. A cost analysis shall be prepared each year by the Trinity
Rlver Authority of Texas and shall be approved by the Trinity River
Authority Board of Directors prior to effective date of said revision.
The expenditures by the Trinity River Authority of Texas of funds paid
to it under this Contract shall be subject to such State or Federal
audit procedures as may be required by law and by accepted practices of
the State or Federal auditor, or both, if requested. The Trinity River
Authority of Texas shall be responsible for maintaining books of account
that clearly, accurately and currently reflect financial transactions.
The financial records must include all documents supporting entries on
the account records which substantiate costs. The Trinity River
Authority of Texas must keep the records readily available for
examination for a period of three (3) years after the close of the last
expenditure.
Reimbursement for the inspection, sampling, and/or analytical costs, and ,,j
cost for any travel ~d per di em expenses sha 11 not exceedíWfl ÛI7+CLLffl/ '(..I
dollars ($ ))..(),('('O, _ ) for the period of this Contract.
I
IV,
V. PAYMENT FOR SERVICES
The Performing Agency shall bill the Receiving Agency monthly for
services performed. Charges for these services shall be based on the
attached cost schedules.
The Receiving Agency.shall pay the monthly billings of the Performing
Agency within thirty (30) days of their receipt.
VI. TERM OF CONTRACT
This Contract iscto begin
shall terminate· ..'
paragraph B of this contract.
I /C1C,g .~_and
~_, subject to Section II,
VII. INTERLOCAL AGREEMENT
Inasmuch as the Receiving Agency and the Performing Agency are political
subdivisions of this state. and inasmuch as the testing of water and
wastewater are critical to the maintenance of public health and such
testing is therefore. a governmental function and service. this contract
shall be deemed authorized by the Interlocal Cooperation Act. art.
4413(32c), Tex. Rev. Civ. Stat.
Receiving Agency:
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Performing Agency:
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BY:
TITLE:
DATE:
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CHAIN-OF-CUSTODY PROCEDURES
Sample Collection
1. To the maximum extent achievable. as few people as possible should handle
a sample,
2. Stream and effluent samples should be obtained using standard field
sampling techniques and preservation procedures,
3. Chain-of-Custody tags or sheets should be attached to each sample at the
time it is collected.
The tag or sheet contains basically laboratory (requested parameters)
information: however. certain identifying items including City, City
Code. Type Sample. Material Sampled. and Method of Preservation must be
completed by the field personnel collecting the sample.
In completing the Chain-of-Custody tag or sheet. care should be utilized
to insure that all necessary information is correctly and legibly entered
onto the form. A black ballpoint with water proof ink should be used at
all times.
Transfer of Custody and Shipment
1. All samples should be handled by the minimum possible number of persons.
2. All incoming samples shall be received by the custodian. or his
alternate, and logged into a record book (log book). Information to be
entered into the Log Book shall include the sample number. date received,
source, time(s) sampled, date(s) sampled. and analyses requested,
3, Promptly after logging, the custodian will distribute the sample to an
analyst or place the sample in the sample room, which will be locked at
all times except when samples are removed or replaced by analysts.
4. The custodian shall ensure that heat-sensitive samples, or other sample
materials having unusuàl physical characteristics. or requiring special
handling, are properly stored and maintained.
5. Samples shall be kept in the sample storage security area at all times
when not actually being used by analysts. such as during overnight
absences.
6. The analysis sheet will be signed and dated by the person performing the
tests and retained as a permanent record in the laboratory.
7. Test results shall be sent by the laboratory to the appropriate Receiving
Agency control point,
ATTACHMENT A
Trinity River Authority of Texas
1m
Central Regional Wastewater System
TECHNICAL SERVICES FEE SCHEDULE
FOR
LABORATORY ANALYSES
INDUSTRIAL INSPECTIONS
AND
INDUSTRIAL SAMPLING
FISCAL YEAR 1999
December 1, 1998 through November 30, 1999
6500 W Singleton Blvd,
Dallas, Texas 75212
Metro (972) 263-2251
Admin Fax (972) 264-1382
Lab Fax (972) 262-0619
o Recycled Paper
GAS CHROMATOGRAPHY ANALYSES
PRIORITY POLLUTANTS (GC/MS) PESTICIDES/PCB'S
Volatiles $ 125.00 Chlorinated Hydrocarbons. $ 128.00
Base Neutrals $ 248.50 Organophosphate Pesticides. and
Acid Extractables $ 248.50 Polychlorinated Biphenyls (Sample
preparation. extraction. and
clean-up per sample)
ORGANIC DETERMINATION (GC) ADD for Chlorinated Hydrocarbon $ 62.25
Hydrocarbon/Solvents Pesticides 608
(Confirmation and quantification
per sample)
General Hydrocarbon/Solvent $ 105.00 ADO for Organophosphate Pesticide $ 63.75
Scan (VOA) (One column): (Confirmation and quantification
*Five or less components; per sample)
including quantification ADO for Polychlorinated Biphenyls $ 67.80
Volatile Organic Constituents $ 75.60 (PCB) - Water (Confirmation and
(EPA regulated - method 601/602) quantification per sample)
*ADD fifteen dollars ($15) ADO for PCB - Oil (Confirmation and
for each extra component quantification per sample)
scanned and quantified $ 43.20
TRIHALOMETHANES
Trihalomethanes $ 48.40
HERB I C IDES SAMPLE PREPARATION
Chlorinated Phenoxy Acid $ 115.00 ADD for Special Treatment/Per $ 22.90
Herbicides (Confirmed and Sample (Sediment. Oil)
quantified) ADD for Special Treatment/Per Sample $ 105.00
(TCLP Toxicity Leachate)
SPECIAL ANALYSES
TCLP/EP TOXICITY
PRIORITY POLLUTANTS
Leachate Extraction Procedure $ 105.00
Metals: Arsenic. Barium. Cadmium
Chromium. Lead. Mercury. Selenium
Silver $ 101.05
Organics; Endrin: Lindane;
Methoxychlor; Toxaphene; 2. 4. 0:
2.4. 5-TP Silvex $ 299.10
Cyani des
Metals
$ 37.80
$ 151. 05
MICROBIOLOGICAL ANALYSES
Ch 1 orophy11 "a"
Ch 1 orophy 11 .. a" and Pheophyt in" a"
Coliform. Fecal (MF)
Coliform. Fecals (MPN)
Coliform. Total (MF)
Coliforms. Total (MPN)
Coliforms. Total (MMO/MUG)
Microscopic General Examination
Microtox, Bacterial Bioassay
Streptococcus. Fecal (MF)
Heterotrophic Plate Count
$ 9.90
$ 9.90
$ 9.85
$ 66.60
$ 9.70
$ 22.00
$ 9,30
$ 12.90
$ 45.65
$ 10,20
$ 10,10
TOXICITY TESTING
Chronic. ç. dubia (3 Brood) - Call for Quotation
Chronic. f· promelas (Fathead Minnow - 7 Day) - Call for Quotation
Acute. ç, dubia - Call for Quotation
Acute. Q, pulex - Call for Quotation
Acute. f· promelas (Fathead Minnow) - Call for Quotation