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HomeMy WebLinkAboutResolution 1998-033 RESOLUTION NO. 98-33 Be it resolved by the City Council of the City of North Richland Hills, Texas, that: 1. The City Council approves the attached contract for laboratory services with the Trinity River Authority for fiscal year 1998/99 in an amount not to exceed $20,000 and hereby authorizes the City Manager to execute the agreement on behalf of the City of North Richland Hills. PASSED AND APPROVED this the 10th day of August, 1998. ATTEST: -I> , jl ~/>/~/¿'Il,,! //1 /\~/ f'c::./-J___- I ./ ¿ t." L .. ' L '- / I L--'C .Jl..; Patricia Hutson, City Secretary APPRO~!26;;;10 F 4)N1?1LEGAYJY /Jß/ /~ CONTRACT FOR TECHNICAL SERVICES I. CONTRACTING PARTIES The Receivinq Aqency: authorized address is . whose The Performing Agency: Trinity River Authority of Texas, whose authorized address is 5300 South Collins, P. O. Box 240, Arlington. Texas 76010. Attention: Danny F. Vance, General Manager (or his designated representative). II. STATEMENT OF SERVICES TO BE PERFORMED In order to discharge the responsibilities associated with the enforcement of Federal. State, and City regulations, the Receiving Agency requires services of a laboratory qualified to perform water and wastewater analysis, and of personnel to' conduct industrial inspection and/or sampling se~ices, such services detailed in Section A, Subsection(s) ~ . below. A. PERFORMANCE OF SERVICES 1, Industrial Inspection Services In keeping with the foregoing, the Receiving Agency employs the Performing Agency and the Performing Agency agrees to perform industrial inspection services within the parameters listed on the attached schedule sheet. The Performing Agency (Trinity River Authority of Texas) shall perform all Industrial Pretreatment Inspections. review permit applications and prepare for submittal Permits to Discharqe Industrial Wastes to the Sanitary Sewer in accordance with procedures established by the Trinity River Authority of Texas in accordance with 40 CFR Part 403.8. Industrial Pretreatment Inspections, Application reviews and Permit preparations and submittals shall be in compliance with the Receiving Agency's Industri a 1 Waste Ordi nances. Sewer Ordi nances Numbers i113.., 3.8 J and EPA General Pretreatment Regulations for Existing and New Sources. Records of Inspections, Applications and Permits shall be maintained as required by EPA General Pretreatment Regulations, 40 CFR Part 403,12. 2. Industrial Samplinq Services In keeping with the foregoing. the Receiving Agency employs the Performing Agency and the Performing Agency agrees to perform industrial sampling services within the parameters listed on the attached schedule sheet and in accordance with the Receiving Agency's Industrial Waste Ordinances and Sewer Ordi nances Numbers t 11 ~ 't 681 The Performing Agency (Trinity River Authority of Texas) shall perform all sample collections, sample preservation. and maintenance of chain-of-custody records in accordance to the approved procedures set forth in Test Methods for Evaluatinq SOlld Waste. EPA Manual SW-846. Methods for Chemical Analvsis of Water and Wastes. EPA Manual EPA-600/4-79-020. and the Handbook for Samplinq and Sample Preservation of Water and Wastewater, EPA Manual EPA-600/4-82-029. The samples shall be properly collected. preserved and delivered by the Performing Agency to the Performing Agency's laboratory located at 6500 West Singleton Blvd.. Dallas. Texas. When feasible flow or time composited sampling will be conducted. When composited sampling is not feasible. grab sampling will be appropriate. 3. Analytical Services In keeping with the foregoing. the Receiving Agency employs the Performing Agency and the Performing Agency agrees to perform analytical services within the parameters listed on the attached schedule sheet. The Receiving Agency will collect samples and deliver them to the laboratory for analysis. It is understood that these samples will be properly collected and preserved in accordance with applicable sections of A Practical Guide to Water Qualitv Studies of Streams. Federal Water Pollution Control Administration publication and Methods for' Chemical Analysis for Water and Wastes. EPA manual. as well as the latest edition of Standard Methods for the Examination of Water and Wastewater. A chain-of-custody procedure shall be maintained in the field and the laboratory in accordance with procedures to be established by the Receiving Agency. The Receiving Agency will furnish chain-of-custody tags. The Performing Agency (Trinity River Authority of Texas) will perform all analyses according to the approved procedures set forth in Standard Methods for the Examination of Water and Wastewater. current edition or the latest edition of Methods for Chemical Analysis of Water and Wastes. EPA manual. Samples will be analyzed by these methods on the production basis. to include appropriate analytical quality assurance procedures, Records will be kept for documentation of the Performing Agency's quality assurance program and copies will be available to the Receiving Agency upon request. Unusual interferences and problems will be reported to the Receiving Agency at its authorized address noted above, Research into specific techniques to overcome these difficulties will be undertaken when practical, and by mutual agreement. The sample information sheet submitted with each sample will designate the particular analysis or analyses to be made of each sample submitted. The laboratories will be operated in such a manrer as to insure the legal sufficiency of the sample handling: analytical and reporting procedures: and to remedy effects in the procedures should such be discovered, The various laboratory personnel shall be directed upon receipt of wrltten notice from the Receiving Agency 72 hours in advance. to appear and testify in enforcement actions. In such event. travel and per diem expenses for such employees shall be paid by the Receiving Agency. Travel and per diem for court appearances hereunder shall be based on current State laws. Receiving Agency may deliver to Performing Agency samples for analysis separate and apart from those samples collected by the Performing Agency. When the Receiving Agency delivers samples to the Performing Agency for analysis, the Receiving Agency shall indicate the nature and extent of the analyses it desires to be conducted. Performing Agency shall not be responsible for the manner of collection or chain-of-custody tags or sheets which are matters entirely outside Performing Agency's control. Performing Agency shall receive. log and perform such analyses of samples in accordance with that part of the chain-of-custody procedures identified as Transfer of Custody- and Shipment attached hereto. Samples analyzed to maintain the normal quality assurance program which the Performing Agency presently maintains in its laboratory will be charged to the Receiving Agency at the same rate as submitted samples. ß, TERMINATION Either party to this Contract may terminate the Contract by giving the other party thirty (30) days notice in writing at their authorized address as noted previously. Upon delivery of such notice by either party to the other and before expiration of the thirty (30) day period. the Performing Agency will proceed promptly to cancel all existing orders. contracts, and obligations which are chargeable to this Contract. As soon as practicable after notice of termination is given. the Performing Agency will submit a voucher for work performed under this Contract through its termination. The Receiving Agency will pay the Performing Agency for the work performed less all prior payments. Copies of all completed or partially completed reports. documents. and studies prepared under this Contract will be delivered by the Performing Agency to the Receiving Agency when and if this Contract is terminated prior to the completion of the prescribed work. C, AMENDING THE CONTRACT The parties hereto without invalidating this Contract may alter or amend this Contract upon advance written agreement of both parties to exclude work being performed or to include additional work to be performed and to adjust the consideration to be paid hereunder by virtue of alterations or amendments, III BASIS FOR CALCULATING REIMBURSABLE COSTS The financial basis for calculating reimbursable costs shall be as stated in Attachment A, said "Attachment A" shall be revised and updated annually. A cost analysis shall be prepared each year by the Trinity Rlver Authority of Texas and shall be approved by the Trinity River Authority Board of Directors prior to effective date of said revision. The expenditures by the Trinity River Authority of Texas of funds paid to it under this Contract shall be subject to such State or Federal audit procedures as may be required by law and by accepted practices of the State or Federal auditor, or both, if requested. The Trinity River Authority of Texas shall be responsible for maintaining books of account that clearly, accurately and currently reflect financial transactions. The financial records must include all documents supporting entries on the account records which substantiate costs. The Trinity River Authority of Texas must keep the records readily available for examination for a period of three (3) years after the close of the last expenditure. Reimbursement for the inspection, sampling, and/or analytical costs, and ,,j cost for any travel ~d per di em expenses sha 11 not exceedíWfl ÛI7+CLLffl/ '(..I dollars ($ ))..(),('('O, _ ) for the period of this Contract. I IV, V. PAYMENT FOR SERVICES The Performing Agency shall bill the Receiving Agency monthly for services performed. Charges for these services shall be based on the attached cost schedules. The Receiving Agency.shall pay the monthly billings of the Performing Agency within thirty (30) days of their receipt. VI. TERM OF CONTRACT This Contract iscto begin shall terminate· ..' paragraph B of this contract. I /C1C,g .~_and ~_, subject to Section II, VII. INTERLOCAL AGREEMENT Inasmuch as the Receiving Agency and the Performing Agency are political subdivisions of this state. and inasmuch as the testing of water and wastewater are critical to the maintenance of public health and such testing is therefore. a governmental function and service. this contract shall be deemed authorized by the Interlocal Cooperation Act. art. 4413(32c), Tex. Rev. Civ. Stat. Receiving Agency: '---./ CITY OF It//) r ¡h ¡¿ Icl>lJ/1c{ lit; /...> Performing Agency: /J1 /y;V11 GER. BY: TITLE: DATE: C)-3 -1 j7 DATE: ? --~-j9 ~.Ii '¡"i;;//{ \ Q\l,-,,1'-~L~ 4;, ////~ ,<\;\ \ ....... '-VO '// /}...,.\.'.... '. ~'<".. ~.:;trE aðf;ð(~è ~k~ : -\.::: - "-- ;'"r:.1 -~ .' \~~.~,~AL) h ..,:~/ ......... ......." ':-. * \," . !"" \\\\ ·.iJ.'í/ill¡¡\\\\\\\ ATTEST: ~~~ / ( SEAl) CHAIN-OF-CUSTODY PROCEDURES Sample Collection 1. To the maximum extent achievable. as few people as possible should handle a sample, 2. Stream and effluent samples should be obtained using standard field sampling techniques and preservation procedures, 3. Chain-of-Custody tags or sheets should be attached to each sample at the time it is collected. The tag or sheet contains basically laboratory (requested parameters) information: however. certain identifying items including City, City Code. Type Sample. Material Sampled. and Method of Preservation must be completed by the field personnel collecting the sample. In completing the Chain-of-Custody tag or sheet. care should be utilized to insure that all necessary information is correctly and legibly entered onto the form. A black ballpoint with water proof ink should be used at all times. Transfer of Custody and Shipment 1. All samples should be handled by the minimum possible number of persons. 2. All incoming samples shall be received by the custodian. or his alternate, and logged into a record book (log book). Information to be entered into the Log Book shall include the sample number. date received, source, time(s) sampled, date(s) sampled. and analyses requested, 3, Promptly after logging, the custodian will distribute the sample to an analyst or place the sample in the sample room, which will be locked at all times except when samples are removed or replaced by analysts. 4. The custodian shall ensure that heat-sensitive samples, or other sample materials having unusuàl physical characteristics. or requiring special handling, are properly stored and maintained. 5. Samples shall be kept in the sample storage security area at all times when not actually being used by analysts. such as during overnight absences. 6. The analysis sheet will be signed and dated by the person performing the tests and retained as a permanent record in the laboratory. 7. Test results shall be sent by the laboratory to the appropriate Receiving Agency control point, ATTACHMENT A Trinity River Authority of Texas 1m Central Regional Wastewater System TECHNICAL SERVICES FEE SCHEDULE FOR LABORATORY ANALYSES INDUSTRIAL INSPECTIONS AND INDUSTRIAL SAMPLING FISCAL YEAR 1999 December 1, 1998 through November 30, 1999 6500 W Singleton Blvd, Dallas, Texas 75212 Metro (972) 263-2251 Admin Fax (972) 264-1382 Lab Fax (972) 262-0619 o Recycled Paper GAS CHROMATOGRAPHY ANALYSES PRIORITY POLLUTANTS (GC/MS) PESTICIDES/PCB'S Volatiles $ 125.00 Chlorinated Hydrocarbons. $ 128.00 Base Neutrals $ 248.50 Organophosphate Pesticides. and Acid Extractables $ 248.50 Polychlorinated Biphenyls (Sample preparation. extraction. and clean-up per sample) ORGANIC DETERMINATION (GC) ADD for Chlorinated Hydrocarbon $ 62.25 Hydrocarbon/Solvents Pesticides 608 (Confirmation and quantification per sample) General Hydrocarbon/Solvent $ 105.00 ADO for Organophosphate Pesticide $ 63.75 Scan (VOA) (One column): (Confirmation and quantification *Five or less components; per sample) including quantification ADO for Polychlorinated Biphenyls $ 67.80 Volatile Organic Constituents $ 75.60 (PCB) - Water (Confirmation and (EPA regulated - method 601/602) quantification per sample) *ADD fifteen dollars ($15) ADO for PCB - Oil (Confirmation and for each extra component quantification per sample) scanned and quantified $ 43.20 TRIHALOMETHANES Trihalomethanes $ 48.40 HERB I C IDES SAMPLE PREPARATION Chlorinated Phenoxy Acid $ 115.00 ADD for Special Treatment/Per $ 22.90 Herbicides (Confirmed and Sample (Sediment. Oil) quantified) ADD for Special Treatment/Per Sample $ 105.00 (TCLP Toxicity Leachate) SPECIAL ANALYSES TCLP/EP TOXICITY PRIORITY POLLUTANTS Leachate Extraction Procedure $ 105.00 Metals: Arsenic. Barium. Cadmium Chromium. Lead. Mercury. Selenium Silver $ 101.05 Organics; Endrin: Lindane; Methoxychlor; Toxaphene; 2. 4. 0: 2.4. 5-TP Silvex $ 299.10 Cyani des Metals $ 37.80 $ 151. 05 MICROBIOLOGICAL ANALYSES Ch 1 orophy11 "a" Ch 1 orophy 11 .. a" and Pheophyt in" a" Coliform. Fecal (MF) Coliform. Fecals (MPN) Coliform. Total (MF) Coliforms. Total (MPN) Coliforms. Total (MMO/MUG) Microscopic General Examination Microtox, Bacterial Bioassay Streptococcus. Fecal (MF) Heterotrophic Plate Count $ 9.90 $ 9.90 $ 9.85 $ 66.60 $ 9.70 $ 22.00 $ 9,30 $ 12.90 $ 45.65 $ 10,20 $ 10,10 TOXICITY TESTING Chronic. ç. dubia (3 Brood) - Call for Quotation Chronic. f· promelas (Fathead Minnow - 7 Day) - Call for Quotation Acute. ç, dubia - Call for Quotation Acute. Q, pulex - Call for Quotation Acute. f· promelas (Fathead Minnow) - Call for Quotation