HomeMy WebLinkAboutResolution 1997-039
RESOLUTION NO. 97-39
WHEREAS, the City Council of the City of North Richland Hills desires to protect
the public investment in all City owned equipment, buildings, facilities, and structures within
the City of North Richland Hills; and
WHEREAS, the City Council finds it desirable and sound fiscal management to
replace and maintain said City owned equipment, buildings, facilities and structures; and
WHEREAS, the City Council believes such maintenance may be secured by the
creation of an Equipment Replacement and Building Maintenance Fund dedicated solely
to the replacement, maintenance, renovation, and upkeep of City owned equipment,
buildings, facilities, and structures; and
WHEREAS, the City Council has determined that the creation of said Fund will be
in the best interest of the citizens of the City of North Richland Hills;
NOW, THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS,
SECTION 1 : THAT there be and is hereby created an Equipment Replacement and
Building Maintenance Fund to provide solely for the replacement, maintenance, upkeep
and renovation of City owned equipment, buildings, facilities, and structures existing within
the City of North Richland Hills and under the control of the City of North Richland Hills.
SECTION 2 : THAT the Fund shall be established and monies dedicated and
deposited therein on an annual basis as part of the annual budgetary process of the City
of North Richland Hills.
SECTION 3 : THAT all expenditures from said Fund shall be consistent with
approved contracts or bid specifications and that policies and procedures for the
administration of said Fund shall be developed by the City Manager.
SECTION 4 : THAT funds shall be specifically reserved annually (based on value
and life expectancy, as with depreciation) to provide for replacement of major capital
equipment valued at $50,000 or more; and such reserve funds for replacements of such
major equipment shall be separately budgeted and accounted for and such funds shall be
solely used for said purposes.
SECTION 5 : THAT such reserve funds for major capital equipment shall not be
used for new equipment, but rather replacement equipment. Any new equipment acquired
Resolution No 97-39
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will immediately be included in the replacement reserve schedule as described in Section
4, and can then be replaced as needed using reserved funds.
SECTION 6 : THAT funds shall be specifically reserved annually (based on life
expectancy and replacement value as with depreciation) for building improvements such
as roof replacements, floor covering replacements, heating I air conditioning system
replacements, major plumbing replacements, major electrical system replacements, and
other major modifications to existing structures or buildings; such reserve funds shall be
separately budgeted and accounted for and shall be solely used for said purposes in this
Section.
SECTION 7 : THAT such reserve funds for building improvements shall not be used
to acquire new buildings or land or maintenance of buildings, but shall be used for major
renovations and replacements to existing municipal buildings and structures. When new
buildings are constructed, such buildings will immediately have a reserve established as
described in Section 6, and in future years as needed such funds can be used for these
newly added buildings.
SECTION 8 : THAT in the event of natural disaster or other public calamity resulting
in an extreme emergency, reserves from said Fund may be used for purposes other than
those specified herein with approval of the City Council.
SECTION 9 : THAT on an annual basis the major equipment and building
components (HVAC, roofs, etc.) will be inventoried and valued by the Director of Support
Services (or other person assigned with managing equipment and building facilities) and
the Director of Finance who will jointly prepare an inventory and reserve schedule for the
City Manager.
PASSED BY THE CITY COUNCIL this 8th day of September, 1997.
APPROVED:
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. Patricia Hutson, City Secretary
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Rex McEntire, Attorney for the-' ¿îtý( t {