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HomeMy WebLinkAboutResolution 1993-002 RESOLUTION NO. 93-02 BE IT RESOLVED by the City Council of the city of North Richland Hills, Texas, that: The attached North Richland Hills Facility Reservation Rules and Regulations are hereby adopted. PASSED AND APPROVED this 25th day of January, 1993. APPROVED: ~r:>." ¿J/ NÆ IF) , . Jv.. J May~ ~~'r ~~ - ~ ATTEST: ~~ C· Y Secretary APPROVED AS TO FORM AND LEGALITY: ~ NORTH RICHLAND HILLS FACILITY RESERVATION RULES AND REGULATIONS 1. "Applications for use of the facilities shall be reviewed by the Director of Community services and/or Recreation Manager. These rules are intended to prevent civil strife, unrest, mob violence and property damage. If, after review of the application, the director finds that the intended use of the facilities would, in reasonable probability, promote unrest, or cause civil strife, mob violence, or property damage, he may disapprove the application. If the applicant disagrees with the decision he shall have three (3) days to bring an appeal to the city Manager. The City Manager, after hearing the appeal, shall have the power to affirm, reverse or modify the decision of the director. If the applicant is aggrieved by the decision of the City Manager, he shall have the right to appeal the city Manager's decision to a District Court of Tarrant County. The appeal must be filed within ten (10) days of the city Manager's decision. The City shall not be liable for attorney's fees or court cost and the appeal shall be conducted based upon the 'substantial evidence rule' and not 'trial de novo'." 2. All reservations must be accompanied by a contract and a deposit in order to be valid. No tentative or oral agreements are accepted. 3. Rental fee shall be paid two (2) full business days in advance of the event (Monday - Friday, 9 a.m. - 6 p.m.). The event is subject to cancellation should this payment not be made. 4. Deposits are refundable if the room has been left in good order and all conditions of the contract have been met. Deposits will be mailed within 14 to 16 working days. 5. A cancellation notice must be received at least three (3) days (72 hours) prior to the scheduled event in order for user to receive a refund minus a $5.00 handling charge. A forfeiture of the rental fee will result if and/or when a user fails to give a three (3) day cancellation notice. 6. Any organization charging fees or selling a product or service will incur a charge equal to 5% of the gross sales, in addition to the rental rates applicable. 7. The user cannot gain access to the building prior to the scheduled reservation and must vacate the building promptly at the end of the reservation time. Decorating and clean-up time should be included in the scheduled reservation time. 8. All areas must be cleaned before leaving. The user is responsible for contacting the Center staff in order to sign the appropriate Center check out forms. 9. User agrees to assume all responsibility for any damages done to the Center and/or equipment as a result of their usage. The user will be charged for repair and/or replacement based on the assessment of any damages or violations of rules. 10. User agrees to hold harmless the City and its employees from and against any claims for damages to persons or property arising out of any use of the Center and its premises by the user. 11. Thermostats are preset in the Center. Any tampering and/or resetting will be grounds for removal and forfeiture of deposit. 12. city sponsored activities and special events will have priority over any requested room reservations. If possible, the Department will try to accommodate the rental to another room comparable to the originally reserved area. 13. No smoking or use of tobacco products is allowed in the Recreation Center. You are responsible for your guests in this and all other policies. 14. Alcoholic beverages are not allowed in the Recreation Center or surrounding area. 15. General rowdiness, running, scuffling and profane or abusive language is not permitted in the Recreation Center. 16. Bird seed, rice, rose petals, etc., may not be thrown inside the Center. Outside the center, bird seed may be thrown. 17. Lotteries, games of chance, drawings and/or raffles are prohibited except as provided by state law and approval of the Community Services Director. 18. The Community services Department shall reserve the right to determine whether police security shall be required during a scheduled activity and the amount of security required during the occupancy of the Recreation Center. All necessary arrangements for police security will be made by staff with the understanding that the user shall be responsible for all such expenses. 19. Two adult chaperones will be required for functions of 50 youth or less with one additional chaperone for each 15 youth. Chaperones shall be present when the Center is opened and remain present through the completion of the activity and until all youth have left the Center and City grounds. Youth should be restricted from leaving from and returning to the rental area without chaperones. 20. A pay phone is available to anyone in the reservation party. City phones are for City business only.